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08 - May 7, 2019 County Council Minutes Page 1 May 7, 2019 Progressive by Nature ELGIN COUNTY COUNCIL MINUTES May 7, 2019 Council Present: Warden Duncan McPhail Deputy Warden Grant Jones Councillor Bob Purcell Councillor Sally Martyn Councillor Tom Marks Councillor Mary French Councillor Dave Mennill Councillor Dominique Giguere Councillor Ed Ketchabaw Staff Present: Julie Gonyou, Chief Administrative Officer Rob Bryce, Director of Human Resources Jim Bundschuh, Director of Financial Services Brian Lima, Director of Engineering Services Brian Masschaele, Director of Community and Cultural Services Steve Evans, Manager of Planning Steve Gibson, County Solicitor Alan Smith, General Manager of Economic Development • Jenna Fentie, Legislative Services Coordinator Absent: Michele Harris, Director of Homes and Seniors Services 1. CALL TO ORDER Elgin County Council met this 7th day of May, 2019 in the Council Chambers, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden McPhail in the chair. 2. ADOPTION OF MINUTES Moved by: Councillor Martyn Seconded by: Councillor Purcell Resolved that the minutes of the meeting held on April 23, 2019 be adopted. - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS None. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Jones Seconded by: Councillor French Resolved that we do now move into Committee of the Whole Council. - Motion Carried. Page 2 May 7, 2019 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Warden Activity Report—April 2019 -Warden The Warden presented a report outlining the various events attended during the month of April 2019. Moved by: Councillor Purcell Seconded by: Councillor Giguere Resolved that the report titled "Warden Activity Report—April 2019" from the Warden, dated May 1, 2019 be received and filed. - Motion Carried. 6.2 March 2019 Budget Performance — Director of Financial Services The Director of Financial Services presented the report highlighting the March 2019 budget performance. Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that the report titled "March 2019 Budget Performance" from the Director of Financial Services, dated April 26, 2019 be received and filed. - Motion Carried. 6.3 Elgin County Library Mission, Vision, and Key Pillars of Service— Director of Community and Cultural Services The Director of Community and Cultural Services presented the report recommending that Council adopt the updated mission, vision, and key pillars of service for the Elgin County Library. Moved by: Councillor Jones Seconded by: Councillor Mennill Resolved that the mission, vision and five pillars of Elgin County Library attached to the report titled "Elgin County Library Mission, Vision and Key Pillars of Service" from the Director of Community and Cultural Service dated April 24, 2019 be hereby approved for library project and planning purposes. - Motion Carried. 6.4 Amendment to Elqincentives Community Improvement Plan (CIP) 2019 — General Manager of Economic Development, Manager of Planning, and Economic Development Coordinator The General Manager of Economic Development presented the report recommending that Council endorse the updated Elgincentives Vision and Implementation Guidelines and the Elgincentives Community Improvement Plan Template. Moved by: Councillor Jones Seconded by: Councillor Mennill Resolved that County Council endorse the `Elgincentives Vision and Implementation Guidelines Updated March 2019' and the `Elgincentives Community Improvement Plan Template, Updated March 2019'; and, that the report titled "Amendment to Elgincentives Community Improvement Plan 2019" from the General Manager, Economic Development dated April 25, 2019 be received and filed. - Motion Carried. Page 3 May 7, 2019 6.5 Port Bruce Parking Regulation and Enforcement Review— Director of Engineering Services The Director of Engineering Services presented the report detailing the parking concerns in and around the Traffic Control Plan in Port Bruce, and recommended that Municipal Enforcement Unit Consulting be contracted to provide parking by- law enforcement. Moved by: Councillor Purcell Seconded by: Councillor Giguere Resolved that the report titled "Port Bruce Parking Regulation and Enforcement Review" from the Director of Engineering Services, dated May 7, 2019 be received and filed; and that the appropriate respective by-laws be amended to include the following list of amendments: By-law No. 16-11 "Being a By-law for the Regulation of Traffic (No Parking)" — Rush Creek Line from the west side of Bank Street for a distance of 88m west, and Rush Creek Line from Imperial Road easterly for a distance of 157m, on the south side of the road only; and that William Menzie and Officers of Municipal Enforcement Unit Consulting be appointed to act in the capacity of Municipal By-Law Enforcement Officer/Provincial Offences Officer for the County of Elgin deployed seasonally as directed by administration staff at an hourly rate of$46.50, based on a four hour minimum; and that the Warden and Chief Administrative Officer be authorized to sign an enforcement service contract with MEU Consulting as acceptable to the County Solicitor; and that staff be directed to evaluate and enhance the signage in the area to safely direct traffic traffic in anticipation of the influx of summer tourists. - Motion Carried. 6.6 Springwater Road — Community Safety Zone and Speed Limit Assessment— Director of Engineering Services The Director of Engineering Services presented the report detailing the results of the Community Safety Zone and speed limit assessment completed by County staff on Springwater Road at the Catfish Creek Conservation Authority. Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that the section of Springwater Road (County Road #35) from the south limit of Conservation Line to a point 300 metres south of Southdale Line be established as a Community Safety Zone with a reduced posted speed limit of 60km/hr; and that letters be sent to the Ontario Provincial Police, the Township of Malahide, the Municipality of Central Elgin, and Catfish Creek Conservation Authority notifying them of this change. - Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration 1. Municipality of Dutton/Dunwich with a resolution regarding the harmful impact of lndigenous-themed sports logos in city facilities. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that the correspondence from the Municipality of Dutton/Dunwich be received and filed; and that Elgin County Council support the resolution adopted by the Municipality of Dutton/Dunwich supporting the prevention and elimination of the use of lndigenous-themed sports logos in city facilities and to promote human rights. - Motion Carried. Page 4 May 7, 2019 2. Municipality of Bayham with a resolution advocating for the consideration of the Otter Valley Utility Corridor as a pilot trail project should Elgin County implement recommendations within the Elgin County Trails Strategy. Moved by: Councillor Ketchabaw Seconded by: Councillor Mennill Resolved that the correspondence from the Municipality of Bayham be received and filed. - Motion Carried. Council recessed at 9:58 a.m. and reconvened at 10:06 a.m. 7.2 Items for Information 1. Larry Martin, Chair, Southwestern Public Health, with a letter acknowledging receipt of the County of Elgin's request for the return of surplus funds. 2. Ministry of Agriculture, Food and Rural Affairs Rural Programs Branch with a letter notifying the County that the application for the Transportation Service Design Feasibility Study/Implementation Plan to the Rural Economic Development Program was unsuccessful. 3. Association of Municipalities Ontario (AMO) Budget Update: Provincial In-Year Funding Reductions. 4. Cheryl Gallant, MP, Renfrew-Nipissing-Pembroke, with a letter regarding Bill C- 68 and its effects on the Fisheries Act. 5. Municipal Property Assessment Corporation's (MPAC) 2018 Annual Report. 6. Michael Tibollo, Minister of Tourism, Culture and Sport, with a letter to Library Management regarding budget changes to Southern Ontario Library Service (SOLS) and the Ontario Library Services North (OLS-N). Moved by: Councillor Jones Seconded by: Councillor Marlyn Resolved that with regards to Correspondence Item #2, staff be directed to seek alternate sources of funding and transit alternatives for Council's consideration at a future meeting. - Motion Carried. Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that Correspondence Items #1, 3-6 be received and filed. - Motion Carried. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members 8.1.1 Councillor Marks noted that he has heard there has been an increase in break-ins in the Lynhurst area and requested that this be brought to the attention of the Elgin Group Police Services Board. 8.1.2 Councillor French thanked the Warden and Chief Administrative Officer for their County Services 2019 & Beyond presentation to the Town of Aylmer Council on May 6, 2019. 8.1.3 The Warden received a letter from Arlene Morel!, Chair of the Board, TVDSB regarding the County's request for enrolment projections for Kettle Creek. A joint meeting with the London District Catholic School Board and TVDSB will be held on May 15, 2019. Susan Mark, Superintendent of Facilities Services/Capital Planning will be providing an overview of student Page 5 May 7, 2019 enrolment for Elgin County as well as Thames Valley District School Board as a whole at a meeting on June 12, 2019. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Moved by: Councillor Purcell Seconded by: Councillor Mennill Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239 (2): In-Camera Item #1 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (t) advice that is subject to solicitor-client privilege, including communications necessary for that purpose— Port Bruce Bridge - Motion Carried. 10. RECESS None. 11. MOTION TO RISE AND REPORT Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that we do now rise and report. - Motion Carried. In-Camera Item # 1 — Port Bruce Bridge Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that staff proceed as directed. - Motion Carried. 12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Purcell Seconded by: Councillor Marks Resolved that we do now adopt recommendations of the Committee Of The Whole. - Motion Carried. Page 6 May 7, 2019 13. CONSIDERATION OF BY-LAWS 13.1 By-law 19-13 —Amendment to Through Highway By-law To Amend the Schedule to By-law No. 17-33 Being a By-law to Designate Through Highways. Moved by: Councillor Mennill Seconded by: Councillor Giguere Resolved that By-Law No. 19-13 be now read a first, second and third time and finally passed. - Motion Carried. 13.2 By-law 19-14—Amendment to Speed Zone By-law To Amend the Schedule to By-law No. 17-11 Being a By-law to Authorize Speed Limits. Moved by: Councillor Giguere Seconded by: Councillor Jones Resolved that By-law No. 19-14 be now read a first, second and third time and finally passed. - Motion Carried. 13.3 By-law 19-15 —To Appoint Municipal By-law Enforcement Officer/Provincial Offences Officer BEING a By-law to Appoint William Menzie and Officers of Municipal Enforcement Unit as the County of Elgin Municipal By-law Enforcement Officers for the Purpose of Enforcing Provisions of the County of Elgin By-laws. Moved by: Councillor Mennill Seconded by: Councillor Martyn Resolved that By-law No. 19-15 be now read a first, second and third time and finally passed. - Motion Carried. 13.4 By-law 19-16—Confirming All Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 7, 2019 Meeting. Moved by: Councillor Marks Seconded by: Councillor Mennill Resolved that By-law No. 19-16 be now read a first, second and third time and finally passed. - Motion Carried. Page 7 May 7, 2019 14. ADJOURNMENT Moved by: Councillor Purcell Seconded by: Councillor Marks Resolved that we do now adjourn at 10:43 a.m. to meet again on May 21, 2019 at the County Administration Building Council Chambers at 9:00 a.m. - Motion Carried. 0 Julie Gon ou, Duncan McPhail, hief Administrative Officer. Warden.