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09 - May 8, 2018 County Council Agenda Pkg.'U'iDlllr�,,, i AF I ORDERS OF THE DAY FOR TUESDAY, MAY 8, 2018 - 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — April 10, 2018 & April 19, 2018 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATION: 9:00 a.m. Cynthia St. John, CEO, Southwestern Public Health with PowerPoint titled "Welcome to Public Health". (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th 9th 10th 11 th 12th 13th 14th NOTICE: OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency Closed Meeting Items — none Motion to Rise and Report Recess Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Laws ADJOURNMENT LUNCH WILL BE PROVIDED May 22, 2018 County Council Meeting June 12, 2018 County Council Meeting June 20, 2018 10th Annual Elgin County Warden's Charity Golf Tournament — Kettle Creek Golf and Country Club November 23, 2018 Warden's Dinner — Masonic Centre of Elgin Accessible formats available upon request. 1 DRAFT COUNTY COUNCIL MINUTES Tuesday, April 10, 2018 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Marr in the Chair. Warden Marr announced that an addendum would be added to the agenda at the end of the Reports section. ADOPTION OF MINUTES Moved by Councillor Jenkins Seconded by Councillor Jones THAT the minutes of the meeting held on March 27, 2018 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Proposed Location of Temporary Bailey Bridge, Port Bruce Jerry Lee, Chair of the Port Bruce Rate Payers Association with a presentation regarding concerns around a potential location of a temporary bridge in Port Bruce. Moved by Councillor Wiehle Seconded by Councillor Martyn THAT the presentation from the Port Bruce Rate Payers Association regarding the proposed location of a temporary Bailey Bridge in Port Bruce be received and filed. - Carried. Ontario Aae Friendly Communities Symposium Jessica Lang, Health Promoter, Healthy Communities, Elgin St. Thomas Public Health and Elizabeth Sebestyen, Director, St. Thomas — Elgin Social Services with a PowerPoint presentation sharing the highlights from the Age Friendly Community Symposium in Toronto and congratulating Elgin County for receiving the AFC Award in Category 1 — Community Action Plan in Planning for an Age Friendly Community. Moved by Councillor Jones Seconded by Councillor McWilliam THAT the PowerPoint presentation titled "Ontario Age Friendly Communities Symposium" from Elgin St. Thomas Public Health and St. Thomas — Elgin Social Services, be received and filed; and, THAT the Warden issue a letter on behalf of County Council congratulating the Age Friendly Network for receiving the AFC Award. - Carried. Assessment Base Management Part 1: Mastering the Assessment and Property Tax Eauation in Your Communitv Amanda MacDougall, Regional Manager, Municipal Stakeholder Relations, from the Municipal Property Assessment Corporation with a PowerPoint presentation summarizing MPAC's assessment system. The presentation also included a breakdown of how properties of different classifications are assessed, information regarding the four-year assessment cycle and phase-in process and how these assessments are related to taxation. County Council Moved by Councillor Mennill Seconded by Councillor Jones April 10, 2018 THAT the PowerPoint presentation titled "Assessment Base Management Part 1: Mastering the Assessment and Property Tax Equation in Your Community", from MPAC, be received and filed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT we do now move into Committee of the Whole Council. - Carried. REPORTS Clearing Exemption Application for S Pt Lot 9, Concession 2, Duff Line, Municipality of Dutton Dunwich — Tree Commissioner/Weed Inspector The commissioner presented the report recommending that Council approve the Clearing Exemption Application from Fieldstone Investments Inc. requesting permission to clear 3.2 hectares of woodland for the purpose of converting woodland to farmland, conditional on the applicant contributing $16,800 to a tree planting fund administered by the County for the planting of 5,600 seedling trees within the municipality of Dutton Dunwich. Moved by Councillor Jones Seconded by Councillor Wiehle THAT County Council reject the Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. to clear 3.2 hectares of woodland. - Carried. February 2018 Budaet Performance — Director of Financial Services The director presented the February budget comparison for the County with year-to-date (YTD) performance of $58,000. Moved by Councillor Jenkins Seconded by Councillor Martyn THAT the report titled "February 2018 Budget Performance", from the Director of Financial Services, dated March 31, 2018 be received and filed. - Carried. Council recessed at 10:03 a.m. and reconvened at 10:17 a.m. Aylmer Library Expansion Update — Director of Community and Cultural Services The director presented the report informing Council that a motion was recently approved by Aylmer Town Council to expand the Aylmer Library through an addition to the current building. It also informs Council of improvements that will be taking place in the current space in 2018. Moved by Councillor Ens Seconded by Councillor Jones THAT the report titled "Aylmer Library Expansion Update", from the Director of Community and Cultural Services, dated February 22, 2018, be received and filed. - Carried. County Council April 10, 2018 Contract Award of Five Tenders — Cold In -Place Recycling with Expanded Asphalt Material, Hot Mix Asphalt Paving, Microsurfacing, Asphalt Crack Sealing and Culvert Sliplining — Deputy Director of Engineering Services The deputy director presented the report recommending that Council approve tenders for the above mentioned projects. Moved by Councillor Ens Seconded by Councillor Mennill THAT Roto -Mill Inc. be selected for the Cold In -Place Recycling with Expanded Asphalt Material (CIREAM) Tender, Contract No. 6200-18 at a total price of $1,769,530.00, inclusive of a contingency allowance and exclusive of H.S.T.; and, THAT Coco Paving Inc. be selected for the Hot Mix Asphalt Tender, Contract No. 6220-18 at a total price of $3,494,000.00, inclusive of a contingency allowance and exclusive of H.S.T.; and, THAT Duncor Enterprises Inc. be selected for the Microsurfacing (Type 3) and Surface Treatment Tender, Contract No. 6250-18 at a total price of $878,193.00, inclusive of a contingency allowance and exclusive of H.S.T.; and, THAT Niagara Crack Sealing be selected for the Asphalt Crack Sealing Tender, Contract No. 6090-18-08 at a total price of $125,800.00, exclusive of H.S.T.; and, THAT Gary D. Robinson Contracting be selected for the Culvert Sliplining and Culvert Replacement Tender, Contract No. 6290-18-02 at a total price of $396,900.00, exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts - Carried. Community Transportation Pilot Grant Program Application Summary — Chief Administrative Officer The marketing and communications coordinator presented the report to Council summarizing an application submitted to the Community Transportation Pilot Grant Program. Moved by Councillor Jones Seconded by Councillor Ens THAT the report titled, "Community Transportation Pilot Grant Program Application Summary", from the Chief Administrative Officer, dated April 3, 2018, be received and filed. - Carried. Land Division (VERBAL) — Chief Administrative Officer The Chief Administrative Officer informed Council that she is currently working on a report analyzing Land Division. The report will include best practices, governance, customer service, an evaluation of Elgin's current service, and feedback from the public, lower tiers and members of the Land Division Committee. Moved by Councillor Jenkins Seconded by Councillor McWilliam THAT the verbal report on Land Division from the Chief Administrative Officer be received and filed. - Carried. Port Bruce Bridge Collapse Update (VERBAL) — Deputy Director of Engineering Services The deputy director presented a verbal update on the Port Bruce Bridge collapse. Demolition at bridge site is progressing well. The contractor has been working closely with the Catfish Creek County Council April 10, 2018 Conservation Authority to ensure all requirements are met. All bridge components are now removed from the water to meet environmental timelines. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the verbal report regarding the Port Bruce Bridge Collapse from the Deputy Director of Engineering Services be received and filed. - Carried. Appointment of Two New Health Unit Representatives for the Merger of Elgin -St. Thomas and Oxford County Health Units (VERBAL) —Warden and Chief Administrative Officer (Addendum Item) The Warden and Chief Administrative Officer recommended that Council appoint two new representatives for the Board of Health of the newly merged Elgin -St. Thomas and Oxford County Health Units. Moved by Councillor Jones Seconded by Councillor Mennill THAT County Council approve the appointments of Councillor Wiehle and Warden Marr to the Board of Health for the newly merged Elgin -St. Thomas Oxford County Public Health effective May 1, 2018 until the end of the current Council term. - Carried. CORRESPONDENCE Items for Information (Consent Agenda) 1. Hon. Dipika Damerla, Minister of Seniors Affairs announcing that the County of Elgin has been selected to receive the 2018 Ontario Age -Friendly Community Recognition Award. 2. Betsy McClure, Program Coordinator, Elgin Clean Water Program thanking Council for continued support and providing their 2017 Year End Annual Report. 3. Hon. Amarjeet Sohi, Minister of Infrastructure and Communities responding to MP Karen Vecchio's notification to various ministries dated February 26, 2018 re: Port Bruce Bridge Collapse. 4. Tom Jeffery, Four Counties Health Services Foundation thanking Elgin County Council for generous financial support towards their campaign for Endoscopy equipment. 5. School Board Trustee information for the upcoming 2018 municipal and school board election from: a) Linda Staudt, Director of Education, London District Catholic School Board. b) Bonnie Williams, Supervisor, Corporate Services, Thames Valley District School Board. 6. Mayor Dan Mathieson and Stratford City Council inviting Municipal Staff, Elected Officials, their friends and families to Civic Night on Tuesday, June 12th, 2018 where "The Music Man" will be playing at the Festival Theatre, 55 Queen Street, Stratford. 7. SouthWestern Integrated Fibre Technology Inc. (SWIFT) with Provincial Broadband Position Paper titled "Broadband: An Investment in Innovation". 8. South West LHIN with media release titled "South West LHIN Welcomes New Board Member. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT Correspondence Items #1 — 8 be received and filed. - Carried. County Council OTHER BUSINESS Statements/Inquiries by Members April 10, 2018 Councillor Jones suggested that Elgin County revisit its Tree By -Law in order to give it more authority. Councillor McWilliam suggested that all relevant stakeholders be consulted in this process. Moved by Councillor Jones Seconded by Councillor Martyn THAT Chief Administrative Officer conduct a review of the County of Elgin Tree By -Law and bring it back to Council for review. - Carried. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Items Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (a) the security of the property of the municipality or local board — Lease (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Potential Litigation. - Carried. Moved by Councillor Jenkins Seconded by Councillor Martyn THAT we do now rise and report. - Carried. Moved by Councillor Jenkins Seconded by Councillor Jones THAT the confidential report regarding a lease be received and filed and that staff proceed as directed. - Carried. Moved by Councillor Martyn Seconded by Councillor McWilliam THAT the confidential verbal report from Chief Administrative Officer on April 10, 2018 be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jones Seconded by Councillor Ens THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. County Council BY-LAW Moved by Councillor Mennill Seconded by Councillor Jenkins April 10, 2018 THAT By -Law No. 18-13 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 10, 2018 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT we do now adjourn at 11:49 a.m. and meet again on April 24, 2018 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Julie Gonyou, David Marr, Chief Administrative Officer. Warden. DRAFT COUNTY COUNCIL MINUTES Thursday, April 19, 2018 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 12:00 p.m. with all members present except Councillor Ens (regrets). Warden Marr in the Chair. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT we do now move into Committee of the Whole Council. - Carried. Closed Meeting Item Moved by Councillor Jones Seconded by Councillor Wiehle THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Potential Litigation. - Carried. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT we do now rise and report. - Carried. Moved by Councillor Jones Seconded by Councillor Wiehle THAT the confidential report regarding potential litigation be received and filed and that staff proceed as directed. - Carried. BY-LAW Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT By -Law No. 18-14 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at theApril 19, 2018 Meeting" be read a first, second and third time and finally passed. - Carried. Ie1011001NLlILVA IALl III l Moved by Councillor Jones Seconded by Councillor McWilliam THAT we do now adjourn at 1:02 p.m. and meet again on May 8, 2018 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Julie Gonyou, David Marr, Chief Administrative Officer. 8 Warden. 3 0 M Ith rlom-s Oxford,- a WELCOME TO PUBLIC HEALTH UN =6-1 4 City of St. Thomas: May 7, 2011, Oxford County: May 9, 2018 3WIEW 0 SERVING OXFORD, ELGIN & ST. THOMAS - 0� Woods - --e 410 Buller St., Woodstock nA/7�UTHWESTERN xf rd - Elgin 33 = St.1homas FORGING A I EW PATH Bene--%S*WF- • Efficiency of pooling resources to help maintain the level of program and service delivery • Ability to respond to the unique needs of our small urban and rural communities Com• m-nmen. strong community presence and effective relationships with community partners • A strong advocacy voice for public health in Ontario THE PAST SIX MOmTHS... T % e .1111 n A ElginSt- Thom -as Public Health,, aOxford Core R bIis Health annourtee their iinterd to rnerge into single haat urtft serwingthe c o mm uq1 be s sf or �lg in and &t house a cii It ai about ZO 411XICL NUN F I 5. 17 atiort, fronn the twgar-its a pp ewa begs the Standing Co ittee on Bi H 160, the S o _g Q and'Accu wytahwir s pec ia€ & atir ti on s go rOxf ord, Com uTi de r the if eafth Pmted.;ana p c t Th -a marks, the -rat Br ed a- step A��ing the merger to prods Decbm -2,- 17 The Qit ani .cam a� 2077, receives Royal, AWiservt with Une Oxford Coup aart- =fir M. Hes4ffi unit boards f = � - Rt and OxfoT Coun-ty app rove reports at them respiLective -nneetir4s ta acriance the _next - ra€ atep i n the me r. a petition, for changes to regullafians :ender the hheaftfi mac- tlt II set out the new healt ft's legal riarne, bour�aries. rrwnicipal baard rrem--o----sFdp, and merger data, Fir `-- , 20 18 Th e Tra n sit [ 8 heTransit€ n G e arae C cm mitt €_- a n nou to prowdemorersi BOARD OF I --A-i=-E I I MEMBERS Heather Jackson St. Thomas Lee Rowden Order in Council David Marr Elgin County Sandra Talbot Oxford County Larry Martin Oxford County Bernie Wiehle Elgin County 13 David Mayberry Oxford County Steve Wookey St. Thomas Margaret Lupton Oxford County U-SESRia Public A�allth INAUGURAL BOARD MEETING May - u18 - 9 Election of Chair and Vice Chair • Appointment of MOH(A) Appointment of CEO Board bylaws and policies approved 14 SE X I Em C m% Om T I V ME Im ME AD . ME R -- .1 -- Dr. Joyce Lock Cynthia St. John Sm X -Cm m--- IVE LEADER I BE m Medical Officer of Health and Chief Executive Officer work in collaboration with each other to carry out specific responsibilities: Mea -ca-- O - --eann Community leadership in public heath and responsible for the execution of public health legislation Advisor to health care providers, agencies, staff and the public on issues of public health importance Accountable for the overall operation and performance of Southwestern Public Health Oversee the establishment of a long term strategic vision, keeping in mind the mission, vision and values of the health unit OD -S 20118 Protecting and Promoting the Health of Ontarians i he Onia'u, He Standlards Requmemen, Sery cts, and Ac- n- bIRv wo nubl'-sneme a -S ME, W er' FOgMa r S M SCryi-s b the � in of Htalth and LO -N-0- C a ce D u I S u a t io S e ct io n of un e f 16 a a p te C t; on LI n C, i� VWI AC -F Effocfive: January t, 2018 Onta-m-0 DUD--C—ea-tn N! 8 manaamoas rz - Define work of the health unit through Protocols and Guidelines 17 ACCOUNTABILITY FRAMEWORK Ptiblic H92th wd UrdCaa RSMMWnenft Pr-woeff 51�rds Of7*11-t WOM be S Of N -a M "I �Slft An t� 0� Ilk Sc� NIS Of L a cis te id =-An taue forte be ax-cumtOR W d -=-tm t3t4e fo r WR De Nam ON aw-Z rV.-am njrwngrm��Y axm-jung gow- wnwu-tkie W rdm- IM erwerify RM-ftes to wN-- a NM n=arm wiaserWoes .3-A wtd-- W -1-m- pm -gra Mrar �_,ve Kanwlwd ar a Of DD-MaIn a =.-Mes n ar_--wd_-rz* on I -& -CE la -,tk r, g e- t—�� � vf -or pTam PITPOEFE- Wth M VI Wn- Pubiwaj F*arm wa Manaeffnent 177,7-nemq_rery ar PUL wid ki� 'V IC �Ie3rl e a. 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MRIIWV-BOWU W HaZlft AZCCqffft3I3Uft and Turdig r--quiTern-&-ft for boards Be= OT Hasa icer �,m= Ve 3 to 5: yew locl vVm - pwrtes -3M - e \ Sb� Ma --cam for Ve 6DWd af heafth- SaNd OT Ko&ft AXIMI Sawke P1311 and 010�%ftswr__ ba= ar rA!3*1 W11 A" walew W-W-Mr.wa wwftles M M5 EU31EW PEM, ZI 20CWWTTM WO Ve PWTOMUZICS Riqonw BDans 0! me� a f i MrEr p arft rm- t r� rew-Y. rzrjQrjnvn.-Mm ane MaizMj an RMWWn 3MIC-M _M = : Wff IW -39 wMe, AJRMUW Ra"t Bear& OF -beam Provide to -re I'M WWT a FEW, Wjef r*ani T_- wrin ami: mang now tm� are aw. am -m-wKiN,h dei rvq-" Tany WWOM haaM =Wwns wd senice—, pr,--%Wq QwU Md COVY41M WM)M_M___M 18 lmoumo uoma-ns voDelivery of programs and services Fiduciary requirements Good governance and management practice Public health practice OD -S2018 Dwft -o_� ate__-- m _- -- Wft-anaaras Chronic Disease Prevention & Wellbeing Substance Use & Injury Prevention Safe Water Healthy Environments Food Safety School Health Immunization Healthy Growth & Development Infectious Disease Found -n -S-OZ-andards Population Health Assessment Health Equity Effective Public Health Practice Emergency Preparedness NEW NAME, SAME QUALITY SERVICES Common programs and services offered across the entire health unit geography with some variations based on local need and priorities Unique programs continue to be offered in specific geographic areas, e.g., on-site sewage system management program in Oxford, active transportation in St. Thomas 20 BULDNGI A m mY COMM"' _____-S Southwestern Landfill Proposal Beachville & Area Air Quality Zero Poverty Oxford Community Leaders' Cabinet Community Oxford Committee (Future Oxford) Membership on both Oxford & Elgin SWLHIN Sub -Region Integration Tables Public Health Membership on Local Emergency Control Groups Several active community partnership tables Health Status reports Continue to facilitate and/or participate on various health and social services committees such as: Community drug strategies Community injury prevention strategies Promoting health in all decisions Health Links Immigration Partnerships Situation Tables Active transportation Child &Youth networks Falls Prevention for senior S D S Regulations came into force to create the new health unit First meeting of new Board of Health Board bylaws and policies approved Soft launch of new health unit Transition message on home pages of both Oxford and Elgin St. Thomas websites Staff continues to deliver same programs and services 8 Transition of all current IT infrastructure and phone systems to harmonized system across all office locations S D S Public launch of new health unit, including new phone number, emails Common landing page at - h -- , followed by migration of Oxford content to the new website - !:a-- 2..018 Integration of new organizational structure and new Ontario Public Health Standards Draft 2019 Annual Service Plan and Budget 2..019 and beyond Ongoing planning and implementation of programs and services across the new health unit geography New Strategic Plan CON -TACT INFO: MAY 2018 Contact-na staff - Employees will continue to use their pre -merger email until IT transition is complete All current staff cell phone numbers will be maintained 519.539.9800 ext. 3410 519.631.9900 1-800-755-0394 1-800-922-0096 410 Buller Street, Woodstock 1230 Talbot Street, St. Thomas (93 Graham Street, Woodstock) REPORTS OF COUNCIL AND STAFF May 8, 2018 Staff Reports —(ATTACHED) Manager of Library Programming and Community Development — Elgin County Library — Recent Projects, Programs, Partnerships and Activities — November 2017 to April 2018 Director of Community and Cultural Services — Use of County and Library Resources during An Election Campaign Policy Approval Director of Homes and Seniors Services — Ministry of Health Funding Increase for 2018 Director of Human Resources — Amendments to Human Resources Policy 8.90 (Workplace Hazardous Information System) and Training Requirements Director of Financial Services — Landfill Tax Ratio from Province Director of Financial Services — March 2018 Budget Performance Deputy Director of Engineering Services — Contract Award — Plank Road Reconstruction (Vienna) Contract No. 6200-18-15 Director of Engineering Services — Community Paramedicine Director of Engineering Services — Port Bruce Bridge Chief Administrative Officer— Elgin -St. Thomas Food Charter Chief Administrative Officer— Dexter Line — Resident Request to Plant Trees on Road Allowance Chief Administrative Officer— Land Division Report #1 Chief Administrative Officer — High Speed Rail Overview PowerPoint w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Sandra Poczobut, Manager of Library Programming and Community Development DATE: April 13, 2018 SUBJECT: Elgin County Library - Recent Projects, Programs, Partnerships and Activities — November 2017 to April 2018 INTRODUCTION: The Elgin County Library is pleased to present Council with an overview and update of projects, programs, partnerships, and activities that have occurred from November 2017 to April 2018. DISCUSSION: Elgin County Library continues to see diverse program offerings and attendance reflecting the needs of our communities. As part of an initiative to engage readers in the winter months, this year the library took a new approach to our Winter Reading Program. Patrons were encouraged to tour the County with a passport and engage in activities at the various branches from January to March. The library welcomed another successful week of March Break programs which saw many families eagerly joining in for activities focusing on creativity, exploration and imagination. The library's collaboration with partnering organizations also continued to see success with initiatives such as E -Waste collection in partnership with STEAM Centre, promotion of physical literacy with new pedometer kits from the Elgin St. Thomas Public Health Unit, and initiatives such as Freedom to Read Week and National Canadian Film Day. Additionally, social media continues to see growth as an integrated approach with our new Elgin County website has enabled more cross -promotion and social media visibility to patrons. Projects New Pedometer Kits The Elgin St. Thomas Public Health Unit has once again partnered with Elgin County Library on an initiative to promote physical literacy and movement with an update to our Pedometer Kit program. 35 new pedometers have been made available to the library through the Active Elgin program. Pedometer kits contain hiking and walking maps, health information and useful tracking schedules to help patrons get started. The pedometer kits are geared towards seniors; however, all patrons will be able to check out the kits for a one month loan and get started on a healthy path to more movement. 26 E- Waste Recycling Program Having launched in the fall of 2017, the E -waste Recycling program has had a strong start with bins at our Belmont, Springfield, Shedden, Dutton and West Lorne branches. In partnership with STEAM Centre, the program provides an opportunity to recycle electronic waste, the proceeds of which go to support STEAM Centre programming. From November to February, a total of 8896.66 lbs of e -waste has been collected at the branches; 2,589.87 lbs. at Belmont, 2,538.6 lbs. at Dutton, 2,050.9 lbs. at Springfield, 622.1 lbs. at Shedden, and 1,094.7 lbs. in West Lorne. E -Green Recycling, the company delivering the service, has been responsive to the needs of the libraries, and has been ensuring that bins remain tidy. Adjustments have been made to the bins to enable front door access for larger items, and they are emptied regularly. The contents of each bin are weighed on site and itemized tracking charts are available for each location. With spring arriving, the library anticipates the recycling program will continue to be popular, and schedules for pick-up will be adjusted based on our needs. Programs Food for Fines Elgin County Library participated in the annual Food for Fines program across all 10 Elgin County Library branches in the month of December. Non-perishable food and hygiene items were collected, and patrons were given incentive to participate in the program by receiving a $2.00 reduction per item donated in overdue fines acquired. Items collected were donated to local food drive initiatives in our communities around the holiday season. In 2017, the program collected 992 items, a decrease from 1312 collected in 2016 and 1394 items collected in 2015. Despite this decrease, the need still exists in our communities to support this initiative. Nevertheless, the library will continue to annually evaluate the program in terms of its impact and viability. Winter Reading Program The Winter Reading Program aims to engage patrons in library programs and to highlight items from our collection during slower months. This year, Elgin County Library created a passport encouraging patrons to tour branches and visit new areas of Elgin County. As an incentive the program offered patrons a chance to enter a contest for local prizes at each branch, as well as an opportunity to enter a grand prize by completing the passport. 424 patrons actively participated in the program, discovering resources and connecting to the library through social media to offer feedback on the program. Giving patrons an opportunity to tour the branches helps increase understanding of the breath and depth or our collection, the services we provide and the skills of our staff. One patron captured the spirit of the program with the following Facebook post: "Being fairly new to Elgin County, I learned a great deal about the County and its Libraries. We made it a three day adventure!! Lots of fun!! Thank you!" 27 Freedom to Read Week Freedom to Read Week occurs annually in February and is an initiative supported by the Book and Periodical Council of Canada. The program aims to highlight the importance of intellectual freedom. This year the library actively supported the program through in branch displays, by highlighting relevant collections, and encouraging critical thinking. March Break 1,325 patrons visited the Elgin County Library for 49 unique March Break programs, an increase from 950 in 2017. Highlights of the week include over 200 patrons visiting the Port Stanley March Break "Beach Party" which saw multiple generations of families visit for this annual tradition, STEAM Centre programs included Microbit coding computers at Springfield, Belmont, and Straffordville locations and science -themed programs in Dutton and West Lorne where children performed various experiments and explored tools at the branch. Building on the success of our Culture Days program partnership, the Elgin County Archives provided a program at select branches which engaged youth with archival materials using a green screen by imbedding patrons into historical images from the County. National Canadian Film Day This year, Reel Canada has reduced availability of films and resources for screening on National Canadian Film Day but the library has still found innovative ways of engaging with this program. Rather than focusing on a large County -wide screening, branches chose to engage in the initiative by either screening a Canadian film from the list available or taking the opportunity to highlight aspects of our collection related to Canadian film content. Forest of Reading The Elgin County Library has participated in another year of Blue Spruce Forest of Reading programs. The program, run by the Ontario Library Association, enables children to vote on a selection of Canadian books. Each year, the library engages in the program in various ways which strengthen our connections to local schools and help build a passion for reading from an early age. Community volunteer readers join us to showcase the selected books to children who in turn get to cast a vote for their favourite. Votes are submitted and tallied from communities across the province and the winners are announced in the late spring. Partnerships Elgin Children's Network (ECN) The Elgin Children's Network is a planning table consisting of local stakeholder representation. Currently, ECN is supporting children's support services administered by St.Thomas-Elgin Social Services by providing input on a children's service plan. Additionally, feedback is given to the City of St. Thomas (as the consolidated municipal W service manager) and the Ministry of Education surrounding transition planning for increased child care space, the new EarlyON system and other initiatives affecting children and families in St. Thomas and Elgin. A request for proposal to establish service providers for the EarlyON system for our region has now closed and an announcement regarding the outcome is pending. Expansion for an EarlyON Centre and childcare space at Aldborough Public School has been approved and a contractor has been secured for the build. The new addition is set to open in the fall of 2019. Additional childcare space, and an EarlyON Centre have also been approved for Assumption Catholic School in Aylmer with no timelines yet available for project completion. ECN continues to move forward by supporting the work being done in our communities through resource and information sharing between all partnering organizations, and by supporting three Teddy Bear Picnics across St. Thomas and Elgin County that highlight community resources to families. Elgin County Library's Manager of Programming and Community Development will be wrapping up year one of two this spring as co-chair of ECN. STELIP St. Thomas -Elgin Local Immigration Partnership (STELIP) continues to connect with newcomers in innovative ways through programs, connections and care. This year STELIP engaged the libraries to participate in the "We Belong" video project which launched at select branches to gather stories of belonging from our communities. Additionally, STELIP took part in the Railway City Arts Crawl with an innovative photo exhibit that featured photography by newcomers in our region. The photos and stories will be showcased as a touring exhibit at our library branches in the months to come. STEAM Centre In addition to supporting March Break coding programs, the STEAM Centre also ran March break camps for children and youth and has been partnering with various organizations to support digital learning and staff development. Elgin County Library and St. Thomas Public Library have partnered with the STEAM Centre on a digital learning grant application to promote and support basic digital literacy skills to rural and senior residents, a gap in service that has been left by the termination of the CASYUCAP program by the federal Department of Science, Innovation and Economic Development. A successful grant would see an increased capacity for the STEAM Centre to provide outreach for digital literacy support in computer basics, Internet safety and other skill needs as determined by our patrons. In 2018, the STEAM Centre launched initiatives such as the student -run STEAM City Media, which aims to engage and capture the voices of youth in our community while highlighting innovation and entrepreneurship. Additionally, the first cohort of STEAM School, a partnership with Thames Valley District School Board and STEAM Centre to offer a semester of project based learning for high school students, has been completed. As the STEAM Centre wraps up its second year, various models for service delivery are being examined as the centre evolves to match the needs of our community. 29 Activities Social Media and Marketing Social Media coordination has assisted in increasing both reach and engagement on our on-line channels. Using a targeted approach, the centralized library Facebook, Twitter and Instagram accounts aim to reach differing patron demographics. With the introduction of a new library website in December 2017, coordinated efforts in the development of marketing materials, promotion and a social media feed on our main library website page have been driving more traffic and engagement to our on-line platforms. From November to April, Facebook followers have increased by 8.1 % from 947 to 1024, with more users commenting on posts and providing feedback on the platform. Twitter saw a 2.6% increase from 825 to 847 followers, with 36,683 interactions during the same time period. Instagram, an image based social platform, has had steady growth with currently 340 followers engaging in our page. Instagram, which has been popular with youth, has had growth in use from a varied demographic. Library Aware, a marketing software used by branch staff to develop promotional materials, has the ability to directly post to social media channels, a feature that is enriching the relevancy of posts and enabling increased branch visibility on our feeds. For County -wide events and promotions, marketing materials are centralized and developed as sets, enabling a coordinated effort and a promotion schedule across all platforms. Additionally, web analytics help to inform marketing and social media strategies to best optimize user experience and reach. CONCLUSION: The Elgin County Library is please to present Council with an update on projects, programs, partnerships and activities. RECOMMENDATION: THAT the report titled "Elgin County Library Projects, Programs, Partnerships and Activities — November 2017 to April 2018" from the Manager of Programming and Community Development dated April 13, 2018 be received and filed. All of which is Respectfully Submitted Sandra Poczobut Manager of Library Programming and Community Development Approved for Submission Julie Gonyou Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 30 A - ovember20C- -Aprd 2 0 IS I ■ Get Walking :\d New Pedometer Kits wilt be d a i ta b \f for check :jt partnership with <.f /g i. St.Thomas Heatth Unit through Active ?,e dg ;d FFIjU 32 i'THU A CTyIV\F-l�� 33 8 -80@--6.66LBS • E -WASTE COLLECTED The bins are being actively used at all 5 locations +r successful launch of the program Centre last April. ITEMS lop DONATE Egg County Libras is ng non-penshable FOOD ITEMS at7top'f6 � � by Each f_- rel, item can til 10 bra._ drivm' Jo- in us in helping to support those in in our communities - 34 4 - \\\ \ T Eli w fol \\mar b a d Fa boOe T r F_a brE - €=f Feb ru a ry 45 - Alla, reh, c-> Freedom to Read Week highlights banned books an4i the Importance of intellectual f reed om. Freedowl, to Re -ad 36 b--`7 PPOGPAMS PARTICIPANT!� 10 BPANCHES = WEEK 37 ana ut a : © f\\?} \\k %: @m ��M for our vote- _ 4 . > y< 111,11"M '> \®\' \\\ N®RIa d\m .p \ © dam: x� ^ f\ \. NCRIL »^� . . MI RM . . > � �� .: ® \��\��` w : w & l ����:/\� ��� . � 0 v 1V-1EDsIA —A I v, www.steamcity media.ca 40 a * ! > , » .cal: i S! F R s>. .: . \� :o 41 dvx- EVERyC9iLD,rHRwISG,ENGAGEC,EVPCwEIEo E I Q'I n ( h 11, d r e n's N ett-- w 0 Child and Family Centre 847 Followers \\........ ...... . ........... 43 ENGAGING rPAT-PONS 1N N E -W WAYS Renaissance Robotics Olivia -age 7'1- Blanche "age 100', Parker (aae 171 workina with ?T,,,,--0Z_obot at the ,_LflowElgfnCountjfiln Springfield tday.o I Tec � �"STEAM #�ommunilty hnology for all ! c 8 U L V mc-twIt.ercom" h- CD - 11a - -4 !a n to he tilvary. F fa Gra re- [ u I en Social ledia, Comment M, Nothing beats Pi story Me when its cold outside, This gr up h got cozy at U e Aylmer M y . #Rwith Santa 1X6p, \ ? �y ? © z a!=<\y>««s;=6vs«, i�lll21 w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Brian Masschaele, Director of Community and Cultural Services DATE: April 30, 2018 SUBJECT: Use of County and Library Resources during an Election Campaign Policy Approval INTRODUCTION: This report requests County Council's approval on a policy to govern use of county and library resources during an election campaign as required under the Municipal Elections Modernization Act, 2016. DISCUSSION / CONCLUSION: The Municipal Elections Modernization Act, 2016 amended the Municipal Elections Act to require municipalities and local boards to establish "rules and procedures with respect to the use of municipal or board resources, as the case may be, during the election campaign period." The attached policy fulfils this requirement on behalf of the County and Elgin County Library. RECOMMENDATION: THAT the policy `Use of County and Library Resources during an Election Campaign' be hereby approved. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services EN Approved for Submission Julie Gonyou Chief Administrative Officer County of Elgin Subject: Use of County and Library Resources During An Election Campaign Elgin County Library Policy Manual Date Approved: May 2018 Section 1: Scope and Legal Framework The Elgin County Library, on behalf of the County of Elgin, must act in a non-partisan way at all times while supporting the democratic process, freedom of expression and informed discussion on political issues. The library must comply with legislation related to elections. These regulations are included in the Municipal Elections Act, 1996 as amended by the Municipal Elections Modernization Act, 2016 which requires that "municipalities and local boards shall establish rules and procedures with respect to the use of municipal or board resources, as the case may be, during the election campaign period." This policy applies to County Councillors, employees and volunteers of the library in their dealings with candidates and political parties and the use of library resources during the campaign periods for municipal elections, but these rules and procedures will also be used for provincial and federal elections. Section 2: Campaign Contributions 1. In accordance with the Municipal Elections Act, Section 70(4), the Elections Finances Act, Section 16(1), and Canada Elections Act, Section 404(1), the County of Elgin and the library may not make a contribution to the campaign of any candidate or political party in the form of money, goods or services. Section 3: Use of Library Resources and Property 1. All candidates and political parties have equal access to publicly available resources and services of the library. 2. Meeting rooms may be rented in accordance with the library's "Facilities Use Policy". 3. Candidates cannot use supplies, staff or other operational resources of the library, nor may they use the county logo or library logo in any campaign material. Candidates may use library equipment similar to any other library patron, subject to the library's policies, fees and charges. 4. `All -candidates' meetings can be held at the library, either as a library program or sponsored by another group, provided that all candidates are invited to attend such meetings. A candidate cannot be featured or promoted in association with any other regular library program or event. 47 5. Candidates and political parties are permitted to distribute campaign materials on public right-of-ways at the library, unless prohibited by a municipal by-law. 6. In accordance with the Canada Elections Act section 81.1 (1), federal election candidates or their representatives are allowed to campaign in facilities that are available for free to the public. During municipal and provincial elections, candidates will be granted the same right to campaign in the library. 7. The library will promote awareness of the election and provide general information on elections. 8. No election sign or poster specific to a candidate or political party can be posted in any county facility, including on the grounds of the library or in the library building. Section 4: Employee and Volunteer Participation in Election Campaigns 1. Any county employee running as a candidate in the municipal election will comply with Section 30 of the Municipal Elections Act. 2. A county employee or volunteer involved in a political campaign must be politically neutral in carrying out his or her county duties and must not participate in campaign activities during his or her working hours. Section 5: Requests for information about the library 1. The Director of Community and Cultural Services will coordinate requests for information about the library received from candidates or political parties. 2. Information that is provided by the library to one candidate or political party will be provided to all other candidates and political parties upon request during an election. w, rmllllyij J flin 1 1a�eue'h.4dr Wer 1M',rr'u Cr REPORT TO COUNTY COUNCIL FROM: Lisa Czupryna, Senior Financial Analyst DATE: May 2, 2018 SUBJECT: Ministry of Health Funding Increase for 2018 INTRODUCTION: The Ministry of Health and Long -Term Care announced the total 2018 increases for base level of care funding. DISCUSSION: The 2% increase for Nursing & Personal Care and Program & Support, effective April 1, 2018, are the same as budgeted. Nursing High Intensity Funding increased 2% from $0.64 to $0.65 effective April 1, 2018. The July 1, 2018 increases include 6% for Raw Food, 1.6% for Other Accommodation and $0.36 for a new supplementary per diem. The impact of these changes is as follows: Funding Envelopes Budgeted Increase Actual Increase Effective Date of Increase Amount of Increase for 2017 Operational Budget Nursing & Personal Care 2.0% 2.0% April 1, 2018 $ 0 Nursing High Intensity 0.0% 2.0% April 1, 2018 $ 679 Program & Support 2.0% 2.0% April 1, 2018 $ 0 Raw Food 1.3% 6.0% July 1, 2018 $ 19,225 Other Accommodation 1.3% 11.6% July 1, 2018 $ 7,537 OA Supplementary $0.00 1$0.36 1 July 1, 2018 $ 454 Total All Envelopes $ 27,895 CONCLUSION: The increase for the 2018 budget, as a result of the Ministry of Health increases for base level of care funding, is $27,895 favourable. RECOMMENDATION: THAT the report titled "Ministry of Health Funding Increase for 2018" be received and filed. All of which is Respectfully Submitted Lisa Czupryna Senior Financial Analyst Michele Harris Director of Homes and Seniors Services 49 Approved for Submission Julie Gonyou Chief Administrative Officer w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Heather Rosevear, Human Resources Assistant DATE: May 1, 2018 SUBJECT: Amendments to Human Resources Policy 8.90 (Workplace Hazardous Information System) and Training Requirements INTRODUCTION: In response to changes directed by the Federal government, the provincial government amended the Occupational Health & Safety Act (OHSA) and the Workplace Hazardous Materials Information System (WHMIS) Regulation (R.R.O. 1990, Regulation 860) to adopt new international standards as part of the Globally Harmonized System of Classification and Labelling of Chemicals (GHS). The amendments, known as WHMIS 2015, affect WHMIS requirements for terminology, labels and safety data sheets for hazardous workplace chemicals. Additional on-line training of existing staff is required and will rolled out by Human Resources in the next two months for staff to ensure awareness of new standards. DISCUSSION: The federal government set out a transition period to allow a phased in approach to occur for Canadian businesses between February 2015 and December 2018. The transition to WHMIS 2015 must be complete for all manufacturers, importers, distributors, suppliers and employers by December 1, 2018. Effective December 1, 2018, reference to Material Safety Data Sheets (MSDS) will be removed from the County's Policy 8.90 - Workplace Hazardous Materials Information System. They will be called Safety Data Sheets (SDS) going forward. Education and Training of staff on WHMIS 2015 is required. The Human Resources new hire orientation program was amended a year ago to include WHMIS 2015 training. Staff hired prior to May 2017 will be required to complete required online training with an expected completion date of June 30, 2018. CONCLUSION: Revisions to Human Resources Policy 8.90 and training plans have been developed to ensure compliance with the Occupational Health and Safety Act and WHMIS 2015 Regulations. RECOMMENDATIONS: THAT the report titled "Amendments to Human Resources Policy 8.90 (Workplace Hazardous Information System) and Training Requirements" dated May 1, 2018, be approved; and, 50 THAT amendments to the Human Resources Policy 8.90, be adopted as soon as practicable. All of which is Respectfully Submitted Heather Rosevear Human Resources Assistant Rob Bryce Director of Human Resources 51 Approved for Submission Julie Gonyou Chief Administrative Officer County of Elgin Human Resources Policy Manual Subject: Workplace Hazardous Information System Policy Number: 8.90 Date Approved: October 16, 1991 Date Last Revision: March 11, 2003 Code: A Section: 8 REFERENCE: Occupational Health and Safety Act — Workplace Hazardous Materials Information System Regulation 860 All County Departments will ensure employees have access to information for hazardous materials by providing the following: ■ hazardous materials inventories ■ labels on containers ■ material safety data sheets/ safety data sheets ■ employee education programs HAZARDOUS MATERIAL INVENTORIES: • Will be maintained in the Department where the hazardous product is used. The inventory will be revised prior to February 1st each year for all hazardous materials and physical agents. • Will be reviewed by the Joint Health and Safety Committee, following the annual revision. LABELS: • All piping systems containing hazardous products will be identified by signs, symbols or colour code. • All containers of hazardous products must have Supplier labels when received. • Any label that has been removed or becomes illegible must be replaced with a workplace label. • If a hazardous product is dispensed into another container a workplace label must be affixed. 52 County of Elgin Human Resources Policy Manual MATERIAL SAFETY DATA SHEETS / SAFETY DATA SHEETS: • Will be obtained by the Department from the Supplier for all hazardous materials. • MSDS's must be kept current (within last 3 years). • SDS's must be updated when significant new data becomes available. • Format must comply with legislated requirements. • Must be readily available to all employees. An area in the Department will be designated for keeping MSDS/SDS's and the location must be identified to employees. I ► la11i011aIIb1gLy_,IIIIQ01a:Zi1c]11N1LTA 16,i • Will be provided to employees who may potentially be exposed to a hazardous material. • Will be reviewed with the County Joint Occupational Health & Safety Committees annually. • Will be workplace specific so that the employees receive instruction on: ■ Reading and understanding labels and M.S.D.S./S.D.S.'s, including the purpose and significance of the information. Safe use, handling, storage and disposal procedures. Procedures to be followed in the event of an emergency. Identifying hazardous products. 53 w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Jim Bundschuh, Director of Financial Services DATE: April 13, 2018 SUBJECT: Landfill Tax Ratio from Province INTRODUCTION: On February 13, 2018 Council was presented the 2018 Budget. At that time the landfill property class still required a revenue neutral tax ratio to be issued by the province. DISCUSSION: The province has now provided a landfill tax ratio of 33.335124 which is slightly lower than the prior ratio of 34.024061. This ratio has been calculated by the province's Online Property Tax Analysis (OPTA) system to be revenue neutral. RECOMMENDATION: THAT Schedules A and C of By -Law 18-06 be amended to reflect the revised tax ratio and rates in-line with the provincially calculated revenue neutral ratio for landfills. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Julie Gonyou Director of Financial Services Chief Administrative Officer 54 w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Jim Bundschuh, Director of Financial Services DATE: April 23, 2018 SUBJECT: March 2018 Budget Performance INTRODUCTION: Attached is the March budget comparison for the County with favourable performance for the month of $4,000. DISCUSSION: As was discussed during budget deliberations, the County could potential see negative performance in benefits due to changes stemming from Bill 148. In the first three months, $30,000 of negative benefits performance in the Homes has been incurred. The negative performance has been more than offset by favourable performance in other line items resulting in net favourable year-to-date performance for the County of $65,000. RECOMMENDATION: THAT the report titled "March 2018 Budget Performance" dated April 23, 2018 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Julie Gonyou Director of Financial Services Chief Administrative Officer 55 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 County of Elgin FULL YEAR YTD Current Month Budget Budget Actual Perform. Budget Actual Perform. Budget Comparison As of March 31, 2018 Net Net Net Net % Of Budget Net Net Net TAXES (33,779,334) (29,132) (29,131) (1) 0% (29,132) (29,131) (1) INTEREST CHARGES & INCOME (200,000) (22,150) (22,165) 15 11% (6,014) (6,014) 0 SOCIAL SERVICES - ST. THOMAS 2,348,306 587,077 580,500 6,577 25% 587,077 580,500 6,577 HEALTH UNIT 889,764 215,140 215,140 - 24% 215,140 215,140 - GRANTS 372,513 362,796 369,396 (6,600) 99% 3,500 10,000 (6,500) RENTAL INCOME (116,002) (63,632) (63,632) - 55% (21,979) (21,979) 1 PROPERTY ASSESSMENT 767,262 383,631 383,631 0 50% 191,816 191,816 0 ONTARIO MUNICIPAL PARTNERSHIP FU (739,700) (184,775) (184,925) 150 25% - - - PROJECTS 714,000 132,114 132,675 (560) 19% 49,754 49,755 (1) - - - 0 0% - - (0) Total Corporate (29,743,191) 1,381,069 1,381,489 1 (420) -5% 990,161 990,086 75 WARDEN AND COUNCIL 364,144 92,461 87,516 4,944 24% 30,052 28,523 1,529 ADMINISTRATIVE SERVICES 528,499 165,434 160,559 4,875 30% 56,569 52,134 4,435 FINANCIAL SERVICES 639,946 151,383 149,964 1,419 23% 49,983 49,789 194 HUMAN RESOURCES 569,891 136,218 118,568 17,650 21% 43,943 38,002 5,941 ADMINISTRATION BUILDING 603,628 110,604 109,564 1,040 18% 25,638 24,826 812 CORPORATE SERVICES 701,582 494,295 491,565 2,730 70% (16,853) (18,822) 1,969 ENGINEERING SERVICES 9,426,760 411,684 372,949 38,735 4% (295,254) (307,569) 12,315 HOMES FOR SENIORS SERVICES 4,947,834 480,191 505,757 (25,566) 10% 51,980 81,911 (29,931) MUSEUM/ARCHIVES 422,111 124,368 123,614 754 29% 29,522 28,861 661 LIBRARY SERVICES 2,702,326 592,985 589,362 3,623 22% 240,952 240,746 206 INFORMATION TECHNOLOGIES 1,003,582 202,104 197,011 5,094 20% 43,731 38,635 5,096 PROVINCIAL OFFENSES (90,455) (20,880) (16,525) (4,354) 18% 134,545 138,899 (4,354) COLLECTIONS - POA (17,168) (4,250) (5,599) 1,349 33% (4,250) (5,599) 1,349 AMBULANCE & EMERGENCY SERVICES 2,823,450 836,215 835,517 698 30% 226,232 225,784 448 ECONOMIC DEVELOPMENT & TOURISM 1,207,161 138,736 126,793 11,943 11% 54,273 50,645 3,629 Total Departmental 25,833,292 3,911,548 3,846,615 64,933 15% 671,064 666,767 4,297 Total (3,909,899) 5,292,617 5,228,104 64,513 -134% 1,661,226 1,656,853 4,373 H:\18ManagementReports\March Performance 60. 4/23/18 11:53 AM ''„J 1 V Pn W:tomv,e t,o 4mr,,"mss REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: May 1, 2018 SUBJECT: Contract Award — Plank Road Reconstruction (Vienna) Contract No. 6200-18-15 INTRODUCTION: As part of the approved 2018 Capital Budget, a tender was advertised and issued as per the County's Procurement Policy for the Reconstruction of Plank Road in the Community of Vienna, Municipality of Bayham. DISCUSSION: A total of fourteen (14) contractors downloaded tender documents for this project. Seven (7) contractors submitted bids for this tender which closed on April 26. Bids were received as follows: Company Bid Price (exclusive of taxes) Cassidy Construction $2,344,951.10 Titan Group Construction $2,609,964.35 J-AAR Excavating $2,915,484.50 Bre-Ex Construction $2,961,634.54 Blue -Con Construction $3,037,069.69 Elgin Construction $3,051,765.37 Euro -Ex Construction $3,891,831.25 Cassidy Construction submitted the lowest compliant bid for the project at a total price of $2,344,951.10 inclusive of a contingency allowance and exclusive of HST. The lowest submitted bid is within budget estimates. CONCLUSION: Staff are pleased with the results of the tender and the recommended Contractor has completed projects for the County in the past. Work on this project is expected to begin in June with completion scheduled for the end of October. As per the County of Elgin's Purchasing Policy, if change orders are required and the cost increases above the tender amount approved by Council by less than 10%, and the amount is within the overall budgeted project amount, work will proceed upon authorization by the Director. However, if the cost increases above the tender amount approved by Council by more than 10%, the Director will prepare a further report to Council outlining the expenditures. 57 RECOMMENDATIONS: THAT Cassidy Construction be selected for the Plank Road Reconstruction (Vienna) Tender, Contract No. 6200-18-05 at a total price of $2,344,951.10, exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract. All of which is Respectfully Submitted Peter Dutchak Deputy Director of Engineering Services Mike Hoogstra Purchasing Coordinator Michael Plant Director of Engineering Services W Approved for Submission Julie Gonyou Chief Administrative Officer n! afvfejj;�' flgin REPORT TO COUNTY COUNCIL 1 w rae'h 4d Wer 1M',r bFCr FROM: Pauline Meunier, General Manager/Chief Medavie Michael Plant, Director of Engineering Services DATE: May 2, 2018 SUBJECT: Community Paramedicine INTRODUCTION: In Ontario and across Canada, Paramedic Services have been incorporating new models of care for targeted patients that are frequent users of the emergency prehospital system or have one or more additional diseases or disorders congruently. The common goal of these programs is to reduce 9-1-1 calls, Emergency Department visits, and improve client health outcomes. In Ontario there is awareness of, and commitment to, finding effective and efficient strategies that address the health needs of Ontarians. To be sustainable, new approaches must maximize access to health services that emphasize health promotion and address local health needs while, in the case of emergency services, maintaining emergency care and system coverage. Community Paramedics provide complex and at risk patients/clients access to mobile care in collaboration with the patients/clients circle of care providers. They are specially trained paramedics working within their scope of practice that bring a broad range of clinical care and services that prevent the current or future need for an emergency room visit or admission. The Ministry of Health and Long Term Care (MOHLTC) has endorsed Community Paramedic (CP) initiatives across the Province with dedicated funding outside delivery of prehospital emergency care. These programs are intended to: 1. Improve patient access to the right care in the right place; 2. Improve delivery and coordination of services in the community for older adults and other patients with unmet needs; and 3. System partnerships, collaborations and resource sharing among service providers. The Elgin Health Link has identified paramedic services as a key partner in the identification and potential referral of at risk seniors and comorbid patients in the community with the capacity to provide home assessments and support services to mitigate the risk of falls and other calamities that may further contribute to the loss of independence and safety of seniors in their home. 59 Paramedic services traditionally provide care to patients in home in order to stabilize them for transport to a hospital. There is a capacity to improve patient outcomes for at home seniors by identifying seniors without homecare or inadequate homecare hours and in need of additional support that would not be traditionally identified in the hospital setting. DISCUSSION: Partnerships have been developed with the Elgin Health Link and the East Elgin Family Health Team and a draft proposal has been prepared for the Local Health Integration Network (LHIN) to secure funding for a CP program for the County of Elgin. No operational Community Paramedicine program currently exists in Elgin County. However, Elgin Paramedics can and have initiated Community Referrals by EMS (CREMS) to the LHIN Home and Community Care Division for clients who paramedics feel could benefit from various homecare related services. Currently funding for this initiative will be 100% through the LHIN if accepted; if the funding ends the program will end unless funds are secured through the MOHLTC or other outside agency. The community paramedicine proposal is in the final stages of review for LHIN submission for funding. CONCLUSION: The County of Elgin will be notified if the proposal is funded by the LHIN and a presentation will be made by Medavie EMS Elgin Ontario at that time. RECOMMENDATION: THAT the report titled "Community Paramedicine" from the General Manager/Chief Medavie, dated May 2, 2018, be received and filed. All of which is Respectfully Submitted Pauline Meunier General Manager/Chief Medavie Michael Plant, Director of Engineering Services .E Approved for Submission Julie Gonyou Chief Administrative Officer w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Julie Gonyou, Chief Administrative Officer Stephen Gibson, County Solicitor DATE: May 7, 2018 SUBJECT: Port Bruce Temporary Bridge Update INTRODUCTION: Following the collapse of the Port Bruce Bridge in February, County Council recognized the immediacy and importance of responding to the community's transportation and emergency response needs. Council responded to this need through a resolution that authorized the Chief Administrative Officer to move forward with the installation of a temporary bridge. The purpose of this report is to update and outline for Council, the timelines including delays, additional costs and "headwinds" for this project as we continue to advance Council's direction for the installation of a temporary bridge. Timeline The following offers a summary of key decision points of County Council: • February 23, 2018 - the Catfish Creek Bridge on Imperial Road collapsed. • February 28, 2018 - at a special meeting of County Council, Council responded to the request from Malahide Township to explore municipal responsibilities including safety, security and convenience of residents. Malahide suggested that one entrance to the village of Port Bruce was unacceptable and requested that the county explore a temporary, short-term bridge. Council directed staff to prepare a report detailing and considering all engineering and construction options including short-term and long- term solutions related to the Port Bruce Bridge and report back to Council. • March 13, 2018 — Elgin County CAO presented a report to County Council detailing next steps including consideration of a temporary road bridge at an off- site location. At this meeting, the short term options considered were - 1 . ere: 1. Military installed temporary bridge; 2. Foregoing the installation of a temporary bridge in favour of an expedited rebuild of the Imperial Road bridge; 3. Rental bridge option; and 4. Privately purchased temporary bridge. With the quick assistance of our MP and MPP, the military option was fully explored and it was determined that Elgin County did not meet the criteria for military intervention. It was noted at this meeting that Council had the option to proceed directly to full replacement of the bridge with no temporary option. The rental option was dismissed as fees were determined to be similar to the cost to purchase a bridge that could be repurposed. County Council recognized the immediate need for the installation of a temporary bridge in Port Bruce at the request of Malahide Township. The Warden and CAO were authorized to proceed with the procurement and installation of the temporary bridge, subject to Township of Malahide's permission to redirect traffic, and our ability to obtain a permit to use the waterway; and staff were directed to work with Malahide Township to formulate any necessary agreements and other related matters for the installation of the temporary bridge. March 16th, 2018 - the County received approval through local resolution — which granted the County permission to investigate the feasibility of installing a temporary bridge at the south limits of Bank Street, where a bridge formerly existed, and obtained permission to redirect traffic on this road. Community Feedback The safety and security of the 200 residents was identified as being of primary concern by the Township of Malahide. Additionally, we have heard from the Port Bruce Rate Payers Association, representing approximately 100 residents of the importance of installing a temporary bridge, primarily for safety reasons and secondary for convenience. The residents of Port Bruce are entitled to have their obligations met. Additionally, if Dexter Line were to be closed in the case of an emergency, a temporary bridge would offer an alternative. As you would expect, the residents have become increasingly frustrated with the amount of time it has taken to get to this point with the temporary bridge. While they are naturally understanding of the complexity of this type of initiative and the complications we have encountered, it is my sense that there is a growing amount of unease with the potential delivery dates despite the fact that this project remains our number one priority. It is to be acknowledged that any option will give rise to real or perceived negative consequences for local residents and/or local businesses. Attempts to account for and/or mitigate against communicated complaints may give rise to previously - uncommunicated complaints from other interests. A full, no -risk solution is unlikely. In the above regard, it is also acknowledged that the most detailed complaint against a temporary bridge at the Bank Street Location has been received from the owners/ operators of the North Erie Marina. The Marina owners/operators, through legal counsel, have indicated, among other things, a dispute as to classification of undertaking pursuant to the Municipal Environmental Assessment Act, interference with shoreline leasehold rights acquired from the MNR, and a claim to significant compensation. Through the efforts of Engineering Services and with the support of Malahide Township, progress has been made towards resolution of these issues through mitigation measures, including investigation of the availability of lands and related services for a temporary launch south of Rush Creek Line. Engineering Analysis — Temporary Bridge Additional sites for a temporary bridge were fully explored. One option included the installation of a temporary bridge to the east of the collapsed bridge. This location required utilizing private property, a longer bridge length and additional abutment work. The opinion of Spriet and Associates was sought to determine span and a high level hydrological review. This option was fully explored by staff with the assistance of the consulting engineers and cannot be supported. Malahide Township provided guidance with the identification of a route for a temporary bridge identifying the Bank Street or site of the former bridge location as an option. Spriet and Associates, the engineering consultants retained by the County identified this site as a suitable location for a temporary bridge. Engineering Services has concerns regarding adverse consequences of the installation of the temporary bridge, not only for North Erie Marina but also for vehicular traffic on both sides of Catfish Creek. The proposed modular bridge, similar to one installed on Edison Drive in Vienna in 2016 will accommodate normal highway loadings and will be non -restricted. The bridge would be 4.14m wide, sufficient to accommodate one lane of vehicular and one lane of pedestrian traffic. It would be traffic controlled with timed traffic signals. Road approaches would have to be constructed north and south of the temporary bridge on a County road allowance north of Dexter Road and on Bank Street, which is a Malahide Township road. Timelines and Funding — Temporary Bridge Option Regardless of the actual expense figure, the cost implications for County residents is partially offset by the fact that this temporary bridge can be repurposed and relocated to replace another County single lane bridge to be determined at a future time. Therefore, this current year expenditure for the bridge structure will simply be offsetting a future year expenditure for the capital portion of the temporary bridge. The County will directly purchase the temporary bridge and supply it to a bridge contractor to install. We estimate that the temporary bridge will take 6 weeks to install, barring any unforeseen circumstances. This work will involve hiring a bridge contractor to assemble and erect the temporary bridge. Additional sub -trades will be hired to prepare the local road detour and undertake utility relocation work. This temporary bridge and detour could be functional within 10 weeks if everything goes as planned. Optimistically, we estimate this option could be functional by early August. The estimated project cost of a temporary bridge at the Bank Street location is $1.52M. The cost of the bridge itself is $625,000 and the other fees include installation and road work. This is significantly higher than originally estimated. The County continues to seek funding for the reconstruction of the Port Bruce Bridge as well as the temporary bridge. An update will be provided as information is available. Reserves will be used to get the project started and external sources of funding will be pursued. The remainder will be rolled in to next year's tax rates, offset by any other opportunities that may come out of the 2019 budget process. In mid-March, we were able to confirm availability of the modular bridge components and we were able to confirm the engineer and contractor's willingness to act immediately. At this time, we informed Council that we were confident that the temporary structure could be operational within 2 months of project initiation barring any unforeseen circumstances. Unfortunately, we have encountered a number of "headwinds" with this timeline including the availability of bridge components and installers to construct the bridge. "Headwinds" Bank Street Location As directed, staff immediately proceeded to survey that which was identified as the preferred bridge site location (Bank Street), completing geotechnical investigations and exploring approval requirements. At the same time, staff continued to consider options including mitigating measures identified in consultation with Malahide Township and the local businesses. Spriet and Associates completed an investigation that included a survey of the existing geometry and approaches, bridge availability, legal survey of existing road property, foundation feasibility and hydrology considerations. The study concluded that, from an engineering perspective, the Bank Street location is ideal for the installation of a temporary structure and only noted two concerns. A temporary bridge could be susceptible to ice jamming in Catfish Creek and the entire road allowance (66') on both the north and south approaches must be free and clear of encumbrances to facilitate the bridge construction and operation. Spriet and Associates propose installing a 55 metre long temporary panel bridge. The existing Bank Street abutments must be lowered in height to accommodate the new deck but will remain in place to protect the temporary bridge from potential flooding and/or ice jamming. A traffic plan has been developed that will effectively move and redirect traffic across the temporary bridge while minimizing impacts to properties on both sides of the Creek. It is suggested that a combination of both County and local roads be used to redirect Imperial Road traffic via Bank Street and Dexter Line across the single lane bridge. The bridge crossing would be controlled by traffic signals on both approaches. We have been working with Malahide Township to ensure the relevant stretch of the Bank Street road allowance is available for the detour. Legal — General/Temporary Bridge A number of legal issues arise from the bridge collapse incident and, in the absence of resolution, may require litigation. The County Solicitor can report in open session as follows: a.) Cause of bridge collapse: o Forensic engineering investigation continues but most probable cause still focuses on failure of anchor rods o Potential action for damages for negligent design and/or failure to notify of latent defect b.) Installation of Temporary Bridge — Bank Street o As indicated above, installation of temporary bridge and resultant efforts to mitigate against adverse effects is unlikely to give rise to complete legal solution o Most detailed complaints and threat of legal action received from North Erie Marina but progress has been made towards resolution — nevertheless, it must be recognized that if litigation is pursued, project delay is a likely result — furthermore, there is risk that compensation may become payable based upon business losses. o Again as set forth above, it should be recognized that, while North Erie Marina has most actively pursued opposition to the temporary bridge project, there is risk of other sources of opposition will arise, not only in respect of the project itself, but also against mitigation measures. o It must be recognized that the project is dependent upon availability of Bank Street allowance, thereby requiring reliance upon Malahide Township to clear encroachments, a matter which again might give rise to litigation and project delay. c.) Potential Losses — Delay in emergency response o A risk of claims to compensation exists if death/injury/property damage occurs as a result of delays in emergency response, in particular fire and ambulance. Emergency Services Plan Central Elgin Fire Department has been supplementing Fire Service to the residents of Port Bruce. This has been arranged through a Mutual Aid agreement. While we have not been formally asked to assist with the arrangements related to fire, and with the understanding that fire services is a lower -tier responsibility, Elgin County will convene a meeting of both Malahide and Central Elgin Fire Departments and EMS to devise an Emergency Services Plan. CONCLUSION: While there is a clear and understandable public expectation that a temporary bridge would be close to completion in the near future, a number of unforeseen circumstances has pushed our timelines. The purpose of this report is to provide transparency and at the same time ensure a greater public awareness of the hurdles we have passed and the remaining hurdles that we need to pass to complete this project in a timely way. The entire team working on this project remains focussed on the earliest possible completion date that is balanced against the legal, engineering, regulatory and construction headwinds that we have encountered to ensure that we have a safe, cost effective and timely solution to our community's needs. RECOMMENDATIONS: THAT Engineering Services staff, in conjunction with Malahide Township staff if willing, host a public information session prior to the final purchase of the temporary bridge structure to share traffic detour plans and the completed plans for the temporary bridge at the Bank Street location; and, THAT staff be authorized to spend $1.52M on project requirements related to the temporary bridge to be installed at the south limits of Bank Street including road work, purchase of bridge, and bridge installation; and, THAT Elgin County Staff proceed to support and facilitate an appropriate Emergency Services Plan with interested local municipal partners and/or contractors for service of the community of Port Bruce until a second access route is established; and, THAT the report titled "Port Bruce Temporary Bridge Update" from the Chief Administrative Officer, dated May 7, 2018, be received and filed. All of which is respectfully submitted Julie Gonyou Chief Administrative Officer Stephen Gibson County Solicitor w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Julie Gonyou, Chief Administrative Officer DATE: April 26, 2018 SUBJECT: Elgin -St. Thomas Food Charter INTRODUCTION: On March 27, 2018, Lisa Maselli, Public Health Dietician, Elgin St. Thomas Public Health and Elizabeth Ailles, Registered Dietician, Central Community Health Centre presented the Elgin -St. Thomas Food Charter and Food System Strategy on behalf of the Food For All group to County Council. The delegates were seeking County Council endorsement for the Elgin -St. Thomas Food Charter (attached). County Council received and filed the report and directed the Chief Administrative Officer to prepare a report for Council considering the impact of the Elgin -St. Thomas Food Charter and Food System Strategy in Elgin County. BACKGROUND: A Food Charter is a broad community statement and/or set of goals that describe how the members of a community want their food system to be maintained. By including the voices of various stakeholders, Food Charters encourage a broad base of support, cross - sectorial collaboration, and community connection. Food Charters raise community awareness about food system concerns and weaknesses, and offer a platform for public discussion and advocacy. Food Charters are not binding policy statements, but instead act as inspiration for how to develop local food policy and or initiatives within the community. Food Charters generally set a vision for health, education, economic sustainability, environment, culture, and social equity, although this does vary depending on involved stakeholders. The development of a Food Charter is traditionally a collaborative process that involves community members and groups, municipal staff and councillors, health professionals, food producers, food providers, social justice organizations, academics, and minority group community representatives. As rising costs of fuel, food and health care draw attention to food access, municipalities and their communities are recognizing that many of these concerns are the result of a fragile globalized food system. Local food is an important priority for Ontario municipalities as a means of sustaining local economies and supporting economic growth. At the provincial level, the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) has maintained their commitment to improving awareness of, access to, and demand for local food, as well as supporting local food system resiliency. In 2013, the government introduced Bill 36, the Local Food Act, 2013, which emphasized the importance of maintaining and growing Ontario's local and regional food systems through a shared vision and collaborative partnerships, and created a mechanism for setting local food goals and targets. 61 Council will recall that the rationale for the Elgin -St. Thomas Food Charter and Food System Strategy was identified as the following: 1. Improve the health and well-being of Elgin -St. Thomas 2. Highlights key actions that support all aspects of a healthy food system from farm to fork 3. Collaboration among stakeholders from various sectors The strategic directions of the Food System Strategy include the following: 1. Thriving and Resilient Food Economy 2. Equitable Food Access and Availability 3. Knowledgeable and skilled residents IMPACT: To help promote local food systems and inform the development of local food goals and targets, the Association of Municipalities of Ontario (AMO) explored best practices for local food initiatives in the context of the province's local food priorities and proposed legislation. From the literature available on this topic, it is very clear that it is important to align municipal decision makers with the expectations outlined in local food strategies and initiatives. Local food industry challenges through a municipal lens include outdated planning policies, high costs of labour, lack of processing facilities, potential higher cost of local food, and lack of awareness among consumers. Municipalities also face their own challenges, such as aligning policies with federal and provincial laws, coordinating programs across various departments and accessing funding for local food initiatives. The presentation by Ms. Maselli and Ms. Ailles was divided into two parts. The first part included "Elgin -St. Thomas Food Charter Endorsement" which included important community -specific statistics about the health and well-being of the residents of Elgin and St. Thomas, the rising costs of buying groceries and inadequate access to food due to poverty. The second part of the delegation included the "Food System Strategy — A Plan for a Healthy and Sustainable Food System". This document was developed by community members in an effort to improve the health and well-being of residents by supporting sustainable, resilient and healthy food system. Suggested actions derived from this strategy focus on all aspects of a healthy food system, including production, processing, distribution, access, consumption and waste. CONCLUSION: County Council was asked by the Food For All groups to endorse the Food Charter, Food System Strategy, and was provided with an opportunity to attend future Food For All meetings. The Food System Strategy contains many suggestions that involve County Council including suggested tax exemptions, and involved no previous consultation with County Councillors. Since the Food System Strategy informs the Food Charter, it is difficult for County Council to endorse one and not the other. Rather than endorse the Food Charter as requested, it is recommended that County Council support this initiative in the following ways - W, DRAFT RECOMMENDATIONS: WHEREAS Elgin County Council is supportive that every County resident should have access to an adequate supply of nutritious and affordable food; and, WHEREAS Elgin County Council supports the notion that food security contributes to the health and well-being of residents while reducing their need for medical care; and, WHEREAS Elgin County Council believes that food is central to Elgin's economy, and the commitment to food security can strengthen the food sector's growth and development; and, NOW, THEREFORE, BE IT RESOLVED BY COUNTY COUNCIL: THAT, in support of the Food Charter and Food System Strategy initiative, County Council will endeavour to: • Be leaders in municipal and regional food -related policies and programs ensuring policies and programs are embedded in the municipality to create a culture that supports and values local food; • Be champions for the right of all residents to adequate amounts of safe, nutritious, culturally -acceptable food without the need to resort to emergency food providers; • Be actively engaged to set a consistent direction and build buy -in across the community when considering new policies and programs; • Regularly assess the current situation and identify a mix of local food practices and initiatives that work best for Elgin County; • Advocate for income, employment housing and transportation initiatives that support secure and dignified access to the food people need; • Partner with community, cooperative business and government organizations to increase the availability of healthy foods; • Increase awareness of local food in Elgin County, including the diversity of local food; • Monitor the outcome of the local food initiative to ensure there is true impact to the local food industry in a positive way; • Support regional farmers and food producers; • Support sustainable agriculture and preserve farm land resources; • Improve access to healthy and affordable foods; • Increase the health of all members of our county; • Talk together and teach each other about food; • Foster successful and resilient local food economies and systems throughout Elgin County; and • Encourage the development of new markets for local food. THAT the Warden be directed to send a letter to the Elgin -St. Thomas Food For All Committee congratulating this group for their work on this initiative and informing them of the ways County Council will support local food initiatives, support the Food Charter and encourage collaboration. All of which is Respectfully Submitted Julie Gonyou, Chief Administrative Officer 63 El l� °"I'liomas Food har er Because we value l lealt n(] Wellness, we support... Affordable, safe, healthy food as an essential building block for physical, mental, spiritual, social, and emotional wellbeing Because we value l:'"Aluca ion, we support... ■ Understanding and awareness of the relationship between our food system and our environment, health, economy, and community ■ Opportunities that strengthen the individual's and community's understanding of a healthy food system from farm to fork ■ Initiatives that develop food literacy and hands-on food skills Because we value Sustainable E.".conomic Development, we support... ■ A local food system that supports economically sustainable farming, processing, and distribution of fair and equal food ■ Mutually beneficial relationships among all stakeholders in the value chain ■ Promoting our region as a food, agricultural, and culinary destination Because we value l:1"Ilvil" 11111 OntaI l Icalt , we support... Protecting farmland and freshwater resources for local food production and safe sources of drinking water Producing, processing and distributing foods in a way that reduces waste and conserves energy and the natural environment Because we value Culture, we support... ■ Promoting the dignity, joy, and sociability of growing, preparing and eating food ■ Celebrating and promoting respect for traditional, cultural, and spiritual food diversity ■ Connecting our rich agricultural history to our contemporary food practices Because we value Social f usti cc, we support. Safe, healthy, and affordable food and water as a basic human right Income, housing, food, education, employment, transportation, and environmental policies that support access to healthy food for all Promoting food self-reliance through community food programs to reduce dependence on emergency food services El n! afvfejj;�' flgin REPORT TO COUNTY COUNCIL 1 w rae'h 4d Wer 1M',r bFCr FROM: Julie Gonyou, Chief Administrative Officer DATE: April 29, 2018 SUBJECT: Dexter Line — Resident Request to Plant Trees on Road Allowance INTRODUCTION: met with Kyle Cronk on Wednesday, April 25, 2018. Mr. Cronk has arranged with Catfish Creek Conservation Authority (CCCA) to supply and plant, at no charge, 1000 trees plus 200 tulip trees. Mr. Cronk would like County Council to consider having these trees planted on the road allowance of the decommissioned Old Dexter Line, a former road adjacent to his 14 -acre property. The purpose of this report is to provide County Council with additional information related to this request. See Schedule A for property information. BACKGROUND: Reforestation Assistance Program - The CCCA has implemented a Reforestation Assistance Program which provides a wide range of tree planting services for private landowners and the municipality within the Catfish Creek watershed with the purpose of improving the overall health of the local environment. The established parameters for this program include landowner responsibilities. To qualify, the landowner must agree to: - Complete and sign a tree order and planting form; - Agree to conduct any work or site preparation deemed necessary by the CCCA prior to the planting crew; - Obtain written permission from the municipality if they want to plant trees closer than 6 metres (20 feet) to a municipal drain; - Pay the cost of the seedlings prior to pick-up in accordance with the current price list; - Agree to permit staff from the CCCA to enter onto property to conduct necessary planting inspections, data collection, establishment, and follow-up surveys as necessary; - Contact the Authority (a minimum of (3) three months) prior to planting to place the tree order; - Have written permission of their neighbours to plant along the property line otherwise planting will not be closer than 1.5 metres (5 feet) from surveyed property line; 65 Agree to protect newly established trees from fire, animals grazing, damage and cutting for a period of (15) fifteen years. This will include monitoring the site for insect and disease damage, notification of CCCA staff of significant tree mortality and or damage; Order a minimum of 100 native tree seedlings in bundles of 50 per species; Ensure any work undertaken in the plantation after the (15) fifteen -year period will be in conformity to the Elgin County Tree Cutting By -Law; and Call within 48 hours of being contacted by the CCCA to make arrangements for the pickup of their tree order if planting themselves. The Conservation Authority will: • provide free technical advice on species type, ground preparation, spacing, etc.; • prepare a planting sketch map for each site; • hand or machine plant in windbreaks, buffer strips, and unforested areas (minimum of 500 tree seedlings, with no maximum); • pickup, store, and plant the trees in April/May; • spray previously planted sites if requested; • accept tree orders until the end of January • offer tree planter rentals; • provide each applicant with a current listing of the native tree species available and the associated costs; • provide each applicant with a current fee schedule of the planting, spraying, cold storage, and shipping services available; and • not guarantee the survival of the trees for a period greater than (6) six months after the time of pickup or planting. ANALYSIS: Pros Mr. Cronk is proposing that a mix of spruce and pine trees be planted in this location. In addition to contributing to an overall increase in forest cover in Ontario and generally improving the environment, the benefits, if planting in this location is determined to be possible, are numerous and include the following: - these species will provide excellent cover for small animals such as rabbits in less than ten years, and winter cover for larger animals such as deer in 30-40 years; - helping to prevent soil erosion and nutrient loss by wind or water; - enhance air and water quality; - groundwater recharge; and - aesthetics. Cons Trees cannot be successfully planted everywhere. It is possible that the Old Dexter Line road does not offer the soil quality conducive to planting trees and the compacted nature of the road may present a potential threat to survival of the trees. Soil sampling and work on the property to ready for planting may be required and may involve additional expense. Consideration must be given to the following: - Access to the road for neighbouring properties for farm machinery purposes; - Potential use for emergency services vehicles, including EMS; - Proper maintenance and preservation of trees is required to make this project successful. As such, ownership of the trees and acquisition of the trees should be County responsibility. - Utilities including existing hydro, municipal drain, bell lines and a waterline exist within the road allowance and access to and potential impacts on existing utilities be considered when contemplating this as a location for planting. - Any time trees are planted on or near a road allowance a utility locate must be completed, especially when the mechanical tree planter is used. Locates can take up to a month to complete. - There is urgency related to this particular request. Mr. Cronk noted that the trees are available for planting and staff are prepared to commence with the planting. - The available timeframe for planting is limited if a decision is not reached soon, planting may have to wait until the fall. If the County was to proceed with this project as a County -initiated project, the Authority requires a minimum of (3) three months' notice prior to planting to place the tree order; According to the fact -sheet on the CCCA website, it cannot be overemphasized that it is a big job to prepare a site for planting, plant the trees and then care for them during the critical early years. Though the road has been physically removed, the main reason why it remains to be in County ownership is because of the utilities that reside there. Neighbouring properties were granted access to this road for neighbouring property owners. CONCLUSION: As stewards of the environment, County Council should consider requests for tree planting in Elgin County. Mr. Cronk's request is merited but involves key considerations. RECOMMENDATIONS: THAT staff be directed to work with Catfish Creek Conservation Authority to explore the suitability of the location proposed by Mr. Cronk on Old Dexter Line for a tree planting initiative; and, THAT staff be directed to provide additional information about the suitability of the proposed land for tree planting including impacts on utilities, access for machinery, and costs associated with site preparation and ongoing maintenance of this project, if any and a recommendation for next steps at the May 22, 2018 meeting. All of which is Respectfully Submitted Julie Gonyou, Chief Administrative Officer 67 r/1 7 . ............ wGS-1 984?Wehyenatori.Auxmary-5 phere 0 Laftde Get9raphics Group Ltd. TNS map is a uw generated SMdc out= fcm In tntem L si mapping . P te as for refers - Ony. Data layers itataparojzF-.ismaD- Z Pe j. -y of MY nv be , accura te, Curren, 01 091& -wise rera-ble. THIS MAP 1S NOT TO BE USE) FOR NAVIGATION FAI Ell w, rmllllyij J flgin 1 wrae'h 4dWer 1M',r REPORT TO COUNTY COUNCIL bFCr FROM: Julie Gonyou, Chief Administrative Officer DATE: April 30, 2018 SUBJECT: Land Division Report #1 INTRODUCTION: I have received a number of inquiries about Land Division from members of the public, partner municipalities and members of County Council. At the meeting of County Council held on April 10th, I provided a verbal report to County Council informing members that I was working on a report and am carefully reviewing the following: 1. How are other Counties handling Land Division? 2. Customer Service 3. Program Evaluation — how to judge the success of the program 4. Feedback from members of the public, members of Council, Local Municipal Partners and members of the Land Division Committee. DISCUSSION: Land Division is currently a function within the Engineering Services Department. Reporting to the Director of Engineering Services, there is a part-time employee, Secretary -Treasurer of the Land Division Committee, working 25 hours per week. From my research, it is clear that this reporting relationship is unusual. Typically, Land Division is a function within a Planning Department. Elgin's Planning Department is relatively new, and was established in approximately 2013. Elgin County's Manager of Planning, Steve Evans works part-time hours. If ever an expanded Planning Department is considered by County Council, Council may wish to shift Land Division to the Planning Department. Land Division Committee 2015 — 2018 includes the following members: Mr. Graham Warwick — The Municipality of West Elgin Mr. Lorne McLeod — The Municipality of Dutton/Dunwich Mr. Stan Lidster — The Township of Southwold Mr. Bill Walters — The Municipality of Central Elgin Ms. Kathleen Schaper — The Town of Aylmer Ms. Rosemary Kennedy — The Township of Malahide Mr. Brent Stewart — The Municipality of Bayham A land severance is the authorized separation of a piece of land to form two new adjoining properties. This is commonly known as consent. Consent is required if you want to sell, mortgage, charge, or enter into any agreement for 21 years or more, a portion of land. In addition to the division of land, rights-of-way, easements, and any change to existing boundaries also require land severance approval. 70 Land Division in Ontario should generally occur by plan of subdivision. If several severances are intended in the same area, this process may be more appropriate. It is a process that involves the laying out of roads, the division of land into lots or blocks, the dedication of lands for other public purposes, and entering into subdivision agreements. This process involves wide consultation with the public and government agencies. Where Land Division is minor, involving only one or two lots and, for example, where a plan of subdivision is clearly unnecessary for orderly development, the Planning Act provides a simpler process, called the granting of consent. PROCESS: The Land Division Consent process includes procedures, fees, information about the hearing, conditions for approvals and information about appeals. The process is as follows.. The Land Division Committee (LDC) requires that pre -consultation takes place with appropriate municipalities. Along with the completed application, a fee of $1250.00 is collected by the County. Identification signs are then mailed for posting on the portion of the lot to be severed. At least (14) fourteen days prior to the date of hearing, applicants receive a "Notice of Application" with the date and time when the severance will be heard. The LDC will consider the application(s) and submissions by all interested parties regarding the severance. The Committee's decision will be made at a later time in the meeting. A Notice of Decision is forwarded within (15) fifteen days after the date of hearing. A one-year time limit after the date of decision to obtain the consent stamp on the deed(s) is generally imposed and other conditions may be imposed. There is a (20) twenty day appeal period from the date of the Notice during which any person may appeal the decision and/or conditions imposed by the Committee to the Local Planning Appeal Tribunal (LPAT) formerly the Ontario Municipal Board. After the appeal period, notice will be sent that no appeals were received or that the application has been appealed. If appealed, a letter outlining the reasons for the appeal and a cheque payable to the Minister of Finance in the amount of $300 for the first appeal and $25 for each further appeal is received by the Secretary -Treasurer of the LDC. If no appeal is received, the decision is binding and the applicant is required to satisfy the conditions imposed by the Committee within one year from the date of decision, obtain the services of a land surveyor to survey the lands to be severed in accordance with the decision, obtain the services of a solicitor to prepare the deeds and necessary documents, submit the deeds to the Secretary - Treasurer of the LDC for final certification and finally, register the deeds at the Registry Office for the County of Elgin. The County of Elgin receives payment in the amount of $300 for stamping of deed. 71 County Council authorizes the Land Division Committee to: a) Approve or deny consent applications at a public hearing and attach conditions to any approval as deemed appropriate; and b) Grant minor variance requests associated with consent applications at a public hearing and attach conditions to any approval as deemed appropriate. ANALYSIS: There are three options or schools of thought on where Land Division should rest. If it is at the County level, and an appointed Committee, it is more a -political and more uniform across the County. There is, however, the potential for a local municipality to `want' something and the Committee to not approve it. If it is at the local level, the same decision makers deal with the consent and any related applications such as zoning or site plan and therefore presumably make the same decisions; however, it can become an issue if Council knows the applicant too well. Some local municipalities don't see a lot of certain types of applications and can struggle with them, whereas if it is a county- wide review, presumably they would see all types more frequently. The third school of thought delegates Land Division to an appointed person. This occurs in the City of London and in some of Eastern Ontario. A comparative analysis of Land Division at several neighbouring municipalities was undertaken. The detailed results of this analysis can be found in the attached Schedule A. The results of this analysis conclude that a variety of different LDC structures and compositions exist across the region. Oxford, Norfolk, Bruce and Huron Counties have Land Division at the County level. Grey County is the authority under the Planning Act but has delegated consent authority to its local municipalities. Middlesex County is an anomaly in Ontario having delegated Land Division to its local municipalities 20 years ago. Middlesex, Grey, Bruce and Huron Counties have committees comprised of council members. Oxford and Norfolk have committees comprised of appointed citizen representatives. Oxford, Middlesex, and Norfolk Counties have LDCs that meet on a monthly basis. Meeting frequency varies in Grey and Bruce Counties. Huron County's LDC is comprised of the Committee of the Whole and therefore meets twice monthly; however, matters of land division are only discussed when an application has been disputed. Various systems of committee support exist across the region including secretary - treasurers, planners and various other support staff at both the county and local levels. RECOMMENDATIONS: THAT the Chief Administrative Officer provide a supplementary support in regard to the ongoing review of Land Division in Elgin County; and, 72 THAT the report titled "Land Division Report #1" from the Chief Administrative Officer, dated April 30, 2018, be received and filed. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer 73 Schedule A Summary of Land Division, Neighbouring Municipalities Oxford County: Of all Counties examined, Oxford County's Land Division Committee is most similar to Elgin County. The County of Oxford is the approval authority for all matters related to the subdivision of land in the County, including plans of subdivision, consents and exemptions. Land Division is operated through the County as a quasi-judicial board operated by authority delegated by, and independent of Council pursuant to Section 56 of the Planning Act. Community members are appointed at the start of each term of Council (and maintained as necessary throughout each term). Oxford's LDC also has been delegated authority to address exemption applications under their Woodlands Conservation By -Law. Composition: The Committee is appointed by County Council, by By -Law for a four (4) year term coinciding with the term of Council and consists of seven (7) members, all of which must be residents of the County of Oxford. No sitting members of County Council or Area Councils are eligible for appointment to the LDC. All members of the LDC shall hold the position until successors are appointed following the subsequent municipal election. Committee Support: Planning advice and secretarial support for the LDC is provided through the Community and Strategic Planning office. Specifically, the Secretary -Treasurer of the Land Division Committee will provide technical and administrative support services and shall discharge all duties of that position as set out in the Act. Frequency of Meetings: The Oxford County LDC meets once per month according to a regular meeting schedule established at a general meeting of the Committee. Middlesex County: In Middlesex, Land Division was delegated to each local municipality approximately 20 years ago. Land Division being done by an entity other than the County makes this an anomaly in Ontario. At the time of transfer to the lower tiers, there was much debate about whether this should be a lower -tier responsibility or an upper -tier responsibility. Composition: Strathroy-Caradoc has a committee with two Councillors and three appointees. The remainder of the lower -tiers use Council meetings as their committees. 74 Committee Support: The administration of all consent applications is handled by the local municipalities with the assistance of Middlesex County planners including the provision of a professional planning report. Frequency of Meetings: Monthly Grey County: While the County of Grey is the authority as per S.54.1 of the Planning Act, the County has delegated consent granting authority to its local municipalities. Composition: Most municipalities in Grey County have a Committee of Adjustment (CoA) and most of these committees are made up of local council members. Committee Support: In terms of staff roles, there is usually a Secretary -Treasurer for the Committee of adjustment who helps to circulate/process applications (this can often be the Clerk or Deputy Clerk for a local municipality, some also use an administrative assistant). Some local municipalities have a planner on staff that would provide reports/recommendations to the CoA, some have a contract planner who would also provide reports/recommendations to the CoA. The County reviews and provides comments on whether the application is consistent with the PPS and conforms with the County Official Plan. Frequency of Meetings: Frequency varies. Challenges, if any: Sometimes it is difficult to find candidates to appoint to the CoA. There have also been times where local municipal councils were not in agreement with decisions that the CoAs were making and in some cases had to appeal the CoA decision in their own municipality. There have been some challenges over the years with the County having to appeal local CoA decisions due to decisions not conforming with the County OP/consistency with the PPS; however, noted improvement have been made. Norfolk County: Norfolk County has a citizen appointed CoA. They deal with all severances and minor variances. As a single tier municipality, Norfolk is of interest because of the key role that planners play in the CoA. 75 Composition: The CoA is a well -greased machine and functions with the assistance of a Secretary - Treasurer, a Planner and two Senior Planners. The Planner or Senior Planner takes all inquiries on applications, set up appointments with customers, writes reports and presents to the Committee for a decision. The Secretary -Treasurer completes all applications on the back end with customers. Frequency of Meetings: Monthly. Challenges, If Any: This process works very well and has been perfected over many years. They have moved the meetings into the evening hours within the last few years which has made a big difference for their customers as they don't have to take time off to attend a meeting during the day. Bruce County: Bruce County has County level land and planning through 11 planners and a service agreement with 8 local municipalities. They have three planning offices. Land Division is done as a planning committee of Council with no citizen representatives, only elected officials. Consent applications were delegated to staff approximately 7 years ago. Staff review applications and, if they meet criteria, then staff can sign off on them. They do not need Council endorsement. Council only sees challenges/refusals. Composition: All planning services reside at the County level in Bruce. The decision making authority is split between lower and upper tier. The upper tier completes all OPA's and Consents. Consents have been delegated to staff. The Land Use Manager is currently the Secretary to the Committee of Adjustment; however, the team is looking at making that the responsibility of the Applications Technicians. Committee Support: The Director of Planning and Development, Land Use Manager oversees three operational hub offices. Each hub office has a Senior Planner, a Planner and an Applications Technician. Staffing and planning support is at the County level. Huron County: The County provides services to all of the 9 municipalities and the County is the approval authority for severance applications. If the application is circulated and there are no objections from neighbours, agencies or the local municipality, and it conforms to the County and the local Official Plans, then it is considered an "undisputed" Consent. 76 The Director of Planning or a Senior Planner has been delegated the approval authority and will sign off on the application. If the application is disputed for any reason, then it goes to the County Committee of the Whole for a division. If it does go to the Committee, the County Planner provides the planning report along with a presentation. The list of approved "undisputed" Consents are also reported to the Committee of the Whole monthly for their information. Composition: Huron County's Committee of the Whole reviews disputed applications. All of Council sits on this Committee and there are no citizen appointees. Committee Support: The County has one full-time Land Division Administrator that processes Consents, Plans of Subdivision and Condo and 8 planners who do the planning for both the County and the 9 local municipalities. Frequency of Meetings: Committee of the Whole meets the 2nd and 3rd Wednesday of every month. Only disputed applications would appear on the agenda as they arise. Challenges if any: The system seems to work well and the "undisputed" process saves time for those straight forward applications. One challenge is that the only application the Committee gets a chance to make a decision on are those that are recommended for denial or are more controversial and they often want to be able to approve applications. Lambton County: Local municipalities process consent applications and the Manager of Planning and Development Services has been delegated the authority for plans of subdivision and condominium. Composition: Most of Lambton's 11 local municipalities have CoA. The composition of these committees varies significantly. Several are comprised entirely of appointed citizens, several are comprised entirely of elected councillors and a few have a mix of both elected and appointed members. Frequency of Meetings: Frequency of meetings varies across Lambton's local municipalities. Many meet monthly, some meet every three weeks and others meet only at the call of the chair (when applications are received). 77 HIGH SPEED RAIL OVERVIEW 78 g -sb tune JULIE GONYOU CHIEF ADMINISTRATIVE OFFICER APRIL 2018 b,�,Nso 0 AGENDA • Background • Status • Concerns • Observations • Next Steps • Questions 79 b0� BACKGROUND • High speed rail proposal • First phase from London to Toronto • Two distinct components • East of Kitchener • West of Kitchener • Overview document from the Province We b,�,Nso 0 STATUS • Special Advisor (David Collonette) • Currently in the Terms of Reference stage • Initial route identified • Preparing for EA and design • Peer Review? • Advisory Board 81 b,�,Nso 0 CONCERNS • Agriculture • Political • Municipal • Unintended consequences 82 b,�,Nso 0 AGRICULTURE CONCERNS • Business vs land class • Loss of land for rail • 12 acres per km of rail • Corridor through agricultural land • Why only one corridor • Overpass distance • Division of farm properties 83 b,�,Nso POLITICAL CONCERNS • Committed vs budgeted • Governance • Input opportunities • Inconsistent with provincial policy statements 84 b,�,Nso 0 MUNICIPAL CONCERNS • Emergency services • Municipal boundaries (the river) • Dead heads • Service provision • Training and service costs • Crossings per 1 Okm 85 b,�,Nso 0 UNINTENDED CONSEQUENCES • Places between places • VIA could be a casualty according to Minister • Limited local economic benefit from construction b,�,Nso OBSERVATIONS • Election Politics • Municipal Advisory Group Focus and Timing • Opposition Focus • Political vs legal process • Urban vs rural • When is HSR not HSR • Peer review • What we should do and want 87 b,�,Nso 0 NEXT STEPS • Monitor • Communicate • Strategize • Partner b,�,Nso • QUESTIONS 1, T.E. Campbell, Port Stanley resident with concerns of deer overpopulation at the west side of Port Stanley. 2. Sharel Maudsley, Port Bruce resident with concerns regarding Emergency Services response tirne delay to south side of Port BfLIC;e.., a April 12, 2018 "I"he Mayor, Deputy Mayor and C.o-uncilots The Cm-poration of the Municipality of Cenmil Elgin 450 Sunset Drive St. 'I"homus, ON N5R 5,V I Ilie Warden an,d Councilors County ofl.71gm 450 Sunset Drive 'its Thomns,ON N`5R5V I Ladies and (jeliflernew N p"1111-1 Not sure who thisshould beaddreswd to but than sul�jeet matter crosses municiptil and cout'lly, lines, Them is a serious deer overpopulation problorri at ttke West Side or ?oft 8 tailley. ''ben neighbors count 25 deer in thuir back yards it's out of control. Recently, Point Pelee ann.ounced the culfing of two-thirds of the dNr population in that are -a. 'Ilietv are a least two cases of Lyme Disease w',r our street, The daniagearra d destruction ley -the (leer poIRIlation becomes niore extreme every Year, as do the 111UMI)CII ofear and deer accidents in the area, I I hiq will bocon"weven more exacerbated with the Wast�ell develoPment on George St, fi)rcing deer into other axCas, Less, open, fields, few natural predators and an, ever growing deer population. done. Hopefully, thi's is Oil youll"'to (10" liSt When evalualing the fulure growth ofthre Port Stanley 'Uea, Sincerely, F, Canipbell 584,Gcorge A Port Stantey, ON N'51,, 11,14 91 F1.0111. sbatel <, 11, Date: May I, NIS at L5317 Pbf EDJ Subject Pox -t Bo-iiet Ambulance Call Im�"Ty' 2 01 1'o' May()r D' WrUIL1.1, MalahideTowaship Cotincil WmAun. D. M..arr, Elgin Coiml.y Couned 'I , 0 Who"n'Ift May ("oncern: I sleady Wpe ON dris Icttcj- will be shared, at yoor next council meting. R's thne YoL,l ficard fro,111, 1"ort Bruce residents regirdingr [3me1°gency Services, I alll a IVAIM 011 L110 SO UJI side of Part Bruce. ()n Srunday, April 22 of ilr',iis year I iml iWn arraphylache shoakKhis was tho first macdon that I bave uvea had, so I Wns not e(plipped Willa an, Ephpon. 110 event roqu i re d all vtn.bularmc, About 5 iniumss ager` be ambulance '4mcaHQ I ears sirtigglirig to t)reatI'm I, was also startirig to h,,avc chestpain, I have had as humn"t atta,ck before, ai0 ajtrip]e bypass, so farn'Canifliar with dis 1glunem. This attack owne oo,'vory q'LiiQkly and rnyr swoRm Wngue mad tighteningthroat made rase actually havc to gn,� zier to obtain, iny b(oath, die poi'.ii.t uf W Ohs — an mubuhnce Urn Ayltr),,.r woutd Inive been a[, myliouse within 10 or 15 1rljftr][es. As I sti%�igglodtotryto keep hroathing, I waited an additiorml 10 or I 5.rriiinlrics for [tic atubtil ance tcl "11"rive RamaJocadon, clt,)ser to, ifiaw St "I'li.o.mas itself. 'I'lie words "ternpk�)rary bddge" bave been too-:ud �alnm,t sinev Febri,i-ary rd of US, Yom WE ngs me being pomponed and aapparendy we're race d oser to a, tomporary bridge Ung %WlIcd dan eve.re 2 nionths ago, Most everyone agrew, tbat Clu, cp&kcst and most convenient place fior tl'te bridl , wottld be on, the old site. So IeVs 10 It BU IL'I'! People have wondard Watwauld happen in a L.re or` and I f° el 1, jUSt WCtlt flMY11gh, that..... aJasclute pattic mid feaj:lrig ror my fifo f.6r Clic Last 15 rainutes of ivat.ng. I ha�ve NEVER, Imen so a add o[ dyi rig. Let's tiope i f there is anuMer siWalln likc lhtsbofore we have access straight fhrot�igh to, AyInner, thal it doesn't end badly, Anxious thr yo,or reply tomy letter, s1larel Ntaud&ley 3508 (."cflin S,ttvot J?Drt Bruce, (UtaAa 5147654817 9W, Koisamus WIN Items for Information -[Consent Agenda,) — (Attached), 'I. Wendy Curtis, ExeCLItive Director (Acting), Fanshawe Foundation thanking County Council for gift of sponsorship for the 2018 St, Thomas Campus Event and' 2017/18 Elgin CountyCouncil-personal Support Leadership Award. 2. Cathy Crane, Chair, Board of Governors, St Thornas Elgin General Hospital with STIEGH Board of Governors Highlights — March 2018. 3. Hon, Jeff Leal, Minister of Agriculture, Food and Rural Affair$ with information on the, 20,18 Premier's Award for the Agri -Food Innovation Excellence program. 4, Pert Bruce collapsed) bridge correspondence from: a) Karen Vecchio, POP, Elgin -Middlesex -London thanking the Minister of Infrastructure for Part Bruce collapsed bridge reply but noted that his suggestion to Use the County's Federal Gas Tax Fund (GFT) to assist in the demolition and construction of the bridge would not meet the needs of the cclunty. b) Hon. Dornirlc LeBlanc, Minister of Fisheries, Oceans and the Canadian Coast Guard noting no concerns regarding aquatic species at risk at the bridge site and also noting that they do not prov�idle infrasta,!Gture funding. 5, Canadian Heritage informing Elgin County that legislation was passed to make the National Anthem gender neutral. & Hon, Kathryn McGarry, Minister', Ministry of Transportation responding to, request for concrete barriers be installed on Highway 401 between London and Tilbury, 7. Fran Bell, Chair, Tillsonburg & Distdct MSC. Board of Directors advising of Executive Director's leave of absence, 8, South West Local Health Integration Network (LHIN) announcing: a) Intention to appoint health service provider Stipervisor for Canadian Mental Health AssociatIon, Elgin Branch., b) Departure of Kelly Gillis, Vice, President, Strategy, System Design and Integration, c) $103,442,,100 in new base funding in 2018/19 for resident care needs in the long- term care (LTC) home, sector, 9. Craig Christie, Community Relations, Hydro, One informing Elgin County of Class EnvIlronmental Assessment (EA) to de -energize the existing St, Thornas, Transformer ,Station(TS) and reconifigure it as the newly constructed St, Thomas Junction. 10, Ashley Thorne, Community Impact Coordinator with invitation to United Way's Day of Caring on June 14, 2018 dea6ine to register is May 18, 201 B, 93 11, Tanzee. I Merchant, Director/Local, Government Policy Branch, Ministry of Municipal A,ffairs with Trade Newsletter April 2018. 1Z OPP Media Release titled HALF ILOAD Portable Weigh Scale FLU-ther sluccess. 13,. Geoff, Hogan, Chief Executive Off icer, SWIFT ,with ,SWIFTNEWS Letter 2018, Spring Edition. 14. Linda McKinlay, Chair, Lower Thames Valley Conservation Authority with 2,017 Annual Report. 15. London Dist6ct Catholic School Board Multi-YearStrategic Plan, 2015-19. I B., Elgin St. Thomas Health U'rift also known as Elgin St. Thomas Public Realth Financial Statement December 31, 2017. MI March 27, 2018, Ms. Julio Gony,ou CAO Elgin County Coundl 450 Sunset Drive St. Thomas, N MR, 5VI Dear Yls, Gonyou, FOUNDATION Fri! E C [J� V E 0 C) L i �"�I FY ()F EL ("fl[I A Thank you for Elgin County Council's gift of sponsorship for the 21018 St. Thomas Camp�us Event and the 2,017118 Agin County Council -Personal Support Leadership Award. Two tai receipts are encbsed for your files. We -feel fortunate to count on Your supportto all OW US to celebrate StUdent success. Thank YOU for YOUTongoing commitment to, students at Fanawe College, With best wishes,, Wendy Curtis Executive Director (Acting) En6OSL,ire 1D01 Fon haw Collp-ge Blvd. Box 70�05, KI 003 London, ON N5Y 5R6 T r el: 519-452-44W Fcm 51q-452-10,61 fanshawuo,ca RegWerad Chaily No, Y� 829942,168RR0,001 Our Great Exparision Our Great Expansion is complete. We hosted a graird opening event on January 9"' and rnarty of you'were jo attendainoe, along with many other dignitaries 'Re havesuiccessfully moved all of the services into the new space. The feedback from staff and patief,,its has been very positive thous far and the cornMILI'llity its thrilled to have: a world-class facility, serving St. Thomas and Elgin County, Utilization of the new In Department has increased slightly as predicted, and staff continue towork efficiently tu provide great care, Monitoring of all wait firnes continues. Qua Iii ty, I im p roverrie tit P I a n (Q IP) for 2018-19 Each year, Ontario hospitals are required to submit a Quality Iniprovernent Plain (UP) by (l arch, 31ist te, the Minilstry of Health and Long -Terror Care, A, Quality improvement Plan (QIP), its a formal, docurnented set of quality cornrnitrinents aligned with system and provincial priorities that 'STEGH makes to its staff and community to improve quality through focused targets and actions. Due t,o the great work by staff throughout the hospital, all indicators in the 201117/20,18 plan have been met., STEGH's QIP goals for 2018.1 9, include the fodowing area s: QLraffly and Safely:includ ing staff and management invoWernent in quality irnproverTient initiatives. Wevdill be closely monitoring the nuiTiber of,workplace vicilenne incidents. Patient and'Fami)y Centered Care., incloding ensuring patients raineive adquate information on discharge frorn hospital. Our'People: G-01"ItinUing our focus on franSfUrr'nirig :are through LEAN methuduiloyies, And, Financial Stewardship, Loch rnonthi the: Board monitors indicators relating to each of these areas. The Board scorecard is also, posted on arEGH's publicwebsite. Leadership Change at STECH As you are probably aware, lir. INancy Whitmore resigned as STEGH's, president and CEO to, accept a once- in-a-lifefini opportunity to become the new Registrarand CEO of the College of Physicians aind Surgeons of 0 nt a r i c. Tfi e board of Governors w 1 s hi e is N a nicy a l I the best! The Board formed a Selection Committee as, soart as we reculved Dr, Whitroore's, resignation, At that firrie the decision was made to engage the same recruiter as our cast CEO search, rhich afforded us an opportunity to move quicMy, Since the position has been posted, interest in the role has been favourable, no doubt due to the great reputation cif the hospital and staff. Next steps include reviewing applications and intervievving. S i race rely„ Cathy Craine, Chair, Board of Governors M '?S-L'Thomas ESI gitire General Flosp4al MlinIistry of AgHculture, Food and Rural Affairs Ofte of the NIhster 77 Grenville Street, 1,1111 Floor Toronto, Onlario AVA I IB3 7el: 416-326..3074 F,ax: 4,16-326-310,83 March 23, 201118 i 11121�111111� 11 1111 11 il,711111 I I IM MinIistbre de 1"Agriculture, de I'Alf m e ntat! on et des Affa 1 res r ura les Bureau du mInIsire 77, rue Grenville, 111 6is Toronto Pntar1o) M7Ar 183 TU : 416 326.3074 T&bc. - 416 326-3083 Applications for the 2018,Premier's Award for the Agri -Food Innovation Excellence are now being accepted, Please share this, information with your MUnicipafity. The Premier's Award for Agri -Food Innervation Excellence, was created to recognize and promote the spirit of innovation that thrives in Ontario's $37 billion agh-food sector_ Eachyear, Our agril-food sector dernonstrates remarkable leadership in innovation through the development of new products, methods Iof production and ways of conducting bUlSiness. Eery year the program recogn,iZeS Lip tea 50 award-winning innovations across the province, including the Premier's Award which is valued at $75,D00. 1� 1! II11g;I ;lli��Iir I I I III !�! ;111111111 1 1111 M I III Details on eligibility, innovation categories, assessment criteria, and the application and selection process can be found in the enclosed 2018 program guidebook and application form or online. For additional information, please contact the Agricultural Information Contact Centre at 1X77-424-1300 or ag.ini,fo,,omafragontario,ca. I have also enclosed a copy of a brochure which highlights the recipients of the 2017 program for the Premier" s Award for Agri -Food Innovation Excellence. I look forward to celebirafing the great innuvations developed in your municipaRy to grow our agri-food sector and Ontario's economy, 8inger ely, Jeff Lea[ Ij V I Li NdN Minister of Agriculture, Food and Rural Affairs, Minister Responsibie for Smad Business A D DA I IN I S "I i-i, A' Good Things Cpw In Ont ,ria j r=nne terre, bons produits Ministry Headquarter s: I Slone Road West, Gueliph, Ontario N1 G 4Y2 Bureati p6noipA du aiiniM&(­ 1 St"I Road Wet, Guelph (Ontario) N1 G 4Y2 Midster (.df Mirds1re CIOS AMOS am MOMS Priduls, 01 de, Ot"darls APR 06 M Dds. Ifamn 'Vecchio Member or PA awnerit J louse ort7onirrions Onawa, Quarin 111A UA5, Dear ("o I �Caguc. '11111,11k W)U nf Wnwry 26, �201 8, regarchq; Ow collapsed Fridge in 111C 'Ovirship orhAsIaldid, I am so very Sorry le hear about flhin, irwideill, but rehoved to learn no (',)nC was hjumd. rwhcrics and Ckcuim Canada (DIS), flit-wip s ,11 t1j,c 1�;'jsficries Projection Frogranii, i- juaTl,dated to mange pysKA Mats to Ush and fish babim. UrWer the ."Mmoles Ail, a proponent that is jW0j)DSh1g tD PhyWHY 31lCr ti Nvaterbody is respaimible to ensure that projecu cunflaim to 01 statutory wit pmparmws arc required to unsure J),at prop oscd pr(jccts do ]lot col itravene the Specie'ca WvkAct prohibitions yvith respoct to t1clUkItic NPecies- 11 is 1110 proponcrit's responsibRy U) mew mH requiramems thal rnay apply to their 41CIUdilIg Te PASM Ace and tot Rid AL Pic= M that K)F() d oes not provide QW Wg Mr ()n Much 9, 201 t DFO roaceived a Reqiwst for Review to renlDVC VIC hupedW Rual My After investigatijag, it "ms detenAhwd dime am no cmwerns rvggrding aquatic sjwcics� at rkk tit this sh, The thearlin Midry or ustmmi 1wources mid Fomswy has conflinned W the pmImsed dams of ww* are Ixoterke of IS species in CHOIslr (`rcek, A lotwr dawd Maiv,11 12, 2019, haus been Sent to The pnoponni culmnWg IM DF lams no concerns With the 1)ropowd NY nik. 11-tunk you for writ 1 ng. Yow-s sincertdy, l)()jjjjjjiC j,,Clj'jftjjCrL, P.(`;', Q'C', Mjl, Mirdster of Wherks, Means wid the Onadian Coast Guard CW The I kinourab[c Scott f3i:-isw PQ NCS ["IresidOM of 11hel-reaskiry Board 'rhe Horiourablc Marc (jorneall, MJ)' NOW KITansport 'I'lle McKcruna, M.P Mhdwof Erryhvnmera and Chrume ChmVe Tho I I oi i o u ra Pale A ai a d0 e I Berl Kare n'Vecchio 510MM of Paoinment Elgin --NI Allesex— Lon dim I IOUNE Kar CV A M UN Y CHAMDRC RPS WWMWMw ' MAN% ,Apo 10, 20 1. 8 ro: h1inimer ot,'hirrastructure The 1,101low."ble Anolvjeet S611i thmse of Anumums ,0 tta IV a, 0' N K1 A IDA 6 Dmr RAW,, "Awank you for your, reply rcgarding the Co,11,',tPSCd bridge k"i thc Coonly ol'Elgin. Although I apim-CCIM Ymv StMpmdun of the Fidavil cis in Fu rid cum to now vow mt clernown of Be old bdQc and (he ofa vew bi-idip; It QTr wmi(i not meet the i'leed's of the County. Quiently, the Couii(y of flgiii is eligAIC rol. (bawd oo the 20l 7allocation), Kniedhae coos mAl consume the enthv GTF Mention thrDugh the ckmlolkioa "Ind the neces"Sary conMi'licGon or as to,imporary bddge,� The Cminty of Mgin As a popWadou o 78 people WiLhill 1,881 »03, sqwuv khomare, The comay has over 200 bridges wider ils tiAminiMi,otion. Iam bilaling thismumton, to ymuntimmimi once agnim as the ftivndtng through the Gas'Pax Fun(] wid, not mma ow WAN or this mmy, I Ui'gC YOU tO ievldaw die Nlennd provide birther <]Jrcefion oil prognams available IhMugh the Fedeml Governmat tat WOUW 10MM fe Caumy in is VMS, 11wk you kw pHw dw,e, sincereb, Kareli Vecchio PdomberMadiament UNWhOddQualmudmi cc: Julie fon you, MdAAWAUAWC, Offieff, Comily,of Elgh, 450Smiscl Or. St. Ilionias, ON MR J. O(NWA I I wiso gif ("am rwrwa is Room 449, Coofei[evmkm Oafldlng UHawk OuNdo KIA CM Tel.; 613-990-7769 Fa m 613-996-0194 Im constitilency 101750 Mat Rrvo 81. Thtmmas,Owarla N51aL IPP M..5I94311255 PIN! 5146374358 TWI Free: (w6-411444116 No Ire iages? On February 7, 20180 legiskflion was passed rmsking the ErigHshver;ion of tl,,)e Nalicnal Anthem gender neutrcil by changing, "In all our sors cornmand" to 'Vi caul of version of the Nadorn ul Arill"iern has not been Modified. Irrik.)rr'nafion or"Ohe No'honal Arilhenn can befound on ttie CoricAdi'o;nFleri'togg,�... You can ciso find sheei mus'Pz, on MP3 audio and a do raI oa d a b I e Osler A III th e new of 11 c. i a I E n q lis li, lyrics foryour Le 7 f6vrier 2018, une lai qLjj �Jftj,rjij_nG_ 1C)UIe,, disfinclion 011e genre dons qua -version angloise, de 'hymne nafi'Qn,c,fl 6h6 odcpf6e, Le vers �( In aH our Sons cornirrorid 0) (qurji grjir d e tour ses 61sT (.'i 4--f 6, ch n. ng 6 pour nn In all of us corrmand )a �qU no,,is quUe Coutes el tous)LaivQrsion fmn(,-dsQ de l'hymr)e nallional ni'a pas 0& rnodfl6e, De JjrrforrrrjjCjjjOn sur I'hyrnne m-.1flonal se frouve, sur le site Web de Patrirnoirie conadjen, U:,i parfiflon irusicc-fle, (Jes eriregi'strom)erts (Audio MP3 et uncrrr� ciffiche tel6charge-oble Co 11hyrrine rational sort 6.gcfleme�rt is of Obles poLair' voVe 100 I HDI C660RAF?751 254-01""1"231" 3OFI,'rDI,,'I1i /F4362_. 4/1 U201 8 MlWstry of Transportation Office of the Mini3ter Ferguson BlocK, 3" Hoor 7 WeIWMey St, west Twortic ON WA IZA 4,16 ;327,. 2a wwn,o nta r1o, caftran spo rtation Wrlstbre des Transpons Burea u dia Is, rrOOstii kifice Ferguson, 3' 6tage �7, rue Wellesley Ouest Toronto ON WA 1 Z8 415 527.9200 wwwunt9dozaAransports Mr, David Marr Warden Elgin COUnty 450 Sunset Drive St., Thomas ON N5R 5VI Dear'Warden Mam R- E"" WRON '19WRI, ,, E ID M2018-8,10 IJ �I �_ Y () V j Thank you for your letter requesting that a concrete barrier be installed on Highway 401 between London and Tilbury. I a,ppreciate the opportunIty,to respond, As you are aware, I recently annOLInced that we will build a concrete barrier along this section of Highway 401 However, before we can begin construction, an environmental assessment to, expand -thi'ction of the highway is required. In the meantime, we will implement additional safety Measures, Starting this year, we will be, installing high-tension cable barriers in the median of Highway 40,1 between London and Tilbury, This type of barrier systern will enhance safety, as has, been proven in many other jurisdictions, including Michigan and Alberta. We are confident that the important steps we are taking will improve safety. Thank you again for your letter. Sincerely, Kathryn Il cGarry Minister C. Jeff Yurek, MPP, Elgin -Middlesex -London 101 MU M MULTI -SERVICE CENTRE 200 Braadw,)y, suite 206 Tillsonburg, ON N4G 5A7 519.842,9'000 't) 519.84'-L2202 w,w-w.,m-ultlservicecentre,..com, April 17"", 2018 Dear Partner, The Board of Dlrectors of the Multi-; ervice Centre and Stonebridge Community Services wish to advise you that Geoff Reekle has taken a leave of absence for personal reasons, effective mr-nediately. We are grateful that Kathryn Leatherland has offered her assistance and will be acting!, as Interim ExeCU'li've Director in Geoff's absence. Kathiryn, brings extensive experience in the health care sector unClUding most recently as Director, Client Services of the HINIH13 Community dare Access Centre/1-HIN, With her SUpport, the MSC and Stonebridge MI continue to provide excellent service to the people we serve and will continue to work closely with our partners and other health service providers until Geoff can return. Kathryn, may be contacted at (519) 842-9008, extension 274 or be emailed at; klea .......... ith r o f I e (CnZaT 11 Fran Be1l heir, TillsonbUrg & D[stric,t M'SC 102 Val Foerster Chair', Stonebridge on Services Date:: Atari 19, 2018 'To � Health Service Provider' 'artners rrorn: Andrew Chunflafl, Acting Board Chair, SOLIth West Lf IIN cc: Kelly Gil hs, l n'terim C;,c-CES arld VP of Strategy, System Oesigo and Integration Donna Ladouceur, Interim Co -CEO and VP of Humeand Community Care Re: Canadian Mental Heath Assoriation, Elgin Branch Purpose, At its April 17, 2018 meefing, the South West LHIN Board of Directors passed the, fo[lowing motion! tract the Chair of the 04IN Boand of,Oirertors to give written rw1k,,e to (lie gaverning body of MH l" and to tile Mhlistor of HaMlh and tong.-TOPTY1 CAM (thr", 'Minisfor"), in accordance Witt) subseel(on, 2'1,2(3) U-ISIA, that the LON intends t'oappoint a heaiffi spivice pravidor supervisor -for CM"A Elgin, on or Oar a (*,ife wh!ch 1.9, 14 days from the data Mat the NIfti,ister and the floverning bod, of CMHA OgO recvive tyre This briefingwill provide a s,tatemert from OUr South West L] JIN Board Chair on the decision made, back ground information on the investigation Undertaken, as well as, next steps. Statement from Andrew Chunil ill„ Acting Board Chair, South West LHIN To support a health system -that prioritizes quality patient cam, strong governance and leadership, as well as healthy workplace environments, the South West, U I IN Boord of'Directors has decided to give written notice, that the ILKN intends to appoint a health serve ce provider ,,5upervisor for MHl Elgin. This decisicin is the resull of a final report, delivered by an appointed investigator, identifying a number of concerns regarding governance, managernent, operations, and the overall health of the workplace environment, and providing a number of recommendations., We WOUld like to s.1ress, that any changes made within tbe organization will have no impact on clients and service delivery. We look forward to continuing to work. closely with CMHA Elgin and our other partners to support a health system that prioritzes patient care, strengthens qlrAalty of care across our region and reinforces the need for healthy workplace environments. Background CMHA Elqin, founded 41 11951, Provd:es cornmunilly-based care to irldividuals discharged frojr-n the psychiatric hospital. It has grown over tirne to provide a wealth of supportive services to individloals Mfli serious mental llness resUng in, Elgn County. The branch's objective is to niaintain and enhance members' quality of'life and to support indepandence within their con-lMLAnity. Throughthe PeafientFirst Act, 20,16 the Loca,l Healtystern Integrartion Act, 2006 (LHSlA) (has been amended to give LHI�Ns the tools and authorities receded to become a single point of accountability for . . . . . .. ...... ............ >Ontario Local Health Integratlon Netwok, iFis—v,w— ioc*T _d1l"Ogirailon des Servigm tie SaMd 103 Canadian Mmital kleaft[,o Asocialan, Elgin Drarldi Page 2 local health system planning in their region,-, and sub -regions, On September '1, 2017, these new LHIN authorities carne into effeut, Section 21.1 of the arnended Local Health System Integration Act gives a LHIN the ability,to appoin't an investigator for a funded health service provWer. On February 20, 20,1 8, the South "fest LHIN appointed Ron McRae, a third party investigator, to report on GMHA IElgin's compliance With its contractual agreement to the LHIN, focusing on governance crud': management oversight, as well as operations and financial management. The investigation involved confidential one-on-Dne interviews with Board naembers and over half of CMHA Elgin's ernplOyee%, input aas been key to the findings and development of the report. recommendations. A final report was delivered tea the LHIN on April 9, 2016, OL11fiming" that changes need to be made M governance, leadership and operations of CMHA Elgin, Next Steps The LHIN board ut Directors haaccupted the findings and recornmendations, in Mr, Ron Il cRae's report and considers it to, be in the public interest to appoint a health service pr' viler for CMHA Elgin in accordance with subsection 212(l), of the, Locai,Health System Ir4egration Act� 2006. The I HIN places a high value on and is a 91rong supporter of independent health service provider governance and managerreint, However, the LHIN Board of' Directors considers, that the delivery of high quality services COUld be compromised in the absence of strong goverriance and leadership. In addition, all health service l provider emplayees have the right to work within a safe and healthy workplace environment, The LHIN Board of Directors Understands and continUeS to support the, important work of CMIH A IE-lgin. If a health service provider supervilsor is married, we will,work together with CMHA Elgin to ensure that the recommendations are impllernanted and the workplace environment is one of health, safety and respect. The South West LHIN Board of Directors, has the intention to, appoint a health service provider supervisor, on or after a date which is 14 days from the date the MiMster and the governing body of CMHA Elgin recelve notice. For adIditionalinformation, please contact. Mark, HrintnOl Vice President, Quality Pe*,rmarrice and Accountability South 'Nest LHIN mairk.brintnell 5 °l0-640-' 577 For media inquiries, please contact,-. Faadia Ghanj CornmUnications, BUS41eSS Partner SCUth West LHIN ,510-540-2594 (cell- 519 200 7700) 104 From: Griff"111, Stace Se n t: April 25, 201, 8, 33 1 PM' Subject: South West L f IIN Leadc r'ship Anlimincement Sew on beba?f qfxln&-e�v Chunilall, ActingBoarriChair, Vouth FK%t LIHN South West 1JIN 11,milth Systen.1 Pmqncrs, It is with mixed emotion.sthat, I on,11014 lie etlia t Ke'lly Gxillis,'Vioc President, Strategy, Syswrn Design <jn,d Integrati,on i,, Ica-ving the South'West 1.1 11N.Fler last day witfi'US Will bC May, 11, 2018, Kelly firstjoinod the 11,11114 in 2006 as the Sox-iior Di,,roaor, Planning, Integration and Conimmulity F ngagenicnt. In May 20 17, Kel ly accepted thy:; position otT Vice [)resident, Strategy, Systetti Design On'd Intogralk"in and in October 2017, accelited, the role cif -Interim Co-CF0 as the South W st LHfN inill'ated its Search for as I'lew CEO, Kelly, has been with the1.11I1since its inception, and hasbeen rnstrurncntal in, (he dc'veloPinctic and of the SoLtth West 1,11IN's syste'rn plam an,d Priority ini'bArtiVeS1 DUrIlIg 110Tbille with the 111IN, Kelly has als(,) 1)rovided leadership to a1 ni1mber, of provincial initiatives including taking on a pan -111 IN leadership role in support cat' (lie Patients First iniplernenlation. Kelly Ls a pass,iminte leader who values the power o�['ccllaboration and who hzils consislontly denionstnnited licr commitnient to (.lie LHIN arid, adv,,mcin gwurk that cotitlfl.)LIWS tray ill1proVC(l, heUldl, oulconles, I , I'-)atient experience and icalt[t systeni, sitstainability. On, behall'of Lhc 1:.F. IN, I wouldlike to th'Ink, Kelly bor her �igtiificant contributions tothe W�:)rlc we arc doing to create a, more iiitegrated, and cGective hcalth care systern that nicots the needg of t1: patimts and fiall6lics that we set-ve,Homejo,it) n'le in, wishing Kelly all the hest with fier firwre endeavaurs. Kelly', Y()U Will W grMitlY �wtacey (11,1'ritfin Executive Offike com-dinatoj- South W'cst Local 11calth I otognation 151c1w4wh, 201Q Ll U11.3 Avenue I Suite 7001 Locidon, O11'N6A I'll Dir e,cL 519-640-256'Ma bv 519-672-044,91 e. 't, 2563 1 "Foll, t'rec: 1-1 (,6- ,94-5446 2563 j y,QYHY n ijbins.on.fat 7,611101-1-mv 105 MI Uumt Aw,witSuile Mi. Lo r& rt (YA NUA I d I TW. 5%11.1173.22 May 1, 20,18 Fay 5 1,9-0 � OX5 &oWw@q,IlhIn.onca bumtn tHcod Olke) To: Lang -Term Care Home Administrators LimulconftiNnIhm) 81A'onl Duen SouM $1 lbimrm 8pandh woutt", From Mark Bdntrlell!, Vice President, Quality, Pet formance and Accountability Re: Level of Care Base Funding Increase for Long -Term Care Sector The, Honourable Dr. Helena Jaczek, Minister of Health and Long-Ten-ni Care, (MOHLT C) recently, annOUnced $103,442,100 in new base funding in 20118/119 for regIdent care needs in the long-term care (LTC) horne sector, Further to that ajIlrjouncerna-lit, the South West Local Health Integration Netwuiik (the "LIAN") is writing to advise that the LTC home Level -of -Care Per Diern Funding SILM11aly and LTG !iornes Finalx4 Policy has been revised to, reflect the Aprfl 1® 21018 per them changes set out above: respectively, The revsect i poficy, is avalIa ble on the n,tinls"'s public, website at: ht,tQ::111,ieal'th,glo,,v.on,c,a/erippu�blli'iciprogranrisAtc,)'lsaa poljclIes,@§px Per Dierri Funding Increase Effective April 1, 2018 and July 14 2018 (Appetidix A) gal Base ,fi,)i7ditigit?ci-ea,setil ,st)i),patt,rusklerat car-ei)eeclseffectine A,p(-ii 'f, 2018 The existing Regl%teredi Praoftical Nurses (PrPN) fUnding of $2.03 per resident per day will be embedded within the. Nursing and Personal Care (NPC) perdieni. This realignment wit help streamline funding and the recognition of resident care n.eeds. I...TC liceinseles, are requirsid to rontinHe to create andlor retain at least ona RPP full -til me, equivalent (FTE) position with this funding allocation. Subsequent'lio the realignmient, a 2,0% increase will be applied to the Nursing arid Personal Care (NPC) and the Program and Support Services (PSS), envelopes reSUlting in LeIvel-of-Care per them increases of $1,97 to NPC and $0.19 to PSG for eve: ry licenqed and approved LTC home bed in operation in the LHIN. This addiflonal funding is to maintain and iii,nprove the level and quallty of resident care and services. b), Supoem en, taq RP N Funding offidefive Aprd 1, 2018 Addltionalfunding of up to $93M vAfl be provided to hornes wlth 64 or, fewer, licensed beds to CIMS(Are they 1"Lave, adequate tanding to hire or retain at least one RPN FTE, I he SUPPIeMentary fUndjog for, horned with 64 or fewerbeds wjII annualize to $69,471 per, year, For further LAIN19-019A 106 I->OnItC-jrio Local Knalch fivagraflan Network i1-4se-au local —OntAgrafln o, 1 4es mcarkcrs du sanIA Lev& of Care Bimo Iruuidarrgl K10,qrSol Nla,y 1, 2 016 Paget information on the terrns; and condition of this fundIng, please refer to the amended Registered Practical Nurses in Long-.7'en-n Care I-111oares, Fundirig Policy. c) Sqpp)o r7jentaty Fbr Dion) effe ctive April 1, 2016 The supplementary NPC per drern of $0,64 provided through the High Intensity Needs Fund (HINF) will also increase by 20/o effective April 1, 2018, 'for every licensed andl approved ETC holme bled in opejnratlion in the LHIN. The new arnount of $0.65 per dies will Continue to be provided as a supplementary line under the NPC envelope. tj) Raw,Fbod Pc�w Oioii,r effectivedidly 1, 2016 A 6% increase will he applied to the Raw Food envelope resulting in an increase of $0.54 for every licensed and approved LTC home bed in operation in the 11-111K rIsis additional funding is to support, nutritious mileals and the procurement of vitamin D and calcium, supplernents, for residents, who are unable to rneel: the reconriniencled intake through their diets to reduce the risks, of falls and fall related injuries. e) Othr,,arAvco mmodatiori,eff6,Gfive, Judy 1, 2018 The funding for accornmodation services will Increase at the rate of 1.6%. The Other Accommodation fuer diene will increase by $0,88 per bed per day effective July 1, 21018, This increase, aligns with the growth in inflation as measured by the consumer price index (GFI) to enhance the stability of accornmodatlion services. f), Supplementary Per Djem effecf(ve July 1, 2018 The rnHstry has amended the current Ac;cmdltatlon, Policy by providing enhanced funding via Pl_e[_q L the new QualAy Attainment , IU [T] (QAThe P)., OAP replaces the existing Accreditation premium and is 4)terrded to, support ho "rtes to attain better accreditation, compliance and duality standards, The OAP will be provided as a supplementary line under the OA envelope and will bo valued at, $0 36 per diern, air increase of $0,03 over the existing Accreditation prernliurn. This funding will be advanced to a,lll hornes through a monftypayment with an incentive to pursue accreditation. Please review the ITCH Ouafity Attainment Prery LIM (OAP) l�Uflding Policy for - further information on the terms and conditions of OAP funding. YOUTM2y 201 B Monthly payment has been adjusted to reflect the new INPC, PSS,and SUpplemenfary per diem rates and will include retroactive payments forthe increases rnade effective April 1, 201 S. The new Raw Food and Other Accommodation per them rates will be reffleded in your July 2018 rnonthly payn,)ent, VV,e WOUld like to take this opportune ty to thank you and your staff for your efforts and hard work in helping to improve health care within the South West LHIN, LHIN19_019A 107 ,.eve� of are as 1-urichng Incrause May 1, 2016 Pilge 3 Ifyou have, any ClUestions about this initiative, please contact Josh Clark, Financial Anallyst at or (519) 640-2584, Thank you Encl. L.HIN19-0'19A Im Levet of -carp ler mem kicreases Per iilaI T I .. . ........... . ...................................................................................................................... . . . . . . . . . .......... . .................................................................................................................................................... 18 �llqp�l"!2 �Pfl!-' -Rpt til_ _�L _ w" cAlical, Ny,!�, �eR P�)_Ee� ��rvf,!j �ir,Lej) I 1,j),01 8 Now Per Vern rn Prior",L11_1,_�L1 i� X�TwW,"4ril 1, 2018 R0,51(forit cam n=ft inurua,-,e (2% on NP'C, iRP'N' and PSS�, Now per diotneffective. pflll 1, 291r Norsinq arvd Per-swiall Care (NPC) Acuity Adjusted 9112-6 ............................................................... . ..... ..... 3 98.29 1,9? 100,26 Program and Support Services (PSS) ... .""...,...............DD .. ...... ....... —"" . .... 9160 9,79 Raw Food (R,F') ... . ...... 91 00 9,00 C#eir Accommodation (OA) fi6.2,,-817 SUB 56,215 Total Gj 4 2.03 172.17 174.33 Y 1:,2018 - - 0.54 0,88 A Ner 1, 201810D 25 9.79 9(.54 56.16 175,75 .. . ... . ........ I .... . ..... ... *Treat hl 1, 201.1, RF1N1jndRqjWflI he hicluded In (,N�, KFC etivLAurie wid as a resuli Al hoi,nes,A11 n--v!k, the RPN ;uw dllemofVA3 Oraugh HIM Hursing and Program Raw Other Total Personal Care arid Support rood Accommodation (NIPC) Services JRFb (OA) Per bleni Prior to Aprl 1, 2018 0.64 DAD 0.64 hrreises. elfecrive Apid 1, 2018 0.1111 ... . ...... 11;011 diern, effoctivo April 1, 2018 US OAD 0.65 I,ioreascs affec(ive dulyj 2018" L= ..... . .. . ....... . ...... 0,00 U riierri efl cilvc J,w 1 9, 21180.65 0.36 141 .�—U�tmn�tar Fff6r,,fiw.,I* 1, !2018� the acmMitafirin fimfing trJILIMAjtbihirnem prenkVirl All r�o MIUL"uted As a millph-mr,111,11Y pudiem in the enwlqe, rofal'Per Dfam Rq Nursing and Program Row other Total ParsonalCare and Support Pried Accommodation (NPC) Services (RF) () (PSS) 51—al PV—r 6FO—mPriorto Aprlll,_20118 961,90 9.60 RX 55,28 178.75 Total Per Dilem, Effect Lvt#L-112T . ........................ . ........................... 100.91 9.79 900 . -55,28 ----f74, 9i Total Per WernEffective July 1, 2018 10 D.91 9.719 9.54 56.52. 176.76, 109 Hydro One Nerwoeks Inc. Tel 1.977-3A5-6799 community Relgiions CommuLl 4 M Bay MA Sowh Twwwi 6" Am i�ydro TorcqAn, ()Maolia, M50, 0 File wMaY&SO(Twe wrn AQ 24,201 A, Warden Dave Mur 'flic County of Elgiv, 450 Sunset Ddvc,, St ltornaq UN IN SH 5V 1, H. Y —tLr o - Qn c net War Warden Marr! 'rho lettee 6 to infurrrl yoga tllfa Hydx(�� Cpm eNetworks 1tw. (Hpdro Ono bas initiatcd it Cam, EtivLrormnewal Asscssil�wnt to the a6ming St Thmnaq "Trarisfornwr Sta.tion. ('FS',) aj;id rccortfigure it as be nndy conswxwd SL Tlmnas jOwdon, '115s %vork is emnaial to emme a concilnutd, saft", and rdable deadchy syppy ta die nmc The pnAect area is shbamn on the atinched Maps. " avv� t°cachcdt , heir encl of life, and the, capnl-)ifilics of a I'a "S re Cornj]OIWTA�j NIVI(IS 3W CUUMO MS Iu no %g" rMphnll beCMUSP I'll(TV iS nct Iciad C91TMC(-,r(!d "al the staJon, '17his project Nvou"Id 61vot've all, prc)(,cc,6un, and oaxnadoordowd WhAs W equipaient Wk, Thoiras'M, nnd 1'eCoDfifturiog tlac, Mon into a jundiml 1% new Oinc6oll, WiJI provicte a erre ttcctioll tu"tween two (Arcuids and allow at cwhiumm c4ectricily sitpply withont- jr1jel"T'liptiom "I"he prcrjecl s-rx,)pe, d(')e.% JIN involve any innjor ahemthns to the pritnary relay lxtJc'Jnp , i ,, strvictauc carxently witlajr,,�, the sta,ic 11 foxe. T) d"ds work, five steel tnarksmiss"Orl, assa,xi:w!d (NOIT) ,It Iricatcrt at MID 11r)rd Nlflh,Rr.nad, would Paan; pemmnenty rmuwNL Acces,t %Vf,)k0r1 he ao:,x*np1iWhm1 using exiting ron&wlierc, posdWs In Kfitiot-i, no adverse environincrital eflus are WdipmY as as remit of U'S PVDNC(� "I TIC St. Tlv�vlins Static,11.1,71"S de-c"nergiz.adon PrOjUCI as SUJ)ject. to the Class EA. ('orMirror I F"acilicies (Hydro Qt, , 201j in acandartur wUh the elct The Class U.,A is a sucandined ptacess to misute that cmnsiziMMOn pZq I CCLS thAt 1UNC 2, pedWs rmge of c4fixts have feasible crivirat'n-go.o2l ruitignoicm and/or prorection fneasurcs in plao, IS (lass EA process coritains, wrmubg pmvisiolls fludt I'llay apply lu tlds pr-MM1, Conktgma cai am no to of the Class FA proc-cs"s" rnayt)cpin as cady as latc.14dy 2018 mp racet rhe Mmmxd assaWce due of Navembi-A7 2019. As pa"he request cEthc Minister of 11,le and MmaW (ImMe, regarinp, t1w Fh�pelodn Dr11'v)whm andl1weelion jnchtdcdari(,[ cati hc vicwcd b,elow. 110 Myni We any qpew6wim, or mamdd Me addhb"al hbmwuhmi regNpdhig Us Imaject, please C01IL'act Me "It (416) 345 4599 or r -or this ,,Ag 'o _LjL,.L i AnChmmun. You input f w prNemV, vined andwould he by]nne 5, 20M Smccky, Craig C'Jirkilic, Rd"Idom'.. ,E)-tclosc.d (22 project aren inaps) (j, fqfiRr rrr nrle evid Am k-Nfioy? 0j, Peivag "Iv), ALI prsonal Adu&d in a WuWkw -- mwh w'. Imn"Ile, address" tvIrpligIrle notn1wrland P�.vopcxty Uxatio.ri — is (:offecred, mmntaincd ,raid c1mckysed by the Nlini.9 �j7f C)f-" tl-JC arn(i ("'11 I'll "Ite. 4"' Imarrmlb for the pullmse of trallsparer1c); and Tbe ilifim-in,46onis collected, undc,- [he aulody of Q Ekvimmmnvdal Alxsemmud Actor is c(PlIccted and mairitained, f6t ai(,, purpose of cccadng a O'cord ft)""Gt is„r,(Vaillblim to the g<-rjx,,raI public as demAhed I c M of i1w I Imododi (wel' Niterfiini or 1,17AIVIO ?bl llt,xscpl"),IJI yoo snh,i'oit will b(,�nulxlv P.Io of�l pbliv,� reccwd is -av"Iflah1c, to, th— gmwml pwAc im% you treqne,,t ulut YOUr I-),Eq,sand in(ormilrion remain confi'dendill f more, inforination, Pleme Contact Ifie ,'vlirastry, of 6.ie Eim6iroulnent and Uicnate ('11'allge's Freeclorri of rA,nd Plivacy Coordia'aOr at 41, 5,327-1434, 111 a v < t.- i :a a 77 AM - _<r\ i - wv P11 7,77 - tpsv�:++ k N _ - s_< WO G C r. d It - -.- _ \\ - vim\ \- �:.:. Zoo� �. vh. �. ACL.�.r - - 31 A v Ate' < ��� �,v oA\ �, _ - .. A C t Zg \ x.45.r` } ° -_ y �oor�\ \ - - z` \"V "r IN - a _ v v V... -. yam.. -. !AW...'� V '� n _ \ \ g s .F Aw \ \ \ \\\ C v - � •� � � At wr MOM. IX \ �o� t� k f` = Transmission Line Transformer Station C Wcuit is be Removed Waterbody t. Thomas ire Energizat on Project = uchana n T Work Area: 17 kV A Existing Structure Railway Watercourse General Area lap, e 230 kV L Structure to be Removed1:1,500 0 2s 112 y e, - A\ \ \ - A ` MIN� \ `\ \\ IN y�\V 10 \a AA\ Ij ... \ \ r gg 22, 10 ns i ST THOMAS .:. _ a a \ \ \�-r-a--s a e �— �y \\ ~ s\AL \ _ y00— v o \\ \ \ INT y wm ,..,., n. II u - s tea, St Thomas Cie-Energization Project - Transmission Lure L, Existing Stnacture ED Transformer Station RailwaySt Thomas TS Work Area: 115 kV Structure to be Removed Circuit to be Removed �ftterbody General Area Maty 500 kV A Proposed New Structure Proposed New Circuit Watercourse 1,6013 D 10 ze MCI FI -0111: Ashley,rhotnc Selit: Apri 1,25-18 1,(.):OS AM To: Jenniler Ford Subjtet: Yo,u`re Iriviled to'United Way's Annual EM on June, 141 Yotj're Invited to United Way's Annual Day of Caring*)! 'United Way's 20"" Pay of Cariiiig@ proserited by Libro Credit Union of."Furs workl3j'a'Oe grouj?s the oliTortun ity lotcam up and give back by Participating in hmds-on volunteer projects at-niany local I-Inited W'ayportner gel cies. Participants "will aiii, a better understanding of United'Way's role in creating lasting change in our con.imunity, wid at silt agendwith menjutigftfl wil(lnteeil' prQjects on, their 'wishlist:', andwill bLl,itd camurudcric und, tetun,spirit in I'lae procesq! Date: T"hursday, June 14, 2018 'Kittle, I. 1:00arn-1 I :45arn- Day ofCa,:rin00 ("onnnunity Kick-off Lunch 12111m- 4J)()jjin- Volunteering at pnajed wile Imcation: (",'onimunity Kick-off Tcun Cent,ru, v01UIItCCI- PI-0JCCtS III, VUUi0USHgeIICY Jourtions 'tle inai A Register N(m.- o register your workplace 1"Of thiS YCU'S lacy OfCMil1�10, P ase C, I Shle llorno (bo fofloving infborustion Oil or before May 1.8, 20-1& Your workplact nan,)e I)IiIIIIII-Y C(AlUird nam, 0111airl, t1ild P110,11C rmaiber Total number OfVOILIsteers available tear the ProJeLt Projects will be �rissigned on a first corm o first ser vad hasis, hased, on the size ofyour g1roup and SpOfS (10 fill Lip quickly, so please coniplete y()ur enWltnertt as soon aspossdale. Thtint , oti t'or your support inma-king this year's Day of"(" ' ("' Y A,11,1110P awonderftri urea, l Warraly, Ashley Ashley, Thorne Community Impad lin; oordiludor athorneAlunifedwayemem Linited Way Elgin Middlesex 409 King St.,London, ON N613 IS5 51.9438-172.3 exC 339 tinitedwgXem-ca Cw'ive. Volunteer. Act. Because aryo,tl, were changing the odds. 114 ITUM: N%rhan, "I'aneel (MM.A) Setit.. Apr�il 25, 2 0 18 3 34 I'M 1*4): 'lc i-chant,'J"anzeel (MMA) Subject: Trade Newsleticr April 2018 Gcod afkwoon, IOWA Ems conauhmerns under a, nwaiber (�ff We agmemeMs, hicluding flic Canadian'U'rec Tradc Agreen.wid (CFTA) and divCanada-Bur Union Cornprehensive ticotiotnic and Trade Agrownent (C'ETA), PIC"ISC (Ind alwelled'dw secorid trade ngmemM newdetta, which RflJows-up on the cane shag ecd, last May, and provWcs adddonW WN)rMadmi on CFFA and Cl. T& Botfi, ol,"tbeso agreenaelits have otdigalions witli wh1cfi covered. entiks are expedod to uwnply'. Cxwered entitles irwludo ARM% agwicies, awnicipolIties and nunWader puWic sector organizations (including school boards, universGes, coReges and (Ahor publicly fittided nadetnic, heaftli, and social services organivatimis). lFor oldier trade 4greenient resources, arnd thfirst nows,10ter, please visit the Buyer,s section of die Doing WISirless with (Ile ('rovermnletv of Onturk,) website, Yout tnay also reacb, out to'1 plyQ11AL )pq&,gi for any technIal reUh:d qucsdons. I t° you have quesAms regmAing flie neows,letter, p10w contact Andrea Krober at �andr,p rio.2-c.a., I&A you, 'raiizoel Mcxbant Aredor I Locad Governnactit Flolicy Mancli Ministry Of M11111611'al ,fid lairs Td: 4145850260 115 GTA and CETA — Some Background Since the Canadian Free Trade Agreement (LFTA) and most provisions of the Canada - European Union Comprehensive Economic and Trade Agreement ( _p -TA) have entered into force, we've received many limportant questions from public sector organizations 'trying to further understand 'their trade agreement obligations. Some of the most commonly asked qUestions have been on topics such as thresholds, exceptl'ons and posting periods, In this, newsletter, we will address these topics with the goal Qf'prov4ng greater clarity. But first, w0l provide some context. As outlined in the May 2017 news,leIter, the Ontario government has made procurement commitments under different trade agreements. Commitments under CFT and GENA apply to Broader Public Sector organizations (including school boards, and publicly funded acadernic, health and social services organizations), Municipalities, and Ontario government ministries and agencies (with some exceptions), CFTA provides Ontario vendors with increased access to the wider Canadian marketplace and venders from other provinces with greater access, to opportunity in Ontario. And CET A provides vendors from Ontario and across Canada with access to the European Union, the largest single market in the world, with over 500 willion consumers. &mHarly, it offers European vendors significantly improved market access to Canada. Between thern, CFTA and CETA provide you, as public sector buyers, access to a more competitive range of vendors and Nigh quallity goods and services. In order to create a level playng field and ensure accountability from all parties,, both these trade agreements include governaient procurement rules, with which covered public sector organizations are expected to comply. 116 Covered Procurement Ontario's trade agreement procurement oblilgations apply to "covered procurement." We recommend you revi(ew the agreements themselves and seek independent legal advice when determining whether a procurement you're considering is covered under the relevant; trade agreement. Some helpful factors to consider when determining whether a, procurement is covered under a trade agreement include whether: • The procuring entity its6lf is covered under the agreement; • The gicod or service being procured is covered under true agreement; The, PrOCUreMent meets or exceeds theagreernent's thresholds, and None of the agreement's exceptions apply, Threshold Updates Trade agreement thresholds refer to the V81Ue at which trade agreement procurement rules apply, The thresholds at. which CFTA and CETA rules apply are adjusted every two years, wid'i the most recent revisions having gone into effect on January 1, 2018,, You can find the updated thresholds by gong to the Inforination foLqqM, section of the Doing Business with the Government of Ontario website. Exceptioins CFT A and CET; identify exceptions whereby certain types of procurements are not subject to (that is, not required to follow) trade agreement rules, VVe recornmend you seek independent legal advice when determining whether an exception may apply to Your procurement. Please keep the following in mind., • WhKe many exceptions are found in both CFT A and CETA, some, are only found in one agreernent but not the othar; ® Exceptions in CFT A and GETA are net necessarily the sarne as those 'found in other trade agreements that You may, also be required to follow, (for example, the Trade and Cooperation Agreement between Ontario and Quebec) or have been, required to foilowin the past (for examiple, the Agreement on Internal Trade, which was replaced by CFTA on July 1, 2017), Exreptions may be found throughout the -trade agreements — in the procurement chapters themselves, in the annexes to, the procurement chapters, and in other chapters within the agreements. For example, both CFT A and GETA have exceptions related to aboriginal peoples which are not prescribed within the procurement chapters Lhernselves; rather, these exceptions, can be found in other chapters and annexes of each agreement; and R9 117 Although CFTI and ,:FTA identify exceptions where the trade agreements themselves inlay not apply to certain blinds of procurements, other policies and processes governing your organization might still set rLlIeS for these procurer nients, Posting Periods Under CETA's requirements, you are obligated to post most procurements opportunities for a minimum, of 40 calendar days,, with the option of reducing the posting period by five days for each of the folloMng: a Posting the notice of intended procurement electronically-, 0 Making all tender document don available electronicailly from the date o�f the publication of the notice of intended procurement, and 8 Accepting tenders, electronicalty, in sorrie cases, the mininlurn postling times may be further reduced, For details, see C,ETA, Article 19, 1 Ci — Time -periods. CFT A reclUres that public sector buyers post their procurement opportunities so that vendors have "a reasonable period of firne" to respond., Wher, determining a sufficient bine period, you must take hito account certain factors, including the nature and cornplexity of the procurement, and the degree to which subcontracting might come into play. For further details, see GFTA, Article 511, When it comes to, the posting period's for procurement opportunities, in addition to trade agreement ob4gations, you Wit need to consider any other relevant pokies with which you are required to comply (for many of you, this would include the, Broader Public Sector Procurement Directive). Implementation Support On the Inforina"don for Q_ijygtrs se,ofion of the Doing Business, with the Government of Ontario websiite, which, is updated as rnfermiabon becomes avaitable, you will 'find newslIetters, presentations on trade agreements, and other materiials, , To determine the extent tow'hack these materia pertain to a procurementyou're conducting, you may need to confer with your own legal counsel. Rnal'ly, sh,01.10d you have additional general questions, about Ilow to implement the procurement chapters of CFTA, CETA or other trade agreements,, you're welcome to contact Supply Chain Ontario at BRSSU poll Chainlq).onta(p_qa. 9 118 0 "0 From M. News Portal [ncwsportal(r oppxa� Sent: Ap ri 12 7, 01 9: �, 0 A N4 Sub" C jeet: N ws release froxxi, lbe P11- I`11,ALJ`,'LOA,D.Portable Weigh Scale Fixthcr Success A new rmdin r0euse bus been by LI'lu OpPik)"r, Flgin, County. "I'he release content is below. If YOU, WI -91110 LUE.,mbscribe froril tliese alcrts,log into the 0111" News Release Porufl a,,tndwloot . . . ... .............. "Manage Account". (EIIA-13N C01YN`1`V1 ON) - 111c [,"Igin County Ontario, Provincial N,)lice (OP11) Las, complated f[w targeted 1wrilion o-fli al F load season on mir roadways. Frona rarchl to April 30, c,,'arra rr iaal ln.olox VchicIcs are restricted to rcdL1CiT1g their weight's to ensure the roadway doesn't Wear prenlator0y, Smonxfary road,w,,.,iys areni ore VL]hlerable to dw f7reoze lbaw cycle of spring arriving, Datnag:e to otir ro.,Oways is a public 5afay co,ricera, The I ondon Highway Sallety Division of the OPP, Minisfiry, and, Aylmer Police Service al,l took part in, the targ�eted portion oftbt half load enfbrummit. Recently purchased portable weight set iles by the Elgin ("ounty Police SiervieeBoard proved Pivotal to the smiceess of thus year's half load onfiorcometit, The'Porttible weigh scairCS allowed oflicers, to, check weights at or near the roadside. "Fixtis elimimttiu, travel tin rl.e to all inspection, 4at,ion. Sirwe acquiribig, the quIes 11-10, Fillgin C"ourty 0,11) has laid over 80 J.'Jighway 1 raffia Act offences against m1mlercial 1-notor vehicles fliroughout the Covinty, Elgin Oxinty 01"T's truf,'fic numagornent trait tixe trained iii the use (if these portal scales, Half load Season is still in, affied till Apr±l 30. to be on, the l00kOU1 f"OF conuncrcial imotor vehicics nut abi(ling by this Law, 11 Clontacc (onstubte Adam Crewdson - MccEa Officer 1"honc: S 1 9-631-2920 opp,ca TWT,11,1�,R: 4MIP, WR 119 SWIFT Qi,uirterty News Update- April 2018 Page I Subscribe Past Issues 1 Tran s A Message from tho CEO I am deflghtedto intro6me this, fir edition of the SWIFT newsletter, We inteild to Imake it a regular pubfication so as to keep our readers up lo -date on all things SWIF]". We chose a quarterly schedule to ensure that our correspondence is never over whelmingand that the content b6nq delivered is relevant In this and future editions, we hopeto give readers inside access 4)to what we have been, researching, building and thinking. I hope this wfll be a WelCorrle additon to your inbox and encourage you to iprovide feedback and con rents on tills, first edition by enialling U-9 n't Wo 8t' Corn M ILI 11 rUaItl Q ru�wii I oscit, 1 am also pleased to announce the appointment of Barry Field to the position of ChW Operating Officer (COC). In this, role, Barry Vifff be dedicated to the luniplernentation and' delivery of the SWIFT Network, including project inanagernen't and fin®rucial ovemight, Barry brings, 0, history orf' entreprenpurial experience to, the role, with an extenspve background in project manapinent for the, teleconlwun�catlors hndustry. Most recently, he has managed projects for° the "I"elecarnrnurlication Services, of Trinidad and Tobago (T TT), The Baharnas 'I eleconui),unicatbris Conpian y !BTC), Arnerican Fiarnoa TelecommUnicatons Authority (AS] CA) and COX COITU-nUnications. f, am confident that Barry brings the right mix aexperienne and skill to translate SOAFT's vision into action. He will play a pivotal role in helping us to ernpower cowInn uni ties to, access global op1partunities through locall, ultra -high-speed connections, Finally, I WOU1101 Bike to thank our- members, partnors, and supporters for their ong=g encouragement and dedIicatbr, to the SWIFT �nitiative. We look forward to continuo ng to work together to "'Build Broadband for Everyone." V>inc,ural y, Geoff Hogan, Chief Exelrutive Officer 121 SWIFT Quarter,ly'Nc,wUpdate ..Alprli] 201, 8 Project Update flag,e 2 On January 3rd, ISWIFT launched at first 1'ri a series of ipcoming Request for Proposals (RFPs) that outlined a contplete list of dehveraWes and reqthrernenls, for the desi�gn, coristrL]00n, c>peratiun and maintenance of the ultra-high speed, open acceas, fibre olAio backbone network for Southwestern Ontario, Caledor and the Niagara region,. The R,FP is based on the information that we have collected from telecorn service providers, ITILIrli6paiities,arid rQrTlr'OLlrlity rnem:bers from aoross the region. DU1rri!,,rq tIrliS pl,ju'Se Of flee project, our28pry :gM@1Jfiqd telecom serAce, ... . .........m. pEgMidars volill be able to Submit a proposal in response to the RFP for the fir�A phase of network construction. Their responses to the RJFP vain determine exactly whernd when the fibre well be built. SWIFT anticipates selectirig the Preferred Proponent(s), in the, spring of 2018, with construction of the network cornrinencing aild to late 2018 FF M WHO 104 M*M I Fs ro E M To, ooinnact everyone as efficiently as possiNe, we're collecting inform ation about how residents, farms, and businesses currently use the, Internet, This I 5-rninute survey will help us to deterrnine where, we WlH invest our funding and support us in aohie&g our, goal) of building "broadband fcr everyone." To Coflilplete true Stffvey, please visit our 5tirvey webpaje. If you are interested 41 promoting the SWIFT survey in your. cornrflUnlity, Please ViSlt oUr I.Relsouirl.cle's welopage (Linder survey marketing waterrals) for a sample email, poster, and social miedia post to share with your networks. I SVVIFT now represents Orie purchasing Interests of more than 2,000 ni eniber locations including municipalitlas, Flat Nations comrnunifies, hospitals. schoohs, school boards, arid other laille public and private enterprises across the reqionSMFT membershlp is open to any coniiin unity or organization that, needs connectivity to any of ft,,, locations. Regardless of the size of liour conirrunity, whero, you're located, or what sector you represent, our membership rates are, based (Athe principail of equal access. Annual rnernbership rates range firorn $250 to $2500, depending on the number of locations YOU COMMR to the tlet'Mflk, If YOU aire, interested in becorning a merriberl, please, contact Addana C ekker, S,takeho Ider Relations iMwiagor at a.d........r... .i..... . as!eak EeL .s.....w........i..l...t..r......e....... t. .. . o.. . . k..........c.....a. . - On March 28, sww'r published a posifion paper that gave prominence to 0ntarlc's increa,ging digital dMde and proMed an, evidence -based Case f0l'WntilWed invest!Tient in equitable access to, high-speed broadband networks. To read the full POA10ill paper', pleasevisitOur webpage, SIJVI FT was recently featu red In: - CBC Ngws ­.Mndsor - CTV f -,Edc[!R11g,r . c,rV News .Wndsor - E 0_b air Mjd-$pzeid Cities reppq, .,Kqkcogyl I,,Initgerf ce Maouzine -- - Tht,ffiu _nJ cjlnL_ln I LxnA,09 �Ji_ 122 'Lower Tbanys "erv,:,-7M917' Ave a bildixed amf he'Aby UMMU-1 To Our Partners in Conservation "', P" "" �, , , 0 The Lower Thames Valley Conservation Authority is pleased to present to you our 21017 Annual Report,, As you will see, the LT VCA had a very productive and rewarding year in conservation. Our Annual Report reflects the, environmental services and pro grarns, designed to benefit our ten member municipalities in the lower Thames, River watershed and region, and highlights the MCA'sactivities and achievements, I hope youi enjoy reading our Annual Report. Our website, yywwJtV(I.a,ca contains extensive information about all OUr programs and services. Should you have any questions pertaining to our Annual Report, or require more detailed information, please contact our Adu inistrafion Buildi'n519-354-7310,, We will be pleased to meet with you, or answer your inquiries. 803M Linda McKinlay Chair Lower Thames Valley Conservation Authority ltaalos Shroet, Chotivirn,, (')N N7[.?'V,8 wvuaJtvraxa ��I-Ilcne: 1,9-354-7310 - V"ax: 519-- 3 "",,2 I -'Annual Report SummaoWerThames Conservation Authority //// i %&/ 'rotecting Life & Property Conservation Authorilias are on Ellin frac l neg of Ihe 1'7'r urnncial I'llu;ad I orecastirng anci'Waarrnirng parunr rarrc ,anal undertake floodpi.ain rnapapingd; muaadelingd; monitor ustreaannfk)w, , raainfalp and s novopack,% issue warnings; acquire flceudploJn lands orad floodi vulnerable structurw and cpara#a dams, dykes, channels and erosion control structures— Flooding, tructures. lr:looadin , Lake Levels, Drought l°he "1°"1°rarrnres River did not accumulate sipnificauat is cover, oxpnreriancinp a melt event in January, Heavy rrainkwYalls during the year caused flooded woteroours,e*, trig3,ge nr°gt operation of the Iindlan-lwdc re gar reek Ivcrsrran Channel in March, May and INoaverrbuar. dssrued during the year were twelve nadvls•nriop�. High waiter levels on Lake Erie and strong south Winds led to rrerpuent flooding along I rie chore Drive'ln Chatham-Kont vw+ith 29 advisories issued. Flocudin affoa(�emd ,')Ca propc�,rties with erosion, brealawaall failures, Structural da"lrnagles to dwvellirngds, amid co ncerrns of a failure to the road/dyke. 7l° o yetir began junder a Low hitter Level One cor^dition, laslin through March when spring rains lifted the condition, Declared again 'far eptennber and October was a Level bine Condition. A, Levei gine Condition is triiggdered it there is behveen fl°!ww and 801% of time I01rugd telrr#rn avers e raprniall' over the least „d or 1nnonth period, or if river flows are between 50% and 70% rA the lowest average sunmmer month IT ow (100% to 7D% in ttne spring), Water Quality Water qualily rnornikaring is corlduratend' at ruine gdroundwalr=w Wells aan:d A strear n (auurface) water locations f'or dissolved Oxygen, pH. a1111001/, terrnp ratu,Nre acid nutrients, with supr.�ernnefltary analyses su,uch as e -coli, metals and pesticides at select locations. Throu b a Canardaa•Onfario Agreement grant, the sudrace water sampling network expanded with an additional: 'ti locations and winter :aarilpalingd, Vlonilovnrg results froom thio tannaiaa for grades reported in (lie Watershed Report Card. Benithiic Mat robivedabrate s fl„PonItod n9 - Strearn Plealth Sampling for insects, worms, and cruastaceansa that live at the siren m bottom continued with the tdnivor, ity orf Windsor. lRe rrmb will assist In developing a monitorlingli pitiudrarn rno suitah4e for the reUion,";s unique hiogeop1hysical 01,10ronmernit: Binational Phosphorus Re'd �ctionr `jai ' The uanrnuanl phoiphoruus IOadipgds to 1he, Westerrn and rttrpl' basin Of (Lake Erie should be ir ducerd' y: 06 , " th,e, "i"�ar � River is also, a priority vw'aler-shed require 400A,iedund'ow ml', dissolved phosphorus, load spariru �oard'irpr�s. malt r�„ ter LTV Ai en a edl in iuunsuflatlon aired i arly a icwns to eedud phrau p h nous to actin s aararf to help develop the Dra tan4l"O rntado Ldke ErieAdtlon Plan. HOWAN "f e M, 1trnieipal Plan Input and Review To inaainpain the vitality of our wadersh ds and protect pmoples' livres aarncd prorx ty frrarnr, 11oinding and erosion, Conservation Authorities adraainisLer theon,5 rvatiori Auffiorilies Act and its re ulati'ons. Under eotio n : of tla c A,ct (Dev(.-I alparraerit, Werference with Wetlands and Alterations to Shorelines and Watercourses I° eg ulallorru), staff regulate development anrl actrvitirms in or beside river or stream valleys, Grunt Lake shorelines, watercourses, hazardlands and w, uatdarid',s. Developnaent nn tl'au~ n lands nnany+ requirrm permission frown the Cori,sewation Auathoril,y two confirm that control ref fksm ing, erosion, dynamic beaches, pollurtion or land conservation, are not affected. Propeyrty inquiries 110nn tfnai punfalic, lawyers,., and roaal estate agocts are, important se that prospective L'uyers or people wishing to work,in high risk areas understand the hazards, In 2017, the LTV ,A, reviewed 271 applica Lions ran° ,Jer this Regulation. ;Spaffalso provided 1,74plan input and reviem services frwr r ui, rr,sirlents and nrnrmmb(;,r rrnuur'aiC ipalifr s. Planning w Regulations Ir ollcies Over tl°le past two Years, staff harvo, updated p)caliraie,a Used for the review of rrnunidpunal pianningd applications and private sundannlssions for development within ruerdiuulated areas under . Reg., 152106 of the Cournsevallon Ail'horities Act, The (A raft Reg ulatila„ns and Piannin POI i y and Pruce uru. 1anu!al addresses frequerit issues and Items encountered in the administration of tine regulations and provinc:raall hazard, policy, under the Frrrvpnrciaal Policy f" ltaleurnnrarnt. The doc urnent inu [au'puwrales L VSA l cmrard paralmry arnrd' diecishran;s affe,cting ri isfumng buildings, buildings destroyed by firer, other° hazards and Infilling. As wall as derating with tile. uniicduae geographical uacaroObons witfnirr tine f tVC , reference tc neigdl botldin (,',o nserva,tion Authority policies was ianclurrded to ensure Consistency n trndlvidusil rnurnicipal Julri dictOn . Tho: draft policy is b6ng revicrw exi for corrnmeirt by key rnnuinic:Ipaal building and planning departmrants, public works, and neighbouring CorlsBrvatlon Nuthroritras, The revised citocurneunt swill bon do;xulrated frai public: rr.viewaw in cuarly 2.018, MIN Thii 1 a )1,,r q Id,4"goilby pnartanors hip, with the i tis � lrnnp+fovinn th.6,Tha'6es River First Watershed a ,9)i4 tktt`�PLAWTING, RESTORATION STEWARDSHIP T1111010,40brisible care Of raurr natural resources on a Great takes Agricultural Mewardi wat6r$'660 ti ns is essential to taalonclnq huurmn and Growing Forward 2, a federal-provin rnwarrri r� ads`a lnat the, needs of our natural provides finding for GLASI, 0. LASI on irwonrwaent. `Cbmervationmu Authorities have a long Ontario Brad and Crop lluruprw w;l'emerat. hnstoryworkjnq with landowners in the ptaannirnp and The key rgnals of the jproject, are to Ir delivery of watershed atrawvardship initiatives. 'staff provide water duality and pol'Uinator health. opportunities for local projects, which enMu.rrage a sense Agilcoitural Phosphorus Reducti6h of ownership of environmental it habillilation efforts. $1,15,094 assisted Min the implerrli ul The LT thank our -10 unember municipalities whro Management Projects wavithln Ithe J 't recognize the ne d tdr° and c6nr tribwte to land l wnntiard hip, irea . irrfwrr 'ow,* l�^ nlorr hb& � and acknowledges the finaup ai al'sJ4 'I ort of our r�raanti�°n -, part,n r lllp biel +eefi t.owwri r Thain �partnars and dedicataut vrwliihlw it „ Creek, L hgpdjrul Region and Catfisl The LTVCA1 clol,WboraLed with 00,mr 310 steww+airdahn p partners inthi in ,fol t Nations, overnr-6nt ministries, c rporarfi rn ~dud ItNG05, pr dl the ouutcornes were tromendou l Working tooethbr,,we restored habitats, onhanced blodivets!if , pi° t i d species at ri k, improved waiter quality ntt mit hd lth, ^char° rl environmental knowledge e betww eeta 66,ri �rir,hi,files, and unduucted s56untific research Barad M,onlf do . `h3 rhiNlipni in stawardship gr ,nt providel asgistance t,ra 164 larrdowneruws, planted *134,221 lraes, and r tu�rally res"t d tt`7�ihealarr:. Two buu o tours hig li lht0d j wwvardship efforts and we attended seven to e'vents. Tea wetland pr�ojecd,sttes hada dUCk nesU l box s litw laliled and the Ministry orTranataortatiorn awarded a o ntradt to LTV0A for native veqetatlon re'storatron at Exit 9,9 can tali hway tt'11. it In 7,16,an Water Progra (1ECVVP) Ire is a 000perative program between Lower h arnp Ill yp atfi h radk, l e tla C reek and the N�rinp R n t lE e iu°wn ihraa rvhtir�rr ies- It as ists lrrtwlra wvitlr prefect, whNch lurnprnve end protect wateru�ualij Nm Il iuu ouruty. w orrbraletrud wvittuiru (he t t V CA watershed werefourteen projects. Ina total, the EMP oontr'ibuted $36,246 to, Ian rfnvflners wnthln the t..TVCA,. I w Initiative, (GLASI) tw rrilariat initiative, Authorities is engaging IocaU produc r°a op,,011 to atth and water' quality, ericouraging auction throu h' it ,Gtaie4tdund ;rc.lr�r�l. The rorunation of Thn'rhames Rive l h6rus, Reduction ullabcratjve (TRFwI ) raised aware ra nd provided extension serOovs 10 reduuc pl1fa plreaching our drains and wat,6rways. TiNc al uirr r�amriM,ittee fin Q1uades farm organizations, munio,palilies, ENG0s, the L hathan7-Kent Drai nape, various acad rr,id , and Firs Nations, MCA hosted two culive Outreach Tburr an tl� t i� �auurr Species at Risk rlu to �p ares jt,Ru it iuhu i f a iii rl tca develop hru dnrntic , prtarl,fr tiea�i ~wCA r,ai�w,+ad ��,„Ct�� ff�rrtr f°rahwah�e end ��,w�h arwadar to de'tirelp!p a eetnraua � � 'rn�guff, �w^hnictu w�dplt l�j�iide t'utrrra colla�waratien wr�r'ttj� btu fadu-ral�i��^v�rnrremwl td `nhance ti°ue ar.rrwwivrl and rewr� of ti%hu arrrl rnu��ais irj� tt"i Itwr�er t hanrae waters hed rd,rlrarn, t'h prrvinrai �{cie dt Risk StewardahNp r la I'Mwnnndan Cl p �y ar.for`. ree years to IMP ha ail and �dly, odth auch canand education f'or, reptiles t rt°a watersheds, Courser abon Scholorships ScholarshipsasndAwarda The MCAstAppqrted local scholarships and a °ards,: 4 Environmental I' a a er ant dlptoma program - Rid, eto n"7 CarnpLis,of the Uriwrer lty of Guelph The LTVCA E rnviro nmentaI Award V The purpose of the to prokocr extsunp,ana"rurure sources OT QrinKi ng Water, Protecfing water at V,ie source - rr IL111jr1i'l1a 1 WPHS Ond Water 4dakes - is the Ilirst Wn-iQu In a approach to p rov I d 1 n g a safe, clean 9 u pp ly of wate r. The Act is part o f the government's cornryi1twic-rit 4n, prateofing and erlhancing, 110TRAll hmilth and tjjtr enVirTol I ment, wh;Pe jinplernienting the Walkertcon Inquiry recornrTIOndatiOnS, The J pper Tharnes River, Lower'Thanies VaVe y and St. Clair Region Conseyvatlon, N.0,,lodtjes partnered together to form the Thannes -Sydenhain, and Regton Scurce Pr(,)'Jection Region and worked with rnjindQipallties, stakeholders and the pubHc to develop a Source Proter.flon Plan (SPP) to protect drickling water. The Source Protection Gornrnittee (SPG) Is applointed under the Clem Wa ter Act, 2006, representing rrn LA n lCipal, btrisiness, general public and interest group sectors In the region. The Cornmitlee is responsible for gukfing the SPR Jenna MaIn is the Solurce Protection Coicrdinator. In 20,1 7, Conservation Authority staff supported implementation of the 'P end morillored lersst progress. Mr, Dean Edwardson, was appointed by t1lic Minister of Jho Environment and CitlTiate Change (IP OWC) in March as the new SPC Chair, and the size of the SPC was redUcedto 15 rneri-)hers, Upper Thames River Conservation Authority estabfi ",d a regional Risl( Management Office on behalf of seven tenni ciplides, iricludling the MlunlclpaRy of Chaffiarn- Kent, with ' a sery 1 oe �greo me n t to, Deoarnb c r 2.020. The Conservation Authcritleswere, directed to sou rnita workpla,,', in consultation vvith the SPC, participatlIng rnuNclipaiNfies, 44, the G uIP „ Wff t datWled steps for the review of t D Rl NX I N,6 WATE R A r T F n n r i F A mi U) A TP P SHIN, 01SHIN, R4/1 ABOUT THE LITCA ourvislon ]'he UNCA—fof a balanwd, and heallhy walerstied. Our Mission Leading byexalvpIe liralodjoifln ImAnershipywilliffle wrnnivnity, Our Core Values, Resped, iiritegFity, commilmonl, objecrivity, Ond rA'Alab oration. Tho ConsairvAllon Autharity's ar" of forlsftlon ties over tho walersheds of all SIMMM, wIllich afro Into the"Thernes Rluer Irorn Ilia V11Bgre of Delaware, to, 11,ake St, aalrr Southern hotfhdary ha$ jurl$dfcAlon ovor Me walorshmfs of 611 strearns, ohloh drWn Into Lake Ede, from the Talbot Creek wtiter 's -hod Irl the east, to the lwo(Craaks watershed in thewast, fotal oroa Covers ow, r 3,275 sqware dometres (1,204,qu*v mfts) in ZDAMOSbarn OrdarjQ I And Is horne to over 120,ODQ peolAo. 70n rnernber municipafitles aPpoint represents lives to a snardar JlreLijars, The MCA% hudget of $3,097',028 received approval in February, 44 const-rVat ion onservation C 16%111 � Step i rito N a tu re at one of 0 n,tarlio's 270 co n se ry a ti o n areas! Conservation areas are natural lands that are owned and rnanaged by, Conservation Autho6fles. The Lower Thairnes Va Hey GonservaVon, A1]0106ty� oovns nearly 640 hectarps of protected wetlands,fare sts, Lallgrass prairies, and lakefrorit and habitat restoration sites. Of these pruperties, I B publicly accessib[e conservation ureas provide a place fbl- nature to thrive and people, to; explore. Many of these kArlds have wen naturaliled and have few or no facilities, Iowever the more developed conservation areas offer pavilions, Irails, and boardwatIm, interpretive facillifies, and venues, for fish"ng, hiking. camping, c,'inoeing, p&iicklng, cross- country sklingi, 9nowshoeing arid even weddllngsl GM, Wilsori arid (Long roods Road Conservation Areas; offar niany fadlpUvfor the public. G. I. Wlson, with its campground, barn pavilion. smalf take, mernoriall forest and ChIdrens' Safety VjjjaQe, pncraased attendance'Jo 19,677 visitors in 20,17, providling a unicioe esc,;apo to nature right in Chalhzirr KeersVs back yardf I..ongwoods Road, home of ll,ie Ska-Nah-Doht Villago r�rd Museorr), is located in the Municipality of Strathroy-Caradoo. Over 17,641. visitors enjoyed pubUu, everft, programining, and year round activities atthe pavilion, C a ro I i Ti i a n forest fruits a nd g runup carn pg roo n d s, Conservation area devel(,rpmenl and maintenance of (�JdItieS are enhanced by annual dortafions of money arid Volunteer time froini COMMUnity iiiftiduals, oonnpan!es, conservation clubs, Ind with priority given to safety and wxessibi lily. Control Of Invoslive species suen as phragrriftes, uonitinues to present a challenge, r0tany improvernerls at conservafions .1ireas were, cDnipleled tWs year, incluOngupgrales at CM, Wikon, a Nlsloninq Pro,jert" at Longwoods, Road, and as new trail at Walter DOMMUX. The "Myslik Wildlife Pro5eirve'° visas as 40 heel are land donalian, also received in 2017. tlr A new elernentary school program 'Balorw®r and Bk)diverslty carnbiries Jj),e I Merrpae o airid Sciences curriculum strands at, L,ongwoods Road Conservation As -Pa. itoutlinesspecies at risk and their clurrent threats, emphasWng the Importance of balandrq the use Of Our natural resources with proper stewardship, as exornplified by, the local Hauder'108aUnee, plars ple Win g here 1,200 Years ago. Conservation Education The Conservation Education program operated from L-Dngwo,ods Road C,Dnseivaden Area provides Ontario CurricUlUni basad, field trip and 4i -class pro,grams to students and community groups arid at PUbliC OVOntS, Our PI-OgFAIMS f6Gtor an und-rstanding and approciatlors of the nahAral re,50L,jrces and encourage, wise -stewardship practices, LTVCA,,�ilso suppor'Ls, 8tuderit co-op educallon, At Longwoods Road and CoM Wikon Goeser vation Areas,. prograrns reached 1,456 studenis waver the past year, A popular 4j�LQ'ljgs prograrn sponsored by local service clubs is 1he grade 2 ['tIver and Greek Safety Prog rarfl, engaging, 261 children. Staff hdped out at the spring St. Tliocnas- Elgin CNidren's Water Fostival. LTV(..,A hostod this annual Gha[harn-Ketfl and Lan0ton ("hildr-em's Water Festval mMh over 1,700 students, leachers, 1,,)Ar`int laaders, spnrimws, wd volunteers portibip"WrIg in, October, Ska-Mah-Doht Village Museurin Ska-Nah-DoM Villaw 00d, MU -90,0111 CulliMIGg tin barI community leader, to r:ducale albolut the past, collect and preserve local history, and faithfully interpret the I 4ai idenosaunee, - Peoplle of the Lori house Staff ackri owl edge tfrnc 1111 aacbl su plooft fro rn the. Nli Nstry of Cultu re as woAl as sunirner student, grants, The Heritage Ruild Project was cAxnpleted Vvitha new lorighougeand palitnde maze, and calebrafe,d at our "Taste of Fall" Cariada 150 event, 1 -hanks, to Canada 150 CDITIF11,111-lity ll1fI-a5tFLJ(.IUre Program intake Two, Goreenl-ane Community Fund and Lcrxer Thornes Valley Conservation Foondation for their financial suippod. Slea-N a h-Dotit Village wplcom es tour 1 sts from: around the world' and operates The Tolle Trall GM ShOP, <i feature Pet Cornitiunications enhancf. of the goals and program� rarer target audiences, ena our fabliftles and services, We inforrn the LTVCA Board of Directors and Committee members, CounblJors and staiff from me, Government agendes, Cunservafion,Ay, w e rr, ls, med I 16,,'c o n V at shed ir,esider Project partner,5 and More,, M6 advertisin ea media ret ses, speclileV6 tours, festivals, and displays, ft Or across the watershed', Highlights of the year Include ain,le Grow Wild"expo in London, h6lpf i and hoOng the Chatham -Kent & I Festivals, and special events like I Weekend" and ''Season's, Greetfnj Road Conservation Area. Apartr hold, The "Canadian Coaslers''Cel ConservalJon Area with their 15M i show In partnership wfth the Chilldre mernarialfar est dedication ser0ces wit[,i the Conservation Foundafion a Outstanding MIvIduals are recognized at ay presentations throughout the year, however, than* A our I00' ot volunteers that �afped create, a bal'ancedand healthy watershed for our cornmunifles In 201V Lower Thames, Valley Coriservation Authority 100 Thames Streot Chatham, ON lb.,wer Tln,?dr?7ff N7L2Y8 5,19 354-7310, 5,19 352-3435 FAX Conservation E -Mail: lirrfo@ftv:ca ONTARIO Nawra,l Champions W1w,w.,1bvca,.ca for a retail e,ci arjoaW report v1sit our website tinder publications We witifoster allitd promote, the distinctively We, will eirvibed technology thrOLIghOUt Catliolle atiaracter of our schooll the cuirriculum to slupport digit -all lfteracy,, communifies arra actively engage our, creativity, innovatilon'I coHater ration,tarn d par4101-S 'N r° U g in ongoing corntwitinic.pati on promote higher 11eveliei"it,,oiigagernei,,i,t Work with OUr falithi, post- ondary and cornmunrty, partners, be it in the areas of Faith Forni�jrtlonjl, Mental I leaffli and Wellness:, lnd:gran ous Education, lntern,tion a] Education or Equility and Safe. Sc:haols, w as as key component in rnovng these initiatives forward, We are very blessed asa board to have such gin extensive network of friends, We v011 irnplerneni research iniormed instruGfionall and assessment s1rategliesto support improved Student achie,vernent, well- boing and reduce achievement gaps We splecificall y undertook professional learnfi-lig to support 4nplanientation of the Provincial Renewed Math Strategy where we addressed - Classroom embedded professional learning Exarnlnilng the, needsof the whole ch]d throlugh pedagogical documentation Teaching strategies responsive to student learning needs Knowiedge of the Student and student learning through the tans of rnathematics Assessling impnct an student learning We arnbraced a collaborefive approach to learning where a core team, of learners, principal, lead teacher and Student Progrann Support Teacher ,(SPST) worked as a tearn to Identify and oddress .,the learning needs of students, Greater and enhanced access to technology e.g. Confinuedt4ning took place flor lead learners to Support ernbeddingtechnology throughotit the curriGUILlm, This trainling included- * Kagan structures to enhance student engagement and voice * Pedolcglical documentation to assist teachers in Wentifying learning gaps * Office 365 to stipport Student and staff work by better accessiniq technology * Googlle Read -Write to suppoti all students and Pal"tiCUlarly those with speciall eduatin needs Wewill engage Iri inniov,a-dve and collaborative organizational praictices to provide for responsible and sustainable stewarfthlp of res,OLWCOS An, East London Far nily of Schools Accornmodation Review was Undertaken to address; The I'lUrnber of schools that we operating significanfly below their perrnanent capacity -M Their significant renewal needs, and, Attendance boundaries that did not foll[ow, natural barriers were not configuculs, Labour stabilitywar as achieved for the next few years as Central and Local CcIllective Agreements or Terms and CondiVons of Ernployrnent war a put in plaCB fOrthe Various Orrlplloyee grOLI[)S. We initiated multiyear energ � y reduction prograrns, including lighting upgrades and climate control eff, ic i,e nc i es lin M U I U pte s c Ir o ol s. Alliance for the Study of School Climate. (2011). Examining the reliability and validity of the ASSCI WASSC'School Climate Assessment Instrument (SCAT). Klugman, J., Gordon, M., Bender Sebring, P., & Sporte, S. (2015). A First Look at the 5 Essentials in Illinois Schools. The University of Chicago Consortium on Chicago School Research. Kutsyuruba, B, Klinger, D. A., & Hussain, A. (2015). Relationships among school climate, school safety, and student•achievement and well-being: a review of the literature. Review of Education, 3(2),103-135. Ontario Ministry of Education. (2014). Equity and Inclusive Education in Schools: Guidelines for Policy Development and Implementation. Toronto: Ministry of Education, Reynolds, D., Sammons, R, De Fraine, B., Van Damme, J., Townsend, 1, Teddlie, C., & Stringfield, S. (2014). Educational effectiveness research (EER): a state-of-the-art review. School Effectiveness and School Improvement, 25(2),197-230. Thapa, A, Cohen, J, Guffey, S., & Higgins - D'Alessandro, A. (2013). A review of school climate research. Review of educational research, 83(3), 357-385. 1 1dP do HI d" q Ell 6 K WHY IS THIS A PRIORITY FOR TVDSB? Relationships are at the heart of an excellent school system. The quality of relationships is pivotal for a sense of community and positive outcomes. Students and schools do better when we... • Ensure quality connections among students, staff, family, and community members • Offer meaningful opportunities to build and maintain a strong community • Focus on relationships that honour the diversity of everyone in the community • Encourage and promote leadership opportunities A WHY IS THIS A PRIORITY FOR TVDSB? Equitable and inclusive environments meet the needs of all learners.' People thrive when they feel welcomed and valued. Students and schools do better when we... • Ensure the emotional and physical safety necessary for learning • Work together to uphold mutual respect for all individuals • Embrace the beliefs and experiences of all community members • Provide safe environment that support student success and promote fair and equitable treatment WHY IS THIS A PRIORITY FOR TVDSB? All students learn in their own way. Effective school systems provide support for students to focus on their academic skills, interests and personal growth. Students and schools do better when we... • Ensure there is effective teaching which engages students • Focus on student learning in the classroom and wider school environment • Work together to achieve common goals in a supportive learning environment 'rir, and consistent expectations rdership that inspires educators is mat c UIPOT, Power CIO YOU �88? CJI YOLA El,(.,.,iN s,,IIS. ,rtl()MA,.S 11EAL'THUN]"r alsoknown,ts ELC'INST. THOMAS PUBLIC, HEALTH Fiatalivial statoulto"O Docenober3l, 2017 133 ELGIN I ST. 11110MAS HEALTHUNIT also hnown zts ELGINST. THOMAS PUBIAC HEALTH FinaricialStatement..% For the Year,Ended December 31, 2017 Table (of ("'olitents fi'1dCpcndvn,t A, tj d ilons' Kv port Stateirmit OfFITIan"Oial PoSAt'IC-11) Statement of Operations and SUr]11W% Statement of Chaage in Nutl',"irwncial Debt S ,,, tateinent of'Ccish. Flows Ncite's to the FinancW st"Itements Schedule W ' Expenditur"Us 134 PAGE. 1 3 4 5 6 7 -l9 20-22 AHAM SCOTTENNSLI1111 §1 .. ERED PROFESSIONAL ACCOUNTANIS R 5ANTAMO I k MIGM409 R 519-773-9265 - F. 519-713-9683, 450 Sunsd EM we, SL R MOL ON A PVI 25 Jo h n Street S(u utti. Aylmer. 0 N N 5H 2C1 WWWVSUMSW1MnUDq1 1NJ)VVF,NL)E,L4`T Al�)J)Jj QLIOS' REPORT: To the Bo a rd o 1:, 11 en I f h, M ent he 1"S apt' ("'o 1,1 Etc d, I 11A i ab i tj a ts a ti d Ra te 1) aye rs cat' the parridpadng alunhysAWs ofle Coinny ailigh and he CAI of SL 11homm: We have alt(lited the (11,11alic:411 stateineilts cif:" floc. mgiij st. n,ioniag nzaith, unit, wtiich cociprise thou stalenicilt of Onandal poskjon aur at December 31, 2017, and the stateirtents of operati oils and Slirpl-us, Qh"Inge, jo net financial debt and c,ash lows Q the year then ended, and a sutntn.ary of QnHlanit accmuAlng poticies and othor Maii:,igeiiiejitls,tksl�ionsi,t�)il�i(�y for this Ffunnefitt Stateinenits fWanagavent is responsible for the preparation an(] fair presentation or imse Fintumbi AuNmunIs it], au sudanuo with Suntan accounting standards for public sector entRies wid Or such inlawal wannal as mungwrient downrilnes N necessary to eimble this prop"tration of financial, slateinents that are it fi-om, inatedat misstaternent, whether due to fi-klUd or error. Akiditors' lles,ponsibilli4f Our rest),orlsibifily is to express an opinion oil th= finanQW stat�ntcrfis based (),tl ()Llr aiudit, We condudcd uur audh in accordmwe &W Clunudin guars, mlly aotilted auditing stand4,trds. '17hose standards, 17UjL1iR,, LIM( VVV, QOVTI�ljly with ctlsivai requVileah and pMn amd PMffifffl thC aUdit to obtain 1-enso1mble mssuranuo "Toler Me finanoll staternwas am the of mAtedM inhOMernerd. to audit invoNes per fi,jrjning proom1ures to (:61ain audit evidence abaut the aniounts and disclos,ureq in: Me Hiwndal statenienk Ile pnwcdures, sclected, (1cl-)end on 11kcr alditOY'S jUdgInUilt, jJ1011ding the assessment of the Ksks u: stn misstateniern, of the consalidaLud fl.,runicial sLuleniunis, wli.edjor duu to fteud cm cryan In making those Sic assessinunts, the audlWr cwl° iders in(ernal cu,ntrol rlcwjrtt to the enfit,v's pT�eportaion, oj�id firth, Presentation oaf" the flinancial statements in, ot-der to design audit procedures (flat are ,kppropriwe in the chcarostwices, but not for the purpose of expressing an opblion on the Qff cdvelw%s Of the enthy's it control, An aUdh also includes evakioling the appropriaten,ess of accounting policies used and the reasonablen,ess ref" accourding citimaLes made by nianagernent, as well as evaWadng the overall jvvsmatimi apt" he firiancial slatements. We believe ttud the audi oviduime we havoobtained is Nuffident suid appropriam to provide at basis Or our audit opinion. 135 GRAHAMSco-rr ENNS 11 CHARTERED PROFESSMNAL ACCOUNTAN7$ 196�' R 5HIM47M , E 519-6334009 P E-1519-70"9683 MUSUSUMMLROPHIS. ON N5R5VI MUM kww W'Lsgah 81"nscrytte VISZ0111 IN DEPEN DEN't' AUDI'VOI—W 8-jCP_0JA-J` I' "' ( )NQN111i, D' Opinion In (mr upinkn, Umse Anancial MaWmAs pmsmil 1hidy, W all material res[Ncts the financial, position of the Elgin St. Thov"'as 1-j"Calth Unit w, at D000nibea- 31, 2017, and the stammems of opmalkms and surplu, and change W not UnmmW1 ddn and its, cash Haws, Q the year then ended in accurdance vvhh, Canadian accounthigstandards liar public sector entifies. Kniphask of AUUer Note I'7inthme financial stateimerat. s provides details on an. 11I)CN-aing merp cr between the, 1i'lgin St. 1%umus Rukh US and Me WS COUnty [[Caltll Ulit. St, "ll"homaq, Ontario AprU 11, 2018 -2- 136 !�� S("&'EWm CHAmrERED PROFESSIONAt, ACT',01YNJANTS I.Jecused Public Amoutants ELCAN ST'A"HOMAS REALTHUNU]'' Hiso known as E[.,,(,,`rl,N Sl'. THOMAS PUBIJC tlEALTH Statelilent of Financial Position December 31 M, 2017_ M7 2016 Al..... FINANCIAL ASSUl I S C.',asl,.l 1 1,800,787 Accoun ts-recci vable 107,720 206,804 Cloverilment remithitwe reucivable, &0,11) lUll 210,021,171, 2,085,909 FINANCIAL 1A ABI L I'll ES Accouril-.w payable andziccrued lklbflitic 665,805 84(1,311 Dcf�rred rcvenL,,tc,(N-(Ae 3) 130,529 10,8,473 DU e R) Provincu of'Ontur,10 345,139 348,185 Lung-tural dubt (N(Ac 5) 8261.000 ---&�459(1,00 �9,4�02473 �9 7 �55 1) 6 L) NE'll' FINANCIAL I)r,,Bl'(),)'AGE 4) X0,302 �,-Q,60) NON-FINANCIAL ASSE'll'S, Prqmid expenses 40,223 37,061 "I'migible Grp iml assets of 4) 8,40,83 99 A,C(','UM'Ul,,,A'I"El,) (J,'A(l-',E J) JAMA2i Approved by the Boud: Dirmtor Dliv,00r 1"he acconi,panying notes arc an integral Part (A these financial statemcrits. 137 FIX."I'N" S"I".'rHOMAS HEALAIH, UNF]" alse.) lillowil as EIAAN S"I'. THOMAS PUBLICHEAL"I'll Stateinetit of Opel-atilotis alid Surplus For the 311,01,2017 lllcidgct Actual ACft-IfIl 2017 2017 2016 —1— —.1 . ......... RILIVENIJES Operating gl'aflv I -, s mmnicipal, C oallty o f I Cit,v uf'St. Tfi.oina,% Province ol'Ontailio (Note 7) licalthy Kids Cllallcnc �Notu 8) Pu hl ic Hea I th, Age n cy of Ca tul da (blot 9) Canada IlevIth InR.)w,,iys (Note 10 ) I'otal operating grariter Other fee<-" an' d rec<weriles clillic� llllawait `I"otal other revenue "I"OTAL REVENUES EXPENDITLIRES - EXCESS OF R,EV ENUCIS OVIR EXPENDITURE, S SUTIPLUS, 13EXANNING OF VEAR "I"I ANSFER OF SURPLUS (NOI , T 2) SURPLUS, T',ND OF YEAR, tu+:smv'Rs sl 'r ASIDE BV'rBE BOARD ACICUMULAITI) SURPLUS, END OF YEAR 865,823 865,823 8 65, 13 663,042 663,102 663,102 7,550,45 8 6,985,904 6,979,019 - 184,663 255,501 232,080 222,966 8.3.361 98,135 8J79.323, --A,949,50 81M)"J1."I 61,400 46,423 64,876 25,000 2%, 1,89, 10,771 9.741 1784 86,4()11 8.3.361 98,135 9,965,723 9,032,866 9,084,846 8 4 5-51 ,() �2 , j ---�,772(ii IMU -A . -L 12 3, 41,1'72 260"1190 11, 4,2 1 9 5,41,152 541,152 532,125 882,324 613,237 541,1512 ---31 j &� 9-1 —..j34j88j 3,L 5 I -- .0,L See Note 6 for Mini8try of licalth Sellienjent Reconciliation I.,.0 48 120 8,56 833; 'I"'Ke accom,panying notcs are an inlegml parL of these lblandtfl statclilellm -4- 138 ELGIN ST. T.110MAS 14FALTU 'UNtl Also known as EL(13N ST. THOMAS PUBI.AC HEAL,", I"H Statement of Change in Neffinancial Debt For the'Vear FInded December 31; 1) ,7 EXCESS OF 11EVEN'LIES OVER, EXPEINDITORES An'totlization of tongiWo capltM assels 'Net acquisition oftangil)lc capilal assets ch""Inge illprepaid expoliscs 141nding returr-ned to tnuilielpalides I I)ECRE'ASK IN NE1,A)EI'll' NE"I" FMANCIAL DE W-17, BE(UNNINC.' OF YE A,R NEl"11,M]NUAL DEBT, END OF YEAR Budgot Actiml Actual 20,17 2017 2016 $ 3 41,172 260,190 1,14,219 3 I40,8, 1,2 779,071 (229,179) (79,2,74) (3, 162) (11"1,511;`) 03, ([125.192) . . . . .................... mw) — A1„1'7' 69,758 190,324 J7,670,060) (7,670,06( (7,E608l 4) (7,328,888)C?;,400;302.) The acc(")mPanying notes are an integral part of diene linancial Statcnlcnts. _5_ 139 E,IA,W'IN ST.14,10MAS HEAUJITI, UNIT also k'nown as ELGIN S"T.'r,"ONIAS IIIJBIAC H.E.A.1441 Statement ofCash Flows For the Year UndedDecember 311,20][7 OPERATING A( :"TJVITIES 20172016 —1.— —1— I I 'n,cs's, onr ex"pendittires 260,190 11.4,219 Reins not involving, Cash. Amodization, oflangillo capital as8ets 310,812 279,071 Change in non-cash assetsand fkabifltjm Accounts rQQeiyubIQ 99,084 42,201 G"wenitilont rorlliGarice" Ive'eivable (4,301) 4,389 Prepaid expelms (3,162) (18500) Accounts p,,iyahlcarid acot-ved Fnhilifie�,, (174,506) (3 79,424) Deferte'd rovellue 22,056 (10.'3, x 15) Due to Province of Ontario -,,ajO A)) 11 -4J -)8I 00.1 provided by cap urallng acLivifllus 507,127 72,82 C'Al"ITAL Aerrm"Ws Not, acquisilion oftangible capital amets Cash applied to capital activities .. J;L2 9.17 9) (79 2..A) I FINANCING AC"I'tVITIES Fumfing mturne(i to mun[cip,aliti" (68,903) (105,192) Ropayment, to long-term debt "M19910P), ..''(19u)(N) C!nsliappfied to financing activiLics —JAA,9M, (;1-)(%192) RIIF NVI'CIIAN'C',EWCASH D'UNG,ru , YEAR 111045 I 02,644) ('714IS14 1111"GINNINC OF YEAR -1 wM0 t1.'7 8 7 —2.10 nil. I I (',ASII, END OF YEAR — 16111„ 8 3 2 '1111 acconiparlyitig notcs are an intugral part of these finaiwial StaWillunt". -6- 140 FJA.';'tN'S"1'. TROMASHEA1,J11 UNVU lit"t) knowil as EtXJN sr. 'rtiom.,AS PU,l3l IC 11E, AL'I'll Notes to Me flumicial Stateuicitt's For the Yeai�- Fnded'Deceniber 31, 90 Q Elgh SL 'Mornus liculth thit (Mu Aganization") proddes health services to the residents ofthe City of St.'rhornkis and (he (,'o"Inty Augh and, is a0coulltable tothe 111n:wirice of()ntario as outlined in the Flealth llrote(,tiori and Aa, 1. SUMMARY OFNI(iNlVt(,AN'I,'A(-.'COUN'l,'I.'N(VOIACIES Thc finaricial Suncillents 04, (he organization are prupared by management W aunuklunue &M, C41111(fiUAT O.W)alfting standards, R:)r public seebar entities. Signifloant aspects (�)f the aco(,)undng pollub udupWd by"the wjunhkon are as UK= Mt,sis of Accoinjinig The Financial stEaurnents are prepared twinthe accrual buk of aceowiting, The accrutd NrSis of Clary accoundng records revernte as it is ounud and nivasurubk Expe�nses are recognized ziq it, y L al'e hicurred and measurable based ujun ruccipt (' goods (w seNiew andAT die ereakmi of as legal obligation to pay The preparation ot'llicse financh! Mtcmenls I conInnity wit Canadian amumAing Whwb for pubfic ,octan' enthics requires rnanngumunt to imake WmMas and assnjjjp(jotj� jjreat aff"CCI [Ile reparttgj a11p,(gInt of ossets and liabilities, the &sekinze of cmuAgwit assets and habilifies kit the (We of1hQ finon6ul staternents, and the reported uu'i,ounts o"re nues and C;ala CndJMrlJT5 during the C11111'eill pedod, These estimaws am reviewed puladhally and ajuMnwnts are madc to inoonic as, aplivopriate jo (,lie year they b=orne known. in pmticWmdie orgatrfizat[ori use's estinlatcs whcrl Zc;a"ounfljjg (br eellaill Roills, including: U'sel-ul lives of tangible capital ussufs EniWuycu bunefit pWns 44easu'reme Pit The organdation initially, mutsures its financial assets Lind EaRifics gat rair value. The organhation subsequeritly ineasures all its financial assets and financlal Habilitics at arn<11-ti7ed com, except for cash and huildl,rig, loan, which is meaRlrcd at Nit, value. Chango; [n fzlir value are recognbed in the simement or renneasurerrient gains until they are rcalized, at which trona; they arc mcqgriked in suqAus Whe year. -7- 141 ELG'JN ST.THOMASIMALT11 UNIT also luiowti as VL(;1A ST, 'Tt-liON) AS 11 U BLIC fl E. LITH Notesto the Fiimn.cial Statuiwtits For the Vim- Ended Deemnber 32,290. L SUMMARY Financial lastruLne Financial assets nictmired a[ arnorti7ed Cost it IU(le aCCOLMIN ITCCiVal)10, Financial llabihties rneasured at amortked cod include accounts payab[G and accri.iQd liobilitics and deferred mvenue, Financial assels measured at Bair' valLIC tICAlk cash 0,114 building Wall Financial assets ni.easured at Cost are tosted rol- impairment whon there are in(ficators 01" impairitunit. Ile Tarnow 1. ofthe write-down is movized it, A mcome. "rhe previouNy recogAzod impWmait Ire s may he ruversed to the ex: ent of the hupruvement, directly or by a4justing the allowan" account, provided H k no greater than the ammmt tima mood havc been reported at the date ofthe 1 -cm -Rd had flic itupalmwTU not tmen recognized j)rCViOUS1y,. The uniounit of the rcvcrsa1 is rm,%nized 41 net Tai ugLib-4 QUAW A--�—�s Tangible capital aswis axe reemded at cod, whKh indudes aH amouds Hutt my dkedly Mbtrtahle to acquNition, construction, deyclopment or [wUcriticni of(he assict, Tbu Qust, luss ivsiduul Value, of the tanglia mpital assets, uxukWimg ktrid ure amur6zed an as strujhk% bmis ovor their 4stlruutcd USCfid JiVUSEAS UJOWS: land hmpmmumns 20 yens EhAlding 40 yess �Roof 20 yaws Component cqUipaient 24 yaws l"tanrlautor° eq u i pun, an t 4 yous Amortization begins the lkst mub of he ywr Mowing the par the asset is phaced in service and up tho year or disposal, As,,Cts under C,01I.StfUction are not arnartized until the asset is available for goducive, uso, Ile organUmt% admhOstws other non-mandainry pubHe health pm;rage s Wed by he Awitme af, Ontavio and reported an as Provincial tiscal year end of March 31st. Any unexpended flunding RIr these programs at December 3 1 st is reported as dekaed rvanue on the slatennetit of finanuh! powtion, El 142 ELCO"IN ST. THOMAS TFENIAN UNIT al"40 known "Is LLGI�N ST. TBONIAS PUBLIC HEA1,TH Notes to Ilse 'Financial Stateinetttsi Ar the War Wild! December M22!7 ... I 1, SUMMARY OF SIGNIFICIATN'r ACCOUNIING, (C'ONTINUED) EITIVA),x BurwritIll"Ins Tho org,,,irflhaat iIan accounts Far ks partlyation in the Orilario Municipal I-,,!,rnpd,oyees Retirement System (OMERSY as nmdUwwWWyur pubhu smk)r pendon flurid, as ti plan-'Hw, plan specifics the retirerneat berg lits to b,e rc-,Quivud by (lie omployces buwd on the length of service and pay rates. Eniployee bundRs include post eniployment benclifs. Post eoipk,)ymC,rIA benefits art suject U) Mwdal valtiallotis and are accrued in accordauo with flio, pronjected heriefit Mol jumawd on, service and as onagemM best cahliate of'4�jry, oscalation and refirement ages rif employees. Any acumrAl ahis and lossus I-Clated t() pa SUVIC Of MIIPI0y,0QS VIM Z1,111011i7CA (WCr the expected avenage remd aWg sav ke paixi 2. 'I'RANSFER OF SURI'LIPS Surplus Hurnud w munijolities, net of one finic c(�wtrjburkal.s� County Of Elwin UY of St Thomas nans% to Board of Posidi irserve 2017 2016 A— 3%M68 3%6411 29"'M —AIM 6SPOS 1 DI 192 ,---Jj at, Cl Z. 14,994 ile organdation apWoved the creation of a reserve Or oontingendes to meet wvFores�een, program or Corporate expendinur& "The bahnee of V rmeme 3 no to emed 5%, of the totalarinual hudget, 3. DE VERRED REVEME St.'I'llornas - Low Gernion Needs Assessment I lmdthy Md s (7ornitiunily Chaflenge PuHk: Ficulth Agcncy of Canada SmoMmu Unta 60 Stnategy: S 1:11ok ing Cessa,t ioti Ago I-Triendly Strategy Vaccine Refirigerator Panorama Wier "I"otal deibri-ed revenue M 143 2017 20 16 A— SuAw - 41,092 50,755 39,437 - - Z. 14,994 I h250 q1, El�j Cl t AN ST.,rHOMAS REALTli''UNI'll' al80 kHOW11 aN ELGIN ST. THOMAS I"U'llLIC 1,71EA1.31i X(AeN In the Financial statellients JYortheYear,Eti(iedl)ecetnt),ei-31 2017 4TANGIIBLE' CAPITAL. ASSETS fheembet- 31, 201.7 Cost Opening Additicins DiyosalsEndilig AL —I$—, --s— -A— Land 572,909 572,909 Land ina prove nw Ms 161,330 161,339, Building 7,370,394 3,335 7,373,729, R.o o f 157:,000 �® 157,0H, llklikfifl, COMI)MIC111t O(JU1PRIC111 3116,343 63,873 4110,221 161,971, 546,789 22 9 9,Z 2 1 "g 78 Accumulated Ainoiti7ation Opening Amortization Disposals 11"liding Um,dl improveai,ciAs 16'1 4 8,067 - 2412 0 1 Building 370,745 184,'260) - 5 5,0(15 Rc)('A' 15,700 7,850 - 2r3,5511 TlUildit,W�l C(IMIUVICAlf CqUiP111011t 25,50 9 14i431 - 41k,11'141k41k,11'1 2 C()MjlUtCFCL]Llij)jn.cnt 7 4,7M 2,6, 2 0 4 171,1R -Q1 2, 55 (1 Net: Book Value Opening Ending Land 5572,909 572,909 J'and iinprovenlents 145,196 137,129 Buildirig 6,999,649 6, N 1 N,724 Rorl 141,300 133,450 flUddhIg C011)[1011,011 es]UiPITIQI'll 320,758 370,201) Cc nijmiter equiptueni, 37-97 7 32: 1408119 144 ElA',"IN'ST. T1,10MAS 11EALT1-IUNIT also known as ELGtN T. THOMAS IYUBIJIC H-EALA"'Ll Notes, to the Financial Statetuenis For the Year Unded Decen-itter 3, L2.017 4. TANGIBLE CA] ITAL ASS'ETS (CONTINUED) December 31, 2016 Cost (,)PQllltlg Additions Disposals 911(ling, Land 572,gog J')NpostOs Encling 572,909 Landi1flVOWITIMS 161,330 8,() ,67 161,330 Building 7,425,,592 57,472 (I 12,670), 7,370,594 Rocif 157,000 - 157,000 Building cornp.ment uquill,111CUL 3,43,9,08 2,380 346,349 (Mon,ipu LurQq uJpmvn( 252,22 . ...... 12,092.384,818 A.ccumulated Amortization I and Land Inli'm'Ovulellis 13 1,1 i [dillig Rouf BuHdiiig, coniponent equipment ('ollipator quipmerit Nast Book Valuv Land Land itriprOven'lents BUilding Ron f Building cornponent equipivent Comi"XII:ff equipmen I 1911 _,57 1 til 112,67. 8,992�799 Oponing Ailvwti',,tkficm J')NpostOs Encling 8,() ,67 8,067' 16,134 185" � 05 185,,640, - 370,745 7,850 7,850 - 1,51701) 1,258 14,332 - 25,590 11, zti If) 63,182, - 74,79 213,82 572,909 151'3,263 7,240,487 11 4 9,15 G 332,7 10 241.1 29 145 7Z,909 145,196 6,999,649 141,300 320,758 IL) f) 2 4 j ---L — 81148%832 EIA"W'IN ST. rwl )MAS REALT11 UNIT also known as ELGINST.Ttl'OmAS PUBLIC HEALTH Notvsto the Financiarll Statemmits Pot- the Vem- Eiided I)ccembei- 311201,7 Z I S. LONG-TERM DEBT a) Tlic balarice of Iong-terrii, d& rq)orted on the Statculent of Finalwid, Po-Sitioll. is li"w1c up fiollowing: ZO,17 2016 $ 1.. -5— R.BC bankers'acceptance to fitunce Oonstruction (if r,ew office building _.8 . 6 �10 0 Q, Pfifl.Ciplll PaYTTICIAS I'Clarting to the long-tern'i (IcIA, out'sluding alv due as,' ftlflow�� 2018 2019 2020 2021 2022 I'licreafter Tota 1 A - .L)4 =41) JI) 169,000 8 .6 �1000 On January 2, 2014 the organization mivertcd (lie sli.ort territ constritction kmninfo long) -tensa financing. Tlic organizatjoti was advaricW S9,000,000 in at 32 day banker aumpfance jiotes W, the ('DOR rutc, of 1. 'Na Plus uI'Stainping fee of 0.40%. Th.0 Organizatic.111 art the sctnw fit -tic entered into cui interest ruloswup vonLmO W IIIX the ilitere,,,L ratite On their lotig-rertn fiti,ancing at 2.85% for as 30 year tier o l',ramo. As as rosullt (-If the.,,,�e 11-an.",",wtions, the orgiat,iizaticm has fixed their rate on thk; cletyt obligotioi'i at 2,85%, phis, the starnping fee (3.251/la liar 20 16 and 01'7). The shinij)ing fice is reviewed every fifleen yrears Ic") cleLerinirte iftlic risl< amessment cifthe organization has changed fircnn dic hast r,cvic,,A, at, which lioitit, the rate could increase if addifionni risk is (1cfernii.ned. As to result ol�'t.he interest smaP agreeniciat, ifthe organization wercla repay the long -terns, dubt at lr)caaembcr 31, 2017 an ad,clitional cost of S393,762 wotild, be irivtrrrcdl n kiddiflunal $250,000 satin tv b(,,)rr(,)wcd a(any dine and added to this swap agreemciA, SIR 146 FL(J"'I"N ST., T.I1.OM.AS HEAL'I'll, UN11' illso known as ELGIN ST T. THOMAS JEAL'I'li Notes to the Fittancial Staternents For the Vem- Vnded becember 31; 2017 6. I('ON(,'tl.,IA.I".I(')NFOItM",IN'l.S'l"R.YOFIIEAI Actital, Actual 2017 2016 1P,xcess of.Re, venues ove), F',xpendilxtres (Statenjent of Optratifous) 260,190 114,21,9 Reconciling iteins. Plincipo'll Portion orlong-term debt (1981,000) 191' 0 0) vacathni wid 4,,012 (5,363) AtriorOzallon 3101812 279,071, FfigililQ experses trawsfbrred it) tangible capital assets (-22,91,111,719) '(679274) Excess of Revcmit,,,.,s for, Ministry of lleallh Purroom m 147 EU,"IN STATIOMAS UWAIA"I't UNIT also known as El',..,GI,N ST. "I"HOMAS PUBLIC] IVALTIJ, Notes to the Financial Stateinetits For the Year Ended December 31, 2017 7. PROWNCE OF tai TAkRIO 2017 2016 ("ost sliamd progranis Mandatory 4,218,095 4,103,,1"V Vector I'lorne Discasos 40,072 40,470 Sma11 13,100 13,100 4,271,867 4,356,575.1 Cost shared progranis, -on th-ne f."un&.rig W 16 ve I C) 11) In ell t 56"m Towl, cost.shared progranis 4,271,111'7 A.11.1144,j Other pr,ognams ariti on.e-fitric Rinding Healthy Babies I Icalth), Childron 785,447 785,391 flcaIlflly Sn'liles OrIL"I'lio opor,1611 379,599 377,9 4 8 Shnokc-Frcc Ontario S(ndugy 326,192 323,736 111f,ectious Discaw Control 11flOadvv 222,300 220,506 PuMic I'lealdi Nurse Mitiafive 180,500 11 8 0,5 010 Hurn RoductionI)rogrom 149,9,99 - Prenatal and Posinatal Nurse Practitioner Survices 137,770 1,33,680 C'hiefNur; ing Officer 121,500 121,500 mcdical Officer of Health Compensulion faithutive: I 01M t7 178,699 Info tiara I)reventioa and Initiative 11 11111 90,10 Panormna 64,254 63,983 Smok,Q-Frc(Ontorio Stralegy, Expanded Stnoloin g essadoll 30,0011 15,000 Enhanced Foc)J Safety - I laines Initiative 25,1100 25,000 Needle ll xcharige Prcram 23,750 20,000 Age Friendly C*011111ILinifics 20,000 - 1�1',jihanccd S,af6 Wator 1.11ifiative 15,500 15,500 Vaccim R.effigeniti(xi 15,000 - Hiectroni'c Cigarettes Act f iectroni'c 1.2,90,() 8,592 PLIb,Li,C Heald') fnspcct(r-,)r Pawficum Plocoroo"lit 12,40,9 5,453 "I'otal other programs and onc-time t"unding 2,714,93,7.�2,,5 65,5 7 8 'I"otal, Provb1cc of Ontario graills, -14- um E,IA'.*,'[N" ST.111,10MAS HEALTHUNIT atso known as ELGIN ST. TBOMAS PUBLK.4 HEAI,T`JJ Notes to the Financial Statements For the Year last dedleer ember,11 211;17 7 8. REALTHY KIDS ('110MMUNt'l 'YCIIALJXNGI� 111C orgarlizi"Ition is an k1dinitlistridor Rx 11inding from the Minister of Heafth and Lorig-Terju (lace for funds to urry uut the Ontario", Healthy Kids ColnuluniLy The program re(joiros tile i11')Plcmentatioll' of tarsal activitics based ori une specific therneI'dated to 11culdly C'adflg or P'llysical acdvity every llille 111011t[is. "Flie or reports on. as fiscal year end of Mardi 31,st to tho Knister of Health and Long-Terin Care. Any unexpended (Aindjug kw tfiis prognini at I. eco, 31st is reported as dellerred reven Lie on the statenicill ofnancial positioit Revell'I'm Expenditure Program Supplies Salarics Purchascd ServAces Benefits llrkAessional Services 11rofessional Devel"(11111 alit 2017 21] 16 $ —IL 184,663 255,50t, 115,867 139,178 40,000 55,284 17,046 1O, 51 10,000 11,834 1,100 453 6,50 38,532 69 184,463 255,501 t'ragram exe"'s of reventleover expetidittires m 149 ELGIN ST. THOMAS 1-JEALTH UNIT also known,as E LGIN ST. THOMAS PUR1.1C HEALTH Notes to the Financial Statonwits, leo the Year Fitded Deceinher . A.1� 2 ter 9,, PURLK'I 1EALT11 A,(,';[,,'N(,Y OF ('ANADA T�hc organization receives kinding M the PUblic, Reulth Agowy of Canoda ror fund,; ((,) smart' oW the C'reating Connecdom pnted. The organizat ion and local devvlopers, will partner, to ibiprove walkafifity in the CAI of St. Thomm. Any unexpended Wndirig Rx thi,,, program at 3 J m is reported as dekrmd revenue an the statement of financial posy tian, Revenue Expenditure Purchased services smaxws BenefiVs flogram SUPPHes Program execss of revenue over expend iture& 10. (,AN,ADA HEALTH INFDWAYS, 2017 20 16 $ 232.08(f 222,()66 206,96 191,529 IM,45N 25,062 4 615 6,260 TAUw,)(-9 -- 232,080 222366 `I"he orgianization receives Ru din from Canada FleaRli tnfbvvny $IN) - an nuMt-pRAt mwpumlmi RnWcd by Q Mernment of Canada to foster anti accelerale 1,111.11011gmother niatlers, the developnerit and uQdon ofduetrotiic heallh iiv%rrnation systmrm, comm non Mindards, licalth surveil.kince, and Whc% WchnaWg1% which are compadbie and interoperable ort as pan-(.anadian bask. Any, unexpended flunding for this progratr at December 31Ml� rqwMd as defierred revenue mi Te stntement or on powtion. Revenne lags mend Raye Program supplies Program excess of urvenue over oxpeudAums 150 ELCX'IN S"I". 11-10MAS 11F.A1,711 UNIT also known as ELGIN ST. T11,110MAS PUBLIC HEALTH Note -s to theFiiiaticial,Sfatenmits For the Year 1�nded December 11, CASH 11,,0W FROW11H, PROVINVI?� OF ONTARU) MEN ISTRI ES Off 11 V1,A 1,111 AND I J.,,ONCFZTEDill; (,'.ARr4, AND CHILDREN AND YOUTH SIf RVICA'S The organizatiori reoeives funding fi3O,111 flue Prcwince of' Ontario Knistry a i-leaw,, au(i i,ong:rcrm, Care, Ilublic floalth Dilvisl(!m am I I Prornation Division, and the Knistry rff Ckildren ancl Youth sorvicm (C) Carry tint mandatory and I -dated health f,'unding, provicled fro,aithe' Nliiiisary f6i, th c yea r eltded Dewni hor . I 11, 2017 isas FoHovvs, 6224,859 924p45 m 151 Ilublic, Children Health and youth Division serviccs ar AL_ m , awq 4,527,300 f4eafthy `,,'rniles Ontarin operatirig 379,60(b 8m(,*e-1`mc Ontario `,Araregy 326,200 Infectious Disease ("I onn'.01 Initiative 222,30() S c)c i.,d Dctern,i itui n1soflieu 111) Nurses Initinfive 180,500 Hurm, Rt.dtjctlon Prograrn Enhaneunw,,ni 150,0f00 Chief'Nursing Officer 121,500 Medical Offleer uffleahli G-,)!r,yens,a:tion IzAtiadve 101,817 Ir fbdion [Wvcutjon, and t ca,ntrtnl Norw,5 hlitimtivo 90"1 (ff) Vect(Ir-Bovnc Diseases 47,800 Smoke-l-'ree Oritario Strategy: Smoldng Cessation 30,000 fl,'nfianwd Food Sakty - Hain" Inifiative25,00�O Nmllo Excluinge 111 (,)gi, am 20,000 F111,11'anced sakWawr Iniflative 15,5(),0 Sinall Drinking Weiler Systeffls 13,100 f," [eel ron i c Cigarettes Act 12,900 Age l-'riendly Strategy 4,998 New Puq),()se-Bui1tvuChic Rufi-iguator,s 3,750 PL0,AJIC, Hedth Inspcclur Priuclimul, plawal,unt 2,494 - flealthy'Babics Ficulthy Children - 785,451 1)"runatal arul PusinaUfl, Nurse flradiflL)nur Survicus, 1, 39.040 6224,859 924p45 m 151 imaipq sip. rjjOM ASIMAL"I"I'I'l YMT also know n as THOMAS 11TAL"M Notes to the Financial Statements Vol, the YearEnded Dere bei 2017 3 2-111 . ............. . ... a2® PENSION AGREENWIN'J"S J'he organization ji'iakcs contrilbiitioris to the Ontark) 1ALUMPOI Hniplcyccs Retirctrel'A Fund V)NONS), which is a nnuScrupWyer plan, on behalf (A members of A daffThe phtn, is a deMcd bmiehl Mmi Mh specifies the iunount of Ac redrement burry ht R) be received by the uniployces bas,ed an the Icngth of maybe and,nitus of pay Dwh YCW4 M1 41dQP('11(krnt aQLuary t1acrinine's dic flunding status MOMERS, PrhnwU MY= Plan (the Plan) by Comparog the a0mull VWUC Of insted assets to the estirnaled prcwnt valve ('4all pon%ion lxnleflts the rnoinherq haveearned to date, The rrost recent actundrd valuadwi af the Ilan was condooted 1)ocerober 3], 2017, wand Aiv results Of this valuation disclosed actnarial liabilitio,,, ol'$93.6 billi,on in reqpect of," henefit,; nocrued for service Yvidi acuiarial assets at At date of $18.2 billion Jeavirig an 1,1C(U,aFi,Rl deftit of S5 4 MUM Me ran suMkiseq or deficits are a joint responsibility of Lill! On,tario n"juricipalities and tlieir civooyee, the cvgartizatbn does not recognize arty sh,are ofthe OMERS 14ndmi swphm or defidt in these rinancial stateniet'its. Ile amown onfariNaed ta (WEOr 2017 was $445,034 (2016 - $489,871 ). ONAERS cor4ributitmi, raws Or 2017 and 2016 depending on, iticome level. atil refirernent dates ranged himm 9=1 to 15,910 1.3. BUDGE'll'F[GURES lie operating lanae geb nip proved by lite orgariization. and the l"rovince Ontario for 2017 are 1.0'ectod (")11 the stateinenot of'operations and are presumed Or comptwative purposes. 11A., PUBLIC,' SEC:"FOR SALARY I)IM."LOSURE ACT 19,96 The Public Sector Salry Uscharre AW, 1.996 ( the "AQ ivquixus % discbsue of Im salarim and benefits of eniployees in die public sector who are pWd a salary of $1 D0,000 car niore in a, yean 'rhe: oMaMdon cmnpheswifl't the Act by puvkhng the hArmaHon to the Ontario Ministry of Health nad Long-Terin Care Rv dholoswe an the public website at www.l1n.gov.on.ca. 1-5. COMPARA"FIVE FIGURES Colain cornparutivc figures preqented in flie finarc6l Wnwmews hwwx been reciss1fied to conf'(,'.)n.n to llie: prQsontatiau adoped in the curwrt year. ME 152 ELGlei ST. THOMAS HEA1,111 UNIT' also knimnas ELGIN ST. THOMA,,,3'PUB1,JC HEA1111111 Notus tan the Finutmal Statements For tille'Vear Ended Decenilmi- Al, 2017 16. FINANCIAL tNSTRUMEN'rs Risks and t,,onectgrptions Yke organizatiori, is, cxposud to variom riskq through its, finaacial instruilmits. "I"lle followirig an,alysis provides as ineasure of'the orgaijjizatioti's risk, exposm-c and conevritraGon's at the hakince ,hoet, date. Llau—i (I iiyl nsk Liquidity risk ias tfic risk that the arganization wHI encounter dif"heulty in meetin,g abligations as.sociated with financial liabilities. 'Hie organization is expo,sed.tothis risk rnainly in respect ofils ticcuunts Imyablc and auuruod fizibilitics, Credit R,isk Credit risk: is the ris tlnait one pally to as finariciat instrument, wit], cause as linancial loss fiv flw afiler PaIrrly by railingto, discharge an obli ,mion. 'I lie organizalions niain credit risk relate to its accounts receivable. Interest Rate'Risk. ....... . .. IrAcresi rate risk is the risk, (1-ral (ho Cair value or flitutro casti flows, ofa, financial instruineu will fluctivite because of oh in iluirket hiterasr rat". TI'le orPniznTion is exposed tan interest rate risk f.)n Its fixed and IR'lairiginterest rate, fillancial insilruments. Given the current composition oflong- term debt (proportion of debt at as fixed interest rule corn,p(ared to as lloadng hitorest rutc), fixed-rate histrunients sub.ject the organization 'to a fitir valme 1-isk whil,e, the floating-rate instrumoi,its subJod it to as casli f1mv risk. It is jim-nagcIrmot's aphlion, that the entity is n(A exposed to ally significant Inal-kot, foroign currelley or price,risk. No fineincial liabilities of div organization were 6 defituh, during the period. The organizalian was nol—Nu1juQt to uay comwills dudrtg the perlod. 17. ME11COIER Oil November 9, 2017 (lie 'TUMrd Of Directors fr)r FlIgin St. "I'liornas I lealth Unit sugnzd a letter of h'itentiml with Oxf6rd ("ounty, Flealth Unit to 11,101.g !C 0,11 may 1, 2,018, The Inerger WHI lie eel aive May 1, 2(118, and Nvas given lain 'lial uPI)rOvul on mul-Oi, 2"), 2018 under dru 14tralth 11ru,truliuo and Prolnotion Ad HAD. l 990f, Regulation 553, Areas Con,iprisi rig llkalth Unks, Sohedule 7, -19- 153 ELGIN ST, TM)MASHEALATIUNUF also hn.owri as ELGIN ST.TROMAS PUBLIC HFAUHI Schedule i,,)f Fxpend'Itures For the Year En ded Decem bei- -311 2017 419 -1500 48.43965.Aj 5 . .......... . I 'I"RAVEL 76,�O(j 45 OSQ 50262 -20 154 Lkalget Actual Actual 21)17' 20,17 2016 SAIJARIES ANI) WACO'ES N'urshtg 1,306,500 1,130,530 ],3 1, 9A 8 5 M I a,ruagen"hent 1,034,000 921),509 1,0 13,844 lnspccfior� and m'Mronment 390,000 379,363 369,,604 clelical and Suppolt 349,500 .323,,686 312,914 NuIriflon, and licafth proniolicili 275,225 297,128 29 ',477 Maintemmice and sc(rurity 6 052, 61 37-5 3w-)'55,225 --- 3,11 ,,26 3-3�76 �6)9 FRINGE' OUNIFTITS (11-rataponsion 508,500 4,45,034 499,871, C�anada ponsion pkin 175;500 1 175,727 I. x",488 Medical insurance 220,000 197,433 177,156 1-,mployer 11caft1r tax 1010,700 96,641 103,794 Ealployment [nsurmlce 75,50() 76,748 94,254 Dental ploti 92,000 66,7()8 76,027 Long terin disability 78,000 63,125 72,786 Workplace safety insurance 54,(11.10, 53,701 52,824 SUPPICITIeTIL31"Y MICIIII)IOY111CIlt (WrlefiltS 2('000 13,2 11 27,972 Vision and other 27,1000 2:2,469 20,5231 pad -brae bunefit's 18:,1.1o1`) 17,977 '13,006 (,rural) fify: insuranuc 1 8: 11.0 15,833 17,015 prograins 4,500 3,846 3,84-6 Belle[JIS to offier pr()gmms (426MO ".51,034)(437,58,1.) 965,80 806,846 898.88,1 FEES AND 1:10N1 1 .A4 IA AUdil ELM[ tCgrll 84,500 37 2,17 40,212 Board I (),wo (,,Oil, 6,72.1 1.41)OLII' Mltld (MS 11111-215.0-0 5MA 419 -1500 48.43965.Aj 5 . .......... . I 'I"RAVEL 76,�O(j 45 OSQ 50262 -20 154 E1,G]"N'ST. ITITAU"I'M UNFT also knowli as UG"IN 81% TJ,J,OM,AS Pt.Jl3LJ(.HE,A.l.,TfJ Schedi'lle or Expenditures For the Ve.-tr lendecilkeeni her 31, 2017 EQUIPMENT 11,1110 ('311 AJIVI SUPPLIE'S AMORTIZATION RENTAND UTILITY SERVICES Interest on long-term debt Mainteivince and supplies litill"ties Property taxes and insur-ance ADNIINISTRA"I"IVE III u, bI i c awa, rei iess and promoC1011. I,',' r o fins i o im.1 developnient 'I"Clerflone I'lligagenient Stivegics Prinfingand stqipljiuli Insurance Fec" arid submiption"; F,quipment maintennivo and reiWil Staffre,Gruilment Bank charges mcl-ger cotl 1101, VEC"I"OR-BORNE DISEASES PROGRAM z "I SMALL PRINKING" WAITAI SYSTEMS, Pt O(MRAM' BLI<I,gCt Actual Actmal 2017 21117 2016 AL 40,629 38,640 296SIO0 21j"I.NS2 115,957 , �171 82-51-M5�..... ..... � -, 8 IM,224 . . ......... �j 3tO,,,.812 .. ............9 0 471,00() 274,522 301,129 218,900 154,696 14:3,411 98,500 83,318 90,012 01500 10,387 10,194, 00 22° 23 544.7 80,300 83,482 22,776 58,250 43,350 3, 1,293 41,000 40,629 38,640 31,1pw 33,593 500 41,()00 27,447 36,2115 , 1 30,000 24"189 25,415 20,000 1,5,957 17,666 16,000 9,600 11,392 16,500 9,(,)(19 5,625 10,0()() 8,945 10,().59 - 6,268 - 5,000 4,848 4,719 -11L) () 0 712 �5 204,527 , 3 .55.7:551 519(jik ki 1 407 --j= 17,467 I F(YFAL EXPF"INI)ITURES 6,204,000, 5,6�1�162(1, -�5, .0,170 m 155 EUP"IN T. "I'1:1` l HEA"Iffil UNIT also knowit ws VLGON NJRLK,'II-I'LEALI'll Schedule of Expenditul-es For the Year Etided, December 31 20J7 OTIJER,I)ROCRAMS AND ONE-'rimle, EXPJFNDrrtjjas I lealthy Babies I lealthy Chi Wren, Ilealthy Sirdles Ontaiio Operating Snioke-Free Ontario Strategy Public I lealth Agency Ceirtada lilt-&ctious Disease Control Initiative LIcalthy Kids, Conirn,unity Challejigc Public 11'euld'i Nurse Initiative I'larm Redudon Program I'Initin,=Tient Prullatal and Post 1,1,aIta I Nurse Praotitiviler Services Chivf'Kursing Offic,er NI)diull 09"icer of I Orilth Inkcdon Prevention and, Control Nurses Initiative llmlo,rama Sinokc-Free Ontario Strategy: Sni.oking Ccssation Enhanced Food Safty - 11,11nes Initiative Needle ri'xchn.11ge Prograrn, Age 1.7dendly Coininunities ("'anada 1M aItla [nfi)ways Enhanced Saf,'c Waler Initiative Act Prolted iaa and Evil'orcernent vaccilic Refirigeration Public Hcalth hispvctor Pravficuni Plavenierit Website Total'n'thel, Programs and One-fitTIC eXPCII(IrWVCS J, OTA'L, EXPENIAl"URES 91M 156 Budget 2017 -A- 785,451 379,600 32,6,200 222,300 139,000 121,5 oo 07,000 90"100 25,0,00 16,0,00 15,000 2,900 Aclual 20117 S 781,640 379,599 326,192 232,084) 222,304) 184,663 tso,501) 149,E 9� 9 137,770 121,500 101,,817 °41,11111 64,254 29,982 25,000 23,750 �241,111111 17,933 15,500 1,2,900 11,662 9,915 , 11211 �55 1 8&624155 1 8,77 ,671 Actlial 2O 16 783,891 377,948 '323,736 222,966 220,506, 255,501 180,J00 133,680 12 1.500 184,871 90.100 63,988 15,000 25,000 20,C)OD 8,592 7,827 75,822 COUNTY OF ELGIN By -Law No. 18-15 "BEING A BY-LAW TO AMEND BY-LAW 18-06 BEING A BY-LAW TO PROVIDE FOR THE ADOPTION OF THE 2018 BUDGET OF THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2018 TAX RATIOS, AND TO ESTABLISH THE 2018 TAX RATES FOR THE COUNTY CONSTITUENT MUNICIPALITIES" WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper -tier municipality shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the upper -tier municipality; and, WHEREAS Section 308(5) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of an upper -tier municipality shall in each year establish the tax ratios for that year for the upper -tier municipality and its lower -tier municipalities; and, WHEREAS Section 308(7) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper -tier municipality establish for each property class, a single tax ratio for the upper -tier municipality and its lower -tier municipalities; and, WHEREAS Section 308(15-18) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper -tier municipality may opt to have certain optional property classes apply within the County; and, WHEREAS the province, starting in 2017, is allowing greater flexibility in setting the vacancy/excess land reduction rate on commercial and industrial properties; and, WHEREAS the local municipally owned landfill sites in Dutton Dunwich and West Elgin did not previously pay property tax to the County for these properties and the new landfill tax ratio would unfairly penalize the local municipalities; and, WHEREAS the Municipal Act, 2001, S.O. 2001 c.25 s.107 provides that Council may make grants to any body Council deems in the interest of the municipality; and, WHEREAS the previously approved tax rates were based on preliminary assessment data; and, WHEREAS it is necessary to apply the final landfill ratio to establish 2018 tax rates; and, WHEREAS the revenue neutral ratio is now available from the province NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the large industrial class be chosen as an optional property class. 2. THAT the tax ratio on vacant/excess land commercial and industrial properties be set to the same ratio as the occupied classes starting with the 2018 taxation year. 3. THAT the municipalities of Dutton Dunwich and West Elgin be granted relief on the full portion of the County property taxes on the landfills that these municipalities use for local resident waste. 4. THAT the 2018 tax ratios for the County of Elgin set out on Schedule "A", attached hereto and forming part of this by-law, be approved and adopted by Council. 157 5. THAT the 2018 budget of the County of Elgin set out on Schedule "B", attached hereto and forming part of this by-law, which incorporates estimates for revenue and for expenditures be approved and adopted by Council. 6. THAT the 2018 tax rates for the assessment in each property class set out in Schedule "C", attached hereto and forming part of this by-law, be approved and adopted by Council. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8T" DAY OF MAY 2018. Julie Gonyou, David Marr, Chief Administrative Officer. Warden. 158 COUNTY OF ELGIN By -Law 18-15 SCHEDULE A Ratios PROPERTY CLASS * ratio calculated by the province to avoid tax changes resulting from assessment methodology change 159 2018 2017 RESIDENTIAL/FARM 1.0000 1.0000 FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL 0.5000 0.5000 NEW MULTI -RESIDENTIAL 1.0000 1 MULTI -RESIDENTIAL 1.9999 1.9999 COMMERCIAL OCCUPIED 1.6376 1.6376 COMMERCIAL VACANT LAND 1.6376 1.1463 INDUSTRIAL OCCUPIED 2.2251 2.2251 INDUSTRIAL VACANT LAND 2.2251 1.4463 LARGE INDUSTRIAL OCCUPIED 2.8318 2.8318 LARGE INDUSTRIAL VACANT 2.8318 1.8407 PIPELINES 1.1446 1.1446 FARM 0.2500 0.2500 MANAGED FORESTS 0.2500 0.2500 LANDFILL 33.335124 * 34.024061 * ratio calculated by the province to avoid tax changes resulting from assessment methodology change 159 Attachment II Levy Increase 3.9% Net Income Memo: Levy 32,267,660 2/07/18 11:53 AM 160 1,258, 575 (1,258,575) 68,803,225 64,217,739 (4,585,486) 1,190,259 33,526,235 Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 Schedule B: Current 2018 Operating Operating Prior Operating Current Operating Budget Budget Budget By -Law 18-15 Revenue Expense Net Budget FORECAST/ Revenue Expense Net Budget (Over)/ Under (Revenue)/Expense ACTUAL (Revenue)/ Prior Year Expense CORPORATE ACTIVITIES 1) Taxes (33,957,896) 523,348 (33,434,548) (33,768,273) 34,183,030 403,697 (33,779,334) 344,785 2) Interest Charges & Income (463,562) 363,562 (100,000) (215,634) 200,000 - (200,000) 100,000 3) Social Services - St. Thomas - 2,441,629 2,441,629 2,480,033 2,348,306 2,348,306 93,323 4) Health Unit (331,362) 1,224,826 893,464 826,755 893,464 893,464 - 5) Grants 322,528 322,528 319,921 - 372,513 372,513 (49,985) 6) Rental Income (249,916) 137,899 (112,017) (112,017) 254,527 138,525 (116,002) 3,985 7) Property Assessment (83,850) 831,635 747,785 747,784 767,262 767,262 (19,477) 8) Ontario Municipal Partnership Fund (38,870) (831,330) (870,200) (870,200) 739,700 - (739,700) (130,500) 9) Project Costs 892,000 892,000 624,599 - 714,000 714,000 178,000 10) Corporate (35,125,456) 6,429,444 (29,219,360) (29,967,032) 35,377,258 5,637,767 (29,739,491) 520,131 Departmental 11) Warden and Council (3,036) 383,905 380,869 315,967 3,036 367,180 364,144 16,726 12) Administrative Services (133,737) 705,437 571,700 557,063 257,015 785,514 528,499 43,201 13) Financial Services 613,425 613,425 608,999 - 639,946 639,946 (26,521) 14) Human Resources (35,000) 560,660 519,612 32,500 602,391 569,891 (9,230) 15) Administrative Building (397,889) 930,175 532,286 501,447 415,827 989,456 573,628 (41,343) 16) Corporate Expenditures (10,000) 677,096 667,096 595,435 10,000 711,582 701,582 (34,486) 17) Eng'r & Land Div. (3,019,329) 13,005,992 9,986,663 9,793,702 3,133,470 13,160,859 10,027,389 (40,726) 18) Homes (18,269,366) 23,431,891 5,162,525 5,047,141 18,627,158 23,595,304 4,968,146 194,379 19) Museum & Archives (521,285) 452,157 (69,128) (67,118) 69,150 478,345 409,195 (478,323) 20) Library Services (219,914) 2,803,103 2,583,190 2,550,623 172,985 2,875,386 2,702,401 (119,211) 21) Information Technology (42,870) 1,029,667 986,797 878,010 42,870 1,046,452 1,003,582 (16,786) 22) Provincial Offences (1,535,293) 1,455,264 (80,029) (72,312) 1,519,293 1,428,838 (90,455) 10,426 23) Collections (474,679) 457,511 (17,168) (15,662) 474,679 457,511 (17,168) 0 24) Ambul. & Emergency Meas. (7,095,523) 9,940,924 2,845,400 2,804,432 7,225,053 10,048,503 2,823,450 21,950 25) Econ.Dev'I, Tourism & Plan. (220,229) 1,320,075 1,099,846 1,108,239 184,357 1,392,707 1,208,350 (108,504) 26) Departmental (31,978,150) 57,206,621 25,824,132 25,125,581 32,167,392 58,579,972 26,412,580 (588,448) 27) Elgin County (67,103,606) 63,636,065 (3,395,228) (4,841,452) 67,544,650 64,217,739 (3,326,911) (68,317) Levy Increase 3.9% Net Income Memo: Levy 32,267,660 2/07/18 11:53 AM 160 1,258, 575 (1,258,575) 68,803,225 64,217,739 (4,585,486) 1,190,259 33,526,235 COUNTY OF ELGIN By -Law 18-15 SCHEDULE C Definition: "Tax rate" means the tax rate to be levied against property expressed as a percentage, to six decimal places, of the assessment of the property. 161 Prior Current PROPERTY CLASS 2017 2018 % Change TAX RATES TAX RATES TAX RATES RESIDENTIAL 0.611851% 0.601192% -1.74% FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL 0.305926% 0.300596% -1.74% NEW MULTI -RESIDENTIAL 0.611851% 0.601192% -1.74% MULTI -RESIDENTIAL 1.223641% 1.202324% -1.74% COMMERCIAL OCCUPIED 1.001967% 0.984512% -1.74% COMMERCIAL VACANT LAND 0.701365% 0.984512% 40.37% INDUSTRIAL OCCUPIED 1.361430% 1.337712% -1.74% INDUSTRIAL VACANT LAND 0.884920% 1.337712% 51.17% LARGE INDUSTRIAL OCCUPIED 1.732640% 1.702456% -1.74% LARGE INDUSTRIAL VACANT 1.126234% 1.702456% 51.16% LANDFILL 19.824255% 20.040810% 1.09% PIPELINES 0.700325% 0.688124% -1.74% FARM 0.152963% 0.150298% -1.74% MANAGED FORESTS 0.152963% 0.150298% -1.74% Definition: "Tax rate" means the tax rate to be levied against property expressed as a percentage, to six decimal places, of the assessment of the property. 161