03 - February 13, 2018 County Council MinutesCOUNTY COUNCIL MINUTES
Tuesday, February 13, 2018
Accessible formats available upon request.
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Marr in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Jones
Seconded by Councillor Ens
THAT the minutes of the meeting held on January 30, 2018 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
DELEGATIONS
Setting a New Path for Public Health in Our Communities
Cynthia St. John, Executive Director, Elgin St. Thomas Public Health, with a PowerPoint
presentation informing Council of the processes undertaken over the past three months and
processes still to be undertaken in order to merge Elgin St. Thomas Public Health and Oxford
County Public Health.
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT the PowerPoint presentation titled "Setting a New Path for Public Health in Our
Communities", from the Director of Elgin St. Thomas Public Health be received and filed.
- Carried.
Traffic Issues
Fiona Roberts of the Belmont Community Policing Committee with a presentation outlining
actions taken by the Committee in order to reduce speeds on Belmont Road (County Road 74)
through Belmont and Mapleton. The Group requested that Council commit to a Community
Mobilization & Engagement Committee strategy and implement a traffic calming pilot project and
information gathering for 2018.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the presentation regarding Traffic Issues from the Belmont Community Policing Committee
be received and filed; and,
THAT the traffic issues and traffic calming pilot project on County Road 74 be referred to staff for
review and further report to County Council including recommendation as to preferred course of
action.
- Carried.
Moved by Councillor Wiehle
Seconded by Councillor Jones
THAT we do now move into Committee Of The Whole Council.
- Carried.
County Council 2 February 13, 2018
Council and Outside Boards Remuneration and Expenses — Senior Financial Analyst
The senior financial analyst presented the report summarizing the remuneration, mileage, and
expenses including convention expenses for Council and Outside Boards in 2017.
Moved by Councillor Wiehle
Seconded by Councillor Jenkins
THAT the Treasurer's Statement of Remuneration and Expenses for County Council for 2017
be received and filed by Council, and
THAT the Treasurer's Statement for Remuneration and Expenses for Outside Boards for 2017
be received and filed by Council, and
THAT the report titled "Council and Outside Boards Remuneration and Expenses", from the
Senior Financial Analyst, dated January 24, 2018 be received and filed by Council.
- Carried.
Wonderland Road Planning Study — Acting Director of Engineering Services
The acting director presented the report seeking Council's approval to negotiate a cost sharing
agreement with the Ministry of Transportation to complete an EA planning study to determine a
permanent solution to address traffic needs in the area of Wonderland Road and Highway #3.
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT the Ministry of Transportation be requested to enter into a cost sharing partnership to fund
an Environmental Assessment Planning Study to determine a preferred solution to best
accommodate traffic in the vicinity of Wonderland Road, Ron McNeil Line, Talbot Line and Ford
Road.
- Carried.
Quarterly Information Report — Contract Awards - October 1, 2017 to December 31, 2017—
Purchasing Coordinator
The coordinator presented the report summarizing the contract awards exceeding $15,000
between October 1, 2017 and December 31, 2017.
Moved by Councillor Jenkins
Seconded by Councillor Martyn
THAT the report titled "Quarterly Information Report - Contract Awards, October 1, 2017 to
December 31, 2017" from the Purchasing Coordinator, dated January 26, 2018 be received and
filed.
- Carried.
Homes — Foot Care Services — Purchasing Coordinator
The coordinator presented the report recommending that Council award the contract for Foot
Care Services at Elgin County's long-term care homes to Mohammed Chams for a one-year
term.
Moved by Councillor Jones
Seconded by Councillor Marlyn
THAT the contract for Foot Care Services be awarded to Mohammed Chams for a one
year term with the option to extend for an additional one year term; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
County Council 3 February 13, 2018
201.8-201_9Long-Term Care Home Services Accountability Agreement (L -SAA) — Chief
Administrative Officer
The Chief Administrative Officer presented the report seeking Council's authorization to enter into
the Long -Term Care Home Services Accountability Agreement (L -SAA) with the LHIN.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT the Chief Administrative Officer be authorized to sign the Long -Term Care Service
Accountability Agreement for 2018-2019 with the Southwest Local Health Integration Network
for Bobier Villa, Elgin Manor and Terrace Lodge.
- Carried.
Economic Development 2017 Year In Review — Marketing & Communications Coordinator
The coordinator presented the Economic Development 2017 Year In Review Report. The report
provided a comprehensive overview of the Economic Development and Tourism department's
activities in 2017.
Moved by Councillor McWilliam
Seconded by Councillor Jenkins
THAT the report titled "2017 Economic Development Year in Review" from the Marketing and
Communications Coordinator, dated February 1, 2018 be received and filed; and,
THAT the 2017 Economic Development Year in Review Report be circulated to Elgin's Municipal
Partners.
- Carried.
New Elgin County Website Accountability Page (VERBAL) — Marketing & Communications
Coordinator
The coordinator presented Council with a verbal overview of the new Accountability Page on
www.elgincounty.ca. This page contains links to procedures and forms related to the Integrity
Commissioner, Closed Meeting Investigator and Ombudsman functions.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the verbal report titled "New Elgin County Website Accountability Page", from the
Marketing & Communications Coordinator, dated February 13, 2018 be received and filed.
- Carried.
CORRESPONDENCE
Item for Consideration
1. Dianne Wilson, Deputy Clerk/Records Management Coordinator, Municipality of Central
Elgin with resolution seeking a financial partnership between Elgin County and Central Elgin
to implement traffic calming measures on Belmont Road.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Wiehle
Seconded by Councillor Jones
THAT the correspondence from the Municipality of Central Elgin be received and filed.
- Carried.
County Council 4
Items for Information (Consent Agenda)
February 13, 2018
South West Local Health Integration Network (LHIN) Media Release announcing the
appointment of Jim Sheppard to the Board of Directors for a 3 -year term.
2. Kelly Gillis, Interim Co -Chief Executive Officer, South West LHIN, with notices for:
a) Multi -Sector Service Accountability Agreement, Local Health System Integration
Act, 2006 S.20 Notice.
b) Long -Term Care Home Service Accountability Agreement (L -SAA) Local Health
System Integration Act, 2006 (LHSIA) S.20 Notice for Elgin Manor, Terrace Lodge,
and Bobier Villa.
3. SWIFT with announcement titled "37,000 Farm Families Support SWIFT".
4. Judy Maxwell, Acting General Manager, Long Point Region Conservation Authority re:
Long Point Region Conservation Authority (LPRCA) Flood Contingency Plan.
5. Sparta Public School and TVDSB's 2017 French Immersion Attendance Area Review
(FI AAR) responses from:
a) Jeff Yurek, MPP, Elgin -Middlesex -London
b) Matt Reid, Chair, Thames Valley District School Board
c) Public Confidence Report for Ontario Ombudsman Paul Dube prepared by H. Derks,
Sparta PAR Committee Chair
6. County of Elgin Plank Road Reconstruction Notice of Public Information Meeting to be held
on February 22, 2018 from 5:00 p.m. to 7:00 p.m. at the Vienna Community Centre.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT Correspondence Items #1 — 6 be received and filed.
- Carried.
Council recessed at 10:15 a.m. and reconvened at 10:27 a.m.
REPORTS (continued)
2018 Budget — Director of Financial Services
The director presented the proposed 2018 County of Elgin Budget for Council's consideration.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the 2018 proposed budget, which includes the operating budget, the capital budget and
grants, be approved with 1.7% reduction in the tax rate resulting in a levy of $33.5 million; and,
THAT the necessary by-law be prepared.
- Carried Unanimously.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Martyn raised the issue of a signage by-law giving the County authority to remove
signage within the County's road allowance.
County Council 5
Moved by Councillor Mennill
Seconded by Councillor Jones
February 13, 2018
THAT the issue of unauthorized signs within any road allowances under the jurisdiction of Central
Elgin be referred to staff, under direction of the County Solicitor, for review and further report to
Council including recommendation as to preferred course of action.
- Carried.
Warden Marr, and Councillors McWilliam and Jones attended a public meeting organized by Jeff
Yurek's Office regarding cement barriers along the 401 corridor between Windsor and London.
Temporary cable barriers have been installed; however, there is a concern that these barriers will
not be temporary. Cement barriers are more effective in preventing crossover of transport trucks.
Moved by Councillor McWilliam
Seconded by Councillor Jones
THAT the Warden submit an additional letter to the Ministry of Transportation insisting the
installation of cement barriers along the 401 corridor.
- Carried.
Notice of Motion — None.
Matters of Urgency — None.
Closed Meeting Item
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 239.2;
(b) personal matters about an identifiable individual, including municipal or local board employees
— Organizational Restructure.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT we do now rise and report.
- Carried.
Moved by Councillor McWilliam
Seconded by Councillor Martyn
THAT the confidential verbal report from the Chief Administrative Officer regarding Organizational
Restructure proceed as directed.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Jones
Seconded by Councillor Ens
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
County Council 6 February 13, 2018
BY-LAWS
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT By -Law No. 18-06 "Being a By -Law to Provide for the Adoption of the 2018 Budget of the
Corporation of the County of Elgin and to Establish the 2018 Tax Ratios, and to Establish the
2018 Tax Rates for the County Constituent Municipalities" be read a first, second and third time
and finally passed.
- Carried.
Moved by Councillor Jones
Seconded by Councillor Wiehle
THAT By -Law No. 18-07 "Being a By -Law to Provide a Schedule of Services and Activities
Subject to Fees and Charges by the County of Elgin and to Repeal By -Law No. 17-07" be read
a first, second and third time and finally passed.
- Carried.
Moved by Councillor McWilliam
Seconded by Councillor Mennill
THAT By -Law No. 18-08 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the February 13, 2018 Meeting" be read a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Wiehle
THAT we do now adjourn at 11:35 a.m. and meet again on March 13, 2018 at the County
Administration Building Council Chambers at 9:00 a.m.
Julie Gonyou,
Chief Administrative Officer.
- Carried.
Warden.