November 10, 2005 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
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NOVEMBER 10, 2005
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Mike Mooser
STAFF PRESENT: Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
Paul VanVaerenbergh Roads Superintendent
Jeff Slater Recreation Superintendent
Lloyd Jarvis Water Superintendent
DECLARATION OF PECUNIARY INTEREST:
No conflicts were declared regarding the published agenda.
SUBJECT: MINUTES
RES. NO. 1 Moved by Mooser
Seconded by Balint
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
October 13, 2005 Council
October 13, 2005 Property Standards Committee
October 13, 2005 Public Meeting – MDS II
October 20, 2005 Special Session
October 27, 2005 Council
DISPOSITION: Carried
SUBJECT: DISCUSSION FROM MINUTES
The Deputy Mayor reported that the Agricultural Society would forward designs for the
signs to Council after discussions with the Sign Guy.
SUBJECT: ROADS REPORT
The Roads Superintendent presented the monthly report. Councillor Mooser enquired
when the project behind the CHC would be completed. The Roads Superintendent
noted that this is a three year project, when completed the trucks can park further to the
east. Parking of trucks on Monroe Street, west of Graham will continue for this year.
SUBJECT: OGRA AWARD
RES. NO. 2 Moved by Balint
Seconded by Wiehle
RESOLVED that in recognition of winning the Provincial Rodeo a third time
that Council authorize that Blair Schweitzer’s stay at the Royal York be for
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2 nights for the OGRA convention February 20 and 21, 2006.
DISPOSITION: Carried
November 10, 2005…Pg 2 of 12
SUBJECT: RECREATION REPORT
The Recreation Superintendent presented his monthly report.
SUBJECT: QUOTATION FOR SALT SPREADER
The Recreation Superintendent reported that a salt spreader from the Roads
Department would be used; a purchase is not necessary at this time.
SUBJECT: QUOTATIONS FOR PLOW BLADE
Council received the following quotations for a 72” blade for the DX33 tractor:
TOTAL QUOTE (plus GST)
Can Am Tractor $3,500.00
Kucera Tractor $3,195.00
RES. NO. 3 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
quote of Kucera Tractor in the amount of $3195.00 plus taxes for a 72-
inch plow for the Case DX33 tractor.
DISPOSITION: Carried
SUBJECT: QUOTATIONS FOR SNOW PLOWING
Council received the following quotations for snow plowing of the arena parking lot, the
West Lorne Fire Hall and the Recreation Centre:
TOTAL QUOTE (plus GST)
J & S Enterprise $55.00 per hour
Dave Lilley & Son Excavating $65.00 per hour
RES. NO. 4 Moved by Bodnar
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
quote from J & S Enterprise in the amount of $55.00 per hour for
snowplowing the arena parking lot, the West Lorne Fire hall and the
Recreation Centre.
DISPOSITION: Carried
SUBJECT: SCOUT HALL
Councillor Balint reported that she and the Recreation Superintendent had met with
John Eagleson of the Optimist Club regarding the use of the Scout Hall. There is no
active scouting movement right now. The Teen Drop In Centre has indicated, to the
Recreation Committee, that they are interested in one night useage with adult
supervision. The Committee feels that they could look after the building and have users
sign an agreement similar to what is used now at the Recreation Centre. She will
investigate further and report back to Council.
November 10, 2005…Pg 3 of 12
SUBJECT: APPOINTMENT TO RECREATION COMMITTEE
RES. NO. 5 Moved by Bodnar
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin hereby
accepts the appointment of Grace Blanchard to be a member of the
Recreation Committee.
DISPOSITION: Carried
SUBJECT: PART-TIME ARENA STAFFING
RES. NO. 6 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin confirm the
winter staffing approved by the West Elgin Arena Board at their meeting
held on October 17, 2005 and that the necessary by-law be prepared.
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-82 - SHARING OF BUILDING INSPECTION SERVICES
RES. NO. 7 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a by-law to
authorize the execution of an agreement between the Corporation of the
Municipality of West Elgin and the Corporation of the Town of Aylmer, the
Corporation of the Municipality of Bayham, the Corporation of the
Municipality of Central Elgin, the Corporation of the Municipality of
Dutton/Dunwich, the Corporation of the Township of Malahide and the
Corporation of the Township of Southwold for sharing of building
inspection services and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 8 Moved by Mooser
Seconded by Wiehle
RESOLVED that a By-law to authorize the execution of an agreement
between the Corporation of the Municipality of West Elgin and the
Corporation of the Town of Aylmer, the Corporation of the Municipality of
Bayham, the Corporation of the Municipality of Central Elgin, the
Corporation of the Municipality of Dutton/Dunwich, the Corporation of the
Township of Malahide and the Corporation of the Township of Southwold
for sharing of building inspection services be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2005-82,
Agreement re: sharing of building inspection services
DISPOSITION: Carried
SUBJECT: DRESDEN INDUSTRIES - REQUEST FOR EXEMPTION FROM SITE
PLAN APPROVAL
Council reviewed a report from the Chief Building Official which outlines two projects
that Dresden Industrial are requesting exemption from site plan approval. There are
no drainage concerns with the proposal.
November 10, 2005…Pg 4 of 12
RES. NO. 9 Moved by Wiehle
Seconded by Mooser
RESOLVED that Dresden Industrial project at 172 Centre Street for a 50’
X 96’ storage building and a 8’ X 120’ addition to existing office area be
exempted from site plan approval.
DISPOSITION: Carried
SUBJECT: BY-LAW ENFORCMENT
The By-law Enforcement Officer was not in attendance. Council reviewed the monthly
report. Councillor Mooser asked that the By-law Enforcement Officer visit #164 again.
Municipal Offences Corp. has asked if the municipality wishes the company to work
with the snow plow operators to ticket vehicle parking in snow routes during restricted
hours. As the Roads Superintendent indicated the present system is working, this is not
required. An ad should be placed in the newspaper regarding this matter.
SUBJECT: WATER REPORT
The Water Superintendent presented his monthly report.
SUBJECT: HOUSEHOLD HAZARDOUS WASTE DAY
Council reviewed a report from Dutton/Dunwich regarding the Household Hazardous
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Waste Day held on October 15. Council enquired if next time we could have it in West
Elgin.
SUBJECT: DECEMBER MEETING SCHEDULE
RES. NO. 10 Moved by Mooser
Seconded by Wiehle
RESOLVED that Council of the Corporation of the Municipality of West
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Elgin authorizes the change of the December 8, 2005 meeting to
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December 7, 2005.
Further, that the municipal office be closed from noon on December 23,
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2005 to re-open on Tuesday January 3, 2006 at 8:30 a.m.
DISPOSITION: Carried
SUBJECT: WAGE DISCUSSIONS
Council determined that they would meet with staff on January 5, 2006 at 9:30 a.m. to
discuss 2006 wages and benefits.
SUBJECT: CLACHAN HALL PROJECT
The Clerk reported that she had been in discussion with the surveyor and Mr. Lindsay’s
lawyer regarding the required survey to facilitate the land exchanges. It has been
agreed that one reference plan showing all the parts is acceptable. However, it has
been suggested that the Clachan Hall property and an as built survey of the Lindsay
property is necessary as well. Council agreed that these be surveyed as well.
SUBJECT: ERIE FLOORING
It was reported that the municipality has not received a response from the Head Office
regarding the smoke/soot problem. The Mayor will contact the Head Office to discuss
this matter.
November 10, 2005…Pg 5 of 12
SUBJECT: MUNICIPAL ALCOHOL POLICY WORKSHOP
Councillor Balint reported that she had been contacted by the Elgin St. Thomas Health
Unit regarding a workshop entitled “Why Your Community Needs a Municipal alcohol
Policy” being held on November 23, 2005, 7:00 –9:30 p.m. in London. Council agreed
that it would be worthwhile for Councillor Balint to attend.
SUBJECT: ACCOUNTS
RES. NO. 11 Moved by Balint
Seconded by Bodnar
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #11 amounting to
$712,983.15 in settlement of General, Road, Water and Arena Accounts
(including cheques –13661-13870)
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-81 – REPEAL BY-LAW 2005-75
RES. NO. 12 Moved by Bodnar
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to
repeal By-law 2005-75, being a by-law imposing special annual drainage
rates upon land in respect of which money is borrowed under the Tile
Drainage Act and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 13 Moved by Balint
Seconded by Bodnar
RESOLVED that a By-law to repeal By-law 2005-75, being a by-law
imposing special annual drainage rates upon land in respect of which
money is borrowed under the Tile Drainage Act be now read a third time
and finally passed, signed, sealed and numbered By-law Number 2005-81
– Repeal By-law 2005-75
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-83 – FEES & CHARGES – BUILDING
RES. NO. 14 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
establish various fees and charges for services provided by the Building
Department and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 15 Moved by Balint
Seconded by Wiehle
RESOLVED that a By-law to establish various fees and charges for
services provided by the Building Department be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2005-83 –
Fees & Charges – Building.
DISPOSITION: Carried
November 10, 2005…Pg 6 of 12
SUBJECT: BY-LAW 2005-84 – AMEND BY-LAW 2005-06, EMPLOYEE
REMUNERATION BY-LAW
RES. NO. 16 Moved by Mooser
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-law to
amend By-law 2005-06 – Employee Remuneration By-law and this shall
be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 17 Moved by Wiehle
Seconded by Mooser
RESOLVED that a By-law to amend By-law 2005-06 – Employee
Remuneration By-law be now read a third time and finally passed, signed,
sealed and numbered By-law Number 2005-84 – Amend By-law 2005-06,
Employee Remuneration By-law.
SUBJECT: BY-LAW 2005-87 – BUILDING BY-LAW
RES. NO. 18 Moved by Wiehle
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law
respecting construction, demolition, change of use, conditional permits,
sewage systems and inspections and this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 19 Moved by Mooser
Seconded by Wiehle
RESOLVED that a By-law respecting construction, demolition, change of
use, conditional permits, sewage systems and inspections be now read a
third time and finally passed, signed, sealed and numbered By-law
Number 2005-87 – Building By-law
DISPOSITION: Carried
SUBJECT: BY-LAW 2005-88 – TILE DRAIN (HELMER)
RES. NO. 20 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law
imposing special annual drainage rates upon land in respect of which
money is borrowed under the Tile Drainage Act and this shall be the first
and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 21 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law imposing special annual drainage rates upon
land in respect of which money is borrowed under the Tile Drainage Act be
now read a third time and finally passed, signed, sealed and numbered
By-law Number 2005-88 – Tile Drain (Helmer)
DISPOSITION: Carried
November 10, 2005…Pg 7 of 12
DELEGATION: KEN SHARRATT, SHARRATT WATER MANAGEMENT LTD.
ANDY VALICKIS, OCWA
RE: WATER/WASTEWATER COST RECOVERY STUDY
Also in attendance: Water Superintendent
Andy Valickis presented Component No. 1, which reviews the works of the Secondary
water system, Rodney and West Lorne sewage systems and values of these
components. Life of asset as well as major maintenance costs is included. A
management plan was developed that is used to develop rates.
Ken Sharratt presented Component No. 2, which reviews a rate structure. He
recommends that for multi-unit buildings, a use connection be used rather than multi-
unit connections. Proposed rates for water, Rodney sewage and West Lorne sewage
were presented. The sewage charges would increase but the water rates would
decrease, giving overall reduction in 2006 and increasing over the time period to 2011.
The Mayor left the meeting before the discussion on Rodney sewage. The Deputy
Mayor assumed the position of Chair.
SUBJECT: CORRESPONDENCE
1.* AMCTO – request for support of a resolution regarding Bill 123, The
Transparency in Public Matters Act, 2005
Instruction:
RES. NO. 22 Moved by Bodnar
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of
position of AMCTO regarding Bill 123 stating that municipalities should be
removed from the list of public bodies subject to Bill 123 and that any
openness and transparency issues that the Province wants addressed for
municipalities should be addressed through the Municipal Act review.
DISPOSITION: Carried
2.* Town of Tecumseh – request for support of a resolution regarding expiration of
passports.
Instruction: File
RES. NO. 23 Moved by Bodnar
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Town of Tecumseh regarding passports.
DISPOSITION: Carried
3.* Township of Coleman – request for support of a resolution regarding the forest
industry.
Instruction: File
4.* Canadian Union of Postal Workers – request for support of a resolution regarding
closing of post offices and plants.
Instruction:
November 10, 2005…Pg 8 of 12
RES. NO. 24 Moved by Balint
Seconded by Mooser
WHEREAS Canada Post is reviewing its entire postal network and has
announced plans to close a mail sorting plant in Quebec City as the very
first step in its review.
WHEREAS the government appears to support Canada Post’s plan to
close the plant in Quebec City, beginning in December 2005, which would
eliminate 302 jobs.
WHEREAS the government is allowing Canada Post to close rural post
office in spite of a moratorium on post office closures in rural and small
towns.
WHEREAS our public postal network connects communities through this
vast land, helping us to over come difference and distances;
WHEREAS our public postal networks plays a key role in our social and
economic life by providing jobs and the infrastructure that healthy
communities need to thrive and businesses need to grow.
THEREFORE BE IT RESOVLED that the Corporation of the Municipality
of West Elgin requests that the federal govern instruct Canada:
1. to stop the closure of the mail sorting plant in Quebec City and
proposed closures in other locations,
2. to consult with the public, postal units and other major stakeholders
to develop a uniform and democratic process for making changes to
the Canada Post network.
3. to maintain, expand and improve our public postal network.
DISPOSITION: Carried
5.* West Elgin Community Health Centre – notice of “Parent Learning Forum”,
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November 15, 7:00 –9:00 p.m., West Elgin High School
Instruction: File
6.* Optimist Club of West Lorne – request for approval for Adult Fun Night, February
26, 2006 at Rodney Legion
Instruction:
RES. NO. 25 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin supports the
holding of the Adult Fun Night on February 26, 2006 at the Royal
Canadian Legion in Rodney by the Optimist Club of West Lorne.
DISPOSITION: Carried
7. Bell Mobility – request for extension of lease agreement
Instruction:
RES. NO. 26 Moved by Mooser
Seconded by Bodnar
RESOLVED that Council of the Corporation of the Municipality of West
Elgin agrees to the renewal of a lease with Bell Mobility Inc. for premises
known as Pt Lot 75, Plan 202, former Township of Aldborough with the
following annual rental payments:
March 1, 2006 to February 28, 2007 $6,500.00
March 1, 2007 to February 28, 2008 $6,500.00
March 1, 2008 to February 28, 2009 $6,500.00
March 1, 2009 to February 28, 2010 $6,500.00
March 1, 2010 to February 28, 2011 $6,500.00
DISPOSITION: Carried
November 10, 2005…Pg 9 of 12
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8.* Rodney Santa Claus Parade Committee – parade on Saturday December 10,
5:30 p.m.
Instruction:
RES. NO. 27 Moved by Bodnar
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin supports the
request of the Rodney Santa Claus Parade Committee to close Queen
Street from Flora Street to Furnival Road and Furnival Road from Queen
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Street to Victoria Street on Saturday December 10, 2005 from 5:15 p.m.
to 6:30 p.m.
DISPOSITION: Carried
9.* Township of Terrace Bay – request for support of a resolution regarding the
pandemic
Instruction:
RES. NO. 28 Moved by Bodnar
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of Terrace Bay requesting the Minister
of Community Safety and Correctional Service to ensure that providers
and the public are informed about the pandemic and how to help protect
themselves against it and that the Ministry identify and implement a
system for the provision of critical medical supplies and establish reliable
and secure purchasing, storage and distribution systems.
DISPOSITION: Carried
10.* Lower Thames Valley Conservation Authority – notice of municipal workshops re:
Source Water Protection, December 1, 9:30 a.m. @ Ridgetown College
Instruction: File
11. AMO – OMERS devolution
Instruction: Defer to next meeting
12. AMO – request for support of a resolution regarding OMERS devolution
Instruction: Defer to next meeting
13.* Inky Mark, M.P. – request for support of Heritage Hunting and Fishing Protection
Act
Instruction: File
14.* Township of Chisholm – request for support of a resolution regarding cancellation
of spring bear hunt
Instruction: File
15.* West Elgin Fire Department – Rodney, request to waive fees for use of
Recreation Centre, park and pool on June 17, 2006.
Instruction:
RES. NO. 29 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin authorize the
waiving of rental fees for the use of the Recreation Centre, Park and Pool
on June 17, 2006 for a Fire Muster to be hosted by West Elgin Fire
Department, Rodney Station.
DISPOSITION: Carried
November 10, 2005…Pg 10 of 12
16.* West Elgin Secondary School Council – request for support of a submission to
Thames Valley Board of Education
Instruction:
RES. NO. 30 Moved by Balint
Seconded by Mooser
WHEREAS the Thames Valley District School Board is inviting written
input on school improvements and learning priorities that could be applied
to the $5.1 million in projected 2004-05 Board surplus and 2005-06
contingency funds.
AND WHEREAS the West Elgin Secondary School Council have made a
number of recommendation that help provide the long term benefit of
creating an inclusive, supportative learning environment for all students;
THEREFORE BE IT RESOLVED that the Council of the Corporation of the
Municipality of West Elgin supports the following recommendations made
by the West Elgin Secondary School Council:
1. That the TVDSB allot $70,000 to provide two education assistants
to support the students in the WEST program.
2. That the TVDSB reinstated the E.A. support that has been reduced
by budget cuts and changes to the Special Education criteria for
intensive support, and consider the increased use of E.A. support
as a cost-effective way to support the learning of all higher needs
students at their home schools.
3. Each school library must be adequately stocked and staffed to
ensure a fair and supportive learning environment for all students.
The Board be urged to use all the funds necessary to ensure full
day access to school libraries for all students of the TBDSB.
AND FURTHER that these recommendations be forwarded to the Thames
Valley Board as support by the Municipality of West Elgin for our rural
schools.
DISPOSITION: Carried
17. AMO - Province introduces Access to Justice Act, 2005
AMO President addressed the Federal Standing Committee on
-
Finance
COMRIF Intake Two update
-
Instruction: File
18. Federation of Canadian Municipalities
Canadian coalition of municipalities against racism
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Instruction: File
19. City of Sault Ste Marie – letter of support for engineers and architects re AMO
Alert on Bill 124
Instruction: File
20. Ontario Flue-Cured Tobacco Growers’ Marketing Board – announcement of new
Chair and Vice Chair
Instruction: File
21.* County Tree Inspector – questions and answers for Emerald Ash Borer
Instruction: Have copies available for public at front counter.
22. 2006 Pitch-In Canada Week – April 24- 30
Instruction: File
November 10, 2005…Pg 11 of 12
23. Santa Claus Parade Committee, West Lorne – request for donation for parade
Instruction: forward for payment
24. Santa Claus Parade Committee, West Lorne – request for support of road
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closure for parade, November 25.
Instruction:
RES. NO. 31 Moved by Bodnar
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin supports the
request of the West Lorne Santa Claus Parade Committee to close
Graham Road from Gilbert Street to Maple Street and Main Street from
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Ridge Street to Wood Street on Friday November 25, 2005 from 7:00
p.m. to 8:00 p.m.
DISPOSITION: Carried
RES. NO. 32 Moved by Balint
Seconded by Bodnar
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: MINUTES
*West Elgin Arena Board – October 17, 2005
*West Elgin Recreation Committee – November 2, 2005
SUBJECT: TENDER FOR SHORELINE PROTECTION EXTENSION
(WATER TREATMENT PLANT)
Tenders for shoreline protection extension were considered and approved by the Tri
County Management Committee at their meeting held on October 31, 2005. Council
reviewed a report from Stantec Consulting outlining the tenders as follows:
Total Tender Price
(including GST & contingency allowance)
Van Bree Drainage & Excavating Inc. $309,861.30
Ontario Construction Company 333,479.41
Terra Infrastructure Inc. 373,641.50
Dean Construction Company Limited 374,039.39
A-Xcavating Ltd. 489,364.50
969774 Ontario Limited 594,343.38
RES. NO. 33 Moved by Mooser
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Van Bree Drainage & Excavating in the amount of $309,861.30
including GST and contingency allowance for shoreline protection
extension at the Water Treatment Plant and that the Mayor and Clerk be
authorized to sign the necessary documents.
DISPOSITION: Carried
SUBJECT: PORT GLASGOW PEDESTRIAN BRIDGE
The Clerk reported that all approvals have been received and the project will start this
weekend.
November 10, 2005…Pg 12 of 12
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 34 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on November 10,
2005 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 35 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on November 10, 2005 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-89 –
Confirming By-law November 10 2005.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 36 Moved by Mooser
Seconded by Balint
RESOLVED that this Regular Meeting of Council adjourn at 3:45 p.m. to
meet again on November 17, 2005 for a Special Planning Meeting.
DISPOSITION: Carried
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These minutes were adopted on the 7 day of December, 2005.
___________________________ ____________________________
Mayor Clerk