June 15, 2006 Special Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
SPECIAL SESSION
JUNE 15, 2006
MEMBERS PRESENT:
Mayor Graham Warwick, Deputy Mayor Wiehle
Councillors: Trudy Balint, Mary Bodnar
STAFF PRESENT:
Joanne Groch Administrator/Treasurer
Norma Bryant Clerk
ALSO PRESENT:
Ted Halwa Planning Consultant
This meeting was called to discuss the draft Official Plan and outstanding issues.
DELARATION OF PECUNIARY INTEREST:
None
SUBJECT: WEST LORNE COMPLEX
Also in attendance: Joy Betsch, Janet Given, Barb Campbell
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The Mayor reported that he had hosted an Open House on Monday June 12, 2006 at
7:00 p.m. at the West Elgin Community Health Centre. Eleven ratepayers attended and
reviewed the plans.
A letter from Rebecca Betsch supporting an addition to the library was read.
Janet Given noted that she worked at the library and that the addition would improve the
quality of service, give needed room, allow new programs. The library is important to
the community and now is the time to proceed with an addition.
Joy Betsch supports the renovations to the basement and library expansion. Her
daughter is handicapped, accessibility of basement is important so that all can use it.
This building is the hub of the community and more space is needed. Storage space is
needed for the library as well.
Barb Campbell works as a volunteer for the YWCA after school program. She works
closely with the library and supports the need for additional space. The basement
should be finished too.
Councillor Balint noted that she supported the expansion of the library and the
basement renovations. These projects should be done now. YWCA is only going to
expand for our youth. These projects benefit the community as a whole.
The Deputy Mayor noted support for the expansion of library. He noted that the County
pays rent for the space.
June 15, 2006…Page 2 of 3
The Mayor noted he had discussed the library expansion with county councillors and
Cathy Bishop. They are pleased with the proposed addition.
The Administrator reported that the library expansion is not in our original budget. The
amount of $200,000 has been budgeted for renovations; anything we change from
original design, we are responsible for. Reserves could be used to pay for additional
costs. Once final design finished and tender prices are in, Council will look at the
project again. If greater than $50,000 is required, a public meeting will have to be called
and Council will decide how to finance.
RES. NO. 1 Moved by Wiehle
Seconded by Balint
RESOLVED that Council:
1. approve the redesign of the West Lorne Complex as presented,
2. proceed with the final design of the library extension, and
3. proceed to tender for library extension and interior renovations.
DISPOSITION: Carried
SUBJECT: DRAFT OFFICIAL PLAN
The Planner presented the following for discussion:
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mission statement
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province may have concerns with new boundaries of Rodney and West Lorne,
hamlet boundaries, shoreline component, inclusion of north side of Gray Line
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wind generation – allow in plan, standards/restrictions in zoning by-law
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restriction of severances in lakeshore area – potential for strip residential
development
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limits of land use designations on figures and Schedule E, Rodney, West Lorne
Councillor Balint left the meeting
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SUBJECT: COMMUNITY TRANSITION PROGRAM
Council entertained a delegation from Mary Lou Kominek regarding the submission of a
grant application under the Community Transition Program.
Ms. Kominek presented the application and business case and outlined the budget and
funding requests. This is a joint project with the Municipality of Bayham, which is
supporting the application as well. The Mayor signed the application.
SUBJECT: DRAFT OFFICIAL PLAN cont’d
Council continued their discussion on the draft Official Plan.
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Schedule B, wetlands needs to be revised to show more accurately the provincially
significant wetlands
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Section 4.3 – need for housing targets in plan
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Garden suites
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Group homes
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Dog kennels
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Council agreed to proceed with an Information Meeting on June 29 at 7:00 p.m. at the
Elgin International Club, to present the draft Official Plan to the public. Notice to be
placed in the Chronicle and flyers mailed to each property.
June 15, 2006…Page 3 of 3
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 2 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the special meeting of Council held on June 15,
2006 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO.3 Moved by Wiehle
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the special
meeting of Council held on June 15, 2006 be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2006-31 –
Confirming By-law June 15 2006.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO.4 Moved by Bodnar
Seconded by Wiehle
RESOLVED that this Special Meeting of Council adjourn at 4:07 p.m. to
meet again on June 22, 2006.
DISPOSITION: Carried
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These minutes were adopted on the 13 day of July, 2006.
____________________________ _______________________________
MAYOR CLERK