March 09, 2006 Regular Meeting
M I N U T E S
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
TH
MARCH 9, 2006
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar
STAFF PRESENT: Joanne Groch Administrator/Treasurer/
Deputy Clerk
Paul VanVaerenbergh Roads Superintendent
Lloyd Jarvis Water Superintendent
DECLARATION OF PECUNIARY INTEREST:
No conflicts were declared regarding the published agenda.
SUBJECT: MINUTES
RES. NO. 1 Moved by Balint
Seconded by Wiehle
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
February 9, 2006 Council
February 23, 2006 Council
DISPOSITION: Carried
SUBJECT: ROADS REPORT
The Road Superintendent presented the monthly report. Deputy Mayor Wiehle
presented a proposal that the West Lorne Horticultural Society had brought up at the
Chamber meeting. Their plan is to plant grasses and place boulders around the signs at
West Lorne. Council approved of the project subject to the Road Superintendent getting
County approval.
SUBJECT: ROAD BUDGET
The Administrator/Treasurer presented a summary of the 2005 budget, 2005 actual and
2006 budget for West Elgin and County roads. A summary of the Gas Tax Allocation
was presented. The Road Superintendent reviewed the 5 Year Replacement Equipment
Plan and the Capital Works Projects for the current and future years. Council approved
the preliminary road budget.
SUBJECT: WATER REPORT
The Water Superintendent presented his monthly report. Lloyd advised Council of the
new requirements for installation of water lines that will require local plumbers to take
additional training and be licensed to perform certain tasks. There will be additional
costs for the consumer. For example, the size of service to install to a property now has
to be referred to a plumber. Lloyd will work with the local plumbers to resolve issues.
March 9, 2006…Pg 2 of 6
SUBJECT: PORT GLASGOW TRAILER PARK – FOOD BOOTH CEILING
The following quotes were received for replacement of the food booth ceiling at the Port
Glasgow Trailer Park:
Joe Machado $2480.00 + GST
Lorne Van Breda Construction $2162.62 + GST
RES. NO. 2 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin accepts the
quote of Lorne Van Breda Construction in the amount of $2162.62 plus gst
for replacement of the food booth ceiling at the Port Glasgow Trailer Park.
DISPOSITION: Carried
SUBJECT: RECREATION REPORT
The Recreation Superintendent was not in attendance. Council reviewed his monthly
report for February 2006. Councillor Balint reported that a Recreation Fair had been
held at St. Mary’s Hall. Information was provided on sports and activities available in the
area. Mayor Warwick advised that the Teen Centre is using the Scout Hall and the
groups are working together. The Community Health Centre is providing a staff person
for supervision. Larry Schneider along with the high school students should be
acknowledged and thanked for their assistance in the moving. Mr. Schneider also
submitted a proposal for Lighthouse Funding in conjunction with a Thames Valley
proposal to encourage agricultural skills and training. Both of these proposals were
approved for funding.
SUBJECT: RECREATION CENTRE – STORAGE ROOM RENOVATIONS
Council reviewed a written report submitted by Jeff Slater, Recreation Superintendent
outlining the storage problem at the Recreation Centre. Councillor Balint advised that
the Committee has approved the project. The following quotes were received for
renovations to the storage room at the West Elgin Recreation Centre:
Kerf Cuts $4390.47(no electrical) - includes GST
Stuart Renovations $8429.46(with electrical) – includes GST
RES. NO. 3 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin accepts the
quote of Kerf Cuts in the amount of $4390.47 for storage room renovations
at the West Elgin Recreation Centre.
DISPOSITION: Carried
SUBJECT: SIDEWALK SNOW REMOVAL
Council reviewed a written report submitted by Jeff Slater, Recreation Superintendent
on the rental or lease of a Skid steer loader to plough sidewalks. The recommendation
is to continue looking at alternative types of equipment that will serve more than one
application.
SUBJECT: BUILDING
The Chief Building Official was not in attendance. Council reviewed his monthly report
for February 2006. In February, four permits were issued totalling $ 222,000.00 worth of
construction.
March 9, 2006…Pg 3 of 6
SUBJECT: ACCOUNTS
RES. NO. 4 Moved by Bodnar
Seconded by Wiehle
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #3 amounting to $396,750.34
in settlement of General, Road, Water and Arena Accounts (including
cheques –14612-14791)
DISPOSITION: Carried
SUBJECT: WEST LORNE COMPLEX FIRE
Also in attendance: Bob Gauthier of SCM Adjusters, Mike Hickman and Philip Scott of
Hickman Mount Reconstruction Inc..
Bob Gauthier and Philip Scott updated Council on the progress with the clean up of the
building as follows:
?
a virtual tour is available on CD which shows the damage from the fire and the
state of the building
?
main priority is to get a roof on the building
?
75% of the demolition is completed
?
working with Spriet Associates re drawings of rebuild
?
under Ontario Building Code must have drawings of rebuild approved by CBO
?
the drawings that we have are not accurate – must confirm dimensions of
building on site
?
reviewed plan of building showing the footprint/shear walls will remain in same
locations
?
fire separation required for different tenants – single occupancy no fire
separation required
?
south wall (with metal reinforcement) and floor system to be replaced
?
same type of wall to be replaced – changes would require foundation rebuild
?
smoke seal all existing walls/wood
?
insurance company will not pay to have a building rebuilt that will smell of smoke
?
Ontario Fire Marshall – cause is undetermined
?
will rebuild to meet 2006 Building Codes
?
can have a meeting room to hold 60 people in basement with a single exit
?
discussion on additional staircase/elevator – space requirements need to be
looked at
?
Council is considering a redesign of the interior
?
original flat roof on library is still intact and will remain – new roof is built over it
?
floor system will be installed while the trusses are being made
SUBJECT: PORT GLASGOW MARINA DEVELOPMENT
Also in attendance: Ted Halwa, Planner, Norm Miller and Dennis Lee from the Port
Glasgow Yacht Club.
Ted Halwa, Planner reported that he had received a second quote re the channel
calming study. The following quotes were received for services to develop an
understanding of the wave agitation levels within the harbour at the Marina:
HCCL – Coastal & River Engineering $13,610 + GST
Shoreplan Engineering Limited $15,000 + GST
See resolution on Page 4
March 9, 2006…Pg 4 of 6
Norm Miller advised that the Yacht Club is proposing to build a deck over the rubble
along the lake. There may be a picnic shelter over part of it but this hasn’t been finalized
yet. The project cost is $130,000 and Trillium funding has been approved for $56,000.
The Yacht Club is in agreement with the channel study. One ramp is not useable. They
don’t want to miss an opportunity. The Yacht Club wants to work with the municipality.
There was discussion on 50/50 cost sharing of the different projects. There was
discussion on the redevelopment of the marina basin and that it will benefit the whole
community. The Yacht Club is willing to contribute $100,000 towards the
redevelopment.
Norm Miller advised that the Yacht Club agrees to pay the $1,390 between tenders.
RES. NO. 5 Moved by Balint
Seconded by Bodnar
RESOLVED that the quote of Shoreplan Engineering Limited in the
amount of $15,000 to do a feasibility assessment of entrance
improvements at the Marina be accepted.
DISPOSITION: Carried
SUBJECT: DFO HABITAT COMPENSATION – 16 MILE CREEK
The Deputy Mayor reported that the DFO has agreed to a revision of the original plan to
build a pond area. DFO determined that the pond was not functional. The habitat
compensation now proposed is a naturalized riparian (stream bank) buffer zone along
the east and west stream bank upstream and downstream of the bridge. The slopes
would be stabilized with fascine bundles of dogwood and willow cuttings. The LTVCA
would supervise activities for habitat quality. Council were in agreement subject to the
approval of the Tri County Water Management Committee.
SUBJECT: CLOSED SESSION
RES. NO. 6 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss litigation or potential litigation.
DISPOSITION: Carried
RES. NO. 7 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
st
1.* Thames Canadian Heritage River Committee – workshop – April 1, 2006
Instructions: File
2.* West Elgin Skating Club – Annual Carnival – support
Instructions: $1,000 grant forward to budget
3. Elgin-St. Thomas Municipal Association – Annual Dinner – April 5th
Instructions: to confirm attendance
4.* Elgin Group Police Services Board
– 2006 budget
– Contract renewal further information on capital cost
Instructions:
March 9, 2006…Pg 5 of 6
RES. NO. 8 Moved by Wiehle
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin approve the
2006 Budget for the Elgin Group Police Services Board in the amount of
$26,133.00, West Elgin share being $3,894.00.
DISPOSITION: Carried
5. Royal Canadian Legion – support of housing project
Instructions: File
6. Kiwanis Club of West Lorne Inc. – support of housing project
Instructions: File
7. Optimist Club of West Lorne, Inc. – support of housing project
Instructions: File
RES. NO. 9 Moved by Wiehle
Seconded by Balint
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: MINUTES
*West Elgin Parks & Recreation Committee – February 13, 2006
*West Elgin Parks and Recreation – March 1, 2006
*West Elgin Arena – February 27, 2006
SUBJECT: WEST LORNE LIBRARY
RES. NO. 10 Moved by Balint
Seconded by Wiehle
RESOLVED that Council investigates the possibility of the expansion of
the West Lorne Library.
DISPOSITION: Carried
SUBJECT: LIVESTOCK CLAIM – MANUEL GASPAR
RES. NO. 11 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin approves
payment of the livestock claim of Manuel Gaspar for 3 sheep killed by
dogs valued at $600.00.
DISPOSITION: Carried
SUBJECT: SUMMER CAREER PLACEMENT PROGRAM
RES. NO. 12 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Corporation of the Municipality of West
Elgin make application for eight students under the Summer Career
Placement Program.
DISPOSITION: Carried
March 9, 2006…Pg 6 of 6
SUBJECT: WEST LORNE HOUSING PROJECT
Mayor Warwick reported that the application for funding for the West Lorne Housing
project has been submitted. The application was for 8 supportive units and 8 affordable
seniors units. Part of the plan is for 10 life lease town houses. There is no grant for
these units – they are paid for by the tenant.
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 13 Moved by Balint
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on March 9, 2006
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 14 Moved by Wiehle
Seconded by Balint
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on March 9, 2006 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2006-09 –
Confirming By-law March 9 2006.
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 15 Moved by Wiehle
Seconded by Balint
RESOLVED that this Regular Meeting of Council adjourn at 6:00 p.m. to
meet again on March 23, 2006.
DISPOSITION: Carried
th
These minutes were adopted on the 13 day of April, 2006.
___________________________ ____________________________
Mayor Clerk