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12 - October 17, 2017 County Council Agenda Pkg.//1010 Elgin @ Q at_t 11 ,,, ,i ORDERS OF THE DAY FOR TUESDAY, OCTOBER 17, 2017 - 10 0 "" ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes — September 26, 2017 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATION: 10:00 a.m. Elizabeth Gough, Data Analysis Coordinator and Jeff Wilson, Children's Services Program Operations Coordinator, St. Thomas -Elgin Social Services with PowerPoint titled "Transitioning to Ontario Early Years Child and Family Centres: Summary of Needs Assessment and Initial Plan for St. Thomas -Elgin" (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items 10th Recess 11th Motion to Rise and Report liPA@7 13th NOTICE: Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Law ADJOURNMENT LUNCH WILL BE PROVIDED Deputy Warden for October Deputy Warden for November November 14, 2017 November 24, 2017 November 28, 2017 Councillor Mennill Councillor Currie County Council Meeting Warden's Dinner — Shedden Keystone Complex County Council Meeting Accessible formats available upon request. 1 DRAFT COUNTY COUNCIL MINUTES Tuesday, September 26, 2017 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Jones in the Chair. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Ens THAT the minutes of the meeting held on September 12, 2017 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Moved by Councillor Marr Seconded by Councillor McWilliam THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Homes — Nursing (Section A — M) Policy Manual Review and Revisions — Director of Homes and Seniors Services The director presented the report recommending that Council approve updates to Nursing Policy Manual (Section A — M). As per the Long -Term Care Homes Act (LTCHA), 2007, policies and procedures are to be reviewed annually. Moved by Councillor Martyn Seconded by Councillor Jenkins THAT Council approve the County of Elgin Homes and Seniors Services Nursing (Section A — M) Policy Manual review and revisions for 2017. - Carried. Homes — Enhanced Behavioural Supports Ontario (BSO) — Additional Base Funding — Director of Homes and Seniors Services The director presented the report recommending that Council accept the increase in the base funding for provision of care related to responsive behaviours. This funding has broadened staff's ability to provide this type of care through recreational means. Moved by Councillor Marr Seconded by Councillor Mennill THAT the Warden on behalf of Council accept the increase in the base funding for Behavioural Supports from the Southwest Local Health Integration Network; and, THAT the Warden on behalf of Council send a letter to the Southwest Local Health Integration Network in appreciation of the additional funding. - Carried. 2 County Council 2 September 26, 2017 Naming of the New Museum Facility and Project Update — Director of Community and Cultural Services The director presented the report recommending that Council approve the proposed name for the Elgin County Heritage Centre. Moved by Councillor Jenkins Seconded by Councillor Martyn THAT the facility being constructed at 460 Sunset Drive to house exhibit and programming functions of the Elgin County Museum be hereby known as the Elgin County Heritage Centre. - Carried. Improving Library Digital Services Fund Grant — Director of Community and Cultural Services The director presented the report informing Council that the Elgin County Library has received a grant in the amount of $16,755 through the Improving Library Digital Services Fund. These funds are to be used to help people stay connected through increased access to technology, digital services, and training at public libraries. Moved by Councillor Martyn Seconded by Councillor Ens THAT the Warden and Chief Administrative Officer be authorized to enter into a funding agreement in the amount of $16,755 with the Province of Ontario under the Improving Library Digital Service Fund; and, THAT a project be established in the 2017 and/or 2018 budgets of the Elgin County Library according to the terms of the contribution agreement; and, THAT the Warden on behalf of Council issue a letter of appreciation to the Ontario Minister of Tourism, Culture and Sport and the Member of Provincial Parliament for Elgin -Middlesex - London. - Carried. Municipal Disaster Response Agreement Renewal — Canadian Red Cross — Acting Director of Engineering Services The acting director presented the report seeking Council's approval to enter into a revised agreement with the City of St. Thomas and the Canadian Red Cross Society for the provision of disaster relief services as required. Moved by Councillor Mennill Seconded by Councillor Ens THAT the County of Elgin enter into the attached agreement with the City of St. Thomas and the Canadian Red Cross Society for the provision of Disaster Relief Services; and, THAT the Warden and Chief Administrative Officer are authorized and directed to enter into this agreement; and, THAT the annual fees be allocated from the Emergency Measures budget. - Carried. Quarterly Information Report — Contracts Awards, April 1, 2017 to June 30, 2017 — Purchasing Coordinator The coordinator presented the report summarizing all contracts in excess of $15,000 between April 1, 2017 and June 30,, 2017 as per the County of Elgin's Procurement Policy. 3 County Council 3 September 26, 2017 Moved by Councillor Jenkins Seconded by Councillor Marr THAT the report titled "Quarterly Information Report - Contract Awards, April 1, 2017 to June 30, 2017" from the Purchasing Coordinator, dated September 6, 2017, be received and filed. - Carried. 2016 Audited Consolidated Financial Statements — Director of Financial Services The director presented the report recommending that Council approve the 2016 Audited Consolidated Financial Statements for publication. Moved by Councillor Marr Seconded by Councillor Mennill THAT the 2016 Audited Consolidated Financial Statements be approved for publication. - Carried. Vacancy/Excess Land Reduction/Rebate — Director of Financial Services The director presented the report recommending that Council approve the elimination of the vacancy/excess land reduction rebate and that the increased taxation revenue of approximately $80,000 be used to provide ongoing annual funding for the County's Community Improvement Plan. Moved by Councillor Marr Seconded by Councillor Wiehle THAT the vacancy/excess land rebate program be eliminated starting with the 2018 taxation year; and, THAT the tax ratio on vacant/excess land commercial and industrial properties be set to the same ratio as the occupied classes starting with the 2018 taxation year; and, THAT Council notify the province of the elimination of the vacancy/excess land rebate/reduction programs starting with the 2018 taxation year; and, THAT copies of the resolutions from the Vacancy/Excess Land Reduction/Rebate report dated September 8, 2017 be forwarded to local municipalities; and, THAT the local municipalities be requested to send out a notification immediately notifying vacant/excess land property owners of the elimination of the rebate/reduction program; and, THAT information/education seminars be conducted to inform local businesses of the availability of Community Improvement Plan (CIP) grant funding to upgrade vacant facilities funded by the elimination of the vacancy rebate; and, THAT $80,000 be added to the Community Improvement Plan (CIP) budget for consideration in the 2018 budget deliberation. - Carried. Service Recognition Awards — Director of Human Resources The director presented the report recommending that Council approve changes to Human Resources Policy Number 10.130. This will address identified issues with the current service recognition policy while ensuring that service milestones continue to be celebrated. 12 County Council 4 September 26, 2017 Moved by Councillor Mennill Seconded by Councillor McWilliam THAT County Council approve the report titled "Service Recognition Awards" from the Director of Human Resources, dated September 11, 2017 and the corresponding policy changes be adopted (Human Resources Policy Number 10.130) and made retroactive to October 1, 2014; and, THAT Human Resources staff take necessary steps to provide eligible 2014-2016 part-time employees and eligible retirees with a letter of recognition from the Warden, an award, a lapel pin and a recognition certificate. - Carried. 2018 Manulife Benefits Renewal Forecast — Director of Human Resources The director presented the report informing Council of the 2018 projected rates for the County's group benefits program with Manulife Financial. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the report titled "2018 Manulife Benefits Renewal Forecast" from the Director of Human Resources, dated September 12, 2017, be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members — None Notice of Motion — None Matters of Urgency — None Closed Meeting Item Moved by Councillor Marr Seconded by Councillor Ens THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (a) the security of the property of the municipality or local board — Non -Disclosure Agreement. - Carried. Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT we do now rise and report. - Carried. Moved by Councillor McWilliam Seconded by Councillor Martyn THAT the Warden and Chief Administrative Officer be directed to sign a Non -Disclosure Agreement as part of the business case development to inform County Council on the potential acquisition of lands for recreational purposes as proposed in the in -camera report dated September 11, 2017. - Carried. 5 County Council 5 September 26, 2017 Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jenkins Seconded by Councillor Marr THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAW Moved by Councillor Mennill Seconded by Councillor Ens THAT By -Law No. 17-36 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 26, 2017 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Marr Seconded by Councillor Martyn THAT we do now adjourn at 9:50 a.m. and meet again on October 17, 2017 at the County Administration Building Council Chambers at 10:00 a.m. - Carried. Julie Gonyou, Grant Jones, Chief Administrative Officer. Warden. 9 Transitioning to Ontario Early Years Child and Family Centres Summary of Needs Assessiment & Initial Plan Cliiildren's 7 E I r sOgressivrtyby Mature No Provincial vision Task a t hand Needs Assessment Initial Plan Transition Plan Ontario Early Years Policy Framework (2013), Ministry of Education O(EYCFC Outcome Framework Ontario's children andfamifies are, supported by a system of responsive, hLqh-quolity, accessible, integrated early years, programs orad serv) , ces that contribute to, healthy child development. Child & Family Centred Welcoming, Hligh, Quality Inclusive Integrated Community Led G'uidinfbPrinciple,s OntarioEarly Y Child & 1000arnily Centr • Ontario Early Years Centres (OEYCs) • Parenting and Family Literacy Centres (PFLCs) o • Family Resource Centres •�, • Better Beginnings Better M LM Futures -W As of January 2018, the City of St. Thomas will be responsible for the local service system planning, implementation, funding and oversight of the Ontario Early Years Child and Family Centres (OEYCFC"s) in Elgin. ThreeVVIS Di�i�i EYCFC O Needs Assessment Research & Data • Community Demographics • Neighbourhood Profiles • Existing Local Research & Initiatives • Current System Assets and Program Usage • Geo-analytics/Mapping Community Engagement/Consultations • Parent &Service Provider Survey • Planning Sessions with Elgin Children's Network • Child's Voice Initial Plan &Transition Plan 12 Service Inventory r VI u'. ml 4 ar# Li.ortiuu Cd�rtmrti,�am�;y ,.+I'PT �y � w^' ''�'�' Schr Chog,% c. r0 Libraries Elgirn r 1 ypi V �rrr" arxk Housing r" HolyplwLcurtood OuOure �. s. 5¢ Norris 1, w,w�� .dru�um�dual P T� ®" C'drk drebmiurWtiarad. .. tk s�w11 dmuNrN ,,m owulauou Ovdur Poly JQFt w I a wr llhrvaurri,xm [ Early Yrtarm S+voc* Sdirtoi drvols i Ubnnirlon FIU�n i • An interactive web -based asset map that will be accessible through Elgin Children's Network website • Various layers of data available for social planning 13 -77�,7 -� �77-m� 7JT F 17-4 ". =*. f E I n� IJ U, Shaw Valley--- I'LlSouth Gate 2� ... �ake.-Margaret Li 15 Ontario Early Years Centres & Parenting & Family Literacy Centres (2015-16) City of St. Thomas Legend (a OEYC Main - St. Thomas 0 OEYC Satellite OEYC Outreach PFLC Neighbourhood Limits Municipal Boundary N WE 5 500 0 500 1000 Meters St Thomas Planrirg Department July 2017 16 10 Ontario Early Years Centres & Parenting & Family Literacy Centres (2616-16) Elgin County Gi y of Legend ondon OEYC Main - St. Thomas eelmonf q. m y OEYC satellite ow 'fship o o,_ _.. -w .. �'rrfsonbwr OEYC Outreach unil �pl.Ei.9M, w.. .,..__ PFLC '"` .. en t r',✓' ,.�, .. VJ" "l�� x .. Ire .... Muni .'rp�af li[y 6 �� 0 �ofrp` ..._..., y am th / hQ S r l ( (for v1 , ai.j1 Y �c�On Neighbourhood Limits ED x "Pr,rtsranicy .......�, -, Municipal Boundary w��...�. X\ P., ort Bruce µ µ 4 H Port Burwell W t"I ,"� r , Lakes ErFe 1 '✓ x"' 'kp"r fg' .,rM ,,*"� r. r".,"... 4 ✓" r"Y,,^; R ttn ^ r ' T. 111 0NI's N wE s 500 0 500 1000 Meters St Th annas Planning Del1uly 2017 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 16 10 Prograrn Statistics: OEYC PIOIC WHO 139 Direct service hours/week 17,849 Number of child visits/year Busiest sites: Main OEYC in St. Thomas (7 Morrison Drive) Northside Neighbourhood Hub (114 Confederation Dr.) Parenting & Family Literacy Centres (McGregor Public School and Locke's Public School) 17 11 0 HHR EYCI"t Model • Dedicated physical space for the OEYCFC • OEYCFC services offered on a more full-time basis • Mandatory Core Services offered • Located in libraries, schools, standalone spaces and other "natural" gathering spots • Set up/take down space for the OEYCFC • OEYCFC services offered on a part-time basis • Drop-in programs offered, as a minimum level of service • Located in libraries, schools, standalone spaces and other "natural" gathering spots • Same as above, except • Situated in non-traditional spaces (i.e. parks or events/activities) • Based on identified community offered on a part-time basis 18 need 0 HHR EYCI""C Model • Situated in neighbourhoods or communities to build trust and relationships • Embedded in existing community phone -based information service (i.e. 11"Wo �=�I 211) • Provision of online resource, information or other virtual services • To include website and social media IN Location Selection Universal Sites Intentional Sites Factors Criteria Weight (n = 12) 45 High score on the social risk index Social Risk Index (Source: 2006 Census) High rate of children living in low income Number of children <age 6 living in low 70 income (Source: 2011 Census) 30 Number of children ages 6 to 18 living in low 30 income (Source: 2011 Census) Low degree of school readiness % of children vulnerable on one or more 20 domain (Source: 2014-2015 EDI) High number of Indigenous persons Number of Aboriginal persons (Source: 2011 5 Censu Potential Locations St. Thomas 1. Park & Elm 1. Balaclava South 1. Elm West 2. South Edgeware 2. Elgin Mall (2 sites identified) 3. Dalewood 3. Old Courthouse 4. Northwest 4. South Gate Talbot Elgin 1. Rodney (upcoming 1. West Lorne 1. Low German County new build) 2. Dutton speaking 2. Aylmer (upcoming 3. Shedden population new build) 4. Straffordville (Potential tri - 3. Belmont 5. Port Burwell county initiative with Elgin/ Oxford/Norfolk) 21 Dates Key Completion of Needs Assessment & Initial Plan (August 2017). Transition Plan — Children's Services report to City Council (SESS-21-17) recommending that Community Living Elgin be contracted to maintain existing early years services in Elgin from January 1, 2018 —June 30, 2018, while we transition to the OEYCFC system. Direct funding agreement between CMSM and Ministry of Education for the delivery of OEYCFC system begins January 1, 2018. As part of the transition plan, there is the recommendation to bridge funding (SESS-22-17) for the Northside Neighbourhood Hub to maintain this service system asset. 22 16 Next Steps • Communication strategy for phase one • Transition plan for the Northside Neighbourhood Hub., OEYCs and PFI -Cs • Assessing the City of St. Thomas' Children's Services Department to ensure sufficient capacity to manage OEYCFC system • Issuing an RFP to select a service provider(s) for the OEYCFCs • Continued community engagement with identified groups for further planning 23 24 REPORTS OF COUNCIL AND STAFF October 17, 2017 Staff Reports —(ATTACHED) Manager of Museum and Archives — Museum Assistance Program Grant Director of Community and Cultural Services — Upgrades to Museums of Elgin County Database and Policy Approval Director of Financial Services — August 2017 Budget Performance Director of Homes and Seniors Services — Homes — 2017-2018 Adult Day Program (ADP) System Capacity Review Manager of Planning — Final Approval Plan of Subdivision, Dixie Estates Subdivision Phase 2 & 3, Township of Malahide, File No. 34T-89003 Economic Development Coordinator — Elgincentives Tax Increment Equivalent Grant Approval: 5005 Holdings Inc. Chief Administrative Officer — Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman 25 n! afvfejj;�' flgin REPORT TO COUNTY COUNCIL 1 w rae'h 4d Wer 1M',r bFCr FROM: Mike Baker, Manager of Museum and Archives DATE: September 29, 2017 SUBJECT: Museum Assistance Program Grant INTRODUCTION: This report informs Council that the Elgin County Museum has received a federal grant in the amount of $9,700 from the Museum Assistance Program to assist with costs associated with the production of the first exhibit in the emerging Elgin County Heritage Centre. DISCUSSION/CONCLUSION: Staff are pleased to report that the Elgin County Museum has received a grant in the amount of $9,700 from the Department of Canadian Heritage under the Museum Assistance Program. The grant will be used to cover shipping, production and promotion of the inaugural exhibit in the new Elgin County Heritage Centre. Details on this first exhibit, to be launched mid-January 2017, will be released shortly. Funds are to be expended before March 31, 2017. The Museum is also contributing $2,600 from its operating budget towards this project. RECOMMENDATIONS: THAT the Warden and Chief Administrative Officer be authorized to enter into a funding agreement in the amount of $9,700 with the Department of Canadian Heritage under the Museum Assistance Program; and, THAT a project be established in the 2017 and/or 2018 budgets of the Elgin County Museum according to the terms of the contribution agreement; and, THAT the Warden on behalf of Council issue a letter of appreciation to the Minister of Canadian Heritage and the Member of Parliament for Elgin -Middlesex -London. All of which is Respectfully Submitted Mike Baker Manager of Museum and Archives Approved for Submission Julie Gonyou Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 26 Title of Project: Col. Talbot's Castle Dear Mr, Baker: AU6 2( )1? On behalf of the Minister of Canadian Heritage, it is my pleasure to inform you that your application for funding has been approved. A grant in the amount of $9,700 will be awarded to help your organization carry out its activities, under the Museum. assistance .Pro gram, Exhibition Circulation Component. This funding will be allocated over one government fiscal year 2017-201.8 and will be subject to certain terms and conditions, the appropriation of funds by Parliament, and the budget levels of theProgram. One of our program representatives will be in contact with. yon in the near future to review the terms and conditions related to this funding. In closing, I would like to take this opportunity to wish youan. d the members of your organization the greatest success in your endeavours. HIM= erna ct alal Regional Director General Ontario Region 27 N. w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Brian Masschaele, Director of Community and Cultural Services DATE: September 29, 2017 SUBJECT: Upgrades to Museums of Elgin County Database and Policy Approval INTRODUCTION: The Elgin County Museum recently completed upgrades to its innovative "Museums of Elgin County Database". This report highlights the features of these upgrades and informs Council of the partners currently participating in the project. Furthermore, it seeks Council's approval on a policy to govern future participation in the database. DISCUSSION: The Elgin County Museum has supported the operation of the "Museums of Elgin County Database"for the past decade. This innovative database is one of only a few in Canada to offer on-line collaboration between area museums through use of high-quality software that otherwise might not be available to smaller museums on a stand-alone basis. It is hosted and supported by the County's Information Technology department and there is no cost to partner museums to participate. The database plays a key role in encouraging collaboration between museums serving the County. Its availability is in direct fulfilment of Council's approved mission for the Museum "to provide leadership and support to County museums in the promotion of a heritage partnership". The database currently contains over 29,000 artifact descriptions, with over 10,000 of these coming from the Elgin County Museum. In addition to acting as a collection management tool for County museums, it is also open to the public for researching on- line. The following museums are currently contributing to the database: • Aylmer-Malahide Museum & Archives • Backus -Page House Museum, Tyrconnell • Museums Bayham / Port Burwell Marine Museum • Elgin County Railway Museum, St. Thomas • Forge and Anvil Museum, Sparta • North America Railway Hall of Fame, St. Thomas. Recently, Museum and Archives staff facilitated major upgrades to the database to incorporate the following features: Overall design improvements to better match the Museum's website for a more integrated look. Screen optimization features to improve viewing regardless of the device used, such as a phone, tablet or desktop computer. Enhanced searching capability through greater recognition of search terms and combining of search words and brow2ceble indexes • Improved search tips on the search screen. • Improved navigation on the search results page. • A selection list for saving items so that users can save search results or request information from Museum staff about selected items. • A photo commenting feature. • The ability to limit a search to records with only photos available. The image size of photos can also be scaled to improve viewing. • The ability to search collections from all partner museums or just one museum. • The ability to browse popular topics and see records that have been recently added to the database. • The data entry form for partner museums has been improved, with more logical grouping of fields. • The process for partner museums to upload photographs / images to County servers for linkage to the online database has been made easier. With these upgrades now complete, staff are recommending that Council approve a policy to govern future participation and use of the database. Attached to this report as "Appendix A" is the proposed policy for Council's consideration. Main features include the need to be open to the public (at least seasonally) and the need to designate an individual to receive training and with responsibility to maintain entries on behalf of the partner museum. The Elgin County Museum Advisory Committee has reviewed this policy and has lent its endorsement, feeling that the terms are reasonable and should not preclude any existing partners from on-going participation. CONCLUSION: Staff are pleased to inform Council that major upgrades to the "Museums of Elgin County Database" have recently been completed which will only strengthen the partnership between the Elgin County Museum and other County museums. RECOMMENDATIONS: THAT the "Museums of Elgin County Database - Eligibility Criteria for Partner Participation" as attached to this report as Appendix A be hereby approved; and, THAT the report titled "Upgrades to Museums of Elgin County Database and Policy Approval" from the Director of Community and Cultural Services, dated September 29, 2017 be received and filed. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 29 Approved for Submission Julie Gonyou Chief Administrative Officer Z••- • Museums of Elgin County Database Eligibility Criteria for Partner Participation Elgin County Museum is pleased to offer complimentary access to the "Museums of Elgin County Database" to partner museums within Elgin County. To be eligible for participation in the database, partner museums must meet the following eligibility criteria and agree to the following conditions: • Museums must be open to the public at least seasonally and must have an approved mission and acquisition policy for the collection of artifacts pertaining to the County of Elgin or a community located within the County of Elgin. All artifacts listed in the database must be the property of the partner museum and the partner museum should be able to supply documentation to support such ownership upon request, subject to relevant legislation such as the Municipal Freedom of Information and Protection of Privacy Act. Database records and images are hosted on County of Elgin servers and are managed according to policies and procedures of the County. The County of Elgin is not responsible for any errors or omissions in records provided by a partner museum, nor is the County liable for any actions by a partner museum that results in the undue destruction or alteration of database records. Each museum must delegate authority for accessing the database to a designated individual. Only designated individuals will be provided with log -in privileges. County staff will provide appropriate training to such individuals as needed. 30 w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Jim Bundschuh, Director of Financial Services DATE: September 29, 2017 SUBJECT: August 2017 Budget Performance INTRODUCTION: Attached is the August budget comparison for the County with performance for the month of $102,000 and year-to-date (YTD) performance of $411,000. DISCUSSION: The YTD performance represents 1 % of costs with the only significant variance relating to Homes. Homes favourable performance of $62,000 is predominately related to favourable wage & benefit performance. RECOMMENDATION: THAT the report titled "August 2017 Budget Performance" dated September 29, 2017 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Julie Gonyou Director of Financial Services Chief Administrative Officer 31 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 County of Elgin FULL YEAR YTD Current Month Budget Budget Actual Perform. Budget Actual Perform. Budget Comparison As of August 31, 2017 Net Net Net Net % Of Budget Net Net Net TAXES (33,434,548) 5,355 5,356 (1) 0% - - - INTEREST CHARGES & INCOME (100,000) (70,999) (72,583) 1,583 73% (12,033) (12,090) 57 SOCIAL SERVICES - ST. THOMAS 2,441,629 1,017,345 1,069,505 (52,160) 44% - - - HEALTH UNIT 893,464 595,643 528,933 66,709 59% 74,455 74,455 - GRANTS 322,528 319,921 319,921 - 99% - - - RENTAL INCOME (112,017) (28,712) (28,712) (0) 26% 117,073 117,073 (0) PROPERTY ASSESSMENT 747,785 560,839 560,838 0 75% - - - ONTARIO MUNICIPAL PARTNERSHIP FU (870,200) (652,200) (652,650) 450 75% - - - PROJECTS 892,000 323,102 322,456 646 36% 159,029 159,029 (0) - - - (0) 0% - - 0 Total Corporate (29,219,360) 2,070,294 2,053,066 17,228 -7% 338,524 338,467 56 WARDEN AND COUNCIL 380,869 242,953 209,685 33,268 55% 27,352 22,752 4,599 ADMINISTRATIVE SERVICES 571,700 351,452 345,354 6,098 60% 20,026 13,279 6,747 FINANCIAL SERVICES 613,425 408,577 404,658 3,918 66% 69,996 69,638 358 HUMAN RESOURCES 560,660 356,510 347,907 8,603 62% 62,655 60,889 1,766 ADMINISTRATION BUILDING 532,286 367,206 354,682 12,524 67% 150,326 148,971 1,355 CORPORATE SERVICES 667,096 520,732 498,144 22,588 75% 18,155 14,000 4,155 ENGINEERING SERVICES 10,264,791 9,344,664 9,292,584 52,079 91% 8,149,386 8,139,127 10,259 HOMES FOR SENIORS SERVICES 5,171,321 3,129,083 2,961,146 167,937 57% 1,927,678 1,865,733 61,946 MUSEUM/ARCHIVES (69,128) (165,298) (173,242) 7,943 251% 57,738 57,538 200 LIBRARY SERVICES 2,599,945 1,850,011 1,830,996 19,015 70% 542,048 536,609 5,439 INFORMATION TECHNOLOGIES 986,797 661,530 642,662 18,868 65% 259,272 256,301 2,971 PROVINCIAL OFFENSES (80,029) (221,065) (231,728) 10,663 290% 115,065 115,066 (0) COLLECTIONS - POA (17,168) 477 1,271 (794) -7% 71,723 71,723 - AMBULANCE & EMERGENCY SERVICES 2,845,400 2,288,645 2,279,913 8,732 80% 550,821 549,093 1,728 ECONOMIC DEVELOPMENT & TOURISM 1,133,956 793,154 771,222 21,932 68% 122,323 121,509 815 Total Departmental 26,161,921 19,928,631 19,535,257 393,374 75% 12,144,565 12,042,227 102,337 Total (3,057,439) 21,998,924 21,588,322 410,602 -706% 12,483,088 12,380,695 102,394 H:\17ManagementReports\Summary Report August 9/29/17 10:45 AM iNlxrr� NUI Nu REPORT TOUNTY COUNCIL FROM Rhonda L. Duffy, Director of Home s and Seniors Services Dawn Buirridge, Adult Day Program Coordinator DATE, I September 27, 2017 SUBJECT: Horner — 201l7-2010, Adult Day, ProgratTi (ADP) System Capacity Review WMWESSOM The South West Local Health Integration Network (SVVLI-IIM)l has cornpleted an Adult Day Program Capacity review for 2017-201 B, This review has resulted in changes to the funding formula for the Elgin — St, Thomas Adult Day Program (AIBP). In September 2016, the SWLKN staff began a system capacity review of ADP, analyzing capacity and occupancy across all providers which included services provided at obier Villa. The result of the capacity review identified that Bobier Vila had consistently experienced low cccupancy, due to lack o affordable and accessible, transportation, As a soluti'onto this capacity issue, it has been decided by the SWI-HIN that transportation would be provided by West Elgin Community Health Centre (VVECHC) for the obier Villa Day Program. The improved availability of transportation will increase prograrn occupancy to the ADP. The SWI- HIN has forwarded a 201712018 Adult Day Program Capacity Review funding notification,, letter (see attached) requiring Signature rnid' return. Funding will be recovered by the SWLHN and transferred to WECHC in the arnount of $16,973 for 201712018, The annual b recovery will be $25,46,0, skin pay Woup THAT staff be directed to sign the 2017/2018 Adult Day Program Capacity Reve funding notification letter as request,ed by the Southwest Local Heal'th Integration Network, Allof which is Respectfully, Submitted Approved, for Submission Rhonda L. Duffy Judie GonyOL11 Director of Hornes and Seriors Serviices Chief Amini strative Officer 33 S epte rnber 21, 2017 Rhonda Duffy Director of Homes and Seniors Servic�es The Corporation ofthe County of Elgin 450 Sunset Drive St, "Thomas ON N , 5VI Dear Ms. Duffy: Re: 2017118 ADP System Capacity Review 201 Nevis Avenue, Sub 700 Lordoit, ON WAM Tof 5 M G12.0445 . Fox: 519 G72, M TUI Ree: 11800 294,5446 Iflall 237 Prog ra rn# 3798 The SOLIth West Local Health lintegration Network. (LHIN), has completed the Adult Day Program (ADP) Capacity Review and, followingthe recomirnendation of the review, please note that $16,973 in base founding in 2017118 ($25,460 fulliyannualizWi in 2018/1q,) will be recovered frorn, your organization and transferred to West Elgin Community Health Centre to provide accessible transportation forr the West Elgin community, in lauding the COU11ty of Elgin — bobier Villi a ADR The net base funding reduction will form part of your budget and will emend the ourrent Muffi-Sector per olouse, 1412Amendroerll of Agreement and Appendix 1: South West LHIIN Approved Aflocafion, IPlease review Appendix I which outhnes the adjusted funding and deliverableS. To confirm agreement with the terms and condiflons, please return one signed copy to Sheri Nolan, Executive Assistant art the South 'West LHIN at by October 3, 2017, We anticipate the electronic recovery will commence on November 1, 2017, IAIN18_04M 34 W P -O n t a ril 0 Local fflvdih Intek ren lon Nolviark 2017M8 ADP Sy�lern 0,-3pacity Review SeVW m ber 21, 2017 F) a p n 2 We would like too take this opportunity to fi°iank youi and your staff for your effort-, and hard work in h ping to inriprove heolthcaro within Itho South West LHIN, It you have any questions about this Initiative, please contaci Lynn Hinds, Oxford Sub Region Lead at LyLin.Hnds@lhIns.on.gau„ 'Yours, very truly, Michael Barrett Chieff EXUCLItiVe(AlCef 14"M oc, Mark McDonald, Chief Adm4iistrative Officer, The Corporation Of the COUnty of Elgin Andrew ChUnilall, Acting Board Chair, South West LKIN KeRy Gillis, Vice Presi'dent. Strategy, SysWirn Design and Intagration, South West I HN Mark Brintnell, Vice President., Quality, Performance and AccountaNit 'y, South West LHIN Donna Ladouceur, Vic�e President, Home and Community Care, South Wast LHIN LIAIN18-042A 35 201"7"M8ADP $ystenn Capacity Review Septe rnber 21, 2011 Fbago Appendix 1, South, West LHIN Approved Allocation The Corporafu'u rr of tit Courdy o F Elgin IFIL» 237 Proqramw 3798 Cornmunity Support Services Ini iati''veWr j ectTit] : 2017118 ACCP System Capacity Rev;evv f m �mmmm �ur . ..............Funding � dura �� .m.m.m.m.mmm Project Fundin very ------ »rrrrrrr rrrrrrrrrrrrrrrrrrrrrr »>rrrrrre�� Project Fuindini+g Fisoand On Base . Fiscal]Base . Annual Fiscal Year Total' . W 2 -16 973, � ' �6,g7 ��,w,u��w��,"�� w�w�a� Conditions-, The HSP will ensure that any procurement of ,goods; and services through the Ruse of these funds will follow The Broader Public Seutur Procurement f ireut,ive ("Directive"). if the HSP is root, mandated to, adla,u re to the Directive, the HSP varih have a procurement pollcy and :apply consistent practices that are based on teat practices to Increase effidency in procur r'nent practices,, # The Initiative/Project will nDt increase risk to your agency's nauJi-year expense limits and annual balanced budget requirements. 'The FISP is required to maintain financiial records for this aMocation fuer year-end evaluations and settleunenti u.un cent founds vuultllin the fisca$ year may lie suabnect to recovery Description of Program: In September 2016, LHIN staff began a sy tern capacity review of Adult Day Prograuans (AI)Ps),, reviewing capacity and occupancy across ADIP providers, locations and Maya of operation using data supplied by the former South West Gornmunity Care Access Centre ( A. ) and the health service providers (HSPs) over the past ; 5 years. he initial arualysis led to en a errrtent with some ADP providers in November 2016 who had consistently e poriencedi 111ow oocuupanq programs andkir days of operation, • As a result of the review and engagement wir th providers and partners around a°vaiilability, of accessible transportation in certain pails of Elgin COUnty, the South West LHIN identified a need to address the barriers for clients tea accessing ADP services at Nobler Villa and also support accessible transportation needs for West Elgin Community Health Centre (010) prograrns. • Funding will be recovered by the South "west LHIN and t:ransfermcl to West Elgin GHC to provide accessible transportation for their own clients and that of thae rau.111ty of Fl iar .p Bobier Villa Mutt I00y Proctram, U nlit OHR, 'Service mads* FTE attendance days, Individuuals Served total Funding FC 725 82 14 COM M & CS nla V.glis; A 0 annj.jallyfar I Reduc5on of 45 individuals Buse Fiscal -11,973 raruslaoaut otic a-1 Herat a new total of 7„500 re aejv 1 ng rides for a new glad Annualized w of 239 annuall Cuescrl tlon of lDellverabies: fie pi ed OutRuts yer the Lie of tl�e F'rca' Gate cl m . , 1p went _ ` � i��a� �..,. ...:.... :....... Submit finalized transition plan with milestones to South ..... West, Ll•�1IN aft days afteu° funding ��m � ��,��,. ” _ ._-... _. _ f uxvel�nprrtieint of, an Menaoranduurua of Understanding (MOU) or tuferrnarandurn of 0 days after funding Agreement; (MOA) signed by VVE= H C and County, of Elgin — Bober Villa and a copy letter sign -back submitted to the LHIN I.,l°tlN l , 6 04 A 36 201 V18 ADP System Capacity Review Septeinber 21, 2017 Page 4 Iz.3"tatus Repofts via con'-ference call with Sotdh West LHIN (311:1 vve.ek each month) Septernbeir 201 0 ............ ....... . ... . ... .... . ....... . .. ..... .. ..... .. . ...... 3unbrw'nit Financial CIOSO-Wt Fie ort tO SOUth 'Akst LH IN A ril 30, 2018 Performance Standards; • Final transition plan with milestones clue to the LHIN wifihin 30 day's of funding letter sign -bock dIte, • Occupancy for all days of operation of the BoWer 'villa ADP to increase to, rneet the 90% performance r out in the WUA, .2sm Reporting,: .Fho HSP shaR report pursuant to the terms of the SAA and outlined in Schedu[e C. Project stalo, s updates, thirrough regutar schedUled meetings between LHIN and HSP starting September 2017 Financial C lose oust RU�ort j2"t� suuNolarab, Please confirm receipt of this Notification �of FUndIng Allocation by s4gnnnq and retuco rning a, py to hors ,y�ber3, 2017. E-mail: sheri,inol .. . ............... .. Rhonda Duffy ........... . .. . ....... . . . ..... . ......... . .. Narne of CEOlExeclutive DirectorCEOJExecutive Director signature Date 6-- . . .. . ............................. . ........ . . .................................................. . ............... . ... . . . . .... ........... . . ............................................................................................................................................................................................................................................................................................................................................. a . .................................................................... ............. . . .......... U IIN16-042A 37 w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Steve Evans, Manager of Planning DATE: October 2, 2017 SUBJECT: Final Approval Plan of Subdivision KR Developments Ltd. (Roger & Karen Good) Dixie Estates Subdivision Phase 2 & 3 Part of Lot 10, Concession 2 Township of Malahide File No. 34T-89003 INTRODUCTION: This report is to advise County Council that final approval was given for a plan of subdivision in the Township of Malahide on August 31, 2017. (see attached maps) DISCUSSION: This plan of subdivision constitutes Phases 2& 3 of Dixie Estates subdivision and comprises 21 lots for single detached dwellings. Draft plan approval for this subdivision was given by the Ministry of Municipal Affairs and Housing on March 19, 1991. The subject lands are located in the hamlet of Copenhagen and they will be developed on piped municipal water and private on-site septic systems. The County has received a clearance letter from the Township of Malahide indicating that all conditions of draft plan approval have been met. In accordance with By -Law No. 13-28 the Manager of Planning has been given the authority to approve final plans of subdivision once all of the conditions of draft plan approval have been met and after clearance letters have been received. CONCLUSION: This report is to advise County Council that final approval of this plan of subdivision was granted and the plans were signed by the Manager of Planning on August 31, 2017 and forwarded to the Land Registry Office for registration. The Township of Malahide and the owner have been notified. RECOMMENDATION: THAT the report titled "Final Approval for a Plan of Subdivision, Dixie Estates Phases 2 & 3" submitted by the Manager of Planning dated August 29, 2017 be received and filed. All of which is Respectfully Submitted Approved for Submission Steve Evans Julie Gonyou Manager of Planning Chief Administrative Officer 38 Legend Property Lines Subdivision Lots Dixie Estates Subdivision Township of Malahide 39 Projection: NAD 83 UTM Zone 17. Date: Sept 20 2017 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. /Urrl'i/YOM . d [9° REPORT TO COUNTY COUNCIL FROM: Kate Burns Gallagher, Economic Development Coordinator Alan Smith, General Manager of Economic Development Jim Bundschuh, Director of Financial Services DATE: September 26, 2017 SUBJECT: Elgincentives Tax Increment Equivalent Grant Approval: 5005 Holdings Inc. INTRODUCTION: The Tax Increment Equivalent Grant for Major Projects is intended to stimulate investment by effectively deferring part of the increase in property taxation as a result of the major development, redevelopment, reconstruction, or rehabilitation of lands or buildings. Grants that are equivalent to a percentage of the resulting Municipal and/or County portion of the property tax increment are provided to a property owner following the reassessment of the property. DISCUSSION: 5005 Holding Inc. located within the Municipality of West Elgin is the first Tax Increment Equivalent Grant application that the Elgincentives Implementation Committee has received. 5005 Holdings Inc. project proposes to build a brewery on vacant commercial land on the Highway 3 corridor at Eagle. This property is located on a tourism corridor and is deemed as a priority area; as such it is eligible for 100% grant of the Municipal and County portion of the taxes for five years. The building will house the brewery (production of beer) as well as on-site retail. The building to be constructed is 18'x 56'x 80' with 8" foundation wall, including office space, one overhead door and four man doors. Total cost of construction of the building including site preparation, heating/cooling, refrigeration, plumbing and electrical is estimated at $414,630. The final total of the grant that will be issued is dependent upon MPAC's supplemental assessment of the property that can occur six months to two years after construction is complete. Rough estimates; with valuing the building and property at $500,000 and the current MPAC assessment on the vacant piece of property at $37,250, result in an incremental tax grant of $49,024 over the 5 year period. The County portion would be $25,049 and the Municipal portion would be $20,039. .N Many details needed to be addressed upon receipt of this application because it was the first application received under the Tax Increment Equivalent Grant stream. As a result, the construction of the building began after receipt of the application and prior to approval of the application. This is a one time exception for the first applicant under this stream. CONCLUSION: The Elgincentives Implementation Committee has recommended the application by 5005 Holding Inc. for approval as it meets all of the requirements of the Tax Increment Equivalent Grant described in the Elgincentives Community Improvement Plan. This grant will not incur any net costs to the County, as it will be deferring incoming tax revenue over the five year period. The Tax Increment Equivalent Grant is a component of the Elgincentives Community Improvement Plan previously passed by Elgin County Council in 2015. RECOMMENDATIONS: THAT Elgin County Council approves the Tax Increment Equivalent Grant for 5005 Holdings Inc. for 100 % of the County's portion of incremental taxes for a five year period commencing on completion of construction; THAT the Chief Administrative Officer be directed to sign the financial agreement between the County of Elgin, Municipality of West Elgin and 5005 Holdings Inc. All of which is Respectfully Submitted Kate Burns Gallagher Economic Development Coordinator Alan Smith General Manager of Economic Development Jim Bundschuh Director of Financial Services 41 Approved for Submission Julie Gonyou Chief Administrative Officer w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Julie Gonyou, Chief Administrative Officer DATE: October 11. 2017 SUBJECT: Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman INTRODUCTION: The Province of Ontario has transformed the municipal accountability framework over the past several decades. The very first Municipal Conflict of Interest Act started in 1972 and has evolved over forty years to Bill 68, the Modernizing Ontario's Municipal Legislation Act, 2017. This detailed and comprehensive document has ushered in a new era of municipal accountability that will have both cost implications and operational and administrative implications throughout the organization from governance to administration. Bill 68 is clearly an omnibus Bill that includes a large number of changes to the provisions of the Municipal Act. The provision that has received the greatest amount of attention in administrative circles to date is the requirement for municipalities to establish an Integrity Commissioner. Bill 68 was introduced on November 16, 2016 and advanced through the legislative process in 2017 to the point that out of necessity, we started preparing for the implementation of this requirement with a target date of January 1, 2018. Recently, was notified by the Ministry of Municipal Affairs that we now have until March of 2019 to implement the Integrity Commissioner, Codes of Conduct and Conflict of Interest requirements. Despite the adjustment in the implementation of the proclamation date, from a governance perspective, it makes sense for this County Council to establish and implement all of these provisions and to continue on a path for an implementation date of January 1, 2018. To meet this goal, there are a number of tasks that must be completed including revisions to Council's Code of Conduct and the hiring of an Integrity Commissioner. Considering the number of administrative actions that we need to complete in 2017 and 2018 to comply with Bill 68, 1 would like to move forward with both of these items in the fall of 2017. This implementation date will provide us with the opportunity to set the course for the next Council term and to make any adjustments that may be required during the initial implementation period in 2018. With a January implementation date in mind, I recently met with Elgin's Local Municipal Partners to discuss strategies for proceeding in the most efficient and effective manner. I notified the CAOs that I would make a recommendation to Council that the County of Middlesex would issue a Request for Proposal (RFP) that includes the County of Elgin and interested Local Municipal Partners. In keeping with previously utilized administrative models for a number of County provided services, I notified the CAOs that I would be recommending that the retainer for Integrity Commissioner Services be put on the Coun4ty levy and delivered to all Local Municipal Partners interested in the service. This approach would ensure that there is a common education program and service approach throughout the County of Elgin, increasing citizen awareness of the service across all municipal boundaries. The Local Municipal Partners would be responsible for the hourly fees associated with this service establishing a direct financial connection to the use of this service. As with other similar non -transferred services, Local Municipal Partners could obtain and pay for their own Integrity Commissioner if they so desired. The Integrity Commissioner will report to the local CAO and Council for local municipal issues. As Council is aware, Elgin County established a Code of Conduct for Members back in 2004. Shortly thereafter an Integrity Commissioner and later a Closed Meeting Investigator was retained to meet Council's obligations including the Code of Conduct and requirements for "open government" legislation. Mr. John Maddox was retained for approximately the last nine years to oversee inquiries and investigations. Recently, Mr. Maddox has tendered his resignation effective on December 31, 2017. Elgin County has paid the retainer for Mr. Maddox's services for itself as well as all participating municipalities. Each municipality has covered the cost of any investigations carried out locally using its own funds. This arrangement has worked out well for several years. The purpose of this report is to update council and to recommend a process moving forward in an effort to be compliant with various obligations under Bill 68. DISCUSSION: In reviewing the requirements for the Integrity Commissioner services, it quickly became evident that the requirements, qualifications and personal attributes that we are looking for in this position are equivalent to those required to be an effective Ombudsman. With this in mind, and in the interest of efficiency we have incorporated the Ombudsman requirements into the Integrity Commissioner RFP. Integrating this service promotes a streamlined approach that will create a responsive system for the public for dealing with administrative complaints and inquiries. Over the past several years, the County of Elgin and the County of Middlesex have consistently searched for opportunities to work together in the implementation of new services and programs. We now have a number of examples of these types of services that range from Accessibility for Ontarians with Disabilities Act (AODA) services to the work recently completed in regard to Source Water Protection Services. During my discussions with the CAO for Middlesex County, it was evident that we were both looking for the same attributes for these important services. In addition to saving some time and work on both sides of our County borders, this approach will also provide a greater response to the RFP and create similar standards for service in this part of Southwestern Ontario. For those of you that are familiar with the legislation, you will have noticed that you cannot utilize your own municipal lawyer for reviews requiring legal assistance. The consideration of using external costly legal resources when we have an in-house option was not appealing. As a result, I discussed with the CAO for Middlesex the possibility of using each other's in-house legal services w4hen required. This option for saving additional implementation costs is another great reason to complete a joint RFP and work with our neighbours. To ensure that there is full understanding of the process as well as transparency, we will share a memorandum of understanding with the County of Middlesex for these services, similar to other shared services shared with Middlesex County. For your review, I have attached an electronic copy of the Integrity Commissioner Services RFP and agreement that has been well-received by Elgin's administrators and vetted by Elgin's Purchasing Coordinator and myself. The responses to the RFP will be collated and received by the County of Middlesex. The CAOs for both Middlesex County and Elgin County will shortlist and select a successful candidate with a target date of January 1, 2018 for commencement of these services in Elgin County. The recommended candidate will be presented to Elgin County Council in a report before year's end. CONCLUSION: Planning ahead for significant changes in municipal obligations, this report outlines a way forward and offers sufficient lead time to ensure that no lapse in service occurs with the pending retirement of the current Integrity Commissioner/Closed Meeting Investigator. It also represents an opportunity to continue to implement one of Council's corporate goals - to build partnerships. Not only will the partnership with the County of Middlesex save time, it will save all municipalities legal costs by utilizing each other's legal advice at a much reduced rate. Elgin's interest in this matter is protected with the involvement of the CAO in the shortlisting process, with the considerable input in the RFP by Elgin's Purchasing Coordinator and with the knowledge that Middlesex is looking for the same attributes, qualifications and requirements. It should be noted that other requirements in Bill 68 such as changes to open meeting rules and others will be the subject of additional reports and amending by-laws. RECOMMENDATIONS: THAT Elgin County Council support and endorse the joint Request for Proposal (as attached) with the County of Middlesex for the services of Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman; and, THAT the Chief Administrative Officer be authorized and directed to participate in the shortlisting process and to sign the necessary Memorandum of Understanding with Middlesex County to affect the RFP process; and, THAT the results of the RFP be reported back to Elgin County Council once complete. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer 44 Ad /f I 1 r Jn t y 0� U ly .41 1/0001 m Av',Ay i�ia�� Id�A"Pw REQUEST FOR PROPOSAL No. ADM 2017-1 FOR SERVICES OF AN INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR AND MUNICIPAL OMBUDSMAN FOR MIDDLESEX COUNTY AND THE COUNTY OF ELGIN Closing Date: November 15, 2017 Closing Time: 1:00 P.M. County of Middlesex 399 Ridout Street North London, Ontario N6A 2P1 Phone: (519) 434-7321 ext. 2250 Fax: (519) 434-0638 Email: kbuntinEmiddIesex.ca 45 atl R INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR AND MUNICIPAL OMBUDSMAN RFP-ADM 2017-1 INDEX DEFINITIONS AND INTERPRETATIONS........................................................................................................... 3 SECTION 1.0 - INFORMATION TO PROPONENTS........................................................................................... 4 SECTION 2.0 - TERMS OF REFERENCE.......................................................................................................... 8 SECTION 3.0 - PROPOSAL REQUIREMENTS................................................................................................12 SECTION 4.0 - GENERAL CONDITIONS.........................................................................................................17 SECTION 5.0 - FORM OF PROPOSAL............................................................................................................. 25 5.1 DECLARATION....................................................................................................................... 25 5.2 PRICE FORM.......................................................................................................................... 26 NOTICEOF NO RESPONSE............................................................................................................................. 27 DELIVERPROPOSAL TO: ................................................................................................................................ 28 APPENDIX A — SAMPLE AGREEMENT................................................................ Separate Attachment z middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 DEFINITIONS AND INTERPRETATIONS The following definitions apply to the interpretation of the Request for Proposal Documents; 1. "Addenda or Addendum" means such further additions, deletions, modifications or other changes to any Request for Proposal Documents. 2. "Authorized Person" means; i. For a Proponent who is an individual or sole proprietor that person. ii. For a Proponent which is a partnership, any authorized partner of the Proponent. iii. For a Proponent which is a corporation: a) any officer of director of the corporation; and b) any person whose name and signature has been entered on the document submitted with the Request for Proposal, as having been authorized to participate in the completion, correction, revision, execution, or withdrawal of the submission, whether that person is or is not an officer or director. iv. For a Proponent that is a joint venture, the submission shall be signed by a person for and on behalf of each joint venture or, if they warrant that they have the authority vested in them to do so, one person so authorized may sign on behalf of all joint venture's. 3. "County" refers to the Corporation of the County of Middlesex and the County of Elgin 4. "Proposal" means the Response in the form prescribed by this Request for Proposal Document and completed and submitted by a Proponent in response to and in compliance with the Request for Proposal. 5. "Proponent" means the legal entity submitting a proposal. 6. "Request for Proposal (RFP)" means the document issued by the Counties in response to which Proponents are invited to submit a proposal that will result in the satisfaction of the Counties objectives in a cost effective manner. 7. "Successful Proponent" means the Proponent whose proposal has been approved by the Counties. 3 47 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 SECTION 1.0 - INFORMATION TO PROPONENTS 1.1 Introduction and Background a) The County of Middlesex and the County of Elgin are inviting proposals for the services of an Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman for the County of Middlesex and the County of Elgin b) As Integrity Commissioner you will be responsible for administering the Code of Conduct, conducting investigations in an independent manner in accordance with the accountability and transparency provisions of the Municipal Act, 2001 and the Council Code of Conduct Policy for both Councils and Boards. c) As Closed Meeting Investigator you will be responsible for investigating complaints {relative to Section 239.2 of the Municipal Act, 2001, S.O. 2001, C.25 (the Act)} in an independent manner as to whether the municipality has complied with the Act or a Municipal Procedural By -Law in respect of a meeting or part of a meeting that was closed to the public and to report on the investigation. d) As Municipal Ombudsman you will be responsible for investigating and reporting to County Councils in an independent manner on any decision or recommendation made or act done or omitted in the course of the administration of the Counties and its local boards, excluding the Middlesex -London Board of Health, in accordance with section 223.13(1-2) of the Act. e) You may also deliver said services to each of Middlesex County's eight municipal partners, and Elgin County's seven municipal partners, each with their own Code of Conduct if the terms and conditions are agreeable to the respective councils and the Successful Proponent to this RFP. f) The County of Middlesex is situated in the heart of southwestern Ontario. The County is an upper -tier municipality comprised of eight local municipalities covering an area of 2,824.09 sq km, with a population of approximately 76,000 people. The eight local municipalities are as follows: • Municipality of Adelaide Metcalfe • Municipality of Lucan Biddulph • Municipality of Middlesex Centre • Village of Newbury • Municipality of North Middlesex • Municipality of Southwest Middlesex • Municipality of Strathroy-Caradoc • Municipality of Thames Centre middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 Although the City of London is located geographically within Middlesex County, the City of London is a separated city and does not form part of the County for governance purposes. g) The County of Elgin is situated in the heart of southwestern Ontario along the north shore of Lake Erie and due south of Highway 401 in what can be best described as a rich agricultural zone complemented by industry. The County is an upper -tier municipality comprised of seven local municipalities covering an area of 460,000 acres, with a population of approximately 50,000 people. The seven local municipalities are as follows: • Municipality of Bayham • Municipality of Central Elgin • Municipality of Dutton/Dunwich • Municipality of West Elgin • Town of Aylmer • Township of Malahide • Township of Southwold Although the City of St. Thomas is located geographically within Elgin County, the City of St. Thomas is a separated city and does not form part of the County for governance purposes. h) Further information regarding the scope of work is included in Section 2.0. 1.2 Proposal Format and Delivery a) Proponents are required to submit three (3) sets of their proposal as described in section 3.0. At least one set must carry original signatures and be marked as MASTER. Additional sets may be a photocopy and marked as "DUPLICATE". All copies must be delivered to the Corporation of the County of Middlesex, 399 Ridout Street North, London, Ontario N6A 2131. b) Proposals must be received no later than 1:00 p.m. on Wednesday, November 15, 2017. Proposals received at 1:00 p.m. as shown on the stamp by the Reception Desk are "on time" and will be accepted. Proposals received at 1:01 p.m. or later, as shown on the stamp by the Reception Desk will be considered late, will be rejected and returned unopened to the respective Proponent. The stamp at the Reception Desk is the official time for the deadline for submission. No other clock or source of time will be recognized when considering the submission date and time of proposals. middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 c) This is a sealed proposal. All proposals shall be submitted as described in section 3.0 with the submission label as provided from the County of Middlesex firmly affixed to the outside of the envelope or package. All envelopes or packages must have Proponent's name and address where indicated and envelopes must be sealed. d) Proposals will not be opened after closing time. Once the award is made and approved by Council, the report recommending such award shall be a matter of public record, unless otherwise determined by Council. e) A Proponent may request that their proposal be withdrawn. Withdrawal shall only be allowed if the Proponent makes the request in writing and the request is delivered to the County Clerk before the RFP closing time. f) Proposals confirmed as withdrawn shall be returned unopened to the Proponent. The withdrawal of a proposal does not disqualify a Proponent from submitting another proposal prior to the closing time. g) The Counties shall not be liable for any cost of preparation or presentation of proposals, and all proposals and accompanying documents submitted by the Proponent become the property of the Counties and will not be returned. There will be no payment to Proponents for work related to, and materials supplied in the preparation, presentation and evaluation of any proposal, nor for the Contract negotiations whether they are successful or unsuccessful. h) The Counties, its elected officials, employees and agents shall not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Proponent, prior or subsequent to, or by reason of the acceptance, or non-acceptance by the Counties of any proposal, or by reason of any delay in the acceptance of any proposal. 1.3 Designated Official For the purpose of this contract, Bill Rayburn is the "Designated Official' and shall perform the following functions: releasing, recording, and receiving proposals, recording and checking of submissions; answering queries from perspective proponents, considering extensions of time, reviewing proposals received, ruling on those not completing meeting requirements and coordinating the evaluation of the responses. 50 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 1.4 Questions / Inquiries a) Each Proponent must satisfy himself/herself by a personal study of the RFP documents. There will be no consideration of any claim, after Submission of Proposals, that there is a misunderstanding with respect to the conditions imposed oy this RFP. Should the Proponent require more information or clarification on any point, it must be obtained prior to the submission of the RFP. b) Inquiries regarding the Request for Proposal process or format of the response must be directed, in writing to Bill Rayburn, CAO by email cao@mdlsx.ca c) All clarification requests are to be sent in writing to the Designated Official noted above. No clarification requests will be accepted by telephone. Responses to clarification requests will be provided to all interested parties. Inquiries must not be directed to other County employees or elected officials. Directing inquiries to other than the Designated Official may result in your submission being refected. d) Inquiries received within three (3) days of the closing date will NOT be given any consideration. 1.5 Addenda a) The Designated Official will issue changes to the RFP Documents, which may include amendments to the submission deadline or changes in the Scope of Work or Qualifications of Proponents, by addendum only. No other statement, whether oral or written, made by the County will amend the RFP Documents. The County will make every effort to issue all addenda no later than Tuesday, October 31, 2017. b) The Proponent shall not rely on any information or instructions from the County or a County Representative except the RFP Documents and any addenda issued pursuant to this Section. c) The Proponent is solely responsible to ensure that it has received all addenda issued by the County. Proponents may in writing seek confirmation of the number of addendum issued under this RFP in writing to Bill Rayburn, CAO by email cao2mdlsx.ca d) The Proponent shall acknowledge receipt of all addenda on the Form of Proposal— Declaration Form (page 24). Failure to complete the acknowledgement may result in rejection of the proposal. 51 middlesex -,, R INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 1.6 RFP Schedule of Events The RFP process will be governed according to the following schedule. Although every attempt will be made to meet all dates, the County reserves the right to modify or alter any or all dates at its sole discretion by notifying all Proponents in writing at the address indicated in the completed RFP submitted to the County of Middlesex. Issue RFP: October 11, 2017 Last Date for Questions: October 31, 2017 RFP Close: November 15, 2017 Interviews/Presentations: TBD Award of Contract: December 19, 2017 *Dates noted above are an approximation only and are subject to change. SECTION 2.0 - TERMS OF REFERENCE 2.1 Introduction and Purpose The Corporation of the County of Middlesex and the Corporation of the County of Elgin is seeking proposals from Proponents who are interested in serving the County of Middlesex and the County of Elgin as its Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman. The appointment will be for a three (3) year term with the option to renew for two additional years. Additionally, the intent of this RFP is to allow the following municipalities, each with their own Code of Conduct, to cross -appoint the same successful Proponent(s) as its Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman, if the terms are acceptable to each respective council and the successful Proponent(s). Such appointment will require the Successful Proponent to enter into a separate agreement with the following municipalities: • Municipality of Adelaide Metcalfe • Municipality of Lucan Biddulph • Municipality of Middlesex Centre • Village of Newbury • Municipality of North Middlesex • Municipality of Southwest Middlesex • Municipality of Strathroy-Caradoc • Municipality of Thames Centre 52 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 • Municipality of Bayham • Municipality of Central Elgin • Municipality of Dutton/Dunwich • Municipality of West Elgin • Town of Aylmer • Township of Malahide • Township of Southwold 2.2 Scope of Work The Corporation of the County of Middlesex and the Corporation of the County of Elgin are seeking an Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman who will be responsible for administering the Council Code of Conduct and Closed Meeting Provisions of the Municipal Act. Investigations shall be conducted in an independent and neutral manner, in accordance with the accountability and transparency provisions of the Municipal Act, 2001 and the Council Code of Conduct Policy. Candidates should be excellent communicators, possess personal and professional integrity and discretion, and have familiarity with procedures and investigative principles related to conflict resolution. The role of the Integrity Commissioner will be to: Help ensure that members perform their functions in accordance with the Code of Conduct and other procedures, rules or policies governing their ethical behavior; Provide advice and rulings on ethical challenges, issues and dilemmas, upon request of Council or a member of Council; Deliver a presentation to members of Council regarding the role of the Integrity Commissioner and ethical obligations and responsibilities of members under the Code of Conduct and any other procedure, rules or policies governing their ethical behavior; 4. Function independently from either County staff and report to either Council; Investigate complaints and alleged breaches of the Council Code of Conduct; Review the Council Code of Conduct and make recommendations for improvements; 53 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 Serve as an advisor to individual members of Council with respect to the Council Code of Conduct and any procedures, rules and policies of the municipality governing the ethical behavior, as well as associated policies and by-law; 8. Serve as a proactive educator for Council, Staff and the public with respect to ethical behavior for Council members within the Counties. The role of the Closed Meeting Investigator will be to: Conduct investigations from time to time as requested by the municipality upon receipt of a complaint in respect of meetings or part of meetings that are closed to the public to determine compliance with the Act or the municipal procedural by-law and to report on the results of such investigations; Conduct such investigations having regard to being independent and impartial while respecting confidentiality; Proceed without undue delay and with due diligence; 4. Conduct each investigation in private; Hear and obtain information from such persons as the Independent Contractor thinks fit and to make such inquiries deemed necessary; Provide an opportunity to the municipality of any such person that may be adversely affected by a proposed report of the Independent Contractor, to make representations respecting such report; Preserve confidentiality and secrecy with respect to all matters that come to his/her knowledge in the course of performing duties, save and except disclosure of such matters as in the Independent Contractor's opinion ought to be disclosed in order to establish ground for his/her conclusions and recommendations; 8. After making an investigation, to render his/her opinion as to whether or not the meeting or part of the meeting that was subject to investigation appears to have been closed to the public contrary to the Act or Procedural By -Law and, in either case, the Investigator shall report his/her opinion and the reasons for it to the municipality and shall make recommendations as he/she sees fit; 10 54 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 The role of the Municipal Ombudsman will be to: 1. Investigate and report to either County Council in an independent manner on any decision or recommendation made or act done or omitted in the course of the administration of the Counties and its local boards, excluding the Middlesex London Board of Health Candidates must have an extensive knowledge of Provincial Statutes, particularly those related to Ontario municipalities, and have the ability to interpret the provisions of applicable statutes and regulations, as well as policies and municipal by-laws that set out the framework of accountability, transparency and ethics that relate to conduct for members of municipal councils. The Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman will work independently and it is expected that they shall have no involvement in political campaigning, endorsements or any other related conflict of interest with respect to the County of Middlesex or the County of Elgin during or since the most recent municipal election. All reports, presentation and material produced by the Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman for this project become the property of the County of Middlesex or the County of Elgin. Any public materials and the final report must be delivered in an accessible standard for the purposes of compliance with the Accessibility for Ontarians with Disabilities Act. In performing such duties, the Independent Contractor shall have the powers set out in Subsection 223.13 (6) and Section 223.14 to 223.18 of the Act. 2.3 Term of Contract The term of contract is a three year term, commencing on or about January 1, 2018 to December 31, 2020. The Counties at their discretion may extend the contract up to an additional two (2) years upon mutual agreement between both parties. 11 55 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 2.4 Bill 68 — "Modernizing Ontario's Municipal Legislation Act, 2017" The Province is considering changes to the Integrity Commissioner's role and responsibilities. The Counties reserves the right to negotiate any proposed changes relating to the role and responsibilities of the Integrity Commissioner with the successful Proponent, when enacted by the Province. All changes proposed and agreed to by both parties during the term of this agreement will be incorporated into an amending agreement. SECTION 3.0 - PROPOSAL REQUIREMENTS 3.1 Proposal Submissions a) Proponents shall submit three (3) copies of their submission, with one copy marked as original. All proposal submissions must be submitted in a sealed envelope with the submission label as provided by the County of Middlesex affixed firmly to the outside of the envelope. The term envelope shall have the same meaning as "package". b) Failure to include the submission requirements may result in your proposal being disqualified. 3.2 Proposal Submission Requirements The following format shall be used for the preparation of the proposal. The submission shall be no longer than ten (10) single sided pages (letter size), excluding appendix and Curricula Vitae. The proposal submissions must include at a minimum the following information and shall be submitted in the same sequence in order to be considered responsive. a) Section 1: Overview A narrative demonstrating the Proponent's understanding of the full scope of services, reasons why the Proponent is interested in taking on this role, its familiarity with the County of Middlesex and the County of Elgin and complete contact information. b) Section 2: Qualifications and Experience — Conflict Resolution & Investigation Provide one (1) example which demonstrates how the previous experience aligns with the role of the proposed Integrity Commissioner or the Closed Meeting Investigator or the Municipal Ombudsman. (i.e. Adjudicative skills, managing sensitive inquires and making appropriate recommendations). 12 56 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 c) Section 3: Qualifications and Experience — General Municipal Knowledge Provide one (1) example which demonstrates broad knowledge and experience related to municipal government, the role of a municipal Integrity Commissioner, Closed Meeting Investigator or Municipal Ombudsman, as well as practices, procedures, methods and mandates related to the municipal sector. d) Section 4: Qualifications and Experience — Knowledge of Ontario Municipal Legislation Provide one (1) example which demonstrates broad knowledge and experience related to municipal government and the role of a municipal Integrity Commissioner or the Closed Meeting Investigator of the Municipal Ombudsman. e) Section 5 — Client References Provide at least three (3) references the County may contact. References should be from sources of similar project experience relevant to the requirements of this project. f) Section 6 — Fees and Expenses Provide an hourly rate for their services and a list of proposed related expenses. Provide an Annual Retainer price and description of services covered under the retainer. Fees & expenses shall not include contingencies or HST. For greater clarity, the Annual Retainer price entered should be a per municipality Annual Retainer. g) Section 7 —Value Add (Public Relations) Provide one (1) example, which demonstrate past experiences where they have successfully dealt with elected officials, the media and the public. h) Form of Proposal - Declaration Include a signed and completed copy of the Form of Proposal — Declaration (page 26). 3.3 Evaluation Process a) Each proposal will be evaluated on its clarity and the demonstrated understanding of the Project requirements, the services proposed and timeframes, as well as the proponent's experience and the anticipated benefit to Middlesex County and Elgin County. A short list of firms may be created for purposes of an interview or presentation, should this be required. Proponents may be contacted to explain or clarify their proposals; however, they will not be permitted to alter information as submitted. b) An Evaluation Committee will be established from members of the County of Middlesex and the County of Elgin or any others as deemed necessary. 13 57 3.4 middlese INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 c) Proposals will be evaluated on the basis of all information provided by the Proponent. Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the RFP. Failure to comply with these requirements may deem the proposal non-responsive. d) Selection of a proposal will be based on (but not solely limited to) the following criteria and any other relevant information provided by the Proponent at the time of submission as well as any additional information provided during subsequent meetings with the Proponent. e) In recognition of the importance of the procedure by which a Proponent may be selected, the following criterion outlines the primary considerations to be used in the evaluation and consequent awarding of this project (not in any order). The Counties reserves the right to evaluate and rank each submission using criterion noted. Actual scores will be confidential. Evaluation Criteria Proposals will be evaluated based on the following weighted evaluation factors: M 14 Maximum Item Rated Criteria Weight Points Qualifications and Experience — Conflict Resolution and 1 Investigation 40 (As per the requirements of section 3.2b) Qualifications and Experience — General Municipal 2 Knowledge 20 (As per the requirements of section 3.2c) Qualifications and Experience — Knowledge of Ontario 3 Municipal Legislation 15 (As per the requirements of section 3.2d) Price — Costing Proposal 4 15 (As per the requirements of section 3.2f) Value Added — Public Relations 5 10 (As per the requirements of section 3.2g) M 14 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 Ratings For consistency, the following table describes the characteristics attributable to particular scores between 0-10. 0 Did not submit information 1 Does not satisfy the requirements of the criteria in any manner 2 Very poor to unsatisfactory 3 Minimally addresses some, but not all of the requirement of the criteria. Lacking in critical areas 4 Addresses most of the requirements of the criteria to the minimum acceptable level. Lacking in critical areas. 5 Addresses most, but not all, of the requirements of the criteria to the minimum acceptable level. May be lacking in some areas that are not critical. 6 Adequately meets most of the requirements of the criteria. May be lacking in some areas that are not critical. 7 Fully meets all requirements of the criteria. 8 Exceeds the requirements of the criteria but in a manner which is not particularly beneficial to the Counties needs. 9 Exceeds the requirements of the criteria in ways that are beneficial. 10 Proposal exceeds the requirements of the criteria in superlative ways / very desirable. a) The lowest fee proposed shall be awarded the full amount of points available for the fee portion of the evaluation. All higher fees proposed shall be awarded points, rounded to the closest full point for the fee portion of the evaluation by the following: Lowest Fee - Proposed Fee x Maximum Points = Total Cost Points. b) In submitting a proposal, the Proponent acknowledges the Counties right to accept other than the lowest priced proposal and expressly waives all rights for damages or redress as may exist in common law stemming from the Counties decision to accept a proposal which is not the lowest price proposal, if it is deemed to be in the Counties best interest to do so. c) The Counties may reject all proposals and elect not to select a Successful Proponent. d) All qualified proposal submissions will be reviewed and evaluated. Additional 15 59 [M1 middlesex INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 clarification may be requested if necessary. e) Only the ten (10) pages of the proposal will be evaluated. Proponents must include all relevant information in the required ten (10) page limit restriction. Presentation and Interview a) Should the Counties elect to request interviews of any Proponents, the Counties may have, at a minimum, the two highest scoring Proponents attend an interview to present the evaluation team with additional insight into the Proponent's ability to meet the requirements as requested in the RFP. The Counties reserves the right to interview more or fewer than two Proponents based on the scoring results, including not engaging any interviews whatsoever. b) The interviews would be conducted by the representatives of the Evaluation Committee at the County Administration Building, 399 Ridout Street North, London, Ontario N6A 2131. Senior staff members to be assigned to this project must be in attendance at the interview. c) Presentations shall follow this general format: • Introduction of Proponents Project Team (5 minutes) • Proponent Presentation of the Proposal (15 minutes) • Questions from Interview Committee (10 minutes) • Questions from Proponents (5 minutes) d) The Proponents will be notified of the final format and exact date and time for interviews / presentations in advance if they occur. e) For the interview portion of the evaluation (if required), the Counties will be using the rating criteria shown below and will evaluate each short-listed Proponent only. Interview Criteria and Weighting (Second Stage if required): Criteria Category Weighted Points Presentation 25 Response to Questions 10 Total Weighted Points 35 The score from the proposal evaluations and the Interview will be combined to determine an overall score. 16 4.1 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 SECTION 4.0 - GENERAL CONDITIONS Rights of the Counties a) The Counties are not liable for any costs incurred by the Proponent in the preparation of their response to the RFP or selection interviews, if required. Furthermore, the Counties shall not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Proponent, prior or subsequent to, or by reason of the acceptance, or non-acceptance by the Counties of any proposal or by reason of any delay in the award of the contract. b) The Counties reserves the right to accept any proposal, in whole or in part, that it feels most fully meets the selection criteria. Therefore, the lowest cost proposal, or any proposal may not necessarily be accepted. County staff shall evaluate all compliant proposals received by the closing time and make evaluations and recommendations for acceptance. c) The Counties reserves the right to request clarification of information contained in a proposal. d) The Counties reserves the right to modify any and all requirements stated in the Request for Proposal at any time prior to the possible awarding of the contract. e) The Counties reserves the right to cancel this Request for Proposal at anytime, without penalty or cost to the Counties. This Request for Proposal should not be considered a commitment by the County of Middlesex or the County of Elgin to enter into any contract. f) The award to the Successful Proponent is a recommendation by the Evaluation Committee to the County Councils to execute an Agreement similar to Appendix "A". The Counties reserves the right to enter into negotiations with the Successful Proponent. If these negotiations are not successfully concluded, the Counties reserves the right to begin negotiations with the next selected Proponent. There is no guarantee that the County Councils will execute any Agreement. g) Proposals shall remain open and subject to acceptance for a period of ninety (90) days from closing date. h) In the event of any disagreement between the Counties and the Proponent regarding the interpretation of the provisions of the Request for Proposal, the Director of Financial Services or an individual acting in that capacity, shall make the final determination as to interpretation. 61 17 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 i) No proposal shall be accepted from any person or Proponent who, has a claim or has instituted a legal proceeding against the Counties or against whom the Counties have a claim or has instituted a legal proceeding, without the prior approval of Council. This applies whether the legal proceeding is related or unrelated to the subject matter of this RFP. 4.2 Conflict of Interest a) The Proponent declares that no person, firm or corporation with whom or which the Proponent has an interest, has any interest in this RFP or in the proposed contract for which this proposal is made. b) The Proponent further declares that no member of the Council of the County of Middlesex and the Council of the County of Elgin and no officer or employee of the County of Middlesex or the County of Elgin will become interested directly or indirectly as a contracting party, partner, shareholder, surety, or otherwise in or in the performance of the Contract or in the supplies, work or business to which it relates, or in any portion of the profits thereof, or in any of the money to be derived there from. c) Should the Proponent feel that a conflict of interest or potential conflict of interest exists; the Proponent must disclose this information to the County of Middlesex prior to the submission of a proposal. The County of Middlesex may, at its discretion, delay any evaluation or award until the matter is resolved to the County of Middlesex's or the County of Elgin's satisfaction. The County of Middlesex may allow a conflict of interest or potential conflict of interest to exist if it is satisfied that there are adequate safeguards in place and if the County of Middlesex and the County of Elgin determines that it is in its best interests to do so. d) The Counties reserves the right to disqualify a proposal where the Counties believes a conflict of interest or potential conflict of interest exists. 4.3 Substantial Compliance of Proposals In the event that a preferred proposal does not entirely meet the requirements of the Counties, the Counties reserves the right to accept any proposal that substantially complies with the requirements of this RFP in its sole and absolute discretion but notes that any failure to complete a requirement of the RFP will likely impact upon the evaluation criteria and may result in the Proposal being deemed non-responsive. Zs W middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 4.4 Disqualification of Proponents More than one proposal from an individual firm, partnership, corporation or association under the same or different names will not be considered. Collusion between Proponents will be sufficient for rejection of any proposals so affected. 4.5 Confidentiality The proposal must not be restricted by any statement, covering letter or alteration by the Proponent in respect of confidential or proprietary information. The Counties will treat all proposals as confidential. The Counties will comply with the Municipal Freedom of Information and Protection of Privacy Act, and its retention by-law pursuant to the Municipal Act, in respect of all proposals. All Public Reports approved by the Council of the County of Middlesex of the Council of the County of Elgin will become public information. Proponents acknowledge that the Counties, each being an Ontario municipality, is subject to the Municipal Freedom of Information and Protection of Privacy Act, RSO 1990, c. M. 56 ("MFIPPA") and as a result, some information may be required to be disclosed by the Counties as a statutory requirement. Proponents agree that notwithstanding this section 4.5 of the RFP the Counties shall have no obligation with respect to the disclosure of confidential information and the Proponent, by submitting a Proposal, does hereby fully and finally release the Counties from any liability for disclosing confidential information in the event the Counties discloses confidential information in accordance with a lawful statute applicable in Ontario, including MFIPPA, or is ordered to disclose such information by the Office of the Information and Privacy commissioner or any court or tribunal of competent jurisdiction. 4.6 Proposal Assignments The successful Proponent will not be permitted to assign or transfer any portion of the proposal as submitted or the subsequent agreement without prior written approval from the Counties. 4.7 Purchasing Policy Submissions will be solicited, received, evaluated, accepted and processed in accordance with the County's Purchasing Policies as amended from time to time. In submitting a proposal in response to this RFP, the Proponent agrees and acknowledges that it has read and will be bound by the terms and conditions of the County's Purchasing By-law. The Purchasing By -Law can be viewed on the County's website. 63 19 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 4.8 Failure to Perform Failure to comply with all terms and conditions of this proposal, and failure to supply all documentation, as required herein, shall be just cause for cancellation of the award. The Counties shall then have the right to award this contract to any other Proponent or to re -issue this RFP. 4.9 Award of Contract Subject to the Counties reserved rights and privileges set out in the Request for Proposal, the recommendation by the Evaluation Committee to the County Councils to execute a contract in the form of Appendix "A" shall be awarded to the compliant Proponent who has the highest overall evaluation score subject to the evaluation criteria included in this RFP document. The preference of the Counties is to award this proposal to one (1) Proponent; however the Counties reserves the right to award the recommendation to more than one Proponent. Should the Counties decide to award to more than one Proponent, the highest and second highest scoring Proponents will be awarded the opportunity to potentially enter into an Agreement in the form of Appendix "A" with County Councils. 4.10 Agreement A written agreement, prepared by the Counties shall be executed by the Counties and the successful Proponent. (see attached sample of agreement in Appendix A) if the terms are mutually agreeable to all Parties. There is no guarantee that County Councils will enter into any Agreement. 4.11 Insurance Requirements The municipality(s) shall indemnify the Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman or any persons acting under the instruction of that officer for costs reasonably incurred in connection with the defense of certain procedures. In addition, for purposes of the agreement and solely for the purpose of arranging for errors and omission insurance, the Integrity Commissioner, the Closed Meeting Investigator and the Municipal Ombudsman shall be deemed to hold the status of "Statutory Officer" under the Municipal Act. 20 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 Middlesex and Elgin agrees to save harmless the Independent Contractor its agents and assigns, from and against any and all liabilities, losses, suits, claims, demands, damages, expenses, costs (including legal costs) fines and actions of any kind or nature whatsoever arising out of or in connection with the provision of services and carrying out of duties as contemplated hereunder, including but not necessarily limited to any alleged breach of this agreement, any procedural defect or any breach of relevant statutory provisions. 4.12 Compliance with the Accessibility for Ontario with Disabilities Act 2005 The Proponent shall ensure that all its employees and agents receive training regarding accessibility as outlined in the Accessible Customer Service Standard (Ontario Regulation 429/07) and the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11). The Proponent is responsible to ensure that all of its employees, volunteers and others for which the Proponent is responsible are adequately trained. 4.13 Disqualification The Counties may, in its sole discretion, disqualify a proposal or cancel its decision to make an award under this RFP, at any time prior to the execution of the Agreement by the counties, if, • the Proponent fails to cooperate in any attempt by the Counties to verify any information provided by the Proponent in its proposal; • the Proponent contravenes one proposal per Person or Entity; • the Proponent fails to comply with the laws of Ontario or of Canada, as applicable; • the Proposal contains false or misleading information; • the Proposal, in the opinion of the Counties, reveals a material conflict of interest; • the Proponent misrepresents any information contained in its proposal. 4.14 Record and Reputation Without limiting or restricting any other right or privilege of the Counties and regardless of whether or not a proposal or a Proponent otherwise satisfies the requirements of this RFP, the Counties may disqualify any proposal from any Proponent, where; In the opinion of the County Solicitor or the Designated Person for the Counties, the commercial relationship between the Corporation of the County of Middlesex and the Corporation of the County of Elgin and the Proponent has been impaired by the prior and/or current act(s) or omission(s) of each Proponent, including but not limited to: 21 65 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 a) Litigation with the Counties; b) The failure of the Proponent to pay, in full, all outstanding accounts due to the Counties by the Proponent after the Counties have made demand for payment; c) The refusal to follow reasonable directions of the Counties or to cure a default under a contract with the Counties as and when required by the Counties or the County's representatives; d) The Proponent has previously refused to enter into an Agreement with either County after the Proponent's proposal was accepted by the Counties; e) The Proponent has previously refused to perform or to complete performance of contracted work with the Counties after the Proponent was awarded the contract; f) Act(s) or omission(s) of the Proponent has resulted in a claim by the Counties under a bid bond, a performance bond, a warranty bond or any other security required to be submitted by the Proponent on an RFP within the previous five years. In the opinion of the Council of the County of Middlesex or the Council of the County of Elgin or their respective Chief Administrative Officer, or their designate, there are reasonable grounds to believe that it would not be in the best interests of the Counties to enter into an Agreement with the Proponent, for reasons including but not limited to the conviction or finding of liability of or against the Proponent or its officers or directors and any associated entities under any taxation legislation in Canada, any criminal or civil law relating to fraud, theft, extortion, threatening, influence peddling and fraudulent misrepresentation, the Environmental Protection Act or corresponding legislation in other jurisdictions, any law regarding occupational health or safety or the Securities Act or related legislation. 4.15 Proponent's Costs a) The Proponent shall bear all costs and expenses incurred by the Proponent relating to any aspect of its participation in this RFP process, including all costs and expenses related to the Proponent's involvement in; ➢ the preparation, presentation and submission of its proposal; ➢ the Proponent's attendance at the Proponent's meeting; ➢ due diligence and information gathering processes; ➢ site visits and interviews; ➢ preparation of responses to questions or requests for clarification from the County; ➢ preparation of the Proponent's own questions during the clarification process; and, ➢ agreement discussions. 22 middlesex q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 b) The Counties are not liable to pay such costs and expenses or to reimburse or compensate a Proponent under any circumstances, regardless of the conduct or outcome of the RFP Process, including the rejection of all proposals or the cancellation of the RFP, and including any negligence of the Counties in the conduct of the RFP process. 4.16 Legal Matters and Rights of the Counties a) This RFP is not an offer to enter into either a bidding contract (often referred to as "Contract A") or a contract to carry out the project (often referred to as "Contract B"). Neither this RFP nor the submission of a proposal by a Proponent shall create any contractual rights or obligations whatsoever on either the Proponent or the Counties. b) The Counties may at its sole discretion change or discontinue this RFP process at anytime whatsoever. The Counties may in its sole discretion enter into negotiations with any person, whether or not that person is a Proponent or a Short -Listed Proponent with respect to the work that is the subject of this RFP. c) The Counties may at its sole discretion decline to evaluate any proposal that in the County's opinion is incomplete, obscure or does not contain sufficient information to carry out a reasonable evaluation. d) Without limiting the generality of the RFP, the Counties may at its sole discretion and at any time during the RFP process; ➢ reject any or all of the Proposals; ➢ accept any Proposal; ➢ if only one Proposal is received, elect to accept or reject it; ➢ elect not to proceed with the RFP; ➢ alter the timetable, the RFP process or any other aspect of this RFP; and ➢ cancel this RFP and subsequently advertise or call for new Proposals for the subject matter of this RFP. e) In addition to and notwithstanding any other term of this RFP, the Counties shall not be liable for any damages resulting from any claim or cause of action, whether based upon an action or claim in contract, warranty, equity negligence, intended conduct or otherwise, including any action or claim arising form the acts or omissions, negligent or otherwise of the Counties and including any claim for direct, indirect or consequential damages, including but not limited to damages for loss of profit, loss of reputation, injury to property and bodily injury that results from the Proponents' participation in the RFP process, including but not limited to; 23 67 middlese q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP -ADM 2017-1 ➢ the disclosure of a Proponent's confidential information; ➢ the costs of preparation of a Proponents Proposal, whether it is accepted, disqualified or rejected; ➢ any delays, or any costs associated with such delays, in the RFP process; ➢ any errors in any information supplied by the County to the Proponents; ➢ the cancellation of the RFP; and ➢ the award of the contract to a Proponent other than the Proponent recommended by the Evaluation Committee. 4.17 Human Rights, Harassment and Occupational Health and Safety The Proponent shall be required to comply with the Counties policies regarding Human Rights, Harassment in the Workplace and Occupational Health and Safety. 4.18 Clarification The Counties may: • require the Proponent to clarify the contents of its proposal, including by the submission of supplementary documentation, or • seek a Proponent's acknowledgement of the Counties interpretation of the Proponent's proposal. The Counties are not obliged to seek clarification of any aspect of a proposal. 4.19 Supplementary Information The Counties may, in its sole discretion, request any supplementary information whatsoever from a Proponent after the submission deadline including information that the Proponent could or should have submitted in its proposal prior to the submission deadline. The Counties are not obliged to request supplementary information from a Proponent. 24 rmiddlese q i,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 SECTION 5.0 - FORM OF PROPOSAL 5.1 DECLARATION I/We the undersigned authorized signing officer of the Proponent, HEREBY DECLARE that no person, firm or Corporation other than the one represented by the signature (or signatures) of proper officers as provided below, has any interest in the proposal. I/We further declare that all statements, schedules and other information provided in this proposal are true, complete and accurate in all respects to the best knowledge and belief of the Proponent. I/We declare that this proposal is made without connection, knowledge, comparison of figures or arrangement with any other company, firm or persons making a proposal and is in all respects fair and without collusion for fraud. I/We further declare that no employee of the Corporation of the County of Middlesex or the Corporation of the County of Elgin is or will become interested, directly or indirectly as a contracting party or otherwise in the supplies, work or business to which it relates or in any portion of the profits thereof, or in any such supplies to be therein or in any of the monies to be derived there from. I/We further declare that the undersigned is empowered by the Proponent to negotiate all matters with the Corporation of the County of Middlesex's or the Corporation of the County of Elgin's representatives, relative to this proposal. I/We further declare that the agent listed below is hereby authorized by the Proponent to submit this proposal and is authorized to negotiate on behalf of the Proponent. I/We further agree in submitting this proposal, we recognize the Counties may accept any proposal in whole or in part, or elect to reject all proposals. ACKNOWLEDGEMENT OF ADDENDA I/We have received and allowed for ADDENDA NUMBER Insert #'s or "none" Company Name in preparing my/our proposal. Signature Print Name NOTE: Failure to sign this page and return with your submission will result in non-acceptance of your submission. 25 middlese q I,gin � INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR ° AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 SECTION 5.0 - FORM OF PROPOSAL 5.2 PRICE FORM I/We the undersigned, agree to supply the services as specified and required in accordance with the Request for Proposal for the following prices: 1. Annual Retainer $ 2. Hourly Rate $ List of Estimated Expenses and Associated Costs: (include list of expenses and associated costs, including description and unit of measure, and/or per unit cost, e.g. mileage, meals, printing, equipment rental, associated office disbursements and any other activity relating to the completion of the assignment) Proposals shall specify the basis of the fee that represents an all-inclusive cost to the Counties. Your proposal must clearly state which services are not included in your financial proposal. Provide the descriotion of services covered under the retainer: Company Name Signature Print Name NOTE: Failure to sign this page and return with your submission will result in non-acceptance of your submission. 26 70 Proposals shall specify the basis of the fee that represents an all-inclusive cost to the Counties. Your proposal must clearly state which services are not included in your financial proposal. Provide the descriotion of services covered under the retainer: Company Name Signature Print Name NOTE: Failure to sign this page and return with your submission will result in non-acceptance of your submission. 26 70 �nr�jn middlesex INTEGRITY COMMISSIONER, CLOSED MEETING INVESTIGATOR AND MUNICIPAL OMBUDSMAN RFP—ADM 2017-1 NOTICE OF NO RESPONSE It is important to the Counties to receive a reply from all invited Proponents. There is no obligation to submit a proposal however, should you choose not to respond to this RFP, completion of this form will assist the Counties in determining your interest in future RFPs. INSTRUCTIONS If you are unable, or do not wish to provide a proposal, please complete the following portions of this form. State your reason for not submitting a proposal by checking applicable box(es) or by explaining briefly in the space provided. It is not necessary to return any other documents; return the completed form by email or by FAX prior to the closing date. EMAIL: kbuntinmiddlesex.ca FAX NUMBER: 519-434-0638 ❑ We do not manufacture/supply this commodity/service. ❑ We do not manufacture/supply to this specification. ❑ Unable to quote competitively. ❑ Cannot handle due to present work load. ❑ Quantity/job too large. ❑ Quantity/job too small. ❑ Cannot meet delivery/completion requirements. ❑ Agreements with distributors/dealers do not permit us to sell directly. ❑ Licensing restrictions. Do you wish to bid on this commodity/service in the future? Yes ❑ No ❑ Other reasons or additional comments: Company Name: Phone Number: Email Address: 71 Contact Name: Fax Number: 27 Place this label on the front of the sealed envelope containing your proposal. FROM: Contact: iddlesex -'O� U il t Y DELIVER PROPOSAL TO: County of Middlesex 399 Ridout Street North London, ON N6A 2P1 Attention: Kathy Bunting, County Clerk RFP No.: 2017 - Description: Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman Closing Date: Wednesday, November 15, 2017 @ 1:00 p.m. (local time) Late proposals will NOT be accepted! 2s r�►a u, Ige 11 APPENDIX "A" SAMPLE CONTRACT — MUNICIPALITY NAME SUBJECT TO CHANGE MUNICIPAL OMBUDSMAN, CLOSED MEETING INVESTIGATOR AND INTEGRITY COMMISSIONER AGREEMENT MEMORANDUM OF AGREEMENT effective the 1St day of January, 2018. BETWEEN: THE CORPORATION OF THE COUNTY OF MIDDLESEX (hereinafter, "Middlesex County") - and - THE CORPORATION OF THE COUNTY OF ELGIN (hereinafter, "Elgin County") and - INSERT (hereinafter, collectively referred to as the "Parties") WHEREAS OF THE FIRST PART OF THE SECOND PART OF THE THIRD PART A. Middlesex County and Elgin County (together "the Counties") jointly issued RFP No. ADM 2017-1. B. Section 223.13(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the "Act'), authorizes municipalities to appoint an Ombudsman who reports to council and whose function it is to investigate in an independent manner any decision or recommendation made or act done or omitted in the course of the administration of the appointing municipality, its local boards and specified municipally -controlled corporations; C. Section 239.2(1) of the Act authorizes a municipality to appoint an investigator (hereinafter, Closed Meeting Investigator") who has the function of investigating in an independent manner upon a complaint made to him or her by any person, whether a municipality or local board has complied with Section 239 of the Act or a procedure by-law under subsection 238(2) of the Act in respect of a meeting or part of a meeting that was closed to the public, and to report on such investigation; D. Section 223.3(1) of the Act authorizes a municipality to appoint an Integrity Commissioner who reports to council and who is responsible for performing in an independent manner functions assigned by the municipality with respect to, (a) the application of the code of conduct for members of council, its local boards and/or their committees; (b) the application of procedures, rules and policies governing the ethical behavior of members of council, its local boards and/or committees; or (c) both of clauses (a) and (b). E. Sections 223.13(2), 239.2(2) and 223.13(2) of the Act provide that a municipally appointed municipal Ombudsman, Closed Meeting Investigator and Integrity Commissioner may exercise the powers and perform the duties assigned to him or her by the appointing municipality; Initials 73 u1 ige 12 F. Sections 223.13(10), 239.2(8) and 223.4(1) of the Act provide that a municipal Ombudsman, Closed Meeting Investigator and Integrity Commissioner is not required to be an employee of the appointing municipality; G. Section 223.4(5) of the Act does not preclude a municipally appointed Integrity Commissioner from recommending to council such remedial measures other than those measures listed in 223.4(5) to carry out the objectives of the procedures, rules and policies governing the ethical behavior of members of council and/or local boards, so long as such measures are not penalties and do not constitute offences; H. The XX (#) local municipalities, being , within the geographic jurisdiction of the Middlesex County and also XX (#) local municipalities, being within the geographic jurisdiction of the Elgin County desire to engage in cooperative purchasing and the Counties deem it in the interest of the public to also engage in such cooperative purchasing and have agreed to be responsible for the payment of the Annual Retainer for any participating member municipality within their respective geographic jurisdiction, but the participating member municipality shall enter into a separate agreement substantially in the same form as this Agreement setting out the terms and conditions for service and the payment of the hourly rate and other disbursements; The Counties deem it desirable and appropriate to appoint as their respective municipal Ombudsman, Closed Meeting Investigator and Integrity Commissioner on an as needed basis, who may exercise the powers and perform the duties assigned to him as set out in this Agreement; J. has the skills, abilities, and has consented to act as the municipal Ombudsman, Closed Meeting Investigator and Integrity Commissioner pursuant to the terms and conditions set out in this Agreement; and K. In appointing as Ombudsman and assigning powers and duties as set out in this Agreement, the Counties have had regard to the importance of the matters set out in section 223.13(5) of the Act, as required by section 223.13(3) of the Act. NOW THEREFORE, the Parties agree as follows: 1.0 Interpretation 1.1 The above recitals are true and are hereby incorporated into this Agreement by reference. 1.2 Where the term County is used in the singular, without specifying Middlesex County or Elgin County, then the word County shall be in reference to either of Middlesex County or Elgin County as context requires. 1.3 For the purposes of this Agreement, "committee" and "local board" shall have the meanings as defined in section 1(1) of the Act, as amended or replaced. 1.4 For the purposes of this Agreement, "inquiry(ies)" shall have the meaning as defined in the Public Inquiries Act, 2009, SO 2009, c 33, Sch 6, as amended or replaced. 1.5 In this Agreement, "Communication" means any notice, demand, request, consent, approval or other communication which is required or permitted by this Agreement to be given or made by a party. 2.0 Appointment and Powers 2.1 Pursuant to the authority vested in sections 223.13(1), 239.2(1) and 223.3(1) of the Act, the Counties hereby appoint as their respective Municipal Ombudsman, Closed Meeting Investigator and Integrity Commissioner (hereinafter, collectively referred to as the "Independent Investigator"), who may exercise the powers and perform the duties assigned to him below with each set of duties being applicable to each respective County: Initials 74 u1 ige 13 2.1.1 In the role of Ombudsman, the Independent Investigator shall on an as needed basis and upon receipt of a request, investigate and report to County Council in an independent manner on any decision or recommendation made or act done or omitted in the course of the administration of the County and its local boards, excluding the Middlesex -London Board of Health, in accordance with section 223.13(1-2) of the Act. 2.1.2 In the role of Closed Meeting Investigator, the Independent Investigator shall on an as needed basis and upon receiving a complaint by any person, investigate in an independent manner, any meeting or part of a meeting of the County and its local boards, excluding the Middlesex -London Board of Health, that is closed to the public in accordance with section 239.2(1-2) of the Act; and 2.1.3 In the role of Integrity Commissioner, the Independent Investigator shall in accordance with sections 223.3(1-2) of the Act: (a) upon receiving a request by County Council, a member of County Council, the County Clerk or a member of the public, conduct inquiries in an independent manner with respect to adherence to the procedures, rules and policies of the County and the County's local boards, excluding the Middlesex -London Board of Health; (b) upon request made by County Council, a member of County Council or a member of the public, conduct inquiries in an independent manner with respect to the ethical behaviour of Councillors and Members of County Council and the County's local boards, excluding the Middlesex -London Board of Health, in accordance with section 223.4 of the Act; and (c) following any inquiry conducted pursuant to section 2.1.3(a -b) above, make a report and recommendations to County Council or local boards as applicable. 2.1.3.1.1 The Independent Investigator, when conducting an inquiry in accordance with section 2.1.3(b) of this Agreement and section 223.4 of the Act, shall treat the procedures, rules and policies of the County and its local boards as the code of conduct applicable for the purposes of carrying out inquiries. 2.1.3.1.2 Following an inquiry pursuant to 2.1.3(b) herein and section 224.4 of the Act, the Independent Investigator may make recommendations to council and/or local boards, as set out in subsection 223.4(5) of the Act and in addition, may recommend to County Council and the County's local boards at his or her discretion, such other remedial measures (including but not limited to apologies, return of property. etc.) necessary to carry out the objectives set out in the procedures, rules and policies, so long as such remedies are not penalties and do not constitute offences do not provide that any Councilor or member is guilty of an offence. 2.2 In addition and in furtherance of the appointments and powers provided to the Investigator in section 2.1 above, each respective County hereby confirms that the Independent Investigator shall have the powers set out in Schedule "A" in his role as Ombudsman, the powers set out in Schedule "B" in his role as Closed Meeting Investigator, and powers set out in Schedule "C" in his role as Integrity Commissioner. 2.3 Each respective County shall provide to the Independent Investigator the following documents for the County and its local boards: 2.3.1 A certified copy of the County's procedural by-law; 2.3.2 A certified copy of the County notice by-law; 2.3.3 A certified copy of the procedures, rules and policies of the County and the County's local boards; and 2.3.4 A listing of applicable local boards subject to this Agreement. 2.3.5 A certified copy of the County's Council Code of Conduct 3.0 Process and Duties 75 Initials P ige 14 3.1 In each respective County, every request for an investigation or inquiry of: (a) any decision or recommendation made or act done or omitted in the course of the administration of the County or its local boards; (b) any meeting or part of a meeting of the County or its local boards that is closed to the public; (c) adherence to the procedures, rules and policies of the County or its local boards; or (d) the ethical behavior of members of County Council or the County's local boards, shall: 3.1.1 Be directed to the Independent Investigator; 3.1.2 Be in writing; 3.1.3 Include the reasons for the request; 3.1.4 Be signed; and 3.1.5 Include an address and telephone number of the person making the request or complaint. Should a request for an investigation or inquiry noted in section 3.1(a) -(d) be received by any other person employed by the County other than the Independent Investigator then that person shall forthwith notify the County Clerk who shall provide the requesting party with the contact information of the Independent Investigator so that the requesting party may make the request directly to the Independent Investigator. 3.2 Upon receipt of a request for investigation or inquiry, the Independent Investigator will be provided immediate access to the following information by the County Clerk or any other Department Head that the Investigator deems appropriate: 3.2.1 The original request or complaint; 3.2.2 A contact list for all members of County Council or local board relevant to the request or complaint; and 3.2.3 Such other information or documentation that the Independent Investigator or Independent Investigator's Delegate may from time to time deem relevant to the investigation or inquiry. 3.3 Duties of the Independent Investigator shall include: 3.3.1 To conduct investigations and inquiries from time to time upon receipt of a request to determine compliance with the Act; 3.3.2 To report in writing on such investigations to County Council and local boards of the County, as applicable; 3.3.3 To proceed without undue delay and with due diligence to investigate a complaint, and to consider time to be of the essence with any and all investigations or inquiries; 3.3.4 To proceed to investigate a complaint impartially and independently of the County and its local boards; 3.3.5 To hear or obtain information from such persons in accordance with the Act; 3.3.6 To preserve the confidentiality of all matters of any investigation or inquiry that require secrecy, save and except disclosure of such matters permitted by the Act to establish grounds for report conclusions and/or recommendations; 3.3.7 To properly apply the doctrine of legal privilege, as applicable to County Councilors and members of local boards; 3.3.8 If at any time during the course of an investigation or inquiry it appears to the Independent Investigator that there may be sufficient grounds for a report or recommendation that may adversely affect the County, a local board of the County, a County Councilor, a municipally -controlled corporation or any other individual person, the Independent Investigator shall give County Council the local board, or the individual an opportunity to make representations respecting the adverse report or recommendation, either personally or by counsel; 3.3.9 To draft written report to County Council and/or local board, as applicable, with appropriate recommendations; and Initials 76 u1 ige 15 3.3. 10 To dismiss a complaints that are without merit or deemed to be vexatious and prepare a report confirming the non -meritorious nature of such complaints. 3.4 Without limiting and in addition to the duties provided for in section 3.3 above, each respective County hereby confirms that the Independent Investigator shall be subject to the rules and shall have the duties set out in Schedule "A" in his role as Ombudsman, set out in Schedule "B" in his role as Closed Meeting Investigator, and set out in Schedule "C" in his role as Integrity Commissioner. 3.5 Upon receipt by each respective County or local Board, a report of the Independent Investigator shall be part of the public record. 4.0 Fees 4.1 Middlesex County shall pay the Annual Retainer of for the County and any participating member municipality within the geographic jurisdiction of Middlesex County at the rate of $XXXX.XX per municipality, per annum. 4.2 Middlesex County shall pay the fees and expenses of at a rate of $XXX.XX per hour, plus applicable taxes and reasonable disbursements, during such time as is performing the duties set out in this Agreement. agrees that the above rate shall be charged only for such time that he is actively investigating a complaint and preparing/presenting a report to Middlesex County Council or local board. Any participating member municipality shall pay the hourly rate of through a separate agreement. 4.3 Elgin County shall pay the Annual Retainer of for the County and any participating member municipality within the geographic jurisdiction of Elgin County at the rate of $XXXX.XX per municipality, per annum. 4.4 Elgin County shall pay the fees and expenses of at a rate of $XXX.XX per hour, plus applicable taxes and reasonable disbursements, during such time as is performing the duties set out in this Agreement. agrees that the above rate shall be charged only for such time that he is actively investigating a complaint and preparing/presenting a report to Elgin County Council or local board. Any participating member municipality shall pay the hourly rate of through a separate agreement. 5.0 Term of Agreement 5.1 Subject to the termination and amendment provisions of this Agreement (sections 6 and 7), the term of this Agreement shall commence at 12:00 a.m. on January 1, 2018 and expire at 11:59 p.m. on December 31, 2020 ("Term"). 5.2 At least six (6) months prior to the end of the Term, the Parties agree to discuss renewal terms. If no agreement is reached prior to the last day of the Term, this Agreement shall expire unless the Parties mutually agree in writing to extend the negotiation period for sixty (60) days ("Extension Period"). In the event renewal terms have not been agreed to by the Parties at the end of the Extension Period, this Agreement shall terminate immediately on the last day of the Extension Period. 6.0 Termination 6.1 This Agreement may be terminated by any party on ninety (90) days written notice to the other Parties, provided that any investigations or inquiries commenced prior to the termination date shall be completed pursuant to this Agreement and all related fees shall be paid as set out in the Agreement. 7.0 Amendment 7.1 No amendment, discharge, modification, restatement, supplement, or termination of this Agreement is binding unless it is in writing and executed by the Parties. Initials 77 u1 ige 16 8.0 Notices 8.1 Any Communication between the Parties must be in writing and either be: (a) delivered personally or by courier; (b) sent by prepaid registered mail; or (c) transmitted by facsimile, e-mail or functionally equivalent electronic means of transmission, charges (if any) prepaid. Any Communication must be sent to the intended Party at its address for service listed on the signature pages of this Agreement or to any other address as any party may at any time advise the other by Communication given or made in accordance with this section. Any Communication delivered to a party to whom it is addressed will be deemed to have been given or made and received on the day it is delivered at that party's address, provided that if that day is not a business day then the Communication will be deemed to have been given or made and received on the next business day. Any Communication transmitted by facsimile, e- mail or other functionally equivalent electronic means of transmission will be deemed to have been given or made and received on the day on which it is transmitted; but if the Communication is transmitted on a day which is not a business day or after 4:OOpm (local time of the recipient), the Communication will be deemed to have been given or made and received on the next business day. 9.0 Dispute Resolution 9.1 Upon written request to resolve any disputes arising from this Agreement which is sent by one party to another, the parties hereby agree to resolve all disputes pursuant to this section. Upon receipt by the receiving party of a written request to resolve disputes, the Parties shall first attempt to resolve all disputes by way of formal negotiation between the Parties and their appointed representatives. If the disputes cannot be settled within thirty (30) days from the receipt of the written request to resolve disputes by the receiving party, then the Parties shall enter into a structured negotiation on a without prejudice basis with the assistance of a mediator appointed by them. If the disputes cannot be settled within ninety (90) days from the receipt of written request to resolve disputes by the receiving party, or such longer period as may be agreed to by the Parties, the Parties shall, refer the matter forthwith to an arbitration which shall finally resolve the dispute(s). The aforementioned arbitration shall be conducted in accordance with the Ontario Arbitration Act, 1991, c 17, as amended. 10.0 Counterparts 10.1 This Agreement may be executed and delivered by the Parties in one or more counterparts, each of which will be an original, and each of which may be delivered by facsimile, e-mail or other functionally equivalent electronic means of transmission, and those counterparts will together constitute one and the same instrument. 11.0 Severability 11.1 Each section of this Agreement is distinct and severable. If any section of this Agreement, in whole or in part, is or becomes illegal, invalid, void, voidable or unenforceable in any jurisdiction by any court of competent jurisdiction, the illegality, invalidity or unenforceability of that section, in whole or in part, will not affect: (a) the legality, validity or enforceability of the remaining sections of this Agreement, in whole or in part; or (b) the legality, validity or enforceability of that section, in whole or in part, in any other jurisdiction. 12.0 Governing Law 12.1 This Agreement is governed by, and is to be construed and interpreted in accordance with the laws of the Province of Ontario and the laws of Canada applicable in that Province. Initials W u1,ige 17 IN WITNESS WHEREOF this Agreement has been executed by the Parties hereto on the date(s) set out below and the Parties agree that this Agreement shall be effective on the date set out at the top of page one (1) of this Agreement. Address for Service: Attn: County Clerk Administrative Offices 399 Ridout Street North London, ON N6A 2P1 THE CORPORATION OF THE COUNTY OF MIDDLESEX Date: December—, 2017 Per: Per: Don Shipway, Warden Kathleen Bunting, Clerk We have authority to bind the Corporation THE CORPORATION OF THE COUNTY OF ELGIN Date: December—, 2017 Address for Service: Per: Attn: County Clerk Administrative Offices [INSERT] Per: Address for Service: We have authority to bind the Corporation Date: December—, 2017 Per: 79 Initials u1 ige 18 SCHEDULE "A" ADDITIONAL RULES & DUTIES: OMBUDSMAN Municipal Act, 2001, S.O. 2001, c.25, as amended Same, Ombudsman 223.13(4) In carrying out his or her functions under subsection (1), the Ombudsman shall have regard to, among other matters, the importance of the matters listed in subsection (5). Same (5) The matters referred to in subsections (3) and (4) are, (a) the Ombudsman's independence and impartiality; (b) confidentiality with respect to the Ombudsman's activities; and (c) the credibility of the Ombudsman's investigative process. Powers paramount (6) The powers conferred on the Ombudsman under this Part may be exercised despite any provision in any Act to the effect that any such decision, recommendation, act or omission is final, or that no appeal lies in respect of them, or that no proceeding or decision of the person or organization whose decision, recommendation, act or omission it is shall be challenged, reviewed, quashed or called in question. Decisions not reviewable (7) Nothing in this Part empowers the Ombudsman to investigate any decision, recommendation, act or omission, (a) in respect of which there is, under any Act, a right of appeal or objection, or a right to apply for a hearing or review, on the merits of the case to any court, or to any tribunal constituted by or under any Act, until that right of appeal or objection or application has been exercised in the particular case, or until after any time for the exercise of that right has expired; or (b) of any person acting as legal adviser to the municipality, a local board or a municipally - controlled corporation or acting as counsel to any of them in relation to any proceedings. 2006, c. 32, Sched. A, s. 98. Delegation (8) The Ombudsman may delegate in writing to any person, other than a member of council, any of the Ombudsman's powers and duties under this Part. Same (9) The Ombudsman may continue to exercise the delegated powers and duties, despite the delegation. Investigation 223.14(1) Every investigation by the Ombudsman shall be conducted in private. Opportunity to make representations (2) The Ombudsman may hear or obtain information from such persons as he or she thinks fit, and may make such inquiries as he or she thinks fit and it is not necessary for the Ombudsman to hold any hearing and no person is entitled as of right to be heard by the Ombudsman, but if at any time during the course of an investigation it appears to the Ombudsman that there may be sufficient grounds for him or her to make any report or recommendation that may adversely affect the municipality, a local board, a municipally -controlled corporation or any other person, the Ombudsman shall give him, her or it an opportunity to make representations respecting the adverse report or recommendation, either personally or by counsel. Application of Ombudsman Act (3) Section 19 of the Ombudsman Act applies to the exercise of powers and the performance of duties by the Ombudsman under this Part and, for the purpose, references in section 19 of that Act to "any public sector body" are deemed to be references to "the municipality, a local board or a municipally -controlled corporation". Initials u Ige 19 Ombudsman Act, R.S.O. 1990, c. 0.6, as amended Evidence 19. (1) The Ombudsman may from time to time require any officer, employee or member of any public sector body who in his or her opinion is able to give any information relating to any matter that is being investigated by the Ombudsman to furnish to him or her any such information, and to produce any documents or things which in the Ombudsman's opinion relate to any such matter and which may be in the possession or under the control of that person. Examination under oath (2) The Ombudsman may summon before him or her and examine on oath, (a) any complainant; (b) any person who is an officer or employee or member of any public sector body and who, in the Ombudsman's opinion, is able to give any information mentioned in subsection (1); or (c) any other person who, in the Ombudsman's opinion, is able to give any information mentioned in subsection (1), and for that purpose may administer an oath. Secrecy (3) Subject to subsection (4), no person who is bound by the provisions of any Act, other than the Public Service of Ontario Act, 2006, the Municipal Act, 2001 or the City of Toronto Act, 2006, as the case may be, to maintain secrecy in relation to, or not to disclose, any matter shall be required to supply any information to or answer any question put by the Ombudsman in relation to that matter, or to produce to the Ombudsman any document or thing relating to it, if compliance with that requirement would be in breach of the obligation of secrecy or non- disclosure. Providing personal information despite privacy Acts LZ A person who is subject to the Freedom of Information and Protection of Privacy Act, the Municipal Freedom of Information and Protection of Privacy Act or the Personal Health Information Protection Act, 2004 is not prevented by any provisions in those Acts from providing personal information to the Ombudsman, when the Ombudsman requires the person to provide the information under subsection (1) or (2). Idem (4) With the previous consent in writing of any complainant, any person to whom subsection (3) applies may be required by the Ombudsman to supply information or answer any question or produce any document or thing relating only to the complainant, and it is the duty of the person to comply with that requirement. Privileges (5) Every person has the same privileges in relation to the giving of information, the answering of questions, and the production of documents and things as witnesses have in any court. Protection (6) Except on the trial of any person for perjury in respect of the person's sworn testimony, no statement made or answer given by that or any other person in the course of any inquiry by or any proceedings before the Ombudsman is admissible in evidence against any person in any court or at any inquiry or in any other proceedings, and no evidence in respect of proceedings before the Ombudsman shall be given against any person. Right to object to answer (7) A person giving a statement or answer in the course of any inquiry or proceeding before the Ombudsman shall be informed by the Ombudsman of the right to object to answer any question under section 5 of the Canada Evidence Act. Prosecution (8) No person is liable to prosecution for an offence against any Act, other than this Act, by reason of his or her compliance with any requirement of the Ombudsman under this section. initials 9F 1 I g e 110 Fees Where any person is required by the Ombudsman to attend before him or her for the purposes of this section, the person is entitled to the same fees, allowances, and expenses as if he or she were a witness in the Superior Court of Justice, and the provisions of any Act, regulation or rule in that behalf apply accordingly. Duty of confidentiality 223.15 (1) Subject to subsection (2), the Ombudsman and every person acting under the instructions of the Ombudsman shall preserve secrecy with respect to all matters that come to his or her knowledge in the course of his or her duties under this Part. Disclosure (2) The Ombudsman may disclose in any report made by him or her under this Part such matters as in the Ombudsman's opinion ought to be disclosed in order to establish grounds for his or her conclusions and recommendations. Section prevails (3) This section prevails over the Municipal Freedom of Information and Protection of Privacy Act. No review, etc. 223.16 No proceeding of the Ombudsman under this Part shall be held bad for want of form, and, except on the ground of lack of jurisdiction, no proceeding or decision of the Ombudsman is liable to be challenged, reviewed, quashed or called in question in any court. Testimony 223.17 (1) The Ombudsman and any person acting under the instructions of the Ombudsman shall not be called to give evidence in any court, or in any proceedings of a judicial nature, in respect of anything coming to his or her knowledge in the exercise of his or her functions under this Part. Same (2) Anything said or any information supplied or any document or thing produced by any person in the course of any investigation by or proceedings before the Ombudsman under this Part is privileged in the same manner as if the inquiry or proceedings were proceedings in a court. Effect on other rights, etc. 223.18 The rights, remedies, powers, duties and procedures established under sections 223.13 to 223.17 are in addition to the provisions of any other Act or rule of law under which any remedy or right of appeal or objection is provided for any person, or any procedure is provided for the inquiry into or investigation of any matter, and nothing in this Part limits or affects any such remedy or right of appeal or objection or procedure. Initials W ' I g e 111 SCHEDULE "B" ADDITIONAL RULES & DUTIES: CLOSED MEETING INVESTIGATOR Municipal Act, 2001, S.O. 2001, c.25, as amended Meetings open to public 239. (1) Except as provided in this section, all meetings shall be open to the public Exceptions (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (g) a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act. Other criteria (3) A meeting or part of a meeting shall be closed to the public if the subject matter being considered is, (a) a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or (b) an ongoing investigation respecting the municipality, a local board or a municipally -controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of this Act, or the investigator referred to in subsection 239.2(l). Educational or training sessions (3.1) A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: 1. The meeting is held for the purpose of educating or training the members. 2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. Resolution (4) Before holding a meeting or part of a meeting that is to be closed to the public, a municipality or local board or committee of either of them shall state by resolution, (a) the fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; or (b) in the case of a meeting under subsection (3. 1), the fact of the holding of the closed meeting, the general nature of its subject -matter and that it is to be closed under that subsection. Open meeting (5) Subject to subsection (6), a meeting shall not be closed to the public during the taking of a vote. Initials W 1 i g e 112 Exception (6) Despite section 244, a meeting may be closed to the public during a vote if, (a) subsection (2) or (3) permits or requires the meeting to be closed to the public; and (b) the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality, local board or committee of either of them or persons retained by or under a contract with the municipality or local board. Record of meeting (7) A municipality or local board or a committee of either of them shall record without note or comment all resolutions, decisions and other proceedings at a meeting of the body, whether it is closed to the public or not. Same (8) The record required by subsection (7) shall be made by, (a) the clerk, in the case of a meeting of council; or (b) the appropriate officer, in the case of a meeting of a local board or committee. Record may be disclosed (9) Clause 6 (1) (b) of the Municipal Freedom of Information and Protection of Privacy Act does not apply to a record of a meeting closed under subsection (3.1). Same, investigator 239.2(4) In carrying out his or her functions under subsection (1), the investigator shall have regard to, among other matters, the importance of the matters listed in subsection (5). Same (5) The matters referred to in subsections (3) and (4) are, (a) the investigator's independence and impartiality; (b) confidentiality with respect to the investigator's activities; and (c) the credibility of the investigator's investigative process. Delegation (6) An investigator may delegate in writing to any person, other than a member of council, any of the investigator's powers and duties under this Part. Same (7) An investigator may continue to exercise the delegated powers and duties, despite the delegation. Application (9) Subsection 223.13(6) and sections 223.14 to 223.18 apply with necessary modifications with respect to the exercise of functions described in this section. Powers paramount 223.13(6) The powers conferred on the Ombudsman under this Part may be despite any provision in any Act to the effect that any such decision, recommendation, act or omission is final, or that no appeal lies in respect of them, or that no proceeding or decision of the person or organization whose decision, recommendation, act or omission it is shall be challenged, reviewed, quashed or called in question. Investigation 223.14(1) Every investigation by the Ombudsman shall be conducted in private. Opportunity to make representations (2) The Ombudsman may hear or obtain information from such persons as he or she thinks fit, and may make such inquiries as he or she thinks fit and it is not necessary for the Ombudsman to hold any hearing and no person is entitled as of right to be heard by the Ombudsman, but if at any time during the course of an investigation it appears to the Ombudsman that there may be sufficient grounds for him or her to make any report or recommendation that may adversely affect the municipality, a local board, a municipally -controlled corporation or any other person, the Ombudsman shall give him, her or it an opportunity to make representations respecting the adverse report or recommendation, either personally or by counsel. Initials 0 1 i g e 113 Application of Ombudsman Act (3) Section 19 of the Ombudsman Act applies to the exercise of powers and the performance of duties by the Ombudsman under this Part and, for the purpose, references in section 19 of that Act to "any public sector body" are deemed to be references to "the municipality, a local board or a municipally -controlled corporation" Ombudsman Act, R.S.O. 1990, c. 0.6, as amended Evidence 19. (1) The Ombudsman may from time to time require any officer, employee or member of any public sector body who in his or her opinion is able to give any information relating to any matter that is being investigated by the Ombudsman to furnish to him or her any such information, and to produce any documents or things which in the Ombudsman's opinion relate to any such matter and which may be in the possession or under the control of that person. Examination under oath (2) The Ombudsman may summon before him or her and examine on oath, (a) any complainant; (b) any person who is an officer or employee or member of any public sector body and who, in the Ombudsman's opinion, is able to give any information mentioned in subsection (1); or (c) any other person who, in the Ombudsman's opinion, is able to give any information mentioned in subsection (1), and for that purpose may administer an oath. Secrecy (3) Subject to subsection (4), no person who is bound by the provisions of any Act, other than the Public Service of Ontario Act, 2006, the Municipal Act, 2001 or the City of Toronto Act, 2006, as the case may be, to maintain secrecy in relation to, or not to disclose, any matter shall be required to supply any information to or answer any question put by the Ombudsman in relation to that matter, or to produce to the Ombudsman any document or thing relating to it, if compliance with that requirement would be in breach of the obligation of secrecy or non -disclosure. Providing personal information despite privacy Acts LZ A person who is subject to the Freedom of Information and Protection of Privacy Act, the Municipal Freedom of Information and Protection of Privacy Act or the Personal Health Information Protection Act, 2004 is not prevented by any provisions in those Acts from providing personal information to the Ombudsman, when the Ombudsman requires the person to provide the information under subsection (1) or (2). Idem (4) With the previous consent in writing of any complainant, any person to whom subsection (3) applies may be required by the Ombudsman to supply information or answer any question or produce any document or thing relating only to the complainant, and it is the duty of the person to comply with that requirement. Privileges (5) Every person has the same privileges in relation to the giving of information, the answering of questions, and the production of documents and things as witnesses have in any court. Protection (6) Except on the trial of any person for perjury in respect of the person's sworn testimony, no statement made or answer given by that or any other person in the course of any inquiry by or any proceedings before the Ombudsman is admissible in evidence against any person in any court or at any inquiry or in any other proceedings, and no evidence in respect of proceedings before the Ombudsman shall be given against any person. initials 99 ' i g e 114 Right to object to answer L1 A person giving a statement or answer in the course of any inquiry or proceeding before the Ombudsman shall be informed by the Ombudsman of the right to object to answer any question under section 5 of the Canada Evidence Act. Prosecution No person is liable to prosecution for an offence against any Act, other than this Act, by reason of his or her compliance with any requirement of the Ombudsman under this section. Fees Where any person is required by the Ombudsman to attend before him or her for the purposes of this section, the person is entitled to the same fees, allowances, and expenses as if he or she were a witness in the Superior Court of Justice, and the provisions of any Act, regulation or rule in that behalf apply accordingly. Duty of confidentiality 223.15 (1) Subject to subsection (2), the Ombudsman and every person acting under the instructions of the Ombudsman shall preserve secrecy with respect to all matters that come to his or her knowledge in the course of his or her duties under this Part. Disclosure (2) The Ombudsman may disclose in any report made by him or her under this Part such matters as in the Ombudsman's opinion ought to be disclosed in order to establish grounds for his or her conclusions and recommendations. Section prevails (3) This section prevails over the Municipal Freedom of Information and Protection of Privacy Act. No review, etc. 223.16 No proceeding of the Ombudsman under this Part shall be held bad for want of form, and, except on the ground of lack of jurisdiction, no proceeding or decision of the Ombudsman is liable to be challenged, reviewed, quashed or called in question in any court. Testimony 223.17 (1) The Ombudsman and any person acting under the instructions of the Ombudsman shall not be called to give evidence in any court, or in any proceedings of a judicial nature, in respect of anything coming to his or her knowledge in the exercise of his or her functions under this Part. Same (2) Anything said or any information supplied or any document or thing produced by any person in the course of any investigation by or proceedings before the Ombudsman under this Part is privileged in the same manner as if the inquiry or proceedings were proceedings in a court. Effect on other rights, etc. 223.18 The rights, remedies, powers, duties and procedures established under sections 223.13 to 223.17 are in addition to the provisions of any other Act or rule of law under which any remedy or right of appeal or objection is provided for any person, or any procedure is provided for the inquiry into or investigation of any matter, and nothing in this Part limits or affects any such remedy or right of appeal or objection or procedure. Report and recommendations 239.2(10) If, after making an investigation, the investigator is of the opinion that the meeting or part of the meeting that was the subject -matter of the investigation appears to have been closed to the public contrary to section 239 or to a procedure by-law under subsection 238 (2), the investigator shall report his or her opinion and the reasons for it to the municipality or local board, as the case may be, and may make such recommendations as he or she thinks fit. Publication of reports (11) The municipality or local board shall ensure that reports received under subsection (10) by the municipality or local board, as the case may be, are made available to the public. initials 1 i g e 115 SCHEDULE "C" ADDITIONAL RULES & DUTIES: INTEGRITY COMMISSIONER Municipal Act, 2001, S.O. 2001, c.25, as amended Delegation 223.3 (3) The Commissioner may delegate in writing to any person, other than a member of council, any of the Commissioner's powers and duties under this Part. Same (4) The Commissioner may continue to exercise the delegated powers and duties, despite the delegation. Powers on inquiry 223.4(2) The Commissioner may elect to exercise the powers under sections 33 and 34 of the Public Inquiries Act, 2009, in which case those sections apply to the inquiry. Public Inquiries Act, 2009, SO 2009, c 33, Sch 6, as amended Definition 33. (1) In this section, "inquiry" includes a determination, examination, hearing, inquiry, investigation, review or other activity to which this section is applicable. Definition 34. (1) In this section, "inquiry" includes an inquiry or other activity to which this section is applicable. Application (2) This section applies to, (c) an inquiry conducted under subsections 223.4 (2) and 223.12 (2) of the Municipal Act, 2001; and Information (3) The municipality and its local boards shall give the Commissioner such information as the Commissioner believes to be necessary for an inquiry. Same (4) The Commissioner is entitled to have free access to all books, accounts, financial records, electronic data processing records, reports, files and all other papers, things or property belonging to or used by the municipality or a local board that the Commissioner believes to be necessary for an inquiry. Penalties (5) The municipality may impose either of the following penalties on a member of council or of a local board if the Commissioner reports to the municipality that, in his or her opinion, the member has contravened the code of conduct: 1. A reprimand. 2. Suspension of the remuneration paid to the member in respect of his or her services as a member of council or of the local board, as the case may be, for a period of up to 90 days. Same (6) The local board may impose either of the penalties described in subsection (5) on its member if the Commissioner reports to the board that, in his or her opinion, the member has contravened the code of conduct, and if the municipality has not imposed a penalty on the member under subsection (5) in respect of the same contravention. Duty of confidentiality 223.5 (1) The Commissioner and every person acting under the instructions of the Commissioner shall preserve secrecy with respect to all matters that come to his or her knowledge in the course of his or her duties under this Part. initials M 1 i g e 116 Exception (2) Despite subsection (1), information may be disclosed in a criminal proceeding as required by law or otherwise in accordance with this Part. Section prevails (3) This section prevails over the Municipal Freedom of Information and Protection of Privacy Act. Report to council 223.6 (1) If the Commissioner provides a periodic report to the municipality on his or her activities, the Commissioner may summarize advice he or she has given but shall not disclose confidential information that could identify a person concerned. Report about conduct (2) If the Commissioner reports to the municipality or to a local board his or her opinion about whether a member of council or of the local board has contravened the applicable code of conduct, the Commissioner may disclose in the report such matters as in the Commissioner's opinion are necessary for the purposes of the report. Publication of reports (3) The municipality and each local board shall ensure that reports received from the Commissioner by the municipality or by the board, as the case may be, are made available to the public. Testimony 223.7 Neither the Commissioner nor any person acting under the instructions of the Commissioner is a competent or compellable witness in a civil proceeding in connection with anything done under this Part. Reference to appropriate authorities 223.8 If the Commissioner, when conducting an inquiry, determines that there are reasonable grounds to believe that there has been a contravention of any other Act or of the Criminal Code (Canada), the Commissioner shall immediately refer the matter to the appropriate authorities and suspend the inquiry until any resulting police investigation and charge have been finally disposed of, and shall report the suspension to council. Initials CORRESPONDENCE — October 17, 2017 Items for Consideration — (Attached) Bill Vrebosch, Mayor, Municipality of East Ferris, seeking support for their concerns regarding the announcement by Minister of Finance, Bill Morneau on July 18, 2017 to improve fairness in the tax system by closing loopholes and addressing tax planning strategies. 2. Randy Hope, Mayor/CEO, Municipality of Chatham -Kent, with resolution seeking support for the provincial government to install barriers along the Highway 401 corridor through Chatham -Kent from Tilbury through to Elgin County. Barriers on Highway 401 Letters of Support from: a) Jennifer Turk, Clerk, Township of Adelaide Metcalfe;. b) Dianne Wilson, Deputy Clerk, Municipality of Central Elgin. e 11 MUNICIPA'LITE - EAST FERRIS MAJNICIPALITY ,390 Vtwy, 94 T141,: 705-752-2740, (',0RF3HA L, ON-FARAO 1" AX: 705-752-2452 P01 I I KO clnaik nitul;i 6 pal ity(?�,Cas 792 September 28"�, 2017 Anthony Rota Member of Parliament 375 Main Street Wst NORTH BAY, ON P-113279, Dear Mr. Rota: On behalf of Municipality of East Ferris srnall business owners, we would like to convey noncern,% expressed following the proposed tax rules, that, were released on July 18, 2017. We request that you rneet with the Minister of Fiitance on their behalf to ask.for an extension of the consultation period. This delay''wil] allow for a more intensive review of this proposals, as, a deeper study of the Approach is necessary to recognize 'how the changes will negatively, irnpact our Small and' MediUrn Enterprises (WE) and farnily business cornimunity, According to, ,statistics Canada, there are 1,,17 million emplayers in Canada and of these, 98 per cent are considered striah WS!nessies. These small businesses are the backbone of our economy, and employ over 90 percent of working Canadians. In East Ferris our businesses are owned by hard-working individuals Who havo taken rasks, worked long hours away from thelf, farollies, and have created many employment opportunities for their ern:ployees, The proposed laix changesjeopar6ze the viability of their srnall! businesses. The changes target their abffly to save and protect their company agaimM potential — and often hievilablle — econornlc downturn anid, in turn, protect their employees" jobs. They inhibit how an entrepreneurchooses to cornpensatefarnily mernbers and plan -for succession of thefamilly business to their next generation, The entraprerleUrl al spirit requires the fortitude to risk, everything that you have,and running asmall business Ns not without significant risk. Overali, the rules are clearly" viewed as a punishrnent to small bUShIeSS owners and an expropriation of the ea,rn4igs, of their savings. Sretail bus[ness, owners generate jobs and'; woaltb, without their entrepreneUrial spirit and willingness, to risk, the, economy WoLdd be stagnant: The pro posed rules are not c I os i n g 10 0 p h Wes - they f U " d am ental ly c ha rig e the taxation of sinall bwslnessos,® 90 . .... ............. . . .. ........... .. .. .. . . .. .. ........ . ...... . .............. . ... ...... .... . ...... ......... . Ve wouldrespectfully request that you share these concerns dvith the Unister of Finan�re and seek C-aas Support in having thern rev[ewed and addressed. Respect.folly, OW mayal. cc; Onlaric, furl Ldp alliin es AMC TROMA OGRA FONOM North Bay Chamber of Coryin-mroe 91 F Eig 3901 1 IGHVJAY 94, CORBEI L., OOT A RIO POH I KO TELA (0 a) 752-2,740 FAX�� (7 05) 752-2452 Ernall: rr Lin IcIpality@eastferris,ca REGULAR COUNCIL MEETING HELD September 261", 2017 No, 2017-332 Moved, by CojmMor Roohefort Seconded by Councillor Voyer THAT CouncH for the, Municipa4ty of East Ferris endorses the letter proparedby the Eo. M Ferris Economic Devellopment Corm.-nMeetai forward to Anthony Rota, UP,; AND FUR11 JER that this Witter be circulated to Ontario Wmicipalit[om, AN10, ROMA, OGRA, FONOM and the North Bay Chaniber of Comm,eroe, CER"TIF[ED to be a twe' COPYOf Resolution No, 20,17-13,12 passed by the Council of the MiuniC,ipalI",Lty of East Fei-ris an the 26r�'day' of September, 2017, Clerk M CAnied MAyar Vrehosch Wunicipa(ity of Cha-Main-nnit Premier of Onta(io Legislative Building, Rm 281 Queen"s Park Toronto ON M7A 1A1 ,315 Vng,,,Strert 'West 0, Oa640 c6a,tham, Ontariv W75W M q,jfgpfj0jj,0.- 5,19,436.3219 ExC.Ara: 519,436.3236 Ema& �R#ii�dyllope@?ciiathain-korit.ca LZ n if ��TIICT support of a resolution, passed by Council at its council meeting held on September 18, 2017, as followw WIWQW�� 0 M =CM=M4M;MM=M with increased heavy truck tr!affic. ................ AND BE IT RESOLVEDthe petition as drafted by iconce,rned residents of Ghatharn-Kent with the help of the MF`P for Chatham-Keint-Essex be made available for signin,g until Sept, 27'th at all of our municipal service centers before beiag forwarded to the Confd- E-or buss nss interest , cfieckoutar IVww UQ - -( -- 15 - a;IIII4 ca September 22, 2017 Pace, 2 C The Honourable Steven Del Diuca Knister of Transportation Ferguson Block, 3rd Fir, 77 Wellesley St: W T or, 0 into, ON M7A'I Z8 il !i:ll , 1119 1 ;; - , MI October 3, 2017 Cravoratiou iff t4c 01 jlplw�tjl tlfAbrfalbj� mttrttlft Municipality of Chatharn-Kent 315 ling $tre et West PO Box 640 Chatham, ON' N7M 51<8 Please be advised that the Council of the Tcwnship of Adelaide Metcalfe, at the regular meeting of October 2, 20174 supported YOUr resolution with respect to the installation of barriers along Highway 401 corridor from Windsor to London. I trust ttil[s is satisfactory. Kind regards, Jennifer Turk, Dipl. M, Nl� Clerk Cc: The Honourable Kathleen Wynne Premier of Ontario Legislative Building, Rrn 281, Queen's Park Toronto, ON M7A 1 A 1 2� 10 E�j K, ern, DO I iv e R . 115, Sirulhioy, Onlclo N7G 3H6 Phore w519 247-3687 Toll "were 1-3,66-525-0078 rax r,51 I? 247.3411 C,Malll 95 The'Honourable Steven Del Duca Mirister of Transportation FergUlan Block, 313 FIr. 77 Wellesley S,t.'VV. Toronto, ON M7A 1Z8 L m l�ll!lilllliillll EM= Th,e Corpora0onof the Municipality of Ce-ntra L NSRSVI N519,611AW P.519-01AW6 October 111"', 2017 Randy R.r Hope M:Iayor/CEO Municipality, of Chatharn-Kent 315 King Street, West P,0, Box 640 Chatham, ON N7M 5K8 Email, RundyHIope@_chatliarri.kent,ra Dear NAr, Hlope. Re. DarriersonHighwaV401 Please be advised that GenlraI Elgin Council discussed your cor reap onden ce, respecting, the above roan rnafler at their, I gular Meeting of Gouncil dot ed''Tu esday, October I 01'.2017,and the fol1owing Fesolufion was passed: THAT, Correspondence rOW3iVe'd frOM the Municipality of Chatharii-Kent respecting ongoing, conc,erns regarding traffic- on the 401 through Chatharn.-Kent from 'Tillbury through to Mgin County be SUP;)0'nedT CARRIED, Pfease feel free tn contact nie should you have any questions or require additional inforr'natioa, Yours trUly, Dianne Wilson Deputy Clerk/Records Maragement Coardinato,r C, C, Julie Gory u, GAO, County of igin Lower Tier Municipalities In Elgin Courtty W4111 N W111:001 � 16459 Ed 511110110M MI NIM Items, for Information(ConsentAgendaI — (Attached') 1- Gindy Widawski, Manager (A) IInspections and' Certifications, Ministry of Health and, Long -Term Care advis,ing that Meda ie EMS Elgin Ontario Inc. (MEMSEO)ret the legislated requirement for landambullance, operation certification in Ontario. 2. Premier Kathleen Wynne, with response to Elgin County's resolution regarding the Changing Workplaces Review,, 3. Mark Brintnell, Vice President, QL[ality, Performance and Accountability, South West LHIN giving notlice, that a COMMUnity ACCOUntability Planning Submission (CAPS) be submitted to the LHIN before November, 17, 2017, 4. Dr. Joyce Lock, Medical Officer of Health, inviting elected officials, municipal staff and emergency service admi'nistrators, to a rnunicipal knowledge exchange event at the Health Unit on. Friday November 3, 2017 from 8:00 a.m.— 12:00, p.m. 5Nancie Irving CN40, Town of Ayllmer, with resolution re: Speciall Aylrner Council Meeting on October 20, 2017, commencing at 7:00 p.m., at the East Elgin Community Complex to diSCLIss, Aylrner Library location opborn s,, 0, City of St. Thomas — County of Elgin Health Recruitment Partnership Medical Student Scholarship information package. T Report of the WnJster's Expert Panel on Public Health titled "'Public Heafth wfthin an Health System". Wl MIMstry of Health and Lcr n g -Tor rn Cara Fjrj0jrq(jrj,yr RV pl,to � ly no,d AcmuntablMly Brarich 590 Rossland Rd E, Wh i II ON L I IN N35 I I , 41t ,, , XP-), � , WD-Uft, Fw 905-665,4044 September 26, 2017 Murk 1' u1 Cliief"Adminktrotive Offlwr 1"he Com,)ty ('fl,11,14011 450 Sonset Drive St. Thomas OWNSP, 5V I Dcar N4r. mcDonald-, rAWS0,re do f8 S,RW4 ot do$ SoIns dIo loin,qua dur6e DirucAull J,w lx� rouk"Im,011tafintrial de Ia rosporTrmbdisofloo des qermces, de sanU., d'irngantrxi MN) ("110 Raw land IF. Whbq ON 1.,I N 906 TO'; 905 -m5 -,80&G Tffik,.: M 665-40,44, untari0i "Phis conualunicatimi Is to advise you that Medavie EIMS Elgin Ontario 111C. (NIE-M.SFO) was S'A'ZOSSfill in 111C01111L, the legistated 1-eqUi1.eljje,'jjt" Jj)j- CCrtifiCration m as lalid ambulance operator" "M the Province ("I,f" Onto rio. A with oo I, ob,.,,omwat ions thmn the rccerti, fication inspection conducted June 20 - 22, 20 17 wms q-,)rovidod v') Ms. Meunier on Septen'iber 26, 2017. Typivally fl.le Service Provider will COITImUnickik-, with 11,1�inergency [Acakh Regulatory and Amountabiky Broiwh respecting any observations, or cdavic EAS Elgin 0,ntaric.I lim. (MEMS1710) contintw,.w worldng colLiboratively with the ministry to Qiasurc excellence in ambulance scrvi(xs in too (.43'wity of 1"Ilgin and Lo all, Ormr[,ans, Mcdavie EMS Fdgiti Ontaj,Io Inc. (mEmS1,`0) Nyus QoIrwrended R:)r their efforts in the following a1 VCIo S 11 Preparatkm fbr the cellifleatioti inspectioti Level of Service Tra"irling Should you have any questioras ruspactin g,dw rej,wrt, please contact Paul.ine or myself anythne. Shlcerc,ly, (Andy Widawski NIanager,(A.) I n spec tion s and Cerd Fi out l a tis CC,: Mr. ("klyton watters, Dirmlorof Wpaufine Meunier, Chief, Wdavie, HNIS 1,,,,[gh 0,irlario Inc, Mr,'Fanzeel M,erchant, Director, E11RAB m�,' mary Vah<qVkA0S, mkillager, ["'I IFWDI,'� Ms, Kimi C'hafleboi,,% Sorflor Field FJ';1'PMD3 m The Premier of Ontario Legis I a Live Bu Ad I n 0, Qtwer'Vs Pak Turoiitn, Ontario M"MAA! September 28, 2017, Mr. Grant Jones Warden County of Elgirl 450, Sunset Drive St,. Thomas, Ontario �N1 Dear Mr. Jones: La pre m 16 re rn IN st re de FOnto r b tdifif're0e, I'Awrnhl6e IftrvAIfivV, Qtiven',s N)rk lqrojij�(Oraorief MMIA1, FA I � gyrose cru OCT ('A "? '�" 1111 C 0 U N1 Y Of E L G I N ADMINIS FRATIVE SERVICES Thank you for your letter and sharing Elgin County COUncil's resolution regarding the Changing Workplaces Review. I appreciate the time YOU took to share council's views, with me. As my colleague the Honourable Kevin Flynn, Minister of Labour, would also be interested in this iMie, I have passed along a COPY Of YOUr letter to him for his ini,formation and review, Thank you once again for writing. Please accept my best wishes. Sin cerelly, "ts--k— Katheen'Wynne Premier c: The Honourable Kevin Flynn 100 201 0Wmw Avenue CU1107M Undwj (N NM H ,I &KTj V Ut Mi I IFIRI Subsection 61 (a) of the 2014-118 Multi-SectorService, Accountabillity Agreement: ("MSAA') requires, the South West Local Health Integration Network, (the "LHINII) to ive, at least 60 da�s' notice to a, hea Ith service provider of the date by vv hich a ComMu nity Accountabi lity PI anning Submi sion ("CAPS"), approved by the health service provider's goveming body, must be 'S submitted to the LHIN- 104,111111 am] 12 12 0319. 1 =01.1 01.1=1niza-4: grawa IMM -111 INN body by January 31, 2018 TME—CIN? "Re 116, 2017. Should you have any, quesfions, please contad Josh Clark, Financial Malyst, at Josh clark@lN ns.onca, Sincerely,, Mark WinineR, Vice President, Quality, Performance and Accountability LMINIS-004A 101 W nta rio . . . . . . . . . . . . Rg!Seau facnUdUtd9rallmn tit', serykes do ianO 'rel. 749 473 = i,M, U ti 1- 51,43 September 29, 2017 Fix 512-4;2406 sw Wo Mj nvnca Lond� n Pioo d 01k u) Rhonda Duffy I ond)ri�Dow*wn) Ssrahpi Director of Horne s and Seniors Services NISOLM $, , w VVQO17bawW $6000h 1 The Corporation of the County of Elgin 450 Sunset Drive IFIS4 237 Sit, 'Thames ON N5R 5V1 ,I &KTj V Ut Mi I IFIRI Subsection 61 (a) of the 2014-118 Multi-SectorService, Accountabillity Agreement: ("MSAA') requires, the South West Local Health Integration Network, (the "LHINII) to ive, at least 60 da�s' notice to a, hea Ith service provider of the date by vv hich a ComMu nity Accountabi lity PI anning Submi sion ("CAPS"), approved by the health service provider's goveming body, must be 'S submitted to the LHIN- 104,111111 am] 12 12 0319. 1 =01.1 01.1=1niza-4: grawa IMM -111 INN body by January 31, 2018 TME—CIN? "Re 116, 2017. Should you have any, quesfions, please contad Josh Clark, Financial Malyst, at Josh clark@lN ns.onca, Sincerely,, Mark WinineR, Vice President, Quality, Performance and Accountability LMINIS-004A 101 W nta rio . . . . . . . . . . . . Rg!Seau facnUdUtd9rallmn tit', serykes do ianO van Notice, of Own= nny Accouitab 111 ty, Pla nning StibmIssion Septernber 29, 2017 Page 2 oc-I gulls Gonyou. Chief Administrative Officer, The Corpration of the County of IElgin Andrew Chunilal1l, Acting Board Chair, South, West. LHIN Michael Barrett, Chief Executive Officer, South West LHIN 321121LA21'ra 102 October, 2, 2017 1230 'raibot Street, St, Thomas, CCI NNP IG9 p: 519.631.00010 1 f: 519 533.046,8 elglinhealth.onxa, To, all Elected Officials and Chief AdmiNstrative Officers. In an effort to continue mrking In padnership with 'the City of St. Thomas and municipalities, across Elgin County. Eig"n St. Thomas Public Health is hosting a municipal' knoWedge exchange event at the, health unit on Friday Novermber , 2017 from &00 arra-'l ZOO pai. This half day event is latended for elected officials, municipal staff and emergency service administrators. You are encouraged to, st,tare, this invitation with your colleagues and attend this event to learn more about issues facing residents and how munic0al decisions, policies and plans impact t h e hea Ith of lour co mm u nity. A synapsis of lonel data along with ofocus on upstrearn and system level work trill be presented. Presentations will focus on the important role that wunicipalities have in creating healthy public policies through zoning, by-laws and official pllans, The keynote presentation will be delivered by Craig Reid, a Senior Policy Advisor from the Association of MunicipaMies of Ontario, who Ml address the potential muricipal implications of the legalization of cannabis. Public health staff will provide highlights from the system mapping reporls produced this year. This wN incWde highlights about the current systern and barriers that have been Identified 'through a social determinants of health lens that irnpact health and quality of life including: * Access to affordabletransportation a Access to: affordaNe & safe housing * Access, to affordable recreation a Access to healthy food We look, forward to, ongaging in a fulsome dialoguewith you abOtit these, important issues and dlscusslng potential solutions as, municipalities have a critical role to play In moving forward. On behalf of El,gin SL Thornas, Public Health, we look forward to seeing you at this event. Sincerely, I.? rola..Nanote Irving, sent: Ootobex,03-17 11:05 AM To: Jennifer R.Cyilaerl > Subject: Library U1.)tions Resal qtj on No. 3x"1-17 Moved by (."ouncillor Latirand sewndcd t,,)y, Caund[k)r McDonald- T'hat (befollowing action be taken. with m4pect to Report ADMIN 42-17 from the Adininistrator, abotit Library Options: a 'haat Council hold a Special Cc uncil inecting to roceive in ut ftx,)m the public about . I 'I p the two locations for as proposcd librai-y: 23 Myrtle Street and 38 John Street South on Momday, October 30, 2Ot7, eovi�meneingat'7:00 pau, in the Imperial Rooxti at thef',;lst Elgin Cominnnity ("ouiplex. "II get the notice in flie, A I i' for -Oct I I and 18 di. Naixie Jrving, Crv11O (`,','Icrk/1,()ttay, Licensing Officer Town oflAyfil',ier 46'Ttilbot Street West Aylmer ON N5H IJ7 I'll 519-773 -3 1X64 5 19-765-1.446 104 105 S e pte m ber 2011 St.'rhom,as-Ff,1j-'j-in Couflty Health Recruitment Partnership Scholarship ......... . 'ne saotarshij) awards si,o,00 per y0or For vp (1) 5 indi'vidual's wlto wv on'rofledin RM C'am,itfian niedical sC11001 WIL11 CrT1j')1M,Si% placed on the jMrsuit Infa carcer ITI 17arnily inedicinc.. EIJI Llw— 'J"o be eligible for as schokarship, applicints nlusL 13e as resident Oftk COLUAY of Elgin or, flac City of St. Thomas; Be enrollod in "A rT1cdjc,',d scll�o'o% Agree 1c, havc Iiis or 1wr n.arlic aml pliolograph publicized. APplicarits inust provide the followitig dov.,unentalion to be considered; • Con't1floted kippitication l'orm (a,vailable on the Cityof.A. Thomas and County of Elgin wobsites); • Two letters of'refiererice, in.ctuding at least oris from an inedical. school instructor; • kesunic outlining pam employment andkr extra-curricularaefi'ViliCS, with, a particular ("octu.; on commurity involvc1innt; • Proofof cnroHnic.nt in a Canadian medical school; • 17irs( time uplificant,,, tvre asked to provide as staturnent uT250 words or less cxPlaijAing Y'O'Ur int,crest fit, the purs"Llit 017a carecrpructicit"Ig n'l,ecticinu Appliaitioriq nxvt he received by October 27, 2017 by 4!30 p.ni- li.nn® mards to he disiributed, 106 ,S ptwi on-Proced t,,it)e "/ ........... pagres ghee by ma upte • ApOkMions w1f] be reviewed by the St.'Fhomas-Elghi P�'wtj"Iership Corn'ri), i ace. • Mclaions wHI be inade by Nove.t.n.ber 3011 h, 2017. Ile ded%i ofthe ComnAdee is Banal and reasoris fbr the elections :re strictly confidej.'itia].., "1110 Cown]"itwe mum the ligh(not to award schWarships in aay given year. Gract fbrnily mmWers of the Wall Rccrudunmt PamusAp and SL 7nwnms and 11gin Comly CouncBs are SAWK to aprdy Pumat" Vic sdiolarWilp YAU be pMd dhoudy to the recipieiit upon presentation ofa, reccipt or tuiHon to the Cky of St Domm SuccessfUl appficants are e1igible to re ceiVe aWards amwody duling thdr enrollment in vnedkei scho(A to a amGmun of 5 ycars. Applicants I'llust apply lbrthe'awm-d allnua1ly" 107 0 Y EigniCAninvy, FdrogrossAv, by AMure St. Thonias-Elgin County 11calth Recruitmcnt Partnership Schohirslflp Applicalion Form AppHunt Namv I= ubmah: MailingAddress: . .................... . .............. . .... .............. -- .. . ...... .......... ............ --., llh,oac and QxreA Pust Sesnidary Progrum, and P"uture Carmi, Manz, LiM of SuMm-fing Docurncn[Hdon (please attach to aplAculki Urn) c Letern of rcf�rcnce o Resume () 11 ro of of acceptatice or en rol ni ctit o (FIrst time applicanis tuily) Statement ofpivgrani's rekwancy to Inedicine 'and reOS013 Or applying Apphoudans are to he quNmAKI by 4u30 p.ni, October 27th, Dfl 7 t C',it,y C"Ierks Oftice (My of SL 110mus 545 Wat Swe P.D. Box 520 SL Ilumaq CR4 N5P 3V7 PJ,ione19, 631-1680 ext 41-24,. Fax. 519 633-9,0 1,9 I hereby authorize dic St. 'I homas-E, I gi:n C'Uwlt.y r I ul It h, Rtcnlitrrclkr Vallnership to pubh6ze my win-ic and photo graph MwuW I be Me mweessill npplims FwMemwiv I Agnip IW; Me k0mmian inoWded NvRh thh appIRMA h Owed, Signshum [BMW Date: June 9, 2017 109 110 �(-':IUe �o Con�er ils U.A»o"tth(,� ExpmI1 !PaneU...... .......... ...... —....... ........ --.............. ....~~~'^.^4 mawdmte_.—._.___-... ... ... ..... ..... ...... ............ ....... __-.-_.~.......... ~.~~.~~ ~....~~....4 Members hip, __-_-_-_--___-_.-~....~...... ---- ........ _..__~-........ ........ ......... -..... ....... ................. --_-__.4 Desired Outc»me� A St^)Ilp,9*k IhI ea1¢h Sertorwith|man hntegmati,�tlHealth SX»tenn...... ...... .__~_........ �..~^� P r�inclples OudUngthe Pane N Work ... ___-~........... ......... -__.~__~~..~.............. ~~~~.-... ..... ............... _� ilrocwpsamd Deli bemumm,.... ... ....... ~...... ~~.................. _-_~~....... ........ __,_—._....... ._......... ....... ........ __.__� Iliklic llealthamPaIr tcfan, Integrated Health System ~.,~~.~....~_.~.................. __-_.__-............. ............... 7 Preparing Pub||c1,,tealtll for its No|e- Inan.................................. ........ .............. ...... _....... 7 The ImpmcAcifPub|icHealth within anbntegratefl ...... UKU.A Strong Public Healthi 5ector|nam|mm-grmwdSymte'ni .~............ ~.-............ __............... .... ................ � 1LThP ()pHOrm|Structure for 'Ru&UcHealth ......~...... ..~....�..�..~�.,~..~~..� 0aIlIgroumd_..~..~..~..~..... ....... ~....~.~~...~.~..,~~~~~......... COteria_-.~-,__---_............. ......... ....... '__~_~_-_....... ~-..^....... ~.~.~.~~.^~~~~�~~~.~..~~^�� Ri,!spam|biHtimfian6Function's .................. ~....................... .~......... ... ~.~_.�t1 Pnmpuse dEmd S late-� Pw60ic HealL[I wAt I,imav|ntellmm=dM=a|th! SV�Aem6 �. __---__---.. ....... ~.....~~.............. 7 Background, ........ .............. _-____._........ ______.............. _-....... ---- .... %� Criteria~~.~.-__-__................................... ........ -......... ............. -~..-..17 Proposed GeographIc Bmundohao._~,.-.^~~..~.._..._.-........ ........... ...................... --_-....... _%S 3k. Optrna czi6c,,mllip Stmzcw»c----....... .......... ....... ...... __--............. ....... _................. _._...... 20 Background ........................ ....... '....... __-_______~_~~~.~_~_._—.._-_.'—_-.—_'3� Criteria........... ........ ...... _........... ....... __-_-........... .—__......... -.......... 0 Proposed Leader5llipStructure ................. .................... -__-____..~~.~..~...._.._~.~..._...,�l 4~4mOpl-JmallAppnmachJC) ^~~.......... 2 211 Bmuhgrmurid .... .~~,.~.............. .__—........... ......... ............... --...... ---^-~~-------''--~^~~~�� Criteria°"="..°~~~~^^. ^`~^'~^~~'~~'~~~~~'--~~-~~-'—^-------'-22 PnmpmmedGmvermammModel ...... ............................. ........... ............. ........ ..... ........... _-23 [onsideracionsfor PnmpmsedgegomaKBoard mrHealth ..~~......... IV. I'll P1e1TIantatiom Cmwmklmrklams~.~~~.�~~��,~.~�~—_~ iegisidticim_-__-. ..~... ..~..~.25 Fmnd|ng-_.-~~......... .~_..... ...... ......... .. ,... ... ~...-~............. -.-_..................... ..z5 Tromsil-lon I'll amvinp/ChavgimgManor emnesit.......... .-.~_....... ~..~~.~..~.~.~..~....~..3S IF IfectfmeUnkage,swbhLH lN samcl I leath Sysen .............~.._,Z(5 Appe"dix .............. _,_................ ............... ......... ..~~~~~....... ....~~ ~.~~.2m Apper,&m A:Current LHKNamdpHU Bomnclaries ....~.�..��..�.......~.~�.~�...��..��8 �In January, 2017,,the MinJster of I lealth ond I ong-Term, Care established ats Expert Panelion, Public! I-lealth to provide advic(:M on structural, organ izabon al and govefmarice cfiaiiges for Untafia's public health sectorwithin a transformed health system, Mandate As part ofr their recomrnendaticra, the Expert Panel was asked lu consiider: 1. The optimal organizational structure for pool hicalth iiri Ontarlo to: • ensure iccnuritabill1tv, transpirency atid qualitV of populaton and public health prograrns and services • improve capacity and equftV In public beaIth units across Ontario 9 support intekration with the bro;,ider health system and the I-ocall Health Integration, Networks (WINs) —the organi2ations responsible for planning heAMi services, leverage pubfic bealth,'s expertise and Ileaadership in, popul'ation beafth-based planning, cledslion-makiling and resource allocation, as well as in addressing health equiity and the socW determinants of health,, 2. l low best to govern and staff 'the optinnal organizational structure. MeMbership Members were choerr foo their knowledge, expertise and perspectives and appointed by, Order in Comicil, 'They, wer,e appointed as indjviduials and not, is represeotatfives of orgorijzotiorvs or associations. Dr. David Wiliiams, Ch iet me&cwii nuice, af leal,h, CrItalJO Susan rift zP atf idi Chlf-lf EXeCLAIIVe OffiCer, Tororto Central Local fdealth HIeg, ratimn N etwo d< t L II t N) Dr. N i co lPa I Mercer r 10 e,d ic,.r al Off ( ea cif Healtl"I "'Ind C FO, 61,10111,yh Public I-ieollh Dr, Valetie Jaeger Mcfdk:al Officer if!)f Health, Niagara Region KAAif: Health Gary McNaimara mayc"of thu Town rat Tecunrsek, C 1,w i r cl t ke W in, dso r Essex Health UrIft 112 Canada Research Chair in. POIlUldli011; Ileakh Amalyl.ics, Assn sfant prnfessor, Dali,i Lanei Schuall uf Public Heallh, UoFT Cara IjriInqIirIgS Dirc;ctim-, Chi kl Health and Developinient, ChlPf NLWSIle, OffiCO', Toranto Dj,,)P.ffreVTWrnb1UII Olief Of staff, The OUawa g Impital, Chief - Clinical Qualky, H(AD Des�red Outcorne: A Stror-q Publk"o,, [leab Sector withh") an Intelgrated FieaRh Systern It isthe view of the Expert, Ntnellt hat Ontario .Milli benefit innost froma, highly'skillecl pub hc heafth s,vctor ern he rided art d hi�ghly visible in commun it! es iirross, tht? province. Public hea It li gill c a ntinue, to nurture stro, rig re I ati a tiships Mth municipal governments and other I oca I a rganUations to positive, ly influence -the $L0Cja I, determinants of health; and create safe, suppordvo, heafthy emvironments. Its work wH1 be oveiscerl by boards that reflect the perspechves and dive, rsity of I Dci I communities and municipa. I ities arld share and promote a strong corniniltment to public hc,altli. The Pubfic health WDrkforce in Fill parts of the province MIR have DCCt!SS to 5PVCjali2ed PUbliC health knowILdge and resourctd�,, Pulak Iteal Ih prachtiorters,wil I share a cc mi-nitment to eviciptice-based practice aind a chievink papWatian health nutcames, The work of poWic liezillth will be guided by pirovindal policy and legirslabun, and suippla,rLed by province -wide ufforts to collect aird,analy�e dAT or$ bellth statmr,. Public health will continue to champion, health eqUity, I(Rmtifying gra sups within the populhation whose health is it risk nrid ckyveloping ta.rgeted univers4l programsso that all Critarlarirs have good health oUtcornes. Public health will also ensure that Indigenous COMMUllitiC5 haVC drl a,(A]V(^ VOiCe. At the sarn,e time, the pUrblic health sectorwill have the cal�iacilyto work rru�h rrore effectIvOy Mth the rest of' the health system, Its understanding of local health needs will help identify health system priorlties and shalie livaRh policy and services. Stronger re4,0dwishipS With other p,��,rts of,the h(,alth �yOernwlill rrrulke iteasierto ince ;rata health protectiortar�d pronriotion into, all health serviices. Workingwith other parts of the hcath system, pulAlc health will identify more effective ways to deliver popiulation level intervertfians that will iirnprove heafth and reduce I'tealth inequities. Diritairians will recognize and vaiue the work of public health and Mill Kcal PUIAC fical'th programs and services within ain Integrated health system. r 1'13 "IN PrIm"JpIes Cluk:firig the PaneN Work Fo giuide its work arid dellberatior)s, the Expert Panel developed the following prriciples: 'I lie strong independent Ipaiuhlic health voice and care publ'ic healith functions will he preserved and Ieveraged to help reorient thew health systern. 'I lie local strengths of ptiblic health - iixludk)8 rulatiomfilps with tranijicipal and other comrounitV partners - willl be maintained and enharcedto support integrated pknnrig and servicA4 delivery. The federal government will continue to have responsibility for hti-aIth services for [ndigeoous people in Ontario, including First Nations communities; however Ontario's public health sector also hal a, resp orisibifity to protect and promote ndigercus health and to ensure indigencuis partners have an active voice. ■ Be i rig , part of an 4itegriatel health syste,rr, will create opportunitiesto enhance capacity and improve effic:hmq- sorne services may be delivered more effectively by or thr'Mlgh other parts oaf the systern, ■ Form f0floW.5 fUjr$chun� structural Changes will he laased, orl a clear Understanding of the public health sector's role in an integi,ated health system. ■The organization and distributioin of puWic N41thi experdse, resources yard services will reflect local needs and pricribles. ■ BOUndary' changes, will be necessary itoal[ilgri public health with IIIA pis, and to slupport systeins planning, Process and D-eliberatbris To fulfill its rnandaW, the Expert Pinefll: reviewed backgrOUnd information, Inciuding past reports on Ontuiu's, public health sector examined the, funictiotis (if public health at 'the regionall, local, and provincial levels reviewed the current organi2afloli of thin heAfth systel-T) cliscusseM possiblie models and scenarfus for rearganiznig pUbfic health based on input receJived during carisultation fair Patients r-Irst, and various other suhmirssioris, letters, etc. looked Aways to align services and determine [,�eographrcal bounliarle"S ■ re,vi e wed th e I ite r atu re cin vo r,i a u s lea cl c! rs h 1 p reales a n d st r uct.0 res a n d rn o d e I s to, r V governance d! lis cu 5se d the p atc i i tj a I irn pl i cati a u i s fu r I eg K I ation, inc I ud 11 ig dela c Ne, u k1f Protec t jo ni a? W Pro mo 0o o A c I sand the Local Health System Mtegration Ac,t, and ~ethers, fi 4 i " i lhl"'i ('31 Z�" r- t e cl a 1-i e a I t I "� S ys ttr rn, l -I C 1-1 ec"i �;'[' h [��',art of c, i ci A'o Asp a rt of'Pattents , First, a I I health prograrm -,rin d Sf'rvices — hospiti Is, horne aod coirununity care, primary care all d ptrb I lic hea I th — are strongthening connections and work ink, tDj;ether to enhance On t a rians' hea It h and we I I -bei rig at a I I ,ages, and stages of fife, 111storical1y, public health and Imalth carrc� fi'itVt", operated as distinct systerns. Public Ihealth larpcly focuse. on tire health, of populations and pr-UAding upstrooto interventions, while health care services are designed to diagnose, treat, and improve individual Ivealth outcomes,. A key goal of Patients first is to strengthen linkages, and partnership .% between the health care system and publiic health. Closr, coll'aborabon aril formalized relationships between public health and LHINs will mean, tf'im • A population health approach will be intqjroted Into local planning arW servxe delivery across the continuum of health care • health services will address wind be responsiveto POPUIatiorlhealth needs and will seek to, promote health and achileve healltl,i equity • health promo'don, health protectforu ard ll care wiII be more connected • public health services and other heaith servico.5 vW1111 be better integrated RqP"'annig P(d":'diiits, i ari k-itegrwaw ted ldealt]"') To, ni-aximize its ini pact in the tra nsformed system, public health must change: and the health SVIMM Must adalpt W allow and support true hitegration, Over the past year, three PlUbfic heoith transform ation i0tiati'ves havubeen fDcusrad carr add ress In p key questions that will help public health be, An f;-!ffecfive partner !in an integrated health systern: vv"w g id ['gii hdiv Ihj fllh"' 'The mode rnization of the Ontario public health standards willl provide a renewedfrarnework for public health Ipareagrarras, services, and accountability In the 21st century. 2. k r1(,3h("'1' Of i"Vobfir 0 The public health work stream is, a coillabora'(ion between public health and U-11INs, Working to provide guidance an formal eng6gelleAt parameters for LHINs and poblic health across the provrrce, pubhx �hjf 1""'fc 1I v1In p"�""tvvnldl I he Expert Panel on Public Health was Asked to proviciv advice on what the structure and governancec of PUbliC hedtll SI)CUIld be to enhance its Capacityto, fulfill its ficalth promotion and proterctiorl role and work effectively, with partners within as tronOarnied Kea,Ith sy-stern. 115 "F�16 h"11paCt Of RdUk:.' vv,,iirii h"itegrated Systerr'i What lrtpact will the s,t re ngtlien ed re latio nsh ip between, ptiblic licaltfs and LHINs have or all heafth sysstern, 1p,artners and on Ontrarians? Public health works with municipal: governments, corninunity organ izatio,ns, Schools, and loca I servlcA" outside the health systeun—to influence the sociai, enOrunmenLal and stroctvrM factors that Can llea d to poor health, Public health can broker relit ionSl11p5: between healldi ciare, sociial services, municipal gcveirnrnent.s, and other so(Aors to (,-,wate healthier Communflies. t"Ah",)"e fix"lus c"n ti (,Ietw tmr�arjlu,, N,.,Af aryl gre;"Ha.,"r h"e"41ft"'i Some Ontarians are at greater risk of poor health because ofsocial determinants such as poverty, pr(-marinus 11OUsirYtj,,, poor viorking conditiuns, arld a larch ofsoiri,alsupport networks. Public heath can embed a population health approach into health service planning and delivery to close these health gaps and enhance health eqUity, Although chro0c rfiseases are an-wng the most common and costly health problerns facing Ontarlans, they, are also, arnongthe most pireventabIle. Interventions tarpeting chronic disease riskfactors con he successfid in mitiparing and preventing the burden of chronit diseases, Publir; health can identify Hgh, risk crani "Unities and offer targeted interventions t1lat can provent or delay the onset of' these diseases and their cornplications, A person's ab'il'ity to follow a care pathway after surgery or, treatment is affected by factors outside the health systern. For example, If an indIviduai Is disch,arged from tile hospital and returns to precarious housing and1food securitycha IInY rues,, their recovery w111 be negatively irnpacted and they may have'#"a higher flikellhood of Irwing re-acirnitted to the hospiital thain someone who has stable housinp ,,, and access to healthy food, Public health can help flie health system develop Cafe piathways that take joto, occount the social factors that affect health OUtCOMETS. With public health as, part of an iintep ,rated heifth systern, OnUarijans will better understand the jimpartance of investing in health protertion and promotion dCTOSSthe ITI[C COUrse . r1rhey will see how public ha!�jfth benefits then elves, their families, and their cornmunities, and, @t t[J'e Sarotj tjrne�, tjejp:s contain healtl'i careoasts and make the universal health care systern more sustalnabe, ?16 The irnpetus for the Expert Parie I's work. is the governmeril's Patients First Strategy. The IwVqucstianfor t he Expert Panel was how to best organize pubhc he-allth to firin(rlion effectively w4hhi an integrated system. do ver, tile Expert Panei ;Ilqo viewed''their task as an opportunity to strengthen the: public hooilth seclot and support rrore efficient and effective oplerations. Members worked to Identify -an aptinlial structure and Eovernance rnadel for public, health in, Onlario forthe 2.1" century and beVond. In de'veloping recornmendatilons, the Expert Panel did not attempt to "retrofit" tile Current systern. I 1 " The Optimal Organizational Structure for PLIbliG with M,E= Ontario currently has 36 public hcaith units. They range, in size from 630 to 266,291 square Idlometres. The smallest serves onily 34,24fi people dispersed over Oj il i[i L the li] q'T'5 t a geog ra p In I c a, rea a s, largo a s Fra n cc, serrVe'S 2,771,7710, pvople 4conce Oroted within 630 squire 1161ornetres. ('See Appendix A: mop, showing current health unit areas arNd LHIN boundaries) PUblic health units are respunsulhle for deNverlog pro- graros and services in accordance with standards es ta blished by the M inNtry of Health and Long 1 e r rr, i Care, iPublic health units are responsible for ldonfify- ing bcal healtli priorities and population needs and addiressing those that fail within tl,wIr mandate. Much of the work in public health is, done in close cullabura- tion with rnunielpal partners, There is a cost-sharing relations,hip between the Ministry olf Health and Long-, Term Care and rnu n icipal Mes for delivery of public health progranis and services, Kov sere ogtfis cifthe public healith sector include its focus on heaith protection, health promotion, and health equity, Its local presence,, relationship with MU"iCij',UlitiUS, its Irlighly triflned workforce, its, col I a borative re I ationships outs I de the hen th care systern, and its lin-depth understanding of and capacity to asses population -level lwalfh. Challenges of the current structure — particularly felt in smaller health units— include a lack of critical mass, and Surge capacity and choileoges recruiting and retaining key skilled public health personnel, which make it d ifficu It to deliver equitable services a cross Ontario. A. lack ofrnecl io nisms to roorldi nate acruss huukh Units and lack of alignment with LHINs also niake it challengling to collaborate, share rc,,,,smirces arid rnaximize effectiveness both within the public hu,alth sector and within tile broader heilith systern. Ir 17 MOM The, Exper I,, I's go a I wos to recoin in end an rare aOzatio a a I structure for public health I hdl WUUldl; Majrrtaina strang Independent publiic health sector within an integrated ficaftli system Relate effectively wlth the Llift to infltitnce health system p[anning Enhance public health's strong loufl presence arid effective relationships with munidpalities Ensurp, Ontaria ris continue to h ive ac ss to PLI bfiC Ilea 14,41 programs a,nd services in the�r communities 4 Crtmte public health orginINIJOns large enough to achiieve critical mass and retain pUbfic heiltb persorriel and resources to effidently operate servi�ces in all parts of they province-, Allow for clear definftion of puWic, health functions and roles at the provindaJ, rqJonal and bcal levels, in arderto make more effechve use of 1pu blic health experC se and resources FrAwnc-e pubk hesflth Practice and efl,Stlre r(Wre consistent impllemeotmJoo of the Public health standards across the provime Foster collaboration/coordination withiifi the public health sector and itis 'the rQrS a t (,If t �je h(�', ft h systerm fim Res pons 1 N I Ries and Functions To, ensure strong I ccall prof, rams a nd services, every effort shauId be made tc lac ate the right mix of management nand program staff in, local communities. Depending on the sbe of the communities/populations they slervc, local service defivery s1tes may, have public healith physicians, directors, rnanagers/progrann le -ads, front -fine staff and 5taff responsible for usinp local population, health clava to develop local initiatives that are reflective, of corrununky need's. The 013firrial liocations for Iregiural and local public health activities should be deterrnrued within tirle region and based on the distribution of the papulation rind geography. Vre reLflonal pubic health entity could potential look for opportunities to m -locate public heilth sorvicos withother hoilth and/or rnuoldipal services, thereby, increasing tile pctentiA for service integration. Table 1, on pages 12 --IS, outlines pubillic health responsibilities and functions at prnv4iclial, iregional and tocol lev,els, rigure I '.:Organizatiojis Described at Each Levd The Minis" of Health and Long -Term Care 0 ffic e of Chief Medical ON c er of 1-1 ealth o Provincial AgeoOes ile,q_ PHO, HQQ) * Rergional[ Public Health Entity * LHI N * Local PuNic Health SenAce Delivery Areas * LHIN Sub-Re&ns V19 Table 1: Public Health Responsibilifies and Funeftns 1'20 WIN, * Accouwablily ag reeme n ts wi th # Transfer proonce 0 Continuous quall,ly pay'rnmits 9 Rei foromnix, iMPFOWITient F'undling and Overall AccountabillitV Ilia 111'ageni ent a PciJarinerre approach rn a ri a gerri ml t a Accountability Fri r with, 14 re loos jf)("Oi toJ[rrijfr . ............. ......... .......... ....... . . . . . ....... fign'ded Workforcestrategy social Hurnan rete Haiman ri�ourr,e * WcA rivers�ght ,j[r,j'jijrjajrjt$'Uf Resource, Management pulicks and m Stall developmelit health nurses) prccedLres rs WdicalOWc-cr of H ea I L h Aswkite m FiNk mariagernednt p j'Lj1jjCAJ reiment Loca I fat i litfes a Serwice level n ia ri age iryip'll't a rl(j I ;1(vt grLp"(��Ijjf� hiplut, * F a c 1 i 10 G, planning and adrn . . . .......... ... . . . .... . ................... . .... .... .................. ... ................. rw Lcx'al Isriies strate�lic" ■ fftanagerrmnt and corresjaDndience with pla '11"Ong the media Communications a G Llidefloqes for use of Strategies for relationships with rnedia channe:U edlurating coinn,mnity partners a Guldel*les for Public arid the pufAic re po rding Information tecb- 0 nology . . ............... ....... ........ .. ........ ....... . ........................... 1'20 Table 1: Public Health ResponsWRies aind Funefions (catifinued) Surveillance and Monitoring Infornnation Wn age me nt Performimoo and rAmp-M 0 Cro I I ect a n d, cola Ilriratea pertinent lwaftl't rehated da1a w Uetfxd and notify A p projr:rri a reportin? of data Lo offi ces" 1.11-1 INS, ctc Respc')risible for cnrnrnori regional sot ricrus Dedsion'naki'llp • Data governance • Regional nietrks and da,qhboarcI5 • Data repositary • Inlorrn, /contribute to CHIN plarning • Set research prkwities • Lead andior pa r1i :J p a Ie i rI regional research projects • ReOew aned 4'icomarc ratui research and eval tj al�i on fir � dh ns fiats planning • Apply survedlance cata to guldo p A)Ipr health pal icy and strater ,,ies • Docurnerit impact,of an intervention or, p rop, ress towi rd s NPLCifiUd I.-JUbIll- health U)rgets/pais • Investigation and confir rnab a n of CUSE", QF DUtbrealks • Coordinadon arid sharinlg Of infornialion with LHI N SH11 -r1Pgi(1r11& Systerns designed to address local needs • Local data ct')lUchuri and �n�lg,hts • ApphcaUon of data in [orall plannaip, and • Program accountability • On al ity of practice a Conduct projects a Help inform ,res earclh jr0prieties • Partner with offier organizahans, undef takirqj, resea rch • Stay ui') to date on e atest st ud I e s • Ongoing program revilew a rl d &mlnatio li i�i origaing, syr Ienl,AiC collection, analysis awl iriL(N'pretatic)n of heal t -1 ,relplierrll that'd IWO moverriarrice Prowndail d asl i ba a rds • llrcwmcial level data Cooricllnat'!(),ri c)f, dati N,hn6ng with o0er juriscl ctions ond First Nations a Set research pnorttfes a P ese arc 1) gr a n t, 5 ■ Recelive survedlance informatiori and assist. wit h diisserrination • potential Integrated clatabaips Coordination/ bridging work with pulalk populatinn [I C�rj It Irl (j e Jra • InUtrpretation of, pos ,wladon hea It Ih research to I i iif'o rm planning TANI: Pubfic Hemkh ReqxMilifies and Furmflons (confintled) A Operahanol Mans ArwW service, Wan man a Mew and Strat('eiC m Aromde caMen, approve annual and QnMent Health equity lana dau, at"Id SwRe pwfl �jm Omer Ponnmg 0 mshnrr hI[ILAS * 1L andatIIttsm heath serAces Phannog wCal Progrania 13,fiCy Service o Resource pempecdye and planning planning idlucatiorl Luvslcfi�raliaus (inclUding Fnst Implementation Ma n g �,t n, i e n t o f Prograrn and Provindal program, • Cuorftaled Delivery afle�r how.5 service dellieN imMemeratation and Coordiklatiorl of oversight optimization, #"5l • work WRI''l leadarshIp at all 1 levels of government, work with lbcatl throughout the leademhip bo Chak prof n2la 1. PLIbliC WNLdIth excci.,Pte pub0c PuM heath tale Funruonal a rga n Uab o n, the heAh swWms MUMSIntegmdon and 13 other ngoonal and ddwery MOH, the LFtIN, Particjpatiorr on P rovid P g u kJai oce conAtency Will and acro,�s local em I'll I'll i tt eln.� and leadership on pubes c heal1l"i sectors d On: pubille health topics business plIan F : H I a n and Wes InlegmtIon and nneeUngs consWenry KM LHIN business . . . . ............ . ...... . ........ . . .... . . ......... A Health SV,s:te m Table I � PLilific Health Responsibliftles and rcindons (contirmed) L [ 11N w LHIN sub -regions (Cross"llin l(ages) (wher Heafth icable� regulatory * 11 ri ma ry c, are colleges a Hospitak - Chief Medical officer of iieahli 0 Other Mol Js alld CNOs Public Healtb @ Acadernk researeh institut"oris pul"Ak: Heafth Ontario Asst)(: i ations rivivernment5 1 0 "'rovince Lt adersh i 1) 'Fro n) all sx0al deter- 111111colts of 11 ea 1 t Ir �hsc rplives (e.g, r,rmsswSectmr riv i ron m c n L, It ra ns po rr itio n, housing" clAdreri and Vorj q, f)j Se, o lke&nM publk, health o Other publik haakh units * Acadendc j rewarch irlsdluilions as MAM itil-la I i I Y curnr-riunity and sodA 5orvices Education, transportation, satflewerl,t, etc,. Public heaW'i accountablifty and reporting to province R cc-, i Ve wrornial$on/ direction/ rnandates frorn, province (when applkicabio� Afrrigional MO81s �e.p,s - (ainding weetinp) • Federal governinernt • FVFA Nations fleafth in all pokies approach • lntrarrnatitarl sharing • InForimplanning at' a ILHIN and MM sub-raglon levO • Consuhado,n throur h (when, aTjplkujblk-,) • Routine, collaboration between pubIft [walth and UHIN leadership lat bota reg(,nnaaod local/ LH IN sub-rWon levels) • Other hCaith scrvlc(" proyiders rj,.V., Vkosphals' Communky Health Centres and Family 1-tealila Tarns 0 MOHs I Provillice * Social services # CumniLinityand hume rare, F M)i i I V services Con nitrity and recreation seivices Fig iv 2w Proposed Evid State, — Flub' 1111e,Wth MW an kitegrateld Health Spteiyi The Expert panel recommends thatOntarlo estab I is h, 14 reqppon a, I pub I ic Wath entities , proposed structure of 14, regional Public health entities will allova public healith -to: The Expert P a nO believes throat having fewer regioona I public health entities wi I I resu It in rnore frequent a tild effeCtiVre i title ractions among region a I niodica I officers of health and bet%won r(,,,agion a I medlic a I offilcer.5 of he a It li, and the province At the same time, m, a! ritaining I a cal public lie a It h de I lvery areas will ensure, a strong loica I presence sand effe-Ove relotionships with monicipailtiles, For the proposed structure to succeed, "rt will be essential to estabhslb starry g working relation,ships, develop efiective, comrnuni�,cation mechanNnis and u ride rtakes ha red projects and activjtjes: a within each regiional public heal'thentlity between the regionall public health entity and the niunicipallbes in the reglon 1'24 betwe',ilen the raw ie piAblic health, entity and the- LI-11IN • arnWig the regional PLIWIC health end,fles • wiV1 the proOnce. 1 2. Optimal Geographic Boundaries CntarWs ex�isting 36 publoc health Units ore organized based mAln1v on municipal boondaries.'rlhe current ConfigWration Of lie a itlii unit. areas make it difficu It to, oper ale as a unified systern with Udlris and other lie a, I th systern partnerl's followfta� LIHIN boonclarips. The currentorgainization of public health units has a negative impacton the capacityof smaller health LMuU, RoundarV chanbses are necessaryto enhance public health capacity and effectiveness, and to lhQIp public health lie more Integrated with the rest of the heafth systernAt the same tlme,, It is impnrtaint to niaintair'i the strongths assoriated with public h,ealth's close relationshipwith imun cipalI !ties., To determine the nunniber of regionall public health entities and their recommenided geographic bomidarues, the Expert Panel Used the followirig criteria: • create regional public health eritities that would serve a large enough population to achieve critical mass. to be able to operate efficiently and effectively and attract sIdl,led suliff • support effective lmkagir: s with LHINs, by aligyronr C with [HIM houndah �s • respect municipal hounclaries and relatfomhips as much is possible whenever-fe-asible, move existing I'malth units in, their entirety into the sarne regicr%,,-d I'malth entity ratclimerOorea when it is not feasible to move entire existine health units together', divide health, units based an municipal boundarlias Proposed Geographic BOUT ndaries The Expert Panel recommends that Ontario establish catchment areas for the l4re&nal PLAbliC health entities that are consistent with LHIN, bmindaries and respect existing municipal buundafles. rigure 3: Proposed Boundaries Mapped tit Current Public Health, UrR Boundaries rAlF. (UPA Ta 10 H�Aw tlDar% NjWk P w n Hamimard llnutt m �Ontado aces w� wl jmwl 6 Expel t Panp I Rmormierklation s Ba.india"es Contra "IC Iwrm to Tormito Hordth didt LorjMmy — H�Aw tlDar% NjWk P w n Hamimard llnutt m �Ontado aces Figuire 4: Proposed'Boand aries Mapped Against Current LHIN'Boand arie-5 Oth the recommended boundades, the populations served by the rogioiriol public health agencles would ramp from about 0,25 mi lion to IS mdhon. i 7 u ct u re, Optirnd Leadershp Sti MEMM The Proposed re&rW pUblic health entities will be compllex multi-w4kon dollars organizations with staff spread across niultiple local sits. The 1,eadershlp structure and the quality and competence of pobllic hazilth leziders, WH lb(.rrifical, to the %wco," of the larnposed organizational struCtUre. P u, i) I w health units ofIli efutUrEw I � I require lea det8 with brnad-baspd skills that encompass strong clemonstrated and businessimanagemenL, re tadonship rnanaiEurnunt, stratep ,ic planniur, and performance nianagenient SkIlUs is Well as (r,%t(,,,!nsive public health expenerice. The fiteratun,'! irildicates that, for lirge health organizations, as single leaderas opposed toa joint leadership model Is more, effective — when the leader Naas , the right mix ofexperjence and conipetencies. It also indlutQs that it im essential forthat single leader to have both content expertise . ........ . in this case, public health knowledge and ninnAgeivent expertise. The Expert panel's goal was to pro�p:ose as leadership structure thatwould: Reflect best practices in the leadenONIp of I"i,ealth organizations, Reinforce and capftalli?v on strong IN1114C fifmilth/chnicall skills Be able tc support gecgrn pl,flu Illy d Istri bute,d prograims and staff, Mainta I n stra ng expertise and stills at both the, regional acrd Inca I levels, Uvturc,r all the roles aarnel lune tiearrs Of CUrren't leaders Operate efficleritly and effectively 1'�8 Proposed Leadership Structure Figure 5: Proposed Leodership Consideration,5, 9 Nrect repurt to the BoartJ of Health @ PubHc herdth physician Ability to report directly to th,e Board of Health on rnatters of pubHc hoalth arid safety • E.g., n LF.Sing jChA NUISIng Officer), associate ruedicalofficers of health, other ConLent-Specific leddlers, curpovate ma n age rn,e nt da.., half ra'eruitaistrati�?r Offlcei,, C14ef Operatir% Officer, Chiv.'f Information Officer, etc.d F4111(ling & ACC01'al-talkity HUM31'I ReSOUITe Miindj,VITIU'Ilt ------------------ -- - ---- - Adrninktqri, L i v e S e Qtr rv� ... Nurfcarrr�ation TechnoIogy ... . .. .......... Surv(.,�fflance and Monitoring lxca I p ub I i r hea I t h lj]�-rys kia n Report to reVicxial Medicai Ofh:er of Health Muniber—variabk, e &, based on p a, pu Ua tic ni a n, d geogr ap i'i V • E.g., nurs.irig leadership, oubl`ur; health inspection managernent, etc. • Program vianagers • MuIV discipHnury teams fq ............... -- ......... . . p C, 'forl-no n CL. a 1111 Evaluation ----------- ....... . ... .... . " e ' s e i r ' c " h .. . .. . .. . .. ..... I . ............. Strategk., Nanning and Intergration Engap,emeht: I k-milth SVstern Public Heafth Systel"I Goverpirnents Crass -Sector 4, An Optimal Approach to Governance A I I public health units acre governed by a board of h aa Ith. While e the Heofth Protection and Pronuitlon A rt (VIPPAJ, requires that a I I health unilts, be governed by aboard of hea It li,the leg! s I ation does not set out a specific mode I of governance, Current I y, pol-flHc heolth, govr"rrwricc! molvk vary considerab I y across 'the province (i.e., soma, a re a utan a, mous hoards, gathers are part of thin structure of the municipal or region a I gnvernmen't). WhHe varlation is not necessadly as problern h"i and of itself, it can result in inecluffies. A number of reviews and r®rports have highlighted 0,111ile"ges with current public health p �ove r n, a nce, n du d a n g t h e w d e va r ety c f Cove r na n c P rn a d e Is, gaps, in s, ki I Is can so, rn e hoards and ch a I 1P rige s W it 11 moth i) rov i n cia I a nd MU n lic i pa I a Ppo in It me rit s to it h e bw, rd s, Over ti no 0, this ni ay affe� r t p o b I rc h ea 11h , s a b, ll 1 ty to work effecLivuly with the L.11M boards, which havu- -) consMent p overnance ruudeL Aithough the HPPA sats out as p,rocess for aPp()ujjjjrjg members of the hoards ofheaith that; roflk;^ct hath the, municipal and provincial responsibilityfor public health 11e., some, members awe appointed by the municipalities and sonic by, (hQ Ministry of Health and Lon[,7--Terrn Care thirough Larders in council), there are no specific recluiremcints related to the skills orc-,xperience that board mernbers should have. As, a resul1,there, are sigrifficantskIll gaps on sorne Ihoard.s of health. in terms ct appuirr-ting board niernbers, boardis, of health experience frigh vacancy rates arrong, prov4ldal appMntees. Vacant seat's can make it difficult for boardsto optimally function. Furthermore, thence; can be paps in appointment of eiected municipal officials as a result of elections. The Expert panel's goal was to recornm end a public health governance structure that woul& a Ensure greater consistency in gouernaince of publ"ic health 0 Maintain rublic and independence * Maintahi a strong muMcip-M voice ond representation a Relate eff eictively to LUM board i30 • Wed best practices in governance • Address issues relaatedl to board vacancies • Reinforce the rck,y!s and responsibillties of board ria ernbers Ensnare accountabiiity and effective ov'ersight Proposed'Governance, Model The Expert Panel recomme"cls that Ontario establish, a consistent governance structure for roglonal boards of health in Ontario with the following features: Consideration for, approprlUe siecreta0at support for boarooperations Pirovinckal 4p0olntep's (11n; I W44% 011 appofntments, for 9ped-Rc positfors(s) quch 94 bqard'cialr, vice chair, financp — to,be' nomInated by thd bo�ard) Other represeRtatives (e,&, education, LHIN, socia.1 sector, etc,j Measitrigful, appdrUmItyfor reprersentadOn to er6,Ur(4 Indl(,,feP0'LJ5 partnerhave an aedve. voice (basad cin popu I ati on, d orywgraphics) Hoards sliould refliertt're co"MrAdUhities Which theyserve, 4doding but not 14-nitedl,to inndiusion ofr and 5'exool orientah'On • Vi&jbje m1norldes • Lived experience • Wyerse ages Em pori pnces Staggered mew,bpardstrucIrAres Targeted recrultme[it 131 Considerations for Proposed IRegional Iird of Health The regional ljoard of health should be smaIll enoug ,h to be efficient but large enough to support, striong standing, corna'Atees (i,e,, governance, finance/aLidit, quality). Pie literature shows that doing certain work in standing cnrnrnittees is, more functional and effective thann doing it as in entire board. The goal is to attract highly skilled and comp etejit hrdividuals who will speak deer the Interests of publiic health t)o serve, on the board.. It is critical that: the boird have the right mix of skills, completendes, and diverse perspectives all board mennters understand and acce,p,t thelir role the boards have a prKess to rnanage aqendance and to reserve peopie frorn the boardwho are neat fulfilling t1rieir responsibihties, Furthermore, when recruldrig mernbers to the regional fjoard of health, the 1r,,%ovorriance committee should lookspedfically for people who want to work on a team and share a cartirnitment to improving the, health of the population. Because of past challenges with tinning Order in Coundl fGI), appointrpents, The Expert Poiiel ('e-Commeods a 51-riaMer riumber of proUru,lCial appointees; however, to enSUre accDuntability,to the provincial government, those seats should be key positions (e.g,, chair, vice -chair, chair afthe finance/ aUdit comirnittlee). The governance. committeeshould recur nnnerid the,candidates for 011Caipp000tmerrts, and those candidates 0o0d he able to 4iclude eected municipal officials. To address continuity of service challillenges with municipM officials, -the Expert Pa nei recommends that when an elected ufficbl appointedto the board of health is not re-elected, he orshe continue to serve orl the board Of lacsaGtNla LJM11I the itiunicipalitv rnakes a new appointment. Municipalities should allso be encouraged to appoint a mix, of elected officials and rneiTibers of thie community to ensure diversity and continjulty, and to, reduce the challenges elected ofjjCj�11!5 array eropy frIL "flCe balancing their municipal responsibilities with their re,,'Pjjrjs hilities for VuWic health,. 132 'The Expert Nnel I implernerited, Vie recommendations wfll rhea large arganizational duiringe forthe, sector, 1 he Expert Panell was not ashed to n -G -oke Sped-fic remmnendations ahOLA implementation, however, theV have identified elements that should be considered in developing an implementation IAan. Le.gislation I he Proposed health trait boundary charges and Wriplementation of reglomA public II entities will have iinpli.. cafions for public fie a th and other related legislation. A detal led a nalyslis will be required to, determine fiow unuch of the proposed structure aurid p ,,overmnce model will require leg ,Mative amendments. Fund , ng While public health funding was not within the scope of the, Expert Panel's mandate, they have flalggedthat the current publ'ic health funding m del rfi,ay be a harrier to irnplernen"Orig the, proposed structure. Jnder the I municipalifles, have legislated authority for public health and proviricial fun&nr g for public h e i It h is disc roti on i iry. P u b I i c Ili (-,ra Ith units rec e 1 ve an- a n n u a l grant f ro m t h e M I ri 1 st r y Of ILI e a Ith a n cl I n g -Te r In Care— and the amount the province contributes has varied over the years, Tlve Ministry ofFlealth and l on -Tatra Care provides funding, for! //, glelffis up to 75% M" rninistry approved allocations , 100% of certain programs,such as glealthySmillamms Ontario, the lotectious DuSQr',)Se Control 0 initiative, nursing initiatives and the Srriolm-Free Ontarua Strate,gV, 110 # 100% of services in unorgarl2ed territories (i.e., areas without mjnicipall organizations) M unicipa I ities provide funding for� at least 25 of m !I n ist ry approved a I lo ca ti a ns (m a nV provide ml 0 re) M M IN ams, and service.5— heyond those provincially rnariclated other I health progn /l/I Tlheml r0strysron't ributi on recogni7es~the cha ItengreS miany municipiilitles — particar[V smaII nes — Mze in funding PLI Hr. III services, The proposed s h Afrorn loca I health Units, Whose costs aro ShA red by, locfl In 0 hj0pa Ifli'OS, to as WgOrlal Public heakh enht,,V will likely ralse qtjestiors aakataLat the founding 0bIl?,2ti10nS of each municipallty in the regior,. As part of implementation, planning, the ministry will need, to re -visit furiding cwistiructs in order to implement, the recommendations. 41'3',3 Fransition Rarinirig/Dmnge Managernent The pro pfi structure will h ave as significant rrnp-act on the 36 exisdrig, health units and boa rdi of healith. Although the transition may be, more ptih,lic tiealth, tinits °that ri,'mve in their entirety Into a rqjoria I tio a Ith entity tliar f a r those divided across two or mere regilori a 11 agencies, a I I wl I i requi I, e assktance With change management, Given the complex riature of IllUnicipail government (i.e., uppertier, lower tier, independent), it may be helpful to enigpige consUltonts with as strong trork, record irr rhonge ilirrinatn',,erneritto help withtnansiticin planning. The transition, from the CUrrent 36 local boards of healith ,to a smaller nurnber of regional boards of health wifl have particular implikationsfor inunicipalities, -and rnUniCillal members. It i� irripoitant that the now boord strLiCtUre recop n i ae i n d p rote Cit rnoin i c p"I 1 inte i. ests, w h i le r r -A c o r n for _,ni2ing tile, linten'tiA frtr corripetitio municipal Seats, To, ensure greater cDrisistency across the province, it may be helpfulto workMth, the Associab.ion of Ontario Municipalities to develop the criteria for rnunudpal repre.w.ntati on the inew regional EffeCUVE,' Linkages with L.H1Ns and the Health �")"ysten'-i Unurirn its deliberations, the Expurt Paintd jujk.,Ji �a (iUjjr'i,bvr (,,Af stritegies thA, in its view, could enhance [ink- agius rltlr ('FIHNS, Skich as: potential crossi, appointrilents (or ex -officio), to the regional board of Health and the L.I,I1N board regular rneetlings between the Region A Board of flea th chair a rid the I 1,11N hcvd di,�iOr regular ineetinLs between public health and LHIN leadership as well as, shared projects alid activides. Struati red re I ationsW p s will zflso be, nuces5ary with ;ail [lea ft[ri . ,ySteM pilIrtiIL rS jflr'iUding primary care, ho,'pit�, I s' and hoc net a nd ca nimun ity care to develop stronger linkages between diisease prevention, hea 'th p roni and tire, rnaximilze systeni efficlendes and support a fully late rafted health systerrl, Public Health Unk mm LHIN 11modary Appendix A: Current LHIN and PHIL Boundaries SWbv1yam4Mfld HvAbuhit North East 11 MR R Toronto Central H Iton W910"I RegloruM Hard1ton Niagara Haldimand Brant Ontario Public Health Unit and Local Health Integration Netwolrk (LHI�N) Bo:undaries 136 NEW h UM Pampimp Womb UM Noah Eaot Dwda al W4 The DMfla ofAlgoflu Heall lunil r11fT)W"6Rg M11100A I NOW,1191pll", soundo i"I Rmhh Unit �w� iii �w4� i� � :, ��W � � � �...� ,, Baker, �G. Ross, M a[. High-PedooWng 14e?WMCme SVsteni.q; lklivf.,Wn I Ouuhly by Oesic 9 pn., Learn wends Publlshnng Corporation, Toruhtcr, ordarki, 200& Rakc,"', G, Ros�s cirrd Renate Axier. CreGtirry a Myti oolurio, 60derux, sripix(011ystrategic Cbange� dn DWorin InOftute of Honfl In Policy, Mwwi�vnnent an,d Evalwiflon, JniversAy of Toronto. Fnronto, Ontario, 20.15. Berwick, Donald M, et al. "The Triple Ahw Care HealLh aml Cost," Heolib Alfaks, 27, rim 3: 759-769, 2008�, Archic G, The SAPS Corrimis0on Merim rvport, SARS andpubfir heukh in Ontario 'rnrawn, Ontario, 2,Wii, Cornmissbri on tfie Reform (,)f oraLarlas Pubtic Sc�rviccs, Emobfiv Truimforolation. ConftendulAdvkc,.a to the MinisterofNeuhii (7nd Long -'Term, Core. Local Health lintegration Netwurl(5. I..)raft version, April 2012. Cominissbri on tfie Reforni of Gri(tado's Public Setvices, Com,nn's5k.)o 00 the Reform ofoatariols, Public Servkes.^ PoaWk servicesfbr Onrwicnsa a pa(h to sustainability' and excefience. Toronto: QLREP-Nn's P rinter for Ontarlo. li rtpj.j �~�a trrrS v�on, .MqLirl ' Man i.je I DG, et a1, A $4,9 BMio o dyer, riff e in H eWth Care Fxpaod(ttire: rite Ten, Year rtrqwct of brp rf.)Wog So) ak(ng, A ko hol, Ok t and Physlud Activity h? Ontarfo, ICES: April 2016. . . . ....... .... i ....... . rae . . . .. .. ...... ..... .. .. Wacker Stewart, Umma, PH, PhD,, el al Mfilrfing Camodbo PubUcHeakh NhjrsrngCupocity� Jn,apflcvdorrs for- Active?, Harrifltar,014: Mg,,Mastpr Sriuj(,)l of Nursing ainAthe, Murqlng HealthServwos Researr.1 i UrAt. Series Nuin)[jor 11i. 21)(Y]. Mir6stry of Health 4nd Long -Term Cam, Capacity Review Carnmittee, Revita4zing ofitario's tmbfic 1w1alM cop,ackyl- Ttmflnoi rep,(t of the Ceipiwity Revltw Comtr0ttee. Toronto, Ontario, 20,06� Whistry (if l4ealtfi and Long TermCare Expt,.,rt Paned ori SAA S and infectious Cl ease CnrArnl. ror theimblic's fitupith inWalreporr ol liana 0;aWr, Fri, Expert Panel ari SA RS and Infectiou.s Diss se ConlroL I or unta, OnWri(,), 2001 Li�1,LPIL%y w, i r iRl fLm;.ra rano citerj M J n ist r V of, i .1le al t i"i a n d Lon F-Terrn Care, Fr. pert llarwl on SARS and finfectiaos Disease Crpjjjr,e)L r _Or" tlje hea)(h: a lVan (V ur'Non.,, rinai Report of1he Ontoribf."xpert Paned on SARS ondInfectious Disoosse Contra). Toronto, Ontario, 21004, e 11L1 11 1 Lo. LJ_ ai. —ClaLtnyLxl�,rnrur ¢L� �,L, rL, �ial�il L<-, L6 ~_e_ P, , _n , I,,-ILI , _x.L L,)�' Lw —a I k t !tiAo-w irLz i ,,� p—, Mo I c u g I i ri ey, 13 re n t W. Defining "Critico I Mass' f& Ontorlo Pubfic f4e ofti i, Units. M 1 ni is,try of H e a I . h a n d Lo ng -Term Care, Toronto, 2005. Mo lo u gh n ey, Brent VV. A disctossioyl poper 0n P u bijc lie 01 th, (ocai heo It h into gra Voin n e twork, and regiow ireo r h ou t lio6r,,'Ps, 0 r t a ri o P u In I i C! He a It h Assad a tjo 11 . Ottziwa, On t a h 0, 20 07. 0'U.mnor, Dermis R, "Chapter 15: Sjjjojjrjary of Reco"wriendatiovs,' fewt One Report of the Wokettw), ioquiry: TB°rr vents, e,wf cry 2 000 andhe io ted Issues. 0 m ta ho, 20 0 1. 0 Mice u f the e Au d I to r G- en wa I (A 0 n twi r 1(.). A o ro -oo Riqr.)orr, of 1.h eA u d)(or Gene r cf I u)r On wrie.) . To rw i to On La �, i o, 2003 . of'Fice c f the Au d 1 to r G en era I of 0 nta r jo . r"rrar a nN Repoe't cV th P A u ditor 6ene ral of On toria. To ro nta, O n t a,H a, 201x'4: C)rtarin PlUblir. FleaVh A%rocAion. b"nhancing oar Coptmity.A consoftative report frarro the OPHA armifts comMuent uwfetiesta tfm� Cur ,)u6tyMvview Committee, GrAarjo, 2005. 2d2r)(141 763b 41fe-b5df-3AVhr,5f511R1 pts C , J P HA, Primary Health Case Expert A(Msory Comnfttee, Putlent Ceire G�uuj).v A new fnodel of'poludaHon ba5edprimary herikh crmJbr Ox,i turk) . Tn ron t o, 0 n ta rini, Moy 2 015. Reprste,-ed Nurses Association ofOntarlo. Enhanchig Commurifty Cure l�& Ontarkins: EC CO 1.0. Tbrorit�o, Ontario, October 2012 X137 CLOSED MEETING AGENDA October 17, 2017 Staff Reports: 1) County Solicitor —Municipal Act Section 239.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Road Allowance Agreement (circulated under separate cover) 2) Director of Human Resources —Municipal Act Section 239.2 (d) labour relations — Labour Relations Impact of Bill 148 3) Chief Administrative Officer — Municipal Act Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Review (circulated under separate cover)