November 24, 2005 Special Session
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
NOVEMBER 24, 2005
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Mike Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer/Deputy-
Clerk
Lloyd Jarvis Water Superintendent
DECLARATION OF PECUNIARY INTEREST:
None.
SUBJECT: BACKFLOW PREVENTION/METER READINGS
The Water Superintendent, Lloyd Jarvis was present for discussion on backflow
prevention devices. Lloyd reviewed with Council previous discussions on the types of
backflow prevention devices for minor, moderate and severe hazards and the
businesses to which they apply. The property owners will be responsible for any costs
involved with the installation of backflow preventors and future testing requirements. In
some cases plumbing changes may be required and there may be additional costs.
The Administrator advised that under our existing policy all meter readings are to be
confirmed – outside versus inside readings - annually. Lloyd reported that he is installing
approximately 100 new meters per year. Lloyd recommended that the time period for
checking the meter readings should be every five years. It is not necessary to do it
annually.
SUBJECT: BY-LAW 2005-90 AMENDING PROCEDURES FOR WATER
DEPARTMENT
RES. NO. 1 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-law 2002-62 respecting procedures for the water department
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 2 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law to amend By-law 2002-62 respecting
procedures for the water department be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-90 –
Amending By-law 2002-62 – Procedures for the Water Department.
DISPOSITION: Carried
November 24/05…Pg 2 of 5
SUBJECT: BY-LAW 2005-91 AMENDING PROCEDURES FOR WATER
DEPARTMENT
RES. NO. 3 Moved by Mooser
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-law 2002-62 respecting procedures for the water department
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 4 Moved by Wiehle
Seconded by Mooser
RESOLVED that a By-law to amend By-law 2002-62 respecting
procedures for the water department be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-91 –
Amending By-law 2002-62 – Procedures for the Water Department.
DISPOSITION: Carried
DELEGATION: PORT GLASGOW DEVELOPMENT
Michelle Quintyn of the Foundation for Rural Living and Mary Lou Kominek, Rural
Development Officer, CHC made a presentation to Council on the revitalization of the
marina and beach area at Port Glasgow as a means of stimulating employment and the
local economy. The proposal is for a 3-year $1,000,000 project involving partnerships
with various organizations such as the Port Glasgow Yacht Club, the Chamber and
service clubs. Funds are available through the Tobacco Initiative and Rural Economic
Development Fund (RED), Community Futures. Cost sharing can be from 50 to 90%.
There is a 2-stage submission – pre-submission and then a full application with a
business case. Project examples would be beautifying and enhancing – eg. lighting,
design, safety & functionality – eg. parking, signage, economic development eg.
festivals, markets. There was also discussion on seniors housing projects. It needs to
be a local initiative.
RES. NO. 5 Moved by Balint
Seconded by Bodnar
RESOLVED that Council authorizes initial investigations into re-
development at the Port Glasgow marina and beach area.
DISPOSTIION: Carried
SUBJECT: CORRESPONDENCE
1.* AMO – Datacall Authentication Project
Instruction: Administrator to participate
2.* Waste Diversion Ontario – 2004 Blue Box Datacall Results
Instruction: File
3. AMO – announcement of seminar: “Trust and Partnership: A One-Day Biosolids
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Seminar for Generating and Receiving Municipalities”, December 7, Guelph
Instruction: File
4.* OMB Reform – seeking support to achieve OMB reform
Instruction:
November 24/05…Pg 3 of 5
RES. NO. 6 Moved by Mooser
Seconded by Wiehle
WHEREAS the Ontario Municipal Board was created to resolve municipal
land use issues at a time when municipal governments were small and
had limited planning expertise;
AND WHEREAS the role and mandate of the Ontario Municipal Board
have not been significantly altered in response to increased municipal
planning skills or expanded municipal responsibilities for land use planning
under the Planning Act;
AND WHEREAS the Ontario Municipal Board has broad planning powers
and can make decisions in the absence of a full municipal review of a
planning application and can overturn local planning decisions;
AND WHEREAS Ontario Municipalities invest significant resources in staff
time, legal and other associated costs in establishing and implementing
local planning policy;
AND WHEREAS there is growing concern from municipalities and citizens
that the decisions of the Ontario Municipal Board are eroding local
planning authority;
AND WHEREAS there have been numerous Council Resolutions,
municipal reports and reports from planning professionals and academics
advocating reform of the Ontario Municipal Board;
AND WHEREAS the GTA Task Force on OMB Reform, an informed group
of municipal elected representatives and staff, after study and
consultation, has made practical recommendations for improvements to
the planning appeal process;
NOW THEREFORE BE IT RESOLVED that the Council of the Corporation
of the Municipality of West Elgin endorses the Report of the GTA Task
Force on OMB Reform dated March 7, 2003.
DISPOSITION: Carried
5.* County of Elgin – copy of correspondence regarding OMERS reform
Instruction:
RES. NO. 7 Moved by Balint
Seconded by Mooser
RESOLVED that the Council of the Corporation of the Municipality of West
Elgin strongly objects to Bill 206 “An Act to Revise the Ontario Municipal
Retirement System Act”.
DISPOSITION: Carried
RES. NO. 8 Moved by Bodnar
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: 2006 INSURANCE RENEWAL
Bryce Sibbick of Frank Cowan Company was in attendance to review the 2006
Insurance Policy. The rates are up about 30% over last year’s rates. The increase was
from marketplace conditions not the number of claims. West Elgin’s claims’ experience
was very good. The insurers have changed their focus at how they look at risk and this
has increased the cost. There was discussion on a bulk purchase rate, which would
have to be addressed at County Council. Some municipalities set up reserves to cover
an increased deductible. There were recommendations on page 10 of the report to
increase the deductible to $10,000, which would realize a cost savings of $7,058.
Increasing the auto third party and direct compensation deductible to $10,000 could
have an additional savings of $3,287.
November 24/05…Pg 4 of 5
RES. NO. 9 Moved by Mooser
Seconded by Balint
RESOLVED that the deductible be increased to $10,000 as per page 10 –
2006 insurance program at a cost savings of $10,345.00 and that the auto
third party and direct compensation deductible be increased to $10,000.
DISPOSITION: Carried
DELEGATION: ELGIN FEDERATION OF AGRICULTURE
Donna Lunn, President of the Elgin Federation of Agriculture made a presentation to
Council on the updated Agricultural Economic Impact Study for Elgin. It has been
updated to include the 2001 census statistics, which are shown separately for each
municipality in Elgin.
Mr. Peter Agar a Board Member was also in attendance.
DELEGATION: ELGIN STEWARDSHIP COUNCIL
Bill and Marjorie Prieksaitis were present along with Bill Thompson a Planning Biologist
with the Elgin Stewardship Council. Marjorie presented Mayor Warwick with a hard
cover copy of “Birds of Elgin County – A Century of Change” which was compiled and
written by naturalists of Elgin County. Bill did a presentation on the “Elgin Landscape
Strategy” which summarized the current state of natural resources in Elgin and identifies
and prioritizes stewardship options to improve water quality and water quantity in
balance with agriculture and other land uses.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 10 Moved by Mooser
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on November 24,
2005 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 11 Moved by Wiehle
Seconded by Balint
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on November 24, 2005 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2005-92 –
Confirming By-law November 24, 2005.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 12 Moved by Mooser
Seconded by Wiehle
RESOLVED that this Regular Meeting of Council shall adjourn at 3:40 p.m.
to meet again on December 7, 2005.
DISPOSITION: Carried
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These minutes were adopted on December 7, 2005.
___________________________ _______________________________
MAYOR D. CLERK