13 - August 13, 2019 County Council Minutes Page 1
ElginCounty August 13, 2019
Progressive by Nature
ELGIN COUNTY COUNCIL
MINUTES
August 13, 2019
Council Present: Warden Duncan McPhail
Deputy Warden Grant Jones
Councillor Bob Purcell
Councillor Sally Martyn
Councillor Tom Marks
Councillor Mary French
Councillor Dave Mennill
Councillor Dominique Giguere
Councillor Ed Ketchabaw
Staff Present: Julie Gonyou, Chief Administrative Officer
Jim Bundschuh, Director of Financial Services
Brian Lima, Director of Engineering Services
Michele Harris, Director of Homes and Seniors Services
Brian Masschaele, Director of Community and Cultural Services
Steve Evans, Manager of Planning
Steve Gibson, County Solicitor
Alan Smith, General Manager of Economic Development
Jenna Fentie, Legislative Services Coordinator
1. CALL TO ORDER
Elgin County Council met this 13th day of August, 2019 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden McPhail in the
chair.
Warden McPhail introduced County of Elgin's new Human Resources Director Amy
Thomson.
2. ADOPTION OF MINUTES
Moved by: Councillor Mennill
Seconded by: Councillor Marks
Resolved that the minutes of the meeting held on July 9, 2019 be adopted.
- Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Request to Reduce Speed Limit on Sunset Drive — Donna Ellis
Donna Ellis, resident of Port Stanley, requested that the speed limit on Sunset
Drive be reduced from 80 km/hr to 50 km/hr beginning at East Road and
extending to the beginning of the Village of Port Stanley. Ms. Ellis provided
supporting signatures from multiple residents in the area.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marks
Resolved that staff be directed to analyze and evaluate the current speed limits on
Sunset Drive beginning at East Road and extending to the village of Port Stanley;
and that staff be directed to provide a follow-up report with respect to the request
received from Ms. Ellis on August 13, 2019 to County Council in September 2019.
- Motion Carried.
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August 13, 2019
4.1 Request for Road Expansion — David Roe, Civic Planning Solutions, Inc.
David Roe, Civic Planning Solutions, Inc., requested that the County reconsider its
position on its request for 1.8 metres across the frontage of a property as a
condition of a severance on Imperial Road.
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that the request for Council to reconsider a request for road expansion
from Mr. Roe be received and filed.
- Motion Carried.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor Purcell
Resolved that we do now move into Committee of the Whole Council.
- Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden Activity Report—June/July 2019 -Warden
Warden McPhail presented the report highlighting the various events attended
during June and July 2019.
Moved by: Councillor Martyn
Seconded by: Councillor French
Resolved that the report titled "Warden Activity Report— June/July 2019" from
Warden McPhail dated August 1, 2019 be received and filed.
- Motion Carried.
6.2 Terrace Lodge Building July Update — Councillor Purcell
Councillor Purcell, Terrace Lodge Steering Committee Chair, presented the report
updating Council on the progress of the Terrace Lodge building project.
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
Resolved that the report titled "Terrace Lodge Building July Update" from the
Terrace Lodge Steering Committee Chair dated July 31, 2019 be received and
filed.
- Motion Carried.
6.3 Road Widening Dedication Requirements through the Planning Act Approval
Process — Manager of Planning, County Solicitor, and Director of
Engineering Services
The Director of Engineering Services presented the report advising Council of the
acquisition of land dedications for road widening or extensions of rights-of-way
through the Planning Act approval process.
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August 13, 2019
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that the report titled "Road Widening Dedication Requirements through
the Planning Act Approval Process" from the Manager of Planning, County
Solicitor, and Director of Engineering Services dated July 23, 2019 be received
and filed.
- Motion Carried.
6.4 County Road Property Damage Cost Recovery— Director of Engineering
Services
The Director of Engineering Services presented the report recommending that
Schedule A of By-law No. 19-08 "Being a By-law to Provide a Schedule of
Services and Activities Subject to Fees and Charges by the County of Elgin" be
amended in order for the County to purchase un-redacted collision reports for the
sole purpose of seeking full reimbursement of repair costs to County public
property damaged during a collision.
Moved by: Councillor Marlyn
Seconded by: Councillor Mennill
Resolved that the report titled "County Road Property Damage Cost Recovery"
from the Director of Engineering Services dated July 19, 2019 be received and
filed; and that By-law 19-08 "Being a By-law to Provide a Schedule of Services
and Activities Subject to Fees and Charges by the County of Elgin", Schedule A,
be amended as follows:
Cost Recovery Damage to Public Property Caused During a Collision Actual Cost
(authority under the Municipal Act)
- Motion Carried.
6.5 Port Bruce Temporary Panel Bridge Relocation Options — Director of
Engineering Services
The Director of Engineering Services presented the report outlining potential
alternatives associated with relocating and repurposing the Port Bruce temporary
panel bridge, and detailed the next steps with respect to project implementation
investigated by staff for Council's consideration.
Moved by: Councillor Jones
Seconded by: Councillor Marks
Resolved that the report titled "Port Bruce Temporary Panel Bridge Relocation
Options" from the Director of Engineering Services dated July 19, 2019 be
received and filed; and that the replacement of Bridge B-24 Meeks as
recommended in the "County of Elgin Bridge and Culvert 2019 Inspection and
Assessment Report" prepared by Spriet Associates be undertaken with the
relocation and repurposed use of the Port Bruce temporary panel bridge before
expiry of the provincial Ministry of Natural Resources and Forestry's Permission to
Construct and Occupy agreement term deadline of November 30, 2021; and that
the required Cultural Heritage Evaluation Report, and Cultural Documentation
Report for the existing Bridge B-24 Meeks structure be prepared by Unterman
McPhail Associates Heritage Resource Management Consultants at a cost of
$14,550.00 (excluding HST); and that the $500,000 identified in the approved 10-
Year Capital Budget be brought forward to fund the immediate preparation of all
required heritage and environmental study reports, and the detailed design
necessary to replace Bridge B-24 Meeks.
- Motion Carried.
Council recessed at 9:59 a.m. and reconvened at 10:11 a.m.
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August 13, 2019
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
None.
7.2 Items for Information (Consent Agenda)
1. County of Wellington with a media release announcing that Western Ontario
Warden's Caucus hires new Executive Director of Economic Development for
Western Ontario.
2. Steve Clark, Minister of Municipal Affairs and Housing, announcing the launch
of consultation of proposed policy changes to the Provincial Policy Statement
(PPS).
3. Township of Warwick with a resolution regarding Enforcement for Safety on
Family Farms.
4. Robert Domoney, Vice President, Logistics & Systems, Vimy Oaks Legacy
Corporation, informing Elgin County that all sales of Vimy Oak saplings have
been suspended.
5. Port Stanley Community Policing Committee with requests for a review of
crosswalks, signage and speed zones in Port Stanley.
6. Municipality of Central Elgin responding to Port Stanley Community Policing
Committee's requests to review crosswalks, signage and speed zones in Port
Stanley.
7. Jeff Yurek, MPP, with a thank you for assisting with the organization of the Port
Bruce Bridge Funding Announcement.
8. St. Joseph's Hospice 2018-19 Report to our Community.
9. Megan Good, recipient of the 2019 Elgin County Council Warden's Personal
Support Worker Leadership Award, with a thank you to Warden and County
Council.
10.Charlotte McDonald, Community Development Coordinator, Eat 2 Learn, with a
thank you for Elgin County Council's continued support of the Student Nutrition
Programs in Elgin.
11. Human Resources Director Announcement—Amy Thomson.
The following resolution was adopted in regards to Correspondence Item #3:
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
Resolved the Council of the Corporation of the County of Elgin supports the
resolution of the Township of Warwick regarding enforcement for safety on
family farms; and that the Warden be directed to send a copy of the resolution
forwarded from the Township of Warwick to the Elgin Group Police Services
Board and Aylmer Police Service for consideration.
- Motion Carried.
Moved by: Councillor Marks
Seconded by: Councillor French
Resolved that Correspondence Items #1, 2, 4— 11 be received and filed.
- Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
Warden McPhail relayed concerns received from residents regarding phragmites
along Highway#3. Councillor Ketchabaw noted that there is a successful spray
program in Oxford County and supports looking into the issue further.
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August 13, 2019
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
Resolved that staff be directed to provide a report to Council at a future meeting
detailing the current strategies in place for dealing with phragmites and
recommendations for moving forward including potential costs; and that the
Warden be directed to send a letter to Jeff Yurek, Minister of the Environment,
Conservation and Parks requesting that consideration be given to designating
phragmites as an invasive species.
- Motion Carried.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. CLOSED MEETING ITEMS
Moved by: Councillor Marks
Seconded by: Councillor Purcell
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss matters under Municipal Act Section 239 (2):
In-Camera Item #1
(b) personal matters about an identifiable individual, including municipal or local board
employees— Fire Trainer/CEMC
- Motion Carried.
10. RECESS
None.
11. MOTION TO RISE AND REPORT
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
Resolved that we do now rise and report.
- Motion Carried.
In-Camera Item #1 — Fire Trainer/CEMC
Moved by: Councillor Ketchabaw
Seconded by: Councillor Martyn
Resolved that staff proceed as directed.
- Motion Carried.
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
Resolved that the Warden be directed, on behalf of Elgin County Council, to notify Elgin
County's partner municipalities of their intention to proceed with the recruitment and
hiring of a County Fire Training Officer/Community Emergency Management Coordinator
as a resource to Elgin County's partner municipalities; and that the County Fire Training
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August 13, 2019
Officer/Community Emergency Management Coordinator be a service funded through
the County levy; and further that staff be directed to report back to County Council with
an update on the County Fire Training Officer/Community Emergency Management
Coordinator recruitment at the September 2019 meeting of County Council.
Councillor Purcell requested a recorded vote.
YEAS NAYS
Councillor Purcell Councillor Marks
Councillor Martyn Councillor French
Councillor Jones
Councillor Mennill
Councillor Giguere
Councillor Ketchabaw
Warden McPhail
TOTAL: 7 TOTAL: 2
- Motion Carried.
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
Resolved that we do now adopt recommendations of the Committee Of The Whole.
- Motion Carried.
13. CONSIDERATION OF BY-LAWS
13.1 By-law 19-31 — Schedule of Services and Activities Subject to Fees and
Charges Amendment
BEING a By-law to Amend By-law No. 19-08 Being a By-law to Provide a
Schedule of Services and Activities Subject to Fees and Charges by the County of
Elgin.
Moved by: Councillor Giguere
Seconded by: Councillor Jones
Resolved that By-law No. 19-31 be now read a first, second and third time and
finally passed.
- Motion Carried.
13.2 By-law 19-32 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the August 13, 2019 Meeting.
Moved by: Councillor Martyn
Seconded by: Councillor French
Resolved that By-Law No. 19-32 be now read a first, second and third time and
finally passed.
- Motion Carried.
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August 13, 2019
14. ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor French
Resolved that we do now adjourn at 11:36 a.m. to meet again on September 10, 2019 at
the County Administration Building Council Chambers at 9:00 a.m.
- Motion Carried.
Julie Gonyou, Duncan McPhail,
Chie dministrative Officer. Warden.