09 - May 21, 2019 County Council Minutes ' zr„v Page 1
Elginu „c�
May 21, 2019
Progressive by Nature ELGIN COUNTY COUNCIL
MINUTES
May 21, 2019
Council Present: Warden Duncan McPhail
Deputy Warden Grant Jones
Councillor Bob Purcell
Councillor Sally Martyn
Councillor Tom Marks
Councillor Mary French
Councillor Dave Mennill
Councillor Dominique Giguere
Councillor Ed Ketchabaw
Staff Present: Julie Gonyou, Chief Administrative Officer
Rob Bryce, Director of Human Resources
Jim Bundschuh, Director of Financial Services
Brian Lima, Director of Engineering Services
Brian Masschaele, Director of Community and Cultural Services
Michele Harris, Director of Homes and Seniors Services
Steve Gibson, County Solicitor
Alan Smith, General Manager of Economic Development
Jenna Fentie, Legislative Services Coordinator
Leesa Shanley, POA Supervisor (report only)
Mike Hoogstra, Purchasing Coordinator (report only)
Jennifer Ford, Senior Financial Analyst (report only)
1. CALL TO ORDER
Elgin County Council met this 21st day of May, 2019 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden McPhail in the
chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Mennill
Seconded by: Councillor Marks
Resolved that the minutes of the meeting held on May 7, 2019 be adopted.
- Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS.AND DELEGATIONS
4.1 Moved by: Councillor Purcell
Seconded by: Councillor Martyn
Resolved that the agenda be amended to include a brief presentation in regard to
National Paramedic Week from Mac Gilpin, Managing Director/General Manager
of Medavie EMS.
- Motion Carried.
4.2 Retirement Recognition: Irene Kvdd, PSW
Warden McPhail presented a certificate of retirement to Irene Kydd for 15 years of
service as a Personal Support Worker at Bobier Villa. He thanked her for many
years of dedicated service.
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May 21, 2019
4.2 Canadian Association of Municipal Administrators Long Service Award—
Alan Smith, General Manager of Economic Development
Warden McPhail presented Alan Smith, General Manager of Economic
Development with a long service award from the Canadian Association of
Municipal Administrators for his twenty years of municipal service in a
management role.
4.3 Medavie Emergency Medical Services
Mac Gilpin, Managing Director/General Manager for Medavie EMS, informed
Council that National Paramedic Services week is May 26 —June 1, 2019 and that
the Medavie EMS Elgin Paramedic Awards and Recognition Ceremony will be
taking place on May 29, 2019 at 7:30 p.m. at the St. Anne's Centre in St. Thomas.
Warden McPhail requested a motion to declare May 26 —June 1, 2019
"Paramedic Services Week" to recognize the great work of paramedics across
Canada.
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that the week of May 26-June 1, 2019 be declared as "Paramedic
Services Week".
- Motion Carried.
4.4 Excellence In Resident Centred Care (ERCC)
Ashley Temple, Resident Care Coordinator, and Dave MacPherson, Manager of
Resident Care provided a presentation outlining the Excellence in Resident
Centred Care training program for Personal Support Workers in Long-Term Care
Homes.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Martyn
Resolved that the presentation titled "Excellence in Resident Centered Care
(ERCC)" from the Resident Care Coordinator and Manager of Resident Care be
received and filed.
- Motion Carried.
4.5 RNAO LTC— BPSO Program
Terri Benwell, Administrator for Bobier Villa and Elgin Manor, and Michele Harris,
Director of Homes and Seniors Services provided a presentation highlighting how
the Registered Nurses Association of Ontario's Best Practice Spotlight
Organization goals and guidelines will be implemented in County of Elgin Long-
Term Care Homes.
Moved by: Councillor Marks
Seconded by: Councillor Purcell
Resolved that the presentation titled "RNAO LTC-BPSO Program" from the
Administrator for Bobier Villa and Elgin Manor and the Director of Homes and
Seniors Services be received and filed.
- Motion Carried.
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May 21, 2019
4.6 Healthy Communities Partnership— Elgin County Trails Study
Jessica Lang, Health Promotor for Southwestern Public Health, and Patricia
Cornell, Vice Chair, Healthy Communities Partnership provided a presentation on
the Elgin County Trails Study outlining key recommendations provided in the final
report.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
WHEREAS Elgin County Council supports trail development as part of an
integrated approach to promoting healthy communities, tourism and local
economic development; therefore be it resolved that County Council continue to
support the work of the Healthy Communities Partnership and the work of our
local municipal partners; and that County Council consider this initiative as part of
Council's strategic planning process in September 2019; and that County Council
continue to explore potential opportunities for trails in Elgin County on a case-by-
case basis and consider trail development within our policies when possible; and
that the report be received.
- Motion Carried.
Council recessed at 10:07 a.m. and reconvened at 10:19 a.m.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Giguere
Seconded by: Councillor French
Resolved that we do now move into Committee of the Whole Council.
- Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Terrace Lodge Building May Update — Councillor Purcell, Terrace Lodge
Steering Committee Chair
Councillor Purcell presented the report updating Council on the progress of the
Terrace Lodge building project.
Moved by: Councillor Purcell
Seconded by: Councillor Martyn
Resolved that the report titled "Terrace Lodge Building May Update" from the
Terrace Lodge Steering Committee Chair dated May 13, 2019 be received and
filed; and that staff be directed to prepare a report in regard to considering options
related to the provision of child care services at Terrace Lodge.
- Motion Carried.
6.2 Furniture for POA Courthouse — Provincial Offences Supervisor
The Provincial Offences Supervisor presented the report seeking Council's
approval to award the contract to Staples Business Advantage for the supply,
delivery, and installation of administrative area furniture for the new POA
Courthouse.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
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May 21, 2019
Resolved that the contract for the supply, delivery and installation of furniture for
the POA Courthouse be awarded to Staples Business Advantage in the amount of
$67,585.00 exclusive of H.S.T.; and that the Warden and Chief Administrative
Officer be authorized to sign the contract.
- Motion Carried.
6.3 Quarterly Information Report— Contract Awards January 1, 2019 to March
31, 2019 — Purchasing Coordinator
The Purchasing Coordinator presented the report detailing the contracts awarded
over$15,000 from January 1, 2019 to March 31, 2019.
Moved by: Councillor French
Seconded by: Councillor Giguere
Resolved that the report titled "Quarterly Information Report—Contract Awards
January 1, 2019 to March 31, 2019" from the Purchasing Coordinator dated May
9, 2019 be received and filed.
- Motion Carried.
6.4 2019/20 Ambulance Funding —Senior Financial Analyst
The Senior Financial Analyst presented the report updating Council on the
implications to funding for 2019/20 as it relates to Ambulance Services.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marks
Resolved that the report titled "2019/20 Ambulance Funding" from the Senior
Financial Analyst dated May 15, 2019 be received and filed.
- Motion Carried.
6.5 Elgin Manor Wastewater Treatment Plant Train #1 Rehabilitation — Director
of Engineering Services
The Director of Engineering Services presented the report seeking approval to
award the contract to Dielco Industrial Contractors Ltd. to complete the Elgin
Manor Wastewater Treatment Plant Train #1 Rehabilitation project and
recommends bringing forward $85,000 from the 2021 capital budget in order to
complete the project.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
Resolved that the Elgin Manor Wastewater Treatment Plant Train #1
Rehabilitation Project be completed by Dielco Industrial Contractors Ltd. in the
amount of$73,900 plus H.S.T as detailed in their quotation dated April 11, 2019;
and that$85,000 identified in year 2021 of the approved 10-Year Capital Budget
be brought forward to fund the required Elgin Manor Wastewater Treatment Plant
#1 Rehabilitation Project.
- Motion Carried.
6.6 Traffic Impact Study Funding Contribution — Director of Engineering
Services
The Director of Engineering Services presented the report outlining a consistent
approach, procedures, and parameters with which the County will consider
undertaking shared traffic impact studies with Elgin partner municipalities.
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May 21, 2019
Moved by: Councillor Mennill
Seconded by: Councillor Martyn
Resolved that the report titled "Traffic Impact Study Funding Contribution" from the
Director of Engineering Services dated May 21, 2019 be received and filed; and
that the Elgin partner municipalities may request an equal funding partnership of
locally initiated Traffic Impact Studies, so long as County staff determines value in
the study's anticipated findings and that the study scope is jointly prepared.
- Motion Carried.
6.7 Provincial Health System Transformation Update—Chief Administrative
Officer
The Chief Administrative Officer presented the report providing background on the
transformation of health services in Ontario and outlining the progress made by
local health care providers in an Elgin County Ontario Health Team application.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that the report titled "Provincial Health System Transformation Update"
from the Chief Administrative Officer dated May 15, 2019 be received and filed.
- Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
1. Larry Martin, Board of Health Chair, Southwestern Public Health with an update
regarding the recent announcement concerning the provincial government's
plan to modernize public health.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marks
Resolved that the Warden and Chief Administrative Officer be directed to
organize and attend a preliminary planning meeting with the City of London,
County of Middlesex, City of St. Thomas, and County of Elgin to discuss
changes to health services in Ontario; and that correspondence item #1 from
the Board of Health Chair, Southwestern Public Health be received.
- Motion Carried.
2. Rick Kester, President, Ontario Good Roads Association (OGRA) with a letter
regarding combining annual conferences with the Rural Ontario Municipal
Association (ROMA).
Moved by: Councillor Martyn
Seconded by: Councillor French
Resolved that correspondence item #2 from the President of the Ontario Good
Roads Association be received.
- Motion Carried.
7.2 Items for Information
1. Larry Martin, Chair, Southwestern Public Health, with an update regarding
Elgin's request for the return of surplus funds.
2. Southwestern Public Health's Population Health Assessment Report.
3. Long Point Region Conservation Authority 2018 Audited Financial Statements.
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May 21, 2019
4. Long Point Region Conservation Authority 2018 Annual Report.
5. Four Counties Health Services Foundation with an invitation to attend the
Grand Re-Opening of the Endoscopy Suite.
6. Jeff Yurek, MPP, with a letter acknowledging receipt of Elgin's request for the
addition of a Long-Term Care Admissions Category prioritizing municipal
residents.
7. Notice of Port Burwell Library Temporary Closure.
8. St. Thomas & District Chamber of Commerce with an invitation to attend the
MP & MPP Luncheon on June 26, 2019.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
Resolved that Correspondence items#1-8 be received and filed.
- Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
8.1.1 Councillor Jones expressed concerns that the draft Natural Heritage
Systems Study currently under review by a Steering Committee was
released to members of the public prior to County Council's review. Warden
McPhail noted that public consultation on the Natural Heritage Systems
Study will take place once the document has been reviewed by the
Steering Committee pursuant to the County's statutory obligations under
the Planning Act as part of County Council's review of the Official Plan.
8.1.2 Councillor Marks inquired about whether the Elgin Group Police Services
Board had been notified of the break and enters occurring in the Lynhurst
area. Councillor Martyn, Chair of the Elgin Group PSB, informed the
Detachment Commander and members of the PSB at their meeting on May
7, 2019.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
8.3.1 Warden McPhail requested a verbal update from the Director of
Engineering Services on the structural issues with the road base on
Chatham Street in the Municipality of Bayham and the need for
reconstruction.
Moved by: Councillor Martyn
Seconded by: Councillor Marks
Resolved that the Director of Engineering Services be directed to prepare a
report with recommendations regarding road status reconstruction and
options.
- Motion Carried.
Council recessed at 11:09 a.m. and reconvened at 11:23 a.m.
9. CLOSED MEETING ITEMS
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss matters under Municipal Act Section 239 (2):
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In-Camera Item #1
(b) personal matters about an identifiable individual, including municipal or local board
employees— Organizational Update
In-Camera Item #2
(b)personal matters about an identifiable individual, including municipal or local board
employees—VERBAL
In-Camera Item #3
(c) a proposed or pending acquisition or disposition of land by the municipality or local
board; (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality—VERBAL
In-Camera Item #4 (Additional Item)
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board-VERBAL
- Motion Carried.
10. RECESS
None.
11. MOTION TO RISE AND REPORT
Moved by: Councillor Marks
Seconded by: Councillor Ketchabaw
Resolved that we do now rise and report.
- Motion Carried.
In-Camera Item # 1 —Organizational Update
Moved by: Councillor Mennill
Seconded by: Councillor Giguere
Resolved that staff proceed as directed.
- Motion Carried.
In-Camera Item #2
Moved by: Councillor Jones
Seconded by: Councillor Marks
Resolved that staff proceed as directed.
- Motion Carried.
In-Camera Item #3
Moved by: Councillor Purcell
Seconded by: Councillor Martyn
Resolved that staff proceed as directed.
- Motion Carried.
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May 21, 2019
In Camera Item #4
Moved by: Councillor Marks
Seconded by: Councillor Giguere
Resolved that the verbal report from Councillor Purcell be received.
- Motion Carried.
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor Purcell
Resolved that we do now adopt recommendations of the Committee Of The Whole.
- Motion Carried.
13. CONSIDERATION OF BY-LAWS
13.1 By-law 19-17—Amendment to No-Parking By-law
To Amend the Schedule to By-law No. 16-11 Being a By-law for the Regulation of
Traffic.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Resolved that By-Law No. 19-17 be now read a first, second and third time and
finally passed.
- Motion Carried.
13.2 By-law 19-18—Amendment to Community Safety Zone By-law
Being a By-law to Amend By-law No. 17-12 Designating Community Safety Zones
on County Roads.
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
Resolved that By-law No. 19-18 be now read a first, second and third time and
finally passed.
- Motion Carried.
13.3 By-law 19-19—Amendment to Speed Zone By-law
To Amend the Schedule to By-law No. 17-11 Being a By-law to Authorize Speed
Limits.
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
Resolved that By-law No. 19-19 be now read a first, second and third time and
finally passed.
- Motion Carried.
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13.4 By-law 19-20—Confirming All Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the May 21, 2019 Meeting.
Moved by: Councillor Giguere
Seconded by: Councillor Marks
Resolved that By-law No. 19-20 be now read a first, second and third time and
finally passed.
- Motion Carried.
14. ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that we do now adjourn at 12:25 p.m. to meet again on June 11, 2019 at the
County Administration Building Council Chambers at 9:00 a.m.
- Motion Carried.
"C;
?1/1-t(A' Julie G you, Duncan McPhail,
Chief Administrative Officer. Warden.