June 08, 2006 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
TH
JUNE 8, 2006
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Michael Mooser
STAFF PRESENT: Norma Bryant Clerk
Bruce Bougher Roads Foreman
Jeff Slater Recreation Superintendent
Lloyd Jarvis Water Superintendent
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: MINUTES
RES. NO. 1 Moved by Bodnar
Seconded by Balint
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
May 11, 2006 Council
May 11, 2006 Court of Revisions – Garlick Drain
May 18, 2006 Special Session
May 25, 2006 Council
DISPOSITION: Carried
SUBJECT: RECREATION REPORT
The Recreation Superintendent presented his monthly report. He reported that they
have not sprayed for grubs. They can’t shut down the park and can’t prevent walkers. If
the ground is moist the grubs won’t come, he is investigating an irrigation system and
spot treatment only. Council asked about the barriers on the bridge at the beach. The
Recreation Superintendent noted that work required by DFO has not been completed
which he was waiting for before installing the barriers. The Clerk advised that this work
wouldn’t be done until the fall. He will contact the consultant and confirm the timing.
SUBJECT: ROADS REPORT
The Roads Foreman was in attendance. Council reviewed the monthly report. The
Mayor reported on a request from a ratepayer that they be given notice of the berming
machine doing work. The Roads Foreman noted that it is hard to predict the timing.
The Deputy Mayor suggested that leaflets be distributed a week before the work is
expected, exact date is not needed. Council agreed that leaflets should be given for the
work that is expected next week and for future works.
Councillor Balint noted she had received a complaint about Catherine Street, when is it
going to be paved and streetlight installed? The Road Foreman noted that some lots
are still vacant. Councillor Balint reported that the gravel roads are not being graded.
The agreement to be reviewed and letter be sent to Mr. Santos.
June 8/06…Page 2 of 8
SUBJECT: USE OF CANADIAN NATIONAL LANDS
The Mayor reported he had received a call from a ratepayer in West Lorne regarding the
use of dirt bikes and ATVs on the CN property. ATVs are not permitted on our roads. A
letter should be sent to CN advising of the use of their lands.
SUBJECT: BADDER BUS LINES
The Mayor reported that as a result of complaints from ratepayers another letter was
sent to Badder Bus Lines regarding the route the buses are using.
SUBJECT: WATER REPORT
The Water Superintendent presented his monthly report. He reported that the modelling
study should be completed by the end of July. This information is needed to complete
the design for the Finney/Graham Road project. He reported on the actions taken as a
result of the heavy rainfall in West Lorne.
SUBJECT: BUILDING REPORT
The Chief Building Official was not in attendance. Council reviewed his monthly report
for April and May 2006. In April, eight permits were issued totalling $1,083,200 worth of
construction and in May five permits were issued totalling $1,769,500.
SUBJECT: BY-LAW ENFORCEMENT REPORT
The By-law Enforcement Officer was not in attendance. Council reviewed the monthly
report. Council directed that action be taken on file #170.
The Mayor reported he had met with MOE staff and the owner at a property on
Thomson Line where a demolished house had been moved. A complaint had been
received by MOE about illegal dumping. The owners wanted to take to our landfill site,
however it was not sorted. MOE has issued an order to remove within a month and
agreed with our policy about sorting. Alternatives to taking to our landfill site include
taking to Green Lane or Gore.
SUBJECT: WEST LORNE COMPLEX
Council reviewed the revised plans. The users have reviewed the plans and provided
input; the plans have been revised accordingly. There will be an open house on
th
Monday June 12, for ratepayers to review the plans and report back to Council on June
th
15.
Councillor Mooser expressed a concern that there is not a second exit from the
basement. It was noted that a second exit is not required. Engineer will be asked to
confirm in writing.
It is proposed that the library extension be constructed at the same time. All
construction to occur at once and wiring and plugs are located correctly. The tender
could be in two parts, one for the addition to see the costs.
SUBJECT: ACCOUNTS
RES. NO. 2 Moved by Balint
Seconded by Bodnar
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #6 amounting to $498,743.68,
June 8/06…Page 3 of 8
in settlement of General, Road, Water and Arena Accounts (including
cheques –15217-15378)
DISPOSITION: Carried
SUBJECT: BY-LAW 2006-16 – GARLICK DRAIN
RES. NO. 3 Moved by Bodnar
Seconded by Balint
RESOLVED that a by-law to provide for drainage works in the Municipality
of West Elgin in the County of Elgin to be called and known as the Garlick
Drain be now read a third time and finally passed signed, sealed and
number Bu-law 2006-16 – Garlick Drain
DISPOSITION: Carried
SUBJECT: BY-LAW 2006-27 – DRAIN MAINTENANCE
RES. NO. 4 Moved by Wiehle
Seconded by Mooser
RESOLVED that the mover be granted leave to introduce a By-Law to
provide for the maintenance of municipal drains and to raise the sum of
$54,491.96 to pay therefore and this shall be the first and second reading
and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 5 Moved by Mooser
Seconded by Wiehle
RESOLVED that a By-law to provide for the maintenance of municipal
drains and to raise the sum of $54,491.96 to pay therefore be now read a
third time and finally passed, signed, sealed and numbered By-law
Number 2006-27 – Drain Maintenance
DISPOSITION: Carried
SUBJECT: BY-LAW 2006-28 – SIGN BY-LAW (McGREGOR/DIVISION)
RES. NO. 6 Moved by Mooser
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-law 96-56 providing for the erection of stop signs at
intersections and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO. 7 Moved by Wiehle
Seconded by Mooser
RESOLVED that a By-law to amend By-law 96-56 providing for the
erection of stop signs at intersections be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2006-28 – Sign by-
law (McGregor/Division)
DISPOSITION: Carried
SUBJECT: BY-LAW 2006-29 – COMRIF AGREEMENT
RES. NO. 8 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
authorize the execution of an agreement between the Municipality of West
Elgin and her Majesty, the Queen in right of Ontario, as represented by the
June 8/06…Page 4 of 8
Minister of Agriculture, Food and Rural Affairs for the COMRIF initiative
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 9 Moved by Mooser
Seconded by Wiehle
RESOLVED that a By-law to authorize the execution of an agreement
between the Municipality of West Elgin and her Majesty, the Queen in right
of Ontario, as represented by the Minister of Agriculture, Food and Rural
Affairs for the COMRIF initiative be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2006-29 – COMRIF
Funding Agreement.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Municipality of North Perth – request for support of a resolution regarding Section
150 of the Municipal Act.
Instruction: File
2.* Municipality of Leamington – request for support of a resolution regarding
COMRIF
Instruction:
RES. NO. 10 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Municipality of Leamington requesting AMO and
the Federal and Provincial Governments to develop a program that will
support infrastructure sustainability by providing a yearly stream of funds
to all rural municipalities without the municipality having to expend funds
and exhaust limited resources in developing business cases.
DISPOSITION: Carried
3.* West Lorne Library – request for donation
Instruction:
RES. NO. 11 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin provides two
individual swimming pool seasonal passes, one to each library, for their
“Reading Heroes” summer reading program.
DISPOSITION: Carried
4.* Shire Consulting – update on seniors housing development
Instruction: File
5.* Town of Greater Napanee – request for support of a resolution regarding waste
management.
Instruction:
RES. NO. 12 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of
the position put forth by the Town of Greater Napanee that no municipality
June 8/06…Page 5 of 8
should be required to take garbage from across the Province if they are
not a “willing host” to such a proposal.
DISPOSITION: Carried
6.* Municipality of South Bruce – request for support of a resolution regarding
funding shortfalls for water and waste water projects
Instruction: File
7.* Town of New Tecumseh – request for support of a resolution regarding realty tax
reform
Instruction: File
8.* YWCA – request for funding
Instruction: refer to Recreation Committee
9.* MPoWER – request for support of closing roads for parade in conjunction with
Cactus, Cattle and Cowboys weekend
Instruction:
RES. NO. 13 Moved by Bodnar
Seconded by Mooser
RESOLVED that Council of the Municipality of West Elgin supports the
request of MPoWER to close Graham Road from Gilbert Street to Maple
Street and Main Street from Ridge Street to Wood Street on Saturday July
th
29, 2006 from 11:30 a.m. to 1:00 p.m. for a parade in conjunction with the
Cactus, Cattle and Cowboys weekend.
DISPOSITION: Carried
10.* York Region – request for support of a resolution regarding family physician
shortage
Instruction:
RES. NO. 14 Moved by Mooser
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by York Region regarding family physician shortage.
DISPOSITION: Carried
11.* Rodney Fire Department – request for support of road closure for parade
Instruction:
RES. NO. 15 Moved by Wiehle
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin supports the
request of Rodney Fire Department to close Furnival Road from Pioneer
Line to Queen Street and Queen Street from Furnival Road to Fourth
th
Street on Saturday June 17, 2006 from 11:00 a.m. to 12:00 p.m. (noon)
for a parade in conjunction with the Fire Muster.
DISPOSITION: Carried
12. AMO - Best Practices consultation sessions
CFIB survey raises more questions than answers
-
MTO proposing pilot project for electric vehicles
-
Support for household hazardous waste/household special
-
waste position paper
Report on brownfields redevelopment now online
-
Instruction: File
June 8/06…Page 6 of 8
13. Federation of Canadian Municipalities
Notice of annual meeting
-
Prime Minister supports fixing municipal infrastructure deficit
-
Instruction: File
14. Elgin Group Police Services Board – minutes of the meeting held on April 19,
2006
Instruction: File
15. Ministry of Municipal Affairs and Housing – Province honours municipal officials
Instruction: File
16. Canada – Ontario Media Release
Affordable housing project opens in St. Catharines
–
Three new affordable housing projects underway in Peterborough
–
Affordable housing project kicks off renovation in Welland
–
Official opening of the Bridges project
–
Construction begins on three affordable housing projects in Peterborough
–
Affordable housing project for seniors opens in Hamilton
–
Instruction: File
17. Falun Dafa – request for proclamation of “Falun Dafa Day”, May 13th
Instruction: File
18. Ontario Power Generation – performance update, April 2006
Instruction: File
19. Minister Responsible for Seniors – announcement of Senior Achievement Awards
Instruction: File
20. Senator Mac Harb – support for smoke-free Canada
Instruction: File
21. AMO – update on federal transit funding
Instruction: File
22. Hydro One – notice of rate increase
Instruction: File
23. Canadian Federation of Independent Business – copy of letter to AMO regarding
City of Toronto Act.
Instruction: File
24. Alzheimer Advocate – spring issue, May 2006
Instruction: File
25. Steve Peters, M.P.P. – 2006 Senior Achievement Awards
Instruction: File
26. Ontario Society for the Prevention of Cruelty to Animals – call to include animals
in emergency management plans
Instruction: File
RES. NO. 16 Moved by Bodnar
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
June 8/06…Page 7 of 8
SUBJECT: MINUTES
*Marketing Partners of Western Elgin Region – May 15, 2006
*West Elgin Chamber of Commerce – May 2, 2006
*West Elgin Arena Board – May 29, 2006
SUBJECT: COMMUNITY TRANSITION PROGRAM
The Mayor reported that the application is completed and will be submitted with letters
of support.
SUBJECT: MILEAGE RATES
As requested by Council, the Clerk obtained the following mileage rates:
Dutton/Dunwich $0.44 per km.
Southwest Middlesex $0.41 per km.
County of Elgin $0.47 per km.
Chatham-Kent $0.40 per km.
After discussion Council agreed that the mileage rate should be increased to $0.45 per
km effective June 1, 2006 and that the necessary by-law amendments be brought
forward at the next meeting.
SUBJECT: FORDHAM MOTORS SITE PLAN
The Road Superintendent has requested a 1.2 metre buffer between the road and
sidewalk for snow and suggests this area be interlocking brick like the rest of the area.
A sketch showing the width of the sidewalks and buffers at the four corners was
presented. Council agreed that a 1.2 metre buffer consisting of interlocking brick be
established between the curb and sidewalk, the sidewalk be 1.5 metres wide, reinforced
at the entrances. A letter clarifying the responsibilities of the municipality and the
applicant is sent.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 17 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on June 8, 2006
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 18 Moved by Wiehle
Seconded by Balint
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on June 8, 2006 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2006-30 –
Confirming By-law June 8 2006.
DISPOSITION: Carried
June 8/06…Page 8 of 8
SUBJECT: ADJOURNMENT
RES. NO. 27 Moved by Mooser
Seconded by Wiehle
RESOLVED that this Regular Meeting of Council adjourn at 2:30 p.m. to
meet again on June 22, 2006.
DISPOSITION: Carried
th
These minutes were adopted on the 13 day of July, 2006.
___________________________ ____________________________
Mayor Clerk