January 13, 2005 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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JANUARY 13, 2005
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Mike Mooser
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Paul VanVaerenbergh Roads Superintendent
Jeff Slater Recreation Superintendent
Lloyd Jarvis Water Superintendent
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Due to the cancellation of the December 23, 2004 Council meeting due to weather, this
meeting began with completion of that agenda.
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: ACCOUNTS
RES. NO. 1 Moved by Balint
Seconded by Wiehle
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #12A amounting to
$1,071,458.34 in settlement of General, Road, Water and Arena Accounts
(including cheques 11403-11619.)
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Cohen Highley – invitation to breakfast seminar, January 28, 2005, 8:30 a.m. to
1:00 p.m., Lamplighter Inn, London
Instruction: The Deputy Mayor and Councillors Bodnar, Balint and Mooser will
attend
2.* Ontario Clean Water Agency – quotation for preparation of COMRIF application
Instruction: File
SUBJECT: PORT GLASGOW TRAILER PARK ASSESSMENT REFUNDS
RES. NO. 2 Moved by Wiehle
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin authorize a
payment of 2% interest per annum on refunds on deposits for assessment
related taxes for the Port Glasgow Trailer Park owners.
DISPOSITION: Carried
January 13, 2005…Pg 2 of 10
SUBJECT: MANULIFE BENEFIT PLAN
The Administrator/Treasurer outlined the effect of the provincial government’s changes
to health coverage for vision and chiropractic doctor visits. Under our plan,
examinations are already covered for vision. The increase in costs for chiropractic visits
is approximately 3.25%. As the exact amounts are based on usage, the exact amounts
will not be known until renewal figures are received. Council will evaluate further at
renewal time.
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Council now proceeded with the January 13 agenda.
SUBJECT: MINUTES
RES. NO. 3 Moved by Balint
Seconded by Wiehle
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
December 9, 2004 Council
DISPOSITION: Carried
SUBJECT: ROADS REPORT
The Road Superintendent presented his monthly report. He advised Council that
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Chatham-Kent have called a public meeting on Thursday January 20, 3:00 to 6:00 p.m.
at the Bothwell Arena to discuss the proposed second stage re-construction of Clachan
Road. The Mayor and Road Superintendent will attend.
Councillor Mooser voiced a concern regarding the removal of snow from sidewalks and
fire hydrants during Christmas week. The Road Superintendent noted that fire hydrants
are looked after by the Water Department. He felt that since a thaw was being
forecasted maintenance was not required.
SUBJECT: RECREATION REPORT
The Recreation Superintendent presented his monthly report. He reported to Council
that the equipment they use to clear sidewalks in West Lorne has limitations. There is
no room for snow storage between the sidewalks and travelled road that creates a
problem. Heavy snow created by plows is difficult to move with their equipment but
they do their best they can.
SUBJECT: WEST LORNE SIGNS
Council reviewed a report from the Recreation Superintendent regarding replacement of
the signs in West Lorne. He obtained an estimate to erect a sign similar to that in
Rodney. After discussion Council agreed that four signs are needed for West Lorne and
two for Rodney and directed that this be added to the 2005 budget and quotations are
required.
SUBJECT: WELCOME TO WEST ELGIN SIGNAGE
Council reviewed a report from the Recreation Superintendent regarding “West Elgin”
signs where businesses can advertise. The Chamber of Commerce is proceeding with
a similar project.
January 13, 2005…Pg 3 of 10
SUBJECT: REPLACEMENT OF RODNEY RECREATION CENTRE SIGN
The Recreation Superintendent reported that the sign at the front of the Rodney
Recreation Centre has been damaged and cannot be repaired. He presented an
estimate and three designs. The new sign will fit in the existing frame and be covered
with plexi glass. It was agreed that since the sign is being replaced that it should read
“West Elgin Recreation Centre”. Staff were directed to obtain quotations.
SUBJECT: REPLACEMENT OF POOL SIGN
Further to the discussion of the Rodney Recreation Centre sign, it was noted that the
sign at the pool was removed. It was agreed that a sign be placed inside the window
instead.
SUBJECT: WATER REPORT
The Water Superintendent presented his monthly report. He reported that due to
pending thaw they did not clean the fire hydrants.
SUBJECT: BUILDING DEPARTMENT
The Chief Building Official was not in attendance. Council reviewed his monthly report
for December. In December, three permits were issued totalling $4,250 worth of
construction.
Council also reviewed a Year End Report that presented statistics for the past ten years.
SUBJECT: NOISE BY-LAW SET FINES
Council reviewed a report from the Clerk regarding imposing a set fine system for
contraventions to the noise by-law. The OPP are in support of this process. Council
agreed that a fine of $100.00 plus $5.00 victim fine surcharge was acceptable and the
necessary approval be requested.
SUBJECT: 2005 DOG TAG FEES
Council reviewed a report from the Administrator/Treasurer outlining the anticipated
expense for 2005 and recommending a $5.00 increase per tag and $100.00 per kennel
license would offset these expenses.
RES. NO. 4 Moved by Bodnar
Seconded by Balint
RESOLVED that Council authorize the increase of $5.00 for all dog tags
and that kennel license be increase to $100.00 and that the necessary by-
law be prepared.
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-01 – AMEND BY-LAW 2004-05,
EMPLOYEE REMUNERATION BY-LAW
RES. NO. 5 Moved by Mooser
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-law 2004-05 – Employee Remuneration By-law and this shall
be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
January 13, 2005…Pg 4 of 10
RES. NO. 6 Moved by Wiehle
Seconded by Mooser
RESOLVED that a By-law to amend By-law 2004-05 – Employee
Remuneration By-law be now read a third time and finally passed, signed,
sealed and numbered By-law Number 2005-01 – Amend By-law 2004-05 –
Employee Remuneration By-law
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-02 – REPEAL BY-LAW 2002-07,
HAWKERS AND PEDDLARS
RES. NO. 7 Moved by Bodnar
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
repeal By-law 2002-07, Hawkers and Peddlars and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 8 Moved by Balint
Seconded by Bodnar
RESOLVED that a By-law to repeal By-law 2002-07, Hawkers and
Peddlars and finally passed, signed, sealed and numbered By-law Number
2005-02 – Repeal By-law 2002-07, Hawkers and Peddlars
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-03 – AUTHORIZE AGREEMENT WITH WILDLIFE
HABITAT CANADA (BONN DRAIN)
RES. NO. 9 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the execution of an agreement between the Corporation of the
Municipality of West Elgin and Wildlife Habitat Canada and this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 10 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law to authorize the execution of an agreement
between the Corporation of the Municipality of West Elgin and Wildlife
Habitat Canada be now read a third time and finally passed, signed,
sealed and numbered By-law Number 2005-03 – Authorize agreement
with Wildlife Habitat (Bonn Drain)
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Town of Halton Hills – request for support of a resolution regarding duplicate
addressing
Instruction:
RES. NO. 11 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by Town of Halton Hills requesting Bell Canada find a
technical solution for duplicate addresses created by amalgamation of
municipalities.
DISPOSITION: Carried
January 13, 2005…Pg 5 of 10
2.* Municipality of Clarington – request for support of a resolution regarding four-year
term for municipal councils
Instruction:
RES. NO. 12 Moved by Bodnar
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by Municipality of Clarington requesting the Province to
amend the Municipal Elections Act to provide for a four-year term of
council for municipal council members.
DISPOSITION: Carried
3.* City of Pickering – request for support of a resolution regarding lowering the
voting age
Instruction:
RES. NO. 13 Moved by Bodnar
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by City of Pickering supporting the lowering of the
voting age from eighteen to sixteen for municipal elections.
DISPOSITION: Carried
4.* County of Elgin – request for support of a resolution regarding Concurrent
Disorders Program
Instruction:
RES. NO. 14 Moved by Mooser
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by County of Elgin objecting to the relocation of the
Concurrent Disorders Program from Elgin County to London.
DISPOSITION: Carried
5.* City of Cornwall – request for support of a resolution regarding Post Secondary
Medical Recruitment
Instruction: File
6.* Northumberland County – request for support of a resolution regarding Ontario
Health Premium
Instruction: File
7.* Northumberland County – request for support of a resolution regarding hospital
funding
Instruction: File
8.* Town of Minto – request for support of a resolution requesting the Federal
Government revive Bill C15A.
Instruction: File
9.* Municipality of Central Elgin – requesting support of a resolution regarding the
Ministry of Health and Long-Term Care’s Central Ambulance Communication
Centre operations.
Instruction: File
10.* Tiny Tots Co-operative Nursery School – request for waiving of fees for use of
Rodney Recreation Centre on March 5, 2005.
Instruction:
January 13, 2005…Pg 6 of 10
RES. NO. 15 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin authorize the
waiving of rental fees for the use of the Rodney Recreation Centre on
March 5, 2005 for a “Scrap-a-thon” fundraiser being hosted by the Tiny
Tots Co-operative Nursery School.
DISPOSITION: Carried
11.* Elgin Group Police Services Board – Estimate 2005 Policing Costs
Instruction:
RES. NO. 16 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin advises the
Elgin Group Police Services Board that no changes to the OPP contract
are requested.
DISPOSITION: Carried
14. AMO Alert - Minister of Environment releases reports on source water
and water taking regulations
Update from November 2004 AMO Board of Directors meeting
-
End of Year status report on legislation relating to municipal
-
government
Tsunami relief
-
Instruction: File
13. Federation of Canadian Municipalities Members Advisory
– Board adopts unanimous position on fuel-tax
- FCM to help coordinate Municipal Tsunami Response
Instruction: File
14. Steve Peters MPP – copy of letter to Minister Smitherman forwarding our
resolution regarding funding for rural hospitals
Instruction: File
15. Elgin Group Police Services Board – minutes of meeting held on November 14,
2004
Instruction: File
16. Ministry of Community Safety and Correctional Services announcement – Dr.
James Young takes new position with federal government
Instruction: File
17. Ministry of Municipal Affairs and Housing – Government extends greenbelt
development freeze
Instruction: File
18. Organization of Small Urban Municipalities – OSUM conference, Town of
Goderich, May 4-7, 2005
Instruction: File
19. Ministry of Municipal Affairs and Housing – Ontario Centre for Municipal Best
Practices: More Roads Winter Control Practices published.
: More Municipal Transit Practices published
Instruction: File
January 13, 2005…Pg 7 of 10
20. Rodney Aldborough Agricultural Society – invitation to Annual meeting, January
25, 2005
Instruction: File
21. Conservation Ontario – release of Watershed-based Source Protection
Committee reports
Instruction: File
22. Ministry of Community Safety and Correctional Services – Emergency
Management Regulation filed
Instruction: File
23. Ministry of Environment – amendments to O.Reg 170/03
Instruction: File
24. Jerry J. Ouellette, MPP – support of Private Member’s Bill, Elected Official
Immunity Act 2004
Instruction: File
25. Imperial Oil Review, Number 3, 2004
Instruction: File
26. Township of Wellington North – request for support of a resolution regarding
Community Reinvestment Fund
Instruction: File
27. Township of Wellington North – request for support of a resolution regarding gas
tax refund
Instruction: File
28. Municipality of West Nipissing – request for support of a resolution regarding gas
tax refund
Instruction: File
29. Township of Essa – request for support of a resolution regarding gas tax revenue
sharing
Instruction: File
30. Elgin St. Thomas Health Unit – changes to Food Premise Regulations
Instruction: File
30. Louise & Roland Bitterman – thank you to Road Department
Instruction: Forward to Road Department
32. Legislative Assembly of Ontario – public hearings on Bill 118
Instruction: File
33. OMAF Bulletin – January 10, 2005
Instruction: File
34.* Ontario Municipal Water Association – Councillors Handbook 2004 – Statutory
Standard of Care
Instruction: File
January 13, 2005…Pg 8 of 10
RES. NO. 17 Moved by Wiehle
Seconded by Mooser
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
DELEGATION: VICKI KYLE, GLENCOE ANIMAL SHELTER
Ms. Kyle reported that 34 dogs were picked up last year, 800 dog tags issued and lots of
cats are being brought to the shelter. They do not keep records of incoming calls. They
are open 7 days a week and answer all calls from OPP.
The Deputy Mayor asked what could be done about stray cats that are dropped off in
the rural areas. Ms. Kyle noted that they have room for only a certain number of cats
however; if the cat were starving or injured it would be brought in. There is a waiting list
for cats to be taken to the shelter. There is no revenue for cats, only expenses. Council
could consider a license as with dogs.
There is no problem with violent dogs in West Elgin.
SUBJECT: MINUTES
*
Clachan Hall Committee – December 5, 2004
*
West Elgin Chamber of Commerce – December 7, 2004
*West Elgin Community Policing Committee – November 10, 2004
*West Elgin Arena Board – December 22, 2004
*West Elgin Recreation Committee – January 5, 2005
SUBJECT: APPOINTMENT TO LOWER THAMES VALLEY CONSERVATION
AUTHORIITY BOARD
RES. NO. 18 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin hereby
appoints Bernie Wiehle to the Lower Thames Valley Conservation
Authority Board for the 2005 term.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 19 Moved by Balint
Seconded by Mooser
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #1A amounting to
$245,511.67 in settlement of General, Road, Water and Arena Accounts
(including cheques 11620-11667 and 11676-11706).
DISPOSITION: Carried
SUBJECT: GENERATOR
Councillor Mooser reported that he had advised the West Lorne Fire Association that
the generator would be sold by tender. He proposed that if Council purchased the
generator the Association should erect the building or pay for the hook up. The
Association responded that they didn’t know if they had the money or how much this
would cost.
January 13, 2005…Pg 9 of 10
Councillor Balint noted that the municipality paid for a generator here for emergency
purposes and felt the same should apply to West Lorne.
After discussion on the size of the generator and required housing Council decided that
the generator is too large for our needs and will not submit a tender.
Council directed that the sale be advertised and the tenders be reviewed by Council at
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their February 10 meeting,
SUBJECT: CLOSED SESSION
RES. NO. 20 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss:
Personal matters about an identifiable individual,
Labour relations or employee negotiations
DISPOSITION: Carried
RES. NO. 21 Moved by Bodnar
Seconded by Mooser
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
SUBJECT: 2005 EMPLOYEE REMUNERATION
Councillor Mooser requested a recorded vote on the following motions:
RES. NO. 22 Moved by Wiehle
Seconded by Bodnar
RESOLVED that Council approve an additional 2-hour on-call for
December 1 to March 31 period for the Road Department.
Bodnar yes Wiehle yes
Balint yes Warwick yes
Mooser no
DISPOSITION: Carried
RES. NO. 23 Moved by Wiehle
Seconded by Balint
RESOLVED that Council approve a bonus to the Clerk for exceptional
work in meeting the requirements of the Municipal Act.
Bodnar yes Wiehle yes
Balint yes Warwick yes
Mooser no
DISPOSTION: Carried
January 13, 2005…Pg 10 of 10
RES. NO. 24 Moved by Balint
Seconded by Bodnar
RESOLVED that Council approve an adjustment of the wages for the
Water Superintendent to more equally reflect his responsibilities.
Bodnar yes Wiehle yes
Balint yes Warwick yes
Mooser no
DISPOSITION: Carried
RES. NO. 25 Moved by Bodnar
Seconded by Wiehle
RESOVLED that Council approve a 3% cost of living increase for all
employees.
Bodnar yes Wiehle yes
Balint yes Warwick yes
Mooser no
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 26 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on January 13,
2005 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 27 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on January 13, 2005 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-04 –
Confirming By-law January 13 2005.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 28 Moved by Mooser
Seconded by Wiehle
RESOLVED that this Regular Meeting of Council adjourn at 5:25 p.m. to
meet again on January 20, 2005.
DISPOSITION: Carried
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These minutes were adopted on the 10 day of February 2005.
___________________________ ____________________________
Mayor Clerk