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January 27, 2005 Regular Meeting M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JANUARY 27, 2005 MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Mary Bodnar, Michael Mooser STAFF PRESENT: Joanne Groch Administrator/Treasurer Norma Bryant Clerk Paul VanVaerenbergh Roads Superintendent Lorne McLeod Chief Building Official / Community Emergency Management Coordinator DELEGATION: ANDRE VERHAEGHE RE: TSUNAMI RELIEF RIDE Also present: Road Superintendent Mr. Verhaeghe reported to Council that a Tsunami ATV ride through Elgin County is thth being planned to raise funds. Date is Saturday, April 9, rain date April 16. The monies raised will be donated to the Canadian Red Cross. Each ATV must be licensed, plated, insured, no double riding unless designed, safety helmets will be worn. Mr. Verhaeghe has been teaching safety courses for ATVs. There will be a qualified rider at the front and rear of each group of 25. They will be placing a notice in each mailbox along the route advising of the ride. It was suggested that they ride along grassed area along side of road. The Road Superintendent noted that along the travelled portion of the road is preferable for safety and crossing at intersections. A press release will issued announcing the ATV ride. The Road Superintendent felt that it should be advertised, as an organized route, one time event, will follow safety rules. RES. NO. 1 Moved by Balint Seconded by Mooser RESOLVED that Council of the Municipality of West Elgin supports the ATV Tsunami Relief Ride on our municipal roads on April 9 2005, rain date April 16 2005 provided that the ATVs drive on the side of the travelled road (not in the ditches). DISPOSITION: Carried SUBJECT: REQUEST FOR SITE PLAN APPROVAL EXEMPTION: BETHEL PARK Also in attendance: Chief Building Official The Chief Building Official presented a plan showing the location of a proposed bunk house located in the centre of the complex, does not interfere with roads, lighting. Grading is being looked after as part of the building permit process. A tractor shed has been relocated to the south end of the complex. This building will replace it. January 27, 2005…Pg 2 of 5 RES. NO. 2 Moved by Mooser Seconded by Wiehle RESOLVED that Council of the Municipality of West Elgin exempt Ontario Bethel Park from site plan approval for the proposed bunkhouse. DISPOSITION: Carried SUBJECT: BILL 124 – CHANGES TO ONTARIO BUILDING CODE The Chief Building Official reported that the changes to the Building Code Act would require builders and designers to meet certain requirements by July 1, 2005. For those who design buildings, they will have to register with the province and successfully complete the Ministry exam program. Builders under the New Home Warranty program do not have to be registered but the designers do. Homeowners are exempt. Licensed plumbers and heating contractors have been grand fathered for registration, but probably will have to take a legal course in the future. This will probably affect the small contractors who design and build. Information flyers have been placed at reception. It was hoped that a Ministry representative would attend an information meeting for contractors but they have declined. SUBJECT: EMERGENCY MANAGEMENT The Community Emergency Management Coordinator (CEMC) reported that all documents for 2004 have been submitted. The process for 2005 has been started; this will require the review of the 2004 documents and expand on the recovery end for hazards. He estimated 25% of his time was spent on emergency management in 2004 and estimates 50% for 2005. SUBJECT: SEPTIC INSPECTION The Chief Building Official reported that George Dawson of the Health Unit has indicated their staff may not be qualified by July. If so, septic inspection would be our responsibility. Both the CBO and his assistant are qualified, however it may mean full- time employment for the assistant. DELEGATION: DUNCAN MCPHAIL RE: LAND DIVISION COMMITTEE (LDC) Mr. McPhail submitted a summary of applications reviewed in 2003 and 2004. He reported that the Committee made a deputation to County Council regarding: ? That the municipalities would do their own inspections of the proposed severance and LDC would not. Further, that the municipalities would only comment when there is a problem. ? Request for County to authorize hiring of a lawyer to represent the LDC when their decision has been appealed. ? LDC is developing Terms of Reference which will be submitted to the County and municipalities for comments DELEGATION: DUNCAN MCPHAIL RE: CLACHAN HALL Mr. McPhail reported that Committee is happy with the roof repair. He presented a sketch and summarized the proposed lot changes necessary to accommodate: ? 21 foot strip from Hall property east to accommodate the pipe and buffer to the proposed septic bed ? addition to Donna Roelofs house parcel to ensure conformity with zoning by-law ? addition to Clare Lindsay property of land locked parcel. Mr. McPhail reported that all participants are agreeable to this concept. Donna Roelofs wants additional lots to be created on the lands east of the proposed septic bed. Further their committee will pay for the severance applications. There is no money January 27, 2005…Pg 3 of 5 exchanging hands for the land. Surveys will be required and the municipality will pay for them as previously agreed. Municipal staff will prepared the severance applications. Owners will then sign and the applications can be submitted to LDC. SUBJECT: CORRESPONDENCE 1.* St. Thomas – Elgin Tourist Association – invitation to screening of “Ontario Visual th Heritage Project for Elgin County”, Galaxy Theatre, St. Thomas, February 14, 1:00 to 4:00 p.m. Instruction: The Mayor and Deputy Mayor will attend. 2. Ministry of Tourism and Recreation – Regional Consultation for Ontario Trails th Strategy, Wheels Inn, February 15, 6:30 to 9:15 p.m. Instruction: Councillor Balint will attend. RES. NO. 3 Moved by Bodnar Seconded by Balint RESOLVED that the correspondence be dealt with as per the instructions of Council. DISPOSITION: Carried SUBJECT: AGREEMENT WITH PORT GLASGOW YACHT CLUB th Further to the meeting with the Yacht Club on January 20, Council supported the proposal that the municipality would maintain the washroom using summer staff, the Yacht Club maintains during the balance of the period. Limited access to be allowed to inside showers, there is an outside shower for swimmers. The Yacht Club annual meeting is in February where this will be discussed further, the Mayor will attend. SUBJECT: SIXTEEN MILE BRIDGE Council reviewed a report from Spriet Associates, which outlined the expenses incurred to date on this project. Additional expense will be incurred to gain approval for the Navigable Waters application. After discussion the following resolution was introduced: Councillor Mooser requested a recorded vote RES. NO. 4 Moved by Bodnar Seconded by Balint RESOLVED that Council proceed with the Sixteen Mile Creek bridge project including approval from Navigable Waters and construction of said bridge. Bodnar yes Wiehle yes Balint yes Warwick yes Mooser no DISPOSITION: Carried SUBJECT: MILLER PARK PAVILION The Administrator/Treasurer presented the plans for the proposed Miller Park pavilion. Council requested that representatives of the Optimist Club be invited to the next meeting to discuss this project. January 27, 2005…Pg 4 of 5 SUBJECT: ACCOUNTS RES. NO. 5 Moved by Mooser Seconded by Wiehle RESOLVED that the Mayor and Administrator/Treasurer be and they are hereby authorized to sign Payment Voucher #1 amounting to $151,223.77 in settlement of General, Road, Water and Arena Accounts (including cheques 11668-11675 also cheques 11707-11827). DISPOSITION: Carried SUBJECT: FUTURE COUNCIL MEETINGS Councillor Mooser requested support from Council to be absent for four consecutive meetings. Council agreed with the request. SUBJECT: CLOSED SESSION RES. NO. 6 Moved by Mooser Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss personal matters about an identifiable individual and labour relations or employee negotiations. DISPOSITION: Carried RES. NO. 7 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried SUBJECT: BY-LAW 2005-06 – REMUNERATION BY-LAW RES. NO. 8 Moved by Balint Seconded by Mooser RESOLVED that the mover be granted leave to introduce a by-law to set the rates of remuneration for Municipal Officials and employees for the calendar year 2005, and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 9 Moved by Mooser Seconded by Balint RESOLVED that the mover be granted leave to introduce a by-law to set the rates of remuneration for Municipal Officials and employees for the calendar year 2005, and this shall be now read a third time and finally passed, signed, sealed and numbered By-Law No. 2005-06 – Remuneration By-Law. DISPOSITION: Carried SUBJECT: CONFIRMATION BY-LAW RES. NO. 10 Moved by Balint Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting of Council held on January 27, 2005 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried January 27, 2005…Pg 5 of 5 RES. NO. 11 Moved by Bodnar Seconded by Mooser RESOLVED that a By-law to confirm the proceedings of the meeting of Council held on January 27, 2005 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2005-07 – Confirming By-law January 27 2005. DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 12 Moved by Mooser Seconded by Wiehle RESOLVED that this Regular Meeting of Council shall adjourn at 1:00 p.m. to meet again on February 10, 2005 DISPOSITION: Carried th These minutes were adopted on February 10, 2005 ___________________________ _______________________________ MAYOR CLERK