15 - August 14, 2018 County Council Agenda Pkg.1/000F�. I E (y
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ORDERS OF THE DAY
FOR TUESDAY, AUGUST 14,2018- 9:00 A.M.
ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes — July 24, 2018
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
5th Motion to Move Into "Committee Of The Whole Council"
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration (none)
2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Items - (see separate agenda)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By -Laws
14th ADJOURNMENT
NOTICE:
Lunch Will Not Be Provided
Casual Dress Permitted
August 19-22, 2018 AMO Annual Conference — Ottawa
August 28, 2018 County Council Meeting (tentative)
September 11, 2018 County Council Meeting
November 23, 2018 Warden's Dinner — Masonic Centre of Elgin
Accessible formats available upon request.
1
DRAFT COUNTY COUNCIL MINUTES
Tuesday, July 24, 2018
Accessible formats available upon request.
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Marr in the Chair.
An additional verbal Addendum Item was added to the IN -CAMERA Agenda under Municipal Act
Section 239.2; (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local board —
Contract Negotiations.
ADOPTION OF MINUTES
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT the minutes of the meeting held on June 26, 2018 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
Councillor Jones declared a conflict of interest with regard to an item on the IN -CAMERA Agenda
relating to property matters. At the appropriate time, Councillor Jones vacated the Council
Chambers and refrained from discussing the item.
Warden Marr and Councillor Martyn declared a conflict of interest with regard to an item on the
IN -CAMERA Agenda relating to Central Elgin Fire. At the appropriate time, Warden Marr and
Councillor Martyn vacated the Council Chambers and refrained from discussing the item.
DELEGATIONS
Medium -Sized Hospitals — Funding Advocacy
Robert Biron, President and CEO, St. Thomas Elgin General Hospital with a presentation re:
Medium -Sized Hospitals Funding Advocacy. The presentation included an explanation as to how
provincial funding models create inequities and cost pressures for medium-sized hospitals.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT the County of Elgin join advocacy efforts with other medium-sized hospitals' municipalities
at the 2018 AMO Conference; and,
THAT the Warden write a letter of support to the Ministry of Health and to MPP Jeff Yurek
advocating for equitable and fair medium-sized hospital funding; and,
THAT the County of Elgin join STEGH in its advocacy efforts for fair funding for medium-sized
hospitals.
- Carried.
Moved by Councillor Jones
Seconded by Councillor Ens
THAT the presentation from the President and CEO of the St. Thomas Elgin General Hospital re:
Medium -Sized Hospital Funding be received and filed.
- Carried.
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County Council 2 July 24, 2018
St. Thomas/Elgin Long -Term Affordable & Social Housing Strategy
Elizabeth Sebestyen, Director, St. Thomas -Elgin Social Services and Josh Warkentin of Tim
Welch Consulting Inc. with a report and PowerPoint presentation re: St. Thomas/Elgin Long -
Term Affordable and Social Housing Strategy.
Moved by Councillor Martyn
Seconded by Councillor Mennill
THAT the presentation titled "St. Thomas/Elgin Long -Term Affordable and Social Housing
Strategy", from the Director of St. Thomas -Elgin Social Services and Welch Consulting Inc., be
received and filed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
THAT we do now move into Committee of the Whole Council.
- Carried.
REPORTS
Elgin County Library 2018 Service Update — Library Coordinator
The coordinator presented the report summarizing library services that are expanding to the
benefit of library patrons. Some of these services include apps, movie licenses and online
membership services.
Moved by Councillor Martyn
Seconded by Councillor Ens
THAT the report titled "Elgin County Library 2018 Service Update" from the Library Coordinator,
dated June 28, 2018 be received and filed.
- Carried.
Clearing Exemption Application for S Pt. Lot 9, Concession 2 Duff Line, Municipality of
Dutton Dunwich — Tree Commission erMeed Inspector
The Chief Administrative Officer presented the report recommending that Council reconsider
the request for Exemption for Woodlands Clearing Application originally submitted by Fieldstone
Investments Inc. at the meeting held on April 10, 2018.
Moved by Councillor Jones
Seconded by Councillor Mennill
WHEREAS Elgin County Council considered the Clearing Exemption Application received for
3.2 hectares of woodland from Fieldstone Investments Inc., for S Pt Lot 9, Concession 2, Duff
Line, Dutton Dunwich at their meeting held on July 24, 2018; and,
WHEREAS a number of objections were received; and,
WHEREAS By -Law 05-03 Elgin County Woodlands Conservation By -Law requires that reasons
for rejecting a request for clearing exemption of woodland property must be provided to the
applicant within 10 days;
NOW THEREFORE, BE IT RESOLVED;
THAT Elgin County Council reject the request for clearing exemption received from Fieldstone
Investments Inc., for the clearing of 3.2 hectares of woodland for the following reasons:
a. The request is inconsistent with the Elgin County Woodlands Conservation By -Law;
and,
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County Council 3 July 24, 2018
b. The request is inconsistent with the no net loss policy followed by County Council,
notwithstanding the offer to contribute to the County tree planting fund; and,
c. The request does not promote good forestry and utilization of practices that sustain
healthy woodlands; and,
d. The woodlot is substantial and will take decades to replenish; and,
e. This will impact on the habitat for woodland species.
- Carried.
Amended Councillors' Remuneration — One -Third Tax Allowance — Financial Analyst
The analyst presented the report outlining the decisions made by other Ontario municipalities
regarding the federal decision to eliminate the one-third tax allowance for Councillors.
Moved by Councillor Ens
Seconded by Councillor Jones
THAT Council's remuneration be changed to account for the elimination of the 1/3 tax exemption
by the Federal Government, effective December 1, 2018, to fully taxable and grossed up total
remunerations of: Warden - $69,918 and Council - $25,607.
Councillor Martyn requested a recorded vote. These were recorded as follows:
YEAS NAYS ABSENT
Wiehle
McWilliam
Martyn
Jones
Currie
Mennill
Jenkins
Ens
Marr
TOTAL: 8 1 0
As a result of the Recorded Vote the motion was Carried.
Farm Tax Ratio — Director of Financial Services
The director presented the report in response to the EFA's request for a reduction in the Farm
Tax Ratio from 25% to 23%.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT the 2019 tax ratios be set by the newly elected council as part of the 2019 budget
deliberations.
- Carried.
2017 Annual Report and Audited Financial Statement — Director of Financial Services
The director presented the Annual Report, a document that allows Council to communicate the
achievements, financial results and performance measures for the corporation for 2017.
Moved by Councillor Wiehle
Seconded by Councillor Jones
THAT the 2017 Annual Report, Financial Information Return (FIR) and Audited Consolidated
Financial Statements be approved for publication.
- Carried.
Council recessed at 10:43 a.m. and reconvened at 10:52 a.m.
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County Council 4 July 24, 2018
West Elgin Community Health Centre (WECHC) — Meals on Wheels (MOW) Contract —
2018-2020 — Director Homes and Seniors Services
The director presented the report recommending that Council authorize staff to enter into an
agreement with the West Elgin Community Health Centre to provide Meals on Wheels services to
seniors in West Elgin.
Moved by Councillor Jones
Seconded by Councillor Martyn
THAT the current price of West Elgin Community Health Centre Meals on Wheels increase to
$6.65 in 2018 and $6.75 in 2019 with a two (2) year contract from 2018-2020; and,
THAT Council authorize staff to sign the 2018-2020 Meals on Wheels contract with the West
Elgin Community Health Centre.
- Carried.
Homes — Dietary (Section 1-7) Policy Manual Review and Revisions — Director of Homes
and Seniors Services
The director presented the report recommending that Council approve annual revisions to the
County of Elgin Homes and Seniors Services Dietary Policy Manual.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT Council approve the County of Elgin Homes and Seniors Services Dietary (Section 1-7)
Policy Manual review and revisions for 2018; and,
THAT the report titled "Homes — Dietary (Section 1-7) Policy Manual Review and Revisions"
dated July 4, 2018 be received and filed.
- Carried.
Homes — Housekeeping and Laundry (Section 1-7) Policy Manual Review and Revisions —
Director of Homes and Seniors Services
The director presented the report recommending that Council approve annual revisions to the
County of Elgin Homes and Seniors Services Housekeeping and Laundry Policy Manual.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT Council approve the County of Elgin Homes and Seniors Services Housekeeping and
Laundry (Section 1-7) Policy Manual review and revisions for 2018; and,
THAT the report titled "Homes — Housekeeping and Laundry (Section 1-7) Policy Manual Review
and Revisions" dated July 4, 2018 be received and filed.
- Carried.
Homes — Maintenance Policy Manual Review and Revisions — Director of Homes and
Seniors Services
The director presented the report recommending that Council approve annual revisions to the
County of Elgin Homes and Seniors Services Maintenance Policy Manual.
Moved by Councillor Martyn
Seconded by Councillor McWilliam
THAT Council approve the County of Elgin Homes and Seniors Services Maintenance Policy
Manual review and revisions for 2018; and,
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County Council 5 July 24, 2018
THAT the report titled "Homes — Maintenance Policy Manual Review and Revisions" dated July
4, 2018 be received and filed.
- Carried.
Elgin County Official Plan Five (5) Year Review — Natural Heritage Study — Manager of
Planning
The manager presented the report providing County Council with information about the Elgin
Natural Heritage System Study (ENHSS) that is required as part of the County's Official Plan 5
Year Review in accordance with Section 26 of the Planning Act.
Moved by Councillor Jones
Seconded by Councillor Martyn
THAT the report titled "Elgin County Official Plan Five (5) year Review— Natural Heritage System
Study", from the Manager of Planning, dated July 12, 2018 be received and filed.
- Carried.
Duff Line/Third Line Rehabilitation Strategy Change — Director of Engineering Services
The director presented the report recommending that Council defer the work originally proposed
for Third Line and the funds made available used to complete the rehabilitation of Duff Line from
Dunborough Road easterly to Currie Road.
Moved by Councillor McWilliam
Seconded by Councillor Mennill
THAT the report titled "Duff Line/Third Line Rehabilitation Strategy Change" from the Director of
Engineering Services, dated July 18, 2018, be received and filed; and,
THAT the rehabilitation work on Duff Line be extended to include double surface treatment from
Dunborough Road easterly to Currie Road for a total length of 7 km; and,
THAT the proposed rehabilitation work on Third Line be deferred from the 2018 Capital Program;
and,
THAT, at the request of Southwold Township, further investigation be undertaken to determine a
more appropriate strategy for Third Line from Lawrence Road easterly to Union Road.
- Carried.
Commercial Signs within County Road Allowances — Director of Engineering Services
The director presented the report raising the issue of unauthorized commercial signs within
County Road Allowances and seeking Council's direction for preparation of a policy for
prohibition and removal of such signs.
Moved by Councillor Jones
Seconded by Councillor Martyn
THAT the report titled "Commercial Signs within County Road Allowances", from the Director of
Engineering Services and the County Solicitor, dated July 17, 2018, be received and filed; and,
THAT staff be directed to develop a policy for prohibition and removal of commercial signs from
County Road Allowances and report back to Council.
- Carried.
Port Bruce Temporary Bridge Update — Director of Engineering Services
The director presented the report updating Council on the installation of a temporary bridge in
Port Bruce.
Moved by Councillor Jenkins
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County Council 6
Seconded by Councillor Mennill
July 24, 2018
THAT the report titled "Port Bruce Temporary Bridge Update", from the Director of Engineering
Services, dated July 17, 2018, be received and filed.
- Carried.
EMS Medavie Update to Deployment Plan — Director of Engineering Services
The General Manager/Chief of Medavie EMS Elgin Ontario presented the report informing
Council of an update to the Medavie EMS Elgin Deployment Plan in order to provide efficiency in
the movement of vehicles across the County.
Moved by Councillor Jones
Seconded by Councillor McWilliam
THAT County Council consent to the proposed deployment plan outlined in the report from the
Director of Engineering Services and the General Manager/Chief of Medavie EMS Elgin Ontario
on the condition that this revised deployment strategy will not increase County expenditures;
and,
THAT County Council reserves the right to review the outcome of the revised deployment
strategy in 3 months to determine the impact upon service for Elgin County residents.
- Carried.
Terrace Lodge Redevelopment Update — Chief Administrative Officer
The Chief Administrative Officer presented the report providing Council with an update on the
recent Request for Proposal (RFP) issued by the County for a Design and Operational Review
for Terrace Lodge.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT the report titled "Terrace Lodge Redevelopment Update", from the Chief Administrative
Officer and Purchasing Coordinator, dated July 17, 2018, be received and filed.
- Carried.
Illegal Dumping in Elgin County — Chief Administrative Officer
The Chief Administrative Officer presented the report providing Council with a background on
illegal dumping in Elgin County and recommending that Council authorize staff to contact partner
municipalities in regard to illegal dumping along County road allowances and report back to
County Council at a future date with more information.
Moved by Councillor Martyn
Seconded by Councillor Wiehle
THAT the Chief Administrative Officer be directed to contact partner municipalities in regard to
illegal dumping along County road allowances and report back to County Council at a future date
with a summary report and recommendations.
- Carried.
CORRESPONDENCE
Items for Consideration
Melissa Schneider, President, Elgin County Federation of Agriculture urging County Council
to implement a farm tax ratio of 0.23 for the 2019 tax year which would slow the farm tax
increase to a more manageable and equitable pace and reduce the tax burden on local
farmers.
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County Council 7 July 24, 2018
2. Donna and Norm Vick expressing their concerns with the speed signage on Centennial
Avenue in the Municipality of Central Elgin.
3. Cameron McWilliam, Mayor, Municipality of Dutton Dunwich expressing their council's
disappointment in the decision to build a new court facility and recommends that long-term
lease negotiations with the Ministry of the Attorney General be revisited.
In regard to Correspondence Item #1 Council recommended that:
In accordance with the above report titled "Farm Tax Ratio", the 2019 tax ratios be considered
and set by the newly elected Council as part of the 2019 budget deliberations.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Martyn
Seconded by Councillor Mennill
THAT staff be directed to evaluate speed signage on Centennial Avenue in the Municipality of
Central Elgin in conjunction with the Ministry of Transportation and the Municipality of Central
Elgin; and,
THAT a letter be sent to Donna and Norm Vick to notify them of this decision.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #3:
Moved by Councillor Jones
Seconded by Councillor Wiehle
THAT correspondence from the Municipality of Dutton Dunwich be received and filed.
- Carried.
Items for Information (Consent Agenda)
Certificate of Congratulations to Elgin County from Jeff Yurek, MPP Elgin -Middlesex -London
on the occasion of the Grand Opening of the Elgin County Heritage Centre.
2. Tom Jeffery, FCHS Foundation Chair, with Media Release titled "FCHS Foundation hosts
Building Ties event with area counties".
3. Allan Jones, Chairman, National Wall of Remembrance Association (NWORA) with invitation
to visit their website www.worassociation.ca for information on their plan to build a memorial
in Kingston Ontario to recognize every Canadian who fell in every conflict of record.
4. Connie Mallory, Chief Inspector, Ontario SPCA seeking Council's support in the form of a by-
law for their "2018 No Hot Pets Campaign".
5. James Collard, Secretary -Treasurer, Community School Alliance inviting nominations to the
Executive Committee of the Alliance. Deadline August 10, 2018.
6. The College of Physicians and Surgeons (CPSO) inviting nominations for the College of
Physicians and Surgeons of Ontario Council Award. Deadline October 1, 2018.
7. Hon. Steve Clark, Minister of Municipal Affairs and Housing announcing that his ministry will
consult with AMO and the municipal sector on areas of mutual interest and welcomes
municipal input.
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
THAT Correspondence Items #1- 7 be received and filed.
- Carried.
0
County Council 8 July 24, 2018
OTHER BUSINESS
Statements/Inquiries by Members
Councillor McWilliam announced that the new provincial government had cancelled the Strong
Breeze Wind Project in Dutton Dunwich. This is good news as the municipality had declared
itself an unwilling host. This project was extremely divisive in the community and Councillor
McWilliam hopes to work towards healing the rift in the community that this project caused.
Councillor Jones announced that a solar project in Southwold had also been cancelled and this
project had been divisive as well.
Warden Marr announced that a small project was cancelled in Central Elgin as well. Central
Elgin looks forward to continuing dialogue with MPP Jeff Yurek regarding Elgin's position on a
host of topics including green energy.
Notice of Motion - None.
Matters of Urgency - None.
PRESENTATION
International Plowing Match Legacy Scholarship - 2018 Winners
Warden Marr and 2010 IPM Chairman Duncan McPhail presented Ms. Abbey Taylor of the
Municipality of Central Elgin and Ms. Alex Oswell of the Town of Aylmer with the International
Plowing Match Legacy Scholarships for 2018. Linda Oswell, Mother of Alex, was in attendance
on behalf of her daughter who was in British Columbia on a school placement. The Warden
congratulated both recipients for their accomplishments and wished them well in their future
agricultural endeavours.
Closed Meeting Items
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 239.2;
Additional Verbal In -Camera Addendum Item (see page 1)
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on
or to be carried on by or on behalf of the municipality or local board - Contract Negotiations.
In -Camera Addendum Item #1
(c) a proposed or pending acquisition or disposition of land by the municipality or local board; (h)
information explicitly supplied in confidence to the municipality or local board by Canada, a
province or territory or a Crown agency of any of them - Property Matters.
In -Camera Addendum Item #2
(a) the security of the property of the municipality or local board; (c) a proposed or pending
acquisition or disposition of land by the municipality or local board; (k) a position, plan,
procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on
by or on behalf of the municipality or local board - Central Elgin Fire.
In -Camera Item #1
(b) personal matters about an identifiable individual, including municipal or local board
employees - Organizational Developments.
In -Camera Item #2
(e) litigation or potential litigation, including matters before administrative tribunals, affecting
9
County Council 9 July 24, 2018
the municipality or local board; (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction
to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality
or local board.
In -Camera Item #3
(e) litigation or potential litigation, including matters before administrative tribunals, affecting the
municipality or local board; (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction
to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality
or local board — Status Report Enforcement of Reforestation.
In -Camera Item #4
(e) litigation or potential litigation, including matters before administrative tribunals, affecting the
municipality or local board; (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction
to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality
or local board — Port Bruce Bridge.
In -Camera Item #5
(e) litigation or potential litigation, including matters before administrative tribunals, affecting the
municipality or local board; (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose.
Moved by Councillor Martyn
Seconded by Councillor Jenkins
THAT we do now rise and report.
- Carried.
- Carried.
Additional Verbal In -Camera Addendum Item (see page 1)
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT staff proceed as directed.
- Carried.
In -Camera Addendum Item #1
Councillor Jones left the Council Chambers at 12:18 p.m. during the discussion of the following
agenda item. He returned after discussions had concluded.
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT staff proceed as directed.
- Carried.
In -Camera Addendum Item #2
Warden Marr and Councillor Martyn left the Chambers at 12:35 p.m. Deputy Warden Jones
Chaired the meeting in the Warden's absence. The Warden and Councillor Martyn returned after
the discussion regarding Central Elgin Fire had concluded.
Moved by Councillor Jones
Seconded by Councillor Wiehle
THAT the verbal report from the Chief Administrative Officer be received and filed.
- Carried.
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County Council 10 July 24, 2018
In -Camera Item #1
Moved by Councillor Jenkins
Seconded by Councillor Martyn
THAT staff proceed as directed.
- Carried.
In -Camera Item #2
Moved by Councillor Mennill
Seconded by Councillor Ens
THAT the correspondence be received and filed.
- Carried.
In -Camera Item #3
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT the verbal report from the County Solicitor be received and filed.
- Carried.
Councillor Currie left the meeting.
In -Camera Item #4
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT County Council provide authorization to proceed with the construction of a temporary boat
launch for use by North Erie Marina at the cost of $75,000; and,
THAT the report from the County Solicitor be received and filed.
- Carried.
In -Camera Item #5
Moved by Councillor Jones
Seconded by Councillor Wiehle
THAT correspondence provided by the Chief Administrative Officer be received and filed.
- Carried.
REPORTS (continued)
Restriction of Right of Public Passage and Access — Lewis Street (South of Rush Creek
Line) Malahide Township (Port Bruce) — County Solicitor
The solicitor presented the report recommending that Council enact a by-law temporarily
removing and suspending public access to and passage over a portion of the unopened Lewis
Street road allowance, to facilitate construction of a temporary boat launch to be leased to North
Erie Marina as a mitigation measure against negative consequences of installation of the
temporary bridge spanning Catfish Creek.
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT the report titled "Restriction of Right of Public Passage and Access — Lewis Street
(South of Rush Creek Line), Malahide Township (Port Bruce)" from the County Solicitor, dated
July 19, 2018, be received and filed; and,
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County Council 11 July 24, 2018
THAT County Council enact the proposed by-law attached as Schedule "A" hereto.
- Carried.
Closed Meeting Item - Councillor Jenkins requested information about a confidential matter of
potential litigation affecting the municipality.
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 239.2;
(e) litigation or potential litigation, including matters before administrative tribunals, affecting
the municipality or local board.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT we do now rise and report
- Carried.
Moved by Councillor Ens
Seconded by Councillor Jenkins
THAT the verbal report from the Chief Administrative Officer be received and filed.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Wiehle
Seconded by Councillor Jones
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT By -Law No. 18-25 "Being a By -Law to Appoint Alternate Persons to Carry Out the Duties
of the Secretary -Treasurer of the Elgin County Land Division Committee when the Secretary -
Treasurer is Unable, for Any Reason, to Carry Out His or Her Duties" be read a first, second and
third time and finally passed.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT By -Law No. 18-26 "Being a By -Law to Remove and Prohibit the Right of Passage Over a
Portion of the Lewis Street Road Allowance (South of the Travelled Portion of Rush Creek Line)
in the Township of Malahide in The County of Elgin as Amended Pursuant to the Corresponding
Report" be read a first, second and third time and finally passed.
- Carried.
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County Council 12
Moved by Councillor Martyn
Seconded by Councillor Ens
July 24, 2018
THAT By -Law No. 18-27 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the July 24, 2018 Meeting" be read a first, second and
third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Jones
THAT we do now adjourn at 1:23 p.m. to meet again on August 14, 2018 (tentative) at the County
Administration Building Council Chambers at 9:00 a.m.
Julie Gonyou,
Chief Administrative Officer.
13
- Carried.
David Marr,
Warden.
Moved by Councillor Ens
Seconded by Councillor Jones
MOTION:
THAT Council's remuneration be changed to account for the elimination of the 1/3 tax
exemption by the Federal Government, effective December 1, 2018, to fully taxable and
grossed up total remunerations of: Warden - $69,918 and Council - $25,607.
RECORDED VOTE
July 24, 2018
CARRIED / DEFEATED
TOTAL NUMBER OF VOTES = 9
14
YEAS NAYS ABSENT
WEST ELGIN
BERNIE WIEHLE
X
DUTTON DUNWICH
CAMERON McWILLIAM
X
CENTRAL ELGIN
SALLY MARTYN
X
SOUTHWOLD
GRANT JONES
X
AYLMER
GREG CURRIE
X
MALAHIDE
DAVE MENNILL
X
JIM JENKINS
X
BAYHAM
PAULENS
X
CENTRAL ELGIN
WARDEN DAVID MARR
X
TOTAL
8 1 0
CARRIED / DEFEATED
TOTAL NUMBER OF VOTES = 9
14
REPORTS OF COUNCIL AND STAFF
August 14, 2018
Staff Reports —(ATTACHED)
Director of Homes and Seniors Services — Victorian Order of Nurses (VON) — Meals on Wheels
(MOW) Contract — 2018-2020
Director of Homes and Seniors Services — Homes — Administrative Monetary Penalties and Re -
Inspection Fees
Director of Community and Cultural Services — Estate Donations to Support Alma College
Collections
Director of Financial Services — June 2018 Budget Performance
Director of Engineering Services — Regulation of Traffic By -Law Amendments — Port Bruce
County Solicitor — License Agreement — North Erie Marina — Temporary Boat Launch — Lewis
Street (South of Rush Creek Line), Malahide Township
(Port Bruce)
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,,urrr m/1
N
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and Seniors Services
Annemarie Atkinson, Manager of Support Services - Terrace Lodge
Chris Bhola, Manager of Support Services - Elgin Manor
DATE: August 7, 2018
SUBJECT: Victorian Order of Nurses (VON) - Meals on Wheels (MOW) Contract - 2018-2020
INTRODUCTION:
The Elgin County Homes, in partnership with Victorian Order of Nurses (VON) through
Terrace Lodge and Elgin Manor, provide meals on wheels (MOW) to seniors in Central and
East Elgin communities.
DISCUSSION:
The Homes have aimed to keep the Meals on Wheels (MOW) program affordable to
individuals in the community without negatively impacting the Home's budgets. The fee for
meals is currently $6.60 as provided by the Homes and continues to provide for full cost
recovery of the program. Given that food and packaging prices are anticipated to increase in
the upcoming years, a slight increase in pricing is recommended. Staff is recommending an
increase of $.05 per meal in 2018 and $.10 per meal increase for 2019 to help offset
anticipated costs. Additionally, staff is recommending an increase in length of contract to a
two (2) year agreement with VON.
CONCLUSION:
Providing nutritional meal service to community residents continues to be a valuable and
needed service. Staff is recommending a two (2) year agreement with a slight increase to
$6.65 per meal in 2018 and $6.75 per meal in 2019.
RECOMMENDATIONS:
THAT the current price of Victorian Order of Nurses - Meals on Wheels increase to $6.65 in
2018 and $6.75 in 2019 with a two (2) year contract from 2018-2020; and,
THAT Council authorize staff to sign the 2018-2020 Meals on Wheels contract with the
Victorian Order of Nurses.
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors Services
Annemarie Atkinson
Manager of Support Services - Terrace Lodge
Chris Bhola
Manager of Support Services - Elgin Manor16
Approved for Submission
Julie Gonyou
Chief Administrative Officer
MEALS ON WHEELS AGREEMENT
This Agreement is made as of the day of August, 2018.
BETWEEN
VICTORIAN ORDER OF NURSES FOR CANADA – ONTARIO BRANCH
(hereinafter "VON")
-and-
CORPORATION OF THE COUNTY OF ELGIN
TERRACE LODGE AND ELGIN MANOR
(hereinafter "Supplier")
RECITALS:
WHEREAS VON wishes to engage the Supplier to prepare the meals ("Meals") for its Meals
on Wheels Program, upon the terms and conditions set out in this Agreement.
NOW THEREFORE in consideration of the sum of ONE DOLLAR ($1.00) now paid by VON
to the County as well as the mutual covenants contained herein, the nature and extent of
which consideration is acknowledged as sufficient and received, the Parties hereto agree as
follows:
SECTION 1 — DEFINITIONS
1.1 In this Agreement, unless the context otherwise requires, the following terms shall
have the following meanings:
(1) "Agreement" means this agreement, including any recitals and schedules to
this agreement, as amended, supplemented or restated from time to time.
(2) "Client" means any person who receives a Meal.
(3) "Client Information" means any and all material, data or any other information
whatsoever, whether in verbal, written or any other form, relating to Clients,
including name, address, telephone number, information concerning dietary
requirements or restrictions and any and all other personal health information
and health data that the Supplier may obtain or have access to in the course of
performing its duties under this Agreement.
(4) "Statutory Holidays" means the statutory holidays listed in Exhibit "A" to this
Agreement.
SECTION 2 — TERM AND TERMINATION
2.1 The term of this Agreement shall commence on July 1, 2018 and shall terminate on
June 30, 2020 (the "Term"), unless sooner terminated in accordance with the
provisions of this Agreement.
17
-2-
2.2 This Agreement may be extended upon such terms and conditions as may be
reached by mutual agreement of the parties in writing not less than sixty (60) days
before the expiration of the Term or any extension thereof. If the parties fail to reach
agreement at least sixty (60) days prior to the expiration of the Term or any
extension thereof, this Agreement shall terminate.
2.3 VON may terminate this Agreement at any time on sixty (60) days' prior written
notice to the Supplier.
2.4 The Supplier may terminate this Agreement at any time on sixty (60) days' prior
written notice to VON.
2.5 VON may terminate this Agreement immediately upon notice in writing to the
Supplier if:
(1) an order is made under any statute, law, regulation, enactment or ordinance
from time to time applicable requiring the Supplier to close its premises or any
part thereof; or
(2) the Supplier is convicted of an offence under any statute, law, regulation,
enactment or ordinance from time to time applicable; or
(3) otherwise complying with obligations in effect as of the date of termination.
2.6 The expiration or sooner termination of this Agreement shall not relieve or release
either party from making payments that might be owing under this Agreement.
SECTION 3 —COMPENSATION
3.1 VON shall pay the Supplier the sum of $6.65 per Meal, consisting of an entree, salad
and dessert from July 1, 2018 to June 30, 2019 and $6.75 from July 1, 2019 to June
30, 2020. Double portions can also be purchased at an additional cost of $3.30
during this time period.
3.2 The Supplier shall invoice VON on a monthly basis for all Meals prepared in
accordance with this Agreement, with payment due within thirty (30) days of the date
of the invoice.
3.3 The Supplier shall keep accurate and systematic accounts in respect of the Meals
and services provided under this Agreement in accordance with generally accepted
accounting principles.
SECTION 4 — MENUS AND SCHEDULES
4.1 The Supplier will provide Meals in accordance with the specifications and schedule
described in Schedule "A" to this Agreement.
4.2 The Meals will be ready for pick up by VON volunteers by no later than 11.30 a.m.
Monday through Friday and such volunteers will return delivery equipment to the
im
-3 -
meal suppliers after meals have been delivered. Specialty diet meals are to be
clearly identified for the volunteers.
4.3 The Supplier shall ensure that the VON volunteers have a safe and clean area in its
premises in which to meet for assembly of Meals.
4.4 VON shall have the right to cancel the preparation of Meals on any day by notifying
Supplier by no later than 10.00 a.m. on such day, and there will be no charge for that
day's Meals.
4.5 VON will be responsible for the supply of delivery equipment (ie; coolers, hot packs,
etc.). The Supplier will store, clean, disinfect and sanitize all equipment according to
provincial legislation and in addition to the Meals, the Supplier will provide all food
containers required for Meals packaging and delivery.
SECTION 5 — WARRANTIES AND REPRESENTATIONS
5.1 The Supplier hereby warrants and represents to the best of its current knowledge
that:
(1) in preparing the Meals under this Agreement it will utilize only food articles,
ingredients, packaging and labelling that are, to the best of the Supplier's
knowledge in acting diligently and in full compliance with all applicable food
handler's legislation standards;
(2) all Meals shall be prepared, stored and readied for delivery in accordance with
best practices for food preparation and safety and, as a minimum, in accordance
with the requirements of any statute, law, regulation, enactment or ordinance
from time to time applicable concerning, without limitation:
(a) food temperature control;
(b) protection of food from contamination;
(c) employee hygiene and hand washing;
(d) maintenance and sanitation of surfaces and equipment that come into
contact with food;
(e) maintenance and sanitation of surfaces and equipment that do not come
into contact with food;
(f) maintenance and sanitation of washrooms;
(g) storage and removal of waste; and
(h) pest control;
(3) it shall keep such records in respect of the preparation, storage, handling and
readying for delivery of the Meals as are prescribed by any statute, law or
19
-4 -
regulation from time to time applicable and shall keep the records in such form,
with such detail and for such length of time as is prescribed by such statute, law
or regulation;
(4) it holds and will continue to hold throughout the term of this Agreement all
licenses, approvals and permits required to perform its obligations hereunder;
and
(5) it shall at all times be registered with and report to the proper authorities and
shall be responsible for paying all taxes, employment insurance contributions,
Canada Pension Plan contributions, employer health tax, Harmonized Sales
Tax, workers' compensation premiums or any other payments for which the
Supplier may be liable at law in respect of the fees payable under this
Agreement.
5.2 The representations and warranties of the Supplier contained in this Agreement shall
survive the expiration or sooner termination of this Agreement.
5.3 The Supplier covenants and agrees to take all steps necessary to cause each of its
representations and warranties to remain true and correct throughout the Term.
SECTION 6 — INSURANCE
6.1 The Supplier covenants that it has and shall maintain in full force and effect during
the Term and any renewals thereof, at its own cost and expense, comprehensive
general liability insurance including product liability coverage, which shall include,
without limitation coverage for a limit of not less than Two Million Dollars
($2,000,000.00) per occurrence including personal injury, death or property damage.
6.2 VON covenants that it has and shall maintain in full force and effect during the Term
and any renewals thereof, at its own cost and expense, comprehensive general
liability insurance, professional liability insurance and property insurance, each of
which shall include, without limitation coverage for a limit of not less than Two Million
Dollars ($2,000,000.00) per occurrence including personal injury, death or property
damage.
6.3 Each party shall deliver certificates of insurance to the other party within ten (10)
days of the request of the other party at any time during the Term.
SECTION 7 —INDEMNITY
7.1 The Supplier agrees to indemnify and save VON harmless from and against:
(a) all claims for bodily injury or death, property damage or other loss or damage
arising under this Agreement from the conduct of any work or any act or
omission of the Supplier or anyone for whom it is in law responsible, and for all
costs, expenses and liabilities incurred by VON in connection with such claims,
including reasonable legal fees, unless caused or to the extent contributed to by
the negligent or willful act or omission of VON; and
20
-5-
(b) any loss, cost, expenses or damages (including, reasonable legal fees), suffered
by VON due to any breach by the Supplier of any of its covenants and
obligations under this Agreement, unless caused or to the extent contributed to
by the negligent or willful act or omission of VON.
7.2 VON agrees to indemnify and save the Supplier harmless from and against:
(a) all claims for bodily injury or death, property damage or other loss or damage
arising under this Agreement from the conduct of any work or any act or
omission of VON or anyone for whom it is in law responsible, and for all costs,
expenses and liabilities incurred by the Supplier in connection with such claims,
including reasonable legal fees, unless caused or to the extent contributed to by
the negligent or willful act or omission of the Supplier; and
(b) any loss, cost, expenses or damages (including, reasonable legal fees), suffered
by the Supplier due to any breach by VON of any of its covenants and
obligations under this Agreement, unless caused or to the extent contributed to
by the negligent or willful act or omission of the Supplier.
7.3 The parties agree each with the other that either one receiving notice of a clam shall
give the other prompt written notice of any claim to which it claims the indemnity in
this Section applies and shall provide all such assistance as the indemnifying party
may reasonably request with respect to the conduct of proceedings or settlement
discussions.
7.4 The indemnities set forth in this Agreement shall survive the expiry and/or other
termination of this Agreement.
SECTION 8 — CLIENT INFORMATION AND CLIENT RECORDS
8.1 The Supplier covenants and agrees that it will not use or disclose to any third party
any Client Information except to the extent necessary to perform its obligations under
this Agreement and with the consent of the Client, or where required by law.
8.2 Upon termination, for any reason, of this Agreement, or at any time prior to the
termination upon the request of VON, the Supplier will deliver forthwith to VON all
Client Information (including all notes, records and documents pertaining thereto),
received from VON that is in its possession or under its control at that time. The
County will retain all Client Information generated by the Supplier and those
documents will remain the property of the County of Elgin.
8.3 In the event of any dispute, claim or litigation commenced on the part of or on behalf
of any Client, VON will provide the Supplier with such access to the Client
Information as it requires in order to prepare a legal defence.
8.4 The provisions of this section shall continue in force, notwithstanding the termination
of this Agreement.
21
-6 -
SECTION 9 — GENERAL MATTERS
9.1 The parties are independent Contractors. Nothing contained in this Agreement shall
be deemed to constitute VON or Supplier as agents, joint venturers or partners of
one another for any purpose. For greater certainty, nothing in this Agreement shall
be construed as creating an employer-employee relationship between VON and any
of Supplier's employees or personnel.
9.2 The division of this Agreement into sections and the insertion of headings are for
convenience of reference only and are not to affect the construction or interpretation
of this Agreement.
9.3 This Agreement shall be governed by and construed in accordance with the laws of
the Province of Ontario and each of the parties hereto hereby irrevocably attorns to
the jurisdiction of the courts of the Province of Ontario for all matters arising herein.
9.4 Supplier shall not assign this Agreement without the prior written consent of VON.
This Agreement shall enure to the benefit of and be binding upon the parties and
their respective successors and assigns.
9.5 Any provision of this Agreement that is invalid or unenforceable shall not affect any
other provision and shall be deemed to be severable.
9.6 No amendment, supplement or restatement of any term of this Agreement is binding
unless it is in writing and signed by each party.
9.7 This Agreement may be executed and delivered in any number of counterparts, each
of which when executed and delivered is an original but all of which taken together
constitute one and the same instrument. To evidence the fact that it has executed
this Agreement, a party may send a copy of its executed counterpart to the other
party by facsimile transmission and the signature transmitted by facsimile shall be
deemed to be the original signature for all purposes.
9.8 Time shall be of the essence of this Agreement.
9.9 This Agreement constitutes the entire agreement between the parties with respect to
the subject matter of this Agreement and supersedes all prior negotiations and
understandings.
9.10 Unless otherwise specified, words importing the singular number shall include the
plural and vice versa, words importing gender shall include the masculine, feminine
and neutral genders, and references to persons shall include individuals, trusts, firms
and corporations. The term "including" means "including without limitation".
9.11 Unless otherwise specified, each notice to a party must be given in writing and
delivered personally or by courier, sent by prepaid registered mail or transmitted by
fax to the party as follows:
To VON: 175 South Edgeware Rd, St. Thomas, ON N5P 4C4
22
To Supplier: Elgin Manor, RR1, St. Thomas, ON N5P 3S5
Terrace Lodge, 475 Talbot Street East, Aylmer, ON N5H 3A5
or to any other address, fax number or person that the party designates. Any notice,
if delivered personally or by courier, will be deemed to have been given when
actually received, if transmitted by fax before 3:00 p.m. on a business day will be
deemed to have been given on that business day, and if transmitted by fax after 3:00
p.m. on a business day, will be deemed to have been given on the Business Day
after the date of the transmission.
9.12 Annual client satisfaction surveys will be implemented by VON Community Support
staff and results will be shared with meal suppliers.
IN WITNESS WHEREOF this Agreement has been executed by the parties as of the date
first written above.
SIGNED, SEALED, AND DELIVERED
In the presence of
VICTORIAN ORDER OF NURSES
FOR CANADA — ONTARIO BRANCH
per:
Name:
Position:
We have authority to bind the Corporation.
CORPORATION OF THE
COUNTY OF ELGIN
per:
Name: David Marr
Position: Warden
per:
Name: Julie Gonyou
Position: Chief Administrative Officer
per:
Name: Michele Harris
Position: Director of Homes and Seniors Services
We have authority to bind the Corporation.
23
-8 -
SCHEDULE "A"
SPECIFICATIONS AND SCHEDULE
The Supplier will provide the following types of Meals, which will include an entree, salad
and dessert:
(1) regular;
(2) diabetic; and
(3) special meals to meet the specific dietary needs or restrictions of Clients
including, without limitation pureed, restricted fat or food sensitivity/allergy Meals.
VON will provide the Supplier with a list of all special Meals required and shall update the
list from time to time as necessary to reflect changes in Clients or Client needs.
The Meals on Wheels menu must have a minimum rotation time of three weeks and be
reviewed by a registered dietician. A copy of the current menu is to be made available to the
Meals On Wheels coordinating staff on an ongoing basis. Meals are to be date stamped
and identified with the Meals on Wheels stamp.
The Supplier will prepare fresh Meals on a daily basis from Monday through Friday each
week throughout the Term. The Supplier shall not be required to provide Meals on the
following Statutory Holidays: New Years Day, Family Day, Good Friday, Easter Monday,
Victoria Day, Canada Day, Civic Holiday, Labour Day, Remembrance Day, Thanksgiving,
Christmas Day and Boxing Day.
24
„urrr m/1
N
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and Seniors Services
DATE: August 7, 2018
SUBJECT: Homes -Administrative Monetary Penalties and Re -Inspection Fees
INTRODUCTION:
In December 2017, Bill 160 was passed. This legislation included amendments to introduce
Administrative Monetary Penalties (AMPs) and a re -inspection fee for Long -Term Care
Homes (LTCHs).
DISCUSSION:
An AMP is a civil penalty imposed by a regulator for a contravention of an Act, regulation or
by-law. AMPs under the Long -Term Care Homes Act (LTCHA) will come into effect on
January 1, 2019.
The AMP framework is set out in legislation and regulation and is intended to incent
compliance with legislation and regulatory requirements.
All the requirements in the LTCHA and its regulations have been assigned a specific AMP
amount. AMP amounts would correspond to the level of risk presented and escalate with
each re -issuance. There are three (3) classifications of AMPs, including:
• AMPs of $10,000 for the most serious non -compliances;
• AMPs of $5,000 for high risk non -compliances; and,
• AMPs of $1 000 for all "other” non -compliances
The current regulatory proposals introduce a re -inspection fee of $500. The fee would be
issued for the second, and subsequent, follow-up inspections of an order.
AMPs will only be implemented for reissued orders. Last year, Homes with reissued orders
accounted for 14 percent of Homes in the province. Of that 14 percent, only 40.7 percent
were not for profit or Municipal homes.
Since 2010, Elgin County Homes have only received one "order" as a result of the new
inspection process, and never repeat orders.
Discussion and information gathering regarding legislation changes has been ongoing with
AdvantAge Ontario, Ministry of Health and Long -Term Care and the management teams in
the Homes.
25
CONCLUSION:
Elgin County Homes continue to have favourable compliance records with the current
legislation and in the provision of evidence based care. Results of all Ministry of Health and
Long -Term Care (MOHLTC) inspections of Elgin County Homes and any issues that are
identified as risks to achieving compliance are reported to Council annually.
Once the changes to the LTCHA, 2007 are put into force, processes and policies will be
reviewed and revised to support continued compliance.
RECOMMENDATION:
THAT the report titled "Homes - Administrative Monetary Penalties and Re -Inspection Fees"
dated August 7, 2018 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Michele Harris Julie Gonyou
Director of Homes and Seniors Services Chief Administrative Officer
26
r�y
m urrn lef,
I"I REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: August 7, 2018
SUBJECT: Estate Donations to Support Alma College Collections
INTRODUCTION:
This report informs Council that Elgin County Archives has received a bequest of
$50,000 and Elgin County Museum has received a bequest of $10,000 to support future
projects on Alma College collections maintained by both institutions.
DISCUSSION / CONCLUSION:
Elgin County Archives and Elgin County Museum have received bequests in the amount
of $50,000 and $10,000 respectively to support future work relating to collections
pertaining to Alma College, the former independent school for young women that
operated in St. Thomas for over a century. Both the archives and museum have
substantial collections relating to the college and continue to actively collect in this area.
The funds will be utilized to support future projects such as digitization and preservation
activities. The estate trustee is not seeking to have the source of the bequest identified,
accept to say that the individuals had a long-standing association with the college.
RECOMMENDATION:
THAT bequests in the amount of $50,000 to Elgin County Archives and $10,000 to Elgin
County Museum be deposited into donation accounts for each institution for use on
future projects relating to Alma College.
All of which is Respectfully Submitted
Brian Masschaele
Director of Community and Cultural Services
27
Approved for Submission
Julie Gonyou
Chief Administrative Officer
r�y
m urrn lef,
I"I REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh, Director of Financial Services
DATE: August 7, 2018
SUBJECT: June 2018 Budget Performance
INTRODUCTION:
Attached is the June budget comparison for the County with favourable performance for
the month of $24,000.
DISCUSSION:
The favourable performance for the month of June brings the year-to-date favourable
performance to $219,000. The performance for the month of June is predominately
explained by $17,000 of favourable performance in Engineering. Project revenue was
higher than anticipated due to road work done on behalf of a municipal partner.
RECOMMENDATION:
THAT the report titled "June 2018 Budget Performance" dated August 7, 2018 be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Julie Gonyou
Director of Financial Services Chief Administrative Officer
W
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
County of Elgin
FULL YEAR
YTD
Current Month
Budget
Budget Actual Perform.
Budget Actual Perform.
Budget Comparison
As of June 30, 2018
Net
Net Net Net
% Of
Budget
Net Net
Net
TAXES
(33,779,334)
(29,352) (29,351)
(1)
0%
- - -
INTEREST CHARGES & INCOME
(200,000)
(53,793) (53,808)
15
27%
(11,691) (11,691) (0)
SOCIAL SERVICES - ST. THOMAS
2,348,306
978,461 967,500
10,961
41%
195,692 193,500 2,192
HEALTH UNIT
889,764
430,280 386,404
43,876
43%
71,713 71,713 -
GRANTS
372,513
365,296 371,896
(6,600)
100%
2,500 2,500 -
RENTAL INCOME
(116,002)
(127,264) (127,264)
-
110%
(21,211) (21,211) -
PROPERTY ASSESSMENT
767,262
383,631 383,631
0
50%
- - -
ONTARIO MUNICIPAL PARTNERSHIP FU
(739,700)
(369,550) (369,850)
300
50%
- - -
PROJECTS
714,000
196,370 196,930
(560)
28%
8,248 8,248 (0)
-
- -
0
0%
- - (0)
Total Corporate
(29,743,191)
1,774,080 1,726,089
47,991
-6%
245,252 243,060 2,192
WARDEN AND COUNCIL
364,144
179,399 164,288
15,112
45%
28,031 24,146
3,885
ADMINISTRATIVE SERVICES
528,929
280,157 273,852
6,305
52%
49,742 54,943
(5,201)
FINANCIAL SERVICES
639,946
307,310 302,433
4,876
47%
49,761 49,498
263
HUMAN RESOURCES
569,891
263,953 234,482
29,471
41%
32,691 30,587
2,104
ADMINISTRATION BUILDING
585,178
194,650 188,282
6,368
32%
(32,739) (32,236)
(503)
CORPORATE SERVICES
701,582
530,816 524,433
6,382
75%
20,731 19,387
1,345
ENGINEERING SERVICES
10,019,885
1,151,507 1,080,668
70,839
11%
237,089 219,894
17,194
HOMES FOR SENIORS SERVICES
4,938,360
929,854 987,712
(57,858)
20%
134,398 142,837
(8,439)
MUSEUM/ARCHIVES
440,561
227,158 227,452
(294)
52%
45,413 46,792
(1,380)
LIBRARY SERVICES
2,702,401
1,183,669 1,172,554
11,115
43%
252,405 250,957
1,448
INFORMATION TECHNOLOGIES
1,003,582
380,979 357,628
23,351
36%
43,152 40,752
2,400
PROVINCIAL OFFENSES
(90,455)
(46,429) (41,892)
(4,538)
46%
177,391 177,575
(183)
COLLECTIONS - POA
(17,168)
(8,501) (8,938)
437
52%
(61103) (5,191)
(912)
AMBULANCE & EMERGENCY SERVICES
2,823,450
1,507,330 1,489,867
17,463
53%
256,749 256,482
266
ECONOMIC DEVELOPMENT & TOURISM
1,207,161
536,197 493,906
42,291
41%
55,174 45,624
9,551
Total Departmental
26,417,448
7,618,047 7,446,726
171,321
28%
1,343,885 1,322,047
21,839
Total
(3,325,742)
9,392,127 9,172,815 219,312 -276%
1,589,137 1,565,107 24,030
H:\18ManagementReports\June
OW
8/08/18 10:01 AM
m/1
N
REPORT TO COUNTY COUNCIL
FROM: Michael Plant, Director of Engineering Services
DATE: August 7, 2018
SUBJECT: Regulation of Traffic By -Law Amendments —Port Bruce
INTRODUCTION:
In order to facilitate the vehicle movements over the newly installed, single lane bridge
in Port Bruce, a traffic control plan will be established. In order to enforce the plan, a
number of By -Laws require amendment. Authorization from Council to amend the
current Through Road, Speed Limit and No Parking By -Laws is requested.
DISCUSSION:
The new panel bridge installed across Catfish Creek in Port Bruce relies upon a traffic
plan to manage vehicle movements over the single lane bridge and through the village.
A copy of the traffic plan is attached to this report for Council's information.
In order to enact the plan, a number of Regulation of Traffic By -Laws requires
amendments in order to establish stop conditions, speed reduction and no parking areas.
The following amendments are required within the corresponding by-laws:
By -Law No. 17-33 "Being a By -Law to Designate Through Highways"
• Road 73 — from the north side of Hale Street to the east side of Dexter Line
• Road 73 — from the west side of Levi Street to the south side of Dexter Line
• Road 73 — from the south side of Rush Creek Line to the west side of Bank
Street
By -Law No. 17-11 "Being a By -Law to Authorize Speed Limits"
• Bank Street — 40km/h —from the north limit of Rush Creek Line to Imperial Road
By -Law No. 16-11 "Being a By -Law for the Regulation of Traffic (No Parking)"
• Road 73 (Dexter Line) — from the north side of Colin Street to the north side of
Dexter Line, being a distance of 290m.
• Rush Creek Line — from the west side of Bank Street to the east side of Imperial
Road, being a distance of 252m.
• Bank Street — from the north side of Rush Creek Line to the south side of
Imperial Road, being a distance of 146m.
CONCLUSION:
In order to manage traffic across the new single lane bridge installed in Port Bruce, a
traffic routing plan must be established. In order to enact the road regulation changes,
by-law amendments are required.
30
RECOMMENDATIONS:
THAT the appropriate respective By -Laws be made to include the following list of
amendments:
By -Law No. 17-33 "Being a By -Law to Designate Through Highways"
• Road 73 — from the north side of Hale Street to the east side of Dexter Line
• Road 73 — from the west side of Levi Street to the south side of Dexter Line
• Road 73 — from the south side of Rush Creek Line to the west side of Bank
Street
By -Law No. 17-11 "Being a By -Law to Authorize Speed Limits"
• Bank Street — 40km/h —from the north limit of Rush Creek Line to Imperial Road
By -Law No. 16-11 "Being a By -Law for the Regulation of Traffic (No Parking)"
• Road 73 (Dexter Line) — from the north side of Colin Street to the north side of
Dexter Line, being a distance of 290m.
• Rush Creek Line — from the west side of Bank Street to the east side of Imperial
Road, being a distance of 252m.
• Bank Street — from the north side of Rush Creek Line to the south side of
Imperial Road, being a distance of 146m; and,
THAT the Ontario Provincial Police be notified of these changes.
All of which is Respectfully Submitted Approved for Submission
Michael Plant Julie Gonyou
Director of Engineering Services Chief Administrative Officer
31
•Temporary Bridge
Traffic Control
32 NOT TO SCALE
E�, REPORT TO COUNTY COUNCIL
FROM: Stephen H. Gibson, County Solicitor
DATE: August 8, 2018
SUBJECT: License Agreement — North Erie Marina — Temporary Boat Launch — Lewis
Street (South of Rush Creek Line), Malahide Township (Port Bruce)
INTRODUCTION:
The purpose of this Report is to seek authorization for and execution of a License Agreement
with North Erie Marina for use of a temporary boat launch now constructed within the Lewis
Street road allowance, south of Rush Creek Line, in Malahide Township (Port Bruce).
DISCUSSION:
During its meeting of July 24, 2018, County Council authorized temporary removal and
suspension of public access to and rights of passage over the Lewis Street road allowance
to facilitate construction of a temporary boat launch for exclusive use by North Erie Marina
("NEM") as a mitigation measure to offset interference with its operations by construction
and/or use of the temporary bridge across Catfish Creek.
Construction of the temporary boat launch is complete.
While it was originally contemplated that use of the temporary boat launch by North Erie
Marina would be governed by terms of a lease, it is now proposed that given overall
circumstances and arrangements, such use is more appropriately controlled by a License
Agreement incorporating appropriate terms and conditions, including those forming part of a
partial settlement of claims. Successful negotiation of such License Agreement have been
concluded incorporating, among others, the following critical provisions:
(i) effective term of the earlier of 3 years or closure of the temporary bridge with an
over -arching provision for use during periods of interference with existing launch
prior to disconnection of the temporary bridge from the north bank of Catfish Creek;
(ii) nominal annual license fee;
(iii) covenants by the Licensee for, among others:
(a) use only for a single lane temporary boat launch, particularly for vessels and
watercraft up to 30 feet in length;
(b) operation of the launch in a safe and prudent manner;
(c) repair and maintenance of the launch against normal wear and tear; and
(d) compliance with all federal, provincial, and municipal regulations and by-laws
33
(iv) restriction of use of existing boat launch while temporary boat launch being used;
(v) indemnification of the Licensor by the Licensee;
(vi) insurance coverage (liability) in favour of Licensor; and
(vii) obligation on Licensor to maintain and repair the structural components of the
temporary boat launch.
A draft of the proposed License Agreement is attached for review.
CONCLUSION:
It is prudent to authorize and execute a License Agreement to govern use of a temporary
boat launch offered to North Erie Marina as a mitigation measure against negative
consequences of construction and use of the temporary bridge across Catfish Creek. The
proposed License Agreement, as negotiated, is the logical `next step' relative to the Lewis
Street road allowance, south of Rush Creek Line, following restriction of public access to
and passage over such allowance as previously enacted by County Council.
RECOMMENDATIONS:
THAT the Report titled "License Agreement — North Erie Marina — Temporary Boat Launch
— Lewis Street (South of Rush Creek Line), Malahide Township (Port Bruce)" dated August
7, 2018, be received and filed; and,
THAT County Council authorize and direct the Warden and Chief Administrative Officer to
execute the proposed License Agreement on behalf of Elgin County.
All of which is Respectfully Submitted Approved for Submission
Stephen H. Gibson Julie Gonyou
County Solicitor Chief Administrative Officer
34
10-1:41LUT100a
F-11", L I III
This Agreement made in quadruplicate this day of August, 2018.
12
EOHIHI�M INNIZAIZA
WHEREAS Elgin exercises jurisdiction over certain lands within the Townsh:ip of Malahid'-q
and comprisingi, in part, part of the unopened road allowance for Lewis Street (South
Rush Creek Line) in the Township of Malahide in the County of Elgin and Province
Ontario; I
AND WHEREAS Elgin is in the process of installing, erecting, and constructing a temporary
bridge spanning Catfish Creek within or near the Village of Port Bruce in the said Township
of Malahide and County of Elgin, such temporary bridge to allow passage of vehicles and
pedestrian traffic-,
AND WHEREAS, as one mitigation measure to offset the negative consequences of the
instaation, erection, construction and use of such bridge upon the operation of North Erie
Marina as located adjacent to the Bank Street road allowance on, the north side of Catfish
Creek, Elgin will or has constructed a temporary boat launch for exclusive use of North Erilz
Marina within its operations,
AND WHEREAS agreement has been reached under which the temporary boat launch
shall be licensed by Elgin to North Erie Marina in the circumstances and for the purposes
set forth above;
NOW THEREFORE in consideration' of payment of ONE D�OLLAR ($1.00) by the Parties
hereto each for the other and the mutual covenants othen/vise set forth herein, or in that
certain Memorandum of Understanding between the Parties as dated the day of August,
2018, the receipt and sufficiency of which consideration is hereby acknowledged, the
Parties hereto covenant and agree as follows:
(a) "Director" shall mean the, Director of Engineering Services of the Licensor or -his or
her designate; and
(b) "Licensed Area" shall mean that part of the unopened portion of the ro
allowance for Lewis Street south of air Creek Line in the Township of Malahl
in the County of Elgin and depicted approximately in yel�low on the sketch attach
as Schedule "A" hereto.
a) The Licensor hereby licenses use of the Licensed Area to the Licensee, subject ta
the rights in the nature of easements set out in clause 2(b) hereof, for a maximum
potential term of three (3) years commencing August 7 2018 and expiring on
August 6' h , 2021, or the date upon which vehicular traffic is no longer permitted to
,use that certain temporary bridge across Catfish Creek between the Bank Street
road allowances at oage of Port Bruce in the Township of Mal'ahide
and County of Elgin, whiichever is earlier, and on the terms and conditions set out in
this Agreement; provided that, notwithstanding the expiry of the term of the License
contemplated herein, the Licensor otherwise agrees not to remove the temiporary
35
(b) The Licensor and any agency (whether governmental or otherwise) owning or
operating a public utility as that term is defined in the Public Utilities Act, R.S.O,
1990, c. P. 52, and their respective successors and assirll have the right:
W to install, maintain, repair, replace, reconstruct, enlarge, inspect or test any
pipes, cables, meters or other plant whatsoever on, under or adjacent to thtr'
Licensed Area as part of, appurtenant to or in connection with any such public
utility; and
by their respective officers, employees, agents and contractors, to enter upon
the Licensed Area, with or without all necessary or convenient gear and
equ�ipmient, for the purposes set out in clause (b)(i) hereof.
The Licensee shall pay the Licensor and annual license fee consisting of the fixed sum
of ONE DOLLAR ($1 .00), if demanded, first payable on the 7th day of August,, 2018 and
thereafter on the 7 th day of August each and every year during the currency of this
Agreement.
MMMM9MM
(a) The Licensee covenants with the Licensor:
(H) to pay all charges (including penalties and interest) for water, electricity and
other utilities supplied to the Licensed Area, directly to the supplier thereof in
each case;
not to make changes in surfacing, grade or landscaping, at or on the Licensed
Area, except in accordance with plans therefor which have been submitted to,
and approved by, the Director, such, approval not to be unreasonably
withheld, and to make any such changes expeditiously in a good and
workmanlike manner (including proper clean-up to the satisfaction of the
Director);
(iv) to keep the! Licensed Area in a clean and well -ordered condition, and not to
permit any rubbish, refuse, debris or other objectionable material to be stored
or to accumulate in the Licensed Area, all to the satisfaction of the Director;
(v) to use the Licensed Area only for the purposes of a single lane boat launch
for vessels and watercraft, including and in particular vessels up to thirty (30)
feet in length-,
(vi) at all times, to operate the boat launch constructed upon the Licensed Area in
a safe and prudent manner and in keeping with the conventions, standards,
rules, and protocols of a launch facility open to and used by the public,
o
including but not limited to:
1. employment of trained and competent personnel to assist users of the
boat launch facility while launching vessels and watercraft into or
removing vessels from the, waters of Catfish Creek;
2. provisions of appropriate supeon of personnel employed at the boat
launch facility and otherwise assisting users of such boat launch, facility
while l�aunchiing vessels and watercraft into or removing vessels from the
waters of Catfish Creek;
36
3. ensuring, the availability of appropriate safety and/or life saving equipmenj
at or near the boat launch facNit�y',
to repair and maintain the Licensed Area, including and in particular the boat
launch facility constructed thereon, as against normal wear and tear and only
after written or eilectronic notice to the Director and in accordance with any
direction from the Director;
(viii) not to assign or sublet their right under this Agreement without leave;
(ix) not to erect any signs, buildings or other non -landscaping structure on the
Licensed Area without the written consent of the Director, such coo
be unreasonably withheld;
(x)
r- that nothing is done or kept at or on the Licensed Area which is or
may bea nuisance, or which causes damage to or interference with normal
usage of any adjoiin�ing property, provided that the use referred to in
paragraph (v)i, and the vehicles, supplies and equipment necessaffly
dental thereto shall not be deemed to be, in and of themselves, a
(xi) not to store inflammable or explosive substa,nces at or on the Licensed Area,
to comipederal, provincial and municipal laws, by-laws, rules and
regulations affecting the Licensed Area, including obtaining of all necessary
permits and licences not otherwise obtained by the Licensor and to save the
Licensor harmless from any liability or cost suffered by it as a result of failure
of the Licensee to do so;
upon termination of the License contemplated herein, at its own risk and
expense, to remove from the Licensed Area within ten (1 Oi) days, any fixtures
and chattels bielongg to it, with all damage, if any, caused by such removal
made good by it and to leave the, Licensed Area neat, clean, level and free of
all waste material, debris and rubbish, afl to the MN on; and
(xiv) that upon failure by the Licensee to comply with any covenant or obligation
incumbent upon it under this Agreement within ten (10) days after written
notice requiring such compliance is given by the Licensor to the Licensee, the
Licensor, at its sole option and upon the decision of the Director, may
suspend or terminate the License contemplated herein and the Licensor may
enter upon and reposses the Licensed Area to the exclusion of the Licensee
or, if applicabe, may enter upon the Licensed Area and complete such works
as may be required tofulfill any such Licensee covenant at the sole expense
of the Licensee, who shall forthwith reimburse the Licensor for the cost of
such works within seven (7) days of receiving an, invoice in respect thereof.
(b) The Licensee accepts the Licensed Area, in the condition, existing at the date of the
commencement of the Term and the Licensee shall be responsible for the cost of
any alteration or improvements it proposes to facilitate use of the Licensed Area for
the purpose set out in paragraph (v) of clause
119MIE 11 1511
It is understood and agreed between the Licensor and the Licensee that during the
Term of this Agreement, the boat launch constructed upon the Licensed Area shall be
for the sole use of the Licensee and its authorised customers, invitees, servants and
employees.
As further consideration for and a condition of the granting of the License contemplated
herein, the Licensee agrees, to restrict its use og boat launch upon its
marina lands (as located east of Bank Street and at the extension of the current
trave!lled portion of Rush Creek Line and hereinafter referred to as "the existing boat
launch") as follows:
37
I
Ela
(a) Concurrent with the commencement of use of the temporary boat launch for which
the License herein is granted, the Licensee shall erect a chain of a size, weight and
design to the satisfaction of the Director and to block access to the existing boat
i
launch; provided further that the Licensee shall keep and maintain such chain as a
block to the existing boat launch during the term of the License as contemplated
herein save and except in the circumstances permitted below.
(b) During the Term of the License contemplated herein, the Licensee shall not use the
existing boat launch except in the following circumstances:
(i) when the temporary boat launch for which the License herein is granted is, by
its condition or the levels of Catfish Creek as determined by the Director,
unavailable or unsuitable for use; and
(ii) when the! watercraft or •vessel to be launched into or removed from the waters
of Catfish Creek, by its size, dimensions, weight, or contemplated
displacement, cannot be accommodated effectively or safely through the
temporary boat launch for which the License herein is granted; provided that,
for purpose of clarity, it is presumed that only vesse:ls of a length exceeding
thirty (30) feet shall require use of the existing boat launch under this
exception.
(c) In circumstances in which the Licensee shall utilize the existing boat launch under
the exception set forth above:
(i) the Licensee shall lower the chain blocking the existing ramp only to allow
launching or removal of the qualifying watercraft or vessel and shall
immediately reinstate such chain block; and
(ii), traffic utilizing Bank Streeit and/or the temporary bridge across Catfish Creek
shall neither be impeded nor interfered with by the said use of the existing
boat launch, incluided by the qualifying watercraft or vessel or any associated
motor vehicle or trailer.
ompealml
(a) If the Licensee makes an assignment for the benefit of creditors, or becomes
insolvent or commits an act of bankruptcy as defined by the Bankruptcy and
Insoivenicy Act, R.S.C. 1985, c. B-3, or if the interest created by this Agreement is
at any time seized or taken in execution or in attachment, or if the Licensee or any
assignee is w- _d to voluntary or compory liquidation or windg-up, or if the
Licensed Area becomes abandoned, then:, at the option of the Licensor, the
License shall cease, the Term, shall be at an end and the Licensor may re-enter
and take possession of the Licensed Area.
(b) Notwithstanding any present or future statute of the Ontario Legislature, none of t
Licensee's goods and chattels on the Licensed Area shall at any time during t
Term be exempt from levy by distress for license! fees in arrears, and the License
having waived any such exemption, shall by this clause be estopped from setti
up any such exemption in, any proceedings between the parfies.
/c
This Agreement makes provision for re-e:ntry by the Licensor on non-payment of
license fee or nion-performance of covenants.
W
Licensor or its property in respect of any loss, damage, or injury (including fatal
injury) to any person or property (including, without restriction, employees, agents
and property of the Licensor or of the Licensee) directly or indirectly arising out of,
resulting from or sustained as a result of the Licensee's use of the Licensed Area or
any facilities, fixtures or chattels in this Agreement, except to the extent attributable
to the Licensor's negligence.
(b) The Licensee shall, at all times during the currency of the Term of this Agreement
and at its own expense, maintain in force insurance coverage with respect to the
Licensed Area and its use and occupation of the Licensed Area, and shall provide
the Licensor with certificates of a policy or policies of an insurance company or
companies to the Licensor for:
(i) insurance against loss by such insurable hazards as the Licensor may from
time to time reasonably request; and
(ii) liabifity insurance for bodily injury, death or property damage up to FIVE
MILLION DOLLARS ($5,000,000.00).
Every policy or policies of insurance maintained by the Licensee shall provide
cross -liability coverage and waiver of subrogatio�n, and' the Licensor may require
the Licensee to supply evidence of such insurance from time to time,
(c) The Licensee shall at all times indemni' and ood save harmless the Licensr frm an
fy
against any and all claims, demands, losses, costs, charges, actions and other
proceedings under the Construction Lien Act, R.S.O. 1990i, c. C. 30, in connection
with any work done for the Licensee at or on the Licensed Area, and shall at its
own expense pirrtly see to the removal from the registered title to the Licensed
Area, of every claim for lien oir certificate of action having to do with such work and
in any event within seven (7) days of being notified in writing by the Licensor to do,
so, failing which the Licensor may see to such removal and recover the expense
and all attendant costs from the Licensee as rent owing and in arrears.
(d) The Licensor assumes no responsibility for damage by fire!, theft or otherwise
whatsoever, to the goods, chattels, fixtures and improvements of the Licensee or
of any other person except to the extent caused by the negligence of the Licensor
or any person(s) for whom the Licensor is at law responsible.
(e) The provisions of this clause 8 will continue to apply, notwithstanding cessation of
the License created by this Agreement, throughout the period(s) during which
activities take place pursuant to paragrapof clause 4 (a) of the
Agreement.
rm I EZIIKQ @I, ogg It'74111m fft Oil MKQA&ZMIK4JM IMME R B011MAMAI
(b) The Licensor shall make reasonable efforts to complete any exercise of its rig!hts
under clause 2(b) of this Agreement expeditiously, and upon such completion shall
restore the Licensed Area substantially to its condition immediately prior to such
exercise.
(c) Subject to the Licensee's obligation set forth in clause 4(a)(vii) and to the
satisfaction of the Director, the Licensor shall maintain and repair t�he structural
components of the boat launch to such reasonable condition so as to aow its
effective use for the purpose set forth above.
I M a I :105
The authority of the Director shall not be deemed to be exhausted by any individual
exercise thereof, and in the matters for which he or she is to be responsible under this
Agreement, the Director shall be the sole judge whose opinion and exercise of
discretion shall not be subject to review in any manner whatsoever except as expressly
otherwise indicated in this Agreement.
39
L*3Ata1Q4j111jKWX*1f MIA
(b) No waiver shall be inferred from or implied by anything done or omitted by the
Licensor.
(c) Any written waiver by the Licensor shall have effect only in accordance with its
express terms.
(d) All rights and remedies of the Licensor under this Agreement shall be cumulative
and not alternative.
The termination of this Agreement by expiry or otherwise shall not affect the liability of
either Party to this Agreement to the other with respect to any obligations under this
Agreement which, has accrued up to the date of such termination but not been properly
satisfied or discharged.
UUMENUM
(a) Any notice pursuant to any of the provisions of this Agreement shall be deemed to
have been properly given if delivered 'in person!, or mailed by prepaid registered
post addressed:
(i) To the Licens,ori 450 Sunset Drive, St. Thomas, ON N5R 5VI
(ii) To the Licensee48464 Rush Creek Line, AylmerOntario, N'5H 21
or to such other ad resses as either party may notify the other of, andin the case
of mailing as aforesaid, such notice shall be deemed to have been received by the
addressee, in the absence of a major interruption in postal service affecting the
handling or delivery thereof, on the fifth (5th ) business day, excluding Saturdays,
next following the date of mailing.
imffiel
ilotwithstanding anything to the contrary contained in this Agreement, if either Party
hereto is bona fide delayed or hindered in or prevented from the performance of any
term, covenant or act required hereunder by reason of strikes; labiour troubles; d�elays
during the construction process unless caused by the gross negligence of the Licensor;
inability to pocure materials or services; power failure!; restrictive government laws or
regulations; riots; Insurrection, sabotage; rebellion; war; act of God; or other reason
whether of a like nature or not which is not the fault of the party delayed in performing,
work or doing acts required under the terms of this License, then performance of such
term, covenant or act is excused for the period of the delay and the Party so delayed
shall be entitled to perfoirm such ter, covenant or act within the appropriate time period
after the expiration of the period of such delay.
15, MISCELLANEOUS
(a) Each obligation or agreement of the Licensor or the Licensee expressed in th"
Agreement, even though not expressed as a covenant, is considered to be
coivein�ant for all purposes. I
(bi) The captions, headings, section numbers and clause numbers appear in thn
Agreement are inserted' only as a matter of convenience and in no way define, lim
construe, or describe the scope or interest of such sections or clauses of th
Agreement nor in any way affect the License contemplated herein, I
/c
The words "hereof", "'herein", "hereundee' and similar expressions used in aw
section or subsection of this Agreement relate to the whole of this Agreement and
not to that section or subsection only, unless otherwise expressly provided, The
W
necessary grammatical changes required to, make the provisions of this lease appIy
in the plural sense! where there is more than one Licensor or Licensee and to either
corporations, associations, partnerships, or individuals, males or females, shall in
all instances be assumed as though in each case fully expressed�.
(d) If for any reason whatsoever any term, covenant, or condition of this Agreement, or
the application thereof to any Person or circumstances, is to any extent held or
rendered invalid, unenforceable or illegal, then such term, covenant or condition is
deemed to be independent of the remainder of the Agreement and to be severable
and divisible thereform, and continues to be applicable to and enforceable to the
fullest extent permitted by law, Neither Party is obliged to enforce any term,
covenant or condition of this Agreement against any Person, if, or to the extent by
so doinig, such Party is caused to be in breach of any laws, rules, regulations or
enactments from time to time in force.
F
ke) Except as herein otherwise provided, no subsequent amendment or change to th*
Agreement shall be binding upon the Licensor Ni the Licensee unless in writing a
signed by the Licensee and by an executive officer of the Licensor under t
Licensor's corporate seal.
0 1 ONINiMO,
(h) AH rights and liabilities, herein granted to,, or imposed upon the respective Parties
hereto, extend to and biind the successors and ass,igns of the Licensor and the
heirs, executors, administrators and permitted successors and assigns of the
Licensee, as the case may be. No rights, however shall enure to the benefit of any
assignee of the Licensee unless the assignee to such assignment has been
approved by the Licensor in writing. If there is more than one Licenseei, they are all
bound jointly and severally by the terms, covenants and conditions herein.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be! executed
0
their respective authorized officers and/or representatives which are duly authori
so as of tiie di,9te! firstavrittet above.
in the presence of
41
09
.ter.-
Narne: Julie Gonyou
Positiot: CiJef A,4tti1.istrPtive &',Yicer
M1
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flame: Gregory Edwards
Posit�ion: Partner
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SCHEDULE "A"
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JIM=
1, Robert Biron, President and CEO, at. Thomas Elgin General Hospit althanking Council
for opportunity to present at the July 24th Council meeting and for their support
regarding funding deficiencies for MediLln'l SiZed l' iOS,pltak.
2,
Geoff Hogan, Chief Executive Officer, Southwestern h-itegrated Fibre Technology Inc.
with a SWIIFT Capital Partner Update.
3. 1'"A (Bert), McDonald, Inspector, BLIreau Manager, Municipal Pclic,ing Bureau, Ontaric
Provincial Police infon-ning Council that they will be at booth #513 in the Exhibit Hall at
the 2018 AMD Conference or they are a1 available to mt at a more convenint
schedUled time.
43
0 180 FF-Im Street P 51 1-2031
fop tA" h ama N -63
s E g i n St. Tharnas, OF 5191-1525
9Genera.1 Hospital Canada N5R 5C4 TTY 519�1-7789
wvjw,steqh,on. r,,a
County of Elgin
Attention' Warden Dave Marr
45O Sunset Drive
St. Thor"las, ON N5 R SVI,
Dear Mr. Mliarr.
Thank you for the opportunity to present to, Elgin County Council on TLu2sdaV July 24"" and being placed
an the, agenda on relatively short notice, We greatly appreclate the matt of support regardingour
advocacy approachfora(jdrre
'5
, sing fundiing tlefiiciencie5 far Med4im Sized Hospitals. Fher voices of our
municipal leaders at the upcorningAM0 Conference will definitely acid impact to the cmise.
In the eventCouncil wishes to, write letters in support., the key messages were delineated iin our
prLsentatiojr'j. If you require further information, please contact: us at anytime. We suggest sending
letters to the following provincial elected officials, and feel free to copy the Hospital:
Honorable Jeff Yurok
Minister of Naturall RP�Mirces and rorestry
750 Talbot Street, Sufte 2.01
StAhornas, Ontario N5PH2
ME
Honorable Chri5tinc Elliott
Minister of Health and Long -Term Carp rind Deputy Promiler
.10"' Hoor, Hepburn Block
80 Grosven or Street
Toronto, Ontario M7A 2C4
Again, thank you for your Support and we look forward to keepingymi informed on this, and other
hospital activities.
Sincerely,
Cathy Crone
Shard Chair
M
Robert Urian
President and CEO
Copy: Jjjlie AdminjArativv Officer, Elgin COUnty
D'eli'vel eizir C.�Pe; ofu
Warden David Marr
Elgin County
450 Sunset Drive
St, ThornaN N5R 5VI
July 30, 2018
To Warden Marr & Council,
Southwestern Integrated Fibre 'Fechnoft,,),gy Inc.
As per your capital agreement with Southwestern Integrated Fibre Technology Inc, (SWIFT)
and OUr commitment to provide a, bi-annual report, I am, writing today to share: an update on the
project as we work toward realizung our goal of bUfl&ng critical fibre-optic broadband
infrastruCtUre across Southwestern Ontario, Caledon and the: Niagara Region.
SWI FT is working to irnproVe Ultra -high-speed fibre optic Internet access for mnore than 3.5
million Ontarians across approximately 350 communities, serving 25% of Ontario's, POPUlabon.
As a rnembe. r of SIVVIFT, you are part of a collective buying group that Ihas significant
broadband purchasing power, The project is leveraging over $180 million in comil
Inves,trnenits by the federal and provincial governments and ower $17 million In investments by
municipalities across the region, SWIFT is delivering significant value to its, members by
maximizing procurenient effidencies, and best practices in a consistent and transparent way,
As a buying group, SWIFT is also ensunng greater competition between telecorn cerviw
providers which will lead to better services at lower prices in member communities,.
Member hip News
The SMU team has been working hard to expand Mir membership base and increase our
already significant buying Power., SWIFT now represents the combined connectivity interests of
all 15 members of the: Western Ontario Wardens' Cauous Inc. �WOWC),. This includes: Brant,
Bruce, Chatham -Kent, Elgin, Dufferin, Essex, Grey, Huron, Lamblon, K,ddlesex, Norfolk,
Oxford, berth, Sirncoe, and Wellington Counties, in, addition to leadership frorn'the COUnty
members of the WOVVC, London, Barrie, Caledon, MwImer, OhIlia, London, VVIndsor and the
Niagara and Waterloo Regions are also supporting the project,
799flrandway NON ["F0 W 519-914-E108 Q— www ,swiftnetwork.ca
45
SVV1FT'has also been workling to engage: First Nations across the, region in the project, and is
pleased to welcome support from First Nations, members, including Beausoleil First Nation,
Chippewas of the Kettle andStony Point, Delaware Nation — Moravian of the Thames,
Saugeen Ojibway Nation, Caldwell First Nation, and Six Nations of'thie Grand River.
Broader public -sector rnernbers and consortiurn members include Connecting Windsor -Essex
(CW -E):, Georgian College:, Grey Bruce Idealth Services, Chatham Kent Lambton
Administrators Group (CKLA,G), the Ontario Federation of Agriculture, Niagara CIO
Consortium (N ), Sirricoe County Access, Network (SCAN), and VVREPnet (Waterloo Reglon
Education & Public Network),.
Private sector members include AgReliant Genefics, Inc./Prime Seeds, Ascent LLP, Beyond Air
Networks, BrQce Power, FTC Data, Ilnterlwlarket Real Estate Group, and [-,one Canoe,.
SWIFT now represents the purchasing interests, of more than 2,400 member -sites, including
municipalities, First Nations, hospitals, schools, school boards, and other large public and
private. enterprises across the region.
Financiat Update
As per our Gappal Agreement, we have attached our audited financial statements for your
information,
In May 2017, SWIFT launched a two-stage Request for Pre -Q ualifi cation (I FP The
intention ofthe RFP process was to identify qualified Telecom Service Providers (TSPs),
specific servi':ce gaps across the region, and determine priority areas for eligible investment by
SWIFT., Through this, process. 28, TSPs were pre-qualffied, The fin,61 Hst was released in July
2017'.
SWlFT released its, first Request for Proposal (RFP) on January3rd, 2018. During this phase
of'the project, our pre -qualified TSPs, will be able to Submit a proposal in response to the IFP
for the first phase of netwark constrUCb0n. SWIFT is using a multi -stage procurement process
to ensure the goals of the project are achieved 'with in our projected tirnefine. Throughout this
period, SWIF-r is continuing to consult with rnembers and seek as, much in1on-nation, from TSPs
as possible to ensure we invest in the right infrastructure, In the right place, at the right tinie, in
order to rinjaximize the impact of our investiments while minimizling any potential for overbuild,
The SWIFT Board of Directors approved the release of an RFP to build fibre �nto the Delaware,
Nabon at Moraviantowr. The RFP was released June 29, 2018 and will close August 1, 2018,
This nneans, that customers wl'fl be connected to SWI FT funded infrastructure in 2018, We
anficipate the next phase ofconstruction, to spread across the region in 2019.
2. o r 4
M
As SVV1,FT moves throughthe RFP process, 4 is important thatwe continLie to, build our
membership base. The more sites we have committed to the network, the more Influence we
willi have whin service providers and the more competitive the resulting network bids and build
will be for participating members,
Membership Opportunities
SWIFT membership is open to any community or organization that needs connectivity to any of
its Locations, Lower-fier municipalities, schools and school boards, CC)llegeS, Universities,
hospitals and health care orc
ganiza,flons, First Nations and private businesses are all welcome
to join SWIFT, Please consider encouraging lower -tier municipalities,, PUb[c sector
organizations, and p6vate enterprises in Your, COMMUnities to Join SWIFT as rnerribers.
Annual membership rates, range frorn $250 to $2500, depending on the number of locations
that they commit to the network. Members benefit from SWIFT's significant procurement
expertise, including aggregated demand, negotiated rates, and support in preparing RFPs for
bmad1band services. As a buying group, SWIFT aisc ensures greater competition between
teleCrCM service providers which will lead to better services at lower p6ces in, member
cornryiunities. SWIFT supports member's with a standards-based approach to infrastructure
investment, including advice on service level agreements and ensuring core standards are
met. Members ilso banefitfronn SWIFT's extensive experience in advocating on behalf ref
commuNties, andconSUniers. Being a, member rneans your voice is heard.
Membership Rates
Regardless of the size of your community, where you're located, orwhat sector You represent,
OUr membership rates are based of the principal of equal access, Rates, are based on the
number of sites you.ir organization com wits to the S'H'IFT network,
Sites
Annual Rate
1
... . ..... . . . . .........
$2 5D
2-10
$500
10-25
$1,000
25-50
$1,500
50-100
$2,0100
Over 100
$2:,500
SWIFT Survey
To connect everyone as, effectively and efficientIy as possible, we're collecting information
about how residents, forms, and businesses, Currently use the Internet, This Information will
help us to determine where wewill invest our funding and support SWIFT in achieving Our
go6ls of building "broadband for everyone," Your parficipation in, this survey is cnrnpletely
N=
47
voluntary and you imay opt out of'any question in the survey. All of your responses will be kept
confidential. They will only be used for statistical purposes andwill be reported only in
a g g re gat d form.
To complete the survey, please visit www.sr iftnetwprk.ca�sgvey.
If you do not have time to fill in the complete Survey please complete a speed test at
hitp,s,:"'/jg,,erfornianc,e.cura.cadswift,
We encourage everyone to fill on our sLArvey sue that our research partners at the
Nett J1viww.r2b2nroiiect.qa1 can rneaSUre the, effectiveness of our pubic investrnent ill
broadband.
If YOU WOUld like additional inforrnation about our progress and plans for the future, please do
not hesitate to connect with use at GeoffJHqgan@s,mAneKvork.qa or 519-914-1308. For rnaore
information about m, embership, please contact Adrianar Dekker, Stakeholder Relations
Manager, at Adriana,Qe,leer �iftnet�wcrk.iqqa or 519-914,-1308.
Thank you:, again:, for YOUr investment in SWIFT and YOUr leadership in supporting "broadband
for everyone" across our region. We truly believe that this project will be a game -changing
Investment in the future Of Our romrnun4ies, and we: could not achieve our goals without your
SUPPOl't,
Sincerely,
Geoff Hogan
Chief Executive Officer
SWIFT Inc.
End,
M
4 r4
Resolution AGM 01-2D1.8-06
SO'UTHWES"I"ERN INTEGRATED
F1,1311,EATCHNOLM. . WYINC.
FINANCIAL., STATL I MEMIS
DE,CEMBER 31, 2016,
m
rNINC.
SO UTIIWE STE.10" INITC.RIA ni,',J) FIBRE TECI-l'N(I)l.j(),(;,w,
DECEMBER 31,2016
CONI"E'N't'S
Manag!cnictifs ResponsUlity 661, dic Finavckd St,,,tlemonls I
Independent A.Liditfuls Report 2
swtellicril, cp(I"iflaricial llusi[iun 4
statenlen't
Stute,ment o,fCh,,,jogc in lel Fhoodal Assets 6
Statemen't of Cash Flow 7
'Notes to the [Inancial Statervients 8
50
Srl,l,e
SOUTH)VU., ...JIINI'N"I"lid('J',IIA,TE,DFI,,B,R,,F',TECH,NO''l-d(")("]'rY' INC.
MANAGITMENT'S, I HE SII AN'C I A. L STA TEM ENTS
,nic acconipanying flinmocial statenients ol' the Soudiwcs,tcrn Integrated Fibi,Q Technology Inc. (the
Oirganization") NO respollsibi, I ity c) r tho Organi zation's nian aj-pnrn t arid have becri prepared in accord nx
a
wlLh C"anudlan public sect"ur accoundlig Sullidards, established by the Public Sector Accounting 130ard ol"the
Chartered ProFassional Accountants (ACariada, vis described in Note I lo the firuni6fl sialuments,
The pteparation <,)I rimin6al stawments necessarily involws, the tisc a tjmates based on numagenient's
judgmeni, pullicularly wken transac.lions affecting Ille clirl-cril accounting ptmiod cannon be, finalized with
certainty until finUre peri uds,
The Organizzition,'s, nlatiagernent, innintaiias a sysicni, of internal conLrols desiguted to provide rems'Onable
as rruwrur,daw that assels, are, safeguarded, trainsactk"ni.,", are pl,op-.1-ly authorized and i"ecorcled (in accordancc�, will
Canuflan piklic sector accounting stanchirds, estahlisficd by t1w Pul,)lic Sector Accounting, Board dr the
Chartercd Ulrotbssional Acwurllarlt.,,, of Canada), and reliabte finuncial iulbrrrallon is awdlable on a tin-lely basis
f'or proparalion cd'flie finuicial slaternents. These systems ave itiordwired, and evaluated by mainagctri,,-n4- Tlic
Board of Directors rilcl;C1. With inallapenlet'll. and the exterl-in] aufflior to review the firianc4d slalmints, and
discuiss arty significant financial repolthig or lraernal control rnatters prior to their appi-cwal of"the filluncial
statements.
'I"ho flinancial slaternents have beexi audited by Collins l3arrow S(33 audilur
appointe(I Vry the Ort"Y'anintion, "tho accornpanyine, Independmil Anclitor's Rq)cm outlines their resp on�ibilifies,
the scope ol'th,Or examinaion and thcir opinioti on the
,-1,
. . . . .. .. .. . . . .. ...... .. ............................ . ........ . . . . . . .....
OfTicer
[)cccm ber 8,20 17
51
(INDEPENI)VA"I" XUDUFORS REP0,RT
To the HuwA cif'Direct.ors, and Metnbers, (if Sotahwesterri JoWgMtCd FWRYeI`CClHIC40gY ITIC.;
Renwrt ( n tile Financial Switemerib
We have al"I(fitt'd tht aw') n,'rpanyi jig financial statements Of' SMAIIIATACI�rl ]JACgIIJU,d H11M TeQ1111010gy Jr1c,'
which comprise the Stammma of financial position as aCDcccmRr N, 7W6. and Me shiternmIq W'opemlimm
0xinge in net ni=60 umds atid cash Oow R -)r A year then ended, and annrrimmT of Qdnmnct accouWhip,
policies and other explanatory hilormation.
m"011 ygns
wlamm�nTs- Ro L AlAity forthe Fillancial Statements
Managernew is re�ponsil>k for th,c pmpamdoa UMI AIJI- and IlJCSVI f 10111K-141] "'t'nemerlis in accordance
mMh Cwtutdan public scaor iccouritirg standa,rdN and ICA' Rich inierfroll controi as ltmmagemeW delern&ws is.
necessary to enable the prepar"Aticill of' 111riancial staternents Haat uc five Born winwNW adnNhimm9cwhKer
due tel F111LICI OT
AuMbes is :n nu ilutllf
oul. resporisibility is W expmss an npinh)n mi thme fire ncial staknents hased cath our audit. We conducted 0U.1 -
audit in accMance wili Canadian gownilly acmpted wAkIng swndlaM& Those suuidkirds MqUAI-C 013L WC
coin,ply with, clbica[ requininents ok Pan and pmAnn the audit k) abMin icus"'Irlable Assurance abol:l( wficth,er
the fliDAncial ,,,tatements ate free fironi rilaterial Inisstateinellt.
An etAt involves perforrning 1),iocedums to obtak alldit CVidWUXT AM 60 MUOLUFAS and disclosurcin the
Fina n.cial slatcnicNs. "Fhc procedures selected depend on the audikAjudgnidni, including the iissnsiuent of the
risks of'inatcrial inissta(Linent of the Rrianciall wlicthcr due to fraud orcj.ror. In ttiaking thuse risk
n. rar arrant 01C aUdkor cwWdus inteniS umvrol relevant to tfie Organivation's prepaiaticin and t'Hit-
proswaian of the financial statements ira order to de�igii awfit procedures [I'vit ,,are approprialo, in the
circurnstancos, but nW Ir Me purpose ul" exl1ressing an Upown on Me ORRUM"cas of am (AgWRAW's
interrial coritn"A. An audit aim) Aludes evahAng the approprAtcness (A' accouritiiig policics, wsed and (lie
reasonablenes,', ofaccounting,estirnalas madc by T11FI11,Hgarnew, as well �iq (.-,vakwating the overall prSentation of
Clic Iniancial st'jfwnents
We bdievn Ow the awfit evidertw we have obtained is sufficient and appropriatc, to provide a Ina sis f6j: our
audit jnhort.
QNQ
AI411011
In our 00aku" Q anacial StateTnents prescrt f1drly, in zill, r-notcrial respacts, the floaridal, posifici,a of
Soulmmswro hAepated Fibre 1'eohnology Inc. as at Deeviniher 11,20 116, an([ the results oohs operafiory, and iN
cnh flows Mr Me year A= crided hi accordance SWRIL Calla&irl pUblic, sector EICCULIfiting stawkir'ds.
52
C10I.A.ANS' BARROW SCxBLLP
'I Irv, A i av, , i tl"'i!ievvy"11YA
jr NDEPENDEAT AUDIJ'OR'SREP0R,T
Empliasis of Matter
We dimw nUentiou to 'mole 2 to the finarich,11 stateinent which describes that South,western Infograteut T-Ibre
Tcc,1-jn(:)1(:)gy Inc. adat")Led, Canad: jan public scuor accounting standards on January 1, 2016 widi, a transition dat<,:
of October 19, 2015These standards were, applie(I remispecilycly by nianagement lx) the con-ilmrative
inf-im,nation, in these fhaincLal slate.rrients, inc,111(fing the s11.111ternents of fijn rrgciar posilinn at Detember 31, 2015
"mid OCA-cibQr 19, 2015 and (lic state menis, of`(, pera:tions, ohange in net fitnaticial assets and, ctish flows fear Lhe
perk)d ended Deceirher 31, 2M wid rdated disclusuruWerere not cngug;ed ki repurt on ttie restaled
comparative inthi-mation, and a� �uch, it k not -uidlkui
&ff4" F=mw s5U.440
Licensed Public Accm.nitunts
Collingwood, On
Deceniber 8, 2017
T I
W�� Alto 1P, and ojwoted byiffing Rivrow �(,'H,IJ 11,
Tho Cullills Bivi,ow oadmialks arv, mqued by ("OffiRis Aimuow hicurpumLatund mu usud =axdcn licurpsa.
53
10
SOUTHWESTERN INTEGRATED FIBRE TECHNOI IN''C".
STAMMENT'OF FINAM '-1 AT, POST'llON
AS Al' Dff,EMBER.31
See, le"c'umpallyi,rig notes to the f-mannul SuMernent"s
in
54
2016
20' 5
S
$
Jnaiidfted)
(Nok; 2)
Fillancial Assets
Accounts muivable frontnert0tvrs
Due fl-mli Western, Onvarjo Wardens" Ca.ucus
58,909
-
H"f recovell-able
6,738
(jovernn'tent grants reccivable (Note 7)
1682000
1794,458
Habilifies,
Accounts payablc and ncruals
161,491
Due 10'westarll Ontario Wordem'Caucus
-
161,491
711697
Net ling tial assets (net debt) "arid
accurnulatet! sta-IjItts (deficit) (Not(,, 4)
2 6,32 ;l 967'
71 697
ApprovedI . .. ....... — -------
March 3, 2018 Data
See, le"c'umpallyi,rig notes to the f-mannul SuMernent"s
in
54
SOUTHWESTERN INTEGRATED FIRRE ITCHNOLOGY INC.
'icc accompanying', notasto the linancial stolenwills
5
55
STATUMfATOF OPERATIONS
FOR 'THE YILA"14 UNOIEDDECEMBE'll 31,
201,6
"JWij!L���eN
fill" r d te :ie Hod end ed 1) ecem b er 31, z 2.0g w
13 udg Ct
Achm]
Accu it
2016
2016
2015
$
$
(Unaudil-cd),
(Note 2)
Itevela"lo
Contribi,ilions iron criernbers (Note 6), 51 0,0,00,
2,975,811
—GlovellIm'CrIt gr im
(NoLe 7) -
168.000
510,000
3L1 43 8 11
..............
70,9000
EKpenscs (No[c,S)
C'onsulling
510,0oo,
30,8,17.3
927,842
Marketirig,
5,306
966
miss efla"Cous
-
6,525
-
Offl,oc OXI)cmsc
-
2 (14
I'mi'ass"JonRl 1:�es
-
27,65N
Salarles andwage
-
65,441
-
25.840
111
51l0, N00
43,9,147
931697
Anoual sto"plus (deficit)
-
2,704,664
i71,6`7)
AccumulaLcd (deficif) sl
Irolus, begirming (if year
(71,697)
Accunuflated suulusldefi,62�
oul
26322967
7.
iL
'icc accompanying', notasto the linancial stolenwills
5
55
S��O'Ul�"HWESI',"ER,N'[N'TEGI,IAT.�ED FfB,RF TECHNOLOGY INC.
S"I'Al"EMEN"I'OF ("HANGIV, IN N VA' A,'SVI'S'
POICYRE YEAR ENDED DECEMBER 31, 2016
iwitli
Budget Actuol Actual
2016 20l6 2015
(Note K) (Now 2)
Annual surplus (dcfici-� 22704,664 , 1111111111 ,(7l Z()97)
Change itt net financial .,isseLs (nct debt)
Nei, debt4 heainnk)4 of �Car
2,704,664 (71,697)
Net finaricial assets net debt L salad of eal. 263,2967 (71 697
See accc,mp-,iriyirig noics to the linancial
56
S(lu" ri,twr�,S'l"ERN'INTEG��IZATRI).F]'B,RE TECIINGLOGVINCI.
STATEMENTOV CAS'5111''NA"M
FOR, THE YEAR ENDEM 31, 2016
witit commiratives for the jacriod ended Decouber 31, 2015
end of"Veal
01811 ILI-ill Cush xli
cvalcllts"
Sc,c accorlipanying notes tqlthe rinlan6al sialealcras
57
2,016
2015
S
$
(I J n aLd i led)
(Kolo 2)
Casliflows rrom (rior):
Ope ra d n g,ac tiv 1 ties
Avrmalsvirpius (dcficrl)
2,704,664,
('71,697)
charges n'.
m cIubur%
Accnts recQM61c from
I IST rouecoveraWc
(6,735)
Clovemn writ grart.s receivable
(168,000)
Acc�-,mti(,s payable and a<xrwils
161A 1
Net charige in Cash from, operations
1341,606
(21,(39 J
1111311cing activitics
Pira: to (ftom), Wesiern Ontario Wardens' Caucus
._(130,600)
Net change in cash posifina
Cash and cash 000ivalofos, bmt.,inninQ ofycar
end of"Veal
01811 ILI-ill Cush xli
cvalcllts"
Sc,c accorlipanying notes tqlthe rinlan6al sialealcras
57
SOUTHWESTERN IN'l,"',EG,RA.TEI),Fi�RRFI,'-.FE,CIIN'Ot-,OGY''tN(,'-,'-
NOTES '1"O ""1"111, FINANCIALSTA TEMII�,N'TS
.AS ATI)ECUMBER, 31,2016
Nature cW operations
Sl"')Irtllwestern Vrrograted Fibre 1'echnnIogy Inn rdw Qanizahrm") is a gover-nment md,Mprafit
c4gaukation inoopporate,(I withoat move cxapttal undy. we (ollada Not-for-prol"it Corporations Act on
October 19, 201,Via, '11w eorliar adti�)n Was kirroUd I')Y the We'itern 01'ruario Alarderr'S' Caucus (W0WC)k)I'I
hehalf of "OWC, Region of'waaerlon, Regin of Manwzj'own of (.aledon and dw sepamod dho in Ate
prc)ject arna. Meniher's, itmInde munkyd%% Ont natkn% WwK, health care providems- and corrnnunil�y
nesuAs. ne purpme ur we oqranization is u) brriuIjp Mui lu
jyUed br()adTxwd kaornet to the Swath Westo-o
Owl) regon,
1. Summary of-,dgnificant accounting policies
'I'liese firi.ancial state man ts havo been, pi-epared in agcordance with the standards in the Chartered
ProfesMonal Accountants Canada Public, Sector Accormfijrg (PSA) Handbook, Significana aspects ofthe
EICCOL]nfing pohcicu are as follows.:
(a)RqMnKgcurt' q
ty
These rinancial star ernents reMea the asseK &WHtick re"mmes and expetwes and acamnWaNd Surplus
of SauMmmsbom Ttegmbod Fibre Ralmefogy Inc.
(b) Recrigni tion or rewnties a nd cxpens: s
Revormes arid expenses are rep oried on the accrual bases of accounUgg. nicaccrual basik of amounting
recognizes wenues in the pedod in widelt the transactions or events occurred that �
,!,ive rise lo the
revenue; expenses am recognized in the per�ad the good ()I- Ser ViC US 11 ru acquirud, and a, Ii,ability is
hic'urred or lransl','crs am doe.
Contributions fironi utcmbQrs are recordc(] RS T"emm at IL! bine irrvoic&-s are issued and curitribulions
bmarre cWhable.
Ckwerninent grants am remVind in Vw JAmmll MtewnIs as rovertoos in, il'wL period in which the
events giving rise to the fi'alisferoccuq pmvwmg dw msfors are airthorizeci, any eligibility criletia k,"we
au(I J -U
"J'SnMhh oMhMWS of that arnmuils can be inado. Cott ditional j.-,j)verjunevL gjrruj[." are
mcry,nized tca die exient the cwidkions jinix).sex.] on diern have bemi Elul HMI. I fricomfitioial government
pVanm are recognized when rnonies are 1'eCCiVablM Wants M recogriized as dcterred reve:nue When. grant
q, tip gNe On to as WNH, Gont revenue is recogniy&d. in the statenient of operarions as the
as uIntion hablEdermosettled,
(L:) Cash, and Cash 0(privalo"I I's
(Ash snd cash eqdvatenm include all cwh halances and AmWerm, hyWy INWd MW insmmmats
Baru h as Maturity of tbfet' 01011,111s or I ess tkn'l I drat; ie dato i."Ir'as r�raisi,fiealw.
IM
S0'O'T11W1,?,S1TRN INTEGRATED FIBRE TECHNOLOGYINC.
NOTES'1`0 THE FINAN(IJ AL STAIPFMUNTS
AS A].` DECEP01317,11 31, 2111,6
Eke nf adhniates
"I"he Preparation of, 1110 fluinrch"11 staten"Ients in conibraii.ty wilh Canad+ an public sector - aecotinting
slandards, requircs, Ukanag=Wt tOL niake afin'tates alid amunVAns diat allect the reporred, aniourlts of
assets and HaWdes and Wasure of mWingent away ds and lWhilities al the dale of the financial
stiternent% and the, reported t,,nn,ounls of immuts and eximtses dUring the ycar, Netind 1-Cstill.N Could
dift r frotu 11iose estiniates.
(C) OngIN caphal assets
0) NWWW* 44,11-astRICILU-C
'Me Ownbathn rumins ownemli af Sill nf the Raided network assets of the nerwork- construefical
pi-qjoct; however, aH wpArs and muNIMMUM MCI UjIgNILIC, (;USIS amore the wspoosibRity, (ifl' fl[je set,vioe
providers wittracted to livovide the network infrastructure. Since the Org
,anization wJocs not retain
olieration-i'al control awr Me network biOwntemm, they 1,iave riot been recorded as tangiWc ca,pitzil assets
WA have bemi reported as an experme on me smtembia or wmalumm,
(0) Other
T'Ibe Organization do�s not: �..i Live airy oflier tangible Capital asseu.
2. First finic adopHnn of Canadian pdMk smhw amonWing Wndn nis
Effective January f, 20J6, the Organization adopi"O'd flv-� requirert,tents (TA Canada I and has
adoWed (`,anadian jiuhEa sackir amaimbg stansluk (PSAB). TV It uneworlc is in aocordarice with
(,,',wacfian 6A.AllThesc wr Me 1-u-st Erni tricial statements prepared it! fi7anieworkwhich
Ims bun apoNd revsspectively.. 1"he accowuhig pwkks Sat out 5 die Nigilificard accounling P(di,cy note
have been applkd V preparing the financial stalemetils It: the ycay ended December 31, 2016, the
comparadve Wrnmtion presented in these flandal statements for the periul ended 1.3cceniber 3l], 2015
and ill Ou", jlrepJxalion of an opening bahrince sheer at Ooobu 19, 2015 - whic,h is the OrgrinI7.ntion's date ('if
incmpamdan amd NOW,
The adirnition of" PSAB had no inipact ot) the pvvAusy repwied ancts, Whiks, an(], accumulated swous
ur to orlynswin, and aom:&ogly, no real mtrnaits have beers recorcicid in the con't1mrative staten'lents of
filiancial, positi(xii, Dperations, Chonge in not 5namial assom or wadi Dow, Ow s an openWg boWnce shut as,
at OdNxr 19, 2015 has not bow) prescritcd, Tha (AlwAMAT p%sentation and disclosures inducled in
these flinancial stalements reflect the pregeamflon and disclonure requirenterits ofPSAM
3, Cowthmowks
Ile year Rdkwhg ddhcq ofWadband services to usoN and gencratfiIg jxsidve net revenues, ra pordon or
those mvenues for each WE year will be allocated to repay the rofttndable portion M"the contribUtiMIN,
mule by rneinher, Whvidn% pmions are defined in inernher agtoenionbs and ranpe f'roni 49%, to 71% (if
the aniouni, cLin%vbel As; or EWcanber 31, 2016 or the S 12,804,050 (if riendicr Coll ( 1� n i� bulions 60% is-
reftindable when positive net revenues am earned, Rqpaynwrit of thu refundable portion Mll be made to,
members lased nn their proporlion of aH menaber cantHhudons. Mej,nbers have the opt.J.'an to Wlfiv,�'
replquient at Me limn R beanims efigUe and to reqtflre the Organization to re4tvost the flunds into the Idgh
speed broadband ixcrrct nctwarl< infraMracture.
59
80,U'l.111Wf�,STrt,�RN,fNTE,GML A,TED FIRRE TECHNOLO(IN INC.
NOTESIDTHE 14NANCLXL STATEMENTS
AS A17 DECEMBER 3, 2016
4. w nwrwwn,trwt cl wrrlwlrrs (deficit)
Ite acauvulated surphis canbsk nfindividuM Rind staplus ars Allows
2016 2015
(NoW 2)
Surplus (deNcil):
Ddanber contHbutions towards'high sj=J,broadband internet pr0imt IA37 (71,697)
2 16321
Acmirriulated surplus consisLs of SI Nbrlinabifity fun'dirigthOt the 01'gtli'1t7aiinn raceived as, parl nragreexnents
with rttonflxrs to fund operating expenscs after October 19, 2015,
5. kflatcd lnur(y (ransuctionis
Incluided in expwimm is $56AR9 pMd bo the Vie Corporation of Rw C%uWy of Grey I"orwa,kgc mW benefit
cnst.s incia-rrd to adillinistor the Organizatk,)n, fixim January 1, 2016 R) 1: ecernber'22, 20+&
Also hiclu&d in ex1rwrise-s is $8,460 jxa,id to the The orpmafloo of tr1w (,,o'nnty <,)f Lan,ibton for, wage and
benc,fits cclsts iamvmd to adfninisk-]r th,e OrgaurzarOoii froni Decenfl)ej, 12, 2016 to Deconiber, 31, 2016,
Ointribadmis front imembem
Members have apyeEd to confdhute $I 2AG4A50 over the pedod begiming in thcM par 2016 and cridng
Dccc,iW,,)e;r 31, 2019. As uf I)eccinher 11, 22.016 $1741811 was Wed and recagnizod as MWILIC, The
mraWnIg revowe will be recognized as billed in fittttre periads.
7. Gaverjurrientgrants
'I'he Gove,i,ornents, of'Canada mul Ontarin will eitch Imovide up to $55635-wdu We I of Me high sKed,
broadband ind,,erne( network project- Phase I or st pyed includes inf'orm"uiot) g"'Ithering, plainung, alwdysi.s,
and amnsrnmd of the technical and Hamel! kwibility of the proposed pr(,jj(,,cL As (,iJ'DcoOn6cr 31, 2016
S16kGOO bas heen oarned, Imsed ori, efigible expenses, incurred.,
K Budget muounts
IN opadhg budget approved by the 1,3oard of Dircciors f7or 2016 rs rellected ranw Ow
OIXI-ations and change in net amas and was not audited., 13i,,Ldget lIgUTC9 have been w0assified l'or (he
pill -Pose's of theso firtanAl statemenu U) mmjj wit PSAB repoill ng :�cquirenien,tsl
IME
Res,olufloin AGNiGI-2018-07
$OUTHW ESTE RN IN TEG RATED r IS RE TEC H N 0 LOGY N N C.
FINANCIAL STATE MENTS
F OR THE YEAR EN ,DED DE C EM, B ER, 31, 2017
61
$0UTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC.
INDEX TO FINANCIAL STATEMENTS
FORTHYEAR ENDED DEGEMBER 31,2017
MaMo,effl0fll'S Respong0lity for tho Finvand a I8t at an'lients
Indepandient Auditors Rppart
FINANC,IAL STATEMENT'S
Slatament of Financial Position
Statern e r,it of 0p rations
St atowi-i p nt of Ch irigo ; in N al Firm n,m ,) I Assets
StateiTient oafC-ash Flow
Notes to the Financial Statornents
W,
CONTENTS
7-9
The accornpaning finariciol $tat()fInOlIt$ Of the SOLIthweslern Inlegrated Fibre Technology Inc. (the
"Organization") are the reMwisibility of, tho OroanlizAtion,s rnanagerymt and havo been prepared in accordarm
with Canadian PLIbliC sector accownting standaill established by the Public Sector Accounti Board of the
(A'wrtorod Professional Accountaills (if Canada, aa.r dr,,szribudi in Note I to thG financial st.Wurnents,
The preparabon of firancial statoments riaxassarify involves the use of astirrates, based on inanagernent's
Judgment, particularly when transactions, affecting the current accounting period cannot be finalized with
certainty until futuire perlods.
Tho, Organizatil managerriieW rnal'int,,'Ans a :;yqteni of interum controls designed to provide reasonaHe
assurance that assets are safegoarded, transactions are properly Aulhorhzed and recorde(I (lin accordanc e. with
Canadian public, sector accotwiting stan(Wds estabHshad by the Public Sector AcCIDIL1111ting Board (if the
Chartered Prorossional AcGouiAants of Canada), and reliabte, finariciolt Information is avallaWe on a timely basis
for preparation of Lfic firvincial statomorr,I& These systoms are monitiarod and,rr)valiL.iqted by managamorit. The
Board of Drectors, meet with management and the external auditor to reviiev the firiancW statim,nants and
discuss any signifill finar;,dat roparting or internal control matters prior to their approval of the financial
The financial statements have been audited lay Cotins Barrow SGS LLP, independent external auditor
appointed by �thaOrganj&ali The. accompanying independent AucIftor's Report outlines, Viek responsi.tARJes,
the, scope of their exarnination and lit,,6ir apinlon sen the CrtjaiOzatiarl timmoial stotema, nts,
Chief Exoclllive Dfflow,
February '14, 2018
Fagc I
63
INI)EPENT)ENT AUIATOR'S RE11014T
Tu am Board of D4,uctursitnd M011.608 Of SDUMMMI filtQgtIitod file..
Renort on, Ole FivanciaJ Shitcxnen6,
Inlegrawd Fibre Technology file,, whielt
rlje �,jqtej,jjCljt ()f Rnancial pas Hon ;,is at Fkcentb(A- 3 1, 2017, aral the sta tenun,its ofoperadmis, cha n ge ill
n laaraarrta sial m=(a and cosh Dow Ax the year then uldtd, ill]d U SIAHIIII&Y 0l`.,;idPdf"k;nA a"Outailig poficies and
other exp, [ail atory rnffirrnation,
Maugggpielik Resj)(inAbility fin- t1lieflimucial Slatenlut](8
Manat,pnent is rosptinl�ible fi)i- the prepara(ion, and thir presetttatlori oftha.,x, in accordalxx,,
wish Camidian pulific sector acc;ourfling ;Vtildk)r,ds and 'rola, Such, ifiternal contrail as marvagament deterryflnes is
mcmsmay to cualAQ (bQ prQparatiou of fimmull stawments L111"It lu'u uxl1crial wllotior due
to Sud ov cu'.
Azi=r's Rg'S'llollsibiRty
Our respanKiNty is to exprems ail, opinion, on Lkasc financial sta,(ements based on cur audit. We, ccliducicd (�nlr
audh K accoMbime wkh Cam dan pericKy accepted auditing starldards, 'rhosestandards require, that wo colll,ply
wilh ottkid rquireinenh and pNn um! paRri-n the audit W obfiaj,o w;mor),,able assilrance, abOL11 W110-1her tine
financial, Ntatenioxs are free fixilx) "naterizd missialenlent.
Au andiL WwAvwcs perfiinuing, procedures to obt�ijl oodfl, ovidotwo abotit the allunints and, disclos"ures 'ill the
finallcial wtarlcaraewrtlsa he pnxodures seleaed depend on, Itic auditur's j u(Igntent, biohiding, dw aqsQ�6nwn( of Ow
risks oF inanuint misda5cmd af Im 11towhi dMemml% whetlier' dile to fi-aud or error. In rnaking those i'J.'sk
tlie miditor cunsiders internal Conwfl releval"'t (o and fair Pres-emlatioll
aal'°tilts financia I staterlactits in order to dcsign audk prmcdmcs th,,,it arc apjirqu-6tC in, 11je
Mr Me purpow of upwabW an opinion o�i the effbcdivamn cad dw Ckpnimniods Samml cw= An audit No
includes owdu"'ItJ416, the of acoouridag t:)oficks used and the ruisonablenes s (-,4'accounting
embnates lmade by inariagonent, as well as eymumbg Qz ammil pre%,nilation of 841toll'unts,
We buliove tti.al t1ua att& evOonoem have dMaNd is svOlimt and appmpriatt ID l-)rovldc a, basis for aur aildit
Cowm),
9040
In our oprlion, (lie financial staten"Icills prcscnt kti,11y, in all rivaterial, respwq, dw (Iriancial, position, of
Southwoterra Integrated 171bre Tecihnology Inc. as at Ikcarnb,cr 31, 2017, atid thv resuRs Ofits (:'PeTattons arid 48
cash fIows R)r 11W Year thorl ouled irr awoWaae wkh Ckmadkit'i pubtic seclor accotinling standards.
I.,icensed Public Amnnants
Colliopwood, Ontar[o
Fcbnuiry 14, 20d 18
-4V V "Pwma",w
PAKIR Vuly
I and opernicdby Coffins Unrumbl".3D U.P,
Viriort,%y inidermk1k.4 Nadonal Cooperafive, uwii under
Page 2
NZI
SOUTHWESTERN INTEGRATED FIBRE TECHINOLOGY INC.
STATEMENT OF FINANCIAL, POSITION
AS, AT DECEMBER 31 2017
Cash In Bank
ACQ0 L,j nts R,e ce, lva b le from Me ni b er s
D
tae from the 'Weqwn 0 ntari r) Waril arvs' Ga ucu s
Accounts Rewivable Offier
HST k9comable
GoverorTiont Grarits Raoaivabla (Note 6)
I ffifir-0 Mal H-32 Lily 4w
Ar:°cx)ijnts Payable and Arnrimals,
ril am 11 LIMTH414FAIV116slimp
Not Financial Assts aind AccuinuIntod Surplus
(Note 3)
A: �'�roved' Chair
1p ...............
march 3, 2018
2017 2016
ACTUAL ACTUAL
4,M),420 10
600,000 2,660,811
0 ri H, 909
10,730 0
208,033 6,738
1122175 1 L)
(3,290,937 2,791,468
— ............. .. «,3561217 .... . ......... —1, 6 1,4 9 1
The accompanykig notei and schodlules are an nitegrv6 patt ofthils, 1riancialstatement.
Page 3
65
5.9134'720 26,32 9("7
5,934720 2" 63�2,967
� ......................... "I'll'I'l��l-I=:
SOUTHWESTERN INTEGRAT�D FIBRE TECHNOLOGY INC.
STATE M E N T OF OPERATION
FOR THE YEAR E N D E 0, D r- CEM BER 31, 2017
REVENJUE
GotdrIbuticnis, frorri IvIambers (Note 5)
Government Grants (Note 6)
Memberships
lnte�rest
00rer- Revenue
EXPENSES (Note 4)
CorislultIng
I ns uir a n ce
markopog
Mi:i(,'01 Itl % OL18
Orfice Expense
Professlolloal Pees
Salaries and Wages
Travek
ANNUAL SURPLUS
2017' 2017 2016
BUDGET ACTUAL ACTUAL
(Note 7
5,970,000
51,001,119
2,975,811
0
944,754
168,000
50,000
14'450
0
20,000
32,287
6,525
01
721
a
6"013,331 3,143,8'11
... . ....... . . —
1,,440,975
1,485,428
3 W3, 17 3
1,,857
20,967
20,000
15,577
5,306
9,,237
25,115
6,525
30,256
15,429
204
387,500
540,886
2 7, 658
479,200
565,,042
66,441
1616,500
43, 134
215 840
2,f 3b,575 2,711,578 439,14,7
3,504,425 3,30,1,753 2',704,664
ACCUMULATED SURPLUV(DIEFnCIT), Ibe,ginning of the 2Ua 2„557 7 1,,X1 7
ACCUMULATED SURPLUS, endof the year (Note 3) 6,137,392 5,934,720 —2.632,9§57
The wxmm pa nVi rig notes wid -c arp an inlegral porl nf his firvind;V stvilarnant.
Page 4
m
SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGYANIC.
STATEMENT OF C H ANG E ISI K E T FINANCIAL ASSETS,
F 0 R THE YEAR ENDED D E CEM BEIR 31, 2017
ANNUAL SURPLUS
Change iin Net Financiall Assets
2017 2017 20ifi
BUDGET' ACTUAL ACTUAL
(Note
3,504,425 3,301,753 2,704M4
3.504,425 3,301 759 2,704,6,64
NET 1"IMANC AL ASSETS (Not Deb,Q, baginining ofthe yoar 2,632,967 19 -71
NETI'71NANCIAL ASSETS, end of the year 6 137=392 5934,720 2 637 A, t7
—..-1 -1 . . . ...... . .. ........
The arxxm l anyir jwtes and sczhedule5 Eire an Integral part of (his, lirianrlM statement.
Pogo 5
67
SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGYINV C,
STATEMENT OF CASH FLOW
FOR THE, YEAR ENDED, DECEMBER 31, 2017
Cash flows from (fcr�:
OPERATING TRANSACTIONS
Arioual SUrPILIS
Changes Im
Accmmls Rece�vahle ITom Members
Arae from tbe)N"orn Ontario Wardens&C.qucus
Acur,nints Recelval,)Ie Other
HST Pocaveratfle
Government Grants, Receivable
Accounts PayalYa arid Accruals
Ne k change in mash from op oml kry -s
Firiandinp Activifles
DU e To Westerri (.)nMhn'Warc.1pan s1 CaLIGUS
CASH, be(jinningi of tha year
CASH!, orad of the year
201:7 20116
ACTUAL ACTUAL
8,301,752 2,704,664
1,960,811 (2, 60a811)
58 "go s 0
(10 '72(r)) 0
(201,295) (6,738)
(944,754) (165,000)
194,726 16
. . .......... . ...................... . ........ 11 .... . .....
4,359,420 1 3060161
4,359420 0
4.359420 --0,
The aucompanying noleq oind �,diudoIes are an IrAtgyal bort of HjgN firmand�d statement.
P,9 q1 e 6
m
6Ngo THW158TERN INT5GRATED IBR ETECHNOLOGY INC,
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER SL2l,17
Nature of Operations
Scuthwastern Integinerted Fibra Technology Ina., ("tire Orgarnization'") is a gow'.irrirnan't rrotNor-profit
organization in(x.xporatedwithait sharecapital under the Canada Not-for-profit Corporations Act on
Oictoberl%2015, The corporation was forrraod by the Western Ontario Wardens" Caucus (MOWC)ari
hel'talf of WOW(,, Region of'Watarbo, Region, of Niagara , Town of Caliedon arid thieseparated cities In the
Plujaii ar(xrt, Mberk, IrICIUCIC, 111i3liUM, first nations, suhouk;, fie
g'Ift[I r
id COMMU111ty
1119WI 1*9 pi j rpose of the Orgia Nzat i an is to bring h Ng h ;`goof] broo rl bn in d I oternint to t *oo it 11 West 0 ire
Ont,a6a Region.
1, 6 u rnrina ry of S I g rifficant Acc o u init 1 n g Pooh cles
Theae fnrjFJjjejal q nis hfam been propariad in ocuardarr;ewilb the standards in the Chalfured
Professional Accountants Canada Pubilic Sector Accounting (RSA) 1,4andlboolk, Sigrifficant aspects of the
accau,n tin q policl cis arra a is fo4i ows:
,(a) Repo,rifirig Entity
1h ase financ,,iax staharrients refinial thin assets„ liabifitKis, revenues and expenses and aominuiWed
surplitis of'Scmilhwesierri Integrated Fibre 1 echnology Inc,,
(b) Recognidun of revenue and expenses
RevenjrleF,�Iqrj qXPPnSeS rarer reported 0q Jrtjo,rraarrri aN I'aa»jF� i of
ac=unfing r000gnii2esi revenues in the poriod in wil lictr the lira risacti on s or events oir;wrrad that
give rise to the reww ri expenses are racogriiz(,d Nn the pedod tire good or services aria acqured
and a legal llabiNty is �"icii,jrred w transfers are due,
Caritrili,itiari froi ri rno-rdlers are recorded' ;air raver rte rat the time Invokms are dSSL)Ied and contributions
becorne collectVa.
nin'lr nt eiRrint, arra recognized in the (firrIE111,1u I stnjtr
Iop,
I(" a,9 revenues, jill [Ijopej,iod ljrj WhiClura
events giving 6se to the transfer occur, T',raviding the trart-,fem Eire OU'liorized, any ofigibillfty crftariai howe
hoen rnel and reasonable r3shrinates. oftho arnounts cairn Vin rinade, Onri-dilicorril goverriment
I.jranls are recognizod when rnoniles are receivable. Grants are recaginized as deferred revenue when
grary! stipulations 9�ve rise to a labffrtY Grant reverilue is recoginizecl in the slateraenA of arx9rations as
the stipulation Ilabilities are settled,
(G) Cash, and Cash Equivalents
Cash and cash etjL1ilValen1s inc udle all rash balance -band short-torrn:, highly liquid financial
Mtl'Urrterrts with as maturity of 11iroo rnorthe or less from the date of acquisition.
(d) Use of Cqtirrvateu
. i'fie pr eparatiort oaf the financial staterrierits ire ranforn-fty with Canadian ii siectnir acrounting
staridards requires management to make estimates and asmimpfions that affect the reported
ari0i.lrltS of assets, and liabifities arid disclosure of contingent assets and liabilities at tlaa date of
the financial statements and the reported urrounts of rievenues and expenses during the year.
Arjjrj-,"l Ji could dffrr froirn these P,.,%mater,
Page 7
M
SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC,
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECIEMBER, 31,_LO17
11-Slunninary of Significant Accounting Poitcles (confinued)
(e) Tangible capital assets
(I) Nerwork InfraStUcture
The Organizatiou retairis ownorship of 51 % of the funded neli assets ofthe network (xns1rtxflon
project: how&ar, all repairs and inaintonance and up-grade costs are the responslAfty of tJ,,e servkP.
ykruvklor:u uuntracted to provide the aretwwrark Sifg.%4 ttwwa QrgrinlZ�
'ILjorri d()Vs rrto( rp -1
operational oantral over the network Viny have not been recorded x,-,% tatiqlble
asseis but have been, roported as an expensa on the staternent of operations.
The Crganizati�o!l does niot hava any other tangibla capital 0, ssets.
2,Contingencles
The rar f,,.')lfaodng dehvery of broat"bandgervices to n,jsers arldqenerafling positive net revenues, a
portion of 1fio5p reven saes for each fisc al year wflL be allocated to repay the refundable portion of Me
conlrfttlons made by menlbe,,q, Refuridlable portions are defined in meniber agreements and range
from 49% to 71% of aniowit corkibuted. As of December 31, 2017 517,018,735 has been piedged
by mernbers. Of the $8,744,93,0 iaavoioed, $4,319,934 is refundable when positive net revenites are earned,
Repayment of the relundable portion will be nrade to rnernbers based ran their proportion of all rrilernher
contributions, Miernbers have the option to walve repayment at the Lime it beecynes elIgible and to require
the 0,qinniu7@flan to r0westr the ftinds item the h[gh speed hroarlb,'ind internot nelwnr* Infrasirticturo,
3. Axcurritilated Stirplus (Defic1t)
A00Un-1LJh9IQd " surpLUS MnSiSLS ref GUitainobffity funding that the Orp,,pnizaaon roceiivod as part of
agreements with rnornbors to fund operaRrig expcinses after October 19,2015.
4. Related Pa rty'T rains actions
I naltided 0) experi,ses 1-, $227,463 (2016 - $56,669) paid to The Corporation of the Gojnty of Grey for
Wa�.Lje and her-eli[COStS iflrjUrrad to administer the Orq4.-inizatian.
Also included inexpenses is $332,798 (2016 - $81„460) paid to "Tbe Corporatiian cf fire! Caunty of L.amlition
for wages onc, benofit coms incurred to adrNnister the Organization.
5, Contributions frQ111 Membem
Members have agree'.J to contribute S17,018,735 overthe period beginning iiia fiscal yemar 2,016
and ending Deceffiber,31,2Q19, As of December 31 „20'17 $8,744,930 (2016 - $2,975,811) wa,-, billed
and recognized as reventie. The rernalriing revenue VA$ baa MC0qni20Cf as billed In fulure periods,
page 8
70
SOUTHWESTERN JINTE GRATFNS FIBRE TECHNOLOGY INC.
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEA RENDEDDECEMSER 1 2017
6. Government Grants
"I [io Governmuint;, of Carlad a Ell' ,d 0111urb VVW each providu rrp W $566,377 Urk(i(�
'r Ul qnl'o
high spoed broadband inrnet network projecL Phiase 1 of the pr(�Ject �rl,cl:judes infordnatioll
gathering, pbanning, ariallyils and assessment of tho technl(�al and firiaricial feas0ifity of
the project,, As of Dec eniber 31,2017 a. VW of $1,112,7 a4 ;has been earned, based on effgible
OXPeJ'JSO!� il'W'UrrLd, Additionai grarit revonue or 2,75,246 is expected to be rcck,4ved bo, -,,ad on olkIllile
expr n""'es irwilraarl as of Decernhor 31,2017 pending tiho rasoft of , hr~ rpriewod noMrarl,
7., Budget! Amounts
The opafalinr ) bLl(,Ig,el aJJ[.)K;V0ld bY 11W H( raid 01 fear 2017J5 Fetlec-ted on the Slaterlx-4qof
Operations and the Statement of Clianiga, in Not Firian6al Assets and was, not aUdited. Budget,figUre
ave s
hhoer for the purposes of these finanBall statements to carriply with PISAE3 reporfinq
requirements,
Page 9
71
0,ntarlo polico
Provincial provinclate
Police de l"Ontario
AUgUES1 07, 2018
Mayor/Reeve,
Municiplil Poliving Burallp
Hureful deq survivies poliders (tv's muldgApIdItk
777 Mvruoriat Am 777, awa: Memorial
Orillin ON L3V7V3 011MAII (ON) W), 7W
TtE (705), 32%,6200 1. (105) 330-4191
FRe ntnnber?R,669rencv:� 612"20,
'rhe OPP, Municipal P0cjng Bureau actively participates, in events and conferel)GaS that we beFleve.
cart add vallueto aur rot afion-01pu, anddl,5nor,.sl[ons surrounding rnunklpal policing matters. As 1 follow
uip to out, letter to, yournouni6pality dated Julie 8, 2018, we would like to rernind YOU that
MILMiCiPW ftlk.ing Bureau representatives, incl[udirig myself, are, availableto meet youfora rnunicipal'
p0cinig CHSCUssion at the Association of Municipal'ities of Ontario (AMO) Conforence hold in Ottawa,
ON, August 19-21, 20M
Wo will be at bcoth #513 in the Exhibit Hall, Drop in to have a casual discussioni and rTIC-Ot lir icipal
PcU6ng Bureau inernbers. ShOUld YOU wish to have a �,norerfort al <JiSCU.96on ir relation to the biFng
riodel or your municipality's Annul Billing Staternent, please contact us dirertly at
OPP,.Mt.incipalPol'icNrlg@opp.ca to schedule a meeting *141-t L,,js on Tuesday, August 21, 2018. Glrnpl'y
submit your request n[ong with ,:i brief de,%crIlpft"i of the topic YOU wish to diSGUSS, and specify any
finis you are not.; avail able, that day, if appliicalble,
["he OPP is cot rimitted to adaqwtc-, effective, and sus(ainable poilloo, %efirvlGe rt livery in Ontario. Wo.
lorok, forward to seeing you at the LI[)WIling oonforen co.
Thank yout.
Sincerely,
�M
T.A. (Dart) McDonald, linspector
Rure@U Manager
Mit-ildipal Po icing BUreau
Ontaft, Provinciall police
72
COUNTY OF ELGIN
By -Law No. 18-28
"TO AMEND THE SCHEDULE TO BY-LAW NO. 17-33
BEING A BY-LAW TO DESIGNATE THROUGH HIGHWAYS"
WHEREAS pursuant to Section 1, Subsection 1, of the Highway Traffic Act, R.S.O.
1990, Chapter H.8, as amended, provides by definition that:
"Through Highway" means a highway or part of a highway designated as
such by the Minister or by by-law of a municipality, and every such highway
shall be marked by a stop sign or yield right-of-way sign in compliance with
the regulations of the Ministry.
WHEREAS the Corporation of the County of Elgin did pass By -Law No. 17-33 providing for
highways under the jurisdiction of the County of Elgin to be designated as through highways;
and
WHEREAS it is deemed necessary to amend the said By -Law.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT Schedule "A" of By -Law No. 17-33 be amended by adding the following Road
#73 descriptions:
- Section 73E from the north side of Hale Street to the east side of Dexter Line
- Section 73F from the west side of Levi Street to the south side of Dexter Line
- Section 73G from the south side of Rush Creek Line to the west side of Bank
Street
2. THAT this By -Law shall come into force and take effect upon the final passing
thereof.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF
AUGUST 2018.
Julie Gonyou, David Marr,
Chief Administrative Officer. Warden.
73
COUNTY OF ELGIN
By -Law No. 18-29
"TO AMEND THE SCHEDULE TO BY-LAW NO. 17-11
BEING A BY-LAW TO AUTHORIZE SPEED LIMITS"
WHEREAS pursuant to Section 128(2) of the Highway Traffic Act, being Chapter H.8,
R.S.O. 1990, as amended, the council of a municipality may by by-law prescribe a different
rate of speed for motor vehicles driven on a highway or portion of a highway under its
jurisdiction than is prescribed in Section 128(1 a); and
WHEREAS the County of Elgin did pass By -Law No. 17-11 prescribing different rates
of speed for motor vehicles on certain highways under its jurisdictions; and
WHEREAS it is deemed expedient to further amend said By -Law to prescribe a
different rate of speed on certain highways under its jurisdiction.
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation
of the County of Elgin enacts as follows:
1. THAT a maximum rate of speed of 40km/h zone be established on Bank Street from
the north limit of Rush Creek Line to Imperial Road; and,
2. THAT the penalties provided in Section 128(14) of the Highway Traffic Act shall apply
to offences against this by-law.
3. THAT this by-law shall become effective once signage setting out the speed limit has
been duly posted.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF
AUGUST 2018.
Julie Gonyou,
Chief Administrative Officer
74
David Marr,
Warden
COUNTY OF ELGIN
By -Law No. 18-30
"TO AMEND THE SCHEDULE TO BY-LAW NO. EG1 (16-11)
BEING A BY-LAW FOR THE REGULATION OF TRAFFIC"
WHEREAS pursuant to Section 210, of the Municipal Act, being Chapter M.45,
R.S.O. 1990, as amended, the Council of the Corporation of the County of Elgin did pass
By -Law No. EG1 (16-11) for the regulation of traffic; and,
WHEREAS now pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.
25, an upper -tier municipality may pass by-laws respecting matters within the spheres of
jurisdiction described in the Table to this section; and,
WHEREAS said Table authorizes an upper -tier municipality to pass by-laws
regulating parking and traffic on highways; and,
WHEREAS By -Law No. EG1 (16-11) has been previously amended through By -Laws
16-19, 16-27 and 17-34; and,
WHEREAS it was deemed necessary and appropriate to amend Schedule "A" Part
"B" to By -Law No. EG1 (16-11) to restrict parking on sections of County Road #73 (Dexter
Line), Rush Creek Line and Bank Street in Port Bruce.
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the
Corporation of the County of Elgin enacts as follows:
1. THAT Schedule "A" Part "B" of By -Law No. EG1 (16-11) be and is hereby amended
by including the following:
County Road #73 (Dexter Line) from the north side of Colin Street to the north side
of Dexter Line for a distance of 290 metres.
Rush Creek line from the west side of Bank Street to the east side of Imperial Road
for a distance of 252 metres.
Bank Street from the north side of Rush Creek Line to the south side of Imperial
Road for a distance of 146 metres.
2. THAT this by-law shall come into force and take effect upon erection of appropriate
signage indicating said No Parking Zones.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF
AUGUST 2018.
Julie Gonyou,
Chief Administrative Officer
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David Marr,
Warden
CLOSED MEETING AGENDA
August 14, 2018
Staff Reports & Correspondence:
1) Director of Financial Services — Municipal Act Section 239.2 (c) a proposed or
pending acquisition or disposition of land by the municipality or local board, (h)
information explicitly supplied in confidence to the municipality or local board by
Canada, a province or territory or a Crown agency of any of them — Property
Matters.
2) County Solicitor — Municipal Act Section 239.2 (e) litigation or potential litigation,
including matters before administrative tribunals, affecting the municipality or
local board, (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose, (k) a position, plan, procedure,
criteria or instruction to be applied to any negotiations carried on or to be carried
on by or on behalf of the municipality or local board — Port Bruce Bridge.
3) County Solicitor —Municipal Act Section 239.2 (e) litigation or potential litigation,
including matters before administrative tribunals, affecting the municipality or
local board, (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose — Potential Litigation.
4) Chief Administrative Officer —Municipal Act Section 239.2 (k) a position, plan,
procedure, criteria or instruction to be applied to any negotiations carried on or
to be carried on by or on behalf of the municipality or local board — Contract
Negotiations.
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