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09 - May 8, 2018 County Council MinutesCOUNTY COUNCIL MINUTES Tuesday, May 8, 2018 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Jones Seconded by Councillor Jenkins THAT the minutes of the meetings held on April 10, 2018 and April 19, 2018 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATION Welcome to Public Health Lynn Beath, retiring Director, Oxford County Public Health with a PowerPoint presentation updating Council on the new Southwestern Public Health Unit. The presentation provided a recap of events leading up to the merger as well as next steps moving forward. Moved by Councillor Mennill Seconded by Councillor Martyn THAT the PowerPoint presentation titled "Welcome to Public Health" from the retiring Director of Oxford County Public Health, be received and filed. - Carried. Moved by Councillor Wiehle Seconded by Councillor Jones THAT we do now move into Committee of the Whole Council. - Carried. REPORTS Port Bruce Bridge — Chief Administrative Officer The Chief Administrative Officer presented the report summarizing actions taken from the time of the bridge collapse on February 23 until the present. The report also included a timeline for the construction of a temporary bridge and the associated challenges. John Michael Spriet, Spriet and Associates, Pauline Meunier, Medavie EMS, Michael Plant, Director of Engineering Services, and Stephen Gibson, County Solicitor answered questions for Councillors related to engineering and legal implications. Moved by Councillor Mennill Seconded by Councillor Martyn THAT Engineering Services staff, in conjunction with Malahide Township staff if willing, host a public information session to share traffic detour plans and the completed plans for the temporary bridge at the Bank Street location; and, THAT staff be authorized to spend $1.52M on project requirements related to the temporary bridge to be installed at the south limits of Bank Street including road work, purchase of bridge, and bridge installation; and, County Council 2 May 8, 2018 THAT Elgin County Staff proceed to support and facilitate an appropriate Emergency Services Plan with interested local municipal partners and/or contractors for service of the community of Port Bruce until a second access route is established; and, THAT the report titled "Port Bruce Temporary Bridge Update" from the Chief Administrative Officer, dated May 7, 2018, be received and filed. - Carried. Council recessed at 10:22 a.m. and reconvened at 10:34 a.m. Elgin County Library — Recent Projects, Programs, Partnerships and Activities — Manager of Library Programming and Community Development The manager presented Council with an update on recent projects, programs, partnerships and activities at Elgin County Library branches. Of particular note were the Pedometer Kit and the E - Waste Recycling programs. Moved by Councillor Jones Seconded by Councillor Ens THAT the report titled "Elgin County Library — Recent Projects, Programs, Partnerships and Activities — November 2017 to April 2018" from the Manager of Programming and Community Development, dated April 13, 2018, be received and filed. - Carried. Use of County and Library Resources during an Election Campaign Policy Approval — Director of Community and Cultural Services The director presented the report requesting County Council's approval on a policy to govern use of county and library resources during an election campaign as required under the Municipal Elections Modernization Act, 2016. Moved by Councillor Martyn Seconded by Councillor Jenkins THAT the policy `Use of County and Library Resources during an Election Campaign' be hereby approved. - Carried. Ministry of Health Funding Increase for 2018 — Senior Financial Analyst The analyst presented the report informing Council that the Ministry of Health and Long -Term Care announced the total 2018 increases for base level of care funding. The increase for the 2018 budget, as a result of the Ministry of Health increases is $27,895 favourable. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the report titled "Ministry of Health Funding Increase for 2018" from the Senior Financial Analyst, dated May 2, 2018, be received and filed. - Carried. Amendments to Human Resources Policy 8.90 (Workplace Hazardous Information System) and Training Requirements — Director of Human Resources The director presented the report recommending that Council approve revisions to Human Resources Policy 8.90 and training plans that have been developed to ensure compliance with the Occupational Health and Safety Act and WHMIS 2015 Regulations. County Council 3 Moved by Councillor Jenkins Seconded by Councillor Jones May 8, 2018 THAT the report titled "Amendments to Human Resources Policy 8.90 (Workplace Hazardous Information System) and Training Requirements", from the Human Resources Assistant, dated May 1, 2018, be approved; and, THAT amendments to the Human Resources Policy 8.90, be adopted as soon as practicable. - Carried. Landfill Tax Ratio from Province — Director of Financial Services The director presented the report recommending that Council amend Schedules A and C of By - Law 18-06 to reflect the revised tax ratio and rates from the province. Moved by Councillor Ens Seconded by Councillor Mennill THAT Schedules A and C of By -Law 18-06 be amended to reflect the revised tax ratio and rates in-line with the provincially calculated revenue neutral ratio for landfills. - Carried. March 2018 Budget Performance — Director of Financial Services The director presented the budget performance for March of 2018 with a favourable performance for the month of $4,000. Moved by Councillor Wiehle Seconded by Councillor Martyn THAT the report titled "March 2018 Budget Performance" from the Director of Financial Services, dated April 23, 2018, be received and filed. - Carried. Contract Award — Plank Road Reconstruction (Vienna) Contract No. 6200-18-15 — Deputy Director of Engineering Services The deputy director presented the report recommending that Council approve the selection of Cassidy Construction for the Plank Road Reconstruction project in Vienna. Moved by Councillor Jones Seconded by Councillor Ens THAT Cassidy Construction be selected for the Plank Road Reconstruction (Vienna) Tender, Contract No. 6200-18-05 at a total price of $2,344,951.10, exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract. - Carried. Community Paramedicine — Pauline Meunier, General Manager/Chief Medavie EMS The General Manager/Chief of Medavie EMS presented the report informing Council that a draft proposal has been prepared for the Local Health Integration Network (LHIN) to secure funding for a Community Paramedicine program for the County of Elgin. Moved by Councillor Marlyn Seconded by Councillor Jones THAT the report titled "Community Paramedicine" from the General Manager/Chief Medavie, dated May 2, 2018, be received and filed. - Carried. County Council 4 May 8, 2018 Elgin -St. Thomas Food Charter — Chief Administrative Officer As requested at the March 27, 2018 County Council Meeting, the Chief Administrative Officer presented a report detailing the impact of the Elgin St. Thomas Food Charter and Food System Strategy in Elgin County. Moved by Councillor Wiehle Seconded by Councillor McWilliam WHEREAS Elgin County Council is supportive that every County resident should have access to an adequate supply of nutritious and affordable food; and, WHEREAS Elgin County Council supports the notion that food security contributes to the health and well-being of residents while reducing their need for medical care; and, WHEREAS Elgin County Council believes that food is central to Elgin's economy, and the commitment to food security can strengthen the food sector's growth and development; and, NOW, THEREFORE, BE IT RESOLVED BY COUNTY COUNCIL: THAT, in support of the Food Charter and Food System Strategy initiative, County Council will endeavour to: • Be leaders in municipal and regional food -related policies and programs ensuring policies and programs are embedded in the municipality to create a culture that supports and values local food; • Be champions for the right of all residents to adequate amounts of safe, nutritious, culturally -acceptable food without the need to resort to emergency food providers; • Be actively engaged to set a consistent direction and build buy -in across the community when considering new policies and programs; • Regularly assess the current situation and identify a mix of local food practices and initiatives that work best for Elgin County; • Advocate for income, employment housing and transportation initiatives that support secure and dignified access to the food people need; • Partner with community, cooperative business and government organizations to increase the availability of healthy foods; • Increase awareness of local food in Elgin County, including the diversity of local food; • Monitor the outcome of the local food initiative to ensure there is true impact to the local food industry in a positive way; • Support regional farmers and food producers; • Support sustainable agriculture and preserve farm land resources; • Improve access to healthy and affordable foods; • Increase the health of all members of our county; • Talk together and teach each other about food; • Foster successful and resilient local food economies and systems throughout Elgin County; and • Encourage the development of new markets for local food. THAT the Warden be directed to send a letter to the Elgin -St. Thomas Food For All Committee congratulating this group for their work on this initiative and informing them of the ways County Council will support local food initiatives, support the Food Charter and encourage collaboration. - Carried. Dexter Line — Resident Request to Plant Trees on Road Allowance — Chief Administrative Officer The Chief Administrative Officer presented the report outlining a request from a resident to plant trees on the road allowance of Old Dexter Line. County Council Moved by Councillor Martyn Seconded by Councillor Mennill May 8, 2018 THAT the Chief Administrative Officer and County Tree Commissioner prepare a report recommending a strategy and plan for tree planting initiatives on County property including unused road allowances, and, THAT staff be directed to work with Catfish Creek Conservation Authority to explore the suitability of the location proposed by Mr. Cronk on Old Dexter Line for a tree planting initiative; and, THAT staff be directed to provide additional information about the suitability of the proposed land for tree planting including impacts on utilities, access to machine, and costs associated with site preparation and ongoing maintenance of this project, if any. - Carried. Land Division Report #1 — Chief Administrative Officer The Chief Administrative Officer presented the report summarizing the Land Division structure and process at the County of Elgin and comparing it to neighbouring municipalities. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the Chief Administrative Officer provide a supplementary report in regard to the ongoing review of Land Division in Elgin County; and, THAT the report titled "Land Division Report #1" from the Chief Administrative Officer, dated April 30, 2018, be received and filed. - Carried. High Speed Rail Overview PowerPoint — Chief Administrative Officer The Chief Administrative Officer presented the PowerPoint overview of the high speed rail proposal from the province. The overview included a background on the project, current status, concerns, observations and next steps. Moved by Councillor Wiehle Seconded by Councillor Martyn THAT the PowerPoint presentation titled "High Speed Rail Overview" from the Chief Administrative Officer, be received and filed. - Carried. CORRESPONDENCE Items for Consideration T.E. Campbell, Port Stanley resident with concerns of deer overpopulation at the west side of Port Stanley. 2. Sharel Maudsley, Port Bruce resident with concerns regarding Emergency Services response time delay to south side of Port Bruce. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Jones Seconded by Councillor Ens THAT that Correspondence Item #1 be received and filed and forwarded to the Ministry of Natural Resources. - Carried. County Council 6 May 8, 2018 The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Mennill Seconded by Councillor Jenkins THAT a letter regarding the Port Bruce Bridge and Council's resolution from the May 8, 2018 County Council Meeting be forwarded to Sharel Maudsley. - Carried. Items for Information (Consent Agenda) 1. Wendy Curtis, Executive Director (Acting), Fanshawe Foundation thanking County Council for gift of sponsorship for the 2018 St. Thomas Campus Event and 2017/18 Elgin County Council -Personal Support Leadership Award. 2. Cathy Crane, Chair, Board of Governors, St. Thomas Elgin General Hospital with STEGH Board of Governors Highlights — March 2018. 3. Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs with information on the 2018 Premier's Award for the Agri -Food Innovation Excellence program. 4. Port Bruce collapsed bridge correspondence from: a) Karen Vecchio, MP, Elgin -Middlesex -London thanking the Minister of Infrastructure for Port Bruce collapsed bridge reply but noted that his suggestion to use the County's Federal Gas Tax Fund (GFT) to assist in the demolition and construction of the bridge would not meet the needs of the county. b) Hon. Dominic LeBlanc, Minister of Fisheries, Oceans and the Canadian Coast Guard noting no concerns regarding aquatic species at risk at the bridge site and also noting that they do not provide infrastructure funding. 5. Canadian Heritage informing Elgin County that legislation was passed to make the National Anthem gender neutral. 6. Hon. Kathryn McGarry, Minister, Ministry of Transportation responding to request for concrete barriers be installed on Highway 401 between London and Tilbury. 7. Fran Bell, Chair, Tillsonburg & District MSC Board of Directors advising of Executive Director's leave of absence. 8. South West Local Health Integration Network (LHIN) announcing: a) Intention to appoint a health service provider supervisor for Canadian Mental Health Association, Elgin Branch. b) Departure of Kelly Gillis, Vice President, Strategy, System Design and Integration. c) $103,442,100 in new base funding in 2018/19 for resident care needs in the long-term care (LTC) home sector. 9. Craig Christie, Community Relations, Hydro One informing Elgin County of Class Environmental Assessment (EA) to de -energize the existing St. Thomas Transformer Station(TS) and reconfigure it as the newly constructed St. Thomas Junction. 10. Ashley Thorne, Community Impact Coordinator with invitation to United Way's Day of Caring on June 14, 2018 deadline to register is May 18, 2018. 11. Tanzeel Merchant, Director/Local Government Policy Branch, Ministry of Municipal Affairs with Trade Newsletter April 2018. 12. OPP Media Release titled HALF LOAD Portable Weigh Scale Further Success. 13. Geoff Hogan, Chief Executive Officer, SWIFT with SWIFTNEWS Letter 2018 Spring Edition. 14. Linda McKinlay, Chair, Lower Thames Valley Conservation Authority with 2017 Annual Report. 15. London District Catholic School Board Multi -Year Strategic Plan 2015-19. County Council May 8, 2018 16. Elgin St. Thomas Health Unit also known as Elgin St. Thomas Public Health Financial Statement December 31, 2017. Moved by Councillor Jones Seconded by Councillor Jenkins THAT Correspondence Items #1 — 16 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members — None. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Items — None. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jones Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. . rT Moved by Councillor Mennill Seconded by Councillor Martyn THAT By -Law No. 18-15 "Being a By -Law to Amend By -Law 18-06 being a By -Law to Provide for the Adoption of the 2018 Budget of the Corporation of the County of Elgin and to Establish the 2018 Tax Ratios, and to Establish the 2018 Tax Rates for the County Constituent Municipalities" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jones Seconded by Councillor Mennill THAT By -Law No. 18-16 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 8, 2018 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT we do now adjourn at 12:10 a.m. and meet again on May 22, 2018 at the County Administration Building Council Chambers at 9:00 a.m. ulie Gonyou, Chief Administrative Officer. - Carried. David Marr, Warden.