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03 - February 13, 2018 County Council MinutesCOUNTY COUNCIL MINUTES Tuesday, February 13, 2018 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Jones Seconded by Councillor Ens THAT the minutes of the meeting held on January 30, 2018 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Setting a New Path for Public Health in Our Communities Cynthia St. John, Executive Director, Elgin St. Thomas Public Health, with a PowerPoint presentation informing Council of the processes undertaken over the past three months and processes still to be undertaken in order to merge Elgin St. Thomas Public Health and Oxford County Public Health. Moved by Councillor Mennill Seconded by Councillor Martyn THAT the PowerPoint presentation titled "Setting a New Path for Public Health in Our Communities", from the Director of Elgin St. Thomas Public Health be received and filed. - Carried. Traffic Issues Fiona Roberts of the Belmont Community Policing Committee with a presentation outlining actions taken by the Committee in order to reduce speeds on Belmont Road (County Road 74) through Belmont and Mapleton. The Group requested that Council commit to a Community Mobilization & Engagement Committee strategy and implement a traffic calming pilot project and information gathering for 2018. Moved by Councillor Mennill Seconded by Councillor Jones THAT the presentation regarding Traffic Issues from the Belmont Community Policing Committee be received and filed; and, THAT the traffic issues and traffic calming pilot project on County Road 74 be referred to staff for review and further report to County Council including recommendation as to preferred course of action. - Carried. Moved by Councillor Wiehle Seconded by Councillor Jones THAT we do now move into Committee Of The Whole Council. - Carried. County Council 2 February 13, 2018 Council and Outside Boards Remuneration and Expenses — Senior Financial Analyst The senior financial analyst presented the report summarizing the remuneration, mileage, and expenses including convention expenses for Council and Outside Boards in 2017. Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT the Treasurer's Statement of Remuneration and Expenses for County Council for 2017 be received and filed by Council, and THAT the Treasurer's Statement for Remuneration and Expenses for Outside Boards for 2017 be received and filed by Council, and THAT the report titled "Council and Outside Boards Remuneration and Expenses", from the Senior Financial Analyst, dated January 24, 2018 be received and filed by Council. - Carried. Wonderland Road Planning Study — Acting Director of Engineering Services The acting director presented the report seeking Council's approval to negotiate a cost sharing agreement with the Ministry of Transportation to complete an EA planning study to determine a permanent solution to address traffic needs in the area of Wonderland Road and Highway #3. Moved by Councillor Jones Seconded by Councillor Mennill THAT the Ministry of Transportation be requested to enter into a cost sharing partnership to fund an Environmental Assessment Planning Study to determine a preferred solution to best accommodate traffic in the vicinity of Wonderland Road, Ron McNeil Line, Talbot Line and Ford Road. - Carried. Quarterly Information Report — Contract Awards - October 1, 2017 to December 31, 2017— Purchasing Coordinator The coordinator presented the report summarizing the contract awards exceeding $15,000 between October 1, 2017 and December 31, 2017. Moved by Councillor Jenkins Seconded by Councillor Martyn THAT the report titled "Quarterly Information Report - Contract Awards, October 1, 2017 to December 31, 2017" from the Purchasing Coordinator, dated January 26, 2018 be received and filed. - Carried. Homes — Foot Care Services — Purchasing Coordinator The coordinator presented the report recommending that Council award the contract for Foot Care Services at Elgin County's long-term care homes to Mohammed Chams for a one-year term. Moved by Councillor Jones Seconded by Councillor Marlyn THAT the contract for Foot Care Services be awarded to Mohammed Chams for a one year term with the option to extend for an additional one year term; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. County Council 3 February 13, 2018 201.8-201_9Long-Term Care Home Services Accountability Agreement (L -SAA) — Chief Administrative Officer The Chief Administrative Officer presented the report seeking Council's authorization to enter into the Long -Term Care Home Services Accountability Agreement (L -SAA) with the LHIN. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the Chief Administrative Officer be authorized to sign the Long -Term Care Service Accountability Agreement for 2018-2019 with the Southwest Local Health Integration Network for Bobier Villa, Elgin Manor and Terrace Lodge. - Carried. Economic Development 2017 Year In Review — Marketing & Communications Coordinator The coordinator presented the Economic Development 2017 Year In Review Report. The report provided a comprehensive overview of the Economic Development and Tourism department's activities in 2017. Moved by Councillor McWilliam Seconded by Councillor Jenkins THAT the report titled "2017 Economic Development Year in Review" from the Marketing and Communications Coordinator, dated February 1, 2018 be received and filed; and, THAT the 2017 Economic Development Year in Review Report be circulated to Elgin's Municipal Partners. - Carried. New Elgin County Website Accountability Page (VERBAL) — Marketing & Communications Coordinator The coordinator presented Council with a verbal overview of the new Accountability Page on www.elgincounty.ca. This page contains links to procedures and forms related to the Integrity Commissioner, Closed Meeting Investigator and Ombudsman functions. Moved by Councillor Mennill Seconded by Councillor Jones THAT the verbal report titled "New Elgin County Website Accountability Page", from the Marketing & Communications Coordinator, dated February 13, 2018 be received and filed. - Carried. CORRESPONDENCE Item for Consideration 1. Dianne Wilson, Deputy Clerk/Records Management Coordinator, Municipality of Central Elgin with resolution seeking a financial partnership between Elgin County and Central Elgin to implement traffic calming measures on Belmont Road. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Wiehle Seconded by Councillor Jones THAT the correspondence from the Municipality of Central Elgin be received and filed. - Carried. County Council 4 Items for Information (Consent Agenda) February 13, 2018 South West Local Health Integration Network (LHIN) Media Release announcing the appointment of Jim Sheppard to the Board of Directors for a 3 -year term. 2. Kelly Gillis, Interim Co -Chief Executive Officer, South West LHIN, with notices for: a) Multi -Sector Service Accountability Agreement, Local Health System Integration Act, 2006 S.20 Notice. b) Long -Term Care Home Service Accountability Agreement (L -SAA) Local Health System Integration Act, 2006 (LHSIA) S.20 Notice for Elgin Manor, Terrace Lodge, and Bobier Villa. 3. SWIFT with announcement titled "37,000 Farm Families Support SWIFT". 4. Judy Maxwell, Acting General Manager, Long Point Region Conservation Authority re: Long Point Region Conservation Authority (LPRCA) Flood Contingency Plan. 5. Sparta Public School and TVDSB's 2017 French Immersion Attendance Area Review (FI AAR) responses from: a) Jeff Yurek, MPP, Elgin -Middlesex -London b) Matt Reid, Chair, Thames Valley District School Board c) Public Confidence Report for Ontario Ombudsman Paul Dube prepared by H. Derks, Sparta PAR Committee Chair 6. County of Elgin Plank Road Reconstruction Notice of Public Information Meeting to be held on February 22, 2018 from 5:00 p.m. to 7:00 p.m. at the Vienna Community Centre. Moved by Councillor Jenkins Seconded by Councillor Ens THAT Correspondence Items #1 — 6 be received and filed. - Carried. Council recessed at 10:15 a.m. and reconvened at 10:27 a.m. REPORTS (continued) 2018 Budget — Director of Financial Services The director presented the proposed 2018 County of Elgin Budget for Council's consideration. Moved by Councillor Mennill Seconded by Councillor Jones THAT the 2018 proposed budget, which includes the operating budget, the capital budget and grants, be approved with 1.7% reduction in the tax rate resulting in a levy of $33.5 million; and, THAT the necessary by-law be prepared. - Carried Unanimously. OTHER BUSINESS Statements/Inquiries by Members Councillor Martyn raised the issue of a signage by-law giving the County authority to remove signage within the County's road allowance. County Council 5 Moved by Councillor Mennill Seconded by Councillor Jones February 13, 2018 THAT the issue of unauthorized signs within any road allowances under the jurisdiction of Central Elgin be referred to staff, under direction of the County Solicitor, for review and further report to Council including recommendation as to preferred course of action. - Carried. Warden Marr, and Councillors McWilliam and Jones attended a public meeting organized by Jeff Yurek's Office regarding cement barriers along the 401 corridor between Windsor and London. Temporary cable barriers have been installed; however, there is a concern that these barriers will not be temporary. Cement barriers are more effective in preventing crossover of transport trucks. Moved by Councillor McWilliam Seconded by Councillor Jones THAT the Warden submit an additional letter to the Ministry of Transportation insisting the installation of cement barriers along the 401 corridor. - Carried. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Item Moved by Councillor Jenkins Seconded by Councillor Ens THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Restructure. - Carried. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT we do now rise and report. - Carried. Moved by Councillor McWilliam Seconded by Councillor Martyn THAT the confidential verbal report from the Chief Administrative Officer regarding Organizational Restructure proceed as directed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jones Seconded by Councillor Ens THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. County Council 6 February 13, 2018 BY-LAWS Moved by Councillor Mennill Seconded by Councillor Jenkins THAT By -Law No. 18-06 "Being a By -Law to Provide for the Adoption of the 2018 Budget of the Corporation of the County of Elgin and to Establish the 2018 Tax Ratios, and to Establish the 2018 Tax Rates for the County Constituent Municipalities" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jones Seconded by Councillor Wiehle THAT By -Law No. 18-07 "Being a By -Law to Provide a Schedule of Services and Activities Subject to Fees and Charges by the County of Elgin and to Repeal By -Law No. 17-07" be read a first, second and third time and finally passed. - Carried. Moved by Councillor McWilliam Seconded by Councillor Mennill THAT By -Law No. 18-08 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the February 13, 2018 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT we do now adjourn at 11:35 a.m. and meet again on March 13, 2018 at the County Administration Building Council Chambers at 9:00 a.m. Julie Gonyou, Chief Administrative Officer. - Carried. Warden.