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13 - June 26, 2018 County Council MinutesCOUNTY COUNCIL MINUTES Tuesday, June 26, 2018 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Jenkins Seconded by Councillor Mennill THAT the minutes of the meetings held on June 12, 2018 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Moved by Councillor Martyn Seconded by Councillor Jones THAT we do now move into Committee of the Whole Council. - Carried. _-•: Approval for Official Plan Amendment No. 17 51 Murray Street, Town of Aylmer File No.: AY-OPA17-18 Owner: 10372222 Ontario Ltd. — Manager of Planning The manager presented the report providing Council with the information required to grant approval to the above noted Official Plan Amendment in the Town of Aylmer. Moved by Councillor Mennill Seconded by Councillor Ens THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No.17 to the Town of Aylmer Official Plan, File No. AY-OPA17-18; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. - Carried. Request for Reconsideration — Council Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. — Chief Administrative Officer The Chief Administrative Officer presented the report recommending that County Council rescind the resolution rejecting the Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. to clear 3.2 hectares of woodland on the grounds that insufficient reasons behind the original decision were provided to the applicant. The report also recommends that Council reconsider this decision at a meeting held in July. Moved by Councillor Jones Seconded by Councillor Martyn THAT the report titled "Request for Reconsideration — Council Exemption for Woodlands Clearing Application from Fieldstone Investment Inc." from the Chief Administrative Officer and County Solicitor, dated June 19, 2018 be received and filed; and, THAT Elgin County Council rescind the following motion from April 10th, 2018: County Council 2 June 26, 2018 THAT County Council reject the Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. to clear 3.2 hectares of woodland as Moved by Councillor Jones, Seconded by Councillor Wiehle; and, THAT Elgin County Council reconsider Fieldstone Investments Inc.'s Council Exemption for Woodlands Clearing Application at their meeting on July 24, 2018, and that notice of intended reconsideration of the Application by Fieldstone Investments Inc. be delivered to the Applicant and to any other person or entity that received a similar notice in respect of its original consideration by Council on April 10, 2018. - Carried. May Budget Performance — Director of Financial Services The director presented the report providing Council with a summary of the 2018 May Budget Performance. Moved by Councillor Marlyn Seconded by Councillor Mennill THAT the report titled "May 2018 Budget Performance" from the Director of Financial Services, dated June 18, 2018, be received and filed. - Carried. Capping and Clawback — Director of Financial Services The director presented the report recommending that Council review and set the County tax policy regarding Current Value Assessment for the 2018 year. Moved by Councillor Jenkins Seconded by Councillor Jones THAT County tax policy set the annualized tax limit increase at 10%; the prior year's current value assessment (CVA) tax limit increase at 10%; the CVA threshold for protected (increasing) properties at $500; the CVA threshold for clawed back (decreasing) properties at $500; exclude properties that were at CVA tax in the previous year from the capping and clawback calculation in the current year; and exclude properties that would move from being capped in the previous year to be clawed back in the current year or from being clawed back in the previous year to be capped in the current year as a result of the changes to the CVA tax; and, exclude reassessment _ related increases from the capping calculation; and, THAT the necessary by-laws be adopted. - Carried. POA Courthouse Tender Results — Director of Financial Services The director presented the PowerPoint presentation and report summarizing the issues and history of the POA Court facilities to -date. The presentation also provided the results from the tender to construct a standalone POA facility and recommendations for moving forward. Moved by Councillor Jones Seconded by Councillor Mennill THAT POA Court Facility project be awarded to the Southside Construction for $4,553,000; and, THAT staff be directed to implement cost saving measures with Southside Construction of approximately $300,000; and, THAT Elgin County petition for a municipal drain with a budget line item of $200,000 being included in the POA Facilities project; and, THAT the local municipal partners be informed of the award of tender and the change notice for the POA Facilities project. - Carried. County Council 3 June 26, 2018 Council recessed at 10:02 a.m. and reconvened at 10:17 a.m. Medical Director Agreements — Bobier Villa, Elgin Manor and Terrace Lodge — Director of Homes and Seniors Services The director presented the report recommending that Council authorize staff to enter into one year agreements for Medical Director Services at Elgin Manor, Bobier Villa and Terrace Lodge. Moved by Councillor Ens Seconded by Councillor Martyn THAT Council authorize staff to sign the one (1) year agreement from April 1, 2018 to March 31, 2019 with Dr. Derek Vaughan for the provision of Medical Director Services to Bobier Villa and Elgin Manor; and, THAT Council authorize staff to sign the one (1) year agreement from July 1, 2018 to June 30, 2019 with Dr. Michael Toth for the provision of Medical Director Services to Terrace Lodge. - Carried. Attending Physician Agreements — Bobier Villa, Elgin Manor and Terrace Lodge — Director Homes and Seniors Services The director presented the report recommending that Council authorize staff to enter into one year agreements for Attending Physician Services at Elgin Manor, Bobier Villa and Terrace Lodge. Moved by Councillor Jones Seconded by Councillor Mennill THAT Council authorize staff to sign the one (1) year attending physician agreements from July 1, 2018 to June 30, 2019 with Dr. Derek Vaughan for the provision of medical services to residents of Bobier Villa and Elgin Manor; Dr. Michael Toth for Terrace Lodge; Dr. Ken Morrison for Elgin Manor; and Dr. Edward Vivoda for Terrace Lodge. - Carried. CORRESPONDENCE Item for Information (Consent Agenda) 1. Thames Valley Family Health Team 2017-2018 Community Report. Moved by Councillor Jones Seconded by Councillor McWilliam THAT Correspondence Item #1 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor Martyn inquired about a signage policy for County Roads. Central Elgin passed its signage by-law and the road crew wants to be able to remove signage in its area that is on County road allowances. The Chief Administrative Officer informed Council that a report regarding signage on Elgin County roads would be brought forward on July 24, 2018. Notice of Motion — None. Matters of Urgency —None. County Council 4 June 26, 2018 Closed Meeting Items Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (c) a proposed or pending acquisition or disposition of land by the municipality or local board. (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board: (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose, (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26. (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Update - Carried. Moved by Councillor Marlyn Seconded by Councillor Jenkins THAT we do now rise and report. - Carried. Moved by Councillor Mennill Seconded by Councillor Jones THAT staff proceed as directed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Ens WHEREAS County Council received revised Terms and Conditions for the Assumption of roads in Malahide Township for the purpose of the installation of the temporary bridge, and, WHEREAS County Council consents to the Terms and Conditions as amended by Malahide Township Council; NOW, THEREFORE, BE IT RESOLVED BY COUNTY COUNCIL: THAT the Warden and Chief Administrative Officer be authorized to execute the agreement for the transfer of jurisdiction for Elgin County to assume the relevant roads in Malahide Township to facilitate the installation of the temporary bridge; and THAT the by-law to add highways including lower tier highways to the highways system for Elgin County be amended to include Bank Street, Rush Creek Line, and Lewis for the duration of the temporary bridge placement; and the portion of Dexter Line road allowance located east of Imperial Road and extending southerly to Colin Street. Moved by Councillor Wiehle Seconded by Councillor Jones THAT staff proceed as directed. - Carried. - Carried. County Council 5 June 26, 2018 Moved by Councillor Marlyn Seconded by Councillor McWilliam THAT the Warden proceed as directed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Mennill Seconded by Councillor Ens THAT By -Law No. 18-20 "Being a By -Law to Establish Revenue Neutral Clawback Percentages for Certain Property Classes" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jones Seconded by Councillor Wiehle THAT By -Law No. 18-21 "Being a By -Law to Adopt Optional Tools for the Purposes of Administering Limits for the Commercial, Industrial and Multi -Residential Property Classes" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Marlyn Seconded by Councillor Jones THAT By -Law No. 18-22 "Being a By -Law to Add Highways, including Lower Tier Highways, to the Highway System for Elgin County." be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Ens THAT By -Law No. 18-23 "Being a By -Law to Delegate Authority to the Chief Administrative Officer to Act in the Event that the Council's Actions become Restricted under Section 275 of the Municipal Act, 2001." be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mennill Seconded by Councillor Jones THAT By -Law No. 18-24 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 26, 2018 Meeting" be read a first, second and third time and finally passed. - Carried. County Council 6 June 26, 2018 ADJOURNMENT Moved by Councillor Mennill Seconded by Councillor Jenkins THAT we do now adjourn at 11:51 a.m. and meet again on July 10, 2018 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Julie Gony u, Chief Administrative Officer. David Marr, Warden.