05 - March 26, 2019 County Council Minutes Page 1
March 26 2019
Elgi1 . �,u '
Progressive by Nature ELGIN COUNTY COUNCIL
MINUTES
March 26, 2019
Council Present: Warden Duncan McPhail
Deputy Warden Grant Jones
Councillor Bob Purcell
Councillor Sally Martyn
Councillor Tom Marks
Councillor Mary French
Councillor Dave Mennill
Councillor Dominique Giguere
Councillor Ed Ketchabaw
Absent: None
Staff Present: Julie Gonyou, Chief Administrative Officer
Rob Bryce, Director of Human Resources
Jim Bundschuh, Director of Financial Services
Brian Lima, Director of Engineering Services
Michele Harris, Director of Homes and Seniors Services
Brian Masschaele, Director of Community and Cultural Services
Steve Evans, Manager of Planning
Steve Gibson, County Solicitor
Alan Smith, General Manager of Economic Development
Dan Scheid, Legislative Service Coordinator
Laura Molnar, Library Services Coordinator (presentation only)
Lisa Czupryna, Senior Financial Analyst (presentation only)
1. CALL TO ORDER
Elgin County Council met this 26th day of March, 2019 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden McPhail in the
chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Ketchabaw
Seconded by: Councillor Martyn
Resolved that the minutes of the meeting held on March 12, 2019 be adopted.
- Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Invitation to Council — Rev. Canon Nick Wells
Rev. Canon Nick Wells invited members of Council to attend an art unveiling at
the St. Thomas-Elgin Public Art Centre on April 23, 2019.
Moved by: Councillor Martyn
Seconded by: Councillor Purcell
Resolved that the presentation from Rev. Canon Nick Wells, dated March 18,
2019, be received and filed.
- Motion Carried.
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March 26, 2019
4.2 Residential Hospice Planning in Elgin County— Director of Hospice
Partnership, St. Joseph's Health Care Society
Laura Sherwood, Director of Hospice Partnerships, St, Joseph's Health Care
Society, delivered a presentation to Council explaining what residential hospices
are, the services they can provide, and the need for these services in Elgin
County.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
Resolved that the presentation titled "Residential Hospice Planning in Elgin
County" from the Director of Hospice Partnerships at the St. Joseph's Health Care
Society, be received and filed.
- Motion Carried.
4.3 St. Thomas-Elgin Public Art Centre Community Report 2018 — Executive
Director
Laura Woermke, Executive Director, St. Thomas-Elgin Public Art Centre,
presented a report to Council highlighting the exhibitions, programs, and
education shared at the Centre for 2018.
Moved by: Councillor Marks
Seconded by: Councillor Marlyn
Resolved that the presentation titled "St. Thomas-Elgin Public Art Centre
Community Report 2018" from the Executive Director of the St. Thomas-Elgin
Public Art Centre, be received and filed.
- Motion Carried.
4.4 Elgin Community Drug & Alcohol Strategy Presentation — Chair
Jackie Harris, Chair, Elgin Community Drug &Alcohol Strategy, presented the
different initiatives the group is focusing on to help create a safe and healthy Elgin
County.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
Resolved that the presentation titled "Elgin Community Drug &Alcohol Strategy"
from the Chair of the Elgin Community Drug &Alcohol Strategy, be received and
filed.
- Motion Carried.
Council recessed at 10:00 a.m. and reconvened at 10:11 a.m.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Marks
Seconded by: Councillor Purcell
Resolved that we do now move into Committee of the Whole Council.
- Motion Carried.
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March 26, 2019
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 County Development Charges — Director of Engineering Services
The Director of Engineering Services, Brian Lima, presented a presentation and
accompanying report to Council highlighting the benefits of development charges.
Moved by: Councillor Mennill
Seconded by: Councillor Martyn
Resolved that the report titled "County Development Charges" from the Director of
Engineering Services and Manager of Planning dated February 28, 2019 be
received and filed; and that staff be directed to implement County wide
Development Charges in 2020; and that staff be directed to prepare a Request for
Proposal to conduct a development charge study in support of the 2020
Development Charges, the result of which shall be presented before Council at a
future meeting.
Recorded vote requested by Councillor Purcell.
YEAS NAYS
Councillor Martyn Councillor Purcell
Councillor Jones Councillor Marks
Councillor Mennill Councillor French
Councillor Giguere Councillor Ketchabaw
Warden McPhail
TOTAL: 4 TOTAL: 5
- Motion Defeated.
6.2 Annual Library Performance Measures — Library Coordinator
The Library Coordinator, Laura Molnar, presented a report to Council highlighting
Elgin County Library's 2018 annual usage trends within the context of a multi-year
analysis from 2014 to 2018.
Moved by: Councillor Marks
Seconded by: Councillor Ketchabaw
Resolved that the report titled "2018 Annual Library Performance Measurements"
from the Library Coordinator, dated March 4, 2019 be received and filed; and, that
a copy of this report be submitted to all municipalities in the County of Elgin.
- Motion Carried.
6.3 Enhanced Billing Transition for Homes —Senior Financial Analyst
The Senior Financial Analyst, Lisa Czupryna, presented a report to Council
highlighting the advantages of the Enhanced Billing method for Homes.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
Resolved that the report titled "Enhanced Billing Transition for Homes" from the
Senior Financial Analyst dated March 14, 2019 be received and filed.
- Motion Carried.
6.4 Proposed Draft Plan of Subdivision The Ridge at Talbotville Grove Phase 2 —
Manager of Planning
The Manager of Planning, Steve Evans, presented a report to Council with
information required for consideration of draft plan approval for a Plan of
Subdivision in the Township of Southwold.
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March 26, 2019
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that the Council of the Corporation of the County of Elgin grants draft
plan approval to 1873828 Ontario Ltd. — The Ridge at Talbotville Grove Phase 2
Draft Plan of Subdivision in the Township of Southwold (Talbotville) File No. 34T-
S01803; and, that staff be directed to provide notice of this decision subject to the
conditions for final approval in accordance with the Planning Act.
- Motion Carried.
6.5 2019 Non-Union Economic Adjustment— Director of Human Resources
The Director of Human Resources, Rob Bryce, presented an annual report to
Council in regard to non-union salaries.
Moved by: Councillor Purcell
Seconded by: Councillor Marks
Resolved that County Council approve a non-union economic adjustment of 2.0%
effective the first full pay period of 2019; and, that the necessary by-law be
prepared.
- Motion Carried.
6.6 County of Elgin 2019 Mileage Rate — Director of Human Resources
The Director of Human Resources, Rob Bryce, presented a report to Council
providing comparison data for mileage rates recommending that rates remain the
same for 2019.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
Resolved that County Council direct staff to freeze the mileage rate for 2019 at the
current level of 49.5 cents per kilometre.
- Motion Carried.
6.7 Council Remuneration — Director of Human Resources
The Director of Human Resources, Rob Bryce, presented a report which
compared Elgin County Councillor and Warden remuneration with neighbouring
municipalities.
Moved by: Councillor Mennill
Seconded by: Councillor Marks
Resolved that the report titled "Council Remuneration" dated February 2, 2019,
from Director of Human Resources be received and filed; and, that the 2019
Council remuneration, including the 2% annual increase is $26,119 (Council) and
$71,316 (Warden) which represents an increase over 2018 of$3,556 (Council)
and $10,421 (Warden).
Recorded vote requested by Councillor Martyn.
YEAS NAYS
Councillor Marks Councillor Purcell
Councillor Jones Councillor Martyn
Councillor French Councillor Giguere
Councillor Mennill Warden McPhail
Councillor Ketchabaw
TOTAL: 5 TOTAL: 4
- Motion Carried.
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March 26, 2019
6.8 2018 County Road Maintenance Expenditures — Director of Engineering
Services
The Director of Engineering Services, Brian Lima, presented a report to Council
summarizing County Road maintenance expenditures as reported by Elgin's
member municipalities for the 2018 calendar year.
Moved by: Councillor Mennill
Seconded by: Councillor Martyn
Resolved that the report titled "2018 County Road Maintenance Expenditures"
from the Director of Engineering Services, dated March 11, 2019 be received and
filed.
- Motion Carried.
6.9 New Minimum Maintenance Standards — Road Classifications and
Maintenance Funding Allocation Impacts — Director of Engineering Services
The Director of Engineering Services, Brian Lima, presented a report to Council
regarding updates to the Minimum Maintenance Standards for Municipal
Highways.
Moved by: Councillor Martyn
Seconded by: Councillor French
Resolved that the report titled, "New Minimum Maintenance Standards - Road
Classifications and Maintenance Funding Allocation Impacts", from the Director of
Engineering Services, dated March 11, 2019 be received and filed.
- Motion Carried.
6.10 Port Bruce Bridge Project Update — Director of Engineering Services
The Director of Engineering Services, Brian Lima, presented an update on the
Port Bruce Bridge, including the costs incurred to date associated with both the
collapsed and temporary bridges.
Moved by: Councillor Mennill
Seconded by: Councillor Purcell
Resolved that the report titled "Port Bruce Bridge Project Update" from the
Director of Engineering Services, Chief Administrative Officer and County Solicitor
dated March 11, 2019, be received and filed.
- Motion Carried.
6.11 Wonderland Road, Talbot Line (Highway 3), Ron McNeil Line and Ford Road
Environmental Assessment— Director of Engineering Services
The Director of Engineering Services, Brian Lima, presented a report updating
Council on the Wonderland Road Environmental Assessment.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
Resolved that the report titled "Wonderland Road, Talbot Line (Highway 3), Ron
McNeil Line and Ford Road Environmental Assessment" from the Director of
Engineering Services, dated March 11, 2019, be received and filed.
- Motion Carried.
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March 26, 2019
6.12 Engineering Services for the Replacement of Kimble Bridge — Director of
Engineering Services
The Director of Engineering Services, Brian Lima, presented a report to Council
detailing the Request for Proposal (RFP) 2019-09 for Engineering Services for the
replacement of Kimble Bridge.
Moved by: Councillor Mennill
Seconded by: Councillor French
Resolved that the provision of engineering services associated with the
Replacement of Kimble Bridge, Request for Proposal 2019-09 submission
received from GM BluePlan Engineering Limited in the amount of$106,730.00
(excluding HST) be awarded; and, that the Warden and Chief Administrative
Officer be authorized to sign the supporting engineering service agreement.
- Motion Carried.
6.13 Homes — Long-Term Care Service Accountability Agreement (L-SAA) 2019-
2022 — Director of Homes and Seniors Services
The Director of Homes and Seniors Services, Michele Harris, presented a report
recommending that Council authorize staff to sign the Long-Term Care Home
Service Accountability Agreement 2019- 2022 with the Southwest Local Health
Integration Network (SWLHIN) for Bobier Villa, Elgin Manor, and Terrace Lodge.
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
Resolved that the report entitled "Homes — Long-Term Care Service Accountability
Agreement (L-SAA) 2019-2022" from the Director of Homes and Seniors Services,
dated March 15, 2019 be received and filed; and, that Council authorize staff to
sign the Long-Term Care Service Accountability Agreement (L-SAA) 2019-2022
for Bobier Villa, Elgin Manor and Terrace Lodge.
- Motion Carried.
6.14 Homes — Multi-Sector Service Accountability Agreement (M-SAA) 2019-2022
— Director of Homes and Seniors Services
The Director of Homes and Seniors Services, Michele Harris, presented a report
to Council informing them that as a requirement of the Local Health System
Integration Act, 2006, the Southwest Local Health Integration Network (SWLHIN)
is required to enter into a service accountability agreement with each Health
Service Provider that it funds.
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that the report titled: "Homes — Multi-Sector Service Accountability
Agreement (M-SAA) 2019-2022" from the Director of Homes and Seniors
Services, dated March 15, 2019 be received and filed; and, that Council authorize
staff to sign the Multi-Sector Service Accountability Agreement (M-SAA) for 2019-
2022 with the SWLHIN for Bobier Villa and Terrace Lodge.
- Motion Carried.
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March 26, 2019
6.15 Homes — Long-Term Care Homes Quality Improvement Plan (QIP) — 2019-
2020 Submission to Health Quality Ontario — Director of Homes and Seniors
Services
The Director of Homes and Seniors Services, Michele Harris, presented a report
recommending that Council authorize staff to submit the 2019-2020 Quality
Improvement Plan by March 31, 2019 as required by the Southwest Local Health
Integrated Network (SWLHIN).
Moved by: Councillor Marlyn
Seconded by: Councillor Giguere
Resolved that the report titled: "Homes - Long-Term Care Homes Quality
Improvement Plan (QIP) —2019-2020 Submission to Health Quality Ontario" from
the Director of Homes and Seniors Services, dated March 15, 2019 be received
and filed; and, that Council approves submission of the three (3) Quality
Improvement Plans (QIPs) to Health Quality Ontario.
- Motion Carried.
6.16 Homes — Medical Assistance in Dying (MAID) — Director of Homes and
Seniors Services
The Director of Homes and Seniors Services, Michele Harris, presented a draft
Medical Assistance in Dying (MAID) policy.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that the report titled: "Homes — Medical Assistance in Dying (MAID)"
from the Director of Homes and Seniors Services, dated March 15, 2019 be
received and filed; and, that Council approves the Homes Administration Policy—
Medical Assistance in Dying (MAID) dated March 2019.
- Motion Carried.
6.17 Homes — Municipal Long-Term Care Homes Admission Waitlists — Director
of Homes and Seniors Services
The Director of Homes and Seniors Services, Michele Harris, presented a report
on Long Term Care admission waitlists.
Moved by: Councillor Jones
Seconded by: Councillor Purcell
Resolved that the report entitled "Municipal Long-Term Care Homes Admission
Waitlists" from the Chief Administrative Officer and Director of Homes and Seniors
Services, dated March 15, 2019 be received and filed; and, that the Chief
Administrative Officer and Director of Homes and Seniors Services provide
additional information in regard to legislative changes required to allow LTC
Homes to have the responsibility of autonomously managing admissions to Elgin
County's Long-Term Care Home beds; and, that the Chief Administrative Officer
and Director of Homes and Seniors Services prepare a draft motion and draft
letters including the required legislative changes advocating for a shift in how
municipal homes manage admissions to Hon. Jeff Yurek, MPP, Christine Elliott,
Minister of Health and Long-Term Care as well as Lisa Levin, CEO AdvantAge
Ontario for Council's consent at the April 9, 2019 meeting.
- Motion Carried.
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March 26, 2019
6.18 February 2019 Budget Performance — Director of Financial Services
The Director of Financial Services, Jim Bundschuh, presented a report to Council
highlighting the February 2019 Budget Performance.
Moved by: Councillor Mennill
Seconded by: Councillor French
Resolved that the report titled "February 2019 Budget Performance" from the
Director of Financial Services, dated March 18, 2019 be received and filed.
- Motion Carried.
6.19 Approval of Fees and Charges — Chief Administrative Officer
The Chief Administrative Officer, Julie Gonyou, presented a report informing
Council of the proposed changes to fees and charges that staff has identified as
necessary for their discretion.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that By-law 18-07, "A By-law to Provide a Schedule of Services and
Activities Subject to Fees and Charges by the County of Elgin", passed on
February 13, 2018, is hereby repealed; and, that the changes to fees and charges
identified in red and the fees and charges listed in the attached by-law are
approved and imposed for the associated commencing date of March 26, 2019.
- Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
None.
7.2 Items for Information (Consent Agenda)
1. Minister Steve Clark, Ministry of Municipal Affairs and Housing, with a letter
indicating possible upcoming policy changes to streamline land use planning
and the development approval process.
2. Julia Danos, Director, Intergovernmental Policy Branch, Ministry of
Infrastructure, and Carolyn Hamilton, Director, Rural Programs Branch, Ministry
of Agriculture, Food and Rural Affairs informing Council of the County's 2019
Ontario Community Infrastructure Fund (OCIF) Formula-Based Allocation.
Moved by: Councillor Purcell
Seconded by: Councillor Marks
Resolved that Correspondence Items #1 —2 be received and filed.
- Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
1. Councillor Marks suggested that an enhanced communications strategy is
needed with regards to the King George Lift Bridge rehabilitation project.
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March 26, 2019
2. Councillor Jones would like a clear direction on how the County is moving
forward without development charges and asked that staff prepare a report for
Council providing alternatives.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
Resolved that staff be directed to prepare a report that provides alternatives to
development charges for Council's consideration at an upcoming meeting.
- Motion Carried.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. CLOSED MEETING ITEMS
None.
10. RECESS
None.
11. MOTION TO RISE AND REPORT
None.
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that we do now adopt recommendations of the Committee Of The Whole.
- Motion Carried.
13. CONSIDERATION OF BY-LAWS
13.1 By-law 19-08 — Schedule of Services and Activities Subject to Fees and
Charges
BEING a By-law to Provide a Schedule of Services and Activities Subject to Fees
and Charges by the County of Elgin and to Repeal By-Law No. 18-07.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
Resolved that By-law No. 19-08 be now read a first, second and third time and
finally passed.
- Motion Carried.
13.2 By-law 19-09 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the March 26, 2019 Meeting.
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March 26, 2019
Moved by: Councillor Marlyn
Seconded by: Councillor Jones
Resolved that By-Law No. 19-09 be now read a first, second and third time and
finally passed.
- Motion Carried.
14. ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor Purcell
Resolved that we do now adjourn at 12:21p.m. to meet again on April 9, 2019 at the
County Administration Building Council Chambers at 9:00 a.m.
- Motion Carried.
(,) Julie Gonyo'G, Duncan McPhail,
Chief Administrative Officer. Warden.