June 30, 2005 Special Session
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL SESSION
JUNE 30, 2005
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Wiehle
Councillors: Trudy Balint, Mary Bodnar, Michael Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
ALSO PRESENT:
Ted Halwa Planning Consultant
SUBJECT: COURT OF REVISION – LETTNER DRAIN
RES. NO. 1 Moved by Mooser
Seconded by Balint
RESOLVED that the members of the Court of Revision on the Lettner
Drain be as follows:
Chairman: Mary Bodnar
Members: Graham Warwick, Mike Mooser, Bernie Wiehle, Trudy Balint
DISPOSITION: Carried
Council adjourned to hold a Court of Revision on the Lettner Drain and resumed their
meeting thereafter.
SUBJECT: DRAFT OFFICIAL PLAN
The Planner presented a map of the “shoreline” area showing existing and proposed
land uses.
The following comments were made:
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Agriculture predominant in most westerly and most easterly areas
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Provincially significant known as the Elgin Kent Shoreline ANSI is indicated, this
was not part of our previous Official Plan. Why is this designated now?
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Existing long narrow lots in Lot C should be shown and indicated as “shoreline
residential”
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Map should indicate which part of Grey Line is not maintained at all
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Proposed development area for Port Glasgow shown in white, area at end of
Graham Road should also be shown in white.
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Should encourage multi-unit / retirement communities
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Condominium legislation allows the corporation to take responsibility in the long
term for communal septic systems
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Need to address seasonality of trailer parks, hard to regulate through zoning
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Should lot 19 should be residential or agricultural as road is not to municipal
standards. May need to scale back to satisfy province
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Should area west of Port Glasgow be specified for recreational (i.e. trailer parks)
only or specify residential/recreational. Flexibility better – allow either.
June 30, 2005…Pg 2 of 3
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Should any lands on north side of Grey Line be designated as residential?
Suggestion one lot depth.
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Reference in plan to have buildings erected in such a way that they can be
removed due to erosion problem?
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No reference to development charges in plan
The Planner left the meeting.
DELEGATION: JAYSON CHABOT, IRON RAIL SECURITY
Mr. Chabot appeared before Council to provide a proposal for by-law enforcement
services. His company does parking enforcement, property standards, picks up dogs at
large, dog tag sales for various municipalities. He outlined the procedure they use for
property standards infractions. They work on a complaint basis, referred to him by the
municipality. They hand deliver letters to properties and find this is an effective
approach for gaining compliance. If absentee landowner, will send by registered mail. If
they are visiting a property and see other problems such as a fence lacking around a
pool, they will address that issue with the property owners and advise the municipality.
Standardized letters are used. There are 6 trained by-law enforcement officers on staff.
Jayson will attend council meetings every 3 months to report.
After Council discussion with Jayson, the Mayor thanked him for his presentation.
SUBJECT: BY-LAW ENFORCEMENT OFFICER
RES. NO. 2 Moved by Mooser
Seconded by Balint
RESOLVED that Council accepts the resignation of William Douglas,
effective June 30, 2005.
DISPOSITION: Carried
Council directed staff to bring forward an agreement to contract Iron Rail Security to
provide by-law enforcement services. This would apply to the enforcement of the same
by-laws as present. A 12 month probation period is requested.
SUBJECT: RENEWAL OF OCWA SERVICES AGREEMENT
The Clerk reported that under the agreement with OCWA the municipality must give six
months notice of renewal or termination.
RES. NO. 3 Moved by Mooser
Seconded by Balint
RESOLVED that Council of the Corporation of the Municipality of West
Elgin agrees to the renewal with OCWA for the operation of the Water
Treatment Plant for the year 2006.
DISPOSITION: Carried
SUBJECT: HOUSEHOLD HAZARDUOUS WASTE COLLECTION
The Clerk reported that Dutton-Dunwich has approached the municipality to share in the
costs of hosting a household hazardous waste day in the fall. A cost estimate of $3500
to $4000 has been provided by Clean Harbor for our share. The actual amount will be
determined based on use by West Elgin residents. There may be a requirement to have
West Elgin staff assist on site on the day.
June 30, 2005…Pg 3 of 3
RES. NO. 4 Moved by Wiehle
Seconded by Mooser
RESOLVED that Council agrees to participate in a household hazardous
waste day with Dutton-Dunwich.
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 5 Moved by Bodnar
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a by-Law to
confirm the proceedings of the special meeting of Council held on June 30,
2005 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 6 Moved by Balint
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the special
meeting of Council held on June 30, 2005 be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2005-45 –
Confirming By-law June 30 2005
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 7 Moved by Mooser
Seconded by Wiehle
RESOLVED that this Special Meeting of Council adjourn at 1:00 p.m. to
meet again on July 14, 2005.
DISPOSITION: Carried
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These minutes were adopted on the 14 day of July, 2005.
____________________________ _______________________________
MAYOR CLERK