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06 - March 27, 2018 County Council Agenda Pkg.'U'iDl11r i AF I ORDERS OF THE DAY FOR TUESDAY, MARCH 27, 2018 - 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — March 13, 2018 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Greg and Sam Edwards, North Erie Marina with correspondence re: Construction of Temporary Bridge Port Bruce (attached) 9:15 a.m. United Way Elgin Middlesex Thank you presentation 9:30 a.m. Lisa Maselli, Public Health Dietitian, Elgin St. Thomas Public Health and Elizabeth Ailles, Registered Dietitian, Central Community Health Centre with PowerPoint titled Elgin -St. Thomas Food Charter Endorsement (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th 9th 10th 11 th 12th 13th 14th NOTICE: OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency Closed Meeting Items — (see separate agenda) Motion to Rise and Report Recess Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Laws ADJOURNMENT LUNCH WILL BE PROVIDED Deputy Warden for March Deputy Warden for April April 10, 2018 April 24, 2018 June 20, 2018 November 23, 2018 Councillor Paul Ens Councillor Dave Mennill County Council Meeting County Council Meeting 10th Annual Elgin County Warden's Charity Golf Tournament — Kettle Creek Golf and Country Club Warden's Dinner — Masonic Centre of Elgin Accessible formats available up?n request. DRAFT COUNTY COUNCIL MINUTES Tuesday, March 13, 2018 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present except Councillor Ens (vacation) and Councillor Currie (regrets). Warden Marr in the Chair. The Warden announced that there will be one Matter of Urgency added to the Closed Meeting Agenda regarding potential litigation. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Jones THAT the minutes of the meetings held on February 13, 2018 and February 28, 2018 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Warden Marr and Councillor Martyn declared a conflict of interest with regard to an item on the Closed Meeting Agenda relating to Central Elgin Fire. At the appropriate time, Warden Marr and Councillor Martyn vacated the Council Chambers and refrained from discussing the item. Councillor Jones was designated to take the Chair during this item. DELEGATION Elgin County Critical Incident Stress Management (CISM) Team Funding Request Brent Smith, Elgin Critical Incident Stress Management (CISM) Team, with a presentation asking Council to provide funding for the CISM Team. Moved by Councillor Jones Seconded by Councillor Mennill THAT the report from Brent Smith on behalf of Elgin Critical Incident Stress Management Team on March 13, 2018, be received and filed; and, THAT County Council provide $10,000 in funding to the CISM Team from surplus; and, THAT the Warden be directed to provide a letter to the CISM Team notifying them of Council's support. - Carried. Moved by Councillor Jenkins Seconded by Councillor Martyn THAT we do now move into Committee of the Whole Council. - Carried. The Warden welcomed Michele Harris as Director of Homes and Seniors Services. He also pointed out the new television screens installed for presentations to Council. These screens will make it easier for visitors and the media seated in the gallery to see presentations from staff and delegations. County Council 2 March 13, 2018 REPORTS Port Bruce Bridge Collapse — Chief Administrative Officer The Chief Administrative Officer presented a PowerPoint presentation regarding the status of the Port Bruce Bridge Collapse including an executive summary of the preliminary engineering report and a request for Council to approve a sole sourcing option for the removal of the bridge and the installation of a temporary bridge. Moved by Councillor Jenkins Seconded by Councillor Mennill WHEREAS Elgin County Council has received a preliminary analysis of the cause of the Port Bruce Bridge collapse; and, WHEREAS Elgin County Council recognizes the need for continued engineering review of the collapsed bridge in Port Bruce; and, WHEREAS Elgin County Council recognizes the urgent need to proceed with planning for removal of the remnants of the bridge structure within timeframes governed in part by environmental regulation; and, WHEREAS Elgin County Council recognizes the immediate need for the installation of a temporary bridge in Port Bruce at the request of the Township of Malahide; and, NOW, THEREFORE, BE IT RESOLVED BY COUNTY COUNCIL: THAT the summary presentation delivered by the Chief Administrative Officer on March 13, 2018 be received and filed; and, THAT County Council consent to a continued engineering review of the collapsed structure to be completed; and, THAT County Council consent to sole sourcing a demolition contractor for the removal of the collapsed bridge; and, THAT the Warden and Chief Administrative Officer be authorized to enter into negotiations with sole sourced demolition contractor; and, THAT County Council consent to sole sourcing a temporary bridge for an expedited bridge installation; and, THAT staff be directed to obtain cost and delivery estimates, potential installation dates for the installation of a temporary bridge in Port Bruce; and, THAT the Warden and Chief Administrative Officer be authorized to proceed with the procurement and installation of the temporary bridge, subject to Township of Malahide's permission to redirect traffic, and our ability to obtain a permit to use the waterway; and, THAT staff be directed to work with Malahide Township to formulate any necessary agreements and other related matters for the installation of the temporary bridge; and, THAT staff be directed to provide a report detailing all costs associated with the Port Bruce Bridge demolition and rebuild at the March 27th, 2018 meeting of County Council. - Carried Unanimously. Warden Marr provided the following remarks regarding the issue: I would like to thank the senior administration for their efforts to bring timely information to County Council for consideration. I know that our entire team has worked very diligently on this important community project to ensure that the myriad of considerations for removal, reconstruction and reporting are well researched and their commitment to finding the best solution for this unique challenge is evident in their recommendations to Council. County Council 3 March 13, 2018 I would also like to extended sincere thanks to MP Karen Vecchio and MPP Jeff Yurek for their quick assistance with this matter. Dillon Consulting was retained by Elgin County shortly after the bridge collapse to perform an initial review of the site, determine any immediate safety concerns, begin an investigation into the possible causes of the collapse and provide recommendations for moving forward. This bridge is a single -load path structure and the anchor rods constitute a primary component of the bridge which means that if the anchor rods fail, a collapse of this nature can happen. Although the initial source of the failure cannot be concluded without further investigation, at this phase, the focus is on anchor rod failure as the most likely cause of the collapse. Now that we know more information about the collapse, we can assure the public that this type of bridge design doesn't exist anywhere else in Elgin County. Staff are waiting to review a plan for removal provided by the truck owner's insurer. There are a number of considerations related to the removal of the truck that range from environmental to logistics. At this point a timeline for the removal of the truck is not available. Council considered several options for the installation of a temporary bridge. At the conclusion of our discussions, we agreed that the best of course of action is to proceed with the purchase and installation of a temporary bridge from a private provider. A temporary structure could be operational within 2-3 months of project initiation barring any unforeseen circumstances. The Township of Malahide has proposed a location and route for the temporary bridge and County Council will be receiving an additional report on this proposed installation site. Council did give consideration to the suggestion that a military bridge could be utilized. However, after numerous discussions with several ministries, it was determined that the County is not eligible for this solution for this circumstance. Military assistance is reserved for situations where access to Fire and EMS services are completely severed for residents. The County will proceed with planning for the removal of the remnants of the existing bridge structure within timeframes governed in part by environmental regulations. The safety of our residents is of paramount importance and we remind the public to keep a safe distance away from the bridge structure during the removal and reconstruction efforts. Council recessed at 9:43 a.m. and reconvened at 9:51 a.m. Revised Treasurer's Statement of Remuneration and Expenses for Outside Boards — Senior Financial Analyst The analyst presented Council with a revised summary of remuneration and expenses for outside boards. A report presented at the February 13, 2018 meeting was missing numbers for one Land Division member. Moved by Councillor Mennill Seconded by Councillor Jones THAT the revised Treasurer's Statement for Remuneration and Expenses for Outside Boards for 2017 be received and filed. - Carried. 2017 Annual Library Performance Measurement — Library Coordinator The coordinator presented the Elgin County Library's (ECL) 2017 annual usage trends within the context of a five year analysis from 2013 to 2017, both for the system as a whole and for the ten branches. County Council Moved by Councillor McWilliam Seconded by Councillor Mennill March 13, 2018 THAT the report titled "2017 Annual Library Performance Measurements" from the Library Coordinator, dated February 26, 2018, be received and filed; and, THAT a copy of this report be submitted to all municipalities in the County of Elgin. - Carried. Elgin County Museum Advisory Committee 2018 Membership — Director of Community and Cultural Services The director presented the report recommending new appointments to the Elgin County Museum Advisory Committee for 2018 and until further appointments are required. It was noted that Charlie Jenkins is the agricultural representative on the Museum Advisory Committee and this was accidentally omitted from the report provided in the agenda package. Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT County Council confirm the membership of the Elgin County Museum Advisory Committee as outlined in the report titled "Elgin County Museum Advisory Committee 2018 Membership" from the Director of Community and Cultural Services, dated February 22, 2018; and, THAT the Warden on behalf of County Council issue a letter of appreciation to Ms. Marie Nancarrow for her past service to the committee. - Carried. Elgin County Museum Gift Shop and Exhibition Policy — Director of Community and Cultural Services The director presented the report recommending that Council adopt a policy to govern procedures and types of items that will be sold and/or displayed in the gift shop of the new Elgin County Heritage Centre. The director also noted that more information regarding a grand opening for the Elgin County Heritage Centre would be forthcoming. Moved by Councillor Jones Seconded by Councillor Mennill THAT the Gift Shop and Exhibition Policy as attached to the report titled "Elgin County Museum Gift Shop and Exhibition Policy" from the Director of Community and Cultural Services, dated March 2, 2018 be hereby approved. - Carried. Countv Road Maintenance Aareement — Actina Director of Enaineerina Services The Chief Administrative Officer presented the report seeking Council's authority for the Warden and Chief Administrative Officer to execute the County Road Maintenance Agreement with Elgin County's municipal partners. Moved by Councillor Jenkins Seconded by Councillor Martyn THAT the Warden and Chief Administrative Officer be authorized and directed to execute the redrafted County Road Maintenance Agreement. - Carried. County of Elgin 2018 Mileage Rate — Director of Human Resources The Chief Administrative Officer presented the report recommending that Council maintain the County mileage rate at 49.5 cents per kilometre. County Council Moved by Councillor Mennill Seconded by Councillor Jones March 13, 2018 THAT County Council direct staff to freeze the mileage rate for 2018 at the current level of 49.5 cents per kilometre. - Carried. 2018 Non -Union Economic Adjustment — Director of Human Resources The Chief Administrative Officer presented the report recommending that Council approve the 2018 non-union economic adjustment. Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT the Council approve a non-union economic adjustment of 1.8% effective on the first full pay period of 2018; and, THAT the necessary by-law be prepared. - Carried. Elgin County Official Plan Five (5) Year Review — Natural Heritage Study Single Sourcing Request — Manager of Planning The manager provided County Council with information about updating the County's Official Plan as required in accordance with Section 26 of the Planning Act. The Elgin County Official Plan was approved on October 9, 2013 and the document is now approaching the 5 year time frame in which it should be reviewed and updated. Moved by Councillor Martyn Seconded by Councillor Jones THAT the Council of the Corporation of the County of Elgin agrees to single source the necessary work to be carried out to complete a Natural Heritage System Study; and, THAT an agreement between the County of Elgin and the Upper Thames River Conservation Authority be drafted and brought back before County Council for consideration and approval; and, THAT the cost of the work to be completed will not exceed $60,000.00 - Carried. Parcel Mapping Maintenance Agreement between the County of Elgin and The Township of Malahide — Manager of Planning The manager presented the report recommending that Council authorize staff to enter into an agreement with the Township of Malahide for Parcel Maintenance and related GIS mapping services. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Council of the Corporation of the County of Elgin approves the "GIS Mapping Services" agreement. - Carried. Approval for Official Plan Amendment No. 6,14020 Belmont Road, Central Elgin, File No. CE-OPA6-17— Manager of Planning The manager presented the report providing County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. County Council Moved by Councillor Jenkins Seconded by Councillor Jones March 13, 2018 THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No.6 to the Municipality of Central Elgin Official Plan, File No. CE-OPA6-17; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. - Carried. New Horizon for Seniors Grant "Farm to Table Gathering" — Director of Homes and Seniors Services The director informed Council that the Elgin County Homes have been awarded the Government of Canada, New Horizon for Seniors Grant 2018 in the amount of $25,000. The program will support seniors as they make a difference in the lives of others in their communities through their input, leadership and participation in a quarterly "Farm to Table Gathering" in each of the County of Elgin Homes. Moved by Councillor McWilliam Seconded by Councillor Martyn THAT the County of Elgin approve the New Horizon for Seniors Grant project "Farm to Table Gathering". - Carried. Homes — Resident Quality Inspection (RQI) - Report for Bobier Villa, Elgin Manor and Terrace Lodge — Director of Homes and Seniors Services The director presented the report outlining the results of the annual 2017 Resident Quality Inspections (RQI) for Bobier Villa, Elgin Manor and Terrace Lodge as required under the Long - Term Care Act, (LTCHA) 2007. Moved by Councillor Martyn Seconded by Councillor Mennill THAT the report titled "Homes — Resident Quality Inspection (RQI) — Report for Bobier Villa, Elgin Manor and Terrace Lodge" from the Director of Homes and Seniors Services, dated February 22, 2018, be received and filed. - Carried. Homes — Long -Term Care Home Service Accountability Agreement (L -SAA) — Schedule E — Director of Homes and Seniors Services The director presented the report recommending that Council authorize staff to sign the Long - Term Care Home Service Accountability Agreement (L -SAA) — Schedule E. Moved by Councillor Jones Seconded by Councillor Jenkins THAT Council authorize staff to sign the "Long -Term Care Home Service Accountability Agreement — Schedule E" for the Homes for January 1, 2017 — December 31, 2017. - Carried. Homes — Long -Term Care (LTC) Case Mix Index (CMI) Results for 2018-2019 — Director of Homes and Seniors Services The director presented the report summarizing the results of the 2018-2019 Nursing and Personal Care (NPC) envelope funding, referred to as the Case Mix Index. County Council Moved by Councillor Mennill Seconded by Councillor Martyn March 13, 2018 THAT the report titled "Long -Term Care (LTC) Case Mix Index (CMI) Results for 2018-2019 Funding" from the Director of Homes and Seniors Services, dated February 22, 2018, be received and filed. - Carried. 2018-2019 Multi -Sector Service Accountability Agreement — Director of Homes and Seniors Services The director presented the report seeking Council's authorization to sign the Multi -Sector Service Accountability Agreement for 2018-2019 with the Southwest Local Health Integration Network. Moved by Councillor Jones Seconded by Councillor Wiehle THAT the Chief Administrative Officer be authorized to sign the Multi -Sector Service Accountability Agreement for 2018-2019 with the Southwest Local Health Integration Network for Bobier Villa and Terrace Lodge. - Carried. Deputy Warden Considerations — Chief Administrative Officer The Chief Administrative Officer presented the report further outlining options for the role of a Deputy Warden as previously requested by Council. The report recommended that Council approve a pilot whereby the past Warden act as Deputy Warden for the remainder of the Council term. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT County Council implement a pilot whereby the past Warden act as Deputy Warden for the remainder of the Council term, subject to the willingness of past Warden Jones to fill this position. - Carried. Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT the reports from the Chief Administrative Officer titled "Municipal Property and Building Commemorative Naming Policy", "Overview of Elgin County Long -Term Care (LTC)" and "Procedural By -Law Review PowerPoint" be tabled until the next meeting held on March 27, 2018. - Carried. CORRESPONDENCE The letter from Dutton Dunwich Recreation Advisory Committee was walked in and did not appear on the March 13, 2018 agenda package. Items for Consideration Bernie Wiehle, Chair, Board of Health, Elgin St. Thomas Public Heath with 2018 Elgin St. Thomas Public Health Budget. 2. a) Bayham Beachfest Committee, Municipality of Bayham requesting donations for the support of this year's Bayham Beachfest occurring on the Civic long weekend in Port Burwell, Ontario b) Allie Gosnell, Dutton Dunwich Recreation Advisory Committee requesting a donation to enhance the Canada Day fireworks display and community celebration in Dutton. County Council March 13, 2018 The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Jones Seconded by Councillor Martyn THAT the correspondence from Elgin St. Thomas Public Health be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #2 a) & b): Moved by Councillor Jenkins Seconded by Councillor Jones THAT the correspondence from the Bayham Beachfest Committee and the Dutton Dunwich Recreation Advisory Committee be received and filed and that these organizations be directed to apply to the Festival and Event Partnership Program through Elgin County Economic Development. - Carried. Items for Information (Consent Aaenda 1. Richard Hein, Parsons Project Manager, Parsons with Notice of Design Build Project Commencement, Contract 2017-3009, Reconstruction of Highway 401 from 4.1 km west of Elgin Road 20 (Union Road) to 3.7km west of Highway 4 (Colonel Talbot Road). 2. Karen Vecchio, MP, Elgin -Middlesex -London notifying various ministries of the Port Bruce Bridge Collapse. 3. Oliver Jerschow, Director, Municipal Finance Policy Branch, Ministry of Municipal Affairs with a report of the County of Elgin's 2018 Annual Repayment Limit. Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT Correspondence Items #1 — 3 be received and filed - Carried. OTHER BUSINESS Statements/Inquiries by Members — None. Notice of Motion — None. Matters of Urgency — An additional Closed Meeting item regarding potential litigation was added to the agenda. Closed Meeting Items Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Central Elgin Fire. (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Restructure. (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Potential Litigation. - Carried. County Council 9 March 13, 2018 Council recessed at 11:07 a.m. and reconvened at 11:15 a.m. Warden Marr and Councillor Martyn vacated the Council Chambers at 11:41 a.m. Councillor Jones took the Chair. Warden Marr and Councillor Martyn returned to the chambers at 11:48 a.m. after the item related to Central Elgin Fire had been discussed. Moved by Councillor Jones Seconded by Councillor Martyn THAT we do now rise and report. - Carried. Sam Edwards owner of North Erie Marina came in to the Council Chambers to demand that Council speak to her regarding their decision to install a temporary bridge in Port Bruce. Warden Marr told her that in order to address Council she must come and asked to speak as a delegation at the next Council meeting to be held on March 27, 2018. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the confidential verbal report from the County Solicitor be received and filed. - Carried. Moved by Councillor Martyn Seconded by Councillor Jones THAT the confidential report regarding organizational structure be received and filed and that the Chief Administrative Officer proceed as directed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT the confidential report regarding Central Elgin Fire be received and filed and that staff proceed as directed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor McWilliam THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAW Moved by Councillor Jenkins Seconded by Councillor Jones THAT By -Law No. 18-10 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 13, 2018 Meeting" be read a first, second and third time and finally passed. - Carried. 10 County Council 10 March 13, 2018 ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Jones THAT we do now adjourn at 12:08 p.m. and meet again on March 27, 2018 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Julie Gonyou, David Marr, Chief Administrative Officer. Warden. 11 Marina Impacts on North Erie from Proposed Temporary Bridge *in Port Bruclus, 12 March 20, 2 018 Via Foutil f' ark° w, Mrwnrbr:n of Cotincill, and CbiefAdministrative O ffiecr 'fowwnshipr crt` rrl«aliicic 87 Rfl. ra Street South Aylmer ON N514 2C 3 Warden, David Man, arrrrl lel rnbm of C.oujocill C/0 Warden (:crrrrrly Of Fl ill 450 Sunset Drive t, i'lrrrrnus ()N N5R5V I Rc; My Clients — C°;r• g and Sam F(l arr ds, t,.IMwim4 of North leric Marina; Construction ction trl"Temporary BAdgc; r rrllarplr rrr rat°:Irnp eri;arl I ond Bridge I have row"Illy been ectainracl by Greg Edwards and Scon EkIwarads, owners s ar.n.d operators of North l"a"ic .Maar huk lrrcaro'ed ill I)ol l Br°r.rc , t nrtrrriwa to rmvp'rr ictlt fi it hi;lcr°c,"'1;s with 1.0"Sq �d tca(la0.. potential constr"rrratican of a teniporary temporarybridge that would, cunnect D"I r I JI)c on the South side ot, ',allrrrh, Crcok ww+ifh Bak Strect ott the Northside r°rt"(,aatfiralr t"reck. temporary trrwirlge in this loc ation. will severely inapa ct.';North. Eric Marina, and c otilrl p"ot;rarrtrrrff p'rrrt my Clients rrrrt crf"l�rr Zine s due to the f0ll0WiT'Ig: Severe I.rarffuc conflict and ffiter furrance wwr itti the Marina's launch raanip , ` 111 t,rrlrrrich r°rrr71p") i ar critical comp onerrt rel"the busirwcm and is used tier° various purposes, all, of"ww,°hich ■ .rr in ittinnowv s�rlcs irom the laurch"I r°arrrrpw:; 0 I'llability to ofibl Inecha nilcal boat p arls aa,rr,r"'..l s rvicra fTrcrr:rathe launch ramp; • Sufuty i,ssuc:, ill Ifr'crrrt of the launch. r°attip'r ai.ruru to traffic conflicts; 150 Dufferirr Ave, Sufte 206, London ON N16A SN6 Tel: (519)438-3776 k w (519)432-6707 kgnaIr e F rrre�rah wa.car 13 0 ANNORNIM, a I TI Ct-CaI qed noise and safqty Ssiies irnpacting 10 trailers backing onto Barak Strcct; m Rem oval of 4 docks, 8 bwas witli wa Icr lir ont lvas, st a . 1 11 lie e:ottagv rcnw�l" Out by illy Clients will now be directly beside the old bridge abulrrients; 0 Runioval of"(wo li"ai lei" k)Qa[e,d beside the otd bridgeabuttirlents; 0 Lay-offs fi"11. OmPloyms and suninier student; , thil n,ity lie required if the hLNhIONSqUI`teI%S, lrrs list is riot exhallslive. Given dic polenfla] inapacts, it is imporative that my CIi(!,TIt/N hO k0pt apprise(l of the Status ol'this ilia tterthro ug h, cumnunjuation willf.i. j7,iy offiwu I have reviewed 1 -fie msolution passed 1,)y rl,()wr,,,hip Council at its niecting held on, February 28, 2018, "Is well as the, r scrlartiurtr passed by Cotinty Council c11 its meeting on March 13, 2018, which is quite r,urraraaaarrira , TI)e Couilly resollition auth,orizes the Warden and CAO I'D proceed with procuren,lent and in.stallhalion of the traiporury bridge. 'J'his di ruction Y.!�rA, preuiaturc 6Ivell, whal is al stake Vor niy Clients. PIJIC decision to procccdwil]], the leir,porary bridge in Ns location, in dw alxsenw ofraeunilig,fiul GOnSUlt,ation with my ('1iciA is unacceptable and will be sub.ice't Lo clinflunge. Municipal deuiskin- ntaking must, be open, transpareat, a.rid in the Public intcres(, My ClJonts; have been ftustrated lhws t*ar wj(htfie Po'lifleal process. W11110, Staff has been available to some degrec. to answer questions, my Clients, haveattempted to reach out to iridividUal. Counuil]ors and (o speak at T)ICCfitIgS Oil r eVeraf OCUISiNIS ID 110 a,Vail, Furtherinore" it appe'urs to ale drat U.11 crivironnicnial jzscssrumt will be required fibran ondeaaking (,,Ithis mature. Nny decision v) proceed with as leailWrary bridge in this knation in conlravenfion of the 1c will bo oh;,Wenged in (,'ourt. IfthiN pro.ject is exenipt from approvals urider the Act, pease provide '111C, dotalls so that T may review 15U DUffefln Ave, Suite 21 6 London N NA 5N6 Tek (519)438-3776 Fax: (51,,9)432-6707 ana lee @Zferrei ralaw.ca 14 ................SII II M,r. and-Nlrs. Edwards runmi'll kvW11,11,P'to diwwss ttli� TMI(Wj'CA)-0j)CfatjVdY hldUding the iSSLIe Of conipell'sation for their cemain business Josses if the IcnipotAry bridge is uldriately constrac(ed ID this location, This letter k meallf, to, oonvoy (110 Ix"Itentiai 'It-rillact tile tvmpcw,,,try hridgc could have on North Eric Marina, whidch has been Very busy wid aaucvu sstiul k) clow and, k, as vatuablo, l"eMtare i11 tile C0111111unitv, I am rqucs(jrg,opios (41 all Appflcatlons made for apj,)j'ovaIs required in connection with COnSITLICti011 01111C tern pOrary bridge, induding a pQrmj( (o uiso the WaLerway and a,myotlicr tirtwiry ,zAal permits rcq,dr cd, I wotild al.w like 1(-,) be notil" jcd of any mcaing at whichthis matter will bc oonsidered, Jltaasc cnsurctliis letter is scriil to all n-icnibers, ofCouncil ibr both Llw Tovvns I hip and Ow County, I alscu request that this latter` Iv inell"Idod oll '[JAC itgnda, tbfthe fiCXf, ('10MIty COMICH IIICCthIg 011 Marc,li 27, 201 natal that my, Chent be granted delegation slatus. Yloor,0'ruly, FERIZEIRA LAW Analce J.M- Ferruira Lawyer CIO, GrCg and Samar Fldwartk, Ncwth brie Marina 150 Ditifferin A,�u, Suite 206 Landon ON N6A 5N6 Tei; (519)438-3776 Fax(519)4,32-670,7 15 `VA ■K; E 110 to 30 7" WA tu `qp r " 0 i P j IV ME Ai CN FILL 201 cI PIi t) P0010 VATA SHOWN ON 14 1S" 9t 10 " 0 i P j IV ME Ai CN FILL 201 cI PIi t) P0010 VATA SHOWN ON 14 1S" 9t P(,')rlBj-uce Jbiley Drill gc Plaell Coricer-n - North Eric Marina Parx,- 1 of I Por-tBruce Bailey Bridge Placernent Concern �Robert Noll <r-obertj,ncorein@qmaiI-com> Il 2,018-03 ('0 51'1 PKI i tort 1, ie riertia d I'm in -I all �Ccx ri > WA-lellillil thSUAl'bifio(jld Hill dge e ffec t i n 5,1, 110Tie c)"mill rel 's la r-cl and i"mrilks, noll to mer -Mon 1h(--cc)!A. Cftr I wilp rriccl"l a in k a I lie Watcr Gas a 'I,'J I lydil sand a nemi Veer,-,pin,g bed (49404) Cars iniad up t(.,,,, crcx5s Bridge in"iIxtdirg (.,)ri ertfi-mwe/exiil uJ pnvalx"' Hoodulq ironceeras xAated by IiWsuyt Maier Uaflic u;ll froli'l Aylalel' dowl hill t(.'] atunsusl)Ktirig turning L"'.1ve to closs a SiTall er awa to kq(.)rk in i rbuik] for (,oivaiructiori vehiclle,, and Workers Bil elfc.'.I:ts more I IoIIIOMVI'Iers in ths art,"'a U.)NSIDUR, Lovr!lvullt Pl'('Jp(,-,rty I-..a,st adjacent to llrgip�rial Rd bridge faii, sever,',4 reasons-, lvloi,k, ,ocirn forexpansk,')n and coristruc-join due to larger area to wtmk Le,,,s hornes in the surmi infriling at"ea th,','fl would 5 - elfPcIed LiWe ol No irm,'-Aved C Gas I lydro Water) "I "Iffic efl'iteding lli PwBil mill have allowablu Hil tusl( w dowi 'xiol lic, lurriling Working with a Clean slate compared to vdith and old 1",kidge that riii have l.inclerlyin( Ser ncprc'�ly Rck) arid i0e Nooren 49404 Dexter 14)(1 21 fitt,ps,�/otit,look.l�ive:.c(i,i-q/(iw�t/"?Itei,nlD=AQMkAI)AwA'I'Y(MI)ABI,Wl3wtvl,rnYt�M'r R.IN— 20184 3-26 Janice BaIt J�_ "'Zol c,"" ' 1('�! Rt. Bruce Bailey Brd ge Ccwcerns Miar 8,1 20118 a,t 8:37-'29 AM hi,-Ncirth E6e Marina v. r, BRUCE BAI L., EY 13 RI DG F"' 11 LA .;1 El" NT CON C ER,.NS, Entrance and exit to driveway, at 49428 Dexter Line (Entry toold bridge in front of imay property is the location of the gas hnc,'I.iydro, pole, flush out for water main, and file hydrant dircotly in, frol')t of inyp]_Opffty. Would not, be casy access to fire liydrant, more traffic now than irk the 40's, 50's wid early 60's , could tie up traffic and possible accidents, Safety issucs for peopleVvi'1141,18 on tho Side of the road. "I'lic contentfor the old bridge is verry, very old, Not safe and need to be replaced, (1.11 111'y opini,on). People going to the beach, and then continue tip ;flit periall Road WoUld have to tuni left, ono -t Dexter Line to, obtain accom to, the it bridge If located at the old bridg,o, l'oqsitAy waitin Brie to continue over th,e bridge� TJIJS UILISiiig a number ofother residents unableto enter or exit, their property, on botti skies of Catfish Creck, SUGGES"TION' Use the Easement proper�, ad acent on the Rast side Of flIe IMperial Road bridge, rnaking casierti-avel, to and,firorn Pt, Bruce, and tnuch less ince nvenience to residents sand vls�itors. lanice Baltzu, (property owrier ;f 94 Dexter Lille) . .. . . ... . .. 22 xx' Stephen and Janet Campbell 3413 Bank Street 4yllmer, On N54-4 2R2 51971908,76 Dear Township, of Malahicip Counclilors, We have been made a~ are potential plans to erecta temporary bridge at the south end of Bank Street due to, the coHapse of the Catfish Creek Bridge on IrligilWay 73, We would like to submit this letter as protest. We movedto Port Bruce 29Sopt,2016 to get away from the incessant noise and traffic of living in an urban oarnmunity and sought a location with privacy, peace and solitude. lie -directing the constant traffic directly in front of our horrie Mll impede our ClUallity of Re that we, worked so hard for. Rank Street is narrow and barety has, enough room for 2. average vehicles to pass each other. The easernent is also narrow and can only fatharn a sin ie lane bridge could be accommodated and in that case nut, only will the traffic be constant but constantly backed up. We do not wish to have our safety, privacy and, clualfty of living put in jeopardy. Although the collapse of the bridge could not be predicted, Ifirnfly request an alternate location for the terrpoirary, bridge be sought. Stephen and Janet Cam pbe It. 24 Fwd: Proposed site 1"ot- Pot -t 1.1ruce Bridge - North, Erie Marijui Fwd: Proposed site for Port Bruce Bridge Doris 1-feisler <dorisheis1er@yah(>n.c,)> INIMI zol 0 W 26 52 7 fIN01 Iwai; ox norl], Ier-i en,ia rina @ �, iot rl�l Ail coill I Son son my WhWe 11a,600 I of I Frogs: Dosis Heislorij,,j _i(, s Lc"L > Date; Varrh 14, )GIR at 90Z PPO 11 UT Trx cao/cleirl, willor Cc: gildnsk! depdy may,01, (x Subject: Proposed site fear bort l3i,oce Bridge Dear IvIkheHip wsi,clu luld time al,48469 Rwhneek LAP Pod Hrvwedjedyta9*wmtWMe old is that, flaw! tovpmaq Wge be 0@cecl I agrep Mat A is vU to haive a Liida,)e Nnkhg dw Whge Wernugag sMAWS W Dwrimathn wl directly impa(t the quality of rrry life irt semil wvWs! FWA of ad My fewe One and awaver imes; have ex,Aecl rn 0* �wlne oxe Sm 1%9 Oil be Qeof She tood We[ My trail -r- has heT,n sot up for 20 par-!, beside the lonce used 1,,Y/ 1&vidly and h iends! Any change 10 take away wry 1�jnvocy aacl securAy! Umn SW ad he Wit note I When We txfdqe Ym rkcorrirnissionnd in he ON New were only a cupW of cottarijwon thrs side c)�' Me creek, and only t.jsed seascmally as, w4 tivre was no mad at all 1 The Wnd vos hdd by a p6me IndIvIctuaH Thme was no dire irnpact onainyoner's 14cI I WO W Bank stir(aet design a] fc)l' fl -le modern Ifatic Vi;,,it Jlows iv and CLL Ot F'011 bl`UU��n I already have to d(ml ori h Backe wd cm,lestion on SWeel line in We Su rralraen" t i ne, w boaters zind go froin North Erie Marina lAijdirqj Ici diat bsVic qxviIng in and from Me bridge W cmavi mg dwgemus situartion estxacially muriding thetxornens tr-mr, nrlj:)eriad Rood to Bafil,, and RI.jQi,cit,!ek Lv'ie! Smn & Greg am Vuygoocl and [Iusine'q cwners! They do 11heirvery beet to Iveatpth(,a, araa "I'lley stmd to bse a great deal of their livOy hocO due (c) �)roxinkily of their launch Ialrjla tk,,r Chu blrdyO! I Um* MW s beuer iVW V he blNe K OW area tea tlrr, east of,the, coliapod Whge! On the smAh Ade Wre is an yaw let was used as a boa ramp sn nn#Ahe nonh We wouH We M be W W -to axwnrWate a bridgeOl hvpedal Road is akeady hfih to w4hs(and high t4fic volunie! consid(.,Ii alt opdonsB Yours RaspecOully Dan Flewer Sunt hnrn my iPhon(:� 25 2018-03-26 Endorsement of the Elgin -St. Thomas Food Charter Subject: Endorsement request for the Elgin -St. Thomas Food Charter Dear County of Elgin Council, The Food For All committee is a group of dedicated community members with the goal of improving the health and well-being of Elgin -St. Thomas residents. Since February 2016, the committee has been investigating efforts and possible solutions to improve sustainable access and availability of healthy food for Elgin County and the City of St. Thomas. The resultant "Elgin -St. Thomas Food System Strategy" has been developed to inform improvements to support a sustainable, resilient, and healthy food system. Suggested actions focus on all aspects of a healthy food system, including production, processing, distribution, access, consumption, and waste. The Elgin -St. Thomas Food System Strategy is based on principles from the "Elgin -St. Thomas Food Charter". The Charter describes our vision of a healthy food system for Elgin County and the City of St. Thomas. The Charter outlines our values and beliefs about local food and food systems, in order to provide insight and guidance for decisions among government, businesses, communities, families, and individuals. We are requesting your endorsement for the Elgin -St. Thomas Food Charter. Thank you for your consideration, The Food For All committee attachment: Elgin -St. Thomas Food Charter By signing below, our organization officially endorses the Elgin St. Thomas Food Charter. Organization Signature Date Name of authorized person (please print) 26 El l� °"I'liomas Food har er Because we value l lealt n(] Wellness, we support... Affordable, safe, healthy food as an essential building block for physical, mental, spiritual, social, and emotional wellbeing Because we value l:'"Aluca ion, we support... ■ Understanding and awareness of the relationship between our food system and our environment, health, economy, and community ■ Opportunities that strengthen the individual's and community's understanding of a healthy food system from farm to fork ■ Initiatives that develop food literacy and hands-on food skills Because we value Sustainable E.".conomic Development, we support... ■ A local food system that supports economically sustainable farming, processing, and distribution of fair and equal food ■ Mutually beneficial relationships among all stakeholders in the value chain ■ Promoting our region as a food, agricultural, and culinary destination Because we value l:1"Ilvil" 11111 OntaI l Icalt , we support... Protecting farmland and freshwater resources for local food production and safe sources of drinking water Producing, processing and distributing foods in a way that reduces waste and conserves energy and the natural environment Because we value Culture, we support... ■ Promoting the dignity, joy, and sociability of growing, preparing and eating food ■ Celebrating and promoting respect for traditional, cultural, and spiritual food diversity ■ Connecting our rich agricultural history to our contemporary food practices Because we value Social f usti cc, we support. Safe, healthy, and affordable food and water as a basic human right Income, housing, food, education, employment, transportation, and environmental policies that support access to healthy food for all Promoting food self-reliance through community food programs to reduce dependence on emergency food services 27 + � Q\ � \ � �n _ _ Fo w.° ?./ \\ _ Ig «©. <_<7�<;2�� a�©»^ »��\ » 2 « ��%» �� /�� \ �\ � / `/ `ƒ� \ � � «y�\ i n -S \. t is ^» o Ch ? ta&«�f\? \\�«\\«�3� \ �«�«�\tea>«�3a \ = EndorseME On behalf of the Food For All com mitte Lisa M85e|li, Public Health Dietiti /(//{,(! 2\/b}/c CM2( Elizabeth Ai||e5, Registered Dietiti M! + C ( ! ! b!t� ``` -`d2({( Cent { - s !_ w March 27, 20 -1 JAM �\ 111 .'IN, <_ \ \ U tic-. `IN \ \ 'Enhomas \, ` E I. so>-- Individuals living in low income: mo>>- Weekly cost of food for a family of : ' ., from averageVerses the for all of Ontario went down 0.7% ElginCost in Thomas+% higher than the average of a Southern U114=111M, 1141=1114M. 1 higheroro- 23-121% ar ar .. c u iziit�� e a o r n he Agr E[g - n-StIGRI 'homas zw> Elgin -St. Thomas: family tor- Over 1300 farms,• % o land Elgin tor- Growing and raising a diversea farm products orw- E.g. corn, soybeans, field vegetables, pigs, chickens, dairy, beef cows, etc. zw> Healthy agricultural sector contributes to the local community tow- Provides jobs Local farmers require access to transportation, processing, and distribution infrastructure �Z' -\\\\\\\arter and Ka'L'Onale for a Food Cl,,\\\\ Food Syste...------ -,�ii Strategy Highlights iport all aspects of healthy food system from farm to fork *M M- l MWER • * INC 0g", !V`�, Because wevalue �� |�' " �&��,U| nu��|u��{� mw��Ulness wesupport— ' Afondable.aafe, healthy food asan essential building block for physical, mental, upihtua|'soda|.and emotional wellbeing Because wevalue � Education wesupport— ' Un6erstan6ingand awareness ofthe relationship between our food system and our environment, health, economy, and � community � - Opportunities that strengthen the indivjdua�band community's understanding of healthy food system from farm to fork ^ |nidat;vesthat 6eve|opfood literacy and � hands-on food skills � � Because wevalue °~ �� ^ / | �� |�� con��^�� r�� — ' [- ' ' - �wesupport— � ` 4local food system that supports economically sustainable farming, processing, and distribution offood ~ Mutually beneficial relationships among all stakeholders inthe value chain � Promoting our region asafood, � agricultural, and culinary destination Beceusewevalue � | Health �z��|ron��n��| ..��|�h we support... Protecting farmland and freshwater resources for local food production and safe sources cfdrinking water Producing' processing and distributing foods inaway that reduces waste and conserves energy and the natural environment Because we value (� � `=��/�f u r e we support... - Promoting "he dignity, joy, and sociability ofgrowing, preparing and eating food ^ Celebrating and promoting respect for traditional, cultural, and spiritual food diversity ` Connecting our rich agricultural history to our contemporary food practices Because we value Social we support... - Safe, healthy, and affordab|efood and water asabasic human right ^ Income, housing, food, education, employment, transportation, and environmental policies that support access to healthy food for all Promoting food self-reliance through community food programs toreduce dependence onemergency food services Food 1. Central Community Health Centre 2. Destination Church 3. Earthmama Farms 4. East Elgin Community Assistance (Aylmer Corner Cupboard Food 5. EAT2LEARN 6. Elgin Children's Network 7. Elgin County Holstein Club 8. Elgin Federation of Agriculture 9. Elgin St. Thomas Coalition to End Poverty 10. Elgin St. Thomas Public Health 11. Family Et Children's Services of St. Thomas and Elgin 12. Milestones Children's Centre 13. National Farmers Union - Elgin County, Local 306 14. Ontario Student Nutrition Program - Southwest Region 15. Psychiatric Survivors Network of Elgin 16. St. John's Anglican Church 17. St. Thomas Community Gardens 18. St. Thomas Elgin Food Bank (the Caring Cupboard) 19. St. Thomas Elgin Social Services 20. Thames Valley District School Board 21. The Arts Et Cookery Bank 22. The Salvation Army St. Thomas 23. West Elgin Community Health Centre (WECHC) 24. YMCA St. Thomas -Elgin 22 25. YWCA St. Thomas -Elgin % \\. \\: t s 01 ~\ ~\ \ \ \ YIN a, a. trategicS Thriving and � � ffirectwn ElqIn St. Thomas encourages policies and programs that support econom sustainable f rm2n , processing, and dist-bution of food. Strategic Equitable Foodcress and A f ifit Elgin St. Thomas encourages policies and programs that -support all residents in accessing safe, healthy, affordable, and culturally appropriate foods. Strategic Knowledgeable an ll Res'dew DirectIon Elgin St= Thornes encourages policies and programs that support all residents 3 In making healthy eating choices through knowledge exchange and skill' development. 29 j u I- 43 yLK two �,J L l \1S� \ \ \ off\IMF N%lh 1 o all 11 NO ak- -AFF ELGIN O 000 00 W WEN AST THOMAS ]FI: oOD S R - DE Deep roots, strong ou. e --n tu n ia h Wurdays 0 am SUPPORTR LOCAL \ \ Food System Strategy + \i (\ §\ \! � \ \\ \} \ \}S « \ � 2 S + ? + � - � A e e k 2. - § & ) \.- < § 2 \^ - \ ) * - ,- r w . . :: \ Y-oul'T-"""" : : . . + � - � A F )e k 2. - § & ) \.- < § 2 � \^ - \ ) * a, - . - - , z: w , - - - , : ;,:ra:: a w ! ..< . y c C� ::% = , . ; � � � �� m iTm loam, uw°°° VIII r° a l- I and SUstainable Food System The Elgin St. Thomas Food System Strategy was developed by a team of dedicated community members' to improve the health and well-being of our residents by supporting a sustainable, resilient, and healthy food system. This strategy highlights key actions that support all aspects of a healthy food system, including production, processing, distribution, access, consumption, and waste. To strengthen our regional food system, stakeholders from various sectors must work together on the development and implementation of advocacy, policy, programming, marketing, and communication initiatives. The Elgin St. Thomas Food System Strategy is based on principles from the Elgin St. Thomas Food Charter. The Charter describes our community's vision of a healthy food system. The Charter outlines the values and beliefs about food in our community to provide guidance for decisions among government, businesses, communities, families, and individuals. 'The Elgin St. Thomas Food System Strategy and the Elgin St. Thomas Food Charter were developed by the Food For All committee located in St. Thomas and Elgin County. /,,,,, 28 Because wIeL value Because we value af 1n a n e s sf L IIIA IIII Ill�m IIIA III�� IIIA""' 1n we support... we support... Affordable, safe, healthy food as an Protecting farmland and freshwater essential building block for physical, resources for local food production and mental, spiritual, social, and emotional safe sources of drinking water wellbeing Producing, processing and distributing foods in a way that reduces waste and conserves energy and the natural Because we value environment a"' IIII III Because we value we support... Cd[tuIre Understanding and awareness of the relationship between our food system and we support... our environment, health, economy, and Promoting the dignity, joy, and sociability community of growing, preparing and eating food Opportunities that strengthen the Celebrating and promoting respect for individual's and community's understanding traditional, cultural, and spiritual food of a healthy food system from farm to fork diversity Initiatives that develop food literacy and Connecting our rich agricultural history to hands-on food skills our contemporary food practices Because we value bus IIII IIr4EIIIA IIITUIII IIIrn eIII ""' we support... A local food system that supports economically sustainable farming, processing, and distribution of food Mutually beneficial relationships among all stakeholders in the value chain Promoting our region as a food, agricultural, and culinary destination Because we value IIII°°° ""' IIII we support... Safe, healthy, and affordable food and water as a basic human right Income, housing, food, education, employment, transportation, and environmental policies that support access to healthy food for all Promoting food self-reliance through community food programs to reduce dependence on emergency food services Due to the complex and interrelated nature of food systems, a systems -wide approach is necessary for creating a healthy and sustainable food environment. Healthy eating is essential for supporting healthy growth and development, preventing the development of chronic diseases, and promoting overall health and well-being. Food also plays an important social role in society; it represents an occasion for sharing and celebrating. A healthy, sustainable food system emphasizes, strengthens and improves visibility of the interdependent relationships of sectors along the food chain, from farm to fork. Elgin County has a thriving agricultural sector, with over 1,300 family farms, which comprise 81 % of land in Elgin County. Our local farmers are growing and raising a diverse range of farm products, including: corn, soybeans, field vegetables, pigs, chickens, turkeys, dairy and beef cows, and so much more. A healthy agricultural sector contributes to the local community by providing jobs, ecological goods and services, and safe and nutritious food to the regional food system. Ensuring that local farmers have access to the transportation, processing, and distribution infrastructure they need is crucial to the vitality of the Elgin St. Thomas food system. IAmerican Planning Association, 2017, Available from: https://www. planning.org/nationaIcenters/health/foodprinciples.htm 3 Statistics Canada, Census of Agriculture, 2016; Statistics Canada, Cen- sus of Population, 2016. 4 Based on the after-tax low-income measure (LIM-AT) of $19 460 or less for a single -person household and $38 920 or less for a four -person household 5 National Household Survey data, 2011 Nutritional health is affected by the quality, quantity, and types of foods consumed. In 2011, 15.8% of Elgin St. Thomas residents were living in low income, which can make it more difficult for them to afford and access a safe, sufficient, nutritious diet. Adults and children who are food insecure, which is the inadequate or insecure access to an adequate food supply due to financial constraints, are more likely to have poorer physical and mental health and are more likely to develop chronic diseases compared to food secure adults and children. Food insecurity can also impact an individual's ability to manage their chronic health problems, creating a significant burden on the healthcare system. Research from 2015 showed that healthcare costs were 23%-121 % higher for adults in food insecure households compared with adults in food secure households. The impact of poor nutritional health suggests the need for sustainable approaches to address food insecurity and food access issues. A systems -wide approach needs to target the environment, institutions, and processes in which food is produced, processed, and distributed to consumers. These systems in turn will impact the availability and accessibility of healthy foods in a community. Additional strategies are required to ensure consumers can afford nutritious food and have the skills and knowledge necessary to prepare a healthy diet. 'Dietitians of Canada. Prevalence, Severity and Impact of Household Food Insecurity: A Serious Public Health Issue - Background Paper [Internet]. Toronto: Dietitians of Canada; 2016 [cited 2016 Sept 12]. 55 p. Available from: http://www.dietitians.ca/Downloads/Public/HFI-Back- ground-DC-FI NAL.aspx 7Tarasuk V, Cheng J, de Oliveira C, Dachner N, Gundersen C, Kurdyak P. Association between household food insecurity and annual health care costs. CMAJ. 2015;187(14):E429—E436 so VVuuw" �wu imo�u ummm mmu mem ��omou SUS 114 ��mm ��m ., E, EM mmi �� 'mmi �uuimmmmi ��.. sysmmmr EM The resulting Elgin St. Thomas Food System Strategy is a comprehensive approach to improve the food system in Elgin St. Thomas. It is guided by three strategic directions n11V'" a including a thriving and resilient agri-food sector, food access and availability, and food skills and literacy. Suggested actions are listed for each strategic direction. Strategic "I"hriving and Refl dull. flus' :ft Food Ew :i�] ]Direction Elgin St. Thomas encourages policies and programs that support economically sustainable farming, processing, and distribution of food. (�Direction Elgin St. Thomas encourages policies and programs that support all residents in 2 10 accessing safe, healthy, affordable, and culturally appropriate foods. Strategic Knowledgeable and SkIlled Residents (�Direction Elgin St. Thomas encourages policies and programs that support all residents 3 in making healthy eating choices through knowledge exchange and skill development. °°111 III°r;,'��\ 111 III,, III IIh °�r III III°,r;,` III 111 III,°� III"° III °SII m, Elgin St. Thomas encourages policies and programs that support economically sustainable farming, processing, and distribution of food. A ,e,:: t i o in A ir° e a 1 . I Suggested Actioir.us �E Create an Agriculture Advisory Committee to encourage 1� consultation with the agricultural community, and ensure that the comments are shared with County Council Ensure that producers and processors engage with the 411111111" �f Food For All committee, as needed �11111" Consult with farmers on direct farm marketing, agri-tourism, �� and value-added policies Dedicate a farmer representative to the board of the conservation authority to improve working relationships, particularly for reviewing permit applications A ,e,:: t i o in A ir° e a 1.2 III VIII' G Suggested Actioir.us pi"t, Clearly identify permitted uses in agricultural zones in municipal policies to encourage direct farm marketing and value-added agriculture (e.g. agri-tourism) 11 Inform Municipal staff about normal farm practices and related policies Ensure that the roads department incorporates design features for roads, bridges and traffic circles that allow for the safe passage of large farm equipment Apply for the Ontario Community Infrastructure Fund OCIF to support rural infrastructure projectgg 1. 3 C 0 M M U III' VIII °°°°11111°°°°Y A III IIIG VIII0 II IIIII.......... """ 0IIIII��m VIII'°°�'� IIIII�...�A IIINJ III' IIINJ G Suggested Actioirus Conduct asset mapping to identify gaps and opportunities in the regional food system Support the development of incubator kitchens, regional distribution hubs, food distribution portals, farmers' markets, mobile grocery stores, and other regional initiatives Promote consumer awareness of the benefits of local food through municipal or regional food system branding (e.g. Buy Local Buy Fresh maps) Hire or designate a current staff member as a Local Food Coordinator, responsible for promoting local food to various audiences (e.g. events for the public, purchasing behaviours of institutions and organizations) A ,e,:: t i o in A ir° e a 1.4 �� VIII VIII' VIII �� VIII IIIII�� VIII VIII' �� Illlklllllllllll� VIII' °°°°Illlf °°°� VIII Illlklllllllllll� VIII Illll��m CosVIII"""" Suggested Actioir.us Enact a bylaw to exempt farm structures from Development Charges �1011�� Provide incentives for agricultural businesses to develop value-added opportunities on their farm (e.g. pick-your- own's, corn mazes, processing their own farm products, retail markets) Adjust the farm -tax ratio below 0.25 of the residential tax rate to reduce the tax burden on farmers VIII°°°°° VIII'° IIIIIIIIIIIIIIII Illlh°°°°° VIII'°°' °°° VIII IIIIIIIIIIIIIIIII In order to support local food producers and increase community access to fruits and vegetables during the winter months, Destination Church began offering a farmers' market in the opposite months of an existing, nearby summer farmers' market. A test market, launched in the fall of 2015, demonstrated that there was a large group of supporters. The Destination Church Farmers' Market has continue dD gnu marketplace for the growing cohort of wholesale buyers e I iii ii, i, n turning away from imported and processed foods in favour '��°' 0 % i' ! ilial i,„i, f(o JJ ANE % of those produced closer to home. FreshSpoke's platform j°i / i; 'FORR, W1,110111111 f handles the order, payment and delivery for food producers ��'�1K,E PO „%, .,. , , .. ., .1 r VIII°°°°° VIII'° IIIIIIIIIIIIIIII Illlh°°°°° VIII'°°' °°° VIII IIIIIIIIIIIIIIIII In order to support local food producers and increase community access to fruits and vegetables during the winter months, Destination Church began offering a farmers' market in the opposite months of an existing, nearby summer farmers' market. A test market, launched in the fall of 2015, demonstrated that there was a large group of supporters. The Destination Church Farmers' Market has continue FreshSpoke is shaking up the food industry with an online gnu marketplace for the growing cohort of wholesale buyers N ,a IV turning away from imported and processed foods in favour '��°' 0 % i' ! ilial i,„i, f(o JJ ANE % of those produced closer to home. FreshSpoke's platform j°i / i; 'FORR, W1,110111111 f handles the order, payment and delivery for food producers ��'�1K,E PO and gives institutions, restaurants and retailers a direct pipeline to fresh, local food, delivered to their door using an Uber- like delivery system. Instead of putting more trucks on the road, FreshSpoke leverages the excess capacity that already exists in the delivery system. This drives down costs and gives commercial drivers, including producers, the ability to earn extra income delivering local food. FreshSpoke has brought their innovative platform to Elgin St. Thomas! C h )t III III "' g � III III ,u III ° r�� 2: Equitable Food Access and Availability Elgin St. Thomas encourages policies and programs that support all residents in accessing safe, healthy, affordable, and culturally - appropriate foods. A e,:: t a o iru A ir° e a VIII C 0 S U Suggested Actioins Increase stakeholder understanding and awareness of „m food insecurity in Elgin St. Thomas by disseminating loca Nutritious Food Basket and Rental Market Report data annually Advocate to respective levels of government for policies �f that improve individual and household income (e.g. adequate social assistance rates, minimum wage, Basic Income Guarantee, Living Wage, affordable housing, affordable childcare) Advocate for tax incentives for full-service grocery stores to operate in underserviced communities A ,e,:: t a o in A ir° e a Suggested Actioins Develop public transportation routes and "complete streets" to link consumers to nearby food retailers Implement zoning bylaws that support the development of healthy food retailers in close proximity to affordable housing units Implement zoning bylaws that support the use of available urban land for foodroduction (e. . community gardens, p g Y public orchards) A i� t i o ir V A II e a VIII VIII °°°°11111°°°°Y A III III VIII0 II IIIII.......... """ 0IIIII��m VIII'°°�'� IIIII�...�A IIINJ III' IIINJ G Suggested Actioins Conduct food desert and food swamp mapping to identify gaps and opportunities to improve access to healthy food Develop a Local Food Procurement Strategy for Elgin St. Thomas Expand the Good Food Box program to include at least one pick up location in each municipality and township in Elgin St. Thomas Implement a mobile Farmers' Market with at least one pick up location in each municipality and township in Elgin St. Thomas Establish Community Food Centres or Good Food 41 Organizations in East Elgin, Central Elgin/St. Thomas, and West Elgin Implement a county -wide gleaning strategy to support improved food access and sustainable food waste management A ,e,:: t a o in A ir° e a INl A III C VIII INl C IIINJ°°°°Illlf°°°VIII III' CosVIII"""" Suggested Actioins Implement incentive programs for existing retailers to offer healthy food options at a subsidized price in food deserts (e.g. subsidize the cost of healthy, fresh produce in convenience stores) Implement a "Farm Market Bucks" program where low- income households are provided with an alternative form of currency to purchase local produce at participating Farmers' Markets 49 Illlklllllllllll VIII °' INl G VIII Illlklllllllllll VIII Illlklllllllllll VIII'° The program began in 2015 with 12 members and 1 pick-up site in St. Thomas. The success has continued, and currently, expanded to serve over 135 households at 5 pick-up sites throughout Elgin St. Thomas. Elgin Gleaners is a community group in Elgin St. Thomas that connects underused fruit trees with individuals in need. The initiative is based on other successful fruit tree programs such as FruitShare Barrie in Simcoe Muskoka and Not Far From the Tree in Toronto. The program trains volunteers to pick fruit from trees on interested homeowners' properties, and the harvest is split 3 ways: 1/3 is offered to the homeowners 1/3 is offered to the volunteers 1/3 is donated to community groups The Elgin Gleaners program aims to: Increase access to fresh, local produce for those in need Increase feelings of community connectedness Increase members' skills and knowledge relating to caring for fruit trees and properly harvesting fruit, and Reduce food waste ��wo PAW III III. `�IV. AI" \1�1 III 'o oun I 3''., M wN Ilio oa �� III III"'° `�V III' o n M �iN III III'',. "VI �mnm��' III Illll�ll � m0'�: Knowledgea"Ible and 111111 ki l l Re sie s Elgin St. Thomas encourages policies and programs that support all residents in making healthy eating choices through skill development and knowledge exchange. A ,e,:: t a o in A ir° e a VIII C 0 IIq S U Suggested Actioins Develop policies that create supportive school environments (e.g. offer opportunities for funded food skills and food literacy programming in school settings, provide food celebrations in classroom settings) A ,e,:: t a o in A ir° e a 3.2 III IIIIII G Suggested Actioins � Implement zoning bylaws that support educational �1111�1�1 institutions and organizations to use available urban land for food skill development (e.g. teaching gardens) A ,e,:: t a o in A ir° e a 3.3 .3 C Illlp III I II VIII m I' VIIIVIII "'°� mu VIII uumu VIII °0 0VIII VIII II II VIII II Suggested Actioins Implement a public education campaign using multiple channels (e.g. print, radio, internet, television, social media, promotional materials) to increase awareness and knowledge of healthy food choices (e.g. updates to Canada's Food Guide, nutrition information on food labels, menu labelling at large food service premises) A cI i oirY Aii \4 " a 3.3 C uuo a umi ��uumm I� I�� m VIII I .......... uum VIII t uumu VIII "' continued... Suggested Actioins Promote comprehensive cooking programs that are supportive of knowledge and skill development to increase community participation (e.g. You're the Chef, Kitchen Smarts) Promote and provide reliable information about food systems, regional branding initiatives, food and nutrition, and general healthy behaviours (e.g. agri-tourism, on- site educational programs, supermarket tours, Registered Dietitian services) Support the development of teaching kitchens in school and community settings s A ,e,:: t a o in A ir° e a 3.4 �� Illlf°�°�� IIIIII�� IIIII'�''I�m IIIIII�� IIIII'��m VIII"""" Suggested Actioins � 1I v Provide financial support for food skills educators and 0111111i instructors in school settings to receive adequate training and support "You're the Chef" (YTC) is a cooking program designed to help develop the skills and confidence necessary to prepare healthy and tasty recipes safely. It was developed in 2005 by Registered Dietitians at Niagara Region Public Health and has since been adapted with permission by Elgin St. Thomas Public Health in 2016. The program is based on a train -the - trainer model, in which Registered Dietitians from Elgin St. Thomas Public Health train community volunteers from schools and interested agencies. YTC volunteer leaders take the information they learn during the training sessions, to teach youth, children, and adults basic cooking skills. By the end of a YTC series, participants are able to: Practice safe food -handling and basic kitchen safety Learn how to cook on a budget Improve their nutrition -related skills and knowledge Develop confidence in their ability to prepare healthy meals and snacks Over the past 2 years, almost 90 community volunteers have been trained to lead YTC in their organization or agency. III III IIII VIII°°°°Illlf°°° Illlf° Illll m Illlklllllllllll VIII VIII Illll m VIII Illlklllllllllll Illlf° VIII' VIII VIII' Illlf° Illll m Illlklllllllllll VIII Community Gardens and Learning Gardens are valuable West Etgincommunity resources that promote healthy communities. CommunityThey provide individuals with the opportunity to engage in Heafth Centre horticultural activities to grow and harvest their own food, thereby promoting healthy eating and food skills development. In addition, participation in community gardening contributes to an individual's health and well being through: ... Encouraging positive social interaction Providing opportunities for recreational activities and FoODGAR DEN physical activity, and Deep roots, strong community. Providing a connection to nature and the environment There are a number of gardening programs in Elgin St. Thomas where individuals can develop hands-on gardening skills, including the Moore Food Garden in St. Thomas and the West Elgin C42nmunity Health Centre Learning Garden. "1„J Centore Communfty Heafth Centore DesUnaUon Church Earthmama Farms East OgM Community Assistance ( �mur Corner Cupboard Food Ban T LEAKS FamHy & ChUren's SerAces of St. Thomas and OM Nal nM Farmers UMon - O ' mug County, LocM 306 Ontaflo StudentNu fl -U n Program - Southwest RegionPsycMatflc SurAvors Network of Og�n Thames VaHey Mstflct School Board The Arts & CookeryBank The SMvaUon Army St. Thomas West OgM Communfty Health Centore ( H ) YMCA St. Thomas-Og�n YWCA St. Thomas Ogin 52 IN a err �z IN a REPORTS OF COUNCIL AND STAFF March 27, 2018 Staff Reports —(ATTACHED) Deputy Director of Engineering Services — Port Bruce Bridge Update Manager of Planning — Approval of a Data -Sharing Agreement with the Ministry of Tourism, Culture and Sport Manager of Planning — Draft Approval for a Plan of Subdivision, Part Lot D, East of the North Branch of Talbot Road, Southwold, Elfriede Atcheson, File No. 34T - S01701 Director of Homes and Seniors Services — Hair Care Services at Bobier Villa — Contract Award Director of Homes and Seniors Services — Homes — Long -Term Care Homes Quality Improvement Plan (QIP) — 2018-2019 Submission to Health Quality Ontario Chief Administrative Officer — Overview of Elgin County Long -Term Care (LTC) (deferred March 13th, 2018 Council) Chief Administrative Officer — Municipal Property and Building Commemorative Naming Policy (deferred March 13th, 2018 Council) Chief Administrative Officer — Procedural By -Law Review PowerPoint (deferred March 13th, 2018 Council) 54 w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: March 22, 2018 SUBJECT: Port Bruce Bridge Update INTRODUCTION: Staff has begun to implement Council's directions resulting from the March 13th meeting of County Council regarding the Port Bruce Bridge. This report shall provide an update of those activities as of March 22, 2018. DISCUSSION: Dump Truck Removal The stranded truck is expected to be removed from the collapsed bridge on Friday, March 23rd by others. Bridge Demolition Staff has accepted a revised proposal from Priestly Demolition Inc. for the bridge removal and demolition. The revised proposal includes a negotiated lower project cost and a disposal credit for providing a location to crush salvaged concrete. These re - purposed materials will present a value for an alternate County use. Work is scheduled to begin with site mobilization of equipment beginning on Monday, March 26th and all in -water work is planned to be completed within 15 working days in an attempt to comply with environmental timelines. Staff has been working with the Catfish Creek Conservation Authority in this regard. A more detailed project schedule is expected from the demolition contractor in the coming days. Temporary Bridge At their March 13th meeting, County Council directed the Warden and Chief Administrative Officer to proceed with the procurement and installation of a temporary bridge, subject to the Township of Malahide's permission to redirect traffic. On March 16th, 2018 the County received approval through local resolution (attached), to grant permission to the County to investigate the feasibility of installing a temporary bridge at the south limits of Bank Street, where a bridge formerly existed, and permission to redirect traffic on this road. The former bridge abutments exist at this location and this provides an opportunity for a temporary bridge site that normally does not exist. Road allowances on either side also extend towards the creek banks and therefore access at this location does not contemplate use of private lands. 55 County and Malahide staff met to discuss the merits and challenges of a temporary bridge location. Malahide Township staff requested that the County consider an alternative option for the temporary bridge location and proposed utilizing the collapsed bridge location for the temporary bridge. This proposal would see a temporary bridge being installed once demolition was completed and remain until a new bridge was designed and construction was imminent. This solution would also intend to schedule the new bridge construction during non -busy periods in the village, possibly during the fall and winter of 2019/2020. Staff have proceeded to survey that which has been identified as the preferred bridge site location, completing geotechnical investigations and exploring approval requirements. At the same time, staff continues to consider options including mitigation measures identified in consultation with Malahide Township and local businesses. Staff has retained engineering services to design a temporary bridge to serve the residents of Port Bruce. Surveying work began on Monday, March 19th to explore options and locations for a temporary bridge. Geotechnical borehole investigations are scheduled for Saturday, March 24th to determine bridge foundation suitability. The bridge installation contractor has confirmed a willingness to work with the County to install the temporary bridge and associated works. Final details, including location, scheduling and negotiated costs will not be known until the engineering design is complete to determine the temporary bridge requirements. Ministry of Natural resources is to provide us with regulatory requirements in the coming days. Next Steps The following operations will be completed in the following weeks as these projects progress: • Continue structural investigation of the bridge collapse site. • Mobilize the demolition contractor, finalize phasing and apply for permits. • Coordinate structural investigations with demolition contractor to review submerged bridge components and preserve key components for further investigation and testing. • Establish a concrete crushing and stockpiling site. • Explore options related to temporary bridge. • Complete the engineering design of the temporary bridge, approaches and associated site works. • Purchase temporary bridge directly from supplier. • Negotiate a price to install the bridge and associated works and develop a schedule. • Finalize budget costs for presentation to Council. 56 CONCLUSION: Staff continues to work towards the removal of the collapsed bridge, the completion of structural investigations and the installation of a temporary bridge as directed by Council. Additional information will be presented to County Council at the next meeting. RECOMMENDATION: THAT the report titled "Port Bruce Bridge Update" dated March 22, 2018 be received and filed. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Julie Gonyou Deputy Director of Engineering Services Chief Administrative Officer 57 n! afvfejj;�' flgin REPORT TO COUNTY COUNCIL 1 w rae'h 4d Wer 1M',r bFCr FROM: Steve Evans, Manager of Planning DATE: March 15, 2018 SUBJECT: Approval of a Data-Sharing Agreement with the Ministry of Tourism, Culture and Sport INTRODUCTION: This report will provide County Council with information required in order to consider entering into a data -sharing agreement with Ministry of Tourism, Culture and Sport. DISCUSSION: The Manager of Planning received a notice from the Archaeological Data Co -Ordinator at the Ontario Ministry of Tourism, Culture and Sport advising that the province regularly provides extracts from its archaeological site database to municipalities provided that the receiving municipality enters into a data sharing agreement first. The data includes sensitive information about archaeological sites and is to be used for internal municipal planning or mapping purposes only. This information will be of benefit to the Elgin County when screening new development proposals. CONCLUSION: Based on the above the Manager of Planning is satisfied that the data to be provided by the Province will be of benefit to the County. Entering into a data -sharing agreement to ensure the information is kept secure is a common practice. RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin gives approval to a data -sharing agreement with the Ministry of Tourism, Culture and Sport; and, THAT such agreement is signed by the Chief Administrative Officer for the County of Elgin. All of which is Respectfully Submitted Approved for Submission Steve Evans Julie Gonyou Manager of Planning Chief Administrative Officer W r� Ministry of Tourism, Culture and Ministere du Tourisme, de la Culture et du Sport Sport Ontario Archaeology Program Unit Unite du programme archeologie Programs and Services Branch Direction des programmes et des services Culture Division Division de culture 401 Bay Street, Suite 1700 401, rue Bay, bureau 1700 Toronto ON WA OA7 Toronto ON WA OA7 THIS AGREEMENT made as of the 6th day of March 2018. BETWEEN Pie HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by Minister of Tourism, Culture and Sport 401 Bay Street, 17th Floor Toronto, Ontario M7A OA7 (the "Ministry") Corporation of the County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 (the "Municipality") WHEREAS, the Municipality has requested provincially recorded archaeological resource data for municipal planning purposes; AND WHEREAS the Ministry is willing to provide provincially recorded archaeological resource data to the Municipality for municipal planning purposes; 59 NOW THEREFORE, this Agreement witnesses that for good and valuable consideration (the receipt and sufficiency of which are hereby acknowledged by each of the parties hereto) the parties agree as follows: 1.0 Definition 1.1 In this Agreement "data" means information on provincially recorded archaeological resources within the municipality. The data will be provided in shapefile format and will include the spatial information for each site as well as, cultural affinity, site type, techno tradition and site feature attribute fields will be included in the shapefile. 1.2 In this Agreement "archaeological resources" are archaeological sites reported by licensed archaeologists, as well as, site leads and non-diagnostic find spots reported by the same. 1.3 In this Agreement "archaeological site" means any property that contains an artifact or any other physical evidence of past human use or activity that is of cultural heritage value or interest. 1.4 In this Agreement "Site Lead" are locations where there is some indication a site may be present (oral account, historical reference etc.) but a licensed archaeologist hasn't been able to visit it to confirm in situ artifacts or features first-hand. 1.5 In this Agreement "Non -Diagnostic Find Spot (NDFS)" means one or more undiagnostic artifacts that don't meet the criteria for receiving a Borden number. 2.0 Terms of Aareement 2.1 The Municipality shall not use the data provided by the Ministry for any purpose other than for internal municipal planning or mapping. 2.2 The Municipality shall not in any manner or in any way make any data available to any body or to any person. 2.3 The Municipality shall notify the Ministry in writing immediately upon becoming aware that any data has been released to or becomes available in any way to any person or anybody. 2.4 Within 6 months of the Ministry starting to offer data sensitivity training, Municipal staff who have not previously been provided data sensitivity training will attend a session. If a training location can't be arranged reasonably close by, remote training will be provided. 3.0 Confidentiality and Security of Data 3.1 The Municipality shall not sell the data or in any way make any data available to any body or to any person. The security of the data is the sole responsibility of the Municipality which is not transferable. 3.2 The Municipality shall keep the data in a physically secure location which is accessible only to staff who are actively involved in screening development applications as necessitated by the Planning Act and other provincial legislation. 2 60 3.3 It is the Municipality's responsibility to made. No part of the data may be reproduced, form or by any means, electronic, mechanical, prior written permission from the Ministry. 4.0 Liability ensure that additional copies of the data are not stored in a retrieval system or transmitted in any photocopying, recording or otherwise without the 4.1 The Ministry provides the data "as is" and makes no warranty, either express or implied, including but not limited to, the accuracy and completeness of the data, warranties of merchantability and fitness for a particular purpose. The Ministry shall not be liable for any direct, indirect, special or consequential, or any other damages or loss arising from or in connection with the use of the data by the Municipality. 5.0 Termination 5.1 This agreement will be reviewed every five years. If updates are required, the Ministry or the Municipality will terminate the agreement (giving 30 days notice) and put a new one put in place. Sections 2, 3 and 4 shall survive termination of this Agreement. Ministry of Tourism, Culture and Sport Jim Sherratt, Manager (A), Archaeology Program Unit Corporation of the County of Elgin Julie Gonyou Chief Administrative Officer 61 Date Date 3 Y plpoffffff YOM . d [9° REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: March 5, 2018 SUBJECT: Draft Approval for a Plan of Subdivision Part Lot D, East of the North Branch of the Talbot Road Township of Southwold County of Elgin Owner: Elfriede Atcheson File No. 34T-SO1701 INTRODUCTION: This report will provide County Council with information required in order to consider granting draft plan approval to the above noted plan of subdivision. In accordance with Section 51 of the Planning Act, the Council of the County of Elgin, the "Approval Authority," is required to make a decision which gives or refuses to give approval to a draft plan of subdivision. DISCUSSION: The lands that are the subject of this application for draft plan approval are located in Talbotville.(see attached plan and location map) The owner is requesting approval of a "Plan of Subdivision" on which is proposed sixteen (16) single detached residential dwellings and one block for future residential condominium, use. Adjacent land uses include a hydro corridor to the north, and existing church to the east, agricultural lands to the south and residential lands to the west. This application was accepted as "complete" on October 4, 2017 by the County of Elgin. The developer submitted documents to support the proposed subdivision including a Planning Justification Report, Servicing Feasibility Study, Sight Line Analysis Report and an Archaeological Report. A statutory public meeting was held by the Township on December 11, 2017 and a concern was raised by a neighbour, about increases in traffic volumes and the need for a traffic study. Comments were received from various agencies including Kettle Creek Conservation Authority, City of St. Thomas, Canada Post, Hydro One, CN Rail and Union Gas. There were no objections to this application for draft plan approval. The proposed plan of subdivision is located in a fully serviced area of Southwold Township and the lands are designated "Residential' in the Southwold Official Plan. The plan is consistent with the Provincial Policy Statement, complies with the County and Southwold Official Plans and the lands are zoned appropriately in the Southwold Township Zoning By-law. W CONCLUSION: The Manager of Planning has reviewed File No. 34T-SO1701 and has prepared conditions for draft approval which are attached for Council's review. These conditions have been reviewed by the Township of Southwold and by the applicant and no changes have been requested. Based on the above the Manager of Planning is satisfied that this plan of subdivision has had regard to subdivision criteria as set out in Section 51 (24) of the Planning Act and that the conditions, as attached, are reasonable. If County Council approves this draft plan of subdivision, the owner will be responsible for fulfilling the conditions before final approval can be given. RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision for Elfriede Atcheson in the Township of Southwold (Talbotville) File No. 34T-SO1701; and, THAT staff be directed to provide notice of this decision subject to the conditions for final approval in accordance with the Planning Act. All of which is Respectfully Submitted Approved for Submission Steve Evans Julie Gonyou Manager of Planning Chief Administrative Officer 63 Applicant: Zelinka Priamo Date of Decision: 2018 Subject Lands: Part Lot D East of the North Branch Date of Notice: 2018 of the Talbot Road Last Date of Appeal: 2018 Municipality: Township of Southwold Lapsing Date: 2021 Owner: Elfriede Atcheson File No. 34T-SO1701 NOTICE OF DECISION On Application for Approval of Draft Plan of Subdivision Section 51 of the Planning Act Approval of Draft Plan of Subdivision in respect of the subject lands noted above was given by the County of Elgin on . A copy of the conditions for final plan approval is attached. When and How to File an Appeal How to Receive Notice of Changed Conditions Notice to appeal the decision to the Ontario Municipal Board must be filed with the County of The conditions of an approval of draft plan of Elgin no later than twenty (20) days from the date subdivision / condominium may be changed at of this notice as shown above as the last date of any time before the final plan is given. appeal. You will be entitled to receive notice of any The Notice of Appeal should be sent to the changes to the conditions of approval of draft attention of the Planning Department, at the plan of subdivision / condominium if you have address shown below and it must, either, (1) set out the reasons for the appeal; and (2) be accompanied by the fee prescribed under the Ontario Municipal Board Act in the amount of $300.00 payable by cheque to the Minister of Finance, Province of Ontario. Who Can File and Appeal? Only individuals, corporations or public bodies may appeal the decision of the County of Elgin to the Ontario Municipal Board. An appeal may not be filed by an unincorporated association or group. However, a Notice of Appeal may be filed in the name of an individual who is a member of the association or group. Right of Applicant or Public Body to Appeal Conditions The applicant or any public body may, at any time before the final plan of subdivision / condominium is approved, appeal any of the conditions imposed by the County of Elgin to the Ontario Municipal Board by filing with the Manager of Planning a Notice of Appeal. ZI (1) made a written request to be notified of the decision to grant or refusal to grant approval of draft plan of subdivision / condominium; or (2) made a written request to be notified of changes to the conditions of approval of the draft plan of subdivision / condominium. Getting Additional Information Additional information about the application is available for public inspection during regular office hours at the County of Elgin at the address noted below. Mailing Address for Request to be Notified County of Elgin Planning Department 450 Sunset Drive St. Thomas, ON N5R 5V1 Tele: (519) 631-1460 Fax: (519) 633-7661 E-mail: sevans@elgin.ca Applicant: Zelinka Priamo Date of Decision: 2018 Subject Lands: Part Lot D East of the North Branch Date of Notice: 2018 of the Talbot Road Last Date of Appeal: 2018 Municipality: Township of Southwold Lapsing Date: 2021 Owner: Elfriede Atcheson File No. 34T-SO1701 The conditions of final plan of approval for registration of this Subdivision as provided by the County of Elgin are as follows: No. Conditions 1. That this approval applies to the draft plan of subdivision, prepared by Zelinka Priamo Ltd. and certified by David Bianchi, OLS,Holstead Redmond Ltd. dated August 10, 2017, which shows: • 16 single detached residential building lots (Lots 1-16 inclusive) • One (1) block for condo residential use (Block17) • One block for storm water management (Block18) • Two blocks for sight triangles (Block 19 & 20) 2. That the road allowances included on the draft plan shall meet the standards of the Township of Southwold and be shown and dedicated as public highways on the final plan submitted for approval and registration. 3. The streets within the draft plan of subdivision shall be named and the new homes addressed to the satisfaction of the Township. 4. That any dead ends and/or open sides of road allowances created by this plan of subdivision shall be terminated in 0.3 metre reserves to be conveyed and held in trust by the Township of Southwold until required for future road allowances or the development of adjacent land. 5. That the owner shall provide cash -in -lieu of parkland in the amount five percent (5%) of the land value to the Township of Southwold, pursuant to Section 51.1(1) of the Planning Act R.S.O. 1990. 6. That the owner enters into a subdivision agreement, pursuant to the authority of section 51(26) of the Planning Act, as amended, with the Township of Southwold wherein the owner agrees to satisfy all the requirements, financial and otherwise, of the Township of Southwold concerning the installation of services including roads, sanitary sewerage collection system, water distribution system, utilities and stormwater management facilities and landscaping required for the development of the lands within the plan. 7. That the subdivision agreement between the owner and the Township of Southwold be registered against the lands to which it applies once the plan of subdivision has been registered. 65 Applicant: Zelinka Priamo Date of Decision: 2018 Subject Lands: Part Lot D East of the North Branch Date of Notice: 2018 of the Talbot Road Last Date of Appeal: 2018 Municipality: Township of Southwold Lapsing Date: 2021 Owner: Elfriede Atcheson File No. 34T-SO1701 8. That the owner shall provide easements as may be required for services, utility or drainage purposes in a form satisfactory to the Township or utility and where required by the Township, daylight corners and street reserves shall be shown on the final plan and conveyed in a form satisfactory to the Township. 9. That the subdivision agreement between the owner and the Township contain a provision requiring the owner to install geodetic monuments within the subdivision. The number, specifications and location of the monuments are to be approved by the Township of Southwold prior to final plan approval and registration. 10. That the Subdivision Agreement between the Owner and Township shall contain provisions requiring: a) All services, which in the opinion of the Township are necessary for the development of the lands within the Plan, such services being hereinafter called the "necessary services" shall be in place before development begins. b) Development may begin before all necessary services are in place if the Township is satisfied that adequate arrangements have been made to ensure that the necessary services shall be provided in a timely manner as development proceeds. 11. That the subdivision agreement between the Owner and the Municipality contain provisions requiring the owner to: a) Provide a storm water management report satisfactory to the Township and that the subdivision agreement between the Owner and the Township contain provisions regarding the development, implementation, installation, dedication and maintenance of the storm water management facilities; b) Obtain an Environmental Compliance Approval from the Ministry of the Environment and Climate Change for storm water management prior to any development requiring a building permit. 12. That the owner prepare a detailed sedimentation and erosion control mitigation plan to the satisfaction of the Township of Southwold. 13. That the owner shall be responsible for implementing and maintaining sediment and erosion controls within the plan until such time as the Township assumes the roads and associated services. Applicant: Zelinka Priamo Date of Decision: 2018 Subject Lands: Part Lot D East of the North Branch Date of Notice: 2018 of the Talbot Road Last Date of Appeal: 2018 Municipality: Township of Southwold Lapsing Date: 2021 Owner: Elfriede Atcheson File No. 34T-SO1701 14. That the subdivision development shall be serviced with a piped municipal water supply and municipal sewage services at the Owner's expense. 15. That prior to final approval, the Township shall confirm that there is uncommitted reserve sewage and water treatment capacity to service the development and that the proposed arrangements for storm water management are acceptable and can be assumed by the Township of Southwold. 16. That the Owner prepare a lot grading plan for all lots and blocks within the draft plan of subdivision. 17. That prior to final approval the Township shall advise that appropriate zoning is in effect for the plan of subdivision. 18. Prior to final approval, the owner shall contact the licensed communication/ telecommunication service providers within the Township prior to commencing any work within the plan, and confirm that sufficient wire line communication/ telecommunication infrastructure is currently available to provide communication/ telecommunication service to the proposed development. In the event that such infrastructure is not available, the owner is hereby advised that the owner may be required to pay for the connection to and/or extension of the existing communication/telecommunication infrastructure. If the owner elects not to pay for such connection to and/or extension of the existing communication/telecommunication infrastructure, the owner shall be required to demonstrate to the Township that sufficient alternative communication /telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication/ telecommunication services for emergency management services (i.e. 911 Emergency Services). The owner shall provide the Township with written confirmation from the licensed service providers that communication/telecommunication infrastructure will be available to the plan. 19. That prior to final approval, arrangements shall be made to the satisfaction of the Township for the relocation of any utilities that may be required as a result of the development of the subject lands, such relocation shall be undertaken at the expense of the Owner. 20. That the Subdivision Agreement between the Owner and the Township include a clause that the Owner agrees to inform all Purchasers of residential lots by including a condition in all Purchase Agreements stating that the construction of additional public school accommodation is dependent upon funding approval from the Ontario Ministry of Education, therefore the subject community may be designated as a "Holding Zone" by the Thames Valley District School Board and pupils may be assigned to existing schools as deemed necessary by the Board. Applicant: Zelinka Priamo Date of Decision: 2018 Subject Lands: Part Lot D East of the North Branch Date of Notice: 2018 of the Talbot Road Last Date of Appeal: 2018 Municipality: Township of Southwold Lapsing Date: 2021 Owner: Elfriede Atcheson File No. 34T-SO1701 21. That prior to final approval the Owner shall ensure that the requirements of Canada Post as set out below are satisfied: =1111- •'L TIUMIMlA i. include in all offers of purchase and sale, a statement that advises the prospective purchaser that mail will be delivered via a community mail box; ii. note the locations of the community mail box within the development; and, iii. Notify affected homeowners of any established easements granted to Canada Post to permit access to the community mail box. The owner further agrees to: i. Consult with Canada Post to determine suitable permanent locations for the community mail box, which locations shall be indicated by the developer on the appropriate servicing plans; ii. prior to offering any units for sale, display a map on a wall of the sales office in a place readily accessible to potential homeowners that indicates the location of the community mail box within the development, as approved by Canada Post; iii. provide a suitable and safe temporary site for a community mail box until curbs, sidewalks and final grading are completed at the permanent community mail box location; iv. provide Canada post with the excavation date for the first foundation/first phase as well as the date development work is scheduled to begin; v. Provide the expected installation date for the community mail box pad; and, vi. provide the following for the community mail box and to include these requirements on the appropriate servicing plans: • Any required walkway across the boulevard, per municipal standards; and, • Any required curb depressions for wheelchair access, with an opening of at least two metres (consult with Canada Post for detailed specifications). 22. Prior to Hydro One Network Inc. (HONI) providing its final approval, the developer must make arrangements satisfactory to HONI for lot grading and drainage. Digital PDF copies of the lot grading and drainage plans (true scale), showing existing and proposed final grades, must be submitted to HONI for review and approval. The drawings must identify the transmission corridor, location of towers within the corridor and any proposed uses within the transmission corridor. Drainage must be controlled and directed away from the transmission corridor. (a) Any development in conjunction with the subdivision must not block vehicular access to any HONI facilities located on the transmission corridor. During construction, there must be no storage of materials or mounding of earth, snow or other debris on the transmission corridor. Applicant: Zelinka Priamo Date of Decision: 2018 Subject Lands: Part Lot D East of the North Branch Date of Notice: 2018 of the Talbot Road Last Date of Appeal: 2018 Municipality: Township of Southwold Lapsing Date: 2021 Owner: Elfriede Atcheson File No. 34T-SO1701 (b) At the developer's expense, temporary fencing must be placed along the transmission corridor prior to the construction, and permanent fencing must be erected where subdivision lots directly abut the transmission corridor after construction is completed. (c) The costs of any relocations or revisions to HONI facilities which are necessary to accommodate this subdivision will be borne by the developer. The developer will be responsible for restoration of any damage to the transmission corridor or HONI facilities thereon resulting from construction of the subdivision. (d) HONI's easement rights are to be protected and maintained. 23. That the subdivision agreement between the Owner and the Township include a clause that the Owner agrees to inform all purchasers of residential lots by including a condition to all purchase agreements as follows: "Warning: Canadian National Railway Company (CNR) or its assigns or successors in interest has or have a rights-of-way within 300 metres from the land the subject hereof. There may be alterations to or expansions of the railway facilities on such rights-of-way in the future including the possibility that the railway or its assigns or successors as aforesaid may expand its operations, which expansion may affect the living environment of the residents in the vicinity, notwithstanding the inclusion of any noise and vibration attenuating measures in the design of the development and individual dwelling(s). CNR will not be responsible for any complaints or claims arising from use of such facilities and/or operations on, over or under the aforesaid right-of-way." 24. That prior to final approval of the plan of subdivision, the Clerk of the Township of Southwold shall advise in writing how conditions 1 to 20 and 23 have been satisfied. 25. That prior to final approval of the plan of subdivision, Hydro One Network Inc. (HONI) shall advise in writing how condition 22 has been satisfied. 26. That prior to final approval of the plan of subdivision, Canada Post shall advise in writing how condition 21 has been satisfied. NOTES TO DRAFT APPROVAL: 1. It is the applicant's responsibility to fulfill the conditions of draft approval. 2. It is suggested that the applicant be aware of section 144 of the Land Titles Act and subsection 78(10) of the Registry Act. Applicant: Zelinka Priamo Date of Decision: 2018 Subject Lands: Part Lot D East of the North Branch Date of Notice: 2018 of the Talbot Road Last Date of Appeal: 2018 Municipality: Township of Southwold Lapsing Date: 2021 Owner: Elfriede Atcheson File No. 34T-SO1701 Subsection 144 (1) of the Land Titles Act requires that a plan of subdivision of land that is located in a land titles division be registered under the Land Titles Act. Exceptions to this provision are set out in subsection 144(2). Subsection 78(10) of the Registry Act requires that a plan of subdivision of land that is located only in a registry division cannot be registered under the Registry Act unless that title of the owner of the land has been certified under the Certification of Titles Act. Exceptions to this provision are set out in clauses (b) and (c) of subsection 78(10). 3. The owner is advised that in the event that deeply buried archaeological remains should be discovered during construction, it is recommended that archaeological staff of the Ontario Ministry of Tourism, Culture and Sport be notified immediately. Similarly, in the event that human remains should be encountered during construction, it is recommended that the proponent immediately notify the Ontario Ministry of Tourism, Culture and Sport and the Registrar of the Cemeteries Regulation Unit of the Cemeteries Branch. 4. The Ontario Land Surveyor responsible for preparing the final plan for registration should contact the Township of Southwold regarding the preparation of the final plan to ensure the requirements of draft approval are properly addressed in the preparation of the final plan and that the final plan prepared contains sufficient geodetic information to locate the plan within the UTM Coordinate System, North American Datum 1983, prior to submitting the plan for final approval. A digital copy of the final plan, in a form satisfactory to the Township, is required as part of the final plan submission. 5. Inauguration, or extension of a piped water supply, a sewage system or a storm drainage system, is subject to the approval of the Ministry of the Environment under Sections 52 and Section 53 of the Ontario Water Resources Act. 6. The owner is hereby advised that the review of this plan of subdivision did not include groundwater, soil or atmosphere testing to fully discount the possibility that waste materials and/or other contaminants are present within or in close proximity to this subdivision. If either the owner or the Township requires such assurance before proceeding with this plan of subdivision, a team of consultants should be retained to conduct any necessary investigations. 7. The Ministry of the Environment and Climate Change must be advised immediately should waste materials or other contaminants be discovered during the development of this plan of subdivision. If waste materials or contaminants are discovered, a further approval under Section 46 of the Environmental Protection Act may be required from that Minister. 0 Applicant: Zelinka Priamo Date of Decision: 2018 Subject Lands: Part Lot D East of the North Branch Date of Notice: 2018 of the Talbot Road Last Date of Appeal: 2018 Municipality: Township of Southwold Lapsing Date: 2021 Owner: Elfriede Atcheson File No. 34T-SO1701 8. The owner is advised that if any unplugged petroleum wells or associated works are identified during the development of the site, the owner shall notify the Petroleum Resources Centre of the Ministry of Natural Resources. The owner shall plug the wells and rehabilitate the surface according to the Provincial Standards of the Oil, Gas and Salt Resources Act. The Ministry of Natural Resources recommends that no structures be built immediately over a plugged petroleum well. 9. Should the owner or the Township require underground Bell Canada facilities to serve this subdivision, the owner must confirm with the Township that satisfactory arrangements have been made with Bell Canada for underground services. The owner is also advised that, should any conflicts with the existing Bell Canada facilities or easements arise, the owner shall be responsible for realignments or relocation. Further, the owner is to provide easements as required to service this subdivision. 10. The transmission lines abutting the subject lands operate at either 500,000, 230,000 or 115,000 volts. Section 188 of Regulation 213/91 pursuant to the Occupational Health and Safety Act, require that no object be brought closer than 6 metres (20 feet) to an energized 500 kV conductor. The distance for 230 kV conductors is 4.5 metres (15 feet), and for 115 kV conductors it is 3 metres (10 feet). It is the developer's responsibility to be aware, and to make all personnel on site aware, that all equipment and personnel must come no closer than the distance specified in the Act. They should also be aware that the conductors can raise and lower without warning, depending on the electrical demand placed on the line. 11. It is suggested that the Township register the subdivision agreement as provided by subsection 51(26) of the Planning Act, against the land to which it applies, as notice to prospective purchasers. 12. Clearances are required from the following agencies: Ms. Lisa Higgs, CAO/Clerk Township of Southwold 35663 Fingal Line Fingal, ON NOL 1 KO Delivery Services Officer Delivery Planning Canada Post Corporation 955 Highbury Ave London, ON N5Y 1A3 Dennis De Rango Specialized Services Team Lead, Real Estate Hydro One Network Inc. P.O. Box 4300 Markham, ON L3R 5Z5 MI Applicant: Zelinka Priamo Date of Decision: 2018 Subject Lands: Part Lot D East of the North Branch Date of Notice: 2018 of the Talbot Road Last Date of Appeal: 2018 Municipality: Township of Southwold Lapsing Date: 2021 Owner: Elfriede Atcheson File No. 34T-SO1701 If the agency's condition concerns a clause in the subdivision agreement, a copy of the agreement should be sent to them. This will expedite clearance of the final plan. A copy of the agreement is also required by the County of Elgin. 13. All measurements on subdivision and condominium final plans must be presented in metric units. The final plan must be submitted digitally in AutoCAD (DWG) and Portable Document Format (PDF) with the appropriate citation from the Planning Act used. The AutoCAD (DWG) file must be consistent with the following standards: • Georeferenced to the NAD83 UTM Zone 17M coordinate system. • All classes of features must be separated into different layers. • Each layer should be given a descriptive name so that the class of feature it contains is recognizable. The final plan approved by the County of Elgin must include the following paragraph on all copies (3 mylars and 4 paper) for signature purposes: Approval Authority Certificate This final plan of subdivision is approved by the County of Elgin under Section 51 (58) of the Planning Act, R. S. O. 1990, on this day of 20 Manager of Planning 14. The approval of this draft plan of subdivision File No. 34T-SO1701 will lapse on , 2021, pursuant to subsection 51(32) of the Planning Act, as amended. It is the responsibility of the owner to request an extension of the draft approval if one is needed. A request for extension should be made at least 60 days before the approval lapses since no extension can be given after the lapsing date. The request should include the reasons why an extension is needed and a resolution in support of the extension from Council of the Township of Southwold. 15. The final plan approved by the County of Elgin must be registered within 30 days or the County may withdraw its approval under subsection 51(59) of the Planning Act. 6 Meters I .G,000 gin Legend 1117�-------_ Draft Plan Draft Plan of Subdivision § Watermain Projection: NAD 83 UTM Zone 17. Date: March 3, 2018 Property Lines Township otSouthwold DISCLAIMER:This drawing is neither legally recorded Watercourse map nor a survey and is not intended to be used as one. w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Michele Harris, Director of Homes and Seniors Services Mike Hoogstra, Purchasing Coordinator DATE: March 19, 2018 SUBJECT: Hair Care Services at Bobier Villa —Contract Award INTRODUCTION: The previous contract for Hair Care Services at Bobier Villa was terminated in November 2017 and a new Request for Proposal was issued. DISCUSSION: The County issued an RFP in January and it closed on February 1, 2018. Two proposals were received by the closing deadline. Staff reviewed the two proposals based on experience/qualifications, understanding of the requirements, references/past performance and pricing. After combining the evaluation scores, the committee selected Teresa Dortmans as the highest scoring service provider. The hair care salon will be operated for a minimum of 12 hours per week over 3 days, similar to the previous provider. The hair care services will necessitate an increase to residents beginning in May 2018 due to the implementation of Ontario's Fair Workplaces, Better Jobs Act, 2017; and hair product pricing (e.g. colours and perms). The current and proposed rates are listed on Appendix A. CONCLUSION: Securing hair salon services for Bobier Villa has been a challenge over the years due to the availability of services within the area. Staff is pleased that a reputable local provider has bid on the contract for Bobier Villa providing a quality service at a competitive price. RECOMMENDATIONS: THAT Teresa Dortmans be selected to provide Hair Care Services at Bobier Villa for a two year term with the option to renew for up to three additional one year terms; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. All of which is Respectfully Submitted Michele Harris Director of Homes and Seniors Services Mike Hoogstra Purchasing Coordinator 74 Approved for Submission Julie Gonyou Chief Administrative Officer APPENDIX A Hair Care Pricing Service Current Year 1 Year 2 Wash / Set $19.50 $20.00 $20.50 Wash / Cut / Set $32.25 $32.75 $34.00 Wash / Perm / Set $51.25 $54.50 $56.00 Wash / Perm / Cut / Set $63.50 $64.50 $66.00 Wash / Colour / Set $34.75 $40.00 $41.00 Wash / Colour / Cut / Set $43.00 $50.00 $51.25 Cut & Set $29.25 $29.75 $30.50 Ladies Cut / Dry / Style $14.50 $16.50 $17.00 Cut only - Women $13.50 $15.50 $16.00 Cut only - Men $11.75 $13.75 $14.00 Men's Cut / Dry / Style $12.75 $14.00 $14.50 Set only (no shampoo) $16.50 $17.00 $17.50 Bang Trim $3.00 $5.00 $5.25 Beard Trim $6.00 $6.50 $6.75 Comb out & curling iron $12.75 $14.75 $15.00 * HST included 75 EIgin REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services DATE: March 19, 2017 SUBJECT: Homes - Long -Term Care Homes Quality Improvement Plan (QIP) — 2018- 2019 Submission to Health Quality Ontario INTRODUCTION: Beginning in 2015, the Southwest Local Health Integrated Network (SWLHIN) required all Long -Term Care homes to submit an annual Quality Improvement Plan, (QIP). The prior year plan's performance and the proposed upcoming year's plan form part of the QIP's annual submission. DISCUSSION: The primary focus of the QIP is to ensure that Long -Term Care Home priorities are aligned with those across the SWLHIN and Provincially. The QIP aligns with the quality and resident safety indicators as outlined in schedule D of the Long -Term Care Home Service Accountability Agreement (L -SAA) and incorporates the results of the Resident Quality Inspections as applicable. Quantitative data is obtained through Health Quality Ontario, Canadian Institute for Health Information and Continuing Care Reporting System which have provided resources to Long -Term Care homes for quality improvement planning purposes. Homes access data which compare prior year indicator statistics to that of provincial averages for indicators identified as pertinent and support the health care transformation, i.e., potentially avoidable emergency room visits. Each home measures the effectiveness of its current programs through indicator comparisons and identifies opportunities (change ideas) for improvement. Change ideas are aligned with Best Practice Guidelines, i.e., fall prevention which are evidence based. The Homes Continuous Quality Improvement Team then sets Goals to meet or exceed to either provincial averages or to bench marking targets. The QIP initiatives across the Elgin County Homes this year include and may not be limited to: ■ Falls ■ Pressure Ulcers ■ Reduction of Restraints ■ Reduce the Inappropriate Use of Antipsychotics in LTC ■ Receiving and utilizing feedback regarding resident experience and quality of life ■ Palliative and end -of -life care 76 The QIP submissions have been approved by the Director of Homes and Seniors Services and the management team of the three (3) homes. The QIP submissions are available for review on the County website under the Homes and Seniors Services section - http://www.eigincounty. a/homes-seniors-services/our- services/#dip - Homes Quality Improvement Plan (QIP) - 2018/2019. CONCLUSION: The QIP's which are being submitted to Health Quality Ontario by each home supports the broader health care system priorities as outlined in the Excellent Care for All Act. The individual QIP incorporates Best Practice Guideline, aligns with the L -SAA, the SWLHIN and Provincial priority indicators. RECOMMENDATION: THAT the report titled: "Homes - Long -Term Care Homes Quality Improvement Plan (QIP) — 2018-2019 Submission to Health Quality Ontario" dated March 19, 2018 be received and filed. All of which is Respectfully Submitted Approved for Submission Michele Harris Julie Gonyou Director of Homes and Seniors Services Chief Administrative Officer 77 w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Julie Gonyou, Chief Administrative Officer DATE: February 25, 2018 SUBJECT: Overview of Elgin County Long -Term Care (LTC) INTRODUCTION: Long -Term Care (LTC) Homes are subsidized facilities providing nursing and personal care to individuals who are no longer able to live independently; and/or with community home care support. Many long-term care homes also offer short stay respite care. The success of the operation of long-term care homes is built on the foundation that the facility becomes the `home' of its Residents. At our Elgin County Homes we take great pride in creating an environment where residents live with dignity and in security, safety, and comfort and have their physical, psychological, social, spiritual and cultural needs met. This strong foundational belief is encompassed and supported by the legislation and regulations highlighted in "The Residents' Rights" and "The Long -Term Care Homes Act, 2007". Elgin Manor, Terrace Lodge and Bobier Villa are Elgin County's three municipally -run Long -Term Care Homes offering a total of 247 beds (4 respite and 243 long stay). Planned, operated and partially funded by the County of Elgin, our Homes tailor services to meet local needs and allows for a level of care that is of exceptional quality while also being transparent in operation and accountability. At the February 13th, 2018 meeting of County Council, the topic of LTC was discussed. This discussion included, general questions in regard to the proportion of residents currently residing in our homes whose last known address was Elgin County and whether additional fees could be charged for those who are coming to Elgin County from an area other than Elgin County. As directed by County Council, the purpose of this report is to provide an overview of Seniors Services offered in Elgin County. This report also explores the history of LTC in Ontario and demographic trends and the challenges with municipal LTC provision. BACKGROUND: ELGIN COUNTY'S LONG-TERM CARE HOMES Elgin County has been providing care and support since 1875. Over the years, service has been enhanced to include three long-term care homes and community outreach programs across the County. Elgin Manor is a 90 -bed long-term care facility located in the Township of Southwold. Terrace Lodge is a 100 -bed long-term care home situated in the Township of Malahide and Bobier Villa is a 57 -bed long-term care facility nestled in the community of Dutton. Each home features private, semi -private (preferred) and basic accommodation with 24-hour nursing care, outdoor areas to relax with family, as well as living and dining areas for resident enjoyment. 78 Elgin County's homes contribute to the local economies and provide direct employment of about 360 (full-time and part-time staff) in our three homes. Because we offer fair workplaces that offer competitive wages and benefits and have appropriate staff -to - resident ratios, we are often the community's employer of choice. As the workforce is a reflection of the community, our staff understand the specific needs and preferences of the seniors we serve and are able to tailor the services provided to individuals. Because we know our citizens' distinctive cultural and local needs, we are able to tailor services to meet those needs. To accomplish this, Elgin County Homes have strong partnerships with health care providers and community service agencies which provide opportunities to leverage other services (e.g. VON hospice volunteer visitors), enhance social opportunities (e.g. through grants), improve transportation (Adult Day Program - WECHC), manage responsive behaviors (Alzheimer Society, Regional Mental Health Care, STEGH, external BSO team), and support palliative and end -of -life care at the Home (Elgin Hospice Palliative Care Committee). Ultimately, the partnerships we have help support the provision of individualized quality resident care. HISTORY OF MUNICIPAL ROLE IN LONG-TERM CARE Municipalities have been operating homes and providing care for seniors for more than 150 years. The Municipal Institutions Act (1868) required Counties with >20,000 people provide Houses of Refuge for people who were homeless. This legislation was updated in 1947 to the Homes for the Aged Act which shifted the focus to seniors and the Province provided 25% of the cost of building new Homes for the Aged. In 1949, the Homes for the Aged and Rest Homes Act stipulated that all municipalities establish a Home for the Aged. New regulations within this Act ensured greater consistency in care and municipalities saw an increase in provincial funding. In 2007, the Long -Term Care Homes Act required every upper or single -tier southern municipality maintain at least one municipal home. Most recently the legislation was updated in 2017 to the Patients First Act which emphasizes integration of services within geographic regions. CHANGING COMMUNITY DEMOGRAPHICS In the field of public policy, it is widely recognized that the structure of the Canadian population is undergoing a significant shift. As fertility rates drop and the `baby -boom' cohort begins to enter retirement, Ontario's population is getting older. According to information retrieved from Statistics Canada's Age and Sex Highlight Tables (2017), the number of seniors is expected to double from 2.3 million (2016) to 4.6 million (25% of the population) by 2041. In 2016, for the first time in history, Ontario had more seniors than children under the age of 15. The implications of this shift are being felt across all levels of government, as new demands are being placed on service delivery and program funding, resulting in further impacts on the fiscal position of municipalities, regions and senior levels of government. CHANGES IN LONG-TERM CARE In the past five years, the LTC sector has undergone profound change. Before then, LTC homes accommodated a mix of residents with low to very high care needs. Since 2010 however, only people with high or very high care needs are eligible for LTC in Ontario. These changes are largely due to4hhe province's aging -in-place strategy, which has made more funding available for care at home while implementing new, stricter admission criteria for those entering long-term care. The result is that Ontario seniors are entering long-term care homes when they are older, frailer, and in need of more medical and personal care than ever before. Our seniors need LTC homes that are ready and capable of meeting their ever-increasing, complex health care needs and able to provide safe quality care when they expect and require it most. Ontario, Local Health Integration Networks (LHINs) are the gatekeepers of LTC beds. A family doctor, family member, or home care worker may tell the LHIN that it is no longer possible to keep the person in his or her home, ultimately, the LHIN conducts the assessment and makes the decision. ONTARIO'S LONG-TERM CARE According to AdvantAge Ontario's report Ontario's Municipalities: Proud Partners in Long -Term Care (2017), municipalities operate almost 1 of every 5 LTC homes in the province and are home to almost 1 in 4 Ontarians receiving LTC. There are 625 LTC homes in Ontario, 16% (102) of which are operated by municipalities. This accounts for 77,541 LTC beds in Ontario, 22% (17,000) of which are operated by municipalities. Ontario municipalities contribute approximately $300 million a year (2014) to LTC services and even more to other services for seniors. 625 homes are homes licensed and approved to operate in Ontario 58% of homes are privately owned, 23% are non-profit/charitable, 16% are municipal About 40% of long-term care homes are small, with 96 or fewer beds • Of these small homes, about 47% are located in rural communities that often have limited home care or retirement home option 77,477 long -stay beds are allocated to provide care, accommodation and services to frail seniors who require permanent placement 617 convalescent care beds are allocated to provide short-term care as a bridge between hospitalization and a patient's home 355 beds are allocated to provide respite to families who need a break from caring 24/7 for their loved one Approximately 300 of the province's long-term care homes are older and need to be redeveloped (more than 30,000 beds) The average time to placement in long-term care, as of October 2017, is 143 days The wait list for long -stay beds, as of October 2017, is 32,775 Sources. Long -Term Care Utilization Report, October 2017, Ontario Ministry of Health and Long -Term Care, Ontario Long -Term Care Association, 2017. M FUNDING The Ministry pays directly for the costs of nursing and personal care, as well as for recreation, through a funding formula (Case Mix Index — CMI) determined by the province. These costs are separated and must be reconciled at the end of the year. Unspent funds are returned to the government. LTC is part of the province's health care system and is publicly funded on a cost -shared basis with residents. Residents pay for their accommodation. Municipalities augment funding to enhance services. Costs to be paid by residents are set by the province, and are subject to change annually. The province expects that charges are affordable to any applicant, with an opportunity to qualify for a subsidy if a resident's basic accommodations are not affordable. Provincial funding for long-term care in 2016: $4.07 billion (7.9% of the overall provincial health budget); $170.78 per resident, per day ($52,000 per year); Approximately $96.90 per day for nursing and personal care (such as assistance with personal hygiene, bathing, eating, and toileting); $9.60 per day for specialized therapies, dietician, recreational programs, and support services; $9.00 per day for raw food (ingredients used to prepare meals); and • $55.28 per day for other accommodations (salaries, employee benefits, education, training, purchased services, supplies, equipment and devices related to housekeeping services, buildings and maintenance, dietary services, laundry and linen, administrative services and facility costs). Source. MOHLTC, LTCH Level -of -Care per Diem Funding Summary (July 1, 2017) Proportion of Elgin County Residents Residing in Elgin's Homes As discussed at our last County Council meeting, our residents come to reside in Elgin County for a variety of reasons. In some cases, the "last known residence", or residence used below doesn't capture residents who are coming to our Homes from the hospital or other LTC facility. Additionally, these statistics do not reflect whether a resident had ever resided in Elgin County or whether their families prioritized our homes based on their desire to keep the resident close to family who live in Elgin County. m February 2018 - Admissions by Resident Domicile 60 50 40 30 20 10 Durham County o City of County of Address Elgin Chatham- City of City of City of St. City of City of County of County of Regional Lanark New Out of Woodstoc Middlese unknown(, (brwn Kent Hamilton London Thomas Toronto Windsor k x Norfolk Oxford ,,,..Municipal County Brunswick Country ea ities below) IIIIIU Elgin Manor Ilf. Bobier Villa IIIIIIIITerrace Lodi Middlesex County completed a similar breakdown of admissions by resident domicile prior to admission and found that over 50% of admissions come from outside of Middlesex County. ADDITIONAL FEES The Long -Term Care Homes Act, 2007 s. 91 (1) states "A licensee shall not charge a resident for anything, except in accordance with the following - 1. For basic accommodation, a resident shall not be charged more than the amount provided for in the regulations for the accommodation provided. 2. For preferred accommodation, a resident shall not be charged more than can be charged for basic accommodation in accordance with paragraph 1 unless the preferred accommodation was provided under an agreement, in which case the resident shall not be charged more than the amount provided for in the regulations for the accommodation provided 3. For anything other than accommodation, a resident shall be charged only if it was provided under an agreement and shall not be charged more than the amount provided for in the regulations, or if no amount is provided for, more than a reasonable amount. 4. Despite paragraph 3, a resident shall not be charged for anything that the regulations provide is not to be charged for." and s. 91 (4) states "A licensee shall not accept payment from or on behalf of a resident for anything that the licensee is prohibited from charging for under subsection (1) and shall not cause or permit anyone to make such a charge or accept a payment on the licensee's behalf." W Additionally, Ontario Regulation 79/10 section 246 states "The maximum amounts that may be charged by a licensee under paragraphs 1 and 2 of subsection 91 (1) of the Act shall be determined in accordance with sections 247 to 254. O. Reg. 79/10, s. 246." As a result, the LTCH Act, 2007 and Ontario Regulations 79/10 prohibit municipalities from charging more for non -county residents. Admissions are distributed across municipalities through family and resident selection of up to five (5) LTC Homes and LHIN priority placement on each Homes wait list. CONCLUSION: Increasingly across Ontario, municipalities are asking challenging questions in regard to the provision of LTC services at the municipal level. Clearly, the complexity of the service is increasing as our population ages and lives longer. The resulting complexity of LTC needs has renewed the call among many municipalities that their facilities have become health services and as such should be a full provincial responsibility. The added complexity of this service is not without increased costs. Often, our LTC facilities are now receiving very complex cases that in the past would be cared for in mental health or hospital settings. When this complexity is matched by increasing regulation from the province, the end result is predictable as across Ontario there is a dramatic increase in municipal costs for LTC services. Increased regulation, cost and complexity has led many municipalities to conclude that they should not be in the LTC business. In their position paper entitled Coming of Age, AMO highlights the long and short-term challenges for the provision of LTC services and suggests that municipalities should have a variety of options at their disposal including getting out of the business if there are private facilities available in a community that can accomplish the province's LTC goals. These calls for increased flexibility and increased provincial funding support are all the more understandable at the County level when we examine where our residents are coming from. The demographic information clearly indicates that LTC has become a regional/provincial service, now that the LHIN is responsible for bed allocation. Across Ontario, LTC facilities resemble hospital level regulation and complex health services, with increasing funding challenges that serve a community that is well beyond the county boarders. RECOMMENDATION: THAT the report titled "Overview of Elgin County Long -Term Care (LTC)" from the Chief Administrative Officer, dated February 25, 2018 be received and filed. All of which is Respectfully Submitted, Julie Gonyou Chief Administrative Officer m w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Julie Gonyou, Chief Administrative Officer DATE: March 5, 2018 SUBJECT: Municipal Property and Building Commemorative Naming Policy BACKGROUND: In December of 2017, staff presented a report to County Council which recommended a naming policy in light of a request to name the EMS Headquarters building on Edward Street in St. Thomas after Charles "Chuck" Brubacher. No other policy exists within the County that gives direction or a process to name owned assets, such as county -owned buildings or structures, with the exception of the Library Naming Policy. Since there is no comprehensive evaluation criteria or public consultation process, County Council passed a resolution directing staff to prepare a Municipal Facility and Asset Naming Policy, which will help Council make an informed decision about naming the EMS Headquarters building and a process by which to manage future naming requests. REPORT I began the process of developing this naming policy by first exploring how other municipalities name their assets. This review was not limited to municipalities of similar size and incorporates the most widely used and accepted procedures from all the municipalities studied. The resulting proposed Municipal Property and Building Commemorative Naming Policy (Schedule A) is not only derived using generally accepted procedures by other municipalities, but also includes procedures used by a few experienced Counties. During the study of other policies, it was clear that the naming of municipally owned assets was, in some cases, divided into two policies — one that covered Commemorative Naming and a second that covered Naming Rights. The most obvious difference between these two policies is the transaction of money. While a Commemorative Naming Policy involves the naming of a County owned asset in recognition of an outstanding individual, a geographic feature or historic movement, a Naming Rights Policy involves receiving financial compensation for the right to name a City owned asset. With the financial transaction also come a number of legal requirements that are to be approved by all parties involved. A Naming Rights Policy is quite complicated and it is my opinion that such a policy goes beyond the direction set out in the Resolution of Council. 01 POLICY The Municipal Property and Building Commemorative Naming Policy applies to the commemorative naming or renaming of municipal assets. This policy is intended to honour a geographic, historic, or civic significance, or an individual or groups outstanding achievement, distinctive service, or significant community contribution. The Commemorative Naming Policy is not intended to address individual naming dedications such as county -owned facilities leased to tenants or County core services. PROCEDURE Nomination Process (Public Input): The Commemorative Naming Policy Procedure begins with an open nomination process, where proposed names for new facilities are requested or received by the County. Verification of Submissions: Staff gathers and appoints a member to verify the accuracy of all applications by researching and confirming submission materials. A report is then submitted to County Council for approval. RECOMMENDATIONS: THAT the Municipal Property and Building Commemorative Naming Policy report dated March 5, 2018, be received; and, THAT the Municipal Property and Building Commemorative Naming Policy be approved as outlined in attached Schedule A; and, THAT Council direct staff to immediately implement the Municipal Property and Building Commemorative Naming Policy, and include all unnamed assets of 2018 with the review and procedures. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer 99 `; N�'d�rra/Or��lllr�ll%f Pj ADMINISTRATION POLICY MANUAL Municipal Property and Building Commemorative Naming Policy 1. Policy Statement a. Statement of Intent The intent of this policy is to: • Establish a practice for naming of municipal property, buildings and features after significant geographical or historical elements; • Ensure a clear, efficient and timely naming or renaming process; • To ensure the application of a transparent consultation process and community participation; • Recognize on an exceptional basis, significant contributions that organizations or individuals have made to the public life and the well-being of the County of Elgin; • Provide direction of how to apply for approval to name, rename or dedicate municipal property, buildings or features; and • To ensure Council approval. Names given to municipal properties/facilities and features in the County of Elgin will vest through to the expiration of the life cycle of the property, facility or feature, unless otherwise notified. b. Application There are four main types of naming situations this policy intends to address: • The opening of a new municipal property, buildings, or features; • The reopening of a municipal property, buildings or features following refurbishment; • The renaming of existing municipal property, buildings or features to recognize significant contributions that organizations or individuals have made to the public and the well-being of the County of Elgin; • Providing recognition for gifts generously given or donated to the County of Elgin. `; N�'d�rra/Or��lllr�ll%f PJ ADMINISTRATION POLICY MANUAL c. Non -Application The policy is not intended to address naming situations related to sponsorships or naming rights as it relates to those instances where public properties, buildings, and features have their naming rights sold, usually for a specified term, as part of a naming partnership involving agreements normally comprised of a variety of benefits and opportunities for both the sponsor and the municipality. 2. Terms of Reference The following terms are provided for greater clarity: (a) "Building Features" includes all substantial components of a building including such things as meeting rooms and auditoriums; (b) "Municipal Property and Buildings" means all buildings, structures, and property owned by the County of Elgin including but not limited to public buildings and building features; (c) "Public Buildings" include but are not limited to all County -owned public buildings under the jurisdiction of the County of Elgin; and (d) "Significant Financial Gifts" means a minimum monetary donation of 35% of the total capital costs or appraised value, whichever is greater, of the amenity being considered for naming. 3. Submission Process All applicants shall submit a written request for the naming or renaming of municipal property and buildings to the CAO/Clerk, providing sufficient information as to how the proposed name satisfies the criteria in this policy. Specifically, the written request shall provide the following information: • Background information and/or biographical information (if named after an organization or an individual) demonstrating that the proposed name is of significance to the community and/or the County; • Documentation including letters from organizations and individuals providing substantial support for the request; M `; N�'d�rra/Or��lllr�ll%f 1"ApTI,_ Pj ADMINISTRATION POLICY MANUAL • Documentation verifying that the person/organization being honoured is in agreement with the naming proposal (if they are living), or by their legal representative should they be deceased; • If the naming request is as a result of significant financial gift, a statement of intent, outlining the details of and any conditions applicable to the financial contribution shall be submitted; and • Where a private individual or organization is seeking the renaming of a municipal property or building they are required to submit evidence of public support. Selection Process The CAO/Clerk will forward the application to the appropriate Director responsible for the facility requested to be named or renamed. Each application for naming/renaming shall undergo a process wherein staff will: • Review the application for conformity to this policy; and • Circulate the application to the appropriate internal stakeholders for comment on the suitability of the application. Following the completion of the application review process, the CAO/Clerk shall submit a report with the appropriate recommendation to County Council for consideration. The report shall include the following: • A recommendation; • Rationale for the recommendation; • Confirmation of the individual/organization's endorsement and a description of the community process undertake; if any; • Associated financial implications; and • Other information required by the standard report format used by the County. All names selected for municipal property and buildings must be approved by County Council to be officially recognized. `; N�'d�rra/Or��lllr�ll%f ADMINISTRATION POLICY MANUAL 4. Naming Criteria and Guidelines a. General Guidelines All proposed names for any municipal property or building shall conform to the majority of the following guidelines: • Names should give a sense of place, continuity, belonging, and celebrate distinguishing characteristics and uniqueness of the County of Elgin; • Names should maintain a long-standing local area identification with residents of the County of Elgin; • Names shall be consistent with any other applicable County of Elgin policies and standards; and • Names which reflect or imply a reference to any of the following will not be eligible: o Elected officials currently in office o Political affiliation o Derogatory or offensive terms or references o Discrimination against race, gender, ethnicity or creed o Duplication o Tobacco or alcohol products o Names considered inappropriate for a civic facility or inconsistent with the vision of the County of Elgin. In addition to the above noted general restrictions and guidelines, the County of Elgin further maintains a priority listing for the selection of names for municipal property, buildings or features. This priority listing does not apply to naming requests acknowledging significant financial gifts. b. Priority Listinq The three accepted categories of names are listed below in priority order and are explained for further clarification: `; N�'d�rra/Or��lllr�ll%f ADMINISTRATION POLICY MANUAL (I) Geographic Names having a geographical affiliation which may include, but are not limited to the following references: • A neighbourhood or community reference • An adjacent street reference • A noteworthy physical, environmental or scenic quality • Unique site characteristics or scenic qualities • Proximity to a recognizable facility • Topographical or ecological characteristics (II) Historic Names having a historical affiliation which may include, but are not limited to the following references: • A local or national historical event • A heritage event (III) Prominent Individuals and/or Organizations Names affiliated with individuals or organization which may include, but are not limited to: • Individuals or families having a historical connection to a site • Individuals or organizations having made a significant contribution to the community/County in one or more of the following areas: o Service as an elected representative to the municipal, provincial or federal government for at least 2 terms; o Service as a member of a public board, committee or commission; o Service in a voluntary capacity in a community organization; and o Service in a voluntary or philanthropic capacity or having made a significant contribution in the following areas: environment, agriculture, arts, cooperatives, education, medicine, politics, public service, recreation or sports on a local, national or international scale. a `; N�'d�rra/Or��lllr�ll%f Pj ADMINISTRATION POLICY MANUAL In those cases where names are affiliated with individuals or organizations, the following criterial must be met: • The contributions of the individual or group must be well documented and broadly acknowledged within the community (staff will verify); • To the extent where possible, a direct relationship should exist between the individual/organization and the facility or feature being considered; • In the case of an elected official or civil servant, they must be retired from public service or deceased to be eligible; • If a facility is to be named after an individual or group, permission and agreement must be obtained from the individual or their legal representative involved prior to consideration and review by the department. In the case of a deceased individual, recognition shall only be considered with the approval of the legal representative, prior to consideration and review by the department; and • The reputation of the individual or organization must be honourable, as the term implies, to be considered for naming. 5. Donor Recognition — Significant Financial Gifts Upon formal request, the County of Elgin will consider naming a public building or property or features of a building or property as a means of providing recognition for significant financial gifts to the County. The term "Significant Financial Gifts" implies a minimum monetary donation of 35% of the total real or capital cost, or appraised value, whichever is greater, of the amenity being considered for naming. 6. Renaming of Existing Municipal Property and Buildings, and Features Recognizing that established names contribute significantly to community identity and pride, proposal to rename existing municipal property, buildings and features must be predicated by exceptional circumstances. Accordingly, existing names will not be changed without consideration of: • The historical significance of the existing name; • The impact on the individual or organization associated with the existing name; and, • The cost and impact of changing existing signage, rebuilding community recognition and updating records. 91 `; N�'d�rra/Or��lllr�ll%f 1"ApTI,_ Pj ADMINISTRATION POLICY MANUAL All renaming requests must be submitted in writing. Where a name change is recommended, a communication strategy will be initiated by advertising the proposed named change on the County's website for a period of 30 days during which time; public comments will be received and considered. Additionally, the cost associated with the renaming initiative will be the responsibility of the County when the renaming has been initiated by the County and will be the responsibility of the individual or community group/organization when the renaming has been initiated by the individual or community group/organization. IN Progress fW Nature Procedural By. aw Review -ch - 2018 93 This presentation provides County Council with several recommendations for minor revisions to the County's Procedural By -Law and requests Council direction on revisions. In many instances, the revisions are a result of changes made to the Municipal Act through Bill 68, previous Council direction, and includes updates recommended by staff. The procedural by-law sets out the rules and regulations for the proceedings of Council, Committees and Local Boards. WHEREAS pursuant to Section 238 of the Municipal Act, 2001, S.O. 2001, Chapter M.45, as amended, every municipality shall pass a procedure by- law for governing the calling, place and proceedings of meetings; and WHEREAS the Council of the Corporation of the County of Elgin did pass By -La � _ 11_x-6, - = , 03-33 and 07-36 and amendments thereto, in order to make and establish rules and regulations for governing the proceedings of the Council; and WHEREAS it is necessary to update the procedural by-law in keeping with ithe-E- - - - - AUCH Leg ct" and repeal previous by-laws to comply with amendments to the Municipal Act, 2001, S.O. 2001. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 95 1.0 Definitions In [M1ls 8V'Law'. Ad Hoc or Special Committee means a committee established by the Council to review a specific matter and report to the Council with respect to its findings and/or recommendations; Committee means any advisory or other committee, subcommittee, or similar entity composed of one or more members of Council; Committee of The Whole means Members of the Council sitting as a committee to facilitate discussion by using less restrictive rules than those used in the formal meeting of the Council; Ex -Officio means by virtue of office or position and carries with it the right to participate fully in the committee meeting and to vote unless prohibited by law; Meeting means any regular, special, committee or other meeting of the Council; and defined by B'__ 68 as "'any spec a or other me Member means a Member of the Council and includes the Head of the Council. Presiding Officer means the Head of Council or other person presiding over a meeting; Quorum means a majority (more than 50%) of the whole number of members required to constitute the Council. Special Meeting means a meeting not scheduled or held at a regularly scheduled date and time. -Elect-onk o - o --_ board - - _ Comm-ttgae -=- = - them, participatey a - open to the public to the extent and in the manner set out in the by-law provided that any such member sha NO— be counted determining -- quo -um ot memb-- is --_- - -- - ----- OT E_ rr _ 3 not e b—I %ANU ng manila --r 97 ' a M32 ' # a 1 2.0 In all the proceedings had or taken in the Municipal Council of the Corporation of the County of Elgin, the following rules and regulations shall be observed, and shall be the rules and regulations for the order and dispatch of business in the said Council. 2.1 In all unprovided cases in the Proceedings of the Council or in Committee, "Robert's Rules of Order" shall be followed. 3. 0 Meetings and Ad i - 1 -1 ul I tj 2=1 MEETINGS AND ADJOURNMENT 3.1 The First or Inaugural Meeting of the Council, after a regular election and the first meeting of each subsequent year of its term, shall be held at 7:00 RM. on the second Tuesday in December, and for every other day or sitting in the meeting, such hour shall be regulated at the previous adjournment or recess. 3.2 The Regular Meetings of the Council shall be held in the Council Chambers of the Elgin County Administration Building, 450 Sunset Drive, St. Thomas, ON, or other designated location, at 9:00 A.M., on the second and fourth Tuesday of each month. 3.3 Council may, by Resolution, alter the date and/or time of the Regular Meeting provided that adequate notice of the change is provided to local media and posted on the County website. 3.4 Unless there shall be a quorum present within thirty (30) minutes after the time appointed for the meeting of the Council, the Council shall then stand absolutely adjourned until the next regular hour of meeting, and the Chief Administrative Officer or designate, if required by two members, shall take down the names of the members present at the expiration of such thirty (30) minutes. 3.5 The Council shall always recess/adjourn at 12:00 noon, and 6:00 RM., if in meeting at these hours, unless otherwise determined by a resolution, but shall always adjourn at 10:00 RM. 99 3.0 Meetings and Adjournmen (continued) 3.6 The members of the Council shall not leave their places on adjournment, until the Warden or other Presiding Officer leaves the Chair. 3.7 a) All meetings shall be open to the public. Persons may only be excluded when the Council is -"- and Committee Of The Whole and proceeding in a Closed Meeting in accordance with Section 9.6 of this By -Law and Section 239 of the Municipal Act, 2001 z n- z---.--am----s -------0 ----05--c_ Dv B` -- 0'. b) Special Meeting: i) The Warden may, at any time, summon a special meeting. ii) The Warden shall summon a special meeting upon receipt of a petition of the majority of the Council members, for the purpose and at a time and date mentioned in the petition. iii) In the absence of the Warden or the neglect or refusal of the Warden to convene such a meeting, the Chief Administrative Officer or designate shall call a special meeting. 100 4.1 The Agenda shall be considered as notice of regular meetings and By -Law 07-29, being a by- law to establish a policy respecting the manner in which notice will be provided shall be utilized. 4.2 The Clerk shall cause to be delivered to each member of the Council by personal delivery, or electronic mail, an Agenda for each regular meeting of the Council to the address provided by the member of the Council. The Agenda of the regular council meeting shall be provided on the Thursday preceding each meeting. 4.3 Notice of a Special Meeting called in accordance with this by-law shall be delivered to the Members of the Council by means of personal delivery, or electronic mail to the address provided by the member of the Council. The Notice of a Special Meeting shall be provided not later than twenty-four (24) hours before the hour appointed for the holding of such meeting. Where time is of the essence, notice may be given by telephone call to the members. 4.4 No business except the business dealing directly with the purpose mentioned in the Agenda shall be transacted at a special Meeting. 4.5 Notice of meetings will be sent to the media upon request and posted on the County website but no sooner than four (4) days in advance of the meeting. 4.6 Agendas for the Council will be released to the public and the media upon request and posted on the County website but no sooner than four (4) days in advance of the meeting. 4.7 Reports or actions before the Council that req��res enactment of a by-law, with notice, shall be subject to the terms of the "Provision of Notice By -Law". It is the role of the Warden as Head of Council: a) to act as Chief Executive Officer of the municipality; b) to preside over Council meetings so that its business can be carried out efficiently and effectively; c) to provide leadership to the Council; d) to represent the County at official functions; e) to carry out the duties of the Head of Council under any other Act; f) to provide information or recommendations to council to ensure that administrative policies, practices and procedures are in place to implement the decisions of council. 102 a) to represent the public and to consider the well-being and interests of the County; b) to develop and evaluate the policies and programs of the County; c) to determine which services the County provides; d) to ensure that administrative policies, practices and procedures and financial policies, practices and procedures are in place to implement the decisions of the Council; e) to ensure the accountability and transparency of the operations of the County, including the activities of the senior management of the County; f) to maintain the financial integrity of the County; g) to carry out the duties of Council under any Act. 103 7.0 Order of Proceedings in Council 7.1 As soon after the hour of meeting as a quorum is present, the Warden shall take the Chair and members present shall be called to order. 7.2 When the Warden is not in attendance, the Chief Administrative Officer or designate shall call the meeting to order until a Deputy Warden is chosen, and the member so chosen to preside shall take the Chair during the absence of the Warden, but only at the meeting for which the member has been so chosen. 7.3 Immediately after the Warden or other Presiding Officer has taken his seat at the first day of each meeting, the minutes of the preceding meeting as mailed to each member shall be adopted as printed or amended and signed by the Warden and the Chief Administrative Officer or designate. 7.4 When two or more members wish to speak to a question or motion, the Warden shall name the member who is to speak first. 7.5 When the Warden or other Presiding Officer is putting the question, no member shall walk across or out of the room, nor interrupt the speaker, except to a question of order, nor pass between the speaker and the Chair. 104 7.0 Order of Proceedings in Council (continued) 7.6 Any member called to order shall at once cease speaking, unless permitted to explain, and the ruling of the Warden or other Presiding Officer shall be final, unless otherwise decided by the Council on an appeal from such ruling. 7.7 No member shall speak disrespectfully of any person or use unparliamentary or offensive language in or against the Council or against any member, staff or other person in the Council Chamber. 7.8 No member shall partake of food in the Council Chamber while the Council is meeting. 7.9 No member shall speak beside the question in debate. 7.10 Any member may require the question or motion under discussion to be read at any time during the debate, but so as not to interrupt a member while speaking. 7.11 No member shall speak more than once on the same question, until all other members have had the opportunity to speak to the question. 7.12 After a motion is passed, or a report adopted, no motion to alter or amend the same shall be considered during the same meeting of the Council, unless the motion to alter or amend is moved and seconded by two members from among those who voted with the majority that carried said motion or report 105 7.0 Order of Proceedings in Council (continued) 7.13 Upon a division of any question before the Council, except Committee Of The Whole in a Closed Meeting, and if required by any member of the Council, the names of those voting on the matter before the Council shall be recorded YEA or NAY as the members vote on the question. All members present during a division must vote. 7.14 Questions under the proper Orders Of The Day may be put to the Warden or other Presiding Officer, or through him to any member of the Council, relating to any motion, or other matter connected with the business of the Council or the affairs of the County, but no argument or opinion is to be offered, nor any facts stated, except as may be necessary to explain the same; and in answering any such questions a member is not to debate the matter to which the same refers. 7.15 Members of the Council, except the Warden, shall be referred to as County Councillors. 7.16 At any time when a vote, taken by a show of hands, is unclear as to the outcome, the Warden or other Presiding Officer may request the members to stand to indicate their YEA or NAY. 7.17 Upon a tie vote on any question, by a show of hands, a recorded vote shall then be taken. 7.18 Upon a tie recorded vote the question shall be considered a defeated motion. 106 8.0 Agenda/Orders of the Dal 8.1 The Chief Administrative Officer or designate shall have prepared an agenda of the Orders Of The Day, containing: Regular Meeting 1st Meeting Called to Order 2nd Adoption of Minutes 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations 5th Motion to Move into Committee Of The Whole Council 6th Reports of Councillors, Outside Boards and Staff 7th Council Correspondence i) Items for Consideration ii) Items for Information (Consent Agenda) 8th Other Business: i) Statement/Inquiries by Members ii) Notice of Motion iii) Matters of Urgency 9th Closed Meeting Items 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Laws 14th Adjournment 15th Public Notice. 107 Inaugural Meeting 1st Meeting Called to Order 2nd Receipt of Declaration of Acclamation to Office or Declaration of Election from Councillors (the first year only after a municipal election) 3rd Declaration of Office by Councillors (the first year only after a municipal election) 4th Election of Warden 1)Candidates for Warden to Stand 2) Prospective Candidates to Speak (alphabetical order) 3) Proceed with Election (Ballot or Resolution) 5th Administering and Signing of Declaration of Office 6th Gowning Th Presentation by Past Warden —Chain of Office — Lord Elgin Watch —Gavel of Office Stn Warden's Address 9th Resolution to Destroy the Ballots (if required) 10th Adoption of Minutes 11th Warden to Recommend Committee and Outside Boards Appointments 12th Consideration of By -Laws 13th Other Business: i) Statements/Inquiries by Members ii) Notice of Motion iii) Matters of Urgency 14th Recess. 108 8.2 Matters of Urgency/Addendum to Agenda When a Councillor wishes to inform the Council of a matter that must be considered immediately, due to extreme time constraints or utmost importance, after the Agenda has been prepared, the Council by majority vote shall determine if the matter is admissible and requires immediate action and such item may be included as an Addendum to the Agenda without prior Notice being given. 109 a) Statements/Inquiries by Members When a Councillor wishes to inform the Council of a matter that does not require action and consideration by the Council or wishes clarification of a matter, such information may be announced under "Statements/Inquiries by Members". It is understood that these announcements are made solely for Council's information and that under no circumstances shall the Council undertake an action within this category. 110 8.3 Other Business (continued) b) Notice of Motion Notice of Motion shall be received by the Chief Administrative Officer or designate at any time the Council is meeting and in his office in advance of the production and distribution of the agenda material and shall be printed in the agenda. A Notice of Motion shall be dealt with by the Council, at the meeting at which it appears printed in the agenda. A Notice of Motion that is not printed in the agenda shall be dealt with in the order of business of motions at any subsequent meeting of the Council. 111 8.4 The business shall, in all cases, be taken up in the way in which it stands upon the Orders Of The Day, unless otherwise determined by a vote of the majority of the members present taken without debate thereon. 8.5 All motions shall be seconded before being debated or put to vote; and all motions shall be read and then conveyed to the Warden, who may again read the same. 8.6 After a motion has been received by the Warden or other Presiding Officer, it shall be deemed to be in possession of the Council, but may be withdrawn at any time by consent of a majority of the members present. 8.7 A motion to refer the main motion to staff or an outside board shall preclude all amendment of the main question until decided. 8.8 A motion to adjourn shall always be in order unless a vote is being taken. 8.9 A motion to table is always in order and will supersede the main motion. 8.10 All amendments shall be put in the reverse order in which they are moved; and every amendment submitted shall be decided upon or withdrawn before the main question is put to vote. 112 8.11 There shall not be more than two (2) amendments to the main question. 8.12 Not more than one (1) amendment shall be allowed to either amendment. 8.13 After any question is finally put to vote by the Warden or other Presiding Officer, no member shall speak to the question, nor shall any other motion be made until after the result is declared. 8.14 Whenever the Warden or other Presiding Officer is of the opinion that a motion offered to the Council is contrary to law, or the rules and privileges of the Council, he shall apprise the members thereof immediately. 8.15 Members shall always take their places when any division is called. 8.16 When the Warden or other Presiding Officer is called on to decide a point of order or practice, he shall state the rule or authority applicable to the case. 113 9.0 Proceedings Whole d Closed Meetings When the Council wishes to consider a subject(s) with all the freedom granted an ordinary committee, it may refer the matter to Committee Of The Whole. Members may speak more than once to the same question and the limitations on length of speaking, if any, are relaxed. 9.1 Whenever it shall be moved and carried that the Council go into Committee Of The Whole and in a Closed Meeting, the Warden or other Presiding Officer may leave the Chair, and appoint a Chair, who shall maintain order in the Committee. 9.2 The rules of the Council shall be observed in Committee Of The Whole, so far as may be applicable. 9.3 The Chair, subject to an appeal to the Council, shall decide questions of order arising in Committee Of The Whole, and if any sudden disorder should arise in the Committee, the Warden or other Presiding Officer will resume the Chair, without any question being put. 9.4 On motion in Committee Of The Whole in a Closed Meeting to rise and report, the question shall be decided without debate. 9.5 The only motions allowed while in a Closed Meeting are: a) motion to rise without reporting b) motion to rise and report mot -on t-_-- _ - provide _ staff �€ - t' - 114 9.0 s in Committee of the • Whole and In Closed Meetings 9.6 Exclusion of Persons from Committee and the Council at Closed Meetings: a) Pursuant to Section 239, of the Municipal Act, when a motion to proceed in a Closed Meeting is carried, the Warden or the Chair may, with the approval of the Council, exclude such persons as deemed appropriate from the meeting room. When in a Closed Meeting, no one shall leave and re-enter the meeting room without the approval of the Warden or Chair. A meeting or part of a meeting may be closed to the public if the subject matter being considered is: i) the security of the property of the municipality or local board; ii) personal matters about an identifiable individual, including municipal or local board employees; iii) a proposed or pending acquisition or disposition of land by the municipality or local board; iv) labour relations or employee negotiations; V) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; vi) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; vii) a matter in respect of which the Council, board, Committee of Council, local board, or other body may hold a closed meeting under Aftther Act. 9.0 Proceedings Whole and In Closed Meetings explicitlysupplied �-�� - ��=-�to��board "= ��- �-��-d =�3-� 33 - � x- --- --(C-own-Agency ot any of them, -trade secret -- -= - _- _ - =- - =- - - -- - -- -- - -- - - - labo 9.0 s in Committee of the • Whole and In Closed Meetings e) A meeting may also be closed to the public if the following conditions are both satisfied: i) The meeting is held for the purpose of educating or training the members; and ii) At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the Council, local board or committee. f) Clause 6.1(b) of the Municipal Freedom of Information and Protection of Privacy Act does not apply to a record of a meeting closed under subsection (e), therefore the record of a meeting closed under education and training is a public record g) Before holding a meeting or part of a meeting that is to be closed to the public, a council or local board shall state by resolution the fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting. h) Despite this section a meeting shall not be closed to the public during the taking of a vote, unless: i) subsection (c) or (d) permits the meeting to be closed to the public and if the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality, or persons retained by or under a contract with the municipality. If a meeting is closed to the public, no resolution or record of the meeting shall disclose any information that the Head of an institution is no$j�ermitted to disclose under the Municipal Freedom of Information and Protection of Privacy Act. The Council has appointed a Closed Meeting Investigator to carry out Closed Meeting Investigations, upon request by any person, to determine whether the Council or a local board has complied with its Closed Meeting Proceedings or the Council's Procedural By -Law in respect of a meeting or part of a meeting that was closed to the public, in accordance with Section 239.2 of the Municipal Act. 118 11.0 of By -Laws and Reading Proceedings 11.1 Every by-law shall be in printed or electronic form and introduced by the Chief Administrative Officer or designate and shall be adopted by the Council. 11.2 All By -Laws collectively shall be given first, second and third readings in a single motion, unless a Member wishes to discuss the contents of a by-law or a matter requires that the by-law receive first and second reading only and third reading at a future meeting, at which time the subject by-law shall be removed from the motion and dealt with separately. The headnote only of the by-law shall be read and a by-law shall not be enacted until it has received three readings. 11.3 After by-laws have passed, the Chief Administrative Officer or designate shall be responsible for their corrections should they be amended. 11.4 The Proceedings of every regular and special meeting shall be confirmed by by- law so that every decision of the Council and every resolution passed at that meeting shall have the same force and effect as if each one of them had been the subject matter of a separate by-law duly enacted. 11.5 All by-laws adopted shall be printed in the annual Proceedings of the Council. 119 12.0 Petitions, ations and • Correspondence (continued) 12.1 Every petition, protest, or other written application intended to be presented to the Council, must be legibly written or printed on paper, and signed by at least one person, complete with their mailing address and telephone number. The Warden, in consultation with the Chief Administrative Officer, shall determine whether the delegation(s) request is suitable and appropriate for consideration by County Council. In determining the suitability, the Warden shall ensure that the request is within the County's purview and jurisdiction. 12.2 Every member presenting any petition, protest, or other written application to the Council, shall examine the same, and shall be answerable that they contain only relevant or proper matter, and that the same is respectful and temperate in its language; he shall also endorse thereon the name of the applicant and the substance of such application, and sign his name thereto, which endorsement only shall be read by the Chief Administrative Officer, unless a member shall require the reading of the paper, in which case the whole shall be read. 12.3 All petitions or other written communications received prior to the Council on any subject within the cognizance of any outside board shall, on presentation, be referred to the relevant outside board by resolution. Any matters arising subsequently shall be referred by the Warden without motion; and no member shall speak upon, nor shall any debate be allowed on the presentation of any petitions or other communications to the Council. 12.4 Any person or group of persons, wishing to address the Council, is required to make the necessary arrangements through the Chief Administrative Officer, at least eight (8) days prior to the date of the Council meeting. Written briefs shall be provided so that sufficient time will permit distribution to the members of IM Council, prior to the said meeting. 12.0 Petitions, Delegations Correspondence (continued) 12.5 Once a delegation has addressed the Council, no further request on the same issue will be entertained until written information is produced to the Council and it agrees that another visit is warranted. 12.6 A delegation shall be limited to a maximum of fifteen (15) minutes. 12.7 No more than four (4) delegations shall be scheduled to address Council at any -- -- - - -=- -- -- - ---- - perm -- - - -teed - -- the - - d -_ regular meeting, 3_--�� 3--� 3`�� 23`33 - -� 3--� ��- �-, 12.8 The Chief Administrative Officer or designate shall provide all individuals or groups, indicating that they wish to address the Council, with a copy of the appropriate section of the Procedural By -Law dealing with delegations. 12.9 The deadline for receiving correspondence is eight (8) days prior to a regular Council meeting. Correspondence received after the deadline may be forwarded to the Council by no later than the Friday preceding a regular Council meeting. Notwithstanding the deadline limitation, if an item must be dealt with due to an emergency situation or extreme time constraints, the item may be forwarded to the Council or be dealt with as an Addendum to the Agenda in accordance with Section 8.2 of this by-law. 121 13.0 Organization of Committees 13.1 The Warden shall recommend and the Council shall appoint representatives from within their membership to various committees/boards/agencies at the first meeting in December of each year. 13.2 a) All members of the Council shall be appointed to at least one position on any committee/board/agency. b) All members of the Council are equally eligible to serve on any committee/board/ agency. C) Additional per diem pay shall not be permitted as Council's monthly stipend is intended to cover these costs. 13.3 Ad Hoc or Special Committees The Council may appoint Ad Hoc or Special Committees if an issue must be addressed and it does not fall within the scope of management staff. 13.4 Vacancies/Appointments Committee/board/agency vacancies, which occur during the year, shall be filled at the Council. 122 14.0 Other Committees/Boards/ Agencies COMMITTEE NAME Dispute Resolution Elgin County Museum Elgin St. Thomas Public Health Health Recruitment Partnership Human Resources Committee Joint Elgin/Central Elgin Accessibility Advisory Committee Building Committee Rural Initiatives St. Thomas -Elgin Public Art Centre Waste Management/Liaison Council Water Advisory Committee 123 APPOINTEES 3 (2+ Warden) 4 (3+ Warden) 3 1 All members of 1 14.0 Other Committees/Boards/ Agencies (continued) COMMITTEE NAME APPOINTEES Land Land Division - The Council shall appoint a -eve 7 member Land Division one f - each ocal vIl - c pal iy� who shall hold office during the term of the Council that appointed them. Persons serving on local boards or committees shall be eligible for re- appointment, but shall not be eligible for re -appointment to the same position for a period of more than eight (8) consecutive years. After an absence of not less than one (1) year, such person shall be eligible for re -appointment. 124 rim ........... 11''i''liqll t Im 1111 to raw oil 1111 15.1 The general duties of the Committees of the Council shall be to report to the Council at least annually, and as often as the interests of the County may require, on all matters connected with the duties imposed on them respectively, and to recommend such action by the Council in relation thereto as may be deemed necessary. 15.2 Reporting Appointees to committees/boards/agencies shall present a report on the activities at least once a year to County Council, in accordance with the following schedule: SEPTEMBER - Elgin St. Thomas Public Health OCTOBER - St. Thomas -Elgin Public Art Centre NOVEMBER - Land Division Committee Note: The Dispute Resolution Committee; Rural Initiatives Committee; Social/ Entertainment Committee; and Waste Management/Liaison Committee; meet on an infrequent basis, therefore scheduled reporting for these committees may not be required. Members may report to the Council at any time and more frequently if they wish. 125 16.0 Social/Entertainment Committee (SEC) 16.1 The SEC shall be an Ad Hoc Committee of the Council consisting of two (2) Members of the Council, with the understanding that the workload will be divided, thereby not placing undue hardship on one Member. 16.2 The SEC shall oversee and implement all social arrangements concerning County functions, including, but not limited to the following: a) organizing and conducting the Warden's Banquet 16.3 The SEC shall report to the Council from time to time as required. 16.4 The Administrative Service Department shall provide the Secretary/Coordinator for the SEC. 126 17.1 No member of the Council shall have power to direct or interfere with the performance of any work for the County Corporation. 127 18.1 The Chief Administrative Officer or designate shall take the Chair at seven o'clock in the evening of the second Tuesday of the month of December in each year, or at such hour and on such day thereafter as the majority of the Members of the Council are present in the Council Chamber. 18.2 The Chief Administrative Officer or designate shall prepare ballots for each member with the names of the members written or printed thereon. 18.3 a) The Chief Administrative Officer or designate shall announce that any person aspiring to the position of Warden shall be granted an opportunity, not exceeding five (5) minutes, to address the Council. Candidates will address the Council in alphabetical order. 18.4 The Chief Administrative Officer or designate shall inform the members that he is ready to proceed with the election of one of their number to be Warden, unless only one member indicates his intention to run for the Office, in which case the election procedure is dispensed with in favour of a resolution appointing the Warden. 128 rZAfM§TJM§TJ1 18.5 a) Voting shall be by secret ballot and balloting will continue until a candidate obtains a majority of votes. The Chief Administrative Officer or designate shall count the votes, in the presence of a - 3 - 3�3£ £_- 3 be chose- b h . 0. b) In the event there are more than two (2) candidates, the candidate receiving the lowest number of votes shall retire after each ballot. At no time shall the actual number of votes received by any candidate be announced, only the successful candidate's name. c) If two (2) candidates with the least number of votes are tied, then a tie-breaker ballot between the two lowest (tied) votes shall take place. d) By motion, the Chief Administrative Officer or designate shall be directed to destroy the ballots after the election has been completed. 18.6 For the purposes of electing the Warden, each member of County Council shall have one vote. 18.7 In the case of an equality of votes for Warden, the successful candidate shall be determined by the Chief Administrative Officer or designate placing the names of the candidates on equal sized pieces of paper in a box and one name being drawn by a person chosen by the Chief Administrative Officer or designate. 18.8 The Warden -Elect shall forthwith sign ano2declare and read aloud the Declaration of Office and, on completion thereof, he shall take the Chair. 19.1 A position of "Deputy Warden" shall be established on a rotating monthly schedule amongst all Councillors, and the Warden may request said Deputy Warden or any other member of the Council to represent him/her at social or other functions where the Warden is unable to attend. 19.2 Councillors attending a function as "Deputy Warden" shall be paid mileage at the same rate established for the use of personal vehicles for County business and any other eligible "out of pocket" expense that may occur. 130 20.1 County Councillors shall be permitted to attend any convention or conference in accordance with the established convention policy, provided the said convention/conference is relevant to the business of the County, subject to a maximum allowance as established by by-law for convention attendance. 131 21.1 No person shall be allowed to address the Council during the sittings of the Council without the permission of the Warden or other Presiding Officer. 21.2 He/she, his/her means that where the masculine pronoun is used, it includes the feminine pronoun where the context so requires or vice -versa. 21.3 This By -Law shall apply to the Council's local boards and committees where applicable. 21.4 THAT this By -Law comes into force and take effect upon passing. 21.5 THAT By -Law Nos. 02-37, 03-33 and 07-36 and any previous by-law inconsistent with this by-law be and are hereby repealed. 132 -lb rn b Council mbShall all --- -- thec �_--cil ---�� - - - -�- - - - _ ---- ---= --= - - -- aimoi- )al council -- - --% = --- �% ' O[H% --% tv a ou-- ---ems - -- the dace of the Mavo-_ Der)tjtv Mavo, g tom- a l �ocle of Co -duct fps M - br- of Council. (- - ---- Whole --- - - t - --- �- rl- --- Such �-- - i --t hall b fes- th ��- term r f cou -��- 133 cludi g tom- a l �ocle of Co -duct fps M - br- of Council. 133 ' �jA f a Staff recommend repealing the current Procedural By-law and replacing it with a new Procedural By-law. THAT the presentation by the Chief Administrative Officer, titled Procedural By -Law Review, dated March 13, 2018 be received; and, THAT the Chief Administrative Officer be directed to amend the Procedural By -Law to include revisions as a result of changes made to the Municipal Act through Bill 68 - Modernizing Ontario's Municipal Legislation Act, previous Council direction, and updates recommended by staff for Council's consideration and approval at a future meeting. 134 Items for Information JConsent_Ag,en,da) — (Attached) Hon. Marie -France Lalonde, Minister, Mini stryof Community Safety and Correctional Servces with f0flOW-Up information on Port Bruce Bridge Collapse,, 2 M. Casavecchia-Somers, Chief Administrative Officer', with reSOILItion granting permission for installation of a ternporary bridge in Port Bruce, 3, SOLJthVqestem Integrated Fibre Technology (SWiFT) with 20,118 Project Update, SWIFT F,AQ"s, SWIFT Residen'tial/Farmer User Survey. 4. Geoff Hogan, Chief Executive Officer, SWIFT' with 2017 Annual Report and Financial Statements, 5. South West Hospice Palliative Care Network Annual Report ,2017. 6. Han, Daiene Vernile, Minie. r, Ministry of Tourism, Culture and Sport, informing Elgin COUnty ref $7,500.03 fun,&ng through the Safe Cycling Eduicatioln Fund to support cycling safety. 135 Ministry of Corarnunilly Safety and Correctional services offir 'Ll Uf 1110 Mij,ji, �ator 25 9rosverior SVeet 18' ' Flioor Toronto ON WA 1YG Tel: A16-326,04,08 MU;CS,FLedbaak@on1a6a.ca Morch 12, 201 B Mr, David Marr Wa rden County of Elgin 450 Sunset Wive St, Thornals ON N5,R,5,Vl dLrn, a r r0 a �qe n trale 1,q I n, o Lg Dear Warden Marr: minis,thre do la 56curlto et des, Services c orre rHossnols Hureati da la nflmstre 25, rue Grosvoinor 0 rGI 1 k� 118, Mage Toro N 0 ON M tA I Y6 TVA 416-N28-0408 HMA SCS Feadha*@c"IarlDxa MC -2018-573 By e-mail Thank you for forwarding me a copy of the letter YOU sent to Mr,, Jeff Yurek, MPP for 171gIn-Mi ddlesex-London, with regard to the Port Bruce bridge cal'lapse. My ministry has been actively engaged on this matter since, it occurred on February 23,, 20,1 8, Upon learning of the event through our ongoing media monitoring, the Provincial) Ernergency Operations Centre (PE00) quickly notified our colleagues at the Ministry of Transportation (MTO) and the Ministry of Municipal Affair's (MMA).'We were then inoontact with your Community Emergency Management Coordinator to offer provincial assistance within an hour of the event. We have been monitoring the event since, My understanding to date is that: • The PEOC is in, direct contact with your Chrel"Administrative Officer, • County staff are in contact with, MTO staff, who have been, able to provide contact information for a bridge derno5tioncontractor and temporary bridge options: • MMA has provided you with initial information on the Municipal Disaster Recovery Assistance prograrn, • You have r completed an engineering study andwil] rnake decisions related to your next. steps, at a council meeting on March 13, 2018; and • The provision of police and: Emergency Medical Services delivery has, not been significantly iimpacted. From your letter and the discussions between the PEOC and your staff, I understand that concerns h ave been ral sed about fire response times as, a result of the bridge outage. After discussing this matter with the Fire Marshal, whose staff has been In touch with the, affected fire services, it is our understanding that imutuail eiicl arrangernents, are in place to Serve Malahide residents (living in Port Bruce. The Fire Marshal would be happy to dISCUSS, this matter in further detallwith you or your staff. With respect to the possibility of military, assistance, I cannot support this request based on the information I have at this time. To req Liest such assistance through m y fe de ra h counterpart of Public: Safety Canada, lwould need to assure him, that all municipal, provincial and prnvate sector options have been explored and found to be insuffi6ent. I would also need to denionstrate a direct risk to the wellness of residents. W., 136 Mr, David Marr Page 2 Moving forward, I encourage you to have your staff slay in regular contact with the PEOC, as weV as staff from MMA and MTO, Please do not hesitate to contact me should the situation change, or you have any further concur. Thank you for, your letter', Sincerely, Marie -France Lalonde Minister Mr. Jeff'Yurek, MPP Elgin -Middlesex -London 137 81 lohn She"t Smqlji AyPrnpi ON NSH b" 4 fidepholle: 5 19-773-5344 Fax: 519.77 ' 5334 .......... ....... . . .................................... . A proud traditia ny a brightfu tura, March 16, 2018 County of Elgin 450 Sunset Drive St, Thomas, ON 1 5VI Attention,, C.A.0. julig nou RE: TeriDanaBridag in Port Bruce At its regular meeting lield (in Mlarch 15, 2018,, the Malah1de Township Council passed the following Resolution: THAT, in recognition of the 1mraeWate need for the installation of a temporary bridge In Port Bruce, the 11 ala Township Coern cildoes herebygrant permission to the County of Elgin to investigate the feasibility of installing a temporary bridge at the south end of Bank Street across Catfish Creek to, connect to Dexter Line; AND THAT the Nalahide Township Councif does hereby grant permissio,n to the C40frinty of Elgin to redirect traffic on to this route; subject to a satisfactory review, of the proposed route by a qualifled engineer, In order to ensure the safety of the public, and tninhiiize disruptions to the community; AND THAT the Municipal Staff he directed to work with the County of Elgin to, formulate any necessa ry agre emen ts and o th er related rn atters, for the installation of the temporary bridge; ,AND THAT the Municipal Staff be directed to report back tothe Township Council with regard to the outcomes of sucli investigation and negotiations., Please do nut hesitate to contact this office if you require ani ,rurther infurmation or documentation. Yo u rs very truly, y, TOWNSHIP OF MALAHIDE Ghlef Admi'n1strative OfficeriClerk 138 n / l U��p)dale: 2018 Briefing Note Background: SouthWestern Integrated Fibre Technology Inc. (SWIFT) is a not-for-profit, collective broadband initiative that is funding the construction of an affordable, open -access, ultra -high-speed fibre-optic regional broadband network for everyone in Southwestern Ontario, Caledon and the Niagara Region. To overcome our region's broadband infrastructure gaps, SWIFT has developed a long-term plan to help more than 3.5 million Ontarians, or 25% of Ontario's population, to connect and keep pace in a changing digital world. The project is leveraging $180 million in combined investments by the federal and provincial governments and over $17 million in investments by municipalities across the region. The project was initiated by the combined connectivity interests of all 15 members of the Western Ontario Wardens' Caucus (WOWC). This includes Brant, Bruce, Chatham -Kent, Elgin, Dufferin, Essex, Grey, Huron, Lambton, Middlesex, Norfolk, Oxford, Perth, Simcoe, and Wellington County. In addition, Barrie, Caledon, Mulmer, Orillia, Windsor and the Niagara and Waterloo Regions are also supporting the project. Non -municipal members include Beausoleil First Nation, Connecting Windsor -Essex (CW - E), Chatham Kent Georgian College, Grey Bruce Health Services, InterMarket Inc., Chatham -Kent Lambton Administrators Group (CKLAG), Niagara CIO Consortium (NCC), Saugeen First Nation, Simcoe County Access Network (SCAN), Six Nations of the Grand River, and the Stratford Economic Enterprise Development Corporation. Issue: In today's digital world, a fast, reliable internet connection serves as more than just a convenience. Broadband connectivity is an essential piece of community infrastructure that is necessary to enhance economic and social development, modernize and streamline the delivery of health and social services, and increase capacity to administer and govern institutions. Investing in the expansion and enhancement of affordable, open -access, ultra -high-speed fibre optic Internet access in Ontario's rural and remote communities will help to ensure that everyone has equal access to opportunity. In many of Ontario's rural and remote communities, there are significant up -front costs associated with building and expanding broadband infrastructure. Telecom Service Providers (TSPs) are reluctant to extend service into these areas as they cannot generate a large enough return on investment. As a result, much of rural Ontario's current internet infrastructure networks are sparse and use outdated technology. This severely limits the capabilities of the network and what service providers can offer consumers. Businesses and farms located in these unsupported areas of Ontario are limited by the technology they can use, isolated from their potential customer base, unable to finish projects in a timely manner, and unaware of the government programs that have been established to help support them. Unemployed and underemployed individuals are unable to access relevant employment opportunities and, unable to participate in virtual training sessions that are required for obtaining high- quality, well -paying jobs. Rural youth are forced to leave their homes to complete daily homework assignments and obligated to travel long distances to access higher education. Seniors have limited access to the healthcare providers and social services they require to enable them to age in place. I I P a 139 Current status: • May 2017: Launched a two-stage Request for Pre -qualification (RFPQ) to identify qualified TSPs, specific service gaps across the region, and priority areas for eligible SWIFT investments • July 2017: Released final list of 28 pre -qualified TSPs ( :iift.n t orc,:.. • January 2018: Released first in a series of RFPs for first phase of network construction Next steps: • Q1, Q2 2018: Continue to consult with municipal partners to identify where fibre will be built • Mid 2018: Close RFP and begin construction • Ongoing: Continue membership drive The infrastructure will be built, owned and maintained by TSPs. The location and amount of fibre-optic infrastructure built in each community will be determined by the final overall design of the project, as informed by the RFPQ process. Once the network is operational, SWIFT will collect a small residual from the successful TSPs. The residuals will be allocated to a Broadband Development Fund (BDF), along with sponsorship funds, more upper level government funding and membership fees. Every SWIFT network user will effectively result in increased contributions to the BDF which will accelerate broadband connections across the region and ensure that SWIFT becomes self sustainable. The board will also use the BDF to continue to build out more infrastructure until #broadbandforeveryone becomes a reality. Conclusion: By building a high speed, fibre optic Internet infrastructure, SWIFT will ensure that every member community benefits from a faster, more reliable, more affordable, and completely future -proofed Internet infrastructure. Through this project, SWIFT will enhance economic and social development, modernize and streamline the delivery of health and social services, and increase capacity to administer and govern institutions. Members receive benefits of SWIFT's significant procurement expertise, including aggregated demand, negotiated rates, and support in preparing RFPs for broadband services. SWIFT is helping our region compete, connect and, keep pace in a changing digital world by developing a membership based, long-term infrastructure plan. As a buying group, SWIFT will ensure greater competition between TSPs which will lead to more choices and, better services at lower prices in all member communities. For more information, please contact: Geoff Hogan Chief Executive Officer 519-914-1308 Tammy McQueen Communications Manager 226-256-1640 140 � / G SWIFT FAQs We're working hard to fund the construction of broadband for everyone. We know you have questions about how we're going to accomplish our goals and invest our funding. Below, you'll find answers to some of the common questions we get asked about SWIFT and the work we're doing to connect everyone in Southwestern Ontario, Caledon, and the Niagara Region. WHAT IS SWIFT? SouthWestern Integrated Fibre Technology Inc. (SWIFT) is a not-for-profit, collective broadband initiative that is funding the construction of an affordable, open -access, ultra -high-speed fibre-optic regional broadband network for everyone in Southwestern Ontario, Caledon and the Niagara Region. To overcome our region's broadband infrastructure gaps, SWIFT has developed a long-term plan to help more than 3.5 million Ontarians, or 25% of Ontario's population, to connect and keep pace in a changing digital world. The project is leveraging $180 million in combined investments by the federal and provincial governments and over $17 million in investments by municipalities across the region. SWIFT is governed by public sector organizations, large commercial enterprises, small and medium sized businesses, local farmers, and residents. To learn more about SWIFT: • Watch our ^( o u..lI u �!") e O�J e o • .....1.°.�:Il..l..�.l��.�:��a. Read our:��.��..,��...8,......��.�.!L.!.:.dal.�..".�....��.... �.:j.��.�..��......I�.L.�.�.."...,�..��..!Lala..°fi!L.1�.....��`a • ;.!!::NL...�LI'sl....!f L,11...P; L!!:...II\/B.,E!�LL!LII':L9....II.i.s: ...................................................................................................................... • �IIIIow us ou,7i II wG�e ii ...................................................................................................... .......................................................... WHAT ARE SWIFT'S GUIDING PRINCIPLES? SWIFT is based on seven guiding principles: 1. Standards-based architecture: the system will interoperate with all other systems and will be easy to support; 2. High availability and scalability: SWIFT will be available at any moment in time, whenever users need it and it will scale to tens of millions of user connections and applications dynamically without requiring any additional capital outlays or causing system delays; 3. Neutrality and open access: there will be no barriers to entry for users and providers to access the network, levelling the playing field and ensuring that contractual mechanisms and oversight are in place to ensure the network is open and accessible to all; 4. Ubiquity and equitability: the network will be physically accessible to everyone and everyone will face similar costs to provide applications and services over the system or use applications and services on the system, regardless of geographic point of ingress/egress; 11 I:> g 141 5. Competition and affordability: SWIFT will promote competition in services and applications by providing open access, high -availability, and a differentiated system that is affordable to users regardless of population density; 6. Broad public -sector user participation: SWIFT has received broad public -sector support from county level and municipal governments, post -secondary educational institutions, health care institutions, community networks, and other `MUSH' sector organizations. The support of all Ontario Public Service (OPS) and Broader Public Sector (BPS) users are critical, as these organizations are `anchor tenants' to the system and create the underlying foundation that makes it feasible to extend service to private enterprises, small and medium sized business, farmers and residents; 7. Sustainability: all users will pay fees to access the network, which will be published and publicly available to ensure transparency. These fees will provide the cash flow sustainability required to support ongoing operating and capital costs, and ensure that the network will not be dependent on taxpayer subsidies in the future. After Phase 1 is complete and the network is operational SWIFT will collect a small percentage of revenue from the successful Telecom Service Providers (TSPs) from each service sold to consumers over the SWIFT Network. The residuals will be added to SWIFT's Broadband Development Fund (BDF) along with sponsorship funds and more upper level government funding. SWIFT's Board of Directors will use the BDF to continue to subsidize providers to build fibre-optic infrastructure until the entire region has access to fibre -based broadband. The Intelligent Community Forum Canada (ICF) has adopted the same principles as SWIFT in its recent h)�;,;�s'iid;,iioi,ii� which argues for broadband to be considered a basic utility and which makes the case for widespread fibre diffusion as key to enabling Canada's competitiveness in the digital economy. DON'T WE ALREADY HAVE HIGH-SPEED INTERNET? IS SWIFT DUPLICATING EXISTING SERVICES? In Ontario, and across Canada, rural, remote and First Nation communities encounter substantial barriers to building and expanding broadband infrastructure networks. Telecom Service Providers (TSPs) are reluctant to extend services into these areas because there are significant up -front costs and marginal to non-existent rates of return. As a result, much of rural Ontario's current Internet infrastructure networks are sparse, ineffective, and built on outdated technology. This situation also breeds a near -monopoly in the market that triggers higher prices, fewer choices and less innovation. While both the federal and provincial governments have acknowledged this issue through funding programs, broadband infrastructure gaps continue to grow. SWIFT's affordable, open -access, ultra- high -speed fibre-optic regional broadband network will make it easier, faster and more affordable for service providers to deliver services to consumers. HOW IS THE SWIFT NETWORK BEING BUILT AND WHO IS BUILDING IT? SWIFT represents a significant change in the way we think about and fund investments in broadband. Our network will be built, owned and operated by Telecom Service Providers (TSPs), with subsidies and oversight by the SWIFT Board of Directors with significant public -sector representation. In May 2017, SWIFT issued a Request for Prequalification (RFPQ) whereby twenty-eight (28) TSPs were prequalified and became eligible, as potential proponents, to participate in the SWIFT RFP processes. The iii a 7� gs.11„....ILliesu .. �.°.s.:.....„.„.:.„........„ II )ss was released in July 2017. Contractors who have an interest in contributing to the RFP submission should contact the prequalified TSPs directly. 142 WHY IS SWIFT ONLY FUNDING FIBRE-OPTIC INFRASTRUCTURE? SWIFT will only fund fibre-optic infrastructure as it is the only solution that is scalable to not only meet today's needs, but to meet infinitely increasing future demands. Fibre connectivity to backhaul signals improves the performance of existing telephone and cable systems and supports next generation long- term evolution (LTE) mobile wireless systems and fixed wireless systems. This will result in improvements in broadband access in the short-term. WILL MY COMMUNITY GET CONNECTED TO THE SWIFT NETWORK? Anyone living, working, or running a business in any community that belongs to a SWIFT member county or municipality will be covered by the project design. By 2021, some dwellings will be connected to fibre MIN and many should have improved access from existing access technologies (like wireless) that leverage fibre's greater capacity. Our members include: Brant County, Bruce County, Town of Caledon, Municipality of Chatham - Kent, Dufferin County, Elgin County, Essex County, Grey County, Huron County, Lambton County, Middlesex County, Regional Municipality of Niagara, Norfolk County, City of Orillia, Oxford County, Perth County, Simcoe County, Waterloo Region, Wellington County and the City of Windsor. If you live within the boundaries of any of these communities, we'll be working with your local leaders, and service providers to connect you, over time, through our project plan. Phase 1 of the project (2016-2021) will begin this process. WILL EVERYONE IN SOUTHWESTERN ONTARIO, CALEDON AND THE NIAGARA REGION GET CONNECTED TO THE SWIFT NETWORK IN PHASE 1 OF THE PROJECT PLAN? (2016-2021) Phase 1 of the SWIFT project will invest approximately $288 million into building broadband infrastructure. Unfortunately, this is not enough to connect everyone within the first phase of the project. For this reason, after Phase 1 is complete and the network is operational, SWIFT will collect a small percentage of revenue from the successful Telecom Service Providers (TSPs) from each service sold to consumers over the SWIFT Network. The residuals will be added to SWIFT's Broadband Development Fund (BDF) along with sponsorship funds and more upper level government funding when available. SWIFT's Board of Directors will use the BDF to continue to subsidize providers to build fibre-optic infrastructure until the entire region has access to fibre -based broadband. 143 WHY SHOULD MY COMMUNITY BECOME A MEMBER OF SWIFT? SWIFT is a buying group of municipalities, First Nations, school boards, universities, hospitals, businesses and community network groups from Orillia to Windsor including Niagara and Caledon. Aggregating the demand as a buying group will increase the buying power and negotiating clout of SWIFT while providing subsidies to Telecom Service Providers (TSPs) to make the entirety of their investment viable. In 2016, participating member municipalities leveraged nearly $15 million each to secure $180 million in provincial and federal funding — rather than attempting to leverage smaller, individual investments as individual applicants and potentially receiving a small fraction of that funding. By investing in this project together, members achieve greater buying power and influence, which is already dramatically changing the landscape for how broadband infrastructure is funded, built and provided in Southwestern Ontario, Caledon and the Niagara Region. To learn more about becoming a SWIFT member, please visit our ��L.y. i.7�� if ��pUh e[,,,)p.g0g or contact Adriana Dekker, Stakeholder Relations Managerat �Ie.�"�"eu2.§�LuiVu7�eCw�2ii e,..cE�. WHY CAN'T MY COMMUNITY CONNECT ME DIRECTLY? In Ontario, very few municipalities have undertaken owning and operating community broadband networks (for example: Kingston and Stratford). While it's considered a basic telecommunications service, broadband access is not considered a core service for local governments (or governments at any level), so there is no mandate and limited resources for municipalities to own and operate a broadband network. Most municipalities face the same pressures as consumers when it comes to choosing affordable broadband — including lack of choice and lack of influence in the market. There is also a significant lack of information about where existing infrastructure exists and about the powers of municipalities to compel broadband network construction — leading to some myths and misunderstandings. Before and without SWIFT, municipalities are limited in their ability to influence service providers to build fibre-optic infrastructure and there is little incentive for service providers to build where they do not perceive a significant return on investment. This is the key reason that the original Western Ontario Wardens' Caucus members and additional municipal partners have joined SWIFT — to increase local government influence and ensure broadband networks are built and services are extended to communities that need them. WHY ARE BIG CITIES JOINING SWIFT? ISN'T THIS A RURAL BROADBAND PROJECT? SWIFT is a regional broadband initiative. We need every possible partner in the region on board to make sure we can build an efficient, effective, and economical network. Urban cores are undoubtedly better connected than our most rural and remote communities — but having urban centres involved helps increase our market influence, makes the project attractive to service providers, and ensures important geographic and economic hubs are connected not only to each other but to smaller markets. Also, economically challenged neighbourhoods with urban centres are generally not as well served as more affluent neighbourhoods. Our entire region needs SWIFT and the more we can work collaboratively with all communities, the more robust and revolutionary our network will be. WHEN WILL CONSTRUCTION START? SWIFT anticipates selecting the Preferred Proponent(s) in the spring of 2018, with construction of the network commencing mid to late 2018. There will likely be multiple RFP and construction phases during the first five years of the project and into the long-term development of the network. 144 HOW LONG WILL IT TAKE TO BUILD? WHAT WILL IT LOOK LIKE WHEN IT'S FINISHED? SWIFT will provide next generation fibre optic connectivity to the region through the first five-year phase. Initially, SWIFT will provide fibre optic coverage to all counties and separated municipalities in southwestern Ontario, Caledon, and the Niagara Region, reaching approximately 350 communities with a total population of 3.5 million. The goal is to connect every resident, farm, business and public organization to fibre optics by 2040 or sooner. Like you, we want everyone to get access to high speed Internet as quickly as possible — we wish we could make it happen yesterday! Currently, we estimate that our region faces an infrastructure deficit of around $4 billion when it comes to fibre-optic connectivity, and Phase 1 of our project will invest approximately $288 million toward addressing that gap. We've designed our procurement process for Phase 1 to help us find out exactly where existing infrastructure and service gaps exist, so we can develop an accurate plan for addressing those gaps as efficiently and as effectively as possible. As the largest regional publicly funded broadband project to date (and the largest investment for Ontario and Canada through the Small Communities Fund (SCF)), we want to make sure we get it right. WHY IS IT TAKING SO LONG TO BUILD THE SWIFT NETWORK? Ever heard the line, "Rome wasn't built in a day"? Well, holistic, ultra -high-speed fibre-optic networks can't be built overnight, either. We know it's frustrating to hear — but we're hard at work making sure we build the best solutions to our region's connectivity challenges. SWIFT is a once -in -an -era chance to change the way broadband infrastructure is funded, built, and operated in Ontario — and in Canada. We're the largest regional publicly funded broadband project in the country to date — and we want to make sure we get it right. We're extremely sensitive to the fact that most of our funding comes from public investments and our community -driven priorities mean we want to ensure that investment is spent wisely. We also want to design the best possible network that solves as many of the connectivity challenges in our region as possible, so we're engaging critical experts and stakeholders throughout the process to make sure we get it right. Our region faces an infrastructure deficit of approximately $4 billion when it comes to fibre-optic connectivity. Phase 1 of SWIFT will invest approximately $288 million and represents critical first steps in addressing this gap. Keep in mind that, although we've been around since 2012, SWIFT only became fully funded in July 2016. We moved very quickly from funding to prequalifying 28 service providers and anticipate the first phase of construction to begin in early 2018 — meaning we'll have moved from funding to shovels in the ground in approximately 18-24 months: Project status: May �� :u7i (RFPQ) to identify qualified Ma 2017: Launched a C�r�r� � , sC �� II �� ufu��. sC �� su II�� u � ufu� �!;!Ilu�u� su u!° Telecom Service Providers (TSPs), specific service gaps across the region, and priority areas for eligible SWIFT investments July 2017: Released ifiiu7 sll IIusC of 28 ,.Eg gslluifo&ll 11" 13ISN (RFPs) for first s a h�� si7�y�uu7�f ...I f��ufu � sC ll��u�:,"')o�s "ll�s January Released i iii�:G uu 7� s seii u� s �. �:� fg phase of network construction Next steps: • January - June 2018: Continue to consult with municipal partners to identify where fibre will be built • Mid 2018: Close RFP and begin construction • Ongoing: Continue membership drive 145 WHICH AREAS WILL BE BUILT FIRST? In May 2017, SWIFT issued a Request for Prequalification (RFPQ) whereby twenty-eight (28) Telecom Service Providers (TSPs) were prequalified and became eligible, as potential proponents, to participate in the SWIFT RFP processes. The .dal.!L.il...gfl.L...ILil.�s.�....�.��:f....V..).!L.�.��.q�.j.gIL!L�..!L�.�.�l.......11"...�..S.....Ps was released in July 2017. In January..�.�s 2018, SWIFT launched its fiuusu uu7i...E,,s seii ues of u, I, s 7 y iip 7 4 Su 4�su f so Eu � � s s slls. (RFPs). This document was based on the information that we have collected from TSPs, municipalities and community members. During this phase of the project, our 28 prequalified TSPs will be able to submit a proposal in response to the RFP for the first phase of network construction. Their responses will determine where and when the fibre will be built. SWIFT anticipates selecting the Preferred Proponent(s) in the spring of 2018, with construction of the network commencing mid to late 2018. We're committed to transparency and accountability, and we'll continue sharing as much information as possible throughout the process. WHEN WILL I GET BETTER SERVICE AS A RESULT OF SWIFT? While we expect construction to begin in 2018, and Phase 1 to be substantially complete by the end of 2021, it is still too early to say when homes and businesses will receive faster services. But that doesn't mean that things aren't improving. SWIFT has already fundamentally changed the way the public sector is investing in broadband, and with the recent CRTC ruling that Internet is a basic telecommunications service, the work we're doing should accelerate the long-range forecast for when Ontarians can expect affordable, ultra -high-speed broadband service. We encourage you to reach out to your elected officials and local community leaders to underscore how important broadband infrastructure is to your life and livelihood, and to encourage them to explore ways that additional funding programs may be used to support local broadband projects that align with SWIFT. WHY IS THIS BEING PUBLICLY FUNDED? WHY NOT LEAVE THIS TO THE PRIVATE SECTOR? Private businesses must, understandably, invest their resources where they can expect the greatest return on investment. Service providers often argue that it's difficult to invest in building expensive infrastructure in areas where there aren't enough customers to guarantee a return on investment. This is where SWIFT comes in: SWIFT will leverage public investment to subsidize and incentivize service providers to build where there are infrastructure gaps, such as low density rural and remote communities, which will help offset some of the risk associated with building the infrastructure. Most critically, SWIFT's open access principles mean that the network will encourage more competition from a greater number of service providers, lowering prices and increasing choices for consumers. By aggregating the demand of members and supporting the building of infrastructure in urban and rural areas, the "SWIFT Effect" supports the business cases of telecom service providers. WILL SWIFT SOLVE'LAST MILE' CHALLENGES? The $288 million estimated for the initial construction of SWIFT, is expected to result in fibre connectivity to existing telephone, cable and wireless systems yielding improvements in broadband access in the short-term. Over 2700km of new fibre is estimated to be built in the first phase of the project. Out of a typical 96 -strand count fibre cable, 94 strands will be available to potentially provide last -mile connections to individual homes and businesses and strand counts of cable segments may be higher. Connecting everyone in Southwestern Ontario, Caledon and the Niagara Region requires overcoming an infrastructure deficit of approximately $4 billion (depending on geography and benchmarks). Without the SWIFT model in place, there is no mechanism for addressing this gap fairly and equitably over the long-term. SWIFT will continue to subsidize Telecom Service Providers (TSPs) until everyone in Southwestern Ontario is connected by fibre optics. 146 WHO WILL OWN THE SWIFT NETWORK? HOW WILL SERVICE PROVIDERS BE INVOLVED? Telecom Service Providers (TSPs) will participate through an open procurement process and they will build, own, and operate the network. SWIFT will be an open -access network, where all service providers compete to deliver services to consumers. As a buying group, SWIFT will ensure greater competition between TSPs. More competition gives consumers more choices, which leads to better services and typically lower prices. This has been documented by the CRTC and Industry Canada, as well as demonstrated by numerous models from across Canada and around the world as reported in the SWIFT Feasibility Study. Open access is a requirement of the federal government funding program. WILL SWIFT BE A SERVICE PROVIDER? The SWIFT network is an integrated part of the telecom service providers networks. SWIFT will be built, owned and operated by telecom providers, with subsidies and oversight by a Board of Directors with significant public -sector representation. Subscribers won't be signing contracts or receiving bills from SWIFT for Internet services. SWIFT will be subsidizing service providers to build fibre-optic infrastructure across Southwestern Ontario, Caledon, and the Niagara Region. WHAT DOES THE CRTC DO? Residential Internet users are retail customers who buy Internet services from an independent service provider or large cable or telephone company. The CRTC regulates radio, television and telecommunications services in Canada — but does not usually regulate the prices or the way Internet services are billed to retail customers. At the wholesale level, the CRTC requires that large companies sell access to their networks under specific terms and conditions. Service providers also use this access, in conjunction with their own networks, to offer Internet and other services to their own retail customers. You can learn more about how the CRTC sets wholesale rates at: WHAT DOES THE CRTC RULING ON BROADBAND AS A BASIC TELECOMMUNICATIONS SERVICE MEAN FOR SWIFT? On Decei,iil[,,,Yeii i 2016 the CRTC ruled that all Canadians — including rural and remote communities — should have access to broadband Internet service. They also set new targets for these services: • Speeds of at least 50 Mbps download/10 Mbps upload (fixed broadband services) • Unlimited data option for fixed broadband services The latest mobile wireless technology available not only to all homes and businesses, but also along all major Canadian roads i At the same time, the CRTC announced that.��...~�'.."'�';��.��;��....I:1I::1�...ILIL.��.!L':NL...ii.1..:NLfu i,i�,,fii,i°� will be available over the first five........,....,..,�... years to help communities meet these targets. To be eligible, projects must be complementary to existing and future private investment and public funding, focus on underserved areas, and be managed at arm's length by a third party. SWIFT is pleased to see our national regulatory body take significant steps toward supporting the importance of connecting rural Canadians. SWIFT will make this ruling come to life by funding the construction of broadband for everyone in Southwestern Ontario, Caledon, the and Niagara Region. 147 WHAT DOES THIS MEAN FOR CONSUMERS: The CRTC has set a target of connecting 90% of Canadians to Internet services that meet their target speeds within five years (2021), with the rest of the country being connected by 2031. There is no easy, immediate solution for connecting many of the rural and remote communities that are currently facing the biggest hurdle to accessing the CRTC target speeds. The ruling also did not set any benchmarks for ensuring Internet services are affordable. If you live in the SWIFT region, the CRTC ruling means that the federal regulatory body has endorsed the principles we've been advocating for since 2011 — which is good news for helping accelerate our work through increased participation and cooperation with our partners and with service providers. The most important news is the momentum that comes from the combination of the federal budget commitments to broadband investments in rural and remote communities, the CRTC ruling, and the federal and provincial investment in SWIFT. Taken together, they point to our region likely exceeding both the service targets and the achievement dates on several fronts. WHAT CAN I DO IF I'M UNSATISFIED WITH MY INTERNET SERVICE? If you are unsatisfied with your Internet service, we suggest raising these issues with your Internet Service Provider (ISP) to see if they can be resolved. ISPs are ultimately responsible for the equipment they offer, their billing and marketing practices, their quality of service and customer relations. If you have issues with your ISP, you should contact their customer service lines and escalate your concerns up to the manager level (if necessary). If your issues cannot be resolved or your Internet service does not improve, there are at least two courses of action you can take: 1. Switch ISPs: a. You are free to switch Internet service providers. To see which ISPs currently provide service in your area, enter your address in the Government of Canada's I[:::J i.� ii.Iliid ...II\/n ilug. 2. Make a complaint: a. You may wish to bring your concerns to the attention of the Commissioner for Complaints for Telecommunications Services (CCTS), an independent organization that has been established to provide consumers and small businesses with recourse when they are unable to resolve disagreements with their telecommunications service providers. For more information concerning the CCTS, including how to file a complaint, please visit the CCTS website at www c c uss�g,:uisuThe CCTS can also be reached toll-free at 1-888-221-1687, or by mail at P.O. Box 81088, Ottawa, Ontario K1 P 1 B1. b. If your issue falls outside of the mandate of the CCTS, you may wish to contact the Canadian Radio -television and Telecommunications Commission (CRTC): Canada toll- free: 1...w;y77...249...�:rl:N..If 2782 or toll-free TTY line: �i...G 7.�...�"�1:�'�...�:rl:N..if 2782 um HOW CAN I SUPPORT SWIFT? We appreciated the great support we received from citizens, businesses, and organizations across the region as we worked toward securing funding. Now, as we work toward implementing the project, we still welcome your stories about why SWIFT is important to you and why you want to see the project succeed. Your continued support and engagement through letters of support, following and interacting with us on social media, and expressing your support to your community leaders are all critical to helping us continue to move forward. • Q.!..s.I�..�L:iLg.ILs..°.�:s..".....fl'iI.'.....�..�. �A.�..' ...L...s:s.��.!vs'�'�".y ...................................................................................................................... • �IIIIow us oii,ii� II wG�e ii ...................................................................................................... • C1-Igu2 U..hs srsig 2sui II\/BEsiilluu719 L,Jsd 149 �i„gym i i S,W I This an alternate format for the SWIFT Residential/Farmer User Survey. If you cannot complete the survey online at www.swiftnetwork.ca this format is an option available to you. You may complete this alternate format of the survey because: 1) You have no Internet access or very low download speeds at your dwelling/residential premise. 2) You have adequate Internet access but you prefer to complete the survey in the alternate format and email it to swifts urveys swiftnetwork.ca If you are not a regular Internet user, some questions in this survey may not be applicable. We have included a brief message to alert you to questions that are intended for regular Internet users. At the end of this survey you may add any relevant information or comments. Your views on the topic of "Broadband for All” are important so we invite you participate in this voluntary survey. At the end of the survey is the contact information for returning the survey to us. Q1 Please confirm the following: ❑ I reside in Southwestern Ontario, Oaledon or Niagara Region ❑ I have read the attached User°ui(161l ine an(I I�:: FAQs Q2 Please indicate your consent to participate voluntarily in this survey. ❑ I agree to continue with this survey. ❑ I do NOT agree to continue with this survey. 150 Q3 What is the address of this dwelling or residential premise? Street number/Fire number (e.g. 595 / 123456 Street/Road name (e.g. 9th Avenue East/ Concession 10) Mailing City/Village (e.g. Fergus) Local Municipality (e.g. Centre Wellington) Postal code Q4 Are you an Indigenous Person, that is, First Nations (North American Indian), Metis or Inuk (Inuit)? ❑ No, not an Indigenous Person ❑ Yes, an Indigenous Person Q5 Number of individuals currently living at this dwelling or residential premise. Q6 Number of individuals currently attending primary, secondary or post- secondary school at this dwelling or residential premise. Q7 Number of individuals currently over 65 years of age at this dwelling or residential premise. 151 Q8 Is this premise your ... (check all that apply) ❑ Home or primary residence ❑ Farm and residence ❑ Business and residence ❑ Secondary or seasonal residence/cottage ❑ Farm only - there is no one residing at this premise ❑ Other Q9 Do you have Internet service at this premise? ❑ Yes (move to Question 10) ❑ No (answer Question 9a and then move to Question 49) ❑ Don't Know (move to Question 49) Q9a If no, why do you not have Internet service at this dwelling or residential premise? 152 Q10 What type of connection is your Internet service at this dwelling or residential premise? ❑ Telephone line - Dial-up Connection ❑ Telephone line - DSL (Digital Subscriber Line) ❑ Cable Modem ❑ Fixed Wireless (WiFi / WiMax) ❑ Mobile Wireless - uses the mobile data network and has an adapter such as a turbo stick ❑ Satellite Service ❑ Fibre Optic ❑ I don't know ❑ Other (please specify) Q11 What is your current monthly charge for the Internet service at this premise? Q12 Do you own/operate a business from this dwelling or residential premise (including farm or agricultural operation)? ❑ Yes (we will ask further questions about your home/farm business below) ❑ No Q13 For personal (non -business) use only, do you have an additional company providing Internet services to this dwelling or residential premise? ❑ No (move to Question 18) ❑ Yes (move to Questions 14 to 17 in the following table) 153 You indicated that you have additional Internet service for your residence / premise. Q14 How many additional Telecom Service Providers (TSPs) supply you with Internet services for your residence? Please enter the additional number. Q15 Which additional companies currently provide Internet service at this dwelling or residential premise? Q16 For the additional El Internet services, what Telephone line -Dial-up type of connection is Connection your Internet service at ❑ Telephone line - DSL (Digital this dwelling or Subscriber Line) residential premise? Next ❑ to your answer indicate the Cable Modem companies providing the type ❑ of Internet service. Fixed Wireless (WiFi / WiMax) ❑ Mobile Wireless - uses the mobile data network and has an adapter such as a turbo stick ❑ Satellite Service ❑ Fibre Optic ❑ I don't know ❑ Other (please specify) Q17 For each additional Internet service, what is your current monthly charge for the Internet service at this premise? Next to your answer indicate the companies providing Internet service next to the monthly charge for Internet service. 154 Q18 At this premise, what do you currently use the Internet for? Please check all that apply: ❑ Email/Webmail ❑ Social Media ❑ Information gathering / Internet searches ❑ Streaming content - voice over Internet / TV/ entertainment ❑ Cloud -based applications - Personal Use ❑ Cloud -based applications business use - e.g. connecting to my company's network to access work files ❑ E-commerce: Online purchasing of products and/or services ❑ E-business - Customer and/or Supply Chain communication and service provision ❑ Precision agriculture technologies - data collection/storage/analytics ❑ Adult (not children/teens) E -Learning and E -training (e.g. Continuing Education, On-line Courses, Webinars) ❑ Online education / homework by school-age children/teens ❑ Access government / public services ❑ Other (please specify) 155 Q19 Below are a list of you may currently use the Internet for. Using a scale of 0 - 100, please indicate the level of importance for each function or purpose at your premise. (e.g. 0 is not at all important and 100 is extremely important) Email/Webmail Social Media Information gathering / Internet searches Streaming content - voice over Internet / TV/ entertainment Cloud -based applications - Personal Use Cloud -based applications business use - e.g. connecting to my company's network to access work files E-commerce: Online purchasing of products and/or services E-business - Customer and/or Supply Chain communication and service provision Precision agriculture technologies - data collection/storage/analytics Adult (not children/teens) E -Learning and E -training (e.g. Continuing Education, On-line Courses, Webinars) Online education / homework by school-age children/teens Access government / public services Other (please specify ) Q20 How would you rate your frequency of personal (non -business) Internet use or use of web -based applications at this premise? ❑ Multiple times during all hours of the day and all days of the week ❑ Multiple times but mostly during non -working hours of the week and weekends ❑ Occasional use of Internet on weekly basis ❑ Infrequent use of Internet on weekly basis ❑ Rarely or never Q21 On an average day of the week, Monday through Friday, how many hours is the internet used at this residential premise? 156 Q22 On an average day of the weekend, Saturday or Sunday, how many hours is the internet used at this residential premise? [This next part of the survey is relevant if you answered "yes" to Question 12 that a business is owned/operated from this premise. If you answered "no" to Question 12 please move to Question 34 Q23 If you answered "yes" to Question 12 that a business is owned/operated from this premise. What type of business/organization do you own/operate at this premise? Please select as many types as appropriate. ❑ Administrative Support Services ❑ Agriculture, Forestry, Fishing and Hunting ❑ Arts, Entertainment and Recreation ❑ Construction ❑ Educational Services ❑ Finance and Insurance ❑ Food Service and Accommodation ❑ Health Care and Social Assistance ❑ Information and Communication Technology ❑ Manufacturing ❑ Mining, Quarrying, and Oil and Gas Extraction ❑ Non-profit Organization ❑ Professional, Scientific and Technical Services ❑ Real Estate, Rental and Leasing ❑ Retail Tourism and Recreation Transportation and Warehousing Utilities Wholesale Other (please specify) Q24 To support the business owned/operated at this premise, do you subscribe to an additional Internet service? ❑ Yes ❑ No 157 Q25 The main reason that I have an additional company providing Internet at this premise for business purposes is ... Please check all that apply: ❑ At this premise I cannot currently get all Internet services I require from one provider ❑ I require 24/7 reliable Internet service ❑ Other -please explain Q26 You indicated that you have additional Internet service for your business. How many Telecom Service Providers (TSPs) supply you with Internet services for your business? Please enter a number. F__ Q27 Which company currently provides the Internet service for the business owned/operated at this dwelling or residential premise? Q28 What type of connection do you use for the additional Internet service for the business that operates at this dwelling or residential premise? ❑ Telephone line - Dial-up Connection ❑ Telephone line - DSL (Digital Subscriber Line) ❑ Cable Modem ❑ Fixed Wireless (WiFi / WiMax) ❑ Mobile Wireless - uses the mobile data network and has an adapter such as a turbo stick ❑ Satellite Service ❑ Fibre Optic ❑ I don't know ❑ Other (please specify) 158 Q29 How much is the additional current monthly charge for the additional Internet service used by the business owned/operated at this dwelling or residential premise? Q31 For the business owned/operated at this premise, do you see better or more business opportunities if you had increased Internet capacity? ❑ Yes -Definitely ❑ Yes - I think there might be some more opportunities ❑ I don't know ❑ No - I don't think it would help my farm / business ❑ Other (please specify) 159 [This next part of the survey is relevant if any adult at this premise telecommutes or works from home by Internet. If this is not relevant to this dwelling or residential premise please move to Question 41] Q32 Do you or any adult at this premise have a job that requires telecommuting or working by Internet? ❑ Yes ❑ No Q33 How many adults at this premise telecommute or work by Internet? E_ Q34 On average, how many total hours per week does the telecommuter work? Please enter the number (e.g. thirty-eight hours and a half would be entered as 38.5). Q35 For the telecommuter, how many hours per week do they work from home on the internet? Please enter the number. Q36 How many days per week does the telecommuter at this premise spend telecommuting or working from home on the Internet? Please enter the number. Q37 For the telecommuter, how many kilometers are saved per day by NOT commuting? Please enter the number. 7 160 Q38 On average, for the telecommuter, how many are saved by NOT commuting? Please enter the number only. Q39 For the telecommuter, what is the primary work location to which they are NOT driving to (city or town)? Please enter the name of the city or town. 7 Q40 Does the telecommuter(s) require a secure connection (e.g. Virtual Private Network or VPN) to get access to their company's computing network? ❑ Yes ❑ No ❑ I don't know [This next part of the survey is relevant if you have access to the Internet or a cell phone application that can do an Internet speed test. If you cannot perform this test please move to Question 49] IMPORTANT INFORMATION FOR THE NEXT TWO QUESTIONS For the next two questions we need you to perform an Internet speed test from a device/computer at this dwelling or residential premise. The test can be generated by following instructions on the following website: http://performance.cira.ca/ Q41 Can you perform a speed test for your internet service? ❑ Yes 0 161 Q42 Internet Speed Test - indicate the download and upload speed categories that are closest to your reading. Q43 At your premise, we would like you to also determine your Internet ping or latency speed (in millisecond or "ms") and record it in this question. Please indicate the PING speed category that is closest to your reading. Q44 When did you perform this test? O on a Weekday (Monday through Friday) O on a Weekend day (Saturday or Sunday) Q45 Please tell us the approximate time of day you performed the speed test. O Morning (between 6- 9am) O Mid -Morning (9-1lam) O Mid -Day (1 lam - 1pm) O Afternoon (1 - 5pm) O Evening (5-9 pm) O Night (after 9pm) Q46 At this premise, is your download speed within the range guaranteed by your Internet Service Provider in your contract? ❑ Yes ❑ No ❑ I don't know 162 Q47 At this premise, is your upload speed within the range guaranteed by your Internet Service Provider in your contract? ❑ Yes ❑ No ❑ I don't know Q48 At this premise, do you have equal upload and download speeds (symmetrical service)? ❑ Yes ❑ No Q49 If you have any additional comments or questions, please let us know. Q50 If you would like to contact someone from SWIFT regarding this survey or your views on current and future internet service, please provide a telephone number for follow-up. You may also contact us at 855.561.4479 or at the email: swifts u rveys@ swiftn etwo rk. ca - please allow 3-5 working days for follow-up. Phone Number Email Address THANK YOU FOR COMPLETING THIS SURVEY. This is an alternate format for the SWIFT Residential/Farmer User Survey. If you cannot complete the survey online at www.swiftnetwork.ca this format is an option available to you but it needs to be sent by email (swifts u rveysp swiftn etwork. ca) or post to the following address: Attention: SWIFT User Surveys SouthWestern Integrated Fibre Technology Inc. (SWIFT) 789 Broadway Street Wyoming, ON NON 1T0 163 *SWI�FT Julie Gonyou, CAO Elgin Counb/ 450 Sunset Drive St, Thomas, ON N5R 51 RE: SouthWestern Integrated' Fibre Technology Inc. COHN [Y OF LLUT1 AD 1`0 � N G� r1\1 I'll, L I.AJIVKI We are pleased to Present you with a copy of our Annuall Report which provides key information on'the progress for the SOUth'Westerin Integrated Fibre Technology Inc, (SWIFT) initiative. This document wos prepair ed for our recent, Annual General Meeting (AGM) and summarizesthe high Nghts fromi the 2017 fiso6l year. This package alc includes a copy of our most recent financial statements, I in you to read th rough our Annual Report and learn more about our recent successes, and m [eston es. On behaif of the entire SWIFT staff, Board of Directors and Advisory ComrnRtee, I would Hke to thank you for your ongoing support of the SWIFT initiative. Sincerely, Geoff Hogan Chief Executive Officer SQUthWestern Irrtegraled Fibre Technology Inc:, Imeg'ated r�vme rachnola S �)Y 769 Broodway St, Wyvnjnq,,, ON NO I %Lf,104J14-1303 I ... . ......... Southwestern Integrated Fibre Technolop Inc, Annual General Meeting AGM01 201.8 W.,SWIFT AGEN,DA Friday, Mj arch 2, 20,18 1030 AM - 11:45 PM Wellington ounity Museum and! Archives, Fergus 2, Adoption of the Agenda Recomhien ded Action: That, the gender as distributed be approved. 4. Adoption of Annual General Meeting 2017 If mutes A ttachoient—A6M Woutes 01 -?0 1. 7 da ted April 7, 201 / Recomi rn ended AcUon: That rhe,Armml General Meeth,;,y 2017,0nates 01-2017 dated April 7, 2017 be adopted, Thera wore 16 norn)nalloo.5for oirector positions, One rnetnber decfined the oom.,nution 5o there are ti ow.15 candidotesfor the IS boord posIbOm art inrfto 'vd in the recoannendations. below. RexiDrnmeinded Atflort. That the directors of the Corporation ore hereby empowereo to deteot)Jae. the number of director.5 of the or ratio y resolutlote of the boar(�" And further, that the fofloMng WO WC Directors (efected by WOWS Memben) Ore hereby elected as dirpetarS of Nie Corporatin)"t to hold, Office tn?til thecJose of thenext tnmuol nie,rnbers meeting or untU such time as their simcessors ore elected or oppointed, whicheveccurs first Bev Moc',Doug'afl, David Mayberry,,. George Bridge, Gerry MvrshiffU, Jim Maudsicy, Mitcli Twofurl, Randy,Hope, and Royer" Watt. Recommended Actloiry That, the f0lowing Other Municipal Directors (elected by WO UV' Members and Contributing Mernbets) are, hereby electuo as directors qjr the Cotporot;on to hohl office,until the chase of the next unnuuil rnen7bers r-neetiny or untfl such t(me as rhefr sucressors are efected ear appointed, whichever occurs first: Aflan Tharnpson rm(J'Aprd J�ff5, Recornmended Acflon: That. the following Non -Governmen tai0irectors (elected' lay all members,,, WOWC Members, ContribuOng, Members and Requfar Members) ore hereby elected as dfrectors of, the corporatior� to hoid office'unt-i" the 00 -se of the 2020 arae ucd niernbers trneetir)g o,r until such terve U'5 are ekctedur appointed,,Nh(chever occursfirst: Bamt Royce, Dan Miskokomon, Marytyna Wost-Moynes, Robert CaropbeN andSteve Young. 165 6. Financial Statements At tachme'llt— 20.16 FiarlocialSlotenieat5 A 0 01 -18 dated Decembe r3l, 2016 A ttarhrnent— 201,7 Fir) upciaiSiaternents- AD -02 1 ate d December 31, 201) RecommendedAcdon: That, the 2016 Financkil'Staternents A0-0t..1dated December 31, 2016 be approved, Recornmended Actiom That, the 2017 RnarciaiStoteme05 A0-02-18 dated December 31, 2017 be approved. unwu��= Re,cUrnmended AcLiow That, Collins Borrow be appointed as the auditorfor the a" 16 year. R. Special Resolution of the Members (requires 2/3, approval) tile board is that the mi-Imbens pprove, the By -Low NO. I with, ea few hou5ekeepnq iterns as ot,a 11ined in theblw..-kiined versibt) uttached. Affachnacnl — By taw NO, I A0,03,18datedh4arcb,2, 2018 Attachment —By -Law N0.1 blockhoed AD -04-18 dated March 2, 2018 Recornmended Action., That, the general asp eratiog By-law NO,. J of the Corporation dated Apd( 7, 2017) is repen?ed sand the new generai apprating By -taw JV0.J AD' -03-18 dated Varcf?.� 2018 which hos beers submitteo to the, members, is appro-ved a-5 amended, Andjurthef, that ony one pf tho Taff cer,� and dh-ectors', of the Carp orotion is outhor-ized to to ofl such g7crions and execute and d0iver adsuch docutrenrution riecesscuy or desirablefor Ole of this, resohition, 9. SWIFT Update Attochrrient — SW)FT 2018AGM Update ,Ate -10-18 doted February 23, 20,18 R Recm,nniiiendcA Acflon- That, Oie Chair and(7FO SWFT2618 AGM'OprIate AD -JO -18 2-0,18 be teceived. R e co iiii n,u ie n d ed A r: d on : Thar, the next AnodjM GeneralMeeCn y dote be Friday, March 1, 2019, 11. Adjournment Prepured by th-�b rovIcett kfarch 1, 20.19 Page 2 of 2 166 2017 Annual Reporl, I= Welcome to our 2017 Annua|......._..--____~..^^_.^^~2 Message fronthe Chair and ...........2 About....... ........... -........ _......................... ______._-.^.__,._._,.3 ,Our Organization- ... .~._^.............. ^^......... ......~.^.....~^..^~^.^^...~^.~.^.~^^.~^^.^.^.^.^.^~^^._._'_-3 Ou['Visio0......... 3 OurMission ......... ...^..._.^......~__-_—_................. ...................... —_.--_-........................ 3 2017 Board and Advisory ...... _.-..^.-........ ...... _---__'�1 Board of Directors, -VV00&/C Appointed Seafs--_--.-_—........ -_-.__.... _-.-..... I .....4| Boar,d of Directors - Regular Member ............ ..................... —...... .. ...4 Bc)ard of Directors ~Contributing MeOOberSeats ......... .....,........^............ .......--- .... _-4 Advisory Committee, __......... ......... '...... ...... _...... -_-- ...... ...-..-...,....... ....._4 2017 NewMemb�ers .-^........-_.... _...... _....... -_....................................................................... _.5 Consortiurn:s ................. __._........... ~,..^..__,^._,,^_,^, 5, �FirstNation CommunNes ..,............. ._._._....... _-....—.____.......... ........5 Gomnhes./Mull ic` lifies _.—,.-..-,................. ........_^^~~.^.~...._^^.~~..^.^^_^___'___5 Private Sector /OfheF-_—__.-_-_-_—''^—``^^^^^'—`~^^^--'5 2017 Marketing; Metycs............ ......... ............... ........^...... 6 2,017—The Year ]MRev6ew._____--.'-..__._.._,~,.,,,',,........ ,,_,^.,.,,^^^^_^^_^,_,~____7 2 018~~T he Y�eaF/4head-..^..-...........^..^....___............. __-_'_-__................................. 7 Appendix----.__ .......... .................... ^__,,^~,',.^,,.~~,~.,~.^^.~^,,.,^,,^^,'^._^^^^ __________8 2017Arnmlfie-pork On behalf of the Board of Directors, Advisory Committee, and staff, we are pleased -to, present SWIFT's 2017 Annual Report. We are very proud of the progress we have made this year and, are eager to make even more progress in, the year ahead. This report provides a brief summary of our achieverimrits and highlights our ongoing conirnitnient to fund the construction of an affordable, open -access, ultra -high-speed fibre-optic regional broadband network for everyone in Southwestern Ontario, Caledon and the Niagara Region. This report also includes a copy of our 2017 financial statements and our newly developed strategic plan. This 1plan, focuses an four main priorities, 31 r Strategically invest in building all ultra-hlgh-speed fibre optic broadband network that fosters economic growth and improved quality of life for all Ontarians Develop strategic and collaborative pa rtnerships with all levells, of government, the public, and the private sector to ensure ongoing investment in improved broadband access Develop a Strong Profile and Brand Improve communications, awareness, credibility and trust by prornoting SM -T as a well-managed organization that adheres to best practices and ong6ng improvement a Create a Sustainable System Inspire all levels of government to create a foundation, ion, for econarriic success by continuing to support SWIFT as the most effective modelto overcome Ontario's connectivily harriers, We would also like to recognize the dedication and resilience of our Board of Directors, Advisory Committee,, members, and staff for theirangoing support. Sincerely, k� Gerry Marshall hair 2DI7 Maud Repurl EM '111111111111111�Tillillillillillilli�� N 1FI"T-1111IIIIIIIII I i AtW 1 -4 01 11 ZMZN�� SOLMVVestern Integrated Fibre Technology hic. (SWIFT) is a not-for-profit, collective broad:banid inifiative that is, funding the construction of an affordable, open -access ,,, ultra -high- speed f1bre-optic regional broadband network for everyone in Southwestern Ontario, Caledon and the Ma arra Region. To, overcorne Our region's broadband infrastructure gaps, SWIFT has developed a long-term plan to help rnore than 3,.5 million Ontarians, or 25% of Ontario's population, to connect, and keep pace in a changing digital world. The project is leveraging, $180 million in combined investments by the federal and provincial governments and, over $17 million in investments by municipalities across the, regioni. The S14IFT project was initiated in 2011 by the combined connectivity interests of the Western Ontario Wardens' Caucus (WOVVC), It is nc)N supported by 20 capital partners including Brant County, Bruce County, Town of Caledon, Municipalfty of Chatham -Kent, Dufferin County, Elgin County, Essex COUrIty, Grey COUnty, Huron County, Larnbton COUnty, Middlesex County, Regional Municipality of Niagara, Norfolk County, City of Crillia, Oxford County, Perth County, SimcoeCounty, Waterloo Region, Wellington County and the City of Windsor. SMFT continues to garner significant support from countless lower -tier municipalities, First Nation communities, schools, school boards, hospitals, health care organizations, and appropriate private enterprises , through a membership drive that seeks to aggregate dernand. "ORIMM. L SWIFT's vision is to, Empower cornrnunities, to access global opportunities through local, ultra -high-speed connections. OlurMission SVVIFT's, mission is to: Draw on the strength of our membership and the coflective voice of 3.5 rnilUon Ontarians to fund the construction of a scalable, affordable, open -access, ultra high- speed fibre-opft regional broadband network for everyone in SOLIthwestern Ontario, Caledon and -the Niagara Region, By iniproving access, we are fostering economic growth and empowering our region to compete, connect and keep pace in a changing digital world. 2017 AnflUal Re"d • George Bridge (Councillor, Wedington County) • Randy Hope (Mayor, Chatham -Kent), • Bev MacDougall (Councillor, Law ton Gminty)— Vice Chair • Gerry Marshall (Warden, Simcoe COUnty) — ChOir. ,a Jim KAand sley (Councillor, Middlesex County) * David Mayberry (Warden, Oxford County) * Mitch Twolan (Coun6flor, BrUCe County) * Roger Watt (Councillor, Huron, County) • Chief Dan Miskokcmon (l3kejwanang First Nation/Walpole Island) • Brent, Royce (Director', Ontario Federation of Agriculture) • MaryLynn VVest-Moynes (President, Georgian College) — Ti-easurer 0 Bill Van Wyck (President ', the W. R, Van Wyck Group Limited) Secretaly a Stephen, Young (IT Manager, Thames Valley restrict School Board) * April,Jleffs (Councillor, Niagara Region Council) * Al�lan, Thompson (Mayor, Town of Caledon) , mis MTOVJ 10- Tot -1 Am, i M • Morgan Calvert (Director ITS, Middles,ex County) • Bob Campbell (CEO, Connecting Windsor Essex), • Michael Fergie (VP — Sinners e County Access Network) • Dr. Hellen Hambly (Associate Professor, University of Guelph) • Stuart Hendrie (CIO, Niagara Region) • Din,D Miele (CIO, District School Board Niagara (DSBN) • Michael Morgan (IT Manager, Waterloo Region District School Board), • Armando Narvali (IT ManagerTown of Ca,ledon) • Carnpbell Patterson (President, Campbell, Patterson Comm un ications) • I-ance, Thurston (President &. CEO, Grey BrUce Health Services) • Harry Turnbull (ExeGL,Itive Director of IT, City of Windsor) • Jennifer Whiteye (ExeCLItive Director—, Southern, First Nations Secretariat, LDCC) • Terry Yantzi (IT Manager, Region of Waterloo) 2017 Annual Reporl EM In 20,17:,, SVVI FT's,igned 43 member organizations w1th 1110 projected sites. Consodiums (includes School Boards) ■Chatham -Kent Larnbton Administrators Group (C,K,LAG) Connecting Windsor Essex (CW -E) London and Region Global Network (LARG*net) Niagara Cl O Consortium Simco e County Access Network (SCAN) • Beausoleil First Nation • Chippewas of Kettle and Stony Point • Saugeen First Nation o Six Nations of the Grand River CounifiesIM.unicipalifies • Cit Barrie • City of Orillia • County of Oxford • Dufferin County • Grey Bruce Health Services • Intermarket Real Estate Group, • Ontario Federation of AgrltUlture, M17 An nua I Report This year, SWIFT becarre the go -to organlization fDr rnI comments and information regarding broadband in Ontario. We issued 40, news reteasesYblog posts on a variety of tOpiCS, 111ClUding prpjer.t nail estong s, rnernbership updates, community case studies and, provincial priorities, Please see below for some of our stakeholder engagement and outreach hIighlights: 40 70 News Releases Media Mentions 101 2,094 Presentations Social Media Followers Lid 3,29,2 212,405 Email, Subscribers Website Users 2017 AnnuM Rs:pwI N(Core) ReqUest for 'etCo ! Adopted now Strategic Plan Frst COO to be hired shortly 1 OpCo Partner Consultations QI-03 2018 Teleconi Service Provider IVIISAISLAs, Signed Q2 -Q3 2018 r. OpCo (Access) 2017Armualkopotl F Appendix A - 2018 Strategic Plan .-. Building a Future on Fibre ... ....... --- ..... -- 9 Appendix B - 2017 Financial .............. w, - . —'. 22, sc' w�IJ,'r�Vb'[W moiI il,xF�r;w::AouV �M A1111111dill 11,Mro,1M` A Message froNn'theChair and CEO_.....-.-..._...-_.--.—_______.___—.... .._..^12 Executive,'__,,.^.,__...~.~^..____._,,.,,,,,,_,,___~_,,,~_,,,~,,,~~13, 1 ntro dUct io n......,............ ._..—_--_--.-__-_—_-....... ____--__—_--........... 14, '~n and Guiding Priinc^ [bs_ _._____________~_~..^,._. Vision, Mission ~,..__,,~,^~,A5 Vsk]A......_............... .^..........._..._-...___.....__.-..____.................. ................ .-1� ��Nn............~...................................._..........................^...._..................__.~�� Guidingprincjples-__....................................... ...... ._-...... ._.-,,.~_._,^,.,,.,,__._^,^^.^,^.^^�� Go�a|s, and ives.._^^..._..._^............... ............ ................. ........ ----16 ................. ............. _--_....................... __,16 lAqp8eNneMMng and Interpreting the Strategic Plan__._- ....... ....... .......... _....,,,^^_^._1(3 Build Broadband fcr Everyone-......... ................. -........ _...... ................ ............. .,........ 17 ObiecUvefl.-_.._.-,.._^.,^.....^..^~.'.,.^..^...^.^~...^.-.,^^.~^...^_^_.__^.—_ ................. 117 Collaborate and AdvUcafeVm4h one, ......................................... .._........ ,._118 ObjeGtive #2:... __....... .._—.......... -..._,._-....... ---- ... ........ 18 Develop a Strong Profile and Brand— _—___-_-_—._..__..-..........,......~...........19 ObjeGfive#3:^^--^--^^ .......... Create a SLISkainable .................................... ..^__,^,,,^,^^^^.^_._^,20 Objective #4: -^-_.............. ^--^'^^20 ConCLISiOn.-.... .............. _.-....... _........ _.-............. ............. ,................. ........... —__.�� 2017 Annual Rer pa,rt Sm "'Building a Future on Fibre"' is an ambitious strategic plan to guide us as, we fund the construction of a, scalable, affordable, open -access, ultra high-speed fibre; -optic regional broadband network for, everyone in Southwestern Ontario, Caliedon and the Niagara Region. This plan provides the framework for our vision and outlines a series, of goals, objectives and strategies that will ensure our region continues to keep pace with our everchanging digital world, As we begin the next phase of ot,ir project, we remain anchored by our guiding I , principles, and are, motivated by our bold, new vision to, "empowercommunities to access, 'global opportunities through local, ultra -high-speed connections." With strong leadership from our Board Members, Advisory Group and staff, we believe that this plan w4l foster an environment that is conducive to economic growth, and prosperity for WJ Ontarians. We Would bike to thiank, Pat Morden, Chief Executive Coach at Growing Leadership, for, facilitating our two-day strategic p[anning process and o'ur Board Members and staff for guiding the, developn-ientand implementation of this plan. We would atso like to thank our members and partners for their ongoing support anddedicatton to the SWIFT initiative, We lookfor ward, to working together to "Build Broadband for Everyone." Gerry Marshall, Board Chair Geoff Hogan, Chief IExecultive Officer 20 7 Ari n uo � fReport M= Today, a fast, reliable internet connection serves as more than just a convenlence, Broadband connectivAy is an essential piece of community infrastructure that is necessary to encourage economic growth and stabdity, modernize and streamline the delivery of health and social' services, provide greater educational opportunities, enhance public safety', increase capacity to administer and govern institutlions, and create, fairness and opportunity for everyone. In December 2016, the Canadian Radio -television., and Telecommunications Commission (CRTC) repo giNzed the importance of broadband by establishing a universal service objective whereby, all "Canadians, in urban, areas as well as in rural and rernote areas, have access to voice services and broadband Internet, access services,, on both fixed and mobile wireless networks."' The Commission also established several criteria to measure this objective including the availability of a fixed broadband Internet access service of, "...,at least 50 megabits per second (Mbps) download and 10 Mbps upload„”' 2 While progress haz been made, towards meeting the CRTC's universal service objective, JrJJany Canadians are still being denied access to this vital infrastructure by virtue of geography. According to tile CRTC's Corm-nunications Monitoring Report, 2017, "the availability varies greatly between, urban and' rural areas, with only 39%, of rural households having, accessto this, kind of service, versus 96% in urban areas."' To ensure that @,It Canadians, whether they be in rural or urban areas, are well positioned to take advantage of the opportunities afforded by the digital age, it is important that our federal and provincial governments con ince to work together to invest in connecting everyone to an ultra-high speed, fibre optic broadband network. This strategic plan provides SWIFTwith a path to support the CRTC's universal service objective and promote broadband as a basic telecommunications service that is fundamental to the future prosperity of the entire province: and in turn, the country. "Building a Future on Fibre" reiterates our onr.)injg commitment to funding the construction of a scalable, affordable, open -access, ultra high-speed fibre-optic regional broadband network for everyone in Southwestern Ontario, Caledon and the Niagara Region. This strategic plan has been developed with a view to achieving the fOUr goals: • Build! Broadband for Everyone • Collaborate and Advocate with one Voice • Develop a Strong Profile and Brand • Create a SUstainable Systerrn 2 9ul? Annual kepoft TaMMOMM In 2011, all ,15 members of''the Western Ontado Wardens' Caucus (VVOVVC) identified time need for a collective broadband strategy that enabled all Cent arians, whether they be in rtlfa] or urban areas, to overcome existing broadband barriers and take, advantage of the opportunities afforded bythe digital age. The 15 members include Brant, Bruce, Chatham - Kent, Elgin, Dufferin, Essex, Grey,, Huron, Lambton, Middlesex, Norfolk, Oxford, Perth, Simcoe, and WeHington County. In 2D1 6, VJOWC received over $180 million in Combined investments by the federal and provincial governments to IaUnch the SouthWestern Integrated Fibre Technology Inc. (SWIFT) initiative, i SWIFT is a not-for-profit, collective broadband initiative that is funding the construction of, a scalable, affordable, open -access, ultra high-speed fibre-optic regional broadband network for everyone lin Southwestern Ontario, Caledon and the Niagara Region. By developing a long-term, infrastructure plan, SVV'IFT'is helping more than 3,5 million Ontarians, or 25% of Ontario's population, across 3510 communities, connect and keep pace in a changing digital wo'dU SWIFT membership is open to any commUnity or organization in SOUthwestern Ontario that needs connectivity to any of its locations, Members benefit from SWIFT's significant procurement expertise, including aggregated demand, negotiated rates, and support iin preparing R,FPs for broadband services. Asa, buying group, SWIFT also ensures greater, competition between telecomm service providers which will lead to better services at lower prices in member communities. In addition to, the 15 members of the VVOVVC,, Barrie, Caledon, Mulmer, Orillia, Stratford, Windsor and the Niagara and Waterloo Regions are also supporting the proJec'L Uon-municipal members include Beausoleil First Nation, Connectiing VVIndsor-Esser (ME), Chatham Kent Georgian CoHege, Grey Bruce Flealth Services, InterMarket Inc., Kettle and StonyPoint First Nation, Lambton Administrators Group, (CKLAG), Niagara CID Consorlium (NCC), Saugeen First Nation, Simcoe County Access Network (SCAN), Six Nations of the Girarld River, and the Stratford Economic Erterprise Developinent Corporation, In January 2018, SWIFT released our first in a series of Request for Proposals (RFPs) to our pre-CILtalified Telecom Service, Providers, (T Ps). During this phase of the project, the 'TSPS will be able to build on the network, construction which will take, place mid -210,18. The infrastructure will be built, owned and inalritained by the TSPs. The location and amount of fibre-optic infrastructure built in each community will be determined by the final overall design of the project, as informed by the RFP process, Once the network is Operational, swirT willi collect a small residual from the successfLd TSP,s, The residuals will be allocated to a Broadband Devetbipment Fund (BDF), along with sponsorship funds, rn, ore Upper level government funding, and membership fees,. Every SWIFT network user will effectively result in increased contributions to the BAF which will accelerate broadband connections across the region and ensure that SWIFT becomes, self -sustainable. The board will also use the BDF to continue to build out more infrastructure until #BroadbandForEveryone becomes a reality. 2017 Annua I Report =9 q 111111ii SWIFT will emipower communities to access &bal opportunities through local, ultra -high- speed connections. MMIM SWIFT is, drawing on the strength of our membership and,, the collective voice of 3.5 i-irrifion Ontarians to fund the construction of a scaiable, affordable, open -access, ultra high-speed fibre-optic regional broadband network for everyone in Southwestern Ontarl.o, Caledon and the Niagara Region. By improving access, we are fostering economic growth and empowering our region to compete, connect and keep pace in a changing digital world. Guidi'ngi Principles ,As we begin the next phase of our project, we remain anchored by Our glfl6ng principles: Standards- based .. . . . . .. . ... . ...... . . . . . . .......... . ....................................................................... . . ...... . . ........ . . — - — ---------- . ..................... The SWIFT network will interoperate with all other systems and will be easy to architeCtUre . . ........... . .. . ............... .. . .. ...... ..... . . . ........ support. -.1.1 High . ..... . . . . . ................... . ...... ....... . . . . . . . . .. The SWIFT network will be avaHable at any moment In finic,'whenever users availability need it and itwill scale to tens of millions Of user connections and applications and dynamically Mthout requiring any additional capital outlays or causing system scalabifity ..................................... . .............. . ............................... delays., . . ............. . . . .... . ....... . . .... . ........ . .. . ..... . ... . . ............. Neutrality, There, wfll be no barriers to entry for users and providers to access the and open network, levelliing the playing field and ensuring that contractual nlechanisms access and oversight are in place to ensure the network is open and accessible to all, ............... .. . ........ ............ . . ... .. . .. .. . . ... . .... ----- ...... . ........e ......................... ... . ... .. ..... �.he network will be physically accessible to everyone and everyone will face Ubiquity and the same costs to provide applications and services over the system or use eclultability applications and services on the systern, rogardless> of geor@phic point of . ...................... ingresslegress, . . . . .. . ..... ................. . .. ....... . .............................................. . . . .... . ..... . . . . .... . . . ... . . . . . ........................ . . . . ........................ . . . . .....G . . .. .............. ........... C �ompetition SWIFTM3 promote competition in servIces, and applications , by providing and open access, flat -rates,, high-availabillity,, and a differentiated sys,tem that is affordabflity .................................... . . .. . . . ... affordable to users regardless of population density, ----- ---------- . . .... . . .................................... . ... . .... . ...... . .............................. . SWIFT has received broad public -sector support from county, level and municipal governments, post -secondary, educational institutions, health care Broad puiblic- Institutions, broad band n etwo rks, and other I M U S H " s�ecto r 0ran za ti 0 n S. The sector user supportof all OPS/BPS users is critical, as these organizations are `anchor participation tenants' to the system and create the, underlying foundation that makes. it feasible to extend serv[ce to private enterprises, small and Miediurn sized business, farmers and residents. .... ......... . ........................... . .............. ............... . . . .... . - - - -------- ------- Ali Users will pay fees to access the network, which, Mill be published and publicly available to ensure transparency, These fees Will provide the cash SU,stain ability flow sustainability required to support ongoing operating and capital costs, and ensure that the network will not be dependent on taxpayer subsidies in ............................... . . . . ..................................... . ...... .. .. . . . ...... . . the future. ...................................... . ....... . . .................... . ............. . . ..... . . . ........ . ................... . ...... .... .............. . .. ....... 2.0,17 A n nit i a r Report Goals /Objectives SWlFT hadeveloped the following goals and objectives to ensure that our organizational efforts are both strateglc and focused,: Build Broadband for Everyone Strategically invest in building an ultra-high-- speed fibre optic broadband networkthat fosters, economic growth and improved quality of fife for all Ontarians, Collaborate and Advocate, with one Voice Develop strategic and collaborative partnerships M h alll levels of government, the PUNic, and the private sector to ensure ongoing investment in improved broadband M&M Developa Strong Profile and Brand Improve, comi-nunications, awareness, credibility and trust by promoting SWIFT as a well-managed organization that adheres to best practices and ongoing improvement Create a, Sustainable Systern Inspire all levels of government to create ,a foundation for ecorion,lic success by continuing to support SWIFT as the most effective model to, overcome Ontario's connectivity barriers I -I R � A .'' The following pages outline an implementation strategy complete with strategic objectives, a, series of actions and expected timelines, Some actions are one-time events, while ethers i include ongoing activates, airned at: continLIOUS improvement, The firnefrarnes are defined as follows, a S-....Sliortterra action (2018) a M-IMediuryiteri-naction (20,18--,2019) & L - Long term aution (2018 --.- 2023) 2017 Alinuail ReporL Objecfive #1: Strategically invest in building an ultra -h igh-speed fibre optic brDadbandl network that fosters economic growth and improved quallity of life for ak Ontarians I. Leverage existing infrastructure, partnerships and contributions Encourage al'I members, tO SUbMit a broadband infrastructure assessment to leverage strong local knowledge Continue to collaborat eWth Board Members, Advisory Committee, S"', T m em b e rs and Tal cc rn service P ro v id', ers JS P s) 1111�111�riiilllliliIl Use data and strong local knovdedge callected from TSPS, SWIFT surveys, and members to Strategically rnvest in building as MLICh new fibre, as possible 1P Release, a series of NetCo and p RFP's that incentTSPs to build the SWIFT network for all Ontarians, ■Continult to work closely with the University of Guelph's F 2 tearn to develop a solid baseline and benchmarks to vafidate the lamp g-ten"n impact of SWIFT S M L ��A IIIIIIIIIIIN 2017 NI Rep oIl Mir i M irr;r� Tik Iwo IM 1 0 Objective #2: Develop strategic and colli abora,the partnerships with all levels of government, the pI and the private sector to nsure ongoin investment in improved broadband access 1. Provide regional leadership in iniproving broad Wind access S M L a Draw on, the strength of OUI_ membership to advocate for evidence - based, non-partisan, broadband Indatives that achieve common goals and priorities (e.g. the cireation of a fully integrated Provincial and Federal broadband plan, ubliqUity ofr services, virlual access to government and social se,rvices) 0 Leverage the upcoming munki pal, provincial and federal elections to bre,@k down budget silos and shape- inclusive government policies & Establish meetings with key decision mak erslinflUencers nclUding Ministry staff and bureaucrats 0 Generate opporturilfies to showcase, SWIFT as an advocate, for fairness and opportunity (e,g, speaking engagements, news releases, position papers, pre -budget SUbniissions) 0 Create advocacy kits for, municipal and provincial candidates 2. Develop strategic, collaborative partnerships Create a plan to fully engage new and existing rneMbers'whfle continuing to growthe SVVlFT rnernbership base Develop new relationships by becoming a rneirnber of local organizations (e.g. Ontario Charnber of Conitnerce, Canadian Advanced Technology Alliance) Leverage the expertise, knowledge and connections ot"Board Mernbers and Advisory Committee to build relationships with mu6cipat, provincial and federal influencers Convene regular networking, eventsfskype meetings to SUppDrt ongoing communication,and collaboration between nnernbers Align with a wide range of government prograrns and initiatives (health, education, environment, economic development etc,) by showing the broader implications of SWIFT I &� TO �. 111 2017 Annual Reporl, =9 Objective #3: Improve communications, avvareness, credibility and trust by promoting SWIFT as a welly managed organi zation that adheres to best practices and ongoing it 3M33MM= Develop, and implement a powerful Corn mUnicatIons Plan that aligns with imajor project milestones, builds awareness, focuses on the benefits, and reveals, a 'SINIFF Story' Incorporate a regular stream of social media and print based materials into the plan Ensure the Ran proactively answers questions about the SWIFT initiative Use data and strong Iocal know hedge to create a, series of i nifographics that highlight the impact of SWIFT 2. Build awareness, credibility and trust Promote, a coEective understanding of the por>itive econornic and social impact's of broadband infraShUCtUre investments, * Balance different stakeholder needs by generating opportunities to encourage public participation and build wide support for SWFT * Create awareness campaigns and/or events to share research results, local impact staternents and other information about the positive impact of high-speed broadband, on economir. development across the, region 2017 Annual RepoA Object'ive #4, Inspire all levels of government to create a foundation for, econornic success by continuing to support SWIFT as the most effective nnodel to overcome Ontario's connectivity barriers 1. Build a case surrounding dire need for an annUal contribution S M L Develop a plan, to achieve an annual contribution and gain access to the resources needed to overcome our region's $4. billion broadband infrastructure deficA Present broadband infrastructure investment as a government priority in policy and funding activities 1 . Prornote SWIFT as a self -sustainable mod ll L Use the Rmadbar.,d Devolopment Furid to maximize ll-i(long-term return on investment in the form of expanded and Upgraded infra sIrUcture, scalable connectivity, and lower rates 2317 A il Report EM Many Ontarians, particularly in rural and iremowte areas, are faced with social andl economic disadvantages due to inadequate and unreliable access to Internet services. These communities encounter substantial barriers to building and expanding broadband infrastructure networks because there are significant up -front costs and little ability to inspire Telecom Service Providers, (T'SPs) to extend service into these areas, As a result, much of rural Ontario's current, internet infrastructure networks are sparse, ineffective, and built, on outdated technology. TI -is severely limits the capabilities of the network and what ser0ce providers can offer consurners. Businesses an,d farms located in these unsupported areas of Ontario are limited by the technology they can use to maintain or grow their, business, isolated frorn their potential customer base, and unable to access the government pro grarnsand services r that have been established to help support ,the rn, Unemployed and Underemployed individuals heck the technology to access relevant employment opportunities and the ability to participate in virtual training sessions that are required for obtaining high-q;Uatity, well -paying jobs. Rural youth are forced to travel to locations wM sluff i�ci ent internet, speeds and bandwidth to complete daily homework assignments and access the, cloud -based systems which have become integral to the, Onta6o high school, curriculum. In addition, rural youth are not able to, Virtually access higher eft,oation which forces them to shoulder additional expense and travel to further their education, Seniors, without reliable internet, also have limited access to the healthcare providers and social services they require to enabliethern to age in place. They are isolated from their friends and farnilly and suffer, a lower quality of fife. To ensure that all Ontarians, whether they be in rural or unbar areas, are, well positioned to take advantage of the opportunities afforded bythe digital age, the federal and provincial governments Must continueto work together to break down budget silos, shape inclusive gowner menta policies and create a fully integrated Proviticial and Federal broadband plan that achieves the MT 's universal service r objective. By working together, we Can ':'Build Broadband for Everyone" and create a system that will enable MOntarians to access global opportunities through local', ultra -high-speed connections. 0 7016w�� P rol xeltim, 61 FINANCIAL STATEMENTS FOR THE YEAR ENDED IDECEMBER 31,U41 Im SOUTHWESTERN INTEGRATED FIBRETECHNOLOGYINC. I N D EX TO, Fl NA,NC � A L STATEM E NTS FOR TH E Y E AR E K DED IDEC EM BE R 31142017 1901172If 4 IL IN Maragernent's Responsibility (6r the F! narcial Statennients. Indepen,dent Auditor's Report 2 FINANUAL STAIMMENTS Statement of Rnanclial Position 3 Statement ref Operations Statement of Changes in N et FinancW Assets 5 Statement of Cash Row 61 Notes t�o the FinanGial Statements 7-,9 190 A 'I pig NJ 01 am allm mj;Aram The accompanying financial statements of the Scuthoestern Integrated Fibre TerhnOlOqy Inns. (the "Organization") are the re5ponsibility of the Orgonizat[orts rnainagement and have been prepared in accordance with Canadian public sector accounting standards established by the Pubhc SectorAccouri,fing board of [fie Chartered Professional Accountants of Canada, as, described in Note 1 to the financia] statements. The preparation of financial, staternents, nate ssarily involves the use of estirnates based on managernent's judgment, partirLdarlly when transactions eiffecting the current accoUnting period cannot be finaHzed with GertamLy U1141 More periods. The Organization's management maintains a systern of internal controls designed to provide reasciiable assurance that assets are safeg'Llarded, transactions are properly authorized and recorded (in accordance with Canadian pulbk, sertor accounitin,g standards established by the Pubilic Sector Accounting Board of the Chartered Professiona[ AccDUntants of Canada), and roliable finandal information is avalIable on a timely basis for, Ipreparation of the finan6al staternents. These systems are monitDred 2nd evaluated by inariagement. The Hoard of Directors rneet with n-mriagement and the external ',DLIMor to review the flrian6al statements and &scuss any significant financial repurbnq or intemo[ control n-i,atters prior to their approval of the financial staternents. The fimn6M stateni,ents have been audited by Collins Barroliv SGB LLP, independent externai auditor app6rited by the Organization, The accompanyi rig Independent A.Uditor's Report outflnes their responslbilities, the scope of their examination arid their opinion on the Organi z@tion's financial statements. I Chiief Exec(llfive Officer FebvLjaFy '14. 2018 1910 gp 1, 1N-,DEPF',NDFN'1* AUDY(OR'S R�EPOICF 'I o We HomA of [-)jrvw,ors and MumbQrs, of Southwes(un]. Integrated Fib reTochno fogy Inc.: 9 %We have audked the acwmpmqhg Anandd Abumants ur SmOhwesteru fiAegra,10 FiNvTcufinutogy Iric, whidl cmnMko Me smummu of firlanoial position as at December 31, 2017, rInd the suammus of opmvtbng 6anga I net linanciM assets and casli llow for t1m yor Umn mWed, and a SLIF11111al'y Of Significant accounfing, pt,dicieq and other CXplanaklry iv"Porma ti oil Mamagemtint's R,esponsibility tot- the Managenaent is responsible tear the preparatian and fidr piwentition of these fimincial staten'lents in, accordance wWi Camdhn puWic sactor acoomIgg sundards and fta sudi internal confi-ol as rnarragem. ent determines is necess,ary to crtable the prelxil-adon of Rnancial statoments Chal 9WO Se EMI) VA11,telia I lfliSSMtV11110111, Wlet]]Cr Aa, to Raul or emw Auditor's Responsibility Oux responsibility is to eMness an opinAn m dmm JUsucial staturems based mi ow mW1 WE Mbdud um- audii", in accor(hime whh Cmuldian gemcrnlly accepted auditing Standards. 71osm shadards require, tbat wc-,- Qornply m6methical repirements and plan, ""Ird Pcil'orm 11"IQ awfil, to obtairl I-Qasonablc assurauce about whethcr the filmnowl ontemags are firee Crom Im"Iterial In isstatelljent. An auNt NIAves por6anning promduros to cNabi audit --vidence abotit thc ;,unounts and disclosures in dw filmnAul AtmnmAs. Tho prI:jcedLU-U,5 sekcicd dqxud Lal the audkf s judVmunt, including the, assessmoit cf' the risks of material rnkmammi of die flumacial statemeats, vdothm cle to Send or vita. III imatilig 1huRv risk assessanent, the audita.- considers internal control relevant: (a the Organi7atiork's preparation, and Fair preseaU,11ion, of dw fiblancial Sta(cniQlAs in, or to design audit promMms dmt mv appropriate in the eircumstan,cres:, but riot, for 6e pwpwe of expremIg an opPIN on the chbotiveness of the Oi-ganizati(In's internal control An audit also hwWdu mahMitig the apFogiamness of accounting: poh6es uwd and the ream"miableness of accounting estimatcs Ina& by managmumA, as vK as makaHng the DymiH presentation of the 1511'ancial Surimnals. AS hdieve that the andit evkkimice we have ohokod is sufficlent artd oppropriate to provide a basis R)j- ourawfit: 00m oil, In our opinion, the finalicial matements, prebenf rairly, in all malorial respects, 111C financi'd positiollof SaWhmmsm brie prl[cd Fibre TbohnuJoEy In, as at Dcuembo, 31, 2017, and the results of its Operations and its cadi Haws Bar he ywr Uwm adul in acewAanon mAh Cm=dWn publicsvOor occounting shmdar& 6AW 64"'m S9T,.U;V Licen,w,d Public AcookUlfilT%8 Cblfingnvood, Ontario Fshim ry 14, 2018 A MAKER TILLY no Atu iq indeporl de III ry ownud rind irVerraed by Ccifim BuirowSCrB I WT I RN.w]'I () N P, I, Th a CUUNBRUUMA&MURS ("mollemlive h w(upowledand amu.wdmideThumse, Pag L 2 192 SOUTHWESTERN INTIECRATED FISRE TECHNOLOGY INC. STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31.2,017 Cash In Bank A=unts Receivable franc Members Dfro mi the Western 0 n ta r10 INa i'd an s' Cmrcu s Accounts Receivable Other HS7' Recoverable Government GFaWs Receivable (Note G) TOTAL FINANCIAL ASSETS LIABILITIES Accoumts Payableand, Accruals NET FINANCIAL ASSETS Not Fhancllal Assets and Accumulated Surplus (Note 3) Appi-oved 2017 2016 ACTUAL ACTUAL 4,359,420 0 600,000 2,5GO,811 0 58,909 1tea ,730 0 208,033 6,738 1,112,754 168,000 6,2910,937 2,794,458 .--�5� 2 1� - - - 16 1- 4, -- 70 , 91 9,934 20 2,632,96,7 5 034 720 2,632,967 char mm The accompanying nate orad schedUbS are an integral part of this fisiancial statement, EM 193 SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC. ,STATEMENT OF OPERATIONS FOR THE YEAR ENDED DECEMBER 31, 2017 2017 2017 '2016 BUDGET ACTUAL ACTUAL $ 7) U99EMN Contributions frorri Members, (Note,S) 5,970,000 5,001, 1 1' 2,9,75.811 Government Grants (Note 6) 0 544,754 165,1]611 Marriberships 50,000 34,450 0 Interest 20,000 32,287 0 01(her Revenue 0 721 0 604000-0- 6,013,331 3,143,811 EXPENSES (Note 4) CMISU,lfinq 1,440,975 1,485,428 563,1173 Insurance '1'857, 20,967 0 Marketing 20,000 15,577 5,306 Miscellaneous %287 25,115 6,525 Office Expense 30,256 16,429 204 Professionai Fees 387,500, 540,88,6 27,668 Salaries and Wages 479,200, 566,042 65,441 Trnvel 1166500 43 134 25,840 26,35576 2,711,578 439,147 ANN UAL S U R P LU, S 3.5,04,425 3,301,753 2,704,564 ACCUMULATED SURPLUSI(DEFICIT), beginning of tho yoar . . . . . . ............. 21, 032 967 ...... ........... 2 6'32 967 .......... _= (71,697)1 ACC U M U LATE D S U PLUS„ end of the year (N to 3'N The accompanying notes and sdiedulesare an integral part of this finan6al statement, Page 4 194 SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC. STATEMENT OF' CHANGE IN NET FINANCIAL ASSETS FOR THE YEAR ENDIED DECEMBER 31, 2017 ANNUAL SURPLUS Change in Met Financial Assets NET FNNANCIAL ASSETS (Not Debt), beginning of the year NET FINANCIAL ASSETS, end of the year, 2017 2017 2016 BUDGET ACTUAL ACTUAL (Note 7� 3,604,425 .......... 3,301._3 2,1704, 664 3,604,425 3,201,753 2,704,6,64 6 1131392 5 934 720 2 6,321-167 Thi accompanyin:g notesand schedus ArP an: integral part of this financial statement. 2= 195 SOOTHWESTERN INTEGRATED FIBRE TECHNOLOGY ING. STATEMENT OF CASH FLOW FOR THE YEAR ENDED DECEITOU 31, 2017 20,17 2016 ACTUAL ACTUAL S 11 11 $ Cash, flows from (ford: OPERATING TRANSACTIONS AnIlLial Surplus Changes iin' Accounts Recei'v,able frorn Members Due from the Western Dntario'Wardens'CaUGUS Accounts Receivable Other. HST Recoverable Gjovarnrnent Grants Receivable Actuunls Payable and Acuwals Ne(clan ge in ca from operations Financing Activities Due To Western Ont No Wardens" Caucus Net Change, in Cash Posifion CASH, beginning of the year CASH, e n d of the yeas The accorn pa ny in g notes a u�d a ch e d Utes, are a n Inteq ra$ part of th 1 S fina ncial staterne nt. Em 196 3,301,763 x,704.664 1,960,811 (2, 5 6 0, 8 11) 58,1909 a (10,730) 0 (201,295) (6,738) (944,754) (158,D0,Q) 194.726 161.491 4,359,4210 13C,606 a (130,606) 4, ,420 a 0 qq I , 17VV6*11ii�� V �tv NOTEES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2,017 Nature of Operations Southwestern Integrated Fibre Techndogy lnc, ("the Organization') is a government not-for-profit orgmlization Incorporated withOLIt share Capital under the Canada Not-for-pro'll't Corporations Act on October 19, 015. The corporation was formed by the Western Ontario, Wardem' Caucus (VVOVVC) on behalf of WOOfC, Region of Waterloo, Region of Niagara , Town of Caledon and the separated cities in the project area, MerpberS include niuntcipalifles, first natwris, schools, health care providers and cornmun ity networks. The PUrpose of the Organization is to bring high speed broadband Internet to the South Western Ontario, Region, 1. Summiary of Significant Accounting Policins 'Th *se financi,W statements have been prepared in,acrordance with tho standards in the C.hadered Professional Accountants Canada Public Sector Accounting (PSA) Handbook. Significant aspects of the accounting policies are as follows: (a), Reporting Entity 'These financial statements reflect the assets, Iabiliitlos, revenues and expenses and accumulated SLIFPI'LIS of SOLIthwestern Integrated Fibre, Technology Inc,. (b), Recognition of reverae and expenses Revenues and expenses are reported on the accrua] basis of accounting, The accrual basis of aCGOUnting recognizes reevenUeB in the paritcl in which the transactions or events accurred that give rise to the rvvenupl- expenses, are recognized in the period the good or services are acquiired leyai liabi,ffty is inc-erred or- transfers are due, Contribufion from rrembers are recorded as revenue at, the time kivoices are issued and contributions become collectible, Government grants are recognized in the financial statemenla as ravenues in the period in which the events giving rise to the -transfer, oczur, providing the transfers are authorized, any eligibility criteha have been mot and reasonable esfisrates of the amounts can be nnade. Comfitionall government grants are recognized when morries are receivable. Qrarrts are recognized as deferred revenue when grant alipulatiorls give rise to a liabdIfty. Grant revenUe is racognized in the statenlentof operations as the stipulation lia,bflities are settled, (c) Cash and Cash Equivalents Cash and cash eq(JiValOnts include all rash balances, and shoil-terrn, highly liquid financial instruments with a maturity of three months or less 11rorn the date of acqUiSiti011, (d) Use of estimates The preparafilan of the financial statements (n conformily with Cariadlian public sector, accounting standards squires managernant to make eshmates and assumptions that affect the reported, awounts of assets acid liabilities and discllosure of contingent assets and liabififies at the date of the financia1statements and the reported amounts of revenues, and expenses during the year, Actual results could differ from those estirruates. Page 7 197 SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INQ. NOT ES TO THIS Fl NAN Cl AL STATEM E N TS, FOR THE YEAR ENDED DECEMIBE-R, 31, 211,117 - -- . .................. -- . ...... 11,,Sviiiiiiiary of Sl9i1ficant Accounting Policies (continued) (e) Tangible capital assets (i) Netwo* infrastructure The, Crqanizatuoini retains ovinership of 61 % of the funded network a55ets al' the network cons tru tion project; however, all repairs and maintenance and upgrade costs are the responsibility of the seMce providers contractedto proOde the network infrastructure. SjnQe the Orgorri zation docs riot retain operational control over the network Infrastructi,ire, they have not been recarded as tanglNe capital assets but have been reported as an expense on the statement of operations. (li) Other The Organization does riot have any other langiNe ca-pitakassets. 2,Conlingencies The year following delivery of broadband services to users and gererating paMive net revenues, a portion of those, revenues for each fiscal year wifl bo alloGated to repay the refundable porbon of the Contributions made by rnernbers. Refundable portions are defined in member agreements and range frorn 49% to 71 % oftlje arriouritcontributed. As of December 31, 2017 $1 "?d,O 18,735 has, been pledged l,oy rnernbers. Of the $8,744.,930 invoiced, $4,319,934 is refundable when positive net revenues are earned. Repayment of the refundable portion will be made to members based on their proportion of all member oxxitrifXIC11011S, Mornbers leave the option to valve repaymert at, the finie ht beoomes eligible and to req,dire the Organization to reinvest the funds rito the high speed! broadband interriet network infr@0110ure, 3. Accumulated SUrpt LOS (DefiCit) Accor elated surplus consists of sustainability funding that the Organization received as pail of agreements with members tO fUrld operating expenses after October 19,201 5. ,4. Related Party Transactions Included in expenses ns $227,463 (2016 - $56,889) paid to, The Corporation of the County, of Grey for wage ind benefit costs, incurred' to @dminister the Organization. Also included in expenses is $332,798 (20161- $8,460) paid to, The Corporation of the County of Larnhton for wages and benefit costs incurred to adrninister the Orgarr,Jzation. 5. Contributions from Members Members have agreed to contribute $17,018,735 over, the perilodbegirininig in fiscal year 2016 and ending December 31,20,19, As of December 31 21.17 $8,744,930 (2 16 - $2,975,,8111) was billed and recognized as revenue. The remaining revenue will be recognized as billed in future periods. Page 8 flM SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC. NOTU TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2017 6. Governmen't Grants The Governments of Canada and Ontarin wiH each provide up to $556,377 under Phase 1 of the high speed broadband internet network project. Phase 11 of the project includes information gathering, planning, analys,Js, and assessment of the lechnicaI and financ4l feasibility of the project., As of December 31,2017 a total of $1,112,754 has been earned, based cn 6glible expenses incurred. AddWonat grant revenue of $375,246 is expected to be received based an eligible expenses incurred as of December 31,2017 pending the results of the renewed contr ict. 7. Budgot.Amounts The operating budget approved by the Board of Directors for 2017 is rofiected on the Statement of Operations and the Slaternent of Change 41 Net Financial Assets and was not oudited. Ridget figures have been reclassified for the purposes of these financial staternienis to oornpiy with PSAS reporting reqUirernents. Page 9 199 2017 A nnuM Reporl ME SouthWestern Integrated Fibre Techndogy Inc. 789 Broadway St., Wyorning, ON NON 1T Website,w°vv,w.swi,ftr�e,tvvo"k,c,,,c) 41Z-1- Telephona5,19-914-11-1-- 308 FmW: jgf��netwoi*,.ca 01111111 ( 10 "') 1111111111 'I I . .. .. .. .. . . .. . .. t ii. ts �t- Ontario South West Local Health Integration Network Reseau local d'integration des services de sante du Sud -Quest C• South West Hospice Palliative Care Network 1:Scuth "wrest 0Regional Cancer r rlra�m carp .q,h,p w BACKGROUND .................................................................................................................................................... Vision .................................................................................................................................................... Background .................................................................................................................................................... Structure .................................................................................................................................................... Aim .................................................................................................................................................... Top three goals .................................................................................................................................................... UPDATE IN PROGRESS .................................................................................................................................................... Grey Bruce .................................................................................................................................................... Huron Perth .................................................................................................................................................... Oxford .................................................................................................................................................... London Middlesex Elgin .................................................................................................................................................... South West .................................................................................................................................................... HOW ARE WE DOING? .................................................................................................................................................... Deaths supported by sector Palliative patients supported by home and community care .................................................................................................................................................... Patients who died in their place of choice .................................................................................................................................................... NEXT STEPS .................................................................................................................................................... CONTACT `Annual Keprt 2017 South West Hospice Palliative Care Network 1 2 ""I{�491All�%yy 11C)I �.� i�, ti 1.d, BACKGROUND In 2011, the Ministry of Health and Long -Term Care in alliance with more than 80 partners across Ontario developed the Declaration of Partnership and Commitment to Action that created a vision for hospice palliative care in Ontario. The Declaration identified gaps between the current state of hospice palliative care services and the new model. The Ontario Palliative Care Network was established to support the Hospice Palliative Care Network, the network is accountable to the South West Regional Cancer Program and the South West LHIN in a partnership to drive improvements in hospice palliative care. The issues as identified in the Declaration of Partnership and Commitment to Action 2011, include: • key care settings and services are lacking in many catchment areas (specifically residential hospices, hospital care inpatient units/services, bereavement services, formalized palliative care programs in long-term homes and First Nations communities); • there are currently no clear expectations or roles for each care setting in a continuum of palliative care supports; • there are currently no evidence -based population guidelines that would assist in the planning and allocation of resources; • programs and services vary across the province, resulting in inequity; access is determined largely by a health professional's prognosis as opposed to being based on the needs of the individual and family; • limited access to hospice palliative care results in a lack of consistency between actual locations of death and location of choice for Ontarians; • there is a need to improve public knowledge and expectations of palliative care. Limited understanding of hospice palliative care results in referrals being made too late in the course of a person's illness, and referrals not being made for those with chronic/life limiting disease. Individuals may not receive palliative care services in a timely manner and may not get the supports they need. The South West Hospice Palliative Network reviewed recommendations from the Declaration and re-established its Leadership and sub -region Collaboratives to bring system leaders and decision -makers together to build better hospice palliative care systems in the South West. Improvement ideas were identified in each sub -region to support local development of a stronger hospice palliative care system with a focus of identifying early on in a patient's journey when someone could benefit from palliative care. AnnuuReport 2017 South West Hospice Palliative Care Network 1 3 ° �VI�..... .. ......... I t�i d Building on Advancing High Quality, High Value Palliative Care in Ontario: The Declaration of Partnership and Commitment to Action as a foundation, we are developing a network to ensure that the priorities identified in the Declaration are implemented at both the provincial and regional levels. This supports and aligns with the Ministry of Health and Long Term Care's Patients First: A Roadmap to Strengthen Home and Community Care, highlighting a commitment to improved access and equity in hospice palliative and end -of -life care at home and in the community. VISION The South West Hospice Palliative Care Network has developed a vision for hospice palliative care to `put people with life -limiting illnesses and their families at the centre of hospice palliative care to optimize their quality of life by improving equitable access to coordinated, effective, efficient quality services and supports' AIM • To develop an integrated hospice palliative care system that supports earlier identification of people who could benefit from hospice palliative care resulting in an improved patient and caregiver experience and more effectively utilized resources. • To provide a better experience for people experiencing palliative care. • To support people dying in their place of choice. TOP THREE GOALS To focus its efforts to improve health care in Ontario, the Declaration addresses three core system goals (Advancing High Quality, High Value Palliative Care in Ontario, 2011). • Quality: To improve patient/family, caregiver and provider experience by delivering high quality, seamless care and support • Population Health: To improve, maintain and support the quality of life and health of people with progressive life -limiting illnesses • Sustainability: To improve system performance by delivering better care more cost-effectively and creating a continuously self -improving system Annual �ep rt 2017 South West Hospice Palliative Care Network 1 4 4. ��,�...• �1„. �� dNVi gn,'.��4. �VIIll4N11lllS��O��Ill4N�llS��p. . .......... . �N N The South West Palliative Care Network has established a structure that supports informed decision-making including a collaborative partnership between the South West Local Health Integration Network and the South West Regional Cancer Program accountable to the Ontario Palliative Care Network. Five sub -region hospice palliative care collaborative tables made up of cross sector system leaders meet monthly to discuss local service planning for palliative care within each community, identify local system capacity needs and gaps as well as provide oversight of local capacity building activities. Their work is based on an established future state model for palliative care. GREY BRUCE Grey Bruce established Chapman House, a residential hospice for up to 6 people, and has recently expanded to 8 beds. Last year the Residential Hospice provided care for 109 individuals. A satellite site in southern Bruce County is currently being planned. A palliative care outreach team has been developed to provide expert palliative care to people in their homes and implement strategies to support earlier identification of individuals who would benefit from palliative care. HURON PERTH The Palliative Pain and Symptom Management Consultation Team provided education to build an expert pool of palliative care provid- ers across Huron and Perth. A Palliative Care Outreach Team was established to provide a secondary level of consultation support to providers in home and community care. There was a focus on establishing a residential hospice solution for Huron Perth. A residential hospice site is under development in Clinton and Stratford. Clinton site is planning to see their first patient in spring 2018. The Oxford Hospice Palliative Care Collaborative focused on early identification of individuals who would benefit from hospice palliative care in hospitals using tools to support asking questions. An Oxford and Elgin Palliative Care Outreach team was also developed to support people who want to be at home during their experience. Sakura House, the residential hospice in Oxford County continues to operate with 168 people being served over the last year. Ann�uMeport 2017 South West Hospice Palliative Care Network . . .......... . gn,' V� s s 4��11 DOUI 4V�V.. LONDON MIDDLESEX London Middlesex started INTEGRATE, an early identification project where the primary care provider/team become involved earlier in the patient palliative care journey. Improving patient care by regularly screening the needs of patient, family and caregiver, and following up as required. The hospitals have worked together to support an improved model of palliative care for hospital based palliative care beds. Last year, St Joseph's 10 bed residential hospice in London cared for 152 individuals. 14111541►1 In Elgin, the hospice palliative care collaborative introduced the Plan of Treatment for CPR project into long term care homes. This early identification project supports staff of long term care who are having conversations with patients during their admission as to what their wishes are. They are also working with community partners to establish a residential hospice to service all of Elgin County. SOUTH WEST All five sub -regions continue to learn and understand the Patient Experience through individuals and their family members shared palliative journey experience(s) with the goal to improve the palliative care system. The Indigenous Hospice Palliative Care Planning, Readiness Assessment Report was published May 2016. This report provides insight on caring for individuals living in Indigenous communities, listening to the patients experiences and learning how the palliative system can improve to meet their needs. Work to address the formal recommendations presented in the report are underway. `Annual Kepr12017 South West Hospice Palliative Care Network "W", , �� . .. ......... ��. �10�gii oV�r PERCENTAGE OF DEATHS SUPPORTED BY SECTOR If we look back to our AIM statements we are making progress on earlier identification of individuals who would benefit from palliative care, we are improving the patient experience and introducing services when needed and more effectively using our resources. • 82 per cent increase in deaths supported in Residential Hospices; 12 per cent increase home-based deaths supported through Home and Community Care; 10 per cent reduction in deaths taking place in a hospital setting 100% 0 v 90% N 80% v 70% CL 60% Q N 50% t 40% M p 30% O 20% c 10% a- 0% Deaths in the South West LHIN by Sector FY 2013/14 - 2016/17 South West South West South West South West Capacity LHIN FY LHIN FY LHIN FY LHIN FY Benchmark 13/14 14/15 15/16 16/17 110 Other IIIIIIII Residential Hospice VVIVI Home Long Term Care 0 Hospital • Over 85 per cent of palliative/end-of-life patients supported through home and community care and are dying in their recorded places of choice. Watch: CHERYUS STORY In October 2017, the South West Hospice Palliative Care Summit was held at the Best Western Plus - The Arden Park Hotel in Stratford. Hospice palliative care provid- ers and leaders from across the South West were provided with a day of celebration and information. Cheryl Peach shared her family's 20 year experience. Ann2ualieport 2017 South West Hospice Palliative Care Network 1 7 1""' �' �' "W", , �� . .. ......... ��. �la,ghi oV�r PERCENTAGE OF PALLIATIVE PATIENTS SUPPORTED BY HOME AND COMMUNITY CARE Patients who died in their preferred place of choice 1100"X, qj Target: 90% 'y0 90"/,)-------------------------------------------------------------- /a 86% 86 86/a 88% 88% 89% 88% 89% 787 o 0 ° 85% 86% % 88 /o +!e 80"X) 81% 79% -aa +u 60"X) ')0O/, • Palliative Care Outreach Teams are operating in Grey Bruce, Huron Perth, Oxford and Elgin to provide support to home and community care providers. A total of 94 per cent of patients supported through palliative outreach teams are dying in their recorded places of choice. PERCENTAGE PATIENTS WHO DIED IN THEIR PLACE OF CHOICE Total supported deaths and percentage of clients who died in their place of choice NO I 011 116/117 Chi 116/117 03, 116/1117 Cly 116/1117 011 117/118 kFlon, Yip De athsH11 0xWd, N D(, aths d ll��err��r k ¢�rtPr, C7¢�caiPr�� 11111111 Groy BrUCO, N [)Oaths 110 Average 1100"X, 80"X) 60"X) 40"X) Annual Ke1pr912017 South West Hospice Palliative Care Network 1 8 111..... �� 1 d�, 1t"'I � "ii. 121 IM • New residential hospice beds are being established in Huron Perth, Grey Bruce and Elgin (increase of 16 new beds across the South West by year end 2017/18). • Education is being offered to local health care providers on the need to identify earlier when individuals would benefit from palliative care. • New partnerships have been strengthened with the Ontario Palliative Care Network who acts as a principal advisor to the Ontario government for quality, coordinated hospice palliative care in the province. • Approximately 1,000 palliative patients receiving home based palliative care at any given time are being supported through e -Shift by 27 community Care Coordinators across the South West. Annuua19eport 2017 South West Hospice Palliative Care Network 1 9 The work within the South West is region will • Advance local quality improvement and innovation through the local Hospice Palliative Care Collaboratives • Align with the Ontario Palliative Care Network's three year action plan and will be integrated into our local plan • Advance the South West as a leader in system innovation The work will depend on • A strong focus on patient and family engagement in planning and improving services • Continued local engagement through the sub -region Collaboratives and front line providers • An enhanced focus on innovation and experimentation The South West will continue to develop, evaluate and refine new models of care areas such as: • Secondary level supports through Palliative Care Outreach Teams in each sub -region • Piloting an Indigenous led palliative care team. • Focus on performance metrics • The expansion of e -shift program and palliative home support services • Coordinated care planning • Models of care that will specifically meet the needs of Indigenous communities • Better connect services with coordinated and integrated palliative care in the community, closer to home • Develop sub -regional residential hospice capacity, capacity to provide care in the home and long term care �� /�� ire Annual Repodr8017 South West Hospice Palliative Care Network 1 10 Ministry of Tourism, CChore and 5port Minister 91h Flwr, Hearst Block 9,00 Pay Street Toronto, r VA Tel: 416 326-93216 Fax: 416 326-93M March 20, 2016 Ms, Julie Gonyou, CAO 450 Sunset Drive S't. Thomas, ON N5R 5,V1 Mini st6re du Touirilsine, de la Culture et du $lost Ministre 'Y' Mage, 6flim Hearst �,010, rrje Hay Ontario Tot -onto (Ontario) M7A 2E1 T61,: 4,16 326-9325 T616c. -. 416 326-9338 imam, ?111ll'iii111111::l 1 11 I am plleased to inform you that Elgin, County has been approved for $7,500,100 in funding thrOUgh the Safe Cycling EdLIGM11on Fund to support cycl'ing safety. The Safe Cycling EdUGEfion Fund will provide over $400,000 to support 62 communites throughout Ontario to deliver safe cycling education initiatives. These initiatives, range from the development of safe cycling public education materials to the delivery of safe cycHng or road safety training programs, supporting the ii-riplernentabon of #CyolleON: Ontario's Cycling Strategy, d'want to thank You for your continued commitment to improve cycling safety in Ontario. Promoting safe cycling in COMMUnities across our province helps, to promote active, lifestyles and works to promote oyding as a healthy anode of transportation for all purposes. If youll Ihlave any qUesdons, please ernakl safecy,cl'jnduo at'bnfund@ontarlo,ca and ministry staff can assist you. Ministry staff wN f0i[OW-UP with your program staff In the cornIng, days regarding final l reporting requirements. With warm regards, Daiene VernHe Minister C: Steve Harlow Assistant Deputy Minister Lindsey Duncan 212 COUNTY OF ELGIN By -Law No. 18-11 "BEING A BY-LAW TO ESTABLISH A PAY SCHEDULE FOR EMPLOYEES COVERED BY THE JOB EVALUATION SCALE" WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, a municipal power, including a municipality's capacity, rights, powers and privileges under Section 8, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; and WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and WHEREAS pursuant to Section 9(1) of the Municipal Act, 2001, S.O. 2001, c.25, broad authority is conferred on municipalities to enable them to govern their affairs as they consider appropriate; and WHEREAS By -Law No. 17-09 presently establishes pay schedules for positions not covered by agreements or otherwise; and WHEREAS it is necessary to establish or to make changes to the remuneration to be paid to the persons holding these positions. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the attached Schedule "A" and Schedule "B" be and the same are hereby adopted. 2. That By -Law No. 17-09 be and the same is hereby repealed. 3. That this By -Law becomes effective on the first pay period of 2018. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27TH DAY OF MARCH 2018. Julie Gonyou, Dave Marr, Chief Administrative Officer. Warden. 213 SCHEDULE"A" By -Law No. 18-11 POSITIONS 1. ADMINISTRATIVE SERVICES Chief Administrative Officer Level 18 Solicitor/Prosecutor Level 10 Tree/Weed Inspector/By-Law Enforcement Officer Level 5 Administrative Assistant Level 3 COMMUNITY & CULTURAL SERVICES Director of Community & Cultural Services Level 14 Library Coordinator Level 8 Manager of Museum and Archives Level 7 Branch Supervisor Level 6 Library Manager; Programming & Community Development Level 6 Assistant Archivist Level 5 Archivist Assistant Level 4 Administrative Assistant Level 3 Museum Assistant Level 3 ECONOMIC DEVELOPMENT & TOURISM General Manager of Economic Development Level 12 Economic Development Coordinator Level 7 Marketing & Communications Coordinator Level 6 Tourism Services Coordinator Level 5 Marketing Assistant Level 3 Economic Development Assistant Level 3 ENGINEERING SERVICES Director of Engineering Services Level 14 Deputy Director of Engineering Services Level 12 Manager of Corporate Facilities Level 10 Quality Assurance Supervisor/Emergency Management Coordinator Level 7 Building Sciences Technologist Level 6 Land Division Secretary -Treasurer Level 5 Administrative Assistant Level 3 FINANCIAL SERVICES Director of Financial Services Level 15 Manager of Information Technologies Level 12 Senior Financial Analyst Level 8 Purchasing Coordinator Level 8 Information Technologies Coordinator Level 8 POA Supervisor Level 7 Senior Network Analyst Level 7 Financial Analyst Level 5 Provincial Offences Administrative Clerk Level 5 Network Analyst Level 5 Provincial Offences Administrative Assistant Level 3 6. HUMAN RESOURCES Director of Human Resources Level 14 Manager of Human Resources Level 10 Human Resources Assistant Level 6 Accessibility Coordinator Level 6 LONG-TERM CARE HOMES Director of Homes & Seniors Services Level 15 Administrator Level 14 Manager of Resident Care Level 12 Manager of Support Services Level 8 Manager of Program and Therapy Services Level 8 CMI Supervisor Level 7 Resident Care Coordinator Level 7 Administrative Assistant Level 3 214 Schedule "B" By -Law No. 18-11 2018 Non -Union Salary Grid (Revised March 20, 2018) Salary Level Annual Salary At Bast lkate (Oast)! St#,p„1,,,,; Stop2 Sto 3 St#p 4 (Job Rate -Step 5 Antitial Salary At Job Rat# 18 $160,360.20 $88.11 $91.63 $95.30 $99.11 $103.08 $187,605.60 17 $145,691.00 $80.05 $83.25 $86.57 $90.04 $93.63 $170,406.60 16 $133,624.40 $73.42 $76.36 $79.41 $82.60 $85.90 $156,338.00 15 $122,631.60 $67.38 $70.08 $72.87 $75.79 $78.81 $143,434.20 14 $117,244.40 $64.42 $67.00 $69.68 $72.47 $75.37 $137,173.40 13 $106,997.80 $58.79 $61.14 $63.59 $66.13 $68.77 $125,161.40 12 $96,696.60 $53.13 $55.26 $57.46 $59.76 $62.16 $113,131.20 11 $89,453.00 $49.15 $51.12 $53.16 $55.29 $57.50 $104,650.00 10 $82,191.20 $45.16 $46.97 $48.84 $50.80 $52.83 $96,150.60 9 $75,821.20 $41.66 $43.33 $45.06 $46.86 $48.74 $88,706.80 8 $69,451.20 $38.16 $39.68 $41.27 $42.91 $44.63 $81,226.60 7 $66,739.40 $36.67 $38.13 $39.65 $41.24 $42.88 $78,041.60 6 $60,788.00 $33.40 $34.74 $36.13 $37.57 $39.07 $71,107.40 5 $54,709.20 $30.06 $31.27 $32.52 $33.83 $35.18 $64,027.60 4 $51,178.40 $28.12 $29.23 $30.41 $31.62 $32.88 $59,841.60 3 $48,812.40 $26.82 $27.89 $29.01 $30.17 $31.37 $57,093.40 215 CLOSED MEETING AGENDA March 27, 2018 Staff Reports: 1) County Solicitor —Municipal Act Section 239.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Potential Litigation 2) Chief Administrative Officer -Municipal Act Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Central Elgin Fire 3) Chief Administrative Officer -Municipal Act Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Restructure 216