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14 - July 24, 2018 County Council Agenda Pkg.1/000F�. I E (y lgin( �Co ORDERS OF THE DAY FOR TUESDA Y, JUL Y 24, 2018 - 9:00 A.M. ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes — June 26, 2018 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 5th 6th 7th 8th 9th 10th 11th 12th 13th 14th NOTICE: 9:00 a.m. Robert Biron, President & CEO, St. Thomas Elgin General Hospital re: Medium -Sized Hospitals — Funding Advocacy (to be handed out at meeting) 9:15 a.m. Elizabeth Sebestyen, Director, St. Thomas -Elgin Social Services and Josh Warkentin of Tim Welch Consulting Inc. with a report and PowerPoint re: St. Thomas/Elgin Long -Term Affordable & Social Housing Strategy (attached) PRESENTATION: 11:30 a.m. International Plowing Match Legacy Agricultural Scholarship recipients. Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency Closed Meeting Items - (see separate agenda) Recess Motion to Rise and Report Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Laws ADJOURNMENT Lunch Will Be Provided & Casual Dress Permitted August 14, 2018 County Council Meeting (tentative) August 19-22, 2018 AMO Annual Conference — Ottawa August 28, 2018 County Council Meeting (tentative) September 11, 2018 County Council Meeting November 23, 2018 Warden's Dinner — Masonic Centre of Elgin Accessible formats available upon request. DRAFT COUNTY COUNCIL MINUTES Tuesday, June 26, 2018 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Jenkins Seconded by Councillor Mennill THAT the minutes of the meetings held on June 12, 2018 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Moved by Councillor Martyn Seconded by Councillor Jones THAT we do now move into Committee of the Whole Council. - Carried. REPORTS Approval for Official Plan Amendment No. 17 51 Murray Street, Town of Aylmer File No.: AY-OPA17-18 Owner: 10372222 Ontario Ltd. — Manager of Planning The manager presented the report providing Council with the information required to grant approval to the above noted Official Plan Amendment in the Town of Aylmer. Moved by Councillor Mennill Seconded by Councillor Ens THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No. 17 to the Town of Aylmer Official Plan, File No. AY-OPA17-18; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. - Carried. Request for Reconsideration — Council Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. — Chief Administrative Officer The Chief Administrative Officer presented the report recommending that County Council rescind the resolution rejecting the Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. to clear 3.2 hectares of woodland on the grounds that insufficient reasons behind the original decision were provided to the applicant. The report also recommends that Council reconsider this decision at a meeting held in July. Moved by Councillor Jones Seconded by Councillor Martyn THAT the report titled "Request for Reconsideration — Council Exemption for Woodlands Clearing Application from Fieldstone Investment Inc." from the Chief Administrative Officer and County Solicitor, dated June 19, 2018 be received and filed; and, THAT Elgin County Council rescind the following motion from April 10th, 2018- 2 County Council 2 June 26, 2018 THAT County Council reject the Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. to clear 3.2 hectares of woodland as Moved by Councillor Jones, Seconded by Councillor Wiehle, and, THAT Elgin County Council reconsider Fieldstone Investments Inc.'s Council Exemption for Woodlands Clearing Application at their meeting on July 24, 2018, and that notice of intended reconsideration of the Application by Fieldstone Investments Inc. be delivered to the Applicant and to any other person or entity that received a similar notice in respect of its original consideration by Council on April 10, 2018. - Carried. May Budget Performance — Director of Financial Services The director presented the report providing Council with a summary of the 2018 May Budget Performance. Moved by Councillor Martyn Seconded by Councillor Mennill THAT the report titled "May 2018 Budget Performance" from the Director of Financial Services, dated June 18, 2018, be received and filed. - Carried. Capping and Clawback — Director of Financial Services The director presented the report recommending that Council review and set the County tax policy regarding Current Value Assessment for the 2018 year. Moved by Councillor Jenkins Seconded by Councillor Jones THAT County tax policy set the annualized tax limit increase at 10%; the prior year's current value assessment (CVA) tax limit increase at 10%; the CVA threshold for protected (increasing) properties at $500; the CVA threshold for clawed back (decreasing) properties at $500; exclude properties that were at CVA tax in the previous year from the capping and clawback calculation in the current year; and exclude properties that would move from being capped in the previous year to be clawed back in the current year or from being clawed back in the previous year to be capped in the current year as a result of the changes to the CVA tax; and, exclude reassessment related increases from the capping calculation; and, THAT the necessary by-laws be adopted. - Carried. POA Courthouse Tender Results — Director of Financial Services The director presented the PowerPoint presentation and report summarizing the issues and history of the POA Court facilities to -date. The presentation also provided the results from the tender to construct a standalone POA facility and recommendations for moving forward. Moved by Councillor Jones Seconded by Councillor Mennill THAT POA Court Facility project be awarded to the Southside Construction for $4,553,000; and, THAT staff be directed to implement cost saving measures with Southside Construction of approximately $300,000; and, THAT Elgin County petition for a municipal drain with a budget line item of $200,000 being included in the POA Facilities project; and, THAT the local municipal partners be informed of the award of tender and the change notice for the POA Facilities project. - Carried. 3 County Council 3 June 26, 2018 Council recessed at 10:02 a.m. and reconvened at 10:17 a.m. Medical Director Agreements - Bobier Villa, Elgin Manor and Terrace Lodge - Director of Homes and Seniors Services The director presented the report recommending that Council authorize staff to enter into one year agreements for Medical Director Services at Elgin Manor, Bobier Villa and Terrace Lodge. Moved by Councillor Ens Seconded by Councillor Martyn THAT Council authorize staff to sign the one (1) year agreement from April 1, 2018 to March 31, 2019 with Dr. Derek Vaughan for the provision of Medical Director Services to Bobier Villa and Elgin Manor; and, THAT Council authorize staff to sign the one (1) year agreement from July 1, 2018 to June 30, 2019 with Dr. Michael Toth for the provision of Medical Director Services to Terrace Lodge. - Carried. Attending Physician Agreements - Bobier Villa, Elgin Manor and Terrace Lodge - Director Homes and Seniors Services The director presented the report recommending that Council authorize staff to enter into one year agreements for Attending Physician Services at Elgin Manor, Bobier Villa and Terrace Lodge. Moved by Councillor Jones Seconded by Councillor Mennill THAT Council authorize staff to sign the one (1) year attending physician agreements from July 1, 2018 to June 30, 2019 with Dr. Derek Vaughan for the provision of medical services to residents of Bobier Villa and Elgin Manor; Dr. Michael Toth for Terrace Lodge; Dr. Ken Morrison for Elgin Manor; and Dr. Edward Vivoda for Terrace Lodge. - Carried. CORRESPONDENCE Item for Information (Consent Agenda) Thames Valley Family Health Team 2017-2018 Community Report. Moved by Councillor Jones Seconded by Councillor McWilliam THAT Correspondence Item #1 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor Martyn inquired about a signage policy for County Roads. Central Elgin passed its signage by-law and the road crew wants to be able to remove signage in its area that is on County road allowances. The Chief Administrative Officer informed Council that a report regarding signage on Elgin County roads would be brought forward on July 24, 2018. Notice of Motion - None. Matters of Urgency - None. 12 County Council 4 June 26, 2018 Closed Meeting Items Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (c) a proposed or pending acquisition or disposition of land by the municipality or local board. (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board: (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26. (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Update - Carried. Moved by Councillor Martyn Seconded by Councillor Jenkins THAT we do now rise and report. - Carried. Moved by Councillor Mennill Seconded by Councillor Jones THAT staff proceed as directed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Ens WHEREAS County Council received revised Terms and Conditions for the Assumption of roads in Malahide Township for the purpose of the installation of the temporary bridge; and, WHEREAS County Council consents to the Terms and Conditions as amended by Malahide Township Council; NOW, THEREFORE, BE IT RESOLVED BY COUNTY COUNCIL: THAT the Warden and Chief Administrative Officer be authorized to execute the agreement for the transfer of jurisdiction for Elgin County to assume the relevant roads in Malahide Township to facilitate the installation of the temporary bridge; and THAT the by-law to add highways including lower tier highways to the highways system for Elgin County be amended to include Bank Street, Rush Creek Line, and Lewis for the duration of the temporary bridge placement; and the portion of Dexter Line road allowance located east of Imperial Road and extending southerly to Colin Street. Moved by Councillor Wiehle Seconded by Councillor Jones THAT staff proceed as directed. 5 - Carried. - Carried. County Council 5 June 26, 2018 Moved by Councillor Martyn Seconded by Councillor McWilliam THAT the Warden proceed as directed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Mennill Seconded by Councillor Ens THAT By -Law No. 18-20 "Being a By -Law to Establish Revenue Neutral Clawback Percentages for Certain Property Classes" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jones Seconded by Councillor Wiehle THAT By -Law No. 18-21 "Being a By -Law to Adopt Optional Tools for the Purposes of Administering Limits for the Commercial, Industrial and Multi -Residential Property Classes" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Martyn Seconded by Councillor Jones THAT By -Law No. 18-22 "Being a By -Law to Add Highways, including Lower Tier Highways, to the Highway System for Elgin County." be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Ens THAT By -Law No. 18-23 "Being a By -Law to Delegate Authority to the Chief Administrative Officer to Act in the Event that the Council's Actions become Restricted under Section 275 of the Municipal Act, 2001." be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mennill Seconded by Councillor Jones THAT By -Law No. 18-24 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 26, 2018 Meeting" be read a first, second and third time and finally passed. - Carried. 9 County Council 6 June 26, 2018 ADJOURNMENT Moved by Councillor Mennill Seconded by Councillor Jenkins THAT we do now adjourn at 11:51 a.m. and meet again on July 10, 2018 at the County Administration Building Council Chambers at 9:00 a.m. Julie Gonyou, Chief Administrative Officer. 7 - Carried. David Marr, Warden. ST. THOMAS - ELGIN SOCIAL SERVICES 423 Talbot Street St. Thomas, Ontario NSP 1C1 �V n �° i�(v�r fru t a d wihllu vd, Report No. SESS-03-18 COUN REPORT TO ELGIN COUNTY COUNCIL FROM: Elizabeth Sebestyen, Director St. Thomas -Elgin Social Services MEETING DATE: July 24, 2018 SUBJECT: St. Thomas/Elgin Long -Term Affordable & Social Housing Strategy Recommendation: THAT: Council receives Report SESS-03-18 of the Director of St. Thomas -Elgin Social Services related to the St. Thomas -Elgin Long -Term Affordable & Social Housing Strategy. Report: Last fall, the firm of Tim Welch Consulting Inc. was engaged to develop a comprehensive long-term affordable and social housing action plan for St. Thomas and Elgin County, concurrently and in alignment with updated population, housing, and employment lands projections for St. Thomas. The consultants were guided by a Steering Committee which included Steve Evans (Elgin County Planner), Ross Tucker (City Parks, Recreation, and Building Maintenance), Dan Sheridan (City Treasury), Pat Keenan (City Planner), Ralph West (Housing Services Administrator), and Elizabeth Sebestyen (Social Services Director). The main purpose of the study was to set out St. Thomas -Elgin's strategy for meeting the recommendations of Strategic Direction 1 in the 10 -year St. Thomas -Elgin Housing and Homelessness Plan, namely "to increase housing supply options to meet projected need". At the same time, the study will give staff a head -start on the development of an updated 10 -year Housing and Homelessness Plan which is required by the Ministry of Housing by June 2019. The final report is presented in two parts, 1. A 21 -page Executive Summary of the Long -Term St. Thomas -Elgin Affordable & Social Housing Strategy is attached to this report. The Executive Summary highlights the main themes and associated recommended actions. 2. The 200 -page Full Strategy provides background research and data used to develop the Strategy and recommendations. A link to the Full Strategy will be provided to members of Council. Strategic Recommendations The study examined a wide range of themes and provides recommendations for the City and the County as part of a comprehensive approach to increasing housing supply, including: Based on housing and population projections, consultations with community groups and developers, and best practices from other municipalities, the Strategy provides a broad menu of planning tools and options to address future anticipated affordable housing needs, including setting an ambitious target of 35 units of new affordable housing per year in St. Thomas and Elgin County for the next 23 years. This target would develop 807 units of housing, with a focus on addressing the core housing needs of households paying more than 50% of their income on accommodations. Some of the recommendations will help guide staff (for example issuing an Expression of Interest to identify potential future sites or proposals for affordable housing). Some of the recommendations will require County and/or lower -tier Council approvals (such as financial incentives and updates to Official Plans). Some of the recommendations provide specific advice for amending existing by-laws and policies (such as the lodging house licensing by-law and the residential care homes standards) to address weaknesses in the current systems. Next Steps The Strategy was approved by City Council (as the Service Manager for St. Thomas/Elgin) on June 11, 2018. Staff will now develop an Implementation Plan to consider actions required for each of the recommendations. It is anticipated that the longer -range recommendations may be incorporated into the updated 10 -year Housing and Homelessness Plan; others, such as by-law revisions, may be addressed immediately. County and lower -tier municipal councils are strongly encouraged to consider taking action on recommendations within their jurisdictions on such matters as municipal incentives, secondary suites, and inclusionary zoning. rnnrincinnc The Long -Term Affordable & Social Housing Strategy will help preserve the social housing stock that exists and at the same time help to stimulate the creation of new affordable rental housing. It will put safeguards in place to ensure rooming/lodging housing and residential care facilities are safe, adequate, and affordable. The Strategy is an action plan to increase supply to address identified future demand for affordable housing in St. Thomas/Elgin, and to help staff prepare for federal/provincial funding opportunities as they arise. Respectfully submitted by (!'Eliza Se styen, Director, St. Thomas -Elgin Social Services City County Theme Recommendations Recommendations 1. Defining affordable housing 1 2. Housing needs - supply and demand 3 3. Leveraging City assets 7 4. Municipal incentives 7 5 5. Updating the Municipal Housing Facilities By-law 8 1 6. Secondary suites 7 5 7. Lodging house licensing 3 8. Residential care homes licensing 5 9. Inclusionary zoning 3 3 Based on housing and population projections, consultations with community groups and developers, and best practices from other municipalities, the Strategy provides a broad menu of planning tools and options to address future anticipated affordable housing needs, including setting an ambitious target of 35 units of new affordable housing per year in St. Thomas and Elgin County for the next 23 years. This target would develop 807 units of housing, with a focus on addressing the core housing needs of households paying more than 50% of their income on accommodations. Some of the recommendations will help guide staff (for example issuing an Expression of Interest to identify potential future sites or proposals for affordable housing). Some of the recommendations will require County and/or lower -tier Council approvals (such as financial incentives and updates to Official Plans). Some of the recommendations provide specific advice for amending existing by-laws and policies (such as the lodging house licensing by-law and the residential care homes standards) to address weaknesses in the current systems. Next Steps The Strategy was approved by City Council (as the Service Manager for St. Thomas/Elgin) on June 11, 2018. Staff will now develop an Implementation Plan to consider actions required for each of the recommendations. It is anticipated that the longer -range recommendations may be incorporated into the updated 10 -year Housing and Homelessness Plan; others, such as by-law revisions, may be addressed immediately. County and lower -tier municipal councils are strongly encouraged to consider taking action on recommendations within their jurisdictions on such matters as municipal incentives, secondary suites, and inclusionary zoning. rnnrincinnc The Long -Term Affordable & Social Housing Strategy will help preserve the social housing stock that exists and at the same time help to stimulate the creation of new affordable rental housing. It will put safeguards in place to ensure rooming/lodging housing and residential care facilities are safe, adequate, and affordable. The Strategy is an action plan to increase supply to address identified future demand for affordable housing in St. Thomas/Elgin, and to help staff prepare for federal/provincial funding opportunities as they arise. Respectfully submitted by (!'Eliza Se styen, Director, St. Thomas -Elgin Social Services `I( This page intentionally left blank Long Term St Thomas Elgin Affordable & Soaal Housing Strategy 11 ­q'm of Contents Long Term St. Thomas Elgin Affordable & SocialHousing Stra te ................................................................... !y `M This page intentionally left blank Long Term St Thomas Elgin Affordable & Soaal Housing Strategy 13 n l aav� r °vv//% d jooa0/? I /� am tilo n The importance of safe, adequate and affordable housing to a household and community cannot be understated. Beyond the basic human need for shelter, proper housing has been shown to improve the physical and mental health of households, reduces stress and help improve the economic vibrancy of a community. The latter is reflected in the ability to free up income to spend on shelter related costs in the community and the ability to retain and at- tract residents and staff of local employers. The intent of the St. Thomas - Elgin County Affordable and Social Housing Strategy is to help support Strategic Direction 1 of the local Housing and Homelessness Plan: Increase affordable housing supply to meet projected need. In addition, this strategy also looks at how the St. Thomas and area municipalities within Elgin County can preserve the existing supply of social and supportive housing. To accomplish these objectives, this strategy will examine the following areas: • Exploring and establishing how affordable housing can be defined; • A housing needs and demand study to explore what kind of affordable housing is needed presently, in the future and in what locality within St. Thomas and Elgin Coun- ty; • How the City of St. Thomas could leverage its assets to build more affordable housing; • Potential financial incentives from the City of St. Thomas and area municipalities in Elgin County to help support the construction of affordable housing; • Updating the City's existing municipal housing facilities by-law to incorporate best practices; • Providing recommendations on the implementation of second unit policies for the City and area municipalities' Official Plan and Zoning by-laws; • Outlining the structure and content of a possible Lodging House licensing by-law; • Outlining the structure and content of a possible Informal Residential Care Facility by- law; and • Examining the implications of Ontario's Inclusionary Zoning policies within the St. Thomas and Elgin County context. `CI Long Term St Thomas Elgin Affordable & Soaal Housing Strategy Dellfiln'ilng �r Allfl/// �rri �tri �rrrr.,� ar // / �����O �aia��/ b. ��� I irairaiaar!J � j %0 sf� rpj 1i, 0r, 0/J�l � � ///� � 1�/�/r )�/f/, ///%� �rvrr%a�� � ///�.� J�/if, 0O , �I O umr�nr� / nviv//%" �� rirvvrr%/Ps iiO//o Erma%/' II% i0mv//%" roa0/ rrr ri �I% O °mr�nr 'rmmu? Long Term St Thomas Elgin Affordable & Sooal Housing Strategy `P Defiln'ilng Af/// �ri �r,,,,u� o, / � -��� w �alar�i �.�i r/r �i l r % r /r % r ��r%i I irarara/ � rrrr,�p f��/iri �pi „u� iiirm � nr mv �I� �rvm%�� �r///o L„oi � , �urmar: �mv / j a/? yr ri% g r 0 /(a�y"or /�'���N�nm owua71! il�!p/Daaa !p/yeaa yr o� �i�r d p��?�/rnranu)p�ff�r+f,, III,,: ounua71! �i�r �dnn i01�7jy, IIII��� ��I IVIG f0'� IIII IIII. � w��l� '0 a'NNi '7 � f0� �� �A9gm,JUr a mrr %rUNxrmmm kaip in Ur �u imrr ivrrm9 7bni kaipiwn � iuxmmd�V Long Term St Thomas Elgin Affordable & Soaal Housing Strategy I v G / rr / 0. /ar,J. o� / /i,s �rvir and i. /i /roroii�?// o.jirairaiaa% �/ %0 � o// roIiJJ % S �r0j�i I �� %i�� %i�� /far //// ��� %/r �/ o///�-u J�If,�o�;, rrrrr �1�/�/ )�/ff, p 1�/ )�/fIf 0� 1�%II% vv//%"ooa0/�rr rr��I% �r/./ �% mrcr: r / � �iiO/r!,.�I% rrvvrr% Ps �iip/r!,.�I; rrvvrr%mu? �r�rrr (��rr� Population and Household Trends Population Trends • Between 2011 and 2016, St. Thomas grew by 1,007 person (201 per year) or 2.6% from 37,905 to 38,909 while Elgin County grew by 509 persons (102 per year) or 1.0% from 49,560 to 50,069. • By 2041, St. Thomas is expected to grow by 12,188 persons (487 per year) or 30% (1.2% per year). • Recent and future growth is caused by older adults and seniors moving to the area to retire and younger households seeking comparatively affordable owner- ship housing. Age Trends • St. Thomas and Elgin County (42.5 years) are older than the London CMA (40.7 years) and Province (41.3 years). • The aging population reflects baby boomers entering into retirement, an influx of older adults into the area for affordable housing and a relatively modest num- ber of households with children moving into St. Thomas and Elgin County. Household Trends • The number of households grew more than twice as fast as population in St. Thomas (5.4% or 895 households) and Elgin County (3.4% or 610 households). • The increase is driven largely by growing numbers of 1 and 2 person households such as couples without children and one-person households. • Such trends are a result of the growing number of older adult and senior house- holds. Household Income Between 2010 and 2015, after tax income rose by 9.0% in St. Thomas/Elgin County which is lower than the London CMA (9.9%) and Ontario (11.2%). One person and Ione -parent households have the lowest incomes ($30,614 and $44,672) while couples with and without children generally have the highest. The incidence of low income declined in Elgin County (-230 persons) but rose in St. Thomas (I 10 persons) `rl Change in age of population of St. Thomas/Elgin County, 2011-2016 Source: Statistics Canada (2011, 2016), Catalogue no. 98-316-X2016001 Change in Household Types in St. Thomas/Elgin County, 2011 -2016 St. Thomas/Elgin County 20,11 20,16 Change O',u2le without Chddren 107)025 10,580 555 Couple with Children 1038.5 10,100 ,285 Lone -Parent > 2s :30 3"065 35 Other Census 1,5100 1 0 10 1,516; -2,5 horn -!Census 5 Ift0 9,1890 1,045: One -Person 7„855 HUMID D ) r`.:r 1 31"6y Pars 35 . 3C. y'ilP 55-E4 Year,.-.-, F xl[sl(J 850 45 Total .. I' 0101D 35,0001 m Source: Statistics Canada (2011, 2016), Catalogue no. 98-316-X2016001 Change in Household Types in St. Thomas/Elgin County, 2011 -2016 Source: Statistics Canada (2016), Catalogue no. 98-316-X2016001 Long Term St Thomas Elgin Affordable & Soaal Housing Strategy St. Thomas/Elgin County 20,11 20,16 Change O',u2le without Chddren 107)025 10,580 555 Couple with Children 1038.5 10,100 ,285 Lone -Parent > 2s :30 3"065 35 Other Census 1.1,590 1,516; -2,5 horn -!Census 8,045 9,1890 1,045: One -Person 7„855 3,840 985 'two--or-mere erson 06, 850 45 Total 33,476, 35,0001 11,525 Source: Statistics Canada (2016), Catalogue no. 98-316-X2016001 Long Term St Thomas Elgin Affordable & Soaal Housing Strategy v G / rr / 0. g o�/ /i „' �/v<r ,ai //rr i. d ��D /aap� apr arorrrrao ?// 0.jirairaiaa% �/ % 0 � o// ro S �r0j�i I I/� %i �� %i �� / far /// / � �� %i % % r' / /r � / o.. � J�If,%� s rorr � 1�/�/ )�/f f,p � If 0 � )�/f If 0 � `//II% vv//%"ooaOr� rr rr��I% % mrcr: r / � �iiO/r!,. �I% �I, � a �iiO/r!,. �I; rrvvrr% mar �s ( rmirr� rriirimai? Population and Household Trends Dwelling Types • More than 86% of new dwellings (2,400 of 2,800) in St. Thomas/Elgin County between 2006-2016 were single detached while apartments made up only 10% (285 units). Remainder were in semi-detached, townhouses and other forms. • More than half of new apartments constructed in St. Thomas and were funded through affordable housing programs. • Two recent rental developments include 49 unit apartment building in Aylmer and 400 apartment development in St. Thomas (proposed for Alma College site). Housing Tenure • Between 2011 and 2016, number of renters in St. Thomas/Elgin County in- creased by 1,110 with the majority in St. Thomas (625 or 56%), Dutton/Dunwich (115 or 10%) and Aylmer (105 or 9%). • During this time, the number of owner households increased by 390. • The rise in renter households is attributed to the growing number of older adults and seniors moving out of ownership dwellings for a variety of reasons. Ownership Market • Since 2012, home prices in St. Thomas have increased by 35.7% from $191,607 to $260,037. • Inflation during this period was 7.0%. • Price increase reflects increasing land and construction costs and demand from households and investors coming from the Greater Toronto Area and London. Rental Market • Vacancy rate is 1.4% in St. Thomas/Elgin County (3.0% is a balanced market) • Average monthly rents have increased by 10.1 % between 2013 and 2017 (infla- tion was 7.0%). • Bachelor - $ 469/month • One Bed - $ 687/month • Two Bed - $ 855/month • Three Bed - $1,169/month `E: Building Permits for Dwelling Units in St. Thomas, 2007 - 2017 4ON,) 2010 SIIII n Ir�o uo, I; r o,,u�y,�-DO AP a In'l,nts ��0ovilho�u� e [Dulax City of St. Thomas (2017) Change in Profile of Renter Households in St. Thomas/Elgin County, pill a will V 60 510 5 30 46,0 400 a1 215, 2011 95 100 0 I.." u�wJ,, 5 250 34 dry ;77N��u 44 45o 54 � 5 to 64 65 to 74-):, ''iu°a,xir:s e rw YlllS F"1-81 S A all S 5101 -95 125 -2011u ource: statistics nada Catalogue no. an98-400 X2016227 Long Term St Thomas Elgin Affordable & Soaal Housing Strategy a/oaJ'i /i, as f///// a d rori b'i �%rrn b /a mrori/i,mrI / p p rmrvrrrrr�, / v/ r„ / o �a rmr„ / ri avrrrrr a �, / v/ r,/rmr // o G /,/ a. / ,l, r / o / / °/ / / o /roy ',/ o i /,/ a. / ofG / oii/ai/aiaa/ i. p f� 9 1 r i. r� ��� r� i. / % a f� 9 � �c °ivi p i. is� � 0 s io�� � mi%% s � �� 9 io�mai D � �0f Do�rum% f r%f ///rr�rr�% i pr% p //r Df p%./ p% p Y p, b r/arr i%. y / r/0 %r / / p r.00r �% f p %rr/ /rrO///Or/ rr�� av/rrr///�iovr//� rra r��I% � °r/�rr�Jr � �, � av/rrr/// �� roar//� av„, �� � rrr/// /aro �I% � irr r� roar//� �I% � /immr% Ps varonl�/ /ovr//�av/rrr////roaai/i/r r / °b r ry a rrr r ° r / r °b r Sobi"al/Affordable Centralized Waiting List • Number of persons on waiting list has increased by 57% (214 persons) from 160 to 374 persons • Majority on waiting list living in St. Thomas (254 or 68%), Aylmer (38 or 10%) and Elgin County (16 or 4%). Remainder are from areas outside of St. Thomas/Elgin County Housing Affordability Problems • 3,540 households in St. Thomas/Elgin County are paying more than 30% of their income on shelter costs • Greatest concentration is in St. Thomas (2,090 households or 60%), Aylmer (380 or 11 %) and Central Elgin (195 or 6%). • Majority of affordability problems occur in households earning less than $30,000 • One-person and Ione -parent households and senior households are more likely to have affordability problems Social Housing Stock • More than two thirds of St. Thomas/Elgin County's 1,067 social housing units are located in St. Thomas (723 or 68%) followed by Aylmer (205 or 19%). • Largest provider is the City of St. Thomas (512 units) followed by Eastwood Homes in St. Thomas (126 units) and Menno Homes in Aylmer (75 units). Remainder of providers have 10 to 67 units. • Waiting times: 1.4 years for non -senior adults, 1.9 years for seniors and 2.1 years for families Affordable Housing Stock • Since 2008, 235 units of affordable housing were constructed. Almost 65% (154 or 15 per year) were built in St.Thomas, the remaining 81 in Elgin County (8 units per year) • More than 70% (165) of affordable units had one bedroom • Only 21 of 235 units were built for non -senior households • Waiting list for new affordable units is no less than 1.5 years `1146;� Social Housing Demand by Unit Type, in St.Thomas/Elgin County, 2007-2017 60.0% o 0 50.0'i o 40.0'' N o 20.0'' 10. OIX60 0. o 01X6 IIIIIIViIiVii II ��� � uuuuwlsuw� �' 13a 1 Bed 2 Bed 3 13ed 4 13ed a 207 r,;; 2017 Source: City of St. Thomas (2017) Location and extent of moderate and severe affordability problems in St. Thomas/Elgin County, 2016 1600 ,T 1400 �o 1200 1000 800 rte'. 600 LO LO CD NN 400 NLO ®® `O LO LO LO `n® o® 200 � 4 �I I�I � � tet' IV� uu��uui 1 , . KI r:., is Between 30% - 50% AN::)ove 50% Source: Statistics Canada (2016) Long Term St Thomas Elgin Affordable & Social Housing Strategy] 'i 'i d ai�i �./% ai oii,,, �/,r � d %% vL ///o :aro�oii,� ��H /�/a���w. 0 //i//,i � //i �.u// 0 i I �� � �, I� II '� � �avv� I�i/r )�/f i, ///�� %%i/� )�/I f 0 ///��/j )�/t ///�. J�/i, Ui O//!, /' oa%/' umrar: Ui O//!, nI, O i0vmv//%" r air: iiO//!, i•0vmv//%" roa0/ vii ri � O ,m, �U 0 /(a�y"or /�'���N�nm owua71i i/�!p/Daaa !p/yeaa yr o� for dall"I': ounua71! for��nIIII��� ��I IVIGf0'� IIII IIII. � w��l� U f0��I�A9gm,JUr urmrr %rUNxrmmm kaip in Ur �u rmrr bni kaipiwn � iuxmmd�V Long Term St Thomas Elgin Affordable & Soaal Housing Strategy Assets iimiimn wr/m/am; o�%/mcr.r� ��rOri. /err,�I; /err City l Growing number of social housing providers leverag- ing assets to build housing • Limited capital funding opportunities • High cost of land/construction • Provincial housing policies (modernization strategy) • Difficulty in securing land St. Thomas could leverage existing land, ground ori- ented houses • 168 dwellings could be leveraged • Intensifying underutilizied social housing sites (200 Chestnut St., 230 Talbot St., 58 Myrtle St., Aylmer) • 14 homes to be sold, proceeds to help build 230 Talbot St. - Phase 1 Benefits of leveraging City owned assets • Increase number of affordable units • Adjust city owned stock to demographic changes • Improve accessibility • Reduce operating/capital costs • Source of affordable ownership housing • Limited availability of "clean"and properly sized sites • Plan for future allocations of capital funding 21 P:7 iGu D^::°R.aifchlecl , 'rveniiY—f:)io taiC'hed ^°""patnira"V'ts, Type of Dwellings in City Owned Housing Stock (2018) Long Term St Thomas Elgin Affordable & Soaal Housing Strategy munruN L e v e r a g'i n g Cil �t Y A s s e t s �- e c o e �,u) d a 1,': 1 SIN 0 ["") S Rendering of 230 Talbot St. (Phase 1) 58 Myrtle St., Aylmer PA Hous'ing �//ii�<r of%�������%ii ,���ri i ��mn,/? Growing number of municipalities using financial incentives to help create affordable rental housing. Common incentives include: • Tax Increment Financing - Increases in property taxes from site improvements are delayed for up to 20 years. Full value of taxes begin at the end of eligible period • Development Charge Grant/Waiver - A grant or waiver from municipal Development Charges for eligible devel- opments • Development Charge Deferral - Defers the payment of Development Charges to a later date (either upon com- pletion of construction or 10 - 20 year period) • Municipal Fee Grant/Waiver - A grant or waiver from municipal fees associated with development approvals applications • Housing Trust Fund - Municipally created fund to pro- vide capital funding for affordable housing developments • Second Unit Funding - Capital funding to help support the creation of legal second units Implemented through Affordable Housing Community Im- provement Plan on portions (e.g. transit corridors - Cambridge) or entire built-up area (e.g. Barrie, Peterborough) Most important incentives according to local developers: Capital funding Development Charge Waivers Tax Increment Financing (long term) 23 Utdo Lmk 1-1 CM URBAN GRCw lH CERI'KE. 800 if O0NfkAR N ARC'.A INTENSIFICATION NODES MI PRWARW'I'RANSIT NODE y�—. „_.�I' ', 8k':CCA6lkM1NY TRB'AN-50 N{blI@i:. CM MAJOR 11NAXSVt NOOr, INTENSIFICATtON CORRIJpR) RS PRINARY CORMOORB wvw 4ICDRNI'AWY GORRIIIII'll. IN rEASACAI Oti CCRMO OW AREA Barrie's Affordable Housing CIP is shown in blue and overlaps with the downtown CIP (area in red outline). Source: City of Barrie (2018) Long Term St Thomas Elgin Affordable & Soaal Housing Strategy � Hous'ing //i ,� � f/pI�� l j ��„�%i�iO mr� Incent” e; /r�'m %oraar: ,,, ri L� r rio r o/// % rai%i wimo. /av / �iaiii��air/ �imiii��air/ � raa�j // r��ir (� r � J/lia /iv � �I//r ��iri% e c f 1 �� lig �� liar �� ���,�/f , f,1 Long Term St Thomas Elgin Affordable & Sooal Housing Strategy �,�r; Pz! If lo.Updating I ous'ing FacHlities By­aw Long Term St Thomas Elgin Affordable & S oci al Housing Strategy POW, %/ if / �/. r r i � % r h�i tt // / /////i/i, ' //%l%//// � /l%p ////iu � / '9, /l/p //%///F //////l //%l%//// �' ///l///G � / /l! ' /l// ////iu //%l%//// //%///( / 111 %///l!IIS ��/ /i. � Jc ,/ � / ,� �r � ,/ � / ,�/ /i. iaoaa/ai/ � i. S f/ '� 9 / '/ for/aim,. / ;; /f/.. 0 sly // j 0 I! � f 9/ i 0 0 � s // f 3� s 0 0 I! � // f� �//////%i /�/ p / / 0 0 % / 0 0 % / / 0 / / l s / / my/% / / vv/i//mo0// /,,,,oi%// mis/vvrr%� liO//%. �I% � %m/s/r� � // f oa4/� �I% � !iv am: ,,,,oi/Q/ liO//�. , II% muvriv/// �i/oa0/� //rl� �I% � %m/s/r� , liO//�. !iv am: om/msar: lv//rl� �U 0 /(a�y"or co !p/yeaa yr o� �i�r ✓.,� p��?�/rnr�nu)p�ff�r+f,, CNI ounua71! �i�r �dnn i01�7jy, IIII��� ��I IVIG f0'� IIII IIII. � w��l� � II '0 r'NNi '7 � f0� �� �A9gm, H"9a JU//u mrr %sUNxrmmm kaip in Ullu mrr �U/maxxad �I /vrrm9 7bni kaipiwn / luxmmd�V Long Term St Thomas Elgin Affordable & Soaal Housing Strategy p8. J e tr Ji„ f j c o i u u n What Are Second Units?: Self-contained residential units with kitchen and bathroom facilities within or outside a house Key Benefits of Second Units: • Increase new rental stock in a community • Increase neighbourhood density • Provide flexible living space (can be repurposed at later date) • Relatively affordable rental units compared to new market units • Improve housing affordability for homeowners • Create inclusive neighbourhoods Source: City of Vaughan Province has mandated that all municipalities permit second units in Official Plans and Zoning By-laws for single and semi-detached and townhouses • OP and Zoning policies cannot be appealed to Ontario Municipal Board Existing City of St. Thomas Planning Policies • OP permits second units in single detached, semi-detached and duplex dwellings • No provisions for second units in Zoning By-law 50-88 • Zoning by-laws permit Converted Dwellings: allows a dwelling to be divided into two or more dwelling units Long Term St Thomas Elgin Affordable & Socal Housing Strategy IAIA 0 S e c o u u n it e c o e d a Social �r' Long Term St. Thomas Elgin Affordable & Soal Housing Strategy u ulz P%] /. /�" % �' � /iri � /a,,,,,/ I //aiaoaa� � i. 0 //'i„« /// L�icens�mg By­��Iaw 1P 1P ',Y 's�p� � � /,0 �am'iaiii,a%i ,/r %/,,,,,,,lr ffh %/r Jr,,,, / What is a Lodging House? Residential dwelling where single rooms (bedrooms) are rented to non -related tenants and share common facilities such as a bathroom, kitchen and common area. Why are lodging houses important? They provide a source of affordable housing for one and two person households who have low incomes but can't ac- cess social housing. Monthly rents are typically $325 - $450 compared to $687 for a one bedroom apartment. Demand is still high due to low availability of affordable housing and out-patient population from the Southwest Centre for Forensic Mental Health Care. 11 known lodging houses in St. Thomas, most near downtown City has a lodging licensing by-law 123-88 (1991) but has not been used in 10 years. Purpose of licensing by-law is: • Ensure tenants live in a safe and sanitary conditions • Identify location of and preserve lodging house units EMMEM Eniergenv, Transitional SUIPplorflve Subsidized Market Market Shelters HOUSIRg Housang Housing Rental Homecvinershllp Housing R 7otrsing [Lodging Houses on the Housing Continuum Source: CMHC, 2018 Long Term St Thomas Elgin Affordable & Sooal Housing Strategy VTJ « ±<z7`»}z7 I (rr{�\By­��Iaw } �\���\��>�\ '»/\z =�% L�icens�mg !° z[z\_� /' \� /�[ z� / (' / ' :� � z `_/`, / �w � > / � i \ � \ c o r e\ ,\) d a\°© > , { � > , . ° : < \ � \ � \% C■ Long Ter aThom - ,Affo mw» _; Hous wrat z //fir. Res'ident'i4�1 pi Care Fac'idhfty U�oli/ ?//ri �.�/ . aroioii� 's� iii%i p� r % i%i 1�/j�0Ij.�/�fllr( rmiar: �� p iai�, �iiO%% ar: �>� ii, of By­��Iaw iimiimn/ciao��ac�ff//�mi% ff// O"'t r� Residential Care Facilities (RCF) provide supportive housing to non -senior individuals who require as- sistance for daily activities due to physical disabilities, mental health and addictions challenges. Level of supports varies depending on individual need but are most commonly in the form of meals, administration of medicine, bathing, supervision etc. Found in a wide variety of settings from converted single family homes (boarding or group homes) to large-scale facilities Importance of Residential Care Facilities: Reduced visits to hospitals and correctional facilities; Preventing homelessness by providing stable housing; and Allow tenants to recieve holistic supports in the community rather than an institution Most RCF's are formally licensed and regulated by the Province of Ontario and receive per bed operat- ing subsidies Some informal facilities may receive operating subsidies from local support service organizations if they comply with local standard of care policies Some informal facilities do not receive operating subsidies as they do not adhere to local standard of care policies and are not licensed by the province Two informal facilities in St. Thomas, some unregulated beds within formal facilities St. Thomas is exploring the possibility of creating an RCF licensing by-law to: • Ensure RCF's are safe and that they comply with Building/Fire Code and property standards • Provide requirements for staff and general administration for RCF's to ensure tenants safety and rights are respected Ensure that suitable supports are being provided to tenants Track the number of informal/unlicensed beds in St. Thomas Long Term St Thomas Elgin Affordable & Soaal Housing Strategy 31 lnf6rrna��l Resident4�1 Care FacHlity Licensing pj Z pi ��P Gi ti f/rr � �/�o : p p � �/viv<r �� �� �/ri � aii� r�j �� r; �/r O j/r O g �/aiii��; �% i fir�I% rimi-oa0/,(r ri rrmriv//%" �I% �i p//, �� l vriv//%" �I% �I% O rwriA/%" rmram: ri rr Inclusionary Zoning: Municipal program that requires private developers to allocate a portion of their housing units in new residential developments for lower and moderate income households Key Principals/Benefits of Inclusionary Zoning: • Providing an adequate supply of safe and affordable housing is a societal responsibility • Affordable rental and ownership housing should be available in all neighbourhoods • Reduce the stigma of affordable housing by mixing incomes • Avoid the socio-economic problems commonly associated with concentrated affordable housing by mixing market and affordable housing Ontario passed legislation in April 2018 permitting municipalities (not mandatory) to enact Inclusionary Zoning with the following provisions: • Applicable only in developments with 10 or more dwelling units • Municipal Assessment Report (need for affordable housing, im- pact of policies on housing market) • Amend Official Plan/Zoning Policies • Reporting Requirements • Exempted Developments Limited applicability in St. Thomas due to following factors: • Low number of non -affordable multi -residential developments • Units would would likely only be secured through new subdivi- sions Reluctance of most home builders to provide inclusionary units Incentives and planning provisions (e.g. density bonus) may be needed to secure land or affordable units 33 /i Long Term St Thomas Elgin Affordable & Soaal Housing Strategy 'i ff/ir � mimara- � ai J�? f /iri% i/ //j/� f%/ri � )`�/ r/� - f/ira �f/irr � g iiirm�I, / I/ , / //, � rd// �I� O /r///, ��/ 6� Zo �I, O �I, � 0 /(a�y"or /�'���rya"nm owua71i i/�!p/Daaa !p/yeaa yr o� �i�r d p��?�/rnunnu)p�ff�r+f,, ounua71! �i�r ��n i01�7jy, IIII��� ��I IVIG f0'� IIII IIII. � w��l� '0 r'NNi � f0� �� �A9gm,JUr a mrr %rUNxrmmm kaip in Ur �u imrr ivrrm9 7bni kaimwn � iuxmmd�V Long Term St Thomas Elgin Affordable & Soaal Housing Strategy July 13, 2018 sentation rdable ousing Strategy: • Purpose • Defining Affordable Housing ® Afford a b|e/Socia| Housing • Municipally Owned Assets *Affordable Housing Incentives • Municipal Housing Facilities By-law • Second U nits • Lodging House Licensing By-law • Residential Care Home Lic. By-law ® Inclusionary Zoning Legislation • Questions 2 36 Purpose of Long -Term Strategy • Support Strategic Direction 1 of Housing and Homelessness Plan — Increase housing supply options to meet projected demand • Support and preserve existing supply of social, supportive and affordable housing • Requires multiple tools to address housing affordability across continuum Housing Contil lnuueum Emergency TiV nr ili l SUPp rti' � bsd1zed rviarket r,,Alarket Shelter's i o U s ing HOUSing HOUsing Rental i omeo vnr r'shi p Housing HOUsing 39 Defining Affordable Housing • Section 6.0 Provincial Policy Statement (2014) • Ownership Housing (least expensive of): • Purchase price does not exceed 30% of gross annual income (60th percentile) • Purchase price is at least 10% below area average • Rental Housing (least expensive of): • Monthly rent does not exceed 30% of gross annual income (60t" percentile) • Monthly rent is at or below the average market rent for area • Number of benefits/drawbacks KQ Defining Affordable Housing • Recommendations • The County should continue to use the PPS' definition within its exiting planning policies so that they conform with provincial policies • The Official Plans from area municipalities should adopt the PPS' definition of affordable housing. While some have, others have not or do not have a definition 39 Affordable & Social Housing • Affordability problems (renters) • 590 households paying 30-50% of income on shelter costs • 350 households paying > 50% of income on shelter costs • Largest number in Aylmer (380), Central Elgin (195) and Malahide (100) • Primarily one and two person households 300 ILD Ln IN 250 200 X0 iLn CD CA CIA T - "I L CD Ln Ln 0 Lr) CA co 1111 0 1111 . "IIIrier Centr& M&Ialiude Bay[--arniWest Elgh Dit,itton Sv,,.1thwol Between 30, ,,,. 5C) '0' Above 4® Source: Statistics Canada (2016), Catalogue no. 98-316-X2016001 Affordable Housing Incentives • All affordable housing built since 2006 with capital funding from Canada/Ontario programs • Growing number of urban and rural municipalities providing their own incentives • S. 28 of Planning Act permits incentives in areas within Community Improvement Plans • Typical incentives include: • Tax Increment Financing (5 — 20 Yrs.) • Waiver or grant for municipal fees (e.g. Development Charges, application fees) • Reduced property taxes • Housing Trust Funds 42 Affordable Housing Incentives • Recommendations 1. Area municipalities should implement an Affordable Housing Community Improvement Plan for areas that are appropriate for new multi -residential developments such as settlement areas 2. Area municipalities should provide a waiver or grant for development charges related to affordable housing projects 3. Area municipalities should implement a 20 Year Property Tax Increment Financing program for eligible affordable housing developments 4. Due to the modest capital funding allocated to St. Thomas — Elgin County district, area municipalities should explore the feasibility of a housing trust fund 5. To support the creation of second units, area municipalities should consider providing modest capital funding grants to 42 interested and suitable home owners Leveraging City Assets • City of St. Thomas owns and operates 115 units of social housing in Aylmer (80), Rodney (10) and West Lorne (25). • Examined potential and suitability for intensification on City owned sites in the County • Greatest potential is 58 Myrtle St in Aylmer —12 units • Other possible site —144 Main St. in West Lorne bd Myrtie 5t., Hyimer 144 Main St., West Lorne Leveraging City Assets • Recommendations 1. The County and Area Municipalities should identify surplus property that could be used to for future affordable housing developments El Municipal Housing Facilities By-law • Municipalities are allowed to provide financial assistance for "municipal housing projects" • "Housing Project" all or part of a project designed to provide residential accommodation • Requires a facilities agreement between municipality and proponent • Housing Facilities By-law ensures agreement complies with O. Reg. 603/06 (2016) • Define affordable housing • Ensure that all housing receiving incentives are affordable • Outline the policies for public eligibility for the housing units • Summary of the provisions provided by municipality 45 Municipal Housing Facilities By-law • Recommendations 1. Area municipalities within the County should create municipal housing facilities by-laws to provide incentives for future affordable housing developments Second Units • Province requires all municipalities permit second units in Official Plans/Zoning By-laws • County OP has appropriate policies • West Elgin only area municipality to define and have policies (do not reflect provincial policies however) • Bayham, Central Elgin and Malahide have Garden Suite policies • All garden suite polices should be updated to reflect prov. policies Second Units • Recommendations 1. Area municipalities should amend their Official Plan to permit second units in single/semi-detached, townhouses 2. Update municipal zoning By-laws to provide development standards for second units 3. Area municipalities should establish a registration program for legal second units 4. Area municipalities should create an education program on second units for homeowners 5. Explore the conditions to permit garden/granny suites or update existing zoning policies Lodging House Licensing By-law • Variety of definitions: residents have a bedroom but share common areas like kitchen, bathroom, rec areas • Important source of affordable housing for low income households • Purpose of by-law is to provide safe and sanitary living conditions, identify location or and preserve lodging house units • Area municipalities would create and implement Lodging House in St. Thomas Lodging House Licensing By-law • Recommendations 1. Lodging House By-laws should be streamlined and simple a) Licensing by-law should focus on licensing process itself (e.g. terms of license, inspections etc.) b) Building standards should be left in Property Standards By-law c) Use a simple definition for lodging 2. Explore how capital funding could lodging houses house owner/keeper be provided to legal 3. Examine how support services can be better delivered to tenants (e.g. reach out to Service Manager) 50 Informal Residential Care Facility Licensing By-law • Provide support housing to non -senior individuals who require assistance for daily activities due to physical disabilities, mental health and addictions challenges • Level of supports varies depending on individual needs • Typical supports include meals, administration of medicine, bathing, supervision • Found in variety of dwelling types such as converted single family homes to large facilities • Important in reducing hospital and prison visits, preventing homelessness and providing holistic supports • Most are formally licensed and regulated by the Province, some are not (referred to as informal) • Intent of by-laws is to ensure informal facilities and beds are meeting standards 51 Informal Residential Care Facility Licensing By-law • Recommendations for area municipalities 1. Implement a licensing by-law for informal facilities and beds 2. Key requirements for by-law: a) Inspections by all applicable city departments/organizations b) Posting license/owner contact info requirements c) Establish a confidential complaints process 3. Consult with formal care facilities on licensing informal beds within their facilities 4. Area municipalities should administer licensing process, compliance while Standards of Care could be undertaken by support providers 52 Inclusionary Zoning Policies • Voluntary policy (passed in April 2018), requires developers to set aside a portion of units for affordable housing • Key policy details 1. Applicable in developments with 10 or more units 2. Assessment report required 3. Amend OP/Zoning policies 4. Reporting requirements 5. Exempted developments Limited applicability in County for a variety of reasons 59 Inclusionary Zoning Policies • Recommendations 1. Strengthen affordable housing targets in County and Area Municipality's Official Plans to promote a greater variety of ownership dwelling types and tenure 2. Area municipalities should complete outstanding components of municipal assessment report. Work should focus on potential impact such policies would have on housing market and builders 3. If feasible, Area Municipalities should amend Official Plan/Zoning By-law to permit inclusionary zoning 55 Conclusion • Multi -faceted strategy designed to address social, supportive and affordable housing • Questions/Comments 55 REPORTS OF COUNCIL AND STAFF July 24, 2018 Council Reports — (ATTACHED) Warden David Marr— International Plowing Match (IPM) Legacy Agricultural Scholarship — 2018 Winners Staff Reports —(ATTACHED) Library Coordinator — Elgin County Library 2018 Service Update Tree Commissioner/Weed Inspector — Clearing Exemption Application for S Pt Lot 9, Concession 2 Duff Line, Municipality of Dutton Dunwich Financial Analyst — Amended Councillors' Remuneration — One -Third Tax Allowance Director of Financial Services — Farm Tax Ratio Director of Financial Services — 2017 Annual Report and Audited Financial Statement Director of Homes and Seniors Services — West Elgin Community Health Centre (WECHC) — Meals on Wheels (MOW) Contract — 2018-2020 Director of Homes and Seniors Services — Homes — Dietary (Section 1 — 7) Policy Manual Review and Revisions Director of Homes and Seniors Services — Homes — Housekeeping and Laundry (Section 1 — 7) Policy Manual Review and Revisions Director of Homes and Seniors Services — Homes — Maintenance Policy Manual Review and Revisions Manager of Planning — Elgin County Official Plan Five (5) Year Review — Natural Heritage System Study Director of Engineering Services — Duff Line/Third Line Rehabilitation Strategy Change Director of Engineering Services — Commercial Signs within County Road Allowances Director of Engineering Services — Port Bruce Temporary Bridge Update Director of Engineering Services — EMS Medavie Update to Deployment Plan Chief Administrative Officer — Terrace Lodge Redevelopment Update Chief Administrative Officer— Illegal Dumping in Elgin County County Solicitor— Restriction of Right of Public Passage and Access — Lewis Street (South of Rush Creek Line), Malahi*Township (Port Bruce) E�, REPORT TO COUNTY COUNCIL FROM: Warden David Marr Mr. Duncan McPhail, 2010 IPM Committee Chair Brian Masschaele, Director of Community and Cultural Services DATE: June 28, 2018 SUBJECT: International Plowing Match (IPM) Legacy Agricultural Scholarship - 2018 Winners INTRODUCTION: In 2011, County Council approved the allocation of $50,000 to be distributed over ten years for the creation of the "International Plowing Match Legacy Fund Scholarship". The first scholarships were awarded in 2012. This report informs Council of the 2018 recipients which marks the seventh year of the program. DISCUSSION / CONCLUSION: The IPM Legacy Agricultural Scholarship Committee, consisting of the Warden, Chairman of the 2010 IPM Executive Committee and Director of Community and Cultural Services, recently adjudicated 2018 scholarship applications and are pleased to announce that the following individuals are this year's winners: • Ms. Alex Oswell, Town of Aylmer - $2,500 • Ms. Abbey Taylor, Municipality of Central Elgin - $2,500 The adjudication committee is extremely pleased to recognize these deserving winners for their volunteer service, academic achievement, involvement in agriculture and plans for the future. Ms. Oswell is entering the final year of the Doctor of Veterinary Medicine program at the University of Guelph and possesses a Bachelor of Science degree from the University of British Columbia. Her essay focused on ways to improve public perceptions of animal agriculture by highlighting developments such as the use of technology to improve herd health. Ms. Taylor is entering the second year of the Associate Diploma in Agriculture program at the University of Guelph, Ridgetown Campus. Her essay focused on strategies to bridge the disconnect in Elgin County between farmers and consumers through initiatives such as 4H participation, more school field trips to farms and highlighting environmental stewardship practices. The 2018 winners join previous outstanding recipients who all serve as excellent ambassadors on behalf of the County as they pursue their respective research and careers in agriculture. The adjudication committee would like to acknowledge the excellent supporting work of the Marketing & Communications Coordinator in promoting, collating and distributing applications according to the terms of the scholarship criteria. 57 RECOMMENDATION: THAT the Warden, County Council and 2010 IPM Executive Committee hereby acknowledge and congratulate Ms. Alex Oswell of the Town of Aylmer ($2,500) and Ms. Abbey Taylor of the Municipality of Central Elgin ($2,500) as the 2018 winners of the International Plowing Match Legacy Agricultural Scholarship. All of which is Respectfully Submitted David Marr Warden Duncan McPhail 2010 IPM Committee Chair Approved for Submission Julie Gonyou Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services W r�y m urrn lef, I"�� REPORT TO COUNTY COUNCIL FROM: Laura Molnar, Library Coordinator DATE: June 28, 2018 SUBJECT: Elgin County Library 2018 Service Update INTRODUCTION: The Elgin County Library is investing in, and expanding, existing services that will benefit library patrons. This report informs Council of service updates. DISCUSSION / CONCLUSION: The following is an overview of service updates for the 2018 calendar year: ➢ Movie Licenses The Elgin County Library offers two unique movie licenses for movie screenings in - branch throughout the year. The first license is with Audio Cine Films Inc. who partners with studios and producers such as Walt Disney Pictures, NBC Universal, Sony Pictures, and more to provide access to family focused movies for branch programming. Branches licensed through Audio Cine Films Inc. include: Aylmer, Dutton, Shedden, Springfield and Straffordville. The second license is with Criterion Pictures Canada, who partners with studios and producers such as 20th Century Fox, Alliance Films Inc., Miramax Films, Paramount Pictures, Warner Brothers and more to provide a wide selection of adult focused movies to expand adult programming opportunities in the Belmont and Port Stanley branches. ➢ Libby, by OverDrive In 2017, OverDrive released a new reading app called Libby. The Libby app was created based off of user feedback for the OverDrive platform. The new app was released in beta testing last year, and is now widely promoted by OverDrive and the Southern Ontario Library Service (SOLS). At this time, SOLS is promoting webinars for staff to learn how to use Libby. Elgin County Library introduced Libby to patrons in the fall of 2017 and library staff are fully engaged with the new app. It is exciting to see other library systems begin to utilize this intuitive reading app! ➢ Hoopla Usage Hoopla is a digital media service that provides access to movies, music, audiobooks, eBooks, comics and TV shows. With Hoopla, there are no wait periods for borrowing materials and all items can be downloaded or streamed to computers and smart devices. Elgin County Library introduced this service in fall of 2017. Since its inception, usage continues to rise with an average of 27 new users being added each month. 59 There have been 272 patrons regularly borrowing Hoopla content with an average of 190 items borrowed each month. ➢ Online Membership Registration Elgin County Library has released a virtual library card application process for registering new online members. The online membership grants access to online content offered by the library, including access to eBooks, audiobooks, music, movies, magazines, learning resources, databases and more. If online members wish to borrow physical materials from a branch, their account would be upgraded to a regular library account after presenting identification showing the patron's name and address. For library members who have an existing library card, there is no need to register for an online membership as the patron already has full access to both online and physical content. ➢ New Marketing Materials Existing user guides that welcome new library users to the library have been redesigned. The guide continues to provide an overview of services the library has to offer, it lists basic instructions for managing a personal library account through the online catalogue, and it features designated areas to advertise unique library services prominently. In addition to the new user guide, new marketing materials have been created to welcome online members to Elgin County Library. Each online applicant will receive a welcome package that includes: a welcome card and letter, a library card, and a brochure advertising online services. Finally, with the launch of the new library website in December 2017, the need for web banner content has developed. New web banners are regularly created and inserted into the library website with the purpose of highlighting system -wide services, collections and programming. RECOMMENDATION: THAT the report titled "Elgin County Library 2018 Service Update" from the Library Coordinator dated June 28, 2018 be received and filed. All of which is Respectfully Submitted Laura Molnar Library Coordinator Approved for Submission Julie Gonyou Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services .E 19OM& wemm��s A u m il o C i�� e" uuuuumi �I ��M s C. • Aylmer • Dutton • Shedden • Springfield • Straffordville C il t e il o c t u e s C a a uuuumu m i • Belmont • Port Stanley Category: Format: Books 72% 111111 :3 00�����< was the most borrowed format for the month of May 2018, Audiobooks 43% TV 3% accounting for 43% of all cires. 65 Videos 19% e600ks 27% Movies 15% Music 9% Comics 3% Music 9% y d ra wt.ru. 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Welcome card with a personal message 2. Welcome letter 3. Library card 4. Online services brochure Iff uwaaaaannnnnn �' III � I��� 65 INSIM El M HUME E 4 ",7 0 ,09,6661 0,11,11,11,11,111,11,11, . no M H no Get in Touch Phone: 519-3-1460 Ext. 148 ��E ��E a C ��E ��l �N uuuuuuuuuuuuu S S NATION CANADIAN E�, REPORT TO COUNTY COUNCIL FROM: Jeff Lawrence, Tree Commissioner/Weed Inspector DATE: July 17, 2018 SUBJECT: Clearing Exemption Application for S Pt Lot 9, Concession 2 Duff Line, Municipality of Dutton Dunwich INTRODUCTION: On April 10, 2018 County Council rejected an Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. to clear 3.2 hectares of woodland for the purpose of converting woodland to farmland on South Part Lot 9, Concession 2 in the Municipality of Dutton Dunwich. On April 17, 2018 Mr. John Groenewegen, President of Fieldstone Investments Inc. submitted correspondence requesting County Council to reconsider his request, stating insufficient reasons for the original decision of Council to reject the application were incorporated within the Council resolution of April 10, 2018. On June 26, 2018 County Council rescinded their motion of April 10, 2018 to reject the Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. to clear 3.2 hectares of woodland on South Part Lot 9, Concession 2 in the Municipality of Dutton Dunwich and provided further direction that County Council would reconsider the Council Exemption for Woodlands Clearing Application submitted by Fieldstone Investments Inc. at their meeting of July 24, 2018 and that notice of the intended reconsideration of the application be delivered to the Applicant and to any other person or entity that received a similar notice in respect of its original consideration by Council on April 10, 2018. DISCUSSION: Woodland assessment and species inventories completed by an independent consultant and submitted by the Applicant in support of the application identified a level woodlot with seasonally wet areas throughout. A few good quality Swamp White Oak, Hard Maple, Shagbark Hickory and Bur Oak were identified throughout the stand as well as some good quality Black Walnut in the southwest corner. Regeneration consists of White Ash, American Beech, and Bitternut and Shagbark Hickory. No endangered tree species were identified at the time of the inventory. The landowner wishes to remove the entire 3.2 hectare parcel of woodland. The subject woodland is isolated from other woodlands in the vicinity with the nearest wooded parcel of land being approximately 200 metres from the subject parcel. As per the protocol in the Woodlands Conservation By-law, letters were sent to all adjacent landowners and the property was posted minimum 21 business days in advance of the application being considered by council. Comments were received from the Ministry of Natural Resources and Forestry (MNRF). An objection (attached) was received from one of the abutting landowners. 67 The MNRF provided a list of Species at Risk trees that may occur in Elgin County and recommended the site be checked for these tree species prior to commencement of vegetation removal. Woodland assessment and species inventory conducted in support of this application did not identify any of the species on the list provided by MNRF. The applicant did inquire with neighbouring landowners and with the Lower Thames Valley Conservation Authority to determine whether a suitable site was available to plant trees in order to meet the "No Net Loss" policy. As of the date of the application the applicant was not able to identify and secure a suitable site for replanting. As an alternative the applicant is willing to contribute $3.00 per tree to a fund with the County to be dedicated to tree planting as suitable site(s) become available. $3.00 per tree is considered sufficient to cover the cost of seedling stock purchase, shipping/handling, temporary storage, planting, application of herbicide to control competition and create a small reserve to infill as necessary to ensure long term survival. Based upon the replant ratio identified within the By-law, the required number of trees to be planted would be 5600 trees for a total contribution of $16,800.00. As per the decision of Council at their June 26, 2018 meeting, notice of the intended reconsideration of application was delivered to the Applicant as well as all individuals and entities that received notice in respect of the original consideration of the application by Council on April 10, 2018. Correspondence was received from the Municipality of Dutton Dunwich (attached) objecting to the proposed clearing on the grounds that the woodlot subject to the proposed clearing is substantial and intact. CONCLUSION: This application is consistent with Elgin County's "No Net Loss Policy". Contributing funds to an account for tree planting will provide a local tree planting agency the opportunity to direct tree planting efforts to areas of Dutton Dunwich that will: 1) Increase riparian vegetation along a watercourse; 2) Improve connectivity between fragment/isolated woodlands; 3) Potentially increase species diversity within the wooded area; 4) Retire marginal farmland. RECOMMENDATION: THAT County Council approve the Council Exemption for Woodlands Clearing Application conditional on the applicant contributing $16,800.00 to a tree planting fund administered by the County for the planting of 5600 seedling trees within the municipality of Dutton Dunwich in order to meet the requirements of the "No Net Loss" policy. All of which is Respectfully Submitted Approved for Submission Jeff Lawrence Julie Gonyou Tree Commissioner/Weed Inspector Chief Administrative Officer RECEIVED MAR 19 2018 cx- c UC 14�1 NY �,axu Otdial aauukt ,k9 ) Y-111- LjAcc ovu, a'a U -A- 70 +pOqwa July 13, 2018, Ms. Julionyou Chief Administrative Officer County of Elgin Administratirvicos 4,50 SUnset Drive St, Thomas ON N5R 5VI 'F1'ie Corporat"'lan of the Mun'�dpaRy of Dutton DUnWcll RE', Notification of Proposed Wood'lands Clearing on S Pt Lot 9, Concession 2 .. . . .... . .. .-I . ... ..... .... . . . .......... The above -noted item was received by theMU'nipallity of Dutton DUnwich Council at its meeting on July 11, 21018. Please be advised that Council agreed that this is a, substantial and intact Woodlot (approximately 9 acres) and as a re',SUlt CouncH denies the proplosed clearing of this area I Yours, truly cc: Jeff Lawrence, Elgin COUnty Tree Commissioner 199 Currie Road, Dutton, Ontario NOL IJO P 519,7622204 F 519362.2278 WWW,duttondunwIIch,on.ca ImAtte',r, @VuttonDunwich 71 „urrr m/1 N REPORT TO COUNTY COUNCIL FROM: Mathew Waite, Financial Analyst Jim Bundschuh, Director of Financial Services DATE: July 10, 2018 SUBJECT: Amended Councillors' Remuneration - One -Third Tax Allowance INTRODUCTION: At the May 22, 2018 Council meeting, the "Councillor's Remuneration — One -Third Tax Allowance” report was presented and a decision was made to prepare a subsequent report outlining the decisions made by other municipal councils in regards to Council remuneration. DISCUSSION: The attached Schedule A outlines several organizations and their decisions regarding the Federal Government's elimination of the one-third tax allowance. From the attached schedule: three organizations have decided to increase council's remuneration to offset the elimination of the tax exemption, one organization has decided to leave Council remuneration unchanged, and five organizations have yet to make a decision. CONCLUSION: With the elimination of the one-third tax exemption effective January 1, 2019, Elgin County will experience incremental operating costs whether the decision is to gross up or leave council remuneration unchanged. Schedule B contains the impact on Elgin County as outlined in the original report. RECOMMENDATION: THAT the report titled "Amended Councillors' Remuneration - One -Third Tax Allowance" dated July 10, 2018 be received and filed. All of which is Respectfully Submitted Mathew Waite Financial Analyst Jim Bundschuh Director of Financial Services 72 Approved for Submission Julie Gonyou Chief Administrative Officer SCHEDULE A: Organization Report Date Report Recommendation Comments Decision Middlesex April 24, 2018 Increase Warden and Council by $5,000 each Report to Council $5,000 increase Norfolk July 3, 2018 Gross Up or Remain Unchanged Report to Council Gross Up Oxford June 13, 2018 Gross Up or Remain Unchanged Report to Council Gross Up Perth July 5, 2018 Gross Up or Remain Unchanged Report to Council Un -Changed Bruce July 5, 2018 Gross Up or Remain Unchanged Report to HR Committee TBD Lambton TBD TBD Address before end of term TBD Essex TBD TBD Remuneration linked to lower tiers TBD Huron TBD TBD Report to Council later this fall TBD Grey June 28, 2018 Gross Up or Remain Unchanged Council asked for more information TBD 73 SCHEDULE B: REPORT TO COUNTY COUNCIL FROM: Mathew Waite, Financial Analyst Jim Bundschuh, Director of Financial Services DATE: May 15, 2018 SUBJECT: Councillors' Remuneration - One -Third Tax Allowance INTRODUCTION: As part of the 2017 Federal Budget, it was proposed that the one-third tax exemption for non -accountable allowance paid to municipal officers will be eliminated effective January 2019. This report outlines the history of the one-third tax exemption, the potential impact on councillor remuneration, and it's implications on Elgin County. DISCUSSION: Introduced in 1947 under the Income Tax Act, one-third of a municipal officer's total remuneration can be excluded from their taxable income and be earned tax free. The purpose of this exemption was to compensate municipal officers for their non -accountable expenses incurred while carrying out their duties of office. In December 2001, the Municipal Act enabled municipal governments the flexibility to eliminate the one-third tax exemption. This change was intended to increase the transparency of elected official's remuneration. As of January 2003, the one-third exemption no longer applies unless Council passes a resolution in each term of Council to maintain it. If a resolution is not enacted, then the one-third portion would become taxable. In March 2017, the Federal Government decided to eliminate the one-third tax exemption for non -accountable expenses incurred by municipal officers effective January 2019. Currently, the Warden and Council members are receiving one-third of their remuneration as non-taxable. With the Federal Government's proposed change there are financial implications on the Warden's and Councillors' net after tax remuneration. In addition, their will be incremental costs to Elgin County. The financial impact on Council's net remuneration and Elgin County's operating budget depends on which option is selected. The attached Schedule A outlines the current 74 remuneration for Council. Schedule A also provides the two potential options regarding their remuneration. Option one has no increase in remuneration resulting in a decrease in net pay as a result of the Federal tax policy change (Warden $6,347, Councillor $2,167). Option one also results in an increase in annual operating cost for Elgin County of approximately $13,309. Option two proposes grossing up both the Warden's and Council's remuneration to result in the same net pay to offset the elimination of the one-third tax exemption. This option has no impact on the Warden's or Council's net remuneration. However, there is a $48,542 incremental cost to Elgin County's annual operating budget. CONCLUSION: With the Federal Government's decision to eliminate the one-third tax exemption, there will be incremental costs to Elgin County. Furthermore, if Council's remuneration remains unchanged both the Warden and Councillor's will experience a deduction in net pay. Alternatively Council could increase their pay to reduce/eliminate the negative impact of the tax policy change. In addition, their remuneration should reflect the demanding nature and responsibilities of the position in order to attract capable candidates. RECOMMENDATIONS: THAT the report titled "Councillors' Remuneration - One -Third Tax Allowance" dated May 15, 2018 be received and filed; and, THAT Council approve Warden and Council remuneration for the new Council taking effect December 1, 2018. All of which is Respectfully Submitted Mathew Waite Financial Analyst Jim Bundschuh Director of Financial Services 75 Approved for Submission Julie Gonyou Chief Administrative Officer Schedule A: One -Third Tax Exemption Analysis *Using 2018 Wages & Deduction Tables Comparison on Employee Net Pay: Difference in Net Pay (6,347) (2,167) 0 0 Comparison of Employer Cost: Current Option 1 Option 2 Category One -Third Tax Exempt Fully Taxable Fully Taxable & Grossed Up Warden Councillor Warden Councillor Warden Councillor (9,023) Annual Remuneration 60,895 22,563 60,895 22,563 60,895 22,563 Additional Salary 0 0 0 0 9,023 3,044 Total Remuneration 60,895 22,563 60,895 22,563 69,918 25,607 Taxable Earnings 40,597 15,042 60,895 22,563 69,918 25,607 Non -Taxable Earnings 20,298 7,521 0 0 0 0 Income Tax (5,748) (220) (11,338) (2,015) (14,013) (2,741) CPP (1,836) (571) (2,594) (944) (2,594) (1,094) Net Pay 1 53,3111 21,7721 46,9641 19,6051 53,3111 21,772 Difference in Net Pay (6,347) (2,167) 0 0 Comparison of Employer Cost: Addition Annual Cost (13,309) (48,542) One Month Impact (Dec 2018) (1,109) (4,045) r[. Option 1 Option 2 Category Fully Taxable Fully Taxable & Grossed Up Warden Councillor Warden Councillor Remuneration Costs 0 0 (9,023) (3,044) CPP (758) (372) (758) (523) EHT (396) (147) (572) (206) Lost GST/HST Rebate (2,019) (748) (2,019) (748) Cost (3,172) (1,267) (12,371) (4,521) No. of Officials 1 8 1 8 Total Annual Cost (3,172) (10,136) (12,371) (36,171) Addition Annual Cost (13,309) (48,542) One Month Impact (Dec 2018) (1,109) (4,045) r[. r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: July 9, 2018 SUBJECT: Farm Tax Ratio INTRODUCTION: In the Elgin County Federation of Agriculture (EFA) "Elgin County Farm Assessments and Tax Burden" letter to the Warden dated June 27t", the EFA is requesting a reduction in the farm tax ratio from 25% to 23%. This is in contrast to the approved recommendation "THAT tax ratios for all property classes be maintained at their current level" from the "Impact of 2016 MPAC Reassessment" report to Council dated January 3, 2017. DISCUSSION: As the EFA points out, 13 counties have lowered their farm tax ratio. It is important to note that 8 of those are urban centres in which the farm class plays a minor component of the tax base. The majority of rural counties still maintain a 25% farm tax ratio. In southwestern Ontario, only Brant, Chatham -Kent, Lambton and Oxford have lowered their ratios, with Chatham -Kent being the lowest at 22%. The education tax ratio is set by the province and it remains at 25%. The January 3, 2017 report to Elgin County Council concluded that: "Maintaining the current tax ratios results in a shift of tax burden to the farm class from other property classes. This shift is consistent with the "ability -to -pay" principle based on the economic advantage farm businesses have gained the last eight years relative to other classes such as the commercial business class." This conclusion holds equally true today as it did eighteen months prior. Although farmers are now seeing a levelling off of farm prices, the provincially legislated property taxation system mandates that property tax for 2017-2020 is based on property values as of 2016. As property values are the proxy for ability -to -pay and the farm class saw a 68% increase in their property values, a shift in tax burden to the farm class has resulted. Taxes in 2021 will be based on 2020 property values, and if residential and commercial properties experience a relative gain in property values in the four year period ending in 2020, then tax burden will shift away from the farm class. Counties that have reduced their farm tax ratios would face pressure from the commercial class to adjust the farm ratio back up. Unfortunately, this would be at a time when farmers are dealing with a weakened economic situation in which they would be ill-equipped to deal with an increase in the farm tax ratio. 77 CONCLUSION: The tax ratios for 2018 have been set and finalized. Any consideration of a change in tax ratio would not take effect until at least the 2019 taxation year. The 2019 tax ratio discussion/decision, based on historical practice, would take place during the budget deliberations in the months leading up to February 2019. RECOMMENDATION: THAT the 2019 tax ratios be set by the newly elected council as part of the 2019 budget deliberations. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Julie Gonyou Director of Financial Services Chief Administrative Officer W r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: July 3, 2018 SUBJECT: 2017 Annual Report and Audited Financial Statements INTRODUCTION: The attached 2017 Annual Report is a document that allows Council to communicate the state of the Corporation to the residents of Elgin County. It speaks to the achievements, the financial results and performance measures for 2017. Also attached are the audited financial statements. DISCUSSION: The Financial Information Return (FIR) is provincially mandated reporting documents in a standardized format required to be reported to the province and published for the public. The intent of the Annual Report is to make the information from the FIR easy to understand using charts and explanations. The Annual Report and FIR are to be published on the County's website for access by the public. The attached audited consolidated financial statements are consistent with the financial results contained within the annual report. The auditor has completed the review of these statements. Their independent auditors' report, included as part of the financial statements, indicates that the statements fairly present the financial position of the County. RECOMMENDATION: THAT the 2017 Annual Report, Financial Information Return (FIR) and Audited Consolidated Financial Statements be approved for publication. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Julie Gonyou Director of Financial Services Chief Administrative Officer 79 2017 ANNUAL REPORT for the year ended December 31, 2017 2 ANNUAL REPORT' II aII,IIe o ism C oii t eiirts Tableof Contents.............................................................................................................................3 Message from the Warden (2017)..................................................................................................4 2017 Awards and Achievements.....................................................................................................6 2017 Budget.....................................................................................................................................8 2017 Financial Results...................................................................................................................10 Revenuesand Costs...............................................................................................................10 MunicipalPosition.................................................................................................................14 Municipal Performance Measures Program (MPMP)...................................................................16 f1v1 3 IIlvle s s a g e ismiro "t e Wairde(2, (1) I On behalf of Elgin County Council and staff, we are pleased to provide you with the Annual Report for the year ending December 31, 2017. Located in the heart of rural Southwestern Ontario, along 120 km of Lake Erie's north shore, The County of Elgin is home to seven partner municipalities that span a total area of 186,000 hectares. Elgin has developed a diverse economy where traditional industries like agri-business and manufacturing are employing the newest technologies and hard- working entrepreneurs are shaping the economic landscape. Elgin's vibrant communities, friendly people, and pristine natural landscapes make it the perfect place to call home. The County of Elgin serves 50,000 residents providing a broad range of services that include maintenance of County roads and bridges, three long-term care homes, ten library branches, an extensive archival collection, economic development services, tourism promotion and a museum that preserves Elgin's rich cultural heritage. Elgin County Council continues to be guided by the vision developed at the beginning of the current Council term. Priorities include financial sustainability, investment in infrastructure, maintenance of assets, promotion of Elgin's businesses, and health recruitment. 2017 was a year of challenges, opportunities, and significant changes for Elgin County. I am proud that through hard work and cooperation, Council and staff have been able to overcome these challenges, navigate changes, and achieve a great deal. 2017 marked Canada's Sesquicentennial and it was an honour to have been able to participate in so many celebrations marking the occasion. The County said good-bye this year to Chief Administrative Officer, Mark McDonald and Director of Engineering Services, Clayton Watters who both retired after many years of service with Elgin County. Council was tasked with the recruitment of Mr. McDonald's replacement and after a careful search we are confident that a superb replacement has been found in new Chief Administrative Officer Julie Gonyou. After several years in the making, a partnership between the Township of Southwold and the County of Elgin brought about the construction of the new Southwold Township Library, Shedden. This new facility, located at the Shedden Keystone Complex, has already proven to be a popular location for residents of all ages. In 2017 Council remained committed to maintaining its infrastructure with over $11M spent on road construction projects, encompassing more than 25 projects in a variety of communities across the County. The success of small businesses was top of mind for Council in 2017. The Elgincentives Community Improvement Plan continues to show tangible results across Elgin and satellite offices of the Elgin Business Resource Centre continue to provide valuable business resources in Dutton and Aylmer. Elgin continues to provide the highest level of care for residents at our three long-term care homes. In 2017, Council sponsored an award through Fanshawe College for its Personal Support Worker Program, demonstrating that this is a function that is of great importance to Elgin's long-term care residents. As the year drew to a close, the new Elgin County Heritage Centre was well on its way to completion. This new facility will provide easily accessible exhibit space for the Elgin County Museum's collection and will ensure that Elgin's rich heritage is shared with future generations. Looking forward to 2018, Council will continue to implement its vision for the remaining year of the Council term and will support initiatives that reflect our proud heritage and look towards our bright future. Grant Jones 2017 Elgin County Warden Warden Grant Jones ��, ' r ����� � � ii dwn. ii° dwmn. r ,u 11 iiµ µii n° µii rts In 2017 Council and staff maintained a commitment to excellence, continuous improvement, and forward -thinking initiatives. The County invested in crucial infrastructure projects, supported local business growth, and committed to programs that will improve the quality of life for current and future residents. The details of these achievements are as follows: Elgin County was proud to welcome Julie Gonyou as Chief Administrative Officer. Ms. Gonyou is a highly qualified, capable leader. She is Elgin's 2nd CAO and the 6th person to hold the title of County Clerk. Council also adopted an updated Council Code of Conduct and appointed a new Integrity Commissioner, Closed Meeting Investigator, and Ombudsman in accordance with Bill 68, Modernizing Ontario's Municipal Legislation Act, 2016. The County signed a capital agreement with the South West Integrated Fibre Technology (SWIFT) Board to bring broadband internet to rural areas of Elgin County. Through this Western Ontario Wardens Caucus initiative, the County together with neighbouring municipalities is working to ensure that rural residents and businesses have access to the same technologies and opportunities as those living in urban areas. 2017 saw the finalization of the transfer of Wonderland Road from the Township of Southwold to the County of Elgin in exchange for Magdala Road, Southdel Drive, and Mill Road. The County can now begin the process of rebuilding this road to a higher standard to meet the demands placed on it by a significant increase in traffic volume. Community and Cultural Services completed several important projects during Canada 150 celebrations that took place throughout 2017. In June, the Southwold Township Library, Shedden (formerly Shedden Library) opened in a new facility at the Keystone Complex. The new space more than tripled the size of the previous location in a fully accessible building with enhanced technology, a more diverse collection and space for cultural displays. A "human book chain" was held to link the old and new locations. Construction of the Elgin County Heritage Centre was substantially completed in late 2017. The facility will serve as the Elgin County Museum's exhibition and programming area in a stand-alone building that is highly visible to the public. The $1 million project was made possible due to a funding partnership between Elgin County Council and the federal government's Canada Cultural Spaces Fund. The Elgin County Museum was fortunate to welcome two world-renowned documentarians in spring 2017. Sir David Attenborough and Dr. David Suzuki each visited the museum's collections on Jumbo the Elephant. Attenborough and the Giant Elephant aired on the BBC in December to 5 million viewers with the museum prominently featured. Dr. Suzuki's The Nature of Things story on Jumbo will air in early 2018. 2017 marked the sixth year of the International Plowing Match (IPM) Legacy Agricultural Scholarship. Ms. Yasmine Farhan of the City of St. Thomas and Mr. Bradley van Kasteren of the Township of Malahide were each awarded $2,500 towards their studies as a result of legacy funds provided from the 2010 IPM. The County launched a new version of its highly successful website in December. Staff developed the site entirely in-house utilizing widely available commercial content management software. The streamlined site is now optimized for all types of devices such as tablets and smart phones and displays direct feeds from the County's social media accounts such as Facebook and Twitter. The Elgincentives Community Improvement Plan continued to have a positive impact on the local business community in 2017. Since the project started in late 2015, 109 different improvement projects have been approved for a total of $555,000 in funding. Combined with the contributions from property owners, this has resulted in projects valuing over $2.49M. Julie Gonyou, CAO °l7IIuajAget Council focused on achieving an affordable tax increase in 2017, while maintaining and expanding the service enhancements committed to within the 2016 budget. These service enhancements included $30 million of expenditures to rebuild Terrace Lodge, as well as investing into the County's economic growth through the $1 million Community Improvement Plan (CIP) and the $0.5 million SWIFT broadband project. New service improvements for 2017 included a $1 million expenditure for an Elgin County Heritage Centre, a $100,000 loan and enhanced lease payments to Southwold for the new library, as well as committing to ongoing funding of the Clean Water initiative. In addition, the County began plans to upgrade Wonderland Road from a lower volume local road to a higher volume county road. Council's strategic vision has been to maintain service levels while achieving an affordable tax increase. Council's commitment to service is evident through the funding Council has provided to programs and projects valued by the County's residents. These programs and projects span the gambit from health care to economic development to infrastructure to the environment. The funding highlights are as follows: 1. $30 million rebuild of Terrace Lodge and capital maintenance projects for Elgin Manor and Bobier Villa of $8.0 million over the next ten years. 2. $2.25 million granted to the St. Thomas Elgin General Hospital through 2017 with a further $1.25 million in contributions planned for a total of $3.5 million by 2022. 3. $1 million in CIP funding to improve streetscapes and improve the economic outlook for the County's businesses. 4. Two satellite offices for the Elgin Business Resource Centre (EBRC) to assist the County's budding entrepreneurs and help create local jobs. 5. $0.5 in funding to attract government and private sector support for high speed internet (SWIFT). 6. The county roads will received $9.1 million in 2017 capital budget funding, with a further $104 million for the next nine years focused on timely investments in existing infrastructure to ensure the lowest possible lifecycle costs. The 2017 capital plan included rehabilitation of Wonderland Road, Vienna Line and Sparta Line. 7. Purchase of $3.2 million of books for libraries over the next ten years as well as a $0.1 million loan and $28,000 annual lease increase for new the Shedden library. 8. $40,000 grant to the Clean Water Initiative was approved as an annual grant. Through the ten-year plan, Council has been focused on ensuring the long-term financial stability of the County. If timely capital investments are not made to infrastructure, replacement costs will be substantially greater in the future. Although the use of reserves can allow for a short-term loss in municipal position (comparable to owner's equity at a personal level), an ongoing reduction in municipal position through insufficient taxation and neglected infrastructure will ultimately materialize as costly asset replacements and even higher tax increases. Utilizing grants such as Ontario Community Infrastructure Fund (OCIF) and Canada Cultural Spaces Fund, as well as capital surpluses, for important projects to maintain a sound municipal position is therefore prudent. An increase in OCIF base funding of $1.6 million over three years, a Canada Cultural Spaces Fund grant of $0.5 million and $1.0 million 2016 capital surplus allowed Council to build a Elgin County Heritage Centre and fund an upgrade to Wonderland Road to a higher volume road while continuing with key life -cycle capital maintenance action on the county's other infrastructure. �2� ( 111��1 III w� ii ; I� III ����a� II s The consolidated financial statements have been prepared in accordance with generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. The statements and related information are the responsibility of management and include the County's share of the financial activities of the Elgin -St. Thomas Board of Health. The Municipal Act, 2001 requires that the County appoint an independent auditor to express an opinion as to whether the financial statements present fairly the County's financial position and operating results. As part of the annual audit, the auditors will deliver a written report providing their opinion on the results of the financial statement audit. Revenues and Cbsts The consolidated statement of operations reports annual revenue and expenses for 2017 on a comparative basis to the prior year and the budget. The net of revenue and expenses is the change in economic resources available to the County and thereby results in a change in the accumulated surplus. Requisitions of Local Muncipalitie $34.20 48% Sources of Revenue (Millions) Other Contributions User Charges $3.20 $6.40 4% 3nsfer Payments $27.90 39% In 2017, the County received revenue of $71.7 million and incurred expenses of $67.0 million for a net gain of $4.7 million. The vast majority of revenue is derived from property tax revenue and transfer payments from the provincial and federal governments. 2012 was the first year that transfer payments were less than tax revenue, and now stands at 48% of revenue being derived from taxes and only 39% from transfer payments. Annual OMPF (Ontario Municipal Partnership Fund) payments have been reduced 10 1v11v1UAL ISI I'DR]" Oth( $2.: 229 resulting in a cumulative loss of $4 million in OMPF transfer payments placing an increased burden on Elgin County rate payers. Spending by Cost Element (Millions) External Transfers Tax Write- _ nffc /RPntr /nthar & Benefits $26.7 40% Roads & Bridges $4.3 18% ulance 9.4 9% Of the total expenditures of $67.0 million, wages & benefits account for 40% of those expenditures, with 68% of these expenses occurring at the long-term care homes. Contracted services and materials combined account for a further 37% of cost with over half attributed to ambulance and roads -bridges. Amortization accounts for 15% of the �'DU['4'FY(D F LcifI", 1 11 total expenses, this sector being dominated by roads and bridges with 78% of the amortization cost. External transfers are predominately to the City of St. Thomas for providing Social Services. In addition, Provincial Offences fines collected net of expenses flow through as transfers to the local municipalities. The 2017 budget planned for net income of $3.6 million, however due to tight financial controls and other factors, Elgin achieved $1.1 million of performance resulting in actual net income of $4.7 million. Significant performance to budget is as follows: Other $0.3 Engineering $0.2 18% Budget Performance (Millions) Taxes 50.3 ?8% $0.3 27% Favourable Tax performance of $0.3 million is due to Supplemental Taxes adding unanticipated incremental revenue. Other Corporate related accounts provided $0.3 million in positive performance comprised of Social services, public health, interest and legal costs. Engineering project cost savings added a further $0.2 million. Lastly, other departmental performance added $0.3 million for total favourable performance for the County of $1.1 million. 12 A 1\1 1\1 JA1,, ISI I'DR'F Transportation Services $9.8 33% General Governmen $3.1 10% Property Tax Relat $1.2 4% Plan Devel -r- $1.3 5% Net Spend by Service Category (Millions) Hnmes & Senior Services $5.1 17% $1.0 $2.8 3% 10% Social Services $2.3 8% y & Cultural iervices $3.0 10% Net spending represents the County's total expenditures less funding from external sources. In other words, it represents the amount County rate payers are contributing to expenditures through the levy. Transportation is the single largest net cost to Elgin County with 33% of net expenditures. Soft services which include: Homes & Senior Services, Social Services, Library, Ambulance and Public Health services combined account for just less than half of the County's net expenditures. Planning & Development and Property Tax Related costs equate to 5% and 4% respectively of net expenditures. General Government accounts for 10% of the County's net spending. It is important to note that general government includes the costs of information technology, finance and human resources departments required to support the above mentioned services being provided to Elgin's residents. It also includes a $0.25 million grant to the hospital redevelopment as part of $3.5 million ten-year commitment. The Property tax related costs are comprised of Municipal Property Assessment Corporation (MPAQ costs and tax write-offs. MPAC is a not-for-profit corporation whose main responsibility is to provide its customers - property owners, tenants, municipalities, government, and business stakeholders - with consistent and accurate property assessments. Every municipality in Ontario is assessed its share of the cost of operating this corporation. ('DU['4]"Y I cif f", 1 13 Municipal Position The consolidated statement of financial position reports the County's financial and non- financial assets, liabilities and accumulated surplus as of December 31St, 2017 on a comparative basis. Financial assets are those assets on hand, which could provide resources to discharge liabilities to finance future operations. The difference between financial assets and liabilities, or net financial assets, is an indicator of Elgin County's ability to finance future activities and to meet its liabilities and commitments. Non- financial assets represent economic resources that will be employed by the County to deliver programs and provide services in the future. The sum of financial assets and non- financial assets represents the accumulated surplus, or municipal equity/position of the County. Roads & $1: 6! Financial A $17.0 8% Pre -Paid $0.5 0% Municipal Position (Millions) Construction "" >zu.z $1.5 1% $5'4 2%5 10% 3% Buildings $22.3 11% By the end of 2017 the County municipal position was $203.3 million. Elgin County's municipal position is composed of both financial and non-financial assets. The financial assets of $17.0 million, up $3.8 million from the prior year, comprise 8% of the County's equity. A portion of these financial assets play a key role in allowing the County of Elgin to meet its financial obligations during the three-month period between receipts of property tax revenue. The remainder represents the self-funded capital required to rebuild Terrace Lodge. The non-financial assets represent the infrastructure of the County. The County's equity in non-financial assets is predominately comprised of roads and bridges (65%), buildings (11%), land and land improvements (10% - includes land for roads as well as building), and 14 A 1v11v1UA1..ISI I'0R]" assets under construction (3%). Sustaining this infrastructure is critical to the long-term success of the County. This is achieved through Council's commitment to making timely investments into the capital maintenance of the assets. For example, Council has committed $30 million to rebuild Terrace Lodge and has increased annual investments into roads and bridges from $7 million to $11 million over the ten-year period ending 2020. The Plan to Support Current Service Levels table shows how the annual investment in infrastructure compares to required investment based on lifecycle years and costing. The required investment based on this methodology is $16.5 million. The ten-year financial plan average investment of $14.1 million is below this required level; however, this needs to be viewed in the context of expansionary investment included in the plan and recent past investments in core infrastructure. The ten-year plan includes expansions items such as uploaded assets (e.g. Wonderland Road), enhanced assets (e.g. Avon Road), growth related expansion (e.g. signalization) or enhanced services (e.g. bike lanes). Council used $1 million of prior capital surplus to fund these initiatives. The 2016 capital budget included a $30 million investment in Terrace Lodge. Although this investment was approved previously, its beneficial impact will continue into future years. The shortfall in investment in the 2017 Capital Plan funds approval is not a concern as the County's infrastructure continues to benefit from this large $30 million 2016 Council commitment. Additionally, staff continues to pursue investment strategies, such as micro -surfacing, in-place recycling and engineering efficiencies such as coordinating project to take advantage of repurposing road materials, to improve the County's investment efficiency. However, if inflation increases, incremental tax increases above what was previously planned would be necessary to avoid negatively impacting the service levels provided by Elgin's infrastructure. ('DU['4]"Y (D F I cif f", 1 15 Plan to Support Current Service Levels Average Annual Costs Replacement Costs Asset Type Units Unit Cost Require- ment Ten -Year Plan Over/ (Short) Unit Cost Total ($mil) ($mil) ($mil) ($mil) Linear Assets (km) Road Surface - Rural 545 $11,333 $ 6.2 $ 306,000 $ 166.8 Road Surface - Urban 50 33,614 1.7 1 1,224,000 61.2 Road Surface Treatment 100 17,213 1.7 204,000 20.4 Road Base - Rural 645 379,080 244.5 Road Base - Urban 50 7,582 0.4 379,080 19.0 Bridges and Culverts (each) Typical Bridge 59 27,336 1.6 2,040,000 120.4 Large Culvert 79 5,100 0.4 510,000 40.3 Major Maintenance (slope failure) 0.5 Total Core Infrastructure $ 12.5 $ 11.3 $ (1.1) $ 672.5 Non -Linear Assets Buildings (sq.ft.) 313,674 $ 9 2.8 1.6 - 1.2 $ 306 96.0 Equipment 1.2 1.2 - 0.0 Land (Book Value) 18.0 Total Non -Linear $ 4.0 $ 2.8 $ (1.2) $ 114.0 Total Asset Value $ 16.5 $ 14.1 $ (2.3) $ 786.4 Less Rural Road Base and Land 262.5 Total Replacement Costs $ 524.0 IIS SII a �� ii ii �,u ii II ;, II Ill „µ ii w ii n° ii ,uI („µ% j� it e s III r o g it aii°, n° IIS SII III x IL II III x MPMP is a performance measurement and reporting system that promotes local government transparency and accountability. It also provides municipalities with useful data to make informed municipal service level decisions while optimizing available resources. The County inspects road conditions every 2 years and has a consultant complete bridge inspections every 2 years. In both cases, the work was completed in 2014 and will be done again in 2017. The following are the highlights comparing 2016/17, 2014/5 and 2012/3. 16 6'1v11\1UAL.ISI I'0R'F A road is adequate when surface distress is minimal and no maintenance or rehabilitation action is required. A bridge or culvert is rated in good to very good condition if distress to the primary components is minimal, requiring only maintenance. Primary components are the main load carrying components of the structure, including the deck, beams, girders, abutments, foundations. The past deterioration of the road and bridge system that occurred for approximately two decades starting around the 1990s is being addressed by Council through the long-term planning that sees the annual capital spending on the road system increasing from $4.9 million in 2010 to over $12 million by 2026. Paved roads are defined as roads with asphalt surface, concrete surface, composite pavement, portland cement or surface treatment. Maintenance includes frost heave/base/utility cut repair, cold mix patching, hot mix patching, shoulder maintenance, surface maintenance, surface sweeping and surface flushing. Surface maintenance activities include crack sealing, spray patching and slurry seal. Also included in these costs are bridge maintenance and winter control costs, but amortization is excluded. The County of Elgin contracts with its seven member municipalities to provide road maintenance based on a set per kilometre dollar amount. General government administration includes departments primarily involved in general administration, financial management and human resources. The costs provide governance, corporate management and support to the operational departments. Excluded from these costs are amortization, MPAC and tax write-offs. The increase in general government stems from WSIB costs being higher than the prior year; however, the WSIB costs were still within budget. A single WSIB case can cost $250,000. All other costs were in line with the prior year. ('DU[vI1"Y(D F Ltiff", 1 17 2012/3 2014/5 2016/7 Adequacy of Roads % of paved lane kilometres rated adequate 56.3% 60.1% 62.0% Adequacy of Bridges % of bridges and culverts where the & Culverts condition is rated as good to very 83.5% 83.5% 83.5% good. Maintenance Costs Per paved lane kilometre $3,034 $3,042 $3,371 General General Government - % of costs for Government governance, corporate 3.9% 3.9% 4.9% management and program support. A road is adequate when surface distress is minimal and no maintenance or rehabilitation action is required. A bridge or culvert is rated in good to very good condition if distress to the primary components is minimal, requiring only maintenance. Primary components are the main load carrying components of the structure, including the deck, beams, girders, abutments, foundations. The past deterioration of the road and bridge system that occurred for approximately two decades starting around the 1990s is being addressed by Council through the long-term planning that sees the annual capital spending on the road system increasing from $4.9 million in 2010 to over $12 million by 2026. Paved roads are defined as roads with asphalt surface, concrete surface, composite pavement, portland cement or surface treatment. Maintenance includes frost heave/base/utility cut repair, cold mix patching, hot mix patching, shoulder maintenance, surface maintenance, surface sweeping and surface flushing. Surface maintenance activities include crack sealing, spray patching and slurry seal. Also included in these costs are bridge maintenance and winter control costs, but amortization is excluded. The County of Elgin contracts with its seven member municipalities to provide road maintenance based on a set per kilometre dollar amount. General government administration includes departments primarily involved in general administration, financial management and human resources. The costs provide governance, corporate management and support to the operational departments. Excluded from these costs are amortization, MPAC and tax write-offs. The increase in general government stems from WSIB costs being higher than the prior year; however, the WSIB costs were still within budget. A single WSIB case can cost $250,000. All other costs were in line with the prior year. ('DU[vI1"Y(D F Ltiff", 1 17 Shedden Library Grand Opening For your online source of information regarding: • Consolidated Financial Statements • Financial Information Return (FIR) • Municipal Performance Measures Program (MPMP) • Council Remuneration • Salaries over $100,000 Fm r° ginmr° i6 gi r°c fir°c ies.php Please visit: i� wr�wr�wr�mci„ 450 Sunset Drive St. Thomas, Ontario, N5R 5V1 Tel: (519) 631-1460 Web: elgincounty.ca 18 A1v1JvllJA1,, R1 1'OR'1.. CORPORATION OF THE COUNTY OF ELGIN Consolidated Financial Statements December 31, 2017 CORPORATION OF THE COUNTY OF ELGIN Consolidated Financial Statements For the Year Ended December 31, 2017 Table of Contents Independent Auditors' Report Consolidated Statement of Financial Position Consolidated Statement of Operations and Accumulated Surplus Consolidated Statement of Change in Net Financial Assets Consolidated Statement of Cash Flows Notes to the Consolidated Financial Statements Consolidated Schedule of Segment Disclosure PAGE 1 2 3 4 5 6-18 19-20 GRAHAm SCOTTENNsI.I.. CHARTERED -. R 519-633-1760 • F. 519-633-7669 R 519.773-9265 F 519-773-9683 450 Sunset Driive, St. Thomas, ON IN5R 5V1 25 John Street South, Aylmer, ON N5H 2G1 www.gralhamscottennis.com INDEPENDENT AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of Corporation of the County of Elgin: We have audited the accompanying consolidated financial statements of the Corporation of the County of Elgin, which comprise the consolidated statement of financial position as at December 31, 2017, and the consolidated statements of operations and accumulated surplus, change in net financial assets, and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian accounting standards for public sector entities and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these con%reasa nancial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted audards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain assurance whether the financial statements are free of material misstatement.%C An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the consolidated financial statements present fairly, in all material respects, the consolidated statement of financial position of the Corporation of the County of Elgin as at December 31, 2017, and the consolidated statements of operations and accumulated surplus, change in net financial assets, and cash flows for the year then ended in accordance with Canadian accounting standards for public sector entities. St. Thomas, Ontario / ;� scoa 4604d, - ;V Report Date CHARTERED PROFESSIONAL ACCOUNTANTS Licensed Public Accountants -1- 100 CORPORATION OF THE COUNTY OF ELGIN Consolidated Statement of Financial Position As at December 31, 2017 FINANCIAL ASSETS Cash Investments (Note 2) Accounts receivable Loans receivable (Note 3) Total financial assets FINANCIAL LIABILITIES Accounts payable and accrued liabilities Employee post-retirement benefit liabilities (Note 4) Long-term debt (Note 6) Total financial liabilities NET FINANCIAL ASSETS NON-FINANCIAL ASSETS Tangible capital assets (Note 5) Prepaid expenses Total non-financial assets ACCUMULATED SURPLUS (NOTE 7) 2017 14,908,344 10,117,186 2,845,595 180,000 2016 19,521,217 3,017,433 2,678,843 100,000 28,051,125 25,317,493 4,709,686 1,702,279 4,683,987 11,095,952 16,955,173 6,100,157 1,289,699 4.796253 12.186.109 13.131,384 185,869,333 185,006,878 475,864 455.574 186,345,197 203,300,370 185.462.452 198.593.836 The accompanying notes are an integral part of these consolidated financial statements. -2- 101 CORPORATION OF THE COUNTY OF ELGIN Consolidated Statement of Operations and Accumulated Surplus For the Year Ended December 31, 2017 REVENUES Requisition of local municipalities Transfer payments Federal Provincial Municipal User charges Investment income Other contributions Total revenues EXPENSES General government Property assessment and support Emergency measures Provincial offences Transportation services Public health services Ambulance services Social and family services Assistance to aged persons Social housing Libraries (Note 11) Cultural services Planning and development Economic development Agriculture and reforestation Total expenses (Note 13[a]) ANNUAL SURPLUS ACCUMULATED SURPLUS, BEGINNING OF YEAR ACCUMULATED SURPLUS, END OF YEAR (NOTE 7) Budget Actual Actual (Note 12) 2017 2016 33,905,340 34,183,030 32,581,070 1,521,973 1,708,522 1,676,438 24,034,710 23,506,960 24,541,475 2,777,641 2,690,349 2,571,348 6,276,636 6,444,841 6,341,924 100,000 221,162 167,825 3,017,586 2,970,461 2,736,627 71,633.886 71,725,325 70,616.707 6,258,130 6,053,870 5,543,267 747,785 747,784 729,470 35,065 25,544 30,677 1,912,775 1,659,055 1,519,280 12,866,065 12,686,977 12,411,771 5,292,663 5,587,092 5,685,422 10,155,959 9,806,928 9,595,271 873,842 814,323 1,123,570 23,431,891 23,234,029 22,819,842 1,567,787 1,496,841 1,685,632 21803,103 2,764,096 2,642,998 496,385 513,759 552,317 294,503 255,255 243,271 1,165,498 1,318,128 1,048,794 88,049 55,110 75,691 67.989.500 67,018,791 65.707273 3,644,386 4,706,534 4,909,434 198.593.836 198,593,836 193.684.402 202,238,222 203,300,370 198,593,836 The accompanying notes are an integral part of these consolidated financial statements. -3- 102 CORPORATION OF THE COUNTY OF ELGIN Consolidated Statement of Change in Net Financial Assets For the Year Ended December 31, 2017 ANNUAL SURPLUS Acquisition of tangible capital assets Amortization of tangible capital assets Increase in prepaid expenses Write-down of tangible capital assets INCREASE IN NET FINANCIAL ASSETS Budget Actual Actual 2017 2016 3,644,386 4,706,534 4,909,434 (10,827,594) (12,016,025) (13,831,839) 10,174,208 10,351,678 10,274,337 - (20,289) (17,942) - 801,891 128.750 2,991,000 3,823,789 1,462,740 NET FINANCIAL ASSETS, BEGINNING OF YEAR 13.131,384 13,131,384 11,668.644 NET FINANCIAL ASSETS, END OF YEAR 16.122.3 84 16,955,173 13.131,3 84 The accompanying notes are an integral part of these consolidated financial statements. -4- 103 CORPORATION OF THE COUNTY OF ELGIN Consolidated Statement of Cash Flows For the Year Ended December 31, 2017 OPERATING ACTIVITIES Annual surplus Items not involving cash: Amortization of tangible capital assets Change in employee post-retirement benefit liabilities Write-down of tangible capital assets Change in non-cash assets and liabilities related to operations (Note 13 [b]) INVESTING ACTIVITIES Net increase in investments CAPITAL ACTIVITIES Acquisition of tangible capital assets FINANCING ACTIVITIES Repayment of long-term debt NET DECREASE IN CASH CASH, BEGINNING OF YEAR CASH, END OF YEAR SUPPLEMENTARY INFORMATION: Cash paid for interest on term loan Cash received for interest on investments 2017 2016 4,706,534 4,909,434 10,351,678 10,274,337 412,580 (259,779) 801,891 128.750 16,272,683 15,052,742 (1,657,512) (349,303) 14,615,171 14,703,439 (7,099,753) (975.787) (12,016,025) (13,831,839) (112,266) (108.297) (4,612,873) (212,484) 19,521,217 19.733.701 14,908,344 19.52 L217 155,654 170,740 221,162 167,825 The accompanying notes are an integral part of these consolidated financial statements. -5- 104 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 Corporation of the County of Elgin (the "County") is an upper -tier municipality, comprised of seven local municipalities, in the Province of Ontario. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The consolidated financial statements of the County are prepared by management in accordance with Canadian generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board of the Canadian Institute of Chartered Professional Accountants. Significant aspects of the accounting policies adopted by the County are as follows: Reporting Entity The consolidated financial statements reflect the assets, liabilities, revenues, expenses of the reporting entity. The reporting entity is comprised of all organizations, committees and local boards accountable for the administration of their financial affairs and resources to the County and which are owned or controlled by the County. All inter -fund assets, liabilities, revenues and expenses have been eliminated. Consolidated Entities There are no organizations or local boar 16a are consolidated in these financial statements. Proportionate Consolidation Q�jrj The Elgin St. Thomas Public Health has been consolidated on a proportionate basis, based upon the percentage of grant money provided by the County in comparison to the City of St. Thomas. Trust Funds Trust funds administered by the County have not been included in the consolidated statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. At December 31, 2017 the County held $26,448 (2016 - $26,139) in trust funds. Basis of Accounting The consolidated financial statements are prepared using the accrual basis of accounting. The accrual basis of accounting records revenue as it is earned and measurable. Expenses are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. Investments Investments, consisting of money market funds and guaranteed investment certificates, are recorded at the lower of cost plus accrued interest and fair market value. Investment income earned on available funds is reported as revenue in the period earned. 52 105 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Non -Financial Assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenses, provides the Change in Net Financial Assets for the year. i) Tangible capital assets Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows: Land improvements 20 years Buildings 20 -40 years Furniture, fixtures and equipme 8 - 16 years Computer hardware and soft e 2 -4 years Vehicles 4 years Transportation infrastructure Q� 7 - 80 years Bridges 20 - 60 years Library books 8 years Amortization begins the first month of the year following the year the asset is placed in service and to the year of disposal. Assets under construction are not amortized until the asset is available for productive use, at which time they are capitalized ii) Contributions of tangible capital assets Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and that fair value is also recorded as revenue. iv) Works of art and cultural and historic assets Works of art and cultural and historic assets are not recorded as assets in these consolidated financial statements. Deferred Revenue The County receives funds for specific purposes which are externally restricted by legislation, regulation or agreement. These restricted funds are not available for general municipal purposes and are recognized as revenue in the fiscal year the funds are used for the specified purpose. -7- 106 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Government Transfers Government transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be determined. Any amount received but restricted is recorded as deferred revenue in accordance with Section 3100 of the Public Sector Accounting Handbook and recognized as revenue in the period in which the resources are used for the purpose specified. In addition, the County periodically receives senior government capital funding in the form of infrastructure grants and receives ongoing funding from both senior levels of government as a result of an allocation of the gas tax funds. Employee Benefit Plans The County provides a pension plan fo s mployees through the Ontario Municipal Employees Retirement System (OMERS). OMERS is a i -employer pension plan which operates as the Ontario Municipal Employees Retirement Fund. The s a contributory defined benefit pension plan. As this is a multi-employer plan, no liability is recorded County's books. The employer's contribution to a multi-employer, defined benefit plan are expensed the obligations arise. For those self-insured benefit obligations that arise from specific events that occur from time to time, such as obligations for workers' compensation and life insurance and health care benefits for those on disability leave, the cost is recognized immediately in the period the events occur. Any actuarial gains or losses that are related to these benefits are recognized immediately in the period they arise. The County is an employer included under Schedule II of the Workplace Safety and Insurance Act, it self -ensures the entire risk of its own WSIB claims and is individually liable for reimbursing the WSIB for all costs relating to its workers' WSIB claims. The cost of the claims are expensed as incidents occur, while the liability for future benefit costs is determined by WSIB. Provincial Offences Fines The County administers the Provincial Offences Act (POA) on behalf of the Ministy of the Attorney General for the Elgin County Court Service Area. Fine revenue is recognized as the fine payment is received. Fine revenue includes all monies received less payments made to other municipalities for monies received on their behalf. Revenue also includes outstanding transfers of fine receipts collected by other municipalities. 107 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Tax Revenues In 2017 the County received $34,183,030 (2016 - $32,581,070) in property tax revenues. The authority to levy and collect property taxes is established under the Municipal Act 2001, the Assessment Act, the Education Act, and other legislation. The amount of the total annual property tax levy is determined each year through Council's approval of the annual budget. Tax rates are set annually by Council for each class or type of property, in accordance with legislation and Council -approved policies, in order to raise the revenue required to meet operating budget requirements. Taxation revenues are recorded at the time billings are issued. Additional property tax revenue can be added throughout the year, related to new properties that become occupied, or that become subject to property tax, after the return of the annual assessment roll used for billing purposes. The County may receive supplementary assessment rolls over the course of the year from MPAC that identify new or omitted assessments. Property taxes for the pplementary/omitted amounts are then billed according to the approved tax rate for the property cla Taxation revenues in any year may also be red a result of reductions in assessment value rising from assessment and/or tax appeals. Each year, a �unt is identified to cover the estimated amount of revenue loss attributable to assessment appeals, tax appeals or other deficiencies in tax revenue (e.g. uncollectible amounts, write-offs, etc.). Use of Estimates The preparation of financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the period. Significant estimates include assumptions used in estimating provisions for accrued liabilities, and in performing actuarial valuations of employee future benefits. Actual results could differ from these estimates. Recent Accounting Pronouncements PSAB released a standard related to Financial Instruments (PS 3450). The standard applies to all local governments for fiscal years beginning on or after April 1, 2019. The standard applies to all types of financial instruments. The new standard requires that equity and derivative instruments be measured at fair value, with changes in value being recorded in the statement of remeasurement gains/losses. The standard gives the option of cost/amortized cost vs. fair value of remaining instruments, which is elected upon by the government organization. The County has not yet determined what, if any, financial reporting implications may arise from this standard. N CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 2. INVESTMENTS The investments consist of guaranteed investment certificates with maturity dates extending to July 2018 money market funds, recorded at cost plus accrued interest. Interest rates ranged from 0.70% to 1.40% during the year. The cost plus accrued interest approximates the fair market value of these investments due to the liquidity and nature of these investments. Guaranteed investment certificates 3. LOAN RECEIVABLE 2017 2016 10,117,186 3.017.433 10,117,186 3,017,433 During the prior year $100,000 was loaneIthe Municipality of Central Elgin for the development of the Belmont Library. The loan is non-inearing and is to be repaid over 10 years. The balance outstanding at the end of the year is $80,06 - $100,000). During the year $100,000 was loaned to the To i f Southwold for the development of the Shedden Library. The loan is non-interest bearing and isrt�aid in 10 installments of $10,000 annually. The balance outstanding at the end of the year is $100,000. 4. POST EMPLOYMENT BENEFITS 2017 2016 Vacation credits 583,307 568,542 Workplace Safety and Insurance premiums - Schedule II Employer 1,118,972 721,157 1,702,279 1.289.699 The provision of certain employee vacation plans allow for the accumulation of vacation credits for use in future periods. The value of these credits at December 31, 2017 is $583,307 (2016 - $568,542). The County is a Schedule H employer under the Workplace and Safety and Insurance Act. As a Schedule H employer the County assumes liability for any award made under the Act. The Workplace and Safety and Insurance Board has evaluated the liability estimates for future benefit costs at December 31, 2017 as $1,118,972 (2016 - $721,157). -10- 109 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 5. TANGIBLE CAPITAL ASSETS December 31, 2017 Cost Opening Additions Disposals Ending Computer equipment 681,435 198,095 - 879,530 Roadways 220,359,869 10,004,360 (2,891,319) 227,472,910 Bridges 36,183,855 907,075 - 37,090,930 Library - books and equipment 2,338,622 362,622 - 2,701,244 Land 17,987,753 1,037,352 (76,014) 18,949,091 Land improvements 2,911,395 59,664 - 2,971,059 Buildings 38,590,580 382,624 (226,021) 38,747,183 Furniture, fixtures, and equipment 6,314,860 591,316 (143,828) 6,762,348 Vehicles 1,801,509 486,457 (384,175) 1,903,791 327,169,878 14,029,565 (3,721,357) 337,478,086 Work In Progress 7,395,341 (2,013,540) - 5,381,801 Total Cost 334,565,219 12,016,025 (3,721,357) 342,859,887 Accumulated Amortization Opening Amortization Disposal Ending Computer equipment 9,780 170,361 - 440,141 Roadways09, 4,117 6,902,609 (2,304,363) 113,702,363 Bridges A 1027 964,165 - 18,927,192 Library - books and equipment 89 287,986 - 1,233,175 Land - - - Land improvements 1,5763 121,237 - 1,697,830 Buildings 15,413,95 1,074,068 (87,095) 16,400,958 Furniture, fixtures and equipment 3,130,016 581,589 (225,001) 3,486,604 Vehicles 1,155,634 249,663 (303,006) 1,102,291 149,558,341 10,351,678 (2,919,465) 156,990,554 Work In Progress - - - Total Accumulated Amortization 149,558,341 10,351,678 (2,919,465) 156,990,554 Net Book Value Opening Ending Computer equipment 411,655 439,389 Roadways 111,255,752 113,770,547 Bridges 18,220,828 18,163,738 Library - books and equipment 1,393,433 1,468,069 Land 17,987,753 18,949,091 Land Improvements 1,334,802 1,273,229 Buildings 23,176,595 22,346,225 Furniture, fixtures and equipment 3,184,844 3,275,744 Vehicles 645,875 801,500 177,611,537 180,487,532 Work In Progress 7,395,341 5,381,801 Total Net Book Value 185,006,878 185,869,333 -11- 110 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 5. TANGIBLE CAPITAL ASSETS (CONTINUED) December 31, 2016 Cost Computer equipment Roadways Bridges Library - books and equipment Land Land improvements Buildings Furniture, fixtures, and equipment Vehicles Work In Progress Total Cost Accumulated Amortization Computer equipment Roadways Bridges Library - books and equipment Land Land improvements Buildings Furniture, fixtures and equipment Vehicles Work In Progress Total Accumulated Amortization Net Book Value Computer equipment Roadways Bridges Library - books and equipment Land Land Improvements Buildings Furniture, fixtures and equipment Vehicles Work In Progress Total Net Book Value Opening Additions Disposals Ending 846,175 167,843 (332,583) 681,435 220,496,796 4,431,155 (4,568,082) 220,359,869 34,998,548 1,185,307 - 36,183,855 2,191,458 384,450 (237,286) 2,338,622 17,982,531 5,222 - 17,987,753 2,807,784 103,611 - 2,911,395 37,830,234 824,230 (63,884) 38,590,580 5,659,060 661,753 (5,953) 6,314,860 1,606,441 423,834 (228,766) 1,801,509 324,419,027 8,187,405 (5,436,554) 327,169,878 1,750,907 5,644,434 - 7,395,341 326,169,934 13,831,839 (5,436,554) $ 334,565,219 Opening Amortization Disposal Ending 418,301 184,062 (332,583) 269,780 10 601,471 7,005,863 (4,503,217) 109,104,117 4,721 938,306 - 17,963,027 2,879 269,596 (237,286) 945,189 1,4 11 122,082 - 1,576,593 14,3 1,037,134 - 15,413,985 2,623, 2 512,343 (5,953) 3,130,016 1,179,4 204,951 (228,766) 1,155,634 144,591,809 10,274,337 (5,307,805) 149,558,341 144,591,809 10,274,337 (5,307,805) 149,558,341 Opening 427,874 113,895,325 17,973,827 1,278,579 17,982,531 1,353,273 23,453,383 3,035,434 426.992 179,827,218 1,750,907 181,578325 During the year there were write-downs of tangible capital assets of $801,891 (2016 - $128,750). The County does not capitalize interest costs associated with the acquisition or construction of a tangible capital asset. -12- 111 Ending 411,655 111,255,752 18,220,828 1,393,433 17,987,753 1,334,802 23,176,595 3,184,844 645.875 177,611,537 7,395,341 185,006,878 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 6. LONG-TERM DEBT The long-term debt represents the County's proportionate share of the Elgin St. Thomas Public Health's debt to finance construction of a new office building completed in 2014. The organization was advanced $9 million in 32 day banker acceptance notes at the CDOR rate of 1.22% plus a stamping fee of 0.40%. At the same time, the organization entered into an interest rate swap contract to fix the interest rate on the long-term financing at 2.85% for a 30 year period. As a result of these transactions, the organization has fixed their rate on this debt obligation at 2.85% plus the stamping fee (3.25% for 2017 and 2016). The stamping fee is reviewed every 15 years to determine if the risk assessment of the organization has changed. The County's proportionate share of interest expense on the term loan was $155,654 (2016 - $170,740). 7. ACCUMULATED SURPLUS The accumulated surplus consists of the following balances: Reserves set aside for specific purposes by Council: Contingencies 2017 2016 Homes for senior citizens 382,283 377,911 SURPLUS 127,099 71,381 Tangible capital assets 185,869,333 185,006,878 Share of surplus in Elgin St. Thomas Public Hr0h 594,284 485,823 Reserves 16,342,906 10,493.928 202,806,523 195,986,629 AMOUNTS TO BE RECOVERED Committed for completion of assets under construction 33,270,805 35,249,076 Long-term debt (4,683,987) (4,796,253) Self -financed capital projects (28,092,971) (27.845.616) ACCUMULATED SURPLUS 203,300,370 198.593.836 RESERVES Reserves set aside for specific purposes by Council: Contingencies 15,792,183 10,000,706 Homes for senior citizens 382,283 377,911 Libraries and cultural services 127,099 71,381 Other municipal services 41,341 43.930 Total reserves 16,342,906 10.493 ,928 -13- 112 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 8. PENSION AGREEMENTS The County makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. The OMERS Administration Corporation, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and the administration of the benefits. Each year, an independent actuary determines the funding status of OMERS Primary Pension Plan (the Plan) by comparing the actuarial value of invested assets to the estimated present value of all pension benefits the members have earned to date. The most recent actuarial valuation of the Plan was conducted December 31, 2017, and the results of this valuation disclosed actuarial liabilities of $93.6 billion in respect of benefits accrued for service with actuarial assets at that date of $88.2 billion leaving an actuarial deficit of $5.4 billion. Because OMERS is a multi-employer pension plan, any pension surpluses or deficits are a joint responsibility of the Ontario municipal organizations and their employees. As a result, the County does not recognize any share of the OMERS pension surplus or deficit. The amount contributed to OMERS for 2017 was $1,446,763 (2016 - $1,428,049 or current service. OMERS contribution rates for 2017 and 2016, depending on income level andire ent dates, ranged from 9.0% to 15.8%. 9. CONTINGENT LIABILITIES As at December 31, 2017 certain legal actions ares ding against the County. The final outcome of the outstanding claims cannot be determined at this time. However, management believes that ultimate disposition of these matters will not materially exceed the amounts recorded in these consolidated financial statements. Estimated costs to settle claims are based on available information and projections of estimated future expenses developed based on the County's historical experience. Claims are reported as an operating expense in the year of the loss, where the costs are deemed to be likely and can be reasonable determined. Claim provisions are reported as a liability in the consolidated statement of financial position. 10. ALLOWANCE FOR TAXES RECEIVABLE The County makes annual estimates and allowances for potential exposure to property tax appeals, reassessments, environmental and collection issues. Included in the taxes receivable of its lower -tier municipalities' are taxes, penalties and interest due from two specific gas pipeline properties that are undergoing various appeals and financial restructuring. The County's exposure to loss on these balances is estimated to be approximately $350,000 if it is determined that nothing is recoverable from these properties. At year end, the County made an assessment of the exposure based on the current information avaliable. Based on this information, it was determined an allowance amount for these properties is indeterminable and as such no amounts have been allowed for in these financial statements. -14- 113 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 11. LIBRARY OPERATIONS The County Council, operating as a Committee of Council, oversees operations of the Elgin County library system. A summary of revenues and expenses of the library system operations is as follows: Revenues Province of Ontario Province of Ontario - project Fines Book sales, donations, and other project revenue Federal funding Total revenues Expenses Salaries and benefits Lease space Electronic resources and periodicals Programs Photocopy, office supplies Project costs Telephone, fax Other Travel, mileage Staff development Furniture and fixtures Expenses before amortization Amortization Total expenses Net operating costs -15- 114 Budget Actual Actual 2017 2017 2016 116,739 116,739 116,739 30,924 34,836 32,809 35,996 31,266 37,012 19,500 25,340 32,476 - 5,291 - 203,159 213,472 219,036 1,857,960 1,865,828 1,840,866 411,945 410,195 375,210 75,358 72,169 48,017 11,996 24,477 19,925 25,898 22,909 15,704 24,060 19,865 15,303 20,004 19,545 19,575 18,237 10,219 12,394 12,500 9,898 9,676 16,496 7,833 6,799 6.996 5,511 2,272 2,481,450 2,468,449 2,365,741 295,648 295,647 277,257 2,777,098 2,764,096 2,642,998 2,573,939 2,550,624 2,423,962 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 12. BUDGET FIGURES County Council completes separate budget reviews for its operating and capital budgets each year. The approved operating budget for 2017 is reflected on the Consolidated Statement of Operations. Budgets established for capital investment in tangible capital assets are on a project -oriented basis, the costs of which may be carried out over one or more years and, therefore, may not be comparable with current year's actual expenditure amounts. The 2017 operating and capital budgets were approved on February 14, 2017. 13. SUPPLEMENTARY INFORMATION: [a] Current fund expenditures by object: Salaries, wages and employee benefits Materials and services Contracted services Rents and financial expenses Interest on long term debt Qi Amortization Transfer to others [b] Change in non-cash assets and liabilities related to operations: Increase in loans receivable (Decrease) increase in accounts receivable Increase in prepaid expenses Decrease in accounts payable and accrued liabilities 14. SUBSEQUENT EVENT 2017 2016 26,721,646 26,717,959 6,857,029 6,679,861 17,845,853 17,060,199 1,113,635 476,778 155,654 170,742 10,351,678 10,274,337 3,973,296 4.327.397 67,018,791 65,707,273 (80,000) (100,000) (166,752) 32,402 (20,289) (17,942) (1,390,471) (263,763) 1 657 512) 349 303) Subsequent to year end, a County owned bridge collapsed in Port Bruce requiring full replacement. The County is responsible for replaceing the bridge. The estimated amount of the bridge repair is indeterminable at year end. -16- 115 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 15. SEGMENTED INFORMATION The County is a diversified municipal government institution that provides a wide range of services to its citizens, including contract police services, fire, roads, community services, water and sewer. For management reporting purposes the County's operations and activities are organized and reported by Fund. Funds were created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations. The County services are provided by departments and their activities are reported in these funds. Certain departments that have been separately disclosed in the segmented information, along with the services they provided, are as follows: General Government General government is comprised of County council, administration, treasury, human resources and information technology, providing services to Council and the other departments. Provincial Offences 116 Provincial offences consists of the operatiori�o e County's Court offices, including trials and proceedings and receiving payment for fines resx^ ifrom charges laid by various police forces and officials operating within the County. Distribution to area municipalities are also reflected. Transportation Services The County Engineer's office oversees the maintenance and capital works operations of roads and bridges throughout the County in accordance with minimum maintenance standards. Ambulance Services The County provides land ambulance services to residents from five stations located throughout the County. Health Services Health services are comprised of the County's proportional share of the operation of the Elgin St. Thomas Public Health and other public health transfers. -17- 116 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2017 15. SEGMENTED INFORMATION (CONTINUED) Homes for Seniors The County operates three long-term care facilities with a total of 247 beds, and two Adult Day programs for senior citizens. It operates under provincial legislation and oversight of the Ministry of Health and Long -Term Care. Social and Family Services Social and family services consist of the County share of services that provides employment and income assistance, social housing and child care assistance to eligible participants. The social and family services program for the County is administered by the City of St. Thomas. Library and Cultural Services Library and cultural services are comprised e operations of the County library and archives system, Museum and other cultural services and tra Planning and Development Q� Planning and development services include the preparation and administration of the County's Official Plan, economic development, tourism and agricultural and reforestation services within the County. For each reported segment, revenues and expenses represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain allocation methodologies are employed in the preparation of segmented financial information. The General Revenue Fund reports on County services that are funded primarily by taxation such as property and business tax revenues. Taxation and payments -in -lieu of taxes are apportioned to General Revenue Fund services based on the Fund's net surplus. Certain government transfers, transfer from other funds, and other revenues have been apportioned based on a percentage of budgeted expenses. The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in Note 1. For additional information see the Schedule of Segment Disclosure. 117 CORPORATION OF THE COUNTY OF ELGIN Schedule of Segment Disclosure For the Year Ended December 31, 2017 EXPENSES Social and Library and Salaries, wages and employees benefits 2,762,383 341,160 General Provincial Transportation Ambulance Health Homes for Family Cultural Planning and 4,317,355 24 2,416,116 Government Offences Services Services Services Seniors Services Services Development Total 2,311,164 94,921 $ $ $ $ $ $ $ $ $ $ REVENUES Amortization 410,298 2,321 8,024,219 322,872 C 176,230 1,086,910 299,165 29,663 10,351,678 Municipal requisitions 6,861,989 - 8,545,758 3,418,303 1,081,755 5,982,030 2,311,164 4,272,879 1,709,152 34,183,030 User charges 28,741 - - - 41,738 6,239,959 - 36,356 98,047 6,444,841 Transfer payments 1,531,848 - 2,604,702 7,027,455 4,566,530 11,911,099 - 194,036 70,161 27,905,831 Investment income 215,634 - - - 5,528 - - - - 221,162 Other contributions 648,089 1,841,976 256,580 22,727 32,489 168,600 2,970,461 9,286,301 1,841,976 11,407,040 10,445,758 5,695,551 24,155,815 2,311,164 4,535,760 2,045,960 71,725,325 EXPENSES Salaries, wages and employees benefits 2,762,383 341,160 345,403,522 2,226,107 18,169,646 - 2,197,473 631,952 26,721,646 Operating 3,654,517 393,458 4,317,355 24 2,416,116 3,977,473 - 686,296 966,878 25,816,517 External transfers - 922,116 - 612,985 - 2,311,164 94,921 - 3,973,296 Interest on long-term debt 155,654 155,654 Amortization 410,298 2,321 8,024,219 322,872 C 176,230 1,086,910 299,165 29,663 10,351,678 6,827,198 1,659,055 12,686,977 9,806,928 5,587,092 23,234,029 2,311,164 3,277,855 1,628,493 67,018,791 ANNUAL SURPLUS 2,459,103 182,921 (1,279,937) 638,830 108,459 921,786 - 1,257,905 417,467 4,706,534 -19 - is[:] CORPORATION OF THE COUNTY OF ELGIN Schedule of Segment Disclosure For the Year Ended December 31, 2016 EXPENSES Social and Library and Planning 2,623,066 340,134 General Provincial Transportation Ambulance Health Homes for Family Cultural and 382,128 3,968,511 Government Offences Services Services Services Seniors Services Services Development Total 2 8 $ $ $ $ $ $ $ $ $ $ REVENUES - - - - 170,742 Amortization 418,530 2,321 8,060,739 2797T7 158,233 Municipal requisitions 5,908,938 - 8,145,268 3,258,107 1,056,180 5,701,687 2,809,202 4,072,634 1,629,054 32,581,070 User charges 44,862 - - - 54,234 6,124,770 - 41,312 76,746 6,341,924 Transfer payments 1,172,491 - 4,015,213 6,884,309 4,578,548 11,953,555 - 177,203 7,942 28,789,261 Investment income 166,246 - - - 1,579 - - - - 167,825 Other contributions 645,126 1,686,980 218,159 (2,829) - 23,298 - 35,243 130,650 2,736,627 Gain on sale of capital assets (2,829) - - 2,829 - - - - - - 7,934,834 1,686,980 12,378,640 10,142,416 5,690,541 23,803,310 2,809,202 4,326,392 1,844,392 70,616,707 EXPENSES Salaries, wages and employees benefits 2,623,066 340,134 382,52145,319 2,461,822 18,002,883 - 2,255,331 606,883 26,717,959 Operating 3,261,718 382,128 3,968,511 2,907 2,295,549 3,765,551 - 590,415 710,059 24,216,838 External transfers 100 794,697 - 2 8 599,076 - 2,809,202 68,794 28,200 4,327,397 Interest on long-term debt - - -170,742 - - - - 170,742 Amortization 418,530 2,321 8,060,739 2797T7 158,233 1,051,408 - 280,775 22,614 10,274,337 6,303,414 1,519,280 12,411,771 9,595,271 5,685,422 22,819,842 2,809,202 3,195,315 1,367,756 65,707,273 ANNUAL SURPLUS 1,631,420 167,700 (33,131) 547,145 5,119 983,468 - 1,131,077 476,636 4,909,434 -20- i S K 20- iSK ,,urrr m/1 N REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services Liz Gloin, Manager of Support Services - Bobier Villa DATE: July 10, 2018 SUBJECT: West Elgin Community Health Centre (WECHC) - Meals on Wheels (MOW) Contract — 2018-2020 INTRODUCTION: Bobier Villa, in partnership with West Elgin Community Health Centre (WECHC) provides meals on wheels (MOW) to seniors in West Elgin communities. DISCUSSION: The Homes have aimed to keep the Meals on Wheels (MOW) program affordable to individuals in the community without negatively impacting the Home's budgets. The fee for meals is currently $6.60 as provided by the Homes and continues to provide for full cost recovery of the program. Given that food and packaging prices are anticipated to increase in the upcoming years, a slight increase in pricing is recommended. Staff is recommending an increase of $.05 per meal in 2018 and $.10 per meal increase for 2019 to help offset anticipated costs. Additionally, staff is recommending an increase in length of contract to a two (2) year agreement with WECHC. CONCLUSION: Providing nutritional meal service to community residents continues to be a valuable and needed service. Staff is recommending a two (2) year agreement with a slight increase to $6.65 per meal in 2018 and $6.75 per meal in 2019. RECOMMENDATIONS: THAT the current price of West Elgin Community Health Centre Meals on Wheels increase to $6.65 in 2018 and $6.75 in 2019 with a two (2) year contract from 2018-2020; and, THAT Council authorize staff to sign the 2018-2020 Meals on Wheels contract with the West Elgin Community Health Centre. All of which is Respectfully Submitted Michele Harris Director of Homes and Seniors Services Liz Gloin Manager of Support Services - Bobier Villa120 Approved for Submission Julie Gonyou Chief Administrative Officer MEALS ON WHEELS AGREEMENT This Agreement is made as of the day of 12018. BETWEEN WEST ELGIN COMMUNITY HEALTH CENTRE (hereinafter "Purchaser") -and- CORPORATION OF THE COUNTY OF ELGIN BOBIER VILLA (hereinafter "Supplier") RECITALS: WHEREAS the Purchaser wishes to engage the Supplier to prepare the meals ("Meals") for its Meals on Wheels Program, upon the terms and conditions set out in this Agreement. NOW THEREFORE in consideration of the sum of ONE DOLLAR ($1.00) now paid by the Purchaser to the County as well as the mutual covenants contained herein, the nature and extent of which consideration is acknowledged as sufficient and received, the Parties hereto agree as follows: SECTION 1 — DEFINITIONS 1.1 In this Agreement, unless the context otherwise requires, the following terms shall have the following meanings: (1) "Agreement" means this agreement, including any recitals and schedules to this agreement, as amended, supplemented or restated from time to time. (2) "Client" means any person who receives a Meal. (3) "Client Information" means any and all material, data or any other information whatsoever, whether in verbal, written or any other form, relating to Clients, including name, address, telephone number, information concerning dietary requirements or restrictions and any and all other personal health information and health data that the Supplier may obtain or have access to in the course of performing its duties under this Agreement. (4) "Statutory Holidays" means the statutory holidays listed in Schedule "A" to this Agreement. SECTION 2 — TERM AND TERMINATION 2.1 The term of this Agreement shall commence on July 1, 2018 and shall terminate on June 30, 2020 (the "Term"), unless sooner terminated in accordance with the provisions of this Agreement. 2.2 This Agreement may be extended upon such terms and conditions as may be reached by mutual agreement of the parties in writing not less than sixty (60) days before the 121 -2 - expiration of the Term or any extension thereof. If the parties fail to reach agreement at least sixty (60) days prior to the expiration of the Term or any extension thereof, this Agreement shall terminate. 2.3 The Purchaser may terminate this Agreement at any time on sixty (60) days' prior written notice to the Supplier. 2.4 The Supplier may terminate this Agreement at any time on sixty (60) days' prior written notice to the Purchaser. 2.5 The Purchaser may terminate this Agreement immediately upon notice in writing to the Supplier if: (1) an order is made under any statute, law, regulation, enactment or ordinance from time to time applicable requiring the Supplier to close its premises or any part thereof; or (2) the Supplier is convicted of an offence under any statute, law, regulation, enactment or ordinance from time to time applicable; or (3) otherwise complying with obligations in effect as of the date of termination. 2.6 The expiration or sooner termination of this Agreement shall not relieve or release either party from making payments that might be owing under this Agreement. SECTION 3 —COMPENSATION 3.1 The Purchaser shall pay the Supplier the sum of $6.65 per Meal, consisting of an entree, salad and dessert from July 1, 2018 to June 30, 2019 and $6.75 from July 1, 2019 to June 30, 2020. Double portions can also be purchased at an additional cost of $3.30 during this time period. 3.2 The Supplier shall invoice the Purchaser on a monthly basis for all Meals prepared in accordance with this Agreement, with payment due within thirty (30) days of the date of the invoice. The Purchaser shall email the Supplier by the end of the 5th business day of each month to advise of the number of meals for the previous month. 3.3 The Supplier shall keep accurate and systematic accounts in respect of the Meals and services provided under this Agreement in accordance with generally accepted accounting principles. SECTION 4 — MENUS AND SCHEDULES 4.1 The Supplier agrees to supply the Purchaser with meals on Monday, Wednesday and Fridays with the option of adding Tuesday and Thursday as per client request. 4.2 The Meals will be ready for pick up by the Purchaser's volunteers by 11.30 a.m. for the West Lorne and Rodney routes and 11:45 a.m. for the Dutton route and such volunteers will return delivery equipment to the Supplier after meals have been delivered. Specialty diet meals are to be clearly identified for the volunteers. 122 -3- 4.3 Meal specifications will be followed as provided for in Schedule "A" attached to this Agreement. 4.4 The Supplier shall ensure that the Purchaser's volunteers have a safe and clean area in its premises in which to meet for assembly of Meals. 4.5 Meals will be ordered and updated before 3pm on the preceding day. The Purchaser shall have the right to cancel the preparation of Meals on any day by notifying Supplier by no later than 10.00 a.m. on such day, and there will be no charge for that day's Meals. Due to inclement weather or an emergency, it may be necessary to cancel the service for one day. The Purchaser will determine the delivery of meals under these conditions. 4.6 The Purchaser will be responsible for the supply of delivery equipment (ie; coolers, hot packs, etc.). The Supplier will store, clean, disinfect and sanitize all equipment according to provincial legislation and in addition to the Meals, the Supplier will provide all food containers required for Meals packaging and delivery. SECTION 5 —WARRANTIES AND REPRESENTATIONS 5.1 The Supplier hereby warrants and represents to the best of its current knowledge that: (1) in preparing the Meals under this Agreement it will utilize only food articles, ingredients, packaging and labelling that are, to the best of the Supplier's knowledge in acting diligently and in full compliance with all applicable food handler's legislation standards; (2) all Meals shall be prepared, stored and readied for delivery in accordance with best practices for food preparation and safety and, as a minimum, in accordance with the requirements of any statute, law, regulation, enactment or ordinance from time to time applicable concerning, without limitation: (a) food temperature control; (b) protection of food from contamination; (c) employee hygiene and hand washing; (d) maintenance and sanitation of surfaces and equipment that come into contact with food; (e) maintenance and sanitation of surfaces and equipment that do not come into contact with food; (f) maintenance and sanitation of washrooms; (g) storage and removal of waste; and (h) pest control; 123 -4- (3) it shall keep such records in respect of the preparation, storage, handling and readying for delivery of the Meals as are prescribed by any statute, law or regulation from time to time applicable and shall keep the records in such form, with such detail and for such length of time as is prescribed by such statute, law or regulation; (4) it holds and will continue to hold throughout the term of this Agreement all licenses, approvals and permits required to perform its obligations hereunder; and (5) it shall at all times be registered with and report to the proper authorities and shall be responsible for paying all taxes, employment insurance contributions, Canada Pension Plan contributions, employer health tax, Harmonized Sales Tax, workers' compensation premiums or any other payments for which the Supplier may be liable at law in respect of the fees payable under this Agreement 5.2 The representations and warranties of the Supplier contained in this Agreement shall survive the expiration or sooner termination of this Agreement. 5.3 The Supplier covenants and agrees to take all steps necessary to cause each of its representations and warranties to remain true and correct throughout the Term. SECTION 6 —INSURANCE 6.1 The Supplier covenants that it has and shall maintain in full force and effect during the Term and any renewals thereof, at its own cost and expense, comprehensive general liability insurance including product liability coverage, which shall include, without limitation coverage for a limit of not less than Two Million Dollars ($2,000,000.00) per occurrence including personal injury, death or property damage. 6.2 The Purchaser covenants that it has and shall maintain in full force and effect during the Term and any renewals thereof, at its own cost and expense, comprehensive general liability insurance, professional liability insurance and property insurance, each of which shall include, without limitation coverage for a limit of not less than Two Million Dollars ($2,000,000.00) per occurrence including personal injury, death or property damage. 6.3 Each party shall deliver certificates of insurance to the other party within ten (10) days of the request of the other party at any time during the Term. SECTION 7 —INDEMNITY 7.1 The Supplier agrees to indemnify and save the Purchaser harmless from and against: (a) all claims for bodily injury or death, property damage or other loss or damage arising under this Agreement from the conduct of any work or any act or omission of the Supplier or anyone for whom it is in law responsible, and for all costs, expenses and liabilities incurred by the Purchaser in connection with such claims, including reasonable legal fees, unless caused or to the extent contributed to by the negligent or willful act or omission of the Purchaser; and 124 -5- (b) any loss, cost, expenses or damages (including, reasonable legal fees), suffered by the Purchaser due to any breach by the Supplier of any of its covenants and obligations under this Agreement, unless caused or to the extent contributed to by the negligent or willful act or omission of the Purchaser. 7.2 The Purchaser agrees to indemnify and save the Supplier harmless from and against: (a) all claims for bodily injury or death, property damage or other loss or damage arising under this Agreement from the conduct of any work or any act or omission of the Purchaser or anyone for whom it is in law responsible, and for all costs, expenses and liabilities incurred by the Supplier in connection with such claims, including reasonable legal fees, unless caused or to the extent contributed to by the negligent or willful act or omission of the Supplier; and (b) any loss, cost, expenses or damages (including, reasonable legal fees), suffered by the Supplier due to any breach by the Purchaser of any of its covenants and obligations under this Agreement, unless caused or to the extent contributed to by the negligent or willful act or omission of the Supplier. 7.3 The parties agree each with the other that either one receiving notice of a clam shall give the other prompt written notice of any claim to which it claims the indemnity in this Section applies and shall provide all such assistance as the indemnifying party may reasonably request with respect to the conduct of proceedings or settlement discussions. 7.4 The indemnities set forth in this Agreement shall survive the expiry and/or other termination of this Agreement. SECTION 8 — CLIENT INFORMATION AND CLIENT RECORDS 8.1 The Supplier covenants and agrees that it will not use or disclose to any third party any Client Information except to the extent necessary to perform its obligations under this Agreement and with the consent of the Client, or where required by law. 8.2 Upon termination, for any reason, of this Agreement, or at any time prior to the termination upon the request of the Purchaser, the Supplier will deliver forthwith to the Purchaser all Client Information (including all notes, records and documents pertaining thereto), received from the Purchaser that is in its possession or under its control at that time. The County will retain all Client Information generated by the Supplier and those documents will remain the property of the County of Elgin. 8.3 In the event of any dispute, claim or litigation commenced on the part of or on behalf of any Client, the Purchaser will provide the Supplier with such access to the Client Information as it requires in order to prepare a legal defence. 8.4 The provisions of this section shall continue in force, notwithstanding the termination of this Agreement. 125 -6 - SECTION 9 —GENERAL MATTERS 9.1 The parties are independent Contractors. Nothing contained in this Agreement shall be deemed to constitute the Purchaser or Supplier as agents, joint venturers or partners of one another for any purpose. For greater certainty, nothing in this Agreement shall be construed as creating an employer-employee relationship between the Purchaser and any of the Supplier's employees or personnel. 9.2 The division of this Agreement into sections and the insertion of headings are for convenience of reference only and are not to affect the construction or interpretation of this Agreement. 9.3 This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario and each of the parties hereto hereby irrevocably attorns to the jurisdiction of the courts of the Province of Ontario for all matters arising herein. 9.4 Supplier shall not assign this Agreement without the prior written consent of the Purchaser. This Agreement shall enure to the benefit of and be binding upon the parties and their respective successors and assigns. 9.5 Any provision of this Agreement that is invalid or unenforceable shall not affect any other provision and shall be deemed to be severable. 9.6 No amendment, supplement or restatement of any term of this Agreement is binding unless it is in writing and signed by each party. 9.7 This Agreement may be executed and delivered in any number of counterparts, each of which when executed and delivered is an original but all of which taken together constitute one and the same instrument. To evidence the fact that it has executed this Agreement, a party may send a copy of its executed counterpart to the other party by facsimile transmission and the signature transmitted by facsimile shall be deemed to be the original signature for all purposes. 9.8 Time shall be of the essence of this Agreement. 9.9 This Agreement constitutes the entire agreement between the parties with respect to the subject matter of this Agreement and supersedes all prior negotiations and understandings. 9.10 Unless otherwise specified, words importing the singular number shall include the plural and vice versa, words importing gender shall include the masculine, feminine and neutral genders, and references to persons shall include individuals, trusts, firms and corporations. The term "including" means "including without limitation". 9.11 Unless otherwise specified, each notice to a party must be given in writing and delivered personally or by courier, sent by prepaid registered mail or transmitted by fax to the party as follows: To WECHC: 153 Main Street, West Lorne, ON NOL 2P0 126 -7 - To Supplier: 29491 Pioneer Line, Dutton, ON NOL 1J0 or to any other address, fax number or person that the party designates. Any notice, if delivered personally or by courier, will be deemed to have been given when actually received, if transmitted by fax before 3:00 p.m. on a business day will be deemed to have been given on that business day, and if transmitted by fax after 3:00 p.m. on a business day, will be deemed to have been given on the Business Day after the date of the transmission. 9.12 Annual client satisfaction surveys will be implemented by the Purchaser's Community Support staff and results will be shared with meal suppliers. IN WITNESS WHEREOF this Agreement has been executed by the parties as of the date first written above. SIGNED, SEALED, AND DELIVERED In the presence of per: WEST ELGIN COMMUNITY HEALTH CENTRE Name: Position: We have authority to bind the Corporation. per: per: per: CORPORATION OF THE COUNTY OF ELGIN Name: David Marr Position: Warden Name: Julie Gonyou Position: Chief Administrative Officer Name: Michele Harris Position: Director of Homes and Seniors Services We have authority to bind the Corporation. 127 -8 - SCHEDULE "A" SPECIFICATIONS AND SCHEDULE The Supplier will provide the following types of Meals, which will include an entree (consists of 1 protein, 1 starch and 2 vegetables), salad (in summertime to replace 1 vegetable) and dessert: (1) regular; (2) diabetic; and (3) special meals to meet the specific dietary needs or restrictions of Clients including, without limitation pureed, restricted fat or food sensitivity/allergy Meals. The Purchaser will provide the Supplier with a list of all special Meals required and shall update the list from time to time as necessary to reflect changes in Clients or Client needs. The Meals on Wheels menu must have a minimum rotation time of three weeks and be reviewed by a registered dietician. A copy of the current menu is to be made available to the Meals On Wheels coordinating staff on an ongoing basis. Meals are to be date stamped and identified with the Meals on Wheels stamp. The Purchaser will send labels monthly with the date, the clients' name and which route they are on. The Supplier shall not be required to provide Meals on the following Statutory Holidays: New Years Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day, Civic Holiday, Labour Day, Remembrance Day, Thanksgiving, Christmas Day and Boxing Day. 128 ry m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services DATE: July 4, 2018 SUBJECT: Homes — Dietary (Section 1 — 7) Policy Manual Review and Revisions INTRODUCTION: Departmental policy and procedure manuals ensure consistency and quality in the services provided by Elgin County Homes and Seniors Services. As per the Long -Term Care Homes Act (LTCHA), 2007, policies and procedures are to be reviewed annually. This ensures inclusion of Best Practice and legislative guidelines and aligns with the LTCHA and Regulations. DISCUSSION/CONCLUSION: The Homes Policy Manual for Dietary (Section 1 — 7) has been reviewed and revised. The revised manual includes revisions to the following policies and procedures: • Snack Prep & Delivery Audit 2.25 - deleted; duplicate • RAI MDS Coding Related to Nutrition 4.1.1- revised to align with Best Practices; addition of reference tool • Nutrition Care and Hydration Program Policy 4.3 —revised to update purpose and objectives; addition of reference material • Nutrition and Hydration Risk Identification Tool 4.4 — updated to align with Best Practices and addition of tool • Diet Order Policy — 4.6 — updated to reflect the role of the Registered Dietitian (RD) including writing diet orders • Medical Directive for Writing Diet Orders — 4.6.1 — New — to align with RD scope of practice • Diet Requisition — 4.7 — New — to provide guidelines to the interdisciplinary team regarding referrals to the RD • Management of Residents with Refusal to Eat — 4.9 — renamed and revised to align with best practices and residents rights • 4.9.1 Refusal of Dietary/Nutrition Care — updated to align with Best Practices and Residents Bill of Rights; addition of references • Recording of Food and Fluids — 4.10 — New — to provide guidelines to the interdisciplinary team regarding documentation of resident's nutritional intake • Chronically Low Food and Fluid Intake — 4.12 — New — to align with Best Practices for chronic low food/fluid intake • Small Portions — 4.13 — New — to provide guidelines for dietary staff providing small portions • Fluid Diets — 4.15 — revised to include guidelines for residents with persistent gastrointestinal (GI) symptoms 129 • Dietary Management During Outbreaks — 4.15.1 — New — to provide guidelines to the interdisciplinary team to support adequate nutrition during a GI outbreak • Enteral Feeding — 4.19 — revised to reflect current Best Practices related to tube feeding • Nutrition and Skin Integrity — 4.29 — revised to align with Best Practices and updated reference material • Management of Hypoglycemia — 4.31 — Delete — revise and move to nursing policy manual • Suggested Algorithm for Management of Hypoglycemia — Delete - revise and move to nursing policy manual 4.31.1 • Monitoring for Glycemic Control — 4.32 — Delete — revise and move to nursing policy manual • Food Sanitation — 5.9 — deleted; duplicate The Managers of Support Services of each of the Homes, in consultation with the Contracted Registered Dietitian, Sarah Faulds, has reviewed and approved the revisions which align with the LTCHA, 2007 and Regulations, improve resident and staff safety and service delivery. The policy manual in its entirety and the noted policy revisions may be reviewed through the County Website pe// w.el incounty.ca/homes-seniors-services/employee-portal/ RECOMMENDATIONS: THAT Council approve the County of Elgin Homes and Seniors Services Dietary (Section 1 — 7) Policy Manual review and revisions for 2018; and, THAT the report titled "Homes — Dietary (Section 1 — 7) Policy Manual Review and Revisions" dated July 4, 2018 be received and filed. All of which is Respectfully Submitted Approved for Submission Michele Harris Julie Gonyou Director of Homes and Seniors Services Chief Administrative Officer 130 r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services DATE: July 4, 2018 SUBJECT: Homes — Housekeeping and Laundry (Section 1 — 7) Policy Manual Review and Revisions INTRODUCTION: Departmental policy and procedure manuals ensure consistency and quality in the services provided by Elgin County Homes and Seniors Services. As per the Long -Term Care Homes Act (LTCHA), 2007, policies and procedures are to be reviewed annually. This ensures inclusion of Best Practice and legislative guidelines and aligns with the LTCHA and Regulations. DISCUSSION/CONCLUSION: The Homes Policy Manual for Housekeeping and Laundry (Section 1 — 7) has been reviewed and revised. The revised manual includes revisions to the following policies and procedures: • Section 3, policy 3.6 Wet Mopping — Cleaning of Floors - deleted (duplicate of policy 2.6) • Section 3, policy 3.8 Steam — Cleaner - deleted (duplicate of policy 2.12) • Section 3, policy 3.10 - Inventory Control - deleted (duplicate of 2.17) • Section 4, policy 4.17 - Labelling of Resident's Personal Items - revised to include updated/gender neutral terms for clothing items • Section 4, policy 4.19 - Personal Clothing — Missing - revised to include specific documentation practices • Section 6, policy 6.2 - Safe Footwear - revised to include examples of acceptable footwear • Section 7, policy 7.2 - Discharged Resident Room Cleaning - revised to include completion of Discharge Room Audit tool • Section 7, policy 7.9 - Clostridium Difficile - revised to remove specific brand name disinfectant cleaning solution and replaced with generic disinfectant The Managers of Support Services of each of the Homes has reviewed and approved the revisions which align with the LTCHA, 2007 and Regulations, improve resident and staff safety and service delivery. The policy manual in its entirety and the noted policy revisions may be reviewed through the County Website pe// w.el incounty.ca/homes-seniors-services/employee-portal/ 131 RECOMMENDATIONS: THAT Council approve the County of Elgin Homes and Seniors Services Housekeeping and Laundry (Section 1 — 7) Policy Manual review and revisions for 2018; and, THAT the report titled "Homes — Housekeeping and Laundry (Section 1 — 7) Policy Manual Review and Revisions" dated July 4, 2018 be received and filed. All of which is Respectfully Submitted Approved for Submission Michele Harris Julie Gonyou Director of Homes and Seniors Services Chief Administrative Officer 132 r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services DATE: July 4, 2018 SUBJECT: Homes — Maintenance Policy Manual Review and Revisions INTRODUCTION: Departmental policy and procedure manuals ensure consistency and quality in the services provided by Elgin County Homes and Seniors Services. As per the Long -Term Care Homes Act (LTCHA), 2007, policies and procedures are to be reviewed annually. This ensures inclusion of Best Practice, health and safety requirements and aligns with the LTCHA and Regulations. DISCUSSION/CONCLUSION: The Homes Policy Manual for Maintenance has been reviewed and revised. The revised manual includes revisions to the following policies and procedures: • 2.2 — Daily Rounds Inspection - grammatical corrections; typos • 2.3 — Emergency Calls, Maintenance Department - contact information update • 2.4 — Emergency Power - grammatical corrections; typos • 2.6 — Fuel Storage - grammatical correction • 2.7 — Grounds Maintenance - grammatical corrections • 2.12 —Winter Maintenance - grammatical corrections; minor wording updates • 2.13 —Work Order Requests - grammatical corrections; minor wording updates The County's Building Science Technologist has reviewed and approved the revisions which align with the LTCHA, 2007 and Regulations, improve resident and staff safety and service delivery. The policy manual in its entirety and the noted policy revisions may be reviewed through the County Website tte// weelincountyeca/homes®seniors®services/employee-portal/ RECOMMENDATIONS: THAT Council approve the County of Elgin Homes and Seniors Services Maintenance Policy Manual review and revisions for 2018; and, THAT the report titled "Homes — Maintenance Policy Manual Review and Revisions" dated July 4, 2018 be received and filed. All of which is Respectfully Submitted Approved for Submission Michele Harris Julie Gonyou Director of Homes and Seniors Services Chief Administrative Officer 133 ry m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: July 12, 2018 SUBJECT: Elgin County Official Plan Five (5) Year Review — Natural Heritage System Study INTRODUCTION: This report will provide County Council with information about the Elgin Natural Heritage System Study (ENHSS) that is required as part of the County's Official Plan 5 Year Review in accordance with Section 26 of the Planning Act. The Elgin County Official Plan was approved on October 9, 2013 and the document is now approaching the 5 year time frame in which it should be reviewed and updated. DISCUSSION: The Upper Thames River Conservation Authority has been retained by Elgin County to prepare a Natural Heritage System Study as part of the requirement for the Official Plan review. A meeting to initiate the project will be scheduled in July/August and it is expected that the Study will be completed by Spring 2019. The Provincial Policy Statement 2014 (PPS) includes policies on Natural Heritage which state that Natural Heritage Systems shall be identified in Ecoregions 5E, 6E and 7E which includes all of Elgin County. Therefore in order for Elgin to be consistent with the PPS a Natural Heritage System shall be identified. The ENHSS will be overseen by a Steering Committee that will be kept informed on the progress of the Study by a Project Team. It is proposed that the Steering Committee be the Elgin County Planning Advisory/Rural Initiatives Committee. The Steering Committee could provide periodic updates to County Council on the progress of the Study. The Project Team would consist of the following participants: • One representative from each lower tier partner municipality in Elgin County • One representative from the City of St. Thomas • One representative from each of the four (4) conservation authorities serving Elgin County • One representative from the Ministry of Natural Resources and Forestry • One staff representative from County of Elgin (Manager of Planning) • Staff from the Upper Thames River Conservation Authority (service provider) 134 ENHSS project components will include: • the creation of new natural heritage features mapping — Sept/Oct 2018 • review of the ecologically important criteria used in Middlesex, Oxford, Perth and Huron County studies including shoreline criteria — Oct 2018 • Project Team workshop to review and refine natural heritage criteria — Oct 2018 • Draft results reviewed by Project Team and Steering Committee — Nov/Dec 2018 • Editing maps based on feedback — Jan/Feb 2019 • Final Study presented to County Council — Mar/Apr 2019 CONCLUSION: The County of Elgin Official Plan is approaching its five- year review at which time the County agreed to consider the establishment of a Natural Heritage System Study. This study will ensure that Elgin's Official Plan is consistent with the PPS. The Upper Thames River Conservation Authority has been engaged by the County to carry out the necessary work to complete the Study for the agreed upon cost of $60,000.00. RECOMMENDATION: THAT the report from the Manager of Planning dated July 12, 2018 titled "Elgin County Official Plan Five (5) year Review— Natural Heritage System Study" be received and filed. All of which is Respectfully Submitted Approved for Submission Steve Evans Julie Gonyou Manager of Planning Chief Administrative Officer 135 r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Michael Plant, Director of Engineering Services DATE: July 18, 2018 SUBJECT: Duff Line/Third Line Rehabilitation Strategy Change INTRODUCTION: Following the award of this year's surface treatment contract to Duncor Enterprises for the surface treatment of Third Line (Elgin Road 18), County staff have noticed the road is experiencing increased traffic volumes. Third Line along its western portion is starting to show areas of accelerated deterioration that cannot be properly addressed by single surface treatment. Engineering Services is proposing to delay the proposed rehabilitation strategy and use the funds to increase the rehabilitation length originally proposed for Duff Line (Elgin Road 9) by 2 km. DISCUSSION: Within this year's Capital program, Elgin County had planned to surface treat 3.2 km of Third Line (Elgin Road 18) between Lawrence and Union Road in Southwold. Construction work on Highway 401 this year has presumably increased truck traffic volumes along Third Line as witnessed and evidenced by damage to Third Line in several areas. The proposed surface treatment strategy is particularly sensitive to heavy and increased volumes immediately after installation and fresh surface treatment on Third Line maybe damaged due to this unusual traffic volume this year. Considering the current Highway 401 project is a two year contract, Engineering Services is recommending the deferral of the work on Third Line until we can reassess the road and better understand the Ministry of Transportation's (MTO) on-going construction plans for Highway 401 in Elgin County. Duff Line (Elgin Road 9) was to be rehabilitated for 5 km from Dunborough Road, easterly in Dutton Dunwich this year. Sufficient project funds only existed to complete a 5 km length of Duff Line because the rehabilitation treatment type was changed last winter following a post winter thaw reassessment. Engineering Services is recommending the funds from deferring the Third Line surface treatment work could be used to complete Duff Line from Dunborough Road easterly to Currie Road for a new total project length of 7 km. This additional 2 km length would allow the County to complete the entire road section and retain quantity volumes for the County's contractor under our 2018 resurfacing tender. Engineering Services would continue to monitor problem areas along Third Line and address any problem areas under regular maintenance. We would reassess Third Line over the coming two years and determine a more appropriate rehabilitation strategy taking into consideration the MTO's full reconstruction plan of Highway 401 in Elgin County. 136 Southwold Township was consulted on the proposed deferral on work on Third Line and is supportive provided that repairs remain within normal maintenance operations. The Township commented further, asking that consideration be given that the rehabilitation of Third Line be reviewed for resurfacing from Lawrence Road easterly to Mill Road, considering the majority of the poor riding surface is east of Union Road. CONCLUSION: Engineering Services is recommending that the work originally proposed for Third Line be deferred and the funds made available used to complete the rehabilitation of Duff Line from Dunborough Road easterly to Currie Road for a total length of 7 km. Engineering Services will continue to monitor Third Line and determine a more appropriate pavement strategy after better understanding the impacts of Highway 401 reconstruction west of London on our Elgin County road network. RECOMMENDATIONS: THAT the report titled "Duff Line/Third Line Rehabilitation Strategy Change" from the Director of Engineering Services, dated July 18, 2018, be received and filed; and, THAT the rehabilitation work on Duff Line be extended to include double surface treatment from Dunborough Road easterly to Currie Road for a total length of 7 km; and, THAT the proposed rehabilitation work on Third Line be deferred from the 2018 Capital Program; and, THAT, at the request of Southwold Township, further investigation be undertaken to determine a more appropriate strategy for Third Line from Lawrence Road easterly to Union Road. All of which is Respectfully Submitted Approved for Submission Michael Plant Julie Gonyou Director of Engineering Services Chief Administrative Officer 137 r�y m urrn lef, I"�� REPORT TO COUNTY COUNCIL FROM: Michael Plant, Director of Engineering Services Steve Gibson, County Solicitor DATE: July 17, 2018 SUBJECT: Commercial Signs within County Road Allowances INTRODUCTION: This Report raises the issue of unauthorized commercial signs within County Road Allowances and seeks direction for preparation of a policy for prohibition and removal of such signs. DISCUSSION: As part of its development of a new Sign By -Law, the Municipality of Central Elgin conducted an audit of signs erected along Sunset Drive, Wellington Road, and Highbury Avenue, all being County Roads. Of the 87 signs audited, 23 (or 26%) were found to encroach upon or be located entirely within the County Road Allowance. Although permitted to do so for the area within 400 meters of the limits of its Road Allowances, Elgin County has no current by-law specifically directed at, regulating or prohibiting signage within its Road Allowances. To that extent, the relevant 23 signs identified by the Central Elgin audit were not authorized to be erected or located within the Elgin Road Allowances. The proliferation of commercial signage along highways in Ontario raises concerns of distracted driving, a theory confirmed by scientific study and indirectly recognized in case law. It is noteworthy that the relevant case law in Ontario generally involves challenges to by-laws regulating commercial signage as a violation of freedom of speech as protected by the Canadian Charter of Rights and Freedoms. It is also to be noted that, in anticipation of paving work along Highbury Avenue earlier this summer, efforts were made to secure the voluntary removal of commercial signage from the Road Allowance. Sign removal was resisted. More significantly, at least one construction/caution sign associated with the road work, the placement of which blocked sightlines to one or more roadside commercial signs, was realigned and turned off by an unknown individual(s). The County Solicitor has been consulted with respect to this issue and has expressed a preference for prohibition against commercial signage in County Road Allowances, to be enforced against as an unauthorized encroachment or structure, rather than through by- law regulation and/or prohibition. Progressive enforcement would be undertaken, commencing with a verbal request for voluntary removal followed by written demand and, if necessary, removal and storage — in this regard, storage costs may form a lien on the value of the sign. 138 CONCLUSION: An undesirable proliferation of unauthorized commercial signs within County Road Allowances has been recognized and may be worsened by enactment of regulatory by- laws by local municipal partners. The presence and density of such signs raises issues of both highway safety and interference with road repair and maintenance activities. Development of a policy prohibiting such signage within County Road Allowances and providing for removal is proposed. RECOMMENDATIONS: THAT the report titled "Commercial Signs within County Road Allowances" from the Director of Engineering Services and the County Solicitor, dated July 17, 2018, be received and filed; and, THAT staff be directed to develop a policy for prohibition and removal of commercial signs from County Road Allowances and report back to Council. All of which is Respectfully Submitted Michael Plant Director of Engineer Services Steve Gibson County Solicitor 139 Approved for Submission Julie Gonyou Chief Administrative Officer r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Michael Plant, Director of Engineering Services DATE: July 17, 2018 SUBJECT: Port Bruce Temporary Bridge Update INTRODUCTION: Following the collapse of the Port Bruce Bridge, and at the request of Malahide Township, County Council consented to the installation of a temporary bridge in Port Bruce at Bank Street/Dexter Line. County Council directed staff to provide regular updates on the progress of this project. The following report provides an update on the status of work to date. DISCUSSION: Contract Package/General Contractor Elgin County using a competitive tendering process awarded the Port Bruce Temporary Panel Bridge installation contract to McLean Taylor Construction Limited. Work in the village began on June 18th and the focus of the contractor's work to date has been on the construction of the new bridge abutments and delivery, assembly and construction of the panel bridge. McLean Taylor has been constructing the County purchased Acrow 55 metre single lane panel bridge on the south side of the Catfish Creek using the north—south portion of the Dexter Line immediately south of the creek. Access to Dexter Line in the general area has been restricted to local traffic only as the panel bridge has been assembled in the road allowance. The bridge started to be launched northerly across the creek using rollers on Monday, July 16 and based on the contractor's scheduled is to be completely across the creek by July 20, 2018. Additional civil works required to support the installation of a temporary bridge including brush and tree removal, hydro and telecommunication utility relocation, hydrant relocation, and storm sewer installation have been competed or are underway. Once the bridge has been placed across the creek, the deck panel will be placed and the roadwork at each abutment will be undertaken including the paving of Bank Street and Dexter Line approaches and the installation of the long term traffic control and traffic signals. Based on McLean Taylor's schedule work is progressing well and we are anticipating the temporary bridge will be open to traffic by the middle of August. Agency approvals: Approval was received from Malahide Township to work on local townships via a Road Occupancy Permit starting the week of June 18 until the County Council bylaw was passed at the June 26th Council meeting. Following the County's assumption of the Dexter Line, Rush Creek Line and the unopened Lewis Street road allowances, Elgin County applied for and received approval from Ministry of Natural Resources and 140 Forestry (MNRF) to construct and place works in and over Catfish Creek. MNRF's approval to construct/occupy is on a temporary basis and all works are to be removed following the construction of a new bridge on Imperial Road. As the road authority approval was also sought from Transport Canada under the Navigation Protection Act (NPA). Transport Canada confirmed via letter dated July 10, 2018 that Catfish Creek in not covered under the schedule of the act and therefore falls outside the mandate of the Navigation Protection Program. To ensure there are no conflicts in terms of location of the temporary bridge, signage will be installed to notify marine traffic of the new structure's location on the Bank Street/Dexter Line alignment. CONCLUSION: Engineering Services secured the purchase of a temporary modular bridge, awarded a capital contract and secured the necessary approvals to proceed with an accelerated temporary bridge to meet the needs of the residents of Port Bruce. Work by McLean Taylor is progressing well to date and we remain confident that the temporary structure will be operational by mid - August 2018, barring any unforeseen circumstances. RECOMMENDATION: THAT the report titled "Port Bruce Temporary Bridge Update" from the Director of Engineering Services, dated July 17, 2018, be received and filed. All of which is Respectfully Submitted Approved for Submission Michael Plant Julie Gonyou Director of Engineering Services Chief Administrative Officer 141 ON REPORT TO COUNTY COUNCIL FROM: Michael Plant, Director of Engineering Services Pauline Meunier, General Manager/Chief, Medavie EMS Elgin Ontario DATE: July 18, 2018 SUBJECT: EMS Medavie Update to Deployment Plan BACKGROUND: Medavie's deployment plan is essentially instructions to their dispatch centre in regard to how they want their vehicles to be deployed. One of Medavie's tasks is to review this document on a regular basis to look for areas that may need to be updated. One of the issues that needs to be addressed is the appendix for Medavie's emergency coverage statement. ANALYSIS: Elgin County sets the response targets and Medavie manages the system to meet those targets. Should any improvements to that deployment plan be identified to improve the system for Elgin County, Medavie is required to communicate those changes. Chief Meunier is recommending a change to provide efficiency in the movement of vehicles across the County. In the case of EMS service in the west of the County, Medavie has identified an operational problem with their current deployment plan which calls for EMS units to be moved from Dutton to standby in Shedden when coverage in St. Thomas hits a certain trigger. Over a 12 month period from September 2016 to September 2017, of the 4237 standbys for Dutton EMS, 89% of those moves were cancelled and DID NOT result in a patient assignment. Medavie has identified this as a problem on many fronts including duty crew fatigue, burn out of staff and unnecessary wear and tear on the vehicles, as the Dutton crew can be continually driving back and forth between Dutton and Shedden over a 12 hour shift. The revised strategy will reduce the number of standbys by changing the triggers that create the standby situation and at the same time increase patient assignment percentages for Dutton crews. Medavie has brought this to my attention and I have reviewed the situation with Chief Meunier. 142 RECOMMENDATION: THAT the report titled "EMS Medavie Update to Deployment Plan" from the Director of Engineering Services, dated July 18, 2018, be received and filed. All of which is Respectfully Submitted Michael Plant Director of Engineering Services Pauline Meunier General Manager/Chief, Medavie EMS Elgin Ontario 143 Approved for Submission Julie Gonyou Chief Administrative Officer m/1"',. °ON%4 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer Mike Hoogstra, Purchasing Coordinator DATE: July 17, 2018 SUBJECT: Terrace Lodge Redevelopment Update INTRODUCTION: The report provides an update on the recent Request for Proposal (RFP) issued by the County for a Design and Operational review for Terrace Lodge. DISCUSSION: The County issued an RFP to hire external expertise consisting of an Architect, Engineer and Operations Consultant to complete a comprehensive study / business case for the rebuild or redevelopment of Terrace Lodge. The RFP closed earlier this month and no proposals were received. A number of firms who were initially interested in the project provided feedback stating that they did not submit because they were either too busy to complete the project or the restriction clause that was stated in the RFP, about not completing any subsequent work on the project, were factors for not providing a proposal. Since the County did not receive any proposals, staff contacted the consultant that did a similar review for Northumberland County, to gauge their interest in completing the work. This consultant is interested in the project and given that they are not normal players in the long-term care home design, they will be willing to accept the restriction contained in the original RFP document. We feel that maintaining the restriction clause is essential for receiving an unbiased comprehensive study / business case for moving forward with this project. CONCLUSION: Staff is anticipating a proposal from D.M. Wills Associates regarding the Terrace Lodge Design and Operational Review. Once the costs and details are known, an updated report will be provided to County Council. RECOMMENDATION: THAT the report titled "Terrace Lodge Redevelopment Update" from the Chief Administrative Officer and Purchasing Coordinator, dated July 17, 2018, be received and filed. All of which is respectfully submitted, Julie Gonyou Chief Administrative Officer Mike Hoogstra Purchasing Coordinator 144 ON REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: July 18, 2018 SUBJECT: Illegal Dumping in Elgin County BACKGROUND: It is not uncommon to see or find huge piles of waste, old household items, construction waste or used products/items dumped by the road side, in treed areas or in non- designated dumping sites. Illegal dumping is an issue that has come up many times over the years in certain areas of our County. The trend to dump illegally is on the rise and is increasingly becoming a problem that hinders our ability to maintain a beautiful community for our residents and visitors. West Elgin recently experienced an influx of illegal dumping believed to be a result of a temporary closure of Trillium Landfill and permanent closure of Limerick Landfill, both in Southwest Middlesex on private property and within local and County road allowances. Illegal dumping along County road allowances presents a disconnect between responsibility and our ability to enforce at the upper -tier. The purpose of this report is to encourage dialogue, assess whether dumping along County road allowances is a county -wide problem and to obtain direction for Chief Administrative Officer to continue research and work on this issue. Analysis Illegal dumping is defined as purposefully leaving waste on private or public land rather than using legal disposal methods like recycling or landfilling. Pursuant to the Highway Traffic Act and the Environmental Protection Act, those who generate, deliver or abandon waste illegally can be subject to a fine. Many municipalities also have by-laws and property standards that apply to the illegal dumping of small quantities of solid non- hazardous waste on private land. Legislation There is legislative support for the enforcement of illegal dumping, including the Highway Traffic Act and the Environmental Protection Act. Highway Traffic Act, R.S.O. 1990, c. H.8 180. Littering highway prohibited — Every person who throws or deposits or causes to be deposited any glass, nails, tacks or scraps of metal or any rubbish, refuse, waste or litter upon or adjacent to a highways, except in receptacles provided for the purpose is guilty of the offence of littering the highway. Environmental Protection Act, R.S.O. 1990, c. E.19 Under the Environmental Protection Act an individual or company could face significant penalties for each offence committed. 145 RECOMMENDATION: THAT the Chief Administrative Officer be directed to contact partner municipalities in regard to illegal dumping along County road allowances and report back to County Council at a future date with a summary report and recommendations. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer 146 er/rfo0'royfldJl � �L ;r� REPORT TO COUNTY COUNCIL 7,o FROM: Stephen H. Gibson, County Solicitor DATE: July 19, 2018 SUBJECT: Restriction of Right of Public Passage and Access — Lewis Street (South of Rush Creek Line), Malahide Township (Port Bruce) INTRODUCTION: This Report raises the issue of and recommends enacting of a by-law temporarily removing and suspending public access to and passage over a portion of the unopened Lewis Street road allowance, south of the travelled portion of Rush Creek Line, to facilitate construction of a temporary boat launch to be leased to North Erie Marina as a mitigation measure against negative consequences of installation of the temporary bridge spanning Catfish Creek. DISCUSSION: As a critical element of a plan for mitigation against negative consequences of construction of a temporary bridge across Catfish Creek for purposes of allowing access to and egress from the Community of Port Bruce, County Council authorised negotiation of terms and conditions for lease of a temporary boat launch to be constructed within the unopened road allowance for Lewis Street, south of the travelled portion of Rush Creek Line, to North Erie Marina. Negotiations have been successfully completed and construction of such temporary boat launch is scheduled. In order to permit construction of such temporary boat launch and implement the mitigation measure in respect thereof, it is proposed that, by by-law, the public access to and right of passage over relevant portions of the Lewis Street road allowance be temporarily removed and suspended for the time period during which both the construction and use of the temporary bridge interferes with the operations of North Erie Marina and use of the said temporary boat launch is therefor required. It is anticipated that, after cessation of use and removal of the temporary boat launch from the Lewis Street road allowance following construction of a permanent bridge on Imperial Road and dismantling of the temporary bridge, the proposed by-law will be repealed in anticipation of repeal of the by-law adding the Lewis Street road allowance to the Elgin County Highway System and return of jurisdiction to Malahide Township. CONCLUSION: A by-law temporarily removing and suspending public access to and rights of passage over the relevant portion of the Lewis Street road allowance is required to permit construction and use of a temporary boat launch as part of the mitigation plan in favour of North Erie Marina to offset negative consequences of the construction of the temporary bridge spanning Catfish Creek. 147 RECOMMENDATION: THAT the report titled "Restriction of Right of Public Passage and Access — Lewis Street (South of Rush Creek Line), Malahide Township (Port Bruce)" from the County Solicitor, dated July 19, 2018, be received and filed; and, THAT County Council enact the proposed by-law attached as Schedule "A" hereto. All of which is Respectfully Submitted Approved for Submission Stephen H. Gibson Julie Gonyou County Solicitor Chief Administrative Officer UM Schedule "A" COUNTY OF ELGIN By -Law No. 18 -XX "BEING A BY-LAW TO REMOVE AND PROHIBIT THE RIGHT OF PASSAGE OVER A PORTION OF THE LEWIS STREET ROAD ALLOWANCE (SOUTH OF THE TRAVELLED PORTION OF RUSH CREEK LINE) IN THE TOWNSHIP OF MALAHIDE IN THE COUNTY OF ELGIN WHEREAS, by section 35 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, a municipality may pass by-laws removing or restricting both the right of passage by the public over a highway and the right of access to such highway by owner of land abutting such highway; AND WHEREAS by By -Law No. 18-22 and with the assent of The Corporation of the Township of Malahide, the Corporation of the County of Elgin added a portion of the Lewis Street road allowance as located within the Township of Malahide and County of Elgin to its highway system; AND WHEREAS the Corporation of the County of Elgin proposes to utilize that certain portion of the said Lewis Street road allowance for construction of a temporary boat launch, subsequently to be leased to and used by the operators of North Erie Marina, as a mitigation measure against the negative impacts and consequences of construction and installation of a temporary bridge across Catfish Creek upon the operations of the said North Erie Marina, such temporary boat launch to be dismantled and removed following cessation of use and removal of such temporary bridge; AND WHEREAS it is necessary to temporarily remove and suspend both the right of passage by the public over such portion of the Lewis Street road allowance and the right of access to such road allowance by an owner of land abutting thereto to facilitate such construction of the temporary boat launch and lease to and use thereof by the operators of North Erie Marina. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows - 1 . ollows: 1. THAT any and all right of passage by the public over that certain portion of the Lewis Street road allowance south of the travelled portion of Rush Creek Line and north of the waters of Catfish Creek in the Township of Malahide and County of Elgin be and same is hereby temporarily removed and suspended. 2. THAT any and all right of access as held or enjoyed by any owner of any abutting lands to that certain portion of the Lewis Street road allowance south of the travelled portion of Rush Creek Line and north of the waters of Catfish Creek in the Township of Malahide and County of Elgin be and same is hereby temporarily removed and suspended. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS DAY OF 2018. Julie Gonyou, Chief Administrative Officer 149 David Marr, Warden 1. Melissa Schneider, President, FIgIn County Federation of Agriculture urging County COLtncil to implement a farrn, tax ratio of 023 for the, 2019 tax year which would slow the farm tax increase to a more manageableand equitable pace and reduce the tax burden on loca,[ farmers. 2. Donna and Norris Vick eressing their concerns with the speed signage on Gentennial Avenue in the Municipality of Central Elgin. 3. Cameron McWilliarn, Mayor, MUnJCipal,ity'of Dutton Dunwich expro ss,ing their councils disappointment in the decisionto build a new COLArt facility and recommends that long- term lease negotiations with the Ministry of the Afforiney General be revisited, 150 Warden David Marr, 450 Sunset Drive St. Thomas, ON NSR 5V1 June 27'h, 2D18 AlIV111111FArNiUm M Elgln County Farm,Asse,ssments and Tax iBurwden. the E10 County Federation of Agriculture (EFA) represents 11010 local farm farrillies In Elfin County, Every four Vearsthe Municipal PropertyAssfssmart Cur PoratIon (M PAC) releases property assessment updates for all properties In Ontatlo, We are, curronitly in t�he second year of'a four-year assessment cycle, t,,n which the taxable assessment of farmiand has increased by over 68% In Elgin County,, This Is In addition to very significant increases in the 2D12 reassessment cycle, As a result, the tax burden of farmers in Elgin County has increased every year since 2013. Unless the county couniciladjusts its, tax ratio policy to reduce the farm tax ratio In 2019, the already burdensome tax load oro Racal farmerswill continue to increase until at least 2020, As an upper-Uer municipality, Elgin County have 'Keen given legislative authority by the pircivIndal Row, rnment to adjust the farm,tax ratio anywhere betwee!n 0-0-25 In any given, tax year,, and thirteen other counties, lhawse already lowered theirs. If no adjustment is made to the, farm tax ratio 1,112019, local farmers will be faced with upwards of $1, million In additional tax burden compamd to 20M driven these substantial increases In property w burden that local farmers are facing, the Elgin County Federation of Agriculture urges county council to implement a farm tax ratio of 0.,23 for the 2019 tax year, Reducing the ratio will not result In Farmers paying less tax than they did the year before, it would result In slowing the Increase in farm tax to a more manageable and equitable pace. We welcome the opportunity to speak with any members of county COUn& On this issueand look forward to workfog with you to find a solution to this important issue,. Sincerely, Melissa E. Schneider, President, Elgin County Federation of Agriculture cc, Elgin Cc un ty Cc u ncil 151 Mo nday I u ly 9, 2,018 Dear Mayor and Council Mernbers, My husband atid illive on Centennial Ave. We moved here over 1.2 years ago. Thiswas a very peaceful stroot until the odditimi of skjbdivi,ilojns over the last few years. Since then there, has been a huge problen°i with speeding. Thais dirges not just irIVOlVe Car -S, bUt transports as well has the ve hicks use d, fror building tl,ie subdivilsion, dump trucks,, cement,tri.xks, etc. The reason I am writing this letter, jS tlnla,t we feel part of the problern is the signagye. Where fhe lights are, at the,, top of Centerini'al and Talbot, there i,5 a sign that SI'v,)ws 50 krri on the southwestside of -the stroet as yougo througl-ii the light, 'There is no 50ktri ahead or 50krn begins priorto that spot. Sadly, if the light is green, drivers are stiII gain 80 krn through the green and quite often do no slow down for the rest of the drive Centennial. ActtAally wQ have wo,ndered why when you carne off Hwy 3 onto Centennial, why the speed goes to 80kni for a lit,I]e over 1. kni to, the Iliihts. I had contacted Jeff 'ftrel<'s offte, EI COL113le of years ago, as I 'was advised by council that this was not JjrjLjjjjCjPall but provincial. They chd email' Fne and sand they would look into it, possibly lowering the speed to 70krn frorn the Highway 3 turn orito Centervriidl until Taibot. NuthinE about changjn,u or add4ig tu,signageNoLhing ever happened, During the recent election Mr,, Yurek made a visit to our street. Whfle speaking with him olutside, on nly lawri, i made n (,,,omment about the erraH and hr &d acknowledr ,,e knowing abou"t,', this but told me that it was the Chief of the, Engin OPP in this area that did 1110t Want W make this, change. This sed ruis odd and this is a safety, piroblern with the speeds, children, cyclists and pledestriains, an this street, it arn haping that Mr.' w,iek will keel) his promise that if re-elected he would loop further pnto this matteras he told me thatthe 0flef is refiring. One snare thing,, while, we were talking 110 SUddenlycorntimckcd on I,I awry bUSY the street was as cars kept going by,dtiring our conversation. I alr'll Writing Cotfl1r. I , fll �15 t)o t ir i my hu� and I have cornryiented that you seety) to care abotAt P,tMple And " speeds in, Belmont and New Sarurn as; wesee the speed rnonitoringivievving sigrts. Why are you rlut putting son,iethlng like that up here on Centennial? With all the changes to our neighbour,hood, it would be appreclated if someone could lo ok into this s it u a t 1 o, in, We d o neat want to sea a ri yoi w, i ni u re d b u fore 5 a m eth i ng Ihraas to happen. Cranna and Norm Vick -168 Centennial Ave 5t, Th cannia.5, ON N 5 R 5, B2 152 July ly 13, 20 11' 8 The (,loin poratbn ofthe Municipality of Dutton D'Unlich Ms. Julie Gonyou Chief Administrative Officer County of Elgin Aftlinistrative Services 450 Suns,et Drive St. Thomas, ON N5R 6V1 I N A a _010WIMi � 111111 MIRI I - M a LM I The above -noted item was received by the MuniripWity of Dutton DunWich Council at its meeting on July 11 2018. Please be advised that Council wishes to express their disappointment in the decision to build a new court facility; and is recommending that, the County revisit long-term lease negotiations with the Ministry of -the Attorney General. Yours truly Mayor Carneroa McWill[arn 199 Curde Road, Dutton, Ontario NOL IJO P519-762.2204 F544.762.2278 twItter @Dutton Ou nwich 153 Items for Information (Consent Agenda) — (Attached) Certificate of CongratUlatiOnS to Elgiin County from Jeff Yurek,, MPP Elgin -Middlesex - London on the occasion of the Grand Opening of the Elgin County H&Itage ventre. 2. Tom Jeffery, FCH,S Foundation Chair, with Media Release titled 7CHS Foundation hoists Building Tues event with area counties". 3. Allan; Jones, Chainiian, Naticnal Wall of Remembrance Association (NWORA) with inVritation toi visit theirwebsite www. worasso6ation ,ca for information On their plan to build a memorial in Kingston Ontario to recognIze every Canadian, who fell in every conflict, of record. 4. Connie Mallory, Chief Inspector, Ontario SPCA seeking Council's support in the form, of a bylaw, ,for their `2016 No I lot Pets Carnpaign", 5. James, Collard, Secretary -Treasurer, Community School Alliance inviting nonnunathan s to the Executive Committee of the Alliance, Deadline August 10, 201 B, 6. The College of Physiciansand Surgeons (CIPSO) invftlng nominations, for the College of Physicians and SUrgeicnis of Ontario Council Award. Deadline October 1, 2018, 7. Hon, Steve Clark, Minister, of'Municipal Affairs and Housing announicing that his ministry will consult with AlO and the municipal sector on areas Of Mutual interest and welcomes muinlicipal input. 154 Oa ev'r-e-ri on befia(f (!f the re?sident s of Efghi-Widdfese.�,-London. andthe Government of Ontario, fam pfcasedto cangratufate on the occasion of the Grand Openingof the Ewin Count,! Aen*tage .y Centre "Hislory is, cr cydicpoeon writlen by thneypon the memorles qfmirn. -, Pe,roy Bysshe Shelley — 2018 leff- "Yurek, MT jujw 22, 2018 MEDIA RELEASE 7`0 rh n media h. aw fkw mare infim,nafion cxpntacfr F Uri j eff ell , WRS [,'ourtdaflon air Ph,ori(,,!; (519) 289 5320 'CHS Foundation hostsBudding Ties eveith area counties (Newbury, ON) On May I ilth� 20,18, thef,"olm, Ccii,inties I tospiial Serv[ces Foun&,,ttion (F`(] IS -F") hosted sr 13uildiing Tics" event M clected aml' adminiswaltive t-opiesentatives from dw cf.londos, off',Ag[n, Larnbton,, Chatham -Kent, arid Middlesex, The purpuse (if the halt' -day i ni'orm Ati Oil sod sior wag to arise awarelim ofthe essential role ofh.caltheam, in, Our resped i vo ulunici pal i tier.. As the Four ("(Pur)(Jos IlQuIth Services hospittil is st,111-roul'ideld tly rural mullicipalifies, resicfterllaa conflnue to nqk for a greatei- number oil' servicts that should, be lwovide,(J dosur Lo honle. must purchase null cchill, (xjuipment for those prograrlis alld Ser%`iiCQUs thV IN-11IM116U1 gQVC.rlLl-11u:lt dt,jes not provide rurldillg For these items. As such, fundraising strategies and, jdca� em, Anared an.uYngs't flute parl,i6pailts, As part of t[w event, nuu-ticipulities, FUES-l' atul hospital leadership also how 'to rai,,w awarerws ofjlur services to our residents, now and in, Ow Outore, 0 C.Iiief Adn"iinistrative 0111cers fr(Yrn all) 1"our co,urfti(�s ;igrwd to cantinut incefing with hospilal and f6undation replvsellurq[veq()it a i"ilhar bn�i � ro develop additional partnerships. & As keynote sp ca kJ !r, Four CCAIntles Health Services Pr oskleTit & CEC) Todd, StO,11"LlILlik provided ar') orgainizat,omfl, update on CurTe'lit strategic 1111tiatives at tho hospital, and Outfiried the provincial economic outlook and irjj[.)tjet tarn AI -w: 110E111(bUre 13COurl Torn Jeffirey, lloard Chair ofF(1111 IS­11"�', coi,nmented on the day, s events, stating it W'ass "encow-Ligilig to see OL11" IALHI[Cipld partners corrto. togethc�� and, ace all, the good work ttiat is he done al the hospital. AH partielpants tvalized thal, the l'umpitul is as Vibrotit port of" ail conimunifies served ill FUgiin, Chath!IM-Kont, lmrnbw, and Middliwx Qottoties:, and booh, (brward to J)tji1(1ljjg oy) aerience today rarthe fulum hon efit of all re'sidents." David Van Damine, (Am,tharri-Kent couxicillor suvin.g, 112%st Kent, Ward 3 also applawhd, the irltiutjve- -nic bUi1difig tieS Mllt Was a great opportunity fbr all tt�umicipjl adrninistrators and elcewd officials to understand h(m, pruactive 11"(118 rind tho fmmiLtiml have becorne ill, mok-fing the Gliallonges and oppoftUni ties SLAITOURding ruwal healthcare. Thei,e is apm.,a story to Its, t(:fld al,)out this hc,ir;pital rand the ,qerviceit twovides in a cllang4ig, landscape of1provincial fic"AlLhum R111fling, Everyolle present today demomlraled a tevel of commitnient to rernain. focused on th[(�se duAQngQ,.,, und address t1will. 01:11'ectively WiLhill L1161' Stli)J)Orfillg j,"nutilcipalili" ard cm unties". Y�'rc� Van Dan"ime Jovurm V wlsc veil a nt, mentber of Lhe huspiLal'� Local Advisory Coutwittee indicaled that "evei-yon: was 'Vry 4T1pf-Q",,wJ WWI 1I serViCC5, the hUsI14,11.11 iS CUrrentty oft"cring, Axaura flM S ()fjjje,$C I . wrvices sllould I,)e 81"1ared 1,110re oflen tc) the efltim, collllnljllitya while pcupc do not it-efiAzo 1 -lout 1he'Minigtry off1cWth (bes 11,01 fillance Capital pro ita jects, it is ilupollan't diat we up"k.11:cs "kahoklers Such a --is rnurlicipalides on a rt®guhar bnSiS 01-11- SUcces.s.stol-jes rathor than (,j,niy coining tca,,k for flurricis when they are nceded." A /P o ut Four (,'o un liew 1110,011h "Verl" 1cou'PO 1411 elatfou: FOUl- ("'OLHAIC, HCa441 -Servicim Sit"Ice its incepilon, the kr,)undmion Ims conlributed Over $7,11,90,0100 to the 110SII 157 Back Row Left to right, Kim JenkinsJohn Innes (Lambton�), Steph Ouellet, Jim Jenkins Tom Jeffery, David VanDiamme (Chatham Kent)i, Vance Blackmore (Middlesex) Front Row Left to Right: Melissa Pierce, Judi Krall, Marigay Wilkins (Middlesex), Julie Gonyou (Elgin), David Marr (El�gin), Cinqggioward (Middlesex), Joanne Vansevenant, Todd Case (Lambton) �t National Wall of Remembrance Association Fellow G-Awi.vhans� As chaiirawl of Ole Board of Directors of dic Muiojud Wall of Remerlibnince Association �NWKA),, I lvoold like to 1141'ank You [�wrqonafiy for your wipporl of our pixljccl, Wc. befleve that (`:,ivnadians who Ravc, (11c, S;Ltvrcrn(,, mcrifigu" in deCcrisc ol, our greal coontry dcm,.r`w"e, a siq](", phice of rcco8ldh(ol hec at hmVW. OLU PIEM L(,,) build this uni�quc mcinoriall k ,A %(:1117411ruling ainbilious crideaTtmvy to create Such a, mcmorial ill Kingston, 011,cario. Ir will incorporate the nammufcver), Clanadjim %dio fell, in every connict of recor(A., including war or 1812. L will c olu,,On at wand corriponew phal, WHI 11mv- 11 srarch fiin( Lion wilh inforinalion avaAablc 110 us hu-Inding nanics, phorographs and Nogm,phics. This virolal alperl ,1,01i he updaed as ave reveive finformation from rcge-m-411ers and finmily members of 0111", faflem hevocs, Wc have, choscm Kiat gstml AS the honic for t1o', MCM(16,31 IFOX R.9 JIMPMSSiNC f1lifitAl'y 111SIAVY and c,lic cilys 1ncalinn coi itic, t,nain travol rurtite hetrycen OtLawa, Montreal allft "NI'(1111o. King-mcirt is a tourist (Icstinatior diac, in part, routs strong, rawiliraary colloccOolls., Theu hICILIde The Royal Milhary College, esuablishedr i7l' 18711, 14NMS (.0airujO, cmic- ol' Canad�Cs, k".'acting oxv.11 mu"tu" touts, Fort Frcpnicmic, fo,undcd In 167.1 and Old Foi,I lfcnry, a n"alionat Ili's tori t -Ot, Oor advw"Dily I'loard, f,r,wnwd to ensure, mm-Tt"m, as; as hlue-ribboll payiel of, Inahily refirc-d sa nic.m. military offi,ccus, their 400 ycaa S of combincd servicc to caoada i"s lvith,out cqual aatlpvh,c�rc, WC 411,itc, )%')U to NASuL (jur wubbiLc at f wime hil'bramfioii, and to kcep, in UOLICh With OUR- j1wOg1-(.!w This coldezvoor $011 be sorrw1hing Orl' will be prrmd of - a gWt io ham - a nafirmal m.0 1:11.111 lei It ofhacrnafi(Alal Sigilifircance. Once, again, di,ankyou for your ,mppart. SLnecrely, Chairman, NIAI(.)IL)L 159 To Municipal Clerk, I VVIN11"Hillffily V 1111111110 P JOWWoadblno Avenue ON (AA 2W3 N—apul t Crild t 310 SPCA kvc 90,9 851-9643 Email i meftyvfjospra olucel Webqlw untarlosixa.ca Chiwptak)le Heqistraliw) 0 KIM i M RHAA02 June 18, 2018 The Ontario S,PCA. is launching the, 2018 No Hot Rats campaign on June 21"'with the goal to educate the PUblic on the dangers of leavIing pets unattended in vehicles during the summer months and we are requesting your MnicipaAly's support, 1 [eft the window, down for Win" 14 wasn't gn[ng to, be gone long" W' e've heard it ail The issue of'owners leaving their pets, in, their vehicles during the hot summer rronths, putting ani.rnals' Safety at risk and even causing death, is a serious and ongoing problern across Ontario. There is NO excuse fear leaving a pet unattended in a vehicle! The Ontario SPCA has, less than, 75 officers on the road, to patrol the wholle province, Due to our (limited resources, we simply, cannot respond to every, single call and rely heavily,on police and animal control to help respond to the 100,0+ calls we receive every summer, abOLIt dogs in cars. When we don't have an officer nearby or theoall comes In after hours, it is dispatched to the local police in that area. If municipallfies have an Animals in Vehicles by-1aw in place, their animal control officers can step in when 'the Ontario SPCA or police are not avaiflable to educate or lay charges under the by-law and potentially safe a Iffe, Below is an excellent example of a by -la w,ire are respectfully askmg you to bring forth: to your City Council to have passed',. 'phis WOUld make a HUGE difference in the livers of pets nyour commUnity. 10(1) No person shelf leave an animal Unattended in a motor vehicle unless: (230-14) a) The animal is restrained in a manner that prevents contact between the animal and any membeir of the public;; and b) The animal has suitable ventilation. 2) NotwIlthstanding subseGlion 1.(1) of this It y-11aw, no person shall leave an aninial unattended in a motor vehicle if the weather conditions are not suitable for the animal to remain free from distress or in,jiury, 3) NoWthstanding si,ib'section 1.(1) of this By-Ilaw, no person shall transport an animal outside the passenger compartment of any motorvehlclie unless the animal is contained in a kennel or similar device that provWes adequate ventilation, adeqUate space, protects the animal from the elements and is securely fastened in such a rianner to preventdistness or injury to the animal, For more, information on the No Ho Pets campaign, visit nohotpets.,ca. Please let us know if you can count oil your municipality's Involvement by emailing nohotpets@os pca.on xa. Thank you for your support Sincerely, R E C4iP'E If V EM D 5 2 0 1 d Connie Mallory C01 U N FY OF ELGIN Chief Inspector ADUNISTENT' IVE SIERVIC04-HS Onlario SPCA 160 Ca,O for Aominaffons, j Community School's Alfianm Marro ToMertillbers and Fortner Mernbersof the, Cominunity Schools Alliance Fromr l Jarries Collard, Secretary-Tfeosurer, Community Schools Afliance Rank you for being a rnernber orformer inernber of the Gornrnunity Schools Alliance and supp,ortlr�g our advocacy for schools in rural and northem Ontario, Please be advised that nrn accordanoe with the Ounslitlution of theGornm unity Schools Alharice, the Secreteary-Tr easuTer is inviting nominations to the Executive Cortirniltee of the Alliance. If required, an election will be held at the Annual Meeting in Ottawa on August 19, 2018 during the AMO Conference. Y01LI Will be adi'vised of the location and tiara of U -Ne Annual Meeting as soon as that information is avai'lable. A Nomination 1"orm is included. Please foiward this to all mernbers of your council. The narneS of all qualified individuals who are duly notminated will appear on the ballot for eloGtion to the ExeclutiveComm(iffee, Only individuals who were mernbers of the Alliance by My 16, 2018 or elected officials of municipalities that,were mernbers of the Alliance by, July 15, 2018 are eligible to be candidates for, election tothe Exeuutive Conimittee Df theAlliance, Flease note that all 1116-17 nieiniberrhips were extended to incllude 2017-18 without requiring payment of an additional annual membership fee. The Executive Committee waived the fee for 2017-18 because of the fact no large expenditures were arificipated, Please print, complete and forward a c0inpleted Nomination f"orm to the, Secretary- Treas,urer at jim@collards.corn, A completed Nomination Form Must be received by the Secretary -7i reasurer no later than Friday',, AL,IgUlSt 10, 20W NOMinationswitl not be accepted beyond that date, I -lie Ccmsfituttion provides for UP to elle,ven X11) members of the Executive Coinmittee. Section 5(g) of the Corisfitufion establishes staggered terms for inem bers of th e Executive Cornrntee, At this year's Annual Meeling up to four (4) inerribers, rrmy be elected for three (3) ye n r terms. Section 5(i) of Cori sfituton slates °T`he Chair, Voe-(,'hair andl ecretary-.Tre,osiAror,%h,ali be elected by the mernbers, of the Executive Committee faillowirig the AnTlUE11 Meeting!." 161 Nominee's Name(as it i's to appear on the ballot): Nominee's Municipality (if applicable),, Civic Address includIing Postal Code: Email address,, Phone Number: 1, the Nominee named in this Noniina,Von Formi, do hereby consent to Such norrinatlon and declare that I am qualified to be elected to the Executive Committee of the Community Schools Alliance, &gnatlure of Nomn,ee and date, 162 J HIE RECEIVED -1 11-1 AND C,�")�JRTY (IF ELGIN July 2018 , OF A[HIINIISTRAHVE SHIVIGE. ONFA 1110 TO: MAYOR, MITT CLERK AND COUNCILLO—ES; The College of'PhysIicians and Surgeons (CPSO) is now accepting nominations for the 2019 Council Awaird'. The Council Award honjours, outstanding Ontario physicia ns who have demonstrated, excellence and embody, a vision of the "ideal, physician". The criteria for; sellectin ,g a physician for the Council Award are outlined in t�he enclosed, brochure and nomination form,, The criteria are based upon eight Kephysician roleis" that reflect society's expectations of wihiat is needed to piractisle modern medicine. Through the award, the College honours Ontario physicians whose performance in each of these roie5 is outstanding,, recognI that individual physicians wil'I d emonstrate more extenisive expertise in, some roles than in others. If you know of a physician who meets the selection criteria, please nominate him o r Iyer forty the Cou nc i I Awa rd. For further information pleaise contact the Council Awards Program at, 4,16-967-2600 or 1-800-268-70,96 extension 611 or CPSC)award.@' cpsoo-n.ca, Cl "%l T V P f,O,YC SE/ , , , 'oT° �' , " 11� I, ,,, � 11I 1,` 1 @ r, u P"C �Y �7' (10 ("t)koge, 'AriI A2 Fe [A u,4 1(A FoH Free. Gk UG� 26V, 10)Ab, FaxI,4'16� Swbl 31311 164 'lliccritedA IrsdeaArig a phvskwn Ir be Comwi I Award are kascd on lhc eig'l it 'physichl n rolus" iclvmifivd. I iy Edmmb% Mum Phpkbm oFOumb hi 1993. Tiese ranks Aect dic many rwcAs and eximcxadons ofotu soci.ea'Y' and outhne an aml-icLype of thet "ideal physician.'% Tlu)sc rim arc Medi ca I Exper t/Cl i n ica I Elechia n Rlahver 'I'lic phy-sician is W(ld-irif6rilked allout 111c S"Jotcu, and tcchriAo I v I�c gy of nmBdne and hmkh c,, rx., 7 , lAiysi- chul's knowic"(1p duk rnmh aNmTome dkk& dmwi.otis mid carry, ow di,,,'q,nostic and rherapeutilc pn)ceduircs. Communicator 'I'lact Iflipician has e(lc a.tkn hunnuic whTm- ships with patknts W cdag=s� "JI'Le plipialae. arider- Sual](15,11'I'd respoluls c,) paxients' needs, ii ars, befick and, and, efictWdy counsch mid Anaws an 6calth (ate riceds and pu[AiC keralth, care issues. Collaborator 'I'11C JaIIYS41ffl wu16 ii, parinership with other he'alth c;Irc aiidsc,,cz r am, patiera, and Sly nacrnbc,rs as pattri('A'S' in, health, cm: c dedsionwaving. The physWan appropchtely a,vws coirmnitidt'), and health cause rts'OUMXS'. %tekeeperi lle5ource Manager of thealdt and the iinplkaduns cd those dwoAnams kr the pactIce of inedbm, Tw QAdm paddipme.) at, a niumber of oiBanWabond W& co addrem kqucs si.tch as quality (A care and qiml[ty 165 Health Advocate widt ml ofthe"Inany dc'wrnti- nants cfh(21th, dw physban advocams IN mor: cON Live, Pu1AJ'c IIL:ajth iare"Tvotdoas arld p"Ioficics' Learner " it"Ic, physician recop"Ilizes dial 1:11c a'kilitim m c h a np c and to condri,kic to Icarn arc c5s(,,ridal to the dm uFp4d wedidn, Tw phy4dmi 1 aa, dblimcmd le artttaat and keeps obmur ofmawnt uvarmcna and Ph dom"J'.)II im" Scientist/Scholar 'Itic ph'nsldan undc"i-stancJs the 3dendlic uierttod and applics it to pad'ent cllcoutjccrs, hCaldl issues ajid ca the crideril asscssnwnt 0p' hi""tatmre rehavd, ra the PSychological 'nrld "u"Jological hasis The physidari n-tay lic uq!,Aged inscier.16fic rescarcti. Person & Professional "The physick"In has cIcvc]oi'x!d stratefdu fir colA.'ng watts prorcssi,olu"')"I ckcnaods to provide rnaxiniurri opportu- njw it d5dw AxIolullip-swith patictim wid Collca'gucs wkik ar thc saw rriww �a providl ng ew.c1len i mcdi� t :atv ( . '111c pl'lysadau' is colnuliuml to 111V higlwst uf exceflence fi, cliniud care and cdkal a:pndtoct, .ASS ES5 ING TH�E CRITERIA fl I e C"'oIleg'v W'.ants w borll(R] I" t)]EYSiCLTIS WhOse taut kainance in these tolm is a aumnW& owginizing that inclividual wdi demal-01MCC MOTIC CXU,,rt5i%`C CXj)CrdSC in conic roks diaij, in whers. Cinti,cil Avvards a(c, at ('AA11116:1, Whid], arc lj,rdd quarteoly. a I M 111H I I I I U F.1111111911 I Anyone niay rumninaae an dOW OqAcian hr Q Commil Mul. lb be ellgibIc fi'),i a phyMcia'n rnusL be likensed in Ontario and be in mlood waur dkig wHi dw Mpy Enna rcdpknm of Che QUM Wint 01 the TACMUCIL., in ()qafil"Y Maclagon= Cnm Awnd wr rim dif,,,[He f6raom4iatiori. Mcinbets afthe (hundW anduaOcifle, (Mcge and mWem of 6ek irrimcdWev W& am aku not Chgd4v fa)l jolliijiaflan 66r dry, Council Awai-d- "Flic ccuillplet- ed "onotadon But (o,n tnick) avid lequircd 1,,iC,9Ubft1itCCXL] uV OCU)I)CE, '.I., 2018, for by dic (,.ouricd,Awaur d Setecrion (,,orn.rnku!c.* Pyeviino nonnneei rOlkj u-vr NOMINATION 11141STIRL)CTIONS 1. CoNIII)ivix thr no1njlvuJ("m fonn' provichng as Am idt, MmmWn as pmdbic about the Flipidin nortHnec. lYpe tx print c[early in die spacc ptxwid'ed' If attdidonal sp'auc jN i rquircd, airach additional pag;,& 2'. Provide a detailed nomhauni nawnwnr in rhes smtennent, pkase dela ke how Ow phphnn mxridnce Ints dentoo titrated overall c°Xceflence Lining the ca bt phy�,4clori rotes r)Ulh:IACCI on Alen Pi(TiOUs It is lnxagnizud 01,11 ill(hvidu�'d ph'icians will &arvinstnue VR(He UXACILSINT expelke in sonic roles thwil, A OMMUO OMMIUM MMY IM Cot)- cisely presented Ix-,li-rincrit suppoWng rn-arcrials (Irtrers, reI)IUM, undmcnWs, pvn Wponp, owl, I Find asecxaider fur floc; nNWaWOM lhc S('.C()11dCf ShOldd proAdc a sec - Was Mawnwn; On omi winimit tciti inowal atwut mraNnu a" his or heir usiing tile eiglia males. 4, Ile cmupewd Council Award nornowbn Uni OadindOng nnnninairml nlrawmm; RTpWng maincrial and can be emailed or Whd ra: I he Clundl Awmah c/o, Conintinnicafions I)eparinitent COH*"ge of Physicialtsuld Surge(mis of Otitar4l 80 College Stree To�t, ratt,to, Ontaxio, IV15G ZE2 1111: (43 6) 96742600 or 1,- 1°1l'b- 268-7096, cxtenAon 402 Fllillaih C1.1sulawartiq Cluo.oti.ca RMOMIUM Nomination foirim complele—, ........... .",Q Mwmq Nominatoir's statement ........ 5e(oqdET'$ .... ....:....fit Suppe iingdocuments �apOanalji -11-1-11 ... —1--u Nominee's (V((phonal)— - ....... -- .......... .... Ajay q'tjest iol is co ucernig M nom Kuhn km aindmw Am& be d1ractecl Qttrvvi ori lotrk!ens Dcparunent. WOW nomM.,mion fi)rtnsare awnflable au 166 MWINEE Namof noinimee� Addrew TA-plinno mirnbor: work InoHle E. -mail addiess,: Date and plate of bktljh® D",'ngrhes rfled (Dogree, School, Year), Spodafty, I any; "r,ype of przlctice� FaCIAII.Y IPP0hltlTT(,'rlts, if aflV� Provious hnnours and awards, NOMINATOR Narne: Addrew Tplephone iumbor I. -m a i I adds ess; Plum, indicate Y0UI'f0kVtiGrlShip to the Norniiiiecr SECONDER (must be provWed) Nkwne� Addrew `l�wphorlv rlulnber in a d i I addi css,: 167 Ministry or Municipal Affairs and EWuWng (,),f 1, , im of flic millister 777 Bay Sted, 170 Fkmr '17mu,flu ON M50 ZE5 Tel-:� 4,16 585-70,00 Fax: 416 585-6470, ,I Ltl y 17, 2, t) 18 JuHe Gonyoti, Couaty of"Elgin CAUbIghwal, Dear blio OMIYOLI: Municipal staff"provide inany services dAwHy to QyWriaris. As a ]"'ornier CAO, I appreciale the iinport-ance ufyour work �,md undersband prow ejul scHans can thave a direct inipriet oti yotir Opmedons. I'lic provincial-muNdpM relationship is finportaid,R) residents and one: that I take scriously, My, min igtryr and 1will consulf wilh ANIO and tht Inurlicipal 50ctor (It'llurillal irvtet' st" youl. iripul, will be inva%We as CHAO'S ll,evvgovel-11111clat delivers po,ljcieand progninis that will i 111 pro VC 1110 I i ve s u f a I I On I a lia n S. I louk lbrward it) as fwadue% add ;r, rdatkmsWp with you and ymm nywicipWRy in Ow years allmd, Siaceruly, Steve Clark Minister c: Lauric LeBlanc, Dopuly Minister [BMW COUNTY OF ELGIN By -Law No. 18-25 "BEING A BY-LAW TO APPOINT ALTERNATE PERSONS TO CARRY OUT THE DUTIES OF THE SECRETARY -TREASURER OF THE ELGIN COUNTY LAND DIVISION COMMITTEE WHEN THE SECRETARY -TREASURER IS UNABLE, FOR ANY REASON, TO CARRY OUT HIS OR HER DUTIES" WHEREAS pursuant to Section 56.(1) of the Planning Act, R.S.O. 1990, Chapter P.13, the Council of the Corporation of the County of Elgin did constitute and appoint an Elgin County Land Division Committee; and WHEREAS pursuant to Section 44.(8) of the Planning Act, R.S.O. 1990, Chapter P.13, the Council of the Corporation of the County of Elgin did appoint a Secretary - Treasurer to the Elgin County Land Division Committee; and WHEREAS it is deemed advisable to appoint alternate persons to carry out the duties of the Secretary -Treasurer of the Elgin County Land Division Committee when the said Secretary -Treasurer is not available. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the Manager of Planning and the Chief Administrative Officer for the County of Elgin, be and are hereby appointed to carry out the duties of the Secretary -Treasurer of the Elgin County Land Division Committee when, for any reason, the said Secretary - Treasurer is unable to carry out his or her duties; and, 2. THAT By -Law 07-09 be repealed; and, 3. THAT this by-law shall become effective upon its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 24th DAY OF JULY 2018. Julie Gonyou, Chief Administrative Officer. 169 David Marr, Warden. COUNTY OF ELGIN By -Law No. 18-26 "BEING A BY-LAW TO REMOVE AND PROHIBIT THE RIGHT OF PASSAGE OVER A PORTION OF THE LEWIS STREET ROAD ALLOWANCE (SOUTH OF THE TRAVELLED PORTION OF RUSH CREEK LINE) IN THE TOWNSHIP OF MALAHIDE IN THE COUNTY OF ELGIN WHEREAS, by section 35 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, a municipality may pass by-laws removing or restricting both the right of passage by the public over a highway and the right of access to such highway by owner of land abutting such highway; AND WHEREAS by By -Law No. 18-22 and with the assent of The Corporation of the Township of Malahide, the Corporation of the County of Elgin added a portion of the Lewis Street road allowance as located within the Township of Malahide and County of Elgin to its highway system; AND WHEREAS the Corporation of the County of Elgin proposes to utilize that certain portion of the said Lewis Street road allowance for construction of a temporary boat launch, subsequently to be leased to and used by the operators of North Erie Marina, as a mitigation measure against the negative impacts and consequences of construction and installation of a temporary bridge across Catfish Creek upon the operations of the said North Erie Marina, such temporary boat launch to be dismantled and removed following cessation of use and removal of such temporary bridge; AND WHEREAS it is necessary to temporarily remove and suspend both the right of passage by the public over such portion of the Lewis Street road allowance and the right of access to such road allowance by an owner of land abutting thereto to facilitate such construction of the temporary boat launch and lease to and use thereof by the operators of North Erie Marina. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows - 1 . ollows: 1. THAT any and all right of passage by the public over that certain portion of the Lewis Street road allowance south of the travelled portion of Rush Creek Line and north of the waters of Catfish Creek in the Township of Malahide and County of Elgin be and same is hereby temporarily removed and suspended. 2. THAT any and all right of access as held or enjoyed by any owner of any abutting lands to that certain portion of the Lewis Street road allowance south of the travelled portion of Rush Creek Line and north of the waters of Catfish Creek in the Township of Malahide and County of Elgin be and same is hereby temporarily removed and suspended. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 24TH DAY OF JULY 2018. Julie Gonyou, Chief Administrative Officer 170 David Marr, Warden CLOSED MEETING AGENDA July 24, 2018 Staff Reports & Correspondence: 1) Chief Administrative Officer —Municipal Act Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Developments. 2) Chief Administrative Officer - Municipal Act Section 239.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 3) County Solicitor - Municipal Act Section 239.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Status Report Enforcement of Reforestation. 4) County Solicitor - Municipal Act Section 239.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Port Bruce Bridge. 5) County Solicitor -Municipal Act Section 239.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. ADDENDUM CLOSED MEETING AGENDA July 24, 2018 Staff Reports: 1) Chief Administrative Officer— Municipal Act Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board, (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them — Property Matters. 2) Chief Administrative Officer — Municipal Act Section 239.2 (a) the security of the property of the municipality or local board, (c) a proposed or pending acquisition or disposition of land by the municipality or local board, (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Central Elgin Fire. CN. General Hospital Medium Sized Hospitals— Funding Advocacy Gln, WGerlffa� Hospital STEGH is a medium-sized full service community hospital, accredited with Commendation status, serving St. Thomas and Elgin community by ensuring high quality care is available close to home when our patients need it most. S ���,�� iii, iii r :,'es Ou� Strategic I1"rIia� Ii ti m Over 52,000 ED visits annually, representing 12% increase from 2013/14. STEGH has the LOWEST ED wait times in Ontario.011" Patient Experience — �,�i IY Engagement of Our Patients ��°' Deliver over 600 babies annually. I F,r� - Quality and Safety — St iii �,�; iii � ��-��„ �� III III.°��� iii.. �, x� � �-�,��n� � �� u� �i� iii.. ����n" ���°� � Zero Harm Over 8900 surgical procedures, including cataracts, hip and knee replacements, and cancer surgeries. Financial Stewardship — ) a Vii s ii�h s Zero Waste Over 75,500 ambulatory care visits and over 71,500 diagnostic����, imaging procedures. Our Team — h „ Engagement of Our People Slide / 2 www,stegh.rbin,c WI 10 WE ARE... One (:ff the regk:sn slargest "Staff were extremely accommodating and comforting from my initial ER visit right up to my admission into the surgery unit. 1 strongly feel that most hospitals in Ontario could learn a lot about proper patient centered care from STEGHII" WI T OUR PATIENTS... 195 19 Physicians 175 VoIlunteers "The St. Thomas Elgin General Hospital has the number one hard working and tender loving care staff in the world!! Thank you for treating me." �,,.. Together, our community raised more than $16 million towards the Great Expansion of the St. Thomas Elgin General Hospital. This project, which opened in stages this past winter, is a tremendous achievement for and by the people of St. Thomas and Elgin County. We are grateful of the donors who played an integral role in bringing this transformative project to life. STEGH does not receive provincial funding for equipment. The support of our community is essential to ensure we have the equipment needed to provide quality care. Slide / 4 i 4 iaserve a ii4 e iir r Ilei Ilei ir ii coinimuriit,ies b i i ib r i biir e iir ir i Iii 4 ceiri"tires Ofteiri tIr,i'�iir iiii ,�.-,flbyeiir wit,lr,i ec iiri iii iii c ii,�.,,c &a4iir ecuiriumies of sca� airid kiimit,edciirit,icaIimassiir iii iirim e iii �)t,iuiris ii iirl ciir a t,iii iii ficieiricies serviceiiriet,iiiv6a�ciii iiri a service r'l ave a w� iiii iiii w iiii iiii t �. iiii �. iiii iiii iiii iiii iii iiii iiii iiii iii �. � �. �. w iiii ef ewe iiriii iiris "to geiiriei a"te iiri iiii Miiriist,iiry ireveiir iii i iii i iii iii i is wi, � ��� � � � � ii caiimre ave acuteiii iii 'iii iii airid dayaiiigeiiiy weiglr,it,ed cases loetweeiri .oc coinimuriit,ies lrmve a great, deaairid ciiia iiri c iii iiri wit,lr,i tIr,ieiiir ca airiy ir ct,iii iiii iiri services eirodes coinimuriit,y ciiii iiiide iiri e www,stegh.rbin,c uuuu�u°° � �Ulllumum°m1p� �IIIUi�numiii� Brockville General Hospital Chatham Kent Health Alliance Erie Shores Healthcare Cambridge Memorial Hospital Headwaters Health Care Centre St. Thomas Elgin General Hospital Norfolk General Hospital Ross Memorial Hospital Chatham Kent Health Alliance Strathroy Middlesex General Hospital Perth & Smiths Falls District Hospital Woodstock General Hospital Muskoka Algonquin Healthcare West Parry Sound Health Centre Stratford General Hospital Pembroke Regional Hospital Georgian Bay General Hospital Orillia Soldiers' Memorial Hospital Collingwood General & Marine Hospital Stevenson Memorial Hospital Cornwall Community Hospital Hawkesbury & District General Hospital Northumberland Hills Health Centre .................................................................................................................................................................................................... Temiskaming Hospital Timmins and District Hospital 111 IIIIIIIIIIIIIIIIII iiiiiiiiiiii Il �% %� �;�°' Leeds -Grenville Chatham -Kent -Leamington Cambridge Dufferin-Caledon Elgin -Middlesex -London Haldimand-Norfolk Haliburton-Kawartha Lakes -Brock Lambton-Kent -Middlesex Lanark-Frontenac Oxford Parry Sound - Muskoka Perth -Wellington Renfrew-Nipissing-Pembroke Simcoe North Simcoe-Grey Stormont -Dundas -South Glengarry Glengarry -Prescott -Russel I Northumberland -Peterborough Sout ....................................................................................................................................................................................... Ti miskami ng - Cochrane Timmins -James Bav Steve Clark lMinisterof Municipal Affairs and Housi Rick Nicholls Belinda Karahalios PA to the Minister of Children, Community, and Social Services Sylvia Jones Minister of Tourism, Culture and Sport Jeff Yurek Minister of Natural Resources and Forestry Toby Barret PA to the Minister of Natural Resources and Forestry Laurie Scott Minister of Labour Monte McNaughton lMinisterof Infrastructure Randy Hillier O Ernie Hardeman Minister of Agriculture. Food and Rural Affairs Norm Miller IPAto the Ministerof Intergovernmental Affairs Randy Pettapiece PA to the Minister of Agriculture, Food and Rural Affairs John Yakabuski Minister of Transportation Jill Dunlop Jim Wilson I Minister of Economic Development, Job Creation and Trade Jim McDonell PA to the Minister of Municipal Affairs and Housing Amanda Simand PA to the Minister Responsible for Francophone Affairs David Piccini PA to the Minister of Training, Colleges and Universities John Vanthof Gilles Bisson 1� ........... 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Is at, -,e faci�r ig deficit t,)udgets i�r i tl�-ie sl�-iuir't� �ter,Iirn ar-id ar,e cunsideirlr-ig ��,airogiraIirn ar-id service adjustIirneirvts Cur icer,Ir is almut equity oftl^-ie fur i„iii Ir ig fdir,Iirnula were fit",st der i -t i fi e d i ir 1 20 13, a ir i d i ir 1 2016,tl-ie ") staot"'ted -to i�r ivestigate tl�-ie i�irnpact ur I M i ir listt,y of, I .......... I e a I -t [�-i a ir i d I .......... ur ig I ir.,�Irn Cat, -,e (MOI .......... I I I C' M S I .......... Is "I rhat ar-ialysis led the goverrvirnein'tto recogirvize the urvique attrlbutes of MS1 .......... Is, ar-id as a ir,esult, it ct,-,eated a ir iew classifIII catiur i ofl"-iospitals I [,-i e M 0 1 ..........I I I ' piroviii ded 2Ilr niii liii ur i i ir i additiii ur i a I fu ir i d i ir ig over''two yeat"'s (16/17 aIr i d 17/18), a�r i d -t [�-i e irn i ir iistt,y staffweire asked -to develop irecuirnrner idatiur is -to addr-'ess tl�-iese cur iceir,�r is 1��)es�pl['te "Uhlis woIirlk, MSI Is weire "Che sihinglie girOlLflp disadvIIID l'taged iIin '°iiie 20111�tvindihinIiIIID s, &iiid irrminy cIIID "fliIIID tie "to"face s i IIID iiiiIfiiii IIID "t If i IIID IIID iiii � IIID g e s Slide /7 www,stegh,on,ca "The funding formula for acute-care hospitals favours those assembly line operations in big cities where there are lots of people rolling through and they're doing dozens of the same procedure over time. It rewards hospitals in larger urban centres with higher patient and procedure volumes while medium-sized hospitals all across this province are struggling to keep the lights on." Scott Aitchison Mayor, Town of Huntsville April 3, 2018 — MuskokaRegion.com "This crisis is a direct result of a hospital funding formula that does not work in smaller Ontario communities. Instead, the hospitals providing vital services for smaller communities are at risk of reduced funding, the need to decrease services, and, in worst case scenarios, facing closure." Graydon Smith Mayor, Town of Bracebridge Mar. 2, 2016 News Release "There has to be a serious change in the funding if small to medium-sized hospitals are to survive. And, there is increased impetus being placed on centralization of services in larger urban centres. Rural hospitals are centres of excellence on their own even with extreme under- funding from the Ministry of Health." John Fenik Mayor, Town of Perth Nov. 29, 2017 InsideOttawaValley.com "We have seen our funding eroded through that formula over the last number of years. That model isn't working for many medium-sized hospitals in the province such as Headwaters. The Dufferin County and Caledon communities continue to grow, which is expected to put even more of a strain on Headwaters' resources in the future." Stacey Daub CEO, Headwaters Health Care Centre Nov. 13, 2017 Orangeville Banner Norm Miller, MPP for Parry Sound -Muskoka today introduced a motion calling upon the Wynne government to immediately review the funding formula for hospitals in order to address the chronic underfunding of small and medium sized hospitals. April 25, 2018 Slide / 8 www,stegh.rbin,c G// p ����� ft% �� iii/ (,,m;,,. P µ.,.,,� . � rri Y:` r^. � ���������� �11� �� ����i�ll����J l I������� ����1111111������������ J ����������j f 1111) w; � a 4�-�' "'"' IIII II_ �" s"� '' c- II ,�i� ,. 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