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14 - September 10, 2019 County Council Agenda Package ORDERS OF THE DAY FOR TUESDAY, SEPTEMBER 10, 2019 – 10:00A.M. ORDER Accessible formats available upon request. 1 2 3 4 – 5 (b)personalmattersaboutanidentifiableindividual,includingmunicipalorlocalboard employees – – 6 7 8 9 10 11 12 13 14 15 16 17 ! Energy Conservation and Demand Management Plan (CDM) 2019-2023 18 Commitment The County of Elgin is committed to responsible energy conservation and management. 2013 was the inaugural year for reporting the County's energy consumption and greenhouse emissions for each of the County owned facilities as required by the Provincial Green Energy Act. In addition to recording energy consumption, the report also sets out the County`s emissions generated by the energy it consumes. The Energy Conservation and Demand Management Plan (CDM) is a living document that structures resources and methodologies designed to improve energy efficiency, effectiveness, and performance. THAT the County of Elgin Council is committed in allocating necessary resources to develop and implement a five-year Energy Conservation and Demand Management Plan as required under Regulation 397/11 of the Green Energy Act. Vision The County of Elgin will continue to reduce energy consumption and mitigate costs through the wise use of energy. This will involve a collaborative effort to increase conservation awareness and a better understanding of energy management within the Corporation. ! Goals The County of Elgin will continuously improve the energy efficiency of our facilities and processes in order to reduce our operating costs, our energy consumption and the associatedgreenhouse gas emissions. The County of Elgin Energy Conservation and Demand Management Plan will strive to achieve the following goals: 1) Maximize fiscal resources and avoid cost increases through direct and indirect energy savings. 2) Reduce the environmental impact of the County’s operations. 3) Increase conservation knowledge and mindfulness among staff through education and utilizing best practices. 4) Increase the comfort and safety of the staff and patron of the County owned facilities. 5) Improve the reliability of County equipment and reduce maintenance costs. 6) Promote a culture of energy conservation within the County. 19 Overall Targets The County will reduce our consumption of fuels and electricity in all County operations by an average of 2% per year between now and 2023. Objectives In order to achieve the success of the strategic direction of the Energy Plan, there are a number of goals and objectives that align with its development and implementation. The following are the strategic objectives: 1)The creation of a culture of conservation within the County will serve to reduce greenhouse gas emissions and ensure the wise use of resources and fiscal accountability through savings and cost avoidance will lead to both direct and indirect savings. 2)Demonstrate leadership within the County and community as to the commitment to energy management and the investigation of new and emerging technologies. 3)Demonstrate sound operating and maintenance practices to complement the energy efficiencies implemented through the capital asset renewal program. 4)Provide a forum for discussion within the Corporation on energy management to be able to explore new ideas and trends. 5)With the development of the Energy Plan, all County Departments will have a roadmap and a forum to continue to ensure energy management is a consideration in all operations and facility based decisions. The integration of operational process, facility based infrastructure improvements and staff awareness is critical to move the County towards the goal of reducing GHG emissions and transition to a carbon neutral future. Organizational Understanding The County is often challenged to address the need to provide increased services while working within a constrained operating and capital expenditure budget. The financial challenges facing municipal governments today warrants the need to increase efforts throughout the organization to reduce energy use and thereby the cost. Conservation and system optimization are important steps in the management of energy costs. To this end, energy efficient lighting, variable speed drive motors, and building automation systems have been introduced to assist in energy management. ! 20 Recognizing that the County of Elgin Energy Conservation and Demand Management Plan is a living document, the Senior Management Team will continue to review and report to Council on the progress of the initiative implementation and associated cost savings, cost containment and cost avoidances that are achieved including the identification of energy savings related thereto. ! Staffing Requirements and Duties Energy efficiency will be incorporated into standard operating procedures and the knowledge requirement for operational jobs. Consideration of Energy Efficiency for all Projects The intent is to make energy conservation and demand management part of the County’s normal course of business for all facilities and operational retrofits, including capital renewal and life cycle replacement projects. Success means incorporating CDM options at the initial stages of the project design. This ensures that options for improving energy efficiency are considered, evaluated, and quantified in terms of life cycle costing analysis, including cost, maintenance and emission reduction. ! Energy Consumption Reporting The summaries for Energy Consumption reporting for each County owned facility for each program and building specific for the calendar year 2017 is included as AppendixA. As part of the mandatory provincial reporting, these reports are posted on the County's website at: elgincounty.ca Renewable Energy Utilized or Planned While the County of Elgin does not currently utilize renewable energy systems, staff will continue to investigate the potential to develop renewable energy systems throughout our County owned facilities and operations. Planning - Energy Leader The Engineering Services Department is designated as leader of energy planning and has been given overall responsibility for the Energy Conservation & Demand Management Plan. The Engineering Services Department is supported in this role through collective decision making of the Management Team represented by the CAO, Department Directors, with the collection of energy consumption data and facility delegated to the appropriate staff members. 21 Project Execution - Asset Level: In order to sustain a corporate culture of conservation, staff must be engaged in an effective awareness and education program. Although Engineering Services Department staff has the lead responsibility in ensuring County facilities operate efficiently, all County staff should be familiar with and utilize energy efficient measures where possible. The first step in implementing an energy management program is the completion of energy audits for municipal facilities. Audits involve a technical review of a facility and its operations, the development and analysis of a baseline energy profile for the facility and identification of energy management opportunities and savings. Project Execution - Municipal Level: The administration and implementation of this plan will be responsibility of the Engineering Services Department. Since we all use energy in our daily activities, it will also be the responsibility of all County staff to be aware of their energy use and work towards a culture of conservation. Through staff training and web base energy management tools, staff will be able to see the results of their efforts, and benchmark between corporate facilities and with industry standards Future Projects Proposed Energy Conservation Measures for 2019– 2013 are listed in Appendix B Past Project Elgin Manor – Exterior Lighting Upgrades – 2017 Replaced (24) original exterior pole-light heads to LED Project Cost: $15,750; Incentive Received from Save on Energy: $2,010 Actual Energy Savings(kWh): 22,428.000 Administrative Building – LED Lighting Upgrades – 2017 Replaced (23) T8 Light Troffer Fixtures to LED Project Cost: $2,684; Incentive Received from Save on Energy: $950 Actual Energy Savings(kWh): 2,878.600 Actual Demand Reduction(kW): 0.630 22 Administrative Building – LED Lighting Upgrades – 2018 Replaced (10) T8 Light Troffer Fixtures to LED Project Cost: $1,200; Incentive Received from Save on Energy: $485 Actual Energy Savings(kWh): 921.690 Actual Demand Reduction(kW): 0.310 Energy Plan Review The Engineering Services Department will review and evaluate the County of Elgin Energy Conservation and Demand management Plan annually, revising and updating as necessary within the corporate budget planning process. Energy Consumption The energy consumption progress will be monitored on an annual basis as part of the plan review process to ensure the County is on target to achieve its target of 2% each year in the consumption of fuels and electricity. 23 24 25 26 Quick Facts: Can grow up to 5 metres tall Can spread over 3 metres per year Produces toxins from its roots which impedes the growth of native plants, and can even kill them Spreads most commonly through equipment and construction 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 1 Municipal Act, 2001 Municipal Act, 2001 Municipal Act Municipal Act, 43 44 45 Report No. SS-13-2019 File No. Date Authored: August 2, 2019 Directed to:Mayor Joe Preston and Members of City Council Meeting Date: August 12, 2019 Department: Social Services Attachment Prepared By: Teresa Sulowski, Subject: New Child Care Spaces and Family Centre in Aylmer Recommendation: THAT: Council receive Report SS-13-2019 New Child Care Spaces and Family Centre in Aylmer for information, and further; THAT: Council approve the child care funding for the 2020 year and beyond outlined in Report SS-13-2019, and further: THAT: Council approve entering into the attached draft agreement with the London District Catholic School Board (LDCSB), and further; THAT: Council approve the preparation of a by-law to authorize the Mayor and Clerk to execute this agreement. Council will recall that this was discussed at a recent Reference Committee meeting held on June 24, 2019 Background: In May of 2015, the Ministry of Education announced $120 million in new child care funding over three years towards the construction of child care spaces in new schools and schools approved for major expansions and renovations. The Ministry has allocated approximately $90 million of this funding to support over 50 projects in the first two years resulting in almost 3,200 new licensed child care spaces in schools. On July 14, 2017, the Ministry announced that the joint submission between LDCSB and the Chi Division was approved by the Ministry of Education. This planned renovation of Assumption Catholic School in Aylmer will accommodate licenced child care for 6 infants (0-12 months of age), 10 toddlers (12 to 24 months of age) and 24 preschoolers (24 to 60 months of age) as well as a child and family centre consisting of a multipurpose room 2 clinic/meeting rooms, an interprofessional room, and an administrative office. The capital investment is $2,245,281 for Assumption Catholic School. This location is ideal for a licenced child care and family centre for several reasons. There is an identified social risk level in this community and there are few existing licenced child care spaces. Several data sources, including the Early Development Instrument and Elgin-illustrate the elevated social risk for the East Elgin community relative to Elgin County. Aylmer currently has one licenced full day child care centre which operates at full capacity and has a significant waitlist for families. This lack of child care spaces in the community requires families to drive to neighboring communities, or they have barriers to transportation, to rely on informal, unlicensed child care or to forgo participation in the workforce or training opportunities. On April 26, 2019, the Ministry of Education provided an amendment to our School Based Capital Project that indicated that this project would still be eligible for the capital funding commitment, however, it would no longer be eligible for dedicated multi-year operating funding. School Boards and Consolidated Municipal Service Manager (CMSMs) funds for the new child care capital spaces would be managed from within the (CMSMs) existing operating budget; Financial Impact In 2019 the Provincial Government announced changes to the overall Child Care Funding Formula effective January 2020. This change will increase the cost to municipalities to deliver Child Care and Early Years programming. Included in these increased in municipal costs are: An increase to administrative costs and a change to the administrative cost share formula which will now be cost-shared at a rate of 50/50. Previously this funding was 100% provincially funded CMSMs will be required to cost-share the operating portion of Expansion funding at a rate of 80/20 provincial/municipal. Previously this funding was 100% provincially funded These changes to the funding formula will result in an estimated tax funded increase of $200,000 for the local CMSM in order to maintain the child care and early years system as it currently exists beginning in 2020. 46 Additional Financial Impact from Child Care Capital Projects There are three projects that are affected by this funding formula: Aldborough Public School an addition of 49 space child care and EarlyOn Family centre We estimate this centre will require approximately $250,000 per year in subsidies. These subsidies will be funded with expansion funding which under the new funding formula is 80% provincial. As a result, the municipal portion will be about $50,000 per year and the annual City cost would be about $32,500.The CMSM previously committed to this project with the previous understanding that operating funds would be provided at 100% provincial as opposed to the new 80/20 cost share. These funds for operating would not be required until the centre opens. The earliest that this opening could take place is September 2020. Assumption Catholic School - an addition of 40 space child care and EarlyOn Family centre. We estimate this centre will require approximately $250,000 per year in subsidies. These subsidies will be funded with expansion funding which under the new funding formula is 80% provincial. As a result, the municipal portion will be about $50,000 per year and the annual City cost would be about $32,500. The Ministry of Education requires a commitment by August 31, 2019, from the CMSM that any required operating funds for this project would be managed from the CMSMs current operating budget. These funds for operating would not be required until the centre opens. The earliest that this opening could take place is September 2020. St. Catherine Street Child Care a new 88 space child care centre. We estimate this centre will require approximately $500,000 per year in subsidies. These subsidies will be funded with expansion funding which under the new funding formula is 80% provincial. As a result, the municipal portion will be about $100,000 per year and the annual City cost would be about $65,000. These funds for operating would not be required until the centre opens. The earliest that this opening could take place is December 2020. In summary, the tax implications by 2021 are: Regardless of the capital project expenditures listed below, we will need $200,000 effective January 2020, and this is a result of the change in the provincial funding formula Funding for 2020 Total Operating Provincial portion City portion 13% County Portion 7% (based on earliest opening Funding 80% date) Aldborough (September) 62,500.00 50,000.00 8,125.00 3,500.00 Assumption (September) 62,500.00 50,000.00 8,125.00 3,500.00 St. Catherine St. (December) 42,000.00 33,600.00 5,460.00 5,400.00 Totals 167,000.00 133,600.00 21,710.00 12,4000.00 Funding 2021 and beyond Total Operating Provincial portion City portion 13% County Portion 7% Funding 80% Aldborough 250,000.00 200,000.00 32,500.00 17,500.00 Assumption 250,00.00 200,000.00 32,500.00 17,500.00 St. Catherine Street 500,000.00 400,000.00 65,000.00 35,000.00 Totals 1,000,000.00 800,000.00 130,000.00 70,000.00 of the changes to the funding formula, however, there is a limit to the extent of these efficiencies. Possible options include: Reducing operating funds to centres which would result in an estimated increase in child care fees for parents of 10% (this is an average estimate because fee subsidy costs are calculated on an individual basis and can range from zero to 100%) Reducing services provided to children with special needs by 15% Implementing a wait list for child care subsidy which will negatively impact working families in the City and county Council approval of entering into the agreement attached agreement is respectfully requested. Respectfully, Reviewed By: Social Services Treasury ~2~ 47 48 49 Municipal Act, 2001 50 (Note: it is recommended that the provisions of the Procedural By-Law must first be read in the context provided by the Procedural By-Law as a whole) Purpose Purpose Definitions Definitions 51 Application Application Rules for Interpretation Interpretation Robert’s Rules of Order Establishment of Committee(s) Ad Hoc, Committee or Steering Committee Municipal Act, 2001 52 Accountabilityand Duties Ad Hoc, Committee or Steering Committee Duties of Committees Membership Organization of Committees 53 General Rules for All Committees Other Committees/Local Boards/Agencies Note: Land Division Members were appointed by County of Elgin in February 2019 by By-Law No. 19-02 “Being a By-Law to Appoint a Land Division Committee and to Repeal By-Law No. 15-03”. Land Division Committee Procedures were established by By-Law 18-36 “Being a By-Law to Prescribe Procedures for Governing the Calling, Place and Proceedings of the Elgin County Land Division Committee”. 54 Term Ad Hoc, Committee or Steering Committee includes: Vacancy General Rules for All Committees Neglect of Duties General Rules for All Committees includes: Quorum General Rules for all Committees includes: 55 County Staff Support Ad Hoc, Committee or Steering Committee Meeting Procedures Organization of Committees Meeting Schedule Regular Meetings of Council (a) Location and Schedule of Meetings of Council and other Committees Notice of Meetings Minutes Petitions, Delegations, Correspondence and Minutes 56 Terms of Reference Organization of Committees Compensation Organization of Committees Open/Closed Meetings Open Meetings and Closed Session Closed Session Meetings 57 Application of Open and Closed Meeting Provisions to all Committees Improper Conduct Open Meetings and Closed Session Act, 2001, S. 241 (2). Note: Note: 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 Police Services Act, 1990 81 Coordinator Coordinating Committee Advisory Committee 1 https://www.mcscs.jus.gov.on.ca/english/Publications/MCSCSSSOPlanningFramework.html 82 83 Terms of Reference Safer Ontario Act (2018) 84 Safer Ontario Act (2018) 85 86 Terms of Reference Safer Ontario Act (2018) Safer Ontario Act) 87 88 89 90 91 92 93 94 95 96 97 Connecting people and places in Ontario with bridge improvements From: Infrastructure Canada News release Modern and reliable networks of roads and bridges are essential to ensuring the safety of Canadians, while improving their quality of life and positioning communities for growth. Elgin County, Ontario, September 3, 2019—Modern and reliable networks of roads and bridges are essential to ensuring the safety of Canadians, while improving their quality of life and positioning communities for growth. Today, the Honourable Bernadette Jordan, Minister of Rural Economic Development, announced funding for two infrastructure projects in northeastern Ontario. In the Mississaugas of New Credit First Nation community, Bridge #13 will be rehabilitated, which will replace the deck and underlying structure and include waterproofing, upgrading of bridge approaches and paving. These improvements will provide safer and more reliable access for pedestrians, cyclists and drivers. Elgin County will see the replacement of the Port Bruce Bridge with a two-lane, 77 metre bridge with sidewalks and cycling lanes. The project will facilitate more active transportation, restore permanent access across Catfish Creek, and provide safer travel for residents and visitors. The Government of Canada is investing more than $3.1 million in these projects through the Rural and Northern Communities Infrastructure Stream (RNIS) of the Investing in Canada infrastructure plan. The Province of Ontario is contributing over $1.8 million to these two projects. Quotes “Improving Canada’s roads and bridges is essential to the long-term growth of Ontario’s communities. Once complete, these important projects in Elgin County and the Mississaugas of New Credit First Nation community will allow residents to travel safely, spend less time on the road and more time with family and friends.” The Honourable Bernadette Jordan, Minister of Rural Economic Development “With the help of the Government of Canada we are able to complete the much needed work on the repair, replacement of Bridge # 13. This work will ensure the safety of Mississaugas of the Credit residents and the many visitors who utilize Bridge # 13. We look forward to an 98 ongoing relationship to ensure all access points within our First Nation are safe and structurally sound, Miigwech.” R Stacey Laforme, Chief of the Mississaugas of the New Credit First Nation “This announcement is exciting news for Elgin County. For our community, the collapse of the Port Bruce Bridge presented a number of challenges including safety, logistics and the movement of traffic over Catfish Creek. For our Council, this costly infrastructure failure has made it challenging to plan for competing priorities.The Investing in Canada infrastructure plan will provide substantial and much needed financial assistance as we work to rebuild the Port Bruce Bridge. Elgin County is not only celebrating the financial support that we will receive through this program, but we are celebrating what happens when different orders of government partner to respond to the needs of our citizens.” Warden Duncan McPhail, County of Elgin Quick facts Through the Investing in Canada infrastructure plan, the Government of Canada is investing more than $180 billion over 12 years in public transit projects, green infrastructure, social infrastructure, trade and transportation routes, and Canada’s rural and northern communities. $2 billion of this funding is supporting infrastructure projects that meet the unique needs of rural and northern communities like facilities to support food security, local access roads and enhanced broadband connectivity. More than $10.1 billion of this funding is supporting trade and transportation projects, including $5 billion available for investment through the Canada Infrastructure Bank. On June 27, 2019, the Government of Canada launched two new strategies: Canada’s Connectivity Strategy, which commits to connect all Canadians to high-speed internet, and Canada’s first Rural Economic Development Strategy, which will spur economic growth and create good, middle class jobs for rural Canadians across the country. The Rural Economic Development Strategy leverages ongoing federal investments and provides a vision for the future, identifying practical steps to take in the short term, and serving as a foundation to guide further work. Related products Backgrounder - Connecting people and places in Ontario with road and bridge improvements 99 Associated links Investing in Canada Plan Project Map Federal infrastructure investments in Ontario Investing in Canada: Canada’s Long-Term Infrastructure Plan Rural Opportunity, National Prosperity: An Economic Development Strategy for Rural Canada Contacts Kendra Wilcox Acting Press Secretary Office of the Minister of Rural Economic Development 343-549-8856 kendra.wilcox@canada.ca Media Relations Infrastructure Canada 613-960-9251 Toll free: 1-877-250-7154 Email: infc.media.infc@canada.ca Follow us on Twitter, Facebook and Instagram Web: Infrastructure Canada https://www.canada.ca/en/office-infrastructure/news/2019/09/connecting-people-and-places-in- ontario-with-bridge-improvements.html 100 Backgrounder: Connecting people and places in Ontario with bridge improvements From: Infrastructure Canada Backgrounder The Government of Canada is investing more than $3.1 million in the two projects through the Rural and Northern Communities Infrastructure Stream(RNIS). The Province of Ontario is contributing over $1.8 million with the First Nation and the municipality responsible for remaining project costs. Joint federal, provincial and municipal funding through the Investing in Canada infrastructure plan will support two bridge improvement projects in Ontario. The Government of Canada is investing more than $3.1 million in the two projects through the Rural and Northern Communities Infrastructure Stream (RNIS). The Province of Ontario is contributing over $1.8 million with the First Nation and the municipality responsible for remaining project costs. Project Information: First Nation Federal Provincial Project Name LocationProject Details / Municipal FundingFunding Funding The project will rehabilitate Bridge #13 by replacing the existing deck and underlying Mississaugas structure and incorporating Rehabilitation of the New it into the existing structure. $654,524 $159,966$132,337 of Bridge #13 Credit First Work will also include Nation waterproofing, installation of new approach slabs and paving. The project scope will remove and replace the Port Bruce temporary, single span Bridge Elgin County $2,500,000 $1,666,500 $1,365,082 bridge with a two-lane, 77 Replacement metre bridge with sidewalks and cycling lanes. https://www.canada.ca/en/office-infrastructure/news/2019/09/backgrounder-connecting-people-and- places-in-ontario-with-bridge-improvements.html 101 102 103 August 13, 2019 Transmitted VIA Email doug.ford@pc.ola.org Legislative Building ATTN: Premier of Ontario Queens Park Toronto, ON N7A 1A1 Dear Doug Ford: Please be advised that the Council of the Corporation of the Municipality of Bluewater at its regular meeting on July 29, 2019 passed thefollowing resolution: MOVED: Councillor Whetstone SECONDED: Councillor Harris THAT the Corporation of the Municipalityof Bluewater endorse and supports the resolution of the Town of Halton Hills calling upon the Province of Ontario, through the discussion paper entitled "Reducing Litter and Waste in our Communities", to review and implement a deposit/return program for all single use plastic, aluminum and metal drink containers; AND FURTHER THAT the Province of Ontario review current producer requirements and look for extended producer responsibility for all packaging; AND FURTHER THAT a copy of thismotion be sent to the Premier of Ontario; the Minister of the Environment, Conservation, and Parks; the Minister of Municipal Affairs; the Association of Municipalities of Ontario; the County of Huron, and all municipalities in the Province of Ontario. CARRIED. Sincerely, Chandra Alexander Manager of CorporateServices Municipality of Bluewater • 14 Mill Avenue, Box 250, Zurich, ON N0M 2T0 1 of 1 P: 519.236.4351 • F: 519.236.4329 • W: municipalityofbluewater.ca 104 105 Township of McKellar_______________________ 701 Hwy #124, P.O. Box 69, McKellar, Ontario POG 1C0 Phone: (705) 389-2842 Fax: (705) 389-1244 July 16, 2019 Hon. Doug Ford, Premier Toronto, Ontario M7A 1A1 Dear Premier Ford, Re: MUNICIPAL AMALGAMATION ______________________________________________________________________________ Please be advised that at its regular meeting held, Monday July 15, 2019 the Council of the Township of McKellar passed the following resolution: WHEREAS AND WHEREAS AND WHEREAS AND WHEREAS AND WHEREAS AND WHEREAS AND WHEREAS AND WHEREAS 106 AND WHEREAS AND WHEREAS NOW THEREFORE BE IT RESOLVED AND FURTHER AND FURTHER Sincerely, 107 Cc: Deputy Premier of Ontario; Minister of Municipal Affairs and Housing; Leader of the New Democratic Party; All Ontario MPP; Association of Municipalities of Ontario (AMO); Northwestern Ontario Municipal Association (NOMA); Rural Ontario Municipalities Association (ROMA); Federation of Northern Ontario Municipalities (FONOM); District of Parry Sound Municipal Association (DPSMA); all Ontario municipalities O:\\Council mtg letters\\July 15 2019/Municipal Amalgamation 108 109 110 111 112 113 114 115 116 Ministry ofMinistère des Municipal AffairsAffaires municipales and Housinget du Logement Office of the MinisterBureau du ministre the 777 Bay Street, 17Floor777, rue Bay,17étage Toronto ON M5G 2E5Toronto ON M5G 2E5 Tel.:416585-7000Tél.:416585-7000 More Homes, More Choice Act, 2019 More Homes, More Choice Act, 2019 Planning Act Planning Act 117 Planning Act Planning Act 118 Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or onbehalf of the municipality or local board Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by oron behalf of the municipality or local board Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees Municipal Act Section 239 (b) personal matters about an identifiable individual, including municipal or local board employees 119