March 10, 2005 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
TH
MARCH 10, 2005
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Bruce Boughner Roads Foreman
Jeff Slater Recreation Superintendent
Lloyd Jarvis Water Superintendent
Janet Johnston Deputy Treasurer
Andy Kieraszewicz Rodney Fire Chief
Allan Beer West Lorne Fire Chief
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: MINUTES
RES. NO. 1 Moved by Bodnar
Seconded by Balint
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
February 10, 2005 Council
February 24, 2005 Council
February 24, 2005 Public meeting – zoning amendment
(Dardarian)
DISPOSITION: Carried
SUBJECT: ROADS
The Roads Foreman presented the monthly report. He advised that in areas where the
sun has thawed the snow, the new scraper is being used, however the scraper does not
work in areas where still frozen. Council enquired when Marsh Line is being proposed
for paving. A five-year plan was requested. The Roads Foreman further reported that
tree trimming and related clean up is underway.
SUBJECT: SIDEWALK PLOWING
The Recreation Superintendent presented a report outlining the procedure for plowing
sidewalks in West Lorne. Further he noted that the present equipment couldn’t handle
heavy snow. The sidewalks are plowed in the morning and as needed during the day,
particularly in the downtown area.
Councillor Bodnar enquired about Rodney. The Roads Foreman reported that they
have the same equipment problem. In Rodney, only the business area and to the
March 10, 2005…Pg 2 of 12
Recreation Centre are cleared. It was suggested that this program be expanded in
Rodney south on Furnival Road to lighthouse.
After discussion, Council requested a report be prepared outlining 2 or 3 approaches to
sidewalk clearing for West Lorne and Rodney. The report to included capital and
manpower costs.
SUBJECT: GRAVEL “A” TENDER
The following gravel tender quotes were received by Council:
Supply Haul & Spread TOTAL
27,500 tonne 27,500 tonne (plus taxes)
McKenzie & Henderson $8.50 ---------------------------------- $8.50 =
per tonne
$233,750.00
Nicli Aggregates $4.00$4.50 $8.50 =
per tonne per tonne
$233,750.00
Johnston Bros $3.95 $3.89 $7.84 =
per tonne per tonne
(Bothwell) $215,600.00
RES. NO. 2 Moved by Bodnar
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Johnson Bros (Bothwell) in the amount of $215,600.00 plus GST
for the supply, hauling and spreading of 27,500 tonnes of “A” gravel and
that this amount be included in the budget.
DISPOSITION: Carried
SUBJECT: RECREATION REPORT
The Recreation Superintendent presented his monthly report. Councillor Balint
reported that the drop-in centre group have enquired about sub-letting the Scout Hall for
their use. After reviewing the agreement, the Administrator/Treasurer reported that the
agreement is with the Scouting organization not the Optimist Club, it expires June 1,
2005 and there is nothing about sub-letting. The Administrator/Treasurer reported she
had contacted OSTAR staff regarding the washroom project, enquiring if we installed
the services this year and build next year would comply under the OSTAR grant
structure. We are still awaiting an answer.
SUBJECT: ORFA PROFESSIONAL TRAINING
RES. NO. 3 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin authorize the
Recreation Superintendent to attend ORFA Professional Development
Program at the University of Guelph May 1 to 5, 2005, with the
municipality to pay ½ of the cost and the West Eglin Arena Board to fund
½.
DISPOSITION: Carried
SUBJECT: CLOSED SESSION
RES. NO. 4 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss labour relation or employee negotiations.
DISPOSITION: Carried
March 10, 2005…Pg 3 of 12
RES. NO. 5 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
DELEGATION: DONNA LUNN, ELGIN COMMUNITY FUTURES CORPORATION
RE: ELGIN PORTAL, GIS MAPPING
Also present: Water Superintendent
Mrs. Lunn gave Council a visual overview of the new Elgin Connects portal. She noted
that a Parks and Recreation application and pet license have been developed.
Councillor Balint enquired if a link could be provided to the West Elgin Chamber. Mrs.
Lunn reported that that was possible but in doing so, one would be leaving the site and
would have to go back in to search, etc. It would be preferable to have the Chamber as
part of the portal.
Mrs. Lunn reported that GPS mapping has been completed locating all farm driveways
in County. Potential hazards have been identified for use by emergency personnel. All
9-1- 1 signs have been mapped as well. She reported on a project in Aylmer whereby
all the utility / hard infrastructure was mapped using GPS coordinates. Elgin Connects
has own GPS units and staff to complete such projects. They are offering their staff and
equipment to West Elgin to map and design database at the cost of $2500.00. West
Elgin would be required to supply a second staff person to assist in on-site recording
and helping with database formulation. A summer student could be used with a
completion date of August. The coordinates can be placed on topographic, teranet or
Ministry of Transportation mapping, that decision is up to the municipality.
SUBJECT: WATER REPORT
The Water Superintendent presented his monthly report. He reported on a water leak at
149 Jessie Street. The house has been vacant for 6 months and the backyard is
flooded. As the water did not enter the sanitary sewer system it is suggested that the
sewage portion of the bill be waived.
RES. NO. 6 Moved by Balint
Seconded by Bodnar
RESOLVED that Council authorize the waiving of the sewage charge of
$1319.17 at 149 Jessie Street due to a water leak.
DISPOSITION: Carried
SUBJECT: LAWNMOWER QUOTATIONS
The following quotations were received by Council for lawnmowers for Port Glasgow
Trailer Park:
Quote Less: TOTAL QUOTE
Trade-in (plus taxes)
Fulline Farm &
Garden Equipment $9,500.00 $1,500.00 $8,000.00
Benninger Equipment $9,149.74 $1,500.00 $7,649.74
RES. NO. 7 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Benninger Equipment in the amount of $7,649.74 plus GST for a
March 10, 2005…Pg 4 of 12
Kubota GR2100 diesel tractor with 54” deck and that this amount be
included in the budget.
DISPOSITION: Carried
SUBJECT: VAN QUOTATIONS
The following quotations were received by Council for a 2005 van for the Water
Department:
QUOTE PLUS: QUOTE
(plus taxes) Value of locking differential (plus taxes)
Fordham Motors $24,443.00 $410.00 $24,853.00
Miller Motors $24,477.00 $330.00 $24,807.00
RES. NO. 8 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Fordham Motors in the amount of $24,443.00 plus taxes for 2005
Chevrolet Express Cargo Van and that this amount be included in the
budget.
SUBJECT: 2005 FIRE DEPARTMENT BUDGETS
Also in attendance: Rodney Fire Chief, West Lorne Fire Chief, Deputy Treasurer
The Administrator/Treasurer presented the 2004 actual expenses and proposed 2005
budget for the Rodney Fire Department. The Fire Chief reported that the snuffer truck
st
will be operational by May 1 and that they are looking for donations from local
insurance companies and service clubs.
The Mayor asked if the municipality’s expenses for accidents on Highway 401 were
being recouped? The Rodney Fire Chief said no, that the ministry is not paying their
agreed upon amount for multiple vehicle accidents where not needed but called to the
scene. The Fire Chief further reported that the present arrangement is for the fire
department to respond if the ambulance is going to later than 15 minutes or if the
ambulance requests their assistance. Council agreed that this procedure should
continue.
Council adjourned to hold a Court of Revision for the Thompson Drain and resumed
their meeting thereafter.
DELEGATION: KEVIN SMITH, CARROLL LINE
RE: BURNING OFSHINGLES
Mr. Smith reported to Council that last summer a farmer on Carroll Line was burning
shingles that were brought from West Lorne. He has contacted Ministry of Environment
but they have not returned his calls. He is requesting Council enact a by-law so this
won’t happen again.
The West Lorne Fire Chief noted that the burning of shingles is a Ministry of
Environment issue. Farms are exempt for the Fire Code unless there is a hazard to
another building.
Councillor Bodnar suggested a letter be sent to the Minister of Environment requesting
that the ministry enforce their rules. She will draft a letter for Council to review.
March 10, 2005…Pg 5 of 12
It was suggested an advertisement explaining what can be burned in rural areas be
placed in the local paper.
SUBJECT: 2005 FIRE BUDGET (continued)
The Administrator/Treasurer present the 2004 actual expenses and 2005 budget for the
West Lorne Fire Department. It was noted that the expense for Rodney secretary was
increased by $250.00 and suggested the same be applied to the West Lorne secretary.
RES. NO. 9 Moved by Balint
Seconded by Wiehle
RESOLVED that Council accept the preliminary fire budget for Rodney
and West Lorne subject to approval of the final municipal budget with the
change in Secretary/Treasurer to $1,000.00 for both.
DISPOSITION: Carried
Discussion took place regarding the purchase of a new fire van for the department. The
West Lorne Fire Chief requested more money be placed in reserve. The volunteers are
having trouble raising money. At present they have $60,000.00 to contribute. The
Administrator/Treasurer noted that $113,000 is needed to purchase the van. As the
costs will only increase over time, it was suggested that Council consider purchasing the
fire van soon. The Rodney Fire Chief noted that he does not foresee any major
expenditure for his department in the near future. Council agreed to add the purchase
of the fire van to the budget and final decision would be made when the entire municipal
budget is reviewed.
The Fire Chiefs and Deputy Treasurer left the meeting.
SUBJECT: ACCOUNTS
RES. NO. 10 Moved by Bodnar
Seconded by Balint
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #3 amounting to
$1,659,602.61 in settlement of General, Road, Water and Arena Accounts
(including cheques 11931-12115).
DISPOSITION: Carried
SUJBECT: FOUR COUNTIES TRANSPORTATION SERVICES 2004 FINANCIALS
The Administrator/Treasurer presented a Statement of Revenue and Expenses as at
December 31, 2004 for the Four Counties Transportation Services. There is an
operating deficit of $495.54 after the provincial gas tax rebate of $16,805.00 is included.
RES. NO. 11 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the operating deficit for 2004 for the Four Counties
Transportation Services in the amount of $495.54 be assumed by the
Municipality of West Elgin.
DISPOSITION: Carried
SUBJECT: 2004 RESERVES AND SURPLUS
RES. NO. 12 Moved by Balint
Seconded by Wiehle
RESOLVED that the 2004 Budget be amended as follows:
1. Transfer from road reserve Debit $120,000
March 10, 2005…Pg 6 of 12
2. Transfer from road reserve (Monroe St.) Amend to $2,900
3. Transfer to Marina washrooms Add $73,000
4. Transfer to Water Construction reserve Add $148,000
5. Transfer to Economic Development reserve Add $20,000
DISPOSITION: Carried
SUBJECT: MANAGEMENT FOR PORT GLASGOW TRAILER PARK
RES. NO. 13 Moved by Wiehle
Seconded by Balint
RESOLVED that Council authorize the increase in management fee for the
Port Glasgow Trailer Park by $2,000.00
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-16 – REGULATE ATVs ON A TEMPORARY BASIS
RES. NO. 14 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
regulate the operation of all-terrain vehicles with four wheels on municipal
road allowances and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 15 Moved by Wiehle
Seconded by Bodnar
RESOLVED that a By-law to regulate the operation of all-terrain vehicles
with four wheels on municipal road allowances be now read a third time
and finally passed, signed, sealed and numbered By-law Number 2005-16
– Regulate ATVs on a temporary basis
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-18 – ADOPT PORT GLASGOW TRAILER PARK
SEASONAL LICENSE
RES. NO. 16 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
adopt a seasonal trailer license for the Port Glasgow Trailer Park and this
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 17 Moved by Bodnar
Seconded by Wiehle
RESOLVED that a By-law to adopt a seasonal trailer license for the Port
Glasgow Trailer Park be now read a third time and finally passed, signed,
sealed and numbered By-law Number 2005-18 – Port Glasgow Trailer
Park Seasonal License
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* County of Frontenac - request for support of a resolution requesting the Province
to amend Regulation 285/01
Instruction: File
March 10, 2005…Pg 7 of 12
2.* Elgin Group Police Services Board – membership criteria for Police Services
Board
Instruction:
RES. NO. 18 Moved by Balint
Seconded by Wiehle
RESOLVED that the Corporation of the Municipality of West Elgin
supports the composition of the Elgin Group Police Services Board as
follows:
1 elected representative appointed by the Municipality of Central Elgin;
1 elected representative appointed from eastern Elgin, alternative every 3
years between the Township of Malahide and the Municipality of
Bayham;
1 community representative from western Elgin, appointed jointly by the
Township of Southwold, the Municipality of Dutton/Dunwich and the
Municipality of West Elgin.
DISPOSITION: Carried
3.* Municipality of Kincardine – request for support of a resolution regarding funding
for conservation authorities
Instruction:
RES. NO. 19 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Municipality of Kincardine regarding funding for
conservation authorities.
DISPOSITION: Carried
4.* West Elgin Skating Club – request for funding for annual carnival to be held on
th
March 19, 2pm and 7pm
Instruction:
RES. NO. 20 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council authorize the donation of $1,000.00 to the
West Elgin Skating Club in support of the carnival to be held on Saturday
th
March 19, 2005.
And that the West Elgin Skating Club provide financial statements.
DISPOSITION: Carried
5.* County of Oxford – request for support of a resolution regarding Tsunami Relief
Instruction: File
6.* Municipality of West Nipissing – request for support of a resolution regarding
funding for rural and northern communities in Northern Ontario
Instruction:
RES. NO. 21 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Municipality of West Nipissing requesting the
Minister of Health and Long Term Care to address the funding inequities
that exist in hospital funding and to commit to provide effective medical
care to rural and northern communities in Northern Ontario.
DISPOSITION: Carried
March 10, 2005…Pg 8 of 12
7.* Township of St. Clair – request for support of a resolution regarding farm viability
Instruction:
RES. NO. 22 Moved by Wiehle
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of St. Clair supporting the concerns of
the Ontario Federation of Agriculture regarding farm viability.
DISPOSITION: Carried
8.* Dutton/Dunwich Softball Association – request for financial assistance
Instruction: Refer to Donation Budget deliberations
9.* Halton Region – request for support of a resolution regarding benefits of
membership in the Association of Municipalities of Ontario
Instruction:
RES. NO. 23 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Region of Halton supporting the benefits of
membership in the Association of Municipalities of Ontario.
DISPOSITION: Carried
10.* Four Counties Health Services Foundation – funding request
Instruction: Letter to be forwarded explaining decline to funding request
11.* Municipality of Bayham – apportionment of Police Services costs
Instruction:
RES. NO. 24 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin supports the
present formula for police servicing costs apportionment.
DISPOSITION: Carried
12.* Municipality of Central Elgin – apportionment of Police Services costs
Instruction: File
13.* County of Dufferin – request for support of a resolution regarding gasoline tax
rebate to small rural communities
Instruction:
RES. NO. 25 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the County of Dufferin requesting the Minister of
Finance and the Minister of Transportation to develop a new formula for
the gasoline tax rebate to municipalities, based on a per lane kilometre of
roadway, and for both bus and rail transit systems on a per route kilometre
basis.
DISPOSITION: Carried
14.* County of Elgin – request for support of a resolution regarding economic state of
farming
Instruction:
March 10, 2005…Pg 9 of 12
RES. NO. 26 Moved by Wiehle
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the County of Elgin requesting the Ministers of
Agriculture for Ontario and for Canada to move swiftly to address the
financial shortfall faced by Ontario farmers.
DISPOSITION: Carried
15. AMO Alert - AMO Members to receive discount for New Infrastructure
Management Certificate Program
AMO responds to Source Water Implementation
-
Committee
AMO responds to Places to Grow Act
-
Report to Members: Recent MOU meeting with province
-
Municipalities make gains in federal budget
-
Premier commits to reconsidering CRF decision
-
Provincial announcements at ROMA
-
Instruction: File
16. Federation of Canadian Municipalities Members Advisory – Today’s Budget
makes “New Deal” a real deal
Instruction: File
17. Elgin Group Police Services Board – copy of letter to Ministry of Community
Safety and Correctional Services regarding use of closed roads by volunteer
firefighters
Instruction: File
18. Ontario Good Roads Association – Highlights of Board of Director’s Meeting on
January 28, 2005
Instruction: File
19. Ministry of Public Infrastructure Renewal – copy of correspondence to AMO re:
Status Update on Affordable Housing Program
Instruction: File
20. Town of Goderich – OSUIM Conference & Trade Show, May 4 to 7, 2005
Instruction: File
21. Essex-Windsor Solid Waste Authority – request for support of a resolution
regarding in-kind contribution from CAN/OCNA
Instruction: File
22.* Steve Peters MPP – copy of correspondence to Ministers of Consumer &
Business Services and Economic Development & Trade re: revenue from
Western Fair Raceway
Instruction: File
23. Ministry of Agriculture & Food – extension of deadline for claiming grant for
terminated drainage projects
Instruction: File
24. Association of Municipalities of Ontario (AMO) – role of AMO
Instruction: File
March 10, 2005…Pg 10 of 12
25. Thames Valley District School Board – request to attend Special Olympic Track
and Field Event, May 25 and 26, London
Instruction: File
26. Elgin Group Police Services Board – minutes of the meeting held on February 2,
2005.
Instruction: File
27. Ministry of Public Safety and Security – acknowledgment that required
documentation has been submitted.
Instruction: File
28. St. Thomas – Elgin Tourist Association – notice of Annual General Meeting to be
held on March 29, 2005 at 7:00 p.m.
Instruction: File
29. Sci-Tech Ontario – declaration of March as ‘Youth Science Festival Month’
Instruction: File
30. Minister of Municipal Affairs & Housing – announcement of Green Belt Act
Instruction: File
31. Southwestern Ontario Rural Tourism Conference – April 7, 2005, Petrolia
Instruction: File
32. Ministry of Citizenship & Immigration – Ontario Volunteer Recognition program
Instruction: File
33. Power Workers’ Union – copy of ‘Ontario’s Energy Crunch: Why Phasing Out
Coal Is An Unwise Strategy’
Instruction: File
34. Ministry of Consumer and Business Services – Retail closings during Easter
weekend
Instruction: File
35.* Ministry of Agriculture & Food – creation of new Agricultural Drainage
Infrastructure Program
Instruction: File
36.* Association of Ontario Road Supervisors – 2005 Travelling Road Show, march
31, 2005 in Exeter
Instruction: File
37. Municipality of Dutton/Dunwich – apportionment of police services costs
Instruction: File
RES. NO. 27 Moved by Balint
Seconded by Bodnar
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
March 10, 2005…Pg 11 of 12
SUBJECT: MINUTES
*West Elgin Chamber of Commerce – February 1, 2005
*West Elgin Arena Board – February 8, 2005
*West Elgin Recreation Committee – Special Session – February 17, 2005
*West Elgin Recreation Committee – March 2, 2005
*West Elgin Arena Board – February 24, 2005
SUBJECT: 2004 COUNCIL REMUNERATION AND EXPENSES
In accordance with Section 284(1) of the Municipal Act a report summarizing the 2004
remuneration and expenses was presented.
SUBJECT: APPOINTMENT OF WEED INSPECTOR
RES. NO. 28 Moved by Wiehle
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin hereby appoints
the County Weed Inspector to provide weed inspection services for 2005.
DISPOSITION: Carried
SUBJECT: COUNTY OF ELGIN WOODLANDS CONSERVATION BY-LAW
Council reviewed a summary of changes that are included in the by-law. A public
meeting will be held by the County on April 4th, 2005 at 7:00 p.m.
SUBJECT: DELAYING FARM TAXATION
The Clerk reported that the Huron East Council have approved a plan to delay the
payment of taxes on farm assessment until September. Council noted that we must be
fair to all taxpayers and that the municipality has not been approached to initiate such a
plan.
SUBJECT: 2004 ANNUAL COMPLIANCE REPORT – WATER TREATMENT PLANT
RES. NO. 29 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Corporation of the Municipality of West
Elgin accepts the Annual Report under Regulation 170/03 for 2004 as
prepared by the Ontario Clean Water Agency and to be presented to the
Tri County Management Committee.
DISPOSITION: Carried
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 30 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on March 10, 2005
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
March 10, 2005…Pg 12 of 12
RES. NO. 31 Moved by Wiehle
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on March 10, 2005 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-19 –
Confirming By-law March 10 2005.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 32 Moved by Balint
Seconded by Bodnar
RESOLVED that this Regular Meeting of Council adjourn at 5:35 p.m. to
meet again on March 24, 2005.
DISPOSITION: Carried
th
These minutes were adopted on the 14 day of April 2005.
___________________________ ____________________________
Mayor Clerk