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May 25, 2006 Regular Meeting M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MAY 25, 2006 MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle Councillors Trudy Balint, Mary Bodnar, Michael Mooser STAFF PRESENT: Norma Bryant Clerk ALSO PRESENT: Ted Halwa Planning Consultant DECLARATION OF PECUNIARY INTEREST: No conflicts were declared regarding the published agenda. SUBJECT: PROPOSED SEVERANCE (WOLF) PART LOT 10, CONCESSION 3 Also in attendance: Jonathan Wolf Council reviewed the proposed severance to create a 1.2 acre lot under the surplus provisions of the Official Plan. The Planner enquired what other parcels were owned and farmed? Jonathan Wolf noted that they own approximately 325 acres, of which 250 acres are cash crop. Councillor Balint reported she had inspected the site, noting the depth of 400 feet. Jonathan reported that there are trees already planted along the side lot lines and they wish to maintain this as a width. The depth recognizes the location of the existing house. The Planner noted that the proposed size is larger than normal of 1.0 acre and that the rezoning would recognize this size. Council agreed in principle with the proposed severance subject to the usual conditions and zoning requirements as noted. SUBJECT: NEW OFFICIAL PLAN The Planner reported that the document is not ready for presentation. They are reviewing the document in terms of the new Provincial Policy Statement. Issues include: ? boundaries for villages and hamlets, ? extent of lakeshore designation, ? hazard land, ? targets for intensification, redevelopment and affordable housing. Council agreed that the new plan must be presented to the ratepayers before the th summer. It was agreed that an informal meeting be held on June 29 where the plan would be presented and input solicited. Ratepayers could submit comments until July th 17. During this period the draft Official Plan would be forwarded to MMAH for their review. It is anticipated the formal public meeting would be held in September. May 25/06…Page 2 of 5 SUBJECT: FORDHAM MOTORS SITE PLAN The Planner reported that a revised plan was received the day before. The plan shows a continuous sidewalk along the perimeter of the property. Entrances are more clearly defined. What does Council wish as treatment for the land between the sidewalk and the property line? After discussion Council decided that concrete sidewalks would be close to the curb. Between the sidewalk and Fordham’s property, Fordham to look after and pay for. The Drainage Superintendent to review revised plan. SUBJECT: TEMPORARY USE AGREEMENTS The Clerk reported that of the two letters sent out, one owner has now submitted a rezoning application. Council directed a second letter be sent, requesting with a deadline of two weeks to respond or the next step would be taken. The Planner left the meeting. SUBJECT: CORREPSONDENCE 1. Municipal Property Assessment Corporation – waiver of notice to the Assessment Review Board Instruction: RES. NO. 1 Moved by Balint Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin hereby waives its involvement in complaints against assessments or palpable errors on the assessment roll or supplementary/omitted assessment rolls of this municipality that are the subject of Minutes of Settlement between MPAC and the assessed person. The municipality does not intend to participate as a party to any matters with these complaints. Further, the municipality consents to the Assessment Review Board proceeding to issue a decision in accordance with the Minutes of Settlement without giving notice of a hearing or holding a hearing pursuant to Section 4.1 of the Statutory Powers Procedure Act, under the sections 33, 34, 40 and 40.1 of the Assessment Act. DISPOSITION: Carried 2.* Erie Flooring & Wood Products – response to letter Instruction: Request meeting with Manager with tour after 3.* Canada Day Committee – request for support of event and grant for use of arena thstnd on June 30, July 1 and 2, 2006. Instruction: RES. NO. 2 Moved by Balint Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin authorize the th payment of rental fees for the use of the West Elgin Arena on June 30, stnd July 1 and July 2, 2006 for the Canada Day Celebrations. DISPOSITION: Carried 4.* Source Water Protection Update – May 2006 Instruction: File 5.* Port Glasgow Yacht Club – assistance for marina improvements Instruction: May 25/06…Page 3 of 5 RES. NO. 3 Moved by Wiehle Seconded by Balint RESOLVED that Council of the Municipality of West Elgin agrees to loan the Port Glasgow Yacht Club up to a maximum of $75,000 for marina improvements. Agreement for repayment to be the same as entered into in 1994. DISPOSITION: Carried SUBJECT: SMOKE-FREE ONTARIO ACT Council reviewed a report from the Health and Safety Committee. The Committee recommends that a “No Smoking Area” of 5 metres from the public entrances to the Arena, Recreation centre and Rodney Townhall be created. Council referred this recommendation to the Recreation Committee. Council agreed with the other recommendations as presented. SUBJECT: QUOTATION FOR ALARM SYSTEM – POOL Council received the following quotations for the installation of a fire alarm system for the West Elgin pool: QUOTE (plus taxes) Access Fire and Safety $4,021.60 ECM Security Systems $3,133.30 RES. NO. 4 Moved by Balint Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quote of ECM Security Systems in the amount of $3,133.30 plus taxes for a fire alarm system for the West Elgin pool. DISPOSITION: Carried SUBJECT: QUOTATION FOR ALARM SYSTEM – RECREATION CENTRE Council received the following quotations for the installation of a fire alarm system for the West Elgin Recreation Centre: QUOTE (plus taxes) Access Fire and Safety $ 9,433.50 ECM Security System $11,979.00 The Recreation Superintendent recommended that the ECM quote be accepted for continuity in the delivery of alarm services for the recreation facilities. RES. NO. 5 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin accepts the quote of ECM Security Systems in the amount of $11,979.00 plus taxes for a fire alarm system for the West Elgin Recreation Centre. DISPOSITION: Carried May 25/06…Page 4 of 5 SUBJECT: QUOTATION FOR MOWER / SIDEWALK PLOW Council received the following quotations for a front mount mower, sidewalk plow: QUOTE (plus taxes) Hyde Park Equipment $15,850.00 Fulline Farm and Garden Equipment $15,974.00 The Recreation Superintendent reported that the Kubota plow is 8.4 inches wider that our sidewalks, the John Deere model is 47.6 inches, which is ½ inch narrower. Therefore he recommended the John Deere unit be purchased. RES. NO. 6 Moved by Wiehle Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quote of Fulline Farm and Garden Equipment in the amount of $15,974.00 plus taxes for a John Deere 1565 tractor with hard side cab. DISPOSITION: Carried SUBJECT: APPOINTMENT OF ENGINEER – SELLS DRAIN RES. NO. 7 Moved by Balint Seconded by Mooser RESOLVED that Todgham & Case Associates be appointed to prepare a report under Section 78 of the Drainage Act on the Sells Drain at the request of Dan Perovich and that the report be submitted within six months. DISPOSITION: Carried SUBJECT: TILE DRAIN APPLICATION – LOT 13, CONCESSION 13 (LUPSOR) RES. NO. 8 Moved by Bodnar Seconded by Balint RESOLVED that the Municipality of West Elgin Council approve the application of Roger and Paul Lupsor for a tile drain loan, not to exceed the amount of $50,000.00 for land in Lot A Concession 13, subject to Provincial Policy at the time of the issuing of the debenture and the availability of funds from the Province of Ontario. DISPOSITION: Carried SUBJECT: MAYOR’S REPORT The Mayor reported that there have been problems with the high-speed internet connection. It has been changed to dial-up for now. Improvements at the West Lorne st water tower are scheduled for May 31, hoping better signal then. The Mayor reported that he had met with various groups regarding the West Lorne Complex. Generally, they are happy with the design and have recommended some minor changes, which will be forwarded to the architect. SUBJECT: CLOSED SESSION RES. NO. 9 Moved by Mooser Seconded by Wiehle RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to receiving of litigation or potential litigation. DISPOSITION: Carried May 25/06…Page 5 of 5 RES. NO. 10 Moved by Bodnar Seconded by Balint RESOLVED that the Council of the Municipality of West Elgin do now rise. DISPOSITION: Carried SUBJECT: SOUTHWEST ECONOMIC ASSEMBLY The Deputy Mayor reported that he had attended this meeting the day before and that it was well worthwhile. The focus is on economic and tourism potentials and the area is that west of Toronto and includes Guelph, Kitchener, Grey/Bruce. Education was included as well. The politicians are proposing to meeting within a month. It is important that we stay involved, on contact list. SUBJECT: CONFIRMATION BY-LAW RES. NO. 11 Moved by Balint Seconded by Mooser RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meetings of Council held on May 18, 2006 and May 25, 2006 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 12 Moved by Bodnar Seconded by Wiehle RESOLVED that a By-law to confirm the proceedings of the meetings of Council held on May 18, 2006 and May 25, 2006 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2006- 26– Confirming By-law May 18 and May 25 2006. DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO. 13 Moved by Mooser Seconded by Wiehle RESOLVED that this Regular Meeting of Council shall adjourn at 2:20 p.m. to meet again on June 8, 2006. DISPOSITION: Carried th These minutes were adopted on June 8 2006. ___________________________ _______________________________ MAYOR CLERK