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09 - May 21, 2019 County Council Minutes ' zr„v Page 1 Elginu „c� May 21, 2019 Progressive by Nature ELGIN COUNTY COUNCIL MINUTES May 21, 2019 Council Present: Warden Duncan McPhail Deputy Warden Grant Jones Councillor Bob Purcell Councillor Sally Martyn Councillor Tom Marks Councillor Mary French Councillor Dave Mennill Councillor Dominique Giguere Councillor Ed Ketchabaw Staff Present: Julie Gonyou, Chief Administrative Officer Rob Bryce, Director of Human Resources Jim Bundschuh, Director of Financial Services Brian Lima, Director of Engineering Services Brian Masschaele, Director of Community and Cultural Services Michele Harris, Director of Homes and Seniors Services Steve Gibson, County Solicitor Alan Smith, General Manager of Economic Development Jenna Fentie, Legislative Services Coordinator Leesa Shanley, POA Supervisor (report only) Mike Hoogstra, Purchasing Coordinator (report only) Jennifer Ford, Senior Financial Analyst (report only) 1. CALL TO ORDER Elgin County Council met this 21st day of May, 2019 in the Council Chambers, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden McPhail in the chair. 2. ADOPTION OF MINUTES Moved by: Councillor Mennill Seconded by: Councillor Marks Resolved that the minutes of the meeting held on May 7, 2019 be adopted. - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS.AND DELEGATIONS 4.1 Moved by: Councillor Purcell Seconded by: Councillor Martyn Resolved that the agenda be amended to include a brief presentation in regard to National Paramedic Week from Mac Gilpin, Managing Director/General Manager of Medavie EMS. - Motion Carried. 4.2 Retirement Recognition: Irene Kvdd, PSW Warden McPhail presented a certificate of retirement to Irene Kydd for 15 years of service as a Personal Support Worker at Bobier Villa. He thanked her for many years of dedicated service. Page 2 May 21, 2019 4.2 Canadian Association of Municipal Administrators Long Service Award— Alan Smith, General Manager of Economic Development Warden McPhail presented Alan Smith, General Manager of Economic Development with a long service award from the Canadian Association of Municipal Administrators for his twenty years of municipal service in a management role. 4.3 Medavie Emergency Medical Services Mac Gilpin, Managing Director/General Manager for Medavie EMS, informed Council that National Paramedic Services week is May 26 —June 1, 2019 and that the Medavie EMS Elgin Paramedic Awards and Recognition Ceremony will be taking place on May 29, 2019 at 7:30 p.m. at the St. Anne's Centre in St. Thomas. Warden McPhail requested a motion to declare May 26 —June 1, 2019 "Paramedic Services Week" to recognize the great work of paramedics across Canada. Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that the week of May 26-June 1, 2019 be declared as "Paramedic Services Week". - Motion Carried. 4.4 Excellence In Resident Centred Care (ERCC) Ashley Temple, Resident Care Coordinator, and Dave MacPherson, Manager of Resident Care provided a presentation outlining the Excellence in Resident Centred Care training program for Personal Support Workers in Long-Term Care Homes. Moved by: Councillor Ketchabaw Seconded by: Councillor Martyn Resolved that the presentation titled "Excellence in Resident Centered Care (ERCC)" from the Resident Care Coordinator and Manager of Resident Care be received and filed. - Motion Carried. 4.5 RNAO LTC— BPSO Program Terri Benwell, Administrator for Bobier Villa and Elgin Manor, and Michele Harris, Director of Homes and Seniors Services provided a presentation highlighting how the Registered Nurses Association of Ontario's Best Practice Spotlight Organization goals and guidelines will be implemented in County of Elgin Long- Term Care Homes. Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that the presentation titled "RNAO LTC-BPSO Program" from the Administrator for Bobier Villa and Elgin Manor and the Director of Homes and Seniors Services be received and filed. - Motion Carried. Page 3 May 21, 2019 4.6 Healthy Communities Partnership— Elgin County Trails Study Jessica Lang, Health Promotor for Southwestern Public Health, and Patricia Cornell, Vice Chair, Healthy Communities Partnership provided a presentation on the Elgin County Trails Study outlining key recommendations provided in the final report. Moved by: Councillor Purcell Seconded by: Councillor Jones WHEREAS Elgin County Council supports trail development as part of an integrated approach to promoting healthy communities, tourism and local economic development; therefore be it resolved that County Council continue to support the work of the Healthy Communities Partnership and the work of our local municipal partners; and that County Council consider this initiative as part of Council's strategic planning process in September 2019; and that County Council continue to explore potential opportunities for trails in Elgin County on a case-by- case basis and consider trail development within our policies when possible; and that the report be received. - Motion Carried. Council recessed at 10:07 a.m. and reconvened at 10:19 a.m. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Giguere Seconded by: Councillor French Resolved that we do now move into Committee of the Whole Council. - Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Terrace Lodge Building May Update — Councillor Purcell, Terrace Lodge Steering Committee Chair Councillor Purcell presented the report updating Council on the progress of the Terrace Lodge building project. Moved by: Councillor Purcell Seconded by: Councillor Martyn Resolved that the report titled "Terrace Lodge Building May Update" from the Terrace Lodge Steering Committee Chair dated May 13, 2019 be received and filed; and that staff be directed to prepare a report in regard to considering options related to the provision of child care services at Terrace Lodge. - Motion Carried. 6.2 Furniture for POA Courthouse — Provincial Offences Supervisor The Provincial Offences Supervisor presented the report seeking Council's approval to award the contract to Staples Business Advantage for the supply, delivery, and installation of administrative area furniture for the new POA Courthouse. Moved by: Councillor Mennill Seconded by: Councillor Jones Page 4 May 21, 2019 Resolved that the contract for the supply, delivery and installation of furniture for the POA Courthouse be awarded to Staples Business Advantage in the amount of $67,585.00 exclusive of H.S.T.; and that the Warden and Chief Administrative Officer be authorized to sign the contract. - Motion Carried. 6.3 Quarterly Information Report— Contract Awards January 1, 2019 to March 31, 2019 — Purchasing Coordinator The Purchasing Coordinator presented the report detailing the contracts awarded over$15,000 from January 1, 2019 to March 31, 2019. Moved by: Councillor French Seconded by: Councillor Giguere Resolved that the report titled "Quarterly Information Report—Contract Awards January 1, 2019 to March 31, 2019" from the Purchasing Coordinator dated May 9, 2019 be received and filed. - Motion Carried. 6.4 2019/20 Ambulance Funding —Senior Financial Analyst The Senior Financial Analyst presented the report updating Council on the implications to funding for 2019/20 as it relates to Ambulance Services. Moved by: Councillor Ketchabaw Seconded by: Councillor Marks Resolved that the report titled "2019/20 Ambulance Funding" from the Senior Financial Analyst dated May 15, 2019 be received and filed. - Motion Carried. 6.5 Elgin Manor Wastewater Treatment Plant Train #1 Rehabilitation — Director of Engineering Services The Director of Engineering Services presented the report seeking approval to award the contract to Dielco Industrial Contractors Ltd. to complete the Elgin Manor Wastewater Treatment Plant Train #1 Rehabilitation project and recommends bringing forward $85,000 from the 2021 capital budget in order to complete the project. Moved by: Councillor Ketchabaw Seconded by: Councillor Mennill Resolved that the Elgin Manor Wastewater Treatment Plant Train #1 Rehabilitation Project be completed by Dielco Industrial Contractors Ltd. in the amount of$73,900 plus H.S.T as detailed in their quotation dated April 11, 2019; and that$85,000 identified in year 2021 of the approved 10-Year Capital Budget be brought forward to fund the required Elgin Manor Wastewater Treatment Plant #1 Rehabilitation Project. - Motion Carried. 6.6 Traffic Impact Study Funding Contribution — Director of Engineering Services The Director of Engineering Services presented the report outlining a consistent approach, procedures, and parameters with which the County will consider undertaking shared traffic impact studies with Elgin partner municipalities. Page 5 May 21, 2019 Moved by: Councillor Mennill Seconded by: Councillor Martyn Resolved that the report titled "Traffic Impact Study Funding Contribution" from the Director of Engineering Services dated May 21, 2019 be received and filed; and that the Elgin partner municipalities may request an equal funding partnership of locally initiated Traffic Impact Studies, so long as County staff determines value in the study's anticipated findings and that the study scope is jointly prepared. - Motion Carried. 6.7 Provincial Health System Transformation Update—Chief Administrative Officer The Chief Administrative Officer presented the report providing background on the transformation of health services in Ontario and outlining the progress made by local health care providers in an Elgin County Ontario Health Team application. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that the report titled "Provincial Health System Transformation Update" from the Chief Administrative Officer dated May 15, 2019 be received and filed. - Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration 1. Larry Martin, Board of Health Chair, Southwestern Public Health with an update regarding the recent announcement concerning the provincial government's plan to modernize public health. Moved by: Councillor Ketchabaw Seconded by: Councillor Marks Resolved that the Warden and Chief Administrative Officer be directed to organize and attend a preliminary planning meeting with the City of London, County of Middlesex, City of St. Thomas, and County of Elgin to discuss changes to health services in Ontario; and that correspondence item #1 from the Board of Health Chair, Southwestern Public Health be received. - Motion Carried. 2. Rick Kester, President, Ontario Good Roads Association (OGRA) with a letter regarding combining annual conferences with the Rural Ontario Municipal Association (ROMA). Moved by: Councillor Martyn Seconded by: Councillor French Resolved that correspondence item #2 from the President of the Ontario Good Roads Association be received. - Motion Carried. 7.2 Items for Information 1. Larry Martin, Chair, Southwestern Public Health, with an update regarding Elgin's request for the return of surplus funds. 2. Southwestern Public Health's Population Health Assessment Report. 3. Long Point Region Conservation Authority 2018 Audited Financial Statements. Page 6 May 21, 2019 4. Long Point Region Conservation Authority 2018 Annual Report. 5. Four Counties Health Services Foundation with an invitation to attend the Grand Re-Opening of the Endoscopy Suite. 6. Jeff Yurek, MPP, with a letter acknowledging receipt of Elgin's request for the addition of a Long-Term Care Admissions Category prioritizing municipal residents. 7. Notice of Port Burwell Library Temporary Closure. 8. St. Thomas & District Chamber of Commerce with an invitation to attend the MP & MPP Luncheon on June 26, 2019. Moved by: Councillor Purcell Seconded by: Councillor Giguere Resolved that Correspondence items#1-8 be received and filed. - Motion Carried. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members 8.1.1 Councillor Jones expressed concerns that the draft Natural Heritage Systems Study currently under review by a Steering Committee was released to members of the public prior to County Council's review. Warden McPhail noted that public consultation on the Natural Heritage Systems Study will take place once the document has been reviewed by the Steering Committee pursuant to the County's statutory obligations under the Planning Act as part of County Council's review of the Official Plan. 8.1.2 Councillor Marks inquired about whether the Elgin Group Police Services Board had been notified of the break and enters occurring in the Lynhurst area. Councillor Martyn, Chair of the Elgin Group PSB, informed the Detachment Commander and members of the PSB at their meeting on May 7, 2019. 8.2 Notice of Motion None. 8.3 Matters of Urgency 8.3.1 Warden McPhail requested a verbal update from the Director of Engineering Services on the structural issues with the road base on Chatham Street in the Municipality of Bayham and the need for reconstruction. Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that the Director of Engineering Services be directed to prepare a report with recommendations regarding road status reconstruction and options. - Motion Carried. Council recessed at 11:09 a.m. and reconvened at 11:23 a.m. 9. CLOSED MEETING ITEMS Moved by: Councillor Purcell Seconded by: Councillor Mennill Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239 (2): Page 7 May 21, 2019 In-Camera Item #1 (b) personal matters about an identifiable individual, including municipal or local board employees— Organizational Update In-Camera Item #2 (b)personal matters about an identifiable individual, including municipal or local board employees—VERBAL In-Camera Item #3 (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality—VERBAL In-Camera Item #4 (Additional Item) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board-VERBAL - Motion Carried. 10. RECESS None. 11. MOTION TO RISE AND REPORT Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that we do now rise and report. - Motion Carried. In-Camera Item # 1 —Organizational Update Moved by: Councillor Mennill Seconded by: Councillor Giguere Resolved that staff proceed as directed. - Motion Carried. In-Camera Item #2 Moved by: Councillor Jones Seconded by: Councillor Marks Resolved that staff proceed as directed. - Motion Carried. In-Camera Item #3 Moved by: Councillor Purcell Seconded by: Councillor Martyn Resolved that staff proceed as directed. - Motion Carried. Page 8 May 21, 2019 In Camera Item #4 Moved by: Councillor Marks Seconded by: Councillor Giguere Resolved that the verbal report from Councillor Purcell be received. - Motion Carried. 12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor Purcell Resolved that we do now adopt recommendations of the Committee Of The Whole. - Motion Carried. 13. CONSIDERATION OF BY-LAWS 13.1 By-law 19-17—Amendment to No-Parking By-law To Amend the Schedule to By-law No. 16-11 Being a By-law for the Regulation of Traffic. Moved by: Councillor Jones Seconded by: Councillor Giguere Resolved that By-Law No. 19-17 be now read a first, second and third time and finally passed. - Motion Carried. 13.2 By-law 19-18—Amendment to Community Safety Zone By-law Being a By-law to Amend By-law No. 17-12 Designating Community Safety Zones on County Roads. Moved by: Councillor Purcell Seconded by: Councillor Mennill Resolved that By-law No. 19-18 be now read a first, second and third time and finally passed. - Motion Carried. 13.3 By-law 19-19—Amendment to Speed Zone By-law To Amend the Schedule to By-law No. 17-11 Being a By-law to Authorize Speed Limits. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw Resolved that By-law No. 19-19 be now read a first, second and third time and finally passed. - Motion Carried. Page 9 May 21, 2019 13.4 By-law 19-20—Confirming All Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 21, 2019 Meeting. Moved by: Councillor Giguere Seconded by: Councillor Marks Resolved that By-law No. 19-20 be now read a first, second and third time and finally passed. - Motion Carried. 14. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that we do now adjourn at 12:25 p.m. to meet again on June 11, 2019 at the County Administration Building Council Chambers at 9:00 a.m. - Motion Carried. "C; ?1/1-t(A' Julie G you, Duncan McPhail, Chief Administrative Officer. Warden.