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October 23, 2006 Agenda ORDERS OF THE DA Y FOR TUESDA ~ OCTOBER 24" 2006 AT 9:00 A.M. PAGE# ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting September 26, 2006 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 2-11 9:00 a.m. Jay and Mark Futcher, regarding offer to construct smoking structure (see attachment) 9:30 a.m. Sandra Datars-Bere, Director, St. Thomas-Elgin Ontario Works, presenting 3rd Quarterly Report (see Friday Fax) 10:00 a.m. Bob McCaig, regarding sale of Green Lane Landfill Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boardsand Staff Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items (see separate agenda) 10th Recess 11 th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-Laws 14th ADJOURNMENT 5th 12-39 6th 7th 40-52 53-70 8th LUNCH WILL BE PROVIDED October 26, 2006 5:00 - 8:00 p.m. Elgin County Museum GRAND OPENING The Opportunity... · To maintain the image of the Elgin Manor as a progressive & leading long term care facility serving as a benchmark for the Province of Ontario Our Philosophy (from Elgin County web-site/Homes for the Aged) Elgin Manor, Terrace Lodge and Bobier Villa are Long Term Care Facilities which provide a home-like setting in which residents may live with dignity, independence and respect. The atmosphere must be warm and friendly, encouraging healthy interaction between residents as a group but recognizing each resident's right to their privacy and individualism. We give consistent and compassionate health care, allowing each resident to function at their maximum level of independence, recognizing resident individual need for mental, social, physical, spiritual and emotional support. We promote the Home as a positive aspect of the community and to encourage and foster enthusiastic relationships between community, home, resident, family and auxiliary. We are aware and perceptive of the changing needs of senior citizens and are willing to be part of the implementation of appropriate programs to meet these changing needs. We provide a positive atmosphere encouraging teamwork among the staff and showing respect to them as people and allowing the staff to fulfill their needs and respecting their individuality. We recognize the need for staff to be aware and understand the philosophy of the Elgin County Homes and Seniors Services and we encourage our staff to promote and demonstrate their understanding of this philosophy. 1 Purpose & Focus Provide solutions for ALL LTC residents, consistent & conforming to the codes, covenants, rules, regulations and laws of ALL governing bodies. Direction from the Provincial Government via our local MPP's office, clearly defines a Long Term Care Facility (LTC) as a "work place" first. The family of Mary Jean Futcher is committed to emphasizing the reality of an LTC being a "home" to it's residents, AND, the facility not compromise a high standard of "client centered care." Elgin Manor Smoking Shelter · Why? Satisfy the needs of ALL residents Maintain an awareness & sensitivity to the changing needs of senior citizens Provide a place for resident and visitors to smoke which is- - safe - accessible - secure - aesthetically pleasing - ALL SEASON 2 Elgin Manor Smoking Shelter · Additional Considerations . Future residents . Traffic patterns/flows- pedestrian (visitor, staff, vehicle, emergency) . Surrounds/environment . Existing structures/facilities . Construction methods . Climate- a shelter to ALL elements (sun, rain, wind, snow...) . Minimal disruption . Cost Where to locate a smoking shelter? 3 Here! 4 5 Complies with ALL Regulations and Codes- 10m from nearest entrance/egress> exceeds 9m (30ft.) requirement Exceeds Ontario Building Code Standard for unobstructed turning diameter for wheelchair of 5'-7" (internal dimension of 8ft. X 11ft.) Meets Ont. Building Code Standards for wind shear and snow load Accessible during ALL seasons as travel to/from given via existing fagade Detached structure comprised of no more than 2 sides and a roof Non flammable materials used for construction (steel, concrete, lexan) Is out of view and does not impair/obstruct travel patterns to/from Elgin Manor as parking lot and flow of vehicles, pedestrians, emergency personnel is from East> shelter located to West side of entrance Enhanced ventilation with prevailing wind from West. Structure in front of only one (1) existing window of the multi-purpose room Recommend that latches be secured on the two (2) front/South windows of the multi-use room such that they remain CLOSED at all times. Why and How... 6 Why and How... The shelter would be hidden from view simply by transplanting and/or replacing the existing spruce tree and shrubbery in front of the South wall. Grade surface prepped with 6"x6" wire mesh and 4" concrete slab as base (butted to existing interlocking brick) 4- 8" x 48" concrete pilasters (sauna tubes) as base for structural columns 4- 4" galvanized sch.40 steel posts 4" I-beams serve as upper header with steel hat-channel intermediate spanners and posts Same raised rib, hidden fastener roofing steel used> match existing Sides constructed with 8mm corrugated Lexan with H-joiners Construction 7 Drawings Developed · Cross-Section Developed Drawings · Floor plan 8 " COIlCllE'lEl'EltlO EXlEtI)4'BEIlIWlORI'OC .", ic '" .'... ~ '" 3" 8' s~t Aesthetics . Certainly no less appealing than the fence erected to facilitate safe, secure outdoor shelter & freedom for the residents in the secure wings of the facility. . Compliments the fa9ade entirely 9 Cost · Preliminary Budget . Concrete (@ $125/cu.yd.) = $162.50 . Steel (All) = $1500.00 . Lexan (@ $1.50/sq.ft.) = $228.00 . TOTAL materials = $1, 890.50 + 15% contingency = $2,174.08 . LABOUR?- family, union, contractor... . What rules apply? . Permitting? . Awaiting response from Kathy Oaniel- Tobacco Compliance and Education Officer, Elgin-StThomas Health Unit The Futcher Family will pay the material costs, and will provide a plaque for the shelter noting- The Mary Jean Futcher Shelter Together we can make it happenl Remaining clearly focused on enhancing the lives of those served! 10 Department: Prepared By: Subject: Warden Paul Baldwin and Members of Elgin County Council Ontario Works Sandra Datars Bere, Director Ontario Works Report for the months of July, August & September, 2006 Report No. CR-06-17 File No. OW-06-17 Date October 13, 2006 Attachment(s) (2) ST. THOMAS Corporation of the City of St. TholnaS Directed to: Recommendation: That the report CR-06-17 of the Director of Ontario Works for the months of July, August and September 2006 be received and filed. Analvsis: The third quarter of 2006 continued to be an active one within the Ontario Works and Housing department. The following is an overview of the activities in each of the department's program areas. Income Maintenance: Our department continues to effectively meet the challenge of delivering social assistance to eligible individuals and families within our community. The caseload over the past quarter has stayed constant. There have been a number of staff leave on maternity leave and therefore we are seeing some new faces in the Income Maintenance division. The position of Senior Social Service Worker is in place and training has been completed, this position is a definite asset to the Income Maintenance portion of the program as it allows the Supervisor to attend to administration duties and focus on staff development and capacity building. This department continues to deliver the Homelessness Initiative, the Energy Emergency Fund and Rent Bank. These programs, designed to assist the working poor to avoid homeless situations have been well used by the citizens of our community. In addition to this, the Income Maintenance division is working closely with the Social Housing division to implement the Housing Allowance/Rent Supplement Program. This program is designed to assist Social Assistance recipients with making rental costs more affordable. The contact for this program is the Senior Social Service Worker. Emplovment: Our department's emphasis on supporting individuals in finding meaningful employment continues to meet with great success. Our Employment Team has worked in collaboration with a company called Product Quality Team (PQT). This is a company based out of Toronto that has job contracts in local industries for Junior Quality Inspector Positions. As of this date eighteen of our clients have been offered positions. In addition, a partnership with the Adult Learning Centre in the Personal Support Worker Program and Hairdressing Program continues. It is expected that a number of our clients will graduate in early 2007, with skills that will assist them in gaining employment opportunities. We continue to work closely with the local Ontario Disability Support Program (ODSP) office to implement the Joint Implementation Program (JIP) for non-care giving spouses and dependent adults who are participating in our employment programs. We are meeting all Ministry targets in this initiative. In June 2006 the Ministry of Community and Social Services announced a new program, the Employment Innovations Fund, aimed at engaging employers in creating and expanding job opportunities for people receiving financial assistance. Ontario Works in conjunction with two local employment partners prepared and submitted proposals and are presently awaiting a decision on funding approvals. @ Child Care: Summer recreation program spaces filled quickly. Ontario Works Child Care staff worked diligently with the YMCA program staff to ensure accessible affordable programs. Full day child care programs in the City were also in demand this summer. Infant and toddler spaces and programs with transportation are running at near full capacity. The county childcare programs have open spaces in all age groups. Currently Ontario Works does not have a waiting list for fee-subsidy spaces. The Best Start program is moving forward with the expansion of childcare spaces. The Early Learning Centre project moved forward with their required approvals and building plans. The Best Start Implementation Committee is meeting on October 18 to review the Best Start Phase One Implementation projects to date. Phase one implementation goals will be revised as several outcomes have been met. The Data collection process continues to be tracked manually as well as through the OCCMS system. New forms and processes have been created for staff and providers to meet reporting requirements. Training has begun for staff who are in the process of switching from windows to web-based version of the data base OCCMS. Training for staff continues into October. Child Care Centre Directors met with Ontario Works staff in September to review a number of issues including, wage subsidy calculations, wage improvement funds, special needs resourcing services and review, serious occurrences and staff training. Training for Childcare Centre staff is scheduled for November 2006. Social Housina: Canada-Ontario Affordable Housina Proaram uodate Staff awaits receipt of the Administration Agreement from the Province for the delivery of the Rental & Supportive (capital) component of the Canada-Ontario Affordable Housing Program. The Agreement will be brought to Council for approval and signatures, after which staff will proceed with a Request for Proposals call for the development of new affordable housing in St. Thomas and Elgin County. Reauest for additional fundina A request has been made to the Ministry of Municipal Affairs and Housing for funding for an additional 61 units under Wave 2 of the Rental and Supportive Program. Allocation of Wave 2 funding by the Ministry is expected this fall. Housina Allowance Proaram Two private landlords in St. Thomas have signed agreements to date for 13 apartments under the Housing Allowance Program, one component of the Canada-Ontario Affordable Housing Program. Priority is being given to Ontario Works clients for these subsidized units. A total of 30 units were allocated to the St. Thomas - Elgin area under this 5-year program. Residential Tenancies Act The Residential Tenancies Act 2006 to replace the Tenant Protection Act received Royal Assent on June 22, 2006. The Ministry of Municipal Affairs and Housing is now undertaking consultations to finalize regulations. Draft regulations were circulated to social housing staff across the Province for input. It is expected the new Act will be proclaimed in early 2007. This new legislation will result in some significant changes to the way social housing providers conduct their business. Treasury Env. Serv Planning City Clerk HR OW & Housing ~2~ @ A-Hac.hment One (I) Ontario Works and Social Housing - Service Quick Facts Role of DeDartment: · The Ontario Works Department acts as the Service Manager for Income Maintenance (Ontario Works/Social Assistance), Employment, Child Care and Social Housing for the City of St. Thomas and the County of Elgin (including all municipalities within the county) Proarams Delivered and Administered bv DeDartment: Income Maintenance / Social Assistance / Employment Assistance . The Ontario Works Program provides income and employment assistance for people and families who are in temporary financial need to over 1,780 people across the county. . As of September 30/ 2006: o Current Caseload - 787 which includes single persons as well as Heads of Families o Dependents - 993 children/dependents also benefit from OW funding Social Housing . The department monitors/administers over 1,370 social housing units in St. Thomas and throughout the county, representing a significant number of families and individuals served. . As of September 30/ 2006/ the department monitors: o 1,290 social housing units under the Social Housing Reform Act, including 512 units with the Local Housing Corporation o 14 units under the Housing Allowance Program and o Agreements are in place for an additional 66 units under the Strong Communities Rent Supplement Program~ Child Care . The department acts as the Service Manager for Child Care services throughout the community and monitors 9 child care centres and 2 co- operative nursery schools in six municipalities across the county . 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C10 l\lO -" 0 (!J Annual Annual Avg % Prior month Case load City County Proof Case load Case load year Jan-04 931 677 254 0 Feb-04 931 673 258 0 Mar-04 947 685 262 0 Apr -04 937 670 267 0 May-04 909 662 247 0 Jun-04 867 645 222 0 Jul-04 846 623 223 0 Aug-04 845 636 209 0 Sep-04 815 613 202 0 Oct-04 785 594 191 0 Nov-04 812 603 209 0 Dec-04 834 614 220 0 10459 872 93.69% Jan-05 878 639 239 0 Feb-05 903 649 254 0 Mar-05 905 657 248 0 895 Apr-05 883 652 231 0 May-05 837 629 208 0 Jun-05 823 638 185 0 872 Jul-05 810 637 173 0 Aug-05 816 626 190 0 Sep-05 805 618 187 0 851 Oct-OS 800 598 202 0 Nov-05 814 591 223 0 Dec-05 853 571 282 0 844 844 96.83% Jan-06 885 611 274 0 Feb-06 881 606 275 0 Mar-06 893 617 276 0 886 Apr-06 857 583 274 0 May-06 841 572 269 0 Jun-06 800 536 264 0 860 J u 1-06 788 533 255 0 Aug-06 788 533 255 0 Sep-06 787 537 250 0 836 Oct-06 0 Nov-06 0 Dec-06 0 836 9 CY Avg # Months 844 872 930 1052 93.69% YTD Avg 2005 YTD Avg 2004 YTDAvg 2003 YTD Avg 2002 Percentage Of previous caseload (J REPORTS OF COUNCIL AND STAFF October 24. 2006 Councillor Reports - (ATTACHED) 13 Councillor Sylvia Hofhuis - Annual Report for St. Thomas Elgin Tourist Association Staff Reports - (ATTACHED) 17 Director of Engineering Services - Elgin Manor Waste Water Treatment Plant - Plant Operator 19 Review Committee - General Insurance and Risk Management Services Program 23 Manager of Administrative Services - Restricted Acts after Nomination Day 24 Manager of Administrative Services - Terms of Appointment to Outside Boards 27 Director of Financial Services - Budget Comparison - August 31,2006 30 Financial Analyst - Progress of 60/40 Split 33 Manager of Cultural Services - Land Records Acquisition - Archives 35 Director of Human Resources, Manager of Administrative Services - Public Liability and Property Damage Insurance Coverage 37 Director of Human Resources - Policy 10.130 and 12.100 Amendments Manager of Road Infrastructure, Purchasing Co-Ordinator - John Wise Line Slope Restoration - Tender Results 12 St. Thomas - Elgin Tourist Association Annual Report for the County of Elgin October 2006 It is my pleasure to report on the activities of the St. Thomas - Elgin Tourist Association (STET A) for the year 2006. 2006 has been our best year yet with some new initiatives to support tried and true events and programs. 2006 saw a change in leadership as President Dave McAdams moved to Immediate Past President with Fiona Nisbet of Kettle Creek Marina becoming President. We have not had a Past President in the fold for a number of years so we are pleased to have the extra experience which has stt:engthened the Board overall. Two new Vice Presidents also stepped up with Lucy Ogletree of Winter Wheat in Sparta becoming our 1 st Vice President and Andrea Barendregt of Green Lane Environmental Services becoming our new 2nd Vice President. Other new members include Carol Judd, representing East Elgin, Jennifer Bury of Marmalade in St. Thomas and Alderman Dave Warden. Partnerships STET A took advantage of a number of new and renewed partnerships for 2006. STET A partnered with Central Elgin's Doors Open being held in Port Stanley and Sparta. As well as promoting the event, the Board donated a one-time grant of$I,OOO to help defray costs. We also distributed the Door Open magazine throughout Elgin County. This is a huge undertaking and we wish the event organizers every success. Tourism Partners of West Elgin contacted STETA for support of their new June 29 and 30 event, Cactus, Cattle & Cowboys. The Board was pleased to partner with the group by providing a grant of $300 towards their advertising. The event was very successful and is expected to be even more successful in year two. The Cycle Elgin booklet printed in 2003 has been so well received we needed to reprint the publication. Again STETA partnered with Healthy at Heart Elgin (Elgin St. Thomas Health Unit) and the Kettle Creek Conservation Authority to print 5,000 more of this very popular booklet. Port Stanley Tourist Booth was moved this year to the Port Stanley Terminal Rail on a trial basis. With the renovations to the Port Stanley Festival Theatre there was no longer room for the tourist information displays and summer staff on the main (street) level. STETA made a donation to PSTR to offset any costs associated with the tourist visitors and the partnership with PSTR proved to be successful. A meeting will take place in early 2007 to discuss next year's partnership. In the meantime, President Fiona was in contact with owner Cory Russell of Right Blend Cafe, a relatively new coffee cafe, in Port Stanley. Cory had expressed an interest in providing space for a tourist booth in the one comer of the cafe. As the agreement with PSTR was only for the summer months and since the cafe location was central, the tourist booth was set up and appropriate signage will be ordered. STET A is still hoping to secure a permanent home for the tourist booth through Central Elgin. "Eat Fresh / Buy Local Brochure" was undertaken for a second year and completed by the same graphic designer. Our partnership included STET A, the Elgin Community Futures Development Corporation, Healthy at Heart Elgin and the Federation of Agriculture. The brochure listed 41 local farms and businesses (up from 28 in 2006), who provide farm gate sales. There was no cost to the businesses. The brochure has generated a "healthy" interest and already additional farm gate sales operations have come forward to be listed in the third issue in the works for 2007. It is our hope that following the 2007 issue the businesses will pay a fee to be listed so the publication can stand on its own. The Visit and Tour Guide is by far our most important partnership. The tourist association has two main promotional pieces - the web site and the Visit and Tour Guide. The Guide is produced in partnership with the St. Thomas Times Journal. The TJ sells the advertising and the tourist association provides all the commentary and the calendar of events. The cost for the 2006 issue was originally based on 56 pages but grew to 64 pages 2 because of the additional ads which resulted in an additional eight pages of ads and copy with no additional cost to the tourist association. Our 2006 Guide was the best yet. Some municipalities took a keen interest and actually had their own pages designed to have a more significant presence in the Guide. 42,000 copies were distributed throughout Ontario and into some of the border states. All in all the publication was particularly well received this year with many positive comments and in particular letters of congratulation from both Warden Baldwin and Mayor Kohler. It is our plan to include small maps of local municipalities in the 2007 issue. In addition to the main partnership with the Times Journal, STET A also partnered with Chatham-Kent by exchanging advertisements. STETA received a page ad in the Chatham-Kent Visitors' Guide and in turn we provided an ad for Chatham-Kent in our publication. Chatham-Kent also distributed our Visit and Tour Guide at all of their tourist booths and we in turn distributed their guide. Tradeshows For the first time STETA took part in a tradeshow. The London Leisure, Boat and Camping Show was held in February 2006 at the Western Fairgrounds in London. The show attracts 20,000 visitors over the three day period. In an effort to track visitors, we created a special flyer that was inserted into the Visit and Tour Guide ahead of time. The flyer offered free event tickets to events hosted by Rush Creek Wines and Quai du Vin wineries. The intent was that only those persons who actually opened the Guide and looked inside would see the flyer and we would know that the Guides were actually being read. Our response was not what we had hoped for but the Board felt the general exposure was worth the overall cost. For 2007, STETA has already arranged to partner with up to six Elgin businesses who will take part in the Wine and Food Show to be held at the Western Fair Grounds in January. Web site STETA had decided to invest in updating the www.elgintourist.com website in an effort to make the site more user friendly and easier to maneuver. Around the same time, we were invited to be a part of the Elginconnects portal. This seemed like an excellent fit and the cost savings were significant. The Board accepted the offer and we began to migrate our site to become part of the portal. A number of issues came to light during the process and subsequently during day to day use, however staff at Elginconnects worked very hard to make the transition as problem free as possible. Ultimately, the Board felt the Elginconnects site did not meet the needs ofthe tourist association in particular with ease of use and maneuverability as well as branding so reluctantly the Board decided to withdraw from the actual portal and create a site specific to tourism as was our initial plan. Donna Lunn and her staff made every effort but overall the portal just did not meet our needs. Request for proposals were sent out, including one to Elginconnects, and the tender was awarded at the September meeting. Plans for the updates and revising of the site include arrangements with Elginconnects so that visitors to the site can still access tourist information merely by clicking a link which will open a window to the tourist association site but the visitor will not leave the portal, likewise the STET A site will be such that visitors can link to the Elginconnects portal without leaving the tourism site. This way visitors will get they information the need and both sites will still be connected. The Board wishes to thank Donna Lunn and her staff for all their efforts to make the portal more suitable to the needs of the tourist association. Funding for the new site has been borne within current website budget allocations. Seminars STET A offered the seminar "Stretching Your Marketing Dollars" which was very well received by the 32 participants who registered. Nancy Fallis, Tourism Consultant, Ministry of Tourism facilitated the program and helped participants work through the sample sections of the materials. Seminars are offered free to members with a small registration fee, usually $25, to non-members to help offset costs. STET A also arranged for a main speaker for the West Elgin Partners seminar held at the Backus Page House in late fall. Ministry of Tourism staff spoke on "components of a successful tourism package". This group is 3 trying very hard to generate "tourist experiences" in west Elgin and are having a number of successes. STET A provided further assistance by distribution the seminar registration information to all STET A members. Premier Ranked Tourist Destination Proiect a.k.a. Tourism Growth Blueprint / Audit Since staff have already provided a written in depth report to County Council on the project, my comments will be brief. The program is an evaluation of Elgin's tourism industry that provides information to create a tourism development strategy aimed at increasing the economic benefit of tourism in Elgin. The contract with Service Canada has been signed and the project has begun with the first step of hiring staff. In total the project will take 52 weeks to complete. Staff will number 7 - 2 in each office and one project coordinator who will travel between the offices to oversee the project. The total value of this project is over $300,000 and it is expected that with the possible exception of some telephone costs, all other costs to the tourist association will be for in kind services like supervision and equipment. When complete, we will have a comprehensive inventory of tourism assets, an understanding of our tourism demand generators, and a foundation for a tourism development strategy, including recommendations for future growth and sustainability. We will have a benchmark to measure tourism performance and market position, a foundation for new branding or marketing initiatives - locally and region-wide - and we will have engaged tourism industry stakeholders in discussions and planning. Signage Program With the agreement of the County of Elgin, the tourist association decided not to renew the Canadian TODS signs that are erected on highway 401. This signage is costly for annual renewals and the signs have deteriorated to the point that they are becoming unsightly. Several attempts to have the signage maintained were futile, as a result the decision was made to discontinue the contract with Canadian TODS. New signage this year included signage to direct tourist to the tourist booth at the Port Stanley Terminal Rail. Directional signage for the Backus-Page House, located on Fingal Line, was relocated north to the comer of Currie Road and Fingal Line will still serve the purpose and keep travellers on paved roads. As a partnership, STET A pays for the signage and make a request for the planned location to the County, the County of Elgin approves the signage location and the local municipality erects the signage. Programs / Events The Talbot Trail of Yard Sales event grows each year with visitors coming from as far away as the US and Toronto areas. Dry weather made this year's event even more successful. This is a simple event which just keeps growing. Originally it was an idea brought forward by long time Board member Jenny Phillips. Vendors are invited to keep track of their visitors and report their numbers to the office for which they receive an Incredible Elgin print and lapel pin. One vendor reported having over 350 visitors. Artfest Elgin drew 23 artists and about 300 people. The rainy weather did reflect in attendance however the turnout was still good. Many artists reported making sales. The Easy- up tents purchased last year made for a much easier setup and teardown especially with the assistance of the 741 Air Cadets. This year paintings were purchased at cost from Marguerite Nobes and Heather Kaufmann for the two door prizes. Five Board members volunteered their time to assist with the event which was very much appreciated. The decorating of the Pavilion has been well received and next year we need to work on improved lighting in the pavilion. All in all a good day. Summer Staff This year's summer staff were from around the County with one staff member from Port Stanley, another from Aylmer and a third from St. Thomas. Grants were sought from Service Canada, the Ministry of Tourism and the Ministry of Municipal Affairs Rural Division to help offset student wages. Final reports have been submitted 4 and we expect approximately $6,200.00 in grants. It should be noted that the Elgin Military Museum provided a staff member for the Jumbo Caboose again this year which is a great savings for STET A. Ontario Tourism Marketing Partners The Ontario Tourism Marketing Partners is the advertising arm of the Ministry of Tourism. This year STETA took advantage of their "Ontario's Great Fall Drives" to partner with Norfolk and Oxford to create a "Great Drive" through the three counties. STETA choose to promote the central to the eastern side of the County. The program includes a colourful booklet with web site support. The full program can be found on the Ontariotrave1.net website as well as on the websites of the partners. We are pleased with the promotional opportunity and next year hope to promote a drive through the central to western part of the County possibly partnering with Chatham-Kent. In an effort to promote the area as a whole, again this year STETA placed an advertisement in the Ontario Discover Magazine. 375,000 copies of the magazine were distributed with the LCBO Food and Drink across Ontario, 25,000 were distributed at Union Station in Toronto, 4,000 at the train station in Montreal and a further 30,000 french versions have been distributed in Quebec. All in all an excellent distribution system. In all 450,000 copies will be distributed. The advertisement did not draw like we had hoped so for 2007 we will change our focus in this publication to promote our Visit & Tour Guide with a "call to action" (i.e. contact a toll-free number to secure a copy of the Guide) and a coloured locator which points to exactly where "Incredible Elgin" is as it relates to Ontario. The cost for this feature is much less than the half page ad and we believe it will actually give the area better visibility. General Comments Staff appreciated the opportunity to take part in the Visioning Session organized by the County for Council(s) members and Senior Staff of all municipalities in Elgin. It was a full day workshop which was very well attended. Participants appeared to be very keen on continuing and even expanding on the support for tourism. With the first priority result of a recommendation to Undertake a Tourism Master Plan for Elgin it was very appropriate that timing was just right for the introduction of the Premier Ranked Tourist Destination Framework project which will get very near to a Master Plan with costs borne provincially and federally. Staff have met with the County's new Manager of Economic Development and are pleased that Mr. Smith has a keen interest in tourism and the economic benefits tourism can bring to a community. We look forward to a number of positive partnerships in the coming months, in particular, as Mr. Smith takes an active role in the Premier Ranked Tourist Destination Framework Project as a member of the Steering Committee. Sincere thanks to Warden Baldwin and County Council for their continued support and to Mark McDonald and his staff for their ongoing assistance and kind cooperation. Special thanks to President Fiona Nisbet and the members of the Board of Directors of the St. Thomas - Elgin Tourist Association for their absolute support and enthusiastic encouragement. All of which is respectfully submitted, Marg mery, Executive Director St. Thomas - Elgin Tourist Association REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: August 16, 2006 SUBJECT: Elgin Manor Waste Water Treatment Plant - Plant Operator CORPORATE GOALS To ensure fiscal responsibility and accountability. INTRODUCTION: The new wastewater treatment plant, which is a fully automated plant, at Elgin Manor was completed in early January 2006. The County of Elgin presently has an operating agreement with Ontario Clean Water Agency to provide: management, operation, administration and maintenance services. This agreement expires on December 31, 2006. DISCUSSION: An operator that is experienced in the operation of WasteWater Treatment Plants (WWTP) must operate the Elgin County WWTP at Elgin Manor. Our present arrangement with OCWA expires on December 31, 2006. The County of Elgin has several choices to secure an operator of the plant: continue with present operator, advertise to solicit others and contract with other municipal partners. The County would negotiate an extension to our present one-year agreement. This was the method used for the present contract with OCWA. Another option would be to advertise and seek another operator. There are presently at least four companies: OCWA, Veolia Water Canada, US Filter and aMI. And the last option is to request the service with one of our municipal partners. Presently, St. Thomas and Dutton - Dunwich are the only two municipalities that have the staff that can provide the service to the County of Elgin. Dutton - Dunwich operator was recently hired and St. Thomas already has the staff for many years. Another municipality is completing a cost benefits analysis on whether to operate the plant with municipal staff verses the use of an outside contractor (operator). If Elgin County is interested in soliciting the services of one of our municipal partners it would be prudent for the County to continue the services of OCWA until that time. This would enable the municipality's sufficient time for their new staff to get acquainted with their own operations before adding to their workload and reporting requirements for the County of Elgin. CONCLUSION: The County of Elgin should continue with our present WWTP operator at Elgin Manor for a minimum of two years. This would provide ample time one for our municipal partners present (or near future) operators to consider providing to the Elgin County. RECOMMENDATION: That the Chief Administrative Officer and the Director of Engineering Services be directed and authorized to negotiate an agreement with Ontario Clean Water Agency to provide management, operation, administration and maintenance services for the wastewater treatment plant at Elgin Manor for a two year term. Respectfully Submitted Approved for {jj)w~~ Clayton Watters Director, Engineering Services Mark G. Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Review Committee Bonnie Vowel - Councillor Clayton Watters - Director, Engineering Services Sandra Heffren - Manager, Administrative Services Sonia Beavers, Purchasing Co-Ordinator DATE: October 17, 2006 SUBJECT: General Insurance and Risk Management Services Program CORPORATE GOALS: To ensure fiscal responsibility and accountability. INTRODUCTION: At the January 24, 2006 County Council Meeting, the County's Comprehensive Insurance Program for 2006 was renewed with Frank Cowan Co. Limited in the amount of $230,913 plus taxes. Council also directed staff to issue an RFP in the fall of 2006 for the County's 2007 insurance requirements. An RFP was issued in July 2006 for the Provision of General Insurance and Risk Management Services Program. The RFP was advertised. Staff also invited four companies to submit a proposal. The contract is a one year term commencing November 1, 2006 to October 31, 2007 with an option to review for up to and including an additional four year term. DISCUSSION I CONCLUSION: Three companies submitted a Proposal for the Provision of General Insurance and Risk Management Services Program The three companies were Frank Cowan Insurance Company Limited, B. F. Lorenzetti & Associates (Ontario) Inc. and Ontario Municipal Insurance Exchange. One company withdrew and one company indicated they were unable to bid due to the current market capacity. A committee was struck to review the RFP, which included: a County Councillor, Director of Engineering Services, Manager of Administrative Services and the Purchasing Co-Ordinator. Each member of the committee reviewed the RFP and evaluated the proposal for seven criteria. These criteria included areas on: a) cost, b) company profile, c) comprehensive approach to County requirements, d) proposal clarity/presentation, e) qualification/experience, f) references/past performance and g) compliance with submission. Frank Cowan Co. Limited received the highest overall score based on various criteria, however, Frank Cowan Co. Limited's annual premium would be 20% higher than the annual premium from B. F. Lorenzetti & Associates (Ontario) Inc. Staff have reviewed the proposals and policy wordings to the best of their ability and is very appreciative of the assistance provided by Councillor Bonnie Vowel with the review of the submissions. Staff had difficulty in making a recommendation as one word or phrase in the policy wordings can make the difference in whether a claim is honoured or not or whether the coverage would bethe same as what we have currently. Some of the differences noted are: a) Errors and Omissions: Currently the County has this exposure covered on an occurrence form with a $20M limit and no annual aggregate limit whereas B.F. Lorenzetti & Associates exposure coverage is based on an occurrence form with a $5M limit and is subject to an aggregate clause of $15M total limit. The $15M total limit applies in total to Municipal General Liability, Errors and Omissions, Standard Non-owned Automobile Insurance and Owned Automobile Insurance. b) Municipal General Liability: Currently the County has this exposure covered on an occurrence form with a $20M limit and no annual aggregate limit whereas B.F. Lorenzetti and Associates exposure coverage is on a $5M occurrence form with $15M total limit Excess Liability Coverage. The $15M total limit applies in total to Municipal General Liability, Errors and Omissions, Standard Non-owned Automobile Insurance and Owned Automobile Insurance. c) Sexual Abuse Policy: Currently sexual abuse is included in the full policy limit of $20M limit with no annual aggregate with a $5,000 deductible whereas B.F. Lorenzetti and Associates is a claims made policy to a limit of $250,000 each event with a $25,000 deductible. d) Conflict of Interest Insurance: Currently the percentage of legal fees and expenses is 100%, with a maximum limit of reimbursement per claim of $100,000, no annual aggregate limit. B.F. Lorenzetti and Associates coverage is 90% of legal fees, with a maximum limit of reimbursement per claim of $100,000 and a $250,000 aggregate clause applies. e) Legal Expense Coverage: Currently the coverage is 100% of legal fees and disbursements with a maximum limit of reimbursement per claim of $100,000, with annual aggregate limit of $250,000. B.F. Lorenzetti and Associates coverage is 90% of legal fees and disbursements with a maximum limit of reimbursement per claim of $100,000 and a $250,000 aggregate clause applies. Frank Cowan Insurance Company Limited has been the General Insurance and Risk Management Services Program provider for the County for many years. Staff are confident that the Corporation of the County of Elgin's needs are being met by Frank Cowan Insurance Company Limited. It should be noted that the Request for Proposal encourages bidders to provide alternate proposals in insured limits or deductibles. B. F. Lorenzetti provided an alternate proposal in an effort to reduce costs, however, the alternative provides less coverage than the County enjoys today. Staff are therefore reluctant to recommend reduced limits in insurance given the associated risk. In view of the complex nature of the insurance business and the interpretation of policy wordings, many municipalities hire an independent consulting service to review and evaluate General Insurance and Risk Management proposals. One company that comes highly recommended is Risk ~anagement Consulting (RiskPro). The cost to, a) review and evaluate two proposals, b) recommend a service provider and c) provide a written report, would be approximately $6,000 plus taxes plus possible disbursements. Council may wish to consider this alternative. RECOMMENDATION: THAT, Frank Cowan Insurance Company Ltd. be selected for the Provision of General Insurance and Risk Management Services Program for the 2006-2007 proposed annual premium of $238,907 plus taxes commencing November 1, 2006 until October 31, 2007 with an option to renew for up to and including an additional four year term, OR THAT, Risk Management Consulting be hired to review and evaluate the two proposals recommended by the Evaluation Committee at the approximate cost of $6,000 plus disbursements, and THAT, the written report from Risk Management Consulting including the recommended service provider be presented at the+November 2006 County Council Meeting for consideration. Respectfully Submitted Bonnie Vowel Councillor OJw"M Clayton Watters Director, Engineering Services Mark G. c Chief Administrative Officer sd~~ San Heff. Manager, Administrative Services ~0~().ArV.a . Sonia Beavers Purchasing Co-Ordinator REPORT TO COUNTY COUNCIL FROM: Sandra Heffren, Manager of Administrative Services DATE: September 29,2006 SUBJECT: Restricted Acts after Nomination Day INTRODUCTION: Section 275 of the Municipal Act restricts certain actions after Nomination Day and after Voting Day when the new council will include less than 75% of the members of an outgoing council. DISCUSSION: One member of Council has determined not to seek re-election and other positions are challenged. The numbers that could be returning after Election Day may be less than 75%. Section 275 of the Municipal Act states that if less than 75% of the current Council is returning, the following actions are restricted for the balance of the current term: 1. the appointment or removal from office of any officer of the municipality 2. the hiring or dismissal of any employee of the municipality 3. the disposition of any real or personal property of the municipality which had a value exceeding $50,000 when it was acquired, and 4. making any expenditures or incurring any other liability which exceeds $50,000 There are exceptions: Clauses 3 and 4 do not apply if the disposition or liability was included in the most recent budget adopted by the Council before Nomination Day; and any person or body may exercise authority delegated by the Council. CONCLUSION: Some Council actions may be restricted after Voting Day, for the balance of the current Council term, in accordance with Section 275 of the Municipal Act. Council may delegate some of its potentially restricted authority as a measure to ensure business continuity for the Corporation. RECOMMENDATION: THAT, should the upcoming election result in less than 75% of the Council returning, and it is deemed necessary to carry out a restricted action before the new Council is sworn in on December 12,2006, the Chief Administrative Officer is hereby delegated the authority to make such decision. Respectfully Submitted Approved for Submissi <J~~ San r He , Manager, Administrative Services. Mark. Donald,~=__ Chief Administrative Officer. REPORT TO COUNTY COUNCIL FROM: Sandra Heffren DATE: September 15, 2006 SUBJECT: Terms of Appointment to Outside Boards Introduction: The change in legislation for terms of appointment for elected officials has necessitated a review of the appointment terms to Outside Boards. Discussion: Council Policy for Appointment to Outside Boards is: Persons serving on local boards or committees are eligible for re-appointment, but are not eligible for re-appointment to the same position for a period of more than ~ consecutive years. After an absence of not less than 1 year, the person may be re- appointed. Any local board or committee to whom County Council makes appointments must receive Council's approval prior to anyone being appointed to a further board. Land Division Committee appointments are made by County Council who seek the names of candidates directly from the affected municipalities when vacancies occur. Appointments are for a 3-year term and no one member will serve longer than ~ consecutive years on the Committee. In accordance with the Planning Act, appointments to the Land Division Committee are for the term of the Council that appointed them unless an appointee resigns and then someone else would be appointed to finish that particular term. The change in general elections to a term of 4 years requires that the Policy be amended to coincide with the term of elected officials. Council could choose to set the maximum term of appointment to one 4-year term; two 4- year terms; or three 4-year terms. The two 4-year terms equates to a maximum of 8 consecutive years on a Committee, which more closely falls in line with current policy of a 9 year maximum. Exceptions Appointees to the Land Division Committee who have not served the current maximum allowable of 9 years include (if local municipalities nominate them for re-appointment): -2- Appointee Year Appointed Current 9 Year Maximum Term Ends Mathew Schafer Jan. 1, 1998 Dec. 31,2006 Eligible for re-appointment: Duncan McPhail Jan. 1, 2004 Kathleen Schaper Jan. 1, 2004 Bill Walters Jan. 1, 2004 Peter Hentz Jan. 1, 2001 Dec. 31, 2012 Dec. 31,2012 Dec. 31,2012 Dec. 31, 2009 Maximum Term New Legislation (usinQ two 4-vear terms) requires new appointee Dec. 31, 2010 Dec. 31, 2010 Dec. 31,2010 Dec. 31, 2010 (would result in a 10 year appointment) Should the municipalities nominate the above persons who are eligible for re-appointment to Land Division for the next Council term, the term for appointee Hentz would either have to be extended for a total time on the Committee of 10 years, or Council could choose not to re-appoint him and ask the municipality for another nominee if this was the only name forwarded. The other three persons eligible for re-appointment would not serve the maximum 8 year term because general elections would be held again in 2010 and the ending date for appointees to coincide with the elections would be December 31,2010. If nominated for re-appointment, this would result in these three appointees serving for a term of only 7 years. If Council should choose to reappoint appointee Hentz (if nominated), then 4 of the 5 members may achieve their maximum terms at the same time and experience continuity on the Committee may be impacted. Conclusion: Council's Policy for Appointment to Outside Boards requires amendment due to the change in general elections to every 4 years. Recommendation: THAT the current County Council Policy for Appointment to Outside Boards be replaced with the following: Persons serving on local boards or committees shall be eligible for re-appointment, but shall not be eligible for re-appointment to the same position for a period of more than 8 consecutive years. After an absence of not less than 1 year, such person shall be eligible for re-appointment. Any local board or committee to whom County Council makes appointments must receive Council's approval prior to anyone being appointed to a further board. -3- All appointments to the Land Division Committee shall be made through County Council, who shall seek the names of candidates directly from the affected municipalities when vacancies occur. Said appointments to the Land Division Committee are for a 4-year term and no one member will serve longer than 8 consecutive years; and, further, THAT a one-time exception be made for re-appointment of Mr. Peter Hentz to the Land Division Committee for the term January 1, 2007 to December 31 , 2010, if the municipality forwards the nomination to County Council. Respectfully Submitted Approved for Submission \~~r Sa a He n, Manager, Administrative Services. Mark G. - c , Chief Administrative Officer. REPORT COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: October 2, 2006 SUBJECT: Budget Comparison - August 31,2006 Corporate Goal Referenced: To ensure fiscal responsibility and accountability. Introduction: Attached is the budget comparison to August 31,2006 for the County operating departments. Discussion: The departmental totals are reasonable for the eighth month of the year. Some wage lines are slightly over budget. This is due to the fact that there are three pay-periods in August. Administration Building - positive variance - 19,332 - new employee started in July. Rental revenues higher than budgeted. Also, purchased services is over budget - expenditures higher than anticipated at budget time. Engineering Services - positive variance - 62,156 - Timing of maintenance payments and operations below budget for July. Overall the three Homes are in a positive position. The increases in revenues have started flowing in April. The revenues will show less of a variance as the year progresses. Vacation season will decrease the positive variances within the wage lines. As stated above, there are three pay-periods in August pushing some wage lines into a negative variance. Library - positive variance - 137,570 - Literacy grants received. Expenditures will be recorded later as they occur. Information Technologies - positive variance - 83,799 - Consulting fees and support and maintenance lower than anticipated. Ambulance Services - positive variance - 196,115 - lump sum payment for increased grant received in April. Contractor payments lower than budgeted. Recommendation: THAT the report titled Budget Comparison - August 31, 2006 and dated October 2, 2006 be received and filed. ~~~r Director of Financial Services Mar- Chief Administrative Officer Respectfully Submitted COUNTY OF ELGIN Departmental Budget Comparisons For The 8 Periods Ending August 31,2006 Total YTD YTD Variance %OF Budget Budget Actual () Budget Warden & Council Wages 173,320 115,547 115,564 (17) Benefits 6,692 4,461 4,584 (123) Operations 66,560 44,373 37,935 6,438 Total 246,572 164,381 158,083 6,298 64.11 % Administrative Services Wages 251,848 167,899 168,682 (784) Benefits 51,866 34,577 38,775 (4,198) Operations 13,914 9,276 9,841 (565~ Total 317,628 211,752 217,299 (5,547 68.41 % Financial Services Wages 292,905 195,270 193,615 1,655 Benefits 70,004 46,669 48,372 (1,703) Operations 14,490 9,660 10,608 ~948~ Total 377,399 251,599 252,595 996 66.93% Human Resources Wages 293,000 195,333 192,509 2,824 Benefits 64,500 43,000 49,702 (6,702) Operations 13,900 9,267 8,759 507 Total 371,400 247,600 250,970 (3,370) 67.57% Administration Building Wages 155,100 103,400 87,389 16,011 Benefits 40,300 26,867 21,335 5,531 Operations 64,800 43,200 45,411 (2,2111 Total 260,200 173,467 154,135 19,33 59.24% Corporate Expenditures Insurance 253,750 251,876 247,426 4,450 Telephone 24,000 16,000 19,251 (3,251 ) Legal & Professional 87,000 58,000 53,614 4,386 Retiree Benefits 38,000 25,333 17,263 8,070 Other Expenditures 73,315 48,877 44,250 4,627 Total 476,065 400,086 381,804 18,282 80.20% Engineering Wages 255,000 170,000 169,649 351 Benefits 58,000 38,667 39,735 (1,068) Operations 79,300 52,867 10,110 42,757 Maintenance 2,564,295 1,303,505 1 ,283,389 20,116 Total 2,956,595 1,565,038 1,502,882 62,156 50.83% Agriculture Fees Revenue 0 0 (420) 420 Operations 29,423 19,615 0 19,615 Total 29,423 19,615 (420) 20,035 (1.43%) Elgin Manor Revenues (4,440,167) (2,960,111 ) (2,964,369) 4,258 Wages 3,876,131 2,584,087 2,483,806 100,281 Benefits 1,037,703 691,802 665,748 26,054 Operations 897,979 598,653 560,258 38,394 Total 1,371,646 914,431 745,443 168,987 54.35% Terrace Lodge Revenues (4,970,489) (3,313,659) (3,327,940) 14,281 Wages 4,009,168 2,672,779 2,689,258 (16,480) Benefits 1,059,288 706,192 723,772 (17,580) Operations 919,634 613,090 565,201 47,888 Total 1,017,601 678,401 650,291 28,110 63.90% Bobier Villa Revenues (2,829,670) (1,886,447) (1,889,914) 3,467 Wages 2,588,097 1,725,398 1,792,548 (67,150) Benefits 617,894 411,929 422,926 (10,997) Operations 730,880 487,254 386,366 100,888 Total 1,107,201 738,134 711,926 26,208 64.30% Pioneer Museum Wages 81,275 54,183 42,034 12,149 Benefits 20,725 13,817 7,761 6,055 Operations 19,400 12,933 10,310 2,624 Total 121,400 80,934 60,105 20,828 49.51 % Library Wages 1,065,258 710,172 714,900 (4,728) Benefits 261,048 174,032 169,001 5,031 Collections 233,000 155,333 159,786 (4,452) Operations 112,019 74,679 ~7,040J 141,720 Total 1,671,325 1,114,216 76,64 137,570 58.44% Archives Wages 139,514 93,009 98,367 (5,357) Benefits 36,273 24,182 20,578 3,605 Operations 48,800 32,533 20,880 11,653 Total 224,587 149,725 139,824 9,900 62.26% land Division Wages 58,015 38,677 36,475 2,201 Benefits 9,035 6,023 6,782 (759) Operations (67,050J (44,700J (43,984~ (715) Total (727 727 0.00% Emergency Measures Wages 5,150 3,433 3,433 0 Benefits 1,340 893 893 0 Operations 9,000 6,000 4,537 1 ,463 Total 15,490 10,327 8,864 1 ,463 57.22% Information Technologies Wages 183,255 122,170 127,767 (5,597) Benefits 38,900 25,933 31,298 (5,364) Operations 324,500 216,333 121,574 94,760 Total 546,655 364,437 280,638 83,799 51.34% Provincial Offences Grant (73,000) (48,667) (58,705) 10,038 Fines Revenues (650,000) (433,333) (414,710) (18,623) Shared Revenues - Municipal 343,842 229,228 189,257 39,971 Wages 142,100 94,733 91,982 2,752 Benefits 31,250 20,833 22,926 (2,093) Operations 177,975 118,650 72,366 46,284 Total (27,833) (18,555) (96,885) 78,329 348.09% Ambulance Services Province of Ontario (2,013,030) (1,342,020) (1,793,535) 451,515 City of St. Thomas (1,789,703) (1,193,135) (858,448) (334,687) Contractor Payments 6,270,996 4,180,664 4,064,175 116,489 Wages 65,560 43,707 43,203 503 Benefits 17,373 11,582 10,445 1,137 Operations 29,800 19,867 58,709 (38,843J Total 2,580,996 1,720,664 1,524,549 196,11 59.07% Collections Revenue (305,000) (203,333) (191,719) (11,614) Shared Revenues - Municipal 144,291 96,194 104,175 (7,981 ) Wages 45,255 30,170 29,599 571 Benefits 11,947 7,965 7,942 23 Operations 51,600 34,400 13,063 21,337 Total (51,907) (34,605) (36,940) 2,336 71.17% REPORT TO COUNTY COUNCIL FROM: Lisa Williamson Financial Analyst DATE: September 27, 2006 SUBJECT: Progress of 60/40 Split CORPORATE GOALS REFERENCED: To ensure fiscal responsibility and accountability. INTRODUCTION: To maximize revenues Council approved Homes staff striving to achieve a 50/50 split between preferred and basic admissions in 2004 and a 60/40 split between preferred and basic admissions starting in 2005. DISCUSSION: As mentioned earlier, County Council directed staff a few years ago to begin the process of offering preferred accommodation at the appropriate rate to match what many municipalities have been doing around the province. With the cooperation of the placement agency, the Community Care Access Centre, progress has been made towards the goal. In striving toward this goal, the Homes generated a total of $254,182 in extra revenue between January 1, 2004 and June 30, 2006. As opportunities arise, the policy will be implemented until the desired 60/40 split in accommodation rates is achieved. Conclusion: In an effort to raise revenues to help defray the cost of providing services at County Homes, Council directed, as a matter of policy, that a 60/40 split in accommodation rates be achieved. This report outlines the progress made to date. RECOMMENDATION: That the report titled Progress of 60/40 Split be received and filed. Respectfully Submitted Respectfully Submitted ~~ Linda Veger Director of Finance Li ilhamson Financial Services Approved for Submission Mark G. nald Chief Administrative Officer Proqress of Increasinq Preferred Accomodation to a 60/40 Split January 1. 2004 to June 30. 2006 Jan/04 to Jun/06 Jan/04 to Jun/06 Jan-04 Jun-06 Resident Revenue #of #of Totallncreasel Totallncreasel Elqin Manor Residents Residents (Decrease) (Decrease) Long stay private 8 9% 23 26% 15 $98,568 Long stay semi-private 16 18% 13 14% (3) -$8,792 Long stay basic 65 54 Total 89 90 $89,776 Terrace Lodge Long stay private 13 14% 16 16% 3 $17,390 Long stay semi-private 8 8% 34 35% 26 $75,920 Long stay basic 75 48 Total 97 98 $93,310 Bobier Villa Long stay private 8 14% 17 30% 9 $62,336 Long stay semi-private 1 2% 4 7% 3 $8,760 Long stay basic 45 36 Total 53 57 $71,096 Total Increase $254,182 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Manager of Cultural Services DATE: 28 September 2006 SUBJECT: Land Records Acquisition - Archives CORPORATE GOAL(S) REFERENCED: To promote cultural services; To forge community partnerships. INTRODUCTION: The Elgin St. Thomas Archives Association on behalf of the Elgin County Land Registry Office wish to enter into an agreement with the Elgin County Archives for the transfer of County land deeds. This report recommends that these records be acquired under certain conditions and that a transfer agreement be authorized. DISCUSSION: The Elgin St. Thomas Archives Association wishes to transfer Elgin County Land Registry Office documents to the Elgin County Archives. These documents cover the period 1867 to 1954 and comprise 25 filing cabinets. The Archives Association formally acquired these documents from the Elgin County Land Registry Office in 2001 under a transfer agreement with the hope that they would eventually be transferred to the archives. The documents are currently stored in the basement of the Dutton Library where they are largely inaccessible. County Council was first briefed by the Archives Association about the potential acquisition of these documents in 2000 and this briefing formed part of Council's initial discussion in creating the archives. However, their sheer bulk and storage requirements made it impossible to consider their acquisition in the archives' main facility up to this point. Staff are now proposing an alternate solution to store these documents in the basement of Elgin Manor. They are in good shape and are in relatively air tight cabinets so they should not pose a health and safety risk to the facility. The proposed space is secure, accessible and has an acceptable climate. The documents would be retrieved by staff on an as-needed basis for transfer to the archives' reference room for patron access. The Director of Senior Services at Elgin Manor has given her approval to store these documents in this location under certain conditions; namely that they are confined to a designated area; that they conform to ongoing audits regarding use of space in the facility; and until such time as alternate space becomes available. With this proposal in mind, staff are now recommending that the archives enter into a transfer agreement with the Archives Association for the acquisition of these documents under the following conditions: . Access will only be permitted under the authorization and supervision of the Manager of Cultural Services or designate; . The Elgin S1. Thomas Archives Association or the Elgin County Land Registry Office shall not hold the Corporation of the County of Elgin liable for any loss or damage to these documents as a result of their storage at Elgin Manor. With Council's approval, the Manager of Cultural Services will enter into an agreement with the Archives Association under these terms. CONCLUSION: The Elgin S1. Thomas Archives Association wishes to enter into a transfer agreement with the Elgin County Archives for the acquisition of land registry office documents. This report recommends that the documents be acquired and stored in the basement of Elgin Manor under certain conditions. RECOMMENDATION: THAT the Manager of Cultural Services be authorized to enter into a transfer agreement with the Elgin S1. Thomas Archives Association and the Elgin County Land Registry Office for the acquisition of land deeds for the period 1867 to 1954 under conditions as specified in this report. ~~ Brian Masschaele Manager of Cultural Services Approved for Mark aid Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Harley Underhill, Director of Human Resources. Sandra Heffren, Manager of Administrative Services. DATE: October 11 , 2006 SUBJECT: Public Liability and Property Damage Insurance Coverage CORPORATE GOAL(S) REFERENCED: To ensure fiscal responsibility and accountability. INTRODUCTION: Staff who are authorized to use their personal vehicle on County business are required to meet a number of conditions. One of which is to currently maintain public liability and property damage insurance in the amount of at least $500,000. DISCUSSION: The use of personal vehicles and insurance was raised by some staff members and the Manager of Administrative Services was directed to obtain information from our insurance company about levels of insurance in today's market. The other issue that arose was how we would know that everyone has the minimum level of insurance. This concern will be addressed annually when the employee's performance review is completed and signed off. To be consistent across the Corporation, County Council Policies and forms require revisions as well. CONCLUSION: The Manager of Administrative Services has received a recommendation from our Insurance Agent to have our minimum level of insurance to be $1,000,000. The performance evaluation form will be amended to include the review of insurance coverage and driver's licence. County Council Policies and forms also require amendment to reflect this same provision. RECOMMENDATION: That all staff who are authorized to use their personal vehicle on County business must maintain public liability and property damage insurance in the amount of at least $1,000,000.00, and the performance evaluation form be amended so as to confirm said coverage; and THAT Human Resources Policy 10.40 (Expenses) be amended accordingly and be effective January 1, 2007; and further THAT County Council Policies be amended to include the same provision. The Councillor information form would be revised to include a sign off portion, for the term on Council, confirming insurance coverage and valid driver's licence. Mark . Chief Administrative Officer v!#fJ~ / Sa aHe n, Manager of Administrative Services. REPORT TO COUNTY COUNCIL FROM: Harley Underhill, Director of Human Resources DATE: October 11, 2006 SUBJECT: Human Resources Policies 10.130 and 12.100 (Amendments) CORPORATE GOAL(S) REFERENCED: To be recognized as a desired employer. INTRODUCTION: For many years County Council has recognized an employee's long service and retirement with a gift of a watch in accordance with the Human Resources Policy Manual. DISCUSSION: Who purchases the watch/clock, where it is purchased and the value has changed through the years. The one constant factor has been the engraving of the watch to symbolize the county's award for the employee's dedication. It is a symbol of time spent at the County. CONCLUSION: To ensure there is no misunderstanding about having the engraving completed the appropriate policies, 10.130 and 12.100, need to be amended as attached. RECOMMENDATION: That Human Resources Policies 10.130 and 12.100 regarding "Employee Recognition" be amended to reflect the engraving of the watch/clock. DRAFT The County of Elgin Section: 10 Human Resources Policy Manual Subject: Employee Recognition Policy Number: 10.130 Code - A Date Approved: Oct. 1/87 Page 1 of 1 Date Last Revision: Employees will be given awards as set out below on the completion of the following years of service: FULL TIME/PART TIME YEARS OF SERVICE VALUE OF AWARD GIFT 5 years $50.00 Gift from brochure or gift certificate 10 years $100.00 County Atlas, gift from brochure, or gift certificate 15 years $150.00 Gift from brochure, print, jewellery, or gift certificate 20 years $200.00 Gift from brochure, print, jewellery, or gift certificate 25 years $300.00 An engraved watch or clock from Jeweller of choice to continue the symbolization of time 30 years $350.00 Gift from brochure, County ring, print, jewellery, or gift certificate 35 years $400.00 Gift from brochure, County ring, print, jewellery, or gift certificate 40 years $500.00 Gift from brochure, County ring, print, jewellery, or gift certificate All expenses associated with these awards will be chargeable to the Corporate Expenses account. All dollar thresholds will be automatically increased by five percent (5%) every two years. Special Presentations: Special presentations for employees may be arranged by Directors at their discretion. These presentations will be made once a year at the December Council Session. Staff will be invited to the Council meeting and Christmas lunch. DRAFT County of Elgin Human Resources Policy Manual Section: 12 Subject: Payments on Retirement Policy Number: 12.100 Date Approved: June 17/87 Date Last Revision: Code - NUlL Page 1 of 1 Deletc[(a) Retiring non union employee::; 'NiII receive a payment equal to (50%) fifty percent of the number of daY3 of 3ick leave credits remaining in the sick pay plan frozen on June 30, 1 Q83, times their rate at the time of retirement, to a maximum of (130) one hundred and thirty days.] Delete ~ (a) Retiring full-time employees with more than five (5) years service will receive a retirement allowance, calculated at $20.00 per year of service to a maximum of $500.00. Such employees with more than (15) fifteen, and less than (25) twenty-five years service will also receive an engraved watch. All retiring employees with five (5) or more years will be invited to County Council in the month they retire and will receive an invitation to the Warden's Banquet held during the year of their retirement. Delete ~ (b) Retiring part-time employees with more than five (5) years service will receive a retirement allowance, calculated at $10.00 per year of service to a maximum of $250.00. All retiring employees with five (5) or more years will be invited to County Council in the month they retire and will receive an invitation to the Warden's Banquet held during the year of their retirement. REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Manager, Road Infrastructure Sonia Beavers, Purchasing Co-Ordinator DATE: October 19, 2006 SUBJECT: John Wise Line Slope Restoration - Tender Results CORPORATE GOALS: To build and maintain an efficient, affordable, effective and safe transportation network that accommodates the diverse needs of our communities and is able to support economic development and sustainable growth. INTRODUCTION: A section of John Wise Line is experiencing some slope erosion. This work must be completed in 2006 so that the road remains safe. Therefore, on September 12, 2006, County Council approved the John Wise Slope Restoration Project be completed in 2006 and be funded by the Furnival Road Slope Repair account. Tenders for the John Wise Slope Restoration Project were advertised as per the County's Purchasing Policy and were received until Thursday, October 19, 2006. DISCUSSION I CONCLUSION Four contractors submitted bids for the John Wise Slope Restoration Project. The result of the bids are as follows: Limited TENDER BID (INCLUSIVE OF TAXES AND CONTINGIENCY $ 196800.13 204 930.86 $ 241,972.56 $ 279,277.72 COMPANY Li m ited Murray Mills Excavating and Trucking (Sarnia) Ltd. submitted the lowest bid for the John Wise Line Slope Restoration Project at a total price of $ 196,800.13 (including @ taxes). The Bid includes labour, material and equipment required to complete the project as specified in the Tender Document. A total of $250,000 has been allocated for this project from the Furnival Road Slope Repair. Approximately $200,000 remains in this account now that both Furnival Road Slope Repair and John Wise Slope Restoration project has been surveyed and designed. The lowest tender received is in the amount of $ 196,800.13, therefore, the project is within the budget allocation. RECOMMENDATION: THAT Murray Mills Excavating & Trucking (Sarnia) Limited be selected to complete the John Wise Slope Restoration Project at their total tender price of $ 196,800.13 inclusive of taxes; and, THAT, the Warden and Chief Administrative officer be directed and authorized to enter into an agreement with Murray Mills Excavating & Trucking (Sarnia) Limited for the John Wise Slope Restoration Project. Respectfully Submitted p~ Manager, Road Infrastructure Approved for Submission tDW~~,. Clayton Watters Director, Engineering Services ~<.~ SOnia Beavers Purchasing Co-Ordinator Mark G. McDonald Chief Administrative Officer () CORRESPONDENCE - OCTOBER 24. 2006 Items for Consideration 1. Brenda J. Hamilton, Township Clerk, Loyalist Township, with a resolution requesting a full environmental assessment as it relates to the Lafarge Canada Inc. Bath Plant proposal on the burning of waste derived fuel. (ATTACHED) 2. Beverly Briscoe, Clerk-Treasurer, Township of Admaston/Bromley, with a resolution requesting the Government of Ontario review the present Ontario Disaster Relief Assistance Program to make it more economically feasible for use by municipalities and rural residents and their respective businesses, farms and properties. (ATTACHED) 3. Town of Caledon, with a resolution requesting the Province of Ontario increase the Town portion of the aggregate levy from 4 cents per tonne to 8 cents per tonne effective January 1,2007. (ATTACHED) 4. Hon. Ernie Hardeman, Progressive Conservative Critic for Municipal Affairs, with a resolution requesting Council's support for a quicker review of the promised Provincial- Municipal Fiscal and Service Delivery review. (ATTACHED) 5. Laurie Throness, Chief of Staff, Office of the Minister of Agriculture and Agri-Food, with regrets that the Honourable Chuck Strahl, Minister of Agriculture and Agri-Food cannot meet with the Rural Initiatives Committee because of busy schedule. (ATTACHED) 6. Hon. Steve Peters, M.P.P. Elgin-Middlesex-London, requesting Hon. Chuck Strahl, Minister of Agriculture and Agri-Food to review tobacco farmers exit strategy. (ATTACHED) The Corporation of Loyalist Township P.O. Box 70, 263 Main Street, Odessa, Ontario KOH 2HO ~ Tel: 613-386-7351 Fax: 613-386-3833 emai1: info@loyalist-township.on.ca www.loyalist-township.on.ca September 14, 2006 To All Municipalities in the Province of Ontario: Please be advised that the Council for The Corporation of Loyalist Township, at its meeting September 11, 2006, adopted the attached resolution and requested that it be circulated to all municipalities in the province for support. This a follow-up resolution to the one circulated August 16,2006 requesting a moratorium on burning waste. Please forward your responses directly to the Honourable Dalton McGuinty, Premier of Ontario, The Honourable Laurel Broten, Minister of the Environment and The Honourable Leona Dombrowsky, MPP Hastings-Frontenac-Lennox & Addington. ~ O~I__" Resolution No. ..& REGULAR COUNCIL RRSOT ,UTTON September 11, 2006 Moved by rOlIncillor HlIt'l~cin Seconded by rOlInci11or A~hley WHEREAS the application to the Ministry of Environment for certificates of approval for Lafarge Canada Inc. to store and burn waste derived fuel as alternative fuels in a cement kiln, and manage as waste the resulting Cement Kiln Dust is unprecedented and the first application of its kind in the Province of Ontario, AND WHEREAS the Lafarge Canada Inc. applications for certificates of approval to burn waste derived fuel as alternative fuels in the cement kiln in Bath, Ontario is currently in the process of technical review with no imminent decision of the Minister of the Environment projected, AND WHEREAS Loyalist Township considers the health and safety of its citizens and the protection of our environment as paramount, and AND WHEREAS there have been public and private concerns from organized groups and individuals expressed to the Council of Loyalist Township and to the Minister of the Environment regarding the use of waste derived fuel as alternative fuels in cement kilns; AND WHEREAS Loyalist Township wishes to protect its citizens and support local industry, AND WHEREAS the Council of Loyalist Township has passed a resolution requesting that the Province of Ontario through the Minister of the Environment pass a regulation placing a moratorium on the burning of waste derived or alternative fuel in all cement kilns until a full environmental assessment at the Provincial or Industry wide level with public hearings is completed, to ensure a safe environment and to safeguard the health of the citizens of Ontario, NOW THEREFORE BE IT RESOLVED that the Council of Loyalist Township requests a full environmental assessment as it relates to the Lafarge Canada Inc. Bath Plant proposal on the burning of waste derived or alternative fuel in that cement kiln to address environmental impacts on Loyalist Township, as well as neighbouring parts of the Province of Quebec and Manitoba and the U.S.A.; AND FURTHER, if the Province of Ontario rejects the requested moratorium on burning of waste derived fuel in cement kilns and a full environmental assessment to address burning of waste derived fuel in cement kilns in Ontario and specifically at the Lafarge Canada Inc. Bath Plant, that the current application of Lafarge Canada Inc. Bath Plant be assessed under the provisions of the Environmental Protection Act Part V, with a formal public hearing struck by the Director of the Ministry ofthe Environment taking into account all measures recommended by Loyalist Township in its resolution of February 2004 as follows: a) That the Ministry of the Environment hold a public hearing under the Environmental Protection Act to review the technical issues relating to the Proposals; b) That the Ministry require the use of Best Available Control Technology (BACT) or the emission criteria for the Bath facility be established at a level equivalent to BACT; c) That the Bath facility make use of continuous air monitoring equipment, a continuous recording of inlet temperature to the Air Pollution Control Device (APCD) and that a Contingency Plan be developed, including public notification, if emission levels exceed BACT criteria. d) That the Bath facility prepare and release a user mendly annual summary report within 3 months of year-end to the Ministry ofthe Environment and Loyalist Township that includes vehicle traffic and air monitoring data relating to the type and the amount of waste derived fuel consumed during the previous year. The report should also document any upset conditions such as, but not limited to, the failure to maintain the temperature at the entrance to the Electronic Precipitator at the level below which dioxins and furans readily form, and the action taken under such conditions. e) That Lafarge conduct bi-annual stack testing while alternative fuels are being utilized, including for dioxins and furans, and incorporate the results in the annual summary report. f) That Lafarge be required in the annual summary report to review current BACT and to comment on the adequacy of the currently installed equipment in meeting BACT. g) That Lafarge develop a Fire Protection Plan for the storage of waste derived fuel acceptable to the Fire Chief for Loyalist Township. WITH THE ADDITION OF h) That the Ministry of Environment simultaneously regulate measures to safely manage waste Cement Kiln Dust resulting from the use of waste derived or alternative fuel if the Ministry grants a certificate of approval for the burning of waste derived fuel as alternative fuels; and i) That the Ministry of Environment and the Province of Ontario formulate a plan to address emissions from projected future increased volumes ofbuming of waste derived or alternative fuels to maintain safe levels of resulting total emissions from industries other than Lafarge Canada me. in Eastern Ontario and throughout the Province of Ontario and crossover emissions from adjoining areas ofthe Provinces of Quebec and Manitoba and the U.S.A.; AND FURTHER that this resolution be forwarded to all Ontario municipalities for their support and that these municipalities forward such support to The Honourable Dalton McGuinty, Premier of Ontario, and The Honourable Leona Dombrowsky, MPP Hastings-Frontenac-Lennox and Addington, and Loyalist Township; AND FURTHER that this resolution be forwarded to The Honourable Dalton McGuinty, Premier of Ontario, The Honourable Laurel Broten, Minister of the Environment and The Honourable Leona Dombrowsky, MPP Hastings-Frontenac-Lennox and Addington. CARRIED L LOST _ DEFERRED. RECORDED VOTE: (Reauested b' Yea ~ Ashlev C. Bresee R. Bresee Hudacin Ibev Lowrv McEwen ) ~i7rcd- Reeve -tOWNSHIP OF ADMASTON/BROMLEl' --.. n"":~ 11 ~ ~~ ~'M 477 Stone Road, RR 2 Renfrew, ON K7V 3Z5 September 11, 2006 Please be advised that the Council for the Township of Admaston/Bromley at its meeting of September 7, 2006, adopted the following resolution: WHEREAS on July 4th, 2006 a portion of the Township of Admaston/Bromley experienced a tornado assessed by Environment Canada as an F1 and possible F2, and, WHEREAS to date, 29 damage reports filed with the municipality total $1,007,404.00 in damages, and, WHEREAS insurance claims will cover only $332,988.00 of said damage recovery, and, WHEREAS under formula the Ontario Disaster Relief Assistance Program would possibly cover $449,611.00 of the damage recovery, and, WHEREAS the municipality, small businesses, farmers and rural residents affected would be required to raise $224,805.00 which would be an impossibility, and, WHEREAS it would appear that severe weather such as that experienced this summer may well be a trend for the future, NOW THEREFORE BE AND IT IS HEREBY RESOLVED: 1. THAT the Government of Ontario be advised that the present Ontario Disaster Relief Assistance Program formula is ineffective and unworkable, and, 2. THAT the Government of Ontario be requested to review and revise the present Ontario Disaster Relief Assistance Program to make it more economically feasible for use by Ontario municipalities, their rural residents and their respective businesses, farms and properties, and, 3. THAT copies of this resolution be forwarded to The Hon. John Gerretsen, Minister of Municipal Affairs & Housing, The Hon. Greg Sorbara, Minister of Finance, and Julian Fantino, Commissioner of Emergency Management, Community Safety and Correctional Services, and circulated to the local member of Provincial Parliament and to all municipalities in Ontario through the Association of Municipalities of Ontario urging their support. Please forward your endorsement to the Minister of Municipal Affairs & Housing, Minister of Finance, Commissioner of Emergency Management of Community Safety and Correctional Services and your local MPP. Sincerely, Beverly Briscoe Clerk-Treasurer Phone 613-432-2885 Fax Number 613-432-4052 ~~ TOWN OF CALEDON w-332.. -2006 Date: September 12, 2006 Moved by: ~eJ:d \ R. Paferak Seconded by: "\ N WHEREAS the Town of Caledon has been the recipient of the aggregate levy for 15 years; AND WHEREAS the cost of aggregate, fuel and other costs have risen in the 15 year period; AND WHEREAS the levy remitted to the Town is used exclusively for road projects; AND WHEREAS the value of the levy is depreciated in its purchasing power for these projects; THEREFORE BE IT RESOLVED THAT Council for the Corporation of the Town of Caledon request that the Province of Ontario increase the Town portion of the levy from 4 cents per tonne to 8 cents per tonne beginning on January 1, 2007; AND FURTHER THAT this motion be circulate to the Region of Peel and other major lower tier aggregate producers in southern Ontario. The Corporation of the Town ofCaledol1 6311 Old Church Road Caledon, Ontario L7C 116 (905) 584-2272 Mayor: ;f~;f/~~ / It/carried Lost I ~ ~1mmI;m= Ontario lEGISLATIVE ASSEMBLY n.'....F..1i ~. 0\ Uv ~ u ~ ~[F"':l;\ ,.. . Queen's Park Office: Room 413, legislative Bldg. Toronto, Ontario M7A lA8 Tel. (416) 325-1239 Fax (416) 325-1259 Constituency Office: 12 peny Street Woodstock, Ontario N4S3Q Tel. (519) 537-5222 Fax (519) 537-3577 ERNIE HARDEMAN, M.P.P. Oxford September 25, 2006 Warden Dave Rock County of Elgin 450 Sunset Drive St. ThomAl~~~~5~ 5Vl Dea~, Today the Ontario Legislature debated and passed my resolution to provide relief to municipalities. The resolution, which I have enclosed, called on the provincial government to balance the delivery of municipal services with the ability to pay, by expediting the promised Provincial-Municipal Fiscal and Service review. I am writing today to ask you and your council to add your support by passing a resolution, such as the one enclosed, asking the provincial government to provide real relief for municipalities and taxpayers before the next municipal budget cycle. I believe that the need to balance the delivery of municipal services with the ability to pay is urgent. The last study of Provincial-Municipal services was completed almost ten years ago. Our Party understands that since then the cost of delivering services has increased substantially and municipalities have been left with the additional cost. Municipal expenses are expected to again increase substantially once the government passes the Clean Water Act. We understand the pressures that our municipalities are facing and the difficult choices you are left with - to raise property taxes or cut services to try to make ends meet. Since the announcement of the Provincial-Municipal review, over six weeks ago, there has been no news of progress - not even the appointment of a single member to the committee to conduct the review. We believe that ifthe government had started working on the problem immediately, significant progress could have already made. .. ./2 * -2- Unfortunately, the Liberal government has decided that municipalities and ratepayers can wait another 18 months for relief. They demonstrated this belief by voting against my resolution to conduct the review expediently. Despite the Liberal party's opposition the members of the Legislature (both Progressive Conservative and New Democratic) made it clear that we want this resolved quickly and before the next provincial election. Our party will continue pressing the government to complete the review quickly. We would appreciate your support in this effort. I ask that if your council passes a resolution urging the government to move more quickly, such as the one enclosed, that you forward a copy to my office. 1 ardeman M.P.P. for Oxford Progressive Conservative Critic for Municipal Affairs ~ Ontario LEGISLA liVE ASSEMBLY Ernie Hardeman MPP Oxford For immediate release September 28, 2006 Ontario PC Resolution Calling For A Faster Solution for Municipalities Passes Despite Liberal Opposition QUEEN'S PARK - Today the Ontario Legislature passed a resolution calling for a quicker review of the fiscal relationship between the province and the municipalities, despite Liberal opposition. The resolution was introduced by Ernie Hardeman M.P.P. for Oxford and Progressive Conservative critic for Municipal Affairs. "John Tory and I have been calling on the government to give municipalities the resources to deal with increasing costs, instead the Liberals have continued to heap more expenses onto municipalities," said Ernie Hardeman. "Municipalities have been forced to raise property taxes to try and make ends meet." The last study of municipal services was completed almost ten years ago. Since that time costs have increased substantially. The Association of Municipalities of Ontario now estimates that the gap between municipal transfers and the cost of social programs is over $3 Billion. This amount is expected to increase substantially once the government passes the Clean Water Act. On August 14, 2006 the McGuinty government committed to study the problem with a report due in spring 2008, in order to dodge the issue until four months after the provincial election. "Municipalities, taxpayers and all three parties in this legislature know what the problem is - local service costs have increased and provincial transfers haven't kept pace," said Hardeman. "Now is not the time for another long drawn out study. Now is the time to take action to protect municipalities and ratepayers." Mr. Hardeman's Private Members' resolution called on the government to complete the Municipal-Provincial Fiscal and Service review expediently and take action to balance the delivery of services with the ability to pay. In a recorded vote the resolution was supported by the Progressive Conservative and New Democratic parties and opposed by the Liberal party. "By delaying the review the Liberals once again proven that they will say anything to get elected but won't take real action to help Ontario's communities," said Hardeman "It is clear from today's vote that the members of the Ontario Legislature want this resolved before the next election." - 30- 'For more information, contact: Ernie Hardeman, MPP Oxford (416) 325-1239 RESOLUTION Introduced by Ernie Hardeman, M.P.P. for Oxford Passed by the Ontario Legislature September 28, 2006 That, in the opinion of this house, the proposed Provincial-Municipal Fiscal and Service Delivery Review, which will not be completed until February 2008, after the next provincial election, is needlessly drawn out and that a full review to balance the delivery of service with the ability to pay should be completed much more expediently, in order to avoid hitting Ontario taxpayers with unsustainable property tax hikes or significant reductions in service. Sample resolution for Municipal Council WHEREAS the gap between the transfers from the province and the cost of social programs is growing and is now estimated by the Association of Municipalities at over $3 Billion; and WHEREAS delays in balancing the cost of delivering services with the ability to pay are resulting in delayed maintenance of infrastructure, reduced municipal services and property tax increases across the province; and THERFORE BE IT resolved that in the opinion of the Council of (name of municipality) that the provincial government's currently proposed Provincial-Municipal Fiscal and Service Delivery Review (which will not be completed until February 2008, after the next provincial election) is needlessly drawn out and that a full review to balance the delivery of service with the ability to pay should be completed much more expediently, in order to avoid hitting taxpayers with unsustainable property tax hikes or significant reductions in servIce. w Office of the Minister Cabinet du ministre of Agriculture and de l'Agriculture et de Agri-Food l'Agroalimentaire and Minister for the et ministre de la Canadian Wheat Board Commission canadienne du ble Ottawa, Canada K1A DC5 Quote: 541818D S~:. 2 8 2006 Mr. Paul Baldwin Warden County of Elgin Office ofthe Warden 450 Sunset Drive St.Thomas, Ontario N5R 5Vl OCT = 3 2006 ~'~Ii1l! ~lb\:ll h $,. n~W'!l~'''ii'C' :.?IVE SERVICES b'\<>lJ~,i'll.\) I , '. " I Dear Mr. Baldwin: On behalf of the Honourable Chuck Strahl, Minister of Agriculture and Agri-Food and Minister for the Canadian Wheat Board, I wish to thank you for your letter of September 13, 2006, requesting a meeting with Minister Strahl to discuss the impact of the decline of the tobacco industry in the County of Elgin. While the Minister appreciates receiving your request, he regrets that his busy schedule in the coming weeks prevents him from meeting with the County of Elgin's Committee. However, if you would like to meet with a member of his staff, please contact Ms. Victoria-Lee Thompson by telephone at 613-759-1029 or by email at thompsonv@agr.gc.ca to arrange a meeting with Ms. Christine Bakke, Policy Advisor. Again, thank you for writing to the Minister. Sincerely, Laurie Throness Chief of Staff Canada .Ud ~.~ .......,. Ontario Steve Peters, M.P.P. Elgin - Middlesex - London ~ "J6 ~ u .,:.:r October 6, 2006 Ju\i!l-.. Honourable Chuck Strahl Minister of Agriculture and Agri-Food Sir John Carling Building 930 Carling Avenue Ottawa, ON KIA OC5 Dear Minister: I am writing to you today on behalf of tobacco farmers and the communities they live and do business in with the hope that your government will soon announce its strategy to assist tobacco farmers exit the industry if they so choose. As you are well aware, tobacco farmers have experienced a steady decline in their industry over the past several years and the situation has now come to the point where many farmers cannot sustain their operations. Last year, in my then role as provincial Agriculture Minister, our government announced the $50 million program to assist farmers and their communities deal with their crisis. I believe it is now time for your government to do its part to assist farmers and their communities deal with the eventual end of the tobacco industry in Canada. Please find enclosed some of the examples of correspondence my office has received from tobacco farmers, concerned municipal officials and organizations representing farmers. Minister, I would appreciate your reviewing this matter and responding directly to the concerns expressed by those individuals who have contacted my office. Thank you in advance for your time and consideration. Sincerely, ~k Steve Peters, M.P.P. Elgin-Middlesex - London 542 Talbot Street, St. Thomas, ON N5P 1 C4 T - (519) (,31-0666 Toll free - 1-800-265-7638 F - (519) 631-9478 TTY - (519) 631-9904 E - speters.mpp.eo@liberal.ola.org W'\V\v.stevepeters.com CORRESPONDENCE - OCTOBER 24, 2006 Items for Information (Consent Aaenda) 1. Federation of Canadian Municipalities, Members' Advisory, FCM Submission Calls for Long-Term Federal Plan to Fix Municipal Infrastructure. (ATTACHED) 2. Marie Hubbard, Chair, Ontario Municipal Board, announcing the opening of a "Citizen Liaison Office" effective October 2,2006 in Toronto. (ATTACHED) 3. Premier Dalton McGuinty, acknowledging Council's resolution regarding infrastructure funding for small municipalities. 4. Hon. Mike Colle, Minister of Citizenship and Immigration, acknowledging Council's support ofthe Municipality of York's resolution regarding Internationally Trained Physicians. (ATTACHED) 5. R. Millard, C.A.O./Clerk, Township of Malahide, with a resolution supporting the County of Elgin's resolution regarding the decline of the tobacco industry. 6. Hon. Tony Clement, Minister of Health, acknowledging the County of Elgin's support for the use of antiviral stockpiles for treatment and for Prophylaxis during a pandemic. (ATTACHED) 7. Hon. Michael Bryant, Attorney General, announcing the appointment of 40 full-time presiding justices of the peace effective August 25,2006. (ATTACHED) 8. Ontario News Release Communique, "Countdown to End of Mandatory Retirement in Ontario". (ATTACHED) 9. Tony Voisey, Secretary/Treasurer, Ontario 9-1-1 Advisory Board, thanking Council for donation. (ATTACHED) 10. Keith Reibling, Clerk-Administrator, Township of Blandford-Blenheim, acknowledging Council's resolution concerning the decline of the tobacco industry and to encourage the government to approve a tobacco industry exit plan. (ATTACHED) 11. Emergency Management Ontario News Release, "Emergency Information Warning System Will Benefit Ontario Communities". (ATTACHED) 12. Association of Municipalities of Ontario Member Communication, "Province Announces $75 million on Rural Infrastructure Provincial Funding". (ATTACHED) 13. Hon. George Smitherman, Minister of Health and Long-Term Care, announcing that the Proposed Long-Term Care Homes Act, 2006 has been introduced in Legislature. (ATTACHED) 14. Premier Dalton McGuinty, acknowledging Council's support of the resolution from the Town of Smiths Falls regarding property tax and assessment issues. 15. Christine Bakke, Policy Advisor, Office of the Minister of Agriculture and Agri-Food, acknowledging Council's concerns regarding the Ontario tobacco industry. (ATTACHED) Fax Server 9/11/2006 6:29 PAGE 001/002 Fax Server FCM Fed"",tion of Canadian Municipalities September 11, 2006 Please Distribute to All Members of Council MEMBERS' ADVISORY FCM SUBMISSION CALLS FOR LONG-TERM FEDERAL PLAN TO FIX MUNICIPAL INFRASTRUCTURE FCM reiterated its call for a long-term federal commitment to infrastructure investment in a submission September 8 to Lawrence Cannon, Minister of Transportation, Infrastructure and Communities. The submission is FCM's cQntribution to Minister Cannon's consultations on infrastructure. It follows a meeting last week in which FCM brought together municipal representatives from across the country to meet with the Minister to make the case for a long-term federal plan to eliminate the $60-billion municipal infrastructure deficit They told the Minister that this plan must be based on a real commitment to eliminate the infrastructure deficit and on agreed-upon investment priorities and strategies. It must include a new longer-term legislative framework for sharing federal gas tax or other revenue; long-term funding for targeted infrastructure programs; and the development of intergovemmental accountabilities. They stressed that the development and negotiation of this plan will likely take several years, an d existing commitments must be extended into the long term through a clear infrastructure policy statement in Budget 2007. They also stressed that these programs require adjustments to improve their efficiency and effectiveness. Included with the submission to the Minister is a report by Richard Soberm an, University of Toronto professor emeritus of civil engineering, on existing infrastructure programs. Dr. Soberman conducted Parliament's review of the 1993 infrastructure program. In this report, he concludes that infrastructure investments must be put on a Ion g-term track to be effective. Dr. Soberman's report is based, in part, on a survey of Canadian municipalities, as well as the provincial/territorial municipal associations, conducted in August 2006. We thank everyone who participated. Your responses were key to providing the front-line validation needed to make a convincing case to the federal govemment The submission and the Soberman report are available on FCM's website at www.fcm.ca/english/documents/documents.html. As we look ahead to additional consultations with federal officials and a meeting with Finance Minister Flaherty in preparation for the federal budget, it is important that all FCM members let their Members of Parliament know the importance of tackling the municipal infrastructure deficit with a long-term federal plan and commitment To assist you, we have prepared a template letter (attached) that you can adapt to local priorities. Please use this letter in the next few weeks to communicate to your Member of Parliament the seriousness of the municipal infrastructure deficit and the need for action in the upcoming budget For more information: Massimo Bergamini, Director, Policy, Advocacy and Communications, 613-907-6247. Fax Server 9/11/2006 6:29 PAGE 002/002 Fax Server FCM Fe<krario.nofOmadian Municipalities Dear Member of Parliament: Our community, with all of Canada's cities and communities, faces a crisis that cuts to the heart of our ability to provide selVices and quality of life to our residents. We are talking about the national $60-billion municipal infrastructure deficit and the impending failure of much of our worn-out and outmoded infrastructure. Most of the time this is a quiet crisis, one of broken pavement, frayed selVices and lost opportunities. Sometimes it hits the headlines, with water contamination, ruptured water and sewage lines, or weather-related disasters with no relief. But quiet or newsworthy, it affects all municipal governments and the people whom we selVe - our constituents and yours. It hits people where they live and it robs them of the quality of life they have a right to expect. Across the country, it is all one crisis, and it is a national crisis. The need for a solution is already urgent and growing, and the Government of Canada must take the lead. Recently, the Federation of Canadian Municipalities (FCM) took this issue to Lawrence Cannon, Minister of Transport, Infrastructure and Communities, as part of the Minister's consultation on Canada's public infrastructure. Municipal representatives told the Minister that only the federal government can provide the leadership to develop a long- term national plan to erase the infrastructure deficit. Those who participated in the meeting were encouraged by the Minister's understanding of the problems faced by municipal governments. But they, and all of us in municipal government, recognize that it is Parliament that will have to support any new plan to place infrastructure investments on a long-term track. We hope we can count on your support when this plan is discussed in your caucus and in the House. Sincerely, Ontario Municipal Board Commission des affaires municipales de l'Ontario Office of the Chair Bureau du President 655 Bay St Suite 1500 Toronto, ON M5G 1 E5 Tel (416) 326-6800 Fax (416) 326-5370 www.omb.Qov.on.ca 655 rue Bay Bureau 1500 Toronto, ON M5G 1E5 Tel (416) 326-6800 Fax (416) 326-5370 www.omb.Qov.on.ca September 27, 2006 c ,-, J i)Gfl~ ..,J,".",~ 1..:.:,;;;; ,,,,v;.;;u To all Municipal Clerks and OMB Municipal Stakeholders: E ""ER' '\J"e'" 'i:~ (, 'Y'\"."""N'(I~cr' nv "",.' ! <t.~ .:':~,,~i\~/J,i~ ~ U;;~M I " - y - . I am writing to advise you that the Ontario Municipal Board (OM B) will open a Citizen Liaison Office effective October 2, 2006 that will provide information and assistance to the public. The Citizen Liaison Office will help the public to understand the OMB's processes and be better informed on how to participate at OMS hearings. It will complement the changes to planning legislation as the government proceeds with OMB reform. The Citizen Liaison Office will: . Provide information to the public about the OMB, such as how to file an appeal, the hearing process, and the issuance of decisions; . Develop information materials about the OMB to assist the public; . Be available to the public, either in person or by phone; . Provide recommendations to the Board on how to improve access to the OMB and the transparency of its operations. The OMB plays a critical role in Ontario's land-use planning process, ensuring that there is an independent, public body to settle land-use disputes. The Citizen Liaison Office will assist the public to participate effectively in the process. The Citizen Liaison Office will be staffed and operating effective October 2, 2006. This office may be contacted at (416) 326-6800 or toll free 1-866-887-8820, or in person at 655 Bay Street, Suite 1500, Toronto. Sincerely, Marie Hubbard Chair Ontario Municipal Board The Premier of Ontario Le Premier ministre de l'Ontario [tj '11I_" Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1A1 Edifice de l'Assemblee legislative Queen's Park Toronto (Ontario) M7 A 1 A 1 September 27, 2006 c, 'j', "0<"16 ,/', i !"iij, ~ t~t!J.~ Mrs. Sandra J. Heffren Manager of Administrative Services County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Mrs. Heffren: Thank you for your letter informing me of council's resolution regarding infrastructure funding for small municipalities. I appreciate your keeping me updated on council's activities. I note that you have sent a copy of council's resolution to my colleague the Honourable David Caplan, Minister of Public Infrastructure Renewal. I trust that the minister will also take council's views into consideration. Thank you again for the information. Yours truly, ~ait~ Dalton McGuinty Premier c: The Honourable David Caplan @ Ministry of Citizenship and Immigration Ministere des Affaires civiques et de l'lmmigration ~ ~ Ontario Minister 6th Floor 400 University Avenue Toronto ON M7A 2R9 Tel.: (416) 325-6200 Fax: (416) 325-6195 Ministre 68 etage 400, avenue University Toronto ON M7A 2R9 Tel.: (416) 325-6200 Telec.: (416) 325-6195 September 15,2006 S. J. Heffren Manager of Administrative Services County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl .Q,miHN1Sl'RtrIlVE SERVICES Dear Mrs. Heffren: Your letter outlining the County of Elgin's support for the Regional Municipality of York's resolution regarding Internationally Trained Physicians was forwarded to me by the Honourable Steve Peters, Minister of Labour. I am pleased to respond. As you know, I introduced Bill 124, the Fair Access to Regulated Professions Act, 2006 on June 8, 2006. As the first legislation of its kind in Canada, it would ensure that professionals trained overseas are treated fairly when they apply to enter their fields in Ontario. For example, if passed, they would have the right to receive complete information about the application process, and an opportunity to request a review or appeal of decisions. Regulatory bodies would also review their respective licensing requirements to make sure that these conditions are necessary for registration and applicant assessment. Health regulatory bodies in Ontario, including the College of Physicians and Surgeons of Ontario, are governed under the Regulated Health Professions Act, 1991 (RHP A). Bill 124 would amend the RHP A to incorporate those elements of the Fair Access to Regulated Professions Act, 2006 that are not already included. These new elements would ensure that regulated professions and persons in Ontario seeking entry to them are governed by registration practices that arB fHlH~Bai-ent, objective, impartial and fair. 1!:)tO~?22!Of, "").~\ Once again, I thank you and the people of Elgin for your support for internationally trained individuals. We appreciate the input from your council members as it assists our government in identifying and developing effective solutions. Sincerely, Mike Colle Minister c : The Honourable Steve Peters Minister of Labour A proud tradition a bright future. 87 John Street South, Aylmer, Ontario N5H 2C3 Telephone: (519) 773-5344 Fax: (519) 773-5334 www.township.malahide.on.ca the TO W N 5 HIP of MALARIDII September 25, 2006 Honourable Charles Strahl, Minister of Agriculture and Agri-Food And Minister of the Canadian Wheat Board, Sir John Carling Building 930 Carling Avenue, 9th Floor Ottawa, Ontario KIA OC5 Dear Minister: RE: Decline of the Tobacco Industry. Malahide Township Council met on September 21,2006, and passed the following Resolution: THAT the Township of Malahide endorse the County of Elgin resolution and letter of September 13, 2006 regarding the Decline ofthe Tobacco Industry. We enclose a copy of the County's letter of September 13 for your review. We look forward to hearing from you. Yours very truly, TOWNSHIP OF MALAHIDE ??~ R. MILLARD, C.A.O./CLERK Copy - Hon. Joe Preston, MP Ontario Flue-Cured Marketing Board. County of Elgin. "-/ H:\diana's files\Randy - 2006\county - tobacco sept 21.doc RANDALL R. MILLARD C.A.O./Clerk SUSAN E. WILSON Treasurer ~\, Minister of Health and the Minister for the Federal Economic Development Initiative for Northern Ontario Ministre de la Sante et Ministre de I'initiative federale du developpement economique dans Ie Nord de l'Ontario Ottawa, Canada K1A OK9 SEP 1 9 2006 Mrs. S.J. Heffren Manager of Administrative Services County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl SE~~ 2, ~ ;~JQ6 '..,.; "".,_C,"'C\i,,,'-,T'-, "~- '""IV - '"R' ~oICES L:4; :~'!;.~'i,,:~'I~ lll-,~!~' I (" . ";;-":::l" }j., ' .:I.....'t$'';i:r..~d~tiH.~ ~ a ~i1 G;;;.'l VIlm Dear Mrs. Heffren: Thank you for your correspondence of July 27, 2006, co-addressed to the Honourable George Smitherman, Minister of Health and Long-Term Care of Ontario, expressing the County of Elgin's support for the use of antiviral stockpiles for treatment and prophylaxis during a pandemic. In 2004, a national antiviral stockpile was established, initially with 16 million doses of the antiviral oseltamivir, for preventing and treating a newly emergent strain of avian influenza. At their May 12-13, 2006, meeting, the federal, provincial and territorial ministers of health approved a recommendation to increase the national antiviral stockpile to 55 million doses which, in Canada, would treat the majority of those who present themselves for treatment during a pandemic (assuming 35 percent of the population gets clinically sick and 50 percent present themselves for treatment). A national process, which includes public and stakeholder consultations, is under way to facilitate more informed decision making regarding the inclusion of antivirals for prophylaxis (prevention) in the national stockpile. Federal, provincial and territorial governments are expected to make a decision on this issue only next year. Thank you for writing. Yours sincerely, I~ Tony Clement c.c. The Honourable George Smitherman, M.P.P. Canada Attorney General McMurtry-Scott Building 720 Bay Street 11th Floor Toronto ON M5G 2K1 Tel: 416-326-4000 Fax: 416-326-4016 Procureur general Edifice McMurtry-Scott 720. rue Bay 11" etage Toronto ON M5G 2K1 Tel.: 416-326-4000 Telae.: 416-326-4016 ~ ___ r= ""'------' Ontario September 28, 2006 Mr. Paul Baldwin Warden Corporation of the County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 ""'''1 Q ~"tl6 U L = ~ ;WlJ Dear Warden Baldwin: I am writing to provide you with an update about our ongoing initiatives to develop strategies for expediting the resolution of charges under the Provincial Offences Act. I very much appreciate that municipal delivery of high quality justice service is a responsibility shared by the Province with our municipal partners and let me assure you that I have undertaken both immediate and long-term initiatives to address access to judicial resources. Bill 14, the Access to Justice Act, 2005, if passed would increase access to justices of the peace resources and assist the judiciary in scheduling justices of the peace for Criminal and Provincial Offences Act proceedings by authorizing the designation of per diem justices of the peace. The Standing Committee on Justice Policy has completed its consideration of Bill 14, and it has been referred back to the Legislature for its final reading. It is my hope that this will happen in the near future. In August, we commenced a streamlining review of the Provincial Offences Act in collaboration with our municipal partners. The goal of this review, among other things, is to improve the processing of PO A matters and we have already received some informal proposals from municipalities to simplify procedures and reduce the demand for resources. A representative working group has now been established to guide this review and I expect to receive its recommendations next summer. The Ministry will provide regular communications about the progress ofthe streamlining review. Through our work with the Ontario Court of Justice, I have established a process to obtain earlier notice of justice of the peace vacancies and I have also put a number of measures in place to improve the appointment process in order to ensure timely appointments of justices of the peace. As of August 25,2006, I have announced the appointment of 40 full-time, presiding justices of the peace. These full-time, presiding appointments replace a number of retired part-time and non-presiding justices of the peace. As you know, non-presiding justices of the peace have no authority to preside over POA matters. The appointment of only full-time presiding justices of the peace ensures maximum flexibility for the courts when scheduling judicial resources. Additional appointments will be recommended to Cabinet shortly. ...2 -2- Our work continues with the Office ofthe Chief Justice and the National Center for State Courts for the establishment of a justice of the peace complement for the Province of Ontario. The establishment of a complement model will assist the Ministry in responding to requests for justice of the peace appointments and the judiciary in the assignment of justice of the peace resources throughout the province. As always, my Ministry would be pleased to continue to work with your staff to implement these initiatives or examine new strategies to achieve our goals. Please be assured that I am committed to doing my part to support the delivery of this very important public service. Yours truly, ~.~ Michael Bryant Attorney General News Release Communique @ Ontario Ministry of labour Ministere du Travail 06-90 For Immediate Release September 12, 2006 COUNTDOWN TO END OF MANDATORY RETIREMENT IN ONTARIO Law Kicks In December 12; Ontarians To Choose When To Retire TORONTO - Three months from today, Ontarians will have a choice about when to retire, Labour Minister Steve Peters said. "People are healthier and living longer, so it is unfair to insist that they stop working simply because they turn 65," said Peters. "Ending mandatory retirement allows workers to decide when to retire based on lifestyle, circumstance and priorities. " The government provided a one-year transition period to ensure everyone is ready for the new law to take effect on Dec. 12,2006. The Ending Mandatory Retirement Statute Law Amendment Act was approved by the legislative assembly in an overwhelming 60-5 vote in December 2005. When the legislation takes effect, it will amend the Ontario Human Rights Code to protect people aged 65 and over from age discrimination for most employment purposes. The legislation also amends a variety of other statutes that have provisions connected to mandatory retirement. With the effective date only three months away, employers should: . Familiarize themselves with the requirements ofthe act and its possible effect on their workplace policies and practices . Consider what changes may be necessary to existing policies to comply with the end of mandatory retirement. . . Discuss with their unions any changes that might be required to their collective agreements. Workers and their unions should also understand the provisions ofthe act and how they apply and then talk to their employers about how the new law will be implemented in their workplace. "Employers, unions and workers should now be actively preparing for the end of mandatory retirement," said Peters. "For example, some employers may need to adapt their human resources policies and practices to comply with the law." For more information, visit www.1abour.gov.on.ca. A toll-free telephone line is also available for public inquiries at 1-866-400-8355. -30- 1 Contacts: Susan McConnell Minister's Office 416-326-7710 Belinda Sutton Ministry of Labour 416-326-7405 Disponible enfranr;ais www.labour.gov.on.ca 2 Ontario Board October 3,2006 G0 ~:;:;;~~I~r,~!\i, ~\l$811't#Uwae'6t' Warden Paul Baldwin County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Mr. Baldwin On behalf of Chair Dan Van Londersele and members of the Ontario 9-1-1 Advisory Board (OAB) I would like to thank you for your donation. Your commitment to assisting the OAB in its mission to represent Ontario ratepayers regarding the implementation and operation of 9-1-1 Emergency Number Systems is sincerely appreciated. Each year the OAB continues to serve as the technical and information authority regarding 9-1-1 systems in Ontario and its members are very active in advocacy roles representing ratepayers during CRTC (Canadian Radio- television and Telecommunications Commission) proceedings. I invite you to visit our web site at www.oab911.ca for further information regarding our organization and keeping up with the latest 9-1-1 news affecting the citizens of Ontario. Thanks again for your support. Sincerely, c--_______ . ~/{~ Torn Voisey Secretary/Treasurer KEITH REIBLING. A.M.C.T., Clerk-Administrator MAUREEN SIMMONS. A.M.C.T., Treasurer/Collector GARY CRANDALL. C.R.S.I., Road Manager JAMES WATSON, C.E. T., Chief Building Official RICK RICHARDSON. Fire Chief DARREN HALL, Facility Manager P.O. Box 100 Telephone: (519) 463-5347 .Fax: (519) 463-5881 website: www.twp.b1a-ble.on.ca TOWNSHIP OF BLANDFORD-BLENHEIM 47 Wilmot Street South DRUMB09 ONTARIO NOJ I GO October 6,2006. Honourable Charles Strahl, Minister of Agriculture and Agri-Food and Minister of the Canadian Wheat Board Sir John Carling Building, 930 Carling Avenue, 9th Floor, Ottawa On KiA OC5 Dear Minister: Re: The Decline of the Tobacco Industrv Council considered the letter from the County of Elgin to you dated September 13th, 2006, regarding the above matter, at their regular meeting, held in Drumbo on October 4th, 2006. We have several tobacco farmers in our municipality. It does not impact our economy to the same extent as the County of Elgin. Council does support and encourage the government to approve an exit plan so farmers can get on with the lives. This year several of our farmers planted another very small crop as they awaited the government decision on their fate. This tobacco issue is considerably different than the other problems being experienced by the general agriculture sector. Yours truly,c U'J'}) <" Ii 1\,eiJl/v1\~tvl~~ Keith Reibling, /7 Clerk-Administrat6{ KRah cc:~unty of Elgin, 450 Sunset Drive, St. Thomas On N5R 5V1 Ontario Flue-Cured Marketing. Board, 4 Elm Street, Box 70, Tillsonburg On N4G 4H4 Dave MacKenzie, M.P., County of Oxford, 208 Huron Street, Woodstock On N4S 7A1 (!) Ontario Emergency Management Ontario Gestion des situations d'urgence Ontario Ministry of Community Safety and Correctional Services Ministere de la Securite communautaire et des Services correctionnels News Release I Communique For Immediate Release October 6, 2006 EMERGENCY INFORMATION WARNING SYSTEM WILL BENEFIT ONTARIO COMMUNITIES Public Alert Will Be Broadcast On The Weather Network And MeteoMedia Across The Province MISSISSAUGA - Emergency Management Ontario (EMO) and The Weather Network have launched an all-hazards warning system that will enable Ontario residents to better prepare for emergencies, Community Safety and Correctional Services Minister Monte K winter announced today. The public alerting system is a joint pilot project designed to warn citizens of imminent threats to life and property from man-made and natural hazardous events such as floods, forest fires, unsafe drinking water or chemical spills. Public safety warnings will be broadcast across two cable channels, The Weather Network and its French counterpart MetooMedia. "The McGuinty government is on the side of Ontario families concerned about safety," Kwinter said. "A quick response to emergency situations makes all the difference when it comes to saving lives and property. This agreement will help us to better serve the people of Ontario and give them more timely emergency information when a community is endangered." Under the one-year pilot project, ifEMO is made aware of an imminent danger to a community, it will notify The Weather Network and provide it with an emergency message. The Weather Network will then post that message on both its English and French networks in only those areas that are likely to be affected. So, for example, if forest fires are endangering a community in the north, those residents in the north that are likely to be directly affected would receive the message. Viewers in southern Ontario would not see the message. The system will be in place to broadcast notifications by mid-October. The message would be posted on TV screens within minutes of The Weather Network receiving the message from EMO. There is no cost to the province for participating in the project. .. ./2 2 "All ministries of the provincial government and communities dealing with emergencies will benefit from this new service," Ontario Commissioner of Emergency Management Julian Fantino said. "This is another example ofEMO building new working relationships to benefit Ontarians." EMO is responsible for the promotion, development, implementation and maintenance of emergency management programs. It responds to actual emergencies by providing advice and assistance to community officials, and coordinating the provincial response. It also provides training for provincial and community emergency management staff, and develops and distributes public education products. - 30- Contacts: Annette Phillips Minister's Office 416-326-8265/647-205-6598 (cellular) Bruce O'Neill Communications Branch 416-326-5005 Disponible en franr;ais MEMBER COMMUNICATION ALERT NO: 06-051 393 University Ave, Suite 1701 Toronto, ON M5G 1E6 Tel.: (416) 971-98561 Fax: (416) 971-6191 E-mail: amo@amo.on.ca Association of Municipalities of Ontario To the attention of the Clerk and Council FOR MORE INFORMATION CONTACT: Brian Rosborough, Director of Policy (416) 971-9856 ext 318 September 19, 2006 Province Announces $75 million on Rural Infrastructure Funding Issue: The Premier announced today that the Province would provide additional one-time investment of $75 million for rural infrastructure. Background: The $75 million was announced as part of a $185 million package of investment to assist farmers and rural communities. AMO issued a news release in response to the announcement. Further information on the announcement can be found on the Government of Ontario website at www.gov.on.ca Action: AMO and ROMA will work with the Province to ensure that the funding helps meet the needs of Ontario's rural municipalities. This information is available in the Policy Issues section of the AMO website at www.amo.on.ca. 1-1 Association of Municipalities of Ontario bi Office of the Minister 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel 416-327-4300 Fax 416-326-1571 www.health.gov.on.ca Bureau du ministre ~ ~~ Ontario Ministry of Health and Long-Term Care Ministere de la Sante et des Soins de longue duree 10. etage, edifice Hepburn 80, rue Grosvenor T oronlo ON M7 A 2C4 Tel 416-327-4300 Telec 416-326-1571 www.heallh.gov.on.ca October 3, 2006 OCT = 5 Mr. Mark McDonald CAO, Corp., Of Elgin - Terrace Lodge-Municipal H. F. A. 450 Sunset Drive St. Thomas ON N5R 5Vl ,.. . " "'". "Tl\8!::f!WflIfff.l ". i";~H)Y!(~~ [il5) i\ III!; iJtn 'Ii I\,II;~ j~~\P.~:Y-:;~~~HcD 3 rilA Dear Mr. McDonald, I am pleased to inform you that the proposed Long- Tenn Care Homes Act, 2006 has been introduced in the Legislature. We believe that this proposed legislation will support the important work you do by providing a single clear piece of legislation to replace the three Acts which govern the long-term care home system today. The proposed Act will be the cornerstone on which we build a long-term care home system that will be a model for the rest of the country. It will enshrine the fundamental principle that" A long- term care home is the home of its residents and is to be operated so that it is a place where they may live with dignity and in security, safety and comfort." The proposed legislation has been informed by a comprehensive review and consultative process, in which many of you and your representative associations participated. The introduction of this Bill represents an important step in transforming long-term care in the province and we are eager to share this news with you, your residents, their families and the community. I want to reaffirm the Government's commitment to improving the quality of life for residents of Ontario's long-term care homes. Weare committed to the development of a strong and integrated long-term care home system that places the needs and well-being of its residents first. Page 1 Copies of the proposed legislation are available at our Infoline: 1-800-291-1405 or www.ontla.on.ca. I encourage you to review the Bill. As you know, there will be opportunity during the legislative process for you to express your views about the proposed legislation. Thank you again for the time and effort you have devoted to this initiative. I look forward to our continued collaboration in the months ahead. Sincerely, lO~6~ George Smitherman Minister Page 2 The Premier of Ontario Le Premier ministre de l'Ontario ltj "'Il1llllD" Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1A1 Edifice de l'Assemblee legislative Queen's Park Toronto (Ontario) M7 A 1 A 1 October 6, 2006 Or."" ~ n · .~ ~ i j Mrs. Sandra J. Heffren Manager of Administrative Services County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Mrs. Heffren: Thank you for your letter dated September 13 informing me of council's decision to support the resolution of the Town of Smiths Falls regarding property tax and assessment issues. I appreciate your keeping me apprised of council's activities. I note that you have sent a copy of your correspondence to my colleague the Honourable Greg Sorbara, Minister of Finance. I trust that the minister will also take council's views into consideration. Thank you again for the information. Yours truly, Qqff~ Dalton McGuinty Premier c: The Honourable Greg Sorbara @ Office of the Minister Cabinet du ministre of Agriculture and de l'Agriculture et de Agri-Food l'Agroalimentaire and Minister for the et ministre de la Canadian Wheat Board Commission canadienne du ble Ottawa, Canada K1A OC5 6~11 2 2006 Quote: 541818 Mr. Paul Baldwin Warden 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Or'"' '~ I ~ 3 Dear Mr. Baldwin: ;; {:\\,;F'.\1;,:TRt 10;.~~\~itt.\tl ~ t-;;\.j On behalf ofthe Honourable Chuck Strahl, Minister of Agriculture and Agri-Food, I wish to thank you for your letter regarding the Ontario tobacco industry. The Minister appreciates receiving perspectives from communities currently involved in tobacco production, and he has asked me to convey the following to you. Agriculture and Agri-Food Canada (AAFC) recognizes the acute pressures facing the Ontario tobacco sector. AAFC officials are working closely with key federal departments, the Government of Ontario, industry groups, and producers to determine how best to mitigate the difficulties facing tobacco growers. While AAFC remains committed to identifying options that will address the needs of tobacco producers, it will be important to consider requests for specific assistance for the sector in light of broader needs across the entire agriculture sector. Again, thank you for writing to the Minister on this important issue. Sincerely, Christine Bakke Policy Advisor Canada