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19-08 Fees and Charges COUNTY OF ELGIN By-Law No. 19-08 "A BY-LAW TO PROVIDE A SCHEDULE OF SERVICES AND ACTIVITIES SUBJECT TO FEES AND CHARGES BY THE COUNTY OF ELGIN AND TO REPEAL BY-LAW NO. 18-07" WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states that a municipality and a local board may pass by-laws imposing fees or charges on persons for services or activities provided or done for persons; and, WHEREAS the Corporation of the County of Elgin did pass By-Law No. 18-07 imposing fees or charges on services or activities provided to persons by the County of Elgin's various departments; and, WHEREAS the Corporation of the County of Elgin has deemed it advisable to amend the fees and charges applicable to some of its services or activities, and to make provision for the addition of taxes where appropriate. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Schedule "A" attached hereto and forming part of this by-law setting out services and activities which are subject to fees and charges, and taxes where applicable, and the amount of such fees or charges be and is hereby adopted. 2. THAT By-Law No. 18-07 and any by-law that is contrary to this one be and is hereby repealed. 3. THAT this by-law shall come into force and take effect upon its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26TH DAY OF MARCH 2019. C(ritli Julie onyou, Duncan McP ail, Chief Administrative Officer. Warden. SCHEDULE "A" By-Law No. 19-08 The Corporation of the County of Elgin has deemed it advisable to provide activities and services that are subject to fees and charges. The following list details such activities and services and the fees and charges that will apply: Please note that the fees and charges below include taxes, where applicable. SERVICE FEE GENERAL (authority under the Municipal Act) Photocopies for the public throughout all County of Elgin Departments: Copy charge per printed page - per printed side (black &white) $0.25 - per printed side (colour) $1.00 FINANCIAL SERVICES (authority under the Municipal Act) Late payment of County Levy 15%/year (i.e. - installment due on the 15th and not received until the 16th, one day of interest would be charged) COMMUNITY & CULTURAL SERVICES — Archives (authority under the Municipal Act) Long-Distance Research $40.00 per hour Photocopying/Internet Printing Letter/Legal $0.25 11 x 17 $0.50 Microfilm Reader-Printer: Letter/Legal — per page $0.50 11 x 17 — per page $0.75 Digital image files $0.25 Photograph Prints: 4 x 6 $17.00 4 x 6 — additional print $10.00 5 x 7 $20.00 5 x 7 — additional print $12.00 8 x 10 $30.00 8 x 10 —additional print $17.00 11 x 14 $40.00 11 x 14 — additional print $30.00 Larger Sizes On a case by case basis Digital image files for personal use $10.00 Digital set-up fee $10.00 Digital image files for commercial use/publication $20.00 Image scanning $10.00 Scanning: Document scanning $5.00 Recordable CD $2.50 SERVICE 2 FEE Supplies: Acid-free storage box $20.00 Newspaper storage box $50.00 Acid-free file folders $1.00 General archival supplies Market value Shipping Actual cost with a $5.00 minimum cost COMMUNITY & CULTURAL SERVICES - Libraries (authority under the Public Libraries Act) Library Fines: Adult & Juvenile Hardcover Books Daily Overdue $0.10 Maximum Overdue $7.00 Music CD's Daily Overdue $0.50 Maximum Overdue $7.00 Paperbacks Daily Overdue $0.10 Maximum Overdue $5.00 DVDsNideos/Game Kits Daily Overdue $1.00 Maximum Overdue $10.00 Audio Books/Language Kits Daily Overdue $0.50 Maximum Overdue $7.00 Magazines Daily Overdue $0.10 Maximum Overdue $5.00 Interlibrary Loan Lending Daily Overdue $0.10 Maximum Overdue $7.00 Bag of Books Daily Overdue $1.00 Maximum Overdue $10.00 Computer Kits Daily Overdue $1.00 Maximum Overdue $10.00 Fax Machine: Sending: First Page $1.50 - Each Additional Page $0.50 Receiving Per Page $0.50 Interlibrary Loan - Borrowing: Canadian Library or University- plus shipping (if they charge) $10.00 U.S. Library or University- plus shipping (if they charge) $15.00 Microfilm - plus shipping (where applicable) $4.00 Printing: Black &White/Colour- per printed side $0.25 Lost or Damaged Materials: All Material Types Actual Cost plus $5.00 Processing Bag of Books $160.00 SERVICE 3 FEE If actual cost is unknown, the following rates are charged: Other Materials — Lost or Damaged: DVDs/Videos $20.00 Playaways $80.00 Microfilms $30.00 Music CDs $20.00 Game Kits $20.00 Program Kits $20.00 Computer Kits $80.00 Library Card Replacement $1.00 Books — Lost or Damaged: Hardcover $30.00 Magazines $5.00 Paperbacks $10.00 Audio Books $50.00 Room Rentals (no charge for non-profit group) $25.00 Library Fine Threshold $10.00 3D Printing Filament $0.10/gram COMMUNITY & CULTURAL SERVICES — Museum (authority under the Municipal Act) Admission Donation basis Membership: Annual $5.00 Lifetime $100.00 Programs Delivered: Adult off-site programs $33.90 plus travel paid at the rate established by the County for use of personal vehicles School tours and children's group tours (designed for children under the age of 14) $1.75 - Chaperones are no charge School programs offered in-school (designed for children under the age of 14) — including rented teacher's kit $3.00 Note: Fees for programs delivered by the Museum may vary according to the program ENGINEERING SERVICES (authority under the Municipal Act) County Road Maps $5.00 Meeting Room Rental Rates: (authority under the Municipal Act) For use of meeting rooms in the County Administration Building by outside groups: Lunchroom $56.50 Committee Rooms/Lounge $45.20 Oversize/Overweight Moving Permit: (authority under the Highway Traffic Act) Permit for moving heavy vehicles, loads, objects or structure in excess of dimensional &weight limits set out in the Highway Traffic Act: Single Move Fee (if action is requested with greater than 10 business days' notice) $200.00 Single Move Fee (if action is requested with less than 10 business days' notice) $400.00 Single Move Fee - Overweight, greater than 63,500 kg (approval requires a minimum of 10 business days' notice) $1,000.00 Annual Oversize Moving Permit Fee $500.00 SERVICE 4 FEE Road User Agreements (authority under the Municipal Act) Annual fees shall be a minimum of$500 with no upset limit. Project type and the amount of road property affected shall dictate the annual fee and associated encumbrances. Taxes not applicable and fees may be added to the property tax roll for collection, on behalf of the County, by a local municipality. Road Occupancy Permit (authority under Public Highway &Transportation Improvement Act) To regulate the construction or alteration of any entranceway, private road or other facility that permits access to County Roads: Request greater than 5 days notice $200.00 Request less than 5 days notice $400.00 Tender Documents (Hard Copy) (authority under the Municipal Act) $50.00 LONG-TERM CARE HOMES (authority under the Long-Term Care Act. 2007) Adult Day Programs Fees as set by the Province Barber/Hairdresser (Elgin Manor & Terrace Lodge): Shampoo and Set $20.00 Shampoo, Cut & Set $33.00 Ladies' Haircut only $15.00 Men's Haircut only $12.00 Shampoo, Perm & Set $52.75 Shampoo, Perm, Cut & Set $64.50 Shampoo, Colour & Set $35.75 Shampoo, Colour, Cut & Set $44.00 Men's Cut & Dry $13.25 Ladies' Cut & Dry $15.50 Bang Trim $4.00 Shampoo Only $3.50 Comb Out & Curling Iron $13.50 Beard Trim $6.25 New: Set Only (No Shampoo) $16.50 Bobier Villa As per Contracted Service Provider Cable TV/Internet Market Rate Foot Care through Contract Provider Market Rate Wheelchair Seating Assessment Fees Wheelchair and mobility equipment repair fees (Contract Provider) Market Rate Guest Room Accommodation — 1 Guest Maximum - per night including breakfast at Elgin Manor & Bobier Villa $50.00 Meals on Wheels for Community Clients: - per meal $6.60 (cost does not reflect fee charged by VON and WECHC$6.65 (until June 30, 2019); $6.75 (July 1, 2019—June 20, 2020) retained by Home for cost recovery, additional fee of$3.30 per meal for double portions) Medication not Covered by Health Card 65 & Non-prescription Drugs Cost of drug plus $2.00 - ODB co-payment Newspaper Market Rate Preferred Accommodation Rate Upon Admission: Minimum 2 years' agreement applies based upon basic rate availability. Resident fees are charged in accordance with the rates set by the Province of Ontario which may change from time to time. SERVICE 5 FEE Purchases Services Resident requested sundry products, therapy services, supplies, etc. Market Rate Resident Basic Accommodation Rate: Resident Fees are charged in accordance with the rates set by the Province of Ontario which may change from time to time. Minimum 2 year wait time, based upon availability. Note: Residents may apply for a rate reduction based on annual income Room Rental $42.50 Determined by Homes' Director - minimum fee may apply Loss of Fob $11.50 Transportation/Accompaniment of Staff Market transportation rate, plus, if accompanied by staff the employee's hourly rate of pay times the length of absence from the workplace, plus benefits if applicable. (Minimum of 4 hours may apply) Valet (mending or clothing) $6.45 Visitor Meals: Full Course Meals (lunch) $9.00 Full Course Meals (supper and breakfast) $6.00 Under the age of 5 years $2.50 Volunteers $4.50 Special Event Meals $15.00 Under the age of 5 years $6.00 Volunteers $6.00 Diner's Club for Community Seniors $7.00 (including HST) HUMAN RESOURCES (authority under the Municipal Act) County Sponsored Training Programs: Participation by Public Partners Cost Recovery Basis Accessibility Training Services Cost Recovery Basis Identification Badge Photo Loss of Employee Identification Badge $5.00 Research Responding to Professional Service Requests $50.00/hour LAND DIVISION (authority under the Planning Act) Application for Consent $1,250.00 Application for Validation Title $1,250.00 Stamping of Deed $300.00 Validation Certification $300.00 If an Application for ConsentNalidation is: (i) withdrawn at least fourteen (14) days prior to the hearing date $50.00 will be retained. If amended at least fourteen (14) days prior to the hearing date, an additional $50.00 will be charged. (ii) withdrawn after the time limit set in (i), the entire fee will be retained. If amended after the time limit set in (i), an additional $50.00 will be charged. SERVICE 6 FEE (iii) requested to be reconsidered once consent has been granted, in order to alter the original decision in a minor way, it will be treated as if it were a new application, and a fee of $300.00 must accompany the letter explaining the reason for the change. (iv) requested to be deferred from having action taken on it, by the applicant, in writing, whether after or before a hearing date has been set, a fee of$300.00 must accompany the request for deferral. PLANNING APPLICATION FEES (authority under the Planning Act) Plans of Subdivision: $4,000.00 - (deposit for appeal) $2,000.00 (returnable if no appeal) Extension to draft plan approval $ 500.00 Plans of Condominium $4,000.00 - (deposit for appeal) $2,000.00 (returnable if no appeal) - (no deposit for exemption) County Official Plan Amendment $4,000.00 Local Official Plan Amendment $1,000.00 (municipally - initiated OPA exempt) Part lot control exemption $ 500.00 TOURISM FEES (authority under the Municipal Act) Memberships FEE per year Tourism Membership: Elgin County Members (Elgin County businesses only) $100 (+HST) Affiliate Members (businesses located outside of Elgin County's tax base) $388 (+HST) Tourism Signage: Elgin County Tourism Members (Elgin County businesses and those $150 (+HST) businesses that pay the Affiliate Member fee to be part of the Elgin County Tourism Membership Program) Tourism Signage Re-entry Fee $350/sign Savour Elgin Membership: Elgin County Members (Elgin County businesses only) $500 (+HST) Affiliate Members (businesses located outside of Elgin County's tax base) $2,437 (+HST) Elgin Arts Trail Membership: Elgin County Members (Elgin County businesses only—with the exception $500 (+HST) of STEPAC) Affiliate Members (businesses located outside of Elgin County's tax base) $3,017 (+HST) PROVINCIAL OFFENCES (authority under the Provincial Offences Act) Photocopies $1.00 Certified Copies - per certification $3.50 SERVICE 7 FEE Transcripts - per page for first copy $4.30 - per page for additional copies $0.55 Note: The above items are not applicable to Judiciary and County Prosecutor. NSF Cheques $40.00 Cost of Collection A range of 10% to 45% for Collection Agents. All other costs of enforcement as incurred. Cost of Collecting Delinquent Fines to be charged 25% of the fine amount back to the Defendant as a percentage of the Fine. Note: Fees for copies and transcripts are set by the Ministry.