The URL can be used to link to this page

01 - January 9, 2018 County Council Agenda Pkg.0111k ,bow", Elgin( U . ORDERS OF THE DAY SPECIAL COUNCIL FOR TUESDAY, JANUARY 9, 2018 - ORDER 1 st Meeting Called to Order 2nd Disclosure of Pecuniary Interest and the General Nature Thereof 3rd Motion to Move Into "Committee Of The Whole Council" 4th Presenting Petitions, Presentations and Delegations 5th Reports of Council, Outside Boards and Staff (attached) 1) PowerPoint presentation from Chief Administrative Officer and Director of Financial Services titled "2018 Fiscal Outlook" 6th Council Correspondence — Item for Information (Consent Agenda) (attached) 1) Oliver Jerschow, Director, Municipal Finance Policy Branch, Ministry of Municipal Affairs with the County of Elgin's 2017 Annual Repayment Limit and contact list for Municipal Service Offices. 7th OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 8th Closed Meeting Items 9th Motion to Rise and Report 10th Motion to Adopt Recommendations from the Committee Of The Whole 11th Consideration of By -Laws 12th ADJOURNMENT LUNCH WILL BE PROVIDED CASUAL DRESS PERMITTED NOTICE: Deputy Warden for January Deputy Warden for February January 21 - 23, 2018 January 30, 2018 February 13, 2018 Councillor Wiehle Councillor Jenkins ROMA Conference - Sheraton Hotel, Toronto County Council Meeting - 9:00 a.m. County Council Meeting - 9:00 a.m. Accessible formats available upon request. 1 20,1 ........... 8 ou 1111111111 JanUary 9, 20J 8 Elgtt pu VIII'. II VIII um uu VIII IIIIL VIII VIII VIII VIII IIIIL VIII � VIII'...... ° �„ &nd dIscussVIbVInsVIII' VIII °° VIII VIII VIII "Iwy "'° access 3 VIII serV�ce �Moderalllte �reserves L VIII I VIII I L �� VIII VIII I �� VIII VIII �� uuuuuuuuuuuuuuuuumuumu ��umuuuuuu lm ,� �......... VIII VIII VIII a I$,Jllf 88 by IIS�ro u g �l I 111I� use ollf Irese Irve) I, iiiiiiiiiiiiiiiiiiiiiillillillillillillilliilI VIII VIII Illi VIII Illll VIII VIII VIII VIII VIII V "' III � VIII VIII °° "'' VIII VIII VIII VIII VIhIn Ire VIII VIII "'' VIII VIII VIIIo III 5 UIQ; I i r i;" uuuuuuuuuuumuuuuuuuuuul Good �news�� 0 "O00 11/001/1`115111�1/ 'A� JE I gi ri Cost essIII es I'llfar 20,1 .......... 8 4&1 " in r c 0 11/001/1`1�15111�1/ 0 JE I gi ri uuum umi to s� � ,-� �� iu� VuIIm VmIIu �� III �� i tar"'t cans �� VIII' VIII III I VII III �� i VIII IIu IIIIr'iii VIII iiiii VIII 'iiiii IIID VIIIiiiiid a Ib VIII VIII IIIb VIni e VIII IIID Illli 'iiiii IIIDcost'iiii VIII IIIb IIIb I�iIIb e fwnded by Ib IIIbves (IIIre cove ID iiiii VIre suVIII IIIb VIII I�iIIb $525,000 e IIIIIr fiVe yeaIrs VIII VIII VIII VIII VIII VIII VIII IIID ° °° IIID VIrec&Ves$80,000 anVInua�� II 'lull II fa II 'lull II 'lull II 'lull t, II ttiii i II ' 'lull II a uuum VIII VIII VIII 'lull aneiiiiiiiiiiii Ini e f u III liiii VIII IIIIIIIII iii i IIIc III stull III VIII VIII lull lull UIQ; I i r i uuuuuuuuuuumuuuuuuuuum 20,1 .......... 811,111,111,112020 �p��reVbus��y �p��an��ned I'llfar 141,11% �h�nareases an average (2 5% �h�narease an average �Ious&�16A) 2021 .......... anward average �Ious&�IdAVIII Iorease all't IIIC�lle ralllte ol"VIII VIII If iiiiiiiiiiiiiiiiiiiiiillillillillillillilliilI �nelllt �h�ncarne �p��an��ned Ih�n ead�llyear a steady VIII III VIII II 0 AIIIIII °'' 111111c111111 e d 2 Ol .......... 7IIIIL 111111 IIIIII IIIIIId caIn Llsed faIL 111111 IIIr��poses ...... ... VIrves Wkdk�� be used"tO hwnVIII IIIIL IIIIL C�le Coea'��ro,jwrasc ec�ts Assess Irn e IIIILt Gr IIIIL Iln C�le IIIIL "' VIII IIIIL1.96 rate) reklVIII Il IIrdeIIIn an ekI�IIhIng Ira teayeIIIrs 1l/,'e0000 iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii 'If are llltargelllbhIng14,11,VIII VIII VIII IIIIL VIII °°duclllbIII VIII VIII IIIIL VIII IIIIL VIII IIIIL2 0,1 .......... 8 (6II VIII °° VIII VIII IIIIL VIII IIIIL �� IIIIL � VIII IIIIL Ilnd WandeIIIrIInd VIII Illll IIIIL VIII Illll iiiiiiiiiiiiiiiiiiiiiillillilillillillili,iiiiIIIIL VIII Illll VIII VIII IIIIL VIII IIIIL IIIIL " ' IL IIIIL �IIII IIIIL pl,,CIII IIIILa VIII VIII VIII IIIIL IIIIL IIIIL(eveVIry $300,000 an llltaxes)�� uuuuuuuuuuuuuuuuuuuuuuu �New ol"If AssVIIIs"Ita �nlllt uuuum iiiiiiiiiiiiiiiiiiiiiillillillillillillilliilI 11,11,11,11,11arnes ev&�� 6�11&nges 12 JE I gi ri VIII VIII VIIIIIIIL VIII �� VVIII �IIIIL VIII III VIII �IIIII �� VIII l VIroVhInce I'llfwnd ar III VIII'° VIII VIII'° VIII VIII VIII VIII VIII' VIII VIII s��Iare beo ? AccuniU�alllted SwI�IIIsllltsVIII VIII VIII VIII VIIIIllt (Wkdk��IIII beVIII � �IIIII VIII �� 13 JE I gi ri _` mm man UJOICHICI' Wkdk��be angdh�ngand IIIC�ll" II iiiiiiii ilii a um m u VIII III iiiiiii eu iiiiiiiiiiii woU�d be iiiiiii VIII II VIII', m !. iiiiiiiiiiiiiiiiiiiiiillillilillillillili,iiiiVIII °° VIII VIII "" VIII ""' VIII VIII Illll Road toVIII VIII VIIIIII �IIIII VIII reClUirce &n W Cost llllfoVIr &nstudy �IIII s slllbIII VIII llllcnown as lIIIII s cost VIII �IIIII VIIIWIII °°°° SUbsequeVInlllt"' silgillicc&nIltbe VIII VIII f VIII IIIIL VIII �IIIIL � VIII Illlli VIII VIII VIII �� VIIIolllt VIII Illi VIII Illi VrVIreIllnllltVIII VIII 15 Immm 111 :1 4,8 COUld iiiii hili hili m III iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillilIIIIIIIII ilaIua��ry 30 Cou��nd' eellltIIIII! SII, uuuuuuuuuuuuuuuuuuuuuuuuuuu '" I Illllllf � IIIII�,IIIIIIII IIIIIIIII IIIIIIIIIIIIII6�b��r��'' uy Jiiiiiiii.3 IIIIIIIII uuuuuuuuuuuuuuuuuuuuuuuuuuu "' ,. �� ..iii . ... ..... IN JE I gi r December 14, 2017 Dear Municipal Treasurer, Clerk[Treasurer: I am pleased to enclose a report showing your municipality's 2017 Annual Repayment Limit (ARL) respecting long-term debt and financial obligations. Your 2017 ARL was calculated based on 25 percent of your net own source revenues as reported in your 2015 Financial Information Return, If you require any further information, please contact the appropriate Municipal Service Office of the Ministry of Municipal Affairs (list enclosed). Yours truly, Oliver Jerschow Director Enclosures 19 Ministry of Minist&re des Ontario Municipal Affairs Affaires municipales Municipal Finance Policy Direction des politiques Branch relatives aux finances municipales 777 Bay Street, 130' Floor 777, rue Bay, 13' 6tage Toronto ON M50 2E5 Toronto ON M5G 2E5 Tel.: 416 585-6111 T61, : 416 585-6111 Fax: 416 585-6315 T616c. : 416 585-6315 December 14, 2017 Dear Municipal Treasurer, Clerk[Treasurer: I am pleased to enclose a report showing your municipality's 2017 Annual Repayment Limit (ARL) respecting long-term debt and financial obligations. Your 2017 ARL was calculated based on 25 percent of your net own source revenues as reported in your 2015 Financial Information Return, If you require any further information, please contact the appropriate Municipal Service Office of the Ministry of Municipal Affairs (list enclosed). Yours truly, Oliver Jerschow Director Enclosures 19 4,A-_ Ontario Ministry of Municipal Affairs 777 Bay Street, Toronto, Ontario M5G 2E5 Ministere des affaires municipales 777 rue Bay, Toronto (Ontario) M5G 2E5 MMAH CODE: 44000 MU N I D: 34000 MUNICIPALITY: Elgin Co UPPER TIER: REPAYMENT LIMIT: FIR CLEAN FLAG: Accepted Clean $ 10,025,640 The repayment limit has been calculated based on data contained in the 2015 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2015 to commit to payments relating to debt and financial obligation. Prior to the authorization by Council of a long term debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January 01, 2017 FOR ILLUSTRATION PURPOSES ONLY, The additional long-term borrowing which a municipality could undertake over a 5 -year, a 10 -year, a 15 -year and a 20 -year period is shown. If the municipalities could borrow at 5% or 7% annually, the annual repayment limits shown above would allow it to undertake additional long-term borrowing as follows: (a) 20 years C 5% p.a. $ 124,941,634 (a) 15 years @ 5% p.a. $ 104,062,715 (a) 10 years C 5% p.a. $ 77,415,335 (a) 5 years @ 5% p.a. $ 43,405,774 (a) 20 years C 7% p.a. $ 106,211,773 (a) 15 years @ 7% p.a. $ 91,312,667 (a) 10 years @ 7% p.a. $ 70,415,900 (a) 5 years C 7% p.a. $ 41,107,103 20 Debt Charges for the Current Year 0210 Principal (SLC 74 3099 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0220 Interest (SLC 74 3099 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159,595 0299 Subtotal 159,595 0610 Payments for Long Term Commitments and Liabilities financed from the consolidated statement of operations (SLC 42 6010 01) ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . 250,000 , 9910 Total Debt Charges 409 595 21 Amounts Recovered from Unconsolidated Entities I= 1010 Electricity - Principal (SLC 74 3030 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 1020 Electricity - Interest (SLC 74 3030 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 1030 Gas - Principal (SLC 74 3040 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 1040 Gas - Interest (SLC 74 3040 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 1050 Telephone - Principal (SLC 74 3050 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 1060 Telephone - Interest (SLC 74 3050 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 1099 Subtotal 0] 1410 Debt Charges for Tile Drainage/ Shoreline Assistance (SLC 74 3015 01 + SLC 74 3015 02) . . . . . . . . . . . . . . . . . . 0 1411 Provincial Grant funding for repayment of tong term debt (SLC 74 3120 01 + SLC 74 3120 02) . . . . . . . . . . . . . . . . 0 1412 Lump sum (balloon) repayments of tong term debt (SLC 74 3110 01 + SLC 74 3110 02) . . . . . . . . . . . . . . . . . . . . . 0 1420 Total Debt Charges to be Excluded 9920 Net Debt Charges 409,595 Total Revenues Hydro Utilities Removed) 10 9910 01) 1610 (Sale of (SLC . . . . . . . . . . . . . . . . . . . . . . . . .69,117,218 Excluded Revenue Amounts 2010 Fees for Tile Drainage / Shoreline Assistance (SLC 12 1850 04) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2210 Ontario Grants, including Grants for Tangible Capital Assets (SLC 10 0699 01 + SLC 10 0810 01 + SLC10 0815 01) . . . . . . . 23,299,068 2220 Canada Grants, including Grants for Tangible Capital Assets (SLC 10 0820 01 + SLC 10 0825 01) . . . . . . . . . . . . . . 1,510,902 2225 Deferred revenue earned (Provincial Gas Tax) (SLC 10 830 01) . . . . . . . . . . . . . . . . . . . . . . . . 0 2226 Deferred revenue earned (Canada Gas Tax) (SLC 10 831 01) . . . . . . . . . . . . . . . . . . . . . . . . 0 2230 Revenue from other municipalities including revenue for Tangible Capital Assets ( SLC 10 109801 + SLC 10 1099 01) . . . . . 2,566,308 2240 Gain/Loss on sale of land Et capital assets (SLC 10 1811 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 2250 Deferred revenue earned (Development Charges) (SLC 10 1812 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 2251 Deferred revenue earned (Recreation Land (The Planning Act)) (SLC 10 1813 01) . . . . . . . . . . . . . . . . . . . . . 0 2252 Donated Tangible Capital. Assets (SLC 53 0610 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 2253 Other Deferred revenue earned (SLC 10 1814 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 2254 Increase / Decrease in Government Business Enterprise equity (SLC 10 1905 01) . . . . . . . . . . . . . . . . . . . . . . 0 2299 Subtotal 27,376,278 2410 Fees and Revenue for Joint Local Boards for Homes for the Aged . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2610 Net Revenues 41 740 940 2620 25% of Net Revenues , — 10,435 5 9930 ESTIMATED ANNUAL REPAYMENT LIMIT0 0 25 64 0] ..... . . (25% of Net Revenues less Net Debt Charges) . ....... SLC denotes Schedule, Line Column. 21 If you require any further assistance regarding your Annual Repayment Limit calculation, please contact your Senior Financial Advisor at your designated Municipal Service Office: 22 I Ministry of Minist6re des • Municipal Affairs Affaires municipales untaroiur% Municipal Finance Policy Direction des politiques Branch relatives aux finances municipales 777 Bay Street, 130' Floor 777, rue Bay, 13' 6tage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.: 416 585-6111 T61.: 416 585-6111 Fax: 416 585-6315 T616c. : 416 585-6315 If you require any further assistance regarding your Annual Repayment Limit calculation, please contact your Senior Financial Advisor at your designated Municipal Service Office: 22 COUNTY OF ELGIN By -Law No. 18-01 "BEING A BY-LAW TO RESCIND BY-LAW 16-32 TO RE -APPOINT JGM CONSULTING AS THE CLOSED MEETING INVESTIGATOR, BY-LAW 16-33 TO RE -APPOINT JGM CONSULTING AS THE INTEGRITY COMMISSIONER AND ANY BY-LAW INCONSISTENT WITH BY-LAW 17-42" WHEREAS Section 223.3 of the Municipal Act, 2001, as amended, authorizes a municipal council to appoint an Integrity Commissioner who is responsible for performing in an independent manner functions related to the Code of Conduct of members of council and local boards; and, WHEREAS Section 223.13 of the Municipal Act, 2001 as amended, authorizes a municipality to appoint an Ombudsman who reports to council and whose function is to investigate in an independent manner any decision or recommendation made, or act done or omitted in the course of the administration; and, WHEREAS Section 239.2 of the Municipal Act, 2001 as amended, authorizes a municipality to appoint an Closed Meeting Investigator who has the function to investigate in an independent manner, a complaint made to him or her by any person, whether the municipality or a local board has complied with section 239 or a procedure by-law under subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the public, and to report on the investigation; and, WHEREAS the County of Elgin, through By -Laws 16-32 and 16-33, appointed JGM Consulting as Closed Meeting Investigator and Integrity Commissioner for a one-year term that expired on December 31, 2017; and, WHEREAS the County deemed it necessary to fill the position of Integrity Commissioner, Closed Meeting Investigator, and Ombudsman; and, WHEREAS the County deemed it advisable, through By -Law 17-42, to appoint Independent Resolutions Inc. as Integrity Commissioner, Closed Meeting Investigator and Ombudsman to perform these services for a three-year term commencing on January 1, 2018; and, WHEREAS the County deems it prudent to rescind By -Laws 16-32, 16-33 and all by-laws with provisions inconsistent with those contained in By -Law 17-42; NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin hereby enacts as follows - 1 . ollows:1. THAT By -Law 16-32 and By -Law 16-33 be hereby rescinded; and, 2. THAT where the provisions of any other by-laws are inconsistent with the provisions of By -Law 17-42, the provisions of By -Law 17-42 shall prevail. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 9T" DAY OF JANUARY 2018. Julie Gonyou, Chief Administrative Officer. 23 David Marr, Warden. CLOSED MEETING AGENDA January 9, 2018 Staff Reports: 1) County Solicitor —Municipal Act Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Assistant Prosecutor / County Solicitor 2) Chief Administrative Officer -Municipal Act Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Compensation 3) Chief Administrative Officer -Municipal Act Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Update (VERBAL) 4) Chief Administrative Officer -Municipal Act Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality of local board — County Property Interest 24