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10 - September 12, 2017 County Council Agenda Pkg. including Addenduml n o "i ORDERS OF THE DAY FOR TUESDAY, SEPTEMBER 12, 2017- 9:0��gg0 A.M. .........":............................................................................................................................... �Mmrm 1st Meeting Called to Order 2nd Adoption of Minutes —July 11, 2017 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Elizabeth Sebestyen, Acting Director, St. Thomas -Elgin Social Services with report titled "Social Services 2016 Year in Review". (attached) 9:15 a.m. Lorraine Reid with objections to Proposed Woodlands Clearing on Plan 117 pt lots 5 to 7 Range 1 south of Lake Road in the Municipality of Central Elgin. (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: Deputy Warden for September Deputy Warden for October September 26, 2017 October 17, 2017 November 24, 2017 Councillor Jenkins Councillor Mennill County Council Meeting County Council Meeting Warden's Dinner — Shedden Keystone Complex Accessible formats available upon request. 1 DRAFT COUNTY COUNCIL MINUTES Tuesday, July 11, 2017 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present except Councillor Jenkins (vacation). Warden Jones in the Chair. ADOPTION OF MINUTES Moved by Councillor Currie Seconded by Councillor Mennill THAT the minutes of the meeting held on June 13, 2017 and the Special meeting held on June 27, 2017 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. The Warden introduced Julie Gonyou, new CAO/Clerk for the County of Elgin effective September 5, 2017. DELEGATION Concerns re: Ministry of Education's recent announcement to overhaul the existing Pupil Accommodation Review Guidelines Heather Derks, Kate Hurst, and Johnny Wilson presented their concerns regarding the Ministry of Education's recent announcement to overhaul the existing Pupil Accommodation Review Guidelines. It is the opinion of the delegation that a retroactive moratorium should be placed on decisions to close Springfield, Sparta and New Sarum Public Schools as those decisions were made using guidelines that are now under review. Moved by Councillor Marr Seconded by Councillor Currie THAT Elgin County Council support MPP Jeff Yurek's statement of June 29th, 2017 urging, among other items, the Thames Valley District School Board to revisit their decisions to close Sparta, Springfield and New Sarum Public Schools and authorize the Warden to issue a letter delineating all of Council's concerns with this matter. - Carried. Moved by Councillor Wiehle Seconded by Councillor Ens THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Annual Warden's Dinner — Councillors David Marr and Jim Jenkins Councillor Marr presented the report outlining the program for the annual Warden's Dinner to be held in November. Moved by Councillor Wiehle Seconded by Councillor Marr THAT the report titled "Annual Warden's Dinner 2017" from Councillors Marr and Jenkins, dated June 23, 2017, be received and filed. - Carried. County Council 2 July 11, 2017 Elgin County Archives — Recent Acquisitions, Projects and Activities — June 2016 to June 2017 — Manager of Museum and Archives The manager presented the report summarizing the acquisitions, projects, and activities undertaken by the Elgin County Archives over the past 12 months. Highlights included the digitization of the Talbot Maps, processing of the Ken Verrell Railway collection, and updates regarding the Archives' social media accounts. Moved by Councillor Martyn Seconded by Councillor Currie THAT the report titled "Elgin County Archives — Recent Acquisitions, Projects and Activities- June 2016 to June 2017" from the Manager of Museum and Archives, dated June 23, 2017 be received and filed; and, THAT the Warden issue a letter of appreciation to the Elgin County Branch of the Ontario Genealogical Society in recognition of a $5,000 donation to the Elgin County Archives to assist with digitization projects. - Carried. STEAM Centre "Mission 150" Sponsorship — Director of Communitv and Cultural Services The director presented the report recommending that Council sponsor the STEAM Centre "Mission 150" event in the amount of $1,000. Moved by Councillor Mennill Seconded by Councillor Currie THAT a $1,000 sponsorship of the STEAM Centre's "Mission 150" event taking place on September 30, 2017 be hereby approved with funds drawn from the unspecified grant line of the 2017 Operating Budget. - Carried. Final Approval for a Plan of Subdivision, Craigholme Estates Ltd. (Stage 2), Central Elgin, File No. 34T-01002 — Manager of Planning The manager presented the report informing Council that final approval for a Plan of Subdivision has been granted to Craigholme Estates Ltd. located in the Village of Belmont, Central Elgin. Moved by Councillor Marr Seconded by Councillor Currie THAT the report titled "Final Approval for a Plan of Subdivision Craigholme Estates Ltd. (Stage 2)" from the Manager of Planning, dated June 13, 2017, be received and filed. - Carried. Approval for Official Plan Amendment No. 19, Bayham, File No. BA-0PA19-17, Owner: Edgar Floyd Matthews — Manager of Planning The manager presented the report providing County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. Moved by Councillor Ens Seconded by Councillor Martyn THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No. 19 to the Municipality of Bayham Official Plan, File No. BA-OPA19-17; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act - Carried. County Council July 11, 2017 Approval for Official Plan Amendment No. 20, Bavham, File No. BA-OPA20-17, Owner: Municipality of Bavham — Manager of Planning The manager presented the report providing County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. Moved by Councillor Currie Seconded by Councillor Mennill THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No. 20 to the Municipality of Bayham Official Plan, File No. BA-OPA20-17; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act - Carried. Draft Approval for a Vacant Land Plan of Condominium, West Elgin, File No. 34CD-WE1401 Owner: Lighthouse Waterfronts Inc. — Manager of Planning The manager presented the report providing County Council with information required in order to consider granting draft plan approval to the above noted plan of condominium located in the Municipality of West Elgin. Moved by Councillor Wiehle Seconded by Councillor Ens THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Lighthouse Waterfronts Inc. Draft Plan of Condominium in the Municipality of West Elgin File No. 34CD-WE1401; and, THAT staff be directed to provide notice of this decision subject to the conditions for final approval in accordance with the Planning Act. - Carried. Extension to the Waste Disposal Aareement — Chief Administrative Officer The Chief Administrative Officer presented the report seeking Council's approval to sign an extension to a Waste Disposal Agreement with the City of Toronto for Green Lane Landfill. Moved by Councillor Marr Seconded by Councillor Mennill THAT the Warden and Chief Administrative Officer be authorized and directed to sign the Waste Disposal Extension Agreement with the City of Toronto and participating local municipalities; and, THAT the necessary by-law be prepared - Carried. Council recessed at 10:04 a.m. and reconvened at 10:15 a.m Highlights of Bill 68, Modernizing Ontario's Municipal Legislation Act, 2017 PowerPoint— Chief Administrative Officer The Chief Administrative Officer presented the PowerPoint report highlighting changes to municipal legislation under Bill 68. Changes to the Municipal Act and the Municipal Conflict of Interest Act will be most relevant to Elgin County. Moved by Councillor Martyn Seconded by Councillor Marr THAT the PowerPoint report titled "Bill 68, Modernizing Ontario's Municipal Legislation Act, 2017" from the Chief Administrative Officer, dated July 11, 2017 be received and filed. - Carried. County Council July 11, 2017 Homes - Multi -Sector Service Accountability Agreement — Schedule G — Form of Compliance Declaration — Director of Homes and Seniors Services The director presented the report recommending that Council authorize staff to sign the Multi Sector Service Accountability Agreement - Schedule G Form of Compliance Declaration and submit it to the Southwest Ontario Local Health Integration Network. Moved by Councillor Mennill Seconded by Councillor Currie THAT staff be directed to sign the 2016 — 2017 Multi -Sector Service Accountability Agreement Declaration of Compliance — Schedule G. - Carried. Homes - Annual Laundry and Housekeeping Policy and Procedure Review 2017 — Director of Homes and Seniors Services The director presented the report recommending that Council approve the revised laundry and housekeeping policies. Moved by Councillor Currie Seconded by Councillor Marr THAT County Council reviews and approves the Housekeeping and Laundry policies for the County of Elgin Homes and Seniors Services dated May 2017. - Carried. Hair Care Services at Bobier Villa - Contract Award— Director of Homes and Seniors Services The director presented the report recommending that Council approve a new Hair Care Provider for Bobier Villa. Moved by Councillor Martyn Seconded by Councillor Currie THAT Nancy Voros be selected to provide Hair Care Services at Bobier Villa for a two year term, at the proposed fee structure, with the option to renew for up to three additional one-year terms; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. Ride Across County of Elgin in Support of United Way (RACE) — Director of Engineering Services The Chair of the Elgin County United Way Special Events Committee presented the report recommending that Council support a new event as a collaborative effort with Railway City Cycling Club in the form of a bicycle Ride Across the County of Elgin (RACE). This ride will support the United Way and is scheduled for September 24, 2017. Moved by Councillor Marr Seconded by Councillor Mennill THAT Council endorse the use of the County Administration Building by the Railway City Cycling Club for the Ride Across County of Elgin (RACE) in support of United Way; and, THAT the Warden sponsor a Yellow Jersey competition to further encourage participants to fundraise for United Way. - Carried. County Council 5 July 11, 2017 Ontario Municipal Commuter Cycling Program (OMCC) — Deputy Director of Engineering Services The deputy director presented the report recommending that Council declare its interest in participating in the Ontario Municipal Commuter Cycling Program by this year's August 18, 2017 deadline. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT County Council declare participation in the Ontario Municipal Commuter Cycling Program (OMCC); and, THAT the first project proposed to the Province under the OMCC Program be an update of the current Cycling Master Plan as it relates to County roads. - Carried. Enaineerina Services for Wonderland Road — Deputy Director of Enaineerina Services The deputy director presented the report providing details on the Request for Proposal (RFP) for Engineering Services for the reconstruction of Wonderland Road in Southwold Township and seeking Council's approval to award the contract. Moved by Councillor Ens Seconded by Councillor Martyn THAT Spriet Associates be selected to provide Engineering Services for Wonderland Road, Contract #60901701 at a total price of $229,770.00 plus HST; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts - Carried. Moved by Councillor Marr Seconded by Councillor Currie THAT staff be directed to explore various options and strategies to address potential safety concerns at the south end of Wonderland Road. - Carried. Council Chambers Presentation Equipment Modernization — Deputy Director of Engineering Services The deputy director presented Council with two options for modernizing presentation equipment in the Council Chambers. Moved by Councillor Mennill Seconded by Councillor Currie THAT a three monitor display cluster be installed in Council Chambers as detailed in this report; and, THAT the estimated cost of $10,000 be allocated from the Misc. Capital Projects account (26601514). - Carried. Capping and Clawback — Director of Financial Services The director presented the report requesting that Council approve the recommended Capping and Clawback options for 2017. County Council Moved by Councillor Martyn Seconded by Councillor Marr July 11, 2017 THAT County tax policy set the annualized tax limit increase at 10%; the prior years current value assessment (CVA) tax limit increase at 10%; the CVA threshold for protected (increasing) properties at $500; the CVA threshold for clawed back (decreasing) properties at $500; exclude properties that were at CVA tax in the previous year from the capping and clawback calculation in the current year; and exclude properties that would move from being capped in the previous year to be clawed back in the current year or from being clawed back in the previous year to be capped in the current year as a result of the changes to the CVA tax; and, THAT the necessary by-laws be adopted. - Carried. May 2017 Budget Performance — Director of Financial Services The director presented the May budget comparison for the County with a positive performance of $24,000 for the month. Moved by Councillor Mennill Seconded by Councillor Marr THAT the report titled "May 2017 Budget Performance" from the Director of Financial Services, dated June 26, 2017, be received and filed. - Carried. 2016 Annual Report — Director of Financial Services The director presented the 2016 Annual Report including accomplishments for 2016 and a summary of the County's financial files. Moved by Councillor Ens Seconded by Councillor Martyn THAT the 2016 Annual Report and Financial Information Return (FIR) be approved for publication. - Carried. International Plowing Match (IPM) Legacy Agricultural Scholarship — 2017 Winners — Warden Jones The Warden presented the report on behalf of the IPM Legacy Scholarship Committee announcing that Yasmine Farhan and Bradley van Kasteren were the successful recipients of the 2017 IPM Legacy Agricultural Scholarship. Both recipients received $2,500 to use towards their studies. Moved by Councillor Mennill Seconded by Councillor Currie THAT the Warden, County Council and 2010 IPM Executive Committee hereby acknowledge and congratulate Ms. Yasmine Farhan of the City of St. Thomas ($2,500) and Mr. Bradley van Kasteren of the Township of Malahide ($2,500) as the 2017 winners of the International Plowing Match Legacy Agricultural Scholarship. - Carried. CORRESPONDENCE Item for Consideration 1. Kevin Powers, Director, Public Affairs, Ontario Power Generation (OPG) Nuclear seeking support for the creation of a Deep Geologic Repository (DGR). County Council 7 July 11, 2017 The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Marr Seconded by Councillor Wiehle THAT Correspondence Item #1 be received and filed. - Carried. Items for Information (Consent Agenda) 1. Jennifer Reynaert, Administrator/Deputy Clerk, Town of Aylmer with resolution from the June 12, 2017 Aylmer Council meeting related to the County Road Maintenance Agreement. 2. Kathleen Vukovics, Environmental Coordinator, HATCH with information on the Eleven (11) Solar Projects proposed in Elgin County. 3. Cathy Crane, Chair, Board of Governors, with St. Thomas Elgin General Hospital Board of Governors Highlights dated June 2017. 4. Linda Long, Executive Director, Quad County Support Services thanking Council for grant of $2,000. 5. Elgin County Press Release titled "High Speed Fibre Internet now at John Kenneth Galbraith Reference Library in Dutton". Moved by Councillor Marr Seconded by Councillor Mennill THAT Correspondence Items #1 — 5 be received and filed. - Carried. Statements/Inquiries by Members Councillor Marr announced that in a survey done by Maclean's Magazine Central Elgin was voted 15th best place to live in Canada. The Warden acknowledged that it was the last Council meeting for both Chief Administrative Officer Mark McDonald and Director of Engineering Services Clayton Watters who will both be retiring in the next few months. Council applauded Mr. McDonald and Mr. Watters for their years of service. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Items Moved by Councillor Marr Seconded by Councillor Currie THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (a) the security of the property of the municipality or local board — Theft/Conversion of County Property. (b) personal matters about an identifiable individual, including municipal or local board employees — Update on Succession Planning in the Engineering Services Department - Carried. County Council Moved by Councillor Marr Seconded by Councillor Martyn THAT we do now rise and report. - Carried. Staff Direction July 11, 2017 The County Solicitor was directed to pursue the potential theft of County property by referring the matter to the O.P.P. Moved by Councillor Mennill Seconded by Councillor Currie THAT the confidential verbal information on the succession plan regarding the Engineering Services Department from the Director of Human Resources be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor Wiehle THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Martyn Seconded by Councillor Currie THAT By -Law No. 17-21 "Being a By -Law to Authorize the Warden and the Chief Administrative Officer to Sign an Extension Agreement with the City of Toronto relating to Waste Disposal with a Common Tipping Fee for Participating Municipalities" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Marr Seconded by Councillor Currie THAT By -Law No. 17-22 "Being a By -Law to Establish Revenue Neutral Clawback Percentages for Certain Property Classes" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mennill Seconded by Councillor Currie THAT By -Law No. 17-23 "Being a By -Law to Adopt Optional Tools for the Purposes of Administering Limits for the Commercial, Industrial and Multi -Residential Property Classes" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mennill Seconded by Councillor Currie THAT By -Law No. 17-24 "Being a By -Law to Appoint Julie Gonyou as Chief Administrative Officer/Clerk and to Define the Duties Thereof' be read a first, second and third time and finally passed. - Carried. County Council Moved by Councillor Marr Seconded by Councillor Ens July 11, 2017 THAT By -Law No. 17-25 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 11, 2017 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Currie THAT we do now adjourn at 12:30 p.m. and meet again on September 12, 2017 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 10 T] fl �11t ( M Pli11M AC ,fir--ON1 C,l'""'I�I�I I�I'! �'tY G[["" in�t ST. THOMAS - ELGIN SOCIAL SERVICES 423 Talbot Street St. Thomas, Ontario NSP 1C1 n NV n ° i�(v�r fru t a d wihllu vd, Report No. SESS-02-17 COUN REPORT TO ELGIN COUNTY COUNCIL FROM: Elizabeth Sebestyen, Acting Director St. Thomas -Elgin Social Services MEETING DATE: September 12, 2017 SUBJECT: Social Services 2016 Year in Review Recommendation: THAT: Council receives Report SESS-02-17 of the Acting Director of St. Thomas -Elgin Social Services related to the 2016 Social Services Year in Review. Background: The City of St. Thomas, through the St. Thomas -Elgin Social Services Department, is the provincially - designated Consolidated Municipal Service Manager (CMSM) for St. Thomas and Elgin County, providing social services for residents of the City and County in three divisions — Ontario Works, children's services, and housing and homelessness prevention services. This report highlights key Department activities and outcomes in 2016. Ontario Works division 1 Of a total Social Services Department budget of $34,216,216 in 2016, the Ontario Works division's actual gross costs were $17,355,649. The graph above illustrates the allocation of those funds. The largest portion of the budget was spent on basic financial assistance, providing assistance for food and shelter. In addition to basic financial funds, recipients of Ontario Works can qualify for mandatory and discretionary benefits as well as employment support funds. Mandatory benefits can include travel and transportation for medical appointments, diabetic supplies, and prosthetic appliances for children, vision care for children, and full time employment benefits. The mandatory benefits amount has decreased as the mandatory dental services for children are now administered by the Ministry of Health through the Healthy Smiles program. Diabetic Supplies 1% Pro sthetic App9iances for ChY¢dren 4% Mandatory Benefits Discretionary benefits include adult dental (including dentures) and vision care, funerals for persons in receipt of social assistance, and other health/non-health related items for recipients in receipt of Ontario Works or the Ontario Disability Support Plan, as determined by the OW Administrator. The STESS office recognizes in particular the necessity of dental health for the individuals supported. Cert fiicatmir of a Learning Disorder 4% Discretionary Benefits 2 12 Employment benefits provide assistance to recipients while they are participating in OW program activities. All adult members of an OW benefit unit must participate in employment activities such as work placements, skills training, or educational activities if they are mentally and physically capable to do so. Employment benefits support them in their movement toward self-sufficiency. Caseload 2006 — 2016 This graph illustrates the change in caseload for the past 10 years. The annual average caseload has remained steady for a number of years, and recently has begun to decline. This can be attributed in part to the economic recovery of the area and new business development. The most recent unemployment rate of 5.7% for April 2017 is very encouraging. Employment Outcomes for OW Clients The OW division is required to meet caseload employment targets as negotiated with the Ministry of Community and Social Services. The table below shows the division's achievement in 2016 with regard to three of the employment targets. 3 13 , 11IMM Average Employment Earnings $758.00 $762.00 $772.00 of Caseloads with Employment Earnings 13% 16.18% 12.21% of Terminations Exiting to Employment 8% 15.08% 15.06% 3 13 St. Thomas CMSM's average of employment earnings continues to keep pace with the provincial average, and the percentage of our caseload with employment earnings exceeds the provincial average. Percentage of terminations to employment exceeded our baseline and kept pace with the provincial average. Ontario Works participants continue to be affected by the 'skills gap'. There is a major demand for highly skilled workers; however our participants tend to have a low skill set that does not match the skills required for the employment available. Although the OW division continues to look for training opportunities to address this issue, there will always be a percentage of clients who cannot secure employment, or are only employed in short-term precarious employment. Clients continue to remain eligible for assistance because of the part time, short term nature of the employment available and the fact that health benefits are not usually available. The Elgin —St. Thomas Labour Force Development Strategy identifies the following as in -demand occupations. With this knowledge, the Ontario Works division is able to tailor training for social assistance recipients to meet the needs of the local employers. • Agriculture/Farm: Machinery operators, drivers, seed specialists, general labour • Construction: Site supervisors, drivers, finishers, skilled trades, labourers • Financial Services: Accountants, bank tellers, investment specialists • Health and long-term care: Personal support workers, registered nurses, administrative staff • Hospitality: Front desk personnel, kitchen and restaurant staff • Manufacturing: Skilled trades, CNC Setters, engineers, welders, millwrights • Not-for-profit: Early -child educators, personal support workers, fundraisers • Retail: Store management, cashiers, drivers • Services: Customer service, sales executives, IT technicians • Transportation: Truck drivers, mechanics, administrative staff Caseload County vs. City The allocation of caseload has been a consistent average of approximately 71% City residents and 29% County residents. The graph below illustrates the fluctuation in 2016. 4 14 The map below illustrates the distribution of 2016 caseload by geographic region, this remains unchanged from 2015. Understanding Benefit Unit Composition A benefit unit in receipt of Ontario Works can be a single person, a single person with children, a couple or a couple with children. In December 2016 St. Thomas — Elgin Social Services Ontario Works program had 1,519 benefit units in receipt of assistance. Of the 1,519, 900 benefit units were single persons, 428 were single persons with children (sole support), 30 were couples, and 83 were couples with children. Single persons continue to be the largest group requiring assistance. This poses significant challenges finding affordable housing options for single -income clients, and stable housing is paramount to establishing self- sufficiency. iM Impact on Families and Individuals in the Community: Within the 1,519 benefit units, there were a total of 3,199 individuals including 1,996 adults, 43 dependent adults (>18 living with parent), 552 children aged 0 — 6 years, 392 children aged 7 —12 years, and 216 children aged 13 —17 years. In St. Thomas/Elgin, as well as province -wide, young single males make up a large percentage of the adult category. Children aged 7-12 years Dependant Adopts 4> 18 (lvi`ing with parent) ChHdren aged 13-17 years Adults (>18) Children aged0-6 years Over 2,000 adults and 1,097 children in this community rely on social assistance and related community supports. Yet, while there are a growing number of individuals in receipt of social assistance, it must be noted that there are many more individuals in this community impacted by challenging economic conditions, including the working poor and those that do not qualify for social assistance provision or other support provisions. The Ontario Works division year -in -review report was prepared by Kim Verkuil, Ontario Works Program Manager. Children's Services division The Children's Services division is responsible for planning and managing processes associated with provincial initiatives and funding for an integrated local early learning and child care system. Family support service planning and child care services are managed through collaboration with local service planning tables that take into account current child care legislation, regulations, policies, and directives from the Ministry of Education, including the Ontario Child Care and Family Support Program Service Management and Funding guidelines. 6 16 The transitioning of Children's Services to meet guidelines for new initiatives continued in 2016, including the collaborative transformation of the early learning and child care system. The Ministry of Education is taking a multi -phase approach to the development and implementation of new regulations under the Child Care and Early Years Act, 2014 (CCEYA). This work is in the second of three phases. Phase 2 of the Child Care and Early Years Act came into effect January 1, 2017 and the regulations continue to support the Ministry of Education's commitment to high quality child care which is affordable, accessible, and responsive to families and sets forth new initiatives and areas of responsibilities in Children's Services. These include accessibility and the expansion of child care in schools, new agreements with school boards, new regulations for authorized recreation programs, funding thresholds for the for-profit child care programs, and enhanced accountability measures. Children and families served in St. Thomas — Elgin In 2016, the Children's Services division supported 694 families and 997 children through fee subsidies, representing a 2% and 6.5% increase over 2015 respectively. This was in 37 child care programs with 2,061 operating child care spaces. .............................................................................................................................................................................................................................................................................................................................................................................................................................................. Children and families accessing fee subsidy 1200 963 997 1000 .... .... .... .... .... ,�' .... .... .. 826 811f 800 4 681.... 694... L 567 570 Children L 600 Fa m i I i es E Z 400 200 2014 2015 2016 2017 Year Special needs resourcing is used to support the inclusion of children with special needs in licensed child care settings, including home care, camps and authorized recreation programs at no additional cost to families. In 2016, 13,676 hours of support were provided to ensure inclusion in the child care program through our service provider, All Kids Belong-Merrymount. The Ministry of Education -funded Wage Enhancement Grant also continued in St. Thomas — Elgin. The program is designed to close the wage gap between Registered Early Childhood Educators (RECEs) working the licensed child care sector and those working in the publically funded schools, and to help stabilize child care operators by supporting their ability to retain RECEs and non-RECE program staff, and to support greater employment and income security by providing a $2 hourly addition to wages for eligible child care positions. $890,399 was distributed to licensed child care operators in St. Thomas and Elgin County in 2016. This supported 237.2 full time equivalents positions throughout the child care programs supporting both non-profit and for-profit centres. 7 17 Quarterly meetings with child care operators promote open and transparent communications between the Children's Division and child care operators. The meetings are opportunities to share information, discuss growth and expansion issues, staff recruitment pressures, increased cost of living expenses and the impact on the general operating grants, legislation, and policy updates. The successful transfer of the position of Data Analysis Coordinator (DAC) from the Ontario Early Years Centre to St. Thomas -Elgin Social Services was completed at the end of 2016. The position started in January 2017. The DAC works with community planning tables, providing analytical data and reports related to population distribution, ages of children, trends, and other data to inform the planning process and determine the best community fit for an Ontario Early Years Child and Family Centres model for St. Thomas/Elgin. The initial plan for the Child and Family Centres is due to the Ministry of Education by September 2017. Support for professional learning opportunities for the child care and early learning community was provided through capacity funding received from the province in 2016. The Elgin Professional Learning Committee (EPLC) and the 5 -County Quality Child Care Coordinating Committee (QCCCC) jointly delivered learning opportunities and worked towards communities of practice though a variety of ways including technology that allowed staff to join meetings and workshops online without traveling to a meeting site. Children's Services policy and procedures review was completed in 2016. As a result, policies and procedures now align with the new Child Care and Early Years Act and new ministry guidelines, As well, a Child Care Operators handbook on Fee Subsidy/Attendance reporting procedures and billing processes was developed. The Children's Services division year -in -review report was prepared by Irma Pedersen, Supervisor of Children's Services. A 2016 statistical overview of the Children's Services division is attached. Housing Services division CMSMs are required under the Housing Services Act to report to the public annually by June 30 on progress in achieving the recommendations in their 10 -year Housing and Homelessness Plans. The St. Thomas and Elgin County 10 -year Housing and Homelessness Plan was approved by City Council in December 2013 and was implemented on January 1, 2014. The 2016 Progress Report, attached, was presented to City Council on June 19 and is posted on the City website. Council's acceptance of this information report is respectfully requested. Respectfully submitted by Elizaa Se styen Acti Director, St. Thomas -Elgin Social Services a Infant Full Day, Full Time w1oddler Full Day, Full Time 6 Preschool Full Day, Full Time 19 1K/SK Before and After Full Time —0 School Age (6-12) Before and After School Full Time Minimum Daily Fees Average Daily Fees Maximum Daily Fees YEARLY COSTS FOR FULL TIME CHILD CARE Minimum Yearly Totals Preschool Full Day T Range of fees for different age groups in full time Full Time Infant Full Day, Full Time care_ 1K/SK Before and `\ ree increese Regu After Fulll�me E Minimum and maximum fees for each age group in full time care multiplied by number of weekdays in a year or number of school days in a year ree InQease RegoemtEdor'J'--01,2017 ,bminedbyIndi,d- licenseesMln,c, of un on Sdrool Year Calendar Maximum Yearly Totals 1 ST. THOMAS — ELGIN CHILDREN'S SERVICES REVIEW REPORT 2016 20 ST. THOMAS — ELGIN CHILDREN'S SERVICES REVIEW REPORT 2016 2 AGE DISTRIBUTION OF CHILD CARE FEE SUBSIDY JK, SK, School Age Preschool Toddler Infant 2013 OCCMS - R102 - EFIS Report g (1 1, 1 2) M—hly—re N— ber of Children Served by Age Group The child care fee subsidy program ensures that Ontario's children and families are well supported by a system of responsive, high- quality, accessible and increasingly integrated early years programs and services that contribute to healthy child development today and a stronger future tomorrow. AVERAGE NUMBER OF CHILDREN RECEIVING FEE SUBSIDY MONTHLY 395 449 533 580 2016 INCOME DISTRIBUTION OF FAMILIES ON THE CHILD CARE FEE SUBSIDY CASELOAD s20,000 for less 46% 1,00! %--h—so A-w-pom Apid 2016 060,000 or more 10% io u `---' 33% 15% Percentage of children served by fee subsidy in different income categories. OCCMS R017 Profile of H ouse holds Receiving Child Care Fee —A—, REASONS FAMILIES RECEIVING SUBSIDY ARE ACCESSING CHILD CARE 5°k 10% Reasons for receiving fee subsidy as ,OrKing categorized by OCCMS. 83% OCCMS -R01 J -Profile of Households Receiving Child Care Fee —A—, 3 ST. THOMAS — ELGIN CHILDREN'S SERVICES REVIEW REPORT 2016 21 ST. THOMAS — ELGIN CHILDREN'S SERVICES REVIEW REPORT 2016 4 2015 2014 AN 66 INCOME DISTRIBUTION OF FAMILIES ON THE CHILD CARE FEE SUBSIDY CASELOAD s20,000 for less 46% 1,00! %--h—so A-w-pom Apid 2016 060,000 or more 10% io u `---' 33% 15% Percentage of children served by fee subsidy in different income categories. OCCMS R017 Profile of H ouse holds Receiving Child Care Fee —A—, REASONS FAMILIES RECEIVING SUBSIDY ARE ACCESSING CHILD CARE 5°k 10% Reasons for receiving fee subsidy as ,OrKing categorized by OCCMS. 83% OCCMS -R01 J -Profile of Households Receiving Child Care Fee —A—, 3 ST. THOMAS — ELGIN CHILDREN'S SERVICES REVIEW REPORT 2016 21 ST. THOMAS — ELGIN CHILDREN'S SERVICES REVIEW REPORT 2016 4 5 TOTAL UNDUPLICATED NUMBER SERVED The total number of children and families served by fee subsidy in the given year 100 200 300 400 500 600 700 800 900 1000 1100 COI N £F« OCCMS -R018 N,.Unduplicated Children by Funding Source in the Month and Vear SeleRed 2(116 BUDG-- St. Thomas Elgin Social Services — Children's Services is the designated Consolidated Municipal Service Manager (CMSM). The Child Care and Early Years Act, 2014 recognizes the role of the CMSM as the local service system manager in ensuring an increasingly integrated, high quality child care and early years system. Administration Fee Subsidy General Operating Grant Wage Enhancement Grant Special Needs Resourcing Capacity Building Other (includes Capital Retrofit, Resource Centre Funding, Best Start Planning) ,; 2% 4_; 64 ; 11% 2 ,3 ;;;.: 39% 2016Approved0peratngand Capitz1B,dget(TrearuryDepartment) 49 238 35% 7% 3 1% 5% ST. THOMAS — ELGIN CHILDREN'S SERVICES REVIEW REPORT 2016 22 ST. THOMAS — ELGIN CHILDREN'S SERVICES REVIEW REPORT 2016 6 TAKING STOCK WORKING TOGETHER Housing and Homelessness Plan — 2016 Progress Report 24 The City of St. Thomas, in its -ole as the Se =ice Manager for St. Thomas and :.gin Counts, .s-espons: .e To: de- Fe .ng soca: and co.�:nun:ts se .ces th dug out the Citi end tie Counts, These se .ces are de:, Bred o._ S _ _ - cca: Ser* ces € epart e - A - `mandate, � e!3ar-` e: - ad €: _ er_ �_-.F_._���.,t,7onas �lgn.,o_.�-.,_.,.__�.�_N�._.n_nt, }spa-toutstn_.�_N�.t.n_nt��.n.n�t_.� and de:,vers a range of no--s.ng and nomelessness N-og-ams .nc_-d,ng ex.st.ng soca_ no s ng, new atto-da _e nous.ng, ent su ements, housing a_:owantes, some -epa.- ass.stance, homeowne-s nN down payment ass.stance, IWndcng for emergency shete-s and t anst ons- ho ung, and other home-essness N-eFent:on N-og-a ns .nc- dng the Hous.ng To- ?eo _e ( yesN N-og-am. As of SeNtem e- 201.6, the C.ts noxi a so owns and manages D-30 un is of Nu _.c nouscng as the :exult oft e ama:gamat:on of -_:g,n and St, Thomas Hous.ng Coc-pocratcon nto the City's corpocratcon st--cture. SeMce Managers are ---red - report annually t the --`c on - achieving the recommendations in their Housing and Uorne-essness Mans. The Soc:a- Se:xices epa.t.nent bio: is .n co --a o-at:on wth the County of 6-g.n end a -ea .nun c:N�-.t:mss, i:th eA:st:ng ::Fate sector and not for :of.t ho ng N-of:de-s,wctn suNpo se ;ices age :es, and f:tn many : o F:oua-s and o g� :zit o M the con -n,ty to ne-N meet the nous ng and no ne:essness N-eFent:on needs M s-- Not of -es:gents of St. Thomas and _-gin Co-nts, n the Nast, the Dei3a-cement has-nde"ta{en numffous rei3 d --aces ab c - - and _ ess needs and - WO -Ked - -3 = - _e' e. _Norte �-�� �tu� _� ��out _o:n:nunt� hour:ng �-�� ho.n_-_�� n__�� �n� his �o.�_� pith o-gan._�t.ons to nN _ n_nt .nand of tie tee nit ati Fes from Bose studies, As -esu::ed .n the tious g Se'vlces .Act, C:ts of St, Thomas Counc - approved a 10 yea- Ho --sing and Hone essness Man for Vit, Tho nae a d -gin County Oe em e 201-3. The ?:an pias n 3 emented on _an -a -Y 2014. Se ;ice Managers a -e -esu::ed .n the Act to -eNote � u� -� to the , u -:c � _une 3i o Nog ess :n a h:eF:ng the recomme dat:o � :n the:: � ani du::ng the preceding sea-, -n s is the 2016 P og ess Report=or St, -No s E_gin County, Housing and Homelessness Plan - 2016 Progress Report 25 Housing and Homelessness Plan — 2016 Progress Report 26 Increase housing supply options to Provide supports to keep people in ap-MUMNIM Pursue community partnerships and meet projected needs. the sustainable housing they prevent homelessness, and when broaden community awareness while currently have. homeless "rapidly" move people into advocating to senior levels of government to stable housing. ensure stable housing and poverty reduction for all residents. Housing and Homelessness Plan — 2016 Progress Report 26 STRATS -a _ _ -nae Seven recommendations with actions, targets, measures, and the detailed 2016 progress report are attached. New Affordable Rental 1. Construction is underway a on a 10 -unit one=door apartment building at 1 Wellington Street In Aylmer 2. Construction is underway on a 12=unit apartment building with Progress in 204-6 Using funding available `= through the new Sl (Social Infrastructure Fund) program, thirty new households now receive Rent Supplements to help with housing affordability. This program runs to larch 2020E Housing and Homelessness Plan — 2016 Progress Report 12 new one=bedroom units were completed at 207 Ross Street In St. Thomas In December 2016E All tenants receive supported housing services through C"M£ 27 The ama_ amateon of Elgin & St. Thomas Ho sing Co-porat`on nto the City's corporate structure In September 2016 offers new opportunities to increase housing supply options In St. Thomas and Elgin County. $100,000 was invested in the Mousing Allowance component of the !AH program In 2016, providing an average o $170/month to supplement rents for about 56 households In the private 9 STR TEGIC DIRECTION 2 D-ov'de supports to keep peop-e in the sustaina- they current -Y have Me -OUZ-9 Seven recommendations with actions, targets, measures, and the detailed 2016 progress report are attached. $1'26,95 .n He_� funding ;gas allocated to assist low-income households wilh homelessness orevenflon supports. The Bands were scent as 1001rs. _ 46% for utili-tv a. r ea. s 3M hoaaseho=ds ent 46 households' _6% fo. fur 3 Eaare Through the ehouseholds) Home Repair Program_ 11% fol- €entarrears S50,000 helped 5 homeowners and one .ts- -10 hou-seho"s' residential ne pay for new roofs ) new 5%f0. imoving cog's Wroo� � wall insulation �.n 1�, 5 ue i repairs P9 househo'ds) M. and �� ceeeile % fA necessides Housing and Homelessness Plan — 2016 Progress Report 28 $5-45,148 CHIP_ ;funding helped agencies provide client<entred supported housin- Sfollows: o Y jVCA Residence 117 beds) u Harmony House 3 beds) • Fair Winds 13 beds, • Secy Sal - beds', • Fresh Start. beds) G CMHA residential care w program wasm-roduced i 2016 as w-y-rvs rams above Camra_ sur a a _m r. —hrough the Sarong mmum-'es Rena Supp_ men- Program- -he Socia_ Services Dees. provides rens supp_ mr -s _o four tenants w receive sur -s from Fresh Star= Support Services Mong with men-orship by ­ntent'ona. 2�nhance the cment se-v'ce system to prevent homelessness, and when homeless, g"raoid"VP mo ve o'e -_ -- stable _ - - _ -- Five recommendations with actions, targets, measures, and the detailed 2016 progress report ore attached. Progress in 204-6 Youth Homelessness ProtffibffiI 113 vouth accessed services through the out Home.essness Protocol in 2016 1't dug to Mmi'y relationship breakdown 15% due to lack o� housing 13% dug to eviction 11%dugtoraninea ay/being kicked out 'I were couch -surfing %o outh self-referred to the Youth Homelessness Protocol The e malorit! were 16-18 years o� ne A x- r H_-a-A_n ag-cement was �_g-_A _- Yat -- r 1j-kt t -V__- a loath ho --_-_s -t--, __- -g-a _- c---ct-- t th- Youth H -_ 12 men were housed at the _-bed Second Story transitional sousing program during 2016. his YWCA program provides temporary sousing with supports nor adult mgrs as t ev transition to permanent l ousin!za Housing and Homelessness Plan - 2016 Progress Report 20 ostg roo ms for --_ tjj_ ,,,omen are available -� = Resident on - -- - � - - - ,> ee _- = -- - � - -10.1;9- � � - - - - - - - � - - jus- - _ Mary Street; - - -x ---- - - ---- 36 36 women receive- ho. sing services in such as c_ th_n t __et page-. shoes. __ape -s- an- baby _terns as nd-d. _ Musing was fou—- a__ --e-cept th-ee i­ivifta_s �espite _ -_s _ __ 29 1 two -- a- th- - ch _'x- usea =Lnog e_ ea a �--s__ to -t -gat.--_ v a -t- t-a-s_t_-a_ hogs_- _- 701. -i- wore women aegis 16-24 moved through the Harrnor House transitional sousing program in 2016, six young mgrs ages 16-24 received a services at Pair Winds STRATEGIC DIRECTION 4 Pursue cornrnunity partnerships stab -e housing and poverty reduction for a-- residents Thirteen recommendations with actions, targets, measures, and the detailed 2016 progress report are attached. The Community Leaders Cabinet continues to collectively champion for a better quality of life for the community. The Cabinet t..eMs gmnerl4 St. Thomas -Mon Soda! SeMes opened a satellite office in May 2016 at West Sn Support Sere€yes in Wrye t -est ����, � provide ser kes for people in western Skin County. Progress in 204-6 The Poverty Roundtable for Sts Thomas/Elgin continues to advocate for poverty reduction system and policy changes. The City of St. Thomas advocated to be selected as one of three sites for the Basic income Pilot. The application was supported by City C u=1 Ccwnty Council, and the Community Leaders Cabinet, (Update: the three sites selected were announced by the Province ,n April 2017 as Hamilton, n, Thunder Bay, and Lindsay.) Housing and Homelessness Plan — 2016 Progress Report 30 Bridges Out of Poverty — 2016 results: • 22 people graduated from 2 Getting Ahead programs • A Circle Leader created a new business called Jazzy Esthetics • 2 community awareness workshops were held • 1 Circle Leader and 1 Circle Ally shared their lived experiences at the Poverty Roundtable in October 2016 • 2 Circle Leaders created programming at Connect Confed, a City -owned social housing complex • A Circle Leader graduated from a tax course • A Circle Leader began a veterinary assistant course • A Circle Leader started work at Food Works proposed woodlands clearing on plan 117 pt lots 5 to 7 Range 1 south of lake road munici... Page 1 of 1 proposed woodlands clearing on plan 117 pt lots 5 to 7 Range 1 south of lake road road municipalitv of central elgin Lorraine Reid Sent: Sunday, July 23, 2017 11:18 PM To: Jeff Lawrence [Jeff@kettlecreekconservation.on.ca] Dear Sir This letter is to notify you that I do have objections to this proposed clearing. This area is part of natural habitat to wildlife and many of the trees have been marked as protected, I was told they are beechnut. The trees provide shade and privacy. I seldom need to use air conditioning because of the trees. I understand that they would be replanted but it would take years for them to actually replace those cleared. I am saddened that the real estate has become so valuable that the trees in the village have taken a toll. If they continue to pave paradise I will be forced to sell and move elsewhere. I have been at this location for 12 years, my taxes have quadrupled I don't even get snow removal, no street lights and I have to take garbage and recycle down hill to George street. Please do your best to keep our beautiful neighbourhood the way it is now. I want my backyard oasis left alone. I know they call it progress but I loved the village before we became central elgin with all the cement walkways, condos and construction. Since building the new park we lost our dog beach and I hope the berm is spared since dog walkers use it daily. Thank you for your consideration. Yours truly, Lorraine Reid 335 b George St 31 REPORTS OF COUNCIL AND STAFF September 12, 2017 Staff Reports —(ATTACHED) Tree Commissioner/Weed Inspector — Clearing Exemption Application for Plan 117, Part Lots 5-7, Range 1 South of Lake Road, Municipality of Central Elgin Director of Community and Cultural Services — 50th Anniversary of Fanshawe College of Applied Arts and Technology Library Coordinator — Elgin County Library — New Services for 2017 Library Coordinator — Collection Development Policy Update Elgin County United Way & Special Events Committee — 2017/2018 Events Calendar Senior Financial Analyst — Ministry of Health Funding Increase for 2017 Director of Financial Services — July 2017 Budget Performance Provincial Offences Administration Supervisor — Provincial Offences Act (POA) Facilities and Prosecution County Solicitor — Approval of Substitute Prosecutors — Memorandum of Agreement Manager of Planning — Final Approval, Plan of Subdivision, Ashbrook Country Estates — Phase 3, Township of Malahide, File No. 34T-88006 Manager of Planning —Approval for Official Plan Amendment No. 5, 5144 East Road, Central Elgin, File No. CE-OPA5-17, Owner: 1739667 Ontario Ltd. c/o David Russell Marketing & Communications Coordinator — Rural Economic Development Funding Chief Administrative Officer— Southwestern Integrated Fibre Technology (SWIFT) Capital Agreement Acting Director of Engineering Services — Purchase of Ambulance and Computers Acting Director of Engineering Services — No Parking By -Law Amendment — Miller Road, Dutton Acting Director of Engineering Services — County Road 55 — Boundary Road Agreement Acting Director of Engineering Services — Transfer of Wonderland Road to the County of Elgin Acting Director of Engineering Services — Wonderland Road Reconstruction Update Director of Human Resources — Human Resources Policy 4.70 Update Ec3► I��REPORT TO COUNTY COUNCIL FROM: Jeff Lawrence, Tree Commissioner/Weed Inspector DATE: August 25, 2017 SUBJECT: Clearing Exemption Application for Plan 117, Part Lots 5-7, Range 1 South of Lake Road, Municipality of Central Elgin INTRODUCTION: The Tree Commissioner received a Council Exemption for Woodlands Clearing Application from Lorraine McElroy and Gerry Hensels requesting permission to clear 0.37 hectare (0.926 acres) of woodland for the purpose of constructing a residence and accessory structure(s) on property located on George Street in Port Stanley at Plan 117, Part Lots 5- 7, Range 1 South of Lake Road in the Municipality of Central Elgin. DISCUSSION: The entire subject property is treed and woodland assessment identified a mix of degraded upland woodland and treed valleyland with a high percentage of black locust, Norway maple, declining ash trees and poplar. Of note, black locust and Norway maple are considered non-native invasive trees. The area of proposed clearing exhibits signs of relatively recent cultural impact and consists primarily of black locust, declining ash trees and poplar. The applicant wishes to leave many of the larger poplar within the area proposed for clearing and has further indicated that the area identified to be cleared on their application is greater than the actual area that would be cleared upon approval. Current zoning for the property permits residential construction. The previous owner undertook an assessment that identified and marked 23 butternut trees on the subject property. Butternut trees are protected under the Endangered Species Act (ESA) as they are considered an endangered species. As per the protocol in Woodlands Conservation Bylaw 05-03, letters were sent to all adjacent landowners and the property was posted 21 days in advance of the application being considered by council. Comments were received from the Ministry of Natural Resources and Forestry as well as the Municipality of Central Elgin. Objections were received from two abutting landowners. Since none of the identified butternut trees are within the area proposed for clearing and none of them will be removed as part of this application, the Ministry of Natural Resources and Forestry (MNRF) has indicated that the proposed tree removal will likely not contravene the ESA. MNRF did recommend that tree removal be timed to avoid potential bat maternity 0.1 roost habitat (September — April) and to check the site for endangered American Chestnut prior to vegetation removal. The Municipality of Central Elgin recommended that any species at risk on the property be assessed by the MNRF and that the area to be cleared be limited to the minimal amount of land necessary to allow construction of a new dwelling and accessory structure. Following discussion and clarification of the proposed clearing, one of the objectors retracted their objection to the application. The other objector remains opposed to the application. The landowner is willing to plant trees to compensate for those removed in order to meet Elgin County's "No Net Loss" Policy. Replant location has not been predetermined, however opportunity to plant trees within "holes" created by dying ash trees on the subject property does exist. CONCLUSION: This application proposes to remove a significant number of invasive trees. Replanting according to the Elgin County's "No Net Loss" Policy will ultimately: 1) Re-establish woodlands lost through insect infestation; 2) Improve species diversity within the wooded area; 3) Assist with slope stability. RECOMMENDATION: THAT County Council approve the Council Exemption for Woodlands Clearing conditional on the applicant contributing an amount of $3.00 per seedling to a local tree planting agency. The number of seedlings in the replanting agreement as per the "No Net Loss" policy is 650. All of which is Respectfully Submitted Approved for Submission Jeff Lawrence Julie Gonyou Tree Commissioner/Weed Inspector Chief Administrative Officer ELGIN MAPPING 0.2 0 0.09 0.2 Kilometers This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © Latitude Geographies Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION Legend Parcels Lagoons Local Arterial — Highways World Street Map Notes ry murrni+eff4 I"I REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: August 31, 2017 SUBJECT: 50" Anniversary of Fanshawe College of Applied Arts and Technology INTRODUCTION: Fanshawe College of Applied Arts and Technology is celebrating its 50th anniversary in 2017. This report recommends that Council acknowledge the College's anniversary and the many contributions it has made to the local economy over this time. DISCUSSION/CONCLUSION: Fanshawe College of Applied Arts and Technology opened on September 5, 1967 in London. In 1970, the College established its presence in Elgin County and St. Thomas when it took over employment retraining programs from the Elgin County Board of Education. Since its inception, Fanshawe has made the following contributions to the local economy: Service to more than 21,000 full-time students and 22,000 part-time registrations annually, including more than 3,500 international students from over 70 countries. A vibrant local presence through the St. Thomas / Elgin Regional Campus, home to 350 full-time and 2,000 part-time students. $1.6 billion in annual contributions to the economy of Southwestern Ontario through higher education, workforce development, economic development and lifelong learning opportunities to students of all ages who come from all backgrounds and all walks of life. Under the direction of Fanshawe College's Board of Governors, the College's campuses have served hundreds of thousands of students since its inception 50 years ago and will continue to serve a diverse and steadily -increasing student population into the future. RECOMMENDATION: THAT the Warden on behalf of Elgin County Council hereby congratulate the Board of Governors and President of Fanshawe College of Applied Arts and Technology on the College's 50th anniversary and its importance to the economy of Elgin County. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services Approved for Submission Julie Gonyou Chief Administrative Officer Courtesy Elgin County Archives From St. Thomas Times-Journal - September 13, 1967 with caption: "Congratulating New President - Members of the Board of Governors of the new Fanshawe College of Applied Arts and Technology and local education and governmental officials offered congratulations yesterday to Dr. James A. Colvin following his installation as first president of the college. The installation ceremony was held at London's Centennial Hall. Left to right: Dr. Stanley Hagerman, St. Thomas, Board of Governors member; Dr. Flora Sifton, principal of Alma College, St. Thomas; Rev. William Sherwin, chairman of the St. Thomas Public School Board; Dr. Colvin; Ronald K. McNeil, MPP for Elgin; and Dr. Charles Finlay, St. Thomas, Board of Governors member." 37 r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Laura Molnar, Library Coordinator DATE: August 21, 2017 SUBJECT: Elgin County Library —New Services for 2017 INTRODUCTION: The Elgin County Library continually launches new services for the benefit of library patrons. This report informs Council about services being launched in 2017. DISCUSSION/CONCLUSION: The following is an overview of new services being introduced by the library in 2017: ➢ Online Magazines Previously advertised as Zinio for Libraries, the online magazine provider has re- branded itself as RB Digital and released a new RB Digital app available for smartphones, tablets and computers. The RB Digital app allows patrons to manage all aspects of their magazine browsing and borrowing within the app itself. In addition, this app provides patrons with multiple formats — both current magazines and classical audiobooks — merging two separate service platforms into one easy-to-use app. Flipster Magazines is a new online magazine service for Elgin County Library, also available as an app. While RB Digital offers a core collection of 48 magazines to browse and borrow, the Flipster Magazines app provides access to popular magazines such as Chatelaine, Consumer Reports and Maclean's. ➢ Libby app by OverDrive Currently, residents of Elgin County enjoy using the OverDrive app to borrow and read eBooks and audiobooks on their personal devices. Highlighting the popularity and explosive growth of this service, electronic material checkouts within the Overdrive app by Elgin County residents in 2016 totalled 22,869 items borrowed, a number that has increased every year for the last 5 years. Staff are pleased to announce that OverDrive is releasing a new app called Libby. Libby provides a streamlined one -tap -feature allowing users to access content more quickly than ever before. The current OverDrive app will nevertheless remain available to Elgin County residents. 0*1 ➢ STEM Village STEM Village is a supplemental education database and online learning tool targeted to grades 5-8 and is designed to guide young learners through a variety of STEM (Science, Technology, Engineering, and Math) skills within a 15 minute learning window. To begin, a user picks an area of interest (e.g. weather) and is then directed to short educational videos. This content is provided in a series of `levels' with a personal progress tracker for each young learner. ➢ eCommerce In addition to paying fines and fees in-person at any branch, the library now offers PayPal services directly through patron library accounts. Compatible with debit/credit cards, this online service is user friendly. ➢ Hoopla Hoopla is a digital media service providing access to movies, music, audiobooks, eBooks, comics and TV shows. Coming soon, the library will offer this digital media service to library users across the County. With Hoopla, there are no wait periods for borrowing materials, and all items can be downloaded or streamed to computers, phones, or tablets. ➢ Maker Space Items Over the past year, the library has seen significant growth in the circulation of kits that provide access to STEAM (Science, Technology, Engineering, Arts, and Math) tinkering (e.g., Maker Space items). As a result, the library continues to build upon its small collection of circulating Maker Space items. In 2017, the following items became available for branch programming: a green screen kit, a single-lens reflex camera, a mobile 3D printer, Little Bits (open source electronics that snap together to build electronic inventions), and Ozobots (pocket size robots that encourage creative play, adventures, and simple programming). The library is excited to work with residents of Elgin County to explore robots, inventions, creativity and play through the use of Maker Space items. RECOMMENDATION: THAT the report titled "Elgin County Library — New Services for 2017" from the Library Coordinator dated August 21, 2017 be received and filed. All of which is Respectfully Submitted Laura Molnar Library Coordinator Approved for Submission Julie Gonyou Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 0191 m/1 N REPORT TO COUNTY COUNCIL FROM: Laura Molnar, Library Coordinator DATE: August 21, 2017 SUBJECT: Collection Development Policy Update INTRODUCTION: This report requests Council's authorization on an updated Collection Development Policy for the Elgin County Library. DISCUSSION/CONCLUSION: The Elgin County Library's Collection Development Policy was first established in 1997, with its most recent revision in 2008. The policy provides a framework for staff to review materials for both purchase and removal from the library's collections. As a result, this policy plays an integral role in collection management. Staff are recommending that the policy be further revised to incorporate the following aspects: Integration of electronic materials such as e -books; an updated statement on intellectual freedom from the Ontario Library Association; and an updated Appendix II, "Statement of Concern About Library Materials". The new policy, attached as "Appendix A" to this report, has been reviewed by the Library's Collection Development Team — a committee of six staff representing the library system as a whole. Staff are recommending that County Council approve the new policy as presented. RECOMMENDATION: THAT the Elgin County Library's Collection Development Policy — attached to this report as "Appendix A" - be hereby approved. All of which is Respectfully Submitted Laura Molnar Library Coordinator Brian Masschaele Director of Community and Cultural Services Approved for Submission Julie Gonyou Chief Administrative Officer Appendix A County of Elgin Subject: Collection Development Policy Elgin County Library Policy Manual Date Approved: 1997 Date of Last Revision: August 2017 "rable of Contents BACKGROUND............................................................................................................................ 1 INTRODUCTION.......................................................................................................................... 2 RESOURCESHARING................................................................................................................. 2 COLLECTION DEVELOPMENT OBJECTIVES........................................................................ 2 MATERIALS SELECTION PLAN........................................................................................... 3 Responsibility for Selection: ................................................................................................... 3 Placement of Materials:.......................................................................................................... 3 CanadianMaterials: ............................................................................................................... 3 LocalHistory: ......................................................................................................................... 3 Methodof Selection: ............................................................................................................... 3 Evaluation of the Collection: .................................................................................................. 5 Weedingof Materials: ............................................................................................................. 5 INTELLECTUAL FREEDOM................................................................................................... 6 CHALLENGED MATERIALS...................................................................................................... 6 APPENDICES................................................................................................................................ 7 APPENDIX I: STATEMENT ON THE INTELLECTUAL RIGHTS OF THE INDIVIDUAL APPENDIX II: STATEMENT OF CONCERN ABOUT LIBRARY MATERIALS ................ 8 BACKGROUND Elgin County is an area of diversity with large tracts of rural land bordering the Lake Erie shoreline. Its people vary widely in age, ethnic background, and in educational and economic levels. Because of these diversities in culture, economics and education, the Elgin County Library must provide many different levels and quantities of materials through a branch system which is designed to serve the needs of the local communities. a 2 INTRODUCTION The Elgin County Library Mission: Elgin County Library provides a welcoming, inclusive and supportive environment that fosters lifelong learning, creative expression, community engagement and cultural vitality in harmony with a rural way of life. The Community and Cultural Services Department within the County of Elgin guides the Library staff in the selection of materials. The goal of the Elgin County Library is to acquire and make available materials that inform, educate, entertain, and enrich individuals within the County. The Library provides, within its financial limitations, a general collection of reliable materials embracing broad areas of knowledge. Included are both works of enduring value and materials on current issues. Within the framework of these broad objectives, selection is based on community demographics and evidence of areas of interest. RESOURCE SHARING Branch resources are taken into consideration when developing collections. The information needs of our communities cannot always be met through the resources of the Elgin County Library alone. The collection is one essential element in an information system which also includes interlibrary loan and the sharing of resources and cooperative resource development with neighbouring libraries and schools. COLLECTION DEVELOPMENT OBJECTIVES 1. To provide access to knowledge, creativity and intellectual activity. 2. To provide materials that meet the patrons' interests and needs in a timely manner. 3. To provide a wide range of resources for self -development and independent study and to complement formal education for all age ranges. 4. To provide a broadly based and diverse collection that can support the roles of the Library as a popular material centre, a reference centre and/or an independent learning centre. 5. To provide materials for recreational and leisure time use. 6. To provide access to information of local interest and concern. In order to achieve these objectives, the Library staff shall endeavour to: ➢ Strive to provide a balance of viewpoints on all subjects in its collection. ➢ Purchase current materials proportionate to levels of demand and use, taking care to anticipate and respond to new areas of need. ➢ Develop collections of materials in a variety of formats. ➢ Acquire materials in formats that benefit patrons with special needs. _,y 3 ➢ Acquire materials for all ages and levels of comprehension. ➢ Develop collections on specialized topics such as Local History. ➢ Practice ongoing collection management, using output measures and reports, for continuous collection evaluation. MATERIALS SELECTION PLAN The responsibility for selection of materials is vested in the office of the Director of Community and Cultural Services for the County of Elgin, which delegates this professional activity to qualified and knowledgeable staff. Placement of'Hateriak: All materials, regardless of format, shall be freely and easily accessible to the public. The library assures free access to its holdings for all patrons, who are free to select or reject for themselves any item in the collection. Age restrictions may apply to certain materials. Individual or group prejudices about a particular type of material in the collection may not preclude its use by others. Children are not limited to the children's collection, although some of these collections are kept separate from other library collections to facilitate use. Responsibility for a child's reading must rest with the parent or guardian, not with the library. Canadian Hateriak: Recognizing its responsibility to make Canadian materials available to the public, the Library endeavours to develop a collection which represents significant local and Canadian authors, artists, film makers and composers. Local History ry Published or recorded materials regarding the history of Elgin County and the immediate surrounding area will be collected. Duplication of the collection of the Elgin County Archives shall be avoided. Method of'Selection: Selection is a discerning and interpretative process, involving a general knowledge of the subject and recognition of the needs of the community. Materials are judged on the basis of the content and the style of the work as a whole, not by selected portions or passages. The library strives to collect and make available differing points of view that will result in a well-rounded collection with materials that present a variety of opinions. Selection Criteria: ➢ Literary merit ➢ Enduring value ➢ Accuracy and timeliness of the information contained in the material ➢ Reputation and authority of the author and publisher !193 E ➢ Social significance ➢ Importance of the subject matter to the collection ➢ Cost ➢ Scarcity of material on the subject ➢ Availability elsewhere ➢ Quality and suitability of physical form, layout and construction ➢ Comments of reviewers, critics, and publishers ➢ Availability of appropriate meta -data ➢ Community demand Selection Tools: ➢ Includes professional journals, trade journals, publishers' promotional materials ➢ Reviews from reputable sources ➢ Suggestions from staff and patrons ➢ Consultation with outside professionals may be done on an as -needed basis Material Format: Materials are selected for the collection based on content and not necessarily format. The library shall provide in its collections those types of materials that best help it to meet its goals. However, it is understood that: ➢ Books, either in hardcover, paperback or electronic form, shall be of primary importance. ➢ Non -print materials are also purchased for the library system. These other formats include, but are not limited to: downloadable magazines, DVDs, music CDs, microfilm, and online learning and reference tools. ➢ Materials will be collected to provide for those patrons with special needs. ➢ Factors determining when a new format will be collected include availability of items in that format, cost per item, the library's ability to acquire and handle the format, and patron demand. Multiple Copies/Size of the Collection: ➢ The library does not have the budget to buy multiple copies of every title it owns. However, it does buy multiple copies of titles with high patron demand. ➢ Collection Development staff determine how many copies of a title should be ordered, and in what format. ➢ Given the limitations of available physical space, the size of the collection must be limited in order to: ensure adequate space for public and staff circulation and activities, and avoid overcrowding which would hamper access to materials. ➢ The library shall endeavour to maintain a quantity of volumes not less than three times the population served. ➢ In subject areas, where the interest lies more in the subject than in a particular title, the Library prefers to buy one or two copies of numerous titles, instead of buying multiple copies of one title. !EA! Donated Materials: ➢ The library welcomes gifts of books and other materials. However, the same principles of selection which are applied to purchases are applied to donated materials. ➢ No condition may be imposed relating to any book or other item after its acceptance. ➢ Items which are not needed for the collection may be sold or recycled. Materials Excluded from the Collection: ➢ The Library collection provides materials for self study but is not intended to furnish reading required for academic study. Textbooks shall be purchased only when they provide the best coverage of a subject and are also useful to the general public. ➢ Materials that are banned under Canadian law will be excluded from the Library's collection. Evaluation ofthe Collection: The collection needs continuous evaluation in order to ensure that the Library is fulfilling its mission of providing materials in a timely manner to meet patrons' interests and needs. Evaluation will be done by generating and using bibliographic reports from the integrated library system, which will allow staff to monitor the collection. Also, patron input will be considered as part of this evaluation process. Illeeding o f ri : In order to maintain an active working collection that is of high standard, materials shall be withdrawn from the collection on a regular and systematic basis for the following reasons: • To keep the collection responsive to patrons' needs • To insure the collections' vitality and usefulness to the community • To remove materials which are no longer useful in the light of the goals and objectives of the Library • To remove materials whose contents are out-of-date and therefore potentially misleading • To remove damaged or worn-out materials • To identify areas or titles where additional materials are needed, or older editions need to be updated • To make room for new materials coming into the collection Materials that have been lost or damaged may be replaced using the same criteria as for selection. Other factors which the Collection Development staff will consider when deciding on replacements include: the number of copies of a title that the library owns, availability of newer materials on the subject, importance of the work in its field, and cost. Withdrawn materials shall be sold in library book sales, donated to non-profit groups, or recycled. :AR INTELLECTUAL FREEDOM The Elgin County Library supports the individual's right to access ideas and information representing all points of view. To this end, the Library welcomes and solicits patron suggestions, comments, and ideas about the collection and its development. The Ontario Library Association's Statement on the Intellectual Rights of the Individual, approved by the OLA Board of Directors in December 2003 and reaffirmed in 2005, is abided by in the selection of materials for the collection. (See Appendix 1). With this endorsement, Elgin County Library: 1. Recognizes that the selection of library materials is founded on the library patron's right to be informed, and similarly, his/her freedom from censorship by others. The materials selected for this library will not be made on the basis of anticipated approval or disapproval, but solely on the merits of the materials in relation to the building of the collection and to serving the needs and interests of users. 2. Holds censorship to be a purely individual matter and declares that, while anyone is free to reject for him/herself books and other materials of which he/she does not approve, he/she cannot exercise this right of censorship to restrict the freedom of others. 3. Acknowledges that it is the right and duty of each family or guardian to make its own choice about access to library materials. Those who interfere in order to `protect' young people from materials will gently and firmly be reminded of the library's policy on the responsibility of parental or custodial authority and duty. CHALLENGED MATERIALS The Elgin County Library recognizes the rights of individuals to express opposition to an author's ideas or to their creative exercise of language in materials selected for the library. The presence of an item in the collection does not indicate endorsement of its contents by the Elgin County Library, but rather is an affirmation of the principle of intellectual freedom as embodied in the Ontario Library Association's Statement on the Intellectual Rights of the Individual. Selection should not, and will not, be made on the basis of anticipated approval or disapproval of any individual or group, but rather on evaluation of the publication's literary merit, authority, honesty of presentation, topical interest and usefulness to the audience for which it is intended. The primary aim of materials selection is to establish a balanced collection which adequately represents various points of view on many subjects. Patrons who object to certain library materials will be asked to put their requests in writing by completing and signing the form appended to this policy, entitled Statement of concern about Library materials. (See Appendix II). 7 APPENDICES APPENDIX I: STATEMENT ON THE INTELLECTUAL RIGHTS OF THE INDIVIDUAL In affirming its commitment to the fundamental rights of intellectual freedom, the freedom to read and freedom of the press, as embodied in the Canadian Charter of Rights and Freedoms, the Ontario Library Association declares its acceptance of the following propositions: 1. That the provision of library service to the public is based upon the right of the citizen, under the protection of the law, to judge individually on questions of politics, religion and morality. 2. That intellectual freedom requires freedom to examine other ideas and other interpretations of life than those currently approved by the local community or by society in general, and including those ideas and interpretations which may be unconventional or unpopular. 3. That freedom of expression includes freedom for a creator to depict what is ugly, shocking and unedifying in life. 4. That free traffic in ideas and opinions is essential to the health and growth of a free society and that the freedom to read, listen and view is fundamental to such free traffic. 5. That it is the responsibility of libraries to maintain the right of intellectual freedom and to implement it consistently in the selection of books, periodicals, films, recordings, other materials, and in the provision of access to electronic sources of information, including access to the internet. 6. That it is therefore part of the library's service to its public to resist any attempt by any individual or group within the community it serves to abrogate or curtail access to information, the freedom to read, view and listen by demanding the removal of, or restrictions to library information sources in any format. 7. That it is equally part of the library's responsibility to its public to ensure that its selection of material is not unduly influenced by the personal opinions of the selectors, but determined by the application of generally accepted standards of accuracy, style and presentation. Approved, OLA Board of Directors, December 2003 Reaffirmed, OLA Board of Directors, December 2005 !IF/ 3 APPENDIX II: STATEMENT OF CONCERN ABOUT LIBRARY MATERIALS Elgin County Library 450 Sunset Dr. St. Thomas, ON N5R 5V1 519-631-1460 ext. 148 mylibrary@elgin.ca Date: Name: Address: Phone Number: 1. Resource on which you are commenting: Book Audio/DVD material Magazine Content of Library Program Newspaper Other Title: Author/Producer: 2. Please describe your concern. Indicate specific book pages if applicable. ,,urrr m/1 N REPORT TO COUNTY COUNCIL FROM: Elgin County United Way and Special Events Committee Jennifer Ford, Senior Financial Analyst and ECUWSEC Chair DATE: August 31, 2017 SUBJECT: 2017/2018 Events Calendar INTRODUCTION: This report is presented to update Council as it relates to the internal fundraising activities and other social events planned by the Elgin County United Way and Special Events Committee (ECUWSEC) for the period September 2017 to August 2018. The events are designed to provide an opportunity for staff and County affiliates to come together and, in some instances, raise money to support Council's commitment to the Elgin St. Thomas United Way. Your committee members are: Becky Higgs, Cole Aicken, Georgia Sifton, Leesa Shanley, Jessica Debackere, Lorelei Gloor, Mathew Waite, Sheena Doyle, Tanya Noble and Jennifer Ford. The committee expects the final total of the County's 2017 fundraising activities for United Way to reach $38,000 by the end of the year. DISCUSSION: Payroll Deduction Program: Staff and Council at the County of Elgin are encouraged to participate in the payroll deduction program which enables active participants the opportunity to participate in the Days off Draws and the monthly draws for Gift Certificates based on their level of participation. The participation levels of this program remain the same as last year: A donation of $2.00 or more per pay entitles you to participate in Dress Down Fridays and the monthly draws; A donation of $3.00 or more per pay entitles you to participate in Dress Down Fridays and an opportunity to be entered into a draw for 1 day off with pay in 2018 and the monthly draws; A donation of $5.00 or more per pay entitles you to participate in Dress Down Fridays and an opportunity to be entered into a draw for 1 day off in 2018 and a draw for 2 days off with pay in 2018 and the monthly draws. The draw for the days off prizes will occur on November 21 st 2017 for those persons signed up to the payroll program by the November 14t , 2017 cut off date. Monthly draws are held during the last week of the month for active payroll donation participants and feature a prize valued at no less than $25. County Christmas Party: The annual County of Elgin Christmas Party will take place at the St. Thomas Elgin Public Arts Centre on Friday December 8, 2017. Tickets to this holiday social event will be sold at for $10 per person enabling participants the opportunity to drop in between 5:00 pm and 10:00 pm to enjoy hors d'oerves, fellowship, hourly door prize draws, and music. There will be a cash bar available and the dress code is casual. The party will have a Canadian theme in recognition of Canada's 150th birthday. Knights Games: Designed as a staff family activity, group Knights tickets have been reserved for the following dates: Sunday, December 10, 2017 @ 2:00 pm Knights vs Erie Sunday, January 28, 2018 @ 2:00 pm Knights vs Guelph Friday, February 16, 2018 @ 7:30 pm Knights vs Kitchener Lunches: Many of our committee members have received positive feedback regarding the Brown Bag lunch that is offered and organized by the Eat 2 Learn program. This year we are planning to support this organization again. This event typically is held once each year in March. Last year, ECUWSEC offered an internal version of the delivered lunch option at the Terrace Lodge facility as a pilot project. Staff were able to purchase a pre-packaged lunch prepared locally which was then delivered to them at work. This was well received by participants and the committee hopes to be able to use a similar model to make this available to other County facilities with the goal of minimal disruption to existing programming. 10th Annual Warden's Charity Golf Tournament: This annual event continues to deliver exceptional results and it has become a very popular event. Since inception 9 years ago, the event has raised $246,000 for the Elgin St. Thomas United Way. The 2018 tournament will be held on June 20, 2018 at the Kettle Creek Golf and Country Club. Plans are already underway with brochures to be out in late February. CONCLUSION: The mandate of ECUWSEC is to organize internal staff events throughout the year. Some events are designed to raise money for the Elgin St. Thomas United Way while others are designed simply as social opportunities for staff and their families to get together. As always, staff would like to take this opportunity to also extend an invitation to the councils and employees at our member municipalities to join us and participate in any of the events listed above. 6711 RECOMMENDATION: THAT Council support the Elgin County United Way and Special Events Committee's 2017/2018 planned activities as presented in this report. All of which is Respectfully Submitted Jennifer Ford Senior Financial Analyst & ECUWSEC Chair 51 Approved for Submission Julie Gonyou Chief Administrative Officer m urrn lef, Ig ,, r?` i P1 ,1, *M.,0 �Y, xy;,tiR REPORT TO COUNTY COUNCIL FROM: Lisa Czupryna, Senior Financial Analyst DATE: July 19, 2017 SUBJECT: Ministry of Health Funding Increase for 2017 INTRODUCTION: The Ministry of Health and Long -Term Care announced the total 2017 increases for base level of care funding. DISCUSSION: The 2% increase for Nursing & Personal Care and Program & Support, effective April 1, 2017, are the same as budgeted. The July 1, 2017 8% Raw Food increase announced to Council in the "Ministry of Health Funding Increase for Raw Food 2017" report dated May 11, 2017 has been confirmed. Also effective July 1, 2017 there is an increase of 1.4% for Other Accommodation. The impact of these changes is as follows: Funding Envelopes Budgeted Increase Actual Increase Effective Date of Increase Amount of Increase for 2017 Operational Budget Nursing & Personal Care 2.0% 2.0% April 1, 2017 $ 0 Program & Support 2.0% 2.0% April 1, 2017 $ 0 Raw Food 2.0% 8.0% July 1, 2017 $ 22,879 Other Accommodation 1.0% 1.4% July 1, 2017 $ 9,911 Total All Envelopes $ 32,790 CONCLUSION: The increase for the 2017 budget, as a result of the Ministry of Health increases for base level of care funding, is $32,790 favourable. RECOMMENDATION: THAT the report titled "Ministry of Health Funding Increase for 2017" dated July 19, 2017 be received and filed. All of which is Respectfully Submitted Lisa Czupryna Senior Financial Analyst Rhonda L. Duffy Director of Homes and Seniors Services 61yj Approved for Submission Julie Gonyou Chief Administrative Officer m/1 N REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: August 22, 2017 SUBJECT: July 2017 Budget Performance INTRODUCTION: Attached is the July budget comparison for the County with performance for the month of $15,000 and year-to-date (YTD) performance of $309,000. DISCUSSION: The YTD performance represents representing 1% of costs with most departments running small favourable performance. The only significant negative variance relates to Social Services, with unfavourable performance of $52,000. As the County established its overall budget in advance of the City, estimates were used. However, it should be noted that Social Services typically books favourable performance with its year-end close, which may offset the performance to date. RECOMMENDATION: THAT the report titled "July 2017 Budget Performance" dated August 22, 2017 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Julie Gonyou Director of Financial Services Chief Administrative Officer 6V 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 County of Elgin FULL YEAR YTD Current Month Budget Budget Actual Perform. Budget Actual Perform. Budget Comparison As of July 31, 2017 Net Net Net Net % Of Budget Net Net Net TAXES (33,434,548) 5,355 5,356 (1) 0% - - - INTEREST CHARGES & INCOME (100,000) (58,966) (60,492) 1,526 60% (8,333) (7,662) (671) SOCIAL SERVICES - ST. THOMAS 2,441,629 1,017,345 1,069,505 (52,160) 44% - - - HEALTH UNIT 893,464 521,187 454,478 66,709 51% 74,455 74,455 - GRANTS 327,528 319,921 319,921 - 98% 6,000 6,000 - RENTAL INCOME (112,017) (145,784) (145,784) - 130% (20,826) (20,826) - PROPERTY ASSESSMENT 747,785 560,839 560,838 0 75% - - - ONTARIO MUNICIPAL PARTNERSHIP FU (870,200) (652,200) (652,650) 450 75% (217,400) (217,550) 150 PROJECTS 892,000 164,073 163,426 647 18% 17,404 17,404 (0) - - - (0) 0% - - (0) Total Corporate (29,214,359) 1,731,770 1,714,598 17,172 29% (148,700) (148,179) (521) WARDEN AND COUNCIL 380,769 215,647 186,932 28,715 49% 28,586 25,315 3,271 ADMINISTRATIVE SERVICES 571,700 331,426 332,075 (649) 58% 95,586 95,381 206 FINANCIAL SERVICES 613,425 338,580 335,020 3,560 55% 47,861 47,808 54 HUMAN RESOURCES 560,660 294,105 287,018 7,087 51% 37,504 36,002 1,502 ADMINISTRATION BUILDING 532,286 216,880 205,712 11,169 39% 48,208 46,371 1,837 CORPORATE SERVICES 667,096 502,577 484,144 18,433 73% 15,336 11,008 4,328 ENGINEERING SERVICES 10,264,791 1,195,278 1,153,458 41,820 11% (638,774) (635,543) (3,231) HOMES FOR SENIORS SERVICES 5,171,321 1,202,177 1,095,414 106,763 21% 168,892 166,376 2,516 MUSEUM/ARCHIVES (69,128) (223,037) (230,780) 7,743 334% (121,043) (121,617) 573 LIBRARY SERVICES 2,599,945 1,307,963 1,294,388 13,576 50% 173,886 172,640 1,246 INFORMATION TECHNOLOGIES 986,797 402,258 386,361 15,897 39% 45,600 44,664 936 PROVINCIAL OFFENSES (80,029) (336,131) (346,793) 10,663 433% (295,030) (295,030) - COLLECTIONS - POA (17,168) (71,247) (70,453) (794) 410% (62,746) (62,746) - AMBULANCE & EMERGENCY SERVICES 2,845,400 1,737,824 1,730,820 7,004 61% 215,336 213,626 1,710 ECONOMIC DEVELOPMENT & TOURISM 1,133,956 670,831 649,714 21,117 57% 121,244 120,354 889 Total Departmental 26,161,820 7,785,134 7,493,029 292,104 29% (119,554) (135,390) 15,835 Total (3,052,539) 9,516,904 9,207,627 309,276 14% (268,255) (283,569) 15,314 H:\17ManagementReports\Summary Report July 54 8/22/17 2:09 PM urarurnli,,. P 0,1,*.' ., MY; XV! d REPORT TO COUNTY COUNCIL FROM: Leesa Shanley, Provincial Offences Administration Supervisor Steve Gibson, County Solicitor DATE: August 23, 2017 SUBJECT: Provincial Offences Act (POA) Facilities and Prosecution INTRODUCTION: Provincial Offences Administration (POA) facility planning has been ongoing since July of 2010. Issues include security standards, accessibility requirements, overcrowding both inside and outside the courtroom, noise from the hall interfering with court proceedings and recordings, secure access for the justice of the peace, lack of holding cells, ineffective customer service counter, and congested administration office. Over the years space need investigations have been performed with considerations being given to; renovations within the existing building, purchase or lease of the Silver Street temporary court location utilized by the Province, construction of a new building on County property and seeking space for court operations at the Wellington Street Courthouse. After staff presented the outcome of the investigations for suitable solutions between renovations within the existing building or development of a new facility County Council agreed in June of 2013 in principal to a new facility by the year 2017 on the property south of the Elgin County Administration Building in order to meet the identified space needs; and, that the POA space needs proceed regardless of the outcome of the museum funding, with a targeted completion date of January 1, 2017; and, that an architect be directed to develop plans that would encompass a new POA court facility to be built on County property by 2017 that was scalable to permit a new Elgin County Museum provided targeted fundraising/grant levels were met. Staff engaged with the approved architect in 2013 - 2014 to create plans for a new POA facility resulting in $32,000 being spent to create a design for the new facility. The architect provided options for a POA only facility, POA/Museum facility or Elgin County Administration facility which resulted in the decision being deferred to incoming Council While all of these discussions and plans were going on the Ministry was conducting an exercise in modernization with the possible transfer of certain functions to municipalities. In view of this ongoing study, staff could not recommend a final disposition on this matter until the Ministry's directions were finalized. In January of 2015 staff were directed to investigate further the possibility of leasing space for POA operations at the Wellington Street Courthouse. Communications have occurred over the past two years however the Ministry of the Attorney General (MAG) is only able offer an agreement for per diem courtroom usage for lengthy trials or emergency situations, which 6107 staff are continuing to negotiate, however everyday POA facility needs still need to be addressed. On April 11, 2017 staff updated County Council with the progress of ongoing negotiations for the per diem lease space and further advised the need to re-evaluate the facility needs once POA Modernization initiatives were known so final revisions of the architectural designs could be made. DISCUSSION: The POA Court Facility: Staff have been having regular meetings with Infrastructure Ontario (10) as 10 develops the contract and associated procedural documentation between POA and the Ministry of the Attorney General (MAG) that will address the need for per diem space for POA at the Wellington Street Court. As previously discussed, the ability to rent court space for special court cases or circumstances means that the construction of a new court facility for the County will only require a single court room, instead of two, resulting in $1 million of savings. As council is aware, $3M was set aside in previously approved budgets for the creation of a two court room facility. Staff have been waiting to proceed with construction of this new court facility pending the anticipated changes from MAG that could affect POA operations. On August 11, 2017 MAG provided written notice of the intent to move forward with proposed legislation to operationalize the transfer of the majority of Part III (summons offences) prosecutions to municipalities, as well as working to streamline and modernize POA procedures. The reforms proposed by the Province creates an opportunity to implement a more efficient and effective POA system to better utilize court resources, even in the face of first party cost increases associated with such system. In this regard, however, it is to be noted that a number of direct cost increases were already being incurred through third -party charges and/or may have been subject to higher rates without the anticipated transfer of Part III proceedings to the County. Staffing and Workload Considerations: More specific comment is required in respect of the increased time commitment for prosecution services arising from the transfer of the majority of Part III proceedings to Elgin County. Under the current regime, the County Solicitor, in addition to responsibilities for municipal matters for both Elgin County and its local municipal partners, serves as lead prosecutor for Parts I (ticket offences) and Part II (parking offences) proceedings. It is recognized that the County Solicitor could not meet these commitments in respect of municipal matters if prosecution of Part III proceedings were added to the responsibility of that position. Consequently, it is been determined that a new position, that of Assistant Prosecutor / County Solicitor, should be created and filled, not only to facilitate the increase in prosecution duties but, potentially, to also assist in the completion of municipal matters. With respect to the increased prosecution costs of such new position, it is noted that, over the last five (5) years, MAG has charged Elgin County an annual average of $21,000.00 for prosecution services, a figure which would likely increase significantly if prosecution of Part III proceedings remained under its jurisdiction (as has been the experience with respect to 67� the recent increase in the cost for services of a presiding Justice of the Peace In Provincial Offences Court). If the new position also included assistance with municipal matters, the County Solicitor anticipates that some portion of those costs would be defrayed by increased revenues associated with enhanced service to the local municipal partners and approved agencies. As mentioned the current Prosecutor simply cannot meet the demands associated with the transfer as a one-person department. In fact, the Solicitor aspect of the position is logging excessive hours on a sustained basis resulting in an inability to respond to some municipal requests for advice and assistance. A new positon is therefore required to meet current and future demand and obligations. It is interesting to note that when the County Solicitor position was created nearly 20 months ago, there was an expectation of a review of the services provided by year two. The timing of the transfer of Part III functions provides an opportunity to address both the Solicitor's workload as well as that of Prosecutor. MAG has indicated there will be a two year phased in approach for the transfer of Part III prosecutions however as all municipal court operations in the province will need to expand their prosecution services, staff proposes the creation of a job description, including identification of qualifications, and recruit for the position in advance of the Part III transfer so that training can be completed before the implementation of Part III prosecutions, thereby allowing for a seamless and more effective transition. Staff now understands the effects that the proposed POA modernization and streamlining will have on Provincial Offences Administration (POA) operations and are ready to proceed with architectural services to refine the facility needs that will include all administration, prosecution and judiciary needs and proceed with construction in a timely manner. RECOMMENDATIONS: THAT staff be directed to develop a job description and associated cost estimate for a new position of Assistant Prosecutor/County Solicitor for consideration by council; and, THAT staff be directed to proceed with architectural services to refine the POA facility needs (one court room and POA/legal offices) and prepare construction drawings and cost estimates for council's consideration. All of which is Respectfully Submitted Leesa Shanley Provincial Offences Administration Supervisor Steve Gibson County Solicitor Jim Bundschuh Director of Financial Services 61FA Approved for Submission Julie Gonyou Chief Administrative Officer ,,�urrrmP�ai,� ON REPORT TO COUNTY COUNCIL FROM: Stephen H. Gibson, County Solicitor DATE: August 1, 2017 SUBJECT: Approval of Substitute Prosecutors - Memorandum of Agreement INTRODUCTION: This report seeks approval for execution of a new Substitute Prosecutors Memorandum of Agreement for a three (3) year term. It is imperative that the County secure substitute prosecutors for the effective and efficient delivery of prosecutorial services for the long term. DISCUSSION: Since commencement of administration of the Provincial Offences Court by Elgin County in or about 2002, prosecution services for Parts I and II charges have been arranged through the County Solicitor, albeit through the private law firm with which he was then associated. Agreements for successive three (3) year terms were signed with the County Solicitor and his then law firm as well as with local litigators who agreed to provide substitute prosecution services. The last such Agreement was signed in 2014 and provided for delivery of prosecution services. In conjunction with the appointment of the County Solicitor as an in-house employee, an amended Substitute Prosecutors Memorandum of Agreement was signed. The amended Substitute Prosecutors Agreement contemplated continuation of services for up to three (3) successive one (1) year renewal terms. This single year renewal option was recommended due to anticipated changes and new procedures emanating from the Province. Since the Provincial procedures and other changes are now evident, it is prudent to secure a long-term commitment for substitute prosecutor services. Since March 1, 2017, circumstances have developed which now weigh in favour of negotiation of a new Substitute Prosecutors Memorandum of Agreement with an initial three (3) year term with three (3) successive one (1) year renewal terms, including a desire to ensure availability of experienced substitute prosecutors and accounting for anticipated changes in procedures in Provincial Offences Court necessitating an increase in time committed to prosecution services. It is therefore proposed that a new Substitute Prosecutors Memorandum of Agreement with remaining available prosecutors be prepared and signed, incorporating the same format as previously utilized but now providing for a further initial term of three (3) years and thereafter followed by up to three (3) successive one (1) year renewal terms. The work of the substitute prosecutors would continue to be supervised by the County Solicitor. Compensation will follow the pattern of previous Agreements and provide for delivery of monthly invoices by such substitute prosecutors to Elgin County. 67%] CONCLUSION: In light of an on-going and potentially increased need for the services of substitute prosecutors, it is prudent to negotiate and execute a new Substitute Prosecutors Memorandum of Agreement with experienced litigators to assist the County Solicitor in prosecution of charges in Provincial Offences Court. With greater insight into anticipated increases in prosecution requirements, it is proposed that a Memorandum of Agreement with a full initial term of three (3) years be signed rather than proceed with potential successive one (1) year renewal terms as provided for under the now expired most recent Agreement. The proposed Substitute Prosecutors Memorandum of Agreement will incorporate form and content in keeping with previous arrangements. RECOMMENDATIONS: THAT County Council approve negotiation and preparation of a Substitute Prosecutors Memorandum of Agreement for prosecution services in Provincial Offences Court for an initial three (3) year term, followed by up to three (3) successive one (1) year renewal terms. THAT County Council authorize the execution of such Substitute Prosecutors Memorandum of Agreement as drafted by the County Solicitor and the necessary by-law be prepared. All of which is Respectfully Submitted Approved for Submission Stephen H. Gibson Julie Gonyou County Solicitor Chief Administrative Officer 6'1'] m/1 N REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: August 29, 2017 SUBJECT: Final Approval Plan of Subdivision Ashbrook Country Estates — Phase 3 Part Lot 13, Concession 11 Geographic Township of South Dorchester Township of Malahide County of Elgin File No. 34T-88006 INTRODUCTION: This report is to advise County Council that final approval was given for a plan of subdivision in the Township of Malahide on July 11, 2017. (see attached maps) DISCUSSION: This plan of subdivision constitutes Phase 3 of Ashbrook Country Estates subdivision and comprises 8 lots for single detached dwellings. Draft plan approval for this subdivision was given by the Ministry of Municipal Affairs and Housing on May 23, 1990. The subject lands are located in the hamlet of Lyons and they will be developed on private services. The County has received a clearance letter from the Township of Malahide indicating that all conditions of draft plan approval have been met. In accordance with By -Law No. 13-28 the Manager of Planning has been given the authority to approve final plans of subdivision once all of the conditions of draft plan approval have been met and after clearance letters have been received. CONCLUSION: This report is to advise County Council that final approval of this plan of subdivision was granted and the plans were signed by the Manager of Planning on July 11, 2017 and forwarded to the Land Registry Office for registration. The Township of Malahide and the owner have been notified. RECOMMENDATION: THAT the report titled "Final Approval for a Plan of Subdivision, Ashbrook Country Estates Phase 3" submitted by the Manager of Planning dated August 29, 2017 be received and filed. All of which is Respectfully Submitted Approved for Submission Steve Evans Julie Gonyou Manager of Planning Chief Administrative Officer 60 0 100 200 400 600 800 4 -A nnn Legend Plan Overlay Parcels 11M - 221 Plan Overlay Township of Malahide Projection: NAD 83 UTM Zone 17. Date: August 20, 2017 DISCLAIMER: This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. m/1"',. °ON%4 REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: August 29, 2017 SUBJECT: Approval for Official Plan Amendment No. 5 Part of Lot 3 Concession 2, 5144 East Road Village of Port Stanley Municipality of Central Elgin File No.: CE-OPA5-17 Owner: 1739667 Ontario Ltd. c/o David Russell INTRODUCTION: This report will provide County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. The Municipality of Central Elgin submitted Official Plan Amendment No. 5 to the County of Elgin on August 8, 2017 for approval. In accordance with Section 17 of the Planning Act the "Approval Authority" is required to make a decision in which it may approve, modify or refuse to approve an official plan amendment. If the "Approval Authority" fails to make a decision within 180 days after the amendment is received any person or public body may appeal to the Ontario Municipal Board. (see attachment) DISCUSSION: The lands that are the subject of this application for Official Plan Amendment approval are located at 5144 East Road, Port Stanley in the Municipality of Central Elgin. The purpose of the Official Plan Amendment is to permit an exception to the Residential policies of the Central Elgin Official Plan in order to support a proposed zoning by-law amendment that will permit a mini -storage use within an existing commercial garage located on the subject lands. The Elgin County Official Plan designates Port Stanley as a Tier 1 settlement area where full municipal services are available. The County Official Plan policies direct growth to Tier 1 settlement areas and supports redevelopment within these areas. The subject lands are designated "Residential', "Natural Heritage" and "Natural Hazard" overlay. The Yarmouth Township Zoning by -Law zones the lands as Industrial (C5.4) Zone which permits truck terminal, auto repair and accessory uses. The special provisions of the C5.4 Zone also permit existing residential uses. The Municipality of Central Elgin held a public meeting to consider this Official Plan Amendment on June 26, 2017. There were no oral or written submissions received from the public. The Municipality of Central Elgin received a planning report from its Planner dated May 18, 2017 which supported the proposed Official Plan Amendment. As a result the Municipal Council adopted Official Plan Amendment No.5 by By -Law 2164 on July 24, 2017 and submitted it to the County of Elgin for approval. C�► Based on the site-specific nature of this Official Plan Amendment and its location within a fully serviced settlement area, it was determined that circulation of this amendment to various agencies and/or ministries were not required. The Amendment will permit an exception to the residential policies of the Central Elgin Official Plan to allow for the re -purposing of an existing garage building to be used for mini - storage. Adding a mini -storage use on these lands is considered to be a compatible use in proximity to the existing residential uses on the property. CONCLUSION: The Council of the Municipality of Central Elgin supports this Amendment and adopted it by By -Law 2164 on July 24, 2017. The Manager of Planning has reviewed File No.CE-OPA5-17, along with the background material that was submitted by the Municipality of Central Elgin. Based on the above the Manager of Planning is satisfied that this Official Plan Amendment is consistent with the Provincial Policy Statement and conforms to both the County of Elgin and Municipality of Central Elgin Official Plans. RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No.5 to the Municipality of Central Elgin Official Plan, File No. CE-OPA5-17; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. All of which is Respectfully Submitted Approved for Submission Steve Evans Julie Gonyou Manager of Planning Chief Administrative Officer W MUNICIPALITY OF CENTRAL ELGIN OFFICIAL PLAN AMENDMENT NO. 5 PREPARED BY THE CENTRAL ELGIN PLANNING OFFICE TI -IE MUNICIPALITY OF CENTRAL ELGIN 3WWWOM The CouncH of the Corporation of the Municipality of Central Elgin, pursuantto Section 17(22) of the Planning Act, F:,I.S.0. 1990, as amended, hereby enactsas follows - I n Ttiat Aren endiment No. 5 to the Municipality of Central Elgin Official Plan, consostinij of the attached Schedules and Explanatory Text, is hereby adopted. Z This By-law shall corne into force and take effect on the day of the final passing there of. Enacted and passed this 24th day of m.Juuly, 2017'. . ....... .. . ... . . ... .. David Mag,1g. TABLE OF CONTENTS STATEMENT OF COMPONENTS PART A - PREAMBLE TO AMENDMENT NO. 5 1. Location 2. Purpose 3. Basis PART B - THE AMENDMENT 1. Introductory Statement 2. Details of the Amendment 3. Implementation and Interpretation PART C - THE APPENDICES Municipality of Central Elgin Amendment No. 5 to the Municipality of Central Elgin Official Plan Appendix I: Location Plan Appendix II: Notice of Public Meeting Appendix III: Minutes of Public Meeting Appendix IV: Planning Report Appendix V: Zoning By-law Amendment Adopted By Council — July 24th, 2017 By-law No. 2164 Russell — 5144 East Road STATEMENT OF COMPONENTS PART A - THE PREAMBLE - does not constitute part of this Amendment. PART B - THE AMENDMENT - consisting of the following text and schedules, designated Schedule "I" and Schedule "II", constitute Amendment No. 5 to the Municipality of Central Elgin Official Plan. PART C - THE APPENDICES - do not constitute part of this Amendment. The appendices (I to V) contain the background data, technical justification and public involvement associated with this Amendment. I, Donald N. Leitch, Chief Administrative Officer/Clerk of the Municipality of Central Elgin, do hereby ceLVy that the following (Part B) is a true copy of Amendment No. 5 to the Municipality of Central in Official Plan, as adopted by the Council of the Corporation of the Municipality of Centr E gi By-law No. 21 Do Id N. Leitch Chief Administrative Officer/Clerk Municipality of Central Elgin Amendment No. 5 to the Municipality of Central Elgin Official Plan �-YA Adopted By Council — July 24th, 2017 By-law No. 2164 Russell — 5144 East Road PART A - PREAMBLE 1. LOCATION The property affected by this Amendment is approximately 29,542m2 (7.3 acres) in lot area and is located on the east side of East Road, just south of Sunset Road. The subject property is known municipally as 5144 East Road, and may be legally described as Part of Lot 3, Concession 2, geographic Township of Yarmouth, now Municipality of Central Elgin. The location of the subject lands is shown in heavy solid lines on the Location Plan found in Appendix I to this Amendment. 2. PURPOSE The purpose of this Amendment is to permit an exception to the Residential policies of the Official Plan in order to support a proposed zoning by-law amendment to permit a mini -storage use within the existing commercial garage building located on the subject lands. 3. BASIS The basis of this amendment is as follows: The applicant is proposing to repurpose the existing garage building located on the subject lands to be used as a mini -storage facility. The applicant proposes to construct a two storey addition onto the existing building to facilitate a lift and additional storage space, to a maximum of 1,500m2. The five existing residential dwelling units on the subject lands will remain. The existing driveway, which is shared with the property to the north, will be reconfigured such that the subject land will have its own dedicated driveway access. The subject lands are located within the "Residential' designation in accordance with Schedule "G" — Community of Port Stanley Land Use Plan, to the Municipality of Central Elgin Official Plan. The Residential Policies of the Plan permit a full range and densities of residential dwelling types and accessory uses. An amendment to the Official Plan is required to support the proposed repurposing of the existing garage on the subject lands. This amendment is for an exception to the Residential policies to permit a mini -storage facility and accessory uses. The lands are not proposed to be re -designated. Surrounding land uses are predominantly agricultural and residential to the north and west, residential to the south, and open space (vegetated ravine) to the east. A Location Plan showing the location of the subject property in relation to these surrounding uses is found in Appendix I, attached. Municipality of Central Elgin Amendment No. 5 to the Municipality of Central Elgin Official Plan 11-1:j Adopted By Council — July 24th, 2017 By-law No. 2164 Russell — 5144 East Road The County of Elgin is the Approval Authority on matters of local Official Plan amendments and the proposed amendment must comply with the County Official Plan. The subject lands are located within a "Tier 1" Settlement Area in accordance with Schedule "A" - Land Use, to the County of Elgin Official Plan. Tier 1 Settlement Areas are settlement areas characterized by full municipal services and are the preferred location for new development. Section C1.1.1 of the County OP contains the objectives for residential areas within Settlement areas. Clause C1.1.1(e) states that complementary and compatible land uses including small scale commercial uses within residential areas are supported. The subject lands are located within the Industrial Zone 5 (C5-4) of the Township of Yarmouth Zoning By-law No. 1998, as amended. The C5 permits transportation or truck terminal use and automobile repair uses and accessory uses. The special provisions of the C5-4 zone permit the existing residential uses. A zoning by-law amendment is required in order to support the repurposing of the existing garage building into mini - storage as proposed by the applicant. A zoning by-law amendment (see Appendix V) was approved by Council concurrent with this amendment in order to implement the proposed Official Plan amendment. A public meeting was held on the application on June 25th, 2017 (see Notice of Public Meeting in Appendix II). No correspondence was received and no one appeared to speak to the application (see Minutes of Public Meeting in Appendix III). Municipality of Central Elgin Amendment No. 5 to the Municipality of Central Elgin Official Plan Adopted By Council — July 24th, 2017 By-law No. 2164 Russell — 5144 East Road PART B — THE AMENDMENT INTRODUCTORY STATEMENT All of this part of the document entitled "Part B- the Amendment" consisting of the following text and Schedules constitutes Amendment No. 5 to the Municipality of Central Elgin Official Plan. DETAILS OF THE AMENDMENT "4.6.6.10 - (Exception — 5144 East Road) Notwithstanding the Residential designation and the policies of Subsection 4.2.1, the lands numbered "5" and shown enclosed in heavy solid lines on Schedule "I" to this Amendment may be used for a mini -storage use. The use of these lands is subject to the following policies: (i) The lands be re -zoned to permit the use. (ii) The use be permitted within the existing garage building, which may be expanded and the floor area controlled through the zoning by-law. (iii) An outdoor storage area is also permitted, the area of which shall be controlled through the zoning by-law." IMPLEMENTATION AND INTERPRETATION The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Municipality of Central Elgin Official Plan. Municipality of Central Elgin Amendment No. 5 to the Municipality of Central Elgin Official Plan Adopted By Council — July 24th, 2017 By-law No. 2164 Russell — 5144 East Road SCHEDULE "I" Land Use Plan TO OFFICIAL PLAN AMENDMENT No. 5 MUNICIPALITY OF CENTRAL ELGIN Township of Southwold OPA #5 Exception - "Mini -Storage Facility and Accessoy Uses" ----------------------- Cieak Schedule "G" To The Official Plan of The Municipality of Central Elgin Community of Port Stanley LAND USE PLAN Land Use Desinnation Agricultural Residential Commercial .. .......... ............ Local commercial Commercial - Industrial Marina Port Stanley Harbour Adjacent Harbour Lands Community Facility Natural Heritage Dynamic Beach Land Use Overlay Natural Hazard . . . . .. 100 Year Lake Erie Erosion Setback Former Waste Sites NOTE: Modification No. 29 under Section 17(34) of the Planning Act ManLegend... . . Urban Settlement Area Built Area Limits Municipal Boundary ------ - Railway Watercourses Waterbodies Sewage Lagoons 250 0 s250 500 Metres Office Consolidation June 2017 Adopted by Council February 21 2012 Approved with Modifications February 8 2013 PART C - THE APPENDICES Appendix 1: Location Plan Appendix 11: Notice of Public Meeting Appendix III: Minutes of Public Meeting Appendix IV: Planning Report Appendix V: Zoning By-law Amendment Municipality of Central Elgin Adopted By Council — July 24th, 2017 Amendment No. 5 to the By-law No. 2164 Municipality of Central Elgin Official Plan Russell — 5144 East Road W, iTiunicipality of Central Elgin Amendment No. 5 to the APPENDIX I LOCATION PLAN W-1 Adopted By Council — July 24th, 2017 By-law No. 2164 Russell — 5144 East Road APPENDIX TOTHE OFFICIAL Pl-ANAMENDMENT45 TO THE CITY OF ST, THOMAS OFFICIAL PLAN LOCATION PLAN LEGEND: F7 Subject Lands NORTH 40 0 40 8 Metre Note: 2015 Aerial Photography Municipality of Central Elgin Amendment No. 5 to the APPENDIX 11 NOTICE OF PUBLIC MEETING W Adopted By Council — July 24th, 2017 By-law No. 2164 Russell — 5144 East Road MUNICIPALITY OF CENTRAL ELGIN TAKE NOTICE that: a) pursuant to Subsections 22(6.4)(a) and 34(10.7)(a) of the Planning Act, R.S.O. 1990, a� amended, an application has been made by David Russell for approval of a proposed Official Plan Amendment and a proposed Zoning By-law Amendment. Access to ft information and material provided under Subsections 22(4), 22(5), (10.1) and (10.2) in support of the application is available for public access, and b) a Public Meeting, pursuant to Subsections 22(l)(b) and 34(12) of the Planning Act, R.S.O. 1990, as amended, will be held by the Council of the Municipality of Central Elgin on the 26th day of June, 2017 at 6:55 P.M. in the Council Chambers of the County Administration Building, 450 Sunset Drive, St. Thomas, to consider a proposed amendment to the Municipality of Central Elgin Official Plan and the Village of Port Stanley Zoning By-law 1507. The purpose of the Public Meeting is to afford any person that attends, an opportunity to make representation with respect to the proposed amendments. approximately 145.7 metres of frontage on East Road and are approximately 29,542 square metres in lot area (see Key Map below). Municipally known as 5144 East Road, they may be legally described as being Part of Lot 3, Concession 2, geographic Township of Yarmouth, now Municipality of Central Elgin. submissions to the Municipality of Central Elgin before the by-law is pass the person or public body is not entitled to appeal the decision of the Municipality of Central Elgin to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting, or make written submissions to the Municipality of Central Elgin before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Key Map: NQ ADDITIONAL INFORMATION relating to the NaEryff Planning Office, 9 Mondamin Street, St. Thomas. DATED at the Municipality of Central Elgin, this 2 nd iay of June, 2017. Dianne Wilson, Deputy Clerk Municipality ofCentral Elgin 450 Sunset Drive, 1stFloor St. Thomas, Ontario M5R5V1 (518)631-40OO.Ext. 28O Municipality of Central Elgin Amendment No. 5 to the I inji - - APPENDIX III MINUTES OF PUBLIC MEETING NFA Adopted By Council — July 24th, 2017 By-law No. 2164 Russell — 5144 East Road Minutes of a Public Meeting for Proposed Official Plan and Zoning By-law Amendment with respect to property owned by David Russell (1739667 Ontario Ltd.), 5144 East Road held on Monday, June 26t", 2017 at 6:55 p.m. in the Council Chambers. Present: Mayor D. Marr Councillor S. Carr Councillor D. Crevits Councillor D. McNeil Councillor F. Roberts Councillor H. Winkworth Regrets: Deputy Mayor S. Marlyn Staff: D. Leitch, CAO/Clerk L. Perrin, Director of Physical Services K. Hams, Director of Finance/Treasurer J. McCoomb, Planner, CEPO D. Wilson, Deputy Clerk Call to Order Mayor Marr took the chair and called the meeting to order at 6:55 p.m. He indicated that this was a public meeting as required by the Planning Act to afford any person an opportunity to make representation with respect to a proposed Official Plan Amendment (exception) is required in order to permit the proposed mini -storage use on the subject land and the Zoning By-law Amendment is necessary in order to support the repurposing of the existing garage building into mini -storage as proposed by the applicant. 2. Disclosure of Pecuniary Interest or the General Nature Thereof Mayor Marr asked if any member of Council had a Disclosure of Pecuniary Interest concerning this proposal? None was declared. 3. Method of Notice Mayor Man- asked the Deputy Clerk what method of notice, and when was the notice given to the public for this meeting? D. Wilson, Committee Secretary, indicated that as per Regulations of the Planning Act, notice was mailed by Regular Post to every owner of land within 120 metres of the subject land on Friday, June 2"d, 2017; notice was physically posted to the property by municipal staff on that day as well as the municipal website. Notice was also published in the weekly CE Buzz advertisements. 4. Presentation Mayor Marr introduced J. McCoomb, Planner, CEPO, to review the draft by-law. J. McCoomb came forward to present the draft by-law. He advised that Official Plan Amendment will be referred to as Amendment #5. He explained that By-law 1243 will be repealed and Map Part 9 A.L. with a zoning designation of C5-5. At this time, Ted Halwa, Agent for David Russell, came forward and advised that the applicant is questing a rezoning so that he can repurpose the existing garage which is approximately 2,800. sq. ft. Councillor McNeil inquired as to description/definition of "mini -storage". T. Halwa noted there would be multiple tenants as each mini -storage unit will be rented individually. 5. Correspondence Mayor Marr asked if any written submissions were received respecting the proposal. D. Wilson advised that no correspondence has been received. 1 David Russell, 5144 East Road — OP/ZBA — June 20", 2017 NQ Questions Mayor Marr asked if Council or staff had any questions with respect to the Official Plan and Zoning By-law Amendment? Councillor Crevits inquired as to site plan for 2,800 sq. ft outdoor storage. J. McCoomb advised that will be included in the by-law which will be on a future agenda for Council's consideration. Discussion Mayor Marr advised that prior to opening the floor to questions from the public he would ask that any person from the public who wishes further information on the actions of Council regarding the passing of the by-law on the proposed Official Plan and Zoning By-law Amendment, to sign their name, indicating their address and postal code, on the attendance sheet located on the podium at the rear of the room prior to leaving the meeting. Mayor Marr opened the floor to questions. No questions came forward. He stated "Everyone has been given a fair opportunity to be heard, if there are no further questions, please be advised that any person wishing further information on the actions of Council regarding the passing of a by-law on the proposed amendment, should leave a written request, including their name, address and postal code, with the Clerk prior to leaving the meeting. Adioumment Mayor Marr advised that the public meeting was concluded and Council will defer consideration of the by-law until a subsequent meeting of Council. The meeting was adjourned at 7:07 p.m. David Russell, 5144 East Road OP/ZBA —June 2616, 2017 15061 fflunicipality of Central Elgin Amendment No. 5 to the APPENDIX IV PLANNING REPORT [4311 Adopted By Council — July 24th, 2017 By-law No. 2164 Russell — 5144 East Road The Corporation of the Municipality ar Central Elgin REPORI PREPARED BY: Jim McCoomb, Planner Central Elgin Planning Department SUBJECT: Application to Amend the Municipality of Central Elgin Official Plan and Village of Port Stanley By-law 1507 — David Russell, 5144 East Road 1111111 r-IT91 0 M, f4aF3 RECOMMENDATION: THAT AND THAT direction be given by Council to prepare site-specific draft amendments to the Official Plan and Zoning By-law 1507 to permit mini -storage use on lands located at 5144 East Road, which may be legally described as Part of Lot 3, Concession 2, geographic Township of Yarmouth, now Municipality of Central Elgin; ARD FURTHER THAT a date for a public meeting be established in accordance with Ontario Regulations 543/06 and 545/06 as amended. (Recommended Date: June 26"'.. 2017 @ 6:55 P.M.) ORIGIN: The applicant recently approached Planning staff with a proposal to repurpose the existing commercial garage building into a mini -storage facility. The applicant is proposing a two storey addition to the building to accommodate a freight elevator, and will have an enclosed compound for boats and trailers. Through the consultation process it was determined that an official plan and zoning by -la amendment would be required as the provisions of the current Residential designation al the C5-4 zoning would not support the proposed use. Staff have reviewed the application and documentation provided by the applicant and are satisfied that the application is complete relative to the requirements of Subsections 22(4) Central Elgin Planning Office Report No.: CEP -26-17 1.31 and (5) and 34(10.1) and 34(10.2) of the Planning Act, R.S.O., 1990 as amended. In accordance with Subsection 4. 1 (d) of By-law 1864, the applicant has been notified that the application is considered complete. _►_ 1) Location: The sub:ect land r,_WLktr,.,-_,ivi�ftirA:APjn tht; east side •, East Road, • • Sunset Road, have approximately 145.7 metres of frontage on East Road and are approximately 29,542 square metres in lot area (see Location Plan). Municipally known as 5144 East Road, they may be legally described as being Part of Lot 3, Concession 2, geographic Township of • now Municipality • Central • Uses surrounding the subject lands are agricultural and residential to the north and west, •- to the south and ••= space to the east (a vegetated ravine system). Location Plan: 2) Proposal: The applicant is proposing to rezone the subject lands to permit the existing commercial garage building to be re -purposed into a mini -storage facility. The applicant is proposing a two storey addition to the building to accommodate a freight elevator, and will have an enclosed outdoor compound • •! and trailers. The subject lands also contain five existing dwelling units (two detached, 3 townhouses). It is proposed that the dwellings will stay with the property. The existing driveway access is shared with the property to the north. As a part of this proposal, the applicant will created a new access wholly dedicated to the subject lands. a) 2014 • Policy Statement: The subject lands are within a "settlement area" as defined by the 2014 Provincial Policy Statement (PPS). Subsection 1.1.3.1 • the •• states that "settlement areas shall be the focus of growth and development". Subsection 1.1.11(b) of the PPS states that healthy, livable and safe communities are sustained by accommodating an appropriate range and mix of residential, employment, institutional, recreation, park and open space, and other uses to meet long term need. • County of Elgin Official Plan: The subject lands are within a Tier 1 Settlement Area designation within the County of Elgin Official Plan. Tier 1 Settlement Areas are settlement areas characterized by full municipal services and are the preferred location for new development. Section C1.1.11(e) of the County Central Elgin Planning Office Report No.: CEP -26-17 -2- I;% OP supports complementary and compatible land uses including small scale commercial uses within residential areas. c) Official Plan Policies: The sub'ect lands are located "G" — Community of Port Stanley Land Use Plan, to the Municipality of Central Elgin Official Plan. The Residential Policies of the Plan permit a full range of residential dwelling types and densities. An official plan amendment (exception) is required in order to permit the proposed mini -storage use on the subject lands. d) Zoning By-law No. 1507: The subject lands are located within the Industrial Zone 5 (C5-4) of the Township of Yarmouth Zoning By-law No. 1998, as amended. The C5 permits transportation or truck terminal use an automobile repair uses and accessory uses. The special provisions of the C54 zone permit t existing residential uses. I FA zoning by-law amendment is required in order to support the repurposing of the existirw garage building into mini -storage as proposed by the applicant. I STAFF COMMENT: • Previous use son the subject lands included Hepburn Brother Transportation (truck terminal', and Erie Excavating and Liquid Waste Removal (contractor's yard). • The planned future use of the subject lands in accordance with the Official Plan is for residential use on full municipal services. It may be some time before the services are extended to the property to permit redevelopment for the planned purpose. The proposed use is a suitable adaptive re -use of the existing building and a use not currently found in Port Stanley or the surrounding community. • Mini -storage uses are considered to be generally quiet, do not require servicing beyond basic washroom facilities and would be considered compatible in proximity to the nearby residential uses. • In my opinion, the proposal is consistent with the 2014 PPS, can be considered a compatible small scale commercial use in accordance with the County OP and is a supportable use for the subject lands, subject to approval of the proposed zoning and official plan amendments. Respectfully submitted: • 0 b.'9;CIPPP. V Donald N. Leitch CAO/Clerk Central Elgin Planning Office Report No.: CEP -26-17 APPENDIX V ZONING BY-LAW AMENDMENT Municipality of Central Elgin Amendment No. 5 to the fkI&M-12LI Adopted By Council – July 24th, 2017 By-law No. 2164 Russell – 5144 East Road MUNICIPALITY MCENTRAL ELGIN BY4AW NO2165 A. By4aw to amend'rowmiship of` na-mouth 2Amhip , BY law No. 1998 THE COUNCIL OF THE (,'ORPORATION OFTHE MUNICIPAU'ry 0F'C,,ENTRELGIN E34ACT,15'AS FOLLOWS: L Dy4aw 1243 is hereby repealed 2. Township of Yaginauth By-law Pfix M8 as amended is fiarthm- Tamm endmi by adding to Section 3, whk:h Section indudes the Zoning Mapsand Schedules, SchedWe "'A" R) flik By Piw, wMch ScAteduk is ailached to and foirns pam of this By-]aw,and such Schedtfle shall fimin part of'By4aw No, 1998 as amended, and shall be known as "Map Pan 9(0)" to By-law M. 1998 as amende& 1 Township of"YalITIOUth Zonum ig By.law No. l 998 as minmided k; ffirther amended by desgnaling the kinds ouffined in heavy sohd lines on Sclictlule "'A" hcreto as "(",5-5", and the provisions of stibsecfion l 2.6A O'By4aw No, 1 998 as amended, shallapply to sucHands, subject to Owe pmvmons of!kc6oirt 4 nf this, By-law. 4, 'T'Ovvnshup of Yarmoulh By­bw No. 1998 as amended is further mncnqhx1 by adding therem, after subsection 12,6 2 4 and before Section 13 the ftfflowing new subsection: 12 . 6,2,5 12,625. 1 Defined Aim C5- 5, as shown on Zmiinp, Man Pans 11615,2 Other PervnWed Uscs: 12,6,153 Odier Permined Bufldhigs� 116,25A Max4rimin Floor Aj'ea: 9 16.15,5 Outdoor Storage, - 12,6.15,6 Knuvium Lot Arom� 12,6,2,5,7 Knimum Lot Frontal, 12.8"8.2.5.81 Off&icd Parking� 12,62,5 , 9 Exccpfions: a Residmoial um -s existing as of dic, (We of'passing of 11fis by. law' (ii) Cornmercial storage business, (�fi) Accessmy uses, (i) Five dwelling units existing as of the date of the passing afthis by-lim (io) Bufldbags and skmaures for the use fiewmitted by 1 2,6,15 .2(fi), (aui) Accessory buildhigs and Mriactures. Ilie maxixnum flom area fhr than use permincd by 12.6.2,5,2(ii) shMI be Y 1,500in An m0door storage compound shall be [moniucd fiw [lie use permitted by 12.6,153(11), and shall havea maximum area of'2,800na2 2,5 11m.-c9ares. It 7 raetires, 1.5 spaces per d: weFling unit perminal hay Subsec,fian 1161,53(i), The Provisions of'subsections 11.6.1. 1 (d), 12.5,1.8 (ma(@ 12.77.1.2 and 116, l .4 shall not appy m the mea defined in subseefien 12.6.2.5, L" 5 In anticipation of the eventual consolidahon oFBy4aw 1998 and allamendments to such By- law, mcluding this amendment, Schedule "B" to this Bylaw is hereby adopted, such Schedule I. ig Zonnig Map 9 to B -kw 1998 amended to include the changes made in such Zoning ps by aH arnendment i) y -law 1998 to date, including this amendmem R Ir 1, 2 0E T FINA LY P SED, this 24th day of ul baa Mayor TOWNS� HP OF�� Y,N��RUWU M -f BY-LAW NO, IW3 Z(,)NHN1G NIAF1 N14D SO �LF S' SECIFIGN 3 7�N NOW, 1JIT11 mm aftv� IMAP PAFRT 9(d) SC�lEIII"fo:�,Y-��w��ll�� 2165 s, l-- S th_DA U� 017 PC Leitch, CIAOIC�eirk Da0d Marr,IIIayor w —1 -7r7 n"Mi Q ry V LU,4 OZ yu 0 U, > cK SC�lEIII"fo:�,Y-��w��ll�� 2165 s, l-- S th_DA U� 017 PC Leitch, CIAOIC�eirk Da0d Marr,IIIayor w T0I00, OF YARMO llT9 iBY-LAW NO. 1998 ZONING MAP/SND SCI....EULE �II � DBh A'� i4B g 1 � ao� T6 VR 8 b ---.............,.............„„....m......»........m....,......_.... .....,......... ....� n�8 aha o. Luw P) � �; �� a � o—• � "gym I Cp uw CL aArn CL In 14 a h° on $ a, rece d a . k a U. UJ °r. p � u ILU ft CL p ,�.�.�.,,�a,...,�.�,.....,...�..W,.� �,., ,.�.. % .. ....oto a O El E IS O n'$ ....� ': w.Jw�sB '17 D a ld , L., itch, 4� A .. / Oea avid Nauru Mayon` ,,urrr m/1 N REPORT TO COUNTY COUNCIL FROM: Katherine Thompson, Marketing & Communications Coordinator Alan Smith, General Manager of Economic Development DATE: August 4, 2017 SUBJECT: Rural Economic Development Funding INTRODUCTION: On July 31, 2017 Elgin County Economic Development was notified that the County would receive funding in the amount of $15, 850 from the Rural Economic Development (RED) program administered by the Ontario Ministry of Agriculture Food and Rural Affairs. This funding will be used for a video marketing campaign to promote Elgin's existing tourism video content. DISCUSSION: In order to encourage growth and sustainability in Elgin County's tourism sector; visitors need to be attracted to the area through extensive media outreach and promotion. Innovative marketers have turned their attentions to video as the best way to reach and engage their audiences. Visual content grabs the attention of viewers and keeps them engaged longer than print advertisements. In addition to television commercials, video is now a large component of marketing across all platforms including social media, and on video screens in public spaces. Traditionally the tourism sector and Elgin County have reached potential target market segments through print and radio advertising; however, travellers are now more technology savvy. They expect marketing content to be visually appealing, engaging, and easily accessible on digital platforms. As per recommendations in the Elgin County Marketing Plan 2015-2018, Elgin has shifted its advertising and promotions away from predominantly print -based to digital marketing methods including social media, websites, and most importantly the use of video content. In 2015 Economic Development invested in several high quality tourism promotional videos to help illustrate the unique quality of life and visitor experience in Elgin County. In 2016 these videos were launched on Elgin's social media platforms to considerable success; however, Elgin must now engage in increased promotional outreach in order to disseminate these videos to a broader market and engage a larger audience of potential visitors. This will allow Elgin to compete with larger urban centres for valuable tourist dollars. In March 2017, Elgin County Economic Development submitted an application for funding from the Rural Economic Development (RED) program requesting 50% funding for the advertising activities listed below. On July 31, 2017 Elgin received confirmation that the application and activities contained within it had been approved. The Rural Economic Development (RED) program requires Elgin County to match these funds, which are contained within the Economic Development marketing budget for 2017. E:3'7 Below is a list of marketing activities that were approved under the RED funding and are currently underway: 1. CTV Television Campaign Working with Bell Media, Elgin County has developed a campaign to broadcast a 30 second version of its Tourism Promotional Video on CTV Windsor, London, and Kitchener/Waterloo in August and September of 2017. 2. Facebook and Instagram Advertising These social media platforms are popular amongst Elgin's target market segments. Users spend a considerable amount of time using these platforms and advertising is cost effective, far-reaching, and results are measurable. Elgin will use these platforms to share the video in the Michigan and Ohio markets. 3. Tim's TV The Tim's TV Network delivers video to consumers 24 hours a day 365 days a year inside Tim Horton's restaurants. Elgin County will run a 30 second promotional video in 103 Tim Horton's locations (Windsor, Chatham, London, Kitchener, Waterloo) between August and October 2017. 4. OnRoute Service Centres Digital Touch Screen Kiosks Elgin's 30 second video spot will appear in a digital loop on OnRoute Service Centre interactive touch screens at the Cambridge North, Cambridge South, Dutton, North Tilbury, South Tilbury, West Lorne, and Woodstock locations from August 2017 to January 2018. 5. Union Station Digital Board This location in Toronto's Union Station has one of the highest volumes of pedestrian traffic in the city. The Elgin County 30 second video would run on a scheduled loop on screens in Union Station from October 2017 to March 2018. CONCLUSION: Elgin County Economic Development has been approved for $15,850 funding from the Rural Economic Development (RED) program administered by the Ontario Ministry of Agriculture, Food and Rural Affairs. This funding will be used to increase the reach of Elgin County's tourism promotional video and raise the profile of Elgin County as a tourist destination. RECOMMENDATIONS: THAT the Warden and Chief Administrative Officer be authorized to sign a contribution agreement with the Ontario Ministry of Agriculture, Food and Rural Affairs for Rural Economic Development Funding in the amount of $15,850; and, THAT the necessary By -Law be prepared; and, 09117 THAT the Warden send a letter of appreciation to the Minister of Agriculture, Food and Rural Affairs. All of which is Respectfully Submitted Katherine Thompson Marketing & Communications Coordinator Approved for Submission Julie Gonyou Chief Administrative Officer Alan Smith General Manager of Economic Development 09111 m/1 N REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: September 6, 2017 SUBJECT: Southwestern Integrated Fibre Technology (SWIFT) Capital Agreement INTRODUCTION: At its meeting held on April 11th, 2017 Elgin County Council passed a by-law (17-13) authorizing the execution of the Capital Agreement for the implementation of a fibre technology network. The agreement, as then proposed, was adopted since it was understood at that time that the agreement could not be altered or amended. Please see the excerpt from said Council meeting. However, Council did have reservations with the agreement and expressed those concerns in the attached letter to the Chair of SWIFT dated April 18th, 2017. In the meantime, SWIFT, on its own accord, actually "updated" (altered) the original Capital Agreement which meant that the one adopted by Council was no longer valid. On June 13th, 2017 Elgin received an email from SWIFT (attached) with a further update with the revised agreement. Furthermore, Elgin received the attached response to its letter of concerns from SWIFT on June 28th, 2017. The purpose of this report is to update Council on the latest news from SWIFT and to recommend the execution of a newly amended capital agreement. DISCUSSION: As one can see from the various letters and amendments, the Capital Agreement with SWIFT has been a moving target. It is important to note that some of Elgin's concerns have been addressed as the latest agreement allows for two major changes: 1) A guarantee of building at least four times the municipal investment in infrastructure within the partner's territory; and, 2) A clause that will allow the municipal partner to receive their contribution back (less costs to date for running the organization). It should be noted that the promised business plan with roll out dates have not been finalized. In essence, Council will be relying on good faith that the project will be completed in a timely manner within Elgin's borders. In short, the SWIFT Board, at this time, cannot guarantee where the roll out will occur; what work will be done when it is rolled out; and, who will be served (e.g. underserviced areas). All of the other participants are in the same situation. 09% CONCLUSION: The original Capital Agreement and authorizing by-law which were passed in April are now null and void due to changes agreed to by the SWIFT Board of Governors. Some of Elgin's concerns have been addressed through a letter from the SWIFT Board and a new agreement which is attached for council's consideration. Although it is regrettable that the business case and roll out schedule for the fibre are not yet known, the project timelines are such that municipalities are being asked to commit on good faith. RECOMMENDATIONS: THAT the Corporation of the County of Elgin approve the execution of the Municipal Capital Funding Agreement with Southwestern Integrated Fibre Technology Inc. dated March 10th, 2017, noting Elgin's portion of the initial costs of Phase 1 of the Network project is $527,793; and, THAT By -Law 17-13 and authorizing recommendation from the April 11th, 2017 council meeting regarding an earlier Capital Funding Agreement be hereby rescinded; and, THAT the necessary by-law be prepared to execute this new agreement. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer COUNTY OF ELGIN By -Law No. 17-26 "BEING A BY-LAW TO AUTHORIZE A MUNICIPAL CAPITAL AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY NETWORK" AND TO RESCIND BY-LAW 17-13 WHEREAS Section 5(3) of the Municipal Act, &0. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by-law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and, WHEREAS Section 20 (1) of said Act grants a municipality the power to enter into an agreement with one or more municipalities or local bodies, or a combination of both to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries; and, WHEREAS the Corporation of the County of Elgin recognizes the importance of the construction of an ultra -high-speed, open access fibre optic network throughout Southwestern Ontario to enhance the prosperity and overa@l well-being of communities in the region; and WHEREAS the Council of the Corporation of the County of Elgin deems it expedient to enter into the attached municipal capital agreement with the Southwestern Integrated Technology Fibre Network. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the municipal capital agreement between the Corporation of the County of Elgin and the Southwestern Integrated Fibre Technology Network, attached hereto and forming part of this by-law, be authorized and that the contribution in the amount of $527,793 (raised in instalments) provided for therein be hereby granted-, and, 2. THAT the Warden and Chief Administrative Officer be authorized and directed to enter into, and execute the municipal capital agreement, which is hereby incorporated into and forming part of this by-law; and, 3. THAT By -Law, 17-13 be and is hereby rescinded. READ A FIRST, SECOND AND D TIME AND FINALLY PASSED THIS 12 TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 94 county Council 6 April 11, 2017 The Warden took a moment to recognize Mike Baker, Curator of the Elgin County Museum for the work that went into the Centennial Commemoration for Ellis Sifton and the Vinny Lecture that was held at St, Peter's Anglican Church in Tyrconnell on April 9, 2017. The event included the unveiling of a new headstone for Ellis Sifton, with a full pipe band in attendance. The Ellis Sifton Victoria Cross (part of the Museum's collection) was on hand for the event. The turnout was excellent and the event well organized. Council recessed at 10:03 a.m, and reconvened at 10:15 a.m. Items for Consideration 1, Geoff Hogan, Executive Director, Southwestern Integrated Fibre Technology Inc. (SWIFT) seeking execution of the Municipal Capital Funding Agreement for Elgin County to contribute their portion of the lnitial Costs of Phase 1 of the SWIFT Network project in the amount of $527,793. 2. Michael Andrews, President, Packetworks seeking a one-time grant of $10,000 or more from Elgin County to support their Connect to Innovate (CTI) program application. 3, U Casa vecch ia-Somers, Chief Administrative Officer, Township of Malahide notifying Council of the appointment of Rosemary Kennedy as the Malahide representative to the Elgin County Land Division Committee. The following recommendation was adopted in regard to Correspondence Item #1; The Chief Administrative Officer cautioned Council about the risks associated with signing this agreement. It has not been indicated how many points of presence will be in Elgin nor has it been determined what will happen to Elgin's contribution if no local telecommunications companies bid on the project. There is also no indication as to when these projects might begin in Elgin. There are many municipalities that are signing and some are contributing while others are waiting to sign the agreement when the business plan has been developed and the RFPs are done. Signing this contract constitutes a leap of faith on the part of Elgin County. Moved by Councillor Mennill Seconded by Councillor WN ehle THAT the Corporation of the County of Elgin approve the execution of the Municipal Capital Funding Agreement for Elgin County to contribute their portion of the Initial Costs of Phase 1 of the SWIFT Network project In the amount of $527,793; and, THAT a letter of concern be issued along with the expected contribution towards Phase 1, - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor McWilliam Seconded by Councillor Jenkins THAT staff be directed to provide in-kind assistance to the project where feasible; and, THAT the request for financial contribution be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Corporation of the County of Elgin appoint Rosemary Kennedy to the Land Division Committee as a representative for the Township of Malahide for the duration of the current term ending in 2018. - Carried. 95 g/"` Elgill( Office of the Warden MUM Mr. Gerry Marshail, SWIFT Chairman c/o County of Larnbton 789 Broadway Street, Box 3000 Wyoming, ON 40N 1TO Dear Chairman Marshall and Members of the SWIFT Beard, RE: MuNcinal Ganital Anirenment This will acknowledge receipt of your proposed capital agreement regarding the !'IFT project. County CO'li considered the Agreement at its meefing held on April 11 "", 20117„ Admittedly there were some concerns raised by council respecting this clocurnent as proposed, however, in the spirit of cooperation, Council has authodzedits execution. We had been lead to believe that It rinust be authorized in its current form and without amendment. However, we now understand that (hie SWIFT Board imay consider proposed arnendmients, or clarifications, With that opportunity In mind, please consider the following! concerns as expressed by Eigin County CounoW I ) What happens, if Telcos do not respond to the R,FP and Me project does not move ahead in Elgin? Irt particular, what happens to Eigilin's financial contribution? The Agreement should provIde a clause that spealks to this possibility which coil in fact affect other partners,, 2) Whot happens if the coats exceed eStjJ-nates7 Is there an expectation, of a greater contribution and if so using what formula? Again, the Agreement Should anticipate this Welihood, 3) Miat happens to the refundable porto,ri 1 realized? Pill It bere-Invested in Elgin or returned? 4) What happens if mUnicipalitles drop out? Will the upper-level funding drop proportionately? Then who, InakeS LIP the difference if required?, 5) There, is some concern that those, who enjoy the roll out early In the, process will not continue to, help those w h o are scheduled to 1 rriple m en t cater should ad d itio n a I funds be required, We are looking fbr some guarantee in the Agreement that ensures alt who have been identified In the Scheduled Plan will in fact receive the required funding contribution by the time the project. is, irnplemented, . . . 2 cooky a iii �n AdinhilMirinfin Sarvilres 450 Sun sm Ddye S1. thamas, ON M (T 6V1 phorim 519 631-1460, WW&AVJnC0un1pr3 VIS 011 Mr, Gerry Marshall, SWIFT Chairman ..2-- April 18, 2017 mentioned, Elgin is prepared to sign, the Agreement but respectfully mars your consideration of our concerns prior to doing so. YOU Will note that B& has always paid its, expected contributions, Including a,ny iadvancpayments, on fime and in full We look, forward tO YOUr ronse. our truly, Ward�en Grant Jones 194A Ill1ru I w3ad Vlij'ulx,111vx"Ax, -d Pw twyum *111SW I FT SWIFT Initiative June 28, 2017 Warden Grant ' Jones County of Elgin 450 Sunset Drive St. Thorny s ON NSR 5VI Dear Warden Jones, RE',AA11 18 Letter I_ Thank you fore ec rtir the Updated Municipal Capital Agfeelr1le nt Sent to YUU.June 13111 and suppording the swirT Project. In your letter, you expressed some concerns that I hope were mostly addressed with the updated agreement. Bellow are the answers to YOUir specific questions: 1 eadded a clajurse to the agreernent that returns Elgin's funds if the project does not, rnove abiead, 2If costs exceed estimates for the project there is no eypeclation of a larger con'trilhu'lion to the project frow the capital partners, It is most likely, that the project will be scaled black, (perhaps les,;', fibre built) to, rnake tip the, shortfall. 3,. "I -lie refundable portion will be returned to Elgin if Elgin chooses to have it refunded. If Elg in decides not to re ceive the refundable portion back the f LA nds c ol I ected fr o rn the providers, for the Broadband Development fund will be used to build more infrastructure, in Elgin instead of payirg Elgin back their refundabIle portion. 4. It Municipalities drop out A is deemed a scope chars in the Conthbution Agreement (CA) with the funders. If this happens there are three ROY OUtCoMes. , a. Infrastructure would not be built in the dropped -cul partners territory and the funding would drop proportionally b, IntrastrUCtUre would still be built in, dropped out partner's territory and the providers would make Lip the shortfall c, Intrastructore would! still be buitt in dropped out partner's territory and the other capital parIners would make up the shortfall C is the least likely ch" 6ce the board would make 5 Th a RIF P's and Ag re e ment s with prov ers will be tinned to in ake sure all partners, get their equitable share of the funding, one of the guiding principles of SWIFT is equitabillity.. For further supplementory information and resources please see the SWIFT` website at www. switnetwork, ca. q*Q We believe that SWIFT will be a transforrIrlational infrastructure initiative for Southwestern Ontarlo, Calledon, and' Niagara Region, It "ls our hope that building broadband for everyone' will provide Souftmestern Ontario wilhorltiral strategic advantages that help our respa rtive corro'nunitijes, grow and prosper 1n the moderneconomy, If full information is required or you have any qL,iestioiis, please- uuntact (33eoff Hogan, Executive Director, at GeDff.,Hogan@sW(ftnetwoL (51 375,6172) or Ashleigh Weeden, Communications Manager, at Aslile,ligh.VVeepian @_sw iftiietwork (226,256.1640) Yalu rs MAY, Ge" Marshall Chaur, Southwestern Integrated Fibre Techn!clogy Inc. F�-"'Jgo P 1) a te: Jime 13, 2017 at 1:3622 PM, EA)"j, S,ubject: SWITT ("Ion tract ul,)date Tow WOWC, CA is Dear all. Atfiriched you will fincl a new version uCthe Municipal Capital Agmeiuellt approved June 9"' 2017 by thea SWIl"Tboard and a black1ine dounnent that compares this, vellsion to the last ollc� 14,1,c two rtuoor Changes to the agreement, ai,e as follows: 1. A guarantee of building at Icast fo,Lv firnes the m.unicipal investment in ftifirmtructure within thy; parl'r nes territory ia 'n the greemerit (we expect aboot as A 10: 1 -ali,,(r bmt oall only guarantee 4:1). None that regionally wDam levoragirig 16x, tho muni6pal, itive,-.,itunent ($18M, rnunicipal investinent, $288M pr(ject) 2. A chuise that will allow (lie niuuicipill, partner to receive their c(,xntributio,11 back, (less costs to date for running iJ`SW1T`1,'d()e,s Meet the 4p1 Obligllrli(tll noted above or if the part jest doos not Proceed, ll'"Your has alrond,v executed flac first ngreemui.it y()it can choose u) supersede the Old agreen'lent With the. one atlaulied orstay rtatus quo. Please l,et me k1low wfiat you, would like tua do. If Yu,u hu've. 1),o( signd (tic agreeni,ent yet, pleaSe use this one aspi.,esented. The board, ha s also passed a motioti that we int'I'St have as alit ned agrectnent back by Septurd,)er 151" at thc, latest. "I"lie Septeniber 1 15'u' da te h a s been cho s en to: L Altmv thein final itetwork design tar be conipleted aided of the Ncivernber, " I asRFII release date, 2. Aflow SWIM' to indicate to 0MAFRA with surety) in mul, 2"" wrfiJ u h. parbiers a re in the pro.i cc1. Sorne Counuils have Im"',4sed resoftak"In's (111it 1110Y requirQ an updated business phan. bef.bre, 1 fl,iey execute the agreement. '"he'"heSclilcff] inber '15 ' datle will give [lie SWIl F temn ti ie tc) provjder�Onic more 411brillation ki AugLISL if. req uixed by cert,,,6a councils, ByAug,(,tst we Will lcnow: 1. Which providQrs, are on the"V'01(vendor ofreeord) list and will be allowed to bid on Che projed" I With ITIore clarity wh.erc there is fibre and wherc there is not (iftite provi,.Jers participated ire, the R,F[)Q closing Julle 10"h) Please note what we sharewill be aggregated data sea that the NDA,, we lvavesigned with pt,ovidex-s are liot broached, "rhe busi [less plan we share will also be redaQ1,ed so that the pmviclers participating in [lie upconting, RFP,s are n(,)t advantaged, W-,wdl do our bust to malw Lis inuch imain-n,union as 1�)os,,�ible aVaih1hIC Nus OU11' councils are comfortable to sign the agrecinent. Il'you have any eoncern.� with the agreenient, time hies or Process 111 lease reach ottt ASAI�) as th�.nelines ti,g.II,t Willl,Rlnumej.- approaching, THIS . ........... . . . DA Y 01' IN] (horoinol'ter refured toas the "Ntuniciput Member") - 911) d - SOU"I'll"MrS"I"ERN INTEGRATED Tel (Itereinaftem- referred to as IISWIF,17) a n(.rt-fbr-profit, lion-stlare capital Linder(fic laws of Canada, luis been Bormed,and inandsted by the Western, OJItUric) WUYJCaS" CaLICUS ("WOWC,") W facilitate the construction and interconnoction (1'r an tiltra-hig[i-speed, oper, uouess fibre opd,c network (ftie "SWIVI" Network") t1W0t1gl10Ut 111C J'CgiOnS Of" S(Y1Jt11VvuStCi'j1 01,1;tarkl, 01[1doa and Niagara (the "Regions"); ANE) W IJ I the SwIl"T, Nelwark, is intended to ciihancc dit prosperity and overall well- being crl rrnrrrriraiti wilhin Ilic 1rtegions by subsidizing private 'Yelecoln Service Providers' ('117SPS") network infi-astruckire costs so flicy may provide, ser wee to residenk, btisine.s,,,ies, publik; serviGe organizations, First Nations Mid Otllel- LLSCf gl"AII)s MKI tilt! rIUACIY l4l'OVidt CCILduible to u1-)iqiflt()US fibre optio infrastructure', AND, WHE'REIAS the S W11'":1' Nelvork will be built and opmited by the "I'S'Ps, owned by thoTSl)s (SU11ject to any Conditions of the fbden'd and provincial fiinding described below), and oversooll by, S WIFT; Al l) W I 1E R EA S t l�ic ust I n i atod I nithd cust s o f"l he S M11 fj'N et w o 11 tire $26 9 i -n i I I i on (the " I n HIM C'osts'" , which will be funde(l as Hlows: (a) (lie Governinent of Canada and the 11rovince uf Ontario have, r,olfeQtivlye con,infltied to fitind $ 180 irtillion oHlie Initial Costs,, (b) the counfies, and mun icilm I i ties listed on Schedule "A" hcreto (including Ilic Municipal Monibu) (Ilic "Municipal Partners") linve collectively comi°nitted to fikind $1,2,804,050 ul'the Initial Costs (Hie "Hunicipal Funding") in accordance will'i the (Junding for-mula np,proved by WOW." an January 9, 20 15 and scit out on, S(Aic&ile "A" licreto (the "Uunding -!i portion cal" whicli fl tiling is; reflindable to ea0li Mmilicipal Partner as sel, out iri the Furidhiig VWDII.Ila", Apprm,,d WI "1' bomd Wru�i 10,2017' I=N (c) othcr niunicipalhic% including btit not limited to Niagara Region, the Town of Wedon and the Chy of 0AUK, wit SW un udditimud 10,20%000; and ull MeINP,; will rivid [lie runa-aining [nidal (',osts; ANI) WREREAS in Mato advance the development of de SUAFT Network, byresoloti(,',)n datod [0j, thea municif")k1l men'llier has n,,'igrcedl to contritnite to mrr sj"*�� afthe ML.inlcipal (the "'Member Contribution"), ornwhichS[E I is itliftially reltindable to the Municipal Member in acemAence Wh the Wriding Formula and w1n1h arnamit AaH be: mduced in aCUDMOMCC vvkh the teens of I& AVvtown eant (the "Refundable Portion"); AN']") WILE[ZEAS in. con sidenAJon, [br dic Member Condibud, SAW s= Jbc,iWatc tile, esonorucHon and interconnection of the SWI 1" Network, ANBD WHEREAS once die 8 VVU'71' Network bowmes uprational, a jx',)rfloxi col' the revenue,s of the TS'Ps derived firom the SWff"T'Network (S'LlCh portion to bo agreed between MUFF and the TSIN) mM I be pMd to s%qry aggregmed in a llroaAxind Devolopwient F'und Ohe WFI, mum used by SYRFI'to (a) fund expansion ofthe SWIFI'Network by ttienps throughm dw 11yWons and (b) rqxq the reftindable portAn of each Municipal Partner's contriblifiUll WMIrdS the Mtfflkipal 1"'unding; NOW THEREFORE IN "I"FIE 1"RIwo D MUITI )AL CGVI.NA'91"S HEREIN C()N'1"A1NE`) AND (W M14EK GOOD ANI) VAJ"'Jr A 13 Lls CONSMERATION, ANI) SUFMCNENCY OF %VHW34 ARE HEREBY ACKNOWLEIMID BY VACI I PAIVFY,1111'-. PARWES I IMETO DO Ull",Rf"RY (10,VF,NANT AND AGRE'li, AS FOLLOWS: L 17he fWadu4ml Mornbcr mgmes to c o ntri,b Lite to SW11,1', fof (lie purposes efadvanchig and develot)ing the SWIl"fNett ork, the Mernber C.",ontribution. 2. Ile h4urdc3pal Member sholl pqr SAUT the Man% Contribution in romuol, on such daWs and in such arriotints past wt an SdwdWe "B" hereu; agahist receipt by tin Municipal Mernber ollrvoiceg frorn SWIIAI` thereftm 3. The h4urdelpal Munher acknowledges that, in orderto achieve total, Munioipal Ftinding of' $12,804,050, SWIF1' nip) request t1ml lie Municipal Mcrn,ber and each of the other Municipal Partrier's proportioriately inurcuse Vied, rt-,spectJvc contriblitiOns towards the Nhinicil:),al Fi,n'iding if one (,,)r m(n-e Munic#1 Padnan Whelraws Wn pai-ticipadan in the developnioat of the SWIFT' Network or othermaise FlIs to ccntribUtto US SkUrC u&tlle Wnicipal 1°'unding. wL The Mun,jojpal Memt)er shW1 pawide input and fLedback to SWIF"'I", as requested by SWIl"I" fi-oin tinic to We, regarding the pahm of 1wesmioc and fibre cable plant louitkms to he emabjish'cd Nvidlin the Municipal Meinber's territory "as part ofthe swilrNetwort. SWIt"J" shall odict- wisc be resp onsiNx & courdinafing 1hQ developn"ierit of the SWIF"t' Nctwork with the TSPs AMENDED BAT 1- IQ Fdnay 2, 2W7 2MU4 11 - 3 - SMRFT QdHoep Me N%Qmd IderrTur Wwmcd of1c pm;mss of he SMA PTASchwS by delfwAg an napoil ter all Municipal Partners on a b,-mis, which repc')rt shall include hrianchl Wbnrishon and inbrimadon about die slalus of procurenlent, oonsiritodon, mid operation ortheSWIFll" Net -work. 6. In rest)ect of each fiscal yearmTSAM!"r RAo-NAg Me doe dwt is twelve (1 2) i-tionth-,, of the W11° 1" Network commences deAtming Weadband serviccs to users and gonorating i"evellUes INMe BEW, a pudoll Uf Lhu and Igo hive wvcitue, (itany) of thea RDF Asun ch 111scal year sliall be alloeMed to repay the rclhndablcr portion of Clic cortrihntkirv, niadie by the Municipal 11,11-titels towards the Municipal Furiding" Whkh umnum shOlf be Wated jimportiOnody among "Me MUNCYcil WISCAl cal,rr QUCh MLRIJCillal Pail'.ncr's contribution towards lite total Muni(aJpal [,'undfiig (the NUrfl6)pal Win,l)er's proportionatc share orsta, arnount is hereinafter referred to as, its "Annijad Rebindable Ainount"). 7, 71.1iu Al"irtual Rchindable,Amotm[�AWI be auumnativaky rchivested by SWIFT to acuelerate or RuSer expand the &YApulm of the SW'IFI Network unless the Muniici�pal Mern,bor, provides notice U), SWU M luot 6 jrjjolj(jjs �, lyi(yr to tljC eli.doftlic, relevant fliscal year that it wishes the Annual ReRindable Amutwl Or such t1scal, year to be paid by SWIF"I'lo the Mttsiicipal Meniber. 7.1 If the N[unicipal Wirtber Provides Such notico in acQ0 r da lice Willi Section it, the Anral"'111 Reftindable Arnount fbi., Such fiscal Year Shall be Paid by SWW"11, to the Municipal Member within 3 months foHowing the ol'id of the relevant f1setll year, 7.2 If t1te Municipal Mernber does riol provide such nofi",,� in aoc�')rdance with Sectial 8, the Qum! RcirnitbW Ammunt for such I'Val year duJI be rAnvNed by SIA41"J'as de.sexibed abc,,)vc, It "I"Ines FieftirxlalAe Portion A] be redwed by the Annual Refundable Aniount ficn, each retvvant fiscal vear, whether stich Annual Re"undahle Arn.oi,int is paid to the Munioilial Meniber, or rej:n&('ed. by SVIl, F pummant to ecfiort 8, »d face the Reflundable llortion is reduced to $0, no Further AnnUal RAW% Amf),unts shall be paid to the 1" ua1uipll �Mcndier or reinvested. by Swill" 17PIAH-SUH111, to SCAM 8. '17he Municipal Membor I'llay, '14 its opticm:' CXercisable by initialing where indicated on lbe signature page to this; Agroonient, irrevocatily waive its right to j-epuynrient by SWIF"J'al, all Annual Re findabla Amounts and umAciAze, SWIFF te',) reinvem sLach arnounts tir> acccto-ate or ftit-ther expand the dove] opnient of the SWIFT Network, IM All of Me terins of this Afire entent slall he bMdhg Lq.)on and shall entire to the benora oi' Me parties hacto andtheir m8peefive successc)rs and assigiz. 11, Time AmH be We ummme hmvW. RUM1111111111 If,plattwe Pqre Foflv'ls�sj Mv117,ND),!,'3) RA -01-16, l"ebruany 27, 2017 I low IN WITNESS WI-IF"RE"OFthe panics herello have caused this Agreenlenl to be executed by th,ch. offlic-eni properly alahoriz.cA in that behalf of the day and year I'li,st written above, hereki, irretweably woivrm aqvrigO toeplynei'lt Annual flijim(lable and authorizes SWIFT ;o relnve.v, ail such arncrunls to Uccelf-Mvie corfill'.1her expuriddie dev'E'lopnieni qj'lhe SMP"T'Nefivork. 10 1 Per Cw`iT Tj LIC Per Me hue the atilliorily to bnd the Mtmicil)al Mcrnhei,. SOUTHWESTERN F1,13Rf", I EX IJITN(,)],O( ')ry I'm— Per: acnes ll(L Per: T itle: Me lia,ve the,authority to bind MVIII'T AMEN DED BA -01-16, ll'vbruary 27', 2017 725` 13 ' "i I It, I k (:.":l 11 lMdDUl„X "A” FUNDING ITO.RMULA RM Approvo,d SWIFThoard NIm-ohs V), 20I 7 u°+ firrudable C' efuuurd!aulule [:'uuaruuulautl, u Municipal Partners (based on (based otl Totalare gia a�rw d a�aMsrhs;s renO population) a $aa $463,704 $6,16,276 ,,(1'} y ____------------------- __ 13rUC 9 $4 8,66 $860,092 .............. .... ." �mm ...° .......w..� wry^ q.^y t) �y $1,7'09,,065 .,,` �4Y' 2f3 I luau°car°a f.OLItuh, _. _ $ 314,'57ur $343,978 6713 557 DufT� ring C CIIIIIIIIIIIIIIIIII-,u 11lyr ;�201, G3C1$334,957 3.5 857 ,,,,,,,,,_ 'tie''" l.l..1..n I ra �"'a�uirrl,. �..�$329,505 .._5: �1, ��... , $9841401 ,�,,,,,, Perth. fcuill- _............... . 276 906 ....--.-.-.. $292578 $5169,4 _ 84 -- ... - ----- ,.. OX1,01A C"Ourut " 308,2 I w33 5,917 $704,23c� l3nulul Ca(.)unty $ 41,701 s ... $205,2 21 34 ,9�y ���� �" ��.... Norfolk Count 21 ,275 $287,15�a_. ........ $505,432 llama K�uunl .. w � 2.7,1115 $256,334 2.7,?9 3 �'4+1iddl �w COLYYt'+ 45,7 13 438,2�7'`�.., $ter8a�,063 ... l a11�1,btorr County " ...... _ ��1�13 004 07,426 S1,010,429 C Ir1r u l a ug1l cal 'lu ltl�< 1�� l rel $3, 33,1357 $762,44(1 eeeeew M $7112,1343 1, I111,024 . S ,l 11 3a 7��r 13M11„ 12�Il�C.1 Approvo,d SWIFThoard NIm-ohs V), 20I 7 SCHEIIIIATLE 11,131, AMOUNTS AND DATIES OFNIEMBER CONTRRAYTION - - - ------------------- PATE 7" A OUNT [P rio r to Deceinbet- 31, 2016,1 S Ian amomit equal tx) 215 o1 the Mcmt)ej� Cont 0hullon] Wrior- to Deccumber 31, 20171 $ Ian anwout equal to 1/5 ol'the Mcnibei CDOMOODII] ... ........... Prior to Deember 31, 20181 $ Ian minount equal to IS of die AM% Con hIbUtIOR] phior to December 31, 20191 $ Ian numunt equal to US of tke Member Contributioul - — ---------- 71"otal Metaber ConhIbution Appowd M,,,Cj(�, 2(,11'7 I IMIN. E�, REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Acting Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: August 22, 2017 SUBJECT: Purchase of Ambulance and Computers INTRODUCTION: The County of Elgin currently has an ambulance fleet consisting of twelve (12) ambulances and two (2) emergency response vehicles (ERU). This report will discuss the purchase of one replacement ambulance and 16 laptop computers. DISCUSSION: At the June 13th, 2017 County Council meeting, staff presented the Long -Term Ambulance Service Planning report which detailed the existing long-term capital plan for ambulances. One of the recommendations was that 2017 surplus funds be used for the purchase of one ambulance vehicle and computers in 2018. After a thorough review of the current status of surpluses in the 2017 capital plan, sufficient funding for the ambulance and computers exists in the Brooks Bridge Replacement project account. Therefore it is being recommended that the ambulance and computers be purchased this year instead of waiting until next year, to re-establish the 6 -year replacement cycle. The expenses and funding sources are detailed in the table below. CONCLUSION: The purchase of this ambulance in 2017 will replenish the plan back to the original replacement cycle of 6 years for the active fleet rotation and renew the computers and software in the current rolling stock with no incremental tax implication. I11YA Budget Ambulance $ 163,000 16 Toughbook Laptop Computers $ 80,000 Sub -Total $ 243,000 Less remaining funds in the Ambulance Capital Replacement account -$89,000 Total to be funded by the projected surplus from the Brooks Bridge Replacement project account $ 154,000 CONCLUSION: The purchase of this ambulance in 2017 will replenish the plan back to the original replacement cycle of 6 years for the active fleet rotation and renew the computers and software in the current rolling stock with no incremental tax implication. I11YA RECOMMENDATION: THAT approximately $154,000 be allocated from the anticipated surplus from the Brooks Bridge Replacement Project (# 6290-17-01) to the Ambulance Capital Replacement account (# 2800-17-01) to fund the purchase one ambulance vehicle and 16 laptop computers for the current rolling stock. All of which is Respectfully Submitted Peter Dutchak Acting Director of Engineering Services Mike Hoogstra Purchasing Coordinator Approved for Submission Julie Gonyou Chief Administrative Officer m/1 N REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Acting Director of Engineering Services DATE: August 10, 2017 SUBJECT: No Parking By -Law Amendment — Miller Road, Dutton INTRODUCTION: The County of Elgin has received a request from the Municipality of Dutton/Dunwich to prohibit parking along Miller Road (County Road #15) in Dutton. DISCUSSION/CONCLUSION: Miller Road was reconstructed in 2016 in a joint venture between the County of Elgin and the Municipality of Dutton/Dunwich. The new road has semi -mountable curb along its entire length where only some curb had previously existed along this road. Vehicles are occasionally parked on the travelled portion of Miller Road causing interruption to traffic flow and may interfere with winter control operations. Therefore, the Municipality of Dutton/Dunwich has requested that "no parking" signs be installed along Miller Road (resolution attached). Staff is requesting that the current No Parking By -Law be amended to include this revision. The County of Elgin will supply the required materials and request Dutton/Dunwich to install the signage. RECOMMENDATIONS: THAT the existing No Parking By -Law be amended to include Miller Road (County Road #15), between Currie Road and Pioneer Line; and, THAT the Municipality of Dutton/Dunwich be requested to install the revised signage; and, THAT the Ontario Provincial Police be notified of this revised no parking zone. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Julie Gonyou Acting Director of Engineering Services Chief Administrative Officer m/1 N REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Acting Director of Engineering Services DATE: August 14, 2017 SUBJECT: County Road 55 — Boundary Road Agreement INTRODUCTION: The boundary road agreement for Elgin County Road 55 between the County of Elgin and Norfolk County has expired and a new agreement must be prepared to formalize operational and capital responsibilities. A report was presented to County Council, dated April 14, 2016, that described the proposed new agreement. In summary, Elgin County will have full operational and capital responsibilities for Elgin County Road 55 from Lakeshore Line to Calton Line, and Norfolk County will have full operational and capital responsibilities for Elgin County Road 55 from Calton Line to Heritage Line. This report seeks Council's approval to enter into the new agreement. DISCUSSION: Elgin County Road 55 is 14.6 km and extends from Lakeshore Line to Heritage Line in the Municipality of Bayham. It is a shared boundary road between the County of Elgin and Norfolk County. Norfolk County and Elgin County engineering staff have agreed to split the boundary road north and south of Calton Line. Each party would have full operational and capital responsibilities for their section. The proposed new agreement would come into effect on January 1, 2018 (Appendix A, attached). The Municipality of Bayham was contacted about the proposed new agreement and supported the new terms. A copy of the letter is attached (Appendix B). Similar agreements have been used in various counties, including the new agreement between Elgin County and Oxford County. The proposed agreement format was originally initiated by Elgin County's insurance provider. The County Solicitor has reviewed the agreement and is generally satisfied with the document. The Solicitor would prefer a more detailed version but realizes the likelihood of agreement is extremely low. IsK CONCLUSION: The existing boundary road agreement for Elgin County Road 55 has expired. Staff from both Counties and the Municipality of Bayham have all agreed to the new terms to manage the road. RECOMMENDATION: THAT the Warden and Chief Administrative Officer be directed and authorized to sign the agreement once approved by the County Solicitor. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Julie Gonyou Acting Director of Engineering Services Chief Administrative Officer 111 This Agreement made in quadruplicate this day of 2017 BOUNDARY AND CONNECTING HIGHWAY BETWEEN AND ROUTINE MAINTENANCE AND CAPITAL REPAIR AGREEMENT THE CORPORATION OF NORFOLK COUNTY (hereinafter "Norfolk County") CORPORATION OF THE COUNTY OF ELGIN (hereinafter "County of Elgin") OF THE FIRST PART OF THE SECOND PART WHEREAS pursuant to subsection 29.1(2) of the Municipal Act, 2009, if municipalities having joint jurisdiction over a boundary line highway enter into an agreement under which each municipality agrees to keep any part of the highway in repair for its whole width and to indemnify the other municipality from any loss or damage arising from the lack of repair for that part, each municipality has jurisdiction over that part of the highway that it has agreed to keep in repair and is liable for any damages that arise from failure to keep the highway in repair and the other municipality is relieved from all liability in respect of the repair of that part; AND WHEREAS, the parties wish to enter into an agreement with respect to boundary line highways and with respect to certain Connecting Highways; NOW THEREFORE in consideration of the covenants herein, the parties hereto agree each with the other as follows: 1.0 DEFINITIONS 1.1 "Agreement" means this Boundary and Connecting Highway Routine Maintenance and Capital Repair Agreement, including the following Schedules: Schedule "Al" — County of Elgin Boundary Highways; Schedule "A2" — Norfolk County Boundary Highways; Schedule "A3" — County of Elgin Boundary Structures; Schedule "B" — Capital Improvement Activities; Schedule "C" — Routine Maintenance and Repair Activities. 1.2 "Boundary Highway" means the highways listed in Schedules "A1" and "A2". 1.3 "Business Day" means any day other than a Saturday, Sunday, public holiday or other day on which banks in Ontario are authorized or required by law to be closed, or a day on which the administrative offices of Norfolk County or the County of Elgin are closed. 1.4 "Capital Improvements" means the activities listed in Schedule "B". 1.5 "Contract Administrator" means an individual appointed by a municipality, or his/her designate, to oversee the administration of the Agreement. 1.6 "Developing Municipality" means the Municipality in which a Development is proposed or occurs. Routine Maintenance and Capital Repair Agreement I Page 1 of 9 112 1.7 "Development" means any Capital Improvement to a Highway that is required as a result of one of the following actions: 1.7.1 The passing of a zoning by-law, or an amendment to a zoning by-law, under section 34 of the Planning Act; 1.7.2 The approval of a site plan under section 41 of the Planning Act; 1.7.3 The approval of a minor variance under section 45 of the Planning Act which involves a change in use, intensification of use or expansion of use; 1.7.4 A conveyance of land to which a by-law passed under subsection 50(7) of the Planning Act applies; 1.7.5 The approval of a Plan of Subdivision under section 51 of the Planning Act; 1.7.6 A consent under section 53 of the Planning Act; 1.7.7 The approval of a description under sections 8 or 9 of the Condominium Act, 1998; 1.7.8 The issuing of a permit under the Building Code Act, 1992, in relation to a building or structure; 1.7.9 The issuing of any permits or permissions allowing occupancy on the Highway of any fixture such as a publicly or privately owned utility; or, 1.7.10 The issuing of a permit to allow entrances onto the Highway. 1.8 "Highway" means a highway as defined in the Municipal Act, 2001, S.O. 2001, c.25, as amended. 1.9 "Joint Jurisdiction" has the meaning described in s.29 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 1.10 "Routine M&Rn means those activities completed in the routine maintenance and repair of a Highway, as contemplated in the Municipal Act, 2001, S.O. 2001, c.25, as amended and all applicable regulations, including without limitation, the Minimum Maintenance Standards for Municipal Highways Regulation, O.Reg. 239/02, as amended and as they exist from time to time, or any successor or other applicable regulation(s) or statute(s) (collectively referred to as the "Maintenance Legislation"), and which shall be conducted in accordance with the specifications contained in the Maintenance Legislation and in this Agreement. For greater certainty, Routine M&R does not include Capital Improvements. Activities considered to be Routine M&R include but are not limited to the activities listed in Schedule "C". 2.0 MAINTENANCE RESPONSIBILITIES - BOUNDARY HIGHWAYS 2.1 The County of Elgin agrees to carry out Routine M&R in respect of all the Highways or parts thereof described in Schedule "Al" and Schedule "A3" of this Agreement. 2.2 Norfolk County agrees to carry out Routine M&R in respect of all the Highways or parts thereof described in Schedule "A2" of this Agreement. 3.0 ROAD MAINTENANCE STANDARDS - BOUNDARY HIGHWAYS 3.1 The County of Elgin shall perform all Routine M&R for the Boundary Highways and Boundary structures as described in Schedule "Al" and "A3" of this Agreement, in accordance with the requirements of the Maintenance Legislation at a minimum. 3.2 Norfolk County shall perform all Routine M&R for the Boundary Highways as described in Schedule "A2" of this Agreement, in accordance with the requirements of the Maintenance Legislation at a minimum. 4.0 COST OF WORK ROUTINE M&R BOUNDARY HIGHWAYS 4.1 The County of Elgin shall assume all maintenance costs for work performed as described in paragraph 2.1 of this Agreement. Routine Maintenance and Capital Repair Agreement I Page 2 of 9 113 4.2 Norfolk County shall assume all maintenance costs for work performed as described in paragraph 2.2 of this Agreement. 5.0 CAPITAL IMPROVEMENTS - BOUNDARY HIGHWAYS 5.1 The County of Elgin shall perform and be responsible for the costs of all Capital Improvements for that portion of the Highway as described in Schedule "Al" of this Agreement. 5.2 Norfolk County shall perform and be responsible for the costs of all Capital Improvements for that portion of the Highway as described in Schedule "A2" of this Agreement. 5.3 Notwithstanding any other provisions in this Agreement, Capital Improvements on any structure outlined in Schedule "A3" of this Agreement shall not be undertaken by either party without one (1) year prior approval by the municipal councils of both municipalities, and the parties shall agree in writing upon a 50150 cost-sharing for that project prior to the implementation of said project, unless the Capital Improvements are due to a Development within the Developing Municipality in which case section 7.0 of this Agreement shall apply. 6.0 MAINTENANCE RESPONSIBILITES - CONNECTING HIGHWAYS 6.1 There are no Connecting Highways that are subject to this agreement. 7.0 DEVELOPMENT 7.1 Notwithstanding subsection 5.0 of this Agreement, if Capital Improvements on a Highway listed in Schedules "Al", "A2" and "A3" relates to a Development, the Developing Municipality shall notify the other municipality of the proposed Development prior to approval of such Development and shall undertake or cause or permit to be undertaken such Capital Improvement on the following terms: 7.1.1 The Developing Municipality shall obtain approval via a written agreement with the other municipality except with respect to the issuance of entrance permits where providing a copy of the entrance permit to the other municipality as soon as is reasonable subsequent to issuance is sufficient. 7.1.2 The Developing Municipality shall bear full responsibility for the costs relating directly to such Capital Improvements and the other Municipality shall bear none of the costs relating directly to such Capital Improvements. 7.1.3 Nothing in this section shall derogate from each Municipality's obligation for Routine M&R on Boundary Highways pursuant to the terms of this Agreement. 8.0 INDEMNIFICATION 8.1 Norfolk County covenants and agrees that it shall indemnify, defend and save harmless the County of Elgin from any liability, cost, demands, damages, expenses, claims and suits arising out of or in any way related to the obligations of Norfolk County to carry out the work or otherwise meet the obligations provided for in this Agreement, including the failure to perform such work adequately or at all, except to the extent that same is caused by the negligence or wilful misconduct of the County of Elgin. This indemnity shall survive the early termination or expiry of this Agreement. 8.2 The County of Elgin covenants and agrees that it shall indemnify, defend and save harmless Norfolk County from any liability, cost, demands, damages, expenses, claims and suits arising out of or in any way related to the obligations of the County of Elgin to carry out the work or otherwise meet the obligations provided for in this Agreement, including the failure to perform such work adequately or at all, except to the extent that same is caused by the negligence or wilful misconduct of the Norfolk County. This indemnity shall survive the early termination or expiry of this Agreement. 8.3 Notwithstanding anything to the contrary contained in this Agreement, and subject to any applicable legislation and the ability of a party to protect its own rights in the face Routine Maintenance and Capital Repair Agreement I Page 3 of 9 114 of litigation against that party, each party agrees to assist the other party in a timely manner in terms of the provision of information relevant to any claims that are made against the other party with respect to either party's obligations assumed under this Agreement. 9.0 RECIPROCAL INSURANCE 9.1 During the term of this Agreement, each party shall obtain and maintain in full force and effect, Comprehensive General Liability Insurance naming the other party as an additional insured regarding their respective obligations under this Agreement. Each party shall also maintain Automobile Liability Insurance for owned vehicles and Non - Owned Automobile Liability Insurance for non -owned vehicles as may be used under this Agreement. Each of the coverages shall have limits of not less than Twenty Million Dollars ($20,000,000) per occurrence, and shall be issued by insurance companies licensed to carry on business in the Province of Ontario. 9.2 Upon request, each party shall deposit with the Contract Administrator for the other party a certificate issued by its insurance broker confirming the coverages as required under this Agreement. Each party shall take all reasonable steps to not do or omit to do anything that would impair or invalidate the insurance policies. 9.3 The insurance coverages shall in no manner discharge, restrict or limit the liabilities and obligations assumed by the parties under this Agreement. 10.0 NOTICE, CONTRACT ADMINISTRATION AND AMENDMENT 10.1 Each party hereby appoints the following to act as Contract Administrator for that party: General Manager, Public Works and Environmental Services or delegate Norfolk County 183 Main Street of Delhi Delhi, Ontario N4B 21V13 Director of Engineering Services or delegate The Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 10.2 Each Contract Administrator shall ensure that detailed maintenance and communications logs and other records relevant to the Routine M&R requirements of this Agreement ("Maintenance Records") are maintained with respect to the respective parties' obligations under this Agreement. These Maintenance Records shall be available for review and/or copying by the other municipality upon request. Any records reviewed and/or copied pursuant to this provision shall be kept in the strictest of confidence, subject only to the requirements of applicable privacy and freedom of information laws and any other provision of this Agreement. 10.3 Each Contract Administrator shall be responsible for providing the other party with written notice as soon as reasonably aware of the following: 10.3.1 The amalgamation of one party's jurisdiction with another jurisdiction; 10.3.2 Any proposed change of name or organization of one party's jurisdiction; 10.3.3 Any proposed change of name of any Highway as listed on Schedules "A1"or "A2"; 10.3.4 Any proposed change of speed limits of any Highway as listed on Schedules "Al "or "A2"; 10.3.5 Any changes, additions or removal of any signs on any Highway as listed on Schedules "Al "or "A2"; 10.3.6 Any change to the class of Highway listed on "Al "or "A2"; Routine Maintenance and Capital Repair Agreement I Page 4 of 9 115 10.4 In the event of any changes to Schedules "Al" or "A2", the party proposing to make the change shall not make said change without obtaining the prior written consent of the other party, which consent shall not be unreasonably withheld. 10.5 In the event of any authorized changes approved in accordance with paragraph 10.4, this Agreement shall be deemed to be amended accordingly. 10.6 For greater certainty, any changes approved in accordance with paragraph 10.4 shall not require an amendment to this Agreement. 10.7 For greater certainty, any changes and/or amendments to this Agreement, including without limitation, any changes to Routine M&R conducted by either or both parties, shall be approved by the Council of each party respectively. 11.0 DEFAULT 11.1 No consent or waiver, expressed or implied, by any party hereto of any breach or default by any other party hereto in the performance of its obligations hereunder shall be deemed to be or construed to be a consent to or waiver of any other breach or default in the performance by such other party of the same or any other obligations of such party hereunder. Failure on the part of any party to complain of any act, or failure to act of any other party, or to declare the other party in default, irrespective of how long such failure continues, shall not constitute a waiver by the first mentioned party of its rights hereunder. 12.0 DISPUTE RESOLUTION 12.1 In the event of a dispute between the parties to the Agreement arising pursuant to this Agreement, the Contract Administrators agree to engage in good faith negotiations with a view to resolving the dispute. 12.2 In the event that the Contract Administrators are unable to resolve a dispute within forty-five (45) days of the date the dispute arose, the parties agree to appoint a Committee comprised of three (3) members per party ("Dispute Committee") in order to resolve the dispute. Such appointments shall be completed within three (3) Business Days after the Contract Administrators have failed to resolve the dispute. 12.3 In the event that the Dispute Committee is unable to resolve the dispute within thirty (30) days as of the date the dispute was brought before the Dispute Committee, the parties agree to submit to arbitration under the rules of the Arbitration Act, 1991, S.O. 1991, c.17, as amended and as it exists from time to time. This part of the Agreement is not intended to apply to third party tort litigation. 12.4 Nothing contained herein shall be construed as waiving any additional rights in law or in equity of either party with respect to this Agreement. 13.0 GENERAL PROVISIONS 13.1 This Agreement comes into force on the day of its execution by both parties hereto as authorized by a by-law and shall continue in force for a period of five (5) years thereafter, unless terminated in accordance with paragraph 11.2. This Agreement shall automatically renew every year thereafter up to a maximum of ten (10) years in total, unless terminated in accordance with subsection 11.2. 13.2 This Agreement may be terminated by either party upon one hundred and eighty (180) days prior written notice to the Contract Administrator of the other party. 13.3 This Agreement shall be construed in accordance with the laws of the Province of Ontario and the laws of Canada applicable therein. 13.4 No amendment or variation to this Agreement or of any of the terms hereof shall be binding upon the parties hereto, unless the same is in writing and properly authorized and executed by both parties to this Agreement. 13.5 This Agreement shall not be assigned by either party without the prior written consent of the other party. Routine Maintenance and Capital Repair Agreement I Page 5 of 9 116 13.6 It is understood and agreed by the parties hereto that they are and shall be independent contractors and that nothing herein is intended to make either party and agent, legal representative, subsidiary, joint venture, partner, fiduciary, employee, or servant of the other for any purpose. 13.7 This Agreement contains the entire understanding between the parties with respect to the subject matter contained herein. All other responsibilities, duties, liabilities or other rights and/or powers of the respective jurisdictions, statutory or otherwise, remain unaffected unless specifically addressed herein. 13.8 Where there is any conflict between any provision of this Agreement and any provision of the Municipal Act, 2001 as amended, the provision of the Municipal Act, 2001 shall prevail to the extent of the conflict. 13.9 All references to a day or days in this Agreement shall mean a Business Day or Business Days. 13.10 This Agreement is binding upon and enures to the benefit of the Parties hereto and their respective successors and assigns. IN WITNESS WHEREOF the parties hereto executed this agreement, to be effective as of the date when both parties have fully executed the agreement. Signed, Sealed, and Delivered In the presence of THE CORPORATION OF THE NORFOLK COUNTY per: Name: Charlie Luke Position: Mayor per: Name: Andy Grozelle Position: Clerk We have authority to bind the Corporation CORPORATION OF THE COUNTY OF ELGIN per: Name: Grant Jones Position: Warden per: Name: Julie Gonyou Position: Chief Administrative Officer We have authority to bind the Corporation Routine Maintenance and Capital Repair Agreement I Page 6 of 9 117 SCHEDULE "Al" COUNTY OF ELGIN BOUNDARY HIGHWAY HIGHWAY SECTION LIMIT FROM SECTION LIMIT TO ROAD ROAD SURFACE CLASS TYPE ROAD MAINTENANCE KM Elgin Lakeshore Line Calton Line Surface ! 4 7.98 km County (County of (County of Treatment Talbot Road Road 55 Elgin) I Elgin) I Road 55 Norfolk) I (County of Lakeshore Simcoe Calton Line Road (Norfolk Road County (Norfolk County) Line SCHEDULE "A2" NORFOLK COUNTY BOUNDARY HIGHWAY HIGHWAY SECTION LIMIT FROM SECTION LIMIT TO ROAD SURFACE TYPE ROAD CLASS ROAD MAINTENANCE KM Elgin Simcoe Road Colonel Surface 4 6.64 km County (County of Talbot Road Treatment Road 55 Norfolk) I (County of Calton Line Norfolk) / (County of Heritage Elgin) Line (County of Elgin) SCHEDULE "A3" COUNTY OF ELGIN BOUNDARY STRUCTURES HIGHWAY STRUCTURE TYPE STRUCTURE SIZE Beaver Culvert Structural Plate Pipe 2.05m diameter x 30.5m long Litter Otter Creek Culvert Structural Plate Arch 6.1 m wide x 2.9m high x 30.5 m long Routine Maintenance and Capital Repair Agreement I Page 7 of 9 118 Schedule "B" CAPITAL IMPROVEMENT ACTIVITIES Included in Capital Improvement Activities: 1. Utility relocations required for road reconstruction 2. Design, environmental assessment, tendering and construction administration 3. Traffic control during construction 4. New and replacement bridges and centerline culverts 5. Rehabilitation of bridges and centerline culverts 6. Gravel roadway resurfacing 7. Road realignment, widening, grade revisions, intersection improvements 8. Excavation 9. Placing earth fill and granular base 10. Hot mix asphalt paving or surface treatment 11. Storm sewers, catch basins, curbs and gutters 12. Sidewalks 13. Illumination 14. Traffic Signals 15. Signing replacement or enhancement required for road reconstruction 16. Guiderail systems 17. Topsoil on slopes, seeding, sodding, tree planting and other landscaping required to restore roadsides after road reconstruction 18. Environmental protection 19. Issuance of entrance permits Routine Maintenance and Capital Repair Agreement I Page 8 of 9 119 Schedule "C" ROUTINE MAINTENANCE AND REPAIR ACTIVITIES Routine Maintenance Activities: 1. Asphalt patching 2. Tree trimming and removal 3. Grass and vegetation control 4. Roadway drainage system maintenance 5. Culvert cleaning, repair and replacement 6. Guiderail maintenance 7. Bridge washing and minor repairs 8. Responding to public concerns 9. Emergency response and repairs 10. Pavement marking maintenance 11. Environmental protection 12. Plow damage (sod and mailboxes) Routine Maintenance and Capital Repair Agreement I Page 9 of 9 120 Date: 12017 THE CORPORATION OF NORFOLK COUNTY and CORPORATION OF THE COUNTY OF ELGIN Boundary and Connecting Highway Routine Maintenance and Capital Repair Agreement Stephen H. Gibson 450 Sunset Drive St. Thomas, ON N5R 5V1 County Solicitor 121 m/1 N REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Acting Director of Engineering Services DATE: August 10, 2017 SUBJECT: Transfer of Wonderland Road to the County of Elgin INTRODUCTION: At the November 22, 2016 County Council meeting, Council approved the transfer of Wonderland Road from the Township of Southwold to the County of Elgin in exchange for Mill Road, Magdala Road, and Southdel Drive, as of January 1, 2017. The necessary by-laws to complete the transfers have been prepared for Council's approval. Furthermore, staff is requesting that the Warden and Chief Administrative Officer be given the authority to sign the transfer documents in order to officially register the transfers with the Land Registry Office. DISCUSSION: Effective January 1, 2017, Wonderland Road is under the jurisdiction of the County of Elgin. Mill Road, Southdel Drive, and Magdala Road are now under the jurisdiction of the Township of Southwold. In order to officially complete the transfers, the Road Consolidating By -Law 10-10 needs to be amended. Four by-laws, one for each road being transferred, have been prepared in order to formalize the transfers and to amend By -Law 10-10. The Through Road By -Law 08-16, which legally permits the installation of stop signs at every intersecting roadway, also needs to be amended in order to remove the three county roads and to add Wonderland Road. Additionally, staff is requesting that authorization be given to the Warden and the Chief Administrative Officer to sign the documents in order to formally register the transfer of Mill Road, Magdala Road, and Southdel Drive to the Township of Southwold, as well as the transfer of Wonderland Road to the County of Elgin. CONCLUSION: In order to complete the transfer of Wonderland Road to the County of Elgin and the transfer of three county roads (Mill Road, Southdel Drive, and Magdala Road) to the Township of Southwold, the Road Consolidating By -Law 10-10 needs to be amended and the transfer documents need to be registered. IWC RECOMMENDATIONS: THAT the Warden and the Chief Administrative Officer be authorized to sign the necessary documents to register the transfers of Wonderland Road to the County of Elgin and Mill Road, Southdel Drive, and Magdala Road to the Township of Southwold; and; THAT the necessary by-laws be approved. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Julie Gonyou Acting Director of Engineering Services Chief Administrative Officer IPAC] E�, REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Acting Director of Engineering Services DATE: August 9, 2017 SUBJECT: Wonderland Road Reconstruction Update INTRODUCTION: County Council has directed staff to explore design options for the south limits of Wonderland Road. Detailed design is currently underway and this report will update Council on the progress to date. DISCUSSION: County Council accepted the transfer of Wonderland Road from the Township of Southwold at their meeting on November 22nd, 2016. An excerpt from that report discusses the proposed reconstruction schedule as follows: "Wonderland Road will be included in the County of Elgin's capital program in the next five years. The 2017 Capital Budget will include monies for: improvements to a municipal drain(s) ($80,000), edge asphalt to strengthen tar and chip road edge surfaces ($220,000) and engineering services for the road re -construction in subsequent years ($95,000). The Capital Budget for 2018 and 2019 will include monies for reconstruction of the existing road. The road will be reconstructed in the present location." The proposed reconstruction replaces an existing road, in its existing location without increasing its capacity from a 2 -lane road. Therefore this project is considered "pre - approved" under the definition of the Municipal Class Environmental Assessment (EA) planning process and the work can proceed to the construction phase and be completed within the schedule identified in the Capital Plan. Future conditions may warrant other improvement considerations. For example, if alternative road alignments are to be considered in the future, a Municipal Class EA planning process would be required. It should also be noted that municipal road projects that involve a Provincial Highway are paid for by the municipality that initiates the project. These projects require full MTO approval and must be planned and constructed to MTO standards (i.e. using the MTO Class EA planning process). Staff has collected traffic volumes to capture existing conditions prior to the City of London's improvements along Wonderland Road. A map illustrating these volumes is attached to the report for Council's information. Spriet Associates have been retained to provide engineering services to reconstruct Wonderland Road. Spriet Associates had been previously retained by the Township of Southwold to improve the Municipal Drain outlets and the Drainage Act process is underway. A Traffic Engineering firm is collecting data in order to confirm existing conditions and to design the road for expected traffic volumes. Engineering work will continue through 2018 with construction tenders scheduled to be issued in late 2018 for the planned construction in 2019. A Public Information Meeting is currently scheduled for March 2018. This project coincides with the City of London's plans to reconstruct their portions of Wonderland Road in 2017 and 2018. The significant road design improvements that will be made as part of the reconstruction are as follows: • Create 3.75m driving lanes and 3m shoulders. • Improve the Municipal Drainage outlets. • Install sufficient granular road base and asphalt surface thickness to accommodate projected traffic volumes. • Adjust the alignment of Ferguson Line to create a perpendicular approach. • Eliminate the stop condition where Wonderland Road meets Ron McNeil Line to allow free flow movement and to encourage vehicles towards Wellington Road where infrastructure exists to accommodate projected traffic. • Improve the sharp curve at the south limits of Wonderland Road with paved shoulders, illumination, warning beacons and vehicle runouts. Once the County's Cycling Master Plan is updated, Council will determine if Wonderland Road will receive paved shoulders as cycling lanes to connect to the paved shoulders planned for Wonderland Road within the City of London. CONCLUSION: The reconstruction of Wonderland Road in its current location will make significant improvements over the existing conditions. Future conditions and needs may dictate the requirement for additional improvements to be made. At that time, an Environmental Assessment planning process could be initiated. The planned reconstruction of Wonderland Road is on schedule to be reconstructed in 2019 as identified in the Capital Plan. RECOMMENDATION: THAT the report titled Wonderland Road Reconstruction Update, dated August 9, 2017, be received and filed. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Julie Gonyou Acting Director of Engineering Services Chief Administrative Officer 1P407 Traffic Gaunt, Just 202017 126 r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Rob Bryce, Director of Human Resources DATE: August 31, 2017 SUBJECT: Human Resources Policy 4.70 Update INTRODUCTION: Human Resources update policies from time to time to reflect current administrative or legislative requirements. This report provides proposed updates to a salary/wage administration policy applicable to all non-union staff. DISCUSSION: With County Council's 2017 approval of the non-union compensation plan and adoption of a revised salary structure, changes in the policy are required. One change is a reduction from 55th percentile to 50th percentile placement among comparable benchmarked municipal comparators. The second change deals with deletion of policy language around special purpose steps 6 and 7 for non-union salary grid. These steps were eliminated as part of the revised compensation plan for non-union staff. CONCLUSION: The recommended changes to HR Policy 4.70 will ensure that the policy reflects current administrative procedures and should be considered housekeeping in nature. RECOMMENDATIONS: THAT County Council approve the report titled "Human Resources Policy 4.70 Update" dated August 31, 2017; and, THAT County Council approve and adopt the attached corresponding policy changes (Human Resources Policy Number 4.70), as soon as practicable. All of which is Respectfully Submitted Approved for Submission Rob Bryce Julie Gonyou Director of Human Resources Chief Administrative Officer I PZA d�.J. gm.,Progressive, by Nahire County of Elgin Human Resources Policy Manual Subject: Salary/Wage Administration Policy Number: 4.70 Date Approved: March 26, 1996 Date Last Revision: January 25, 2011 Code: NU Section: 4 Pay Equity Plans and Salary Grids The County of Elgin subscribes to the principle of "equal pay for work of equal value" and proportional pay equity. Accordingly, the County has posted pay equity plans, which meet the requirements of the Pay Equity Act. The County also believes that all employees should be treated fairly and consistently with regards to salary administration and has developed a comprehensive salary to meet this objective. The salary grid will maintain the -54-5-50t" percentile for its comparator group (as determined by Council). Job Descriptions As pay equity and salary grids are based on pay for the position, each job in the County must be thoroughly outlined and delineated in a job description. An employee who feels that his/her job has changed to such an extent that the current description no longer accurately reflects the true duties, can request that a new description be written. When a new position is created a new job description shall be written, in conjunction with the Department Head and the Director of Human Resources. All descriptions will be reviewed and if necessary rewritten at least once in every three (3) year period with Employee and Supervisor. The Job Evaluation System An internal job evaluation system was used to establish the comparisons on which the pay equity plans and the salary grids are based. The system measures the skill, effort, responsibility and working conditions of each job. The Job Evaluation Committee will consist of the following: The Warden and/or the County Chief Administrative Officer, the Director of Human Resources and the appropriate Department Head. d�.J. gm.,Progressive, by Nahire New Jobs and Job Reclassifications County of Elgin Human Resources Policy Manual When a new position is created the Job Evaluation Committee shall assess the level of the new position in relation to other positions evaluated by utilizing the County's job evaluation system. Such new positions will be reviewed in six (6) months' time. When a job is reclassified by the County or the duties of a current position change significantly, the incumbent(s), supervisor or Department Head may request that the duties of the position be assessed utilizing the County's job evaluation system as follows: a) The employee(s) affected will complete an amended job information questionnaire, demonstrating the changes only, sending a copy to the Director of Human Resources and give the original to their supervisor or Department Head for review. b) The supervisor and/or Department Head will review the questionnaire to ensure that it accurately reflects the duties of the position. If there are any discrepancies, the supervisor and the employee will meet and appropriately modify the responses to the questionnaire. The questionnaire will then be signed off by the employee, supervisor and/or Department Head and forwarded to the Director of Human Resources. c) If the employee(s), supervisor and/or Department Head are in disagreement, they shall note these areas on the questionnaire, providing written explanation supporting their views, sign and forward it to the Director of Human Resources. d) The Director of Human Resources shall direct the questionnaire to the Job Evaluation Committee for their review. If, in the Committee's opinion, a reclassification is warranted they shall recommend same to the Management Team and will communicate such to the employee and County Council. If in the opinion of the Job Evaluation Committee a reclassification is not warranted, the committee shall notify the employee. e) If the employee is dissatisfied with the response of the Job Evaluation Committee, they will follow policy 10.120. NOTE: Such evaluations will be performed in May and November of each year with responses in writing within ninety (90) days. The employee whose position is reclassified to a higher level shall be moved to a step, providing a minimum of 4% increase, but in no case beyond the job rate for the position, in the new level which reflects a degree of proficiency with the added responsibilities as assessed by the Department Head, County Chief Administrative Officer, and Director of Human Resources. IPRI d�.J. gm.,Progressive, by Nahire County of Elgin Human Resources Policy Manual The increase resulting from the reclassification shall be effective on the start day of the pay period closest to the reclassification date or such date that is agreed upon. The effective date of the increase will become the new salary review date, provided the employee moves to a level less than job rate. Where such increase moves the employee's rate of pay to the job rate, the salary review date shall move to year-end review timing, in accordance with policy 4.80. The salary of an employee whose position is reclassified to a lower grade and remains the same position shall be red -circled. Any position affected by red -circling will remain at the current rate until the employee leaves the job or the salary range catches up to the incumbents rate of pay through wage or cost of living increases, as determined by the Job Evaluation Committee. NOTE: Where adjustments are required they will be effective in the first pay period following the designated time period. When duties of an existing position change over a period of time sufficiently to warrant a reclassification, the position is excluded from being posted, as per Human Resources Policy 3.20, as the position is currently filled. SALARY RANGES Hiring Ranges Employees should be hired at the base rate in the range for the job they fill, unless recommended by the Department Head, County Chief Administrative Officer and Director of Human Resources, based on previous salary, experience, education or other factors that make that rate uncompetitive. Students will be paid as per the Employment Standards Act. Information All employees should be advised of when hired, the level and step for their job, the probationary and salary review dates, and all salary administration procedures that pertain to them. SALARY REVIEWS Salary Review Dates The regular salary review date for new employees shall be one (1) year following the date of hire. The regular salary review date for employees on staff on the date of implementation of the salary plan shall be their existing anniversary date. The date of a subsequent promotion, obsolete position determination/redundancy or transfer shall supersede the established anniversary date as a salary review date. 119111 d�.J. gm.,Progressive, by Nahire County of Elgin Human Resources Policy Manual All employees will receive an annual performance appraisal on either their anniversary date (if not at job rate, or above) or at the final year-end review period, typically held in December (if at job rate, or above). Regular part-time employees will accrue service towards their salary review date on the basis of hours worked. Amount and Relationship to Performance a) Employees eligible, on the basis of service, for an increase to the next higher step in their range will, if merited as demonstrated in the employee's performance appraisal and recommended by the Department Head and approved by the Director of Human Resources, receive that increase effective on the actual anniversary date. b) In special cases, where the supervisor deems appropriate to reward particularly meritorious performance he/she may recommend an increase of two (2) steps on the review date or recommend and increase to the next higher step before the review date. c) Where performance has been well below standard the Department Head may recommend deferring any increase for a specific period of time (not less than three (3) months). At the end of the deferred period the performance must be reviewed again and a decision made regarding the increase recommendation (i.e. submit or defer again). Where salary adjustments have been deferred, the date of future reviews and salary adjustments will be adjusted accordingly. d) Recommendations under b) and c) above, must be fully and thoroughly documented and submitted to the Department Head, County Chief Administrative Officer, and Director of Human Resources before their review date. This group will review such proposals and decide as to the appropriate action to take. #e � ma669pe ef aRrepAple4ee'-die R. 131 d�.J. gm.,Progressive, by Nahire County of Elgin Human Resources Policy Manual Promotions a) Employees promoted to a different position, which is evaluated higher than their present job, shall move to a step in the new level providing a minimum increase of 4%, but in no case beyond the job rate for the position. Such increase is to be determined by the Department Head, County Chief Administrative Officer and Director of Human Resources. b) The increase shall be effective on the date of promotion and subsequent increases shall be based on the new salary review date as determined above, provided the employee moves to a level less than job rate. Where such increase moves the employee's rate of pay to the job rate, the salary review date shall move to year-end review timing, in accordance with policy 4.80. Acting Appointment Whenever a Department Head or Supervisory Employee is to be replaced on a temporary basis for any reason, a decision must be made with respect to the amount of compensation, if any, which is to be paid to the designated replacement. The Department Head in conjunction with the Director of Human Resources will make this decision after taking into account the following factors: Normally a Department Head or Supervisory Employee are not replaced unless the period of expected absence is for a lengthy period, e.g. longer than thirty (30) days. Exceptions may be permitted with approval of the CAO or designate. 2. The designated replacement maybe asked to carry some of the responsibilities of the absent manager, while continuing to perform the essential duties of his own job. 3. In assessing the compensation the following principles will be used: The employee shall be placed in the grade level of the Department Head/Supervisor that would provide a minimum of a 4% increase, but in no case beyond the job rate for the position which reflects a degree of proficiency with the added responsibilities. 119% d�.J. gm.,Progressive, by Nahire County of Elgin Human Resources Policy Manual Obsolete/Redundant Positions On the recommendation of the Department Head, County Chief Administrative Officer and Director of Human Resources, positions found to have become redundant or obsolete and that do not remain the same position shall be reviewed. Any redundant or obsolete positions will be subject to the New Jobs and Job Reclassifications section of this policy. NOTE: Recommendations regarding established wage rates of pay per above will be effective in the first pay period following the designated time period. All affected employees will be notified in writing of any amendments resulting to the current position they hold with the County. Transfers The transfer of an employee to a position with the same classification as the present job may, if approved by the Department Head, County Chief Administrative Officer, and Director of Human Resources, be treated as a promotional increase. Should an increase be granted, the date of transfer will become the new salary review date, provided the employee moves to a level less than job rate. Where such increase moves the employee's rate of pay to the job rate, the salary review date shall move to year-end review timing, in accordance with policy 4.80. Should no increase be granted the employee will retain the current salary review date. Contract Employees Contract employees will be reviewed and will receive salary increases according to the terms of their contract. Annual Structure Increase Each year the Management Team may recommend to Council an adjustment to reflect changes in comparable salaries, economic conditions, and other factors. This adjustment will be applied to all rates in the salary structure. 619193 1ntario Fair Workplaces- Better Jobs Act 201T 0 a) Lyrin IFawn, Deputy Clerk, Peterborough County seeking COUnci['s support requesting that the Ontario government withdraw the proposed changes to the Act until such time that a comprehensive econornic impact analysis is conducted., �b) AMO Email titled "AMO Submission on Bill 148 — Fair WorkpIlaces, Better Jobs Act, 20,17" 191:11 -01-1v Peterborough C cou � ou,nty QwHhhry -Your Noire ,gully 7, 2017 The Honourable Kathleen Wynne, Premier Queen's Park Room 281, Main Legislative Building Toronto, Ontario M7A 1A1 Dear Premier Wynne �1111111lfflli' IN At its mieeting hold the 280 day of June, 2017, Peterborough County Un ll passed the following, resolution; "Whereas seasonal and temporary labour is important to, the local and regionall economy of the County of Peterborough and its townships,, and we are dependent on busy tourist and seasonal market for our local and regional economy, and; Whereas the government has decided to make sweeping changes to the labour laws, incloftig a 31.5% minimum wage increase along with other changes to the Employment Standards Act ands Whereas true Unintendedl consequences have yet to be determined such as job (losses, increased conSUmer cost and economic 1,-iardship, and, 470 Water Street o Paterborough 9 Ontario * h 3M3 Phone: 705,743,0380 a Toll Free: 1 Z00,710.95816 www,lotbocounty,ca 19101 Premier, Wynne �l( July 7, 2017 Peterborough Page ,2 ori. Ow W.Ore Vow F"Al.". Whereas costs for CPP', El,, Hlyd'ro and all fuels have seen increases recently, and; Whereas there only seems to besupporting documentation, to the positive side fur employees, and; Wheroas the, provinoW government has not done their due d ilience to provide supporting documentation -,,,is to any benefit to small business Whereas the Ontario Chamber Network and the Keep Ontario Working Coalition have celled on the provincial government to conduct, a comprehensive economic impact analysis; Whereas Peterborough County Council supports in principle an increase in the rninimurn wago� Therefore be it res,oNed that Peterborough County Council formally requests, that the Ontario government withdraw the proposed, changes until such time that they have done their due diligence by conducting a comprehensive economic impact ar4ysis; This analysis should have clear acceptability thresholds and the reforms, implemented should be limited to those that pass such thresholds or are being implemented with a commensurate economic offset measure in order to help businesses transition into any regullatorl changes, Copies of this resolution to be sent to Premier Kathleen Wynne, Honorable Jeff Leal, Minister of Agriculture, Food and Rural Affairs and Minister responsible for, Small Business, Honorable Eleanor McMahon, Minist�er of Tourism, Culture and Sport, Honcrable, Kevin Flynn, Minister of Labour and AMO to foryward to member municipalities," 470 Water Street a Peterborough e Ontario * K9H 3M3 Phonja: 705.74-10380 a Toll Free: 1,800IM9586 ww,w.ptboc:ounty,ca 1191.1 Premier Wynne 14 7, 2017 Page 3 Peterborough County, Chu Wwwry -* wr ��ikwpo Councillor Senis, requested a recorded vote, the results of hi en are bel'ow: Name voi�_ elghted ofing - Municipality # of Votes Yes No Absent S�m lth 3 . . . 3 . . . ............................ . . . Selwyn Stints 2, 2, Selwyn Matthews 2 . .............. "I'll, . . .. . ......... . . 2 ................ . ......................... ... Trent Lakes Low 1 1 Asphodel-Nnrwood Ll onneau 1 1 Asphodel -Norwood McFadden 1 1 . . . ........ . .... Cavan Monaphan 1 Cavan Monaghan Jones 1 Douro-Durnmer ..__ ­ ... ........ .... Maher . ... . ... ............ 1 1 Dour o-Durn er . . ....... . ........................... . ............... . . ... . ... ........ . . . ........ . ............ Have�ock-Bellrn ont�- Gerow 1 1 M Ot 11 ue n Havelock-Belmon't- Martin 1 1 Methuen - ----------- Woodcock 1 1 North Kawartha, Hutton 1 1 North KawOrth a Nelson 1 1 Otonabee—SO LIth --------- . .... Monaghan . . ....... . . . . . .... . ........ .. . ........... ................ .. .. ........ .. .. .. .. ................................................... ........ . Windover ................................................. 1 1 Trent Lakes Wa.rdon'Ta&r 1 _.wawa ..................... 1 Otonabee-South Monaghan of ..... . . . .......... . ................ . .... . 4 4 20 . . . . .. ...... ,Taof ti fion as amended GarrW 470 Watqr Street ip, Peteitorough * Ontarlo w K,9H 3M2, Phone., 705.743.0380 m Toll Free-, 1,800.710,9586 1hww.pt,bocoLjnty.ca, I RYA PrernW Wynne July 7, 2017 Page 4 Thank yo u for your, consida ration on, this matter. Yours I ru n,erk le Email: lta.wn@ptbncounty.ea Peterborough bounty oug ounty C: The Honourable Jeff Leal, Mfnrsler of Agriculture, Food and Rural Affairs and Minister responsible for Small Business The Honourable Eleanor McMahon, Minister of Tourism, Culture and Sport The Honourable Kevin Flynn,, Vinister of Lab OCdr L. Scott, (IPP, HafibUrton- Kawart ha Lakes- Brock .ding, CAO County of Peterborough Association of Municipalities of Ontario (AMO) DISCLAIMEH, This material is provided under contract as a paid service by the Driginafing organization, and does not, necessarily reflect the view or, positions, of the Association of IV unicipaiNes of Ontario, (AMC), its subsidiary companies, officers, directors c)r agents, 470 Water Street o Peterborough o Ontario a K9H 3M3 Phone: 71D5.743,,0380 s Toll Free. 1,800.710, 9586 www.p1bocounly.ca 11914*1 E�11101�11zl � AMO Submission on B41 148 - Ifir Workplaces, BetterhIs A, 2017 AMO has I 7-07-19.aspx> to the OntalJo SmndWg Committee on Fi�nance and Hemmic Mbfis as they'review ME! ➢48 - Fair Workplaces, Reiter Jobs Act, 2017 MR legislation Ifial would change mmArs endUenwnbs', unioll righ(s"and" I]w a) 61j vlom wap, The AMO subrnission is avnilable on A NVI vab We N%.,ww, �1 .01 -111-11--l-1- 10 k "Fhe dcadfinU parr COrrrarIcnt to the Stariding C(�)rranfRm is by 530 pmi. on Friday, July 21, 2017. Suhnissionm can he sent to the Wimi%e Clod, Fric UK% at: ermmte@oWaAMW<Ul° lilto:ei-enni,e�,i;ola.oi,'g>, "the Bill creates uncenahity reganUng the rximacy of other statntory obtigations, particularly Willi tu,id safbty, that manicipal govern.mena s need to nianage; refilsal Of $1.1ifis not Sohoduled 4 days A advance may impairtbe a bility toaddre.,,is emmImSes; fiscul ialp'lo's ofpmpawd pappent rates A on-call, 111'ayroducQ local sorvjcr ",S; additionO clar�4y is needed regarding entRiuments, for Personal Enierguncy Lezves; mlculkng uqual imay for casUal UJILI SCUSOMIJ workas nmy pmvu di%Wt and muR in Swur prograrns; con1poMte fire dqaMments amy he Mpmportinnakv impacted MOO may,equire muncil review of service lcvels;, * requir» maw nts to Shato persw°,)oal inAmnahon v% o%ard&g urdons is counurr to legal tenk, a nd * Mnidpal COMOS WMY WSWOpt UP 41 the proposed sucoessf.,)t rights propoml, "This bill has the poMy Wnt to reducc precarimm emoopnent, lloweyeq if not mnended appropriamy, it va Awa s aw mmicyal operations, eyethcwgh is 110t PI'MadOUS. 1IT1111VVillk, worket-s'e�iL(iLlertiuiitsnitist be halancM wUh heir g We kr pukdu all thc legislated nwi5cipal Wlgkunn It should not MdUCC thuability of.local governments l,o pmvWc Mdul daily and enicrgmy services to our communities, AMO Contam Cathie[Irown, Senior Advisor, P". -MAI � eL,ttli.iebl-c)wn@,,iiiio.oii.c,a<riiailto:cathiebpaval,r aIn.o.()n,Ca,'!:,, 416.971.91856 ext, 342. I RM16.1 CORRESPONDENCE — September 12, 2017 Items for Information (Consent Agenda) — (Attached) Responses to Elgin County Council's concerns regarding the Trudeau Liberals' removal of the tax-exempt portion of remuneration paid to local officials from their 2017 Federal Deficit Budget: a) Federal Department of Finance Correspondence Unit b) B. Funes, Executive Correspondence Officer, Office of the Prime Minister c) Elliot Hughes, Senior Policy Advisor, The Office of the Hon. Bill Morneau, Minister of Finance 2. Kathleen Vukovics, Environmental Coordinator, HATCH with Notice of a Public Meeting on September 13, 2017 from 6:00 — 9:00 p.m. at the Shedden Keystone Complex re: Eleven Renewable Solar Energy Projects proposed in Elgin County. 3. The Southwestern Integrated Fibre Technology (SWIFT) Network email announcing the list of pre -qualified service providers to participate in the next stage of the procurement process for the SWIFT Network Project. 4. Terry Young, Vice President, Conservation and Corporate Relations, Independent Electricity System Operator (IESO) with information on the future direction of the electricity sector. 5. Elementary Pupil Accommodation Review: a) Matt Reid, Chair of Thames Valley District School Board thanking Warden Grant Jones for sharing Council's views. b) Matt Reid, Chair responding to Township of Malahide's correspondence re: Closure of Springfield Public School. c) Karen Martin, Clerk, Township of Zorra with resolution supporting Elgin County Council's resolution for Thames Valley District School Board to revisit closure of rural schools. d) Matt Reid, Chair responding to Township of Zorra's correspondence re: closure of rural schools. e) Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with resolution urging Thames Valley District School Board to revisit closure of Sparta, Springfield and New Sarum Schools. 6. Stantec Consulting Ltd. with Notice of a Second Public Meeting and Notice of Draft Renewable Energy Approval Documents Release by Strong Breeze Wind Power Partnership. 7. John Maddox, JGM Consulting, advising Council of intention to not provide Closed Meeting Investigator and Integrity Commissioner services beyond December 31 st, 2017. 8. Irvin Glasberg, Deputy Attorney General, Ministry of the Attorney General with an update on the Ministry of the Attorney General's Provincial Offences Act (POA) modernization efforts. IE111 9. Allan Jones, Chairman, National Wall of Remembrance Association (NWORA) with information on their plan to build a memorial in Kingston, Ontario. 10. AMO Communications with information on how to download a copy of the "AMO 2016 Annual Report". 11. Drina Silva, Communications Coordinator, Thames Valley Family Health Team with copy of their 2017 Community Report. 12. Thank you cards from Warden Grant Jones and family for the plant/flowers and kindness shown during the loss of the Warden's father and mother. 13. Elgin County Library Press Release titled "Library Pleased to Announce New Branch Supervisors". 14. "Doors Open East Elgin" Flyer announcing locations for this event on September 16, 2017 from 10:00 a.m. to 4:00 p.m. 15. "Age Friendly Community Workshop" Flyer announcing workshop at Elgin St. Thomas Public Health on Thursday, September 21, 2017 from 1:00 p.m. to 4:00 p.m. 16. Elgin Historical Society announcing presentation of "Erland Lee Award" to Mike Baker, Curator and Manger Elgin County Museum & Archives on Wednesday, September 27, 2017 at 7:30 p.m. at the Elgin County Administration Building. IEE 1�1, r)op�irtmonl of Fkianne MInIstbre clas Finarices Canada Cqnada Utawa, C nada K I A 0(35 2017 [�] N45 8 (22 Ms. Katherine"T'hotnpon I Mat-kefing and ("onimunicunions Coordinator Elgin County 450 un wit Drive St. Thonias, ON N5R 5,VI 'Wc ack.nowlcd,ge reccipt of youroorrespondenee ol"hine 15, 2017, wbich was 1-cferr od by tic ( 11) '1 ffiof the Prime Minister, the Right Honourable justin,rrudcau, to the Ministerof Fitunce, the 'Honor rable Bill Morneau. Please be assured that your comments wil'Ibc brought to Ihc Minister's attention as S10011 as possibk Departmental Correspundcaice Unit IEK Me of 11'"le, 011 Nine Mliiistei, Prei" ye"Vhbuo (')ila,vva, Cziriarla * I A, OA2 July 5, 2017 Ms. Kattiedrie Thornpson Marketing.tod Cojiii-atrticationst: �aNurcliaz��traa 14on Wunty 450 Sweet Ildve st.,ninrnas, Ontark) N511 50 Dear k1s,Thompsort: On behalf Koftliv Right Prink Minister of Canada, I WOUld hkC to acknowledge receipt of your coicimspondence war cic,�sing al-CS0111tion cd the L,�.Igiti County the, rernoval of the tanexempt portion c,4 rernuincration paid to local offieW I tank you Rn vvhWg N%u nay be assured that the views in dic enclo: sed resc)Iijtioji have Ixen d-uty noted. As pa lonn, the nuittet, You ralsu i's of 1-)arficular hitere'st to the I-Tonoorat)IC Wil.1i"ItTi. Morneau, Minister of Finance. [have thereFive, taken die liberty of fr5twardiag to co�l,my of yovr Conupondence to Nfinister Morneau foi, his io,fonnafix)a and C(xvlsidvtation Oace agah, thank you For takhg the We h) any to the IhAve h4bister, yoo"VS sincetelys F,xecutive ence Officet C I RON allad;a I E, W ry VLA Office of the Vl*stol, 15 Cabiriet cl.,u mInIstre, )!k"Y'i of Finance de's Rnances MACKG5 2,017FIN459032 A `) A, kJ J1 �J �) 2 2,9117 Ms, Katherine Tho ml)son Marketing & C oniniunications ;aro rdi nator Elgin, County, 450, Suriset Drive ON MR 5V Dear Ms,'Thoinpson: On behalf of the Minister of-f-'inance, the Honounable, Bill Morneau, thank you for, your mi -respondence of June 15, 2017, written onbehalf of the Elgin County COLUICil., WhiCh I,e was referred by the Offim of' the Prime MinistLm', the Right Hon(,L)'urab jjj%till 'rheAnister appreciates l,au iaring Canadian' comments and suggestions regarding the tax system. Budge 20 17 armoun,ced, nwasures to close tax looplioles, nialke the tax systern more efficient, and improve tax refiefforcar egivers, StUdents, and persons witli disabilities. The, (3overnment of Cana(la Woli steps to bring the tax treati-netit of nou-accoueta ble allowances to tu'unicillal office holders in litie with that afforded to other employees,, Ail, aniployer niay ruiinburse work-related exlViises on, a tax-free basis, but no,ji-accountable allowances May substitute for salary and are thus t-axable, In, order to provide gaffe ctrol organizations'I'llore tins e to adj Ust their compellsation schernes, should they so chooso, this measure will apply tau thio 2019 and subsequent taxationyears, The Government remains, voitinittm! to buildinga ifair tax system that benefits the iniddle class and those working bard teJoin it. Thank you for w6fing on behalf of the Elgin County Cotnicil. Sincerely, Elliot 1-fuglics Senior Policy Advisor The Office of the Honourable Bill Morneau, - Minister of Finance NO Canada. 144 July 11, 2017' Mork McDonald, CAO/Glerk KATC�A SLIAe 300, 4342, QW0111 St(ftt Niagara Falls, Ontario, Canada LLE 7.17 Tel: 11.1 (9-05) 374 5200 vmw.hatck,rom "Jul. 13 2,01"? Ellgir County 450 Sunset Drive COUNTY OF EIGIN St. "I"honnas, ON N5R 5VI ADMINISTRATIVE SERIVIGES Sublert.- MNO Solar PIT 4 LIP - Solar Project Proposed in Algin Counly German Solar Corporation (G,SC) on behalf of IVINO Sdar FIT LIP (hereinafter referred to as the "Proponent") is proposing to, construct, install and operate eleven (11)!5500 kilowatt (kW) solar photovoltaic (PV'), renewable energy solar facilities within the, Township of Southwold. "Hie proposed projects, have, been awarded lndependenik Electricity Sy$telrn Operator (I r) confiraCtS under- the Feed -in 'I'ahff (FIT) Prcgram, These Projects require Renewable Energy Approvals (REAs) to be iss(ied it) accordance with the provisions of the Ontario Envh-onfrwWaJ Ptotoution Act Part V 0,11 and Ontario Regulation (0. Reg) 3,59(09, Hatch Ltd., (Hatch) has been retained to assist in fulifilling the requirements of the REA (process. The Proponent is continuing its consultation prograim in support of the Projects and we would like to invite you to the upoluming PubfiQ Meeting, Pieasa find attached the "'Notice of Pub4c Meeting", which details, the, time and date of the planned meeting,'This natice wil] also be published in the S't. Thcmas1L-,)g6 lak,Iy Nowson July 13, 2017, and again on August 17, 2017. The public meeting will provide an UppUl-tUflity to learn more about the Projects and the Proponent, As you know, the Proponent has prepared the draft REA reports for the proposed Projects. as required by Section 18(3) of O, Reg. 369M9 including the Project Description Report, Construction Plan Report, Design and Operations Plan Relocrt, Decornrnissioniag Plan Report, Water Assessment Report, Natuirall Heritage Assessment Report, Noise Assessment Report, Stage 1 Arclhaeolo&al Assessment Report and Heritage Assessment Report which outlino the findings of the environmental and associated studies, These reports were issued for your rewew 90 days in advance, of the final public meeting. This docurnertallon is, also available online at,_q_yMw. 2yjllil GIQL �j r Mease note that the Design and Operations [Reports fiave been updated from tie versions previously provided, to inolude aProtected PrOPUFfieS SUMni,ary Report as Appendix C. Rom 0 0 4w0 2017 All lik,0K I4W ilnvwj jj�g!JAj, I 14dyft lrflnj 1,11,0 W 1ho u No ul Oik 4.1umuniard rA klp ammarts. I EA R Mark MCD(imild, CAO/Clerk El!Uirl CM111ty JLfly 11, 20 17 a I r -1 y q L e -19 the Projects, please do, not hasilate to .tiol spect of If you have or would like to discuss any a.. contact the undersigned at 905-37,4-0701 ext. 5343 or K@HiJqqri.vuk,q)0C,5 @) Liglch.rglil, Kind Regards, Kathleen'Vukovios, Environmental Goordhiator 0AWA Attachments Notice of Public Meefing - 03outhwold . . .......... . .... 1-13 ! ao 1 m c.ou u- 12 1-a24-17040, ROV. to pagp 2 C 11 (Irch 2011 Al 9419 i n Ne5a wad, Includho 011 righki '61WA 11G W VID WAM GI HIS ducumuN mar V, mmunTA 146 The Projects are propoiedto to lomted Within an abandained rallway ocridar within the Township of Soulthwold. The PikiedApplicant Is MNG Solar FIT 41P. The following WUo provides %oPro)xI Horne, fr4opendw Elleoircilry8yalern Operator (IF 0) Reference Number, Facility LmIlDn, Total Nameplate Capacity and Approxima Is Area for each of the Projects, i from west Ic east). PF,r� 1�14.o lESO RefatooD NumboT — F�.rojy?HA -SF%-4,02-732 no 2.13 00 go, Prt ,�W S man dUne2nd F-00707&INN-40217P LimSnlrwPrrajcl to st I line 5601,6 0 3 Lavivnce Road[iU7112 sPW 41M2 732 I.awm me Rd. 3,,75 Sbkr Priigd to 2nd Lime Coun ad #113 F,ffl7N&SPV402-732 County Rd. #t 0 to 9'5,14... ED 125 Sdartroud Lawrence Read Fotv% Linu F4,7291-SKAW432 41h Um lu closod & 590 a47 Suter Proud Rd, All -uwanvu Coon i$F"'420 F-[(171?4-SIN-4W,7P "N "'R4�- " 20 5 500 2,02 Solar rom to 41h Une Closed Rd GoW ft X16wanm, Eds FN7253-5VV-402-:Ta2 Aflowmcelo spate 0.44 err l County Rd. 0,2 0 slalbrd WOO %#brd erne to 51 War NOW . ... . ... .. ......... ..m._ ............. ............ .. QW00 Rd, Mum ..... ... ..... ... „00 �F1,07 Oneida Rwd F-IJ07152-SNA02,732, Oneida Rd ' to 60D Z66 Gdar NIKI Word Une C ounRoad V119 . ly Fn(172r&SNA0Q-7112 Couigy Raml #119 268 Scour PM W In Ovoi lai Rd, 'John "so tjqo1-•3w1;; 40-$PV402--7,12 John Wise [Inn 0 111.900, Z66 couroy 14wy, #3 Di W, at Township or Southwold this the 13 day of Jul y, 2017, IM N 0 alar NT 4 LP Is plaming to ang age in emm renewable energy projecAs in nospoct of wNch the Issuance of a renewable em4gy approval 19 required. The pioxsal 1D engage in these Projects and the Proed's therns el Yes are subjea to the provisions 0 1he Emisorimental Prolectoo Act (ACT) Part V.0.1 and Ont Wio RequlaWn 3690 jReguleton), This notice niust be, distribuled In accordance with Sadlon 1,5 of Ihe Regulation prtr to applications, being submitted and assessed for completeness by the Ministry of Etwironment afld,04nate Change. Prqject Locations St. TImmas 0 DuRon Second First Una Solar P I Solar pmjo, I M Fourth Line Solar Projecl, Road:#18 This Public Meeting K baling hold 10 provide Inforrnation on the prop odd Projects and wil be an open house fonriat, Meeting Location DeW Wednesday, September 13, 2017 ,nnne. G.OGPM to 9' O0 PM Place. Shadden Keystone Complex, 35921 Talbot Line, Shedden,, ON, h10L 2ED Project Descriptiom PunsuaM to, the Act and Rngula&ns, the fadlitkm, in respect alwhich flwese Rejects are k) tae engaged in, are Class 3 Solar Fwilifles, If apprused, tW,se facilities nould each helve a total orairnurn name Palo, Capacity of s500 kW. The Pro locations ire shown mn the rnap below, Documents for publit Inspection- Wr,tten copies of the Draft Project, Description Reports were, mde avallaVe for public inspection at vmwpv.ratcom, and th0crarship of SmAhwcldi Municipal Office as of March 24, M 7, Furliter, the Applicant bas prepare a van s supporling dDarmen is in order to comply with the requirements of the Act and 14"Walion. These diall, RtA documents inducie the: Draft Cons1rucitin Plan Rejnqs, Diah Design and0perations Plan R"rtsH Draft Demnimissioning Plan Roort8, [kah WW nlerAmii.nmnl Rcp[)rir,„ Draft Natural Heritage Asses sure n I ReDons: No'seAssessmerill Report% Stage 1 ArchaeclogIcal Assessment Re iris and Cultural Heritage -Assessment Reports , Written copies of1he, draft supporting documents, induding an updated Propel , Description RW.)rts wit be mWo available for public Inspect on on Thursday Jul G3, 2017 vO the 7ownsh 1p ol", Southwold Munldpal OWce. Co;i*s cl the draft, REA supportingdocuments V411 a4o, be avaVabla online at vmw;v-rafl.00m. Draft Project, Description Repots descri the Projeclsss- a sdar elWflc g enerallng fapllitlee teal will) utilize photavohaAPV) panak, install on liKed, Oft adjustable racking structures, 00 filoctric, ty generated Irmilhe PV panels is r"verled IoAC elecbi cRy by an, hivexter. Tiro voltage level of the AC electricity produced by the inventor is slopped -up to distdbuilian lavo;� voll,ago by a fransfortner. Project Contaelt and irviformation: To i9arn mom Bhoutthe project proposals, public rnmtngwane locommunlrale conoerrs, please omiscl: Kathleen Vukov I as l5nvironmental Cormdlnuior�, HaWi Ltd. 4342 Duan $tred, Suds 500, Niagara, Falls, Ontaflo, L2E7J7 TeL 905-374-19701 ext 5343 Fax. 905-314-1157 Emoll: Kattiteen.vukov, h,(5_hatch.Qorn S�11a43r1011J`e`C1t #20 X osGd Road Allowance Solar Project 7SC of Slafford Una Solar Pro)ect Oneida Road Solar Pr,ojp,-,t Jobe Wise Line Solar Proll From, S W1 1""I'Network<i.nfiQd,,!nYJ'fu Date:, July 17, 2017 at, 10:10:13 AM ED'I" Mark Subject: S W I Vf an (, �it ) tin ces pre -q u a lit"i ed s v r v icc p rovi d'W'S Repy-To:SAV11.,T Nctwaj-k SWIFT ammounces pre -qualified service providers... "I'he southwe,gtel-n tritegrated FibreTechno'logy (SWIF"I") Netwt,-)rk has announced 1he list ofpre- quafificd service pxovider s who are efigdale to parfidpale it) (11COeXt, Stapp OULIV pt`OCUI-eftlent processfor theproJect, swil"T's will invest neady $300 rnilliuji tocxMid and expand access ft') broadhand by delivering fihre olAic coverage to over 350 cotntrainities ond 3.5 million people acr-oss Soutinvestem 041 ta as vve 11 as Caledon, 06111a and Niagara Regiom Pre -qualified SCINJOC J')rOVi,(1CJ-1S iJWAKJO� 1311 "I'clecorn Co'rp. 131uewatei° Regional Networts In.c. Brant MuniGipni Enterprises Inc. f3rookw I'decom CK Oper) Ccgcco Colinexion Ine, (Jutited EXCCLIHIA J"CJL�CO11r1'J11(', Fengate Capital Managernent, Ltd. Fronflim 360 Irrr G13TU'll, IncorPorated 1](7,17"I'decorn Lakeland 1.1inergy,Ltd, Ml.rreqmafic Capit,,,rdDevelopment C'a'rmd�'i Limited The North 1"ro'ntent-ic Telephone Ccmipany Corp. Rogers Cotrummications Cmia(ki [tic, SH(I Wireless frac. " f"c t7a(fo Netwtalk s'lTic, Vianc I Inc. Xplornet, Coinint,i,.iiickitioiis.l.ri.cI Severa"11, additional service providot-s were condi'lionally qualified u,nd SWIF"I" ,"ill be itivilingt1"'Iese conditionally qualified, scz°viceproviders to pr-ovide additional inlbnimdo'n in ordei- to work toward qualifying to Progl-ess to the next star ge in the p'rocm-enient pincess. Conditionally qualiflod service Isar OVi(1efS ilICILI& I E R1 Bell ("'amada' BFUCC l""CICCOM Fastlink 1-ty(Iro OnOTOIC00nn. Ine, Nexicom 111c,", North, Frontenne Telephone Company, 1','Agin(�,orp 15agma RIghmal, Broadband Nctwork Limhod "We are very pWased Wth the rellmise we received to our request for %,,dd SWIFT, Board Chair Gctr; M,,trshialL "Chr WmI of` oste'ring greater Col"nPetition, across -the re&Vi'011. is WCH undammy. TO is a, QW11cant Blame Or the pnAmA and we're mmH on track Weep n-toving J"orward, as woo wctrk tt.,) oom,),cot everyone that hv'es, mirks, kind plays in cur region to afFlb,rdable, ir1tra-bigh4peed conneadvh§' "'We'wcre Pleased to see such as strong response froni service establishett eon.ip,anies ft) potenbl now enhmnts to the regional cormeo(ivity niarlwt,," said SWII FU'xccutive Director (jeoff Ifugan, "We look forward tc,)'wc:)rkink, withtliese qualified,,ervicep providers, as we advance to The rmxt sWge Who procnam n'ton't process." is hase'd on Me prindple dua everyone deserves accoss to high-speed Internet, regardless ofthe she ofthek mmmunky, their age, C(Imardoil, (n."Wheretirey work. swirrwii.i bitild, an aftbrdable, Open -accoss, 1,114"a-bigh-spoed fib-o-opfic regionat brotulbmLl network for everyone in Southwestern Chitarin, ClUedon and Wgua Redon. In addition to leadeTship Fropm the Coudy 111, Otn'bet's (:11` the Western Ontario Wm-def)'S C'Mlcus and investmont from t],"ie federed and Provincial g(�ivei-nme�i:jts, the Aghn of Niagm-a,'I"cmn, ofCatedon, City ofOrillia, and (fie Regiott ol' WaLerloo are also suppoling flic prqject. Nommuth6pA mombers include GreyBruce I lGalth, Services, Geoxgianollege, Connecting 'Nindmr-Essex (CNVQQ and the Stratford Ecorlonlic Corporation. FirstNatioim supporters inGllide the Sknitl'ie,rn SeadariM, be Chippewas of bete and Stony Point, First Natiu,-nt the ("'Hppcw"Is of the'.141ames Hist Nahm and WpWc Island First Nation,. SWI F"I'lannehed the 1"irst stage in A pmuremeni prxicess an klay 12, ill? by releasing as tNva- sWge Regmst A Pre-Qualilicalion, Prncess., For niore infbrrnatjota al,)('out Ibeprocorement process and to May up to dMe an how SEW mAlI build boadban,d 15or Overyone I Southwestern OWN, Odedon, arid Niagara Region, please visit am Sigll-Llp, ffir the SWIFT mailing list art 'ww' � j'fIn(:twoj:hg r'pgn'(,qg --U SWJII" is currently requesHng inkmadon. Goin users acrooss the region about their current Internet service. TO CUTMI)I&C tIILC'91Ii".e'Y' pleaSe visit For naore intbrivation, pleasecontact AshWigh Weeden, Ommmmications bdanqgm; at switoet or 2262% 1640 orLworkQa 10* 0 AWSSO CBann ediqg Way. Tornorrow pis'dopondAm I I E IV c rrl c4ty SyMom Ormn a Ij I 160 1 q7 $ 10-o" I W,!�, July PT 2M 7 p01 (3, Pd I I Y. Nb%? MU Door Warden Jones, I win Qmtsed u) puldo you whIril, copy of the, lndepersdad FluddAy lystern Operam& OES01 2D16 Annim] Report, Reliohi0(v in, a In oddition lo providiiij; kin overwiew O'key ll'NO initkflivv�, in 2016, this rvpoo fcwtr4ts on; work dw IRSO is duing lo aWen qVid chmigo in be swor and lo prepare Olitario's Clectricity system to inert flue rehabilily iind efliwiewy neQds oflortuln-oWr The WWI sygern 6 sw1g awderwed Owngv in it "unibey crareaR nu owhimmi mk of me amnamy is being axpanded through advances, in, distribfflOd Ctl.Crgy rnuumeq He solar und Morige WcNuAaje% and Keress1g, UPPOTWHiCS to jutrilvipate in emmumation and otomy clUcimmy pmgmm& huWTHm lea mmWiry cuawrimn, cotmmmIrAls and Wda%ww We greawr aoW over their energy cbri,lecs, as tiviv distributed and deen r boil i wed SYSwin will bQ Illorc dynaliflQ;irid changc the way we look ill wind operate, the gfid,, 11C IESO is pbyhrg 0, leading role ill adIhvmKg be olpewlional needs ofall evol,ving saipply lttix, bodl, lilt leirns UP nmmgWg dq-tw&y vdlSWHV mi the bulk �yslcnl' as Well as expWring how Il ese advauuncrits call I1CI'p its suppaxt clur I'laure reliability Inceds, including at the rqional iovell" 'nw IESO and As wakeholdmN have also engqwd in as cobbonahe cNim to Immuc enhanceritents lo Oritari o's deo&ky rnaAw 131 wM pwvklo Weaged n;jimiurildes Par aH pamijants, wilh iticreased conapeti6on, flexibdity and lnmsllari^llcy resithihig in ell1ciency gait" Rm Me endre eeclricity-seulw', inchiding cllqolucr�' and supplie"'. Fo navigato to Changing SwWq MW Will rely (in the giddanca and Weedve vins of crunriv, hirg,e and SI'ludl, ColinInUn6v", Fiu„wi Notions al'id our illdristry liku'lliels. We eillcouragc You to gel irwolved in thu wide nige, ornums, woARg gmqz mid akhory ecunrahms Me POO (Mbrs. As kirt ofour 0uh-eadl prtigna mn I RSO mpwmntnHvc would he pkased Lu meke taut wl llirunitiwc prescrOation al one oryour inedIngs or ov-ws and wnwa ymir queokms abota po'kVVrSY,qCj"jj' "l'arpjCS Woul(I i.taCluu6c lila rWc of cotwunwr% crunly cutuctvadon, regicrial clocrYcky phunrrhiq mineral Rysloni reHaWhy. hi Me cmuig immin, A 1050 = he homing rqjhond lbr-una lo dinuss be Nww WHN"Adw WISity sector and how elecWhy can be hmmemed to suNwd Use gi-owTocklHemc and vl%nnxy of carrimankies, across Warlo. On behahofdw tus" I woWd Ike to drank nil aftho stakcholders—Nvetor pactnus., buitresscs arid coturnunUies who Confinue lxr jilay an, active and inipanant role in resluij:'Ang (Allark)'S 6ectri'cily Seellor. YMMI HUY, 1'erry Young W7111 dUL 2 E.f,,j I I Cy OF EL GIN ABIM,III STRATIVE SERVICES ........... July 19, 2017 County of Elgin 450 Suns,et Drive, St, ThornON N51 5V1 Attention: Mr, Grant Jones, Warden Dear Warden donee; Laura Elliott, Dir'uior of Eu utation and Secretary GOUNTY OF ELGIN ADMIN181 RATIVE SEM GES Thank you for your correspondence of July 112, 2017 regarding the, recent Ontario government ,announcement on rural and northern education and it Poterntial hmpeict on decisions r-nade by the Th ane Valley District, School Board on EPAR-01. Whte the annot.,tricement indicated no new pupil accommodation reviews may be 1rihIated al this time, the Ministry of Education has, stated very clearly that boards are not required to reconsider decisions th.ey have already made to close schools through the EPA R process, The Board's recent decisions on EPAR-01 resulted from exten sIve public engagement and are based on the goal of providing prudent fiscal management that allows new and st.jperlor facilities to be guilt to support better pro gramt-ning options for students, To that end, Trustees intend to enact the recommendatiQns they have approved after very careful consideration. Thank you for your correspondence and sharing your views with Tru Stee S. Gincere.;y, Malt Reid Chair of Ric, Board c -c.: The Honourable Mitzie Hunter, Minister of Education Laura Elluott, IC irector of Edlucathon, Tharnes Valley District School Board James Todd, Trustee, Thames Valley District Sohool Board Chris Goodall, 'Trustee, Tharnes, Valley District School Board Jeff Yurek, MPP, Elgin -Middlesex -London Marcus Ryan, CommuNty Schools Alliance Thames Valley Distrix School Bolord - Office of the Choirperson 1250 Duadas Sireal, PR Box 58118, Lodoa, Gotario 146A SLI TA: 519-452-200D Ext, 20211 Fox. 519-452-2396 vahsita; Avw.NdsLca We build cmfj stucts, tolvoiorovw, every duy. 151 MVV August 15, 2017 The TOW11SWp 01 Malahide 87 John Street South Aylmer, ON N5H 20 Laura El I i aft, D i rector of Ed u catio n o n d' So c r eta ry RECEIVED AUG 2 4 2011 C,10UN''I'Y (A", FILGIN ADMIN18TRATIVE SERVICES Attentiow Ms, M. Casavecciiia-Som ers, Chief Administrative QfficerIrk Dear Ms,, Ga,sav,ecchla-Somers-" Thank you for your letter cl August 8, 2017, 'in which YOU shared your council's resolution regardln!g the, closure of Springfield Public SQhaol. The dec,ision to close Springfield, -along with f"cur othier public schoots, resulted from an unprecedented au-iouril of research, planning and, public consultalkiri, and rellec�ts wrial I believe; was a transparent and 'valuable C01-nmunity engagement process. Thames Valley DisiricL School Board (TVDSB) staff provided a wealth of data and detailed anafysis, as wcP as, answeired "Undreds, of questions from community inembers. Wide there are those constituents who 6d not agree with aspect$ of Elerne!ntary Pupil Accommada,fion Rev,iew-01, many others have offered their enthusiastic Support [or its recornmendation,s, As you know, Education Minister Hunter has neither required nor recornmended that sctiool bi-mrds reconsider decisrons that have already been r7tade to close schools, TVDS3 TrUsteeS fuel it is a matter of public trust to f011ow through an these very uarofuliy cunsidered dccisk)ns. Best regards, Mall Reid, C11, 'jif Of J[rjo Board n.: Han- Wzie Hunter, Minster of Education Laura Diott,L)irectoir of Education, TVDSB Jeff, Yurek, MPP Elgin - Midd fesex-Londb n Chris Goodall, Tr,ustee,T'VDS13 James Todd, Trustee, WDS18 r° grit Jories, Warderi, C(,)iinty of Elgin Jessica Goodwill, Springfield Save Our Schnal Coninniffee, (njgoodwil]@,hotrnafl.corn) Thames Valley District School Board - Off Ke of the Chairperson 1250 Dundas Sheet, P0. Box, 51888, London Ontario H6A5L1 T6519 -45,2-2001W.20219 tax. 5i9-452-2396 websile;wwwlydsho Wo b0d each studenesta,morrow, every day. 111114% August 23, 2017' "I"OWNSH11P OF ZORRA . ......... ...... .. ....................................... 274620 27111, Line, PC, Box 306 Ingersoll, ON, N5C 31 5 Ph. 519-485-24,90 # 1-888-699-3868 a, Fax 519-485-2520 Hon, Mit zie Hunter, Minister of Education n4 Floor Mowat Block 900 Bay Street Toronto, ON M7A I L2 Dear Minister and Chair, 11 � I Air., Matt Reid, Chair Thames Valley District School Boarc' P01 BoX 5888 London, ON N6A 51-1 please be advised the Council of the Town shlip,of Z,orra passed the flolloWng resolution at" Its August 8, 2017 regular meeting: "THAT Council' supports, Elgin, County Council's request that Thames Valley District School Board to revisit its decision to close Sparta, Springfield and New S,arurn schools until the new funding formula, for rural sch*ols and a new accommodation review process is in place." Disposiblow Carried IT III, i � WiFill 12� I 'Jill Y urs truly, Karen Martin Clerk cc, Mr. Grant, Jones, Elgin County Warden I W R Ec" E.I. W E D AUC), 2 16 2". 0 11 COUNTY OF URN ADM M ISTR W"k," AIR 01 August 29, 2,017 Township of, Zorra 274620 27tr' Line P',O, Box 306 I ngersoU, ON N15C 315 Attention: Ms. Karen Mar -tin, Cleirk Dear Ms, Martin: Lout a Elliott, lirredor of Education arta' "Secretary RECEIVED SEP I" '* �) " ')'17 COUN"'rY 01 , I ELM ADMINISTRATIVE SlEt"WICES Thank youi for your correspondence of August 23, 2017, supporting Elgin County Council's request that Themes VaileDistrict School Board revisit its decision .to, close, Sparta, Springfield and New Sarum schools, As indicated in ITIY letter of response to Warder Jones, while the, Ontario governry"Ient's announcement indicated no new pupHl accommodation reviews may be, initi'Med at this tin-ne, the Ministry of Education has stated very clearly that, boards are not requi'red to reconsider deoisiams they have already made to close schools. The Board's decision resulted from extensive public engagement and is ba,sE,,.,,d on the goall of providing prudent fiscal rnanagement that allows new and SUperior facilities, to be built to support better programming options for students. Tothat end, Trustees intend to e�nact the recomme nd"-kons, they have approved after very carefUl consideration. Thank you for your correspondence and sharing your views with Trustees. Sincerely, Matt Reid Chair of the Board c. c.: The Hor,iourablie it ie Hunter, Minustor of Education Laura Elliott, Director of Education, Thames Valley District School Board James Todd, Trustee. Thames Valley, District School Board Chris Goodall, Trustee, Thames Vailley District oho 'I Board, Warden Grant Jones, Elgin County Thames Valley Distflict School Board, - Office of the Chairperson 12.50 Dunda's Sweet, O. Box HIM, London, Ontoric 1146A 5j Tell: 519-4$2-2000 Ext, 202,119 Fox.; $19-452-2a96 website; www W6,ol We buOrlearkistiodcne"I tomorrow, evvy day, I Ill I The Corporation of the Win id pallity of mCMRSVI P519631AHW F:GI9A31AW+6 entral EIg' J LI ly 271r', 2017 (3rant Wfones RECEIVED Warden Courty of Elgin 450 Sunset Drive JUL 2 8 ?017 Vit, L Thomas, ON N5R 5V1 COUNTY OF ELGIN Dear Warden Jones: ADMINISTRATA SERVIGES Re, rhames, Valley District School 13oard Cnosure o' Sparta, SprinqIeld and Now wurn sohor)IS Please be advised that Central Elcilin cound discussed your corresponidenre respertin D the, above noted matt at their meeting dated Monday, July 24, 20 ,17 and the fallo*ng, resolutiolinwas pass di Moved D, Crevue; Seconded 3, Martyn THAT: Qoiunufl supparils Uie correspondence received frorn Grant Jones, Warden, County of E191n, respecluig MPP Jeff Yurek's letter urging Thames Valley QistricL School Board to revsit its de,6sion, to Nm e Sparta, Spnrigifield and New SaWITI SChOOIS, AND FURTHER THATCouncil conlmue5 to Sup port a new school in BeIhiiont.CARWED, PNease feel Free to, contact me 5hoold yok,i havt- any questions regarding this matiler. Y OU rs tr U I Y, Dianne'Wilson DePLIty CferkiRecords Mainagernent Coor&natlor C' C. Fon MitzJe HURIPIr, MiriStP(Of FdUC8fiOr1 Jeff Yurek., MPP ElOn-Middlesex-London Matt Reid, Chair, TVD$B Laura ENott, [Nrector of Educatlon'TVDS5 ec ConsullIng Ltd, 30C4,6Y,', S11'antec Codime ()flve Markl-arr CN [31� y 'RECEIVED July 26, 2017 COUNTY OF ELGIN File: 1,60950885 ADMINISTRATIVE SERVIGH Aftentlow mark MCDoncid, Chlef AdmInIstrative Officer C.'ounly of E-,Igin 450 Sunset Drive St., Tbomas, Ontario N5R 5Y] Referenm Notice of a Second Public Meeting and Notice of Draft Renewable Energy Approval (REE) Documents Release by Strong Breeze Wind Power Partnership Docir Mark McDonold, Strong, Breeze Wind Power Parti-)eist,flip (1he flropun(,I-jt) IF> ptopcx*)y k) devek--)p the Skong breez(,.a, 'Mnd Project lihe Pirojecl( iri 11ia Municipality of Duilon Uunwich, irithe County of Elgin, Ontario,, Tl -ie Piojecl requires as REA frorn th,a,M�nisliy of Its Environment and CN,yiate Change- fMCECC) for the Project as per Ontario Regi.jlafion 359109 (Me RC1,90allorl). On behaff of the Proponent, please fbr rtenclosed a copy oaf the Noke ola Second Public �°Aeefing and Notice of RE A Dock,mienh, P<eleom (is well as iwo coples of ihe draft RCS, reports and as Municipal Con5JIlat'jan Foirn.Thu (ulowing draft RE A reports are provided for your review, Project Dos(,-,ripliori Report Coris1rt,,Icfion Hari Repod Design, and OperafirrmS Report Deciomrnissior)jnq Floe Repol"t Noise Study, Report r4ailffai Heritage Assessrnerif and Enviror imeniclri'Ipacl Sludy 'Water Ass essrTient ord Waler Body Reports • Stage 1-2 Archcieo1agk'oI Msessmexnt Report REA Checklislr,Considerofion of Potential fu, I leritage Resources flound in the, CvlturaI1-le-ritage Report Apperxfix D) Wind rurbine Specifications Report The di(ift R -Pods Con also be viewed, onlhe al In j( ocu 17 1 C"— addifion, we Viove prepared cv,�,d enclosed a drcift Proiect Swi'minry Report lhat provides a surnmary of each draH docun-jerif listed ubave, Two rxickuqes of dralt icports are being pfcj�v�ded lo, floc C'ounly. We kindly ask,thai you rnake one ava0abl'e to the poblic for, review. A Municipcil Consultaibn Forrn yr os inifially provided to youwl'th ou,r letler of: Fel,,)rL jary 21, 2017. Now that ciddihonal proj,,cJ delalls are cm.,iHoble, ire,., fi,,ie (Arcift REA reporls, we are, provIding MunIcipal, Consultaflon Forrn again to allow you to provide infoimalbn on municipal cr, lucol 1) r ;r I eo trq,ww k lrE u,j I m I G f I rrui rvl 01) July 26, 2017 Mark McDonald,Chief Ad, m4'-ijsfrative, Officer Fage) of 2, RefewnceNotice of a Second Public Meeting and Notice of Draftftnewalblo Energy Approval (REA) Dccuments Release by Strong, breeze Wind Power Padinership k'IfrCISIIUCt'U9'0 and serviCflnghOUld you wish to subirt the Mu Consult alior i Form in tiara 'tor. w to consideryour cornments [n our Enat reports, and to indurle the form in our Comultrilion, Ru,port, 'we respectfully request fl,,,al you return the conleled form as soon m poWble, Two first pL.,ibllc meetings, were, haid on Marc h 23 and 24, 2,017 to ii'i'trod ucethe Project. A second public moellng jas per the attached notice) will be hek.l on, October 25, 2,0117 to provide ink,jr-nalion on, the, drafl REA reports and! to facilliaite nr-i opporkinily for the,ex(.',hango of inforr"naliot i between Rie Prol,,xment, cornmL.mity mernbers, Aborigiric�ii coww'ounily rnen)bers OrW a ther Sialkeholder's. We l'ook forward loworking with you as this project rxoqrosse5 through the rerjulallory (Apj,,mvrjls process.'To submIN corrime'rj)is on the draft REA reports, or to obtain further inforryialion on F-Irojecl, please contacp rm an-dlor tht,;, Pror,')onerat's Projec-1, Manager (wt'tose conicict inforrnalion N, avallabie on the attached nofice) . Reg.'ards, Leah Weller, MCIfI,, RFIP, an behalf of Kalhadne, Myram. M,,S(,,, 13,.A, �Huvm) Ptoje,cf Manager Phc',rwie- (905p IM4-62310 At fachnnemts; Notice of a Second PU btlic Meeting and Notice of: Draf t RTI,"A Domimenis Release DwiP IRFA rkx,Airn(,.,nts 11"ackage Municipal i` an Form Cc Ryan Ralph, strong 3reeze V14nd Powe -r I'ladnership James Mwphy,,Slrong Breeze Wind Foww llai'tne,,rship clorvflrr411'111'j k r w'n"'J I UYA Project Narne� Strong Weeze Wind I?rQJ,0,ct ((he rll`01,ell) XESO Reference 4;L-00534 7 -WIN -001 ®U 57' Project Weation: TI,ie Project will be k)(ated in , ttl, Municipality of Ntton Durwidl awed Courty Of Qqlift, Ontorlo, and; is genenaliy bounded by Chakriers Una to the nt)Wl, Coyne Road to they 'west, fono RLWId tea the east and CrItt Une to the south. Dated at the MunicipolitV of Dutbon Dunwich, the 3rd d�ay af August,, 2017 Strong Breeze Mod Power Partnersiflp Is Iiroposlnr ,y tomevelop hie Strong Breeze Wind Project, as renewable energy piroject In respect of W'riWi the Issuance of a Renewable roergg Approval (REA) is required. .... r1le distrAxibon of tNS coirbined Nctice of Draft REE nocur)V,ItS RLICa!;, al,d Notice or secooid PublIc Meetings, arid the Project Itself, arc: subject Ito the pirovisloris oftho Ervirommental ProtectiorT, Act (the Art) Part VA L t and Ontario, 359/09 (Lho Rnglflatkw). 7166 Notice n'iwt [)a clskrii;�tAte4$ In occ,,ordarica widl section 15 of the Rep ulaWn prhor to an appliotion being submitted and assessed for compIcLuness by the Miinistry ofthle Envircinuwn't and C]rwft Change (MIDECC). A second public fneedno Yls being hphj to sih-(11"e information wItIi xicribers of thcommunity and stikeholdum, "J"he meeUngs, w0l ber onn open-tiouse ftirrriat where YOU can drop, by anyUrne within the sppcifled hours to VIC"a Information on the Pr'oJect, askquestions of tile propoinent and proOder Your feedbark" meeting Informattom DATE: wodne--Aay, ()cUflier 25, 2017 TIME* (-a, QQ Ixinl. to % OD 1). Ill., PLAM I.Nakin r),uriAldi ('plurflunity f2f.11"AAY'� 1, SwUand Street Duft0j", ON NOL 00 Projact DescriptIom piir,,stgint W the Ad and IRQgLJAJb10n, the w�vjncj r,acjllty, 11-1, reapert of which this Projoct Is In, hr: eng-aged in, Is consIderei I to be a cla%S 4 Wind tbclllt:y. If approved, this rejclltty wuqIJd 'Iaya total waxinium nalwplolecapadty aur 57.5, VIVI, The Pr(,�Ject Lo"001, �$ shown In Lhe rinal). Docunients for Public lnspecti= Stromig Rremre Wind Power Pa�,rtnershlp wid die 'Tvarn have 15reparrd the followIng dialft REIIA docuirterds as 1part.of the RCA apphrallon In compflancu vittli the requirervents of thz, rept Wid 3t(221-datilan: ■ Project 1)(-,sch1)Uon Kepogt Corutructimi 1,111an Report ■ Dvskjn and Operatkins Roport Plan Relaort: Nalse $tudy ftLport Natural Heritage AFsessmrant and UnviroRmentol 11TIVaCtSIJAY Water A5susrnfvf and 1A0afrr Body RQports Stage J-2 ArchaLulagi,ral Assessirrent Report I IK,1,Jtg-jgo Rc�,otlrvos Cheeklifft (f0dr)d IT) than CURAH'al Hcrihigc� Report, Appendix D) Winrl Turlilne 5pe0ficathons IWpuft Copies of I -lie draft: FtEA dorurnents are avoWihic, for pubhuInspection as of ANAgust 3, 2017: 'the Mw Ocipalky of Dutiton J)k,1nt%d(,h, office ( 199 Currie Rd., Outtorl) ■ JoIlIrl Galbralth Reference I Ihraary 1235 5ha&Ieton St., Dutton) `fhe F)rojecL weljAlu aL: project Contacts and Information; To learri more about the Project. proposal or tarn provide foodbark, ploase conlact: Mr R:V311 Ralph Ms. Xaflharkie Myrans Serilor Manigur, Business DevelcIpirfent III oj�ea M a oager Strong Breeze Wind Power Partnersfilp slilrkuc CorlsuIL1119 Ltd, 1.20, Front Stireet East, iuhtt. 201 300-675 Cochrajw Drive "I oranto, ON MSA 41.9 Markham, ON Ulk 0,1311 Phone. (4 16) S46 99,31 Ptiare: (909) 944-6230 Faulk Enialk K,,it:liariiie.Myrariq�4tiistantec.7otii Wilstry of the, Esivironenwab t Renele Energy Approval �>Ontario m and Climate Change MulniC,ipal,jr Local Authority Consultation s.18(2) Ontario Regulation 359/09, Section 1 — Presc oject , Dription a rg'y" P`rqJe'C't ----- -- ---------- - — -- --------- . .. . ........ ......... Proled Narne (Proiect identifier to he usecl as a reference in correspendence) Strong 131-ceze,wilu'1 Projecl Project ect Loca tio n Same as Applicant Phygionj Address 7 []'Yes F ] No (if no, please provide site address information below) ONIc Address--- Street° linlomiation ('Nudes street number, Rame, type and directinn) Urlit Nuinber street Number Street Name S �r°O III vjccl I escriplioll Report rhiltoll l)fIrl%VjCh r eiepnone NUIT11 4 16 90 1 -9463 Survey Address (No, required if the., Civic k1dress is pmvided) AW11FILK0151 Lot/Part onwssionReference. Plarl Mi,iiii(,ipaliIyA)norgaiiuzecI Tawvinship v ar 0 LV; ofl)iutton Dt,nnvich ............................................ arrous cutIrItyMistrict , coti,lnl.�� off'h-Jil Orltnl-io �t,ana&.l . . . . . ....... .... .. .......... nAddresqlnfDFM,At!On twhero lhe pro.led "parus n�'lany bcallons au [ a largin re. area,%pecilly 1-towea the prairmt nrridates tla the address llrn'JJed � "Ific 11lix.,)Jec� Locnfic)n is generally boundcd by Cbafiliei-s; Line to the Ilordl, Coylic Ro,,fd �o I ' lle Nest. Iona Ro,,,ld lo itis ellSt 311d 1"I'll-41 LJOC 10 the WUth, SCC F`igurc I (Appendix A) ol" lhe draft Prn,icct I)eScriptioll Rqwwt. Geo Rererence, (5cutfiwsst ronner of properly) Map, Dalurn Zone Accuracy Estimate NA 1")83 17 "Forzinel CA widtil-I 10 inell-C'N 0 kc — --- ---- . . ... . ....... . ...................... "I ............. ... ... ... ... ... ..... .... , orencing Method UTNII Fasting LJTM Northing tloile (Tu"'I'llol 011t'orka Flal%xk) 464151,5 47 � Q309.9 Project Ph,as,ing (01.1dille construction, Diperati,on and deoornmissioning activities) A dcscription of'lkie key proJect Lactivities,is 111,ovided ill the draft, Proliect fksclripfion Report in secOon 4.,5 (Table 4-1 A, projecl, sched,ttle is pr-ovidekll ill 'Fable 4-1 1.2—Environmental Context Describe norative envirannienta,J elfects that may result, frcry engaging in it* project (ronsider con'strixfiDn, eperation arid decorrimissionilig: activities). 12,xisflng e'llvironniclit"ll m -Q in sccdoil 5,0 olthe VroJect Des ci-ipfiun Ikei orl. 111"ects ai%� des'evibed in retard ill techinic""d reports Maklral [,',pitta a Inilpacl Study Ropc)vt, Wolci- Body Relxirt, 1 -2 Arc-,ha(!(,,)lo&deal Asses-snlents. Noise Stady Report, CtO Propose early av6dancelpreventionfrnifig at ion concepts and, mleasLires., U14"Ali011 WIUNLIIVu� are pix-)'vided [n,AppcndjX 13 Lit' 11he ProJe(:11 ll)ecripiion Repof,t tilld ,,iia dewi led in tho, fechnicnI Mr])(,Wts. 209,5E (21)1410,1,) 0 040m'n F'Or1W feir0j"0160, 2D14 `A%Jonilft am [FnKais PIRS N5, W1 In flwjo I of'? I &sell 1.2, – Renewable Energy Generation Facility, Type of Facitil,;Ml�,ierOQn (selert all that apply & romplete all approprWe sections') Wind (Land Based) � Bickiel, Wind (Off -Shore) Solar Photovoltaic Hiagas Others(describe) Tlherrna) Treatments(if applicable) Class 4 Anaerobic Digestion . . . ......... . ..... ....... . .. .... ... ..... ................. . ......... ----------- ......... . .. ..................................... . . . . . . . . . . ..................... . . . . . . . . . . ............. . . .. . ............. . .. ...... . . .... ... ............... ........... ...... .. ... WAtne Plate Gapanty, Expected cioneration Service Area Total Area of Ste (hectares) 17.5 NlWcie 5 7.5 M W I ESO olid 34 1-44 ha ...... .. .... . . ................. Provido a sc deription of tine facilities equipment Dr, technoiogy fliartwilil be used to r convert the enosource wable energy sourcrany other energy Mime to electricity Project will, include up to 20 kvind turbine gen cralors "101 as cap acily h,etvveen 10 to 4.2MW vVith a total llollwphiv capmeity, 57.5 M W, [`t Irl I'llo I, del'nik ffw Otl'111110(" 11" SOCli'011 4113 Of Ole (41111 PIT)Jecl i )csurip,don RQporl, 1.4 – Renewable Energy Generation Activities Describe the activities that Ml be engaged iru as pa rt of the renewable ener(rjy project Key f1roico adivitics ln°o (Allfilled in wedon +5 and 'Yoblc 4--.1 of(hc draft VroJevil Ucscripflon: Kel,,)om Section 2 – 8 Ll pp orting Do c uni a n ts . . . . . . . . . . . . . . ... . ................ . .......... . . .. . .. . ....... — ---------- . . . ...... 2.1 – Req ut red DO C U M 0,11 tS E) i stri b uted fo r C on auI ta tion Requirement IN a me of Draft D oc unnen t Dat (yyyyftinidfl) ..................... ... ........ ..... . ..... . .......... .. . ...... . ..... - .... ..... . ..... . ...... . . . .. . ......... DRAFT Pr000f Vv*oription RVP0,F1, Strono Brceze Vlind PIX"JC0, ['nVJCCL DeSe6lAi011 Drall 201 7/07�26 m DRAFT Design arid Oporations Report Strong 1' 1reeze "tViad ProJect Design and Opeti6ons Dl,all 2017/07/26 Rvport .... . ... .. - ................... ...................................... . ............ - . . .................................................................. . . ..................... .............. . ....... -..- .. ... ... ... ... ... ... ... ... .................... ................. . ............ . . . ....... ...... . . . . . . .. ... DRAFT Construclion Plan Repoit strolqBreen wilild Piroicct Pk'ul 11))."R 20 17/07/26 ............... . ........... . .... ------- . . .......... .. .. . . . . ................... . . . ........... . . . . . . . . ............ . . . . ....... . ..... . ..... DRAr r Decommissloning Plan Report Strong Breeze Wiltd hx-')iCct Plan Draft '201 7M'7/26 It applivable, as, outlined In 0. Reg, 35SIC9 DRAFT Archaeological Asses moat Sironp Breeze to Pxiicct to 1-2 Archneologiud 201 7M7/26 Assessiucia Drall. Rvport ... . ...... . ...... . .. ......... . . ....... .. ........ .. . . .................... .............. . DRAFT Heritage Assessment Sfix)m, f3reeZe Wi'ad C I ulaingil I leritage Assesqn,lellt M 7107/26 - – ------------- ------------- --------------- -- 111. - a f - I --- Kcpu - v - 1, ---- – -------- IDRAM'Nattral Heritage Assessment Strol-1g, Jlreevo WindPr(I)i1cor Natuval Heritage, Assessnoem 201 7H'07/26 and ["'IlVirolunental 111111xicl Siudy I)raft Repno . . ........ . . . ......... . .. .......... .... . . . ....................... . .. .. .. .. . . .. .. .. .. .... . . . ............ ...... . . ... . ....... . .. ......... ... . . . ........................ . ...... . . . . . .................... . . ........ DRAFT Water Msessrnent Sirong, Breeze Wind I't-ojul! Wntei- Ms,ossinvlrit -ond Waler 201 W07/26 DRAFT Effluent Management Plan Relpol, n'(A a1')plicalb(e ....... . .. . ...... . . . ..... . .... .. - ................ - 1.)RAFT Erni scion Summary arid Dispergion Modefing Repan rtot Sip lrlieiil le Dispersion Modeling Report k1ol npiflicnh]e DR,Ar,r Hydrogeological Assessment Report Q not 'Ipphulble 'NAME (MMMH� PIBS NoD21 le Page 2 0 7 160 Requirement Naim-, of Me( Document DRAl"''T Noise Sludy Report Wind Project ject Noise Study [)ralt Repor't til AFT Study Report ---------------------- . . ................................................. . . ........... . ......... .... - . ....... . ............... DRAFT Surface Water Assessmant Report taut 'applic"'."Ible DRAFT' Sped,ftations Report I Strong I'Are"exe Mild 1"til'birle S�'-)ecificafiorls D'rdl Report DRAFT Oftwsh ore Wind Report not appljeabl" 2.2 - Cross Refefoilto to Part 8 Section 5 - Municipal Consultation Req ui ranne tits urenient lF)frL'AMrm(Ur0 and Servicing of Draft Date �'"yyMirrQ&l) 0I 7�03i 10 2017/061'07 and Page, Numbers where relevant lnforrnar4xi can be Found .............. . .... . . . .......... . — ......... ...... . . .................. .. .. .. ..................... . ........... . . . . -.— Draft M'0jCILL Pt iO III Report sectiorl 5.8 ("arid acJditimal w tx� provided Wei-) Road Access Sctitan3A), T'able 2, L, and FJ�gures 2.1 -2.20 of AppciidiN A in the Desigil ond ------------- ....... . . . . . ........................ . . . . ......................... . ............................. . . ...... . Traffic Management Plans, I i) be providvd prkn- to car-Mruction - -------- . . ......... .. .. .......................................................... . ..... . . ... . ....... . . .. . l Service Coriians, r0ani cipamie .. .............. . . ........ . ....... Operations [,,,3Liildii-ig(il"i-eqiiiieci) (other Man rondh) . . .. . ....................... . .... . . .... . . . ............. . . ...................................................... . ..... . . . . . . . .. . .................... .. . ....... . ......... . . . . . . . .. ....... . . ..... Larrdscapang Design norl 4appficohle ............................ ........ Errergericy fdaragernent Procedures / Safety Parte-amts .......... . . . . . . ...... . . ............. ..... . . . . . . . .. ... . . . . . . . ......... . ...... ......... .... .. ..... . °..._.° . . . .................................... . ...................... .1�,epo ofthe osl-n and 0[,x.-ratioris rl Sectiic)n 6.0 D . ............ . ---- . ..... .......... . . .. ............. . .. ............. . . ........... . . . . .......... Easements or lReslriavo Covenants T'uhde 2. l arid Appewfix A ofthe Desion orid Openlitions Relloi,�t ......... .... "temporary Disturbaroe Areas I Municipal Infrastructure that couid be Darnaged DUling Table 2,2 ��url,d Secticii 2.7 of the .'unslnw6on Ilan ...... . . ... . . . ...................... . ........ . ....... . . ............ ..... . . ... . ................. . . . . ..... . . .... ........................ .... ... . . . . ................ Fire [�Iydrants and, Conno(,Aons to Existing 11CA t11)111'iIcabfe Dra�,,nage, Wbter Works and Sanitary8ewers .... . . ................................ . .. .. .. .. .. .. . .. .. .. .. .. .. .. .. ........................ . . ............... . ................................ .... . . ...... ................... . . . . ..... . ..... . . . . ..................... Buried Kiosks and Above. -Grade tAility Vatillts r,(, , ,I Building Code Pernifts and Licenses l'o he delerrIdnerd fbi. Onqti(-�lls' mId Mairltellance llufldiliq,� (see 'Fable '2.2, pe ........... . . . . . . . . . ........ . . ...... . . . ............................................ . . ............ . COTISITLICI.J0,11 Plull, .................................. . ........ .... . ....... .......... .................................. ......... .................... ..... ..................... . ........ . Natural Features and Water Bodies Side Natui'M I lo*apAs-iesta[Jjejfj uJjj(j �V"'Jjerr Assosa;ment - - ----------... . .... .. . ..................... ....... . . ...... ....... Archaeo logical Resourco or Hefitage SQQ, Stogv 1-2 ArchnQologacld Resource . .... . . . . ........ . .. .......... . . .... . ............ ..... . ... .. ..... . ....... .. . rep .............. .. .... 2.3 - Lo ca ti a n wh are written d raft re parts c . .. . .. . .... . . .... .. . ................ . . . . . ....... . ............... . . . ............................. . . . . . . . . ........................................... . ..... ........... ......... . .. . .. an Lie o bta i ned If or p ub fic i ris p ecti on dantify the location, where WTIttendraft reports can be obtained for public inspection (physhQal location furviewing and the applicants project welbsite I o�ne is available) Draft Re(Morls 1, lard Copy s N1111 I I icilm I i4y Of I hl(fon Doom, ich 1111111 ic ipa I o Riwo, ( 199 Curd e Road, D owin, Ontario) L)rall Reporis 1 -lard Copy- Johi'i Kow"ieth Galbraith Ref6-crivc lAbrar'y (2,36 Sinack,1vtorri St.. Dutton.. Oillar o) Draft Repol1% oil the Plr(aa'ecl wcbsile Section 3 - Applicant Address and Contact Information . . . .. . ....................... ........... ............... . . . ........................................ . . . . . ............ . .......... . . . ....... .... . . . ..... ...................... . ..... . .................... . . .... . . . . . ........... . . .................... . . ..... ........... ...... ..°°° .......... . . . . ..... . . ...................... .1 - Applicant Infor7nation (Owner of prDjecVfacility) Appil Narne (legal riarne of hidividual'or Drglana zation n5 eVrido rj C'ed bye I eq al do uunlenhs) Business [clentificatior., Number Strong 13mQIx Wirld 11"(3wer LP 250,783032 ............ ..... . . . . ........ . ....... . . . ........ ..... . . . .. . .... . ... .................... .. . . . . . ... . ........... . . . . . .... . .. . ...... . . - . ..... . ...... ............. . . . .................. . ......... ......... . . . ............................. -... "I',"", ... . ................... . . . � (the narne under whia the anfity is, cperatihig or tradhig - al'so referred to as trade narrie) Same as Applicant Name R,minegs Name slroqll 'J'ArcTze Wind P(r')wcr 1,11 . . .. ........... - . . . .............. . ............ ................................ .. .. .. ........... .... . ........ .. .. .. .. . . . ......................... . . ..... .......... . . .... . ......... ............ .... . . .... - ...................... . . . . . .. ....... . . ... ............................................. -.- ............. . . . ......... ................ ........ ..... .............. .. 209:511 �2011,004) PIPSNa 0211F Page 3 (if 7 I". Civic Address Unit Number Street N w m ber 20$, � '120 GityrFown 11 1 1 oronto Street Name tInckjde vype and direGfiori) Fr ,n( Stret»( F`vst ..... ........ ...... rr ---]"O,Nl Ontatio, Survey Address (Not feqtfjrk�d if the Civic NUess is, pruvided) Lot/Part I Cow-,essioWlReferonto Plan MIUNCipatityiUnorganked TOMO� p P05tal cade, N1 ) A 4 1_ 9 (where the projed spans many local Ions era lage ruira I area sperify how, the propct area relates to 1he address prcvKJ Section 4 - Muntelp0ty or Locai Authority Contact Information .. . ..... . .. . .......... __ ........... ..._ _.. _ . ................. . ...... . .. . .... .............. . . . . .... ....... ........ . ..... . .. . ..... . ............... . . ........... 4A - Municipal or loc.al axithority Information (complete one of the followhig sections) LocalMuiiicN,pall,tyiUn' �orgarilze,dTowris,hip l Ye s J:] Nu Narne of MunicipaItty . ........... . . ........... Address Unit Number re et NUmber Street Name (111GILde lVI)e and direction) PO Box cityrrown i0lep-hone CWrk Last Mania r (11rJUI, 11 , jr["�j (Xj de) I (Ind. area (A(1e) ro,4nce E ..... ........ *5 I .. lain I - I k Ilan . LUCIA CO 0 ) ex t. First N rine, JI -lost W Code Mobile Nurliber ((rid areo,6ude:, MPIRMIN11 Clark Last Marne rnber (i nel. area ccd e) I Email Address, First Name Sipotruro I D' a to (yyyyInin"Odd) 299,15E (201VQO� 162 MIddle, Initial FVS NO. wnloj Page 4 of I Signatune Date CVyyy1minOdd), lf'elaphwe Nurnber OnO, ar�,,a vide) Eniad Addrus I ................ --- DA10 (yyjy,rrwu(dd) 5ection 5 —Cons Wtation Reqollrements iWA­9'r Eu Wli "to" c r"os, s ....... . . . r e f"ar"o, ii e t *I -ti—o _n, 7 D__r i q -ji a c I fi -c C o ii'i's' 5. 1 — P rojvc I Lana tilu n Provide ramirnent on th,e prajert lwnllnii w4h reqPeCt 10 IWPISVUCWre and servicirig 6.2 — Project Roads, Provide comment on the proposed p,-wajecl's plans, rasp,Ont q propowl rood acoas-,, Identify any msues, and provide re5POOr t,) FQqd arca s, . . ............. . . ........ . --------------- Provide comment on any proposed Tr..affic Management Man& PO Box area code) ...... .. ......... . . . . . I IAddle Initial PO Box OnCL ale a rode ) Middle lri[tlial 2D!95F (2014008) PMS W1, floqor 5 of 7 163 Ideotily any iSSUes and provide recommendations vai,bh respect to the prDposed Traffic Management Mans. 5,.3 - Municipal or, Local Authority Service Connectiona Provide cornment on the proposed project plans retated. to the location of and type of municipal service connections, o1her than roads. . iI I denii6 a" n y 1 a s -u, e s .......... a","i'd-,prravid ra r nmam r , d- , "a t i o- , n" a w i It, 'I i" poaci to the i y, p, e" . . ........ ot rn-u n, i-c"i-p-a-1 s, e , 'r, v i c, "a o , o" n n e .. .......... n roods. -- -- - - --------- - ------ SA - Facility Other identity any issues a nd recomnlendaVoris with respect to the proposed landscaping design for the 1ocllity. ProVi�de Ccrnrnerd on the proposed project plans, for einergency managernent procedures I safety protocols. P dei itifv ooy ii:sskjas a nel recornmenda4alls o'nth mspoct to lb e proposed L- I'll e(giell C'V n)o r'iaqO[nouJ pr uCed ures I softy frrritra qhs, Nerltif� arly usskles and recornmendatiions o0i respect to any E° -user amts or RPFANctive Covenants gssodated' with the Project L ocation 2095E RO I I MR) PEBS No. 921 � a Pag,,� 6 of 7 5.5 — Project ConstrUCtiOn Identify any issues and with ve*ip(-,�t to Ulu,, - proposed rebabilitation of any temporary disturbance areas and any munucipal or local authority infrastructure that could be darmNed during Cori st ructio 11 - proposed location of fire hydrarits and connections to exi5Jng drainage, waler worKs end sanitary .53wers - proposed locadon of buried Mosks arul above -grade utflAy vooKs • propoged locadno of exishrig and propo,"d has and electriidty lines and connections • Building Code permits and incenses id, intifiraflon of any significant i alurall features water bothes , , within the municipality or territory, • idendficaflon any archaeWoqlcal resource or heritage resource •aoradiroov,,� arld I or, airpoits 2095E t20114, OB) PlaS No. qzi it 'dr ,I: le JGM C011sulting 99 Edgeva I ley R ovid, U vi j t 0 4 2 [,cndon, Ontario NSY 5N � c 9 ca August i„2017' Mar l<'McDonald, CAO county of Elgin 450, Suriset Drive St. T'honias, Ontario Wit 5V] Dear Ma& KST* B513577SORTOOOI AU G 0 U 2 0 17 COUNTY OF El -GIN ADMINISTRATIVE SERVIGES On (,)ehalf of' 1(.'xM Cansulfi.iig, I wish to forrmilly advise of my intention to, cease operation and will not be Providing Closed Meeting Investigator and Integrity Cot-nmissioller Services nd l,) aw raibr 31' , 017, On hB11:11f OfRW C,0n1,U]fi11g I would like to thank you for yourcontintied trust and carate fi,de ace in Our relationship, If I can, be of assistanm duting your transition to as new service providcr picase do not hesitate to CaIL In closing, igain thank yoa Cor, your, ong!cmng confidence in J(,.,'rM Consulting. Best Regards, -4 Maddox JGM CONSULTING RAW"I.111,1 Ministry of the Attorney Ganeriat officeof the Deputy Attomey Ueneral M W w I Scot( II Ing 7,20 Bay Street I Ith Floor Toronto ON M7A 2S9 Tet 41fU-3Z6-2640 August 2, 2017 Mr. Mark McDonald Chief Administrative Office County of Elgin 450 Sunset Drive St,, Thomas, ON N5R 5V1 Minist4re du Procurair 96n6ral Cabinet du Svus-prop giiii �difca McMurtry -Scott 720, rue Bay 11 1 Mage Toronto ON M7A 289 T&I.: 4,16-326-2640 'too, Untarn [r1rjliI!T-n- 11r, In AUG 112017 GOUNTY OF ELGIN ADMINISTRWIVE SERVICES Iam writing to provide you with an, update on the MaIni�stry of the Attorney General's Provincial Offences Act (POA� modernization efforts, Based,, on the advice and feedback, received through our coin su Itati�ons, we, now intend to move forward with proposed legislation to operationalize the trainsfor of Part 111! POA prosecutions to mun�iciilpalkjes at the earliest opportunity, The transfer of most Part Ill prosecutions, to our municipal partners would allow for a more efficient and effective use of court and prosecution resources, and helip, provide service that is tailored to the needs of the local community. The province would continue to prosecute a limited number o III cases, including those where a criminal charge is, also laid, and charges, involving Ontario's sex offender registry® Further, cases involving a fatality with no criminal charge would be vetted by a Crown attorney who would determine whether the Crown's office or municlIpal partner should prosecute, Cases involving fatalities that have both a criminal charge and a Part III POA charge Would continue to be prosecuted by Crcwti attorneys. ,.32 -2- Thetransfor would occur in a phased approach over a two-year period. The ministry would work, with r'nUnicipall partners to develop site-specffic transftllon plans responsive to lural needs which will incorporate ongoing training, educationand support. The ministry also continues to work with rnunicipa] and justice sector partners to explore ways to mud erpjze and further irnprove POA processes, This work includes the identification of opportunities to sin iplify and strearriFne POA procedures, expand the delivery of online services and address remainiing muni cipal fine lerforcernent requests. These proposed reforms are designed to: Improve service to the public through faster, simpler processes and the expansion of onhne service delivery; Expand channelsfear servicedelivery and access to inform ation � Reduce municipal court -related costsh and Increase Municipal POA -related revenues through improved fine enforcement and clearer, easfor payrnent options, Our expectation is that these en, h ' ancernents; will allow Ontarians to deal with minor offences quickly and more conveniently. For further 'Hiformation on: the transfer of Part Ill POA prosecuflans to mUnicipalities, please contact: John Sotirakos, Drector of Crown Operations John.Sotirakoisr,-& - art ria (905) 836-:5624 For further information about proposed POA streamlining and online services, please Contact: Jer,emy Griggs, Senior Manager J'eret,nv,Gri,qgs(c-oonitario.ca (416) 428-5314 Your truly, IrwinGlilas,berg Deput,y Attorney General 111-14*1 Fc III AV ('%'u I I adlarts� As cWMvvin of dtc Board or uia°ara c& the Naiionarl Wall of RonmMaure Awn&Wn" fNWRMr I wovid like! too the lal, 5'oll PMMMWY nw pnw MqWW1 0 "U"Sqmr- We befieve lhat l%'Inadians %%,I, n gur or alplvinv cu nu ua in wine or on r Wvm emmury &SUVC a AnAle PbCe 01 WCoWQkn`Q hoe M jwltjur, plan u�) t'i1ald n'wutod�tl 6 as sdRWWhg ambkWim endn"uru to ceeme WIP ,i awnioi'iM in orlcrrio' it all UncClalwate tire ll'anic's cJ'l'Cve!ry Canadiall,who 11r11 al evory cti'llflict (drycCr')'rCl' incJudilig tho nav of IR12, It will vmmdn a W"! runpmKot dva WH lavr a sevuh finct6n, witla 1"OrnmW WNW to us hmkidi"g ummm, Owlagluphs acrd lAugiaphkv 116 ViNuill aqwct W bv tylacti. as wv modwe hhunnadon hxnm faillily jjlVMljjtqj I& ("'o' ('01cm, $vcvot"'s, 11,k! have choien Ringsumi as The Knic Ar We nwmudA Sn' its unpres"sive UAMMY h6wry and, die city, lWolion n Me amin UUM maw homm (sum, xhMmed aml Rworaill, Kings'a'm is as lirl'11+All duc, in pon, hi hs Womm nOWny cmulcohm. Thr No WkWe TO Apid Wituy tWhVr rmaNkhrd in IS74, HMUS &WInq imtv ol'Uawuki's leading Maud rric.'rvc Fort, Frontenav, f'orindo-d ill Ifli'T"1 and Oki Fo,ri Ileviry, as ill1 I iocka I fr ist ot i c s i I c. ()Iltc:Rhi'qsvy board, QnMW to vwinv uwam, is 1,1 hille libboll jxnael (IJ ritaill1v rjpillil-�vq oll"kxors. Otvh, 401) yt:at* cWcosvbinkxi *crwlt-v, l4,o C",inAdo 6 Whout equai almomly, lk'c invile ycl'll to %iS4 crur at fcw nlare inf'orinalic.)JI" an'd to keel) ill wilvil VvAh oal Ilruvar-S6. "I'lliN OfIlit-AVOnt W 1w sunwMag aN CaWmA W be puldl rar, a mm u) hm . a Ammi mumuntia urhns"wimmi significalux"", Onct, agaill. dleiuk Y()'a;klr YOM SqJM.pr� Ni w-creh", ji,n)III: AMO CU11H11U11[Uafi011,S <C01T11T1Unjcy....Aqj q-1:, Date: August 3, 20,17 at 5:33:09 11 M . . ... ........(� 0: S u (T-4: AN102016 Anatial Repm-t AN On behalf of the AMO, Board of Directors and Trevor Willcox. a's Secretary - Treasurer and General Manager, Corporate Perforryiance County, of Simcoe, AMO as pleased to provide the Association's 2016 Annual Report, The report rnclludes inforniafion on the As,sociation and the work we do on your behalf, the Task Forces and Appointments, the Auditors' Report and Fina,riciaI Stat emerot s of 2016. In case YOU missed it on our webs,ite, you. can download a copy frorn 1j, jljAvww,ar110� oil olun I R04,vits ,1 ... . . ....... . ..... ... ......... . ..... . rare ...... . . . ..... — ------ . .... ... . .... It will also be part of the Annual General Meeting on, Monday August 14, 2017 as AMO Reports Out. For' those conking to Ottawa for the Conference — see you, soc,W Fs,00i: "Silva''Drina" I.e" F txtt` Subject: Thames Valley Family Health, Team - 20,170),xvirmnity, Repoft G I ood ufternomi, ("m bel-tall'of Ked SelkiiA, executive dircctor, I am happy to provide you. witli a copy of our 2T1:17 ClumMUT11ity Report (attached). 1*1111j;s Repml diowo'isosthe exottilIg WWRS ofthe U'Mlily Health Teani niodel, which wu believe is 1,,ey to eff'cetive, gLisLai.1111h1c ll.e'alth care in Ontario, It also higtilig]'its the efforts of' Our 118 physicians and 14O elnplo,yces wh(,) enibrace mir overall Vision oi` our PRtients' wellIving and improving illeir bea1tb wbi le, easing pressivre. on the hoallb care qyqtcjn F'(,)r exarriple, we have recently irnplervianted the RaPid Assessmerit Modolto improve a"ess ton'leowl, ho'ulth servites, This modelhas m6icotl wait thnes, Crum 4-6 weeks Lo all uvertigu of'5-1 0 tlays, al, ourinitial pi.l.ot Aw. Imre ai.so irtiptcrncntcda inalnuviliai"i Screening progi-arl'i for Seniors; proactivelyredtlGiFIL) the prevaler)('C' of tytalrmlrition wil] resul t i 11 JoNver, longd) of May iti, hosi,)'ital arx.] lower costs to hospital s. "The Report also cantains our Stralegic 1 irectionr for 2017-2020, which were developed tO gUidC OUT' FaTmity I [ealth Team through liealth rya terra tbrough Ch'anges to privilat-y vu](1 1101,T)e care. We Invite you to browse our website atfor additional ... ...................................... i ... . . infim-nialion on dieTes hatnVffley Fa.nii1y I'lealth Team arid its progran"is ,m(l servico.9, 11 t"Yoll have arly quest rolls, or coninien Is about ou r 2017 Cbruln-i t mi Ly Report 0 u- abMA the "Thal"I'les FARC Y FAT'I'lily Eloalth Town, PIC."Lse ficel free to contact Kcri Selkirk at 5 19-473- 0530, ext, 111, or k. ri.,ca fl .it . ............................ Drina Mina Silva, Conimunicatiotis Cooixllijiatoi "11;1"hames Valley Fumily Heuftli'Teum ("'Orporate Office 6-1 IS 5 -N carth Ro Lai edge Park London, ON N611 S'N'5 519-473-0530 Ex"A 113 Fax: .519-2,86-077 .... Ur... . .. . . . ......... WW'NA/Aliapi s1, it ca 'I'vviticr: ( "I 171 el Thrpnle!s vafley FaP I y Realth Too wn {07�GI��iIILIY�'1 IT�7�7i� 11% A)MOMPAMOV I IMMMUM Asweloo kforwand tocelebratinour 10th anniry in 2077, we are proud to, p be art of �a movement that has gversa roulght romprehensive team -based collaborative primary care to nearly 40% of,people in London, Middlesex, Oxford, and Vgjn. Team-based pflimary care models Ihave now been, in existence long enough for us to accumulate data that demonstrates the i w pact of th e,se mo d e Is . Results of the Data to Decisions Initiative sponsored by the Association of Family Health Tearns of Ontario show that interdisciplinary primary care provides higher quality at a lower overal I cost to the SySteM, and system costs decrease as quality Increases (for more, see page 8), We implemented several quality Initiatives in 2016/17. Some were as a resu It of provincial direction, such as malnutrition screening for seniors (see page 7). Others were initiated by our employees,, for example The rapid Assessment Model was developed to improve access to mental health supports while providing high quality care (see page 3). Registered nurses led the stand a rd I zat'i on of hypertension treatment and data As the London Micidlesex Health Link moves into the sustalnabjlity phase, we continue to work.with our systern partners to provide more integrated care to those most in need. We also pArticipate, in the development of He�altb Links in Oxford and Elgin COUnties, 5trong relationships withour physician partners ire critical, The, medical director pllays a crucial role in this regard, so we, take this opportunity to, thank Dr. Norm Furtado, medical director from 2013-16,, and we lco rn, e o u r new medical director, Dr, Laura, Neumann. Dr., Tom Freeman Keri Selkirk col lection In order to rneet best practice and build on Individual successes in this area. Our quality specialist developed a, framework for a Patient & Caregiver Advisory Council,, we, are actively recruiting for volunteers to help us Improve quality of ca re for a [I patients and caregivers, 111110.] Finally, we want to recognize our employees. After a lengthy provincial campaign for funding for recru,11ment and retention In nr,imary care, In 21016 ?,e were able to provide our employees with their first wage increase since 2009. While this didn'tfully accomplish equity between OU r e irn p 1'oye e s a n d others j ri; the heaitl­n care sector, 6t is a step in the right direction and we wilicontinue to strive for parity on this froint.. Dr. Laura Neumann I uc q, 5049, M� % of rf ml 'Yo of RiAr rP4 VoflItfumd NvIom DoOed hOwtsWithgot hilenh Amemed commu % NO4,hOkY'4 10 Pall enthiffiaNdMadel 10 Rapid AsiewventModel Iil I I I 111 mallpful"I 1, 10,IIIIIIIIIIIIII Till :m 1,11 a, LTI Z I I a I 111, %', MW II IIII1 I to I6,11 ('111 m 01:1111,1 law Nutrition Matters seniors who a re ableto stay, active, In 2016/17, 942 people parkipated in '102TWI-I'Tigiroups, Using a group format when appropriateallows partkipants to devel�op peer. u!pport rnechanisms and enables Lis 'to better5upport indivIlduals, in CASK One exaryiple: Mind over Mood, a TB weekCognthus BehaviouralTherapy approach folr mild to moderate anxIety, depression, Self- esteern issues and stress. In 2016/'17, '124, people parOcipated in this groILIP.What wasthe result? A.78%tliripi,overi-ientiiideprescion scores a nd 87% a rn prove rn en t in a nx i ety scores. A n d 9111,0 s, h owe d I rn p rove rn e rit In th le it stress s cor e Participants tell us: 'This Course will andhas made 0 dWerence in nvcop�rog, Tharkyloul' ,TjO7 e Well Speru r" Wapr 9liVe skills that will exteiii)(I weh beyood this class." AgWhL AM= L M El uokil'i A 1e Transformation of Primary Care As the transformation of'p r i m a ry and' horse care continues in Ontario, the Thames Val I ey Family Health Tea m � TVF HT) ds prepared to play a key role. We beleve in the Importance of,working with other providers across the system to ensure that the people we all serve receive comprehensfve, courdinated and continuous services that meet their needs. in earl! 2017, TVF HT developed new st ra teg i c directions for 201772020 to quide our organization through health system transformation (see, box below), As we fulfill our mission of being a dynarnIc primary health care network providing exceptional care,we are excited to work with our employees ' physician partners and community partners In moving towards a seamless health journ,ey for t h e people we ,serve, our strategic chrections, seeourwebsfte— www.thorne5vall�yf;7tco/strategk-,directlorps 7 I I F&] Data to Djecisions,:Advancing Performance Measurement in Primary (are TheTharnesUley Famfly HleahhTeam is proud tobeoneof 110,AssodaliCn of I"am I iyl-leafthl'iarn5 of OnlarloW I JT0) niembers t1liarvo I xaril I yjaartUpate I n MISSION WO to Dedi5jons, an I n1badve rrwasuring performance Inteam-based pdniairycare. The Data to, Dectsign s initlatilve demonstrates the frokowing: medsa.101g quality – Q,Jalfty Rull-up I IvIlcolorwas intrackxedto better re,flect the compIr(,�V(,,? uature Of plkiary core thmUgh a single rIMMSUre VALUES that reflects what matters to paOen(s and what is hipcm'��ant to providers, VA ", Ax)- 0. 1 Figure I show,5 Onat Wam rwd coflaborative cire provide5 rm h i g 1'ie r q ua I j ty ca re than the e sti rn a k ed On a 0(r) a ve ra 9 P q U a 11ty score t: r pari in i ry ra, re. Comparing quaky to cost— Data to Deckianhis nil ide it jjosMbfo to ac( 0 55 C R 10 u 9 11 data t o 0,5 5,1,- 5 5 tiara r e H 0 bi l I ty u f t I I C Q Uo 11 b t y Ra I I - u 1) 1 n di cd tor, and finally compare quality to cost. It 1"was provided concrete evidence Chat h i g h e r q uia I u ty co rn p r v Fit, n si v e, p a t a ent- c v nt e re d crate i s related 'I o Iowaw -r healthr,are oasts parr ritm,son dHqLjre 2)1. We Yvere happy to receive a quaifty roll -up scare of 0.59, which Taal kqwbiin the top 201A. ()JIr(j()alf IS, tai USe, that data to cantmue to brpiave. boto lo DcxiVons 4,0,,Associatiwr OfFaMftyffeolfh Teanisof Ontario, NprR, I mm PrIvAl [it I'll, III 111"My. Id 0 Wily NO Vp $ cafe St E, 14 1 10 R L' i /d 041d counetla(,-5 V,jlov 1A)MI/V I/ I 4% elk k -r 0 opt po� 11,11, ol Al (Ile e, "ds 181 September 1, 2017 F 1111111 liq 111 ill I 1111l!111111111 CENTRAL ELGIN, ON .- The Elgin County Library is pleased to ,announce that Ms,. Dalene Van Zyl will be aSSUrning the responsibilities of supervisor of the Aylmer Library effective today. Ms. Van Zyl brings a. wealth of experience to the poslition, having servers as a library techna cian in the system for over 15 years where she was responsible for collection development and reference services. She prevWsly served as a librarian, teacher and lecturer in South Africa and possesses an Honouirs Degree in Library Science froill the University of South Africa. The library is also pleased to announce that effective today, Ms. Leah Ede -Pisano is assurning responsibility as supervisor for the Belmont and Springfield branches. Ms. Ede- Pisana, joined the county library system in 2015 as supervisor for the yliver Li'lbr,ar,y and previously served nine years as a librarian with the London District Catholic School Board. She holds a Master of Library and Information Sciences degree frorn'Western University. "I am pleased to welcome Dalene to our Supervisory team" cornmented fibrary director Brian Masschaele. "Both Dalene and, Leah have the right skills and education to lead Our branches forward in this very exciting time for public libraries where new technologies and colleofions are constantlY being: introduced." M For further information contact: Brian Masschaele, Urector of Community and CURUral Services Elgin County Library 519-631-1460 x 138 brnass,chaele@eIgin.ca collway 4)r i, 41506,ursa't"Dr1,oe SL Thomas, orvcarc N$A SVI Cla ha ON, Phow:, 5 , 19-631,1460 WWW "k.dor-cu nty,an.ra MunicipNF" lfty of Bayham locations: Bayham's Farnlly'Table, 6209 Plank Road, Vienna Fred Bodsworth Library of Port Burwell �21 Pitt Street Port Burwell Mennonite Furniture Clearance Center 53930 Eden Une, Aylmer Periscope Playhouse Cultural Centre 42 Wellington Street, Port Burwell Port Burwell M,arinie Museum and Historic Lighthouse 20 Pitt Street and 17 RobinsonStroet, Port Burwell Straffordville, Library 9,366 Plank Road, StraffordvNe Trinity Anglican Church 25 Pitt Street, Perri BurweIi U=MMM' 0=14 Aylmer Optimist Club :30 Queen Street, Aylmer Aylmer Police Station 2,01 Beech :street East, Aylrrjer Old Town Hall Theatre and Ubrary 38.John Street South, Aylmer Free Admission -- Come and vNt places In the Town of Aylmer and the Municapality of Bayhom which you may, not have seen before,,,,. or wish Io visit, again. Heritage displays & phofo.Tr aphs, ted'i�notogies and services, herliage properly 1:nforrTrj'L-]jjon, marine artifacts, beaufiflUl views....and so miuch move I Www agms, Asg N YM A .0- Ar -ne _r. (Z _0 )6Lw—w, h-a-yhmm-,-<—)n nq 11.391 alt ELGIN ST. THOMAS PUBLIC HEALTH Thursday, XAM e , er from 1 - 4pm - sen iOrs Cc,mr-nunity, agencies Service iprovidler's * Business leaders , Municipal staff hosted by: Elgin St. Thomas Public Health 1230TMbot Street StJhornas, ON W 1G9 At the Implementation Workshop Parijelpant,s will: Revithe,rnergingi goals for the Age Friendly Plan, alid Fngage with senlors and providers to develop ACTIONS (who, how, when) -to make this plan, corne to life! Please RSVP forthis evanttry ernaHirig hc@eJg4ihea],th,on,ca or mall 519.631.9900 x 1254 by Mnday, September 18, I REA I Tj E mom Elgin mm I'S " Soc i ety El de y t fh"o 2791 m9 2017 l Jo- rU I0 p1f.".Y Presentation 1 ',y. en A � f". a !/ Ewland Lee Award 1 p ' d �� f, G i / S"ti/r jrY, and Manager Elgin N County r u 9 ':IJ �i�i i f n Y /: J �' �, A I J1� r , � f� r. j� %G f rm iD / / j, r,r / n on., ,.,y..,. 1 Elgin County 185 COUNTY OF ELGIN By -Law No. 17-26 "BEING A BY-LAW TO AUTHORIZE A MUNICIPAL CAPITAL AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND THE SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY NETWORK AND TO RESCIND BY-LAW 17-13" WHEREAS Section 5(3) of the Municipal Act, S.O. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by-law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and, WHEREAS Section 20(1) of said Act grants a municipality the power to enter into an agreement with one or more municipalities or local bodies, or a combination of both to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries; and, WHEREAS the Corporation of the County of Elgin recognizes the importance of the construction of an ultra -high-speed, open access fibre optic network throughout Southwestern Ontario to enhance the prosperity and overall well-being of communities in the region; and WHEREAS the Council of the Corporation of the County of Elgin deems it expedient to enter into the attached municipal capital agreement with the Southwestern Integrated Technology Fibre Network. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the municipal capital agreement between the Corporation of the County of Elgin and the Southwestern Integrated Fibre Technology Network, attached hereto and forming part of this by-law, be authorized and that the contribution in the amount of $527,793 (raised in instalments) provided for therein be hereby granted; and, 2. THAT the Warden and Chief Administrative Officer be authorized and directed to enter into and execute the municipal capital agreement, which is hereby incorporated into and forming part of this by-law; and, 3. THAT By -Law 17-13 be and is hereby rescinded. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 186 THIS AGREEMENT MADE THIS DAY OF , 201 BETWEEN: 101 (hereinafter referred to as the "Municipal Member") -and- SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC. (hereinafter referred to as "SWIFT") WHEREAS S WIFT, a not-for-profit, non -share capital corporation incorporated under the laws of Canada, has been formed and mandated by the Western Ontario Wardens' Caucus ("WOWC") to facilitate the construction and interconnection of an ultra -high-speed, open access fibre optic network (the "SWIFT Network") throughout the regions of southwestern Ontario, Caledon and Niagara (the "Regions"); AND WHEREAS the SWIFT Network is intended to enhance the prosperity and overall well- being of communities within the Regions by subsidizing private Telecom Service Providers' ("TSPs") network infrastructure costs so they may provide service to residents, businesses, public service organizations, First Nations and other user groups and ultimately provide equitable access to ubiquitous fibre optic infrastructure; AND WHEREAS the SWIFT Network will be built and operated by the TSPs, owned by the TSPs (subject to any conditions of the federal and provincial funding described below), and overseen by SWIFT; AND WHEREAS the estimated initial costs of the SWIFT Network are $269 million (the "Initial Costs"), which will be funded as follows: (a) the Government of Canada and the Province of Ontario have collectively committed to fund $180 million of the Initial Costs; (b) the counties and municipalities listed on Schedule "A" hereto (including the Municipal Member) (the "Municipal Partners") have collectively committed to fund $12,804,050 of the Initial Costs (the "Municipal Funding") in accordance with the funding formula approved by WOWC on January 9, 2015 and set out on Schedule "A" hereto (the "Funding Formula"), a portion of which funding is refundable to each Municipal Partner as set out in the Funding Formula; Approved SWIFT board March 10, 2017 IRIN -2- (c) other municipalities, including but not limited to Niagara Region, the Town of Caledon and the City of Orillia, will fund an additional $5,200,000; and (d) the TSPs will fund the remaining Initial Costs; AND WHEREAS in order to advance the development of the SWIFT Network, by resolution dated [0], the Municipal Member has agreed to contribute to SWIFT $[N] of the Municipal Funding (the "Member Contribution"), of which $[E] is initially refundable to the Municipal Member in accordance with the Funding Formula and which amount shall be reduced in accordance with the terms of this Agreement (the "Refundable Portion"); AND WHEREAS in consideration for the Member Contribution, SWIFT shall facilitate the construction and interconnection of the SWIFT Network; AND WHEREAS once the SWIFT Network becomes operational, a portion of the revenues of the TSPs derived from the SWIFT Network (such portion to be agreed between SWIFT and the TSPs) will be paid to SWIFT, aggregated in a Broadband Development Fund (the "BDF"), and used by SWIFT to (a) fund expansion of the SWIFT Network by the TSPS throughout the Regions and (b) repay the refundable portion of each Municipal Partner's contribution towards the Municipal Funding; NOW THEREFORE IN CONSIDERATION OF THE PREMISES AND MUTUAL COVENANTS HEREIN CONTAINED AND OF OTHER GOOD AND VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH ARE HEREBY ACKNOWLEDGED BY EACH PARTY, THE PARTIES HERETO DO HEREBY COVENANT AND AGREE AS FOLLOWS: 1. The Municipal Member agrees to contribute to SWIFT, for the purposes of advancing and developing the SWIFT Network, the Member Contribution. 2. The Municipal Member shall pay SWIFT the Member Contribution in annual installments, on such dates and in such amounts set out on Schedule `B" hereto, against receipt by the Municipal Member of invoices from SWIFT therefor. The Municipal Member acknowledges that, in order to achieve total Municipal Funding of $12,804,050, SWIFT may request that the Municipal Member and each of the other Municipal Partners proportionately increase their respective contributions towards the Municipal Funding if one or more Municipal Partners withdraws from participation in the development of the SWIFT Network or otherwise fails to contribute its share of the Municipal Funding. 4. The Municipal Member shall provide input and feedback to SWIFT, as requested by SWIFT from time to time, regarding the points of presence and fibre cable plant locations to be established within the Municipal Member's territory as part of the SWIFT Network. SWIFT shall otherwise be responsible for coordinating the development of the SWIFT Network with the TSPS. 22533314.11 AMENDED BA -O1-16, February 27, 2017 IRN] -3- 5. SWIFT shall keep the Municipal Member informed of the progress of the SWIFT Network by delivering a report to all Municipal Partners on a semi-annual basis, which report shall include financial information and information about the status of procurement, construction and operation of the SWIFT Network. 6. In respect of each fiscal year of SWIFT following the date that is twelve (12) months after the SWIFT Network commences delivering broadband services to users and generating revenues for the BDF, a portion of the net positive revenue (if any) of the BDF for such fiscal year shall be allocated to repay the refundable portion of the contributions made by the Municipal Partners towards the Municipal Funding, which amount shall be allocated proportionately among the Municipal Partners based on each Municipal Partner's contribution towards the total Municipal Funding (the Municipal Member's proportionate share of such amount is hereinafter referred to as its "Annual Refundable Amount"). 7. The Annual Refundable Amount shall be automatically reinvested by SWIFT to accelerate or further expand the development of the SWIFT Network unless the Municipal Member provides notice to SWIFT at least 6 months prior to the end of the relevant fiscal year that it wishes the Annual Refundable Amount for such fiscal year to be paid by SWIFT to the Municipal Member. 7.1 If the Municipal Member provides such notice in accordance with Section 8, the Annual Refundable Amount for such fiscal year shall be paid by SWIFT to the Municipal Member within 3 months following the end of the relevant fiscal year. 7.2 If the Municipal Member does not provide such notice in accordance with Section 8, the Annual Refundable Amount for such fiscal year shall be reinvested by SWIFT as described above. 8. The Refundable Portion shall be reduced by the Annual Refundable Amount for each relevant fiscal year, whether such Annual Refundable Amount is paid to the Municipal Member or reinvested by SWIFT pursuant to Section 8. Once the Refundable Portion is reduced to $0, no further Annual Refundable Amounts shall be paid to the Municipal Member or reinvested by SWIFT pursuant to Section 8. The Municipal Member may, at its option, exercisable by initialing where indicated on the signature page to this Agreement, irrevocably waive its right to repayment by SWIFT of all Annual Refundable Amounts and authorize SWIFT to reinvest such amounts to accelerate or further expand the development of the SWIFT Network. 10. All of the terms of this Agreement shall be binding upon and shall enure to the benefit of the parties hereto and their respective successors and assigns. 11. Time shall be of the essence herein. 22533314.11 [Signature Page Folloii,s j AMENDED BA -O1-16, February 27, 2017 IRIC IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed by their officers properly authorized in that behalf of the day and year first written above. [ ] The Municipal Member hereby irrevocably waives any right to repayment by SWIFT of all Annual Refundable Amounts and authorizes SWIFT to reinvest all such amounts to accelerate or further expand the development of the SWIFT Network. [N] Per: Name: Title: Per: Name: Title: UWe have the authority to bind the Municipal Member. SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC. Per: Name: Title: Per: Name: Title: UWe have the authority to bind SWIFT. 22533314.11 AMENDED BA -01-16, February 27, 2017 IRX SCHEDULE "A" MUNICIPAL PARTNERS AND FUNDING FORMULA Municipal Partners Non- refundable (based on area and population) Refundable (based on assessment) Cumulative Total Grey County $463,704 $616,276 $1,079,981 Bruce County $391,429 $468,663 $860,092 Simcoe County $748,208 $1,709,065 $2,457,273 Huron County $334,579 $343,978 $678,557 Dufferin County $201,000 $334,857 $535,857 Wellington County $329,505 $550,896 $880,401 Perth County $276,906 $292,578 $569,484 Oxford County $308,291 $395,947 $704,239 Brant County $141,701 $205,284 $346,986 Norfolk County $218,275 $287,156 $505,432 Elgin County $271,459 $256,334 $527,793 Middlesex County $345,798 $438,265 $784,063 Lambton County $403,004 $607,426 $1,010,429 Municipality of Chatham -Kent $333,857 $428,583 $762,440 Essex County $398,181 $702,843 $1,101,024 $5,165,896 $7,638,153 $12,804,050 Approved SWIFT board March 10, 2017 142 SCHEDULE "B" AMOUNTS AND DATES OF MEMBER CONTRIBUTIONS DATE AMOUNT [Prior to December 31, 2016] $ [an amount equal to 2/5 of the Member Contribution] [Prior to December 31, 2017] $ [an amount equal to 1/5 of the Member Contribution] [Prior to December 31, 2018] $ [an amount equal to 1/5 of the Member Contribution] [Prior to December 31, 2019] $ [an amount equal to 1/5 of the Member Contribution] Total Member Contribution Approved SWIFT board March 10, 2017 ILON By -Law No. 17-27 "BEING A BY-LAW TO AUTHORIZE THE TRANSFER OF CERTAIN ROAD ALLOWANCES FROM THE TOWNSHIP OF SOUTHWOLD AND THE ADDITION OF SAID ROAD ALLOWANCES, BEING COUNTY ROAD 29 (WONDERLAND ROAD), TO THE COUNTY HIGHWAY SYSTEM AND TO AMEND BY-LAW 10-10 AS PREVIOUSLY AMENDED" WHEREAS, pursuant to Section 52. (1) of the Municipal Act, 2001, as amended, the Corporation of the County of Elgin wishes to add to its highway system those lands described in Appendix 'A' in the Geographic Township of Southwold and County of Elgin, being the whole of PIN 35160-0130 (hereinafter referred to as the "highway"); and WHEREAS the Council has requested a transfer of the said highway from the Corporation of the Municipality of Southwold; NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. THAT, pursuant to Section 52 of the Municipal Act, 2001, the said portion of highway be added to the highway system of the Corporation of the County of Elgin. 2. THAT the Warden and Chief Administrative Officer be and are hereby authorized to execute a Transfer/Deed of Land for the said portion of highway to be received from the Corporation of the Township of Southwold. 3. THAT By -Law 10-10 as amended be further amended; and, 4. THAT this By -Law shall take effect upon the date of execution of the Transfer/Deed of the Land for the highway from the Municipality of Southwold; and, 5. THAT this By -Law and the Transfer/Deed of Land shall be registered in the Land Registry Office for the Land Titles Division of Elgin No. 11. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 193 -2 - By -Law 17-27 Appendix `A' That the following road allowances be transferred from the Township of Southwold and incorporated into the County of Elgin highway system as described below: FIRSTLY: ROAD ALLOWANCE BETWEEN CONCESSION EAST OF NORTH BRANCH TALBOT ROAD AND CONCESSION A, B AND C SOUTHWOLD; ROAD ALLOWANCE BETWEEN CONCESSION EAST OF NORTH BRANCH TALBOT ROAD AND CONCESSION D SOUTHWOLD; PART ROAD ALLOWANCE BETWEEN CONCESSION C AND CONCESSION D SOUTHWOLD; PART LOT 41-45 CONCESSION SENBTR SOUTHWOLD; PAR LOT 46-49 CONCESSION NWNBTR SOUTHWOLD PART 1 EXPROPRIATION PLAN D893 & D894; SECONDLY: PART LOT 45 CONCESSION SENBTR SOUTHWOLD & PART LOT 43 CONCESSION SENBTR SOUTHWOLD PART 5, PLAN 11 R6747 & AS IN E120592 ALSO KNOWN AS BOSTWICK LINE ALSO KNOWN AS COUNTY RD NO. 26 BETWEEN ROAD ALLOWANCE BETWEEN THE COUNTIES OF MIDDLESEX & ELGIN AND KING'S HIGHWAY # 3 (NEW). 194 By -Law No. 17-28 "BEING A BY-LAW TO AUTHORIZE THE REMOVAL OF CERTAIN ROAD ALLOWANCES, BEING COUNTY ROAD 20 (MAGDALA ROAD), FROM THE COUNTY HIGHWAY SYSTEM AND TO TRANSFER SAID ROAD ALLOWANCES TO THE TOWNSHIP OF SOUTHWOLD AND TO AMEND BY-LAW 10-10 AS PREVIOUSLY AMENDED" WHEREAS, pursuant to Section 52. (4) of the Municipal Act, the Corporation of the County of Elgin wishes to remove from its highway system those lands described in Appendix 'A' in the Geographic Township of Southwold and County of Elgin, being the whole of PIN 35146-0138 (LT) (hereinafter referred to as the "highway"); AND WHEREAS the Council for the Corporation of the County of Elgin deems it necessary and expedient to transfer such highway to the Corporation of the Township of Southwold as a lower tier highway; NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. THAT, pursuant to Section 52 (4) & (5) of the Municipal Act, the said portion of highway be removed from the highway system of the Corporation of the County of Elgin for addition to the highway system of the Corporation of the Township of Southwold. 2. THAT the Warden and Chief Administrative Officer be and are hereby authorized to execute a Transfer/Deed of Land for the said portion of highway in favour of the Corporation of the Township of Southwold as a lower tier highway. 3. THAT By -Law 10-10 as amended be further amended; and, 4. THAT this By -Law shall take effect upon the date of its passing; and, 5. THAT this By -Law and the Transfer/Deed of Land shall be registered in the Land Registry Office for the Land Titles Division of Elgin No. 11. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 195 -2 - By -Law 17-28 Appendix `A' That the following road allowances be removed from the County of Elgin highway system and transferred to the Township of Southwold as described below: PART LOT 6 CONCESSION BROKEN FRONT, SOUTWHOLD; PART LOT 6 CONCESSION 1, SOUTHWOLD; PART OF ROAD ALLOWANCE BETWEEN BROKEN FRONT AND CONCESSION 1, SOUTHWOLD; PART LOT 5 CONCESSION 1, SOUTHWOLD; PART OF ROAD ALLOWANCE BETWEEN CONCESSION 1 & CONCESSION 2, SOUTHWOLD; PART LOT 5 CONCESSION 2, SOUTHWOLD;PART OF ROAD ALLOWANCE BETWEEN CONCESSION 2 & CONCESSION 3, SOUTHWOLD; PART OF THE NORTH ONE HALF OF LOT 5 CONCESSSION 3, SOUTHWOLD; PART OF THE SOUTH ONE HALF OF LOT 5 CONCESSION 3, SOUTHWOLD, BEING COUNTY ROAD NO. 20, ALSO KNOWN AS ONEIDA ROAD, ALSO KNOWN AS MAGDALA ROAD, ESTABLISHED BY AN UNREGISTERED BY-LAW NO. 49 NORTH OF THE KING'S HIGHWAY NO. 401 AS IN E266581; SUBJECT TO INTERESTS IN E308618, E293862 AND E178688; SUBJECT TO SW27742; IN THE TOWNSHIP OF SOUTHWOLD AND COUNTY OF ELGIN, BEING THE WHOLE OF P.I.N. 35146-0138 (LT). 196 By -Law No. 17-29 "BEING A BY-LAW TO AUTHORIZE THE REMOVAL OF CERTAIN ROAD ALLOWANCES, BEING COUNTY ROAD 119 (MILL ROAD), FROM THE COUNTY HIGHWAY SYSTEM AND TO TRANSFER SAID ROAD ALLOWANCES TO THE TOWNSHIP OF SOUTHWOLD AND TO AMEND BY-LAW 10-10 AS PREVIOUSLY AMENDED" WHEREAS, pursuant to Section 52. (4) of the Municipal Act, the Corporation of the County of Elgin wishes to remove from its highway system those lands described in Appendix 'A' in the Geographic Township of Southwold and County of Elgin, being the whole of PIN 35158-0213 (LT) AND PIN 35158-0214 (LT) (hereinafter referred to as the "highway"); AND WHEREAS the Council for the Corporation of the County of Elgin deems it necessary and expedient to transfer such highway to the Corporation of the Township of Southwold as a lower tier highway; NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. THAT, pursuant to Section 52 (4) & (5) of the Municipal Act, the said portion of highway be removed from the highway system of the Corporation of the County of Elgin for addition to the highway system of the Corporation of the Township of Southwold. 2. THAT the Warden and Chief Administrative Officer be and are hereby authorized to execute a Transfer/Deed of Land for the said portion of highway in favour of the Corporation of the Township of Southwold as a lower tier highway. 3. THAT By -Law 10-10 as amended be further amended; and, 4. THAT this By -Law shall take effect upon the date of its passing; and, 5. THAT this By -Law and the Transfer/Deed of Land shall be registered in the Land Registry Office for the Land Titles Division of Elgin No. 11. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 197 -2 - By -Law 17-29 Appendix `A' That the following road allowances be removed from the County of Elgin highway system and transferred to the Township of Southwold as described below: FIRSTLY: THE ROAD ALLOWANCE BETWEEN LOTS 1 & 18, CONCESSION 3, SOUTHWOLD; PART LOT 18, 1 CONCESSION 2, SOUTHWOLD; PART LOT 6-7, PLAN 142, SOUTHWOLD; PART OF ALBERT STREET, PLAN 142, SOUTHWOLD; PART LOT 1-2 AND 4, PLAN 178, SOUTHWOLD; PART OF JOHN STREET PLAN 178, SOUTHWOLD; PART OF THE NORTH'/z OF LOT 18, 1 CONCESSION 3, SOUTHWOLD PT 1 TO 4, D850; PART 1 TO 3, D849; PART 1 TO 3, D839; ALSO KNOWN AS BASE LINE RD, COUNTY ROAD 19 BETWEEN HIGHWAY NO. 401 & ROAD ALLOWANCE BETWEEN TOWNSHIP OF DELAWARE & TOWNSHIP OF SOUTHWOLD; IN THE TOWNSHIP OF SOUTHWOLD AND COUNTY OF ELGIN, BEING THE WHOLE OF P.I.N. 35158-0213 (LT). SECONDLY: THE ROAD ALLOWANCE BETWEEN LOTS 1 & 18, CONCESSION 3, SOUTHWOLD; THE ROAD ALLOWANCE BETWEEN LOTS 25 & 26, CONCESSION NNBTR, SOUTHWOLD; PART OF THE SOUTH'/z OF LOT 1, CONCESSION 3, SOUTHWOLD; PART OF THE SOUTH EAST 1/2 OF LOT 18, CONCESSSION 3, SOUTHWOLD; PART OF THE NORTH'/z OF LOT 18, CONCESSION 4, SOUTHWOLD; PART OF THE SOUTH 1/2 OF LOT 18, CONCESSION 4, SOUTHWOLD; PART LOT 26, 25, CONESSION NNBTR, SOUTHWOLD PART 4, D839, PART 1 TO 3, 6848, PARCEL 1 TO 4, D386, PARCEL 1 TO 4, D387, PART 1 TO 7 D1453, D1173 ALSO KNOWN AS BASE LINE RD, COUNTY RD NO. 19 BETWEEN HIGHWAY NO. 401 & TALBOT RD; S/T D1325, E194277, SW24772; IN THE TOWNSHIP OF SOUTHWOLD AND COUNTY OF ELGIN, BEING THE WHOLE OF P.I.N. 35158-00214 (LT). 198 By -Law No. 17-30 "BEING A BY-LAW TO AUTHORIZE THE REMOVAL OF PART OF THE ROAD ALLOWANCE BETWEEN TOWNSHIP OF DELAWARE AND TOWNSHIP OF SOUTHWOLD, BEING COUNTY ROAD 17 (SOUTHDEL DRIVE) FROM THE COUNTY HIGHWAY SYSTEM AND TO TRANSFER SAID ROAD ALLOWANCE TO THE TOWNSHIP OF SOUTHWOLD AND TO AMEND BY-LAW 10-10 AS PREVIOUSLY AMENDED" WHEREAS, pursuant to Section 52. (4) of the Municipal Act, the Corporation of the County of Elgin wishes to remove from its highway system those lands described in Appendix 'A' in the Geographic Township of Southwold and County of Elgin, being part of PIN 35158-0219 (LT) (hereinafter referred to as the "highway"); Designated as Part 1, Plan 11 R-10184; AND WHEREAS the Council for the Corporation of the County of Elgin deems it necessary and expedient to transfer such highway to the Corporation of the Township of Southwold as a lower tier highway; NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. THAT, pursuant to Section 52 (4) & (5) of the Municipal Act, the said portion of highway be removed from the highway system of the Corporation of the County of Elgin for addition to the highway system of the Corporation of the Township of Southwold. 2. THAT the Warden and Chief Administrative Officer be and are hereby authorized to execute a Transfer/Deed of Land for the said portion of highway in favour of the Corporation of the Township of Southwold as a lower tier highway. 3. THAT By -Law 10-10 as amended be further amended; and, 4. THAT this By -Law shall take effect upon the date of its passing; and, 5. THAT this By -Law and the Transfer/Deed of Land shall be registered in the Land Registry Office for the Land Titles Division of Elgin No. 11. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 199 -2 - By -Law 17-30 Appendix `A' That the following road allowances be removed from the County of Elgin highway system and transferred to the Township of Southwold as described below: OF PART OF THE ROAD ALLOWANCE BETWEEN TOWNSHIP OF DELAWARE AND TOWNSHIP OF SOUTHWOLD SOUTH OF THE CENTRE LINE; DESIGNATED AS PART 1, PLAN 11R-10184, IN THE TOWNSHIP OF SOUTHWOLD AND COUNTY OF ELGIN, BEING PART OF P.I.N. 35158-0219 (LT). 200 By -Law No. 17-31 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND CHIEF ADMINISTRATIVE OFFICER TO ENTER INTO A FUNDING AGREEMENT WITH THE ONTARIO MINISTRY OF AGRICULTURE FOOD AND RURAL AFFAIRS, UNDER THE RURAL ECONOMIC DEVELOPMENT (RED) PROGRAM TO IMPLEMENT ELGIN COUNTY TOURISM PROMOTIONAL VIDEO MARKETING AND OUTREACH" WHEREAS Section 5(3) of the Municipal Act, S.O. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by-law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act: and, WHEREAS the Ontario Ministry of Agriculture Food and Rural Affairs, through its Rural Economic Development (RED) program, has granted Elgin County $15,850 as its 50 percent contribution towards a marketing and outreach campaign for the Elgin County Tourism Promotional Video; and, WHEREAS Elgin County Council deems it advisable to match, said funds for the specific purposes mentioned herein. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the Warden and Chief Administrative Officer be authorized and directed to enter into a funding contribution agreement with Her Majesty The Queen in Right of Ontario as represented by the Minister of Agriculture Food and Rural Affairs to accept funding for specific initiatives. 2. THAT this by-law shall become effective once executed by both parties. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 201 COUNTY OF ELGIN By -Law No. 17-32 "BEING A BY- LAW TO AUTHORIZE ELGIN COUNTY TO EXECUTE A MEMORANDUM OF AGREEMENT WITH JACK HUBER AND AMY DALE TO PROVIDE SUBSTITUTE PROSECUTORIAL SERVICES" WHEREAS Section 5(3) of the Municipal Act, S.O. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by-law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act: and, WHEREAS Elgin has assumed administration of charges laid pursuant to Parts I and 11 of the Provincial Offences Act (Ontario); and, WHEREAS the County Solicitor for Elgin is the lead prosecutor for such charges as laid pursuant to Parts I and 11 of the said Provincial Offences Act (Ontario); and, WHEREAS the County Solicitor for Elgin requires the assistance of the Substitute Prosecutors identified above to provide required prosecutorial services; and, WHEREAS the Council of the Corporation of the County of Elgin deems it expedient to execute a memorandum of agreement for substitute prosecutorial services. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the Substitute Prosecutors Memorandum of Agreement between the Corporation of the County of Elgin and Jack Huber and Amy Dale, attached hereto and forming part of this By -Law, be authorized; and, 2. THAT the Warden and Chief Administrative Officer be authorized to sign and execute the Substitute Prosecutors Memorandum of Agreement for prosecution services in Provincial Offences Court for an initial three (3) year term, followed by up to three (3) successive one (1) year renewal terms. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 202 COUNTY OF ELGIN By -Law No. 17-33 "BEING A BY-LAW TO DESIGNATE THROUGH HIGHWAYS" WHEREAS pursuant to Section 1, Subsection 1, of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, provides by definition that: "Through Highway" means a highway or part of a highway designated as such by the Minister or by By -Law of a municipality, and every such highway shall be marked by a stop sign or yield right-of-way sign in compliance with the regulations of the Ministry. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT certain highways or parts of highways under the jurisdiction of the County of Elgin are designated as through highways and are set out as Schedule "A" attached hereto and forming part of this by-law. 2. THAT the designation in Section 1 of this By -Law of a highway or part of a highway as a through highway shall not include any intersection thereon, where the road intersected is a King's Highway, or where traffic control signals are installed. 3. THAT the penalties provided by the Highway Traffic Act and its regulations shall apply to offences against this By -Law. 4. THAT By -Laws No. 08-16 and other by-laws inconsistent with this one be, and the same are, hereby repealed. 5. THAT this By -Law shall come into force and take effect upon the final passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 203 -2 - SCHEDULE W By -Law No. 17-33 Road Section Description 2 A From the east side of County Road 103 to the west side of County Road 8. 3 A From the west side of McPherson Road to the west side of the intersection of Hi hwa 3 and Highway 4. 4 A From the west side of County Road 20 to the west side of County Road 4, Colborne Street. 4 B From the south side of County Road 4,13ridge Street, to the north side of Glenwood Avenue. 4 C From the north limits of the City of St. Thomas, to the south side of the intersection of Highway 3 and Highway 4. 5 A From the north side of County Road 2 to the centre of the Thames River. 6 A From the east side of County Road 7 to the west side of County Road 103. 7 A From the south side of Turin Line, to the centre of the Thames River. 8 A From the east side of the Pearce Provincial Park to the west side of County Road 8 in Lot 10, Concession X. 8 B From the north side of County Road 8, Lot 10, Concession X, to the south side of County Road 3. 8 C From the north side of County Road 3 to the centre of the Thames River. 9 A From the east side of County Road 103 to the west side of Colley Road. 9 B From the south side of McDougall Line to the north side of Stalker Line. 9 C From the east side of Colley Road to the west side of County Road 76. 9 D From the east side of County Road 76 to the west side of County Road 5. 9 E From the east side of County Road 5 to the west side of County Road 8. 9 F From the east side of County Road 8 to the west side of County Road 14. 11 A From the east side of Highway 4 to the west side of County Road 29. 13 A From the east side of County Road 8 to the west side of County Road 14. 14 A From the north side of County Road 16 to the south side of County Road 3. 14 B From the north side of County Road 3 to the centre of the Thames River. 15 A From the south side of County Road 2 to the west side of John Street. 15 B From the east side of John Street to the west side of County Road 8. 16 A From the east side of County Road 8 to the limits of the City of St. Thomas. 47 A 18 A From the east side of County Road 14 to the west side of Mill Road. 18 B From the east side of Mill Road to the west side of Highway 4. 19 A From the south side of Wellington Street to the west side of Victoria Street. 19 B From the north side of County Road 19, Robinson Street, to the north side of Carson Line. 20 A From the north side of County Road 4 to the south side of County Road 21. 20 B From the north side of County Road 21 to the south side of County Road 16. 20 C From the north side of County Road 16 to the south side of County Road 3. 2-0 B Frn rv. #ho nnr#h oirlo of G961 Rty Read 4 Q to the c i th cide of Cni,thde rly-L 21 A From the east side of County Road 20 to the west side of County Road 4. 22 A From the north side of County Road 24 to the south side of County Road 27. 22 B From the north side of County Road 27 to the south side of Southdale Line. 23 A From the east of County Road 4, Colborne Street, to the east side of East Street. 23 B From the north side of East Street to the east side of County Road 4. 24 A From the east side of County Road 23 to the west side of County Road 73. 25 A From the limits of the City of St. Thomas, to the south side of Highway 3. 25 B From the north side of Highway 3 to the north side of Reagan Bourne. 26 A From the centre of the Kettle Creek, to the east side of County Road 25. 27 A From the east side of County Road 20 to the west side of County Road 4. 27 B From the east side of County Road 4 to the east side (south side of the road) of County Road 36. 28 A From the north side of County Road 45 to the south side of County Road 56. 28 B From the north side of County Road 56 to the south side of Highway 3. 204 -3 - Road section Description 29 A From the north side of County Road 52 to the north side of Southminster Bourne. 30 A From the south side of County Road 52 to the north side of Thomson Line. 31 A From the south side of Water Tower Line, to the south side of County Road 52. 32 A From the east side of County Road 73 to the west side of Hacienda Road. 32 B From the south side of Glencolin Line to the south side of County Road 52. 34 A From the County of Elgin boundary to the west side of County Road 74. 35 A From the north side of County Road 45 to the south side of Highway 3. 35 B From the north side of Highway 3 to the south side of County Road 52. 36 A From the north side of County Road 24 to the south side of County Road 27. 36 B From the north side of County Road 27 to the south side of County Road 45. 36 C From the north side of County Road 45 to the south side of Highway 3. 37 A From the east side of County Road 74 to the west side of County Road 73. 37 B From the east side of County Road 73 to the west side of County Road 47. 37 C From the east side of County Road 47 to the east side of Pigram Road. 38 A From the east side of Highway 3 to the west side of County Road 19. 38 B From the east side of County Road 19 to the east side of Elgin County Road 55. 39 A From 762 metres south of Drury Lane north property limits to the south side of County Road 42. 40 A From the north side of County Road 42 to the south side of Highway 3. 40 B From the north side of Highway 3 to the south side of Glencolin Line. 40 C From the north side of Glencolin Line to the south side of County Road 52. 41 A Fulton Street, from the west side of Union Street to the west side of Edison Drive 41 B Edison Street, from the north side of County Road 19 to the north side of Fulton Street. 42 A From the east side of County Road 73 to the west side of County Road 19. 42 B From the east side of County Road 19 to the east side of County Road 55. 43 A From the north side of County Road 42 to the south side of County Road 45. 43 B From the north side of County Road 45 to the south side of County Road 38. 44 A From the east side of County Road 46 to the west side of Highway 3. 44 B From the east side of Highway 3 to the west side of County Road 19 45 A From the south side of County Road 3 to the north side of County Road 16. 45 B From the south side of County Road 16 to the west side of County Road 4. 45 C From the east side of County Road 4 to the west side of County Road 73. 45 D From the east side of County Road 73 to the west side of County Road 40. 45 E From the east side of County Road 40 to the west side of County Road 19. 45 F From the east side of County Road 19 to the east side of County Road 55. 46 A From the north side of County Road 38 to the south side of Highway 3. 46 B From the north side of Highway 3 to the north side of Pressey Road. 47 A From the north side of County Road 52 to the south side of County Road 48. 47 B From the north side of County Road 48 to the north side of County Road 37. 48 A From the east side of County Road 29 to the west side of County Road 25. 48 B From the east side of County Road 25 to the west side of County Road 30. 48 C From the east side of County Road 30 to the west side of County Road 74. 48 D From the east side of County Road 74 to the west side of County Road 73. 48 E From the east side of County Road 73 to the west side of County Road 54. 49 A From the north side of County Road 52 to the south side of County Road 48. 50 A From the north side of County Road 142 to the south side of County Road 19. 51 A From the east side of Mellor Road to the west side of County Road 4. 205 -4- Road Section Description 52 A From the north side of Highway 3 to the west side of County Road 25. 52 B From the east side of County Road 25 to the west side of County Road 30. 52 C From the east side of County Road 30 to the west side of County Road 74. 52 D From the east side of County Road 74 to the west side of County Road 73. 52 E From the east side of County Road 73 to the west side of County Road 47. 52 F From the north side of Ron McNeil Line to the west side of County Road 54. 53 A From the north side of Highway 3 to the north side of Beech Street. 53 B From the east side of Elm Street to the west side of John Street. 54 A From the south side of County Road 52 to the north side of County Road 48. 55 A From the north side of Lake Shore Line to the south side of County Road 45. 55 B From the north side of County Road 45 to the south side of County Road 38. 56 A From the west side of County Road 28 (south side of road), to the west side of Count Road 36. 57 A From the east side of County Road 4 to the County of Elgin boundary. 73 A From the north side of Hale Street to the west side of Dexter Line. 73 B From the north side of Colen Street to the south side of the Catfish Creek. 73 C From the west side of Levi Street to the south side of Highway 3. 73 D From the north side of Highway 3 to the north side of County Road 37. 74 A From the north side of Highway 3 to the north limit of the Village of Belmont. 76 A From the north side of County Road 3 to the south side of County Road 2. 76 B From the north side of County Road 2 to the centre of the Thames River. 103 A From a point 390 metres south of the south side of Gray Line to the south side of County Road 3. 103 B From the north side of County Road 3 to the middle of the Thames River. 104 A From the north side of Muirkirk Line to the south side of McMillan Line. 104 B From the east side of McPherson Road to the west side of Blacks Road. 104 C From the south side of McMillan Line to the north side of Queens Line. 104 D From the east side of Blacks Road to the west side of County Road 103. 44-9 A 142 A From the east side of County Road 19 to the east side of County Road 50. 206 COUNTY OF ELGIN By -Law No. 17-34 "TO AMEND THE SCHEDULE TO BY-LAW NO. EG1 (16-11) BEING A BY-LAW FOR THE REGULATION OF TRAFFIC" WHEREAS pursuant to Section 210, of the Municipal Act, being Chapter M.45, R.S.O. 1990, as amended, the Council of the Corporation of the County of Elgin did pass By -Law No. EG1 (16-11) for the regulation of traffic; and, WHEREAS now pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c. 25, an upper -tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to this section; and, WHEREAS said Table authorizes an upper -tier municipality to pass by-laws regulating parking and traffic on highways; and, WHEREAS By -Law No. EG1 (16-11) has been previously amended through By -Law 16-19; and, WHEREAS it was deemed necessary and appropriate to further amend Schedule "A" Part "B" to By -Law No. EG1 (16-11) to restrict parking on a section of County Road #15 (Miller Road) in Dutton. NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Schedule "A" Part "B" of By -Law No. EG1 (16-11) be and is hereby amended by including the following: 6.2. County Road #15 (Miller Road) between Currie Road and Pioneer Line. 2. THAT this by-law shall come into force and take effect upon erection of appropriate signage indicating said No Parking Zones. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF SEPTEMBER 2017. Julie Gonyou, Grant Jones, Chief Administrative Officer Warden 207 CLOSED MEETING AGENDA September 12, 2017 Staff Reports: 1) County Solicitor —Municipal Act Section 239.2 (a) the security of the property of the municipality or local board — Theft of County Property (VERBAL) 2) Director of Human Resources —Municipal Act Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Engineering Succession Planning (Follow up) Ki%3 1/000F�. I E (y lgin( �Co ADDENDUM FOR TUESDAY, September 12, 2017- 9:00 A.M. 1. Additional Delegation PowerPoint Presentation from Elizabeth Sebestyen, Acting Director, St. Thomas -Elgin Social Services. KIIIII7 Tl TE CORPORATION OF TA IE CITY OF ST. THOMAS -.---nective Janualvyr ZU1 7, the name of the Ontario St. Thomas -Elgin Social Services Ontario Works - Children's Services - Housing Services 210 Tl TE CORPORATION OF TA IE CITY OF ST. THOMAS The City of St. Thomas purchased 230 Talbot Street in April 2017 ➢ Phase 1 development = construction of a new Social Services building and 28 affordable housing units ➢ Site clean-up to begin soon ➢ Construction start possibly this fall 211 Tl TE CORPORATION OF TA IE CPI'Y OF ST. THOMAS Ontario Works division v/ Caseload numbers are gradually decreasing v/ Local economy is stronger v/ Unemployment rates are down v/ But skills gap is still a problem v/ Current (July 2017) caseload is 1,557 212 Tl TE CORPORATION OF TA IE (-'I*IY OF ST. THOMAS Isc-D 16CID 14") 12C -D 10c -D Bc� 60-D 40D 2UG I(P JP 110 I'll 11;�, Caseload by Year 213 C a se 1 o a d Tl TE CORPORATION OF TA IE CPI'Y OF ST. THOMAS OW Caseload - County/Gifu Mix 71% of recipients live in the City of St. Thomas 29% of recipients live in the County of Elgin East Elgin 18% West Elgin 11% Satellite offices: *Aylmer Community Services (Mon. to Fri.) * West Elgin Support Services (Tues. & Thurs.) 214 Tl TE CORPORATION OF TA IE CF1 Y OF ST. THOMAS Children's Services division In 2016, $6,851,497 in provincial funding paid for: ❖ child care fee subsidies = 39% ❖ support for children with special needs in child care = 7% ❖ operating and capital grants for child care providers = 35% ❖ fee subsidies for children's recreation programs = 1 % ❖ professional development of child care provider staff = 1% ❖ wage enhancement grants for eligible child care workers = 11% ❖ community planning = 1% ❖ administration costs = 5% 215 Tl TE CORPORATION OF TA IE CFl Y OF ST. THOMAS 216 VGI Ill G-UC30UU CII Ill 0%,l IVVI-based) St. Mary's Catholic School West Lorne (West Elgin) Assumption Catholic Sch. (as of Sept/1 7) Dutton-Dunwich PS Aldborough PS Port Stanley PS McGregor PS New Sarum PS Southwold PS Sparta PS Straffordville PS (as of Sept/ 1 7) Summer's Corners PS Springfield PS 217 Aylmer Dutton (Dutton / Du nwich) Rodney (West Elgin) Port Stanley (C. Elgin) Aylmer New Sarum (C. Elgin) Southwold Sparta (Central Elgin) Straffordville (Bayham) Malahide Malahide Tl TE CORPORATION OF TA IE CF1 Y OF ST. THOMAS Tiny Tots Nursery School Dutton Child Care Centre Next to Mom Inc. Early Learning Centre Early Learning Centre Rodney (West Elgin) Dutton (Dutton/Dunwich) Belmont (Central Elgin) Aylmer Port Burwell 218 Tl TE CORPORATION OF TA IE CITY OF ST. THOMAS Children and families served 2013-16 219 Tl TE CORPORATION OF TA IE CPI'Y OF ST. THOMAS Updates *:* implementation of OneHSN in 2017 ❖Ontario Early Years Child and Family Centres Needs Assessment and Initial Plan due Sept 2017 ❖ On Jan. 1, 2018, the City will be responsible for the Child and Family Centres system - $1,131,194 in new funding in 2018 *:* Journey Together — a plan to support Indigenous culture, remove barriers for off -reserve children 220 Tl TE CORPORATION OF TA IE CITY OF ST. THOMAS Housing Services On September 16, 2016, Elgin and St. Thomas Housing Corporation was amalgamated into the City of St. Thomas' corporate structure * 6 staff to the Social Services Dept. * 3 staff to Building Services division * 1 staff to Treasury Dept. Hub model -one point of access to a variety of social services 530 units of social housing now owned by the City 221 Tl TE CORPORATION OF TA IE CPI'Y OF ST. THOMAS Construction is underway or completed on five new affordable housing buildings = ($3,957,714 in IAH funding) 1. 12 -unit apartment building at 207 Ross St. in St. Thomas (CMHA supportive housing) —opened January 2017 2. 10 -unit apartment building at 10 Wellington St. in Aylmer 3. 12 -unit apartment building at 50 Locust St. in St. Thomas (former Myrtle Street School site) 4. 12 -unit apartment building at 33 Elysian St. in St. Thomas (former Valleyview site) 5. 12 -unit apartment building at 49 Myrtle St. in St. Thomas (former Myrtle Street School site) 222 Tl TE CORPORATION OF TA IE CPI'Y OF ST. THOMAS Tl TE CORPORATION OF TA IE CPI'Y OF ST. THOMAS St. Thomas -Elgin Social and Affordable Housing Strategy To set out a strategy to increase housing supply options to meet projected need (Strategic Direction 1 in the 10 -year Plan). A comprehensive plan for the future which includes: Updated population and housing projections to 2041 Recommendations for municipal incentives for the development of affordable housing Recommendations for inclusionary zoning and secondary suites Affordable housing targets based on identified needs Establish a model for an equitable City/County mix 224 Tl TE CORPORATION OF TA IE CITY OF ST. THOMAS Elizabeth Sebestyen Acting Director St. Thomas — Elgin Social Services 423 Talbot St., St. Thomas, ON N5P 1C1 519-631-9350 ext. 7126 esebestyen@stthomas.ca 225