06 - March 27, 2018 County Council MinutesCOUNTY COUNCIL MINUTES
Tuesday, March 27, 2018
Accessible formats available upon request.
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Marr in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT the minutes of the meeting held on March 13, 2018 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
Warden Marr and Councillor Marlyn declared a conflict of interest with regard to an item on the
Closed Meeting Agenda relating to Central Elgin Fire. At the appropriate time, Warden Marr and
Councillor Martyn vacated the Council Chambers and refrained from discussing the item.
Councillor Jones was designated to take the Chair during this item.
The Warden welcomed a number of organizational leaders joining the Elgin County team:
Homes and Seniors Services - Michele Harris — Director of Homes and Seniors Services
- Lisa Penner —Administrator of Terrace Lodge
- Terri Benwell — Administrator of Elgin Manor and Bobier Villa
Engineering Services - Michael Plant — Director of Engineering Services
Administrative Services - Ken McNair— Prosecutor/Solicitor
The Warden also thanked Peter Dutchak,
as Acting Director of Engineering Services
appreciated by Council.
DELEGATIONS
Deputy Director of Engineering Services for his term
. His hard work and leadership efforts are much
Construction of a Temporary Bridge Port Bruce
Analee Ferreira Legal Counsel for Sam and Greg Edwards of North Erie Marina spoke on behalf
of her clients. She presented to Council the marina's concerns about a temporary bridge located
at Bank St. and how this could impact business.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the presentation from Analee Ferreira representing North Erie Marina be received and
filed.
- Carried.
United Way Elgin Middlesex Thank You Presentation
Kelly Ziegner, Chief Executive Officer of the United Way Elgin Middlesex, and James, a young
participant in United Way summer camps thanked Council and staff for their support of the United
Way. James told Council that he had been able to attend outdoor survival camp learning to
camp, canoe, swim, and roast marshmallows over a fire because of assistance from the United
Way. Ms. Ziegner informed Council that money raised by the County funds over 20 programs
and services right here in Elgin County.
County Council 2 March 27, 2018
The Warden told Ms. Ziegner that it is a pleasure to support the organization and that Council
looks forward to continued support through the upcoming Warden's Charity Golf Tournament in
June.
Councillor Martyn thanked staff for their tireless efforts in organizing and raising funds.
Elgin -St. Thomas Food Charter Endorsement
Lisa Maselli, Public Health Dietitian, Elgin St. Thomas Public Health and Elizabeth Ailles,
Registered Dietician, Central Community Health Centre with a PowerPoint presentation
requesting Council's endorsement for the Elgin -St. Thomas Food Charter.
Moved by Councillor Jones
Seconded by Councillor McWilliam
THAT the Chief Administrative Officer prepare a report to Council considering the impacts of the
Elgin -St. Thomas Food Charter on the County of Elgin.
- Carried.
Moved by Councillor Wiehle
Seconded by Councillor Marlyn
THAT we do now move into Committee of the Whole Council.
- Carried.
REPORTS
Port Bruce Bridge Update — Deputy Director of Engineering Services
The deputy director presented the report updating Council on the removal of the truck from Port
Bruce Bridge, the retention of a demolition and removal contractor and the procurement of a
temporary bridge.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT the report titled "Port Bruce Bridge Update" from the Deputy Director of Engineering
Services, dated March 22, 2018, be received and filed.
- - Carried.
Approval of Data -Sharing Agreement with the Ministry of Tourism, Culture and Sport —
Manager of Planning
The manager presented the report recommending that Council authorize staff to enter into a data
sharing agreement with the Ministry of Tourism, Culture and Sport.
Moved by Councillor Martyn
Seconded by Councillor Ens
THAT the Council of the Corporation of the County of Elgin gives approval to a data -sharing
agreement with the Ministry of Tourism, Culture and Sport; and,
THAT such agreement is signed by the Chief Administrative Officer for the County of Elgin.
- Carried.
Draft Approval for a Plan of Subdivision, Part Lot D, East of North Branch of Talbot Road,
Southwold Township, Elfriede Atcheson, File No. 34T-SO1701 — Manager of Planning
The manager presented the report providing County Council with information required in order to
consider granting draft plan approval to the above noted plan of subdivision.
County Council
Moved by Councillor Jones
Seconded by Councillor Jenkins
March 27, 2018
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft
Plan of Subdivision for Elfriede Atcheson in the Township of Southwold (Talbotville) File No.
34T-SO1701; and,
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
- Carried.
Hair Care Services at Bobier Villa — Contract Award — Director of Homes and Seniors
Services
The director presented the report recommending that Teresa Dortmans be selected to provide
Hair Care Services at Bobier Villa.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT Teresa Dortmans be selected to provide Hair Care Services at Bobier Villa for a two year
term with the option to renew for up to three additional one year terms; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Homes — Long -Term Care Homes Quality Improvement Plan (QIP) — 2018-2019 Submission
to Health Quality Ontario — Director of Homes and Seniors Services
The director presented the report the report outlining the Quality Improvement Plan submission to
Health Quality Ontario.
Moved by Councillor Martyn
Seconded by Councillor McWilliam
THAT the report titled: "Homes - Long -Term Care Homes Quality Improvement Plan (QIP) —
2018-2019 Submission to Health Quality Ontario" from the Director of Homes and Seniors
Services, dated March 19, 2018 be received and filed.
- Carried.
Overview of Elgin County Long -Term Care (LTC) — Chief Administrative Officer
The Chief Administrative Officer presented the report providing Council with an overview of
Seniors Services offered in Elgin County. The report also explored the history of LTC in Ontario
and demographic trends and the challenges related to municipal LTC provision.
Moved by Councillor Jones
Seconded by Councillor Ens
THAT the report titled "Overview of Elgin County Long -Term Care (LTC)" from the Chief
Administrative Officer, dated February 25, 2018, be received and filed; and,
THAT the Warden send a letter to the Minister of Long -Term Care and Health, AMO, ROMA and
MPP Jeff Yurek voicing Elgin's concerns surrounding the changing nature of long-term care and
requesting increased funding to deal with these challenges.
- Carried.
Council recessed at 10:10 a.m. and reconvened at 10:22 a.m.
County Council 4 March 27, 2018
Municipal Property and Building Commemorative Naming Policy — Chief Administrative
Officer
The Chief Administrative Officer presented the report recommending that Council approve a
policy for the commemorative naming of municipal properties and buildings.
Moved by Councillor Jones
Seconded by Councillor Jenkins
THAT the Municipal Property and Building Commemorative Naming Policy report, from the Chief
Administrative Officer, dated March 5, 2018, be received; and,
THAT the Municipal Property and Building Commemorative Naming Policy be approved as
outlined in attached Schedule A; and,
THAT Council direct staff to immediately implement the Municipal Property and Building
Commemorative Naming Policy, and include all unnamed assets of 2018 with the review and
procedures; and,
THAT other forms of notice be considered. Circulating the possible renaming to the lower tier
involved.
- Carried.
Procedural By -Law Review — Chief Administrative Officer
The Chief Administrative Officer with a PowerPoint providing County Council with several
recommendations for minor revisions to the County's Procedural By -Law and requests Council
direction on revisions.
Moved by Councillor McWilliam
Seconded by Councillor Mennill
THAT the presentation by the Chief Administrative Officer, titled Procedural By -Law Review,
dated March 13, 2018 be received; and,
THAT the Chief Administrative Officer be directed to amend the Procedural By -Law to include
revisions as a result of changes made to the Municipal Act through Bill 68 — Modernizing
Ontario's Municipal Legislation Act, previous Council direction, and updates recommended by
staff for Council's consideration and approval at a future meeting.
- Carried.
CORRESPONDENCE
Items for Information (Consent Agenda)
Hon. Marie -France Lalonde, Minister, Ministry of Community Safety and Correctional
Services with follow-up information on Port Bruce Bridge Collapse.
2. M. Casavecchia-Somers, Chief Administrative Officer, with resolution granting permission
for installation of a temporary bridge in Port Bruce.
3. SouthWestern Integrated Fibre Technology (SWIFT) with 2018 Project Update, SWIFT
FAQ's, SWIFT Residential/Farmer User Survey.
Warden Marr and Councillor Jones both spoke to the importance of having residents and
businesses fill out a connectivity survey to help the SWIFT Project determine where they will
invest in broadband infrastructure on the region.
4. Geoff Hogan, Chief Executive Officer, SWIFT with 2017 Annual Report and Financial
Statements.
5. South West Hospice Palliative Care Network Annual Report 2017.
6. Hon. Daiene Vernile, Minister, Ministry of Tourism, Culture and Sport informing Elgin County
of $7,500.00 funding through the Safe Cycling Education Fund to support cycling safety.
County Council 5 March 27, 2018
Moved by Councillor Jones
Seconded by Councillor Marlyn
THAT Correspondence Items #1 — 6 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
The Marketing & Communications Coordinator let Council know that the IPM Legacy Scholarship
is accepting applications. Information can be found on the County's website, social media, or by
calling (519) 631-1460 ext. 180.
Councillor Mennill expressed his appreciation for Council's support surrounding the Bridge
collapse in Port Bruce and all the hard work they have done to expedite the process of a
temporary bridge. He also thanked Engineering Services staff and the Chief Administrative
Officer for their hard work dealing with this issue.
Warden Marr thanked Staff for their assistance with the issue as well.
Notice of Motion — None.
Matters of Urgency — None.
Closed Meeting Items
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 239.2;
(e) litigation or potential litigation, including matters before administrative tribunals, affecting the
municipality or local board — Potential Litigation.
(c) a proposed or pending acquisition or disposition of land by the municipality or local board
— Central Elgin Fire.
(b) personal matters about an identifiable individual, including municipal or local board
employees — Organizational Restructure.
- Carried.
Warden Marr and Councillor Martyn vacated the Council Chambers at 11:37 a.m.
Councillor Jones took the Chair.
Warden Marr and Councillor Martyn returned to the chambers at 11:42 a.m. after the item related
to Central Elgin Fire had been discussed.
Moved by Councillor Mennill
Seconded by Councillor Ens
THAT we do now rise and report.
- Carried.
Moved by Councillor Martyn.
Seconded by Councillor Jones
THAT the verbal report from the County Solicitor be received and filed.
- Carried.
County Council 6
Moved by Councillor Mennill
Seconded by Councillor Ens
March 27, 2018
THAT the report from the Chief Administrative Officer regarding Central Elgin Fire be received
and filed and staff proceed as directed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor McWilliam
THAT the report from the Chief Administrative Officer regarding Organizational Restructure be
received and filed and staff proceed as directed.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT By -Law No. 18-11 "Being a By -Law to Establish a Pay Schedule for Employees Covered
by the Job Evaulation Scale" be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Jones
Seconded by Councillor Ens
THAT By -Law No. 18-12 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the March 27, 2018 Meeting" be read a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Martyn
THAT we do now adjourn at 12:00 p.m. and meet again on April 10, 2018 at the County
Administration Building Council Chambers at 9:00 a.m.
9Julie Gon '6u,
hief Administrative Officer.
- Carried.
Warden.