January 26, 2006 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
JANUARY 26, 2006
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Mike Mooser
STAFF PRESENT:
Joanne Groch Administrator/Treasurer/Deputy-
Clerk
ALSO PRESENT:
Ted Halwa Planning Consultant
DECLARATION OF PECUNIARY INTEREST:
No conflicts were declared regarding the published agenda.
DELEGATION: PORT GLASGOW DEVELOPMENT
Mary Lou Kominek was in attendance to update Council on the applications for funding
for projects at the Marina. Her contract has been renewed for another 6 months.
The Mayor reported that a meeting was held with the Yacht Club members, Ted Halwa,
Graham Warwick, Bernie Wiehle, Lloyd Jarvis and Mary Lou Kominek on proposed
improvements at the Marina and funding possibilities.
Discussion in point form:
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advantage of pier extension – gravel removal damages the road
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pier extension eliminates the need for gravel removal
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top of road not paved far enough – boat trailers cause damage
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wave action in harbour – unsafe for boaters
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boardwalk the pier – not if gravel is being removed
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safety to boaters – more visitors
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not known as a safe harbour (wave action) in terms of attracting boaters from a
wider area
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Ted contacted an engineering firm specializing in shoreline issues to see what’s
feasible for a structure – they have provided a quote to study the channel
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Mary Lou – no funding under this grant proposal for study and extension of pier
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if grants are/are not available Council decides whether to proceed or not
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opportunity for people to enjoy the area – recreational activities
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master plan reviewed, bird watching area, memorial cairn, boardwalks, picnic hill
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fish habitat area can be added to plan
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lack of parking area for trailers, boats
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preliminary meetings held with Stantec on location for pond
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derelict dredger – removal?
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commercial development on east side at base of road - transient vendors
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two sources of funding – RED fund and Community Transition Program
January 26/06…Page 2 of 5
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Mary Lou has met with the project Coordinator for the Community Transition
Program and presented a pre proposal for funding
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Projects under Community Transition Program include economic development,
downtown improvement, Chamber of Commerce initiatives, new business
development and tourism
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Mary Lou to prepare application for RED funding in consultation with
Mayor/Deputy Mayor who will liaise with Council
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the plan needs to be drafted for public meetings
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Ted will get another quote for technical studies for channel improvements
?
Ted will have further discussions with the Yacht Club
DELEGATION: FRANK & IRENE SURA – PROPOSED SEVERANCE
PART OF LOT 4 & 5, CONCESSION 12
Also in attendance: Frank & Irene Sura, Frank Sura Jr.
Council reviewed a proposed severance application to sever a surplus dwelling on
property located on Part of Lot 5, Concession 12. Mr. Sura explained that when they
originally purchased the lands there were three separate parcels. Now because they are
in the same names the titles have merged back to one property. The subject property is
designated Agriculture in the Official Plan. Council has no objections to the proposed
severance subject to the usual conditions.
A second application was put forward to sever 25 acres on Part Lot 4, Concession 12.
This does not comply with the Official Plan but Council felt that this could be supported
on the basis of a technical severance. It was previously a separate parcel when
purchased. Council has no objections to the proposed severance subject to the usual
conditions.
DELEGATION: HERB & DIANNE FELDER – PROPOSED SEVERANCE
PART OF LOT 6, CONCESSION 10
Also in attendance: Herb Felder
Council reviewed a proposed severance application to sever a surplus dwelling on
property located on Part of Lot 6, Concession 10. The barns are in good shape and are
not needed on the farm so they will remain with the house. The subject property is
designated Agriculture in the Official Plan. Council has no objections to the proposed
severance subject to the usual conditions.
SUBJECT: UPDATE ON MELODY CHURCH OMB APPEAL
The OMB appeal is schedule for March 15, 2006 at 10:00 a.m. in the Council
Chambers.
DELEGATION: CANADIAN FOOD INSPECTION AGENCY
EMERALD ASH BORER
Present: Jerry Dowding and Rosetta Marchese of the Canadian Food Inspection
Agency , Rob Lindsay County of Elgin Tree Inspector, Rick Howard, Jack
McLean
Mr Dowding reported that the site in Dutton Dunwich, which is just north and south of
Highway 401, is removed from all other sites in Ontario. A proposal has been submitted
to remove the positive trees (300) but approval has not been received yet. An area in
Dutton Dunwich is already under quarantine. The area has been expanded and now
includes the easterly portion of West Elgin to Graham Road. The legislation is under the
Plant Protection Act – each property is quarantined separately. Separate notice is given
January 26/06…Page 3 of 5
to each property owner with a time period for the quarantine. Wood cannot be
transported out of the quarantined area but it can be transported within the area.
The prognosis is not good for controlling this insect. Certain types of wasps,
woodpeckers and squirrels feed on the ash borer and there are a few fungus and
bacteria that are showing promise. How do you treat the large numbers of trees that are
infected? There are fines up to $250,000 for breaking the quarantine. Rob Lindsay
advised that the is working closely with the CFIA
SUBJECT: ACCOUNTS
RES. NO. 1 Moved by Balint
Seconded by Bodnar
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #1A amounting to
$163,698.87 in settlement of General, Road, Water and Arena Accounts
(including cheques –14402-14517)
DISPOSITION: Carried
SUBJECT: CORREPSONDENCE
1.* OMAF - MDS formulae available for review
Instruction: File
2. Canada Day Committee – requesting use of Miller Park – July 1 - 3
Instruction:
Res. No. 2 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin supports the
stnd
request to hold Canada Day Celebrations at Miller Park on July 1, 2 and
rd
3, 2006 and that the Canada Day Celebrations are designated as a
“Community Festival”.
DISPOSITION: Carried
3.* Manfred Wiehle – Hickory Grove & Enchanted Hideaway year round residents
Instruction: ask campground owners to attend Council meeting
4. Tiny Tots Co-Operative Nursery School – request to waive rental fee for West
th
Elgin Recreation Centre – Feb 4 fund raiser dance
Instruction:
RES. NO. 3 Moved by Mooser
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin authorize the
waiving of rental fees for the use of the West Elgin Community Centre on
February 4, 2006 from 8:00 p.m. to 1:00 a.m. for the Tiny Tots Co-
Operative Nursery School and Rodney Firefighters annual fund raising
dance.
DISPOSITION: Carried
5. Ministry of Environment – Certificate of Approval – landfill site
Instruction: copy to Landfill Operator
6.* Canadian Food Inspection Agency – Emerald Ash Borer packages
Instruction: File
January 26/06…Page 4 of 5
7.* County of Middlesex – Amendment to County OP - public meetings
Instruction: refer to Planner
RES. NO. 4 Moved by Wiehle
Seconded by Mooser
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: BY-LAW 2006-04 EMPLOYEE REMUNERATION
RES. NO. 5 Moved by Wiehle
Seconded by Balint
RESOLVED that the mover be granted leave to introduce a By-Law to set
rates of remuneration and expenses for municipal officials and employees
for the calendar year 2006 and this shall be the first and second reading
and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 6 Moved by Bodnar
Seconded by Balint
RESOLVED that a By-law to set rates of remuneration and expenses for
municipal officials and employees for the calendar year 2006 be now read
a third time and finally passed, signed, sealed and numbered By-law
Number 2006-04 – Employee Remuneration
DISPOSITION: Carried
SUBJECT: DELEGATIONS TO MINISTERS AT OGRA
Delegations will be booked with the Honourable Steve Peters – Minister of Labour, the
Honourable Leona Dombrowksy – Minister of Agriculture & Food & Rural Affairs and the
Honourable George Smitherman – Minister of Health
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 7 Moved by Mooser
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on January 26,
2006 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 8 Moved by Balint
Seconded by Mooser
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on January 26, 2006 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2006-05 –
Confirming By-law January 26, 2006.
DISPOSITION: Carried
January 26/06…Page 5 of 5
SUBJECT: ADJOURNMENT
RES. NO. 9 Moved by Balint
Seconded by Bodnar
RESOLVED that this Regular Meeting of Council shall adjourn at 3:00 p.m.
to meet again on February 9, 2006.
DISPOSITION: Carried
These minutes were adopted on February 9th, 2006.
___________________________ _______________________________
MAYOR D. CLERK