03 - February 13, 2018 County Council Agenda Pkg.//1010
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ORDERS OF THE DAY
FOR TUESDAY, FEBRUARY 13, 2018 - 9:00 A.M.
ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes — January 30, 2018
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATIONS:
9:00 a.m. Cynthia St. John, Executive Director, Elgin St. Thomas Public Health,
with PowerPoint titled "Setting a New Path for Public Health in Our
Communities" (attached)
9:15 a.m. Fiona Roberts, Belmont Community Policing Committee, with presentation
to Elgin County Council re: Traffic Issues (attached)
5th Motion to Move Into "Committee Of The Whole Council'
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Item — (see separate agenda)
10th Motion to Rise and Report
11th Recess
12th Report from Director of Financial Services - 2018 Budget (attached)
13th Motion to Adopt Recommendations from the Committee Of The Whole
14th Consideration of By -Laws
15th ADJOURNMENT
LUNCH WILL BE PROVIDED
NOTICE:
Deputy Warden for February
Deputy Warden for March
February 25 -28, 2018
March 13, 2018
March 27, 2018
Councillor Jim Jenkins
Councillor Paul Ens
OGRA — Royal York, Toronto
County Council Meeting
County Council Meeting
Accessible formats available upon request.
1
DRAFT COUNTY COUNCIL MINUTES
Tuesday, January 30, 2018
Accessible formats available upon request.
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Marr in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT the minutes of the meetings held on December 12 & 14, 2017 and January 9, 2018 be
adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
PRESENTATION
The Warden presented Mary Jenken of Terrace Lodge with a Retirement Certificate and
congratulated her on her retirement after 40 years with the County as an employee of Terrace
Lodge. Mary was one of the first employees hired to work at an Elgin County long-term care
home starting in 1977, the year that Terrace Lodge opened its doors. Warden Marr praised
Mary's exceptional work ethic and her care for residents and their well-being.
DELEGATIONS
Four Counties Health Services Foundation Presentation to County of Elgin
Tom Jeffery, Four Counties Health Services (FCHS) Foundation Board Chair and Steph Ouellet,
FCHS/MHA VP Strategic Partnerships, with a PowerPoint presentation providing Council with an
overview of the hospital's activities and statistics and asking that Council provide funding in the
amount of $60,000 towards the purchase of a new scope system for the facility.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the PowerPoint presentation titled "Four Counties Health Services Foundation
Presentation to County of Elgin", be received and filed; and,
THAT Elgin County Council consider funding $60,000 towards the purchase of a new scope
system for the Four Counties Health Services Foundation as part of the 2018 budget
deliberations.
- Carried.
Wallacetown Agricultural Society and Elgin County Pavilion Project Grant Proposal
Ron Ross, Representative Wallacetown Fair Board, with PowerPoint presentation asking Council
to contribute $20,000 funding towards a new pavilion at the Wallacetown Fairgrounds.
Moved by Councillor Jenkins
Seconded by Councillor McWilliam
THAT the PowerPoint presentation titled "Wallacetown Agricultural Society and Elgin County
Pavilion Project Grant Proposal" be received and filed; and,
THAT Elgin County Council consider funding $20,000 towards the purchase of a new pavilion at
the Wallacetown Fairgrounds as part of the 2018 budget deliberations.
- Carried.
County Council 2 January 30, 2018
Request for Support from Sparta Parent Committee regarding TVDSB's 2017 FI AAR
Heather Derks and Meagan Ruddock, Vice Presidents, Sparta Home & School Association with a
PowerPoint presentation outlining the committee's concerns and requesting that Council support
their request to the TVDSB to stay the closure of Sparta Public School until an accurate review of
enrollment data can be undertaken.
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT Elgin County Council support Sparta Parent Committee's presentation of January 30,
2018, urging, among other items, the TVDSB to delay the closure of Sparta Public School until a
review of enrollment data and implications of this move can be undertaken; and,
THAT Elgin County Council authorize the Warden to issue a letter by January 31, 2018
delineating all of Council's concerns with this matter in support of the Sparta Parent Committee.
- Carried.
Council recessed at 10:08 a.m. and reconvened at 10:18 a.m.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Elgin County Council Personal Support Worker Leadership Award — Warden David Marr
Warden Marr presented the report recommending that Council approve a donation of $500
annually to the Personal Support Worker Program at Fanshawe College for a 5 year term
(totaling $2,500). He also asked Council to consider sponsoring the annual Fanshawe Award
Ceremony in the amount of $1,000.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the request for a $2,500 sponsorship over 5 years of the Fanshawe College "Elgin County
Council Warden's Personal Support Worker Leadership Award" be hereby approved with funds
drawn from the unspecified grant line of the 2018 Operating Budget; and,
THAT a one-time $1,000 sponsorship of the annual ceremony to be held at the CASO Station
taking place in 2018 be hereby approved with funds drawn from the unspecified grant line of the
2018 Operating Budget; and,
THAT the Chief Administrative Officer be directed to execute the draft agreement.
- Carried.
Public Health Merge Verbal Report — Councillor Bernie Wiehle
Councillor Wiehle provided a verbal update on the potential merger between Elgin St. Thomas
Public Health and Oxford Public Health. At this time there are still several issues that need to be
considered including the amalgamation of two different IT systems, reserve contributions, and
governance structure.
Moved by Councillor Ens
Seconded by Councillor Jenkins
THAT the verbal report titled "Public Health Merge Report" from Councillor Wiehle be received
and filed.
- Carried.
County Council 3 January 30, 2018
Healthcare Beds and Mattresses — Contract Award — Purchasing Coordinator
The coordinator presented the report recommending that Council award the contract to supply
healthcare beds and mattresses at the Elgin County Homes to Specialty Furniture.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT Specialty Furniture be selected as the supplier of Healthcare Beds and Mattresses for
Bobier Villa, Elgin Manor and Terrace Lodge for a three year term commencing January 30,
2018 through to January 30, 2021; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Ontario Municipal Commuter Cycling Program (OMCC) — Transfer Payment Agreement —
Acting Director of Engineering Services
The acting director presented the report informing Council that the County will receive
$322,533.85 in funding from the Ontario Municipal Commuter Cycling Program for the installation
of paved shoulders on Pioneer Line between Furnival Road and the village of West Lorne. This
funding will also be used to update the County of Elgin Master Cycle Plan. The acting director
requested approval to enter into an agreement for said funding with the Ontario Ministry of
Transportation.
Moved by Councillor Wiehle
Seconded by Councillor Martyn
THAT the Warden and Chief Administrative Officer be authorized and directed to enter into the
Transfer Payment Agreement to receive $322,533.85 from the Ontario Municipal Commuter
Cycling Program (OMCC); and,
THAT the appropriate by-law be prepared.
- Carried.
Elgin County Heritage Centre Opening and Statutory Holidays — Director of Community
and Cultural Services
The director presented the report informing Council that the Elgin County Heritage Centre is now
open to the public and also recommending a plan to open on certain statutory holidays in 2018
and beyond in fulfilment of Council's direction on this matter.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT the Elgin County Heritage Centre be open on statutory holidays subject to the
recommendations in the report titled "Elgin County Heritage Centre Opening and Statutory
Holidays", from the Director of Community and Cultural Services, dated January 24, 2018.
- Carried.
2017 Out -of -Province Travel — Director of Community and Cultural Services
The director presented the annual report summarizing out -of -province travel in 2017.
Moved by Councillor Jones
Seconded by Councillor Ens
THAT the report titled "2017 Out -of -Province Travel", from the Director of Community and
Cultural Services, dated January 10, 2018 be received and filed.
- Carried.
County Council 4 January 30, 2018
Accessibility Plan — 2017 Status Report — Director of Human Resources
The director presented the annual status report on the progress of measures taken to implement
the strategies outlined in the multi-year accessibility plan.
Moved by Councillor Martyn
Seconded by Councillor Jenkins
THAT the report titled "Accessibility Plan — 2017 Annual Status Report", from the Director of
Human Resources, dated January 5, 2018 be received and filed.
- Carried.
Accessibility Compliance Reports for 2017 — Director of Human Resources
The director presented the report outlining what the County of Elgin has done to be in
compliance with the legislative requirements of the Accessibility for Ontarians with Disabilities Act
(AODA).
Moved by Councillor Martyn
Seconded by Councillor Mennill
THAT the report titled "Accessibility Compliance Reporting for 2017", from the Director of Human
Resources, dated January 5, 2018, be received and filed.
- Carried.
Bill 148 — Forecasted 2018 Financial Impact — Director of Human Resources
The director presented the report outlining the financial implications for the County of Elgin as a
result of the province passing Bill 148.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT the report titled "Bill 148 — Forecasted 2018 Financial Impact", from the Director of Human
Resources, dated January 9, 2018, be received and filed.
- Carried.
Employee Benefits Renewal 2018 — Director of Human Resources
The director presented the report recommending Council approve the renewal of the employee
benefits program for 2018 with the existing carrier Manulife Financial.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT County Council approve the negotiated renewal rate adjustments with Manulife Financial
for the County of Elgin, effective March 1, 2018.
- Carried.
Follow up to the Request to Name the Elgin -St. Thomas Ambulance Headquarters in
Memory of Charles (Chuck) Leverne Brubaker (1937 - 2017) — Chief Administrative Officer
The Chief Administrative Officer presented the report following up on the request to name the
Elgin -St. Thomas Ambulance Headquarters in memory of Charles (Chuck) Leverne Brubaker.
The report included a discussion on next steps associated with this request and provided County
Council with options and recommendations related to this dedication.
County Council 5
Moved by Councillor Martyn
Seconded by Councillor Ens
January 30, 2018
THAT the Chief Administrative Officer be directed to draft a Municipal Naming Policy for County
Council's review and approval; and,
THAT the Chief Administrative Officer be directed to continue to explore options related to
naming the Elgin -St. Thomas Ambulance Headquarters in memory of Charles (Chuck) Leverne
Brubaker (1937-2017) for review and approval by County Council.
- Carried.
Addressing Affordable Access to Transportation in Elgin County — Chief Administrative
Officer
The Chief Administrative Officer presented the report recommending that Council authorize staff
to prepare a grant application under the Community Transportation Grant Program in order to
undertake a feasibility study and pilot project in Elgin.
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT the Chief Administrative Officer prepare a grant application for the Community
Transportation Grant Program; and,
THAT the Chief Administrative Officer present the application to County Council during the March
County Council meeting; and,
THAT the Chief Administrative Officer be directed to solicit interest from our neighbouring
counties in participating in the feasibility study and pilot project.
- Carried.
Terrace Lodge Rebuild — Director of Financial Services
The director presented the report detailing the status of the Terrace Lodge rebuild, and some
unanticipated challenges that the project has faced during the planning process.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT the 2018 Capital Budget include a $5 million incremental provision for the construction of
a new Terrace Lodge facility funded from the Mill Rate Stabilization Reserve; and,
THAT a detailed review of existing construction plans of the new Terrace Lodge be completed
during the first half of 2018, providing Council with options for consideration.
- Carried.
2018 Grant Requests — Director of Financial Services
The director presented the 2018 grant requests for Council's consideration.
Moved by Councillor Ens
Seconded by Councillor Jones
THAT Elgin County Council reject the $20,000 capital funding request from the Wallacetown Fair
for the construction of a pavilion.
- Defeated.
County Council 6
Moved Councillor McWilliam
Seconded Councillor Martyn
January 30, 2018
THAT Council support a one-time capital contribution of $5,000 to the Wallacetown Fair for the
construction of a pavilion.
- Carried.
Moved by Councillor Mennill
Seconded Councillor McWilliam
THAT Elgin County Council commit to one-time funding in the amount of $50,000 to be funded
from the 2017 operating surplus for the purchase of a new scope for Four Counties Health
Services Foundation.
- Carried.
Ten -Year Capital Plan — Director of Financial Services
The director presented the report outlining the ten-year capital plan for 2018 and seeking
Council's approval of the 2018 Capital Budget.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the 2018 capital budget be approved in principle and finally considered in conjunction with
the 2018 operating budget.
- Carried.
CORRESPONDENCE
Items for Consideration
Kim Smale, General Manager/Secretary-Treasurer, Catfish Creek Conservation Authority
requesting Council consider renewing the Memorandum of Understanding to provide legal
services for a further 2 year term.
2. Federation of Canadian Municipalities (FCM) seeking renewal of Elgin County's 2018-2019
FCM annual membership with an optional Legal Defense Fund charge.
3. Lynn Dollin, AMO President with information regarding the 2018 renewal of Elgin County's
AMO membership and Elgin County's Municipal Employer Pension Centre Ontario (MEPCO)'s
2018 Employee Municipal Contribution.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Ens
Seconded by Councillor Martyn
THAT the Chief Administrative Officer and Warden be authorized to renew the Memorandum of
Understanding to provide legal services to Catfish Creek Conservation Authority for a period of
two years.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Mennill
Seconded by Councillor McWilliam
THAT Elgin County Council renew its 2018-2019 Federation of Canadian Municipalities annual
membership with the exclusion of the optional Legal Defense Fund charge.
- Carried.
County Council 7 January 30, 2018
The following recommendation was adopted in regard to Correspondence Item #3:
Moved by Councillor Jones
Seconded by Councillor Jenkins
THAT Elgin County Council renew its 2018 AMO membership.
- Carried.
Items for Information (Consent Agenda)
SWIFT with announcement titled "Canada's largest, publicly funded, regional broadband
project prepares for construction".
2. Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs with a save the date invitation
for the 2018 Rural Summit on Thursday, February 15, 2018 at the Newcastle Village
Community Town Hall.
3. South West LHIN with Health System Renewal Update.
4. Hon. Allan Doheny, Assistant Deputy Minister, Provincial, Local Finance Division, Ministry
of Finance advising Municipal Treasurers of a number of important decisions for the 2018
taxation year in regards to property tax policy and education property tax rates.
5. Lowell Hunking, Director of Crown Operations, West Region, Ministry of the Attorney
General announcing the passing of the Stronger, Fairer Ontario Act (Budget Measures)
2017 and POA Amendments.
6. Ontario Plowmen's Association extending invitation to attend a Community Information
Meeting re: hosting the International Plowing Match and Rural Expo.
7. Melanie Knapp, Corporate Administrative & Accessibility Clerk, City of St. Thomas with
resolution appointing Mayor Jackson to the Green Lane Community Trust Fund for 2018.
8. Statistics Canada with Consumer Price Index for the provinces and for Whitehorse,
Yellowknife and Igaluit.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT Correspondence Items #1 — 8 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Currie announced that he has been feeling fatigue and frustration lately due to his
Multiple Sclerosis and will no longer be attending County Council social events or circulating
the room to shake hands at the beginning of Council meetings. Other Councillors are welcome
to shake hands with him at his chair.
There is a public meeting being held by Dillion Consulting at the Stoneridge Inn on February 1,
2018 concerning the configuration of the Colonel Talbot and Glanworth Drive Underpass
replacement. Councillor Jones and Warden Marr will be in attendance.
Council recessed at 11:51 a.m. and reconvened at 11:55 a.m.
Notice of Motion — None.
Matters of Urgency — None.
County Council 8 January 30, 2018
Closed Meeting Items
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 239.2;
(a) the security of the property of the municipality or local board — Theft of County Property
Update
(d) labour relations — CUPE Settlement
- Carried.
Moved by Councillor Martyn
Seconded by Councillor Wiehle
THAT we do now rise and report.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Jones
THAT the confidential report from the County Solicitor titled "Theft of County Property", be
received and filed and that staff proceed as directed.
- Carried.
Moved by Councillor Martyn
Seconded by Councillor Wiehle
THAT the confidential report from the Director of Human Resources titled "CUPE Settlement", be
received and filed and that staff proceed as directed.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Jones
Seconded by Councillor Wiehle
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Wiehle
Seconded by Councillor Ens
THAT By -Law No. 18-03 "Being a By -Law to Authorize the Warden and Chief Administrative
Officer to Enter into a Transfer Payment Agreement with the Ontario Ministry of Transportation,
under the Ontario Municipal Commuter Cycling (OMCC) Program to install Commuter Cycling
Lanes along Pioneer Line" be read a first, second and third time and finally passed.
- Carried.
County Council 9
Moved by Councillor Mennill
Seconded by Councillor Jones
January 30, 2018
THAT By -Law No. 18-04 "Being a By -Law to Authorize the Execution of a Collective Agreement
between the Corporation of the County of Elgin and Canadian Union of Public Employees with
Respect to the Corporation's County Library Employees" be read a first, second and third time
and finally passed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Martyn
THAT By -Law No. 18-05 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the January 30, 2018 Meeting" be read a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Wiehle
THAT we do now adjourn at 12:13 p.m. and meet again on February 13, 2018 at the County
Administration Building Council Chambers at 9:00 a.m.
Julie Gonyou,
Chief Administrative Officer.
Ilt
- Carried.
David Marr,
Warden.
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Belmont Community Policing Committee
Presentation to Elgin County Council
Tuesday, February 13, 2018
Talking Points
Community Mobilization & Engagement Committee
Formed Dec. 2016 & comprised of OPP, Elgin County, Municipality of Central Elgin,
Belmont Community Policing Committee & Representative of Jeff Yurek's office
Issue of excessive speeds on Belmont Road through Belmont, Mapleton & New
Sarum
Goal is slow traffic through the identified areas, the County identified traffic calming
strategies would be easier to implement in Belmont than Mapleton and New Sarum
Growth is being promoted in Belmont, the municipality and the county
• Municipality has put money into infrastructure to promote residential and economic
development in Belmont as well as Port Stanley to the south. Growth will compound
issue
• Elgin County also promoting growth of communities as well as growth of tourism
throughout the county
• Addition of a new Belmont School in September 2020 brings added challenges of
community safety
• Belmont sits between 401 and Lake Erie
What have we been doing?
• Belmont Community Policing Committee have purchased 2 Radar Speed Signs for
Belmont North and New Sarum
• Belmont Community Policing Committee currently running pilot project on the OPP
online Citizen Self Reporting tool
• Distracted driving information session to bring awareness and educate the public
• Social media blasts
The next steps
Formally commit to the Community Mobilization & Engagement Committee strategy
Implement traffic calming pilot project and information gathering for 2018
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REPORTS OF COUNCIL AND STAFF
February 13, 2018
Staff Reports —(ATTACHED)
Senior Financial Analyst — Council and Outside Boards Remuneration and Expenses
Acting Director of Engineering Services — Wonderland Road Planning Study
Purchasing Coordinator — Quarterly Information Report — Contract Awards - October 1, 2017
to December 31, 2017
Purchasing Coordinator — Homes — Foot Care Services
Chief Administrative Officer— 2018-2019 Long -Term Care Home Services Accountability
Agreement (L -SAA)
Marketing and Communications Coordinator — Economic Development 2017 Year In Review
Marketing and Communications Coordinator — New Elgin County Website Accountability Page
(VERBAL)
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1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL
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FROM: Lisa Czupryna, Senior Financial Analyst
DATE: January 24, 2018
SUBJECT: Council and Outside Boards Remuneration and Expenses
INTRODUCTION:
Each year it is required that reports be filed on remuneration, mileage, and expenses for
Council and Outside Boards. As well, a report on convention expenses must be
published.
DISCUSSION:
Warden and Council remuneration and expenses totaled $232,532.24 for the 2017
calendar year and convention expenses were $21,000.98. Details by member are
provided in the attached documents. Remuneration and expenses paid to persons on
Outside Boards totaled $17,672.60 for that same time period.
CONCLUSION:
For 2017 the total remuneration and expenses, including conventions, for both Elgin
County Council and Outside Boards was $271,205.82.
RECOMMENDATIONS:
THAT the Treasurer's Statement of Remuneration and Expenses for County Council for
2017 be received and filed by Council, and
THAT the Treasurer's Statement for Remuneration and Expenses for Outside Boards
for 2017 be received and filed by Council, and
THAT the report titled "Council and Outside Boards Remuneration and Expenses" dated
January 24, 2018 be received and filed by Council.
All of which is Respectfully Submitted
Lisa Czupryna
Senior Financial Analyst
Jim Bundschuh
Director of Financial Services
Qi
Approved for Submission
Julie Gonyou
Chief Administrative Officer
Treasurer's Statement Of Remuneration and Expenses - for County Council
February 13 Session, 2018
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and expenses paid to each member of the Elgin County
Council for the period of January 1, 2017 to December 31, 2017, along with a history for the prior two years.
REMUNERATION and MILEAGE
COUNCIL. COMMITTEES and OUTSIDE BOARDS 2017 2016 2015
Currie, Gregory
0.00
21,857.90
Ens, Paul
(Dec 2014 & Jan -Nov 2015 Warden)
21,932.13
Jenkins, Jim
21,421.64
16,416.77
Jones, Grant
(Dec 2016 Warden & Jan -Nov 2017 Warden)
55,643.94
Marr, David
(Dec 2017 Warden)
25,028.44
Martyn, Sally
231,257.79
21,776.70
McWilliam, Cameron
22,305.36
Mennill, Dave
21,998.46
Wiehle, Bernie
(Dec 2015 & Jan -Nov 2016 Warden)
23,758.19
Wolfe, Michael
1,814.35
Total Paid to Warden & Council
232,532.24
Completed consistent with By -Law 05-12, By -Law 05-13 and By -Law 05-45.
All of which is Respectfully Submitted
Lisa Czupryna
Senior Financial Analyst
Jim Bundschuh
Director of Financial Services
W
21,357.54 21,003.37
21,508.00 53,914.40
0.00
0.00
24,280.53
20,809.32
21,244.67
20,945.44
21,624.83
21,421.64
22,229.72
21,863.67
21,675.32
21,551.82
55,689.58
25,692.29
21,647.60
21,245.91
231,257.79
228,447.86
Approved for Submission
Julie Gonyou
Chief Administrative Officer
Treasurer's Statement Of Remuneration and Expenses - for Outside Boards
February 13 Session, 2018
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and expenses paid to persons
appointed to Outside Boards for the period January 1, 2017 to December 31, 2017
as authorized by the following By -Laws:
LAND DIVISION COMMITTEE Completed consistent with By -Law 15-03
Kennedy, Rosemary
2,738.33
Lidster, Stanley
2,308.20
McLeod, Lorne
2,454.90
Schaper, Kathleen
3,171.78
Stewart, Brent
2,420.16
Walters, Bill
1,766.73
Warwick, Graham
2,812.50
Total
17,672.60
All of which is Respectfully Submitted Approved for Submission
Lisa Czupryna Julie Gonyou
Senior Financial Analyst Chief Administrative Officer
Jim Bundschuh
Director of Financial Services
23
TREASURER'S STATEMENT ON CONVENTION EXPENSES
To the Warden and Members of the Elgin County Council,
The following is an itemized statement of the conventions attended and expenses paid to
each Member of Elgin County Council, during the calendar year ending December 31, 2017.
2017 CONVENTIONS
All figures include H.S.T.
ROMA RURAL ONTARIO MUNICIPAL ASSOCIATION
OGRA ONTARIO GOOD ROADS ASSOCIATION
AMO ASSOCIATION OF MUNICIPALITIES
OWMC ONTARIO WEST MUNICIPAL CONFERENCE
All of which is Respectfully Submitted Approved for Submission
Lisa Czupryna
Senior Financial Analyst
Jim Bundschuh
Director of Financial Services
24
Julie Gonyou
Chief Administrative Officer
1 1
2
3
4
TOTAL FOR
COUNCILLOR
ROMA
OGRA
AMO
OWMC
COUNCILLOR
Currie, Greg
0.00
0.00
2,886.35
0.00
$
2,886.35
Ens, Paul
0.00
0.00
0.00
0.00
$
-
Jenkins, Jim
0.00
0.00
0.00
202.62
$
202.62
Jones, Grant (Warden)
0.00
0.00
1,601.16
374.01
$
1,975.17
Marr, David
0.00
0.00
2,964.96
0.00
$
2,964.96
Martyn, Sally
1,542.38
0.00
0.00
0.00
$
1,542.38
McWilliam, Cameron
0.00
0.00
2,350.95
0.00
$
2,350.95
Mennill, Dave
1,665.09
0.00
2,886.35
0.00
$
4,551.44
Wiehle, Bernie
1,613.41
243.21
2,670.49
0.00
$
4,527.11
TOTALS
$ 4,820.88
$ 243.21
$ 15,360.26
$ 576.63
$
21,000.98
All figures include H.S.T.
ROMA RURAL ONTARIO MUNICIPAL ASSOCIATION
OGRA ONTARIO GOOD ROADS ASSOCIATION
AMO ASSOCIATION OF MUNICIPALITIES
OWMC ONTARIO WEST MUNICIPAL CONFERENCE
All of which is Respectfully Submitted Approved for Submission
Lisa Czupryna
Senior Financial Analyst
Jim Bundschuh
Director of Financial Services
24
Julie Gonyou
Chief Administrative Officer
CONVENTION EXPENSES 2w
COUNCILLOR
Currie, Greq
1A
ROMA
Registration
& Mileage
0.00
113
ROMA
Per Diem
Expenses
0.00
2A
ROMA/OGRA
Registration
& Mileage
0.00
2B3B
ROMA/OGRA
Per Diem
Expenses
0.00
AMO
Registration
& Mileage
1,316.28
AMO
Per Diem
Expenses
1,570.071
4
OWMC
Registration
& Mileage
4B
OWMC
Per Diem
Expenses
TOTAL
CONVENTIONS
TO
DEC. 31, 2017
2,886.35
COUNCILLORS'
UNUSEDFROM
$4,000 MAXIMUM
(PER DIEM
& TRAVEL)
$4,000 - (1 B+2B+3B+4B)
2,429.93
WARDEN'S
UNUSEDFROM
$11,000 MAXIMUM
$11,000 - (1 B+2B+3B+4B)
n/a
Ens Paul
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,000.00
n/a
Jenkins Jim
0.00
0.00
0.00
0.00
0.00
0.00
202.62
202.62
4,000.00
n/a
Jones, Grant(Warden)
0.00
0.00
0.00
0.00
747.971
853.19
202.62
171.39
1,975.17
n/a
9,975.42
Marr, David
0.00
0.00
0.00
0.00
1,316.28
1,648.68
2,964.96
2,351.32
n/a
Marlyn, Sallv
610.56
931.82
0.00
0.00
0.00
0.00
1,542.38
3068.18
n/a
McWilliam. Cameron
0.00
0.001
0.00
0.00
747.94
1,603.01
2,350.95
2,396.99
n/a
Mennill Dave
755.81
909.28
0.00
0.00
1,316.28
1,570.07
4,551.44
1,520.65
n/a
Wiehle Bernie
559.68
1,053.73
0.00
243.21
1,316.28
1354.21
4,527.11
1348.85
n/a
TOTALS
$1,926.06
$2,894.83
$0.00
$243.21
$6,761.03
$8,599.23
$405.24
$171.39
$21,000.98
$21,115.92
$9,975.42
25
w, rmllllyij J
flgin
1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL
bFCr
FROM: Peter Dutchak, Acting Director of Engineering Services
DATE: January 22, 2018
SUBJECT: Wonderland Road Planning Study
INTRODUCTION:
The Wonderland Road underpass at Highway #401 in London was opened in 2015.
Since that time, traffic volumes have increased significantly, and as a result,
Wonderland Road was uploaded to the County of Elgin from the Township of Southwold
as of January 1, 2017.
The City of London has begun reconstructing the section of Wonderland Road between
Highway #401 and Elgin County with completion scheduled for the end of 2018.
In 2017, Elgin County has invested approximately $100,000 into paving portions of
Wonderland Road as a temporary solution until reconstruction is completed in 2019.
The proposed reconstruction will upgrade the existing road to an arterial road standard
although geometric deficiencies will remain at the south limits of Wonderland Road near
Ron McNeil Line.
A long term, permanent solution to address traffic needs at the south limits of
Wonderland Road would involve Talbot Line (Highway #3), under the Province's
jurisdiction. Therefore, an Environmental Assessment (EA) will have to be initiated with
the participation of the Province to determine a preferred solution.
This report seeks Council's approval to negotiate a cost sharing agreement with the
Ministry of Transportation to complete an EA planning study to determine a permanent
solution to address traffic needs in the area of Wonderland Road and Highway #3.
DISCUSSION:
On December 8t", representatives from the County of Elgin met with Ministry of
Transportation staff to discuss anticipated traffic issues at the south limits of Wonderland
Road (Elgin County Road #29). It was made clear to Ministry staff that traffic volume
increases and subsequent road improvement requirements have been a result of the
Wonderland Road underpass being opened under Highway #401. The Ministry was also
made aware of anticipated traffic management issues in the vicinity of where Wonderland
Road, Ron McNeil Line, Talbot Line and Ford Road intersect. The Ministry indicated that
no project has been identified in this area for the foreseeable future. It was suggested
that if Elgin County were to initiate an MTO approved Environmental Assessment
Planning Study (EA), the project would be advanced more quickly than if the project was
left to the Province to prioritize. It was also suggested that a cost sharing agreement
may be considered by the Ministry, similar to the Highway #3 Transportation Needs
Assessment study initiated in 2014.
`1
The cost of an EA to determine a long term preferred solution to accommodate traffic
needs at the intersection of Wonderland Road, Ron McNeil Line, Talbot Line and Ford
Road is unknown, but may cost as much as $500,000. If approved by Council, it is
anticipated that the project would generally proceed as follows:
1. Both parties agree to funding terms.
2. A project committee is formed to develop a project scope and Request for
Proposal Terms of Reference.
3. Issue a Request for Qualifications to consulting firms.
4. Issue and award a Request for Proposal to complete the Environmental
Assessment.
5. Consultant to begin EA process including, stakeholder engagement, public
meetings, information gathering, developing a problem statement, explore
potential solutions, etc.
6. Province and County to adopt a preferred solution and consultant would
complete any required natural environment studies.
7. Pubic meeting to address stakeholder concerns and finalize the EA.
8. Once the EA is completed, the Province and County could plan for the project's
implementation.
CONCLUSION:
Wonderland Road in Elgin County is scheduled to be reconstructed in 2019 to
accommodate anticipated traffic. The road will be constructed to an arterial road
standard, however a deficient road curve will remain at the south limits until a
permanent solution can be implemented.
A planning study would contemplate the geometry and traffic patterns of nearby roads
and therefore involve the Province's Highway #3. In order for the Ministry of
Transportation to recognize the study's findings, the format must adhere to the Provincial
Environmental Assessment Process. This comprehensive study is anticipated to be
costly and require a few years to complete. Ministry staff indicated a willingness to
consider a cost sharing agreement if Elgin County initiated and led the study.
In order to determine a preferred solution for the area, a formal planning study should
commence as soon as possible.
RECOMMENDATION:
THAT the Ministry of Transportation be requested to enter into a cost sharing partnership
to fund an Environmental Assessment Planning Study to determine a preferred solution
to best accommodate traffic in the vicinity of Wonderland Road, Ron McNeil Line, Talbot
Line and Ford Road.
All of which is Respectfully Submitted Approved for Submission
Peter Dutchak Julie Gonyou
Acting Director of Engineering Services Chief Administrative Officer
27
w, rmllllyij J
flgin
1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL
bFCr
FROM: Mike Hoogstra, Purchasing Coordinator
DATE: January 26, 2018
SUBJECT: Quarterly Information Report - Contract Awards
October 1, 2017 to December 31, 2017
INTRODUCTION:
As per the County of Elgin's Procurement Policy, an information report containing the
details relevant to the exercise of delegated authority for all contracts awarded that
exceed $15,000 including amendments and renewals is to be prepared and reported to
Council. This report covers the period from October 1, 2017 to December 31, 2017.
DISCUSSION:
The Council of the Corporation of the County of Elgin delegated authority to the Directors
to award contracts as follows:
Value
Report Status
Greater than $15,000
No report to Council required if within 10% of the
but less than $50,000
approved budget allocation
Greater than $50,000
No report to Council required if within approved
but less than $100,000
budget
Council also approved that an information report would be brought forward containing
details of the award of contracts including amendments and renewals. The detailed
report of the award of contracts is attached as Appendix A.
RECOMMENDATION:
THAT the report titled "Quarterly Information Report - Contract Awards, October 1, 2017
to December 31, 2017" dated January 26, 2018 be received and filed.
All of which is Respectfully Submitted
Mike Hoogstra
Purchasing Coordinator
Jim Bundschuh
Director of Financial Services
28
Approved for Submission
Julie Gonyou
Chief Administrative Officer
APPENDIX A
Purchases/Projects greater than $15,000
October 1, 2017 to December 31, 2017
Department
Budget
Project
Supplier /
Amount
Allocation
Contractor
(HST excluded)
Engineering
Capital
Highbury Avenue
Gary D. Robinson
$34,888
Tree & Brush Removal
Contracting
Engineering
Capital
Culvert Sliplining — Ferguson Line
Gary D. Robinson
$83,115
Addition to existing contract
Contracting
Engineering
Capital
Culvert Sliplining — Ron McNeil Line
Gary D. Robinson
$10,413
Addition to existing contract
Contracting
Engineering
Capital
Culvert Sliplining — Pioneer Line
Gary D. Robinson
$27,780
Addition to existing contract
Contracting
Engineering
Capital
Granular Shouldering - Avon Drive
D&D Trucking
$23,940
Addition to existing contract
Engineering
Capital
Line Painting — Dexter Line
K.D.N. Pavement
$15,423
Markings
Engineering
Capital
Storm Sewer Connection to new
Streib Trucking
$15,676
Heritage Centre
Elgin-
Capital
Sixteen (16) Panasonic Toughbooks
InterDev
$76,640
St. Thomas
& Software setup
Technologies
EMS
Information
Operating
Microsoft Software Licences
Softchoice
$43,013
Technology
Information
Operating
Laserfiche License Renewal and
Thinkdox Inc.
$27,969
Technology
Software Support
Homes &
Capital
Kitchen Equipment for Elgin Manor
Russell Hendrix
$15,318
Senior
and Terrace Lodge
Foodservice
Services
',jREPORT TO COUNTY COUNCIL
FROM: Michele Harris, Administrator
Mike Hoogstra, Purchasing Coordinator
DATE: January 24, 2018
SUBJECT: Homes — Foot Care Services
INTRODUCTION:
The Long Term Care Homes Act, 2007 requires every home to ensure that each
resident of the home receives preventative and basic foot care services; and, is
provided information and assistance in obtaining goods, services and equipment
relevant to resident health care needs - e.g. advanced foot care services.
DISCUSSION:
To better assist residents in obtaining advanced foot care services, a Request for
Proposal (RFP) was issued. The current contract will be expiring at the end of February
2018 and the current service provider will no longer be providing the services.
Two service providers responded to the RFP. After careful review and evaluation of the
two proposals, staff recommends that Mohammed Chams be selected as the preferred
service provider of advanced foot care services in the County Homes. Mohammed
Chams is a Registered Chiropodist operating out of the Central Community Health
Centre. This service is at no cost to the County and is billed directly to the resident.
The fee for foot care service through this new provider is $18.00 per visit; which is a
reduction of $7.00 per visit with the current provider.
The provider will follow the appropriate infection control guidelines and meet the
requirements of the County of Elgin's Alternative and Complimentary Therapy policy.
CONCLUSION:
Accessibility to preventative and advanced foot care services for the Homes' residents
is a requirement under the LTCHA, 2007 and a necessity for the provision of resident
centered care.
RECOMMENDATIONS:
THAT the contract for Foot Care Services be awarded to Mohammed Chams for a one
year term with the option to extend for an additional one year term; and,
Kid
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
All of which is Respectfully Submitted
Michele Harris
Administrator
Mike Hoogstra
Purchasing Coordinator
Approved for Submission
Julie Gonyou
Chief Administrative Officer
n! afvfejj;�'
flgin REPORT TO COUNTY COUNCIL
1 w rae'h 4d Wer 1M',r bFCr
FROM: Julie Gonyou, Chief Administrative Officer
Michele Harris, Administrator, Seniors Services
DATE: February 8, 2018
SUBJECT: 2018-2019 Long -Term Care Home Services Accountability Agreement
(L -SAA)
INTRODUCTION:
The South West Local Health Integration Network (LHIN) has provided Long -Term Care
Homes with a Long -Term Care Home Service Accountability Agreement (L -SAA).
BACKGROUND:
The L -SAA takes effect on April 1, 2018 and must be received by the South West LHIN
no later than March 5, 2018.
For several months the South West LHIN has been working towards replacing the
current 2016-2019 Long -Term Care Home Service Accountability Agreement with a
revised 2018/19 Long -Term Care Home Service Accountability Agreement. The new
Agreement has been updated to ensure alignment with recent legislative changes
necessitated by the Patients First Act.
It is a requirement of the Local Health System Integration Act, 2006 (LHSIA) that LHINs
enter into a L -SAA with each Health Service Provider (HSP) that it funds. The current
L -SAA was set to expire on March 31, 2019, as will the new L -SAA. The L -SAA
Schedules need to be reviewed and refreshed for 2018/19 to account for any service,
financial and/or performance changes for the 2018/19 fiscal year. In light of ongoing
LHIN renewal activities across the province and Patients First Act legislative changes,
there was agreement that only minor changes be made to L -SAA Schedules.
The revised Long -Term Care Service Accountability Agreement is attached for your
reference.
RECOMMENDATION:
THAT the Chief Administrative Officer be authorized to sign the Long -Term Care Service
Accountability Agreement for 2018-2019 with the Southwest Local Health Integration
Network for Bobier Villa, Elgin Manor and Terrace Lodge.
All of which is Respectfully Submitted
Julie Gonyou
Chief Administrative Officer
Michele Harris
Administrator, Seniors Services 32
LONG-TERM CARE HOME SERVICE ACCOUNTABILITY AGREEMENT— MULTI HOMES
April 1, 2018 to March 31, 2019
SERVICE ACCOUNTABILITY AGREEMENT
with
The Corporation of the County of Elgin
Effective Date: April 1, 2018
Index to Agreement
ARTICLE 1.0 -
DEFINITIONS & INTERPRETATION............................................................3
ARTICLE 2.0 -
TERM AND NATURE OF THIS AGREEMENT.............................................8
ARTICLE 3.0 -
PROVISION OF SERVICES.........................................................................8
ARTICLE 4.0 -
FUNDING...................................................................................................11
ARTICLE 5.0 -ADJUSTMENT
AND RECOVERY OF FUNDING........................................12
ARTICLE 6.0 -
PLANNING & INTEGRATION.....................................................................14
ARTICLE 7.0 -
PERFORMANCE........................................................................................17
ARTICLE 8.0 -
REPORTING, ACCOUNTING AND REVIEW..............................................18
ARTICLE 9.0 -
ACKNOWLEDGEMENT OF LHIN SUPPORT.............................................21
ARTICLE 10.0
- REPRESENTATIONS, WARRANTIES AND COVENANTS ......................
22
ARTICLE 11.0
- LIMITATION OF LIABILITY, INDEMNITY & INSURANCE ........................23
ARTICLE 12.0
-TERMINATION .........................................................................................25
ARTICLE 13.0
- NOTICE....................................................................................................27
ARTICLE 14.0
- INTERPRETATION...................................................................................28
ARTICLE 15.0
- ADDITIONAL PROVISIONS.....................................................................28
ARTICLE 16.0
- ENTIRE AGREEMENT.............................................................................30
Schedules
A - Description of Home and Beds
B - Additional Terms and Conditions Applicable to the Funding Model
C - Reporting Requirements
D - Performance
E - Form of Compliance Declaration
33
THIS SERVICE ACCOUNTABILITY AGREEMENT effective as of April 1, 2018
BETWEEN:
AND
SOUTH WEST LOCAL HEALTH INTEGRATION NETWORK (the "LHIN")
The Corporation of the County of Elgin (the "HSP")
IN RESPECT OF SERVICES PROVIDED AT:
Bobier Villa located at
1 Bobier Lane, Dutton, ON NOL 1J0
and
Elgin Manor located at
39262 Fingal Line, St. Thomas, ON N5P 3S5
and
Terrace Lodge located at
475 Talbot Street East, Aylmer, ON N5H 3A5
(individually referred to as a "Home", one or more referred to as the "Homes")
Background:
This service accountability agreement, entered into pursuant to the Local Health System
Integration Act, 2006 ("LHSIA"), reflects and supports the commitment of the LHIN and the HSP
to, separately, jointly, and in cooperation with other stakeholders, work diligently and
collaboratively toward the achievement of the purpose of LHSIA, namely "to provide for an
integrated health system to improve the health of Ontarians through better access to high
quality health services, co-ordinated health care in local health systems and across the province
and effective and efficient management of the health system at the local level by local health
integration networks".
The HSP and the LHIN, being committed to a health care system as envisioned by LHSIA and
the Patient's First: Action Plan for Health Care ("Patients First"), intend to cooperate to advance
the purpose and objects of LHSIA and the further development of a patient -centered, integrated,
accountable, transparent, and evidence -based health system contemplated by LHSIA and
Patients First. They will do so by such actions as: supporting the development and
implementation of sub -regions and Health Links to facilitate regional integrated health care
service delivery; breaking down silos that inhibit the seamless transition of patients within the
health care system; striving for the highest quality and continuous improvement in the delivery
of health services and in all aspects of the health system, including by identifying and
addressing the root causes of health inequities, and by improving access to primary care,
mental health and addiction services and wait times for specialists; and otherwise striving for the
34
highest quality and continuous improvement in the delivery of health services and in all aspects
of the health system.
The HSP and the LHIN are committed to working together, and with others, to achieve evolving
provincial priorities described: in mandate letters from the Minister of Health and Long -Term
Care to the LHIN, from time to time; in the provincial strategic plan for the health system; and, in
the LHIN's Integrated Health Services Plan.
In this context, the HSP and the LHIN agree that the LHIN will provide funding to the HSP on
the terms and conditions set out in this Agreement to enable the provision of services to the
local health system by the HSP.
In consideration of their respective agreements set out below, the LHIN and the HSP covenant
and agree as follows.
ARTICLE 1.0 - DEFINITIONS & INTERPRETATION
1.1 Definitions. In this Agreement the following terms will have the following meanings
"Accountability Agreement" refers to the Agreement in place between the Minister and
the LHIN pursuant to the terms of section 18 of LHSIA.
"Act" means the Long -Term Care Homes Act, 2007 and the regulations made under the
Long Term Care Homes Act, 2007 as it and they may be amended from time to time.
"Active Offer" means the clear and proactive offer of service in French to individuals,
from the first point of contact, without placing the responsibility of requesting services in
French on the individual;
"Agreement" means this agreement and includes the Schedules and any instrument
amending this agreement or the Schedules.
"Annual Balanced Budget" means that, in each calendar year of the term of this
Agreement, the total expenses of the HSP in respect of the Services at a Home are less
than or equal to the total revenue of the HSP in respect of the Services at the same
Home.
"Applicable Law" means all federal, provincial or municipal laws, orders, rules, regulations,
common law, licence terms or by-laws, and includes terms or conditions of a licence or
approval issued under the Act, that are applicable to the HSP, the Services, this Agreement
and the Parties' obligations under this Agreement during the term of this Agreement.
"Applicable Policy" means any orders, rules, policies, directives or standards of
practice issued or adopted by the LHIN, by the MOHLTC or by other ministries or
agencies of the province of Ontario that are applicable to the HSP, the Services, this
Agreement and the Parties' obligations under this Agreement during the term of this
Agreement. Without limiting the generality of the foregoing, Applicable Policy includes
the Design Manual and the Long Term Care Funding and Financial Management
Policies and all other manuals, guidelines, policies and other documents listed on the
Policy Web Pages as those manuals, guidelines, policies and other documents may be
M
amended from time to time.
"Approved Funding" has the meaning ascribed to it in Schedule B.
"Beds" means the long term care home beds that are licensed or approved under the
Act for each Home and identified in Schedule A, as the same may be amended from
time to time.
"Board" means in respect of an HSP that is:
(a) a corporation, the board of directors;
(b) A First Nation, the band council;
(c) a municipality, the committee of management;
(d) a board of management established by one or more municipalities or by
one or more First Nations' band councils, the members of the board of
management;
(e) a partnership, the partners; and
(f) a sole proprietorship, the sole proprietor.
"BPSAX means the Broader Public Sector Accountability Act, 2010, and the regulations
made under the Broader Public Sector Accountability Act, 2010 as it and they may be
amended from time to time.
"CEO" means the individual accountable to the Board for the provision of the Services at
each Home in accordance with the terms of this Agreement, which individual may be the
executive director or administrator of the HSP, or may hold some other position or title
within the HSP.
"Compliance Declaration" means a compliance declaration substantially in the form set
out in Schedule "E".
"Confidential Information" means information that is (i) marked or otherwise identified
as confidential by the disclosing Party at the time the information is provided to the
receiving Party; and (ii) eligible for exclusion from disclosure at a public board meeting in
accordance with section 9 of LHSIA. Confidential Information does not include
information that (a) was known to the receiving Party prior to receiving the information
from the disclosing Party; (b) has become publicly known through no wrongful act of the
receiving Party; or (c) is required to be disclosed by law, provided that the receiving
Party provides Notice in a timely manner of such requirement to the disclosing Party,
consults with the disclosing Party on the proposed form and nature of the disclosure,
and ensures that any disclosure is made in strict accordance with Applicable Law.
"Conflict of Interest" in respect of an HSP, includes any situation or circumstance
where: in relation to the performance of its obligations under this Agreement
(a) the HSP;
(b) a member of the HSP's Board; or
(c) any person employed by the HSP who has the capacity to influence the
HSP's decision,
has other commitments, relationships or financial interests that:
M
(a) could or could be seen to interfere with the HSP's objective, unbiased and
impartial exercise of its judgement; or
(b) could or could be seen to compromise, impair or be incompatible with the
effective performance of its obligations under this Agreement.
"Construction Funding Subsidy" has the meaning ascribed to it in Schedule B
"Controlling Shareholder" of a corporation means a shareholder who or which holds
(or another person who or which holds for the benefit of such shareholder), other than by
way of security only, voting securities of such corporation carrying more than 50% of the
votes for the election of directors, provided that the votes carried by such securities are
sufficient, if exercised, to elect a majority of the board of directors of such corporation.
"Days" means calendar days
"Design Manual" means the MOHLTC design manual or manuals in effect and
applicable to the development, upgrade, retrofit, renovation or redevelopment of a Home
or Beds subject to this Agreement.
"Designated" means designated as a public service agency under the FLSA;
"Digital Health" has the meaning ascribed to it in the Accountability Agreement, and
means the coordinated and integrated use of electronic systems, information and
communication technologies to facilitate the collection, exchange and management of
personal health information in order to improve the quality, access, productivity and
sustainability of the healthcare system.
"Director" has the same meaning as the term "Director" in the Act.
"Effective Date" means April 1, 2018
"Explanatory Indicator" means a measure of HSP performance for which no
Performance Target is set. Technical specifications of specific Explanatory Indicators
can be found in the "L -SAA 2016-19 Indicator Technical Specifications" document.
"FIPPA" means the Freedom of Information and Protection of Privacy Act, (Ontario) and
the regulations made under the Freedom of Information and Protection of Privacy Act,
(Ontario), as it and they may be amended from time to time.
"FLSA" means the French Language Services Act and the regulations made under the
French Language Services Act, as it and they may be amended from time to time;
"Funding" means the amounts of money provided by the LHIN to the HSP in each
Funding Year of this Agreement for a Home. Funding includes Approved Funding and
Construction Funding Subsidy.
"Funding Year" means in the case of the first Funding Year, the period commencing on
the January 1 prior to the Effective Date and ending on the following December 31, and
in the case of Funding Years subsequent to the first Funding Year, the period
commencing on the date that is January 1 following the end of the previous Funding
Year and ending on the following December 31.
37
"Home" means each building identified above where Beds are located and for greater
certainty, "Home" includes the Beds and the common areas and common elements
which will be used at least in part, for the Beds, but excludes any other part of the
building which will not be used for the Beds being operated pursuant to this Agreement
"HSP's Personnel and Volunteers" means the controlling shareholders (if any),
directors, officers, employees, agents, volunteers and other representatives of the HSP
In addition to the foregoing HSP's Personnel and Volunteers shall include the
contractors and subcontractors and their respective shareholders, directors, officers,
employees, agents, volunteers or other representatives.
"Identified" means identified by the LHIN or the Ministry to provide French language
services;
"Indemnified Parties" means the LHIN and its officers, employees, directors,
independent contractors, subcontractors, agents, successors and assigns and her
Majesty the Queen in Right of Ontario and her Ministers, appointees and employees,
independent contractors, subcontractors, agents and assigns. Indemnified Parties also
includes any person participating on behalf of the LHIN in a Review.
"Interest Income" means interest earned on the Funding
"LHIN Cluster" has the meaning ascribed to it in the Accountability Agreement and is a
grouping of LHINs for the purpose of advancing Digital Health initiatives through
regional coordination aligned with the MOHLTC's provincial priorities.
"LHSIA" means the Local Health System Integration Act, 2006 and the regulations
under the Local Health System Integration Act, 2006 as it and they may be amended
from time to time.
"Licence" means one or more of the licences or the approvals granted to the HSP in
respect of the Beds at each Home under Part VII or Part VIII of the Act.
"Mandate Letter" has the meaning ascribed to it in the Memorandum of Understanding
between MOHLTC and the LHIN, and means a letter from the Minister to the LHIN
establishing priorities in accordance with the Premier's mandate letter to the Minister.
"Minister" means the Minister of Health and Long -Term Care.
"MOHLTC" means the Minister or the Ministry of Health and Long -Term Care, as is
appropriate in the context.
"Notice" means any notice or other communication required to be provided pursuant to
this Agreement, LHSIA, the Act or the CFMA.
"Party" means either of the LHIN or the HSP and "Parties" mean both of the LHIN and
the HSP.
"Performance Agreement" means an agreement between an HSP and its CEO that
requires the CEO to perform in a manner that enables the HSP to achieve the terms of
this Agreement.
38
"Performance Corridor" means the acceptable range of results around a Performance
Target.
"Performance Factor "means any matter that could or will significantly affect a Party's
ability to fulfill its obligations under this Agreement, and for certainty, includes any such
matter that may be brought to the attention of the LHIN, whether by PICB or otherwise.
"Performance Indicator" means a measure of HSP performance for which a
Performance Target is set; Technical specifications of specific Performance Indicators
can be found in the "L -SAA 2016-19 Indicator Technical Specifications" document.
"Performance Standard" means the acceptable range of performance for a
Performance Indicator or a Service Volume that results when a Performance Corridor is
applied to a Performance Target.
"Performance Target" means the level of performance expected of the HSP in respect
of a Performance Indicator or a Service Volume.
"PICB" means Performance Improvement and Compliance Branch of MOHLTC, or any
other Branch or organizational unit of MOHLTC that may succeed or replace it.
"Planning Submission" means the planning document submitted by the HSP to the
LHIN. The form, content and scheduling of the Planning Submission will be identified by
the LHIN.
"Policy Web Pages" means the web pages available at www.healt�ov.on.ca/lsaa�olicies,
and at www.health.gov.on.qg/erssidpolitigue or such other URLs or Web pages as the LHIN
or the Ministry may advise from time to time. Capital policies can be found
at tt://www.ev/awardeeoerator.html.
"RAI MDS Tools" means the standardized Resident Assessment Instrument — Minimum
Data Set ("RAI MDS") 2.0, the RAI MDS 2.0 User Manual and the RAI MDS Practice
Requirements, as the same may be amended from time to time.
"Reports" means the reports described in Schedule C as well as any other reports or
information required to be provided under LHSIA, the Act or this Agreement, in respect
of a Home.
"Resident" has the meaning ascribed to the term "resident" under the Act.
"Review" means a financial or operational audit, investigation, inspection or other form
of review requested or required by the LHIN under the terms of LHSIA or this
Agreement, in respect of the HSP or of one or more Homes, but does not include the
annual audit of the HSP's financial statements.
"Schedule" means any one of, and "Schedules" mean any two or more, as the context
requires, of the schedules appended to this Agreement and includes:
Schedule A. Description of Homes and Beds;
Schedule B. Additional Terms and Conditions Applicable to the Funding Model;
Schedule C. Reporting Requirements;
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Schedule D. Performance; and
Schedule E. Form of Compliance Declaration.
"Services" means, in respect of each Home, the operation of the Beds and the Home
and the accommodation, care, programs, goods and other services that are provided to
Residents of the Home (i) to meet the requirements of the Act; (ii) to obtain Approved
Funding; and (iii) to fulfill all commitments made to obtain a Construction Funding
Subsidy.
"Service Volume" means a measure of Services for which a Performance Target is set.
1.2 Interpretation.
(a) Words in the singular include the plural and vice -versa. Words in one gender
include all genders. The headings do not form part of this Agreement. They are
for convenience of reference only and will not affect the interpretation of this
Agreement. Terms used in the Schedules shall have the meanings set out in this
Agreement unless separately and specifically defined in a Schedule in which
case the definition in the Schedule shall govern for the purposes of that
Schedule.
(b) Notwithstanding anything else in this Agreement, the Parties agree that this
Agreement and each Party's obligations under this Agreement, are to be
interpreted in respect of each Home as if the Parties had entered into individual
agreements for that Home. The inclusion of multiple Homes in this Agreement is
for administrative convenience only. Unless otherwise provided, the rights,
obligations and remedies of each Party are to be considered the rights,
obligations and remedies of that Party in respect of Services provided by the
HSP at an individual Home only and not at all of the Homes.
ARTICLE 2.0 - TERM AND NATURE OF THIS AGREEMENT
2.1 Term. The term of this Agreement will commence on the Effective Date and will expire
on the earlier of (1) March 31, 2019 or (2) the expiration or termination of all Licences,
unless this Agreement is terminated earlier or extended pursuant to its terms.
2.2 A Service Accountability Agreement. This Agreement is a service accountability
agreement for the purposes of section 20(1) of LHSIA.
2.3 Notice. Notice was given to the HSP that the LHIN intended to enter into this
Agreement. The HSP hereby acknowledges receipt of such Notice in accordance with
the terms of the LHSIA.
2.4 Prior Agreements. The Parties acknowledge and agree that all prior agreements for
the Services at each Home are terminated.
ARTICLE 3.0 - PROVISION OF SERVICES
3.1 Provision of Services.
est
(a) The HSP will provide the Services at each Home in accordance with, and
otherwise comply with:
(1)
the terms of this Agreement;
(2)
Applicable Law; and
(3)
Applicable Policy.
(b) Unless otherwise provided in this Agreement, the HSP will not reduce, stop, start,
expand, cease to provide or transfer the provision of the Services at any Home
except with Notice to the LHIN and if required by Applicable Law or Applicable
Policy, the prior written consent of the LHIN.
(c) The HSP will not restrict or refuse the provision of Services at any Home to an
individual, directly or indirectly, based on the geographic area in which the
person resides in Ontario.
3.2 Subcontracting for the Provision of Services.
(a) The Parties acknowledge that, subject to the provisions of the Act and LHSIA,
the HSP may subcontract the provision of some or all of the Services. For the
purposes of this Agreement, actions taken or not taken by the subcontractor and
Services provided by the subcontractor will be deemed actions taken or not taken
by the HSP and Services provided by the HSP.
(b) When entering into a subcontract the HSP agrees that the terms of the
subcontract will enable the HSP to meet its obligations under this Agreement.
Without limiting the foregoing, the HSP will include a provision that permits the
LHIN or its authorized representatives, to audit the subcontractor in respect of
the subcontract if the LHIN or its authorized representatives determines that such
an audit would be necessary to confirm that the HSP has complied with the terms
of this Agreement.
(c) Nothing contained in this Agreement or a subcontract will create a contractual
relationship between any subcontractor or its directors, officers, employees,
agents, partners, affiliates or volunteers and the LHIN.
3.3 Conflict of Interest. The HSP will use the Funding, provide the Services and otherwise
fulfil its obligations under this Agreement without an actual, potential or perceived
Conflict of Interest. The HSP will disclose to the LHIN without delay any situation that a
reasonable person would interpret as an actual, potential or perceived Conflict of Interest
and comply with any requirements prescribed by the LHIN to resolve any Conflict of
Interest.
3.4 Digital Health. The HSP agrees to:
(a) assist the LHIN to implement provincial e -health priorities for 2017-18 and
thereafter in accordance with the Accountability Agreement, as may be amended
or replaced from time to time;
(b) comply with any technical and information management standards, including
those related to data, architecture, technology, privacy and security set for health
service providers by MOHLTC or the LHIN within the timeframes set by MOHLTC
or the LHIN as the case may be;
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(c) implement and use the approved provincial Digital Health solutions identified in
the LHIN Cluster Digital Health plan;
(d) implement technology solutions that are compatible or interoperable with the
provincial blueprint and with the LHIN Cluster Digital Health plan; and
(e) include in its annual Planning Submission, plans for achieving Digital Health
priority initiatives.
3.5 Minister's Mandate Letter Language. The LHIN will receive a Mandate Letter from the
Minister annually. Each Mandate Letter articulates areas of focus for the LHIN, and the
Minister's expectation that the LHIN and health service providers it funds will collaborate
to advance these areas of focus. To assist the HSP in its collaborative efforts with the
LHIN, the LHIN will share each relevant Mandate Letter with the HSP. The LHIN may
also add local obligations to Schedule D as appropriate to further advance any priorities
set out in a Mandate Letter.
3.6 French Language Services.
3.6.1 The LHIN will provide the MOH LTC "Guide to Requirements and Obligations of LHIN
French Language Services" to the HSP and the HSP will fulfill its roles, responsibilities
and other obligations set out therein.
3.6.2 If Not Identified or Designated. If the HSP has not been Designated or Identified it will:
(a) develop and implement a plan to address the needs of the local
Francophone community, including the provision of information on services
available in French;
(b) work toward applying the principles of Active Offer in the provision of
services;
(c) provide a report to the LHIN that outlines how the HSP addresses the needs
of its local Francophone community; and,
(d) collect and submit to the LHIN as requested by the LHIN from time to time,
French language service data.
3.6.3 If Identified. If the HSP is Identified it will:
(a) work toward applying the principles of Active Offer in the provision of
services;
(b) provide services to the public in French in accordance with its existing
French language services capacity;
(c) develop, and provide to the LHIN upon request from time to time, a plan to
become Designated by the date agreed to by the HSP and the LHIN;
(d) continuously work towards improving its capacity to provide services in
French and toward becoming Designated within the time frame agreed to by
the parties;
(e) provide a report to the LHIN that outlines progress in its capacity to provide
services in French and toward becoming Designated;
(f) annually, provide a report to the LHIN that outlines how it addresses the
needs of its local Francophone community;
(g) collect and submit to the LHIN, as requested by the LHIN from time to time,
French language services data.
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3.6.4 If Designated. If the HSP is Designated it will:
(a) apply the principles of Active Offer in the provision of services;
(b) continue to provide services to the public in French in accordance with the
provisions of the FLSA ;
(c) maintain its French language services capacity;
(d) submit a French language implementation report to the LHIN on the date
specified by the LHIN, and thereafter, on each anniversary of that date, or on
such other dates as the LHIN may, by notice, require;
(e) collect and submit to the LHIN as requested by the LHIN from time to time,
French language services data.
ARTICLE 4.0 - FUNDING
4.1 Funding. Subject to the terms of this Agreement, and in accordance with the
applicable provisions of the Accountability Agreement, the LHIN will provide Funding in
respect of each Home by depositing the Funding in monthly instalments over the Term,
into an account designated by the HSP provided that the account resides at a Canadian
financial institution and is in the name of the HSP.
4.2 Conditions of Funding.
(a) The HSP will:
(1) use the Funding only for the purpose of providing the Services at the
Home for which the Funding was provided in accordance with
Applicable Law, Applicable Policy and the terms of this Agreement;
(2) not use the Funding for compensation increases prohibited by
Applicable Law;
(3) meet all obligations in the Schedules;
(4) fulfill all other obligations under this Agreement; and
(5) plan for and achieve an Annual Balanced Budget.
(b) Interest Income will be reported to the LHIN and is subject to a year-end
reconciliation. The LHIN may deduct the amount equal to the Interest Income
from any further funding instalments under this or any other agreement with the
HSP or the LHIN may require the HSP to pay an amount equal to the unused
Interest Income to the Ministry of Finance.
4.3 Limitation on Payment of Funding. Despite section 4.1, the LHIN:
(a) will not provide any funds to the HSP until this Agreement is fully executed;
(b) may pro -rate the Funding if this Agreement is signed after the Effective Date;
(c) will not provide any funds to the HSP until the HSP meets the insurance
requirements described in section 11.4 in respect of each Home;
(d) will not be required to continue to provide funds in respect of a Home,
(1) if the Minister or the Director so directs under the terms of the Act;
(2) while the Home is under the control of an Interim Manager pursuant to
43
section 157 of the Act; or
(3) in the event the HSP breaches any of its obligations under this
Agreement until the breach is remedied to the LHIN's satisfaction; and
(e) upon notice to the HSP, may adjust the amount of funds it provides to the HSP in
any Funding Year in respect of a Home pursuant to Article 5.
4.4 Additional Funding. Unless the LHIN has agreed to do so in writing, the LHIN is not
required to provide additional funds to the HSP for providing services other than the
Services or for exceeding the requirements of Schedule D.
4.5 Appropriation. Funding under this Agreement is conditional upon an appropriation of
moneys by the Legislature of Ontario to the MOHLTC and funding of the LHIN by the
MOHLTC pursuant to LHSIA. If the LHIN does not receive its anticipated funding the
LHIN will not be obligated to make the payments required by this Agreement.
4.6 Procurement of Goods and Services.
(a) If the HSP is subject to the procurement provisions of the BPSAA, the HSP will
abide by all directives and guidelines issued by the Management Board of
Cabinet that are applicable to the HSP pursuant to the BPSAA.
(b) If the HSP is not subject to the procurement provisions of the BPSAA, the HSP
will have a procurement policy in place that requires the acquisition of supplies,
equipment or services valued at over $25,000 through a competitive process that
ensures the best value for funds expended. If the HSP acquires supplies,
equipment or services with the Funding it will do so through a process that is
consistent with this policy.
4.7 Disposition. The HSP will not sell, lease or otherwise dispose of any assets purchased
with Funding, except as may be required by Applicable Law or otherwise in accordance
with Applicable Policy.
ARTICLE 5.0 - ADJUSTMENT AND RECOVERY OF FUNDING
5.1 Adjustment of Funding.
(a) The LHIN may adjust the Funding in any of the following circumstances:
(1) in the event of changes to Applicable Law or Applicable Policy that
affect Funding;
(2) on a change to the Services;
(3) if required by either the Director or the Minister under the Act;
(4) in the event that a breach of this Agreement is not remedied to the
satisfaction of the LHIN; and
(5) as otherwise permitted by this Agreement.
(b) Funding recoveries or adjustments required pursuant to 5.1(a) may be
accomplished through the adjustment of Funding, requiring the repayment of
Funding and/or through the adjustment of the amount of any future funding
installments. Approved Funding already expended properly in accordance with
44
this Agreement will not be subject to adjustment. The LHIN will, at its sole
discretion, and without liability or penalty, determine whether the Funding has
been expended properly in accordance with this Agreement.
(c) In determining the amount of a funding adjustment under 5.1 (a) (4) or (5), LHIN
shall take into account the following principles:
(1) Resident care must not be compromised through a funding
adjustment arising from a breach of this Agreement;
(2) the HSP should not gain from a breach of this Agreement;
(3) if the breach reduces the value of the Services, the funding
adjustment should be at least equal to the reduction in value; and
(4) the funding adjustment should be sufficient to encourage subsequent
compliance with this Agreement,
and such other principles as may be articulated in Applicable Law or Applicable
Policy from time to time.
5.2 Provision for the Recovery of Funding. The HSP will make reasonable and prudent
provision for the recovery by the LHIN of any Funding for which the conditions of
Funding set out in section 4.2(a) are not met and will hold this Funding in an interest
bearing account until such time as reconciliation and settlement has occurred with the
LHIN.
5.3 Settlement and Recovery of Funding for Prior Years.
(a) The HSP acknowledges that settlement and recovery of Funding for Services at
a Home can occur up to seven years after the provision of Funding.
(b) Recognizing the transition of responsibilities from the MOHLTC to the LHIN, the
HSP agrees that if the Parties are directed in writing to do so by the MOHLTC,
the LHIN will settle and recover funding provided by the MOHLTC to the HSP
prior to the transition of the funding for the Services to the LHIN, provided that
such settlement and recovery occurs within seven years of the provision of the
funding by the MOHLTC. All such settlements and recoveries will be subject to
the terms applicable to the original provision of funding.
5.4 Debt Due.
(a) If the LHIN requires the re -payment by the HSP of any Funding, the amount
required will be deemed to be a debt owing to the Crown by the HSP. The LHIN
may adjust future funding instalments to recover the amounts owed or may, at its
discretion, direct the HSP to pay the amount owing to the Crown and the HSP
shall comply immediately with any such direction.
(b) All amounts repayable to the Crown will be paid by cheque payable to the
"Ontario Minister of Finance" and mailed or delivered to the LHIN at the address
provided in section 13.1.
5.5 Interest Rate. The LHIN may charge the HSP interest on any amount owing by the HSP
at the then current interest rate charged by the Province of Ontario on accounts
receivable.
eR
ARTICLE 6.0 - PLANNING & INTEGRATION
6.1 Planning for Future Years.
(a) Advance Notice. The LHIN will give at least sixty Days' Notice to the HSP of
the date by which a Planning Submission, approved by the HSP's governing
body, must be submitted to the LHIN. Unless otherwise advised by the LHIN, the
HSP will provide a Planning Submission for each Home.
(b) Multi -Year Planning. The Planning Submission will be in a form acceptable to
the LHIN and may be required to incorporate (1) prudent multi-year financial
forecasts; (2) plans for the achievement of Performance Targets; and (3) realistic
risk management strategies. It will be aligned with the LHIN's then current
Integrated Health Service Plan and will reflect local LHIN priorities and initiatives.
If the LHIN has provided multi-year planning targets for the HSP, the Planning
Submission will reflect the planning targets.
(c) Multi-year Planning Targets. Parties acknowledge that the HSP is not eligible
to receive multi-year planning targets under the terms of Schedule B in effect as
of the Effective Date. In the event that Schedule B is amended over the Term
and the LHIN is able to provide the HSP with multi-year planning targets, (the
HSP acknowledges that these targets are: (1) targets only, (2) provided solely for
the purposes of planning, (3) are subject to confirmation and (4) may be changed
at the discretion of the LHIN. The HSP will proactively manage the risks
associated with multi-year planning and the potential changes to the planning
targets. The LHIN agrees that it will communicate any material changes to the
planning targets as soon as reasonably possible.
(d) Service Accountability Agreements. Subject to advice from the Director about
the HSP's history of compliance under the Act and provided that the HSP has
fulfilled its obligations under this Agreement, the Parties expect that they will
enter into a new service accountability agreement at the end of the Term. The
LHIN will give the HSP at least six months' Notice if the LHIN does not intend to
enter into negotiations for a subsequent service accountability agreement
because the HSP has not fulfilled its obligations under this Agreement. The HSP
acknowledges that if the LHIN and the HSP enter into negotiations for a
subsequent service accountability agreement, subsequent funding may be
interrupted if the next service accountability agreement is not executed on or
before the expiration date of this Agreement.
6.2 Community Engagement & Integration Activities
(a) Community Engagement. The HSP will engage the community of diverse
persons and entities in each area where it provides health services when setting
priorities for the delivery of health services in that area and when developing
plans for submission to the LHIN including but not limited to the HSP's Planning
Submissions and integration proposals. As part of its community engagement
activities, the HSPs will have in place, and utilize, effective mechanisms for
engaging families and patients to help inform the HSP plans, including the HSP's
contribution to the establishment and implementation by the LHIN of geographic
sub -regions in its local health system.
(b) Integration. The HSP will, separately and in conjunction with the LHIN and
other health service providers, identify opportunities to integrate the services of
the local health system to provide appropriate, co -coordinated, effective and
efficient services.
(c) Reporting. The HSP will report on its community engagement and integration
activities, using templates provided by the LHIN as requested by the LHIN
6.3 Planning and Integration Activity Pre -proposals.
(a) General: A pre -proposal process has been developed to (1) reduce the costs
incurred by an HSP when proposing operational or service changes at a Home;
(2) assist the HSP to carry out its statutory obligations; and (3) enable an
effective and efficient response by the LHIN. Subject to specific direction from
the LHIN, this pre -proposal process will be used in the following instances:
(1) the HSP is considering an integration, or an integration of services, as
defined in LHSIA between the HSP and another person or entity;
(2) the HSP is proposing to reduce, stop, start, expand or transfer the
location of Services;
(3) to identify opportunities to integrate the services of the local health
system, other than those identified in (A) or (B) above; or
(4) if requested by the LHIN.
(b) LHIN Evaluation of the Pre -proposal: Use of the pre -proposal process is not
formal Notice of a proposed integration under section. 27 of LHSIA. LHIN
consent to develop the project concept outlined in a pre -proposal does not
constitute approval to proceed with the project. Nor does the LHIN consent to
develop a project concept presume the issuance of a favourable decision, should
such a decision be required by section 25 or 27 of LHSIA. Following the LHIN's
review and evaluation, the HSP may be invited to submit a detailed proposal and
a business plan for further analysis. Guidelines for the development of a detailed
proposal and business case will be provided by the LHIN.
(c) Where an HSP integrates its services with those of another person and the
integration relates to services funded in whole or in part by the LHIN, the HSP
will follow the provisions of section 27 of LHSIA. Without limiting the foregoing, a
transfer of services from the HSP to another person or entity is an example of an
integration to which section 27 may apply.
6.4 Proposing Integration Activities in the Planning Submission. No integration activity
described in section 6.3 may be proposed in a Planning Submission unless the LHIN
has consented, in writing, to its inclusion pursuant to the process set out in section 6.3.
6.5 Termination of Designation of Convalescent Care Beds.
(a) Notwithstanding section 6.3, the provisions in this section 6.5 apply to the
termination of a designation of convalescent care Beds.
(b) The HSP may terminate the designation of one or more convalescent care Beds
at a Home and revert them back to long -stay Beds at any time provided the HSP
gives the Ministry and the LHIN at least six months' prior written Notice. Such
Notice shall include:
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(1) a detailed transition plan, satisfactory to the LHIN acting reasonably,
setting out the dates, after the end of the six month Notice period, on
which the HSP plans to terminate the designation of each
convalescent care Bed and to revert same to a long -stay Bed; and,
(2) a detailed explanation of the factors considered in the selection of
those dates.
The designation of a convalescent care Bed will terminate and the Bed will revert
to a long -stay Bed on the date, after the six month Notice period, on which the
Resident who is occupying that convalescent care Bed at the end of the six
month Notice period has been discharged from that Bed, unless otherwise
agreed by the LHIN and the HSP.
(c) The LHIN may terminate the designation of the convalescent care Beds at a
Home at any time by giving at least six months' prior written Notice to the
HSP. Upon receipt of any such Notice, the HSP shall, within the timeframe set
out in the Notice, provide the LHIN with:
(1) a detailed transition plan, satisfactory to the LHIN acting reasonably,
setting out the dates, after the end of the six month Notice period, on
which the HSP plans to terminate the designation of each
convalescent care Bed and, if required by the Notice, to revert same
to a long -stay Bed; and,
(2) a detailed explanation of the factors considered in the selection of
those dates.
The designation of a convalescent care Bed will terminate, and if applicable
revert to a long -stay Bed on the date, after the six month Notice period, on which
the Resident who is occupying that convalescent care Bed at the end of the
Notice period has been discharged from that Bed, unless otherwise agreed by
the LHIN and the HSP.
6.6 In this Article 6, the terms "integrate", "integration" and "services" have the same
meanings attributed to them in section 2(1) and section 23 respectively of LHSIA, as it
and they may be amended from time to time.
(a) "service" includes;
(1) a service or program that is provided directly to people,
(2) a service or program, other than a service or program described in
clause (1), that supports a service or program described in that
clause, or
(3) a function that supports the operations of a person or entity that
provides a service or program described in clause (1) or (2).
(b) "integrate" includes;
(1) to co-ordinate services and interactions between different persons
and entities,
(2) to partner with another person or entity in providing services or in
operating,
48
(3) to transfer, merge or amalgamate services, operations, persons or
entities,
(4) to start or cease providing services,
(5) to cease to operate or to dissolve or wind up the operations of a
person or entity,
and "integration" has a similar meaning.
ARTICLE 7.0 - PERFORMANCE
7.1 Performance. The Parties will strive to achieve on-going performance improvement.
They will address performance improvement in a proactive, collaborative and responsive
manner
7.2 Performance Factors.
(a) Each Party will notify the other Party of the existence of a Performance Factor,
as soon as reasonably possible after the Party becomes aware of the
Performance Factor. The Notice will:
(1) describe the Performance Factor and its actual or anticipated impact;
(2) include a description of any action the Party is undertaking, or plans to
undertake, to remedy or mitigate the Performance Factor;
(3) indicate whether the Party is requesting a meeting to discuss the
Performance Factor; and
(4) address any other issue or matter the Party wishes to raise with the
other Party.
(b) The recipient Party will provide a written acknowledgment of receipt of the Notice
within seven Days of the date on which the Notice was received ("Date of the
Notice").
(c) Where a meeting has been requested under section 7.2(a), the Parties agree to
meet and discuss the Performance Factors within fourteen Days of the Date of
the Notice, in accordance with the provisions of section 7.3. PICB may be
included in any such meeting at the request of either Party.
7.3 Performance Meetings. During a meeting on performance, the Parties will:
(a) discuss the causes of a Performance Factor;
(b) discuss the impact of a Performance Factor on the local health system and the
risk resulting from non-performance; and
(c) determine the steps to be taken to remedy or mitigate the impact of the
Performance Factor (the "Performance Improvement Process").
7.4 The Performance Improvement Process.
(a) The Performance Improvement Process will focus on the risks of non-
performance and problem -solving. It may include one or more of the following
actions:
(1) a requirement that the HSP develop and implement an improvement
e1;
plan that is acceptable to the LHIN;
(2) the conduct of a Review;
(3) a revision and amendment of the HSP's obligations; and
(4) an in -year, or year end, adjustment to the Funding,
among other possible means of responding to the Performance Factor or
improving performance.
(b) Any performance improvement process begun under a prior service
accountability agreement that was not completed under the prior agreement will
continue under this Agreement. Any performance improvement required by a
LHIN under a prior service accountability agreement will be deemed to be a
requirement of this Agreement until fulfilled or waived by the LHIN.
ARTICLE 8.0 - REPORTING, ACCOUNTING AND REVIEW
8.1 Reporting.
(a) Generally. The LHIN's ability to enable its local health system to provide
appropriate, co-ordinated, effective and efficient health services as contemplated
by LHSIA, is heavily dependent on the timely collection and analysis of accurate
information. The HSP acknowledges that the timely provision of accurate
information related to the HSP, the Homes, their Residents and the HSP's
performance of its obligations under this Agreement, is under the HSP's control.
(b) Reporting by Home. For certainty, notwithstanding anything else in this
Agreement and consistent with the requirements under the Act, the HSP's
reporting obligations under this Agreement apply with respect to each Home
individually.
(c) Specific Obligations. The HSP:
(1) will provide to the LHIN, or to such other entity as the LHIN may
direct, in the form and within the time specified by the LHIN, the
Reports other than personal health information as defined in LHSIA,
that the LHIN requires for the purposes of exercising its powers and
duties under this Agreement or LHSIA or for the purposes that are
prescribed under any Applicable Law;
(2) will comply with the applicable reporting standards and requirements
in both Chapter 9 of the Ontario Healthcare Reporting Standards and
the RAI MDS Tools;
(3) will fulfil the specific reporting requirements set out in Schedule C;
(4) will ensure that every Report is complete, accurate, signed on behalf
of the HSP by an authorized signing officer where required and
provided in a timely manner and in a form satisfactory to the LHIN;
and
(5) agrees that every Report submitted by or on behalf of the HSP, will be
deemed to have been authorized by the HSP for submission.
For certainty, nothing in this section 8.1 or in this Agreement restricts or
otherwise limits the LHIN's right to access or to require access to personal
information as defined in LHSIA, in accordance with Applicable Law for purposes
M
of carrying out the LHIN's statutory objects to achieve the purposes of LHSIA,
including to provide certain services, supplies and equipment in accordance with
section 5(m.1) of LHSIA and to manage placement of persons in accordance with
section 5(m.2).
(d) RAI MDS. Without limiting the foregoing, the HSP
(1) will conduct quarterly assessments of Residents at each Home, and
all other assessments of Residents required by the RAI MDS Tools,
using the RAI MDS Tools;
(2) will ensure that the RAI -MDS Tools are used correctly to produce an
accurate assessment of the Residents at each Home (RAI MDS
Data);
(3) will submit the RAI MDS Data to the Canadian Institute for Health
Information in an electronic format at least quarterly in accordance
with the submission guidelines set out by CIHI; and
(4) acknowledges that if used incorrectly, the RAI MDS Tools can
increase Funding beyond that to which the HSP would otherwise be
entitled. The HSP will therefore have systems in place to regularly
monitor, evaluate and where necessary correct the quality and
accuracy of the RAI MDS Data provided in respect of the Residents at
each Home.
(e) Health Quality Ontario. The HSP will submit a Quality Improvement Plan to
Health Quality Ontario that is aligned with this Agreement and supports local
health system priorities.
(f) French Language Services. If the HSP is required to provide services to the
public in French at a Home under the provisions of the French Language
Services Act, the HSP will be required to submit a French language services
report to the LHIN in respect of the Home. If the HSP is not required to provide
services to the public in French at a Home under the provisions of the French
Language Service Act, it will be required to provide a report to the LHIN that
outlines how the HSP addresses the needs of its local Francophone community
at the Home.
(g) Declaration of Compliance. On or before March 1 of each Funding Year, the
Board will issue a Compliance Declaration declaring that the HSP has complied
with the terms of this Agreement in respect of each Home. The form of the
declaration is set out in Schedule E and may be amended from time to time
through the term of this Agreement.
(h) Financial Reductions. Notwithstanding any other provision of this Agreement,
and at the discretion of the LHIN, the HSP may be subject to a financial reduction
if any of the Reports are received after the due date, are incomplete, or are
inaccurate where the errors or delay were not as a result of either LHIN actions
or inaction or the actions or inactions of persons acting on behalf of the LHIN. If
assessed, the financial reduction will be taken from funding designated for this
purpose in Schedule B as follows:
(1) if received within 7 days after the due date, incomplete or inaccurate,
the financial penalty will be the greater of (1) a reduction of 0.02
percent (0.02%) of the Funding; or (2) two hundred and fifty dollars
($250.00), and
62
(2) for every full or partial week of non-compliance thereafter, the rate will
be one half of the initial reduction.
If assessed, financial reductions will be assessed in respect of each Home for
which a Report was late, incomplete or inaccurate.
8.2 Reviews.
(a) During the term of this Agreement and for seven years after the term of this
Agreement, the HSP agrees that the LHIN or its authorized representatives may
conduct a Review of the HSP and any one or more of the Homes, to confirm the
HSP's fulfillment of its obligations under this Agreement. For these purposes the
LHIN or its authorized representatives may, upon twenty-four hours' Notice to the
HSP and during normal business hours enter the HSP's premises, including any
one or more Homes, to:
(1) inspect and copy any financial records, invoices and other finance -
related documents, other than personal health information as defined
in LHSIA, in the possession or under the control of the HSP which
relate to the Funding or otherwise to the Services, and
(2) inspect and copy non-financial records, other than personal health
information as defined in LHSIA, in the possession or under the
control of the HSP which relate to the Funding, the Services or
otherwise to the performance of the HSP under this Agreement.
(b) The cost of any Review will be borne by the HSP if the Review (1) was made
necessary because the HSP did not comply with a requirement under the Act or
this Agreement; or (2) indicates that the HSP has not fulfilled its obligations under
this Agreement, including its obligations under Applicable Law or Applicable
Policy.
(c) To assist in respect of the rights set out in (b) above the HSP shall disclose any
information requested by the LHIN or its authorized representatives, and shall do
so in a form requested by the LHIN or its authorized representatives.
(d) The HSP may not commence a proceeding for damages or otherwise against
any person with respect to any act done or omitted to be done, any conclusion
reached or report submitted that is done in good faith in respect of a Review.
(e) HSP's obligations under this section 8.2 will survive any termination or expiration
of this Agreement.
8.3 Document Retention and Record Maintenance. The HSP will
(a) retain all records (as that term is defined in FIPPA) related to the HSP's
performance of its obligations under this Agreement for seven (7) years after the
termination or expiration of the term of this Agreement. The HSP's obligations
under this section will survive any termination or expiry of this Agreement;
(b) keep all financial records, invoices and other finance -related documents relating
to the Funding or otherwise to the Services by Home and in a manner consistent
with either generally accepted accounting principles or international financial
reporting standards as advised by the HSP's auditor; and
6%
(c) keep all non-financial documents and records relating to the Funding or
otherwise to the Services by Home in a manner consistent with all Applicable
Law.
8.4 Disclosure of Information.
(a) FIPPA. The HSP acknowledges that the LHIN is bound by FIPPA and that any
information provided to the LHIN in connection with this Agreement may be
subject to disclosure in accordance with FIPPA.
(b) Confidential Information. The Parties will treat Confidential Information as
confidential and will not disclose Confidential Information except with the consent
of the disclosing Party or as permitted or required under FIPPA, the Municipal
Freedom of Information and Protection of Privacy Act, the Personal Health
Information Protection Act, 2004, the Act, court order, subpoena or other
Applicable Law. Notwithstanding the foregoing, the LHIN may disclose
information that it collects under this Agreement in accordance with LHSIA.
8.5. Transparency. The HSP will post a copy of this Agreement and each Compliance
Declaration submitted to the LHIN during the term of this Agreement in a conspicuous
and easily accessible public place at each Home. If the HSP or a Home operates a
public website, this Agreement will also be posted on these websites.
8.6 Auditor General. For greater certainty the LHIN's rights under this article are in addition
to any rights provided to the Auditor General under the Auditor General Act (Ontario).
ARTICLE 9.0 - ACKNOWLEDGEMENT OF LHIN SUPPORT
9.1 Publication. For the purposes of this Article 9, the term "publication" means any
material on or concerning the Services that the HSP makes available to the public,
regardless of whether the material is provided electronically or in hard copy. Examples
include a web -site, an advertisement, a brochure, promotional documents and a report.
Materials that are prepared by the HSP in order to fulfil its reporting obligations under
this Agreement are not included in the term "publication".
9.2 Acknowledgment of Funding Support.
(a) The HSP agrees all publications will include
(1) an acknowledgment of the Funding provided by the LHIN and the
Government of Ontario. Prior to including an acknowledgement in
any publication, the HSP will obtain the LHIN's approval of the form of
acknowledgement. The LHIN may, at its discretion, decide that an
acknowledgement is not necessary; and
(2) a statement indicating that the views expressed in the publication are
the views of the HSP and do not necessarily reflect those of the LHIN
or the Government of Ontario.
(b) The HSP shall not use any insignia or logo of Her Majesty the Queen in right of
Ontario, including those of the LHIN, unless it has received the prior written
permission of the LHIN to do so.
53
ARTICLE 10.0 - REPRESENTATIONS, WARRANTIES AND COVENANTS
10.1 General. The HSP represents, warrants and covenants that:
(a) it is, and will continue for the term of this Agreement to be, a validly existing legal
entity with full power to fulfill its obligations under this Agreement;
(b) it has the experience and expertise necessary to carry out the Services at each
Home;
(c) it holds all permits, licences, consents intellectual property rights and authorities
necessary to perform its obligations under this Agreement;
(d) all information that the HSP provided to the LHIN in its Planning Submissions or
otherwise in support of its application for funding was true and complete at the
time the HSP provided it, and will, subject to the provision of Notice otherwise,
continue to be true and complete for the term of this Agreement;
(e) it has not and will not for the term of this Agreement, enter into a non -arm's
transaction that is prohibited by the Act; and
(f) it does, and will continue for the term of this Agreement to, operate in compliance
with all Applicable Law and Applicable Policy.
10.2 Execution of Agreement. The HSP represents and warrants that:
(a) it has the full power and authority to enter into this Agreement; and
(b) it has taken all necessary actions to authorize the execution of the Agreement.
10.3 Governance.
(a) The HSP represents, warrants and covenants that it has established, and will
maintain for the period during which this Agreement is in effect, policies and
procedures:
(1) that set out one or more codes of conduct for, and that identify, the
ethical obligations for all person's at all levels of the HSP's
organization;
(2) to ensure the ongoing effective functioning of the HSP;
(3) for effective and appropriate decision-making;
(4) for effective and prudent risk -management, including the identification
and management of potential, actual and perceived conflicts of
interest;
(5) for the prudent and effective management of the Funding;
(6) to monitor and ensure the accurate and timely fulfillment of the HSP's
obligations under this Agreement and compliance with the Act and
LHSIA;
(7) to enable the preparation, approval and delivery of all Reports; and
(8) to address complaints about the provision of Services, the
management or governance of a Home or the HSP; and
(9) to deal with such other matters as the HSP considers necessary to
ensure that the HSP carries out its obligations under this Agreement.
(b) The HSP represents and warrants that it:
54
(1) has, or will have within 60 days of the execution of this Agreement, a
Performance Agreement with its CEO;
(2) will take all reasonable care to ensure that its CEO complies with the
Performance Agreement; and
(3) will enforce the HSP's rights under the Performance Agreement.
10.4 Funding, Services and Reporting. The HSP represents warrants and covenants that:
(a) the Funding is, and will continue to be, used only to provide the Services at the
Homes in accordance with the terms of this Agreement:
(b) the Services are and will continue to be provided at the Homes:
(1) by persons with the expertise, professional qualifications, licensing
and skills necessary to complete their respective tasks; and
(2) in compliance with Applicable Law and Applicable Policy; and
(c) every Report is, and will continue to be, accurate and in full compliance with the
provisions of this Agreement, including any particular requirements applicable to
the Report.
10.5 Supporting Documentation. Upon request, the HSP will provide the LHIN with proof of
the matters referred to in this Article.
ARTICLE 11.0 - LIMITATION OF LIABILITY, INDEMNITY & INSURANCE
11.1 Limitation of Liability. The Indemnified Parties will not be liable to the HSP or any of
the HSP's Personnel and Volunteers for costs, losses, claims, liabilities and damages
howsoever caused arising out of or in any way related to the Services or otherwise in
connection with this Agreement, unless caused by the negligence or wilful act of any of
the Indemnified Parties.
11.2 Same. For greater certainty and without limiting section 11. 1, the LHIN is not liable for
how the HSP and the HSP's Personnel and Volunteers carry out the Services and is
therefore not responsible to the HSP for such Services. Moreover the LHIN is not
contracting with or employing any HSP's Personnel and Volunteers to carry out the
terms of this Agreement. As such, it is not liable for contracting with, employing or
terminating a contract with or the employment of any HSP's Personnel and Volunteers
required to carry out this Agreement, nor for the withholding, collection or payment of
any taxes, premiums, contributions or any other remittances due to government for the
HSP's Personnel and Volunteers required by the HSP to carry out this Agreement.
11.3 Indemnification. The HSP hereby agrees to indemnify and hold harmless the
Indemnified Parties from and against any and all liability, loss, costs, damages and
expenses (including legal, expert and consultant costs), causes of action, actions,
claims, demands, lawsuits or other proceedings (collectively, the "Claims"), by
whomever made, sustained, brought or prosecuted, including for third party bodily injury
(including death), personal injury and property damage, in any way based upon,
occasioned by or attributable to anything done or omitted to be done by the HSP or the
HSP's Personnel and Volunteers in the course of the performance of the HSP's
obligations under, or otherwise in connection with, this Agreement, unless caused by the
negligence or wilful misconduct of any Indemnified Parties.
61
11.4 Insurance.
(a) Generally. The HSP shall protect itself from and against all claims that might
arise from anything done or omitted to be done by the HSP and the HSP's
Personnel and Volunteers under this Agreement and more specifically all claims
that might arise from anything done or omitted to be done under this Agreement
where bodily injury (including personal injury), death or property damage,
including loss of use of property is caused.
(b) Required Insurance. The HSP will put into effect and maintain, with insurers
having a secure A.M. Best rating of B+ or greater, or the equivalent, all the
necessary and appropriate insurance that a prudent person in the business of the
HSP would maintain including, but not limited to, the following at its own
expense.
(1) Commercial General Liability Insurance. Commercial General
Liability Insurance, for third party bodily injury, personal injury and
property damage to an inclusive limit of not less than two million
dollars per occurrence and not less than two million dollars products
and completed operations aggregate. The policy will include the
following clauses:
A. The Indemnified Parties as additional insureds,
B. Contractual Liability,
C. Cross -Liability,
D. Products and Completed Operations Liability,
E. Employers Liability and Voluntary Compensation unless the
HSP complies with the Section below entitled "Proof of WSIA
Coverage,
F. Tenants Legal Liability (for premises/building leases only),
G. Non -Owned automobile coverage with blanket contractual
coverage for hired automobiles, and
H. A thirty -Day written notice of cancellation, termination or
material change.
(2) Proof of WSIA Coverage. Unless the HSP put into effect and
maintains Employers Liability and Voluntary Compensation as set out
above, the HSP will provide the LHIN with a valid Workplace Safety
and Insurance Act, 1997 (WSIA) Clearance Certificate and any
renewal replacements, and will pay all amounts required to be paid to
maintain a valid WSIA Clearance Certificate throughout the term of
this Agreement.
(3) All Risk Property Insurance on property of every description, for the
term, providing coverage to a limit of not less than the full replacement
cost, including earthquake and flood. All reasonable deductibles and
self-insured retentions are the responsibility of the HSP.
(4) Comprehensive Crime insurance, Disappearance, Destruction and
Dishonest coverage.
(5) Errors and Omissions Liability Insurance insuring liability for errors
and omissions in the provision of any professional services as part of
the Services or failure to perform any such professional services, in
the amount of not less thana two million dollars per claim and in the
6.7
annual aggregate.
(c) Certificates of Insurance. The HSP will provide the LHIN with proof of the
insurance required by this Agreement in the form of a valid certificate of
insurance that references this Agreement and confirms the required coverage, on
or before the commencement of this Agreement, and renewal replacements on
or before the expiry of any such insurance. Upon the request of the LHIN, a copy
of each insurance policy shall be made available to it. The HSP shall ensure that
each of its subcontractors obtains all the necessary and appropriate insurance
that a prudent person in the business of the subcontractor would maintain and
that the Indemnified Parties are named as additional insureds with respect to any
liability arising in the course of performance of the subcontractor's obligations
under the subcontract.
ARTICLE 12.0 - TERMINATION
12.1 General Provision. This Agreement may be terminated in accordance with the
provisions of this Article, with respect to one or more Homes. In the event that this
Agreement is terminated in respect of a specific Home, the Agreement is only terminated
with respect to those Services at that Home and the Agreement remains in full force and
effect in respect of Services provided by the HSP at the remaining Homes.
12.2 Termination by the LHIN.
(a) Immediate Termination in Respect of a Single Home. The LHIN may terminate
this Agreement in respect of a Home immediately upon giving Notice to the HSP
if:
(1) the HSP is unable to provide or has discontinued the Services in
whole or in part or the HSP ceases to carry on business; or
(2) the Home has been closed.
(b) Immediate Termination in Respect of Any or All Homes. In addition to the
foregoing, the LHIN may terminate this Agreement in respect of any or all
Homes, immediately upon giving Notice to the HSP if:
(1) The HSP ceases to carry on business;
(2) the HSP makes an assignment, proposal, compromise, or
arrangement for the benefit of creditors, or is petitioned into
bankruptcy, or files for the appointment of a receiver;
(3) the LHIN is directed, pursuant to the Act, to terminate this Agreement
by the Minister or the Director; or
(4) as provided for in section 4.6, the LHIN does not receive the necessary
funding from the MOHLTC.
(c) Termination in the Event of Financial Difficulties. If the HSP makes an
assignment, proposal, compromise, or arrangement for the benefit of creditors, or
is petitioned into bankruptcy, or files for the appointment of a receiver the LHIN
will consult with the Director before determining whether this Agreement will be
terminated in respect of a Home. If the LHIN terminates this Agreement in
57
respect of a Home because a person has exercised a security interest as
contemplated by section 107 of the Act, the LHIN would expect to enter into a
service accountability agreement with the person exercising the security interest
or the receiver or other agent acting on behalf of that person where the
person has obtained the Director's approval under section 110 of the Act and
has met all other relevant requirements of Applicable Law.
(d) Opportunity to Remedy Material Breach. If an HSP breaches any material
provision of this Agreement, including, but not limited to, the reporting
requirements in Article 8 and the representations and warranties in Article 10 and
the breach has not been satisfactorily resolved under Article 7, the LHIN will give
the HSP Notice, which Notice shall identify the subject Home and specify the
particulars of the breach and the period of time within which the HSP is required
to remedy the breach. In the event that one or more Homes are to be subject to
termination in accordance with this Section, each Home shall be subject of a
separate Notice. The Notice will advise the HSP that the LHIN will terminate this
Agreement in respect of the Home:
(1) at the end of the Notice period provided for in the Notice if the HSP
fails to remedy the breach within the time specified in the Notice; or
(2) prior to the end of the Notice period provided for in the Notice if it
becomes apparent to the LHIN that the HSP cannot completely
remedy the breach within that time or such further period of time as
the LHIN considers reasonable, or the HSP is not proceeding to
remedy the breach in a way that is satisfactory to the LHIN; and
the LHIN may then terminate this Agreement in accordance with the Notice.
12.3 Termination of Services by the HSP.
(a) Except as provided in 12.3(b) and (c) below, the HSP may terminate this
Agreement at any time, for any reason, in respect of one or more Homes, upon
giving the LHIN at least six months' Notice.
(b) Where the HSP intends to cease providing the Services and close a Home, the
HSP will provide Notice to the LHIN at the same time the HSP is required to provide
notice to the Director under the Act. The HSP will ensure that the closure plan
required by the Act is acceptable to the LHIN.
(c) Where the HSP intends to cease providing the Services as a result of an intended
sale or transfer of a License in whole or in part, the HSP will comply with section 6.3
of this Agreement. Notice under section 27 of LHSIA will not be effective unless
accompanied by a transition plan that is acceptable to the LHIN, if such a transition
plan is requested pursuant to section 6.3.
12.4 Consequences of Termination.
(a) If this Agreement is terminated in respect of a Home, pursuant to this Article, the
LHIN may:
(1) cancel all further Funding instalments;
(2) demand the repayment of any Funding remaining in the possession or
under the control of the HSP;
58
(3) determine the HSP's reasonable costs to wind down the Services;
and
(4) permit the HSP to offset the costs determined pursuant to section (3),
against the amount owing pursuant to section (2).
(b) Despite (a), if the cost determined pursuant to section 12.3(a) (3) exceeds the
Funding remaining in the possession or under the control of the HSP the LHIN
will not provide additional monies to the HSP to wind down the Services.
12.5 Effective Date. Termination under this Article will take effect as set out in the Notice.
12.6 Corrective Action. Despite its right to terminate this Agreement pursuant to this Article,
the LHIN may choose not to terminate this Agreement and may take whatever corrective
action it considers necessary and appropriate, including suspending Funding for such
period as the LHIN determines, to ensure the successful completion of the Services in
accordance with the terms of this Agreement.
ARTICLE 13.0 - NOTICE
13.1 Notice. A Notice will be in writing; delivered personally, by pre -paid courier, or sent by
facsimile or email with confirmation of receipt, or by any form of mail where evidence of
receipt is provided by the post office. When a Notice is sent by email, a confirmation of
receipt shall include acknowledgment by the Notice recipient of an automated request
for receipt, or a written email reply from the Notice recipient acknowledging receipt. A
Notice will be addressed to the other Party as provided below or as either Party will later
designate to the other in writing:
To the LHIN:
To the HSP:
South West Local Health Integration Network The Corporation of the County of
356 Oxford Street West Elgin
London, ON N6H 1T3 450 Sunset Drive,
St. Thomas ON N5R 5V1
Attention:
Kelly Gillis
Interim Co -Chief Executive Officer
Email: Kelly.gillis@lhins.on.ca
Fax: (519) 472-7438
Telephone: (519) 473-2222
Attention:
Julie Gonyou
Chief Administrative Officer
Email: cao@elgin.ca
13.2 Notices Effective From. A Notice will be effective at the time the delivery is made if the
Notice is delivered personally or by pre -paid courier. If delivered by mail, a Notice will be
effective five business days after the day it was mailed. A Notice that is delivered by
facsimile or by email will be effective when its receipt is acknowledged as required by
this Article.
6T
ARTICLE 14.0 - INTERPRETATION
14.1 Interpretation. In the event of a conflict or inconsistency in any provision of this
Agreement, the main body of this Agreement will prevail over the Schedules.
14.2 Jurisdiction. Where this Agreement requires compliance with the Act, the Director will
determine compliance and advise the LHIN. Where the Act requires compliance with
this Agreement, the LHIN will determine compliance and advise the Director.
14.3 Determinations by the Director. All determinations required by the Director under this
Agreement are subject to an HSP's rights of review and appeal under the Act.
14.4 The Act. For greater clarity, nothing in this Agreement supplants or otherwise excuses
the HSP from the fulfillment of any requirements of the Act. The HSP's obligations in
respect of LHSIA and this Agreement are separate and distinct from the HSP's
obligations under the Act.
ARTICLE 15.0 - ADDITIONAL PROVISIONS
15.1 Currency. All payment to be made by the LHIN or the HSP under this Agreement shall
be made in the lawful currency of Canada.
15.2 Invalidity or Unenforceability of Any Provision. The invalidity or unenforceability of
any provision of this Agreement will not affect the validity or enforceability of any other
provision of this Agreement and any invalid or unenforceable provision will be deemed to
be severed.
15.3 Terms and Conditions on Any Consent. Any consent or approval that the LHIN may
grant under this Agreement is subject to such terms and conditions as the LHIN may
reasonably require.
15.4 Waiver. A Party may only rely on a waiver of the Party's failure to comply with any term
of this Agreement if the other Party has provided a written and signed Notice of waiver.
Any waiver must refer to a specific failure to comply and will not have the effect of
waiving any subsequent failures to comply.
15.5 Parties Independent. The Parties are and will at all times remain independent of each
other and are not and will not represent themselves to be the agent, joint venturer,
partner or employee of the other. No representations will be made or acts taken by either
Party which could establish or imply any apparent relationship of agency, joint venture,
partnership or employment and neither Party will be bound in any manner whatsoever by
any agreements, warranties or representations made by the other Party to any other
person or entity, nor with respect to any other action of the other Party.
15.6 LHIN is an Agent of the Crown. The Parties acknowledge that the LHIN is an agent of
the Crown and may only act as an agent of the Crown in accordance with the provisions
of LHSIA. Notwithstanding anything else in this Agreement, any express or implied
reference to the LHIN providing an indemnity or any other form of indebtedness or
contingent liability that would directly or indirectly increase the indebtedness or
[dt
contingent liabilities of the LHIN or of Ontario, whether at the time of execution of this
Agreement or at any time during the term of this Agreement, will be void and of no legal
effect.
15.7 Express Rights and Remedies Not Limited. The express rights and remedies of the
LHIN are in addition to and will not limit any other rights and remedies available to the
LHIN at law or in equity. For further certainty, the LHIN has not waived any provision of
any applicable statute, including the Act, LHSIA and the CFMA, nor the right to exercise
its right under these statutes at any time.
15.8 No Assignment. The HSP will not assign either this Agreement or the Funding in whole
or in part, directly or indirectly, without the prior written consent of the LHIN which
consent shall not be unreasonably withheld. No assignment or subcontract shall relieve
the HSP from its obligations under this Agreement or impose any liability upon the LHIN
to any assignee or subcontractor. The LHIN may assign this Agreement or any of its
rights and obligations under this Agreement to any one or more of the LHINs or to the
MOHLTC.
15.9 Governing Law. This Agreement and the rights, obligations and relations of the Parties
hereto will be governed by and construed in accordance with the laws of the Province of
Ontario and the federal laws of Canada applicable therein. Any litigation arising in
connection with this Agreement will be conducted in Ontario unless the Parties agree in
writing otherwise.
15.10 Survival. The provisions in Articles 1.0, 5.0, 8.0, 10.5, 11.0, 13.0, 14.0 and 15.0 and
sections 2.4, 4.6, 10.4, 10.5 and 12.3 will continue in full force and effect for a period of
seven years from the date of expiry or termination of this Agreement.
15.11 Further Assurances. The Parties agree to do or cause to be done all acts or things
necessary to implement and carry into effect this Agreement to its full extent.
15.12 Amendment of Agreement. This Agreement may only be amended by a written
agreement duly executed by the Parties.
15.13 Counterparts. This Agreement may be executed in any number of counterparts, each of
which will be deemed an original, but all of which together will constitute one and the
same instrument.
ARTICLE 16.0 - ENTIRE AGREEMENT
16.1 Entire Agreement. This Agreement together with the appended Schedules constitutes
the entire Agreement between the Parties with respect to the subject matter contained in
this Agreement and supersedes all prior oral or written representations and agreements.
The Parties have executed this Agreement on the dates set out below.
SOUTH WEST LOCAL HEALTH INTEGRATION NETWORK
By:
Andrew Chunilall, Interim Board Chair Date
And by:
Kelly Gillis, Interim Co -CEO Date
The Corporation of the County of Elgin
Bobier Villa
Elgin Manor
Terrace Lodge
By:
Julie Gonyou, Chief Administrative Date
Officer
I have authority to bind the HSP
IM
Schedule A: Description of Home and Beds
A.1, GeneralInformation
Total # of Beds
Term of Licence Comments/Additional
Information
LTCH Legal Name / Licensee
Corporation of the County of Elgin Municipal Homes
LTCH Common Name
Bobier Villa
New
LTCH Facility ID Number LTCH
Facility (master number for RAI
MDS)
H11052
Address
1 Bobier Lane
City
Dutton
Postal Code I NOL 1,10
Geography served (catchment
area)
Southwestern Ontario
Accreditation organization
Not Accredited
Date of Last Accreditation
Respite Beds
Year(s)
Awarded
French Language Services (FLS)
Identified Y/N
N
Designated Y/N
N
Bed Types
Total # of Beds
Term of Licence Comments/Additional
Information
A
B
C
D
New
Regular Long Stay
Beds
56
-
Municipal Home
Convalescent Care
Beds
Respite Beds
1
Approved for 2018
Beds in Abeyance
ELDCAP Beds
Interim Beds
Veterans' Priority
Access beds
Other beds
Sub Total #
all Bed Types
57
Total #
all Bed Types
57
*Other beds available under a Temporary Emergency Licence or Short -Term Authorization
63
Schedule A: Description of Home and Beds Cont'd
64
Type of Room (this refers to structural layout rather than what is charged in accommodations)
Number of rooms with 1
45
Number of rooms with
bed
2 beds
6
Number of Floors
1
Number of rooms with 3
0
Number of rooms with
beds
4 beds
0
Total # Rooms
51
Original Construction
1997
Date (Year)
Renovations: Please
list year and details
1)
(unit/resident home
2)
area, design standards,
3)
# beds, reason for
4)
renovating)
Number of Units/Resident Home Areas and Beds
Unit/Resident Home Area
Number of Beds
Magnolia Lane
19
Birch Lane
19
Oak Lane
19
64
Schedule B
Additional Terms and Conditions Applicable to the Funding Model
1.0 Background. The LHINs provide subsidy funding to long-term care home health
service providers pursuant to a funding model set by MOHLTC. The current model
provides estimated per diem funding that is subsequently reconciled. The current
funding model is under review and may change during the Term (as defined below). As
a result, and for ease of amendment during the Term, this Agreement incorporates
certain terms and conditions that relate to the funding model in this Schedule B.
2.0 Additional Definitions. Any terms not otherwise defined in this Schedule have the
same meaning attributed to them in the main body of this Agreement. The following terms
have the following meanings:
"Approved Funding" means the allowable subsidy for the Term determined by
reconciling the Estimated Provincial Subsidy (as defined below) in accordance with
Applicable Law and Applicable Policy
"Construction Funding Subsidy" or "CFS" means the funding that the MOHLTC
agreed to provide, or to ensure the provision of, to the HSP, in an agreement for the
construction, development, redevelopment, retrofitting or upgrading of beds (a
"Development Agreement").
"CFS Commitments" means
(a) commitments of the HSP related to a Development Agreement, identified in Schedule
A of the service agreement in respect of the Home, in effect between the HSP and
the LHIN on June 30, 2010, and
(b) commitments of the HSP identified in a Development Agreement in respect of beds
that were developed or redeveloped and opened for occupancy after June 30, 2010,
(including, without limitation, any commitments set out in the HSP's Application as
defined in the Development Agreement, and any conditions agreed to in the
Development Agreement in respect of any permitted variances from standard design
standards.)
"Envelope" is a portion of the Estimated Provincial Subsidy that is designated for a
specific use. There are four Envelopes in the Estimated Provincial Subsidy as follows:
(a) the "Nursing and Personal Care" Envelope;
(b) the "Program and Support Services" Envelope;
(c) the "Raw Food" Envelope; and
(d) the "Other Accommodation" Envelope.
"Estimated Provincial Subsidy" means the estimated provincial subsidy calculated in
accordance with Applicable Policy.
"Reconciliation Reports" means the reports required by Applicable Policy including the
Long-term Care Home Annual Report and, the In -Year Revenue/Occupancy Report.
"Term" means the term of this Agreement.
3.0 Provision of Funding.
W
3.1 In each Funding Year, the LHIN shall advise the HSP of the amount of its Estimated
Provincial Subsidy. The amount of the Estimated Provincial Subsidy shall be calculated
on both a monthly basis and an annual basis and will be allocated among the Envelopes
and other funding streams applicable to the HSP, including the CFS.
3.2 The Estimated Provincial Subsidy shall be provided to the HSP on a monthly basis in
accordance with the monthly calculation described in 3.1 and otherwise in accordance
with this Agreement. Payments will be made to the HSP on or about the twenty-second
nd
(22 ) day of each month of the Term.
3.3 CFS will be provided as part of the Estimated Provincial Subsidy and in accordance
with the terms of the Development Agreement and Applicable Policy. This obligation
survives any termination of this Agreement.
4.0 Use of Funding.
4.1 Unless otherwise provided in this Schedule B, the HSP shall use All Funding
allocated for a particular Envelope only for the use or uses set out in the Applicable
Policy.
4.2 The HSP shall not transfer any portion of the Estimated Provincial Subsidy in the
"Raw Food" Envelope to any other Envelope:
4.3 The HSP may transfer all or any of the part of the Estimated Provincial Subsidy for
the Other Accommodation Envelope to any other Envelope without the prior written
approval of the LHIN, provided that the HSP has complied with the standards and criteria
for the "Other Accommodation" Envelope as set out in Applicable Policy.
4.4 The HSP may transfer any part of the Estimated Provincial Subsidy in the (a) Nursing
and Personal Care" Envelope; or (b) the "Program and Support Services Envelope; to
any Envelope other than the Other Accommodation Envelope without the prior written
approval of the LHIN provided that the transfer is done in accordance with Applicable
Policy.
4.5 In the event that a financial reduction is determined by the LHIN, the financial
reduction will be applied against the portion of the Estimated Provincial Subsidy in the
"Other Accommodation" Envelope.
5.0 Construction Funding Subsidies.
5.1 Subject to 5.2 and 5.3 the HSP is required to continue to fulfill all CFS Commitments,
and the CFS Commitments are hereby incorporated into and deemed part of the
Agreement.
5.2 The HSP is not required to continue to fulfill CFS Commitments that the MOHLTC has
agreed in writing: (i) have been satisfactorily fulfilled; or (ii) are no longer required to be
fulfilled; and the HSP is able to provide the LHIN with a copy of such written agreement.
5.3 Where this Agreement establishes or requires a service requirement that surpasses
CY1
the service commitment set out in the CFS Commitments, the HSP is required to comply
with the service requirements in this Agreement.
5.4 MOHLTC is responsible for monitoring the HSP's on-going compliance with the CFS
Commitments. Notwithstanding the foregoing, the HSP agrees to certify its compliance with
the CFS Commitments when requested to do so by the LHIN.
6.0 Reconciliation.
6.1 The HSP shall complete the Reconciliation Reports and submit them to MOHLTC
in accordance with Schedule C. The Reconciliation Reports shall be in such form and
containing such information as required by Applicable Policy or as otherwise required by
the LHIN pursuant this Agreement.
6.2 The Estimated Provincial Subsidy provided by the LHIN under section 3.0 of this
Schedule shall be reconciled by the LHIN in accordance with Applicable Law and
Applicable Policy to produce the Approved Funding.
6.3 In accordance with the Applicable Law and Applicable Policy, if the Estimated
Provincial Subsidy paid to the HSP exceeds the Approved Funding for any period, the
excess is a debt due and owing by the HSP to the Crown in right of Ontario which shall
be paid by the HSP to the Crown in right of Ontario and, in addition to any other methods
available to recover the debt, the LHIN may deduct the amount of the debt from any
subsequent amounts to be provided by the LHIN to the HSP. If the Estimated Provincial
Subsidy paid for any period is less than the Approved Funding, the LHIN shall provide the
difference to the HSP.
AA
Schedule C — Reporting Requirements
1. In -Year Revenue/Occupancy Report
Reporting Period
Estimated Due Dates'
2016 — Jan 01-16 to Sept 30-16
By October 15, 2016
2017 — Jan 01-17 to Sept 30-17
By October 15, 2017
2018 — Jan 01-18 to Sept 30-18
By October 15, 2018
2. Long -Term Care Home Annual Report
Reporting Period
Estimated Due Dates'
2016 — Jan 01-16 to Dec 31-16
By September 30, 2017
2017 — Jan 01-17 to Dec 31-17
By September 30, 2018
2018 — Jan 01-18 to Dec 31-18
By September 30, 2019
3. French Language Services Report
Fiscal Year
Due Dates
2016-17 —Apr 01-16 to March 31-17
April 28, 2017
2017-18 —Apr 01-17 to March 31-18
April 30, 2018
2018-19 —Apr 01-18 to March 31-19
April 30, 2019
4. OHRS/MIS Trial Balance Submission
2016-2017
Due Dates (Must pass 3c Edits)
Q2 —Apr 01-16- to Sept 30-16 (Fiscal Year)
Q2 — Jan 01-16 to Jun 30-16 Calendar Year
October 31, 2016
Q3 —Apr 01-16- to Dec 31-16 (Fiscal Year)
Q3 — Jan 01-16 to Sept 30-16 Calendar Year
January 31, 2017 — Optional Submission
Q4 —Apr 01-16- to March 31-17 (Fiscal Year)
Q4 — Jan 01-16 to Dec 31-16 Calendar Year
May 31, 2017
2017-2018
Due Dates (Must pass 3c Edits)
Q2 — Apr 01-17 to Sept 30-17 (Fiscal Year)
Q2 — Jan 01-17 to June 30-17 (Calendar Year)
October 31, 2017
Q3 — Apr 01-17 to Dec 31-17 (Fiscal Year)
Q3 — Jan 01-17 to Sept 30-17 (Calendar Year)
January 31, 2018 — Optional Submission
Q4 — Apr 01-17 to March 31-18 (Fiscal Year)
Q4 — Jan 01-17 to Dec 31-17 (Calendar Year)
May 31, 2018
2018-2019
Due Dates (Must pass 3c Edits)
Q2 — Apr 01-18 to Sept 30-18 (Fiscal Year)
Q2 — Jan 01-18 to June 20-18 (Calendar Year)
October 31, 2018
Q3 — Apr 01-18 to Dec 31-18 (Fiscal Year)
Q3 — Jan 0 1 -18 to Sep 30-18 (Calendar Year)
January 31, 2019 — Optional Submission
Q4 — Apr 0 1 -18 to March 31-19 (Fiscal Year)
Q4 — Jan 01-18 to Dec 31-18 (Calendar Year)
May 31, 2019
5. Compliance Declaration
Funding Year
Due Dates
January 1, 2016 — December 31, 2016
March 1, 2017
January 1, 2017 — December 31, 2017
March 1, 2018
January 1, 2018 — December 31, 2018
March 1, 2019
1 These are estimated dates provided by the MOHLTC and are subject to change. If the due date falls on a weekend, reporting will be
due the following business day.
68
Schedule C — Reporting Requirements Cont'd
6. Continuing Care Reporting System (CCRS)/RAI MDS
Reporting Period
Estimated Final Due Dates'
2016-2017 Q1
August 31, 2016
2016-2017 Q2
November 30, 2016
2016-2017 Q3
February 28, 2017
2016-2017 Q4
May 31, 2017
2017-2018 Q1
August 31, 2017
2017-2018 Q2
November 30, 2017
2017-2018 Q3
February 28, 2018
2017-2018 Q4
May 31, 2018
2018-2019 Q1
August 31, 2018
2018-2019 Q2
November 30, 2018
2018-2019 Q3
February 28, 2019
2018-2019 Q4
May 31, 2019
7. Staffing Report
Reporting Period
Estimated Due Dates'
January 1, 2016 — December 31, 2016
July 7, 2017
January 1, 2017 — December 31, 2017
July 6, 2018
January 1, 2018 — December 31, 2018
July 5, 2019
8. Quality Improvement Plan
(submitted to Health Quality Ontario (HQO))
Planning Period
Due Dates
April 1, 2016 — March 31, 2017
April 1, 2016
April 1, 2017 — March 31, 2018
April 1, 2017
April 1, 2018 — March 31, 2019
April 1, 2018
M
Schedule D — Performance
1.0 Performance Indicators
The HSP's delivery of the Services will be measured by the following Indicators, Targets and where applicable Performance Standards. In the following table:
• n/a means `not -applicable', that there is no defined Performance Standard for the indicator for the applicable year.
• tbd means a Target, and a Performance Standard, if applicable, will be determined during the applicableyear.
INDICATOR
CATEGORY
INDICATOR
P=Performance I ncridator
E=,Exptanatory I ndi6ator
2018119
Performance:.
Target Standard
Organizational Health and
Financial Indicators
Debt Service Coverage Ratio (P)
n/a
n/a
Total Margin (P)
n/a
n/a
Coordination and Access
Indicators
Percent Resident Days — Long Stay (E)
n/a
n/a
Wait Time from LHIN Determination of Eligibility to LTC Home Response (E)
n/a
n/a
Long -Term Care Home Refusal Rate (E)
n/a
n/a
Quality and Resident
Safety Indicators
Percentage of Residents Who Fell in the Last 30 days (E)
n/a
n/a
Percentage of Residents Whose Pressure Ulcer Worsened (E)
n/a
n/a
Percentage of Residents on Antipsychotics Without a Diagnosis of Psychosis (E)
n/a
n/a
Percentage of Residents in Daily Physical Restraints (E)
n/a
n/a
70
Schedule D — Performance
2.0 LHIN-Specific Performance Obligations
a) Number of residents with responsive behaviours that the LTC Home has discharged (including a refusal to accept resident back to the LTC Home following
an Emergency Department (ED) visit or hospital admission) and reasons for the LTC Home discharge.
b) One to one staffing to support residents with responsive behaviours (# of unique residents, total 1:1 hours, % supported by High Intensity Needs Funding
(HINF) or Behavioural Supports Ontario (BSO) embedded staff or nursing envelope).
c) Best Practice Palliative Care
Annual reporting (via Survey Monkey) on the most significant contribution to advancing or improving best practice palliative care in the past 12 months and
plans for next year.
Examples could include:
• Implementing best practices;
• Adopting early identification tools;
• Advanced care planning;
• Participating in Hospice Palliative Care (HPC) network meetings;
• Reviewing regional scorecard;
• Training staff in Fundamentals/APCE/CAPCE;
• Receiving and sharing updated from the local HPC collaborative;
• Quality Improvement Plans (QIP) activities related to HPC;
• Participating in local HPC quality improvement activities;
• Accessing Secondary Level Consultation teams.
d) Thehealthline.ca
South West LHIN Health Service Providers agree to regularly update, and annually review, site-specific programs and services information, as
represented within thehealthline.ca website.
e) The South West LHIN believes that the health system has a collective responsibility to take action to improve the experience of care for Indigenous Peoples
through participating in the Indigenous Cultural Safety (ICS) Program. The ICS training program is an important quality initiative designed to support health
service providers in understanding their role in reconciliation, leading to improvements in the Indigenous patient experience. This training involves
understanding the ongoing impacts of colon ialization, resulting health inequalities and can serve as the foundation to developing collaborative relationships
with Indigenous Communities to build improvements and reduce disparities.
71
Schedule D — Performance
Therefore, Health Service Providers are to submit an annual ICS training plan to swlhinreporting(a,lhins,on.ca with "ICS Training Plan" as the subject by May
31, 2018. This plan should reflect the organizations' goals for cultural competency training, which may include but is not restricted to, the online Indigenous
Cultural Safety (ICS) training program.
Organizations can register staff in the online ICS program in accordance with their training plan at any time by email to Vanessa.Ambtman(@lhins.on.ca.
Additional information on ICS Registration can be found at:
http://www.southwestlhin.on.ca/-/media/sites/sw/PDF/Community` 20 ngagement/Aboriginal/ICS%20Registration__1819,pdf?la=en
f) French Language Services (FLS) - Non -Identified Health Service Providers (HSP)
The HSP will:
• Identify a lead/team to work with the South West LHIN French Language Services (FLS) Planner by April 30, 2018
• Work towards use of specified linguistic variable from the FLS toolkit
• Ensure compliance with the Guide to Requirements and Obligations Pertaining to French Language Health Services available at:
http://www.health.gov.on.ca/en/public/programs/flhs/docs/Guide to FLHS__FINAL,pdf
• Ensure compliance to reporting requirements that demonstrates how the HSP will address the needs of its local Francophone community that
includes:
o Collecting and reporting of French Language Services data and indicators using the provincial OZi tool*
*a web -based portal to collect quantitative data regarding the offer of French language services
Submission deadlines and supporting resources will be communicated and posted to the South West LHIN website by March 1st, 2018.
72
Schedule E — Form of Compliance Declaration
DECLARATION OF COMPLIANCE
Issued pursuant to the Long Term Care Service Accountability Agreement
To: The Board of Directors of the [insert name of LHIN] Local Health Integration Network
(the "LHIN"). Attn: Board Chair.
From: The Board of Directors (the "Board") of the [insert name of License Holder] (the
"HSP")
For: [insert name of Home] (the "Home")
Date: [insert date]
Re: [January 1, 201x— December 31, 201x] (the "Applicable Period")
The Board has authorized me, by resolution dated [insert date], to declare to you as follows
After making inquiries of the [insert name and position of person responsible for managing the
Home on a day to day basis, e.g. the Chief Executive Office or the Executive Director] and other
appropriate officers of the HSP and subject to any exceptions identified on Appendix 1 to this
Declaration of Compliance, to the best of the Board's knowledge and belief, the HSP has fulfilled,
its obligations under the long-term care service accountability agreement (the "Agreement") in
effect during the Applicable Period.
Without limiting the generality of the foregoing, the HSP confirms that
(i) it has complied with the provisions of the Local Health System Integration Act, 2006 and
with any compensation restraint legislation which applies to the HSP; and
(ii) every Report submitted by the HSP is accurate in all respects and in full compliance with
the terms of the Agreement;
Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out
in the Agreement between the LHIN and the HSP effective April 1, 2016.
[insert name of individual authorized by the Board to make the Declaration on the Board's behalf],
[insert title]
73
Schedule E — Form of Compliance Declaration Cont'd.
Appendix 1 - Exceptions
[Please identify each obligation under the LSAA that the HSP did not meet during the Applicable
Period, together with an explanation as to why the obligation was not met and an estimated date
by which the HSP expects to be in compliance.]
74
Schedule A: Description of Home and Beds
A.f General Information
Bed Types Total # of Beds
LTCH Legal Name /Licensee
The Corporation of the County of Elgin Municipal Home
LTCH Common Name
Elgin Manor
LTCH Facility ID Number LTCH
Facility (master number for RAI
MDS)
H11056
Address
39262 Fingal Line
City
St. Thomas
Postal Code N5P 3S5
Geography served (catchment
area)
Southwestern Ontario
Accreditation organization
Not Accredited
Convalescent Care
Date of Last Accreditation
Year(s)
Awarded
French Language Services (FLS)
Identified Y/N
N
Designated Y/N
N
*Other beds available under a Temporary Emergency Licence or Short -Term Authorization
Mi.
Bed Types Total # of Beds
Term of Licence Comments/Additional
A B C D New
Information
Regular Long Stay
Beds
88
-
Municipal Home
Convalescent Care
Beds
Respite Beds
2
Approved for 2018
Beds in Abeyance
ELDCAP Beds
Interim Beds
Veterans' Priority
Access beds
Other beds *
Sub Total #
all Bed Types
90
Total #
90
all Bed Types
*Other beds available under a Temporary Emergency Licence or Short -Term Authorization
Mi.
Schedule A: Description of Home and Beds Cont'd
/° a,
Type of Room (this refers to structural layout rather than what is charged in accommodations)
Number of rooms with 1
78
Number of rooms with
bed
2 beds
6
Number of Floors
1
Number of rooms with 3
0
Number of rooms with
beds
4 beds
0
Total # Rooms
84
Original Construction
2003
Date (Year)
Renovations: Please
list year and details
1)
(unit/resident home
2)
area, design standards,
3)
# beds, reason for
4)
renovatin
Number of Units/Resident Home Areas and Beds
Unit/Resident Home Area Number of Beds
Mead owview/Cou ntryvi ew 30
Orchard Grove 30
Garden Grove 30
rc
Schedule B
Additional Terms and Conditions Applicable to the Funding Model
1.0 Background. The LHINs provide subsidy funding to long-term care home health
service providers pursuant to a funding model set by MOHLTC. The current model
provides estimated per diem funding that is subsequently reconciled. The current
funding model is under review and may change during the Term (as defined below). As
a result, and for ease of amendment during the Term, this Agreement incorporates
certain terms and conditions that relate to the funding model in this Schedule B.
2.0 Additional Definitions. Any terms not otherwise defined in this Schedule have the
same meaning attributed to them in the main body of this Agreement. The following terms
have the following meanings:
"Approved Funding" means the allowable subsidy for the Term determined by
reconciling the Estimated Provincial Subsidy (as defined below) in accordance with
Applicable Law and Applicable Policy
"Construction Funding Subsidy" or "CFS" means the funding that the MOHLTC
agreed to provide, or to ensure the provision of, to the HSP, in an agreement for the
construction, development, redevelopment, retrofitting or upgrading of beds (a
"Development Agreement").
"CFS Commitments" means
(a) commitments of the HSP related to a Development Agreement, identified in Schedule
A of the service agreement in respect of the Home, in effect between the HSP and
the LHIN on June 30, 2010, and
(b) commitments of the HSP identified in a Development Agreement in respect of beds
that were developed or redeveloped and opened for occupancy after June 30, 2010,
(including, without limitation, any commitments set out in the HSP's Application as
defined in the Development Agreement, and any conditions agreed to in the
Development Agreement in respect of any permitted variances from standard design
standards.)
"Envelope" is a portion of the Estimated Provincial Subsidy that is designated for a
specific use. There are four Envelopes in the Estimated Provincial Subsidy as follows:
(a) the "Nursing and Personal Care" Envelope;
(b) the "Program and Support Services" Envelope;
(c) the "Raw Food" Envelope; and
(d) the "Other Accommodation" Envelope.
"Estimated Provincial Subsidy" means the estimated provincial subsidy calculated in
accordance with Applicable Policy.
"Reconciliation Reports" means the reports required by Applicable Policy including the
Long-term Care Home Annual Report and, the In -Year Revenue/Occupancy Report.
"Term" means the term of this Agreement.
3.0 Provision of Funding.
WA
3.1 In each Funding Year, the LHIN shall advise the HSP of the amount of its Estimated
Provincial Subsidy. The amount of the Estimated Provincial Subsidy shall be calculated
on both a monthly basis and an annual basis and will be allocated among the Envelopes
and other funding streams applicable to the HSP, including the CFS.
3.2 The Estimated Provincial Subsidy shall be provided to the HSP on a monthly basis in
accordance with the monthly calculation described in 3.1 and otherwise in accordance
with this Agreement. Payments will be made to the HSP on or about the twenty-second
nd
(22 ) day of each month of the Term.
3.3 CFS will be provided as part of the Estimated Provincial Subsidy and in accordance
with the terms of the Development Agreement and Applicable Policy. This obligation
survives any termination of this Agreement.
4.0 Use of Funding.
4.1 Unless otherwise provided in this Schedule B, the HSP shall use All Funding
allocated for a particular Envelope only for the use or uses set out in the Applicable
Policy.
4.2 The HSP shall not transfer any portion of the Estimated Provincial Subsidy in the
"Raw Food" Envelope to any other Envelope:
4.3 The HSP may transfer all or any of the part of the Estimated Provincial Subsidy for
the Other Accommodation Envelope to any other Envelope without the prior written
approval of the LHIN, provided that the HSP has complied with the standards and criteria
for the "Other Accommodation" Envelope as set out in Applicable Policy.
4.4 The HSP may transfer any part of the Estimated Provincial Subsidy in the (a) Nursing
and Personal Care" Envelope; or (b) the "Program and Support Services Envelope; to
any Envelope other than the Other Accommodation Envelope without the prior written
approval of the LHIN provided that the transfer is done in accordance with Applicable
Policy.
4.5 In the event that a financial reduction is determined by the LHIN, the financial
reduction will be applied against the portion of the Estimated Provincial Subsidy in the
"Other Accommodation" Envelope.
5.0 Construction Funding Subsidies.
5.1 Subject to 5.2 and 5.3 the HSP is required to continue to fulfill all CFS Commitments,
and the CFS Commitments are hereby incorporated into and deemed part of the
Agreement.
5.2 The HSP is not required to continue to fulfill CFS Commitments that the MOHLTC has
agreed in writing: (i) have been satisfactorily fulfilled; or (ii) are no longer required to be
fulfilled; and the HSP is able to provide the LHIN with a copy of such written agreement.
5.3 Where this Agreement establishes or requires a service requirement that surpasses
78
the service commitment set out in the CFS Commitments, the HSP is required to comply
with the service requirements in this Agreement.
5.4 MOHLTC is responsible for monitoring the HSP's on-going compliance with the CFS
Commitments. Notwithstanding the foregoing, the HSP agrees to certify its compliance with
the CFS Commitments when requested to do so by the LHIN.
6.0 Reconciliation.
6.1 The HSP shall complete the Reconciliation Reports and submit them to MOHLTC
in accordance with Schedule C. The Reconciliation Reports shall be in such form and
containing such information as required by Applicable Policy or as otherwise required by
the LHIN pursuant this Agreement.
6.2 The Estimated Provincial Subsidy provided by the LHIN under section 3.0 of this
Schedule shall be reconciled by the LHIN in accordance with Applicable Law and
Applicable Policy to produce the Approved Funding.
6.3 In accordance with the Applicable Law and Applicable Policy, if the Estimated
Provincial Subsidy paid to the HSP exceeds the Approved Funding for any period, the
excess is a debt due and owing by the HSP to the Crown in right of Ontario which shall
be paid by the HSP to the Crown in right of Ontario and, in addition to any other methods
available to recover the debt, the LHIN may deduct the amount of the debt from any
subsequent amounts to be provided by the LHIN to the HSP. If the Estimated Provincial
Subsidy paid for any period is less than the Approved Funding, the LHIN shall provide the
difference to the HSP.
rL*1
Schedule C — Reporting Requirements
1. In -Year Revenue/Occupancy Report
Reporting Period
Estimated Due Dates'
2016 — Jan 01-16 to Sept 30-16
By October 15, 2016
2017 — Jan 01-17 to Sept 30-17
By October 15, 2017
2018 — Jan 01-18 to Sept 30-18
By October 15, 2018
2. Long -Term Care Home Annual Report
Reporting Period
Estimated Due Dates'
2016 — Jan 01-16 to Dec 31-16
By September 30, 2017
2017 — Jan 01-17 to Dec 31-17
By September 30, 2018
2018 — Jan 01-18 to Dec 31-18
By September 30, 2019
3. French Language Services Report
Fiscal Year
Due Dates
2016-17 —Apr 01-16 to March 31-17
April 28, 2017
2017-18 —Apr 01-17 to March 31-18
April 30, 2018
2018-19 —Apr 01-18 to March 31-19
April 30, 2019
4. OHRS/MIS Trial Balance Submission
2016-2017
Due Dates (Must pass 3c Edits)
Q2 —Apr 01-16- to Sept 30-16 (Fiscal Year)
Q2 — Jan 01-16 to Jun 30-16 Calendar Year
October 31, 2016
Q3 —Apr 01-16- to Dec 31-16 (Fiscal Year)
Q3 — Jan 01-16 to Sept 30-16 Calendar Year
January 31, 2017 — Optional Submission
Q4 —Apr 01-16- to March 31-17 (Fiscal Year)
Q4 — Jan 01-16 to Dec 31-16 Calendar Year
May 31, 2017
2017-2018
Due Dates (Must pass 3c Edits)
Q2 — Apr 01-17 to Sept 30-17 (Fiscal Year)
Q2 — Jan 01-17 to June 30-17 (Calendar Year)
October 31, 2017
Q3 — Apr 01-17 to Dec 31-17 (Fiscal Year)
Q3 — Jan 01-17 to Sept 30-17 (Calendar Year)
January 31, 2018 — Optional Submission
Q4 — Apr 01-17 to March 31-18 (Fiscal Year)
Q4 — Jan 01-17 to Dec 31-17 (Calendar Year)
May 31, 2018
2018-2019
Due Dates (Must pass 3c Edits)
Q2 — Apr 01-18 to Sept 30-18 (Fiscal Year)
Q2 — Jan 01-18 to June 20-18 (Calendar Year)
October 31, 2018
Q3 — Apr 01-18 to Dec 31-18 (Fiscal Year)
Q3 — Jan 0 1 -18 to Sep 30-18 (Calendar Year)
January 31, 2019 — Optional Submission
Q4 — Apr 0 1 -18 to March 31-19 (Fiscal Year)
Q4 — Jan 01-18 to Dec 31-18 (Calendar Year)
May 31, 2019
5. Compliance Declaration
Funding Year
Due Dates
January 1, 2016 — December 31, 2016
March 1, 2017
January 1, 2017 — December 31, 2017
March 1, 2018
January 1, 2018 — December 31, 2018
March 1, 2019
1 These are estimated dates provided by the MOHLTC and are subject to change. If the due date falls on a weekend, reporting will be
due the following business day.
80
Schedule C — Reporting Requirements Cont'd
6. Continuing Care Reporting System (CCRS)/RAI MDS
Reporting Period
Estimated Final Due Dates'
2016-2017 Q1
August 31, 2016
2016-2017 Q2
November 30, 2016
2016-2017 Q3
February 28, 2017
2016-2017 Q4
May 31, 2017
2017-2018 Q1
August 31, 2017
2017-2018 Q2
November 30, 2017
2017-2018 Q3
February 28, 2018
2017-2018 Q4
May 31, 2018
2018-2019 Q1
August 31, 2018
2018-2019 Q2
November 30, 2018
2018-2019 Q3
February 28, 2019
2018-2019 Q4
May 31, 2019
7. Staffing Report
Reporting Period
Estimated Due Dates'
January 1, 2016 — December 31, 2016
July 7, 2017
January 1, 2017 — December 31, 2017
July 6, 2018
January 1, 2018 — December 31, 2018
July 5, 2019
8. Quality Improvement Plan
(submitted to Health Quality Ontario (HQO))
Planning Period
Due Dates
April 1, 2016 — March 31, 2017
April 1, 2016
April 1, 2017 — March 31, 2018
April 1, 2017
April 1, 2018 — March 31, 2019
April 1, 2018
81
Schedule D — Performance
1.0 Performance Indicators
The HSP's delivery of the Services will be measured by the following Indicators, Targets and where applicable Performance Standards. In the following table:
• n/a means `not -applicable', that there is no defined Performance Standard for the indicator for the applicable year.
• tbd means a Target, and a Performance Standard, if applicable, will be determined during the applicableyear.
INDICATOR
CATEGORY
INDICATOR
P=Performance I ncridator
E=,Exptanatory I ndi6ator
2018119
Performance:.
Target Standard
Organizational Health and
Financial Indicators
Debt Service Coverage Ratio (P)
n/a
n/a
Total Margin (P)
n/a
n/a
Coordination and Access
Indicators
Percent Resident Days — Long Stay (E)
n/a
n/a
Wait Time from LHIN Determination of Eligibility to LTC Home Response (E)
n/a
n/a
Long -Term Care Home Refusal Rate (E)
n/a
n/a
Quality and Resident
Safety Indicators
Percentage of Residents Who Fell in the Last 30 days (E)
n/a
n/a
Percentage of Residents Whose Pressure Ulcer Worsened (E)
n/a
n/a
Percentage of Residents on Antipsychotics Without a Diagnosis of Psychosis (E)
n/a
n/a
Percentage of Residents in Daily Physical Restraints (E)
n/a
n/a
82
Schedule D — Performance
2.0 LHIN-Specific Performance Obligations
a) Number of residents with responsive behaviours that the LTC Home has discharged (including a refusal to accept resident back to the LTC Home following
an Emergency Department (ED) visit or hospital admission) and reasons for the LTC Home discharge.
b) One to one staffing to support residents with responsive behaviours (# of unique residents, total 1:1 hours, % supported by High Intensity Needs Funding
(HINF) or Behavioural Supports Ontario (BSO) embedded staff or nursing envelope).
c) Best Practice Palliative Care
Annual reporting (via Survey Monkey) on the most significant contribution to advancing or improving best practice palliative care in the past 12 months and
plans for next year.
Examples could include:
• Implementing best practices;
• Adopting early identification tools;
• Advanced care planning;
• Participating in Hospice Palliative Care (HPC) network meetings;
• Reviewing regional scorecard;
• Training staff in Fundamentals/APCE/CAPCE;
• Receiving and sharing updated from the local HPC collaborative;
• Quality Improvement Plans (QIP) activities related to HPC;
• Participating in local HPC quality improvement activities;
• Accessing Secondary Level Consultation teams.
d) Thehealthline.ca
South West LHIN Health Service Providers agree to regularly update, and annually review, site-specific programs and services information, as
represented within thehealthline.ca website.
e) The South West LHIN believes that the health system has a collective responsibility to take action to improve the experience of care for Indigenous Peoples
through participating in the Indigenous Cultural Safety (ICS) Program. The ICS training program is an important quality initiative designed to support health
service providers in understanding their role in reconciliation, leading to improvements in the Indigenous patient experience. This training involves
understanding the ongoing impacts of colon ialization, resulting health inequalities and can serve as the foundation to developing collaborative relationships
with Indigenous Communities to build improvements and reduce disparities.
83
Schedule D — Performance
Therefore, Health Service Providers are to submit an annual ICS training plan to swlhinreporting(a,lhins,on.ca with "ICS Training Plan" as the subject by May
31, 2018. This plan should reflect the organizations' goals for cultural competency training, which may include but is not restricted to, the online Indigenous
Cultural Safety (ICS) training program.
Organizations can register staff in the online ICS program in accordance with their training plan at any time by email to Vanessa.Ambtman(@lhins.on.ca.
Additional information on ICS Registration can be found at:
http://www.southwestlhin.on.ca/-/media/sites/sw/PDF/Community` 20 ngagement/Aboriginal/ICS%20Registration__1819,pdf?la=en
f) French Language Services (FLS) - Non -Identified Health Service Providers (HSP)
The HSP will:
• Identify a lead/team to work with the South West LHIN French Language Services (FLS) Planner by April 30, 2018
• Work towards use of specified linguistic variable from the FLS toolkit
• Ensure compliance with the Guide to Requirements and Obligations Pertaining to French Language Health Services available at:
http://www.health.gov.on.ca/en/public/programs/flhs/docs/Guide to FLHS__FINAL,pdf
• Ensure compliance to reporting requirements that demonstrates how the HSP will address the needs of its local Francophone community that
includes:
o Collecting and reporting of French Language Services data and indicators using the provincial OZi tool*
*a web -based portal to collect quantitative data regarding the offer of French language services
Submission deadlines and supporting resources will be communicated and posted to the South West LHIN website by March 1st, 2018.
84
Schedule E — Form of Compliance Declaration
DECLARATION OF COMPLIANCE
Issued pursuant to the Long Term Care Service Accountability Agreement
To: The Board of Directors of the [insert name of LHIN] Local Health Integration Network
(the "LHIN"). Attn: Board Chair.
From: The Board of Directors (the "Board") of the [insert name of License Holder] (the
"HSP")
For: [insert name of Home] (the "Home")
Date: [insert date]
Re: [January 1, 201x— December 31, 201x] (the "Applicable Period")
The Board has authorized me, by resolution dated [insert date], to declare to you as follows
After making inquiries of the [insert name and position of person responsible for managing the
Home on a day to day basis, e.g. the Chief Executive Office or the Executive Director] and other
appropriate officers of the HSP and subject to any exceptions identified on Appendix 1 to this
Declaration of Compliance, to the best of the Board's knowledge and belief, the HSP has fulfilled,
its obligations under the long-term care service accountability agreement (the "Agreement") in
effect during the Applicable Period.
Without limiting the generality of the foregoing, the HSP confirms that
(ii) it has complied with the provisions of the Local Health System Integration Act, 2006 and
with any compensation restraint legislation which applies to the HSP; and
(iii) every Report submitted by the HSP is accurate in all respects and in full compliancewith
the terms of the Agreement;
Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out
in the Agreement between the LHIN and the HSP effective April 1, 2016.
[insert name of individual authorized by the Board to make the Declaration on the Board's behalf],
[insert title]
85
Schedule E — Form of Compliance Declaration Cont'd.
Appendix 1 - Exceptions
[Please identify each obligation under the LSAA that the HSP did not meet during the Applicable
Period, together with an explanation as to why the obligation was not met and an estimated date
by which the HSP expects to be in compliance.]
E:i
Schedule A: Description of Home and Beds
A.f General Information
Bed Types Total # of Beds
LTCH Legal Name /Licensee
The Corporation of the County of Elgin Municipal Homes
LTCH Common Name
Terrace Lodge
LTCH Facility ID Number LTCH
Facility (master number for RAI
MDS)
H13117
Address
475 Talbot Street East
49462 Talbot Line
City
Aylmer
Postal Code N5H 3A5
Geography served (catchment
area)
Southwestern Ontario
Accreditation organization
Not Accredited
Convalescent Care
Date of Last Accreditation
Year(s)
Awarded
French Language Services (FLS)
Identified Y/N
N
Designated Y/N
N
*Other beds available under a Temporary Emergency Licence or Short -Term Authorization
87
Bed Types Total # of Beds
Term of Licence Comments/Additional
A B C D New
Information
Regular Long Stay
Beds
99
-
Municipal Home
Convalescent Care
Beds
Respite Beds
1
Approved for 2018
Converted 1 Respite bed
back to Long Stay for 2018
Beds in Abeyance
ELDCAP Beds
Interim Beds
Veterans' Priority
Access beds
Other beds *
Sub Total #
all Bed Types
100
Total #
all Bed Types
100
*Other beds available under a Temporary Emergency Licence or Short -Term Authorization
87
Schedule A: Description of Home and Beds Cont'd
/° a,
Type of Room (this refers to structural layout rather than what is charged in accommodations)
Number of rooms with 1
20
Number of rooms with
bed
2 beds
40
Number of Floors
2
Number of rooms with 3
0
Number of rooms with
beds
4 beds
0
Total # Rooms
60
Original Construction
1977
Date (Year)
Renovations: Please
list year and details
1)
(unit/resident home
2)
area, design standards,
3)
# beds, reason for
4)
renovatin
Number of Units/Resident Home Areas and Beds
Unit/Resident Home Area
Number of Beds
Lower North
25
Lower South
25
Upper North
25
Upper South
25
88
Schedule B
Additional Terms and Conditions Applicable to the Funding Model
1.0 Background. The LHINs provide subsidy funding to long-term care home health
service providers pursuant to a funding model set by MOHLTC. The current model
provides estimated per diem funding that is subsequently reconciled. The current
funding model is under review and may change during the Term (as defined below). As
a result, and for ease of amendment during the Term, this Agreement incorporates
certain terms and conditions that relate to the funding model in this Schedule B.
2.0 Additional Definitions. Any terms not otherwise defined in this Schedule have the
same meaning attributed to them in the main body of this Agreement. The following terms
have the following meanings:
"Approved Funding" means the allowable subsidy for the Term determined by
reconciling the Estimated Provincial Subsidy (as defined below) in accordance with
Applicable Law and Applicable Policy
"Construction Funding Subsidy" or "CFS" means the funding that the MOHLTC
agreed to provide, or to ensure the provision of, to the HSP, in an agreement for the
construction, development, redevelopment, retrofitting or upgrading of beds (a
"Development Agreement").
"CFS Commitments" means
(a) commitments of the HSP related to a Development Agreement, identified in Schedule
A of the service agreement in respect of the Home, in effect between the HSP and
the LHIN on June 30, 2010, and
(b) commitments of the HSP identified in a Development Agreement in respect of beds
that were developed or redeveloped and opened for occupancy after June 30, 2010,
(including, without limitation, any commitments set out in the HSP's Application as
defined in the Development Agreement, and any conditions agreed to in the
Development Agreement in respect of any permitted variances from standard design
standards.)
"Envelope" is a portion of the Estimated Provincial Subsidy that is designated for a
specific use. There are four Envelopes in the Estimated Provincial Subsidy as follows:
(a) the "Nursing and Personal Care" Envelope;
(b) the "Program and Support Services" Envelope;
(c) the "Raw Food" Envelope; and
(d) the "Other Accommodation" Envelope.
"Estimated Provincial Subsidy" means the estimated provincial subsidy calculated in
accordance with Applicable Policy.
"Reconciliation Reports" means the reports required by Applicable Policy including the
Long-term Care Home Annual Report and, the In -Year Revenue/Occupancy Report.
"Term" means the term of this Agreement.
3.0 Provision of Funding.
89
3.1 In each Funding Year, the LHIN shall advise the HSP of the amount of its Estimated
Provincial Subsidy. The amount of the Estimated Provincial Subsidy shall be calculated
on both a monthly basis and an annual basis and will be allocated among the Envelopes
and other funding streams applicable to the HSP, including the CFS.
3.2 The Estimated Provincial Subsidy shall be provided to the HSP on a monthly basis in
accordance with the monthly calculation described in 3.1 and otherwise in accordance
with this Agreement. Payments will be made to the HSP on or about the twenty-second
nd
(22 ) day of each month of the Term.
3.3 CFS will be provided as part of the Estimated Provincial Subsidy and in accordance
with the terms of the Development Agreement and Applicable Policy. This obligation
survives any termination of this Agreement.
4.0 Use of Funding.
4.1 Unless otherwise provided in this Schedule B, the HSP shall use All Funding
allocated for a particular Envelope only for the use or uses set out in the Applicable
Policy.
4.2 The HSP shall not transfer any portion of the Estimated Provincial Subsidy in the
"Raw Food" Envelope to any other Envelope:
4.3 The HSP may transfer all or any of the part of the Estimated Provincial Subsidy for
the Other Accommodation Envelope to any other Envelope without the prior written
approval of the LHIN, provided that the HSP has complied with the standards and criteria
for the "Other Accommodation" Envelope as set out in Applicable Policy.
4.4 The HSP may transfer any part of the Estimated Provincial Subsidy in the (a) Nursing
and Personal Care" Envelope; or (b) the "Program and Support Services Envelope; to
any Envelope other than the Other Accommodation Envelope without the prior written
approval of the LHIN provided that the transfer is done in accordance with Applicable
Policy.
4.5 In the event that a financial reduction is determined by the LHIN, the financial
reduction will be applied against the portion of the Estimated Provincial Subsidy in the
"Other Accommodation" Envelope.
5.0 Construction Funding Subsidies.
5.1 Subject to 5.2 and 5.3 the HSP is required to continue to fulfill all CFS Commitments,
and the CFS Commitments are hereby incorporated into and deemed part of the
Agreement.
5.2 The HSP is not required to continue to fulfill CFS Commitments that the MOHLTC has
agreed in writing: (i) have been satisfactorily fulfilled; or (ii) are no longer required to be
fulfilled; and the HSP is able to provide the LHIN with a copy of such written agreement.
5.3 Where this Agreement establishes or requires a service requirement that surpasses
Oil]
the service commitment set out in the CFS Commitments, the HSP is required to comply
with the service requirements in this Agreement.
5.4 MOHLTC is responsible for monitoring the HSP's on-going compliance with the CFS
Commitments. Notwithstanding the foregoing, the HSP agrees to certify its compliance with
the CFS Commitments when requested to do so by the LHIN.
6.0 Reconciliation.
6.1 The HSP shall complete the Reconciliation Reports and submit them to MOHLTC
in accordance with Schedule C. The Reconciliation Reports shall be in such form and
containing such information as required by Applicable Policy or as otherwise required by
the LHIN pursuant this Agreement.
6.2 The Estimated Provincial Subsidy provided by the LHIN under section 3.0 of this
Schedule shall be reconciled by the LHIN in accordance with Applicable Law and
Applicable Policy to produce the Approved Funding.
6.3 In accordance with the Applicable Law and Applicable Policy, if the Estimated
Provincial Subsidy paid to the HSP exceeds the Approved Funding for any period, the
excess is a debt due and owing by the HSP to the Crown in right of Ontario which shall
be paid by the HSP to the Crown in right of Ontario and, in addition to any other methods
available to recover the debt, the LHIN may deduct the amount of the debt from any
subsequent amounts to be provided by the LHIN to the HSP. If the Estimated Provincial
Subsidy paid for any period is less than the Approved Funding, the LHIN shall provide the
difference to the HSP.
0111
Schedule C — Reporting Requirements
1. In -Year Revenue/Occupancy Report
Reporting Period
Estimated Due Dates'
2016 — Jan 01-16 to Sept 30-16
By October 15, 2016
2017 — Jan 01-17 to Sept 30-17
By October 15, 2017
2018 — Jan 01-18 to Sept 30-18
By October 15, 2018
2. Long -Term Care Home Annual Report
Reporting Period
Estimated Due Dates'
2016 — Jan 01-16 to Dec 31-16
By September 30, 2017
2017 — Jan 01-17 to Dec 31-17
By September 30, 2018
2018 — Jan 01-18 to Dec 31-18
By September 30, 2019
3. French Language Services Report
Fiscal Year
Due Dates
2016-17 —Apr 01-16 to March 31-17
April 28, 2017
2017-18 —Apr 01-17 to March 31-18
April 30, 2018
2018-19 —Apr 01-18 to March 31-19
April 30, 2019
4. OHRS/MIS Trial Balance Submission
2016-2017
Due Dates (Must pass 3c Edits)
Q2 —Apr 01-16- to Sept 30-16 (Fiscal Year)
Q2 — Jan 01-16 to Jun 30-16 Calendar Year
October 31, 2016
Q3 —Apr 01-16- to Dec 31-16 (Fiscal Year)
Q3 — Jan 01-16 to Sept 30-16 Calendar Year
January 31, 2017 — Optional Submission
Q4 —Apr 01-16- to March 31-17 (Fiscal Year)
Q4 — Jan 01-16 to Dec 31-16 Calendar Year
May 31, 2017
2017-2018
Due Dates (Must pass 3c Edits)
Q2 — Apr 01-17 to Sept 30-17 (Fiscal Year)
Q2 — Jan 01-17 to June 30-17 (Calendar Year)
October 31, 2017
Q3 — Apr 01-17 to Dec 31-17 (Fiscal Year)
Q3 — Jan 01-17 to Sept 30-17 (Calendar Year)
January 31, 2018 — Optional Submission
Q4 — Apr 01-17 to March 31-18 (Fiscal Year)
Q4 — Jan 01-17 to Dec 31-17 (Calendar Year)
May 31, 2018
2018-2019
Due Dates (Must pass 3c Edits)
Q2 — Apr 01-18 to Sept 30-18 (Fiscal Year)
Q2 — Jan 01-18 to June 20-18 (Calendar Year)
October 31, 2018
Q3 — Apr 01-18 to Dec 31-18 (Fiscal Year)
Q3 — Jan 0 1 -18 to Sep 30-18 (Calendar Year)
January 31, 2019 — Optional Submission
Q4 — Apr 0 1 -18 to March 31-19 (Fiscal Year)
Q4 — Jan 01-18 to Dec 31-18 (Calendar Year)
May 31, 2019
5. Compliance Declaration
Funding Year
Due Dates
January 1, 2016 — December 31, 2016
March 1, 2017
January 1, 2017 — December 31, 2017
March 1, 2018
January 1, 2018 — December 31, 2018
March 1, 2019
1 These are estimated dates provided by the MOHLTC and are subject to change. If the due date falls on a weekend, reporting will be
due the following business day.
0
Schedule C — Reporting Requirements Cont'd
6. Continuing Care Reporting System (CCRS)/RAI MDS
Reporting Period
Estimated Final Due Dates'
2016-2017 Q1
August 31, 2016
2016-2017 Q2
November 30, 2016
2016-2017 Q3
February 28, 2017
2016-2017 Q4
May 31, 2017
2017-2018 Q1
August 31, 2017
2017-2018 Q2
November 30, 2017
2017-2018 Q3
February 28, 2018
2017-2018 Q4
May 31, 2018
2018-2019 Q1
August 31, 2018
2018-2019 Q2
November 30, 2018
2018-2019 Q3
February 28, 2019
2018-2019 Q4
May 31, 2019
7. Staffing Report
Reporting Period
Estimated Due Dates'
January 1, 2016 — December 31, 2016
July 7, 2017
January 1, 2017 — December 31, 2017
July 6, 2018
January 1, 2018 — December 31, 2018
July 5, 2019
8. Quality Improvement Plan
(submitted to Health Quality Ontario (HQO))
Planning Period
Due Dates
April 1, 2016 — March 31, 2017
April 1, 2016
April 1, 2017 — March 31, 2018
April 1, 2017
April 1, 2018 — March 31, 2019
April 1, 2018
ON
Schedule D — Performance
1.0 Performance Indicators
The HSP's delivery of the Services will be measured by the following Indicators, Targets and where applicable Performance Standards. In the following table:
• n/a means `not -applicable', that there is no defined Performance Standard for the indicator for the applicable year.
• tbd means a Target, and a Performance Standard, if applicable, will be determined during the applicableyear.
INDICATOR
CATEGORY
INDICATOR
P=Performance I ncridator
E=,Exptanatory I ndi6ator
2018119
Performance:.
Target Standard
Organizational Health and
Financial Indicators
Debt Service Coverage Ratio (P)
n/a
n/a
Total Margin (P)
n/a
n/a
Coordination and Access
Indicators
Percent Resident Days — Long Stay (E)
n/a
n/a
Wait Time from LHIN Determination of Eligibility to LTC Home Response (E)
n/a
n/a
Long -Term Care Home Refusal Rate (E)
n/a
n/a
Quality and Resident
Safety Indicators
Percentage of Residents Who Fell in the Last 30 days (E)
n/a
n/a
Percentage of Residents Whose Pressure Ulcer Worsened (E)
n/a
n/a
Percentage of Residents on Antipsychotics Without a Diagnosis of Psychosis (E)
n/a
n/a
Percentage of Residents in Daily Physical Restraints (E)
n/a
n/a
94
Schedule D — Performance
2.0 LHIN-Specific Performance Obligations
a) Number of residents with responsive behaviours that the LTC Home has discharged (including a refusal to accept resident back to the LTC Home following
an Emergency Department (ED) visit or hospital admission) and reasons for the LTC Home discharge.
b) One to one staffing to support residents with responsive behaviours (# of unique residents, total 1:1 hours, % supported by High Intensity Needs Funding
(HINF) or Behavioural Supports Ontario (BSO) embedded staff or nursing envelope).
c) Best Practice Palliative Care
Annual reporting (via Survey Monkey) on the most significant contribution to advancing or improving best practice palliative care in the past 12 months and
plans for next year.
Examples could include:
• Implementing best practices;
• Adopting early identification tools;
• Advanced care planning;
• Participating in Hospice Palliative Care (HPC) network meetings;
• Reviewing regional scorecard;
• Training staff in Fundamentals/APCE/CAPCE;
• Receiving and sharing updated from the local HPC collaborative;
• Quality Improvement Plans (QIP) activities related to HPC;
• Participating in local HPC quality improvement activities;
• Accessing Secondary Level Consultation teams.
d) Thehealthline.ca
South West LHIN Health Service Providers agree to regularly update, and annually review, site-specific programs and services information, as
represented within thehealthline.ca website.
e) The South West LHIN believes that the health system has a collective responsibility to take action to improve the experience of care for Indigenous Peoples
through participating in the Indigenous Cultural Safety (ICS) Program. The ICS training program is an important quality initiative designed to support health
service providers in understanding their role in reconciliation, leading to improvements in the Indigenous patient experience. This training involves
understanding the ongoing impacts of colon ialization, resulting health inequalities and can serve as the foundation to developing collaborative relationships
with Indigenous Communities to build improvements and reduce disparities.
95
Schedule D — Performance
Therefore, Health Service Providers are to submit an annual ICS training plan to swlhinreporting(a,lhins,on.ca with "ICS Training Plan" as the subject by May
31, 2018. This plan should reflect the organizations' goals for cultural competency training, which may include but is not restricted to, the online Indigenous
Cultural Safety (ICS) training program.
Organizations can register staff in the online ICS program in accordance with their training plan at any time by email to Vanessa.Ambtman(@lhins.on.ca.
Additional information on ICS Registration can be found at:
http://www.southwestlhin.on.ca/-/media/sites/sw/PDF/Community` 20 ngagement/Aboriginal/ICS%20Registration__1819,pdf?la=en
f) French Language Services (FLS) - Non -Identified Health Service Providers (HSP)
The HSP will:
• Identify a lead/team to work with the South West LHIN French Language Services (FLS) Planner by April 30, 2018
• Work towards use of specified linguistic variable from the FLS toolkit
• Ensure compliance with the Guide to Requirements and Obligations Pertaining to French Language Health Services available at:
http://www.health.gov.on.ca/en/public/programs/flhs/docs/Guide to FLHS__FINAL,pdf
• Ensure compliance to reporting requirements that demonstrates how the HSP will address the needs of its local Francophone community that
includes:
o Collecting and reporting of French Language Services data and indicators using the provincial OZi tool*
*a web -based portal to collect quantitative data regarding the offer of French language services
Submission deadlines and supporting resources will be communicated and posted to the South West LHIN website by March 1st, 2018.
M
Schedule E — Form of Compliance Declaration
DECLARATION OF COMPLIANCE
Issued pursuant to the Long Term Care Service Accountability Agreement
To: The Board of Directors of the [insert name of LHIN] Local Health Integration Network
(the "LHIN"). Attn: Board Chair.
From: The Board of Directors (the "Board") of the [insert name of License Holder] (the
"HSP")
For: [insert name of Home] (the "Home")
Date: [insert date]
Re: [January 1, 201x— December 31, 201x] (the "Applicable Period")
The Board has authorized me, by resolution dated [insert date], to declare to you as follows
After making inquiries of the [insert name and position of person responsible for managing the
Home on a day to day basis, e.g. the Chief Executive Office or the Executive Director] and other
appropriate officers of the HSP and subject to any exceptions identified on Appendix 1 to this
Declaration of Compliance, to the best of the Board's knowledge and belief, the HSP has fulfilled,
its obligations under the long-term care service accountability agreement (the "Agreement") in
effect during the Applicable Period.
Without limiting the generality of the foregoing, the HSP confirms that
(ii) it has complied with the provisions of the Local Health System Integration Act, 2006 and
with any compensation restraint legislation which applies to the HSP; and
(iii) every Report submitted by the HSP is accurate in all respects and in full compliance with
the terms of the Agreement;
Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out
in the Agreement between the LHIN and the HSP effective April 1, 2016.
[insert name of individual authorized by the Board to make the Declaration on the Board's behalf],
[insert title]
01M
Schedule E — Form of Compliance Declaration Cont'd.
Appendix 1 - Exceptions
[Please identify each obligation under the LSAA that the HSP did not meet during the Applicable
Period, together with an explanation as to why the obligation was not met and an estimated date
by which the HSP expects to be in compliance.]
or.
w, rmllllyij J
flgin
1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL
bFCr
FROM: Katherine Thompson, Marketing and Communications Coordinator
Alan Smith, General Manager of Economic Development
DATE: February 1, 2018
SUBJECT: Economic Development 2017 Year In Review
INTRODUCTION:
The Elgin County Economic Development Year in Review is an annual report that
provides a comprehensive outline of the Economic Development department's activities
over the past year including studies and strategies, partnerships, events, programs, and
success stories.
DISCUSSION:
The report (Appendix A) includes updates regarding the County's Investment Attraction,
Business Development, and Tourism initiatives.
Investment Attraction highlights the promotion of Elgin's employment lands and vacant
facilities and includes information on investment attraction advertising, realtor outreach,
membership in the Ontario Food Cluster, and investment attraction tradeshows and
events.
The Business Development portion of the report summarizes the progress of the
Elgincentives Community Improvement Plan in 2017, local workshops and events held
throughout the year, the Ambassador Program, and the activities of the Elgin Business
Resource Centre satellite offices in Aylmer and Dutton.
The final section of the report touches on the various advertising and promotional
activities undertaken by Economic Development in order to promote Elgin's superior
quality of place to potential tourists. These activities include social media campaigns,
websites, promotional videos, and promotional programs. These programs include
Savour Elgin, The Elgin Arts Trail, Cruise the Coast Motorcycle Tourism, Cycle Tourism,
Ports of Elgin, and Shop Elgin.
The Economic Development Year in Review is sent electronically to a distribution list of
approximately 4,500 recipients including local business owners, partner municipality
staff and Councillors, and leads and contacts from tradeshows and conferences. In
2014, the report became an entirely digital document in order to be cost effective and
environmentally friendly.
CONCLUSION:
The 2017 Year In Review communicates to local stakeholders, in a succinct way, the
activities of the Economic Development department over the past twelve months.
RECOMMENDATIONS:
THAT the report titled "2017 Economic Development Year in Review" from the Marketing
and Communications Coordinator, dated February 1, 2018 be received and filed; and,
THAT the 2017 Economic Development Year in Review Report be circulated to Elgin's
Municipal Partners.
All of which is Respectfully Submitted
Katherine Thompson,
Marketing and Communications Coordinator
Alan Smith
General Manager of Economic Development
IIIA]
Approved for Submission
Julie Gonyou
Chief Administrative Officer
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Economic Development Coordinator
kburns@elgin.ca
Tourism Services Coordinator (Mat Leave 2017)
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Marketing & Communications Coordinator
kthompson@elgin.ca
Tourism Services Coordinator (2017)
jdebackere@elgin.ca
Economic Development Assistant (2017)
gsmith@elgin.ca
103
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IIIIIIIIII�//�o�
Elgin County continues to
L I � � SOI I� W ul, p I��o
cultivate partnerships with
realtors in the area in order to
promote vacant commercial, industrial and agricultural
properties to prospective business owners, as well as
attract residents, and welcome newcomers to the area
Elgin County Economic Development partnered with
the London St. Thomas Association of Realtors (LSTAR)
to sponsor and speak at several events throughout
the year including the LSTAR Annual General Meeting,
104
4
Commercial Breakfast, and Christmas Gala. This
sponsorship gives Elgin a platform to dialogue with area
realtors regarding real estate trends and buyer needs.
Elgin also keeps a database of available commercial and
industrial properties and their amenities readily available
to share with realtors who contact throughout the year
regarding client requests. The Economic Development
department also provides packages that realtors
distribute to new home owners in the area that include
tourism information, maps, and business resources.
The EDCO Investors' Guide is
marketed to investors across
the globe that are interested in
investing in Ontario. The Guide is an online resource that
receives more than 100,000 visits per year. The website
is shared through partnerships with the provincial and
federal governments as well as through an extensive
social media campaign. Elgin County is featured in the
Community Profile section of the Guide that can be
accessed through this link: www.edcoinvestorsguide.
com/community- prof iles/elgin-county.
In2017Elgin County advertised the Aylmer
13,K)�� Business Park and the Dutton Business
Park in the monthly Society of Industrial
and Office Realtors (SIOR) email newsletter. SIOR is
comprised of the most knowledgeable, experienced, and
successful commercial real estate brokerage specialists
in North America. The newsletter goes out to SIOR's
3,100 members in more than 630 cities in 34 countries.
In 2017 Elgin County advertised and provided
editorial content for the Industry Canada Canadian
Sector Reports on Agriculture/Food & Beverage and
Manufacturing & Aerospace. In these publications,
Elgin promoted the Aylmer Business Park, the Dutton
Business Park and the Elgin Innovation Centre. Elgin
promoted its advantageous location, access to a skilled
workforce, and industrial facilities in this publication
that is used by industry Canada to attract investment to
the country.
1111.7
In 2017 Elgin County continued
its membership in the Ontario
Food Cluster, an organization whose mandate is to
drive international investment to Ontario's food and
beverage industry. The OFC attends tradeshows
around the world, on behalf of its membership,
promoting Ontario as a location for expansion.
www.ontariofoodcluster.com/
In September of 2017 Elgin County partnered with ETBO
Tool and Die to attend the Advanced Manufacturing
Show to promote Elgin's manufacturing sector and
available employment lands. This show brings the
brightest minds and the latest technologies, together
to converse about Automation and Robotics, Additive
Manufacturing / 3D Printing, Workforce Development,
and Automation Economics — all topics that will shape
the future of manufacturing.
In May, Elgin attended the Chinese Investment Expo in
Toronto to promote tourism and investment properties
to potential investors. Elgin was provided with a
translator to allow communication with non-English
speakers attending the event.
Elgin metwithOntario's new Senior Economic Off icersfor
Munich, New Delhi, and Seoul at the Ontario Investment
and Trade Centre (The Ontario Ministry of International
Trade). This was an excellent opportunity to introduce
Elgin County to the Province's official representatives
in international markets. These representatives are
responsible for building relationships and making
connections to strengthen Ontario's commercial ties.
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The Elgincentives Community Improvement Plan
continued to have a significant impact on the Elgin
business community in 2017 The program was fully
subscribed and a diverse selection of businesses
from across the County received grants for property
improvements, building improvements/restorations,
building conversions/expansions, energy efficiency
retrofits, and enhanced signage. The positive and
8
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tangible successes of this program can be seen in
downtown cores and tourism corridors across the
County. In 2017, County Council decided to end the
Vacancy Tax Rebate and make the $80 000 in additional
tax revenue available to vacant property owners through
the Elgincentives program. As a result the CIP scoring
matrix was updated to prioritize vacant business
properties. The County of Elgin believes that reducing
the number of vacant business properties will benefit
all businesses, keeping rural downtowns vibrant and
appealing to consumers.
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Elgin County continued its partnership with the Elgin
Business Resource Centre to operate two satellite
business counselling offices in Aylmer and Dutton.
These offices provide new and existing businesses
with access to free business counselling and planning
services, networking and mentoring programs, and
access to Federal funding. Since their creation these
offices have helped to create numerous businesses and
jobs, and have helped existing businesses to grow and
maintain their staffing levels
The EBRC's Fiscal Year runs from April 1, 2017 — March 31, 2018
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Additionally, Elgin County partnered with the Elgin
Business Resource Centre for the third year in a row to
host the Enterprise Elgin Business Plan Competition.
This competition encourages neworexisting businesses
whoare interested inexpanding, launchinga newproduct
line, or enhancing their operations to submit a business
plan for the chance to win approximately $10,000 in
cash and in-kind prizes generously donated by local
businesses. These prizes are carefully selected to help
a business grow (website, graphic design, business
banking services, etc.). Five finalists are selected to
compete in a 'Dragon's Den' style competition before
a panel of judges. The 2017 grand prize winner was
Wildflowers Farm. Wildflowers Farm plans to expand
its business to include increased on-farm events
and weddings.
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businesses. These prizes are carefully selected to help
a business grow (website, graphic design, business
banking services, etc.). Five finalists are selected to
compete in a 'Dragon's Den' style competition before
a panel of judges. The 2017 grand prize winner was
Wildflowers Farm. Wildflowers Farm plans to expand
its business to include increased on-farm events
and weddings.
Fanshawe College launched a new 'Agri -Business June to August, one Fanshawe faculty member and
Management' graduate certificate program in the fall one student coordinated the operation, which involved
of 2016. The program trains students in such subjects introducing a new or innovative food product each week
as Agricultural Marketing, Food Safety and Traceability, for customers to sample. Local taste -testers had the
New Media Marketing, Sales and Relationship opportunity to try the products, and were required to
Management, and Precision Technologies. In order complete a short survey. Each week Fanshawe collected
to build a distinctive culture of food innovation for between 60 and 70 feedback surveys and customers
students in the program, Fanshawe, in partnership were happy to try something new and give feedback on
with Elgin County and several other local organizations, the products. This has given students the opportunity
launched a special community project in the summer to apply what they have learned in their classes and let
of 2017. The Fanshawe Taste Test Booth was launched them experience first-hand how customers react to all
at two busy farm markets in southwestern Ontario: aspects of a product. Participating agri-businesses have
the Horton Farmers' Market in St. Thomas and the had the benefit of testing out their new products on a
Waterford Farmers' Market in Norfolk. Running from limited scale and have gained some real insight into how
customers are interacting with these products.
111111 III //�o,��
During the sum merof2017the County of Elgin launched
a summer contest designed to increase both followers
and engagement on its Instagram account (Instagram.
com/elgincounty). To help visitors make the most of
their summers and to encourage them to share photos
of these experiences on Instagram, Elgin County created
a summer bucket list detailing nine quintessential Elgin
County experiences that shouldn't be missed. These
experiences ranged from soaking up the sun at one of
Elgin's beaches to visiting local wineries. Each week
one of these bucket list photos was chosen to win a gift
certificate to a local tourism attraction or restaurant.
In order to be entered into the contest, participants
were required to first follow Elgin's Instagram account,
then post a photo of themselves completing one of
the nine bucket list activities on Instagram, and finally
to use the hashtag #ElginBucketList. The contest ran
for 13 weeks from May 24th to Labour Day weekend
in September. At the end of the contest Elgin had
received 281 contest entries. These can be found by
searching #ElginBucketList on Instagram. As a result,
Elgin increased followers on this platform from 870 to
1227. This increase of 357 followers amounted to a 41%
increase in followers over a 13 week span. The contest
was repeated in the fall for four weeks and activities
were switched out to reflect the season (apple picking,
wagon rides, pumpkin carving etc.). Elgin was able to
gain an additional 200 followers on the platform during
this time.
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In August, Elgin County received funding from the Rural
Economic Development (RED) program to increase the
reach of its tourism promotional videos. Elgin promoted
a 30 second video on several platforms starting in
mid-August and scheduled to end in March 2018. Elgin
used this opportunity to push advertising into new
markets and onto new platforms. This 30 second video
aired on CTV London and Kitchener/Waterloo, in 103
Tim Horton's locations (Windsor, Chatham, London,
Kitchener, Waterloo), at numerous OnRoute Centres
(Cambridge North, Cambridge South, Dutton, North
Tilbury, South Tilbury, West Lorne, and Woodstock) and
in Toronto's Union Station.
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In 2015 in partnership with the Southwest Ontario
Tourism Corporation, Elgin County began to develop
high quality tourism promotional videos designed to
increase engagement with followers on social media
platforms and provide the visual content now expected
by potential visitors. In 2016 a main tourism promotional
video "Life is Beautiful in Elgin County" and a shopping
video "Shop Elgin"were launched. In 2017 two additional
videos "Life is Better at the Lake" and "Adventure Elgin"
were launched. All four of these videos continue to be
promoted across all of Elgin's digital platforms and have
been able to reach a considerable audience in a short
period of time.
In 2017, Elgin County once again partnered with the
Southwest Ontario Tourism Corporation to produce
three new tourism promotional videos. A cycling video,
a culinary video, and a fall video will all launch in 2018.
116
16
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In February Elgin County exhibited at the London Boat,
Fishing, and Outdoor Show at the Western Fair Agriplex.
This annual event attracts thousands of visitors
interested in boats and fishing accessories from the top
marine dealers in southwestern Ontario. Visitors can
browse hundreds of new boats for sale, speak directly to
industry experts, and learn about tourism destinations.
For this event Elgin distributed the 2017 Elgin County
Visitor's Guide and Ports of Elgin brochure promoting
marinas, beaches, and fishing spots in Port Burwell, Port
Stanley, Port Bruce, and Port Glasgow.
118
18
In 2017 Elgin County promoted its port villages in the
Lake Erie Living Travel Guide and several editions of Lake
Erie Living Magazine. This publication targets those
living in the vicinity of Lake Erie's shoreline including
residents of Michigan, New York, Ohio, and Ontario.
Elgin County regularly provides writers and editors of
this publication with information about new attractions
in the area and Elgin is often featured in the magazine's
editorial content. In 2017 Lake Erie Living readers once
again voted Port Stanley Main Beach as "Best Beach"
in the publications 'Best of Lake Erie Awards'. Over the
years, lighthouses have maintained their appeal as
destinations all over the world. People flock to walk their
grounds, tour their interiors, and relive their important
history. In 2017, Elgin promoted the Port Burwell Historic
Lighthouse in a map produced by Lake Erie Living and
designed to help visitors navigate historic lighthouses
along the north and south shores of the lake. This
publication was extremely popular at Elgin's tourism
kiosks this summer.
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Savour Elgin is the County's culinary trail that takes
visitors on a journey to the area's finest food and drink
establishments, farmers' markets, and agri-tourism
operations
In 2017 Savour Elgin welcomed five new members to
the program:
Debackere Farm Market, owned and operated by the
Debackere family, is located just outside of the village of
Port Stanley and is the perfect location to stop on the
way to or from the beach to pick up fresh local potatoes,
onions, garlic, tomatoes, asparagus, cucumbers,
zucchini, peppers, sweet corn, beans, in season fruit, and
other nutritious products.
Talbotville Berry Farm is family owned by Shirley and
Gerry Simpson and is now open year-round. This newly
renovated market offers a variety of fresh produce and
family fun from spring through fall and a variety of locally
sourced products, made to order meals, and interactive
workshops all year long.
Shebaz's Shawarma & Falafel offers a different style
of cuisine in the village of Port Stanley. Owned by Gabriel
and Doris Chordeker, this Mediterranean restaurant will
make your mouth water with spring rolls, Indian curries,
shawarma. falafel and samosas. The restaurant is even
open late on weekends to accommodate those out in the
village after midnight.
Take a Bite Social Eatery in New Glasgow offers a wide
variety of Canadian and Lebanese cuisines. You won't
go hungry as Jeff and Amal Ashford serve up everything
from hot dogs, hamburgers, hand cut fries, deep fried
delicacies, pizza and smoked BBQ to shawarma,
hummus, pita chips and homemade falafel.
Tall Tales Cafe in Wallacetown is a longstanding
successful family business run by Chef John Mairleitner.
The restaurant, that also serves as a gas station and post
office, has been in business since 1982. It is a popular
spot to dine on quality food prepared by this talented chef
who is especially famous for his pies. A spectacular crust
and fresh locally grown fruit make them unforgettable.
In November 2017, Savour Elgin participated in the
iYellow Wine Club's Holiday Wine Jam event in Toronto
The objective of this event was to increase exposure and
brand recognition among those people living in Toronto
who have a propensity to travel for wine, and culinary
experiences. Over 400 Millennials attended the event
where Elgin promoted the Savour Elgin program and
its two member wineries Quai Du Vin Estate Winery and
Rush Creek Wines.
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In 2017 Elgin County once again attended the London
Wine & Food Show atthe Western FairAgriplex in London
to promote the Savour Elgin program. The County went
as part of a larger display area run by the Southwest
Ontario Tourism Corporation.
This map is a route through Elgin and Norfolk Counties
featuring wines, ciders, and beers from Ontario's South
Coast. Rush Creek Wines and Quai Du Vin Estate Winery
are included on this map. The Toast the Coast Trail map
is just one of the new ideas that the OSCWGA has put
together to showcase the area's developing local wine
and beer industry. Since 2009, the group has been
working towards becoming an official Designated
Viticultural Area — or official wine region — in Canada.
The Elgin Arts Trail celebrates local artisans, art gaIIeries,
studios, and live theatre venues across Elgin County. In
2017 our members participated in Culture Days, arts
crawls, local festivals, open houses, Christmas markets
and more.
In previous years over 10,000 copies of the combined
Savour Elgin/Elgin Arts Trail Guide were printed and
distributed across Elgin County and southwestern
Ontario. In 2017 we printed and distributed 30,000
guides in total. In 2017 the guide was included as an
insert in Lifestyle Magazine's summer edition as well
as in the Daytripper. This gave the publication a greater
opportunity for exposure across the province.
In November 2017, Elgin County attended the National
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Woman's Show in Toronto to promote Savour Elgin, The
Elgin Arts Trail, and weekend getaways to a targeted
audience of travel influencers and decision makers. This
show is the largest consumer show in Canada featuring
unique and exciting products for women.
In 2017 the Elgin Arts Trail welcomed Scott McKay of
Strong Arm Forge to the program. McKay is an Artist
Blacksmith who draws on the traditions of the past while
incorporating modern technologies to create impressive
works of metal art. McKay's recent projects of note
include a large locomotive installed on the roundabout
that connects Wellington Road, Sunset Boulevard and
Old Talbot Hill and a sculpture in the new St. Thomas
Elevated Park.
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In 2017 Elgin County Economic Development ran the
Shop Elgin Campaign for the fifth year in a row. Each
year this campaign runs during the months of November
and December and is designed to extend the tourism
season and generate economic benefits for Elgin's retail
businesses by encouraging residents and visitors alike
to do their holiday shopping in Elgin County.
In 2017, this campaign was promoted through radio ads
on BX93, Virgin Radio and MyFM and online promotions
on these station's respective websites. Ad space and
editorial were featured in the November/December
Issue of Lifestyle Magazine distributed in Port Stanley,
St. Thomas and London. Daily posts regarding holiday
open houses, shopping events and feature products
were posted on the Elgin County Economic Development
and Tourism Facebook and Twitter accounts using the
hashtag #ShopElgin so that these posts could be easily
searched. A 30 second video created using shopping
footage from several businesses across the County was
promoted on Facebook and Instagram for the duration
of the campaign and businesses were given "ShopElgin"
buttons to give out to their customers.
124
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1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL
bFCr
FROM: Jim Bundschuh, Director of Financial Services
DATE: January 16, 2018
SUBJECT: 2018 Budget
INTRODUCTION:
Council is focussed on achieving an affordable tax increase in 2018, while maintaining and
expanding the service enhancements committed to within the 2017 budget. These service
enhancements include $35 million of expenditures to rebuild Terrace Lodge, as well as $0.5
million invested in the SWIFT broadband project. New service improvements for 2018
include enhancing the investment into the County's economic growth by supplementing the
$1 million Community Improvement Plan (CIP) with a further $80,000 annually. In addition to
upgrading Wonderland Road from a lower volume local road to a higher volume county road,
improvements to the south -end of the road will be investigated.
The proposed tax increase and improvements over the 2017 ten-year plan forecast are
shown in figure 1 below. This year will result in a tax increase on the average household of
$7 per property or 0.5%, compared to the 2.5% increase planned for 2018 a year ago.
4.0%
3.0%
2.0%
1.0%
0.0%
-1.0%
-2.0%
-3.0%
0%*
* Previously planned
increase
The detailed operating, capital and grant budgets are found on the following attachments:
o Attachment I — Explanation of Taxes
o Attachment II
■ Schedule A — Ratios (subject to change)
■ Schedule B — Operating Budget
■ Schedule C — Tax Rates
`M
o Attachment III —
Ten Year Business Plan
o Attachment IV —
Ten Year Capital Plan
o Attachment V —
Ten Year Balance Sheet & Reserves
o Attachment VI —
Grants
o Attachment VII
— Departmental Details
o Attachment VI I I
— 2017 Operating Performance
o Attachment IX —
2018 Provincial Property Tax Decisions
DISCUSSION:
Council's strategic vision has been to maintain and improve service levels while achieving
an affordable tax increase. Council's commitment to service is evident through the funding
Council has provided to programs and projects valued by the County's residents. These
programs and projects span the gambit from health care to economic development to
infrastructure to the environment. The funding highlights are as follows -
1 .
ollows:
1. $35 million rebuild of Terrace Lodge and capital maintenance projects for Elgin
Manor and Bobier Villa of $8.0 million over the next ten years.
2. $2.5 million granted to the St. Thomas Elgin General Hospital through 2018 with
a further $1.0 million in contributions planned for a total of $3.5 million by 2022.
3. $1 million in CIP funding to improve streetscapes and improve the economic
outlook for the County's businesses will be enhanced with an additional $80,000
annually by reallocating the additional revenue from the elimination of the
vacancy rebate/reduction.
4. Two satellite offices for the Elgin Business Resource Centre (EBRC) to assist the
County's budding entrepreneurs and help create local jobs.
5. $0.5 in funding to attract government and private sector support for high speed
internet (SWIFT).
6. The county roads will receive $10 million in 2018 capital budget funding, with a
further $109 million for the next nine years focused on timely investments in
existing infrastructure to ensure the lowest possible lifecycle costs. The 2018
capital plan includes rehabilitation of Wonderland Road and Vienna Line.
7. Purchase of $3.6 million of books for libraries over the next ten years.
8. $40,000 grant to the Clean Water Initiative enters its second year of on-going
funding.
The remaining unfunded costs for Wonderland Road, together with the additional non-
inflationary costs for Terrace Lodge totals $2.6 million. The delay in the Terrace Lodge
project gives the County more time to set aside funds for the project, resulting in a reduction
in the required debt from $24 million to $17 million. The resulting $1.7 million interest
savings from the reduced debt burden will reduce the amount of unfunded capital projects to
$0.9 million. This amount is of a magnitude that it could be absorbed in 2019 without the
need for an incremental property tax increase. One potential source of funding might be
from an additional year of OCIF funding, which the County anticipates the province will
announce next year. In summary, it is recommended that the potential cost increases for
the Terrace Lodge rebuild be funded without the need for an incremental tax increase.
As was shown in Figure 1, property taxes on an average household will be 2% lower than
previously anticipated. Tax shifts between property classes provided an improvement of
0.1% to the average household. In addition, assessment growth (population growth driving
new construction) was 1.8%, compared to tlhb anticipated 1 % growth, thereby reducing the
tax increase on an average property by 0.8%. Furthermore, other improvements of 1.1 % as
detailed in figure 2 include an increase due to Ontario employment changes (Bill 148) more
than offset by reductions which include grant revenue and loan interest payments. 2017
operating surplus as detailed in Attachment VIII includes Worker's Compensation (WSIB)
and supplemental tax performance which also allowes for further budget tightening in 2018
in these two categories.
0.6%
0.4%
$150,000 Ongoing
0.2%
0.0%
-0.2%
$1.2 million one-time
-0.4%
1.1 % Net Other
Improvement to
-0.6%
2018 Proposed
Tax
-0.8%
$1.7 million one-time
-1.0%
$0.8 million one-time
-1.2%
i
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I I"�'I
I^�I II
$330,000 one-time x 2
-1.4%
$250,000 one-time x 2
1.6/0
The $7 or 0.5% increase on an average household will result in a 1.7% tax rate decrease as
shown on Attachment I. This tax rate will provide a levy of $33.5 million or an increase of
$3.9%. The difference between the levy increase percentage and the average household
percentage is explained by assessment growth of 1.8% and tax class shifts as a result of the
2016 reassessment cycle of 1.6%.
IMI
The 2018 property tax decisions from the province as shown in Attachment IX introduce
optional sub -classes for qualifying value-added farm related activities. The local
treasurer's will not be able to determine the impact of implementing the optional sub-
classes until MPAC amends the assessment notices. The treasurers are therefore
recommending that implementation of these sub -classes be considered for the 2019
taxation year; therefore, there will be no impact for this budget cycle.
In the last number of years, affordable tax increases have been achieved, despite
significant revenue losses of $6 million in OMPF and Ford property tax, through the use of
reserves and measured tax increases over ten years. Council strategically planned a low
to moderate use of reserves to allow a series of 4% increases on the average property
continuing through 2020 to rebalance the budget. Through the ten-year plan, Council has
been focused on ensuring the long-term financial stability of the County.
O N m:T M l0 r� W M O N m :T M l0 r�
c -I c -I c -I c -I c -I c -I c -I c -I c -I c -I N N N N N N N N
O O O O O O O O O O O O O O O O O O
N N N N N N N N N N N N N N N N N N
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The current ten-year plan sees the municipal position growing at a rate of 1.7% from $203
million in 2017 to $240 million in 2027 as shown in figure 3. Assuming a long-term
population growth rate of 1 %, this allows for 0.7% to be applied toward inflationary
escalation. Although this is below the rate of inflation, staff is confident cost efficiencies,
as well as Council's practice of using capital surpluses and grant revenue to enhance the
capital plan in future years, should allow the County's assets to be maintained. Cost
efficiencies result from modern technologies such as micro -surfacing. Grant revenue such
as the Ontario Community Infrastructure Fund (OCIF), as well as capital surpluses, have
130
been used in the past to supplement the capital plan. OCIF base funding has now been
extended through 2020 and just over $1 million 2017 capital surplus will allow Council to
further fund the upgrade to Wonderland Road to higher volume while continuing with key
life -cycle capital maintenance action on the county's other infrastructure. If Council
continues with this practice, allowing timely capital investments to infrastructure, life -cycle
costs will be minimized. Although the use of reserves can allow for a short-term loss in
municipal position (comparable to owner's equity at a personal level), an ongoing
reduction in municipal position through insufficient taxation and neglected infrastructure
will ultimately materialize as costly asset replacements and even higher tax increases.
CONCLUSION:
Council will be able to continue with its commitment of improving services to residents with
1.7% reduction in the tax rate resulting in a 0.5% or $7 on average household taxes while
committing to a $35 million Terrace Lodge rebuild.
RECOMMENDATIONS:
THAT the 2018 proposed budget, which includes the operating budget, the capital budget
and grants, be approved with 1.7% reduction in the tax rate resulting in a levy of $33.5
million; and,
THAT the necessary by-law be prepared.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Julie Gonyou
Director of Financial Services Chief Administrative Officer
IN
Explanation of Taxes
Definitions
Tax Rate: Percentage applied to the assessed property value to obtain the tax amount
Attachment I
Assessment: The market value of a property as determined by MPAC. This value changes annually for all properties that saw
an increase at the beginning of the reassessment period.
Tax: The amount a property is invoiced based on the Assessment multiplied by the tax rate.
Assessment Value Increase: Current year's assessment less prior year's assessment
Household Tax Increase: Current year's taxes less prior year's taxes.
Household Tax Increase Percentage: Current year's tax increase divided by the prior year's taxes. This value can also be
calculated by added the tax rate increase to the Assessment Value Increase.
Levy: The total taxes raised across all property classes, including both existing properties and new construction (Assessment
Growth).
Assessment Growth: Increases in total assessment value within the County as a result of new construction. This results in an
increase in the number of households and a corresponding increase in demand for services. Because of assessment growth
the levy increase is greater than the increase on the average household. This higher levy is in fact needed in order to support
the increased number of households. As such, the percent of levy increase is not a good measure as it multifold measurement
comprised of the increased levy per household and the population driven levy increase.
Current year % Change
from prior
Residential Tax Example
1.6%
L) Tax increase on average property across all tax classes (J) + (K)
A) Average 2017 home value
$242,805
$677,691 2.1%
B) 2017 tax rate
0.611851%
P Total Lev N + O
C) 2017 taxes on average home (A)x(B)
$1,486
D) Proposed 2018 tax rate
0.601192%
-1.7%
E) 2018 taxes on house if no assessment change (A)x(D)
$1,460
F) Change in tax on house with no assessment change (E) -(C)
-$26
-1.7%
G) Assessment on average home with average assessment increase
$248,302
2.3%
H) 2018 taxes on avg. house with avg. assessment increase (G)x(D)
$1,493
1) Tax increase due to assessment change (H) -(E)
$33
2.3%
J Total tax increase on average household (1)+(F)
$7
0.5%
Average Property all property classes
K) Assessment related tax shift between classes
1.6%
L) Tax increase on average property across all tax classes (J) + (K)
2.1%
Lev
M) Starting point (prior year levy)
$32,267,769
N) Increases on existing buildings (L)
$677,691 2.1%
O) Levy generated on new buildings (population growth)
$580,775 1.8%
P Total Lev N + O
$33,526,235 3.9%
IB3:
Attachment II
COUNTY OF ELGIN
By -Law 18-06
SCHEDULE A
Ratios
PROPERTY CLASS
* ratio to be calculated by the province to avoid tax changes resulting from assessment
methodology change
133
2018
2017
RESIDENTIAL/FARM
1.0000
1.0000
FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL
0.5000
0.5000
NEW MULTI -RESIDENTIAL
1.0000
1.0000
MULTI -RESIDENTIAL
1.9999
1.9999
COMMERCIAL OCCUPIED
1.6376
1.6376
COMMERCIAL VACANT LAND
1.6376
1.1463
INDUSTRIAL OCCUPIED
2.2251
2.2251
INDUSTRIAL VACANT LAND
2.2251
1.4463
LARGE INDUSTRIAL OCCUPIED
2.8318
2.8318
LARGE INDUSTRIAL VACANT
2.8318
1.8407
PIPELINES
1.1446
1.1446
FARM
0.2500
0.2500
MANAGED FORESTS
0.2500
0.2500
LANDFILL
34.024061
34.024061
* ratio to be calculated by the province to avoid tax changes resulting from assessment
methodology change
133
Attachment II
Levy Increase 3.9%
Net Income
Memo: Levy 32,267,660
134
2/07/18 11:53 AM
1,258, 575
(1,258,575)
68,803,225 64,217,739 (4,585,486) 1,190,259
33,526,235
Column 1
Column 2
Column 3
Column 4
Column 5
Column 6
Column 7
Column 8
Schedule B:
Current
2018 Operating Budget
Operating
Prior Operating
Current
Operating Budget
Budget
By -Law 18-06
Revenue
Expense
Net Budget
FORECAST/
Revenue
Expense
Net Budget
(Over)/ Under
(Revenue)/Expense
ACTUAL
(Revenue)/
Prior Year
Expense
CORPORATE ACTIVITIES
1) Taxes
(33,957,896)
523,348
(33,434,548)
(33,768,273)
34,183,030
403,697
(33,779,334)
344,785
2) Interest Charges & Income
(463,562)
363,562
(100,000)
(215,634)
200,000
-
(200,000)
100,000
3) Social Services - St. Thomas
-
2,441,629
2,441,629
2,480,033
2,348,306
2,348,306
93,323
4) Health Unit
(331,362)
1,224,826
893,464
826,755
893,464
893,464
-
5) Grants
322,528
322,528
319,921
-
372,513
372,513
(49,985)
6) Rental Income
(249,916)
137,899
(112,017)
(112,017)
254,527
138,525
(116,002)
3,985
7) Property Assessment
(83,850)
831,635
747,785
747,784
767,262
767,262
(19,477)
8) Ontario Municipal Partnership Fund
(38,870)
(831,330)
(870,200)
(870,200)
739,700
-
(739,700)
(130,500)
9) Project Costs
892,000
892,000
624,599
-
714,000
714,000
178,000
10) Corporate
(35,125,456)
6,429,444
(29,219,360)
(29,967,032)
35,377,258
5,637,767
(29,739,491)
520,131
Departmental
11) Warden and Council
(3,036)
383,905
380,869
315,967
3,036
367,180
364,144
16,726
12) Administrative Services
(133,737)
705,437
571,700
557,063
257,015
785,514
528,499
43,201
13) Financial Services
613,425
613,425
608,999
-
639,946
639,946
(26,521)
14) Human Resources
(35,000)
560,660
519,612
32,500
602,391
569,891
(9,230)
15) Administrative Building
(397,889)
930,175
532,286
501,447
415,827
989,456
573,628
(41,343)
16) Corporate Expenditures
(10,000)
677,096
667,096
595,435
10,000
711,582
701,582
(34,486)
17) Eng'r & Land Div.
(3,019,329)
13,005,992
9,986,663
9,793,702
3,133,470
13,160,859
10,027,389
(40,726)
18) Homes
(18,269,366)
23,431,891
5,162,525
5,047,141
18,627,158
23,595,304
4,968,146
194,379
19) Museum & Archives
(521,285)
452,157
(69,128)
(67,118)
69,150
478,345
409,195
(478,323)
20) Library Services
(219,914)
2,803,103
2,583,190
2,550,623
172,985
2,875,386
2,702,401
(119,211)
21) Information Technology
(42,870)
1,029,667
986,797
878,010
42,870
1,046,452
1,003,582
(16,786)
22) Provincial Offences
(1,535,293)
1,455,264
(80,029)
(72,312)
1,519,293
1,428,838
(90,455)
10,426
23) Collections
(474,679)
457,511
(17,168)
(15,662)
474,679
457,511
(17,168)
0
24) Ambul. & Emergency Meas.
(7,095,523)
9,940,924
2,845,400
2,804,432
7,225,053
10,048,503
2,823,450
21,950
25) Econ.Dev'I, Tourism & Plan.
(220,229)
1,320,075
1,099,846
1,108,239
184,357
1,392,707
1,208,350
(108,504)
26) Departmental
(31,978,150)
57,206,621
25,824,132
25,125,581
32,167,392
58,579,972
26,412,580
(588,448)
27) Elgin County
(67,103,606)
63,636,065
(3,395,228)
(4,841,452)
67,544,650
64,217,739
(3,326,911)
(68,317)
Levy Increase 3.9%
Net Income
Memo: Levy 32,267,660
134
2/07/18 11:53 AM
1,258, 575
(1,258,575)
68,803,225 64,217,739 (4,585,486) 1,190,259
33,526,235
COUNTY OF ELGIN
By -Law 18-06
SCHEDULE C
PROPERTY CLASS
RESIDENTIAL
FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL
NEW MULTI -RESIDENTIAL
MULTI -RESIDENTIAL
COMMERCIAL OCCUPIED
COMMERCIAL VACANT LAND
INDUSTRIAL OCCUPIED
INDUSTRIAL VACANT LAND
LARGE INDUSTRIAL OCCUPIED
LARGE INDUSTRIAL VACANT
LANDFILL
PIPELINES
FARM
MANAGED FORESTS
Prior
2017
TAX RATES
0.611851%
0.305926%
0.611851%
1.223641%
1.001967%
0.701365%
1.361430%
0.884920%
1.732640%
1.126234%
19.824255%
0.700325%
0.152963%
0.152963%
Definition: "Tax rate" means the tax rate to be levied against property
expressed as a percentage, to six decimal places, of the assessment
of the property.
Current
2018
TAX RATES
0.601192%
0.300596%
0.601192%
1.202324%
0.984512%
0.984512%
1.337712%
1.337712%
1.702456%
1.702456%
19.824255%
0.688124%
0.150298%
0.150298%
Attachment II
% Change
TAX RATES
-1.74%
-1.74%
-1.74%
-1.74%
-1.74%
40.37%
-1.74%
51.17%
-1.74%
51.16%
0.00%
-1.74%
-1.74%
-1.74%
* Landfill under levy restriction (rate is less than residential rate x ratio), pending provincial calculation
11617
Ten Year Business Plan
Attachment III
2/07/1812:03 PM 136
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
($ millions)
1) Prior Year Budgeted Municipal Position
CI
3.4
4.6
4.8
5.2
2.4
0.6
2.9
3.4
3.9
4.4
Muncipal Position Change
Explanation
2) OMPF
(0.1)
(0.2)
(0.2)
(0.2)
(0.1)
3) OCIF Project
(0.5)
4) OCIF Base Funding
0.2
0.4
(0.0)
(0.9)
5) Federal Gas Tax Funding
0.1
6) Bike Lane Funding
0.3
(0.3)
7) Museum Funding
(0.5)
8) T/L Rebuild Funding
0.7
9) Homes Case Mix Index
10) Interest
0.1
(0.1)
(0.1)
(0.8)
0.1
0.1
0.1
0.1
0.1
0.1
11) Social Services
0.0
12) City Shared Services AgreernE
0.1
0.1
13) Supplementals/Payment-In-Li
0.3
(0.3)
(0.1)
(0.1)
(0.1)
(0.1)
(0.1)
14) WSIB
0.3
(0.3)
15) Health Unit
16) Hospital Donation STEGH
0.3
17) Hospital Donation 4Counties
(0.1)
0.1
18) Revenue Increases
0.4
0.4
0.4
0.4
0.4
0.4
0.4
0.5
0.5
0.5
19) Salary&Union Inflation
(0.3)
(0.4)
(0.4)
(0.4)
(0.4)
(0.4)
(0.4)
(0.4)
(0.4)
(0.4)
20) Benefits Inflation
(0.2)
(0.2)
(0.2)
(0.3)
(0.3)
(0.3)
(0.3)
(0.3)
(0.3)
(0.3)
21) Bill 148
(0.2)
22) CPP Increases
(0.1)
(0.1)
(0.1)
23) Supplies Inflation
(0.4)
(0.5)
(0.5)
(0.5)
(0.5)
(0.5)
(0.5)
(0.6)
(0.6)
(0.6)
24) WriteDowns/Amort
0.1
(0.3)
(0.5)
(2.3)
(2.3)
2.1
(0.1)
(0.1)
(0.1)
(0.1)
25) Admin Building Space Needs
(0.2)
26) SWIFT Broadband
0.1
27) CIP
(0.1)
0.0
0.0
0.1
28) Efficiencies
0.4
0.4
0.2
0.2
0.2
0.2
0.2
0.2
0.2
0.2
29) Total Changes
(0.1)
(1.4)
(1.4)
(3.9)
(3.0)
1.7
(0.8)
(0.8)
(0.7)
(0.7)
30) Levy Increase
3.9%
1.3
5.0%
1.7
5.0%
1.7
3.0%
1.1
3.0%
1.1
2.4%
0.9
3.0%
1.2
3.0%
1.2
3.0%
1.3
3.0%
1.3
31) Residential Household Increas
0.5%
2.5%
2.5%
2.0%
2.0%
1.4%
2.0%
2.0%
2.0%
2.0%
32) Memo: Hospital Special Levy
-0.6%
(0.3)
33) Net Change in Muncipal Position
4.6
4.8
5.2
2.4
0.6
2.9
3.4
3.9
4.4
5.1
34) Starting Muncipal Position
202.9
207.5
212.3
217.5
220.0
220.5
223.5
226.9
230.8
235.2
35) Budgeted Change
36) Ending Muncipal Position
207.5
212.3
217.5
220.0
220.5
223.5
226.9
230.8
235.2
240.2
37) Prior Business Plan
I
203.7
206.3
208.2
210.0
212.2
214.6
217.6
221.0
225.1
38) New Plan B/(W) Prior Plan
$
3.8
$
6.0
$
9.3
1 $
10.0
$
8.3
1
$ 8.9
$ 9.3
1 $
9.8
$
10.1
39) Debt
$
-
$
-
$
17.0
1 $
15.6
$
14.2
$ 12.6
$ 10.91
$
9.3
$
7.6
$
6.0
2/07/1812:03 PM 136
COUNTY OF ELGIN
Summary
Proposed Capital 10 Year Plan
Col 1 Col 2 Col 3 Col 4 Col 5 Col 6 Col 7 Col 8 Col 9 Col 10
Capital Projects
0) Corporate
1) Agriculture
2) Administrative Building
3) Eng'r & Land Div.
Homes
4a i Elgin Manor Dietary
4a ii Elgin Manor Nursing & Personal Care
4a iii Elgin Manor Housekeeping
4a iv Elgin Manor Laundry
4a v Elgin Manor Building & Property
4a vi Elgin Manor General & Admin
4a) Elgin Manor
4b i Terrace Lodge Nursing & Personal Care
4b ii Terrace Lodge Building & Property
4b) Terrace Lodge
4c i Bobier Villa Dietary
4c ii Bobier Villa Nursing & Personal Care
4c iii Bobier Villa Housekeeping
4c iv Bobier Villa Building & Property
4c v Bobier Villa General & Admin
4c) Bobier
4) Homes
Museums & Archives
Museum
Archives
5) Museum & Archives
6) Library Services
7) Information Technology
8) Ambul. & Emergency Meas.
9) Econ.Dev'I, Tourism & Plan.
10) Elgin County
Attachment IV
r n"
2018
2019
2020
2021
2022
2018-2022 Total
2023-2027 Total
2018-2027 Average
25,000
10,000
20,000
20,000
20,000
95,000
120,000
21,500
-
-
-
-
35,000
35,000
35,000
7,000
3,621,000
630,000
2,090,000
1,590,000
1,055,000
8,986,000
1,220,000
1,020,600
10,372,041
11,695,000
11,600,000
11,440,000
11,465,000
56,572,041
62,602,558
11,917,460
25,000
15,000
15,000
20,000
20,000
95,000
100,000
19,500
99,160
129,580
15,000
15,000
20,000
278,740
260,420
53,916
5,000
-
-
-
-
5,000
5,000
1,000
28,000
-
-
-
-
28,000
-
2,800
297,000
150,000
95,000
452,000
452,000
1,446,000
1,935,000
338,100
-
60,000
60,000
300,000
-
420,000
125,000
54,500
454,160
354,580
185,000
787,000
492,000
2,272,740
2,425,420
469,816
84,580
-
-
-
-
84,580
60,000
14,458
16,000
5,000,000
5,016,000
-
501,600
100,580
5,000,000
5,100,580
60,000
516,058
-
50,000
-
-
-
50,000
-
5,000
69,468
97,234
50,000
10,000
10,000
236,702
128,558
36,526
5,000
-
-
-
-
5,000
-
500
264,500
163,500
185,000
165,000
290,000
1,068,000
2,057,000
312,500
-
-
-
-
-
-
15,000
1,500
338,968
310,734
235,000
175,000
300,000
1,359,702
2,200,558
356,026
893,708
5,665,314
420,000
962,000
792,000
8,733,022
4,685,978
1,341,900
30,000
-
-
-
-
30,000
-
3,000
10,000
10,000
1,000
40,000
-
-
-
-
40,000
-
4,000
356,495
324,631
338,332
344,979
351,759
1,716,196
1,910,329
362,653
191,800
256,340
247,094
265,543
210,208
1,170,985
1,382,391
255,338
310,000
729,300
367,200
344,500
486,000
2,237,000
2,314,350
455,135
8,500
-
-
-
8,500
17,000
12,000
2,900
15,818,544
19,310,585
15,082,626
14,967,022
14,423,467
79,602,245
74,282,605
15,388,485
11)
Prior Year's Business Plan Spend
13,457,924
18,528,700
12,334,426 13,670,022 13,697,009
12)
Added Incremental OCIF Base Funding
32,254
882,786
13)
Cycle Lane Funding
322,543
444,350
125,087
14)
Capital Surplus funding Wonderland Road
548,100
120,000
120,000
15)
Increased Ambulance Investment
70,000
358,820
127,200 104,500 146,000
16)
Reserves funding for T/L & POA
481,000
5,000,000
17)
Central Elgin Funded IT Equipment
60,000
60,000
18)
Capital to Operating
(36,000)
(6,000)
(6,000) (6,000) (6,000)
19)
Inflation
New Plan (Higher)/Lower than
20) Prior Adjusted Plan (1,523,077) 4,630,935 (1,69J7214) (1,198,500) (586,458)
\\ecfileserver\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Financial Services\SummarySummaryCapital Budget
71,688,081
71,619,980
14,330,806
882,786
88,279
322,543
32,254
-
1,095,000
109,500
806,520
444,350
125,087
5,481,000
548,100
120,000
120,000
24,000
(60,000)
(30,000)
(9,000)
1,394,588
139,459
(361,315) 361,313 (0)
2/05/18 1:28 PM
County of Elgin
Balance Sheet
and Reserve Budget
Attachment V
138
Balance Sheet
2018
2019
2020
2021
2022
2023-2027
Total
Change
Ending Bal.
Change Ending Bal.
Change Ending Bal.
Change Ending Bal.
Change Ending Bal.
Change Ending Bal.
Balance Sheet
Al)
Cash & Investments
(1,000,657)
22,997,740
(11,754,453)
11,243,288
(3,769,420)
7,473,867
(630,806)
6,843,061
229,780
7,072,842
4,153,964
11,226,805
A2)
Accounts Receivable
(80,526)
2,500,000
2,500,000
2,500,000
2,500,000
2,500,000
2,500,000
A3)
Pre-Paids & Loans
66,947
700,000
700,000
-
700,000
-
700,000
-
700,000
-
700,000
A4)
TCA
2,218,544
177,940,636
6,576,757
184,517,393
35,952,071
220,469,465
1,667,748
222,137,213
(1,076,410)
221,060,802
7,366,362
228,427,164
A5)
WIP
3,000,000
8,381,802
10,000,000
18,381,802
(10,000,000)
8,381,802
-
8,381,802
-
8,381,802
-
8,381,802
A
Total Assets
4,204,308
212,520,179
4,822,304
217,342,483
22,182,651
239,525,134
1,036,942
240,562,076
(846,630)
239,715,446
11,520,326
251,235,772
31)
Accounts Payable
272,488
(2,500,000)
(2,500,000)
(2,500,000)
(2,500,000)
(2,500,000)
(2,500,000)
32)
Payroll, Remits & WSIB Accrual
108,690
(2,500,000)
(2,500,000)
(2,500,000)
(2,500,000)
(2,500,000)
(2,500,000)
33)
Debt
(17,000,000)
(17,000,000)
1,400,000
(15,600,000)
1,400,000
(14,200,000)
8,200,000
(6,000,000)
B
Total Liabilities
381,179
(5,000,000)
-
(5,000,000)
(17,000,000)
(22,000,000)
1,400,000
(20,600,000)
1,400,000
(19,200,000)
8,200,000
(11,000,000)
C
Municipal Position
4,585,486
207,520,179
4,822,304
212,342,483
5,182,651
217,525,134
2,436,942
219,962,076
553,370
220,515,446
19,720,326
240,235,772
Explanation of Municipal Position
D1)
In -Service Tangible Capital Assets (Net Book Value)
2,218,544
177,940,636
6,576,757
184,517,393
35,952,071
220,469,465
1,667,748
222,137,213
(1,076,410)
221,060,802
7,366,362
228,427,164
D2)
Work -In -Progress Tangible Capital Assets
3,000,000
8,381,802
10,000,000
18,381,802
(10,000,000)
8,381,802
8,381,802
8,381,802
8,381,802
D
Total Tangible Capital Assets
5,218,544
186,322,438
16,576,757
202,899,195
25,952,071
228,851,267
1,667,748
230,519,015
(1,076,410)
229,442,604
7,366,362
236,808,966
E
Reserve for Completion ofWIP
33,270,804
(8,000,000)
25,270,804
(22,000,000)
3,270,804
3,270,804
3,270,804
3,270,804
F
Anticipated Tangible Capital Assets
5,218,544
219,593,243
8,576,757
228,170,000
3,952,071
232,122,071
1,667,748
233,789,819
(1,076,410)
232,713,409
7,366,362
240,079,771
H
TOTAL CAPITAL FUNDS
350,000
(27,676,960)
(944,865)
(28,621,825)
-
(28,621,825)
2,000,000
(26,621,825)
2,000,000
(24,621,825)
10,000,000
(14,621,825)
1
TOTAL CAPITAL RESERVES
-
4,026,072
-
4,026,072
0
4,026,072
-
4,026,072
-
4,026,072
-
4,026,072
J
Net Capital Portion
5,568,544
195,942,354
7,631,892
203,574,246
3,952,072
207,526,318
3,667,748
211,194,066
923,590
212,117,655
17,366,362
229,484,017
K
TOTAL OPERATING RESERVES
(983,058)
11,577,825
(2,809,588)
8,768,237
1,230,579
9,998,816
(1,230,806)
8,768,010
(370,220)
8,397,790
2,353,964
10,751,754
L
Municipal Position
4,585,486
207,520,179
4,822,304
212,342,483
5,182,651
217,525,134
2,436,942
219,962,076
553,370
220,515,446
19,720,326
240,235,772
Capital Funds
H1)
Capital Fund Garage
-
64,865
(64,865)
-
-
-
-
-
-
-
H2)
Capital Fund Ambulance Bases
350,000
0
(0)
-
-
H3)
Capital Fund Terrace Lodge
-
(27,741,825)
(880,000)
(28,621,825)
(28,621,825)
2,000,000
(26,621,825)
2,000,000
(24,621,825)
10,000,000
(14,621,825)
H
Capital Funds
350,000
(27,676,960)
(944,865)
(28,621,825)
-
(28,621,825)
2,000,000
(26,621,825)
2,000,000
(24,621,825)
10,000,000
(14,621,825)
1
Capital Reserves
-
4,026,072
-
4,026,072
0
4,026,072
-
4,026,072
-
4,026,072
-
4,026,072
Operating Reserves
K1)
Reserves Donations Elgin
5,500
159,529
159,529
159,529
159,529
159,529
159,529
K2)
Reserves Donations Terrace
(1,500)
151,042
151,042
151,042
151,042
151,042
151,042
K3)
Reserves Donations Bobier
(2,500)
63,813
63,813
63,813
63,813
63,813
63,813
K4)
Reserves Donations Alma College Alumnae
100
6,584
6,584
6,584
6,584
6,584
6,584
K5)
Reserves Museum
500
14,050
14,050
14,050
14,050
14,050
14,050
K6)
Reserves Archives
-
958
958
958
958
958
958
K7)
Reserves Donations Library
(5,000)
101,107
101,107
101,107
101,107
101,107
101,107
K8)
Reserves Mill Rate Stabilization
(960,158)
11,001,209
(2,804,588)
8,196,622
1,235,579
9,432,201
(1,225,806)
8,206,395
(365,220)
7,841,175
2,369,877
10,211,052
K9)
Reserves Strategic Planning
21,923
21,923
21,923
21,923
21,923
21,923
K10)
Reserves Tree Replanting
6,379
6,379
6,379
6,379
6,379
6,379
K11)
Reserves Performance Excellenc
(5,000)
10,873
10,873
10,873
10,873
10,873
10,873
K12)
Reserves Orthodonitics
19,519
19,519
19,519
19,519
19,519
19,519
K13)
Reserves Staff Training
(10,000)
35,913
(5,000)
30,913
(5,000)
25,913
(5,000)
20,913
(5,000)
15,913
(15,913)
-
K14)
Reserves Woodlot
(5,000)
2,524
2,524
2,524
2,524
2,524
2,524
K15)
Reserves Police Services
(17,599)
(17,599)
(17,599)
(17,599)
(17,599)
(17,599)
K
Operating Reserves
(983,058)
11,577,825
(2,809,588)
8,768,237
1,230,579
9,998,816
(1,230,806)
8,768,010
(370,220)
8,397,790
2,353,964
10,751,754
138
COUNTY OF ELGIN
GRANTS
Grants
1) Shedden Agricultural Society
2) Wallacetown Agricultural Society inc. Capital
3) Rodney-Aldborough Agricultural Society
4) Aylmer & East Elgin Agricultural Society
5) Elain 4-H Association
6) Tillsonburg & District Multi -Service Centre
7) Quad County Support Services
8) Seniors Picnic
9) Non-specific
10) Town Crier
11) Second Stage Housing
12) Eat 2 Learn
13) Elgin County Plowmen's Association
14) Ontario 911 Advisory Board
15) Tourism Signage Grants
17) The Arts & Cookery Bank
18) St. Thomas Elgin Public Arts Centre
19) War Memorial Site Committee
20) Fanshawe College PSW Award/Sponsorship
24) Total Regular Grants
25) IPM Legacy Scholarship
26) St. Thomas Elgin General Hospital
27) Four County Hospital
28) Wallacetown Agricultural Society Capital
28) Total Grants
2017
2018
4,500
4,500
4,500
4,500
4,500
4,500
7,500
7,500
2,000
2,000
4,672
4,764
2,000
2,000
2,500
2,500
2,500
3,500
2,000
2,000
8,182
8,182
5,000
5,000
200
200
100
7,357
7,350
5,000
2,517
2,517
2,500
1,500
67,528
62,513
5,000
5,000
250,000
250,000
50,000
5,000
322,528
372,513
Attachment VI
2018 (H)/L
2017
(92)
(1,000)
100
7
5,000
2,500
(1,500)
5,015
(50,000)
(5,000)
(49,985)
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Corporate\Corporate
Activities\Corporate Activities Grants 2/05/18 4:43 PM
IIM
Attachment VII
140
2/07/18 12:16 PM
Column 1
Column 2
Column 3
Column 4
Column 5
Column 6
Column 7
Column 8
Current
2018 Operating Budget
Operating
Prior Operating
Current
Operating Budget
Budget
Revenue
Expense
Net Budget
FORECAST/
Revenue
Expense
Net Budget
(Over)/ Under
(Revenue)/Expense
ACTUAL
(Revenue)/
Prior Year
Expense
Departmental
Warden and Council
Warden
-
87,551
87,551
73,343
-
89,049
89,049
(1,499)
Council
(3,036)
296,355
293,319
242,625
3,036
278,130
275,094
18,225
11) Warden and Council
(3,036)
383,905
380,869
315,967
3,036
367,180
364,144
16,726
Administrative Services
Administrative Services
(98,800)
611,650
512,850
502,954
221,550
682,742
461,192
51,659
Agriculture
(1,000)
59,849
58,849
54,109
1,000
68,307
67,307
(8,458)
Police Services Board
(33,937)
33,937
-
-
34,465
34,464
(0)
0
12 Administrative Services
(133,737)
705,437
571,700
557,063
257,015
785,514
528,499
43,201
13) Financial Services
-
613,425
613,425
608,999
-
639,946
639,946
(26,521)
14) Human Resources
(35,000)
560,660
519,612
32,500
602,391
569,891
(9,230)
15) Administrative Building
(397,889)
930,175
532,286
501,447
415,827
989,456
573,628
(41,343)
16) Corporate Expenditures
(10,000)
677,096
667,096
595,435
10,000
711,582
701,582
(34,486)
Engineering & Land Division
Engineering Services
(2,881,829)
12,866,065
9,984,236
9,824,308
2,995,970
13,019,081
10,023,111
(38,875)
Land Division
(137,500)
139,927
2,427
(30,606)
137,500
141,778
4,278
(1,851)
17) Eng'r & Land Div.
(3,019,329)
13,005,992
9,986,663
9,793,702
3,133,470
13,160,859
10,027,389
(40,726)
Homes
18a ii Elgin Manor Program & Support
(356,235)
349,211
(7,024)
(7,987)
364,832
362,389
(2,443)
(4,582)
18a iii Elgin Manor Dietary
(292,166)
1,032,716
740,550
744,370
300,345
1,051,284
750,940
(10,389)
18a iv Elgin Manor Nursing & Personal Car
(3,384,352)
4,846,013
1,461,661
1,371,231
3,442,249
4,926,135
1,483,886
(22,225)
18a v Elgin Manor Housekeeping
-
459,745
459,745
465,897
-
493,872
493,872
(34,127)
18a vi Elgin Manor Laundry
-
185,305
185,305
181,364
-
180,972
180,972
4,333
18a vii Elgin Manor Building & Property
(40,000)
551,500
511,500
522,542
40,000
567,998
527,998
(16,498)
18a viii Elgin Manor General & Admin
(2,731,003)
1,031,807
(1,699,197)
(1,729,194)
2,780,061
901,704
(1,878,357)
179,160
18a) Elgin Manor
(6,803,756)
8,456,297
1,652,540
1,548,223
6,927,487
8,484,354
1,556,868
95,673
18b ii Terrace Lodge Program & Support
(385,394)
383,202
(2,192)
11,656
394,695
413,751
19,056
(21,249)
18b iii Terrace Lodge Dietary
(348,769)
1,262,442
913,673
857,417
370,785
1,238,000
867,215
46,458
18b iv Terrace Lodge Nursing & Personal C
(3,655,537)
5,340,203
1,684,666
1,642,653
3,750,299
5,448,292
1,697,993
(13,327)
18b v Terrace Lodge Housekeeping
-
505,098
505,098
504,203
-
537,671
537,671
(32,572)
18b vi Terrace Lodge Laundry
-
225,566
225,566
228,664
-
228,009
228,009
(2,442)
18b vii Terrace Lodge Building & Property
(7,200)
437,685
430,485
426,376
7,200
429,963
422,763
7,722
18b viii Terrace Lodge General & Admin
(2,419,814)
650,663
(1,769,151)
(1,611,032)
2,474,245
727,968
(1,746,277)
(22,874)
18b x Terrace Lodge Adult Day
(253,949)
261,245
7,295
7,297
251,460
251,460
-
7,295
18b) Terrace Lodge
(7,070,663)
9,066,104
1,995,441
2,067,233
7,248,684
9,275,114
2,026,430
(30,989)
18c ii Bobier Villa Program & Support
(237,040)
253,836
16,796
45,268
242,385
254,166
11,781
5,015
18c iii Bobier Villa Dietary
(208,507)
793,729
585,222
612,082
201,951
820,419
618,468
(33,247)
18c iv Bobier Villa Nursing & Personal Care
(2,164,409)
3,259,220
1,094,811
986,711
2,189,389
3,116,207
926,818
167,992
18c v Bobier Villa Housekeeping
-
311,088
311,088
308,992
-
320,181
320,181
(9,093)
18c vi Bobier Villa Laundry
(72)
151,367
151,295
155,243
72
152,637
152,565
(1,270)
18c vii Bobier Villa Building & Property
(11,744)
410,814
399,070
377,477
2,700
437,141
434,441
(35,372)
18c viii Bobier Villa General & Admin
(1,578,555)
542,114
(1,036,441)
(1,046,790)
1,622,793
543,387
(1,079,406)
42,965
18c x Bobier Villa Adult Day
(146,314)
139,017
(7,297)
(7,298)
144,744
144,744
-
(7,297)
18c) Bobier
(4,346,641)
5,861,185
1,514,543
1,431,684
4,404,035
5,788,883
1,384,848
129,695
Adult Day
(48,306)
48,306
-
1
46,953
46,953
-
-
18) Homes
(18,269,366)
23,431,891
5,162,525
5,047,141
18,627,158
23,595,304
4,968,146
194,379
Museums & Archives
Museum
(505,000)
248,737
(256,263)
(250,230)
50,930
255,123
204,193
(460,456)
Archives
(16,285)
203,420
187,135
183,111
18,220
223,221
205,001
(17,867)
19) Museum & Archives
(521,285)
452,157
(69,128)
(67,118)
69,150
478,345
409,195
(478,323)
20) Library Services
(219,914)
2,803,103
2,583,190
2,550,623
172,985
2,875,386
2,702,401
(119,211)
21) Information Technology
(42,870)
1,029,667
986,797
878,010
42,870
1,046,452
1,003,582
(16,786)
22) Provincial Offences
(1,535,293)
1,455,264
(80,029)
(72,312)
1,519,293
1,428,838
(90,455)
10,426
23) Collections
(474,679)
457,511
(17,168)
(15,662)
474,679
457,511
(17,168)
0
Ambulance & Emergency Measures
(7,093,523)
9,905,959
2,812,435
2,779,473
7,223,053
10,013,021
2,789,967
22,468
Ambulance Services
Emergency Measures
(2,000)
34,965
32,965
24,959
2,000
35,483
33,483
(518)
24) Ambul. & Emergency Meas.
(7,095,523)
9,940,924
2,845,400
2,804,432
7,225,053
10,048,503
2,823,450
21,950
Economic Development. Tourism & Planning
(194,729)
1,165,498
970,769
989,801
149,818
1,166,144
1,016,326
(45,557)
Economic Development
Planning
(25,500)
154,576
129,076
118,437
34,539
226,563
192,024
(62,947)
25) Econ.Dev'I, Tourism & Plan.
(220,229)
1,320,075
1,099,846
1,108,239
184,357
1,392,707
1,208,350
(108,504)
26 Departmental
(31,978,150)
57,206,621
25,824,132
25,125,5811
32,167,392
58,579,972
26,412,580
(588,448)
140
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COUNTY OF ELGIN
Corporate Activities.xls
Proposed Budget
07/02/201810:05 AM 141
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2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4000000
Levy Town of Aylmer
(3,801,003)
(3,801,003)
(3,801,003)
0.00%
4010000
Levy Municip of Dutton/Dunwich
(2,555,293)
(2,555,293)
(2,555,293)
0.00%
4020000
Levy Municip of West Elgin
(3,265,170)
(3,265,170)
(3,265,170)
0.00%
4030000
Levy Municip of Bayham
(3,802,492)
(3,802,492)
(3,802,492)
0.00%
4040000
Levy Township of Malahide
(5,700,685)
(5,700,685)
(5,700,685)
0.00%
4050000
Levy Township of Southwold
(3,495,625)
(3,495,625)
(3,495,625)
0.00%
4060000
Levy Municip of Central Elgin
(9,647,392)
(9,647,392)
(9,647,392)
0.00%
Total Levy
(32,267,660)
(32,267,660)
(32,267,660)
0.00%
4100000
Supp Town of Aylmer
(102,514)
(50,848)
(50,848)
-50.40%
4110000
Supp Municip of Dutton/Dunwicl
(38,909)
(22,637)
(22,637)
-41.82%
4120000
Supp Municip of West Elgin
(25,464)
(42,965)
(42,965)
68.73%
4130000
Supp Municip of Bayham
(27,092)
(88,116)
(88,116)
225.24%
4140000
Supp Township of Malahide
-
(59,251)
(59,251)
0.00%
4150000
Supp Township of Southwold
(38,151)
(53,939)
(53,939)
41.38%
4160000
Supp Municip of Central Elgin
(99,232)
(65,348)
(65,348)
-34.15%
Total Supplementary Taxes
(331,362)
(383,103)
(383,103)
15.61%
4400000
PIL Town of Aylmer
(12,239)
(11,937)
(11,937)
-2.47%
4410000
PIL Municip of Dutton/Dunwich
(83,850)
(113,222)
(113,222)
35.03%
4420000
PIL Municip of West Elgin
(38,870)
(48,997)
(48,997)
26.05%
4430000
PIL Municip of Bayham
(90,032)
(152,200)
(152,200)
69.05%
4440000
PIL Township of Malahide
(304,690)
(373,344)
(373,344)
22.53%
4450000
PIL Township of Southwold
(488,938)
(549,035)
(549,035)
12.29%
4460000
PIL Municip of Central Elgin
(287,699)
(283,533)
(283,533)
-1.45%
Total PILs
(1,306,318)
(1,532,267)
(1,532,267)
17.30%
4270000
Capping Town of Aylmer
(19,319)
(2,037)
(19,319)
0.00%
4280000
Capping Municip of Dutton/Dungy
(4,220)
(2,945)
(4,220)
0.00%
4290000
Capping Municip of West Elgin
7,291
(108)
7,291
0.00%
4230000
Capping Municip of Bayham
(8,814)
(770)
(8,814)
0.00%
4240000
Capping Township of Malahide
19,342
8,680
19,342
0.00%
4250000
Capping Township of Southwolc
(26,982)
12,585
(26,982)
0.00%
4260000
Capping Municip of Central Elgil
32,702
(1,846)
32,702
0.00%
Total Capping
-
13,560
-
0.00%
5000000
Tax w/o Town of Aylmer
37,002
39,748
39,748
7.42%
5010000
Tax w/o Municip of Dutton/Dune
-
72,541
72,541
0.00%
5020000
Tax w/o Municip of West Elgin
47,802
73,758
73,758
54.30%
5030000
Tax w/o Municip of Bayham
-
28,079
28,079
0.00%
5040000
Tax w/o Township of Malahide
199,903
71,146
71,146
-64.41%
5050000
Tax w/o Township of Southwold
106,577
40,179
40,179
-62.30%
5060000
Tax w/o Municip of Central Elgir
77,008
75,746
75,746
-1.64%
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COUNTY OF ELGIN
Corporate Activities.xls
Proposed Budget
07/02/201810:05 AM 142
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Corporate\Corporate Activitiesxls
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
Total Tax Write -Offs
468,292
401,197
401,197
-14.33%
5150000
Tax Relief
2,500
-
2,500
0.00%
Net Tax Revenue
(33,434,548)
(33,768,273)
(33,779,334)
1.03%
4320000
Interest Income
(100,000)
(215,634)
(200,000)
100.00%
4370000
Other Revenue
-
-
-
0.00%
4950000
Gain on Sale of Asset
-
-
-
0.00%
Total Interest & Other Revenue
(100,000)
(215,634)
(200,000)
100.00%
5140000
Social Housing
1,567,787
1,590,795
1,563,293
-0.29%
5220000
Child Care/St. Thomas
212,280
209,980
211,263
-0.48%
5230000
Income Maint/St. Thomas
661,562
679,258
573,750
-13.27%
5210000
Admin Fee/St. Thomas
-
-
-
0.00%
Total Social Services
2,441,629
2,480,033
2,348,306
-3.82%
5160000
Health Unit
893,464
826,755
893,464
0.00%
5110000
Grants
67,528
64,921
62,513
-7.43%
5115000
Project Grants
255,000
255,000
310,000
21.57%
Total Grants
322,528
319,921
372,513
15.50%
4330000
Rental Revenue
(249,916)
(249,916)
(254,527)
1.85%
7950000
Loss on Sale/Writedown
-
-
-
0.00%
8000000
Amortization
137,899
137,899
138,525
0.45%
Net Rental
Revenue
(112,017)
(112,017)
(116,002)
3.56%
5120000
Property Assessments
747,785
747,784
767,262
2.60%
4210000
Community Reinvestment
(870,200)
(870,200)
(739,700)
-15.00%
4360000
Project Revenue
-
(646)
-
0.00%
5960000
Project Costs
892,000
625,245
714,000
-19.96%
Net Project
892,000
624,599
714,000
Other
-
-
-
0.00%
NET OPERATING COST
(29,219,360)
(29,967,032)
(29,739,491)
1.78%
07/02/201810:05 AM 142
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Corporate\Corporate Activitiesxls
Col 1 Col 2
Contract Description
Oaeratina Proiects
28151201 Hospital Foundation Donation
28101201 IPM Scholarship
28101806 Other Project Grants
26401505 Broadband Initiative Membership
26401506 Community Improvement Plan Grants
28401801 Orthodontics
29001801 WSIB 856014 Admin
29001802 WSIB 856134 Terrace Lodge
29001803 WSIB 856136 Elgin Manor
29001804 WSIB 856135 Bobier Villa
29001805 WSIB Other Indemnity
27101801 Insurance Deductibles
26401802 Healthcare Partnership
28301801 Performance Excellence
Capital Project Reserve
Total Operations Projects
Capital Projects
28001804 Ambulance Bldg R & M
Total Capital Projects
Loans
17101601 Loan to CE for Belmont Library
17101701 Loan to Southwold for Shedden Library
Total Loan Projects
COUNTY OF ELGIN
Corporate Activities.xls
Proposed Budget
Cols Col 20
Col 21 Col 22 Col 25
Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
250,000
2018
50,000
-
(O)Pen
5,000
55,000
55,000
55,000
Future
55,000
Based on
Amount
C Nosed
-
(A)ctual or
Out of /
Mast E
Net Project Cumulative
Reserve
Fixed
Into Net Funding Current Year Current Year
Wor (Revenue)
Cost Budget Project Budget
Name
Amount
Reserve Request Revenue Cost
0
I
143
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Corporate\Corporate Activities.xlsCorporate Activities.xIsProject Budget 06/02/2018 2:41 PM
3,500,000
250,000
50,000
-
5,000
55,000
55,000
55,000
55,000
55,000
-
525,000
-
105,000
-
1,000,000
-
200,000
2,000
2,000
2,000
2,000
2,000
60,000
60,000
60,000
60,000
60,000
20,000
20,000
20,000
20,000
20,000
20,000
20,000
20,000
20,000
20,000
20,000
20,000
20,000
20,000
20,000
40,000
40,000
40,000
40,000
40,000
100,000
100,000
100,000
100,000
100,000
132,000
132,000
132,000
132,000
132,000
15,000
15,000
15,000
15,000
15,000
464,000
464,000
5,539,000 -
- 350,000 814,000
-
1,024,000
25,000
25,000
25,000
25,000
25,000
25,000
25,000
25,000 -
- - 25,000
-
25,000
-
-
-
(10,000)
-
(10,000)
-
-
- -
- - -
(20,000)
-
143
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Corporate\Corporate Activities.xlsCorporate Activities.xIsProject Budget 06/02/2018 2:41 PM
COUNTY OF ELGIN
Warden
Proposed Budget
ACCOUNT
Description
4360100
Project Revenue
Total Revenue
5300100
Wages
Total Salary
5400100
Benefits
5490100
Benefits - Manulife
Total Benefit
5500100 Travel
5505100 Travel - Other
5510100 Development
5600100 Recognition
5610100 Memberships
5630100 Office Supplies
5730100 Expenses
5750100 Election Reception
5960100 Project Costs
6090100 Miscellaneous
Total Operations
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET ACTUAL Budget Budget
0 (300) 0 0.00%
0 (300) 0 0.00%
60,306 57,835 61,451 1.90%
60,306 57,835 61,451
4,243 2,793 4,296
0 0 0
4,243
3,900
600
6,499
7,750
0
0
3,000
999
254
0
23,002
0
2,793
947
496
1,975
8,840
0
665
95
(52)
0
50
13,014
0
4,296
3,900
600
6,499
7,750
0
0
0
999
554
3,000
23,302
0
1.25%
0.00%
1.25%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
-100.00%
0.00%
118.11%
0.00%
1.30%
0.00%
87,551 73,343 89,049 1.71%
2/7/20189:52 AM 144
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Corporate\Warden
Col 1
Contract
20701601
COUNTY OF ELGIN
Warden
Proposed Budget
Col Col Col 20 Col 21 Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 Col 45 Col 61
2018
Based on
(0)Pen (F)uture (A)ctual or Amount (Out
(C)losed Mast Net Project Cumulative Fixed of)/ Into Net Funding Current Year Current Year
Description Error (Revenue) Cost Budget Proiect Budget Reserve Name Amount Reserve Bequest Revenue Cost
Operating Projects
Past Wardens Fund O - - - - - 554
Total Operations Projects 554
145
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Corporate\Warden Warden Project Budget
2/6/2018 3:45 PM
COUNTY OF ELGIN
Council
Proposed Budget
ACCOUNT
Description
4350110
Recoveries
Total Revenue
Zero Based
5300110
Wages
Total Salary
Budget
5400110
Benefits
5490110
Benefits - Manulife
Total Benefit
5500110
Travel
5505110
Travel- Other
5510110
Development
5600110
Recognition
5610110
Memberships
5630110
Office Supplies
5650110
Advertising
5660110
Printing
5760110
Meals/Refreshments
5860110
Supplies
6080110
Ties, Crests, Pens, Gifts
6090110
Miscellaneous
Total Operations
714
Other
NET OPERATING COST
2017
Total 2018
% CHANGE
30,834
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(3,036)
(3,080)
(3,036)
0.00%
(3,036)
(3,080)
(3,036)
0.00%
178,794
167,831
182,012
1.80%
178,794
30,410
424
167,831
29,331
0
182,012
30,938
424
30,834
29,331
31,362
6,996
5,920
6,996
0
0
0
30,746
19,026
30,746
1,250
1,265
1,250
21,971
12,688
0
1,500
15
0
900
0
0
2,000
578
0
8,164
6,053
8,164
396
0
0
7,304
2,284
7,304
5,500
714
10,296
86,727 48,543 64,756
0 0 0
1.74%
0.00%
1.71%
0.00%
0.00%
0.00%
0.00%
-100.00%
-100.00%
-100.00%
-100.00%
0.00%
-100.00%
0.00%
87.20%
-25.33%
0.00%
293,319 242,625 275,094 -6.21%
2/7/20189:57 AM 146
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Corporate\Council
COUNTY OF ELGIN
Administrative Services
Proposed Budget
ACCOUNT
Description
4350130
Recoveries
4360130
Project Revenue
Total Revenue
122.75%
5300130
Wages
5310130
Vacation Pay
5330130
Vacation Hrs
5370130
Sick/Bereavement
Total Salary
1,435
5400130
Benefits
5480130
Benefits - STD
5490130
Benefits - Manulife
Total Benefit
5240130
Accessibility Committee
5500130
Travel
5505130
Travel- Other
5510130
Development
5610130
Memberships
5620130
Subscriptions
5630130
Office Supplies
5880130
Equipment
5910130
Special Projects
5920130
Repairs/Maintenance
5960130
Project Costs
6090130
Miscellaneous
Total Operations
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET ACTUAL Budget Budget
1,200
-
1,200
0.00%
(100,000)
(143,761)
(222,750)
122.75%
(98,800)
(143,761)
(221,550)
124.24%
477,674
448,545
523,775
9.65%
-
1,435
-
0.00%
-
41,745
-
0.00%
-
4,718
-
0.00%
477,674
496,444
523,775
78,692
93,613
94,491
20.08%
-
-
-
0.00%
22,284
21,095
23,221
4.20%
100,976
114,708
117,712
16.57%
-
-
-
0.00%
5,500
4,860
6,125
11.36%
-
816
1,500
0.00%
12,000
9,834
11,333
-5.56%
8,000
11,251
13,630
70.37%
2,500
419
2,500
0.00%
3,500
2,388
4,167
19.06%
1,000
1,028
1,500
50.00%
500
500
500
0.00%
-
-
-
0.00%
-
3,466
-
0.00%
-
1,001
-
0.00%
-
-
-
0.00%
33,000
35,564
41,255
25.02%
-
-
-
0.00%
512,850
502,954
461,192
-10.07%
2/7/201810:19 AM
\\ecfileserver\data\Departments\Common\Finance\Budget Developm ln4V018 Proposed Budget\Administrative Services\Administrative
Services
Col 1 Col 2
Contract Description
Oneratina Proiects
70201606 BA - Property Standards & Yard Maintenance By -Law
70201607 BA - Review/Revision - Noise By -Law
70201614 BA - Election Sign By -Law
71201604 SO - Dilts Lots 46 and 47 Grand Canyon Road
71301603 CE - St. Thomas Airport -Zoning Agreement
71301607 CE - Fire By -Laws (Fire Routes -Fireworks)
71301608 CE - Freeman, Joseph - Lot Maintenance Violation
71301611 CE - Repair to Oille Municipal Drain Outlet
71301618 CE - By -Law Review - Tree Preservation By -Law
71301619 CE - Zoning By -Law - Amendment/ Replacement Inquiry
71301622 CE - Department of Fisheries & Oceans - Lease Agreement
71301623 CE - Build Without A Permit - Zoning By -Law Violation
71301624 CE - Clarification of Title - Lot D, Plan 49
71301628 CE - 216 Joseph Street - Kettle Creek Inn
71301638 CE - OMB re: Zoning By -Law No. 2052
71301639 CE - Solar Panels in Municipal Lands/Building (ERTH)
71301641 CE - Eastwood Sanitary Sewers - By -Laws 1714 & 1888
71301643 CE - Performance Bond as Security for Subdivision Agreem
71401603 OX - POA Conflict - Kersel, Mhairi
71501604 DD - Ontario Energy Board
71501609 DD - Cemetery Agreement
71501610 DD - Confirmation of Highway Jurisdiction (Edinborough Ln.
71701603 WE - Havens Lake Road
71701604 WE - Official Plan Appeal Seaside Waterfronts Inc.
71701606 WE - Plan of Subdivision - Seaside Developments
71701607 WE - Re -Zoning Application - Seaside Waterfronts Inc
71701609 WE - Planning Issues - Seaside Development
78801605 KC - Shoreline Protection Works Sherifi / Smyth - 205 McLa
78801606 KC - Application for Shoreline Erosion Control Cronk (Kyle E
78801608 KC - Cronk, Kyle/Isabel - Develop Without A Permit
78801612 KC - Inquiry - Procedural Complaint - L. Coughlin
78801613 KC - Conflicts - Minutes of Closed Meeting - Coughlin/Mack
70201704 BA - Bayham ats Herman Kolke
70201705 BA - Set Fines - By -Law No. 2017-021
70201706 BA - Open Air Burning By -Law
70201708 BA - Amending Set Fines re: Traffic & Parking By -Law
70201709 BA - Don/Rose Horton Dog Issues - Pt III Prosecution
70201710 BA - Parks By -Law
70201711 BA - Port Burwell Museum Consolidation
70201712 BA - Buddy Frank Dog Issues - Pt III Prosecution
70201713 BA - Lease to Medavie
70201714 BA - Zoning By -Law Violation - David Friesen
70201715 BA - Zoning By -Law Violation - Mathias Waller
70601703 AY - Fire Dispatch Contract
71101702 ST - Property Standards By -Law Issues
71101703 ST - Rv. Jerry Zou / C&Z Auto
71301704 CE - Establish & Regulate Fire Dept By -Law
148
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COUNTY OF ELGIN
Administrative Services
Proposed Budget
Col
Col 20 Col 21 Col 22 Col 25
Col 27 Col 28
2018
Col 29 Col 30 Col 45 Col 61
Based on
Amount
(0)pen (F)uture
(A)ctual or
Out of)/
(C)losed(P)ast
Net Project Cumulative
Reserve Fixed
Into Net Funding Current Year Current Year
E rror
(Revenue) Cost Budget Project Budget
Name Amount
Reserve Request Revenue Cost
148
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Administrative ServicesWdministrative ServicesAdministrative ServicesProject Budget 2/6/2018 3:38 PM
COUNTY OF ELGIN
Administrative Services
Proposed Budget
Coll Col Col Col 20 Col 21 Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 Col 45 Col 61
149
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Administrative ServicesWdministrative ServicesAdministrative ServicesProject Budget 2/6/2018 3:38 PM
Based on Amount
(0)pen (F)uture
(A)ctual or Out of)/
(C)losed(P)ast
Net Project Cumulative Reserve Fixed Into Net Funding Current Year Current Year
Contract
Description
Error
(Revenue) Cost
Budget Project Budget Name Amount Reserve Request Revenue Cost
71301707
CE - By -Law Changes - Parking & Emergency Routes
O
71301708
CE- Inquiry re: Security Cameras
O
71301709
CE - R (CE) v. Connie Dianne Smets
O
71301713
CE - Review of Noise By -Law
O
71301719
CE - Review of Sign By -Law
O
71301720
CE - Boulevard Maintenance By -Law
O
71301721
CE - Encroachment Agreement - Old Plains Cemetery
O
71301722
CE - Agreement for Fire Prevention Officer Services
O
71301723
CE - River Road - Road Allowance Closure
O
71301724
CE - Access to Somerville Property
O
71301725
CE - Review of Dragstrip Decision
O
71301726
CE - MFIPPA FOI Request - Jack Lawrence
O
71301727
CE - Video Surveillance Policy
O
71301729
CE - Agreement with Southwold - Connection/Drainage of S
O
71501704
DD - Inquiry - Installation of Gas Lines
O
71501707
DD - Dutton/Dunwich ats Schultz et al
O
71501710
DD- Inquiry re: Property Purchase
O
71501711
DD - Baldwin Burial - Plot 534 Lot E2
O
71501712
DD - McKillop Cemetery - Donna Blue Plot Transfer
O
71501713
DD - Fairview Cemetery - Bruce McCann Plot Transfer
O
71501714
DD - Legal Opinion - Retroactive Billing SESNA Mgmt
O
71701702
WE - Site Plan Agreement - 5005 Holding Inc.
O
71701705
WE - MVC Statement of Claim - Darlene May Phillips
O
71701706
WE - Inquiry re: Packetworks Proposal
O
70001801
EL - Miscellaneous
O
70001802
EL - POA
O
(160,250)
(160,250) (160,250) (160,250) (160,250)
70001803
EL - Municipal Revenue
O
(62,500)
(62,500) (62,500) (62,500) (62,500)
70201801
BA - Miscellaneous
O
70201802
BA - Encroachment on Public Lands By -Law
O
70201803
BA - Unassigned
O
70501801
MA - Miscellaneous
O
70501802
MA - Unassigned
O
70601801
AY - Miscellaneous
O
70601802
AY - Unassigned
O
71101801
ST - Miscellaneous
O
71101802
ST - Unassigned
O
71201801
SO - Miscellaneous
O
71201802
SO - Unassigned
O
71301801
CE - Miscellaneous
O
71301802
CE - Naloxone Program to Fire Services
O
71301803
CE - Open Air Burning By -Law
O
71301804
CE- Cleaning and Clearing By -Law
O
71301805
CE - Debris and Anti -Littering By -Law
O
71301806
CE - Public Nuisance By -Law
O
71301807
CE - OMB Appeal - Prespa Construction
O
71301808
CE - Review of Procedural By -Law
O
71401801
OX - Miscellaneous
O
71401802
OX - Unassigned
O
71501801
DD - Miscellaneous
O
71501802
DD - MO/CMI/IC Agreement with Independent Resolutions I
O
149
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Administrative ServicesWdministrative ServicesAdministrative ServicesProject Budget 2/6/2018 3:38 PM
COUNTY OF ELGIN
Administrative Services
Proposed Budget
Coll
Col
Col
Col 20 Col 21
Col 22
Col 25
Col 27 Col 28
2018
Col 29
Col 30
Col 45 Col 61
Based on
Amount
(0)pen (F)uture
(A)ctual or
Out of)/
(C)losed(P)ast
Net Project
Cumulative
Reserve Fixed
Into
Net Funding
Current Year Current Year
Contract
Description
Error
(Revenue) Cost
Budget
Project Budget
Name Amount
Reserve
Request
Revenue Cost
71501803
DD - Unassigned
O
71701801
WE - Miscellaneous
O
71701802
WE - Lighthouse Waterfronts Inc.
O
76601801
LN - Miscellaneous
O
77701801
MAG - Miscellaneous
O
78801801
KC - Miscellaneous
O
78801802
KC - Unassigned
O
79901801
CC - Miscellaneous
O
79901802
CC - Unassigned
O
Total Operations Projects
(222,750)
(222,750)
(222,750)
(222,750)
(222,750)
150
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COUNTY OF ELGIN
Agriculture
Proposed Budget
ACCOUNT Description
4360230 Project Revenue
Total Revenue
Total Salary
Total Benefit
5850230 Purchased Services
5930230 Vehicle Repairs/Maint/Fuel
5960230 Project Costs
8000230 Amortization
Total Operations
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET ACTUAL Budget Budget
(1,000) (1,000) (1,000) 0.00%
(1,000) (1,000) (1,000) 0.00%
- - - 0.00%
-
-
-
0.00%
-
-
-
0.00%
43,646
43,646
44,573
2.12%
2,701
372
2,728
1.02%
6,000
3,589
6,000
0.00%
7,503
7,503
15,006
100.00%
59,849
55,109
68,307
14.13%
-
-
-
0.00%
58,849
54,109
67,307
14.37%
2/7/201810:20 AM 151
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COUNTY OF ELGIN
Agriculture
Proposed Budget
Coll Col Col Col 20 Col 21 Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 Col 45 Col 61
2018
(O)Pen
F uture
Closed
Mast
Contract Description (E)rror
Operating Projects
29601801 Tree Replanting O
Total Operations Projects
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Administrative ServicesvgricultureAgricultureProject Budget 2/6/2018 3:41 PM
Based on
Amount
(A)ctual or
Out of)/
Net Project
Cumulative Reserve
Fixed
Into Net Funding
Current Year
Current Year
(Revenue)
Cost Budget
Project Budget Name
Amount
Reserve Request
Revenue
Cost
(1,000)
6,000 5,000
5,000 Woodlot
A
(5,000)
(1,000)
6,000
(1,000)
6,000 5,000
5,000
-
(5,000)
(1,000)
6,000
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Administrative ServicesvgricultureAgricultureProject Budget 2/6/2018 3:41 PM
COUNTY OF ELGIN
Police Services Board
Proposed Budget
153
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
4350250 Recoveries
(33,937)
(28,859)
(34,465)
1.56%
Total Revenue
(33,937)
(28,859)
(34,465)
1.56%
5300250 Wages
9,200
7,250
9,200
0.00%
Total Salary
9,200
7,250
9,200
5400250 Benefits
0
0
0
0.00%
Total Benefit
0
0
0
0.00%
5500250 Travel
2,000
274
2,000
0.00%
5505250 Travel - Other
0
0
0
0.00%
5510250 Development
14,000
0
14,000
0.00%
5850250 Purchased Services
0
13,537
0
0.00%
6090250 Miscellaneous
8,737
7,798
9,264
6.04%
Total Operations
24,737
21,609
25,264
2.13%
Other
0
0
0
0.00%
NET OPERATING COST
0
0
(0)
0.00%
153
COUNTY OF ELGIN
Financial Services
Proposed Budget
ACCOUNT Description BUDGE
Total Revenue
5300140
Wages
5310140
Vacation
5330140
Vacation
5370140
Sick
Total Salary
41,610
5400140
Benefits
5490140
Benefits - Manulife
Total Benefit
0.00%
5500140
Mileage
5505140
Travel- Other
5510140
Development
5610140
Memberships
5630140
Office Supplies
5680140
Telephone/Fax
5880140
Equipment
5920140
Repairs/Maintenance
5960140
Project Costs
6090140
Miscellaneous
Total Operations
1,032
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
FORECAST/ Zero Based Zero Base
T ACTUAL Budget Budget
- - 0.00%
0.00%
476,971
433,843
490,163
2.77%
-
611
-
0.00%
-
41,610
-
0.00%
-
4,250
-
0.00%
476,971
480,315
490,163
75,804
78,299
86,991
14.76%
34,208
32,951
36,351
6.26%
110,012
111,250
123,341
12.12%
3,000
1,930
3,000
0.00%
2,000
1,032
2,000
0.00%
5,100
3,460
5,100
0.00%
4,000
4,475
4,000
0.00%
3,641
2,235
3,641
0.00%
-
-
-
0.00%
-
-
-
0.00%
-
-
-
0.00%
5,000
51
5,000
0.00%
3,700
3,927
3,700
0.00%
26,442
17,110
26,442
0.00%
-
325
-
0.00%
613,425
608,999
639,946
4.32%
2/7/201810:16 AM 154
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155
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Financial Services\Financial ServicesFinancial ServicesProject Budget 2/6/2018 11:38 AM
COUNTY OF ELGIN
Financial Services
Proposed Budget
2018
Based on
Amount
(0)Pen (F)uture
(A)ctual or
Out of)/
(C Nosed (P)ast
Net Project Cumulative
Reserve Fixed
Into Net Funding
Current Year Current Year
Contract Description
E rror (Revenue)
Cost Budget Project Budget
Name Amount
Reserve Request
Revenue Cost
Operating Protects
59601601 Budget Programming Costs
O
5,000
5,000
Total Operations Projects
-
- - 5,000
- -
- -
- 5,000
155
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Financial Services\Financial ServicesFinancial ServicesProject Budget 2/6/2018 11:38 AM
COUNTY OF ELGIN
Human Resources
Proposed Budget
2/7/201810:27 AM 156
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Human Resources\Human Resources
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4350160
Recoveries
-
(2,301)
-
0.00%
4360160
Project Revenue
(35,000)
(36,270)
(32,500)
-7.14%
Total Revenue
(35,000)
(38,571)
(32,500)
-7.14%
5300160
Wages
431,012
391,264
443,413
2.88%
5330160
Vacation Hrs
-
35,476
-
0.00%
5370160
Sick/Bereav
-
6,996
-
0.00%
Total Salary
431,012
433,736
443,413
5400160
Benefits
71,107
71,756
78,288
10.10%
5490160
Benefits - Manulife
36,278
31,531
35,891
-1.07%
Total Benefit
107,384
103,287
114,179
6.33%
5500160
Travel
3,496
5,479
4,000
14.42%
5505160
Travel- Other
500
1,767
500
0.00%
5510160
Development
3,604
3,094
3,600
-0.11%
5610160
Memberships
1,496
1,473
1,500
0.27%
5620160
Subscriptions
300
392
300
0.00%
5630160
Office Supplies
1,904
829
1,900
-0.21%
5640160
Photocopy
1,000
1,402
1,000
0.00%
5650160
Advertising
1,000
-
1,000
0.00%
5880160
Equipment
-
-
-
0.00%
5960160
Project Costs
43,264
6,701
30,299
-29.97%
6090160
Miscellaneous
700
23
700
0.00%
Total Operations
57,264
21,160
44,799
-21.77%
Other
-
-
-
0.00%
NET OPERATING COST
560,660
519,612
569,891
1.65%
2/7/201810:27 AM 156
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Human Resources\Human Resources
COUNTY OF ELGIN
Human Resources
Proposed Budget
Coll Col Col Col 20 Col 21 Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 Col 45 Col 61
Contract Description
Ooeratina Proiects
21601505 Pay Equity
26701801 Staff Training
21601801 Accessability Coordinator at Middlesex
21601802 Assessability Committee
21601803 Accessability Coordinator- Other
Total Operations Projects
157
\\ecf leserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Human Resources\Human ResourcesHuman ResourcesProject Budget 2/6/2018 3:48 PM
Based on
Amount
(0)Pen (F)uture
(A)ctual or
Out of)/
(C)losed (P)ast
Net Project
Cumulative
Fixed
Into
Net Funding
Current Year
Current Year
E rror
(Revenue)
Cost
Budget
Project Budget Reserve Name
Amount
Reserve
Request
Revenue
Cost
O
-
20,000
13,299
O
10,000
10,000
10,000 Reserves Staff Training
A
(10,000)
10,000
O
(30,000)
(30,000)
(30,000)
(30,000)
(30,000)
-
O
7,000
7,000
7,000
7,000
7,000
O
(2,500)
(2,500)
(2,500)
(2,500)
(2,500)
-
(32,500)
17,000
(15,500)
4,500
(10,000)
(25,500)
(32,500)
30,299
157
\\ecf leserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Human Resources\Human ResourcesHuman ResourcesProject Budget 2/6/2018 3:48 PM
COUNTY OF ELGIN
Administration Building.xls
Proposed Budget
ACCOUNT
Description
4330200
Rental Revenue
4350200
Recoveries
4360200
Project Revenue
4370200
Other Revenue
Total Revenue
5300200 Wages
5330200 Vacation Hrs
5370200 Sick/Bereav
Total Salary
5400200 Benefits
5450200 In -Lieu of Benefits
5490200 Benefits - Manulife
Total Benefit
2017
Total 2018
% CHANGE
2,500
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(397,889)
(403,726)
(415,827)
4.51%
-
(3,362)
-
0.00%
-
-
-
0.00%
-
(652)
-
0.00%
(397,889)
(407,740)
(415,827)
4.51%
218,218
194,290
227,886
4.43%
-
17,497
-
0.00%
-
3,034
-
0.00%
218,218
214,821
227,886
34,651
37,847
40,402
16.60%
-
-
-
0.00%
25,318
24,954
28,615
13.02%
59,970
62,801
69,017
15.09%
5500200 Travel
5505200 Travel - Other
5510200 Development
5850200 Purchased Services
5880200 Equipment
5920200 Repairs/Maintenance
5940200 Utilities
5950200 Property Taxes
5960200 Project Costs
6090200 Miscellaneous
7950200 Loss on Sale/Writedowr
8000200 Depreciation
Total Operations
Other
NET OPERATING COST
9,034
6,972
9,034
2,500
917
2,500
1,000
1,055
1,000
190,000
213,049
200,000
5,000
1,952
5,000
18,000
22,660
23,000
185,835
187,583
215,835
28,954
25,729
30,908
105,000
71,478
105,000
5,000
387
5,000
101,664 102,039 95,276
651,987 633,822 692,553
- (2,256) -
532,286 501,447 573,628
0.00%
0.00%
0.00%
5.26%
0.00%
27.78%
16.14%
6.75%
0.00%
0.00%
0.00%
-6.28%
6.22%
0.00%
7.77%
06/02/20184:38 PM
\\ecfileserver\data\Departments\Common\Finance\Budget ,Fftvelopment\2018 Proposed Budget\Engineering
Reports\Administration Building.xls
COUNTY OF ELGIN
Administration Building.xls
Proposed Budget
Col
Col
Cols Col 20
Col 21
Col 22
Col 25
Col 27 Col 28 Col 29
Col 30 Col 45
Col 61
2018
(O)Pen
Based on Amount
F uture
(A)ctual or Out of)/
L
Net Project
Cumulative
Reserve Fixed Into
Net Funding Current Year
Current Year
Contract
Description
losed (Revenue)
Cost
Budget
Project Budget
Name Amount Reserve
Request Revenue
Cost
Operating Projects
26601801
Heat pump replacement
O
15,000
15,000
15,000
15,000
15,000
26601802
Miscellaneous professional services
O
10,000
10,000
10,000
10,000
10,000
26601803
Painting
O
15,000
15,000
15,000
15,000
15,000
26601804
Miscellaneous Maintenance
O
40,000
40,000
40,000
40,000
40,000
26601805
Miscellaneous Equipment
O
20,000
20,000
20,000
20,000
20,000
26601806
Security Equipment
O 1
5,000
5,000
5,000
5,000
5,000
Total Operations Projects
-
105,000
105,000
105,000
- - -
105,000 -
105,000
Capital Projects
26601512
Exterior Building Capital Repairs/Parking
O
-
1,051,000
-
1,051,000
26601407
POA Court Facility
O
3,481,000
3,481,000
3,581,000
3,481,000
3,549,217
26601808
Building Automation System Upgrades - Admin
O
15,000
15,000
15,000
15,000
15,000
26601807
Carpeting - Admin Building
O
50,000
50,000
50,000
50,000
50,000
Accessibility/Major Capital Maintenance
-
-
-
-
26601707
Asbestos removal
O
50,000
50,000
100,000
50,000
100,000
26601708
Window Replacement
O
25,000
25,000
50,000
25,000
50,000
Total Capital Projects
-
3,621,000
3,621,000
4,847,000
- - -
3,621,000 -
4,815,217
159
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Engineering Reports\Administration Building.xlsAdministration Building.xlsProject Budget 06/02/2018 11:06 AM
ACCOUNT Description
4350120 Recoveries
4360120 Project Revenue
Total Revenue
Total Salary
5470120 Benefits Retiree
5490120 Benefits Retiree - Mangy
Total Benefit
5510120
Development
5600120
Recognition
5610120
Memberships
5640120
Photocopy
5650120
Advertising
5680120
Telephone/Fax
5700120
911 Emergency Respoi
5720120
Postage/Courier
5770120
Legal & Professional
5780120
Audit
5800120
Insurance
5810120
Payroll Charges
5830120
Bank Charges
5850120
Purchased Services
5860120
Supplies
5940120
Utilities - Hedge
6080120
Bereavement Flowers/C
6090120
Miscellaneous
Total Operations
Other
NET OPERATING COST
COUNTY OF ELGIN
Corporate.xls
Proposed Budget
2017 Total 2018 % CHANGE
FORECAST Zero Based Zero Base
BUDGET / ACTUAL Budget Budget
(10, 000) (15, 379) (10, 000) 0.00%
- - - 0.00%
(10, 000) (15, 379) (10, 000) 0.00%
15,539 2,554 7,800
15,539
12,500
1,500
7,000
37,500
25,000
127,971
21,500
396,406
25,380
1,800
5,000
661,557
2,554
16,639
13,934
1,568
1,719
28,264
0
16,235
75,816
21,066
397,209
26,132
6,641
4,366
397
(4,276)
2,550
608,261
M
12,500
23,471
7,000
37,500
25,610
110,471
21,500
416,050
25,380
12,500
5,000
1,800
5,000
0.00%
-49.80%
-49.80%
0.00%
0.00%
1464.73%
0.00%
0.00%
0.00%
0.00%
2.44%
-13.68%
0.00%
4.96%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
703,782 6.38%
- 0.00%
667,096 595,435 701,582 5.17%
07/02/20189:58 AM 160
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Corporate\Corporate.xls
COUNTY OF ELGIN
Engineering Services.xls
Proposed Budget
5500170
Travel
2017
Total 2018
% CHANGE
0.00%
5505170
Travel - Other
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4205170
Project Rev - Prov
(1,162,713)
(1,071,369)
(1,225,592)
5.41%
4215170
Project Rev - Fed
(1,506,660)
(1,533,333)
(1,551,731)
2.99%
4360170
Project Revenue
(92,451)
(101,592)
(98,643)
6.70%
4370170
Other Revenue
(120,005)
(154,988)
(120,005)
0.00%
Total Revenue
5930170
(2,881,829)
(2,861,282)
(2,995,970)
3.96%
5300170
Wages
316,912
247,197
326,917
3.16%
5310170
Vacation Pay
-
1,523
-
0.00%
5330170
Vacation Hrs
-
25,137
-
0.00%
5370170
Sick/Bereavement
-
3,800
-
0.00%
Total Salary
6320170
316,912
277,657
326,917
3,243,303
5400170
Benefits
52,857
40,642
56,066
6.07%
5490170
Benefits - Manulife
32,029
26,779
34,084
6.42%
Total Benefit
84,886
67,421
90,150
6.20%
5500170
Travel
16,300
13,763
16,300
0.00%
5505170
Travel - Other
3,500
2,732
3,500
0.00%
5510170
Development
3,500
517
3,500
0.00%
5610170
Memberships
3,300
1,736
3,300
0.00%
5630170
Office Supplies
2,500
2,438
2,500
0.00%
5640170
Photocopy
1,000
1,261
1,000
0.00%
5880170
Equipment
3,000
2,262
3,000
0.00%
5930170
Vehicle Repairs/Maint/F
7,000
6,818
7,000
0.00%
5940170
Utilities Street Lights
27,000
24,787
27,000
0.00%
5960170
Project Costs
595,902
503,369
795,576
33.51%
6090170
Miscellaneous
3,500
2,152
3,500
0.00%
6310170
Railway Protection
41,000
22,425
41,000
0.00%
6320170
Maintenance/Lower Tie
3,202,229
3,203,875
3,243,303
1.28%
7950170
Loss on Sale/Writedowl
529,186
529,186
129,186
-75.59%
8000170
Amortization
8,025,351
8,022,866
8,322,349
3.70%
Total Operations
12,464,267
12,340,187
12,602,014
1.11%
Other
-
325
-
0.00%
NET OPERATING COST
9,984,236
9,824,308
10,023,111
0.39%
07/02/20189:49 AM
\\ecfileserver\data\Departments\Common\Finance\Budget DevelopmdkI2018 Proposed Budget\Engineering Reports\Engineering
Services.xls
COUNTY OF ELGIN
Engineering Services.xls
Proposed Budget
Col 1
Col t
Col 5
Col 20
Col 21
Col 22
Col 25
Col 27 01: Col 29
Col 30
Col 45
Col 61
2018
(0)pen
B Amount
F uture
Net Project
Cumulative
a (Out ofl/ Into
Net Funding
Current Year
Current Year
Contract
Description
C losed
(Revenue)
Cost
Budget
Proiect Budget
Reserve Name s Reserve
Request
Revenue
Cost
Operating Projects
60901518
MTO Hwy 3 Bypass Transportation Planning study - $12
O
-
135,000
-
-
-
8,727
60901710
Structural Inspections (need every other year
O
(50,000)
50,000
-
-
-
-
(55,300)
63,212
60901711
municipal drains (5 year average assessment total)
O
173,406
173,406
346,812
-
173,406
-
266,637
60901807
Garage - Misc
O
(43,343)
25,000
(18,343)
(18,343)
- 18,343
-
(43,343)
25,000
60901808
road crack sealing and asphalt patches
O
150,000
150,000
150,000
-
150,000
-
150,000
60901809
Major Maintenance Projects
O
200,000
200,000
200,000
-
200,000
-
200,000
60901812
King George Lift Bridge Repairs
O
20,000
20,000
20,000
-
20,000
-
20,000
60901813
road sign replacements
O
2,000
2,000
2,000
-
2,000
-
2,000
60901814
Electrical Servicing Contract (Traffic Signals and Beacor
O
35,000
35,000
35,000
-
35,000
-
35,000
60901815
Miscellaneous Consulting (i.e. Road Slope Stabilization)
O
25,000
25,000
25,000
-
25,000
-
25,000
Total Operations Projects
93,343
680,406
587,063
895,469
18,343
605,406
98,643
795,576
Capital Projects
60901506
Miller Road Rehabilitation
O
-
-
254,328
-
-
(91,255)
282,802
62201603
Road 19 Resurfacing (Section 19010)
O
-
-
350,000
-
-
-
102,807
62001706
Federal Gas Tax Funding
O
(1,578,404)
-
(1,578,404)
(3,085,064)
-
(1,578,404)
(1,551,731)
-
62001507
OCIF 2015-2019
O
(811,803)
-
(811,803)
(2,073,713)
-
(811,803)
(811,803)
-
60901701
Wonderland Road Municipal Drains and Road Repairs (1
O
-
-
450,000
-
-
-
306,626
60901702
Wonderland Road Engineering Services
O
-
-
75,000
-
-
-
75,000
60901704
Sparta and Vienna Reconstruction Engineering
O
-
-
75,000
-
-
-
75,000
62001701
Road 38 Drainage Rehabilitation (Richmond to Sandyto\
O
-
-
1,225,000
-
-
-
256,054
62201702
Road 20 and 21 Resurfacing (Port Stanley)
O
-
-
330,000
-
-
-
330,000
62201703
Road 34 Resurfacing
O
-
-
225,000
-
-
-
225,000
62201705
Road 8 Resurfacing (Aberdeen to Duff)
O
-
-
290,000
-
-
-
290,000
62901702
Culvert Rehabilitaitons
O
-
-
225,000
-
-
-
(13,998)
62101801
Land Purchase
O
10,000
10,000
10,000
-
10,000
-
10,000
62601702
County Road Intersection Sign Replacements - West Ha
O
-
-
25,000
-
-
-
25,000
62001801
Road 38 Rehabilitation (Richmond to Sandytown Road)
O
850,000
850,000
850,000
-
850,000
-
850,000
62001802
Road 2 Rehabilitation (103 to West Lorne WPL)
O
1,375,000
1,375,000
1,375,000
-
1,375,000
-
1,375,000
62001803
Road 48 Rehabilitation (Wonderland Road to 25)
O
600,000
600,000
600,000
-
600,000
-
600,000
62001804
Road 30 Rehabilitation (Rd 52 to Webber Bourne)
O
1,430,000
1,430,000
1,430,000
-
1,430,000
-
1,430,000
62001805
Vienna Reconstruction (Plank Road)
O
2,700,000
2,700,000
2,700,000
-
2,700,000
-
2,700,000
62201801
Road 76 Resurfacing (Rd 3 to Marsh Line) + Paved Shoi
O
460,000
460,000
630,000
-
460,000
-
630,000
62201802
Road 46 Resurfacing (Knotts Mill Br. To Hwy 3)
O
335,000
335,000
335,000
-
335,000
-
335,000
62501801
Road 18 Surface Treatment (Lawrence to 20)
O
105,000
105,000
105,000
-
105,000
-
105,000
62501802
Road 55 Surface Treatment (Rd 45 to Lakeshore Line)
O
215,000
215,000
215,000
-
215,000
-
215,000
62501803
Road 104 Microsurfacing (McPherson to Rodney WPL)
O
250,000
250,000
250,000
-
250,000
-
250,000
62501804
Road 35 Microsurfacing (Rd 45 to Hwy 3)
O
185,000
185,000
185,000
-
185,000
-
185,000
62501805
Road 9 Microsurfacing (Rd 5 to Rd 8) + repairs
O
325,000
325,000
325,000
-
325,000
-
325,000
62901801
Kimble Bridge Replacement - Engineering
O
85,000
85,000
85,000
-
85,000
-
85,000
62901802
Culvert Rehabilitaitons
O
375,000
375,000
375,000
-
375,000
-
375,000
62901803
King George Lift Bridge Repairs
O
75,000
75,000
75,000
-
75,000
-
75,000
62901804
Multiple Bridge Repair Tender
O
425,000
425,000
425,000
-
425,000
-
425,000
60901801
Port Burwell Road Drainage Survey
O
75,000
75,000
75,000
-
75,000
-
75,000
60901802
Road 9 and 48 Drainage Survey
O
75,000
75,000
75,000
-
75,000
-
75,000
60901803
Elm Street Intersection Improvements
O
25,000
25,000
25,000
-
25,000
-
25,000
60901804
Cycle Master Plan Update
O
10,000
10,000
10,000
-
10,000
-
10,000
60901805
Bicycle Lanes (Pioneer Line Hwy 2)
O
(322,534)
387,041
64,507
64,507
-
64,507
(322,534)
387,041
Total Capital Projects
(2,712,741)
10,372,041
7,659,300
8,585,058
7,659,300
(2,777,323)
12,496,333
162
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Engineering Reports\Engineering Services.xlsEngineering Services.xlsProject Budget 07/02/2018 10:01 AM
COUNTY OF ELGIN
Land Division.xls
Proposed Budget
ACCOUNT
Description
4340220
Fees
Total Revenue
12,642
5300220
Wages
5330220
Vacation Pay
5370220
Sick/Bereavement
5310220
Vacation Hrs
5350220
Wages Land Committe
Total Salary
5400220
Benefits
5450220
Lieu
5490220
Benefits - Manulife
Total Benefit
5500220
Travel
5505220
Travel - Other
5510220
Development
5610220
Memberships
5620220
Subscriptions
5630220
Office Supplies
5770220
Legal & Professional
6090220
Miscellaneous
8000220
Amortization
Total Operations
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
FORECAST/ Zero Based
BUDGET ACTUAL Budget
(137,500) (153,850) (137,500)
(137,500)
66,230
22,090
(153,850)
63,110
689
5,202
14,610
(137, 500)
67,740
22,090
88,320
83,611
89,830
12,388
11,701
12,642
3,849
4,165
3,937
16,238
1,981
3,996
960
960
6,472
18,000
3,000
15,865
3,438
2,051
1,515
960
432
8,453
6,919
16,579
1,981
3,996
960
960
6,472
18,000
3,000
Zero Base
Budget
0.00%
0.00%
2.28%
0.00%
0.00%
0.00%
0.00%
2.05%
2.27%
0.00%
2.10%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
35,369 23,768 35,369 0.00%
- - - 0.00%
2,427 (30,606) 4,278 76.29%
07/02/201810:08 AM
\\ecfileserver\data\Departments\Common\Finance\Budget {evelopment\2018 Proposed Budget\Engineering
Reports\Land Division.xls
Other
NET OPERATING COST
0.00%
(7,024) (7,987) (2,443) -65.22%
06/02/2018 9:21 AM
\\ECFILESERVER\Data\Departments\Common\Finance�p4idget Development\2018 Proposed Budget\Homes
Reports\Elgin Manor\Elgin Manor Program Support
COUNTY OF ELGIN
Elgin Manor Program Support
Proposed Budget
2017
Total 2018
% CHANGE
FORECAST/ Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420040010 P of Ont - PSS
(313,748)
(313,792)
(320,083)
2.02%
435040010 Recoveries
(35,702)
(36,049)
(35,702)
0.00%
436040010 Project Revenue
(6,785)
(6,785)
(9,047)
33.34%
Total Revenue
(356,235)
(356,627)
(364,832)
0
530040010 Wages
188,565
187,118
191,641
1.63%
530640010 Project Wages
5,428
5,908
7,238
33.34%
Total Salary
193,993
193,026
198,879
540040010 Benefits
50,391
50,513
52,507
4.20%
540640010 Project Benefits
1,357
869
1,809
33.34%
542040010 Benefits- Prev Vac
7,597
9,106
9,874
29.96%
543040010 Vacation Pay
11,826
11,950
12,300
4.01%
545040010 Lieu
7,570
8,480
8,891
17.45%
545640010 Project Lieu
-
663
704
0.00%
547040010 Sick/Bereavement
2,998
3,147
3,351
11.75%
549040010 Benefits - Manulife
6,559
6,458
7,156
9.10%
Total Benefit
88,298
91,186
96,591
9.39%
550040010 Travel
504
238
504
0.00%
550540010 Travel - Other
190
225
190
0.00%
551040010 Development
606
43
606
0.00%
585040010 Purchased Services
52,620
52,305
52,620
0.00%
586040010 Supplies
5,000
7,865
5,000
0.00%
588040010 Equipment
3,000
912
3,000
0.00%
596040010 Project Costs
2,000
688
2,000
0.00%
680040010 Program Specific Raw F 3,000
2,152
3,000
0.00%
Total Operations
66,920
64,428
66,920
0.00%
Other
NET OPERATING COST
0.00%
(7,024) (7,987) (2,443) -65.22%
06/02/2018 9:21 AM
\\ECFILESERVER\Data\Departments\Common\Finance�p4idget Development\2018 Proposed Budget\Homes
Reports\Elgin Manor\Elgin Manor Program Support
COUNTY OF ELGIN
Elgin Manor Program Support
Proposed Budget
Col Col Col 20 Col 21 Col 22 Col 25 Col 27
Col 28
Col 29
Col 30
Col 45 Col 61
2018
Based on
Amount
Cumulative
(A)ctual or
Out of)/
Net
Current
Net Project Project Reserve
Fixed
Into
Funding
Year Current
Contract Description (Revenue) Cost Budget Budget Name
Amount
Reserve
Request
Revenue Year Cost
ODeratina Proiects
40011801 BSO EM Recreation (9,047) 9,047 - - (9,047) 9,047
40011802 Life Enrichment - EMI 2,000 2,000 2,000 Donations E A (2,000) 2,000
40011804 HINF 1:1 Staffing Recreation - EM - - - - - -
Total Operations Projects (9,047) 11,047 2,000 2,000 - - (2,000) - (9,047) 11,047
07/02/2018 10:59 AM 165
\\ECF ILES ERVER\Data\Departments\Com mon\Fi nance\Budget Development\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Program SupportProject Budget
COUNTY OF ELGIN
Elgin Manor Dietary
Proposed Budget
ACCOUNT Description
420041010 P of Ont - RF
435041010 Recoveries
Total Revenue
530041010 Wages
530641010 Project Wages
Total Salary
540041010 Benefits
540641010 Project Benefits
541041010 Vacation Pay
542041010 Benefits- Prev Vac
543041010 Vacation Hrs
545041010 Lieu
545641010 Lieu $$
547041010 Sick/Bereave
549041010 Benefits - Man ulife
Total Benefit
550041010 Travel
550541010 Travel - Other
551041010 Development
585041010 Purchased Services
586041010 Supplies
588041010 Equipment
592041010 Repairs/Maintenance
681041010 Raw Food
681141010 Raw Food - Non -Reside
Total Operations
Other
NET OPERATING COST
404
187
404
0.00%
2017
Total 2018
% CHANGE
100
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(286,607)
(284,283)
(297,565)
3.82%
(5,559)
(2,398)
(2,780)
-50.00%
(292,166)
(286,681)
(300,345)
0
464,271
470,852
470,915
1.43%
1,419
3,302
1,441
1.55%
465,690
474,154
472,356
2.80%
131,266
119,478
123,555
-5.87%
355
322
360
1.55%
252
597
624
147.49%
10,213
19,586
21,240
107.98%
19,672
23,004
24,556
24.83%
34,020
33,894
35,743
5.06%
514
453
474
-7.77%
7,604
6,826
7,083
-6.85%
31,549
28,242
31,292
-0.81%
235,445
232,403
244,928
4.03%
404
187
404
0.00%
100
141
100
0.00%
600
334
600
0.00%
3,498
3,597
3,498
0.00%
23,617
26,106
17,857
-24.39%
3,997
2,677
3,997
0.00%
6,000
4,228
6,000
0.00%
292,166
286,622
300,345
2.80%
1,200
603
1,200
0.00%
331,582
324,495
334,000
0.73%
-
-
-
0.00%
740,550
744,370
750,940
1.40%
06/02/2018 9:25 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Develbpment\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin
Manor Dietary
COUNTY OF ELGIN
Elgin Manor Dietary
Proposed Budget
1 2 5 20 21 22 25 27 28 29 30 45 61
2018
(O)Pen Cumulative Based on Amount Net Current
F uture Net Project Project Reserve (A)ctual or Out of)/ Funding Year Current
Contract Description Closed (Revenue) Cost Budget Budget Name Fixed Into Request Revenue Year Cost
ODeratina Proiects
41011801 New Staff Orientation - EM O
41011804 HINF 1:1 Staffing Dietary - EM O
Total Operations Projects
Capital Projects
41011850 Kitchen Equipment Replacement - EM O
Total Capital Projects
1,801 1,801 1,801
1,801 1,801
1,801 1,801 1,801 - - - 1,801 - 1,801
25,000 25,000 25,000
25,000 25,000
- 25,000 25,000 25,000 - - - 25,000 - 25,000
06/02/2018 10:40 AM 167
\\ECF ILES ERVER\Data\Departments\Com mon\Fi nance\Budget Development\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Dietary
COUNTY OF ELGIN
Elgin Manor Nursing
Proposed Budget
ACCOUNT Description
420042010 P of Ont - NPC
420142010 P of Ont - On Call Physician
42042010 P of Ont - Other
435042010 Recoveries - Supplies & Services
435542010 Recoveries - Wages
436042010 Project Revenue
Total Revenue
530142010 Wages - RN
530742010 Project Wages- RN
536142010 Wages Other - RN
530242010 Wages - RPN
530842010 Project Wages - RPN
530342010 Wages - HCA
530942010 Project Wages - HCA
r��I�y�:
428,646 380,080 421,130 -1.75%
78,636 89,023 78,206 -0.55%
1,778,902 1,863,440 1,810,433 1.77%
31,360 43,440 28,121 -10.33%
530442010 Wages - DON
163,800
114,504
170,152
2017
536442010 Wages Other - DON
Total 2018
% CHANGE
-
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(3,069,450)
(3,069,515)
(3,128,889)
1.94%
(15,000)
(14,527)
(14,532)
-3.12%
-
-
-
0.00%
(2,000)
(2,670)
(2,468)
23.40%
-
(346)
-
0.00%
(297,902)
(293,908)
(296,360)
-0.52%
(3,384,352)
(3,380,966)
(3,442,249)
1.71%
469,424
453,819
477,255
1.67%
35,031
13,250
25,354
-27.62%
r��I�y�:
428,646 380,080 421,130 -1.75%
78,636 89,023 78,206 -0.55%
1,778,902 1,863,440 1,810,433 1.77%
31,360 43,440 28,121 -10.33%
530442010 Wages - DON
163,800
114,504
170,152
3.88%
536442010 Wages Other - DON
-
-
-
0.00%
530642010 Project Wages DON
37,502
58,434
53,776
43.39%
533642010 VAC HRS - DON
-
1,277
1,500
0.00%
537642010 Sick/Bereavement - DON
-
123
200
0.00%
530542010 Wages - WC
-
-
-
0.00%
Total Salary
3,023,299
3,017,390
3,066,126
1.42%
Total Benefit
1,556,163
1,472,772
1,593,233
2.38%
550042010 Travel
495
400
495
0.00%
550542010 Travel - Other
-
29
300
0.00%
551042010 Development
3,998
395
1,500
-62.48%
585042010 Purchased Services
19,178
16,877
19,178
0.00%
586042010 Supplies
35,345
43,549
35,345
0.00%
588042010 Equipment
8,999
8,378
8,999
0.00%
592042010 Repairs/Maintenance
9,341
948
8,000
-14.36%
596042010 Project Costs
114,803
121,960
118,567
3.28%
609042010 Miscellaneous
500
59
500
0.00%
682042010 Medical Director
32,832
29,333
32,832
0.00%
683042010 Incontinence
41,059
40,107
41,059
0.00%
Total Operations
266,550
262,034
266,775
0.08%
Other
-
-
-
0.00%
NET OPERATING COST
1,461,661
1,371,231
1,483,886
1.52%
06/02/2018 10:29 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Develboment\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin
Manor Nursing
Oaeratina Proiects
42011801
COUNTY OF ELGIN
O
42011802
RPN Funding - EM
O
Elgin Manor Nursing
HINF Supplemental Base Supplies/Services NPC - EM
O
42011804
HINF Costs Reimbursed - EM
Proposed Budget
42011805
Lab Cost Recovery - EM
O
Col Col Cols Col 20
Col 21 Col 22 Col 25
Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
O
42011808
2018
O
42011809
(O)Pen
O
42011810
Based on
Amount
F uture
Cumulative
O
(A)ctual or
Out of)/
(C
Net Project Project
Reserve
Fixed
Into Net Funding Current Year Current
Contract Description )losed (Revenue)
Cost Budget Budget
Name
Amount
Reserve Request Revenue Year Cost
Oaeratina Proiects
42011801
MDS RAI - EM
O
42011802
RPN Funding - EM
O
42011803
HINF Supplemental Base Supplies/Services NPC - EM
O
42011804
HINF Costs Reimbursed - EM
O
42011805
Lab Cost Recovery - EM
O
42011806
Physiotherapy Services - EM
O
42011807
BSO Funding Nurses- EM
O
42011808
BSO Funding PSW - EM
O
42011809
New Hire Orientation - EM
O
42011810
Late Career - EM 2017/18
O
42011899
Training Coordinator - EM
O
42011811
Education - EM
O
42011812
Mattress Replacement - EM
O
42011813
Safety/Sling Replacement - EM
O
(15,120)
Total Operations Projects
Capital Projects
42011750 Lifts & Scales- EM O
42011751 Bed Replacements - EM O
Total Capital Projects
(54,996)
54,996
(54,996)
54,996
(64,908)
64,908
(64,908)
64,908
(21,024)
21,024
(21,024)
21,024
(1,200)
1,263
63
63
63
(1,200)
1,263
(5,200)
5,200
(5,200)
5,200
(73,080)
73,080
(73,080)
73,080
(15,120)
15,120
(15,120)
15,120
(21,000)
21,000
-
-
-
(21,000)
21,000
18,320
18,320
18,320
18,320
-
18,320
(9,566)
9,566
-
-
-
(9,566)
9,566
22,644
22,644
22,644
22,644
-
22,644
(30,266)
30,266
-
-
-
(30,266)
30,266
5,000
5,000
5,000
5,000
5,000
8,000
8,000
8,000
8,000
8,000
(296,360)
350,387
54,027
54,027 - -
- 54,027
(296,360)
350,388
60,000 60,000 70,000
39,160 39,160 149,160
60,000 68,929
39,160 149,160
- 99,160 99,160 219,160 - - - 99,160 - 218,089
06/02/2018 10:48 AM 169
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor NursingProject Budget
COUNTY OF ELGIN
Elgin Manor Housekeeping
Proposed Budget
2017 Total 2018 % CHANGE
FORECAST/ Zero Based Zero Base
ACCOUNT Description BUDGET ACTUAL Budget Budget
420343010 P of Ont - Other 0 0 0 0.00%
436043010 Project Revenue 0 0 0 0.00%
Total Revenue 0 0 0 0.00%
530043010 Wages
271,382
266,097
275,248
1.42%
530643010 Project Wages - HSK
2,558
991
2,605
1.84%
Total Salary
273,941
267,088
277,853
540043010 Benefits
79,136
90,305
99,085
25.21%
540643010 Project Stat/Combined -
1,279
94
651
-49.08%
541043010 Vacation Pay
1,167
471
492
-57.80%
542043010 Benefits- Prev Vac
17,609
18,847
20,178
14.59%
543043010 Vacation Hrs
19,135
24,981
25,838
35.03%
545043010 Lieu
16,516
15,764
16,552
0.22%
545643010 Lieu $$
296
137
143
-51.75%
547043010 Sick/Bereav
4,194
5,408
5,855
39.60%
548043010 Benefits - STD
0
0
0
0.00%
549043010 Benefits - Man ulife
18,075
18,074
20,026
10.79%
Total Benefit
157,406
174,080
188,821
19.96%
550043010 Travel
0
0
0
0.00%
550543010 Travel - Other
0
0
0
0.00%
551043010 Development
0
0
0
0.00%
585043010 Purchased Services
4,400
3,605
4,400
0.00%
586043010 Supplies
18,000
19,925
16,800
-6.67%
588043010 Equipment
4,000
287
4,000
0.00%
592043010 Repairs/Maintenance
2,000
912
2,000
0.00%
Total Operations
28,399
24,729
27,199
-4.23%
Other
0
0
0
0.00%
NET OPERATING COST
459,745
465,897
493,872
7.42%
06/02/2018 9:53 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Develapment\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin
Manor Housekeeping
COUNTY OF ELGIN
Elgin Manor Housekeeping
Proposed Budget
1 2
5 20
21
22
25
27 28 29
30
45 61
2018
(O)Pen
Cumulative
(A)ctual or Out of)/
Net
Current
F uture
Net Project
Project
Reserve Fixed Into
Funding
Year Current
Contract Description
Closed (Revenue)
Cost
Budget
Budget
Name Amount Reserve
Request
Revenue Year Cost
Operating Protects
43011801 New Hire Orientation - EM
O
1,168
1,168
1,168
1,168
990
43011802 Floor Cleaning - EM
O
2,674
2,674
2,674
2,674
2,267
43011804 HINF 1:1 Staffing HSKP - EM
O
-
-
-
-
Total Operations Projects
-
3,842
3,842
3,842
- - -
3,842
- 3,257
Capital Projects
43011850 Housekeeping Equipment - EM O
Total Capital Projects
5,000 5,000 5,000
5,000 5,000
- 5,000 5,000 5,000 - - - 5,000 - 5,000
06/02/2018 10:50 AM
\\ECF ILES ERVER\Data\Departments\Com mon\Fi nance\Budget Development\2018 Proposed 6L1Iget\Homes Reports\Elgin Manor\Elgin Manor Housekeeping Project Budget
COUNTY OF ELGIN
Elgin Manor Laundry
Proposed Budget
06/02/2018 9:58 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Develaoment\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin
Manor Laundry
2017
Total 2018
% CHANGE
FORECAST/ Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
457044010 Valet
-
-
-
0.00%
Total Revenue
-
-
-
0.00%
530044010 Wages
50,026
50,746
49,917
-0.22%
Total Salary
50,026
50,746
49,917
540044010 Benefits
11,141
10,448
10,540
-5.39%
543044010 Vacation Pay
-
-
-
0.00%
545044010 Lieu $$
3,155
2,910
3,031
-3.92%
547044010 Benefit - Sick/Bereav
-
-
-
0.00%
549044010 Benefits Manulife
-
-
-
0.00%
Total Benefit
14,295
13,358
13,571
-5.07%
585044010 Purchased Services
117,000
112,386
114,000
-2.56%
586044010 Supplies
2,784
4,308
2,284
-17.96%
592044010 Repairs and Maintenanc
1,200
567
1,200
0.00%
Total Operations
120,984
117,260
117,484
-2.89%
Other
-
-
-
0.00%
NET OPERATING COST
185,305
181,364
180,972
-2.34%
06/02/2018 9:58 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Develaoment\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin
Manor Laundry
1
Contract Description
Operating Projects
Total Operations Projects
Capital Projects
44011850 Laundry Equipment - EM
Total Capital Projects
COUNTY OF ELGIN
Elgin Manor Laundry
Proposed Budget
2 5 20 21 22 25 27 28 29 30 45 61
2018
(0)Pen Cumulative (A)ctual or Out of / Current
F uture Net Project Project Reserve Fixed Into Net Funding Year Current
C Iosed (Revenue) Cost Budget Budget Name Amount Reserve Request Revenue Year Cost
O 28,000 28,000 28,000
28,000 - 28,000
- 28,000 28,000 28,000 - - - 28,000 - 28,000
173
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor LaundryProject Budget 06/02/2018 10:49 AM
COUNTY OF ELGIN
Elgin Manor Building
Proposed Budget
ACCOUNT Description
435045010 Recoveries
436045010 Project Revenue
Total Revenue
530045010 Wages
533045010 Vac Pay
537045010 Sick/Bereavement
530645010 Project Wages
Total Salary
540045010 Benefits
543045010 Vacation Hrs
549045010 Benefits - Man ulife
Total Benefit
550045010 Travel
550545010 Travel - Other
551045010 Development
585045010 Purchased Services
585145010 Purchased Services - SP
586045010 Supplies
588045010 Equipment
592045010 Repairs/Maintenance
592145010 Repairs/Maintenance - SP
594045010 Utilities
596045010 Project Costs
609045010 Miscellaneous
Total Operations
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET ACTUAL Budget Budget
(40,000) (24,369) (40,000) 0.00%
0 (2,271) 0 0.00%
(40,000)
(26,640)
(40,000)
0.00%
50,104
42,053
46,083
-8.02%
0
6,628
5,050
0.00%
0
2,679
0
0.00%
0
0
0
0.00%
50,104
51,359
51,133
7,932
7,969
7,921
-0.14%
0
0
0
0.00%
6,210
6,037
6,690
7.73%
14,142
14,007
14,611
3.31%
96
413
96
0.00%
0
0
0
0.00%
0
0
0
0.00%
100,702
121,770
100,702
0.00%
79,254
68,837
79,254
0.00%
0
0
0
0.00%
2,497
0
2,497
0.00%
16,001
13,637
16,001
0.00%
4,704
6,328
4,704
0.00%
244,000
245,487
244,000
0.00%
40,000
27,345
55,000
37.50%
0
0
0
0.00%
487,254
483,817
502,254
3.08%
0
0
0
0.00%
511,500
522,542
527,998
3.23%
07/02/2018 10:45 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Dev413�ment\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin
Manor Building
COUNTY OF ELGIN
Elgin Manor Building
Proposed Budget
Col Col
Cols Col 20
Col 21
Col 22
Col 25
Col 27
Col 28 Col 29
Col 30 Col 45
Col 61
2018
(O)Pen
(A)ctual or Out of)/
F uture
Net Project
Cumulative
Reserve
Fixed Into
Net Funding Current Year
Contract Description
Closed (Revenue)
Cost
Budget
Project Budget
Name
Amount Reserve
Request Revenue
Current Year Cost
Operating Projects
45011801 Painting - EM
O
20,000
20,000
20,000
0
20,000
20,000
45011802 Thermographic Electrical Scan - EM
O
15,000
15,000
15,000
0
15,000
15,000
45011803 Duct Cleaning - EM
O
20,000
20,000
20,000
0
20,000
20,000
Total Operations Projects
55,000
55,000
55,000
-
- -
55,000 -
55,000
Capital Projects
45011750 Building Automation - EM
O
-
10,000
0
-
10,000
45011759 Repairs to RmB 116 - EM
O
-
10,000
0
-
4,470
45011850 Boiler Replacement - EM
O
32,000
32,000
32,000
0
32,000
32,000
45011851 Pumps & Equipment (STP)
O
25,000
25,000
25,000
0
25,000
25,000
45011852 Landscaping - EM
O
15,000
15,000
15,000
0
15,000
15,000
45011853 Washroom Upgrades - EM
O
65,000
65,000
65,000
0
65,000
65,000
45011854 Misc Bldg - EM
O
12,000
12,000
12,000
0
12,000
12,000
45011855 Security/Resident Safety - EM
O
10,000
10,000
10,000
0
10,000
10,000
45011856 Building Signage - EM
O
30,000
30,000
30,000
0
30,000
30,000
45011857 Resident Room Lighting - EM
O
60,000
60,000
60,000
0
60,000
60,000
45011858 Nurse Call out of surplus
O
28,000
28,000
28,000
0
28,000
28,000
45011859 Door & Wall Protection
O
10,000
10,000
10,000
0
10,000
10,000
45011860 Misc Bldg - EM
O
10,000
10,000
10,000
0
10,000
10,000
Total Capital Projects
297,000
297,000
317,000
-
- -
297,000 -
311,470
175
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor BuildingProject Budget 06/02/2018 10:52 AM
COUNTY OF ELGIN
Elgin Manor Admin
Proposed Budget
540046010 Benefits
39,111
29,455
24,283
-37.91%
540646010 Project Benefits
2017
0
Tota12018
%CHANGE
543046010 Vacation
0
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420046010 P of Ont - OA
(99,290)
(104,409)
(115,279)
16.10%
420146010 P of Ont - Pay Equity
(6,300)
(6,300)
(6,300)
0.00%
420546010 Project Rev - Prov
(339,996)
(339,996)
(339,996)
0.00%
435046010 Recoveries
(33,918)
(20,284)
(36,698)
8.20%
436046010 Project Revenue
(15,000)
(749)
(15,000)
0.00%
450046010 Private
(427,408)
(438,024)
(445,843)
4.31%
451046010 Private - Basic Comp
(1,100,421)
(1,089,004)
(1,110,097)
0.88%
452046010 Semi
(2,965)
(2,907)
(2,993)
0.94%
453046010 Semi - Basic Comp
(21,783)
(21,206)
(21,988)
0.94%
454046010 Basic
(662,596)
(680,631)
(664,662)
0.31%
455046010 Respite
(16,326)
(16,343)
(16,204)
-0.75%
461546010 General Store Sales
(5,000)
(5,445)
(5,000)
0.00%
Total Revenue
(2,731,003)
(2,725,298)
(2,780,061)
1.80%
530046010 Wages
195,750
166,639
180,796
-7.64%
530646010 Project Wages
0
0
5,000
0.00%
533046010 Vacation Pay
0
19,810
0
0.00%
537046010 Sick/Bereavement
0
2,979
0
0.00%
Total Salary
195,750
189,427
185,796
-5.09%
540046010 Benefits
39,111
29,455
24,283
-37.91%
540646010 Project Benefits
0
0
0
0.00%
543046010 Vacation
0
208
292
0.00%
545046010 Lieu $$
0
0
0
0.00%
546046010 Top Up
0
0
0
0.00%
547046010 Sick/Bereav
4,944
1,053
1,481
-70.06%
549046010 Benefits - Manulife
25,003
15,754
17,456
-30.19%
Total Benefit
69,058
46,470
43,511
-36.99%
550046010 Travel
911
316
700
-23.15%
550546010 Travel - Other
343
692
500
45.75%
551046010 Development
1,752
0
1,200
-31.50%
560046010 Recognition
800
127
800
0.00%
561046010 Memberships
8,902
8,901
9,028
1.42%
562046010 Subscriptions
600
(52)
600
0.00%
563046010 Office Supplies
4,500
2,741
4,000
-11.11%
564046010 Photocopy
5,004
1,989
4,504
-9.99%
565046010 Advertising
800
647
1,050
31.25%
568046010 Telephone/Fax
9,504
7,116
9,504
0.00%
572046010 Postage/Courier
650
486
650
0.00%
575046010 Petty Cash Over/Short
0
2
0
0.00%
585046010 Purchased Services
3,004
7,905
4,004
33.29%
588046010 Equipment
1,005
1,340
1,005
0.00%
591546010 Special -General Store
5,000
7,761
5,000
0.00%
592046010 Repairs/Maintenance
504
0
504
0.00%
596046010 Project Costs
16,000
11,652
17,500
9.38%
609046010 Miscellaneous
504
228
504
0.00%
682046010 Medical Director
0
0
0
0.00%
685046010 Reimbursed Supplies/CI
21,000
22,032
21,000
0.00%
795046010 Loss on Sale/Writedown
129,288
129,288
0
-100.00%
800046010 Amortization
556,926
557,035
590,343
6.00%
Total Operations
766,998
760,207
672,398
-12.33%
Other
0
0
0
0.00%
NET OPERATING COST
(1,699,197)
(1,729,194)
(1,878,357)
10.54%
176
07/02/201810:51 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Admin
COUNTY OF ELGIN
Elgin Manor Admin
Proposed Budget
1 2
5
20
21
22
25
27 28
29
30
45
61
2018
(O)Pen
Cumulative
(A)ctual or
Out of)/
Current
F uture
Net Project
Project
Reserve Fixed
Into
Net Funding
Year
Current
Contract Description
Closed
(Revenue)
Cost
Budget
Budget
Name Amount
Reserve
Request
Revenue
Year Cost
Operating Protects
46011801 Donations - EM
O
(15,000)
(15,000)
(15,000)
Donations E A
15,000
-
(15,000)
-
46011802 Furniture Replacement - EM
O
10,000
10,000
10,000
10,000
10,000
46011803 Staff Enrichment - EM
O
2,500
2,500
2,500
Donations E A
(2,500)
-
2,500
46011804 Miscellaneous Donations - EM
O
5,000
5,000
5,000
Donations E A
(5,000)
5,000
46011805 PEP Program - EM
O
5,000
5,000
5,000
Reserves Performance E
(5,000)
-
5,000
Total Operations Projects
(15,000)
22,500
7,500
7,500
- -
2,500
10,000
(15,000)
22,500
Capital Projects
46011651 Exterior Upgrades
O
-
15,000
Donations E A
-
-
15,000
46011850 Compliance Premium - EM
O
(339,996)
(339,996)
(339,996)
(339,996)
(339,996)
-
Total Capital Projects
(339,996)
-
(339,996)
(324,996)
- -
-
(339,996)
(339,996)
15,000
06/02/2018 10:52 AM 177
\\ECF ILES ERVER\Data\Departments\Com mon\Fi nance\Budget Development\2018 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor AdminProject Budget
COUNTY OF ELGIN
Terrace Lodge Program Support
Proposed Budget
ACCOUNT Description
420040020 P of Ont - PSS
435040020 Recoveries
436040020 Project Revenue
Total Revenue
530040020 Wages
530640020 Project Wages
Total Salary
540040020 Benefits
540640020 Project Benefits
541040020 Vacation Pay
542040020 Benefits- Prev Vac
543040020 Vacation Hrs
545040020 Lieu
545640020 Project Lieu
546040020 Top Up
547040020 Sick/Bereave
549040020 Benefits - Manulife
Total Benefit
550040020 Travel
550540020 Travel - Other
551040020 Development
585040020 Purchased Services
586040020 Supplies
592040020 Repairs/Maintenance
588040020 Equipment
596040020 Project Costs
609040020 Miscellaneous
680040020 Program Specific Raw F
Total Operations
Other
NET OPERATING COST (2,192) 11,656 19,056 -969.17%
218,751
53,724
1,357
9,584
7,831
10,771
4,451
19,832
107,550
400
150
350
44,000
6,000
2,000
2,000
2,000
199,327 223,856
% CHANGE
Zero Base
Budget
2.02%
0.00%
33.34%
2.41%
1.54%
33.34%
2.33%
65,671
67,564
25.76%
2017
Total 2018
33.34%
FORECAST/
Zero Based
BUDGET
ACTUAL
Budget
(348,609)
(348,659)
(355,648)
(30,000)
(24,236)
(30,000)
(6,785)
(6,785)
(9,047)
(385,394)
(379,680)
(394,695)
213,323
192,666
216,619
5,428
6,661
7,238
550040020 Travel
550540020 Travel - Other
551040020 Development
585040020 Purchased Services
586040020 Supplies
592040020 Repairs/Maintenance
588040020 Equipment
596040020 Project Costs
609040020 Miscellaneous
680040020 Program Specific Raw F
Total Operations
Other
NET OPERATING COST (2,192) 11,656 19,056 -969.17%
218,751
53,724
1,357
9,584
7,831
10,771
4,451
19,832
107,550
400
150
350
44,000
6,000
2,000
2,000
2,000
199,327 223,856
% CHANGE
Zero Base
Budget
2.02%
0.00%
33.34%
2.41%
1.54%
33.34%
2.33%
65,671
67,564
25.76%
1,021
1,809
33.34%
3,612
3,697
0.00%
9,859
11,238
17.26%
9,420
10,028
28.05%
10,492
11,136
3.38%
726
771
0.00%
1,523
1,630
0.00%
3,728
3,945
-11.37%
19,113
21,177
6.78%
25 165
132994
1 ,
314
71
1,356
55,075
6,770
869
2,388
66,844
,
400
150
350
44,000
6,000
2,000
2,000
2,000
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
06/02/2018 11:02 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Develaoment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Program Support
COUNTY OF ELGIN
Terrace Lodge Program Support
Proposed Budget
Col Col
Cols
Col 20
Col 21
Col 22
Col 25
Col 27 Col 28
Col 29 Col 30
Col 45
Col 61
2018
(O)Pen
Based on
Amount
F uture
Net Project
Cumulative
(A)ctual or
Out of)/ Net Funding
Current Year
Current Year
Contract Description
L
(Revenue)
Cost
Budget
Project Budget
Reserve Name Fixed
Into Request
Revenue
Cost
Operating Projects
40021801 BSO TL Recreation
O
(9,047)
9,047
-
-
(9,047)
9,047
40021802 Life Enrichment
O
2,000
2,000
2,000
Reserves Donations Ter A
(2,000)
2,000
40021804 HINF 1:1 Staffing Recreation - TL
O
-
-
-
Total Operations Projects
(9,047)
11,047
2,000
2,000
- -
(2,000) -
(9,047)
11,047
06/02/2018 11:05 AM 179
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Program SupportProject Budget
COUNTY OF ELGIN
Terrace Lodge Dietary
Proposed Budget
07/02/201810:26 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Dev4l89ment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Dietary
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420041020 P of Ont - RF
(318,455)
(318,456)
(330,628)
3.82%
435041020 Recoveries
(30,314)
(14,724)
(15,157)
-50.00%
436041020 Project Revenue
0
0
(25,000)
0.00%
Total Revenue
(348,769)
(333,179)
(370,785)
6.31%
530041020 Wages
551,019
540,013
552,566
0.28%
530641020 Project Wages
738
9,274
4,687
535.33%
Total Salary
551,757
549,287
557,253
1.00%
540041020 Benefits
173,461
136,656
131,179
-24.38%
540641020 Project Benefits
369
1,004
1,172
217.66%
543041020 Vacation Hrs
28,998
26,643
28,263
-2.53%
541041020 Vacation Pay
2,174
1,652
1,726
-20.63%
542041020 Benefits- Prev Vac
24,346
19,433
19,900
-18.26%
545041020 Lieu
40,332
39,778
41,919
3.94%
547041020 Sick/Bereave
10,101
12,440
13,019
28.89%
549041020 Benefits - Manulife
38,449
30,434
33,721
-12.30%
545641020 Lieu $$
922
1,195
1,219
32.22%
Total Benefit
319,151
269,235
272,117
-14.74%
550041020 Travel
502
94
502
0.00%
550541020 Travel - Other
0
140
0
0.00%
551041020 Development
1,497
436
1,497
0.00%
585041020 Purchased Services
4,496
3,457
4,496
0.00%
586041020 Supplies
29,570
29,196
29,570
0.00%
588041020 Equipment
4,001
2,054
4,001
0.00%
592041020 Repairs/Maintenance
1,500
2,483
1,500
0.00%
596041020 Project Costs
0
0
20,080
0.00%
681041020 Raw Food
348,769
334,121
345,785
-0.86%
681141020 Raw Food - Non -Reside
1,200
94
1,200
0.00%
Total Operations
391,534
372,074
408,631
4.37%
Other
0
0
0
0.00%
NET OPERATING COST
913,673
857,417
867,215
-5.08%
07/02/201810:26 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Dev4l89ment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Dietary
Col 1 Col 2
Contract Description
ODeratina Proiects
41021801 New Hire Orientation - TL
41021804 HINF 1:1 Staffing Dietary - TL
41021805 Farm To Table
Total Operations Projects
181
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge DietaryProject Budget 07/02/2018 11:16 AM
COUNTY OF ELGIN
Terrace Lodge Dietary
Proposed Budget
Cols
Col 20
Col 21 Col 22 Col 25
Col 27
Col 28
Col 29
Col 30
Col 45
Col 61
2018
(O)Pen
(A)ctual or
Out of)/
F uture
Net Project Cumulative
Reserve
Fixed
Into
Net Funding
Current Year
Current Year
L
(Revenue)
Cost Budget Project Budget
Name
Amount
Reserve
Request
Revenue
Cost
O
939 939 939
939
939
O
O
(25,000)
25,000 - -
-
(25,000)
25,000
(25,000)
25,939 939 939
-
-
-
939
(25,000)
25,939
181
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge DietaryProject Budget 07/02/2018 11:16 AM
COUNTY OF ELGIN
Terrace Lodge Nursing
Proposed Budget
ACCOUNT Description
420042020 P of Ont - NPC
420142020 P of Ont - On Call Physician
435042020 Recoveries - Supplies & Service:
435542020 Recoveries - Wages
436042020 Project Revenue
Total Revenue
530142020 Wages - RN
530742020 Project Wages - RN
530242020 Wages - RPN
530842020 Project Wages - RPN
530342020 Wages - HCA
530942020 Project Wages - HCA
530442020 Wages - DON
530642020 Project Wages - DON
533642020 VAC HRS - DON
537642020 Sick/Bereavement - DON
530542020 Wages - WC
Total Salary
Total Benefit
550042020 Travel
550542020 Travel - Other
551042020 Development
585042020 Purchased Services
586042020 Supplies
588042020 Equipment
592042020 Repairs/Maintenance
596042020 Project Costs
609042020 Miscellaneous
682042020 Medical Director
683042020 Incontinence
Total Operations
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET ACTUAL Budget Budget
($3,306,074)
150,505
($3,306,127)
($3,411,482)
3.19%
($15,000)
15,241
($14,527)
16,106
($14,532)
-3.12%
($1,004)
$
($2,962)
0.00%
($1,472)
46.62%
($0)
2,003
-
-
($0)
0.00%
($333,459)
0.00%
($294,833)
1,200
($322,813)
-3.19%
($3,655,537)
$
($3,618,449)
($3,750,299)
2.59%
$ 462,743
$
370,925
$
401,953
-13.14%
$ 17,721
$
11,126
$
12,892
-27.25%
$ 498,998
$
519,454
$
603,097
20.86%
$ 132,770
$
120,154
$
128,264
-3.39%
$ 1,954,300
$
2,015,317
$
1,989,229
1.79%
$ 29,547
$
38,602
$
27,299
-7.61%
$ 158,984 $
150,505
$
187,447
17.90%
$ 10,927 $
15,241
$
16,106
47.40%
- $
1,277
$
4,005
0.00%
- $
123
$
2,003
0.00%
-
-
2,004
-
0.00%
$ 3,265,990 $ 3,242,725 $ 3,372,295 3.25%
$
1,786,699
$
1,708,461
$
1,789,306
0.15%
$
1,002
-
$
1,002
0.00%
-
-
-
0.00%
$
2,004
$
129
$
1,200
-40.12%
$
19,994
$
20,788
$
19,994
0.00%
$
39,308
$
62,078
$
39,308
0.00%
$
14,999
$
7,274
$
10,000
-33.33%
$
2,498
$
5,241
$
2,498
0.00%
$
129,201
$
117,917
$
134,181
3.85%
-
-
-
0.00%
$
32,883
$
32,502
$
32,883
0.00%
$
45,625
$
53,857
$
45,625
0.00%
$
287,515
$
299,786
$
286,692
-0.29%
-
$
10,130
-
0.00%
$
1,684,666
$
1,642,653
$
1,697,993
0.79%
06/02/201811:07 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel8pment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Nursing
COUNTY OF ELGIN
Terrace Lodge Nursing
Proposed Budget
Col Col
Cols
Col 20
Col 21
Col 22
Col 25
Col 27 Col 28 Col 29
Col 30
Col 45
Col 61
2018
(O)Pen
Based on Amount
F uture
Net Project
Cumulative
Reserve (A)ctual or Out of /
Net Funding
Current Year
Current Year
Contract Description
(C )losed
(Revenue)
Cost
Budget
Project Budget
Name Fixed Into
Request
Revenue
Cost
Operating Projects
42021801 MDS RAI - TL
O
(60,000)
60,000
(60,000)
60,000
42021802 RPN Funding - TL
O
(70,296)
70,296
(70,296)
70,296
42021803 HINF Supplemental Base Supplies/Services NPC - TL
O
(23,364)
23,364
(23,364)
23,364
42021804 HINF Costs Reimbursed - TL
O
(1,200)
1,263
63
63
63
(1,200)
1,263
42021805 Lab Cost Recovery - TL
O
(7,350)
7,350
(7,350)
7,350
42021806 Physiotherapy Services - TL
O
(81,204)
81,204
(81,204)
81,204
42021807 BSO Funding Nurses- TL
O
(16,812)
16,812
(16,812)
16,812
42021808 BSO Funding PSW - TL
O
(22,704)
22,704
-
-
-
(22,704)
22,704
42021809 New Hire Orientation - TL
O
6,873
6,873
6,873
6,873
6,873
42021810 Late Career - TL 2017/18
O
(7,883)
7,883
-
-
-
(7,883)
7,883
42021899 Training Coordinator- TL
O
20,133
20,133
20,133
20,133
20,133
42021811 Education - TL
O
(32,000)
32,000
-
-
-
(32,000)
32,000
42021812 Mattress Replacement - TL
O
5,000
5,000
5,000
5,000
5,000
42021813 Safety/Sling Replacement - TL
O
10,000
10,000
10,000
10,000
10,000
Total Operations Projects
(322,813)
364,882
42,069
42,069
- - -
42,069
(322,813)
364,882
Capital Projects
42021850 Lifts & Scales - TL
O
10,000
10,000
10,000
10,000
10,000
42021851 Bed Replacement - TL
O
74,580
74,580
74,580
74,580
74,580
Total Capital Projects
-
84,580
84,580
84,580
- - -
84,580
-
84,580
183
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge NursingProject Budget 06/02/2018 11:09 AM
COUNTY OF ELGIN
Terrace Lodge Housekeeping
Proposed Budget
ACCOUNT Description
436043020 Project Revenue
Total Revenue
530043020 Wages
530643020 Project Wages - HSK
Total Salary
540043020 Benefits
540643020 Project Stat/Combined -
541043020 Vacation Pay
542043020 Benefits- Prev Vac
543043020 Vacation Hrs.
545043020 Lieu
545643020 Lieu $$
547043020 Sick/Bereav
549043020 Benefits - Manulife
Total Benefit
550043020 Travel
550543020 Travel - Other
551043020 Development
585043020 Purchased Services
586043020 Supplies
588043020 Equipment
592043020 Repairs/Maintenance
609043020 Miscellaneous
Total Operations
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET ACTUAL Budget Budget
0.00%
0.00%
-
-
-
0.00%
299,993
293,173
304,380
1.46%
-
-
-
0.00%
299,993
293,173
304,380
1.46%
84,156
88,745
104,329
23.97%
-
-
-
0.00%
590
557
583
-1.21%
16,103
19,958
21,367
32.69%
25,241
26,344
28,330
12.24%
19,326
17,382
18,555
-3.99%
-
-
-
0.00%
5,793
6,871
7,074
22.11%
24,875
21,689
24,032
-3.39%
176,084
181,546
204,269
16.01%
252
-
252
0.00%
-
-
-
0.00%
-
-
-
0.00%
3,070
3,640
3,070
0.00%
22,100
24,453
22,100
0.00%
2,003
750
2,003
0.00%
1,596
641
1,596
0.00%
-
-
-
0.00%
29,021
29,484
29,021
0.00%
-
-
-
0.00%
505,098
504,203
537,671
6.45%
06/02/201811:13 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel8oment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Housekeeping
Col 1 Col 2
Contract Description
Operating Projects
43021804 HINF 1:1 Staffing HSKP - TL
Total Operations Projects
06/02/2018 11:14 AM 185
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Housekeeping Project Budget
COUNTY OF ELGIN
Terrace Lodge Housekeeping
Proposed Budget
Cols Col 20
Col 21 Col 22 Col 25
Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
2018
(O)Pen
Based on
Amount
F uture
Net Project Cumulative
Reserve
(A)ctual or
Out of)/ Net Funding Current Year Current Year
(C (Revenue)
Cost Budget Project Budget
Name
Fixed
Into Request Revenue Cost
O
06/02/2018 11:14 AM 185
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Housekeeping Project Budget
COUNTY OF ELGIN
Terrace Lodge Laundry
Proposed Budget
06/02/201811:16 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel8pment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Laundry
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
435044020 Recoveries
0
0
0
0.00%
457044020 Valet
0
0
0
0.00%
Total Revenue
0
0
0
0.00%
530044020 Wages
70,161
68,856
71,448
1.83%
Total Salary
70,161
68,856
71,448
1.83%
540044020 Benefits
13,593
13,754
14,458
6.37%
543044020 Vacation Pay
0
0
0
0.00%
545044020 Lieu $$
5,410
5,483
5,699
5.35%
547044020 Benefit - Sick/Bereav
0
0
0
0.00%
549044020 Benefits Manulife
0
0
0
0.00%
Total Benefit
19,002
19,236
20,158
6.08%
585044020 Purchased Services
130,000
134,781
130,000
0.00%
586044020 Supplies
5,152
5,265
5,152
0.00%
588044020 Equipment
0
0
0
0.00%
592044020 Repairs/Maintenance
1,251
525
1,251
0.00%
Total Operations
136,403
140,571
136,403
0.00%
Other
0
0
0
0.00%
NET OPERATING COST
225,566
228,664
228,009
1.08%
06/02/201811:16 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel8pment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Laundry
COUNTY OF ELGIN
Terrace Lodge Building
Proposed Budget
ACCOUNT Description
420545020 Provincial Project Rever
435045020 Recoveries
436045020 Project Revenue
Total Revenue
530045020 Wages
533045020 Vac Pay
537045020 Sick/Bereavement
530645020 Project Wages
Total Salary
540045020 Benefits
543045020 Vacation Hrs
549045020 Benefits Manulife
Total Benefit
550045020 Travel
550545020 Travel - Other
551045020 Development
585045020 Purchased Services
586045020 Supplies
588045020 Equipment
592045020 Repairs/Maintenance
594045020 Utilities
596045020 Project Costs
Total Operations
Other
NET OPERATING COST
2017 Total 2018
FORECAST/ Zero Based
BUDGET ACTUAL Budget
0 0 0
(7,200) (4,029) (7,200)
0 (7,180) 0
(7,200)
(11,209)
(7,200)
50,104
42,998
46,083
0
6,742
5,050
0
1,682
0
0
0
0
50,104
51,422
51,133
7,790
7,796
7,683
0
0
0
6,239
6,064
6,719
14,029
13,861
14,402
748
693
748
0
68
0
495
0
495
100,000
99,803
90,875
500
295
500
0
0
0
11,809
19,645
11,809
250,000
245,438
250,000
10,000
6,360
10,000
373,552
372,302
364,427
0
0
0
% CHANGE
Zero Base
Budget
0.00%
0.00%
0.00%
0.00%
-8.02%
0.00%
0.00%
0.00%
2.05%
-1.37%
0.00%
7.69%
2.66%
0.00%
0.00%
0.00%
-9.13%
0.00%
0.00%
0.00%
0.00%
0.00%
-2.44%
0.00%
430,485 426,376 422,763 -1.79%
07/02/201810:29 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Dev4lb3ment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Building
Col 1 Col 2
Contract Description
Operating Protects
45021801 Painting - TL
Total Operations Projects
Capital Projects
45021208 New Building Construction O
45021451 New Building Cash Allowances, Fees & Furnishings O (7,180)
45021850 Cameras - TL O
45021851 Misc Bldg - TL O
Total Capital Projects (7,180)
- 23,915,000 Capital Fund Terrace A
(7,180) 5,508,820 Capital Fund Terrace A
10,000 10,000 10,000
6,000 6,000 6,000
23,711,162
(7,180) 5,523,214
10,000 10,000
6,000 6,000
188
\\ECFILES ERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge BuildingProject Budget 06/02/2018 11:18 AM
COUNTY OF ELGIN
Terrace Lodge Building
Proposed Budget
Cols Col 20
Col 21 Col 22 Col 25
Col 27 Col 28
Col 29
Col 30
Col 45 Col 61
2018
(0)pen
Based
Amount (Out
F uture
Net Project Cumulative
on
of)/ Into
Net Funding
Current Year Current Year
(C
(Revenue)
Cost Budget Project Budget
Reserve Name Actual
Reserve
Request
Revenue Cost
O
10,000 10,000 10,000
10,000
10,000
10,000 10,000 10,000
10,000
10,000
Capital Projects
45021208 New Building Construction O
45021451 New Building Cash Allowances, Fees & Furnishings O (7,180)
45021850 Cameras - TL O
45021851 Misc Bldg - TL O
Total Capital Projects (7,180)
- 23,915,000 Capital Fund Terrace A
(7,180) 5,508,820 Capital Fund Terrace A
10,000 10,000 10,000
6,000 6,000 6,000
23,711,162
(7,180) 5,523,214
10,000 10,000
6,000 6,000
188
\\ECFILES ERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge BuildingProject Budget 06/02/2018 11:18 AM
COUNTY OF ELGIN
Terrace Lodge Admin
Proposed Budget
ACCOUNT Description
420046020 P of Ont - OA
420146020 P of Ont - Pay Equity
420246020 P of Ont - Structural Cor
435046020 Recoveries
436046020 Project Revenue
450046020 Private
451046020 Private - Basic Comp
452046020 Semi
453046020 Semi - Basic Comp
454046020 Basic
455046020 Respite
Total Revenue
Total Salary
Total Benefit
550046020 Travel
550546020 Travel - Other
551046020 Development
560046020 Recognition
561046020 Memberships
562046020 Subscriptions
563046020 Office Supplies
564046020 Photocopy
565046020 Advertising
568046020 Telephone/Fax
572046020 Postage/Courier
575046020 Petty Cash Over/Short
585046020 Purchased Services
588046020 Equipment
596046020 Project Costs
609046020 Miscellaneous
682046020 Medical Director
684046020 Cable
685046020 Reimbursed Supplies/CI
795046020 Loss on Sale/Writedown
800046020 Amortization
Total Operations
Other
(2,419,814) (2,443,642) (2,474,245) 2.25%
246,486 416,216 287,728
63,710 103,059 118,112
1,729
770
3,000
500
9,625
800
5,496
4,000
1,100
6,996
756
0
3,398
2,503
36,000
502
0
15,000
12,000
0
236,292
2,122
1,405
2,150
912
9,796
527
5,222
5,447
1,440
9,296
846
(404)
1,662
891
13,744
755
0
12,686
8,458
0
236,293
340,467 313,248
0 88
1,729
770
2,500
500
10,025
800
4,500
4,000
1,600
6,996
756
0
3,466
2,503
17,500
502
0
15,000
12,000
0
236,981
322,128
D
16.73%
85.39%
0.00%
0.00%
-16.67%
0.00%
4.16%
0.00%
-18.12%
0.00%
45.45%
0.00%
0.00%
2.00%
0.00%
-51.39%
0.00%
0.00%
0.00%
0.00%
0.00%
0.29%
5.39%
0.00%
NET OPERATING COST (1,769,151) (1,611,032) (1,746,277) -1.29%
07/02/201810:30 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Dev4l80ment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Admin
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(221,645)
(107,512)
(128,087)
-42.21%
(2,196)
(2,196)
(2,196)
0.00%
(36,504)
(36,504)
(36,504)
0.00%
(33,796)
(34,758)
(48,953)
44.85%
(8,000)
(2,185)
(8,000)
0.00%
(124,549)
(125,590)
(128,477)
3.15%
(406,743)
(407,130)
(419,499)
3.14%
(98,450)
(116,762)
(102,891)
4.51%
(723,298)
(851,602)
(755,901)
4.51%
(747,791)
(744,190)
(829,622)
10.94%
(16,842)
(15,214)
(14,113)
-16.20%
(2,419,814) (2,443,642) (2,474,245) 2.25%
246,486 416,216 287,728
63,710 103,059 118,112
1,729
770
3,000
500
9,625
800
5,496
4,000
1,100
6,996
756
0
3,398
2,503
36,000
502
0
15,000
12,000
0
236,292
2,122
1,405
2,150
912
9,796
527
5,222
5,447
1,440
9,296
846
(404)
1,662
891
13,744
755
0
12,686
8,458
0
236,293
340,467 313,248
0 88
1,729
770
2,500
500
10,025
800
4,500
4,000
1,600
6,996
756
0
3,466
2,503
17,500
502
0
15,000
12,000
0
236,981
322,128
D
16.73%
85.39%
0.00%
0.00%
-16.67%
0.00%
4.16%
0.00%
-18.12%
0.00%
45.45%
0.00%
0.00%
2.00%
0.00%
-51.39%
0.00%
0.00%
0.00%
0.00%
0.00%
0.29%
5.39%
0.00%
NET OPERATING COST (1,769,151) (1,611,032) (1,746,277) -1.29%
07/02/201810:30 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Dev4l80ment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Admin
Col 1 Col 2
Contract Description
ODeratina Proiects
46021801 Furniture Replacement - TL
46021802 Donations - TL
46021803 Palliative Care Donations - TL
46021804 Staff Enrichment Donations - TL
46021805 Miscellaneous Donations - TL
Total Operations Projects
10,000
COUNTY OF ELGIN
10,000
10,000 10,000
(5,000)
Terrace Lodge Admin
(5,000) Reserves D( A
5,000
- (5,000) -
(3,000)
Proposed Budget
(3,000) Reserves D( A
3,000
(3,000) -
Cols Col 20
Col 21 Col 22 Col 25
Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
5,000
5,000
2018
(5,000)
- 5,000
(O)Pen
9,500
9,500 - -
500
10,000 (8,000) 17,500
Future
(C
Based on
Amount
losed
(A)ctual or
Out of /
P ast
Net Project Cumulative
Reserve
Fixed
Into Net Funding Current Year Current Year
(E )rror (Revenue)
Cost Budget Project Budget
Name
Amount
Reserve Request Revenue Cost
10,000
10,000
10,000
10,000 10,000
(5,000)
(5,000)
(5,000) Reserves D( A
5,000
- (5,000) -
(3,000)
(3,000)
(3,000) Reserves D( A
3,000
(3,000) -
2,500
2,500
2,500 Reserves D( A
(2,500)
2,500
5,000
5,000
5,000 Reserves D( A
(5,000)
- 5,000
(8,000) 17,500
9,500
9,500 - -
500
10,000 (8,000) 17,500
06/02/2018 11:28 AM 190
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge AdminProject Budget
COUNTY OF ELGIN
Terrace Lodge Adult Day
Proposed Budget
06/02/201811:29 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel@l1ment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Adult Day
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420048020 Province of Ontario
(225,348)
(225,348)
(223,460)
-0.84%
436048020 Project Revenue
-
-
-
0.00%
437048020 Other Revenue
(28,601)
(28,601)
(28,000)
-2.10%
Total Revenue
(253,949)
(253,949)
(251,460)
-0.98%
530048020 Wages
134,525
134,527
137,565
2.26%
530648020 Project Wages
-
-
-
0.00%
Total Salary
134,525
134,527
137,565
2.26%
540048020 Benefits
47,569
32,018
48,837
2.67%
540648020 Project Benefits
-
-
-
0.00%
541048020 Vacation Pay
-
234
-
0.00%
542048020 Benefits - Prev Vac
-
(1,134)
-
0.00%
543048020 Vacation
-
3,804
-
0.00%
545048020 Lieu $$
-
7,239
-
0.00%
547048020 Benefit - Sick/Bereav
-
1,028
-
0.00%
549048020 Benefits - Manulife
233
4,613
248
6.40%
Total Benefit
47,802
47,803
49,085
2.68%
550048020 Travel
1,407
1,041
1,500
6.61%
550548020 Travel - Other
1,200
698
1,200
0.00%
551048020 Development
-
127
-
0.00%
563048020 Office Supplies
500
497
500
0.07%
565048020 Advertising
-
-
-
0.00%
585048020 Purchased Services
54,461
46,874
39,423
-27.61%
586048020 Supplies
2,000
6,346
1,250
-37.50%
588048020 Equipment
1,250
2,261
1,500
20.00%
596048020 Project Costs
-
-
-
0.00%
609048020 Miscellaneous
240
137
240
0.00%
681048020 Raw Food
5,860
8,935
7,197
22.82%
686048020 Building Occupancy
12,000
12,000
12,000
0.00%
Total Operations
78,918
78,916
64,810
-17.88%
Other
-
-
-
0.00%
NET OPERATING COST
7,295
7,297
-
-100.00%
06/02/201811:29 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel@l1ment\2018 Proposed Budget\Homes Reports\Terrace Lodge\Terrace
Lodge Adult Day
COUNTY OF ELGIN
Bobier Program Support
Proposed Budget
06/02/201811:38 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel@oment\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier
Program Support
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420040030 P of Ont - PSS
(198,707)
(198,735)
(202,719)
2.02%
435040030 Recoveries
(31,548)
(14,031)
(30,619)
-2.94%
436040030 Project Revenue
(6,785)
(6,785)
(9,047)
33.34%
Total Revenue
(237,040)
(219,551)
(242,385)
2.25%
530040030 Wages
115,372
116,420
117,506
1.85%
530640030 Project Wages
5,428
5,301
7,238
33.34%
Total Salary
120,800
121,721
124,744
3.26%
540040030 Benefits
42,006
49,397
33,765
-19.62%
540640030 Project Benefits
1,357
1,223
1,809
33.34%
541040030 Vacation Pay
5,286
8,114
8,794
66.35%
542040030 Benefits- Prev Vac
(4)
-
-
-100.00%
543040030 Vacation Hrs
10,721
10,162
9,988
-6.84%
545040030 Lieu
4,401
7,842
8,280
88.12%
545640030 Project Lieu
-
629
668
0.00%
546040030 Top Up
-
-
-
0.00%
547040030 Sick/Bereav
3,977
3,466
3,552
-10.68%
549040030 Benefits - Manulife
9,236
5,876
6,510
-29.51%
Total Benefit
76,980
86,708
73,367
-4.69%
550040030 Travel
200
138
200
0.00%
550540030 Travel - Other
-
-
-
0.00%
551040030 Development
300
43
300
0.00%
585040030 Purchased Services
44,228
44,568
44,228
0.00%
586040030 Supplies
4,423
5,541
4,423
0.00%
588040030 Equipment
1,000
345
1,000
0.00%
592040030 Repairs/Maintenance
-
-
-
0.00%
596040030 Project Costs
2,000
417
2,000
0.00%
609040030 Miscellaneous
-
150
-
0.00%
680040030 Program Specific Raw F
800
2,081
800
0.00%
800040030 Amortization
3,105
3,105
3,105
0.00%
Total Operations
56,056
56,389
56,056
0.00%
Other
-
-
-
0.00%
NET OPERATING COST
16,796
45,268
11,781
-29.86%
06/02/201811:38 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel@oment\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier
Program Support
COUNTY OF ELGIN
Bobier Program Support
Proposed Budget
Col Col Col
Col 20
Col 21
Col 22
Col 25
Col 27 Col 28
Col 29 Col 30
Col 45
Col 61
2018
(O)Pen
Future
Based on
Amount
losed
(A)ctual or
Out of)/
Past
Net Project
Cumulative
Fixed
Into Net Funding
Current Year
Current Year
Contract Description (E Wor
(Revenue)
Cost
Budget
Project Budget
Reserve Name Amount
Reserve Request
Revenue
Cost
Operating Projects
40031801 BSO BV Recreation O
(9,047)
9,047
-
-
(9,047)
9,047
40031802 Life Enrichment O
2,000
2,000
2,000
Reserves Donatic A
(2,000)
2,000
40031804 HINF 1:1 Staffing Recreation - 1 O
-
-
-
Total Operations Projects
(9,047)
11,047
2,000
2,000
- -
(2,000) -
(9,047)
11,047
06/02/2018 11:39 AM 193
\\ECFI LES E RVE R\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier Program SupportProject Budget
COUNTY OF ELGIN
Bobier Dietary
Proposed Budget
550041030 Travel
504
363
504
0.00%
550541030 Travel - Other
2017
Total 2018
% CHANGE
0.00%
551041030 Development
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420041030 P of Ont - RF
(181,521)
(181,519)
(188,458)
3.82%
435041030 Recoveries
(26,986)
(12,751)
(13,493)
-50.00%
Total Revenue
(208,507)
(194,270)
(201,951)
-3.14%
530041030 Wages
361,555
372,102
379,444
4.95%
530641030 Project Wages
283
2,595
-
-100.00%
Total Salary
361,838
374,698
379,444
4.87%
540041030 Benefits
93,744
95,005
101,381
8.15%
540641030 Project Benefits
142
440
-
-100.00%
543041030 Vacation Hrs
24,034
24,929
26,010
8.22%
541041030 Vacation Pay
15,612
16,591
17,378
11.32%
542041030 Benefits - Prev Vac
316
-
-
-100.00%
545041030 Lieu
21,258
20,838
22,003
3.50%
545641030 Lieu $$
16
290
303
1767.50%
546041030 Top Up
-
-
-
0.00%
547041030 Sick/Bereave
14,234
15,503
16,006
12.45%
549041030 Benefits - Manulife
25,292
24,554
27,205
7.57%
Total Benefit
194,647
198,150
210,287
8.03%
550041030 Travel
504
363
504
0.00%
550541030 Travel - Other
-
-
-
0.00%
551041030 Development
500
129
500
0.00%
585041030 Purchased Services
2,599
1,821
2,599
0.00%
586041030 Supplies
19,930
20,337
19,930
0.00%
588041030 Equipment
1,500
133
1,500
0.00%
592041030 Repairs/Maintenance
2,503
2,308
2,503
0.00%
681041030 Raw Food
208,507
208,110
201,951
-3.14%
681141030 Raw Food - Non -Reside
1,200
304
1,200
0.00%
Total Operations
237,244
233,505
230,688
-2.76%
Other
-
-
-
0.00%
NET OPERATING COST
585,222
612,082
618,468
5.68%
06/02/201811:40 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel@oment\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier
Dietary
COUNTY OF ELGIN
Bobier Dietary
Proposed Budget
Col Col Col Col 20
Col 21 Col 22 Col 25
Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
2018
(O)Pen
Based on
Amount
F uture
(A)ctual or
Out of)/
(C
Net Project Cumulative
Reserve
Fixed
Into Net Funding Current Year Current Year
Contract Description losed (Revenue)
Cost Budget Project Budget
Name
Amount
Reserve Request Revenue Cost
Operating Protects
41031804 HINF 1:1 Staffing Dietary O
Total Operations Projects
-
- - -
-
-
- - - -
Capital Projects
41031750 Kitchen Equipment - BV O
Total Capital Projects
50,000 47,273
50,000 - - - - - 47,273
195
\\ECF ILES ERVER\Data\Departments\Com mon\Fi nance\Budget Development\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier DietaryProject Budget 06/02/2018 11:41 AM
ACCOUNT
420042030
420142030
435042030
435542030
436042030
Total Revenue
COUNTY OF ELGIN
Bobier Nursing
Proposed Budget
2017 Total 2018
FORECAST/ Zero Based
Description BUDGET ACTUAL I Budget
P of Ont - NPC
(1,942,360)
(1,942,324)
(1,968,439)
P of Ont - On Call Physician
(15,000)
(14,527)
(14,532)
Recoveries - Supplies & Services
(2,000)
(1,978)
(2,000)
Recoveries - Wages
(1,603)
(4,140)
(3,000)
Project Revenue
(203,446)
(202,660)
(201,418)
530142030 Wages - RN
530742030 Project Wages - RN
530242030 Wages - RPN
530842030 Project Wages - RPN
(2,164,409) (2,165,629) (2,189,389)
353,954 301,877 313,091
6,954 6,405 5,757
% CHANGE
Zero Base
Budget
1.34%
-3.12%
0.00%
87.15%
-1.00%
1.15%
-11.54%
-17.21%
280,968 317,184 282,691 0.61%
84,684 87,246 83,553 -1.33%
530342030
Wages- HCA
1,144,523
1,157,041
1,164,974
1.79%
530942030
Project Wages - HCA
23,705
28,550
21,117
-10.92%
530442030
Wages - DON
109,071
78,821
85,500
-21.61%
533642030
VAC HRS - DON
-
852
2,578
0.00%
537642030
Sick/Bereavement - DON
-
82
645
0.00%
530642030
Project Wages - DON
10,319
10,161
9,058
-12.22%
Total Salary
22,200
2,014,177
1,988,220
1,968,964
-2.24%
Total Benefit
0.00%
1,072,086
976,102
971,357
-9.40%
550042030 Travel
550542030 Travel - Other
551042030 Development
585042030 Purchased Services
586042030 Supplies
588042030 Equipment
592042030 Repairs/Maintenance
596042030 Project Costs
609042030 Miscellaneous
682042030 Medical Director
683042030 Incontinence
Total Operations
Other
NET OPERATING COST
806
816
806
0.00%
198
329
500
152.62%
2,503
1,079
1,753
-29.96%
12,400
10,828
12,400
0.00%
22,336
26,415
22,336
0.00%
6,496
3,546
6,496
0.00%
4,001
595
3,251
-18.74%
76,739
97,247
80,867
5.38%
-
-
-
0.00%
24,482
22,200
24,482
0.00%
22,995
24,962
22,995
0.00%
172,956
188,018
175,886
1.69%
-
-
-
0.00%
1,094,811
986,711
926,818
-15.34%
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes
Reports\Bobier Villa\Bobier Nursingproposed budget 196 06/02/2018 11:43 AM
Col 1 Col 2
Contract Description
Oaeratina Proiects
42031801
COUNTY OF ELGIN
O
(39,996)
39,996
Bobier Nursing
(39,996)
39,996
42031802
Proposed Budget
O
(48,792)
48,792
Col Col 20 Col 21
Col 22 Col 25
Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
42031803
HINF Supplemental Base Supplies/
2018
(13,320)
13,320
(O)Pen
on
Out of)/
Future
Net Project Cumulative
Reserve
Actual
Into Net Funding Current Year Current Year
C losed (Revenue) Cost
Budget Project Budget
Name
or
Reserve Request Revenue Cost
Oaeratina Proiects
42031801
MDS RAI - BV
O
(39,996)
39,996
(39,996)
39,996
42031802
RPN Funding - BV
O
(48,792)
48,792
(48,792)
48,792
42031803
HINF Supplemental Base Supplies/
O
(13,320)
13,320
(13,320)
13,320
42031804
HINF Costs Reimbursed - BV
O
(1,200)
1,263
63
63
63
(1,200)
1,263
42031805
Lab Cost Recovery - BV
O
(4,000)
4,000
(4,000)
4,000
42031806
Physiotherapy Services - BV
O
(46,284)
46,284
(46,284)
46,284
42031807
BSO Funding Nurses- BV
O
(9,588)
9,588
(9,588)
9,588
42031808
BSO Funding PSW - BV
O
(15,372)
15,372
-
-
-
(15,372)
15,372
42031809
New Hire Orientation - BV
O
7,421
7,421
7,421
7,421
7,420
42031810
Late Career - BV 2017/18
O
(3,100)
3,100
-
-
-
(3,100)
3,100
42031899
Training Coordinator- BV
O
11,322
11,322
11,322
11,322
11,322
42031811
Education - BV
O
(19,766)
19,766
-
-
-
(19,766)
19,766
42031812
Safety/Sling Replacement - BV
O
5,000
5,000
5,000
5,000
5,000
42031813
Mattress Replacement - BV
O
5,000
5,000
5,000
5,000
5,000
Total Operations Projects
(201,418)
230,224
28,806
28,806 - -
- 28,806
(201,418)
230,223
Capital Projects
42031750
Lifts & Scales - BV
O
35,000
35,000
45,000
35,000
45,000
42031751
Bed Replacement - BV
O
29,468
29,468
94,468
29,468
94,468
42031852
Nurse Call Phones - BV
O
5,000
5,000
5,000
5,000
5,000
Total Capital Projects
- 69,468 69,468 144,468 - - - 69,468 -
144,468
06/02/2018 11:44 AM 197
\\ECFI LES E RVE R\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier NursingProject Budget
COUNTY OF ELGIN
Bobier Housekeeping
Proposed Budget
06/02/201811:46 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel@pment\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier
Housekeeping
2017
Total 2018
% CHANGE
FORECAST/ Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
436043030 Project Revenue
-
-
-
Total Revenue
-
-
-
0.00%
530043030 Wages
176,843
178,398
182,461
3.18%
530643030 Project Wages - HSK
-
-
-
0.00%
530943030 Project Wages
-
-
-
0.00%
Total Salary
176,843
178,398
182,461
3.18%
540043030 Benefits
54,960
56,560
58,998
7.35%
540643030 Project Stat/Combined -
-
-
-
0.00%
540943030 Project Stat/Combined -
-
-
-
0.00%
541043030 Vacation Pay
16,126
18,035
18,897
17.18%
542043030 Benefits- Prev Vac
322
-
-
-100.00%
543043030 Vacation Hrs
13,772
12,648
13,270
-3.64%
545043030 Lieu
12,767
13,316
13,978
9.49%
545643030 Lieu $$
75
-
-
-100.00%
547043030 Sick/Bereav
6,031
3,286
3,478
-42.32%
549043030 Benefits - Manulife
6,742
5,098
5,648
-16.22%
Total Benefit
110,795
108,942
114,269
3.14%
550043030 Travel
-
-
-
0.00%
550543030 Travel - Other
-
-
-
0.00%
551043030 Development
-
-
-
0.00%
585043030 Purchased Services
3,688
2,699
3,688
0.00%
586043030 Supplies
18,011
18,256
18,011
0.00%
588043030 Equipment
1,500
697
1,500
0.00%
592043030 Repairs/Maintenance
251
-
251
0.00%
Total Operations
23,450
21,652
23,450
0.00%
Other
-
-
-
0.00%
NET OPERATING COST
311,088
308,992
320,181
2.92%
06/02/201811:46 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Devel@pment\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier
Housekeeping
COUNTY OF ELGIN
Bobier Housekeeping
Proposed Budget
Col Col Col
(O)Pen
F uture
Contract Description C losed
Operating Projects
43031804 HINF 1:1 Staffing HSKP - BV O
Total Operations Projects
Col 20
Col 21
Col 22
Col 25
Col 27
Col 28
Col 29
Col 30 Col 45
Col 61
2018
Net Project Cumulative
(Revenue) Cost Budget Promect Bud et
(A)ctual or Out of)/
Reserve Fixed Into Net Funding Current Year
Name Amount Reserve Request Revenue
Current Year
Cost
- - - -
- - - - -
-
Capital Projects
43031851 Housekeeping Equipment - BV O
Total Capital Projects
5,000
5,000
5,000
5,000
5,000
- 5,000 5,000 5,000
- - - 5,000 -
5,000
07/02/2018 11:31 AM 199
\\ECFI LES E RVE R\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier Housekeeping Project Budget
COUNTY OF ELGIN
Bobier Laundry
Proposed Budget
ACCOUNT Description
435044030 Recoveries
Total Revenue
530044030 Wages
530644030 Project Wages
Total Salary
540044030 Benefits
540644030 Project Benefits
545044030 Lieu $$
545644030 Lieu $$
549044030 Benefits - Manulife
Total Benefit
551044030 Development
585044030 Purchased Services
586044030 Supplies
588044030 Equipment
592044030 Repairs/Maintenance
Total Operations
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET
ACTUAL
Budget
Budget
(72)
(23)
(72)
0.00%
(72)
(23)
(72)
0.00%
60,031
61,407
60,826
1.32%
0
0
0
0.00%
60,031
61,407
60,826
1.32%
12,106
12,217
12,802
5.75%
0
0
0
0.00%
2,323
2,001
2,154
-7.30%
51
0
0
-100.00%
0
0
0
0.00%
14,480
14,218
14,955
3.28%
0
0
0
0.00%
74,100
76,695
74,100
0.00%
1,999
2,395
1,999
0.00%
504
550
504
0.00%
252
0
252
0.00%
76,855
79,640
76,855
0.00%
0
0
0
0.00%
151,295 155,243 152,565 0.84%
07/02/201810:54 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Deva®pment\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier
Laundry
ACCOUNT Description
435045030 Recoveries
436045030 Project Revenue
Total Revenue
530045030 Wages
533045030 Vac Pay
530645030 Project Wages
537045030 Sick/Bereavement
Total Salary
COUNTY OF ELGIN
Bobier Building
Proposed Budget
2017
Benefits
8,505
FORECAST/
8,494
BUDGET
ACTUAL
Vacation Hrs
(2,700)
(2,617)
(2,700)
(9,044)
(9,044)
-
(11,744)
(11,661)
(2,700)
50,062
43,366
46,070
-
6,675
5,050
50,062 50,041
Total 2018
Zero Based
Budget
51,120
% CHANGE
Zero Base
Budget
0.00%
-100.00%
-77.01%
-7.97%
0.00%
0.00%
0.00%
2.11%
540045030
Benefits
8,505
8,438
8,494
-0.14%
543045030
Vacation Hrs
-
-
-
0.00%
549045030
Benefits - Manulife
4,618
4,422
4,899
6.09%
Total Benefit
13,124
12,860
13,393
2.05%
550045030
Travel
252
-
252
0.00%
550545030
Travel - Other
-
-
-
0.00%
551045030
Development
96
-
96
0.00%
585045030
Purchased Services
80,000
90,422
80,000
0.00%
586045030
Supplies
285
119
285
0.00%
588045030
Equipment
-
-
-
0.00%
592045030
Repairs/Maintenance
14,000
15,309
14,000
0.00%
594045030
Utilities
232,000
209,412
232,000
0.00%
596045030
Project Costs
20,000
9,263
45,000
125.00%
684045030
Cable
996
1,712
996
0.00%
Total Operations
347,629
326,237
372,629
7.19%
Other
-
-
-
0.00%
NET OPERATING COST
399,070
377,477
434,441
8.86%
06/02/201811:50 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget DevER@l1ment\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier
Building
COUNTY OF ELGIN
Bobier Building
Proposed Budget
Col Col Col Col 20
Col 21
Col 22
Col 25
Col 27
Col 28
Col 29
Col 30
Col 45 Col 61
10,000
35,000
35,000
35,000
2018
35,000
35,000
35,000
35,000
(O)Pen
35,000
27,000
27,000
27,000
(A)ctual or
Out of)/
27,500
27,500
F uture
27,500
Net Project
Cumulative
Reserve
Fixed
Into
Net Funding
Current Year Current Year
Contract Description C losed (Revenue)
Cost
Budget
Project Budget
Name
Amount
Reserve
Request
Revenue Cost
10,000
10,000
Operating Projects
10,000
10,000
45031801 Painting - BV O
20,000
20,000
20,000
20,000
20,000
45031802 Thermographic Electrical Scar O
10,000
10,000
10,000
10,000
10,000
45031803 Duct Cleaning - BV O
15,000
15,000
15,000
15,000
15,000
Total Operations Projects
-
45,000
45,000
45,000
-
-
-
45,000
- 45,000
Capital Projects
45031751 Electrical Improvements O
45031850 Door & Wall Protection O
45031851 Building Automation - BV O
45031852 Building Envelope Repairs - B O
45031853 Spa/Tub Room O
45031854 Security/Resident Safety - BV O
45031855 Building Signage - BV O
45031856 Floor Replacement - Resident O
45031857 HVAC Replacements - BV O
45031858 Misc Bldg - BV O
Total Capital Projects
- 264,500 264,500 274,500 - - - 264,500 - 273,222
06/02/2018 11:52 AM 202
\\ECFI LES E RVE R\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier BuildingProject Budget
-
10,000
-
8,722
10,000
10,000
10,000
10,000
10,000
35,000
35,000
35,000
35,000
35,000
35,000
35,000
35,000
35,000
35,000
27,000
27,000
27,000
27,000
27,000
27,500
27,500
27,500
27,500
27,500
30,000
30,000
30,000
30,000
30,000
20,000
20,000
20,000
20,000
20,000
70,000
70,000
70,000
70,000
70,000
10,000
10,000
10,000
10,000
10,000
- 264,500 264,500 274,500 - - - 264,500 - 273,222
06/02/2018 11:52 AM 202
\\ECFI LES E RVE R\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier BuildingProject Budget
COUNTY OF ELGIN
Bobier Admin
Proposed Budget
07/02/201810:57 AM 203
\\ECFI LES E RVE R\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Bobier Villa\BobierAdmin
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420046030 P of Ont - OA
(71,414)
14,833
(17,046)
-76.13%
420146030 P of Ont - Pay Equity
(17,220)
(17,220)
(17,220)
0.00%
420246030 P of Ont - Structural Cor
(62,412)
(62,412)
(62,412)
0.00%
435046030 Recoveries
(10,974)
(20,563)
(24,467)
122.96%
436046030 Project Revenue
(7,000)
(8,427)
(7,000)
0.00%
450046030 Private
(286,867)
(294,333)
(299,997)
4.58%
451046030 Private - Basic Comp
(758,357)
(753,241)
(762,228)
0.51%
452046030 Semi
0
0
0
0.00%
453046030 Semi - Basic Comp
0
0
0
0.00%
454046030 Basic
(351,632)
(409,629)
(420,551)
19.60%
455046030 Respite
(8,879)
(9,703)
(8,073)
-9.08%
461546030 General Store Sales
(3,800)
(5,921)
(3,800)
0.00%
Total Revenue
(1,578,555)
(1,566,616)
(1,622,793)
2.80%
530046030 Wages
131,721
116,257
136,277
3.46%
530646030 Project Wages
0
0
0
0.00%
Total Salary
131,721
116,257
136,277
3.46%
540046030 Benefits
30,104
28,001
29,346
-2.52%
541046030 Vacation Pay
1,323
1,454
1,549
17.08%
543046030 Vacation Hrs
14,464
12,785
13,370
-7.57%
545046030 Lieu
0
0
0
0.00%
547046030 Sick/Bereav
8,758
8,811
9,213
5.20%
549046030 Benefits - Manulife
6,611
6,237
6,911
4.53%
Total Benefit
61,261
57,289
60,389
-1.42%
550046030 Travel
1,100
159
700
-36.38%
550546030 Travel - Other
400
0
400
0.00%
551046030 Development
2,098
671
1,300
-38.03%
560046030 Recognition
504
187
504
0.00%
561046030 Memberships
6,120
6,120
6,440
5.23%
562046030 Subscriptions
200
52
200
0.00%
563046030 Office Supplies
4,000
2,196
3,500
-12.50%
564046030 Photocopy
2,400
1,601
2,400
0.00%
565046030 Advertising
500
973
750
50.00%
568046030 Telephone/Fax
7,504
6,259
7,504
0.00%
572046030 Postage/Courier
755
464
755
0.00%
575046030 Petty Cash Over/Short
0
(36)
0
0.00%
585046030 Purchased Services
2,040
1,471
2,040
0.00%
588046030 Equipment
1,233
0
1,000
-18.89%
591546030 Special - General Store
3,800
7,121
3,800
0.00%
596046030 Project Costs
16,000
12,159
27,500
71.88%
609046030 Miscellaneous
500
457
500
0.00%
682046030 Medical Director
0
0
0
0.00%
685046030 Reimbursed Supplies/CI
9,500
6,317
9,500
0.00%
795046030 Loss on Sale/Writedowr
0
9,633
0
0.00%
800046030 Amortization
290,477
290,477
277,927
-4.32%
Total Operations
349,132
346,280
346,721
-0.69%
Other
0
0
0
0.00%
NET OPERATING COST
(1,036,441)
(1,046,790)
(1,079,406)
4.15%
07/02/201810:57 AM 203
\\ECFI LES E RVE R\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Bobier Villa\BobierAdmin
Col 1 Col 2
Contract Description
Oaeratina Proiects
46031801 Furniture Replacement - BV O
46031802 Donations - BV O
46031803 Outdoor Furniture - BV O
46031804 Staff Enrichment Donations - B' O
46031805 Miscellaneous Donations - BV O
Total Operations Projects
10,000
COUNTY OF ELGIN
10,000
10,000 10,000
(7,000)
Bobier Admin
(7,000) Reserves Donations A
7,000 - (7,000) -
10,000
Proposed Budget
10,000
10,000 10,000
Col Col 20 Col 21
Col 22 Col 25 Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
5,000
2018
5,000 Reserves Donations A
(5,000) 5,000
(O)Pen
Basea on
Amount
F uture
(A)ctual or
Out of)/
Net Project Cumulative
Fixed
Into Net Funding Current Year Current Year
llncPr9 (Revenue) Cost
Budget Project Budget Reserve Name
Amount
Reserve Request Revenue Cost
Oaeratina Proiects
46031801 Furniture Replacement - BV O
46031802 Donations - BV O
46031803 Outdoor Furniture - BV O
46031804 Staff Enrichment Donations - B' O
46031805 Miscellaneous Donations - BV O
Total Operations Projects
10,000
10,000
10,000
10,000 10,000
(7,000)
(7,000)
(7,000) Reserves Donations A
7,000 - (7,000) -
10,000
10,000
10,000
10,000 10,000
2,500
2,500
2,500 Reserves Donations A
(2,500) - 2,500
5,000
5,000
5,000 Reserves Donations A
(5,000) 5,000
(7,000) 27,500 20,500 20,500 - - (500) 20,000 (7,000) 27,500
06/02/2018 11:54 AM 204
\\ECFI LES E RVE R\Data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Homes Reports\Bobier Villa\BobierAdminProject Budget
COUNTY OF ELGIN
Bobier Adult Day
Proposed Budget
07/02/201810:56 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Deva®oment\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier
Adult Day
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420048030 Province of Ontario
(133,033)
(133,034)
(130,744)
-1.72%
437048030 Other Revenue
(13,281)
(13,282)
(14,000)
5.41%
Total Revenue
(146,314)
(146,316)
(144,744)
-0
530048030 Wages
81,887
81,887
95,398
16.50%
Total Salary
81,887
81,887
95,398
540048030 Benefits
22,089
18,996
33,914
53.54%
545048030 Lieu $$
126
3,219
126
-0.04%
549048030 Benefits Manulife
0
0
0
0.00%
Total Benefit
22,215
22,215
34,040
53.23%
550048030 Travel
625
204
750
20.00%
550548030 Travel - Other
58
0
700
1099.86%
551048030 Development
525
175
0
-100.00%
563048030 Office Supplies
500
364
500
0.02%
565048030 Advertising
0
0
0
0.00%
585048030 Purchased Services
20,906
21,706
3,300
-84.21%
586048030 Supplies
1,000
540
624
-37.60%
588048030 Equipment
2,218
2,147
501
-77.41%
609048030 Miscellaneous
200
40
231
15.50%
681048030 Raw Food
4,384
5,240
4,200
-4.20%
686048030 Building Occupancy
4,500
4,500
4,500
0.00%
Total Operations
34,916
34,915
15,306
-56.16%
Other
0
0
0
0.00%
NET OPERATING COST
(7,297)
(7,298)
0
-100.00%
07/02/201810:56 AM
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Deva®oment\2018 Proposed Budget\Homes Reports\Bobier Villa\Bobier
Adult Day
COUNTY OF ELGIN
Admin Adult Day
Proposed Budget
ACCOUNT Description
4200480 Province of Ontario
4360480 Donations
4370480 Other Revenue
Total Revenue
5630480 Office Supplies
5850480 Purchased Services
Total Operations
Other
NET OPERATING COST
2016
Total 2017
% CHANGE
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(48,406)
(43,976)
-48,306
-0.21%
0
0
0
0.00%
0
0
0
0.00%
-48,406
-43,976
-48,306
-0
0
0
1,200
0.00%
48,405
43,976
47,106
-2.68%
48,405
43,976
48,306
-0.21%
0
0
0
-100.00%
0
-0
0
0.00%
31/01/201710:17 AM 206
\\ECFILESERVER\Data\Departments\Common\Finance\Budget Development\2017 Proposed Budget\Homes Reports\Admin Adult Day
COUNTY OF ELGIN
Museum.xls
Proposed Budget
07/02/20189:45 AM 207
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Cultural Services\Museum.xls
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4200240
Province of Ontario
(15,000)
(15,638)
(15,000)
0.00%
4205240
Province of Ontario - Pr
(485,572)
(467,122)
(18,450)
-96.20%
4215240
Federal Funding - Proje
(3,928)
(15,938)
(15,980)
306.82%
4300240
Grants
-
-
-
0.00%
4360240
Project Revenue
(500)
(6,480)
(500)
0.00%
4370240
Other Revenue
-
(1,804)
-
0.00%
4375240
Other Revenue - Gift SI
-
(568)
(1,000)
0.00%
4380240
Membership Revenue
-
(50)
-
0.00%
4390240
Admissions
-
(713)
-
0.00%
Total Revenue
(505,000)
(508,314)
(50,930)
-89.91%
5300240
Wages
131,884
121,435
137,616
4.35%
5306240
Project Wages
5,423
7,655
8,862
63.41%
5310240
Vacation
-
2,446
-
0.00%
5330240
Vacation Hrs
-
7,220
-
0.00%
Total Salary
137,307
138,755
146,477
6.68%
5400240
Benefits
21,242
20,373
22,530
6.06%
5406240
Project Benefits
487
929
798
63.95%
5460240
Subsidized Benefits
-
-
-
0.00%
5415240
Project Benefits (Old)
-
-
-
0.00%
5450240
Project Benefits 2
-
-
-
0.00%
5490240
Benefits - Manulife
5,853
8,930
4,598
-21.44%
Total Benefit
27,582
30,232
27,926
1.25%
5500240
Travel
1,998
345
1,998
0.00%
5505240
Travel - Other
-
47
-
0.00%
5510240
Development
1,500
-
1,500
0.00%
5610240
Memberships
30,501
30,352
30,501
0.00%
5620240
Publications
500
118
500
0.00%
5630240
Office Supplies
504
247
504
0.00%
5640240
Photocopy
500
123
500
0.00%
5650240
Advertising
3,503
2,860
3,503
0.00%
5740240
Curatorial
20,002
25,266
20,002
0.00%
5880240
Equipment
3,000
-
3,000
0.00%
5910240
Special - Events
2,004
1,742
2,004
0.00%
5915240
Special - Gift Shop
-
212
1,000
0.00%
5920240
Repairs/Maintenance
504
647
504
0.00%
5940240
Utilities
-
-
-
0.00%
5960240
Project Costs
13,828
21,920
9,700
-29.85%
6090240
Miscellaneous
504
563
504
0.00%
6500240
Shipping
2,000
1,170
2,000
0.00%
6660240
Website Maintenance
-
-
-
0.00%
6700240
Acquisitions
3,000
2,548
3,000
0.00%
Total Operations
83,848
88,159
80,720
-3.73%
Other
-
939
-
0.00%
NET OPERATING COST
(256,263)
(250,230)
204,193
-179.68%
07/02/20189:45 AM 207
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Cultural Services\Museum.xls
COUNTY OF ELGIN
Museum.xls
Proposed Budget
1 2
5
20
21
22
25
27 28
29
30
45
61
2018
Open
Future
Based on
Amount
C losed
Cumulative
(A)ctual or
Out of)/
Net
Mast E
Net Project
Project
Reserve Fixed
Into
Funding
Current Year
Current
Contract Description
rror
(Revenue)
Cost
Budget
Budget
Name Amount
Reserve
Request
Revenue
Year Cost
Operating Protects
27901801 Donations - Museum
O
(500)
500 -
500
Donations M A
500
-
500
-
27901802 Summer Student (Canadian Museum FL
O
(6,280)
9,660
3,380
3,380
3,380 -
6,280
9,660
27901803 Museum Assistance Program
O
(9,700)
9,700
-
-
-
9,700
-
Total Operations Projects
(16,480)
19,360
2,880
2,880
- -
500
3,380
(16,480)
9,660
Capital Projects
27901607 Museum Rebuild Can150Build
O
-
604,200
-
18,450
27901608 Museum Furnishings - From Library Ayli
O
-
100,000
-
-
27801804 Museum Shelving Required
O
30,000
30,000
30,000
30,000
Total Capital Projects
-
30,000
30,000
734,200
- -
-
30,000
(18,450)
-
208
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Cultural Services\Museum.xlsMuseum.xlsProject Budget 06/02/2018 1:45 PM
COUNTY OF ELGIN
Archives.xls
Proposed Budget
ACCOUNT
Description
4205185
Provincial Funding - Proj
4215185
Federal Funding - Projec
4300185
Grants
4360185
Project Revenue
4370185
Other Revenue
2017 Total 2018
FORECAST/ Zero Based
BUDGET ACTUAL Budget
(5,000) - (5,000)
(7,285) (5,021) (9,220)
(1,000) (100) (1,000)
(3,000) (2,523) (3,000)
% CHANGE
Zero Base
Budget
0.00%
26.56%
0.00%
0.00%
0.00%
Total Revenue
(16,285)
(7,644)
(18,220)
11.88%
5300185
Wages
53,311
37,258
118,091
121.51%
5306185
Project Wages
30,126
30,248
33,418
10.93%
5316185
Vacation Pay Project
0
509
-
0.00%
5330185
Vacation Hours
0
8,225
-
0.00%
5370185
Sick/Bereavement
0
0
-
0.00%
Total Salary
5500185
83,437
76,240
151,509
81.58%
5400185
Benefits
72,608
72,377
21,579
-70.28%
5406185
Stat/Combined
2,705
3,388
3,011
11.31%
5415185
Project Benefits
0
0
-
0.00%
5416185
Project Benefits - Vacati
0
728
-
0.00%
5490185
Benefits - Manulife
6,536
8,988
8,988
37.53%
Total Benefit
81,849
85,481
33,579
-58.97%
5500185
Travel
800
287
800
0.00%
5505185
Travel - Other
2,200
1,596
2,200
0.00%
5510185
Development
2,700
2,125
2,700
0.00%
5610185
Memberships
997
1,384
997
0.00%
5620185
Publications
997
350
997
0.00%
5630185
Office Supplies
503
73
503
0.00%
5640185
Photocopy
600
1,030
600
0.00%
5850185
Purchased Services
997
413
997
0.00%
5860185
Supplies - Archival
7,500
5,325
7,500
0.00%
5870185
Furniture & Fixtures
0
0
-
0.00%
5880185
Equipment
4,500
7,630
4,500
0.00%
5910185
Promotions
2,002
914
2,002
0.00%
5920185
Repairs/Maintenance
503
0
503
0.00%
5960185
Project Costs
0
0
-
0.00%
6090185
Miscellaneous
504
423
504
0.00%
6640185
Microfilming/Scanning/C
6,563
861
6,563
0.00%
6660185
Website Maintenance
0
0
-
0.00%
6700185
Acquisitions
3,250
3,104
3,250
0.00%
8000185
Amortization
3,518
3,518
3,518
0.00%
Total Operations
38,134
29,035
38,134
0.00%
Other
0
0
-
0.00%
NET OPERATING COST
187,135
183,111
205,001
9.55%
06/02/20181:27 PM 209
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Cultural Services\Archives.xls
COUNTY OF ELGIN
Archives.xls
Proposed Budget
1
2 5
20
21
22
25
27
28
29
30
45
61
2,018
(O)Pen
Based on
Amount
F uture
Cumulative
(A)ctual or
Out of)/
Net
Current
C losed
Net Project
Project
Reserve
Fixed
Into
Funding
Year
Current
Contract
Description (Plast (E
(Revenue)
Cost
Budget
Budget
Name
Amount
Reserve
Request
Revenue
Year Cost
Operating Protects
29401801
Donations - Archives O
(500)
(500)
(500)
Museum Dor
A
(500)
(500)
26251801
Donations - Alma Colleg O
(500)
(500)
(500)
Alma College
A
(500)
(500)
-
29401803
Student Wages - CSS O
(2,940)
6,762
3,822
3,822
3,822
(2,940)
6,762
29401804
Student Wages -YI O
(6,280)
9,660
3,380
3,380
3,380
(6,280)
9,660
29401805
Digitization O
(5,000)
20,007
15,007
15,007
Library Dona
F
(5,000)
10,007
(5,000)
20,007
Total Operations Projects
(15,220)
36,429
21,209
21,209
-
-
15,642
36,851
(15,220)
36,429
Capital Projects
29401802 Shelving Project O
Total Capital Projects
10,000 10,000 10,000
10,000 10,000
- 10,000 10,000 10,000 - - - 10,000 - 10,000
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed BudgER\16ultural Services\Archives.xlsArchives.xlsProject Budget 07/02/2018 10:37 AM
COUNTY OF ELGIN
Library Services.xls
Proposed Budget
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Zero Base Budget
4200180
Province of Ontario
(116,739)
(116,739)
(116,739)
0.00%
4205180
Province of Ontario - Pr(
(47,679)
(40,127)
(4,250)
-91.09%
4215180
Federal Funding - Projec
0.00%
4300180
Grants
0.00%
4360180
Project Revenue
(19,500)
(25,341)
(16,000)
-17.95%
4370180
Other Revenue
(35,996)
(31,266)
(35,996)
0.00%
Total Revenue
(219,914)
(213,473)
(172,985)
-21.34%
5300180
Wages
1,488,912
1,354,206
1,551,049
4.17%
5306180
Project Wages
11,500
5,280
-100.00%
5310180
Vacation
48,909
0.00%
5316180
Vacation Pay
211
0.00%
5330180
Vacation Hrs
72,943
0.00%
5360180
Wages Subsidized
0.00%
5370180
Bereavement
17,072
0.00%
Total Salary
1,500,412
1,498,621
1,551,049
3.37%
5400180
Benefits
233,716
235,394
235,338
0.69%
5406180
Project Stat/Combined
1,033
462
-100.00%
5416180
Project Vac Benefits
58
0.00%
5450180
Lieu
66,231
55,876
63,550
-4.05%
5460180
Benefits Subsidized
0.00%
5490180
Benefits - Manulife
82,573
75,417
84,378
2.19%
Total Benefit
383,553
367,207
383,265
-0.07%
5500180
Travel
8,500
5,679
8,500
0.00%
5505180
Travel - Other
4,000
4,219
4,000
0.00%
5510180
Development
16,496
7,833
16,496
0.00%
5610180
Memberships
2,004
1,386
2,004
0.00%
5630180
Office Supplies
15,000
14,725
15,000
0.00%
5640180
Photocopy
10,898
8,184
10,898
0.00%
5650180
Advertising
996
996
0.00%
5680180
Telephone/Fax
20,004
19,545
20,004
0.00%
5760180
Meals/Refreshments
2,280
2,670
2,280
0.00%
5870180
Furniture & Fixtures
6,996
5,511
6,996
0.00%
5880180
Equipment
0.00%
5890180
Lease Space
411,945
410,195
426,516
3.54%
5920180
Repairs/Maintenance
504
584
504
0.00%
07/02/20189:3
AM
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Cultural
Services\Library
Services.xls
COUNTY OF ELGIN
Library Services.xls
Proposed Budget
2017 Total 2018 % CHANGE
Zero Base Budget
0.00%
-37.65%
0.00%
0.00%
10.59%
0.00%
0.00%
3.52%
2.39%
0.00%
NET OPERATING COST 2,583,190 2,550,623 2,702,401 4.61%
07/02/20189:32 AM
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Cultural
Services\Library Services.xls
FORECAST/
Zero Based
ACCOUNT
Description
BUDGET
ACTUAL
Budget
5930180
Vehicle Repairs/Maint/F
10,000
5,885
10,000
5960180
Project Costs
24,060
19,865
15,001
6090180
Miscellaneous
2,453
(306)
2,453
6630180
Periodicals/Newspapers
18,698
15,535
18,698
6670180
Electronic Resources
56,660
56,634
62,660
6680180
Programs
11,996
24,477
11,996
7950180
Gain/Loss on Disposal c
8000180
Amortization
295,648
295,647
306,068
Total Operations
919,139
898,268
941,071
Other
Zero Base Budget
0.00%
-37.65%
0.00%
0.00%
10.59%
0.00%
0.00%
3.52%
2.39%
0.00%
NET OPERATING COST 2,583,190 2,550,623 2,702,401 4.61%
07/02/20189:32 AM
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Cultural
Services\Library Services.xls
COUNTY OF ELGIN
Library Services.xls
Proposed Budget
1
2
5
20
21
22
25
27
28
29
30
45
61
95,500
95,500
58101711
Library Digital Services
O
2018
-
-
16,755
58101803
Accessibility Renos -
O
35,000
(O)Pen
35,000
35,000
35,000
58101801
Book Purchases - Library
Based
276,495
276,495
276,495
276,495
276,495
58101804
F uture
O
45,000
45,000
45,000
45,000
on
Amount
Total Capital Projects
- 356,495
356,495
451,995 - -
C losed
- 468,750
Actual
Out of)/
Current
Mast E
Net Project
Cumulative
Reserve
or
Into
Net Funding
Year
Current
Contract
Description
rror
(Revenue)
Cost
Budget
Project Budget
Name
Fixed
Reserve
Request
Revenue
Year Cost
Operating Protects
17201001
Scott Sefton Book Project - Library
O
(1,000)
(1,000)
(18,000)
(1,000)
(1,000)
-
26801703
Library Marketing
O
2,000
Donations L
A
1,751
26801708
Website Updates
O
2,000
Donations L
A
2,000
26801801
Donations - Library
O
(15,000)
3,000
(12,000)
(12,000)
Donations L
A
(12,000)
(15,000)
3,000
26801802
Low German Needs Assessment
O
1,500
1,500
1,500
Donations I.
A
1,500
1,500
26801803
Service Ontario
O
(4,250)
4,250
-
-
-
(4,250)
4,250
26801804
Tune In Mennonite Radio
O
2,500
2,500
2,500
2,500
2,500
Total Operations Projects
E (20,250)
11,250
(9,000)
(22,000)
-
-
-
(9,000)
(20,250)
15,001
213
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Cultural Services\Library Services.xlsLibrary Services.xlsProject Budget 06/02/2018 12:24 PM
Capital Projects
58101402
Aylmer Furnishings
O
95,500
95,500
58101711
Library Digital Services
O
-
-
-
16,755
58101803
Accessibility Renos -
O
35,000
35,000
35,000
35,000
35,000
58101801
Book Purchases - Library
O
276,495
276,495
276,495
276,495
276,495
58101804
Library Van Replacement
O
45,000
45,000
45,000
45,000
45,000
Total Capital Projects
- 356,495
356,495
451,995 - -
- 356,495
- 468,750
213
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Cultural Services\Library Services.xlsLibrary Services.xlsProject Budget 06/02/2018 12:24 PM
COUNTY OF ELGIN
Information Technology
Proposed Budget
ACCOUNT Description
4350150
Recoveries
4360150
Project Revenue
Total Revenue
Development
5300150
Wages
5306150
Project Wages
5310150
Vac Pay
5330150
Vacation Hrs
Total Salary
Licenses
5400150
Benefits
5406150
Project Benefits
5490150
Benefits - Manulife
5370150
Sick/Bereavement
Total Benefit
5500150
Travel
5505150
Travel- Other
5510150
Development
5620150
Subscriptions
5790150
Consultant
5860150
Supplies
5960150
Project Costs
6130150
Licenses
6120150
Support/Maintenance
7950150
Loss on Sale/Writedown
8000150
Depreciation
Total Operations
Other
NET OPERATING COST
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
-
(3,381)
-
0.00%
(42,870)
(72,399)
(42,870)
0.00%
(42,870)
(75,780)
(42,870)
0.00%
327,917
290,396
399,070
21.70%
60,481
40,364
-
-100.00%
-
-
-
0.00%
-
24,882
-
0.00%
388,398
355,642
399,070
2.75%
58,340
55,187
71,095
21.86%
5,431
4,552
-
-100.00%
30,548
25,163
30,245
-0.99%
-
12,779
-
0.00%
94,319
97,682
101,340
7.44%
5,543
3,656
5,543
0.00%
1,157
-
1,157
0.00%
9,000
-
9,000
0.00%
1,000
723
1,000
0.00%
17,479
5,390
17,828
2.00%
3,375
1,602
3,375
0.00%
33,844
11,602
22,298
-34.11%
-
-
-
0.00%
307,080
306,098
313,221
2.00%
-
-
-
0.00%
168,472
170,359
172,620
2.46%
546,949
499,430
546,043
-0.17%
-
1,037
-
0.00%
986,797 878,010 1,003,582 1.70%
2/7/201810:31 AM
\\ecfileserver\data\Departments\Common\Finance\Budget Developrng+42018 Proposed Budget\Information Tech nology\Information
Technology
Col 1
Col 2
Col 5
2018
(O)Pen
Future
Closed
Based on
(P)as
Contract
Description
Error
Operating Protects
(A)ctual or
57801405
Palmer Estate Support
O
57801806
Central Elgin Support
O
57801807
Graham Scott Enns
O
57801805
Consultant hours and wages
O
Cost
Total Operations Projects
Budget
Name Amount
Capital Projects
Revenue
57801709
PBX Phone system
O
57801710
Website Development
O
57801804
Other Licenses
O
57801801
Hardware Replacement - IT
O
57801802
MDS RAI Funding
O
57801803
Photocopiers
O
Total Capital Projects
(17,870)
COUNTY OF ELGIN
Information Technology
Proposed Budget
Col 20 Col 21 Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 Col 45 Col 61
215
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Information Tech nology\Information Tech nologylnformation Tech nologyP roject Budget 2/7/2018 9:05 AM
2018
Based on
Cumulative
(A)ctual or
Amount (Out
Net Project
Project
Reserve Fixed
of)/ Into Net Funding
Current Year
Current Year
(Revenue)
Cost
Budget
Budget
Name Amount
Reserve Request
Revenue
Cost
(16,399)
22,298
(25,000)
(25,000)
(25,000)
(25,000)
(25,000)
-
(17,870)
(17,870)
(17,870)
(17,870)
(17,870)
(42,870)
-
(42,870)
(59,269)
- -
- (42,870)
(42,870)
22,298
75,000
73,813
-
17,510
-
17,270
72,000
72,000
72,000
72,000
72,000
89,800
89,800
89,800
89,800
89,800
15,000
15,000
15,000
15,000
15,000
15,000
15,000
15,000
15,000
15,000
-
191,800
191,800
284,310
- -
- 191,800
-
282,883
215
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Information Tech nology\Information Tech nologylnformation Tech nologyP roject Budget 2/7/2018 9:05 AM
COUNTY OF ELGIN
POA.xIs
Proposed Budget
5500135
Travel
2017
Total 2018
% CHANGE
-33.34%
5505135
Travel - Other
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4300135
Grants
(96,000)
(70,273)
(80,000)
-16.67%
4340135
Fines Revenue
(1,429,142)
(1,301,008)
(1,429,142)
0.00%
4345135
Parking Ticket Revenue
(10,150)
(36,690)
(10,150)
0.00%
4370135
Other Revenue
-
-
-
0.00%
Total Revenue
5830135
(1,535,293)
(1,407,971)
(1,519,293)
-1.04%
5300135
Wages
273,327
255,972
273,327
0.00%
5310135
Vacation Pay
-
467
-
0.00%
5330135
Vacation Hrs
-
19,401
-
0.00%
5370135
Sick
-
1,960
-
0.00%
Total Salary
5970135
273,327
277,801
273,327
0.00%
5400135
Benefits
44,415
45,403
44,415
0.00%
5490135
Benefits - Manulife
18,184
17,957
19,106
5.07%
Total Benefit
6090135
62,599
63,360
63,521
1.47%
5500135
Travel
4,499
1,242
2,999
-33.34%
5505135
Travel - Other
500
1,794
2,000
300.00%
5510135
Development
1,500
450
1,500
0.00%
5610135
Memberships
200
-
200
0.00%
5630135
Office Supplies
15,300
15,031
15,300
0.00%
5680135
Telephone/Fax
1,297
2,174
1,297
0.00%
5770135
Legal & Professional
282,838
229,381
388,495
37.36%
5830135
Bank Charges
14,300
12,159
21,300
48.95%
5850135
Purchased Services
30,727
16,843
23,727
-22.78%
5870135
Furniture & Fixtures
2,700
-
2,700
0.00%
5880135
Equipment
1,083
8,646
1,083
0.00%
5960135
Project Costs
5,000
-
5,000
0.00%
5970135
Municipal Partner Paym
343,431
286,529
205,879
-40.05%
5965135
Parking Ticket MPP
9,135
33,021
9,135
0.00%
5971135
Victim Fine Surcharge a
312,559
304,150
319,428
2.20%
6090135
Miscellaneous
10,500
(11)
10,500
0.00%
6120135
Support -ICON & Mailing
36,001
35,323
36,001
0.00%
6860135
Building Occupancy
45,446
45,446
45,446
0.00%
8000135
Amortization
2,321
2,321
-
-100.00%
Total Operations
1,119,338
994,500
1,091,990
-2.44%
Other
-
-
-
0.00%
NET OPERATING COST
(80,029)
(72,312)
(90,455)
13.03%
\\ecfileserver\data\Departments\Common\Finance\Bugget Development\2018 Proposed
Budget\POA\POA.xlsPOA.xlspro posed budget 06/02/2018 1:50 PM
COUNTY OF ELGIN
POA.xIs
Proposed Budget
Col Col Col Col 20
Col 21
Col 22
Col 25
Col 27
Col 28
Col 29
Col 30 Col 45
Col 61
2018
Year
End
Based on
Amount
Open /
(A)ctual or
Out of)/
Close
Net Project
Cumulative
Reserve
Fixed
Into
Net Funding
Contract Description Status (Revenue)
Cost
Budget
Project Budget
Name
Amount
Reserve
Request Total
Total
Operating Projects
O
-
-
-
896
59601801 Parking Software O
5,000
5,000
5,000
5,000
5,000
Total Operations Projects
-
5,000
5,000
5,000
-
-
-
5,000 -
5,896
217
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Bud get\POA\POA.xlsPOA.xls Project Budget 06/02/2018 1:58 PM
COUNTY OF ELGIN
Collections.xls
Proposed Budget
07/02/201810:26 AM 218
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\POA\Collections.xls
2017
Total 2018
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
4340145 Revenue
(379,743)
(351,231)
(379,743)
0.00%
4350145 Recoveries
(94,936)
(119,463)
(94,936)
0.00%
Total Revenue
(474,679)
(470,694)
(474,679)
0.00%
5300145
-
-
-
0.00%
Total Salary
-
-
-
5400145
-
-
-
0.00%
Total Benefit
-
-
-
0.00%
5500145 Travel
1,000
-
1,000
0.00%
5505145 Travel - Other
-
-
-
0.00%
5510145 Development
800
-
800
0.00%
5630145 Office Supplies
48
-
48
0.00%
5850145 Purchased Services
168,170
156,616
168,170
0.00%
5970145 Municipal Partner Payrr
287,493
298,417
287,493
0.00%
Total Operations
457,511
455,033
457,511
0.00%
Other
-
-
-
0.00%
NET OPERATING COST
(17,168)
(15,662)
(17,168)
0.00%
07/02/201810:26 AM 218
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\POA\Collections.xls
COUNTY OF ELGIN
Ambulance.xls
Proposed Budget
ACCOUNT
Description
4200270
Province of Ontario
4205270
Province of Ontario - Project Reve
4360270
Project Revenue
4310270
City of St. Thomas - Ambulance
4450270
Intermunicipal Transfers
Total Revenue
-
5300270
Wages
5330270
Vacation Hrs
5370270
Sick/ Bereavement
Total Salary
(2,177,267)
5400270
Benefits
Total Benefit
5500270
Travel
5505270
Travel - Other
5510270
Development
5610270
Memberships
5630270
Office Supplies
5680270
Telephone/Fax
5850270
Purchased Serv. - Contractors
5920270
Repairs/ Maintenance
5960270
Project Costs
5970270
Cross Border Payments
6090270
Miscellaneous
7950270
Loss on Sale/Writedown
8000270
Amortization
Total Operations
7,296
Other
NET OPERATING COST
2017 Total 2018 % CHANGE
07/02/201810:14 AM 219
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Engineering Reports\Ambulance.xls
FORECAST/ Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(4,886,717)
(4,886,768)
(4,997,376)
2.26%
-
-
-
0.00%
-
(4,500)
-
0.00%
(2,158,396)
(2,134,108)
(2,177,267)
0.87%
(48,410)
(2,079)
(48,410)
0.00%
(7,093,523)
(7,027,455)
(7,223,053)
1.83%
40,426
35,839
41,349
2.28%
-
4,000
-
0.00%
-
387
-
0.00%
40,426
40,226
41,349
7,012
7,296
7,172
2.28%
7,012
7,296
7,172
2.28%
500
-
500
-0.01%
-
-
-
0.00%
500
-
500
-0.01%
600
-
600
0.00%
-
-
-
0.00%
-
-
-
0.00%
9,457,019
9,404,406
9,508,444
0.54%
-
-
-
0.00%
-
-
-
0.00%
76,529
32,110
76,529
0.00%
500
18
500
-0.01%
-
-
-
0.00%
322,872
322,872
377,427
16.90%
9,858,521
9,759,406
9,964,500
1.08%
-
-
-
0.00%
2,812,435
2,779,473
2,789,967
-0.80%
07/02/201810:14 AM 219
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Engineering Reports\Ambulance.xls
COUNTY OF ELGIN
Ambulance.xls
Proposed Budget
Col Col Cols Col 20
Col 21
Col 22
Col 25
Col 27 Col 28
Col 29
Col 30 Col 45 Col 61
2018
(O)Pen
Cumulative
Based on
Amount
F uture
Net Project
Reserve (A)ctual or
Out of)/
Net Funding Current Year Current Year
Contract Description (Revenue)
L
Cost
Budget
Project
Name Fixed
Into
Request Revenue Cost
Budget
losed
Amount
Reserve
Capital Projects
28001801 Ambulance O
310,000
310,000
310,000
310,000
Total Capital Projects
310,000
310,000
310,000
- -
-
310,000 - -
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Engineering I�� s\Ambulance.xlsAmbulance.xlsProject Budget 06/02/2018 10:42 AM
COUNTY OF ELGIN
Emergency Measures.xls
Proposed Budget
ACCOUNT Description
4370210 Other Revenue
Total Revenue
5300210 Wages
Total Salary
5400210 Benefits
Total Benefit
5500210
Travel
5505210
Travel - Other
5510210
Development
5630210
Office Supplies
5650210
Advertising
5850210
Purchased Services
5860210
Supplies
5870210
Furniture & Fixtures
5920210
Repairs & Maintenance
6090210
Miscellaneous
Total Operations
2,574
Other
NET OPERATING COST
2017 Total 2018
FORECAST/ Zero Based
BUDGET ACTUAL Budget
(2,000) (585) (2,000)
(2,000) (585) (2,000)
19,165 17,534 19,604
19,165 17,534 19,604
3,404 3,549 3,482
3,404 3,549 3,482
% CHANGE
Zero Base
Budget
0.00%
0.00%
2.29%
2.31%
2.31%
149
-
149
0.00%
149
-
149
0.00%
800
220
800
0.00%
200
-
200
0.00%
1,000
(1,740)
1,000
0.00%
7,500
2,574
7,500
0.00%
500
-
500
0.00%
-
-
-
0.00%
1,800
1,748
1,800
0.00%
300
-
300
0.00%
12,397
2,801
12,397
0.00%
-
1,660
-
0.00%
32,965
24,959
33,483
1.57%
07/02/201810:11 AM
\\ecfileserver\data\Departments\Common\Finance\Budgeti�evelopment\2018 Proposed Budget\Engineering
Reports\Emergency Measures.xls
COUNTY OF ELGIN
Economic Development.xls
Proposed Budget
ACCOUNT Description
4200280 Province of Ontario
4205280 Province of Ontario - Project Rei
4215280 Federal Funding - Project Reven
4300280 Grants
4350280 Recoveries
4360280 Project Revenue
4370280 Other Revenue - Logo Items
4380280 Membership Revenue
2017 Total 2018
FORECAST/ Zero Based
BUDGET ACTUAL Budget
(78,979)
(4,100)
(30,000)
(68,650)
(13,000)
(62,979)
(7,182)
(4,317)
(77,974)
(14,756)
(20,068)
(5,600)
(30,000)
(81,150)
(13,000)
% CHANGE
Zero Base
Budget
0.00%
-74.59%
36.58%
0.00%
0.00%
18.21%
0.00%
0.00%
Total Revenue
(194,729)
(167,208)
(149,818)
-23.06%
5300280
Wages
346,255
321,480
358,631
3.57%
5306280
Project Wages
18,500
19,289
25,266
36.58%
5316280
Vaction Pay
-
772
-
0.00%
5330280
Vacation Hrs
-
16,015
-
0.00%
5370280
Sick/Bereav
-
2,324
-
0.00%
Total Salary
5510280
364,755
359,879
383,897
5.25%
5400280
Benefits
72,451
52,552
64,169
-11.43%
5406280
Project Benefits 2
1,661
1,662
2,276
37.03%
5490280
Benefits - Manulife
28,670
25,999
31,185
8.77%
Total Benefit
102,783
80,213
97,630
-5.01%
5500280
Travel
10,000
14,494
12,000
20.00%
5505280
Travel - Other
11,000
19,196
12,000
9.09%
5510280
Development
5,000
7,432
5,000
0.00%
5610280
Memberships
9,285
9,115
8,785
-5.39%
5620280
Subscriptions
200
613
200
0.00%
5630280
Office Supplies
2,650
4,200
2,650
0.00%
5650280
Advertising/Promotion
125,916
128,616
133,916
6.35%
5660280
Printing
1,000
338
1,000
0.00%
5680280
Telephone/Fax
3,000
2,566
2,500
-16.67%
5720280
Postage/Courier
300
-
300
0.00%
5850280
Purchased Services
46,000
43,359
54,000
17.39%
5890280
Leases
2,486
-
2,486
0.00%
5910280
Special Projects/Events
30,000
34,813
30,000
0.00%
5930280
Vehicle Maint/Costs
1,400
1,231
1,400
0.00%
5960280
Misc Project Costs
424,564
411,687
395,260
-6.90%
6090280
Miscellaneous
3,000
3,062
3,000
0.00%
8000280
Amortization
22,160
22,160
20,120
-9.21%
Total Operations
697,961
702,883
684,617
-1.91%
NET OPERATING COST
970,769
989,801
1,016,326
4.69%
06/02/20183:07 PM
\\ecfileserver\data\Departments\Common\Finance\Budget Developma' 2018 Proposed Budget\Economic Dev and Tourism\Economic
Developmentxls
COUNTY OF ELGIN
Economic Development.xls
Proposed Budget
1 2 5 20 21 22 25 27 28 29 30 45 61
2018
(O)Pen
Future Based on Amount
C losed Cumulative (A)ctual or Out of)/ Net Current
P ast E Net Project Project Reserve Fixed Into Funding Year Current
Contract Description rror (Revenue) Cost Budget Budget Name Amount Reserve Request Revenue Year Cost
ODeratina Proiects
26851008
Tourism Member Signs
O
(24,150)
10,104
(14,046)
108,498
(14,046)
(24,150)
10,104
26851711
Cycling Initiatives
O
(10,000)
10,000
-
21,419
26851712
RED Marketing
O
-
16,000
-
(16,000)
2,285
26851801
Students Tourism
O
(9,668)
27,545
17,877
17,877
17,877
(9,668)
27,545
26851802
EBRC Satellite offices
O
190,000
190,000
190,000
190,000
190,000
26851803
Local Food Awareness
O
5,000
5,000
5,000
5,000
5,000
26851804
Tour Guide
O
(10,000)
25,000
15,000
15,000
15,000
(10,000)
25,000
26851805
Savour Elgin
O
(10,500)
20,750
10,250
10,250
10,250
(10,500)
20,750
26851806
Arts Trail
O
(6,500)
13,700
7,200
7,200
7,200
(6,500)
13,700
26851807
Small Business Enterprise Cer
O
35,000
35,000
35,000
35,000
35,000
26851808
CIP Marketing Fund
O
7,000
7,000
7,000
7,000
7,000
26851809
Downtown Revitalization
O
15,000
15,000
15,000
15,000
15,000
26851810
Bike Share
O
(30,000)
50,000
20,000
20,000
20,000
(30,000)
50,000
Total Operations Projects
(100,818)
409,099
308,281
446,824 -
- - 308,281
(106,818)
422,803
Capital Projects
26851811
Tourism Van
O
8,500
8,500
8,500
8,500
8,500
26851609
Pt Stanley Tourism Kiosk
O
-
14,000
-
13,489
Total Capital Projects
-
8,500
8,500
22,500 -
- - 8,500
-
21,989
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed BudgP30oonomic Dev and Tourism\Economic Development.xlsEconomic Development.xlsProject
Budget 07/02/2018 10:20 AM
COUNTY OF ELGIN
Planning.xls
Proposed Budget
ACCOUNT Description
4340290 Planning & Process Fee
4350290 Recoveries
4360290 Project Revenue
Total Revenue
5300290 Wages
Total Salary
5400290 Benefits
5490290 Benefits - Manulife
Total Benefit
5500290 Travel
5505290 Travel - Other
5510290 Development
5610290 Memberships
5630290 Office Supplies
5850290 Purchased Services
5870290 Furniture & Fixtures
5960290 Project Costs
6090290 Miscellaneous
Total Operations
Other
NET OPERATING COST
2017 Total 2018
FORECAST/ Zero Based
BUDGET ACTUAL Budget
(25,500) (13,500) (25,500)
- - (9,039)
(25,500) (13,500) (34,539)
87,215
73,075
88,745
87,215
73,075
88,745
6,708
4,644
6,761
6,708
4,644
6,761
2,000
358
2,000
-
61
-
2,000
81
2,000
700
708
700
2,996
191
746
-
-
3,000
51,957
51,957
121,610
1,000
862
1,000
60,653
54,219
131,056
% CHANGE
Zero Base
Budget
0.00%
0.00%
0.00%
35.45%
1.75%
0.80%
0.00%
0.80%
0.00%
0.00%
0.00%
0.00%
-75.10%
0.00%
0.00%
134.06%
0.00%
116.08%
0.00%
129,076 118,437 192,024 48.77%
06/02/20182:53 PM
\\ecfileserver\data\Departments\Common\Finance\Budgeti�4velopment\2018 Proposed Budget\Economic Dev and
Tourism\Planning.xls
Col 1 Col 2
Contract Description
Oaeratina Proiects
26401406 Source Water Protection O
26401508 Natural Heritage Study O
26401701 Clean Water Initiative O
26401801 Official Plan - 5 year Rev O
Total Operations Projects
- (9,039) 11,610
- 60,000 - 60,000
40,000 40,000 80,000 40,000 40,000
10,000 10,000 10,000 10,000 10,000
50,000 50,000 150,000 - - -
121,610
225
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Economic Dev and Tourism\Planning.xlsPlanning.xlsProject Budget 06/02/2018 2:57 PM
COUNTY OF ELGIN
Planning.xls
Proposed Budget
Col Col 20
Col 21 Col 22 Col 25 Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
2018
(O)Pen
(F)uture (C
losed
Based on
Amount
P ast E
(A)ctual or
Out of)/
rror
Net Project Cumulative Reserve
Fixed
Into Net Funding Current Year Current Year
(Revenue)
Cost Budget Project Budget Name
Amount
Reserve Request Revenue Cost
Oaeratina Proiects
26401406 Source Water Protection O
26401508 Natural Heritage Study O
26401701 Clean Water Initiative O
26401801 Official Plan - 5 year Rev O
Total Operations Projects
- (9,039) 11,610
- 60,000 - 60,000
40,000 40,000 80,000 40,000 40,000
10,000 10,000 10,000 10,000 10,000
50,000 50,000 150,000 - - -
121,610
225
\\ecfileserver\data\Departments\Common\Finance\Budget Development\2018 Proposed Budget\Economic Dev and Tourism\Planning.xlsPlanning.xlsProject Budget 06/02/2018 2:57 PM
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Attachment VIII
County of Elgin
YTD
Current Month
Actual
Perform.
Actual
Perform.
Income Statement
As of December 31, 2017
Revenue Expenses Net
Net
Revenue Expenses Net
Net
Total
Total
TAXES
(34,169,470) 401,197 (33,768,273)
333,725
(34,175,064) 401,434 (33,773,630)
333,726
INTEREST CHARGES & INCOME
(215,634) - (215,634)
115,634
(120,538) - (120,538)
112,838
SOCIAL SERVICES - ST. THOMAS
- 2,480,033 2,480,033
(38,404)
- 213,901 213,901
161,741
HEALTH UNIT
- 826,755 826,755
66,709
- 74,455 74,455
-
GRANTS
- 319,921 319,921
2,607
- - -
2,607
RENTAL INCOME
(249,916) 137,899 (112,017)
(0)
(20,826) - (20,826)
-
PROPERTY ASSESSMENT
- 747,784 747,784
1
- - -
-
ONTARIO MUNICIPAL PARTNERSHIP FU
(870,200) - (870,200)
-
- - -
-
PROJECTS
(646) 625,245 624,599
267,401
- 24,989 24,989
382,006
- - -
-
- - -
0
Total Corporate
(35,505,866) 5,538,834 (29,967,032)
747,673
(34,316,428) 714,779 (33,601,649)
992,919
WARDEN AND COUNCIL
(3,380) 319,347 315,967
64,902
(300) 25,625 25,325
17,460
ADMINISTRATIVE SERVICES
(173,620) 730,683 557,063
14,636
(37,014) 99,482 62,469
16,101
FINANCIAL SERVICES
- 608,999 608,999
4,426
- 66,605 66,605
634
HUMAN RESOURCES
(38,571) 558,183 519,612
41,048
(7,641) 58,948 51,307
29,694
ADMINISTRATION BUILDING
(409,996) 911,444 501,447
30,838
(31,093) 69,425 38,332
17,612
CORPORATE SERVICES
(15,379) 610,814 595,435
71,661
(3,764) 41,221 37,457
18,166
ENGINEERING SERVICES
(3,015,132) 12,808,834 9,793,702
192,960
(549,069) 797,861 248,792
(12,799)
HOMES FOR SENIORS SERVICES
(18,185,069) 23,232,211 5,047,142
115,383
(1,524,751) 3,187,272 1,662,521
(184,954)
MUSEUM/ARCHIVES
(515,957) 448,839 (67,118)
(2,010)
(4,000) 44,882 40,882
(25,171)
LIBRARY SERVICES
(213,473) 2,764,096 2,550,623
32,567
(121,549) 295,395 173,845
7,782
INFORMATION TECHNOLOGIES
(75,780) 953,791 878,010
108,786
(14,434) 98,592 84,159
60,009
PROVINCIAL OFFENSES
(1,407,971) 1,335,660 (72,312)
(7,717)
(133,658) 329,828 196,171
(246,071)
COLLECTIONS - POA
(470,694) 455,033 (15,662)
(1,506)
(128,708) 118,652 (10,056)
(378)
AMBULANCE & EMERGENCY SERVICES
(7,028,040) 9,832,472 2,804,432
40,968
(890,296) 791,401 (98,895)
26,310
ECONOMIC DEVELOPMENT & TOURISM
(180,708) 1,288,947 1,108,239
(8,393)
(10,079) 101,101 91,022
42,224
Total Departmental
(31,733,772) 56,859,353 25,125,581
698,550
(3,456,355) 6,126,289 2,669,934
(233,381)
Total
(67,239,638) 62,398,187 (4,841,451)
1,446,223
(37,772,784) 6,841,068 (30,931,715)
759,538
226
\\ecfileserver\Data\Departments\Common\Finance\Monthly Performance\Financial Services\Summary Report
2/07/18 9:30 AM
Ministry of Finance
Provincial -Local
Finance Division
10`h Floor
777 Bay Street
Toronto ON M5G 2C8
Tel (416) 327-0264
Fax(416)325-7644
December 22, 2017
Ministere des Finances
Division des relations provinciales-
municipales en matiere de finances
10' etage
777, rue Bay
Toronto (Ontario) M5G 2C8
Tel.: 416 327-0264
Te1ec.: 416 325-7644
Dear Municipal Treasurer/ Clerk -Treasurer:
Attachment IX - 2018 Municipal Property Tax Decisions
I am writing to advise you of a number of important decisions for the 2018 taxation year related
to municipal flexibility in setting property tax policy and education property tax rates.
Please note that all of these decisions will be reflected in the Online Property Tax Analysis
(OPTA) system to support municipal property tax analysis and policy implementation.
The Province will notify municipalities when regulations implementing the property tax policy
decisions are in place.
Business Vacancy Rebate and Reduction Programs
As announced in the 2016 Budget, the government is providing municipalities with the flexibility
to refine their business vacancy programs to better reflect local circumstances and respond to
concerns regarding the appropriateness of the lower tax level provided through these
programs and the unintended implications this may have for local economies. The regulation
implementing changes to the vacancy programs requested by municipalities in 2017 has been
enacted and is available on the Government of Ontario's a -laws website at
www.ontario.ca/laws.
Municipalities will continue to have broad flexibility to modify their business vacancy rebate and
reduction programs. The new deadlines to submit a notification to the Minister for changes
effective for 2018 are March 1, 2018 and August 1, 2018.
The government also announced through the 2017 Ontario Economic Outlook and Fiscal
Review that it will be reviewing approaches related to the education property tax portion of
these programs in consultation with municipalities and the business community. The objective
will be to align the Province's approach with that of municipalities, while ensuring there is
greater consistency across the province.
Multi -Residential Property Tax Review
The 2016 Economic Outlook and Fiscal Review announced that the Province was undertaking
a review of the property taxation of multi -residential properties in response to concerns about
the significantly higher property tax burden on multi -residential apartment buildings and its
potential implications for housing affordability in the rental market.
WIN
Over the past year, the Province has been working in consultation with municipalities as well
as other affected stakeholders, including tenants and apartment building owners, to examine
issues related to the tax inequity between multi -residential and other residential properties.
As a result of the review, the government is maintaining the freeze on the municipal property
tax burden for existing multi -residential properties in communities where these taxes are high.
This means, in municipalities where the multi -residential tax ratio is greater than 2.0, a full levy
restriction will be implemented and reassessment related shifts onto the multi -residential class
will be prevented.
Small -Scale Value -Added and Commercial Activities on Farms
The 2016 Economic Outlook and Fiscal Review also announced that starting in 2018
municipalities will have the option to reduce the tax rate on qualifying value-added activities
that occur on farms as part of the farming business. Optional new subclasses of the industrial
and commercial classes will be created to allow the municipal tax rate to be reduced by 75%
for the first $50,000 of assessment related to qualifying activities.
In order to ensure consistency across the Province, the education property tax rate will be a
reduction of 75% of the business education tax (BET) target rate and will apply to all qualifying
properties. This reflects the Province's commitment to providing sustainable property tax
treatment to farmers who engage in small-scale processing or retail activities as a direct
extension of their farming business.
Regulations to establish the new subclasses and authorize the setting of municipal and
education tax rates will be available in early 2018, at which time the Municipal Property
Assessment Corporation (MPAC) will begin to identify eligible properties and issue amended
assessment notices for affected properties.
Property Tax Treatment of Vacant Residential Land
As part of Ontario's Fair Housing Plan, the government committed to reviewing the property
tax treatment of vacant residential land that has been approved for new housing. The purpose
of the review was to consider providing municipalities with additional tools to encourage the
development of these lands. This review responded to concerns expressed to the Province
that vacant residential land was being held for speculative purposes.
As part of the review, the Province has consulted with a number of municipalities. Based on
the feedback received, the Province will be providing municipalities with the flexibility to levy a
higher property tax rate on vacant land approved for residential development. Municipalities
that are interested in this option should notify the Minister of Finance of their desire to utilize
this flexibility, together with details of:
their proposed approach;
a council resolution; and
a plan for consulting with the residential development sector.
228
For the 2018 tax year, municipalities should submit their notification in writing to the Minister of
Finance by March 1, 2018.
Municipal Property Tax Flexibility
Property Tax Rate Calculation Adjustment
In response to municipal requests, a technical adjustment to the provincially prescribed
notional property tax rate calculation was announced in the 2016 Ontario Budget and
recommitted to in the 2017 Ontario Budget. This adjustment ensures that when calculating
notional tax rates, municipalities and the Province are able to address any unintended effects
due to specific in -year property assessment changes, such as assessment appeal losses.
Municipalities continue to have the option to adjust the year-end assessment used in the
notional property tax rate calculation to offset changes resulting from certain in -year
reassessment related changes, including:
• Assessment Review Board decisions;
• Request for Reconsiderations;
• Post Roll Amended Notices; and
• Special Advisory Notices.
Applying the technical adjustment is an annual municipal decision and requires a council
resolution.
Adoption of the adjustment is implemented by selecting the adjustment through the OPTA
system. Municipalities that do not use OPTA are required to send information including their
calculations supporting their adjustment to the Ministry via email to
info. propertytax(pDontario.ca.
To ensure the ongoing integrity of education property tax revenues, the property tax rate
calculation adjustment is also applied to education property tax rates.
Tax Ratio Flexibility
Municipalities will continue to be provided with tax ratio flexibility to avoid most tax shifts that
may occur between property classes as a result of phased -in reassessment impacts. For the
2018 tax year, municipalities that tax multi -residential properties at more than double the rate
of residential properties will continue to have tax ratio flexibility, but will not be able to increase
the multi -residential tax ratio. These municipalities will still be able to choose whether to use
tax flexibility in response to reassessment -related tax shifts among other property classes.
Modified Levy Restriction
Municipalities with property classes subject to the levy restriction will continue to have the
flexibility to apply a municipal tax increase to those classes of up to 50 per cent of any increase
applied to the residential class. For instance, a municipality levying a 2 per cent increase in
residential taxes could raise taxes on any restricted class by up to 1 per cent. As noted above,
WZI
a full levy restriction will apply to multi -residential properties with a tax ratio greater than 2.0 in
2018.
Education Property Tax Rates
To assist municipalities with their budget planning, draft education property tax rates for 2018
are attached. The province -wide residential education property tax rate and the target and
ceiling business education tax (BET) rates are summarized in the following table. The Province
will notify municipalities when these rates have been set in regulation.
If you have any questions related to these decisions, please contact Chris Broughton, Director
of the Property Tax Policy Branch at Chris. rou htonn-ontario.ca or 416-314-3801.
We look forward to continuing to work in partnership with municipalities to ensure stability for
Ontario's property tax system, while providing flexibility for municipalities in addressing their
local circumstances.
Sincerely,
Original signed by
Allan Doheny
Assistant Deputy Minister
Provincial Local Finance Division
09111
2017 Rates
2018 Rates
Residential
0.179%
0.170%
BET Target
1.14%
1.09%
Commercial BET Ceiling
1.39%
1.34%
Industrial BET Ceiling
1.39%
1.34%
If you have any questions related to these decisions, please contact Chris Broughton, Director
of the Property Tax Policy Branch at Chris. rou htonn-ontario.ca or 416-314-3801.
We look forward to continuing to work in partnership with municipalities to ensure stability for
Ontario's property tax system, while providing flexibility for municipalities in addressing their
local circumstances.
Sincerely,
Original signed by
Allan Doheny
Assistant Deputy Minister
Provincial Local Finance Division
09111
. .. ..... ... . ... ...... 11]
1, Dianne Wilson, Deputy Clerk/Records iManagemeat Coordinator, Municipality of Central
Elgin with resolution seeking a financial partnership between Elg]n County and Central'
Elgiin to implement traffic calming measures on Belmont Road.
091
The Corporation of theMunicipality of
�_entral El gi 11�J410
W) Ufflet Me% I StFloof' 5L Thamag'ofl
Feb ru u ry 601,, 2018
Iflie GonyOU
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St- Thorras, ON N'51R, 5V1
D,Bar Ms, Gony'U'U�
Re: Belmont Road — Traffic Calming Measures
PIlease be advised that Contral Elgin Council discussed the above noted topic at their Special
Meeling of Council dated Mond,ay, Frebruary 501, 2,018 and Vie WIOVAIg FeBOILItion was passe±
THAT-, The Councill'of the Corpairalion or the Municipality of Central Elgin requests t[mA Counly
of Elgin to support a financial part,nership with Ute Municipality of Central Elgin to implerrient
traffic calrning on H�alrnont Road, w4hin the community of Deli-noni, as a 2018 pilot
project. CARRIED.
Plense feel free to contact rre 001L.Ad YOU have any questions or require additional Information.,
Yours truly,
Dianne VVISorr
Deputy ClerklRecords Management Coordinator
1. South West Local Health Integration Network (LHIN) Media Release announcing the
appoWir-nent of Jirn Sheppard' to the Board of Directors for a 3 -year term,
2. Felly Gillis, Interim Co -Chief Executive Officer, South West LIHIN, with notices for-.
a) M'Uiti-Sectcr Service Accountabifty Agreement, Local Health System Integration
Act, 2006 S,20 Notice.
b) Long -Term Care Home, Service Account ab flity Agreement (L -SAA) Local Health
Systern, Integration Act, 20,06 LI SI S. Notice for Elgin Manor, Terrace Lodge,
and Bobier Villa,
3, SWIFT with announcement titled "37,000 Farm Families Support SWIFT",
4. Judy Maxwell, Acting General' Manager, Long Point Region Conservation Authority re.,
Long Point Region Conservation Authority (LPRCA) Flood Conitingenoy Plan,
5Sparta Public School' ,end TVID813s 2017 French Immersion Attendance Area Review
(FI AAR) responses from-,
a) Jeff Yurek, MPP, Elgin-Midd lesex- London
b) Matt Reid, Chair, Thames Valley District School Board
c) Public. Confidence Report for Ontario Ombudsman Paul Dube prepared by H. Derks,
Sparta PAR Committee Chair
6. County of Elgin Plank Road Reconstruction Notice of Public Information Meeting to be
held on February 22, 20118 frorn 5-00 p.m. to 7-00 p.m, at the Vienna Community Centre,
233
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SuPcHoWndmits anti Dhow; of Eduadon Am Un th Keene EnAHS11 tanguagm, 1,1111lic Boards of Ontario.
fie has aim!) served a!; Board Chair for thu Cmnadian National insfiIuletbr Ific Blind Jinr is as lamest
School tcacher and was al'sn an I ligtruclor in OIISOA's, Su pvrvi%ury
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rcsp(,xnsNhficq f6r, Drant County Doard of ["'Aucallesi, 1.1ruce Grey (`Mholk District School Bowxl, Avon
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234
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,Julie Gonyou (Nmi I—kxmd st Thoft",
Chief Administrative Officer Grp tolth WOONoex
The Corporafion of the County of Elgin
450 80$et DflV0 I.Y# 237
SL Thoas ON N , 5VI
Dear Ms. Gonyow
Re: Multi -Se ctorService Accountability, Agreement, Local IHbalthSystem Integration Act,
2006 3, 2,0 Notice,
Te drTy 4mmeb z7b=21.4 111 101 k4jId;T3=,;j
am lna,sugoJj@ lhins,on
Sincerely,
Kelly Gillis
Interim Co -Chief Executive Officer
LHWI 8 _0040
.............. ........... . ..... . . . ............ . . . . . . ....... .. . . ..... ... . ...... .. ...
Ontario
Local Healih Wegadon
Notwork
=I -cm
236 d4s.%urAes
X1 Quo ra: Awnuo, 8016 M,
Umbn N WA W1
Td" 5�9-473-2M
Janoary 29, 2018 fB('0118 I u.51 0
Fvx 54172-4045
=A11WW311 kumm'l,
Julie Gonyou I mbn �Fkvd UkAl
Lond)n �DownWO) Shforl
Chief Admnistrative Officer — County of, Elgin No 'AnLrA �11 'rhcum
Elgin Manor, SoAdb wooUrA
39262 Fingal Line a 1 2V
St. Thomas ON NNP 335
Dear Ms. Gonyou:
IRe: Long-Terrni Care Home Service Accountablilty Agreement (L-SAA� Loical Health
System Integration Act, 2006 (LHSIA) S.20 NbUce
The LDcal Health System, IntegraiYon Act, 2006 requires the, South, West Local Health, tntegraft on
Nabovork (the "LHIN") to nDNY a Health Ser,vlce Provider the "'HSP"') when the LHIN'proposes to
anter int o, or amend, a siervice accouritability agreement wt4 that hl P.
The LHIN hereby gives notice that it proposes to enter into a new long-term care home service,
accountability, agreement (14L "")
14LSAN') with your organIzation (the "HSP"), or to am nd an existing
LSAA currently in effect between the LHIN and the IHSP, on or before, March 31, 2,018.
We would Re to take this opportunity to thank you and your stafffor your efforts and hard work in
helping to improve, health more witHn the South West LHIN.
Should you have any questions, please contact Bijito Thomas, Financiat Analyst at
b1ju.t,horn,as@,lh1ns.on.ca.
Sincerely,
Kelly Gillis
Interim Co-Chlef Executilve Officer,
cc: Bernie Whieler, Warden, County of Elgin
Andrew Chuniiall, Acting, Board Chalr, South West LHIN
Donna Ladoucaur, Interim Co-Chlef Executive Officer, South 'West LH IN
Mark Bdiritnell. Vice President, Quality, Peiformance and Accountability
rll�"
untano
Loco Reithh intevallon
Network
237 110,5servItes dA ldnt6
X1 ueena)Wanm Odle N),
k,. nc1;m IN WA. ldl
Ne: Loni,g-Termf Care Home Service Accountability Agreement (L -SAA) Local Health,
Systern Integration Act, 26 N Nottee
TheLocal Health SysteMr IntegratfanAct,06 requires the Southal Health
a Payproposes
enter, �nto. or amend', a service acoounlabiftyagreement
The LHIN hereby givies notice that it proposes to enter into a new long-term, care home service
accountabilityyour P . arnend an existing
LSAA currently in eff6ct between the LHIN and the HSP, an or be:fore March 31, 20118.
We wouild, like to takethisopportunitytothank you and your for your effortsdM; hardwork
helping to improve health care wiffiin the South West LHIN.
Should you'llave any questions,
• M
Sincerely,
(/ I Ae"a.:13
Kelly Gillis
Interim Co-Ctrlef ExecufiveCo-Ctrl Officer,
Bernie d 'n County, M 4 n
drew Chunflall, Acting Board I aSouth West LHIN
Donna o,.interim dt .. Executive Officer, South West
Mark Bfintnell, Vice PresWent, Quality, Performaince, andi Accountability
nt a r
10
Local Health a'ntagmili n
Notwoth
Risgawu 1Dcal OmAgrotlotll
238 d1ts stivItes ado inittr
Td, 5,19A73.2M
January 29, 2,018
1119MI-81 k5l46
r��s� 1�1••1r��a1
;ydll& � �kF�kl�Nll IIItl,GdV f..l�a7
Chief Administrative macer ® Countyof IEl to
�
r. ��,otrid w�r� t Than
n""�ar�n;8�2u•r� �l TG�u�,nr
Terrace Lodge
yin flh W001blA
475 Talbot Street East
lPI
Aylrn r ON ISI H
Ne: Loni,g-Termf Care Home Service Accountability Agreement (L -SAA) Local Health,
Systern Integration Act, 26 N Nottee
TheLocal Health SysteMr IntegratfanAct,06 requires the Southal Health
a Payproposes
enter, �nto. or amend', a service acoounlabiftyagreement
The LHIN hereby givies notice that it proposes to enter into a new long-term, care home service
accountabilityyour P . arnend an existing
LSAA currently in eff6ct between the LHIN and the HSP, an or be:fore March 31, 20118.
We wouild, like to takethisopportunitytothank you and your for your effortsdM; hardwork
helping to improve health care wiffiin the South West LHIN.
Should you'llave any questions,
• M
Sincerely,
(/ I Ae"a.:13
Kelly Gillis
Interim Co-Ctrlef ExecufiveCo-Ctrl Officer,
Bernie d 'n County, M 4 n
drew Chunflall, Acting Board I aSouth West LHIN
Donna o,.interim dt .. Executive Officer, South West
Mark Bfintnell, Vice PresWent, Quality, Performaince, andi Accountability
nt a r
10
Local Health a'ntagmili n
Notwoth
Risgawu 1Dcal OmAgrotlotll
238 d1ts stivItes ado inittr
0ar M& Gonyou,
U
o ). Lng-Term Care H ome Service Accountability Agreement (L -SAA) Local Healtit
System lintegration Act, 2006 (I.HSIA), S.20 Notlee
The Loca/HMIth System Integra t1dnAct,, 2006, requ lres. the South West Local He lth I ntegirst! on
Network (the "LII 'a) to notify a Health Service Provider nth e "HSP"') when the LHIN proposes to
enter into, or amend, aservice accountabiRty agreement, with'that HSP.
The 1_1-1 I N hereby gives notice, that it proposes to enter into anew long-term care hom e service
accountability agreement ("L AA) with your organization (1he "11SIP"), or to amend an existing
LSAA currently in effect between 1he LHIN and the HSP, on or before March 31, 201&
VqM' 71TT"R771"'M I I I'll, -
helping to improve health care withi the South West LHIN.
Sincerely,
q 1 4&."1
Kelly Gillis
Interim Co-Chlef Executive Officer
LHIN18-0038,
... ...... . . .... .
. ............ .
--------
>Ontario
Loch lleaftb Weguflon
Nowak
A65COU IP01 014(tAgratiolo
239 des S&Vktl L6 Smilk
M Ouaenskanue, sufte ?W,
Lcridn.04 NCAM
Td
Jartu29, 201�8
1-
1519AT�= -MA11-51.16
Fox M V24N5
Jufie Gonyou
londin (1*ad Nrrn'A
,Chi et"Administrative Officer— County of Elgin
Laid)n (Doydmh4ord
Non qri) 001,
001, "Thom
Bobi er Ville
80111VAI wvol)boa
1 BoWer Lane
11M# 237
DUtton ON NDL 1JO
0ar M& Gonyou,
U
o ). Lng-Term Care H ome Service Accountability Agreement (L -SAA) Local Healtit
System lintegration Act, 2006 (I.HSIA), S.20 Notlee
The Loca/HMIth System Integra t1dnAct,, 2006, requ lres. the South West Local He lth I ntegirst! on
Network (the "LII 'a) to notify a Health Service Provider nth e "HSP"') when the LHIN proposes to
enter into, or amend, aservice accountabiRty agreement, with'that HSP.
The 1_1-1 I N hereby gives notice, that it proposes to enter into anew long-term care hom e service
accountability agreement ("L AA) with your organization (1he "11SIP"), or to amend an existing
LSAA currently in effect between 1he LHIN and the HSP, on or before March 31, 201&
VqM' 71TT"R771"'M I I I'll, -
helping to improve health care withi the South West LHIN.
Sincerely,
q 1 4&."1
Kelly Gillis
Interim Co-Chlef Executive Officer
LHIN18-0038,
... ...... . . .... .
. ............ .
--------
>Ontario
Loch lleaftb Weguflon
Nowak
A65COU IP01 014(tAgratiolo
239 des S&Vktl L6 Smilk
37,000 ]`'arjll P` all,111 I C S,Sttppi�)rt SWJYI'
Subscribe i Post Issues
37,000 Farm FannMes Support SWIFT'_
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Trans
,Soo, IhWesler� Iniegrated *, Fibre o Technology
Share Tweet I FDrvvard
The Ontario Federation of Agriculture (OFA), whicl,-i has been advocating for equitable
,access, to rellablo, high spe:,A broadband for rnciny years, is now a member of
SoulbWesiern Integrated Fibre, Technology (SWI "i' 1"ho OFA is the largest general farm
organization in Oritario, representing 37,,000 farni farnilies across the province,
"By becoming a rnernber of SVqIF T", the OFA is supporfing a strategic broadband initiative
that is fundartwntrat to the future prosperity of the entire province,' ,,said Keith Currie,
Pjnes%derit of the OFA, "This partnership aligns with the 'aunch of our, 'distributed economic
development' campaign for a healthy, vlibrant and strong Ontario,.'
TheSWIFT inifiative Is Ibased on the same principle of distributed econornic development
which is the idea that devellcpinent in one part, of,Ontario will benefit the whole province.
By working to irr1prove ultra -high-speed fibre optic Internet: access for rcore than 3.5 rrill[on
Ontarians, SWIFT is increasrng fairness, and opporlunAy for everyone. The project is
leveraging over $180 milhon in combined rnvesbinents by the federal and provincial
governirnerits and over $17 milhon in investments by Municipalities across the region.
"We look forward to representing, and champicni!ng the connectivfty interests of Ontario's
fan families," said Gerry Marshall, Board Chair, at SWIFT. "Many of Ontario'sfarming
c.ornmunifles currently face production limitations, beC2U,9e of slow internet speeds.
treating a fully integrated tibre optic network will helIp to ekiinate, the digital) divide Thal still
0011
litilps,�lill",)rtilcl,),i,l,)-rI)Iwift.j,,i,orwoi,�k.cal-')70,1)0-Fri-ty�l,-f`«rrlyli]iC"'tr,rippoi,-t--,,,wi,l,'l"?e::::::::::::;I"'f6�t2let,8 1/3 1 �201 8
'37,000 f,',aijn 1"aIIIjIiC,9 far PPII-I SWIF'I
exists between ol,itario's rural and twbari cornroulli'ties,',
"Ali of Ontario's farming cornrnuNfies require equal access to the technologli,cal advances
that broadband enables," salid Geoff Hogan, Chief Executive Officer at SWIIFT, "Accessto
ultra -high-speed fibre optic broadband its the key to grawing our farming cornimunities arid
unooking Ontario's econornic potential."
A bo ut t In e SWI FT I n iti'afiv e
SWIFT is a riot_TfC)I-_ profit, collective broadband initiative that its funding the construction at
an affordable, open access, ultra high-speed fibre-rDptic regionial broadband network for
everyone ill SOLIthwestern Ontario, Caledon and the Magara Reglon. The project is
leveraging $180 million in cornUned investments by time federal and provinciall
governpinents and over $17 rniffion in investments by municipalities across the region. To
overcorueour region's longstanding broadbarld infrastructure gaps, SMF" T has developed
a long-term plan to help more than 3.5 million Ontarians to connect and keep pace in a
changing digital world. SWIFT membership is open to any communi4y ororganl7atlnn in
southwestern Ontario that needs connectivity to any of its loc;afions. Members beinefit from
SWIFT's significant procurerrient expertise, inuludOg aggregatedf demand, negotiated
rates, and support in. preparing RFPs for broadband services, As a boyirq group, SWIFT
also ensures greater competition between telecom service providers which Mill leadto
better servicas at lower prices 41 nnernber Gornmunifies.
Help SWI IFT bujidl "broadband for everyone" by completing an I lit lernet usage survey;
For more information about SWIFT, please contact-
Tamiry McQueen
Cunitriurlicatioris Man"gor
Membership EnqWries
Adirliana Dekker
Stakeholder Relations
L,aijjnjy_LUq(LL!geij a0swiftinetpork , ca add�andelerC,sWitnetwork,ca
............ --a.
......... . ............................... ...... . _. . .................................
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Long Point Region Conservation ALIthority'
4 EIrn SO OWN% CIA= X1CC4
51 W8454242 or 1 -838-2:31 -5408 Fax 519-842-7123
Errtaik conservatlon@lprca on.ca
J an u ary79, 2019
:Trifid C)'onyou
Officer/('-'Ici-k
]:rIghl' County
QW -10-611 V—L Mail,"
Re: txjig Point Reg
!ion Cf�ii.wi,,val,ioji,Atitliq)i,ity (LPRCA) 144,mil C'ontingency Plan
T110; re.'�Ponsibility for doafiiig widi Rood coahpmcy pbvnhg I OWWiO is S'lW'Ir0d by H]LHIiCipIdiG'es'
Conservation Authorities Qks) and the Ministry of Natural Resnarces and Forestry (MNIZ1), on
bchwr of the pawitme. As WIS Wl cinergemcies, municipatifics have the pdmary reWonOKHq Mr Te
wellbre of rasklems and sWuld incorporate flood eniergency response into tnurficlipal calergency
Man&& CAs tut respWA WAnwitoring and pvdi,cting noud Bows and watcr levels within thern,
wfliersheds, and disserninatirig ficodr lrlo�"��'Lges to ;local municQuIRS and agmeWs. CA -s also or
cic'isely with the "Iv NRF to pmvide advIe U) AnwkpaNes in the prqanWwi of Dom! cwWngmwy,
Mons and during the etrwrgency response proems.
At Its Jul 5", WI 7 niecting, ttw IJTCAnpp%wcd the allached Bond Contingency Plan, "I"his [aIood
continplIQY lulu is inten,OW for all pubflc ofticials am! agency staff likely to play as rolv, in die
preveraWn, initigulm, pmpaxrdness, rcsponseand recovery pertaindrig to flood, events. 'I"his version of
140 flood (Svingency Plan provkWs gmwml inforrro-flion on the LIIRC.':!A's flood warning sys(cm,, as
Ivell as Spec% inrorinadon awl cc'111'lacts fo"- Watershed lnllnrcipalifles within
10so included are exampim of standani flood niessage tertvi'nology and Wmat umd by the LPRCA,
Plo,ase note the prewtice of personfd contact int"ormatimi wiLhin the C,'ontingency llan-
tlle,isc check Mc canlact inInnation sl)ccilic to your organizalion fear accuracy and repon any
ci�)rrcctions u�o Craig Jacques at as Sool"I as possibic,
SIvould you haveany questions, cocrunams or concmvs, ploas� (k) w'4 hcsiudvlo voulact 1,111C.
Yowl way,
JudyMaxwell
Acting General Manager
CC Kcvin Engt'�fiarl, Ernerjuncy Managei,nent
A Mernber qr1he C"onservation OvIario Nellij("rk
243
Long Point Region Conservation Authority
lffi
Flood Contingency Plan
OR] U3KiID
A quide for municipafiti, emer genCyservices and other partners
4 E.Im Street,
Tillsonburg, ON N4G OC4
Tel 5191-842-42,4.2 Fax 519-842-,7123
zv_v W®r G 111 . Q I lua
244
X�ja . . ..... 111 111111 1111111111 1111111111111111 111111111 iiiiiiiiijilli III I 111 err
111���Ijpiiiiii 111 !1111
7
The Long g Point Region Somservation Authority is responsible for connpiling ands printin;gttiis
public-ation. Holder's will notify the Long Point Reglon Conservation Authority of any required
c,hange in their listing and the flacessary changes witl be made and issued to all concerned.
Copies of this, documentare Issued to:
G I a rk s of al I wat er s h ed ri-,iunici pal it I es Incl r,,j di ri g Re g io n a I a n d C o u nity g ove r n m en ts
Members of the, Long Point Region Conservation Authority
Pollicio Servicesas, listed in Appendix C
Flood Coordinators and Conanurility Emergency Mariagernent Cocrdinatcrs- Appendix G
Radio sand To l ovis I In n Stat lo ris as listed I n ,appendix
G
Daily newspapers in the Watershed
Authodly Operating Personnel as listed in Appendlix G
Provincial and Federal AqI as listed In Appendix G
MIR
LPI CA Flood Contingency Plan Distribution.......,..., ........ ....... —I
LPRCAW'atershed ii
1. Introduction ................... 3
2, Roles and Respons,11MIties of Agencies ....... ...................................................................... 3
„1 . M Lj n Ic 1 pa Kies ........ ...... --- 3,
2.2. Gonservahon Authority .................... ...... .............. - ...... ..................... ......... 4,
2.3. Radio, Television and Print News Media 4
2A, Landowners and Residents ........ ......... 4
2.5. Ministry of Natural Resotirces, and Forestry 4
3. Flood Mess 4,
3.1. Watershed Conditions Statement ........................................................ ..................................... 5
32, Flood Watch.....— ....... .......... -- ............ ........ ................... ........................ ......... - ...... 5
3A. Flood Warning ............ ................. -- ...... ....... ---- .............. ......... ................... . 9,
3.4. The Corn municat[oins, Pre ss --- ............................................... ............ .......... 6,
4, Flood Response Prmedures. ........... ---.......................... .. ............... - ...................... 6
Appendix k Long Point Rwjion Watershed Flood Warning ystern Fie w Cha,r,t ........ ....... --- 8,
Appendix 13- FlocdTern,iinology & Example Flood Messages 9
Appendix C: FloodErnergei-Tcy Contact List .................A ..- Ir....- . .............. ...:......................t4
LPRCA Flood, Contingency Plarl
Last Hevised June 017
OEM
LPRCA'Watershed Map
L.PR.G.A Rood Contingenoy Plan
L Revised June 2017
OEM
1. Introduction
The responsibility for &8HIrig with flood collitingomcy pl'anning 'n Ontario is shared by
municipalities, conservation aut4orities and theMnistry of Natura-1 Resources and Forestry
(MNRF) on behalf of the province. As with all emergencies, municipalities have the primary
responsibility for thea welfare, of residents and should incorporate flood emiergiency, response into
l!"Mmicipa] ernergenoy plArnling. The MRF and the conservation authorities are prinnarily
responsible for operatl'ing a forecasting and warning system, and the province rinay coordinate a
response in support of municipal action.
Thrs Flood Contingency Pian, is innlendati for all publ'ic officials and agel staff likely to play a
role in flood warning, n4figafion, or ernily relief. This vii of the Flood Contiligency Plan
provides general Inforrnatnori otitil Long Point Riegion ConservationAluthority (t -PRM Hood
Warning System,, as well as, specific inlonvation and emiergency contacts (see 6wgtidix Q) fur
all watershed municipalities.
2.1. Municipalities
Municipalities have the prill'I'ary responsibility and aulhority V response to,flooding and flood
emergencies, and also for the wolfare of residents and protection of property. In order to fulfill
this responsliWity, municipalities should v,;sure that emerigtincy plans, are kept cil and
tested on a regular basis,
Upon receiving a, Watershed Conditions State rnant:, Flood Weltich or Flood Warning,
mL.inlicipalitles shall:
• Notify appropriate rnunlic'fpal officials, departments and agencies in accordance With their
municipal ernergericy plain
• Determine theappropriale response to a flood threat and, if warreanted, deploy irunioipal
resources to proted life, arid property,
• If requIrod, declare a flood emergency arid implement their Enn�ergelncy ProoledUrcs Plan.
• RIaT quast provincial assistance �,jnder the Ernergenicy Managernent & Civil Prot e ofion Act
(2006) if rnuniciplal resources are Inadequate to respond to the emergency.
• Maintain lilaison with conservation authiodty flood coordinators,.
LPRCA Flood Contingency Plan
I ast Rovlsod June 2017
OEM
M
2.2. ClonservationAutharity
Cori servatio n authorities ha)/e several areas of responsibHity for flooding and flood
ernergencies:
Monitor watershed and weather conditions and operate, aflood forecasting system in
order to provide earning of anticipated or actual flood conditions.
Issue Watershod Conditions Statement, Flood Watch and Flood WarOng bi,,jilelins to
rT,,runiclpalities and o1filer appropriate agencies to advh-,,c of potorthll floo,ding,
Operate conservation aulhority dams and flood controlstrUCtUrPS to, reduce the effects of
floodirg,
Provide advice to munidpafifies in preventing or reduciriq the effeuls of flooding.
Maintain corn rnunrcafiorls, with municipalities and the Surface Water Monitoring Centre of
the MNRF durl!ng a fluod.
Provide a primary means of relaying flood -related inforrfl,'Ition to the public, for those
outlets servirij. the LPRGA watershed.
2A Landowners and Residlents,
Be prepared prior to a flood emergency to evacuate safely when so Ihstructed by the
rnunicipality Or police service and to safeguard their belongings to the best of their,,.-ibillity,
Operate and maintain the provincial Surface Water Monitoring Centre to alert
conservation aUfl]OrideS Of potential Mel,00'010gical events that could create a flood
hazard and maintain comrinunic,ations with M,,NRf:'s district offices regarding: thie status of
flood situ at lolls.
Through the local Emergency Response Coordinator, dwrecl and dohver-the provincial
response to a ITUrricipaf request for assistzince when a flood emergency Ims es,cal[ated
beyond the capabiflittles of local resOUrces.
I Flood Messages
The MNRF Surface Water Monitoring Gentre (SWMG) provides, COnfinUal weather monitoring,
and forecasting which is 11ade avrAaUo to, conservation authorities as part of their flood
nionftoring systorn. Vic Centre also maintains the Provincial Warning System to algid
conservation authorities of potential meteorological eve r4s. that could creato a flood hazard -
The conservation authority monitors, on an ongoingbasis weatber forecasts and wWers1hed
condifions:, and uses this information to assess the poteritiaI for flooding, When sphrig melt or
severe storms are ariticip,ated, the conservation authority estimates [he severity, location, arid
tircing of possibleflooding, and provides, these forecasts to locall agencbs,
LP,RCA Flood Contingency Plan
Last Revised June 2017
248
4,
When condiflons, warrant, the coniservafion authority vA cornmunicatin with local) agericir,&s using
one of the following types (tenrinc[ogy and sample nnosqages are 'Mcluideid, in A p.
of
messages.
,A
'wished' o rrd i 11 orm Stat ern ent r s a ge n e ra I n ot 1 c o of weath e r c o In d l'i n s th at could pose a,
risk sk to personal safety or which have tile POLO[Ifial to lead to fj()c(Jjr)q. There are two types o1
Watershed Conditions, Staternents�
Water Safety, — high f tows, unsafe banks, melting ice or other factors could be dangerous for
recreallonal users; flooding not expected.
Flood Outicok — early not ice of the potential fior flooding based onvir forecast of heavy,
rain, snowaieft, 11"Jigh Mrid or other coneftions that oould load to high runoff, ice jamas, 'shoreline
flooding oir eirosion.
A Flood Watch is defined as a notice of tin _
psotential le[L flooding to, occur in specific wale(Courso
and rnunicipalifles in the near facture,
The Flood Watch is based an, information received by the conservation authority's weather
monitoring systenis, and is intended to provide notice to muncipalliles and emergency services
-id forecasted weather are expected to prod
milako level oondftion!�D ai Q Um flooding.
Muriicipalitres shoiAdItake rneasures to prep are 'for a, possible ernergenoy, Flood bulteiins may
be updated depending upon weather and runott conditions, and will be loflowed by notice of
cancellation once the potenliMforfloodling has passed,
The 'standard content of a Flood Watch inc ludm
. The date and time of SSURflGe"
- Identification of sender (conservabon atithority, and person)t
Realpipnt list;
Summary of weather forecast;,
Deschplion of potential flood rinagnitudeand a gerierat assessiment of flooding
implications ftkidln_gspe(Jflr, sites and issuies (e.g, ice jamming), it relevant;
Dato and 11me of next i.iodale; and
Conservation ALIthurity contact for additional information.
A Flood Warning is defined as a nalice, that flooding which could be darnaging to, human lures or
property is imminent or occurring in spoclh,c watercourses or municipalities
Re Flood WarN'ngi is based upion information received by the conservation authority's weather
monitoring systems, and is intended 'to provide notioeto uf)L111JCi�P'19Lli1J0S and eniergency services
that action is required on th& part, Flood Warnings may [.ie updated deperi upon weather
LPRCA Flood Contingency Plan
�Last Ravised June, 2017
00*1
R
arid ruriot'l conditions, and will be followed by a notloo, of cancelk,01on one the potential for
flooding has passed,
Tho standard conleril, of is Hood WarOng inckides;
The date and firne of issuance;
Identification of sender (,conservation author'lly and person);
Recipient list;
Summary of weather forecast;
Description of plotenlial flood rniaa, niftide and a general ar'S'Sossni,einl of flooding
implications;
Speciflo nfurritaJon regarding the magnitude andtirningi of the forecast flooding, ar�d the
locations Of anticipated probern areas;
Cite and time of next update, and
Conservation authodly contact for addifional information,
A. The Communications Process,
Flood messages are issued to FnUfliclpall flood coordinators, or-nergency respondors, and
responsible provincial agencies �see coninnunications flow chart in Appendix A). Thoso
individuals, lin turn,, are, responsible for relaying the message to other relevant individuals wid
departments within their organlzations, and activating their role as deflned by this Flood
Confingenoy Plan and their organl;,.afion's Emergenny Response Plan. Messages are primarIly
communicated by email to, the cantacts.
All three types of flood messages are issued by LPFCA to file niedia to be broadcast to, lb;e
pu. blic, Media jnC'lLJ(JI()S lora] radio stations, newspapers and television stations which broadcast
tt'io flood n'iessages through their standard forrnal and social media outlets.
A I I f I aW watchet, rind flo od warning s aro term 1 n ated by LP R C A with a fO I IOW- U P flood rr es sag e
The same flood fn ess ag es are a Iso posted on the I PRGA welosite (!LItp,,L/wwwJp rgaTon.ca).
In the e v eri [ that primary erti a i I a, nd to, I aph o n e cu rn m u ri i catlo n s, f all 1, where n 0 al to. rn all 1 Ve exists,.
the LP R - CA may cont -act the OPP -- Provincial Communloation Centro, w'ho will in turn 110tify the
police service jUlI&djGti0II:, the, affected municipailly, or as required.
During an, actual flood:, the primary responsibility for the welfare of residents, and protection of
property rests, with the munhdpallty, Upon recelvkig a flood MeSSa-qe, MUnicipalitles should
monifor their' local conditions and determine the appropriate action;.
During a flood, the, conservation authority will continue to provOe updated inform afiori, as well
as, technical advice on flood tiiltigatlon,
During significarill floods, rnurilciipal4es .should h-nplernert their Emergency Plan.
Where a flood emergericy is beyond the C,RpaGity Of R MUnlGipafity, provin6al assistance, can be
requested in accordance with the MUHclpalily's Emergency Plan,.
LPRGA Flood Contingency Plan
Last Revised June 2017
41-111
W
During an emergency, the cons erwrition authorIter representative wHI conflnue, to aNse the
MNRF Surface Water MenitoOng Cenit"Q Of the M(US Of the SitUation. The Centre wfll be
reSpon sUe for updating and relaying nformatloni abated to IhQ emergency to the Knlstry'5
district offices.
7
LPROA Rood Contingency Plan
Uast Revised June 2017
Appendix A.: Long PoInt Region Watershed
Flood Warning Systern Flow Cha,rt
Ministry of Nntijrai Rasources & Famstry
Surface Water Muifforing Gentre
(Polorborough)
Long Point Region Conservation Autharity
Local n.ledla'
() � p, p
W."1116pal
IIn RF
L P F 3 G A
Ayjmjj('r,'Nr, Gudpls
Pri ),AndW
I
contact„,flood
Co r'n n'i,
Norfolk Guiunty OPP
�Swmc'
nii0siries &
Oxford Cminty OPP,
coejrdGnat ors
amergaricy
Staff
and CEM's
conlacU')
Drani caunty OPP
Einer racy
MNR Districts
Elgin County OP P
Ayjmjj('r,'Nr, Gudpls
H"'.0dimand Go. OPP
Provindal
Norfolk Guiunty OPP
key contacts
nii0siries &
Oxford Cminty OPP,
agenclos
LPRCA Food Ccnfingency Plan
Last Revsed Jure 20,17
owl
m
Long Point Region Conservation Authority
4 Elm Street, Tiflsunburq, Ontario, Canada, N4G 004
Phorte:1-519-842-4242 Fav 1-519-84,2..7123
E -Mail" Web Site: titIp-W jj2Lr—a-on.qa
Flood Terminology
I 1w pur pow ofLon g'I'loint Region Cocsuvation Authority"s n�ood arld whial-aing SYS101111 as w
t%ducc the risk Jo 14c and dmuiagr tea plop't"'rty causvd by wu(cramr.se or Lake F'riv fluudin.
V�Iherg liwITKA will isqueflocxI llocd
wordimaors and the rwd[a. Flood mussabics ary conAslow across conserymioll fulthorilies and It'l hTut
wufthmtormill,ology UlwAJ by JmMMarr vr�,r0 Camida wul 111C wumhur Nomork.
UIRCA uscs ml casy lo id emil-Y colotur-coded warning system avd imes three types dflood inesagcm
Normal
N'o fl witt corldi I ioltsexim.
w0eromll Conditions sinterrielits
'Phese are g(mici al rjoliom od' walille'r CcInditious Owi, could pose as risk to Fe'r-sonal "4'afol�y or that havt the
Po(t"I'061 lo temi [(-I floodulp'.
walershu'd Conditions slatelDent - Witte], Safety
watow
Jfi'�,�h ("Jows, n ual tmn�.s, rrwhiag ice or,otlwr factors drat eculdbe
tlangunou�' for uhildaun N"d pe,14. Floodiag iG,, not
expf"Cled.
WlatersIted Conditions Statement - Flood Outlook
Barly nolice of 1h'r potet'llial fbv j"I Ood", ill l� basod orl %V'atber forecasts
call inp"Ibr heavy rilin, snow rm',-H, Ijgt'i wind or giflier omulivOons, OlO,
ClItaki kad to 14,11 aux4f"Cau'se iceJaIll's" a rise in .Is Fric, takels[lore
flood i N 11; Or e ros kon
Flood Witeb
Floading is Immsible in specific walerccurses or
undi individual larjdo
prone err ews shoOd prqxtrc.
Flood will-ning
T111's is 1,130 mom sciiow Lype, of nx.,,�'sagv, issued, Flooding is inn ninent
or already oucurfin.j; hi &PCC&(- WalOtCOM'SO's,
LPRCA Rood Contingency Plan
Last Reviseld June 2017
253
Flood 00look
I
E
Long Point Region Conservation Authority
4 Orn Street, Tillsonli Ontario, Canada, N4G, 004
Phone: 1-519-842-4242, Fax.- 1-5101-842-7123
E-mail: Qori§ervalion WeSitu„ hitt o:/1ww1ww,1prcaon.ca
DATE: Decorn bier, 24, 2016
TIME. 1 D prn
TO: lillill'unicipat Flood Clourdinators, Public Works, Emergency Seryres, MN:RF
SW'MC, lillililledia, Adjacent Conservation Authorities
FROM: Bon Hadi, M,A,So,, Watef Resouroes Analyst
SUBJECT: Watershed Conditions Statement Water Safety Statement]
On Boxing Day, a Collorado low is forecast to move into the LPRCA watershed that will bring
near record warm temperatures and precipitation 'before= returning to norr-nall on Tuesday. Dire
to recent precipitation arid the forecast for ad0lonal rain and warir lemporatures, the Long
Plaint Region Conservation Authority is iss,t,1intg a to Conditions S,taternent — Water
Safety Statement for all ,areas wilhitrl its watershed, 1 -he coir nb�rial'jon of rain, warm
temperatures, and rtielfing snow pack will create the potential for watericourso, levels to rise.
People are warned to stay away trurri ditches, frozen water'bodies, streams, rivers, and ponds
as the combination of slippary hanks and cold, fast -flowing wiater is dangerous.
Landowners are also advised to make sure dam, o.slverts, and calichbasins are free from
debris, and functioning properlyi if thework can be dorle safely.
Water levels are expected to remain high Lint!] next week. LPRrCA staff will oontinue to moniwr
watershed conditions and will update [his message as necessary,
Therefore this Statertiert !,s in offer. t until noon, Wednesday, December
28, 20,16,
Conlact Ben Hodil, Water Resources Analyst 5,19-842-4242 ext, 264 should further lnf(.,)rrnatJon
be required,
NOTE:
Water Safety Statement: A ni,essagie issued' by the Conservation Authority to advise
MIL11111CIpal flood coordinators and I watershed residents that unsafe, lake:, river and channO
conditions may develop or exist.
Water, Saf efly
LPRCA Floot Contingency Plan
Last RevIsed June l 2017
254
10
Long Point Region Conservation Authority
4 EInr Street, 1111sonburg, Ontario,, Canada, N4G' OC4
Fhone: 1-519-842.4242 Faze 1 -51 9- 123,
E-mail.conservatioiiaClprca.on.c Web Site:
DATE: June,26,2015 TIME 3:30 pni
'TOv Municipal Flood Coordinators, Public Works, Emergency Services, IVN FF
SWMC, M96a, Adjacent Coriservatior Auithoriflog
FROM.- Ben Hodi, M,A.Sc., Water Resources Analyst
SUBJECT- Watershed Conditions Statement - Flood Outlook
'I he Long Point Region Conservalion Authodly is, issuing a Watershed Condition s Statement -
Flo,ad Outlook for all areas within itswatershed effective 1'rnmedWely.
A low pressure system is expected to arrive inthe Great Lakes region Ibis evening bringing
potentially sigriNcant arriount of rain over the weekend. rvlodels are Indicating the heaviest
rainfall aMOWIAS, will be along the t ake Eric shoreline totaling 30, to 60 mm.
The forecasted rainfall Willi created the potential for Iloedin iin flood prone areas 11-11'OUgh the
weekend into next week.
People all)) VVa[IIr)ed to slay away frorn clitchus, strewm, rivers and ponds as [lie corriUnation of
slippery banks and cold, fast -flowing water is dangerous. Parents are rerninded to keep
children away frorn these areas.
Landowners are also advised to make sure damns, culverts and calchbasins are free from debris
and func0onk,,g properly; if the work can be done safely.
Water' levels rare UXPOUlred to remain high for the remainder of the week. Therefore llhis Hood
Outlook is in elfect until Tuesday, June30 2015. LPRCA staff vVIH con fim,tie to monitor
conditiorlis throughOilt the watershed and wil I update Ih ls massa ge as necessary,
Contact B,len Hodi, 519.842-4242 ext, 264 should further information be required,
NOTE;
Flood Outlook: Early riolico of the potential for 11ooding based on weather forecasts calling for
heavy rain, SIIOVV Melt, lIlg[I Wind �or other Copclitions that could lead. to fiigh runoff, Ca Use Ice,,
jams:, a rise in Lake Erie, lakeshoreflooding or orosion.
LPIRCA Flood Con,tingericy Plan
Last Revised June 2017
"I
Long Point Region Conservation Authority
4 Urn Street, Tillsonimrg, Ontario, Canada, N4G O
Phone1-519-842-4242 Fax. -1-519-842-7123
E-mailM it
e: Conserv atioriolca.anca, Web Se: hLtLwt�w rca.o�mca
_ I/w_ _61�
DATE: 0,ntobor 28, 2015 TI ME: 11 = AM
TO: Municipai Flood Coordinators, Public Works, Ernergency Services, twill" RF"
SWIMC, Wedia, Adjacent Conservation Authorities
F111,W; Craig Jacques,,Source Water Pratecfion Technician
SLJIBJECT� Flood'W'atch
The remnants of hurricane Patricia are moving across time Lang Point Regicn today and over the
next few days:, bringing with I heavy trains and gale, force winds. A f8r!ir amount of rain has
already fallen and the rain is expeit'..3,ed to continue into later this allernoon, before tapering off
this evening and into torrorrow (Thursday). 'Total rainfall is forecasted in the, range of 45-55
mm. Winds are expected to pick. Lip today and r0"nain strong into Friday r-norning, vviiththe
strongest winds beginning early tomorrow (Thursday) and continuing throughout the day.
Due to the forecasted winds and poteriVal tor elevated lake levEals and wave action, the Long
Point Region Coriservation Authority rs lssuirq a, jMI#MWVffi, fair #ie Lake Erle shoreline area
at "the watershed. They forecasted Lake Frie water, Dual and wave heights currentIly point to the
potential for minor Lind nuisance floodingin lakeshore cornrounifies Jrt the Long Point Region,
with water levels peaking around m.ld-day tomorrow JI-tursday).
As 1 , he wind and shoreflne wave aoion are oxpecili to rernairi high into early Friday, this FloodW
a
Wtch is in effect urdi I no Friday, October 30, 2015.. LPRCA staff gill continue to monitor
conditioris thrOL19110LAt the watershed and Willi Update this message as necessary.
Elsewhere, in the watershed, watercourses have good capacity within their ba[rilks to accept the
forecasted rainfail, Therefore riverine flooding is not expected, however watercourses will rise
noticeably in response to the rain. People, are w,,,,i,rnnd to stay away friorri ditches, stroarns,
rivers and ponds as the corribination of sipper y batiks kind fast -flowing water ,s dangerous.
Parents are rernindecto keep children away from these areas.
Contact Craig Jacques, 519-842-4242 ext. 265 shoi, uld Wrther information be reqs jjred,
NOTE:
pay, W" I A ITICISSage iSgUad by the, Conservation Authority to advise flooding is possible in
specific watercourses or municipailkes. Municipal flood coordinators, emergency servilices, and
individLAW landowners in flood prone areas should prepare,
LPHCA Flood Contingency Plan
Last Revised June, 2017
41-11
Is
Long Point Region ConservationAuthority
4 Ern street, Tillsonburg, Ontario, Canada, N4G O 4
Phone: 1-519-842-4242 Fax: 1-519-842-7123
E-rrnaj�� corserva,t.in,v)Qrc,�L,.o�n.eci Web Site. httpI1vvwvvwjrca.Qn,.g
.0 R
DATE-. March 12, 2 013
TO: Municipal Flood Cocrdinalors, IPubHc Worts, Emergency Services, MNRF
SWMC, Media, Adjacei i I un servation Authorifies
FROM: Paul Gagnon, I...ands, and Waters Supervisor
SUBJECT: Flood Warning
'The Long Point Re lion ("'Oonservation Authority is issuing a Flood Warning for all witNn its
watershed,
Due, to recent precipitation ever the past 48, hours and melting of the snowpaak,'Ilhe Long Point
Region Gons,ervation Authority is issuing a IIIJOMM'for ail areas within its watershed.
Flanding is currenHy occurring along arms watercourses such as the Big utter and Big Greek.
Water fowls tire expected to confinue to, rise along these watercourses for the next 24 hNirs.
Specifically, th e greatest threat of I I o od s n g is expected in the Town of Till sonb,sr°ft a n d Vic n n a,
along Big Ofter Creek. Significant Flooding! is also expected to occur don g watercourses in rural
areas.
People Eire warned to stay away frcn,i ditches, streams, rivers and ponds as the cornlaftiatiori of
s1lippory, hanks ,and coldi,, fast flowng water is dangerous. ico conditions on watorco,urses,
ponds and reserv*s are expected to detehorate and should be considered unsafe. Parents
are renAnded to keep chikIrtm away from these arears.
Water levels are expected to romalri high throughout the week. [YRCA staff 011 cont nue t,o
monitor watershed condiltionS aj°jd Will update this ITICsSUge as necosuary.
T h:l s Flood Wa r n 1 ng i:s in effect u n't! I n otil ce, of term, 1 net lon.
Corlact Paul Gagnon, 51,9-842-4242 vxL 232 should further inforrnafion be reqUired.
NOTE;
MINIMUM — Flooding is immirient cr already OCCUrring fn specific watercourses or
ITIMIlcipa,lities,
— N
, Immmmhm
LPRGA Flood Contingency Plan
Last Revised June 2017
4414
13
Appendix C: Flood Emergency Contact List
LPRCA, Hood Gonfingency Plan
Conlact List Last. Revised Januaty 26, 20118
258
14
HaIdirnand County
. ... . .. ... ................. . . ................................... . . .................... . .. . . . - - -----
117 Forest S train t Ea st, D [ImIV i I I a, ON N I A 1 Bq
Offio,o
Phome, {buslness h"tir,%) (906) 818.59;12; Ext,9224
Offioo Fax (bu!�Inesq hours) (90,S) 701.0200
N'a ri� i r,,,
...... . ........
Pmition
. . . . . . ..... . ....
.. .................................................... . .... . . . . . ....
Primory Phum,
. .
.... . .. .. .. .. .. .. .. .. ........ .. ....... . .. . .....
.. .. ............ .... .. ........... . ... . ...
CoR U Fay, # Einail
Jason
manc-1-9--or offf M-erge noy
Gallagher
8,e-vices,/Rre
ext. 622.8
2m,
ClicAICEMC
Rodger I fill
Dq)uty Cbab'Allerriale
905-3 i8,59,32
... ...... .... ............ ..
OD5 981 8895 289 674- [r hh LHI@-.
..... . ......................................................................................
C ENI
........ . ..... . ...................... . .................... — ----------------
ex,.,. 6246
039;6
.... ........ . . ....... . . .........
Organization
.. .. ..... .... . "'' ""' """" ..... ...
Norfolk Coonty
. .....
Nortalk Cownly Fire, & Fjesc,u,e Services
95 Cu I YerStre al, S Imcoe, ON, N3Y 2V5
Phone! 519-42,641115 Fax: 5119-476-4140
Name
position
rrhafy ione 9
.............. ....................... . . . . . .......... ......... . .. . . . . ..........
-ax
oil it r .11 Ernai
"rorrY Dicks
Fire ChlefIGENIC
519-426-4,115
-1.1-1-1- . . . . ......... ----------
51q-420-001
react; 2400,
. .......... .....
Gord,Stilwell
..................... .... ...........................
Dop Lity R e
5 19 -4 26 -4115
519-427-4410&MOdDl[kcgunly,�Ig
ChMftfltarnaw CEMC
ext. 2403
... . ............
("Orrimunily SaIMY
519-426,,411,95
. .. ................ . .......................... ... .......... .....
51 429 4098 ntnv .0
0111cer/altom ate CrMC
ext, 2423
. .. . ................
(ganizatian
Town ofTfItSusiburg ---
----------- ----------- - -
1 -D -J. Is ar - -- ---- T --j -11 siixi Ab-m--r-q- 0 N N -4G —5A5 ................................... ... ..... .. .. .. .. .. . ..... . . .......................
Phone: 519-688-3009
Fax. 519-688-0759
Narna
Pos4icn
Pri rn ai y Phon c W
0011 a Fax 9
jell 13with
Firo GhkA d' Goomiuni'lly
. ......... -.1
5110-688-110019
1., 1.,.,.,..,..,.,.,.,., 1.,.,.,.,.., . .................. . ..... . I.,.,.,.,.,.,.,., . ........ .
519-342- Nm�v AN—o"Wr-mri
Eniotquwwiy Wn"19al'I'lont
1"XI, 5221
519-808 7721 5528
Coi AlImtor (GIEVC)
Tvay Sap.Aons
. ... . .......... .
Dqmjt� Fire C'Not 1
. . ......................
519-688-13009
... . . ............. ........... . . . . . .......................
519,842-
Aft(m ato CEM
nxl� 6P22
519-808 77212
Fhe COMM,
24 hour, spatcl-hcfflh�a
5K) 688 3009
. ...... . . ......... . ... ................ . . .................. . . . . .............. . ..........
S-842-3229 emwgmicy LJr,.pggnjFn@LI III Un, . ....... ....... I.- ..... . . ....
LPRCA, Hood Gonfingency Plan
Conlact List Last. Revised Januaty 26, 20118
258
14
.............. . . . . . . . . . . . . . . ...................... . . . ......... .
. .................................. ........... ....................
.......... . E:�::�"" ..................... . . . . . . . ..............
0i,ganizotion 'to wn s i I o - iif uth- .....
.. ................. ..... M§igder eftam' LJ"n'e, Mi. Ugh, On NoJ 1140 .. .. ......
WosLOxford Phone.- 519-877-2702 1519-48,5-0477
Fax: 519-485-2932
.... ... ..... . . ._,,....._a..___ .....
Naffle Position Primary G (,,,I 111, Fa x
. ..... . . 5", ff ..... . . . . ........................ ......................... . ... . .. . .. _Rre df-kif"?-G- . .....
VanRybroeck e4. 257
Mary Ell um GAO. 5191 A 85-C47-7 519-84-4-,
Grebexl;. 225 0495
— - --------- — -- - -------------- - ---------
LPRCA Flood Corfingency Plan
Confac�l Hat L Rev sed January 26, 2018
oiffl
In
U 11 Ly Snant
-----
P�o' Box, 16, 26 Park AvenUe
. ...........
'15 Curtis Ave, Norill
Uurford,Ont. NOAIAD
Parls, ON N M
FAX: (519) 449-2454
Fax m 5119.442®2152
Name
romflon
pflinaly phonon # - - --- ----
- - -------- - - -
rax #�irw ii
",Fil-
Far r 6f�i aV05idVE
5 g ;F:F4 519-754-5054
5,19-442-
4590
001f Hayn]Lm
I)OPLIly Fir()
.... . . . .... . .....
519 442-4E)OC)
14.0a ra-ate CEMC.—
---------------- ------------ — ................................. . ..... .
111-.1111111 . .......................... ........ . ...................................... . . ................ . .............................. . . . .............................
LPRCA Flood Corfingency Plan
Confac�l Hat L Rev sed January 26, 2018
oiffl
In
. .. . . ............. ...............
Cnr nizat n OOP – proyfilclal
823 Exeler Rd.,
London, Ont.
ME I W1
Coll) m Uri 1C aflorls
PHONE.-
(519) 680-4600
PAX:
(519) 630-4697
Cantu
Emergency
1-688-310-1122
Contact
i(680 -460C)
NaTric'! Flusiflon,
pirirwl"'y plinno
CCH
Fax #
FuwH
. . .. .... . .... . ....
OPP
- —
----.................................mm,
.......... . .. . .....................................................
. ...... .... . .................. ......... . . . .. . ...... . ............. ................ . .............. .......... .. . .........
Pod Burwell Provinclal Park.. 519-674-4,691 Fax. 519A74-41 D4
Long Point Provincial Park: 519-566-2433 Fax. 619-686-3581
Genirr.
7urkey Point Provincial Park. 519.426-a239 Fax. 519-426-5268
- ------- -----
Canadvin
N a I in o
posiWrl'
fG �' . . ....... ..... ............
Primary Phopq ft Coll' il X 0 Ernafl
.... ...... ... — --
'13WME Dilly
pohoo
. .... . . . ..... . . .................. ............... ...rz
705-755-5201 W)5, ?fj 1 -2044 7f)5-755
Officur
(offioc hours) ?,aNar VaursS 5M Or
IrifurniOurni
wookorids) 705-75&
Contra
Pravirmial
(PERC)
. ..................... .. . ........... .............. . .. . .... . . ......... . . . ......... . . ..........
2447 HN11ne 1- 7106-945,
I � fa kj I I'll a I it]
9011j,772-3�,$22
Response
. . .
. 905-772-
............. .. ... ................... ....................................................................................................
Counly OPP
. . ...... . .. . .............................. ................ . .
531'S
. .... -- -------- -- ----
b r a n I Go t i rily'
519 442-2 2412
OPP
Elgin Counly
519-631-29,20
Opp
xfcard Cauu ty
519-688-65401
CIPP
WOW County
......................................................
S'l 5426-
..... ..................... ................................................ . ....... — — ------------
Opp
2294
Joseph Varga
519-42041M
. . . . .. ................ . . . . ................. . . . . . ......
en, 7411
LPRCA Flood Contingency Plan
Ccirrtact List Last ReAsed,Ranuary 26, 2018
ODIC
16,
p o' —u � h CWRb"J", —8M5
MNnF; wme; &
705-755-5201 (c(fice hours); 705-761-2044 faller hours) Fax 705-755-5030
Ontarlo Parks
—Cq
PERC: 1-856-098-7372 �M7 hoffirie) Pager"705-54,11-7220 — Giroup 100 Fax:
705-945-5795
MNAF MEOC: 705-945-5750 Fax: 705-945-6785 meoc-mall.mrrr,@,p,.ntaLip.,qa
MNRF Ay1men519-773-92411 or 11-EIGO-667-1940 Fax: 519-773-9014
MNIRF Aylmer: 619-826-4965 Fax, 519- 626 49,29
Pod Burwell Provinclal Park.. 519-674-4,691 Fax. 519A74-41 D4
Long Point Provincial Park: 519-566-2433 Fax. 619-686-3581
7urkey Point Provincial Park. 519.426-a239 Fax. 519-426-5268
Selkirk Point Provintial Park: 519-776-2600
N a I in o
posiWrl'
fG �' . . ....... ..... ............
Primary Phopq ft Coll' il X 0 Ernafl
.... ...... ... — --
'13WME Dilly
— - -------
SWMG Utjiy Officlof
. .... . . . ..... . . .................. ............... ...rz
705-755-5201 W)5, ?fj 1 -2044 7f)5-755
Officur
(offioc hours) ?,aNar VaursS 5M Or
wookorids) 705-75&
5019
Pravirmial
(PERC)
. ..................... .. . ........... .............. . .. . .... . . ......... . . . ......... . . ..........
2447 HN11ne 1- 7106-945,
Lmorgency
13.9 t1 f, 2 5735
Response
Coordinator
. . ...... . .. . .............................. ................ . .
LPRCA Flood Contingency Plan
Ccirrtact List Last ReAsed,Ranuary 26, 2018
ODIC
16,
r.......
.................
Supplementary IList
....................... . . .... . . . . ... . . ....... . . ........ ............. . . ............. — — -- - ----------------
Neighbourting CA's,
G R GA. 400 Clyde R Gab, PO Box 729 Cambridge, ON NI R 5W6 51:19-621-2761
. 0, roup 100 - .....
IU T R OA . '14 24 C parka Roo d, London, ON N5 ' 5 D9, 5"19.,4.51-2800 Dara: 519_
19-
........ . .... . .... . . .. . ........
NI NRF
............
.......... . . . . . ............ ........ ....... ......
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70E 94,5
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E"I"AT'lergellcy
5,785
RP Ar 50 Thorold Rand West-, 3rd Fl nor, Welland, ON L3,C 3VV2 905-788-
Operations
3135 Fax� 905-79�a-rl�121_1.ntq�LnpcLg.cq,
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. . . ............................. . . ....... . ... . ..... - -----
Primary RhonD (3011:0 Ervail
Contfe (MCOCI�
Djra,,ptor of Eiliginoo rin
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(GROA)
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................. . ....... . . ..... ............... .
51 773-9241,
. . . . ...... . .. .. ........................
519.773,
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Senior Wator Resources
Toll-Irec: 1.800,
9014
ext, 2298 itson0gra rid ri v pL._Q4
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667-1940
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4929
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P ark Superhiendent
519-4.26-223q
LR: 519-
.qq
I.,onq Point
exi, 227 or,
5130)-3
426.7"138 oxt 227
TR: 519
PrGvincW Parks
426-5268
General hquiries
--- --------
LR 5119-586-
213,3
TIP: 5M,426-
3239
61 C-776.26,010
. . .
P011`1 SUNWAI
. . .................----
Park Super�nterideat
519-8,74-46C 1
- ------- -
5 f 9 -�8 74
. ........................
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Provincltd Park
ext 22
4104,
. . ............
.. . . ... . ....... . ........ .. .. .. .. .
General Imajuirlies,
... �..
5 L19-1374-4691
--------------
. . . . . . ........................ . .. . .. . ............................. .
........ . ...... .. . . ...............................
rgaftization
.................
Supplementary IList
....................... . . .... . . . . ... . . ....... . . ........ ............. . . ............. — — -- - ----------------
Neighbourting CA's,
G R GA. 400 Clyde R Gab, PO Box 729 Cambridge, ON NI R 5W6 51:19-621-2761
or I �966-900-4722 girc:a 0gronriverca
IU T R OA . '14 24 C parka Roo d, London, ON N5 ' 5 D9, 5"19.,4.51-2800 Dara: 519_
19-
4
4 51 - 1: If as in + It g jt1aMII!JX!L!M&!
CCC, : 007pirlingwater pearl, AyNmer, ON N5H 264 519-773-9037 rax"
RP Ar 50 Thorold Rand West-, 3rd Fl nor, Welland, ON L3,C 3VV2 905-788-
3135 Fax� 905-79�a-rl�121_1.ntq�LnpcLg.cq,
. . ...........................
N n rri e
.. . . . .......... . . . . ..... ..........................
po"'Morl
. . . ............................. . . ....... . ... . ..... - -----
Primary RhonD (3011:0 Ervail
wight Boyd
Djra,,ptor of Eiliginoo rin
. ........ . . ..... . . . ...............................
�d La_ndrar�_qg
(GROA)
..................
us Rung is
Sonior Water Resources
g_rUn g 5 ( rW&
(ttq
Englne at (GRCA)
jr
Senior Wator Resources
. ........................................ . ........
5,19-621-2763
Engineer IGRGA)
ext, 2298 itson0gra rid ri v pL._Q4
. ..........
OT130A
. . . ....... ... --- '- .
Flood Duty Officer
. . . ........ . ...................................................................... .......................................................................................... .............................................. . . ... ......................... . ......... . . ..............
QTIRQ-ffi:lgp��
M29LMM2
ragunas
.. . .............
Wafer Managernant
........ . ...................... . . .............. ... .. ....... . ... .. .....
Tochrilclan �CCCA)
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ana0ar, Walier
---- ---- . . . . . . . . . . . . . ... ................ .. . .... . .. . . .... .............. .....................
9963 �78,8 L4135 905-34B 3374 5-fl2LP'-'I@41 ZOO, M
ReGIGUrces,and
e.'L 231
. . . . . . . . .................
Resiorallon (NPCA)
................................ . . . ............... .
---i . . . ........ .... . .. . .. . .. ............ . .. . ..
LPRCA Flood Contingemy Plan
Contict U st Las,t Revis,&d Ja n ja ry 26, 2 all a
01.1
17
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. .. . . .. .. . .. .. . .. .. . .. .. . .. .. . .. .. . .. .. . .. .. . .. .. . .. .. . ... . . .. .. . . . .. .. . . . . . . . . . . . . ....... .. . . .. . .. . .. . .. . .. . .. . . .. .. .. . . .. . .. . .. .... ... ... ... . .. . .. .. . . . .. .. . .. .. . .. .. I .. . .. .. . .. .. .. . . .. . .. . "I � .. . . ......... . ............ . . . . . . . .. . ................
organizatJoll 104,7 223 Norwich Ave Woodstock, 0A N4S M Office Linp; 519-531-8400
Woodstock Newsroom 51"3-1-8040 Fax: 5'19-537-8600 new%&1047,ga,
. . .............. . ..... . . . . .. ........................................... . ................... .......... ... .. .... . . . . . . ............
Name posWon primafy phollaft Call fy Eunail
. . . . . . . . . . ..... ....................... . ...................................................... ................... I..... . .. . . . ....... ....... ... .. ...... ....... . ........... ....... .............................................. . . . .... . — --------------------------
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. . . . . . . ................ -
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stutiom FM96, 380 Wellington St., 4222 Landon, Onlario N6A 5135 Phone: 519-931-6098
Counlry 104, Main RaIII 519-931-6000,
103.1 11 FM)
msojori i-nrnary vmrmo
5-19-961 6000
. .... . ...... . , ........ - - ---- .......... ...... . ........ . .. . .. ... ..... . . . . ......... --- .. . ..... . .. . ... . ..........
Organfutim CKP C AM 13801, JeIII 571 West Sill, f3rantford, ON N3P 7r1 5
92 FM 5119-759-1100,10, 01'1-BO,0-661-CKPC rax: 519-753.1470 golow
Namic, Positim F"filr7l,"IFY P110110 #J Coll 0 Email
IT
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1 -HOU 561 -CKPC 5I' D 753
11470
........... . . . ......... . . ............................................ ............. . . . . . ..... ...................
LPRCA Flood Contingency an
Contact List L Revised January 26, 20,18
MY,
In
............... L .. . ......... . . a.1......
Or g a Wrz—itfl o �n
Local News a er w
Imcae Reformer', Deihl New Record, Tillsonburg New Woodstock
Postmedia
Sentinel -Review, Brantford EXPDSI[or, St. Thomas, Times -Journal
519-426-3528 Fax: 519-426-9255
Nxnv
Posilion
— -----------
Primary Plnne ft Cell fax d1 ErylaH
V . . . . .. ......... . .
riTi�� '1k
-
Managing Editor
. . . . ...... . ........ . .. ... . ...................................... . ................. . .... ........ . .... . ................ . ............. ..................................... ................... . . . . ...... . .... . ....
519-426-3520 5 � I -W-72,14 -426- knoyak(a
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. ............... . .... ........ . . .................... ..... . . ... ..........
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. .. . . . ... . . . .... ............................
Sonlar, FI:Qpoftor
5 L9.420.3528
18achorr)),
ext, 529 f 34 9255,
rgainization
Local Newspapers;
Norfolk News., 39 Cokworne Street South, Simcoe, ON 519-426-0058
Wroland Media
The, Sachem:, 3 Sutherland St. W.Caledonfa, ON 5119-758-1157
Brant News: 1111 Easton fid, Drantford, ON 519-758-1157
St. Thomas/Elgin Weekly News: 15 St Catherine St, St, Thomas, ON 519-
633-1640
i,')`n"'E' Cell If Fax# Erna,11
JP Antonawl
New(s Editor (Norlok)
. ............... . .... ........ . . .................... ..... . . ... ..........
519-428-0058 n one
. . . ......... . ........... . .. . . . ................. . ..... . .....
Team Gofting!
. .. . . . ... . . . .... ............................
Sonlar, FI:Qpoftor
905-765A441
18achorr)),
General Assigni-nent
$ covi
51 758 —c —tonw-
HaporterCJa a I.
Regioranal Managing
................. . . .. ..................... . . . . . . ...... .... .............................
519,758- 1157 519-754-2447 5,Wlun, @Pbrardinewsxrx
EdIN)r (Bi ant, Noifok,
Sachem)
. ................. . . . . . ........ . . - . . ................ . .
scolt I FIylor
................ . ....... .. .. ... . .. .. .. .....
Editw (SLI hurriaq!Elq��rj)
.. ....... ............ .. .. .. .. .. .. .. .. .. —. .............. ... . .......... . ........ . . ................................ ... ............... ... .... . ... . .. . ............................................ . . . . ............ . ................................................................................................ . . . . . . . . . .. ...... . ....................... . . . . . . . . . .
6 101-649, 20,00
ext. 2309
......................
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al
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519-756-1135 iIrft,@qIQ!rIg,,krE!(:w'go
RG -porter (INwfulk)
-- -- � I
--- . .. .. ... ........ . ....................... ........... . . . ... . . . . .. . ..................... .. .. .... . .........................
LPRCA Flood Conti rigericy Plan
Contact List l-888 Revised JanUary 26, 2018
". I
19
LP RCA Rood Contingency Plan
Co iitact Li,91 Last Heviged January 26, 2018
01-111
0
Jeff Yurek, MPP
kou � .'
E I gh- PO �� dd I asex - Lo iidori
AS MANLY
January 30, 2018
Mr, Mall Reid & Trustees
1"Ilanjes va[ley 11striet Scliool Iloord
1250 Dundas Street
London, ON N5W 5-112
Dear,Mr. Reid & TrUstees,
Clunif'R Pak Gljjce�
Rwj in,V 1, UgIsRaHn �JuflON U
Gqx"011's NO'.
ItitoWn, WhrIn M M � AB
Tal �4 1 (ji "IN -MIM,
r0c 0 1 W 325P -MH
Cal 110111 0�11C 0 flim
'e"�o THfiv, M &Axl P(l I Wil Ip
S[ TI ma' MoWkj MU" IE2
Tel, r.1 v) un -ua,an
Toll Fraq 1, �800-PU546U
Pak ('111910 t " 9d" hu
& IT18N N dt. Ir DICOOPC.arty mg
1, iveonfly rnet with representatives olthu Ttgarding the eurrent
acconirliodation rcview for Freiwh Immersion, 'I'lisough the infortnation presented, niultipic
questions arose witli rogards, to the staffrepoi,18 that were, used to inl'brin'the board,
Decisions were madeba'w.'d oil, a daini that 11"LlIn'bers in Fircacti Itninci-sion were inuensing,
11'0�vever' upoll Closer, review, the numbers luive in (40 flallened Cut and have sUirlled to decrease..
It jjjt01'0�
'�tjrjg to note that the Attendance Area kvwiew excluded Sparta parents as active
participants, evcn though Sixarta studeats rcpre�ont a n-).ajority ofthe students affbcted b'Y the
cluinges, Wilhout (heir input, 1ILMICIMIS issues were not abic to be brought Corward ror review,
I "'Irn Sure year will agree wilit me (hat rural ,stardoms doerve equal irealmeni when it hivolves
their education, 'I'liedata wied to clete.uminc the futuj-c� k),f ovir school sysicni, in t,"Igin County
a a'laearrs to be flawed, ari'll (liparut. Parent Conuni(WQ rceomlitiends that decisioas <')n (lie
s process %YI'tich
schools and the acconlincidation reviow I'Voulins the sulh,is q,no 011til a prop- �o,
includes accurate infornialio,[,, tjlj(G ftl[I port icipation orthose afrected can occur.
Thank yoo for yor time, and I look forward to your response,.
Cc: Spurta Parent COIIInliftce
Warden MWT& COLUICil, C0011ty Of 1.1941
W61
FebrUary 2, 20,18
County of Elgin
Office ofthe Warden
450 Sunset Drive,
St, Thoma s ON MR, 9V1
Attention:- Warden David Marr
Dear Warden Kam
Lalura Elliott, Director of Ed"u, cation,, and Secretary
Thank you for your correspondence of,lanuary 30, 2018, regarding the resolution your councI adopted
regarding the CIGSLIM Of Sparta Public Schooll.
Ptease note that party Public School is not closing, but may potentially be opening its door$ to several
hundred students in September as Elgin County's second, full French frnrnersiion elementary studeMs
pending Board approvalat the February 27, 2018 rneefing,
The decision to close the School as an English language public school was made by Trustees in May 23,,
2017 after awealth of inforrniation was compiled and shared duri.ng an extensive process, of corninunity
engagernent,
The decisions made by theTrustees of the Thames 'Valley District S(.hoot Board are based on data that
is cornpilled LISHg the highest professional standards by our odirrAnistrativo stiff.
I am confident that the decisioni to open a, French Immersion school in Sparta wil[ re. suit in ti, -ie greatest
possible benefit for French trnmersion students in Elgin, ounity.
Than' k you foryour correspondence and sharing your Council's resolution with Thanies Valley, District
School Board Trustees.
Sincerely,
� 4 Wr Aj
Matt Reid
Chair of the Board
c.c.. L Na,idco-Flarris, Miii ster of Edui cafion
l-, F -0G01, Ditector of Hducafinn Thorner, Valley District $chno,I Board
J, Todd, Trustee, Thames Valley MstricL School Board
C. Goodall, Trustee, "Names Valley Ustirict School Board
1-1. D e rks, Sparta Pu b I rc S choo 1i Alliance
I Yurek, MPP, Elgeii-Mi,ddlesex-I..oideu,,,
,S, Mark, Superintendent — Fadi ty Services and Capital Planning, Thames Valley District: School Board
J, Praft, Associate Director — Organizational Support, Services, Thames Valley District Schocl Beard
Thames Valley District School Board - Office of the Chairperson
125ODuiidasStre(a1,1-uri(lun,ONN5�A�5P2 Tdk519-462-2000EA,20219 Fat 519-462-2396
We build each, student's to,n,iourro,w, every day.
266
I IIIIi I� �� iiqi�il i III, III III
mm! 1 m=I M-
Novenqber '13, 2017
Dear Mr, Dube: This report has been prepared by members of the public to
ClOCUment our reasons for our loss of confidence in the administration of the Public,
eftCat!Orl systern in Ontario, By providlIng you with our account of what we Ihave
observed, we hope to Wip you understand the reasons for our loss of confidence,
We sIignatories have watched'Thames Vall!ey District ch Board
conduct three attendance area reviews over three year's to resolve air pro'XII'lately
200 Una ccorrimodated French Immersion students, Despite the fact that a viable,
pern,iariant solution was identified during the, first review, our students sfil face an
unbalanced and unsettled accomi-riDdatiern SitUation. We are concerned that imany
instances of inaccurate or erroneous data were provided to Trustees through
these reviews.
We ask YOU to, read this report and consider it a clorriplaint of general
dissatWacdon with the adinftiistration of the PLiblic ed=atliOn SyStel ln. If you are
able to assist u�5 with the specific complaIints, of miss,ing or inaccurate data
contained within it We WOLIld be, appreciative.
CC: Prernjer Kath]een Wynne, Auditor General Bonnie Lysyk:,, Minister of
Education Mit .ie Hunter
Q-Yj
Created in response to three conseCUtIve Attendance Area Re V lieVVS Undertaken by"the Thames
VaHey District School Board (TVDSD) pertaining to French In,mey,"sion student acoornm� Qdafioni
in Figin, County.
Parents Ove TVDSB failing grade after Ay'Imer public
[info reefing
V, I km (oo- 11', m Ym
�,We, also, heai,,,,d about hozv o,t,i.t,,,p,zib,ll',c4lj'ui,zded
educatiorz syste,-iii, tinist, do'17701,*e to engage
01,*111 -
C7717111111.1es, and pur-suesh('17-ed z,,tse (,)J-".sl)ace
-tvilien i,ii.aking devisioris about thefutrure, (,)j
IIIP 0 1 - ( "Eduical"lon Mitzie I -hinter
,schools. "MmIstei )i -io Afliarwe
-letter, dated Ovtober'�J, 2017 tO SUSC717 Mackelmie,
3 01,1 tai
AguitistSe.h1m)l Closures -
MT.]
1,1 Executive Summary
1.2 Intriad LACtiOn
2 2,1 Elgin County ElOmentary FmmhAV�emdarioe Area Review (2015-16, PEMPS AAR)
2.1 Enroirrient SUmmary
2.2 ReSUItS Of PUbUc Input
2 3 s, LA rT, maty of o p tion F) _'rhee Puhiic, IPrefarre d 0 potion
2A SUMMal'y Of Opfl,011 1 — TVDGE Senlor Aclaildstrallon's PreftArred Option
Z5 2U,l 5-16 PET FIVS AAR Surnmary
Selefical 1 Elementary Pupil Atcommodation Review 0,1 ('EPARO'l 2016-17)
3,2 FPAR01 Soothern ReqiOn Remminendations
3.3 Spa,rte PS in EPAR01
3A PUbI141 ITIP'Llt On tho Recoinmendatiorl to Close Sparta, P'S,
15'What TVIDSO 3taff Recommended
16 1 Mpa,Ct. On PUbl'iC Confidenue in, the Education ystern
31 New Sarum PS in EPA 011
3,8 Public linplUt Wl the Proposed Closure of New Sarum PS
l3r9 Impact, n Public Confidev,,-,()
3,91 What Happens at Pori Stanley PS?
3,R2 Enralni,vnt Projecdan,,� gut Port Stantey PS
3.9.3, TVDS8's Pupil Aorommodalion POcy
3.9.4 French Immersion in EPAR01
S(11C0011 4 4,1 ElgIin Counly French lnurerMon AAR 2017 (171 AAR 2:017')
,4.2 Rationale fora' Second PI Elementary Scl"ioci
4tatLAS Quo Utifization at New Sart,im PS and Sparta PS
4.4 The Three Proposed OpticjnEs in Fl AAR 2017
4,5 r,t AAR 2017 Surninary andCmclusons
S
14fi(,,I'ifi 11,5 5,1 ReportSuminary and Conclusions — The Loss of Public Conficlance
0M. l
�'i 1 11 !IIIx(-.xmtI'v'c. S munlary
We sl'gnatones to fts repec r,t seek assistance from the hon, Minister of FrIucation Mitzi e Hunter,
the Hon, MPP doff Yurek, the Hon, Bonnie Lysyl, Auditor General of Ontario, the Hon,, Paul
DUbe, Ombudsman of Ontario, and the Hon- Kathleen Wynne, Premier of Ontario.
We herby respectfully request that LJ provide answers to our unrescIved qUestions regarding
the need for three conSeUltllve attendance area reviews in three ronseculi've years, being
conducted by Tharnes Valley District School' oard ('TVD,$B) that were undertaken to resolve
approximately 200 unaccommodated French Irnmersion students in Elgin County. We are
unclear and would appreciate clarification as to why three studies were needed to resolve this
issue.
This report, will explain the reasons for the loss of confidence in the administration of the public
education system experienced in OUr cornmunity resulfingfrorm
- missing or erroneous data being provided to Trustees
-the un -necessary closure of Single CornmunityRural Sohools
-thefailure ofthe school Board to provide enrolment data that its own Pupil Accornmodation
Policy obliges the board to provide.
-the ClOSUre Of Well utilized English track schools, and the board"s willingness to reopen tnern at
much lower utilization as, French Immer5i:on,
We respectfully remind Minister Hunter of her rninistry"s objective of Enhancing PLIb,flC
Confidence in the Public l7ducation ystern as part of Achjevinj Excf�rlfhrinre_ A Rcherwed Vision,
for ,Education h7
OWAIII
.1-2 111troduction
In 2014, Pierre Elliott TrudeaU, the French Immersion Public School in Eilginn COLlinty, (PET FI'PS)
experienced a sp%ke in enrolment poakl ng at 147% of capacity, which forced PET FIB'S to place
248 studenbs in portables. This situation resulted in much of the schoulyard greenspace being
reduced, 11eaving very little room for play. Parents wanted a permanent sollution to address this
overcapacity, In 2015, the sd7ool board I@Unched an attendance area review to address the
situation, but instead of seeking a permanent solution, the bo,ard, proposed only interim,
temporary measures necessitating further accommodation reviews. The 2015-16 PE FFI RS AAR
is the first of the three, reviews detailled incfts repart.*(All enrolment data, rationale, graphs and
charts are taken from tvdsb.on.ca, To access these, reports online, click on the PlanninTab
and follow the current and historic attendance area review links).
Sce1ion ��),
2J, 201,5-1,61 Elgin County Elemelitaly French IninieTS10n,
Atter da.Dce Area RevieW
Enrolment projections published by the school board' in 2015 depicted a decline, in, French
Immersion whereby the katal number of FI students would fall from 778 in 2014-15, to 728 by the
2022-23 school year. With 530 pupil places, at Pierre Elfliott Trudeau FIPS ('PET FIPS), the
number of F1 students requiring accornmodation in 20,14 wa5 246. This number would fall to 19,8
by 2023. (WWW-tVdsll
I rims 11 711111.111= 1111111 CIIIIIIII
OW`
In the neighboring town of Part Stanley, the public school was at 2611A enrollment, making it a
good candidate for the creation of a duel -trach French/English k.-8 elementary schc,O The
above table,taken fi,orn the TVDSB planning website and made avadable, during the 2015-16
Elgin County Elementary French Immersion Attendance Area Revlew, shows that through to
2022-23, Port Stanley PS would have enough rent or unfunded pupil piacies to house the F11
overfl[Ow.
2.2 Results, of Ptfl.)fic Input
2
Parents from both Pierre Ellott Trudeau FIFES , and Port Stanley PS participated hn the
Attend ance Area Review, Below is a summary of parent feedback collected by each: school
subcornmittee during the review. These are screen grabs taken directly from the TVDSB
website, (www.tvd:sb.ca)
Pierre Eli aft'Trudeau Freach Immersion Pubfic School Subw(mmittee Rue ort
C�OPY survey, Was 0,71j, UM I to el,, BY wt a M [a
Mfly W 1 5; W Nuff
immersioo Public School and thiis feadback; suggestod Oplibill 4 (see Apperulix A) to betho
most preferred option.
0 , 1 11 M �', � f
1,111 1 1 411
HIM=
It, is clear frame the above information, sumniarized as part, of the final staff report, that Option 5
was the most preferred option for both school comr-nunities. Option 5 was the creation of a
French and English dual track k-8 school in Port Stanley, "r'ho followIng page cont 'in a detailed
Oft"
0yout of Option 5, which was not tho Board's preferred option. Perhaps, this is why there is a
clerical 'error' in its projections, , Total French Enrolment Predictions decline to 728 by 20,23, as
per the above chart provided during the revIew, Yet the graphs show a total of 759 for that year,
(628 at PET FIPS and 131 at Port Stanley PS).The graphs therefore artificially inflate the
enrolment projections at Pierre Elliott Trudeau by 31 students, This discrepancy is, either one of
many errors this report will examine — errors which we fell are problematic due to the lUrnof
Education dollars con sun�ied by the preparation of AttlenclariGe Area ReOevi Reports -gar a
deliberate atternipt to malike the public's preference appear less vi Ne,
OpflonS - Port Slanjity becomes MAI Track (IMSK-8) � nd CientrM Counly.Schcol Feeders
273
Port Startay PS
.. .... . . ......... .
NO
Ila. �Illlluu� ��'�'� � �iiili�llll�w�i��illl� �II�
m C IPM&N apkwiffig N Now Dw, AWMEM oFirandi ftnnamkm in ExIslivig CaufruWly w nistiMcall Cenii _J
"Not,e .-- the green seignient represerets the Swtheast St Thornas HDIding students frwn a rtew subdivision ,jair g buift art
the border of the S ait if w, w1chinent are& Tbis repiod wi,11 explore the in -pacts of tl,-iiis area in fadher detail later,
2.,3 Suninie,.'11ry of G i ), .- T11c Puldilic's Priefdred. 0'ption
pt"11011,111
In 2015, the public wanted a permanent solution to the unresolved French Accorn`lodatlon and
felt that Option 51 was the best of those provided by the Board. The creation of a K-8 dual track
French/English elementary as proposed in Option 5 WOUld have seen both Schools Utilized at
opfirnurn capacity into the foreseeable, future. Stich feedback is the purpose Df seeking public
input through the Accommodaticn Review process, thereby endrig that the loublic right Of input
in matters of local public education governance is upheld, Unfortunately, the Board did'' f,,,ot
recornmend this solution to Trustees. Rather than permanently accommodating the, 198
StLfdenls, they recommended Trustees implement a temporary solution of a grade 7&8 dual
track at Port Stanley foHowed by a PAR to "free up' a school 'to house a second Full French
274
Elementary Schoo�, followed by a third attendlance area re0ew to, permanently accommodate
'these 198 StUdents
2.4 Ophon I - `.rVDSB Serlior Adini. IIiSftation.'s Priet6,.rred Option
(Scre,engrab taken from Wds1b.cWplanning)
Senior Administration maintains that bagt interim solubion to the accommodation pressure at
Pier,Te Ellibtt Trudeau Is Option 1, (relocation ofopily the Intermediate grades 7 and�l 8 French
lmmersto,na�ndE�xten�dedk)to,P,ortSitanleyPublir,Scho,ol. 'Tliera�ti�oni' orthiisipireferredI
option can be broken dawn asi follows",-,
* Preference to kelep peer grouptogether, move in masis,
* Only oine change in f6cllkles in efe rita �ry, school Ing, for a short fimefor I Inlited
niumbleir of'students
• Maximizes program resources (instrumental music: �si offleved to girades, 7-81 only)
• Does not spilt stafffiling resources between divisions
#1 Bussing Intermediate studlenls,, not early years or primary
OWAI.
Opflon 1 - Port Stanley becomes Owl Track (FIT -O and Ext 7-8)
pal Slanflay Ps
Aha
Y'D
I? 4P lip -e Op, .00 146�� 4 �R
C'"mcd, .$4411int? mv[Iffl 1. ROOM 1"TWIlhift ly "ablukad MUMI.NIRY
*Nolte — Here, the graphs show that the correct total of 728 French lmirnersion students
projected by 2023 can be accommodated between Pierre Elliott TrUdeaLlwith the use of 171
pupil places in a dual track situation at Port Stanley PS, in keeping Mh the Board's stated
preference of, utilizing schools at or slightly above Ul capacity.
OWLI
2.5 Elgin County Elementaty Frencl.i Attendance AreaRe-view,
Smun,mry(204F) -,,t 6)
In this revi,ew, TVDSR Senior Administration spent taxpayer dollars to conduct a PuMc.
consultation period to resolve a temporary spike in French inirnersion Enrotment projectedto.
peak and then dissipate over the 10 years of the ireview study. The public supported Option ,
the K-8 dLl,al track French/English elementary located at Port Stanley PS, This, option was
Osrepresented in the, enroirnent projection tables presented to'Trustees. However, al=rate
tables, created to illustrate the Board's preferred option indicate that a dual 'track arrangement of
17'1 Fl students being accornmodated at Port Stanley wouId ublize both schools at or slightly
above perfect uVizallon for the long-term future,
School Board staff recommended the ternporary solution of a Grade 7&8 dual track at Port.
Stanley to Trustees, advising them, that a PAR would have to be conducted the following year in
2016-,17 to close one or more EngIlsh Track elementary schools in Rural Elgin, County, 'freering
that building up to become the home of the second fUll K-8 French Elementary in Elqlin County,
Projections wereclear.- The number of French Immersion students requiring accornmodatiori
wmild fall to 198 by 2023. Both of the two schools now Lip for consideration, New Sarurn PS and
Sparta PS, had stable Engfislh, Track enrolment projected at around 250+ . students, for the
sarne, tirne frarne. The data showed that whichever school was chosen would be, less well
rutile d as French Immersion,:, yet the Board recommended thJs scenario anyway. The smallest
OTG capacity of the schools in the subsequent 1EPAR01 Pupil' Accommodation Review (PAR) ug
New Saruin Public School with an o rG capacity of 257, Sparta PS, the other school up for
consideration in the location of the second French Elementary, contains an OTG capacity of 307
students. If New SarUM PS is used, based on these projections, it would be at 77%, (down from
its current utilization of97114) and if Sparta is, used, it would be at 64%, (down trOM its CUrrent
utiflzation of 79,34%).
OWN
198 unaccornmodated FI students was lless than the number of Engksh track StUdents at either,
school, yet, the 'need' to create throe second Fl elementary is, cited as a driving factor in EPA 1,
the second Accommodation Review explored by this report.
'I'VDSB Elernentai,17, Pi.:tpll Acconiniodation Review (EPARaf
o. -
TV , 's
,-
TVDS,B's EPAR01 Accornniodation Review is, a massive, sprawling attendance review that
Trustee James Todd called "a Chinese Puzzle" to figure out. The whole scope of the review is
too large to go into in this report. Suffice to say that in the broader sr-ope of the review, 12
schools were involved and five recommended for, closure for an annual savings of 41x,00,01 for
the Board.llfive schools that acre closed through EPAROI were Il urall Schools,
effectively rernoving all English, track edLICation resources 'from 'these Rural communities,
The closures of Springfield, Sparta, and New Sarurn were opposed by the overwhelming
majoirit°y of the, public. The Closures 'were also opposed by Mal'ahMe Township Council,
Municipality of CentralBgin Council, Elgin County, Couincil, MPP Jeff Yurek and MP Karen
Vecchio, all of wl-rom opposed riot only the recon-emendationstoclose these schools, but ,also
the, process used to accomplish the closures (See Appendix A),
Five weeks after, the May 23, 2017,decision to close Sparta, Springfield, and New Sarurn Public
Schools, tune government declared a moratorluni on schW closures enacted under the "flawed"
PG Guid'Ones. As a rnatter of public confidence,, the rernova] of Enghsh track education
resources from rural comrnUnitieS Using a flawed process over a slxlrnonth perlod represents a
miscarriage of the public's rights antl we feel that these closures Should therefore be
overturned based on that reason alone, buit additional reasons are contained in the following
pages.
278
While larger anWysis of the EPAR01 review is warranted, it is beyond the scope of this report.
This document focuses on the Southern Region of FPA R01, which addresses the need for the
creation of a second Fl elementary in Elgin County,
3.2 EPARO,'t So'uflw�,�,rn RLIelgilon.
'PO
, 16 Dace,,,%ber 05 - Cojiredons
The student POPWc1tions in the, Soutbern Region Qonsist of:
- Sparta, Pulbkc School— recommended to, close and becorne the interim Iocation of the
second French Elementary school until a 3"" attendance area review can be conducted
in 2017-18 to secure to term accommodation of those 198 studentls
OWM
- New Sarurn Public School — later added as an alternative to Sparta for the selconid
FrenO schooll
- Port Stanley PU'bl'ic School — the home of the temporary 7ffl duall track determined
through the PETR PS AAR, in 2015-16
- The Southeast St, Thomas Holding Zone (Assigned to Port Stanley Public School),
projected toyield LIP to 1 iO StUdents, between 20116-2019 as the horn es get built,
Following are the StatUS qUO cost and' enrolment statistics of these four populations, which
are still In effect in the,present day:
3.1`3 Sputa Pu I He School. in EPARol
Summary
A, SUrnmary of fts data indicates that Sparta PS is utilized at 79,34% with facility and utility
costs coming in below the Board average,, Enrolment is projected to remain reliatively stable with
W-111
On -The- Ground ((?TG:,) Capselly (2011$46)
305
444
$Wdent Full-TiuWalent (rTE) 8nrakneM: 0060120150dober3l
242.00
385,00,
Ulffizallon factor
'79.34%
87'BFB
Exass or Sboda,ge (-)of Ru 11 Racag
63,00
68.59
Summary
A, SUrnmary of fts data indicates that Sparta PS is utilized at 79,34% with facility and utility
costs coming in below the Board average,, Enrolment is projected to remain reliatively stable with
W-111
a slight decline predicted by the Board resulting in projected utilization of 74% by 2025. This
seems to contradict the 2016 Census Data which shows an increase in the total number of pre, -
If Spaila PS closes, , students mill lose
access to an award-winnhig
environnlenta[ and food literacy
program b4ng run, by facullty and
parent engagernent in the forrn of an
outdoor learning spaw known as the
Paiac* Gnarden. Fresh, healthy
produce frwn this garden is grown
and harvested by students, in the
garden club and offered to their peers
as wO as being donated to, local tread
aid organizations, This program is
exactly in Mg=ent with the Ministry
of Edutatilon:'s visioni for stLident
nriental health as described in
Achieving Excellence� Foundations
for a Healthy School-Fromoting WPAI-
S6ng as Part of Ontario's ArNevfng
Exceflence, VlMon, (edu,gov.on,ca)
SluAlembdonale excess India celabmteft
Week
ME,=
U ri C2 M 0
Students, frorn the Spairta Garden
C Iu b, ha rvestling squa sh f rorn the
Peace Garden to donalle to St.
Anne's Padsh Cornniunity Kitchen,
an organIzation that provides free hot
meals to persons In need, The
MiWsIry's visJon UrjOS shWelits, to
Engage in th e deVreloprnen t a nWor
maintenance ol'a school garden,
(2,S)" and 'Work With local
otganizatlons and cornmanity
partners to identify areas of need
related to healthy eating in the kcal
commUnity (a g., Nod banks I ), 1,
,school age children in the catchment area, If the Board's,
projections prove accurate,, there WOUld still be 227 English
'track studenN at Sparta PS in 2024r, resulting in a greater
utilization of the building than the 1198 French Track students
that it is, being closed to accommodate.
3.4 P bfic Input O,jr
U "I '1 1 Lhe�, Recomrn,(:�,ndtatio['l
to Close. S , rta P'S
P<1
At the School level meeting, 100% of the Sparta PS School
coirnmunty voted in favor of the school remaining open
English Track as, witnessed by TVDSB Superintendent Don
MacPherson, 'T'he PAR comr"ittee circul4ted a petition which
was signed by hundreds, of commt.inity members. A similar
resuilt was of tanned through an on-site survey at the school.
The Sparta, PAR CotTimittee subm4ted two,afternate solut[ons
to the, Board's recommendation. 1. ) to, move the 94 students
from Port Stanley's English Track program to, Sparta PS
W-1
instead, leaving Port Stanley as the home of: the second French Elementary School since
171 French Students were already being accommodated there, and 2) to allocate all or
part of the Southeast SL 'Thomas Holding Zone as a permanent addition to the Sparta
catchment area since Geographically it is located onll:y 7km from the school. This
alternate proposal' was offidally endorsed by R-SOILItion from Central) Elgin Municipal
Council and Elgin County Council, and by letters, from MPP Jeff YUrek and M'P Karen
Vecchio, These locallly elected officials stated their SUPPOil of the Sparta PAR,
comirnittee's alternate proposal, their objection to the closure of the school and broader
objections to the PAR process.( ee Appendix A for a copy of these letters), Most also
recorniniended that the Southern Region of EPAROI be reassessed once the new funding
formula and rev guidelines are released by the Ministry of Education, as the
engagement process leading to the moratorium was being conducted duringthe
tlimefrarne of the review.
Neither of the Sparta PAR Committee's alternate proposals were, evaluated by Senior
Administration for cost effectiveness or enrolment projections. In EPAROI, the only
recommendation for which cost or enrolment projection data were provided to Trustees
wasthe Board staff recorni"nendation,
3-5 What the '7-NI)SBStaff Recot'rin"Ien(,,
Despite overwhelming and unified COMMLi4ity engagement through which the pUblIC
made clear its opposition to the closures, despite the fact: that use of the Sparta School
as a second French Elementary would result in a lower utilization of the Widing, despite
the fact that the, board had already conducted an attendance area review wherein a
feasIble and publicly supported shared space solution was provided, public and
municipal government input was disregarded. Senior Administration recommended to,
Trustees that' parta Public School at 79,34% UtiliZatiOn With lower than Board, average
facility and Ublity costs, be closed In order to accommodate the, second French elementary
school, wh.loh woUld utilize the buiUng at. 64% based on the numbers provided in 2015.
Trustees unanimously endorsed this recommendation, resulting in the pending closure of
English Track Public Education at parta PS effective June 30, 2016,
MY,
3.6 Impact on Public, Confidence hi theEducation Systlem
The failure of any of the above to influence the outcome of, EPAR01 reflects, a significant
violation of the MUnicipal government's and public's right to provide meaningful inPLIt on
governance of the Public Education Systeni_ It also demonstrates a willingness by the
Board to utilize a schoo,11 at a lesser percentage provided it i'$ French immersion, which
arriounts to discriniiination against English track students. This Unfairness has, been
accomplished through the LISe Of the PA .G Guidelines to close Sparta Public School,
PUbk Confidence ir the Governance of thie Education Systern is severely eroded
particularly in light of the broad consensus in the Province of Ontario that the 'PARA is
flawed., This flaw resulted n'the closure of a second Rural School in the Southern
Region of EPAR01, New Sarurn Public School, which is slated 'for Closure in June, of
2020. Gonsequently, New SarLIM PS becomes the second option for the future home of
the secondFrench Elementary School in Elgin County in the 2017,Fl A,AR, being
condUcted at the present time., Enrolment Projections and School Costs, for New Sarum
PS are provided on the following pages.
3.7 New Sartim, PS, in, EPARol
During the EPAR01, New Sarum PS was, recornmended for d0SUre despite having
perfect ublization and stable enrolment projections. The Gapacity utilization statis,fts for
this, schooli speak for thernselves:
283
Clearly this schoal is the perfeat Sj70 for the communt:y it serves. VVI41h the per -pupil
funding that Boards receive, this scenario represents the ideal utifization of tax ,dollarsto
operate a school.
Wliy has New Saruj:rll PS twen Closed?
Public consensus resulting from the review is, that studentsfrom New Sarum are being
used to 'Pad' Senior Adirninistration's business case for a need for two new schools in
Belmont and Southeast St. Thomas, rather than problems with the school itself. Not only
is the SCIrlool ideally Utilized, it's EQAO scares are amongst the highest in the distrlict,
3,8 P111AIC 111P1,11- closuric'! of N(,�-w Szin,"Irn PS
New Sarum PS received overwhelming Ipu.rblic support of remaining open as English
Track. An earlier version of the staff recommendation had originally, seen the student
body split between four schoolsNew Belmont, New SOLItheast, Davenport and
Mac(.'jrego,r, After massive public outcry the board revised the recommendation so, that
they would only be split between the two new build schoul[s. It shoulld be noted that the
`"preference to keep peer gTOLIP[S] together, move [students] in mass" was stated by the
Board as, part of their reasons for dismissing Option 5 in the PETFIPS AAR, which was,
the publicly, supported optioii, of a K-8, dLoi track in Port Stanley,
Ne:w Sarurn's PAR Committee also provided alternate SOlUtions to the Board's
recommendations,, but as w,as the case with the Sparta PAR Cornmittee's, these were not
costed nor was enrolment data provIlded for them. Those who participated in the public
consultation period never saw their alternate recornrn�endafions broken down into
enrolment projections to determine feasibility. In New S'arum, the publJo overwhelmingly
opposed the, board"s recommendation to close, This was supportedby all' local officials,
as seen in Appendix A., Yet, following the staff recommendation Truslees voted to close
New Sarum, making it the second contender in thin 2017 F1' AA R French Review Currently
U n de rway,
284
blic 0, nfidencc?
3.9 Impact an Pu
Between the three Atteridance Area Reviews conducted by TVDSB to resolve French.
ImmersionAccommodation in Elgin County, Trustees were provided with a total of 8
accommodation scenarios for French track students, each with ten year's worth of
enrolment projections,, However with regards to the English track students, Trustees were
provided with only one, accommodation scenario that inclu,rded ten year enrol'nrient
projections, that of the Doard's preferred opflon. In the 2016-17 EPAROI which %,as used
to close all five Rural English Track Schools, in the Review area, Trustees were, only
given cost and enrolment PrOjeGtiiOns for one scenario senior administration's
recornimended solution. In other words, the only recommendation Trustees had that
included actual cost and enrolment data was the staff recommendation, The failure of
-FVDSB to provide these projections for any but staff's own preferred optior teras
contributed to significant erosion of, public confidence in the education systern, Given the
above, it is d iff!cult for English track stud ents not to feel that the Frenchstudents acre
being given preferential treatment. In New Sarum, a flawed PAR G vias used to shutter a
single cornmunity rural school thatwas functioning at maximurn taxpayer ben,efilt to
artificially pad the Board's business case for the New Belmont andl NewSOUtheast St,.
Thomas, Schooils, a SOILUtion that'solves' the Board's problem of 1156 e17,1pty pupil places
with the incrediWy envirorinientally irresponsible solution of building 1100 more pupil
plaGes, at a cost of $26 million tax dollars.
3-9--, 1 'What happ,eris at P(. -.)rt Stanley PS?
Thetown oftort Manley is referred to as a 'buift-up' area in the Municlipality of Centrali
Elgin, 2, distinction that separates it frorr, the 'rural' portion of the M11niCipality in which
Sparta and New,Sarum PS are located. The Municipal vision markets Port Stanley as a
retirement community and the English track enrolment at Port Stanley Ps, at 29,65%
utilization, reflects that. It should be rioted that Point Stanley PS hall a Marge segment of its
catchment area removed in a previous attendance area review that Is outside of the
scope of this report. Thlportion was used to boister enrolment at Southwo[d PS to the
West, leaving Port Stanley PS in an, arguably precarious position With 223 empty or
UnfUnded pUpil Pl[aCeS and not enough of catchl-nent area to sustain It.
Port Stanley in the EFIARo I
From the E 1 Part Stanley School Information Proffle:
Derniagraphics wilhin'the Part Stanley, PS, Attendance Area
Pori Slaotey PS is 8JK - 8 school Wthin the tmvn off Port SlaffleyThe sebooll accorotund Wes sludents from', Port,
Stanley within the Municipalkyof Central Ef& as well as rural, sludentswilhiin, Sonuithwold Township, On
Nnvemher 19, 2013 the Sc utheast St, Thomas Holding Zone was approvedl Wthin thin forme r allends ocearea of
Mitchell Hiepb urn PS. Students from the Hol d I ng one Will he accom m odaled at. Port Stanley unfill perman ant
aemnirnodation can be made. As well, an January 12th, 2016the Board approved that grade 7 and 8, French
Immersion students and 7 and 8 extended French linimersion from Elgin County be accomirnodaled at Pori
Stanley PS for the: Interim to, r0eve pressure on Pierre Elfict Trudeau Fil PS.
Within the all anda nc e area of Ped Stanley P8, Statistic a Canada indicate% It.191 from 20011 to 2�006 tine total
papulattan decreased, by 2%. From 00 to 2011 the population decreased agalri by 8%. More significantly, the
populall,an of elemenlary achod aged children (4, to 13 year otda) decreased lay? from 2001 to 2,006 and frorn
2006-2,011 a Itrwilher 35%.
Suri'lln.aryof DetTiogra, It"
,p ic Data
"rhe 35% decrease in ellementary age children between 2006-20,11 is attributed to a
nur�ber oft' otr r , Being a ialke pert town with highly valued waterfront properties, the
average property tax on a single-family dwelling in Port Stanley its $10,000, which is a
financial barrier for farnilles with young children. Port tans ey is also marketed by the
municipality of CentFW Elgin as a retirement community,which could further explain the
loss of school age children. Another factor is the threat of school ciosure at PortStarilley
PS that has existed for the past 10 years;
W-11
Smartgrowthontario,ca tads us that Coniplete CorrinlUnitiies are an environmentally
responsible approach to fostering good looal eow nomo development:
I tel WS t1rie offj(Lal definiticri of complete cc, nim r,tn] ties, from the Gicv,t]iii Plari for thle, Griuzitif,:r-
G,6den 200G:
Complete Conununities nxec peoj)le's nelecisfor dad� kWig through,0111r, an entfi,e IftUrne by
provirling convenient access to an appropi"kiterarer qfjobs,, loicirif seivices,, ofiA range of
hous,ing, and ronv,nuni(y infrastructure ihc,Iudjtkg, affordabie hotising, schools, r'ecrerytion
and op,err sj)a,ce,fbr' rheh, P,esicfents. Convenlent access to ptiibfic rransp,ortation ond options,
fear' SOP, (I)I01)1_jIPI(i(()(i?e(I trIovel is (11so, providerl.
(sm a rtg rowth onta rio, ca,)
Port Stanley, is a classic example that bears this out: wben you remove, or, threaten to
remove, the elementary schooll from a single -school cornmunity, that complete
COMMUnity,then becomes 'In complete,' and a decline in the nUmber Of YOUng farnilies,
willing to rnove into it is the outcome,
It is worth noting here that the same applies to the closure of' single-commUnity schools in
Sparta, INew Sarurn and Spirl'ngfield, three 'complete' rural COMMUnities in IElIgln County
that have alll hard their schools approved for CIOSLIre despite massive public opposihon
th roug h EPARO 'I, in a. decision which wM taro one elernent of 'cornpl eteness" away from
those, communities.
3.9.2 Enji'vIrnent Prqjections at Port Stanley PS,EPARol,
W -W
This Enrolr-nent Projection Graph provw d by, TVDSB throLAgh EPARO I show the growth
of the new build h in the Southeast St Thomas Holding Zone in green at the top,
AccordMg to the Board staff recommendation, these students will be moved from Port
Stanley PS in 2020 once the new Souteast St, Thornas Public School is buHt.
(Contingent on Ministry ofEdUcation kind4ig.) The staff recommend afion approved by
TVDSB trustees, on May 23, 2017 will see the 242 students from Sparta Public, Schuol
(not pictured in graph) taklrng the place of the purple sections, when the Fl students are
removed and the Sparta and Port Stanley catchment areas are amal gar'nated into Port
Stanley PS. interestingly, the Purple section on this graph represents approximately 150
F1 students, roady 100 loss thon what will be, coming from Spaila, �,nd the schooi is sffir
we'll over rapacily On this graph.
If we look at the graph and picture another 100 students added to the top of the bars, we
see that Port Stanley PS will be well above capacity. The senior administration staff
recomm endatioriwas to apply tothe Ministry for approximately $1,5 Mflkon to install an
addition onto Port Stanley PublicSohool, increasing lits CTG capacity from 317 to 355.
Even with this expenditure, the capacity, willi be inadequate to accommodate all of tile
students that wilI be assigned to, it,
288
Port Stanley
PS
- – -------- - -
Enrolment and Capacity
-Status
Quo
4-00
- — - -------
.
........... .......
---- - ------
350
4L
... ........
It: .250
dul",
200
1
j
,j
150
//1 . . . . . . . . . . . .
J
AO/I
50
IN
01
School
Yong
TO C apacity
m Frqaded Fnrolmml
Holding Commumly
a Prqoded Erv-0mont
Fri n,O Immerse v,
Euftcode d Enrolment
ExWing Commundy
This Enrolr-nent Projection Graph provw d by, TVDSB throLAgh EPARO I show the growth
of the new build h in the Southeast St Thomas Holding Zone in green at the top,
AccordMg to the Board staff recommendation, these students will be moved from Port
Stanley PS in 2020 once the new Souteast St, Thornas Public School is buHt.
(Contingent on Ministry ofEdUcation kind4ig.) The staff recommend afion approved by
TVDSB trustees, on May 23, 2017 will see the 242 students from Sparta Public, Schuol
(not pictured in graph) taklrng the place of the purple sections, when the Fl students are
removed and the Sparta and Port Stanley catchment areas are amal gar'nated into Port
Stanley PS. interestingly, the Purple section on this graph represents approximately 150
F1 students, roady 100 loss thon what will be, coming from Spaila, �,nd the schooi is sffir
we'll over rapacily On this graph.
If we look at the graph and picture another 100 students added to the top of the bars, we
see that Port Stanley PS will be well above capacity. The senior administration staff
recomm endatioriwas to apply tothe Ministry for approximately $1,5 Mflkon to install an
addition onto Port Stanley PublicSohool, increasing lits CTG capacity from 317 to 355.
Even with this expenditure, the capacity, willi be inadequate to accommodate all of tile
students that wilI be assigned to, it,
288
Sinice the removal of the Holding Zone, students is contingent on VIOEfunding, it would
have been logical for the school Board to provide enrolment projections through EPA,R01
to help Trustees, understand what I,iappens at Port Stanley PS if the ministry fund'ing does
not beconie, available. However, the Board did not provide enrolment projections for that
scenario, contrary to its PLIpV accommodation: pollicy which stipullates that it Wil d10 so.
3.9-3, Accon I anodation Policy
1.111-- . ..... . ........ --l"
C-17MM11111wNli
:11 WIN I
.. . . . . .................
Title PUPILACCOMMODATION AND Procedure No. 401115a
FACILITYORGANIZATION
Department Organizatilonall Support Sorvices
Reference(s) PcAizy - Pup4li AccornmDdaton tit t) Effective Date 2006 March, 201
Procedure, - Community Ptanflingand FacUity
Col laboralinn Oppartu nAties (401 Sh)
Procedum - Niendance Area Review (4015c)
Procedure - l4oldling Zones and FWd I rig Schools,
(4015d)
(tvdIs,b.on,ca)
T'VDSE3's Inn g'Ula ge in the above noted procedure in relation to the Haiding, Zone Students
is clear. Section 4. 2.6 states that the Initial Senior Administration Report will) provide
A
4.2 6 if new calpital inverstment is, required, a proposal on ihow, WDS13 woul
funM saine, as well as, a proposal on how stuwuldl be
accommodated Iffunding doos, not become availl'able;
Although EPAROI assigns students frorn Spa,rta PS, Port Stanley P , and the St.
Thomas Holding Zone to Port Stanley PS, no enrolment projections are provided that,
depict what would happer if the Board does not receive capital funding enabling it to
open the INew SOUtheast St. Thomas Elementary School in 2020.
1 -his is the only enroirnent projection in EPAROI for Port Stanl[ey PAW
Part, Stanley Public School
Part Starile V PS - Enrolment and Caps d ty
.. ............ .
4,00
350 - -- -------- -- --- ------- - -------------- - eprojocted Eardmant,
3W HOMOV COMMUn"My
250
200 0 Aralect,44 T MMIMent
Frenth framewafn
m1projected Enrdment
SO
ExMrg Cornmwky
10 S5 16� 1�) OMW rkml Enr DIment
- lop 1011, -�01 10,10 170P 10�1 Op le 19, 1 P,
tr M111111a,
WIM 4V411 Men Via new Soulneall tit.
opens.
It clearly shows the reFloval, of the holding zone students in 2.020, "when, the NeW SOUtheast St.
Thomas PS opens." Section 4. 2.6 states that EPAR01 must provIde a proposal on how the
StUdents, will be acconi'modated if capital funding from the mijilstry does not become availaWe.
'Yet, EPAROI does not provide this data, Perhaps the data is omitted because it shows the
overcapacity situation that will develop as a result of the implementation of the staff
rec,ommendation, making that, a less attractive option for Trustees.
The above scenario relies on, Ministry of Education fund[ng to complete the $1,5 million
expan sQn at Port Stanley Public Schooll, represented by the ramp -up in the OTG capacity
depicted on this. graph. However, RoardSenior Administration has told trustees that if this
capit,al funding arppkation is not approved, TVD,SB will fund this expansion, completefy nogiOng
the onrujaipt"piocted savings of $413,000 fojr'ecast by closing, a# No iural English 11'atk schooks,
i'r) the r(-,vf(-,,w area for` fora' to five yoais.
will
StuanIiary of Port SLanley PS in EIIAR.oi.
In 2013, the "T"VIDS13 approved the allocation of the Holding Zone students to Port Stanley S.
These homes are now being h,uflt. StUdents from this Holding Zone will rieniain: at Port Stanley
PS until the New Southea st & Thoma Elementary Schoral is built,. The sit'e acq ui�sitio ri aund Ibnwl Id
of this new school are number 6 & 7 QUt Of 10 on the Board's 21017 Capital Priorities Pr lent
Submissions,
L ........ . . . ................. .. . . ....... . . . .. .
........
f
mwSawheml Landm PS
Now CA600
S
,V w
Ac&wmn&ftArwm m
iv N"
CAM ra01
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...... ... ....... . . ...... ............ ............. . ........
. ... .
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rftodsm]L�dps
Najaam)W AO&o
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41
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NOW kv,r?Iqrd PS
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3rh4WCnwQ4$@Wn
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6
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Chad ram, rafft,
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Chad & FOPIRY C�Onov
8
paq SIMwev PS
RNmi9,NeMAddNbn
010401 M"WoWn
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Now AS
NWW S01000,
Accwrimv*,ANP Pmrsiae
......... . --- . ........ .
0"-.-
F. -Y.717 ------ - -- - -----------------
10
Spriflobank FS
PamenerjAdMon
Amommoft6bn fts-sum,
C11#0 Coro,C01"
EY119
LMd& Fampy Coluft
The need' for this new school has bc-en exaggerated by the inclu S on of students, frorn
New Sarum PS, already accomm�odated at, the ideal utilization of that school in terms of
VALIC for tax dollar.
Howeve,r, if capital priorities Irlumbers and 7 do not get funded by the lMirnistry, English
track, Students from the Holding Zone will remain at Port Stanley Public School,
contri'buting to overcapacity that has no en.rolment prqjections provided in EPAR01
cle—spite the fac-t thafsection 4�Z 6 of the Roview GaWelines obliges tho Bow'd to provido
Further, accommodation at Port Stanley of studentsfrom Spart'a, PS relies on a $1 5
million expansion being completed at a school in a town that has seen a 36% decrease
in the number of elementary school aged children and is being marketed as a rebrement
communfty by its municipality, This S1,5, m1hon expansion is number 8 of '10 on the
W11
Capitall Priorities fist, but Senlor Administration has indicated that if the expansion is not
funded:, the board will pay for the expansion.,
Please note the French/English dual track utiliation as, projected in the 2015-16,
PETFIPS AAR would have resolved FI accommodation pressure in Elgin County„ utilizing
both Pierre Elliott Trudeau and Port Staniey P'S effectively at no cost to taxpayers given
that no expansion would have been necessary,
FrenchImmersion in EPARat
Despite, .i.'" II already knowing that the unaccomrnodated French Immersion enrolment
numbers, would dip to 198 by 2023, the need to free up a building to accommodate the
second French Elementary School in Elgin County was, cited as part of the rationalle of
EPA,R01,, As a rer6inder, Sparta PS had good utilization at 79.34% and stable enrolment
with a slight decrease to 74% projected by 2025. ISP 'ROI rationale in the Final Staff
Report, for the ClOSUire of Sparta is, scant::
In the, Southern Region,, I"VDSB students Will The accommodated at P,ort Stanley PS and Sparta
Fre n0h Immersion P'S,
Senior A&Wnlatratjan's recommendations for this reglan Include the UlawIng:
• Sparta PS 6oses and the attendance area is designated to Part Stanley PS.,
• An Alta ndan re, Area Review for rimo Ch immersilon to 0 gl n Cou MY is conducted,
NP, Frenith Ernmeirsian program opens in, t'he, Sparta PS facffity
Given the, above recommendations, it would be logical for senior administration to have
provided Trustees v0thi French Immersion enrolryient projections depicting ho;w this new
Sparta French Immersion FS would be Litilized, so that they could compare them with the
current Englklh track uti'Rzatlon to determine which had the greater value. However, these
projections were not provided through EPAR01 . That would be like a n1unicipal council
Dein g, told by staff that a well -attended and cost-effective Community Venter would
function better in a different Utilization and expecting Council to vote that in without
providing 'fiscal projections for the rleW use of the facility, In order to understand this
cornparison, we consider the 2017 FI AAR being cc)nducled in the present school year
MY,
2017-18, the third consecutive afterdance area review in the Southern Region in as
Wixom=
15' VII IOTI 4
Elgin County French Immersion Attendance Area Review
2017 (2 017 MIAAR)
An Attendance Area Review geared tow aird resclOng French Irnmersion Accommodation
PreSSUres in, Elgin County ought to include a breakdown of the 10 -year totai French
lmmersion Enrolment Projections for the reqion; however they have not been iFIClUded in
Given the breakdowns, of the three proposedaccommodation options provided by the
Board as the basis for the review, it is possible for us to tabulate the total enrolment
projections for ocurs eives. Here is a breakdown of the three options, with the tatail French
Inirneirsion enrolment nUmbers added in at the bottom of each scenado by the author of
this report:
Enrollment Projections and UtilIzatilon Breakdown - Elgin County rrench Immersion
Total F1' 735 724 713 695 6,80 673 6 8 670 679,
Total Fl 735 722 709,690 673 669 664 666 676
WN
-rota l FN 740 '728 718 701 684 677 673 67'6 681
H is unclear how Senior Administration can provide three different -total F1 enrolment projection
nunnibers by year for the three different options presented in the 2017 Fl AAR, however, these
are the tabUllated results determined by adding the New FI projections With the PET projections
over the years 2018-2026,
736 724 713 69 680 673 668 670 679
LOEIL# —1--
736 722 '709 690 673 669 664 6,66 676
740 7218 718 701 684 677 673 676 661
Option#"' ------------- — ----------- - --- - ---------- --- --------
7 713 695 679 673 669 ---
6,70 678
Avera ,ge
For the purposes of this report, as it is impossible to provide Utfl]ZatriOn projections for the three
schools using three different year -by -year enrolment prc.jeeflons, we wiH uise the average of all
three totals, provided in the bottom row of the above talble�
4.1 Suni'nac,ay of" Fi:vnch hn'n"iersion Etixohnent W, 20,26
J
Th�iSr data shows that the total F1 enrolment in Elgin Couinty declines from around 736 in 201 Bto
around 6178 by 20I,r here are 530 pupj!,l places, at Pierre Elliott, meaning the total number of
unaccornmodated Fl students requiring permanent accornmodation falls to 148 by 2026. TWs
represents a further decline in Ell students,freta the projections made just,two years ago, in. the
2015-16 PETHIPS AAR, where, if you'wilil recafl, 198 students, were projected to require
accommodation.
WE I
It was bad enough that based on 'the 2015 projections the Board was going to, close a regular
English track single community rural scho0 and evct 242 students in order to accommodate
198 F1 Students. With this new data from the 2017 FI AAIB, it is incomprehensible to us that the
Board is going to evict 242 English track students in order to give their school to 148
unaccommodated Fl students. These could easily have been accommodated in Port Stanley
RS, which had 223 empty andl unfunded pupil places in 2015 end 171 by 21023, easily, enough to
house the dual track, Option 5, projections for which were provided in the 2015-16 PET'FIPS
AAR, If'the Board had implemented Option, 5, it would have utilized both schools effectively in a
shared space a r ra n g erne n t wMich th e M i n 1 stry of Ed'u, cation a dvoca te s, 'with a u t the $1,5 rn 1111 on
cost of the expansion. TVDSI3 does not have a policy or procedure prohlbiting dual track,
schools. It was stated atthe firne that duall track use is not a 'preference' of senior
administration,
As taxpayers,,we respectfully request that the Minister of Elducafon, answer the, followIng
questions:
- How is, school board staff abIQ to disregard pUblic input, Ministry of Education
recommendations around shared use of space, and tlhenr own 2015 enrolineint data which
shows that the dualtrack SOILIfiCirl'WOuld have accommodated these student s and utilized
these schools effectivelly'?
- How are, they able to spend Undisclosed aMOUnts of rnoney to conduct not just one
subsequent attendance area review but tWO,'with the added expenditure of $1. million
dollars to renovate, Port Stanley PS when no justifiable need for this exists?
- How Is TVIDSB able to evict 242 rural English track students from the provincUly
mandated public elementary school prograrn in Sparta in order to accommodate 148
French immersion Students at afar lower utilization of that b. uilding?
- How was TVi able to, conduct the Southern Region Attendance Review in EPAR01 in
order to find a home for the second French School without providing total French
Immersion projections to Trustees so that they could determine for themselves whether
the second French Elementary Schoolwas a fiscally responsible use of that put llic asset?
W11
How can TVDSB provide Trustees with 8 emp�rioallly analyzed! enrolment scenarios for,
French immers'iun students and only 1 for English students at the three, single community
rural schools slated for closure?
In order to atternipt to answer some of these questions, we now take a look at the school board's
reasoning, as conveyed in the 2017 FI AAR,
4 'R ti na, e for a second F.1 e'le-,aw,rilaty School in 22017 F1 AAR.
"The popularlity of the elementary French Immersion (Fl) program in Elgin County
has increased steadily, since Pierre ElliottTrudeau FI PS opened as a single-track
Fill school in, 2009." (tjLtj,�,//wwvv,'tvdsb.ca "Initial Attendance Area Review Board) Report"),
With jpu.uhlicly avaflable French Immersion enrolment statistics forecasting a decline in the French
Immersion enrolment numbers dating back to 2015, we are concerned about the fact that the,
Board has taken the position that the number of French Immersion students has "increased
steadfly since. Pierre Elliott TrudeaU FIPS opened as, a single-track FI school in 2009," There
were 776, FI students in 2014. There were 731 in 2016,,Yet even, though Fl projections continue
to, fall, the spike of 20,14 has been used as, the justification for closing a well -attended, low cost
single community Rurall School In Sparta, Ontario. See the foflowing data provIded as part of the
2015-16 PETFIPS AAR!
Status Quo, - EnrolmeM a�nd Capacity Summary,
Wil
The 2015 projections show a, decline in the total of F1 students to 728 by 2022-21 it Is worth
noting that two years later, in the 2017 Fl AAR, the total for the same year has fallen to 673.
Therefore the rationale that exists to justify a second French Irnmersion Elementary School
based on a, steady, increase iin French Immersion IEnrolment numbers appears i naCCU rate.
The true number of French Irnrnersion Students reqUiring accornmo,dation outside of Pierre
Ell'iott'Trudleau begins, at 206 in 2018 and falls to 148 by 2026, according to tabulated enrolment
projections, provided by tbe Board in the 2017-18 FI AAR. These numbers can easily be
accommodated at Port Stanley Public School, opfirnizing Use of that facility. However Senior
Adr-ninistra,fion's, preference was to combine the English Track, Students from Port Stanley,
Sparta, and the Holdling Zone at Port Stanley PS. This decision was finalized through EPAROI,
We believe that an unsustainable overcapacity situation will develop there if this approved
recommendation is implemented, the most likely OLACOme of which will be y(9t ario)u,rp(A)fjcly
hindrid attendaace , area ieview to resolve it. We also believe that students from Sparta PS will
suffer loss of wellbeiing due to the loss of their muniolipally recogaized environmental and food
literacy program and unnecessarily suffer the negative irnipacts of overcrowding. With three
separate peer cohorts vying for space inside an overcrowded situation, we feel that adverse
mental health impacts will foflaw. In terrrs of publicconfidence, the Board recommending a
building for a lower w,Atiljjzatlon by French irnrnersion than itwrwilll allow as an English track school
makes us feel that a two-tiered edUC@tiOn system that iprovNdes advantages for Preach over
English students is emerging, Finally, spending money to conduct a &h potential attendance
area rev,iew to deal with the southern region of PP R01 would have a significant negative
impact on public confidence as we feel that this money would be nlUch better spent in the,
classroom.
4-3 . Port Stanley Public School Lli t1w 2017 F1 AAR
Let's examine the situation in Port Stanley, created by the allocation; of the HoUng,Zone
Students and the students from the current Sparta PS, catchment area, as depicted in the 2017
FI. AAP:
MYJ
. . . . . .. . .. . ........ . ......................
Part Stanley PS - Status Quio
700,
ON .... .......
ARL
3DO
21DO
too
. , � lig ,�' r o � � ll 11, 1 1 ���� � � �' r� � ._..0
41,
In Capacity 0 Ulianded Fraftch hil m4NOA 0 French Irnmersbn
a Engthh, Track Enrohn"l W! Hislodc'41,03nienunIty
This graph, provided during this year's current FI AAE, inexplicably lnCorporates both the
French immersion (7/8's) AND the combined English Track tot from Port Stanley P$:, Sparta
PS and the, HoldIng Zone, The scenario , depicted by this graph is not accurate as, it was,
approved through! iEPI for the FI p0pdiaticn to be removed In 20,18, Regardless of whether
the Board receives capital funding to, build the new school, the French students will be removed.
To show the Status Quo at Port Stanley PS as having all three English Track, coh,orts plus the
French M's depicts a scenario contrary tothe recommendations approved in, EPAR01,
This graph DOES show, the English, trauk overcapacity at Port Stanley PS, if the TVD,SB does
not receive capital funding to open the new Southeast St. Thomas Public School by 2021 This
was the missing enrolment Information that ought to have been provided as part of EPAROI
under the provisions of secbon 4.2.6 of the Pull Accornmodafic)n and Facility Organization
Procedure 4015a,
If we remove the Frenctl Immersion projection "frcm the table, we -see the overcapacity sntuafion
that awaits students from the three English Track cohorts once, the move of students from
Sparta PS as recarnmended by senior administration ocicurs in September 2018,:
Mr.]
Pr t Stanley PS, status Quo
70,0
60 .......... – — --------- - -
400,
300,
200
100,
$I el" 10* 101 P- 1011 le", 00 ell,
H Extended French loirrierftn Fterich Im avef 0011
frack Lnrolr,Meflt 101 11100flCM C01,111TWIthity
Even if the, Board spends $1.5 million to increase capacity by the proposed 38 pupil
places, the English "Track accornmodation at Part Stanley will continue to risetc, a
dramatic and an -necessary over capacity GitUation. This is the result of moving 242
student,s from Sparta, PS, currently utilized at, 79,34%, fiom asingle-community English
track rural school into an urban scho, o] to tree up a school to house the Second French
irrirnersion Elementary !n EG gin County, This is despite empirical data wNch, shows that
the number of unaocorni"nodated FJ students, will fall to 148 by 2025,
4.3 Status Quo Utilization of New & trum PS arids,j)arta, PS,
New Sal"Urni. PS, EngIi,s'h7Fr',CacI( Sfi(Ettvlls ( No Utilization:
WRI
In the status quo as a single-cornmunity English J -rack RurM School, New Sarurn PS, represents
the ideal utilization in terms of value for taxpayers, because it is a school that is utilized at near
perfect capacity for the foreseeable future. This schooll has been closed to 'pad' the Board's
business case for new, schools in Belmont and Southeast St, Thomas by removing students and'
nncorporatingi them rito projections for the new builds. There are currently seven empty or
unfunded pupil places at New Sarum PS,
Sparta P'S Status, Quo EnCgfislir Track utilizatian.
Frons n the graph below we see that Sparta PS, a single -cornu unity lural Engflsh track school, is,
well utilized at 79,24%, with stable enroinnent projected to undergo, a slight decline to 74% by
2025, based on 20,11 rather than,2016 ceasus data wf,40'a indicates a fiqo, 0? pre-xhoo� oge
children, Sparta PS was closed for no other reason than to accommodate a second French
immersion Elementary Sichool in Elgin County. There are currently 63 empty or unfunded pupil
places, at Sparta PS..
Next we will! take a look at senior, administration's three proposed options, for utilization ofthese
schools as the home of the second French, Elementary School in Elgin County,, We begin vvith,
Option 1, which is the Board's preferred option.,
Mill
44 The Tbree'proposed 0 HOIES-h'i 2017 IAA
,P I
0 jon *1, -1-he folluxing depict ublization percentages for Pierre TrUdeau, Sparta
'pl i I Elliotti
PS and New Sarum PS M the Board's 2017 F1 AAR,
CmAlart I.- EwdMont And Cana div Chuan %
From the above Qhart�, we can see that if Option I is implemented, New Sarum Ps's udlzaCon
factor f.-flis from 97% to890% while Pierre Elliott Trudeau's utilization falls to 85% by 2026. This,
equates to 119 enipty or unfunded pupil places between the two schools, upfrorn the present-
day total of 7.
011
If Sparta, PS is used as the second Fl Elementary, utilization at, pasta faills, to 75% while
utifizat6on at Pierre Elliott Tr,udeaLl falls to 85% for a, total of 157 empty or unfunded pupil places,
up from the CUrrant total of 63,
OptiOn #2
Opflan 2., Emolment and Capulty Mom,
Klow Frmth WMIfolp" PS
dim......... . . . .... . ... ...
�� .,,,,,,,,�, ll�1l��f���%1 111l�fIIjI I11.,, � I �/�..,'I ,f�l �;i/�1f1 � 1,.......,
��f J�� i�,� Ill 11� ��.
fmf f f J°' f
ff��'� f,11 f
MRS"M i0b M cqm 11 y MOM P"
WMNPWMffh.A FWA M(fiRNMI
In Option 2, if New SM-LIM is ChOSen, as the second F1 Elementary, utilization at Ne,w
Sarurn falls to 77% wh[le Pierre ElHatt TrudeaU falls to 90%, reSUlfing in a total of 117
unfunded pupil places, between the two sclhoolls, or 110 more, than in the status quo.
Ill"Sparta PS is chosen, utile zation at Sparta falls to 65% while IPiierre Elliott TrudeaU fad's
to 90%, reSUIting 41 a, total of 158 empty or unfunded pupil places, or 95 more than in the
utato, quo,
MY,
OP't'()]' #3
Opttan,3! EArWmant andA Caparity Oarts
......... ........ ................ --------- ----------- -------------- ---- ------- --------- --- ---------- ---- ---- ----------------- - ----
Merre EVOtt7tudeau F1 !PS
CM
400
va
1),
4�
In Option, 3, if New Sarum is chosen as the second F] Elementary, Ufflization, at New SarrLJM falls
t % whiUe Pierre El[iott TrudeaLl Stabilizes at 917%, resulting in a total of 104 Unfunded PUPH
places between the two schools,, or 97 more, than in tine $tatLl$ qUC,
If Sparta, is chosen, utilization Sparta f@Os -to 55% whfle Pierre ElHottTrudeau stabillizes at
97%, reSUltinig in a total of 168 empty or unfunded pupill places between the two schoolls, or 105
more than in the status quo.
4-5 2017 FT M.R Sun�uiiary and (.r'14-.)j'rj(.. 'ions
'Jus
MIN
ASUMmary, of the data provided in the 2,017 Fl AAR indlIcates that the ratlinnale describes
Hsi iV!cant increase"' In French EniVrnent Projections while the numerical data provided marks
a sharp decline. A graph meant to show the statUS, q,UO at Port Stanley IPS proMes inaccurate
informotionas the, French M's are inapprophately included beyond 2018. Three tables
depicting the utilization of PierreElllott'Trod.earu and the Second French Elementary School in
the three options provided equate to three different total projieut!Ofl, numbers. Finally, the, muss�ng
data from EPAR01 which ouight to he included Linder section 4. 2.6 of Procedure 4015a reveals
that all of the English track students will be placed into a rising overcapacity situation in order, to
free tip a school for the UIrIaCCon'1111nodated French Immersion students whose numbers waw iV
dwindle tc 148. No rnatterwhich school, Sparta or New Sarum, is chosen for the second French
immersion, Elementary M Elgin COUnity, neither btr1ilding will be utilized as, efficiently as it is as an
Lng4sh Track Single Comnnunity Rural School. With all three options, more empty or unfunded
pupil places will exist, in the French utilization than in: the English status quo,
Soletion F"
Report and Coriclusiollis
We the undersigned taxpaying citizens of Elgin, County, Ontario, h:ave witinessed the Thames
Valley District School Board undertake three consecutive Attendance, Area Reviews iri three
Consecutive years, yet th -a Board has yet to arr! ve, at a satisfactory solution that is in the best
interests Of OUr children. The data must reffect-the-realit Of Our community which to date has
. . . ................... .. .. .... - .. .... .... .. .... .......
not occurred,.
We oppose the approved recommendation that puts English track students from, Sparta, Port
Stanley and the Southeast -9t Thomas Holding Zone into an unnecessary and unjustified
overcapacity slituation at Port Stanley PS,
We respectfully submit this report to the Hon. Minister of Education I" it Hunter, the Hon.
Prem!lere of'Ontado Kathleen Wynne, the Hon. MPP Jeff Yurek, the I [on. Bonnie Lysylk, Auditor
91111
General of Ontario, and the Hon. PaL1] Duibe, Ombudsman of Ontario for serious, responsible
and fact -based reconsideraUon.
We request that these authorities exercise their mandated power to, determine the foliowjnq�
1. HOW Much money has TVD,SB spent resolving student accommodation through the 20'15 -
PPT FIP,S AAR, the, 2016-17 FPAR01 Southern Region, and the 2017-18 Ff AAP
attendance area reviews?
2., Was TV SB in violation of its own Procedure 4015a section 426 when It failed to
provide enrolment projections for Port Stanl1ey Public Sch,00ll if capital funding for the New
Southeast St. Thomas site acquisition and build is not granted in this round of capital
funding?
3. Does the Minister of Education or, the Premier of Ontario have the authority to stay the
three opposed Rural school closures in Sparta, New Sarum, and Springfield in keeping
w1ith the provInGe of Ontario's mandate of brrnproving Public Confidence in the EducatIon
System?
4, Will the Minister of Education and the Premier acknowledge, after reading thiis, report,,
why it appears to our cornmunity that a double standard that favors the French Immersion
pro earn is at play here?
5. What is the process by which the public can seek, aCCOUritability of TVD,SB Staff with
regards to the several instances of missing or inco,mpletelinaccurate information provided
to Trustees as doWmented in this report?
& Will the Minister,, of Education and the Premier open an appeals process at the prcMriciai
llevel whereby school communities can appeal as-yet-Unirrplernented Closures resulting
from the flawed PARG review guidelines?
We further call for the opposed closures of Sparta, New,Sarutn, and Springfield Rural Schools in
Elgin COUnty to be overturned, and for renewed, accountable, and accurate reassessment
under the new, funding fOrMUla and review guidelines once the Minilster of Education releases
them.
011.1
Respectfully submi'tted on this 1 3th day of _ November In the year 2017.
"Signatories and Appenft A to, fall w,
CC" Ontario PC Leader Patrjc� Brown
Ontario NDP Leader Andrea Horovath
El'gIln County Warden and COUncil
Central Elgin Municipal Council
Malahide Township Municipal'Clouncil
MP Karen Vecchio
Thames Valley Di tact School Board Trustees
Susan M, ackenzie, Ontario Alliance Against School Closures
Doug Reycraft and MarCrUs Ryan, Community Schools Alliance
Appendix A to fo[low containing letters, of support frorn various locally elected atficlials written iII
2016-17 and referenced in this report,
0111
"b j 0 A
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1' rllaaal )l Nana IIlgw lddfl yw x a uauw&,aam N Iw el Ma Ouse praatic+mala wwlll am aalla awat ly s ualol" tom
coraNraaNwilyw ga(cAs"
l l'hruik you laar youi Nlrhar awarl arwa halo v to Olicusis furlhla"a
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laarhala�ar ab�`lwaarlN�aan�arl�rl
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laaaN!wa�', Ohl a,��l'aaill��1,'a:,
Mom, QnMdu IiaA ON
a lv's513-990,70(0
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VAIN I
01f im of Me We t de n
r-absiary 14, 2017
Har, MRzia Hunler, Nfimislw of
221,jtjd'1 amN Mwfiat f"flovk
BOO R -mW Steel
Torm,lo, ON NOA 1L2
oeof fAl*jw'r ;wwl (A'I"Ar
EdtjasUon Mr, Mot[ Rold, Choir
T1 es Va I I ay Dial r i ot S ch oal B aard
P.D. 130KOUP
Londlon, ON NA 50
El lin CtioritV Coutu.0, 11"Ie allached dfAegatnn malmlo 1 mul iolopleliho, 10,11mvino
reosohgion al its meeting held on Februairy'14., 2017;
'106*REAS tha cutroni ArxmmotmijonRov�rxoj pturmmu pay ow wnw;tTivo for nicA rtl,,V54Y
VO #F RTF AS EPAR01 dpvra vol 1,40 1100 '111 "vollo'ble r,;Ipi",slr4y to, to"somMug the
tvocqj for a naw St I'llcomas, SCA1,06" siod,
WIEREAS),alvaSrN 1J)CA, pj'VaAnrcr VvvJ<nx,votkmo ort caRlog lot m
on 10m, ckl,plkrf� or if vffrj3010,05 i
RE Fri RE W -LVED THAT tho Cmirity ol Fqfo agprw4ri, INA FPARPI rAouldi Iv bta*O, ii rr,04)
two palaces, one 111,811 supporls, the naed tar a new aelmmil. Sdhuaq and me, thal assese-+e
the mm, ed fora, nivwSoutheast St, 71,110rmms Sclvocl, 10v further call fm a hat0l on rv,01!
t;ch,w- ckcr�wfots h f"Iglil Qm),OV mold emb Unte, malhe Weare dkig mael mn be remseamed
I/o includ119 all schods (nal Just those 1n the stu;dy aro!4 wo vmfl as to Imorporale ciemp"Is
of re'soulve ;,knd erflor"muk kripay.4 ets fI if al ftdd IVA_
- Caillkd
(Mumdj Ira anGfint javies"
pla'am euc%4 thh", ros,*mluflurl as, tho Cou"al'I (4 1"AIC01 rx"o"A"Irl 4,Yn 1110"s unattec
Yuum 1514y"
Grv,;vt runuu,
Warden
EnclusumA
x taum ,VAR, rilrintar of LWILIUIloh, Tile mo"VAIIOY DWHO Sofioof 60t/Pd
Jmrm, s T<Ad S Chilt G(x)doll, Thoroa,,� Valloy IralrliylSrhoW Moo rd 'r rij,,A�ft-,
Him HIP I" Deiks, 8,I)a dia P't] [Ar scho 0 1 A] I i all CIP, 0,11,11 �,Wmj
Lac al E19 I n Cau nq, M vm,b.1paJ Pa rIn o ru "'J 1M w,,r,,k M. U191 . J,
PUNA S106 11 Atyl
jorr Ywah., N� W"., il% pc�, ,'�
MIN
N�ia,4,r;rir,.ya,ri Jeff Yurekuu^rauu� MPP
Fohroory 10,2017
kv Nbu Rd? Cluor
flv"TIV5 valley Di'51160 Scjux'4 Board
ON N6A 5I.]
Ovar klirRvid aurltlh Urkhmvs'
ftew"i, AM*
YN"Awolf, 444
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I MM W61W)MI today A supliod 14 A pWpWd whnili'110 lW 11 Sl'u,�uta PulAic SvhcNA Alliance
iuM regunds, Ilu Ote eurwlnW 11colle,otal Popill ftc.%iv%� Ot o.
'I lic srx'lrut' jl'flulafloom to hMd WAS swu, AM ii,4 Itchnorit io ,vocvcif vdiik-- cwsuriotg Ote
spl u1 illi'lo, hll�o 41,1xiM j"hum 0 Wing kv no extensive Sold in Uwmwhy rcOmi awl
conmdl on the nmd W clow dw ntid sichoolis througholut our voirnril7luni
NO ReW. a Orge numba4pownts and fAnWien W "dmd dw1rmwxm Ah Ow cumck
EPAROL
mwhmlis�' 111 oddi600 lu A 01man Im"Men nnvl schxds Wtv suKlints to aucmd Kwol hi
lhvk- (twnfatwides, hll locid Ccouonit'2s and
plovi(6' a, Aw stodlaws W May lawn und du cNpAcwtial larWng,
A1111clugh II rcAtc 1110AW to u Mowed hmqNng IWO the sAW homd Wmed Nq;pmsx I
am nmwAhw Mo Ow mNxO NmW phv WH smskkailion to tfiv pn"qw1sal acid clistiliv 11flis" neu,
puwms dom"tut Nj I MW dowmn W nVA OMMnAK,
°Wlqk, Ni I
CC: N441ku-1- N'filziv I lunicr. 11""duciltiml
W IAWV EUK Vallq
NcwSolfuivi Public "'idiool, Porcnl All3kawc
Sparla lluhhe School
lWhug 1WAk HdoW Putum AM=
8 q NOW INN c SW' of Pmwa A H unwe
011D]
F(;'Xit IKAWAIIAA F, H FLFA1,3F
Kie 29,2017
2��=nmrjmm L!
ThIm a rrorrp WPAN"Vakrm? th, P 1,, �bem i voro rr jv ti t.,5
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hT,rif?V.�iS
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accom nodadan, p rocc us is Wed5we e ks aft u r M a T hames Way Eno UUA
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IN469 vior oornmit.wilty to IS nom 50,4onl lri RvAj,rxm,[ iind iin(alpw
IS MIUMS of SOXI MUCAUMM, and MkMmOnswr I mqp Lhe TVDSB 1p MWAIL
tkwk BMW 1ju Me Spoaa, SpORPS1zind, 111,t,,vo Saturm The utowwou of Owsm l
WAVON Shold rlot Niglft;r,MSN d N.lnbl the v
Th' flim"Arill
f rjy R W04, 11C, b 00 IS an d a new acco smacclabbn re,,00,W f'p rcc Oszl 1c,# 111,, ptac G-,
It Is ie 10irbbw a! EdUC'mtiori igijci,rwA'fl-ieVojc�e4 cil pa,rel-Its ;(,�jrxl
rhl. fl-mc.,r] prrmcmva ro prorood
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,
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Londuti, ON N 51
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15,7,lglin Gatnty, CcAiivG4,ar1oFA" Vniq forowma remko,,,m at hm mieetirig, kjoki co Juf�, 11, 2017':
'THAT El bt, Ccui Couidl virprA PAPP JO Yor& s $Meir of Juiw 2DI 7 utiglIt"q,
mmong n4her i1cm, 1hpPmmmi Voilliii C1191FO Sch oof Oom'd to IrWalt 16 dee,,AAoiist lotbse
Spumim, Spliv,9ndirl umd New tmrur,,n schwflR Did pull1wrize be Ii to 15,sL* A lenie im),
kiehalf O'Coujull djahuaRrrqmf1 of Courmitsconourm wilh this qvnv.
- II unadmu'A"InVI
(a I gil f%J) Ward ei GrA mA J a ii mm N'
Fl!I r rrrrlY("Pli rim"mmizes U'le am pulalve ul pural W wabon arid was. deeply coicamiod wfion
de-voibrod VjRb mirban %Ovatrs In mind %wo app'llied in e visily Of"" rurrA settAg And
umod rm,lixi krIw** 11i savicral actootsvpAhn uar juvisrhAim. 7he PAAWrydr Edlit-Akn I ujim. imm
snmoun,cod tal, Cho gLfidaflca8, teak, tej mtl ittis faq via 1010 1 OPNIA'm 'pill N wuhimemd md,
lhal or] mw mkiNvii %wUl Im lutltud, Ari lhmw gmirWirms ham bean dewed loco 11fliwed % atake
id,OrJr�iiom rp. isj forow'd, 11 r,S COLIfli la wild that it wwo-,, alimo flwmd Wher% ft"y Werearu i I*
ma,llmaU ti, Vie, dusirg or spaiii, SpHriglir id, -mM Now Sanim CNI'lly Cii
urgaii; p)o. Klinirtim, to pt-iiim ki retrowgwe rvoratorItim im ", Ii do5weu VW vverd mucle mi Pin
a foruramboveto quAdines.
phmq6 filiolbdto-d iii torr uslimind pin cp fmm PAPP I Jetl'Yurek. lhamlet
94110)- rN (l w r# CM For Mai k 44A ld 811I)d Etg) I'l C rjj I'd V C Oun ell.
VVe lure famaird 10 YOKO NEP Un 150.
Yoii,us, IrilAy,
Grad J04,1VAA,
II
Endmire
,cc Lavro Him, Uiector of EtAtjwlaci, MaddSch Dail Ruird
Jamm'ViDdid & Chrustouidgfl, Thali VORALI Dighp.1 Edlied Emard Timsfam =V11i,
VoRg"A RudQ0, Rval 01001
Loo"I 11 k1l I n ("'Ps'JO; Munilr,,Oa 11 P'ad P/da r's ru lywisn' N)h rJA 6,41
Phaw,, 1i U, j4gdw
AWYli WIR, .1gin-Middlauox-Lurdion
ON
Pie Corpani a t Wino f t h,e Mun i c] pa It ty of
A C -ni tra I E I gin
e, NO SUMM Chfor, 10 NASSVI NIS 1911 A
.. . .... .. .. . . ... . . ... .... . . .......... ... ...
March 3'4# 20,1�7
Laurn E14aft
Director, of Education
Thanies Val'Isy District School Onard
is ernaH to, Iiijo,
'Theresa I-evulmik, Executive AsOmem to the Director
I)aar Ms. EIHOH,
Rw, EPAR01 -- P'upll Acconirniodation, Roulew by TharriosVolley Distiftl School Doard
I'llouse note that CunirW Elgin Coundil ti ad Wither dfsausspan an the abovitr notwmall o -r a,t 11,1eir
ru ectif ig! d'at ad Man d a y, Fe br u ary, 2 7 �"i, 2017' Fj n d tier following res,ol u tio rr, was, pa ss td!
WHEAEAS I current Revim Process is not refleclive of Ilre remility afrural
sebool and c(mrimunity 111e;
WHEREAS EPAR01 (toes nollmlkf.'� iin,lo, accourd all availubla capa,city in assessibg the need for
a
nom St, Tfiamas, schod;
NOW THEREFORE UE iT RESOLVED 'THAT l�he MunIcipalfly rel' Canti al ElGln iagreos that
EPAR01, MiDuld be bmken Into two revlom otie that qupports Itle need for a new Holmoot
Wuxi and one INA sr wort the need for a new sa,Wheast St, Thomas School,
ANDIIIAI all Central ElgIn school clommos be pw on h0d unitil suah lime as n coii°niplote
bouridary review is cornpletod Including S,t, Thomas and Southwald, CARRIED,
Please final Ir tri contacl rats shouk-J youhave any questions ur, requIre addillonat Informaillura,
our truly, I
j �AJ4,—)
Dianne Wilson
Deputy Cler kfflecords Management CoardlIlliatiOr
ov,
091
OEI
County of Elgin
PLANK ROAD RECONSTRUCTION
7LANK ROAD (COUNTY ROAD 19), VIIENN,41�.
I
The County of Elgin is planning to FeCorlStrUct a section of Plank Road (County Road 19)
through the community of Vienna in the Muni6pality of Bayhann. In, addition to road
reconstrUtbon, a storm sewer wili he constrLfc.tefj Wiftin the road ailowance, Construction is
plan nod for 201 S.
nurfng o-,)nstruction, Plank Road through ViennavAli only be open to local traffic, Adetour route
is planned along Calton Line (County Road 45), Mchmond Road (County Road 43), and Nova
Scotia Line (County, Road 42) to Piank Road in Port Burwell, It kt> anticipated tha, road
reconstruction will require approximately five rnon'thsto coulvlete;
A PUBLIC INFORMATION CENTRE MEETING to discuss the proposed projectwill be held on
THURSDAY, FEBRUARY 22, 2018, frorn 5,00to, 7,,00 P,M�, at the VIENNA COMMUNITY
CENTRE, located at26 Fulton Street, Vierna� X1 local residents and any other personswith an
iriterest in this project are invited to attend.
For rmre information on this prefect, please contaot aiv, Project Engineer
John M. Spriet, P, Eag, Project i'danagar Phone: 519-672-4-100
S,priat Associates London I-Irnited Fara: 519-433-9351
155'York Street, London, Ontarl'o N6A Ma E-rnail.- john@spdet,ca
This NO issued FebrUary 2, 2018, by the County, of 0gin, proponent for the project.
Peter Dotchak, CET, CRS,
Aotiog Derect or.of Engineedrig Services, Phone: 519-631-1460, ext., 4
County of Elgin Fax: 519-631-4297
450 Sunset Drive, St,1"hornas, ON N6R 5V1 E-mail: pdutchak @eIg1n,oa
a M
LOCATION OF
PLANK ROAD
RECONSTRUCTION
�HEAVYDASHEDLJNE)
COMM[LI N ITY 0 F VIENNA
MIJNICIIFYALITY OF BAY'HAM
COUNTY OF ELGIN
DETOUR ROUTE
QAJ
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r
MUNICIPALITY m
I
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Z . B AYHAM 14 'R,
v,�
W N4
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0UrtJN8 MR01 1E 7 WILL "v.
11
AU 4v 4" le#0
ij]
wcam or
PLANK ROAD
JJC
kECONSTROCTION
AM 1flfw
F io
(HEAvvnAS WD,fAUFF)
CSI
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VP OVINCIAL PARK"';' a
8
LAKE ER,IE
p OR
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BURWELL,
all
217 162 - 20"18 02.02
OJA "I IOU. olqhvil y OP I11-11(droroP JAM Q, I'MYWA,
. I „ F4,A4 67MN A P4 V 4,A A1, f, A RE A d I V 704 J XfWA I
LOCATION OF
PLANK ROAD
RECONSTRUCTION
�HEAVYDASHEDLJNE)
COMM[LI N ITY 0 F VIENNA
MIJNICIIFYALITY OF BAY'HAM
COUNTY OF ELGIN
DETOUR ROUTE
QAJ
. .... — -------
r
MUNICIPALITY m
I
CA L TO M oIz
Z . B AYHAM 14 'R,
v,�
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0UrtJN8 MR01 1E 7 WILL "v.
11
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PLANK ROAD
JJC
kECONSTROCTION
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CSI
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BURWELL,
all
COUNTY OF ELGIN
By -Law No. 18-06
"BEING A BY-LAW TO PROVIDE FOR THE ADOPTION OF THE 2018 BUDGET OF
THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2018
TAX RATIOS, AND TO ESTABLISH THE 2018 TAX RATES FOR THE COUNTY
CONSTITUENT MUNICIPALITIES"
WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that
the Council of each upper -tier municipality shall in each year prepare and adopt estimates
of all sums required during the year for the purposes of the upper -tier municipality; and,
WHEREAS Section 308(5) of the Municipal Act, 2001, S.O. 2001, c.25, provides
that the Council of an upper -tier municipality shall in each year establish the tax ratios for
that year for the upper -tier municipality and its lower -tier municipalities; and,
WHEREAS Section 308(7) of the Municipal Act, 2001, S.O. 2001, c.25, provides
that the Council of each upper -tier municipality establish for each property class, a single
tax ratio for the upper -tier municipality and its lower -tier municipalities; and,
WHEREAS Section 308(15-18) of the Municipal Act, 2001, S.O. 2001, c.25,
provides that the Council of each upper -tier municipality may opt to have certain optional
property classes apply within the County; and,
WHEREAS the province, starting in 2017, is allowing greater flexibility in setting the
vacancy/excess land reduction rate on commercial and industrial properties; and,
WHEREAS the local municipally owned landfill sites in Dutton/Dunwich and West
Elgin did not previously pay property tax to the County for these properties and the new
landfill tax ratio would unfairly penalize the local municipalities; and,
WHEREAS the Municipal Act, 2001, S.O. 2001 c.25 s.107 provides that Council
may make grants to any body Council deems in the interest of the municipality.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the large industrial class be chosen as an optional property class.
2. THAT the tax ratio on vacant/excess land commercial and industrial properties be
set to the same ratio as the occupied classes starting with the 2018 taxation year; and,
3. THAT the municipalities of Dutton Dunwich and West Elgin be granted relief on the
full portion of the County property taxes on the landfills that these municipalities use for
local resident waste.
4. THAT the 2018 tax ratios for the County of Elgin set out on Schedule "A", attached
hereto and forming part of this by-law, be approved and adopted by Council.
5. THAT the 2018 budget of the County of Elgin set out on Schedule "B", attached
hereto and forming part of this by-law, which incorporates estimates for revenue and for
expenditures be approved and adopted by Council.
6. THAT the 2018 tax rates for the assessment in each property class set out in
Schedule "C", attached hereto and forming part of this by-law, be approved and adopted
by Council.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 13TH DAY OF
February 2018.
Julie Gonyou, David Marr,
Chief Administrative Officer. Warden.
317
A tachment I
COUNTY OF ELGIN
By -Law 18-06
SCHEDULE A
Ratios
PROPERTY CLASS
* ratio to be calculated by the province to avoid tax changes resulting from assessment
methodology change
or-]
2018
2017
RESIDENTIAL/FARM
1.0000
1.0000
FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL
0.5000
0.5000
NEW MULTI -RESIDENTIAL
1.0000
1.0000
MULTI -RESIDENTIAL
1.9999
1.9999
COMMERCIAL OCCUPIED
1.6376
1.6376
COMMERCIAL VACANT LAND
1.6376
1.1463
INDUSTRIAL OCCUPIED
2.2251
2.2251
INDUSTRIAL VACANT LAND
2.2251
1.4463
LARGE INDUSTRIAL OCCUPIED
2.8318
2.8318
LARGE INDUSTRIAL VACANT
2.8318
1.8407
PIPELINES
1.1446
1.1446
FARM
0.2500
0.2500
MANAGED FORESTS
0.2500
0.2500
LANDFILL
34.024061 *
34.024061
* ratio to be calculated by the province to avoid tax changes resulting from assessment
methodology change
or-]
Attachment I
Schedule B:
Column 1
Column 2
Column 3
Column 4
Column 5
Column 6
Column 7
Column 8
Current
2018 Operating Budget
Operating
Prior Operating
Current
Operating Budget
Budget
By -Law 18-06
Revenue
Expense
Net Budget
FORECAST/
Revenue
Expense
Net Budget
(Over)/ Under
(Revenue)/Expense
ACTUAL
(Revenue)/
Prior Year
Expense
CORPORATE ACTIVITIES
1) Taxes
(33,957,896)
523,348
(33,434,548)
(33,768,273)
34,183,030
403,697
(33,779,334)
344,785
2) Interest Charges & Income
(463,562)
363,562
(100,000)
(215,634)
200,000
-
(200,000)
100,000
3) Social Services - St. Thomas
-
2,441,629
2,441,629
2,480,033
2,348,306
2,348,306
93,323
4) Health Unit
(331,362)
1,224,826
893,464
826,755
893,464
893,464
5) Grants
-
322,528
322,528
319,921
-
372,513
372,513
(49,985)
6) Rental Income
(249,916)
137;899
(112,017)
(112,017)
254,527
138,525
(116,002)
3,985
7) Property Assessment
(83,850)
831,635
747,785
747,784
767,262
767,262
(19,477)
8) Ontario Municipal Partnership Fund
(36,670)
(831,330)
(870,200)
(870,200)
739,700
-
(739,700)
(130,500)
9) Project Costs
-
892,000
892,000
624,599
-
714,000
714,000
178,000
10) Corporate
(35,125,456)
6,429,444
(29,219,360)
(29,967,032)
35,377,258
5,637,767
(29,739,491)
520,131
Departmental
11) Warden and Council
(3,036)
383,905
380,869
315,967
3,036
367,180
364,144
16,726
12) Administrative Services
(133,737)
705,437
571,700
557,063
257,015
785,514
528,499
43,201
13) Financial Services
-
613,425
613,425
608,999
-
639,946
639,946
(26,521)
14) Human Resources
(35,000)
560,660
519,612
32,500
602,391
569,891
(9,230)
15) Administrative Building
(397,889)
930,175
532,286
501,447
415,827
989,456
573,628
(41,343)
16) Corporate Expenditures
(10,000)
677,096
667,096
595,435
10,000
711,582
701,582
(34,486)
17) Eng'r & Land Div.
(3,019,329)
13,005,992
9,986,663
9,793,702
3,133,470
13,160,859
10,027;389
(40,726)
18) Homes
(18,269,366)
23,431,891
5,162,525
5,047,141
18,627,158
23,595,304
4,968,146
194,379
19) Museum & Archives
(521,285)
452,157
(69,128)
(67,118)
69,150
478,345
409,195
(478,323)
20) Library Services
(219,914)
2,803,103
2,583,190
2,550,623
172,985
2,875,386
2,702,401
(119,211)
21) Information Technology
(42,670)
1,029,667
986,797
878,010
42,870
1,046,452
1,003,582
(16,786)
22) Provincial Offences
(1,535,293)
1,455,264
(80,029)
(72,312)
1,519,293
1,428,838
(90,455)
10,426
23) Collections
(474,679)
457,511
(17,168)
(15,562)
474,679
457,511
(17,168)
0
24) Ambul. & Emergency Meas.
(7,095,523)
9,940,924
2,845,400
2,804,432
7,225,053
10,048,503
2,823,450
21,950
25) ECon.Dev'l, Tourism & Plan.
(220,229)
1,320,075
1,099,846
1,108,239
184,357
1,392,707
1,208,350
(108,504)
26) Departmental
(31,978,150)
57,206,621
25,824,132
25,125,581
32,167,392
58,579,972
26,412,580
(588,448)
27) Elgin County
(67,103,606)
63,636,065
(3,395,228)
(4,841,452)
67,544,650
64,217,739
(3,326,911)
(68,317)
Levy Increase
Net Income
Memo: Levy
2107/18 12:11 PM
3.9%
32,267,660
aV1
1,258,575 (1,258,575)
68,803,225 64,217,739 (4,585,486) 1,190,259
33,526,235
COUNTY OF ELGIN
By -Law 18-06
SCHEDULE C
PROPERTY CLASS
RESIDENTIAL
FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL
NEW MULTI -RESIDENTIAL
MULTI -RESIDENTIAL
COMMERCIAL OCCUPIED
COMMERCIAL VACANT LAND
INDUSTRIAL OCCUPIED
INDUSTRIAL VACANT LAND
LARGE INDUSTRIAL OCCUPIED
LARGE INDUSTRIAL VACANT
LANDFILL
PIPELINES
FARM
MANAGED FORESTS
Attachment 9
Prior
Current
2017
2018
% Change
TAX RATES
TAX RATES
TAX RATES
0.61-1851%
0.601192%
-1.74%
0.305926%
0.300596%
-1.74%
0.611851%
0.601192%
-1.74%
1.223641%
1.202324%
-1.74%
1.001967%
0.984512%
-1.74%
0.701365%
0.984512%
40.37%
1.361430%
1.337712%
-1.74%
0.884920%
1.337712%
51.17%
1.732640%
1.702456%
-1.74%
1.126234%
1.702456%
51.16%
19.824255%
19.824255% *
0.00%
0.700325%
0.688124%
-1.74%
0.152963%
0.150298%
-1.74%
0.152963%
0.150298%
-1.74%
Definition: "Tax rate" means the tax rate to be levied against property
expressed as a percentage, to six decimal places, of the assessment
of the property.
* Landfill under levy restriction (rate is less than residential rate x ratio), pending provincial calculation
W11
COUNTY OF ELGIN
By -Law No. 18-07
"A BY-LAW TO PROVIDE A SCHEDULE OF SERVICES AND ACTIVITIES SUBJECT
TO FEES AND CHARGES BY THE COUNTY OF ELGIN AND TO REPEAL
BY-LAW NO. 17-07"
WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
states that a municipality and a local board may pass by-laws imposing fees or charges on
persons for services or activities provided or done for persons; and,
WHEREAS the Corporation of the County of Elgin did pass By -Law No. 17-07
imposing fees or charges on services or activities provided to persons by the County of
Elgin's various departments; and,
WHEREAS the Corporation of the County of Elgin has deemed it advisable to
amend the fees and charges applicable to some of its services or activities, and to make
provision for the addition of taxes where appropriate.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts
as follows:
1. THAT Schedule "A" attached hereto and forming part of this by-law setting out services
and activities which are subject to fees and charges, and taxes where applicable, and the
amount of such fees or charges be and is hereby adopted.
2. THAT By -Law No. 17-07 and any by-law that is contrary to this one be and is hereby
repealed.
3. THAT this by-law shall come into force and take effect upon its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 13TH DAY OF
FEBRUARY 2018.
Julie Gonyou,
Chief Administrative Officer
W&
David Marr,
Warden
SCHEDULE "A"
By -Law No. 18-07
The Corporation of the County of Elgin has deemed it advisable to provide activities and services
that are subject to fees and charges. The following list details such activities and services and
the fees and charges that will apply:
Please note that the fees and charges below include taxes, where applicable.
SERVICE
GENERAL (authority under the Municipal Act)
Photocopies for the public throughout all County of Elgin Departments:
Copy charge per printed page
FEE
- per printed side (black & white) $0.25
- per printed side (colour) $1.00
ADMINISTRATIVE SERVICES (authority under the Municipal Act)
FINANCIAL SERVICES (authority under the Municipal Act)
Late payment of County Levy 15%/year
(i.e. - installment due on the 15th and not received until the 16th, one day of interest would be charged)
COMMUNITY & CULTURAL SERVICES - Archives (authority under the Municipal Act)
Long -Distance Research $40.00 per hour
Photocopying/Internet Printing
Letter/Legal $0.25
11 x 17 $0.50
Microfilm Reader -Printer:
Letter/Legal - per page $0.50
11 x 17 - per page $0.75
Digital image files $0.25
Photograph Prints:
4 x 6
$17.00
4 x 6 - additional print
$10.00
5 x 7
$20.00
5 x 7 - additional print
$12.00
8 x 10
$30.00
8 x 10 - additional print
$17.00
11 x 14
$40.00
11 x 14 - additional print
$30.00
Larger Sizes
On a case by case basis
Digital image files for personal use
$10.00
Digital set-up fee
$10.00
Digital image files for commercial use/publication
$20.00
Image scanning
$10.00
Scanning:
Document scanning $5.00
Recordable CD $2.50
M011
SERVICE 2 FEE
Supplies:
Acid -free storage box
Newspaper storage box
Acid -free file folders
General archival supplies
Shipping
$20.00
$50.00
$1.00
Market value
Actual cost with a $5.00 minimum cost
COMMUNITY & CULTURAL SERVICES - Libraries (authority under the Public Libraries Act)
Library Fines:
Adult & Juvenile Hardcover Books
Daily Overdue
$0.10
Maximum Overdue
$7.00
Music CD's
Daily Overdue
$0.50
Maximum Overdue
$7.00
Paperbacks
Daily Overdue
$0.10
Maximum Overdue
$5.00
DVDs/Videos/Game Kits
Daily Overdue
$1.00
Maximum Overdue
$10.00
Audio Books/Language Kits
Daily Overdue
$0.50
Maximum Overdue
$7.00
Magazines
Daily Overdue
$0.10
Maximum Overdue
$5.00
Interlibrary Loan Lending
Daily Overdue
$0.10
Maximum Overdue
$7.00
Bag of Books
Daily Overdue
$1.00
Maximum Overdue
$10.00
Computer Kits
Daily Overdue
$1.00
Maximum Overdue
$10.00
I° cefeireince IIIIIIIII (:)(: Ilk
Dal y Overdue
$1 00
MaAimuim Overdue
$10.00
Fax Machine:
Sending:
Local $1.50
- Each Additional Page $0.50
Long Distance $2.50
- Each Additional Page $1.00
Receiving
Per Page $1.00
Interlibrary Loan - Borrowing:
Canadian Library or University - plus shipping (if they charge) $10.00
U.S. Library or University - plus shipping (if they charge) $15.00
Microfilm - plus shipping (where applicable) $4.00
Printing:
Black & White/Colour- per printed side $0.25
323
SERVICE 3 FEE
Lost or Damaged Materials:
All Material Types
Bag of Books
Actual Cost plus $5.00 Processing
$160.00
If actual cost is unknown, the following rates are charged:
Other Materials - Lost or Damaged:
$30.00
DVDs/Videos/Game Kits
$20.00
Playaways
$80.00
Microfilms
$30.00
Music CDs
$20.00
Game Kits
$20.00
Program Kits
$20.00
Computer Kits
$80.00
Library Card Replacement
$1.00
Reference Books
$50.00
Books - Lost or Damaged:
Hardcover
$30.00
Magazines
$5.00
Paperbacks
$10.00
Audio Books
$50.00
Room Rentals (no charge for non-profit group) $25.00
Library Fine Threshold $10.00
3D Printing Filament $0.10/gram
COMMUNITY & CULTURAL SERVICES - Museum (authority under the Municipal Act)
Admiccinn
Membership:
Annual
Lifetime
Programs Delivered:
Donation basis
$5.00
$100.00
Adult off-site programs $33.90
plus travel paid at the rate established by the County for use of personal vehicles
School tours and children's group tours
(designed for children under the age of 14) $1.75
- Chaperones are no charge
School programs offered in -school
(designed for children under the age of 14) - including rented teacher's kit $3.00
Note: Fees for programs delivered by the Museum may vary according to the program
ENGINEERING SERVICES (authority under the Municipal Act)
County Road Maps $3.00
Meeting Room Rental Rates: (authority under the Municipal Act)
For use of meeting rooms in the County Administration Building by outside groups:
Lunchroom $56.50
Committee Rooms/Lounge $45.20
324
SERVICE 4 FEE
Oversize/Overweight Moving Permit: (authority under the Highway Traffic Act)
Permit for moving heavy vehicles, loads, objects or structure in excess of dimensional & weight
limits set out in the Highway Traffic Act:
Single Move Fee (if action is requested with greater than 10 business days' notice) $200.00
Single Move Fee (if action is requested with less than 10 business days' notice) $400.00
Single Move Fee - Overweight, greater than 63,500 kg (approval requires a
minimum of 10 business days' notice) $1,000.00
Annual Oversize Moving Permit Fee $500.00
sec t:umcui t : ccso:t uiuic u:oq „Illlcetui eturtsp poeo
::veep ui :7st: utuui c oc: t'
(.usstheii:.gt ....wi;dc.u:...t.h.c....Mwa":q .11lh .p..... )
Geed [4eG vcu y gase s. te ee...-Rot a l lsoeb9 ii ay lyse.. -ad'd'ed.. to t;9 l rapes ty tax u2ol ..-for ooeotsouR� �
o.ii,i....Ipge.h.u.if:...c:f...the ....C.o.u.ii'lty.�....119....a .....11oco.11....M UR ici{p 4l.4. .
Iu „(9 seiiir 9iii 99!!Id 9!!1 9
(uu.stIliouITlity u.su"sde'r the II" a.su":li pal l Act)
nnuell fees eIhaIIII lase e u ling i uu of $ddd ucliHh no ulpsel himl[ :���)rojecl type and His arnounlofiroad
property affected elhellll 6clele His en nuell fee and eeeo6a ed encuumll,su ancee. ...Il. axes enol
uppIllioell,slle and fees a ey Ilse added to Uhe property .lex uroIIII for ooIllleollion, our II )6haIff of His County,
l,sy e Ilooell umunliolipelllily.
Road Occupancy Permit (authority under Public Highway & Transportation Improvement Act)
To regulate the construction or alteration of any entranceway, private road or other facility that
permits access to County Roads:
Request greater than 5 days notice $200.00
Request less than 5 days notice $400.00
Tender Documents (Hard Copy) (authority under the Municipal Act) $50.00
LONG-TERM CARE HOMES (authority under the Long -Term Care Act, 20071
Adult Day Programs
Fees as set by the Province
Barber/Hairdresser:
Shampoo and Set
$19.50
Shampoo, Cut & Set
$32.25
Ladies' Haircut only
$13.50
Men's Haircut only
$11.75
Shampoo, Perm & Set
$51.25
Shampoo, Perm, Cut & Set
$63.50
Shampoo, Colour & Set
$34.75
Shampoo, Colour, Cut & Set
$43.00
Men's Cut & Dry
$12.75
Ladies' Cut & Dry
$14.50
Bang Trim
$3.00
Shampoo Only
$3.00
Comb Out & Curling Iron
$12.75
Beard Trim
$6.00
Cable TV/Internet Market Rate
Foot Care through Contract Provider Market Rate
Wheelchair Seating Assessment Fees
Wheelchair and mobility equipment repair fees (Contract Provider) Market Rate
Guest Room Accommodation
- per night including breakfast at Elgin Manor & Bobier Villa $45.00
Meals on Wheels for Community Clients:
- per meal $6.60
(cost does not reflect fee charged by VON and WECHag$6.60 retained
by Home for cost recovery, additional fee of $3.30 per meal for double portions)
SERVICE 5 FEE
Medication not Covered by Health Card 65 &
Non-prescription Drugs
Newspaper
Cost of drug plus $2.00 - ODB co -payment
Preferred Accommodation Rate Upon Admission:
Market Rate
Minimum 2 years' agreement applies based upon basic rate availability. Resident fees are
charged in accordance with the rates set by the Province of Ontario which may change from
time to time.
Purchases Services
Resident requested sundry products, therapy services, supplies, etc. Market Rate
Resident Basic Accommodation Rate:
Resident Fees are charged in accordance with the rates set by the Province of Ontario which
may change from time to time. Minimum 2 year wait time, based upon availability.
Note: Residents may apply for a rate reduction based on annual income
Room Rental
Determined by Homes' Director
Loss of Fob
$40.00
- minimum fee may apply
$10.00
Transportation/Accompaniment of Staff Market transportation rate, plus, if accompanied
by staff the employee's hourly rate of pay times
the length of absence from the workplace, plus
benefits if applicable. (Minimum of 4 hours may
apply)
Valet (mending or clothing)
Visitor Meals:
Full Course Meals (lunch)
Full Course Meals (supper)
Under the age of 5 years
Volunteers
Special Event Meals
Under the age of 5 years
Volunteers
Diner's Club for Community Seniors
HUMAN RESOURCES (authority under the Municipal Act)
County Sponsored Training Programs:
Participation by Public Partners
Accessibility Training Services
Identification Badge Photo
Loss of Employee Identification Badge & Fob
LAND DIVISION (authority under the Planning Act)
Application for Consent
Application for Validation Title
Stamping of Deed
Validation Certification
W1
$6.45
$9.00
$6.00
$2.50
$4.50
$15.00
$6.00
$6.00
$7.00
Cost Recovery Basis
Cost Recovery Basis
$5.00
$1,250.00
$1,250.00
$300.00
$300.00
SERVICE 6
If an Application for Consent/Validation is:
FEE
(i) withdrawn at least fourteen (14) days prior to the hearing date $50.00 will be retained. If
amended at least fourteen (14) days prior to the hearing date, an additional $50.00 will be
charged.
(ii) withdrawn after the time limit set in (i), the entire fee will be retained. If amended after the
time limit set in (i), an additional $50.00 will be charged.
(iii) requested to be reconsidered once consent has been granted, in order to alter the original
decision in a minor way, it will be treated as if it were a new application, and a fee of
$300.00 must accompany the letter explaining the reason for the change.
(iv) requested to be deferred from having action taken on it, by the applicant, in writing, whether
after or before a hearing date has been set, a fee of $300.00 must accompany the request
for deferral.
PLANNING APPLICATION FEES (authority under the Planning Act)
Plans of Subdivision-
- (deposit for appeal)
Extension to draft plan approval
Plans of Condominium
- (deposit for appeal)
- (no deposit for exemption)
County Official Plan Amendment
Local Official Plan Amendment
Part lot control exemption
Memberships
$4,000.00
$2,000.00 (returnable if no appeal)
$ 500.00
$4,000.00
$2,000.00 (returnable if no appeal)
$4,000.00
$1,000.00 (municipally - initiated OPA exempt)
$ 500.00
TOURISM FEES (authority under the Municipal Act)
Tourism Membership:
Elgin County Members (Elgin County businesses only)
Affiliate Members (businesses located outside of Elgin County's tax base)
Tourism Signage:
Elgin County Tourism Members (Elgin County businesses and those
businesses that pay the Affiliate Member fee to be part of the Elgin
County Tourism Membership Program)
Tourism Signage Re-entry Fee
Savour Elgin Membership:
Elgin County Members (Elgin County businesses only)
Affiliate Members (businesses located outside of Elgin County's tax base)
Elgin Arts Trail Membership:
Elgin County Members (Elgin County businesses only — with the exception
of STEPAC)
Affiliate Members (businesses located outside of Elgin County's tax base)
WN
FEE per year
$100 (+HST)
$388 (+HST)
$150 (+HST)
$350/sign
$500 (+HST)
$2,437 (+HST)
$500 (+HST)
$3,017 (+HST)
SERVICE 7 FEE
PROVINCIAL OFFENCES (authority under the Provincial Offences Act)
Photocopies $1.00
Certified Copies
- per certification $3.50
Transcripts
- per page for first copy $4.30
- per page for additional copies $0.55
Note: The above items are not applicable to Judiciary and County Prosecutor.
NSF Cheques $40.00
Cost of Collection A range of 10% to 45% for Collection Agents.
All other costs of enforcement as incurred.
Cost of Collecting Delinquent Fines to be charged 25% of the fine amount
back to the Defendant as a percentage of the Fine.
Note: Fees for copies and transcripts are set by the Ministry.
328
CLOSED MEETING AGENDA
February 13, 2018
Staff Reports:
1) Chief Administrative Officer -Municipal Act Section 239.2 (b) personal matters
about an identifiable individual, including municipal or local board employees —
Organizational Restructure (VERBAL)
Wzl