February 24, 2005 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
FEBRUARY 24, 2005
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Lloyd Jarvis Water Superintendent
Jeff Slater Recreation Superintendent
ALSO PRESENT:
Ted Halwa Planning Consultant
Council adjourned to hold a public meeting for the Dardarian rezoning and resumed
their meeting thereafter.
SUBJECT: PROPOSED SEVERANCE – PART LOT 11, CONCESSION VIII
(THAMESVILLE AUTO SUPPLY)
Also in attendance: Joe Fischer
The Planner reviewed the application and recommended that the barn remain with the
retained parcel, the severed lot be zoned Rural Residential Two (RR2) and that the
retained parcel be rezoned to prohibit erection of a dwelling unit.
Mr. Fisher reported that his daughter wants to build a new house in the south east
corner of the property and objects to the prohibition of a dwelling on the large parcel.
The Mayor noted that the new Provincial Policy Statement states the same thing as our
Official Plan.
The Planner noted that under the present Agricultural (A1) zoning a second dwelling unit
is permitted for farm help. Mr. Fisher stated he would withdraw the application for now
and asked for Council’s support for a building permit for a second dwelling.
DELEGATION: GARY MERRITT RE: PRELIMINARY SEVERANCE APPLICATION
LOT 17, CONCESSION XII
Also in attendance: Donald McKillop, Betty McKillop, Norm Miller, Steve Simon
Mr. Merritt noted that there are two applications being presented. The first one is for a
lot line adjustment that would allow Mr. Simon to have access to the municipal drain.
Council has no objections to this proposal.
Mr. Merritt asked Council for support of a second application which proposes to sever
approximately 87 acres to be sold to Norm Miller. The proposed lot line follows the Marr
February 24, 2005…Pg 2 of 8
and Jeffrey Drains. Mr. Merritt understands that Council prefers the lot line between
Lots 16 and 17 be used instead. The Planner noted that a 100 acre threshold is what
OMAF has been using as a minimum to sever agricultural lands. The Planner asked
what the purpose of the severance is? Mr. Merritt referred to a letter from Norm Miller
noting that Mr. Miller has a farm operation elsewhere and is looking to buy more
farmland. Access is off Silver Clay Line for both severed and retained parcels.
It was agreed that the limits of the parcel would follow the lot line giving a more regularly
shaped parcel and more acreage. The retained parcel would still be greater than 200
acres. Mr. McKillop did not have any objections to fragmenting the field in the north Part
of Lot 16. The zoning would permit a dwelling unit on both parcels.
SUBJECT: NEW REGULATIONS – LOWER THAMES VALLEY CONSERVATION
AUTHORITY (LTVCA)
Council reviewed a report from the Planner regarding new regulations that affect
conservation authorities. A generic regulation will apply to all conservation authorities
and each conservation authority is required to bring their existing regulation into
compliance with the generic regulation. The Planner noted that LVTCA will have more
regulatory control and there is not appeal provision. The Mayor noted that the
conservation authority is not accountable and questions this regulation. The Deputy
Mayor will investigate and report back to Council.
SUBJECT: HYDRO CORRIDORS SECONDARY USE PROJECT
Council reviewed a report from the Planner regarding the secondary use of hydro
corridors. Discussion took place regarding the present uses of the hydro corridors in the
area, noting that Council did not want to see future conflicts with adjacent agricultural
uses. Council wished the status quo to remain and directed the Clerk advise the
Ministry of Municipal Affairs and Housing.
SUBJECT: PROPOSED OFFICIAL PLAN
PORT GLASGOW UPDATE
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A special planning meeting was scheduled for March 31 at 9:30 a.m.
The Planner left the meeting.
SUBJECT: CORRESPONDENCE
1.* Paul Gangle re: Miller Park Washroom facilities
Instruction: File
2.* AMO re: Newspaper Stewards Special In-kind blue box contribution
Instruction:
RES. NO. 1 Moved by Bodnar
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin agrees that the
CNA/OCNA should be designated stewards under the Blue Box Program
and pay “steward fees” and not in-kind services.
DISPOSITION: Carried
3.* AMO – Effective Municipal Councillor Training – Modules 2 & 3
Instruction: The Deputy Mayor and Councillor Balint will attend Modules 2 and 3;
Councillor Bodnar will attend Module 2 in Cambridge.
February 24, 2005…Pg 3 of 8
RES. NO. 2 Moved by Bodnar
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council.
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-11 – AMEND FINNEY STREET DRAIN
RES. NO. 3 Moved by Wiehle
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-law to
amend By-law No. 2003-27 providing for the construction of the Finney
Street Drain and this shall be the first and second and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 4 Moved by Balint
Seconded by Wiehle
RESOVED that a by-law to amend By-law No. 2003-27 providing for the
construction of the Finney Street Drain be now read a third time and finally
passed, signed, sealed and numbered By-Law Number 2005-11-Amend
Finney Street Drain.
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-12 – AGREEMENT WITH PORT GLASGOW YACHT
CLUB
RES. NO. 5 Moved by Wiehle
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the execution of an agreement between the Corporation of the
Municipality of West Elgin and the Port Glasgow Yacht Club and this shall
be the first and second reading and provisional adoption thereof.
RES. NO. 6 Moved by Bodnar
Seconded by Wiehle
RESOLVED that a By-law to authorize the execution of an agreement
between the Corporation of the Municipality of West Elgin and the Port
Glasgow Yacht Club be now read a third time and finally passed, signed,
sealed and numbered By-law Number 2005-12 – Agreement with Port
Glasgow Yacht Club
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-14 – ZONING AMENDMENT (DARDARIAN)
RES. NO. 7 Moved by Bodnar
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-law to
amend Township of Aldborough Zoning By-law No. 90-50, to change the
zoning of lands in Part of Lot 23, Concession 10, from the Agricultural (A1)
Zone to the Special Agricultural (A2) Zone and to the “site-specific”
Agricultural (A1-54) Zone, and that this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
February 24, 2005…Pg 4 of 8
RES. NO. 8 Moved by Balint
Seconded by Bodnar
RESOLVED that a by-law to amend The Township of Aldborough Zoning
By-law No. 90-50 to change the zoning of lands in Part of Lot 23,
Concession 10, from the Agricultural (A1) Zone to the Special Agricultural
(A2) Zone and to the “site-specific” Agricultural (A1-54) Zone and shall
now be read a third time and finally passed, signed, sealed and numbered
By-law Number 2005-14 – Zone Amendment (Dardarian)
DISPOSITION: Carried
DELEGATION: FOUR COUNTIES HEALTH SERVICES FOUNDATION
RE: PHYSICIAN RECRUITMENT STRATEGY
In attendance: Judy McIntyre, Marylou Ford, Don Weeks, Dorothy Gilles, Brad Bandeen
Mrs. McIntyre outlined their strategy for physician recruitment. The first phase is the
opening of the Four Counties Medical Clinic. New physicians support a group practice
and this clinic provides a turnkey operation. The second phase is recruitment, public
relations and marketing. The third phase is interest management and transition support.
The total project cost is estimated at $750,000 of which the Foundation has committed
$250,000. The Foundation is asking municipalities to partner and requesting $72,500
from West Elgin.
SUBJECT: COMMUNITY MEETING RE: FOUR COUNTIES HEALTH SERVICES
The Mayor reported that a community meeting has been scheduled for February 28,
2005 at 7:00 pm at the Glencoe Agricultural Hall. The purpose of the meeting is to
discuss the advantages and importance of local health services. Ten priority services
will be discussed. A report on the meeting will be submitted to the Minister of Health by
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March 15, 2005. He encouraged Council to attend.
SUBJECT: APPLICATION FOR SUMMER STUDENT FUNDING
RES. NO. 9 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin authorizes that
applications be made under the Summer Career Placement Program and
the Summer Jobs Program.
DISPOSITION: Carried
SUBJECT: PUBLIC MEETING RE: CLOSURE OF ROAD ALLOWANCE BETWEEN
NORTH PARTS OF LOTS 14 AND 15, CONCESSION VI
There being no one in attendance, the by-law to authorize the road closure was
presented.
SUBJECT: BY-LAW 2005-13 – ROAD CLOSURE (JASINSKAS)
RES. NO. 10 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to stop
up and sell the road allowance between north part of Lots 14 and 15,
Concession 6 and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
February 24, 2005…Pg 5 of 8
RES. NO. 11 Moved by Balint
Seconded by Wiehle
RESOLVED that a By-law to stop up and sell the road allowance between
north part of Lots 14 and 15, Concession 6 be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2005-13 –
Road Closure (Jasinskas)
DISPOSITION: Carried
SUBJECT: QUOTATIONS FOR PIPES AND WIRE TRACERS
Also in attendance: Water Superintendent
In accordance with the Purchasing Policy, the Water Superintendent obtained three
quotations for piping and wire tracers.
Council received the following quotations for pipes and tracer wire:
300MM DR 18 300MM DR26 150MM DR26 TRACER WIRE
PVC PIPE PVC PIPE PVC PIPE TWU 12 GA.
SOLID COPPER
QUANTITY 304M 606M 7173.6M 8083M
Wolseley $55.75 per m. $43.50 per m. $13.87 per m. $345.00 per km
Mechanical
Ontario Water 55.00 per m. 38.00 per m. 11.20 per m. 330.00 per km
Products
EMCO 55.75 per m. 39.00 per m. 12.20 per m. 320.00 per km
RES. NO. 12 Moved by Balint
Seconded by Wiehle
RESOLVED that Council accept the quotation from Ontario Water
Products at the amount of $55.00 per metre (300mm DR10 PVC pipe)
(quantity: 304 metres), $38.00 per metre (300mm DR26 PVC pipe)
(quantity: 606 metres), $11.20 per metre (150mm DR26 PVC pipe)
(quantity: 7173.6 metres), $330.00 per km. (TWU 12GA. Solid copper
tracer wire) (quantity: 8083 metres) be accepted (plus applicable taxes).
DISPOSITION: Carried
SUBJECT: PORT GLASGOW TRAILER PARK BUDGET
Also in attendance: Water Superintendent, Gord McFadden, Frances McFadden, Sid
Palmer, Velma & Earl Bond, Case Versteeg, Frank & Jackie Orsiwi, Marion Colby, Omer
& Rita Benoit, Pete & Gail Hacks, Robbi McNaughton
The Administrator/Treasurer presented the 2004 actual amounts and proposed 2005
budget for the Port Glasgow Trailer Park.
A request was made regarding installing individual hydro meters. It was reported that
the whole park would have to be re-wired and that this was discussed previously. It was
abandoned due to cost.
A reservation fee of $50.00 for those who do not leave their trailers on site is being
proposed.
RES. NO. 13 Moved by Balint
Seconded by Wiehle
RESOLVED that the preliminary budget for the Port Glasgow Trailer Park
be adopted as presented to become part of the final budget presentation
February 24, 2005…Pg 6 of 8
at a later date and that the seasonal and overnight rates remain the same
as 2004 with a new fee of $50.00 to reserve a site for next season.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW TRAILER PARK – ASSESSMENT RELATED TAXES
With regard to assessment related taxes, it is proposed that a fee of the actual 2004
amount plus 15% be levied. A refund will be issued when the final tax rate is
established. Staff will continue to monitor the park for assessment purposes, i.e. new
trailers, renovations and removal.
RES. NO. 14Moved by Bodnar
Seconded by Balint
RESOLVED that a deposit for assessment related taxes for trailers at the
Port Glasgow Trailer Park for 2005 be based on 2004 taxes plus 15%,
rounded to the nearest dollar.
DISPOSITION: Carried
SUBJECT: LICENSE AGREEEMENT FOR PORT GLASGOW TRAILER PARK
The Administrator/Treasurer presented a seasonal trailer license agreement for the Port
Glasgow Trailer Park prepared by the municipal solicitor. The trailer owners must sign
this agreement. This agreement will allow the municipality to remove the trailer if an
owner does not abide by the rules or pay fees. Schedule A to the agreement is for
winter storage and Schedule B specifies the Rules and Regulations.
Insurance coverage for the trailer will be required to follow the term of the license and
the document submitted with the signed lease. Some owners felt that they would not be
able to do this.
Changes were requested to the Section 12 to allow for four vehicles to be registered,
allowing only a maximum of two on site at a time. Section 3 (Authorized Occupants)
was clarified, noting that guests of authorized occupants are permitted if at least one
authorized occupant is present. Authorized occupants are permitted when the trailer
owners are not present.
After discussion and minor changes noted, Council directed that the final document be
prepared for authorization by by-law at the next meeting.
DELEGATION: KEN NEIL, BILL TRASK, DOUG STADDON, OPTIMIST CLUB
RE: MILLER PARK PAVILION
Also in attendance: Recreation Superintendent
Mr. Neil noted that Council should think about the advantages of a pavilion/washroom
building in Miller Park, not just the cost. The Optimist Club is going to apply for a
Trillium grant for the whole project. Until the grant amount is known, the exact amount
to be offset is not known. Mr. Neil further noted that we have the best soccer fields
around and Glencoe and West Elgin are the only sites that are large enough to hold
league cup day, 1200 participate that day.
The Mayor noted that Council did not want to put the Club in jeopardy with trying to fund
the whole building at the estimated cost of $240,000.
Councillor Bodnar enquired when the pavilion would be left open? Mr. Neil noted the
snack bar would be open for soccer nights only. It would not be open on weekends for
February 24, 2005…Pg 7 of 8
general public, however the proposed picnic area would be there for anyone to use. At
this point the Club is not partnering with anyone else.
The Administrator/Treasurer reported that the municipality has an approved OSTAR
grant for the washrooms. However, if these funds are not spent this year the grant will
be lost. Further, we can’t use OSTAR and Trillium grants for the same project.
Councillor Balint spoke in support of the project on behalf of the Recreation Committee.
There is a need for washrooms in the park.
The Deputy Mayor noted that Council must look at other options. One of the options is
using the arena washrooms. The Recreation Superintendent reported that to install a
gate in the arena that would separate the washroom hall from the rest of the complex.
would cost $600.00. Mr. Neil said the soccer people aren’t going to use the arena
washrooms. The Deputy Mayor suggested that the gate be installed anyway and the
Recreation Committee give consideration to the gate.
It was noted that the Optimist Club hope to begin construction this summer. The
Recreation Superintendent felt that is not realistic.
It was also reported that the Optimist Club would need to enter into a lease with the
municipality to satisfy the Trillium grant. They requested a 10-year lease.
It was agreed that the Optimist Club should submit an application to Trillium Foundation.
SUBJECT: WATER TREATMENT PLANT EROSION
Also present: Water Superintendent
Erosion has occurred on the bank at the Water Treatment Plan, which is affecting the
use of the road to the low lifts and the plant itself. Staff from West Elgin, OCWA,
Stantec and Golder Associates have met on site. Further investigation will be made to
determine cause of erosion. A report will be forthcoming to the Tri County Management
Committee.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 15 Moved by Wiehle
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on February 24,
2005 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 16 Moved by Balint
Seconded by Wiehle
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on February 24, 2005 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-15 –
Confirming By-law February 24 2005.
DISPOSITION: Carried
February 24, 2005…Pg 8 of 8
SUBJECT: ADJOURNMENT
RES. NO. 17 Moved by Mooser
Seconded by Wiehle
RESOLVED that this Regular Meeting of Council shall adjourn at 4:35 p.m.
to meet again on March 10, 2005
DISPOSITION: Carried
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These minutes were adopted on March 10, 2005
___________________________ _______________________________
MAYOR CLERK