15 - September 24, 2019 County Council Agenda Package
ORDERS OF THE DAY
FOR TUESDAY, SEPTEMBER 24, 2019 – 9:00 A.M.
ORDER
1st Meeting Called to Order
2ndAdoption of Minutes – September 10, 2019
3rdDisclosure of Pecuniary Interest and the General Nature Thereof
4thPresenting Petitions, Presentations and Delegations
Dave and Maureen Jenkins – Childhood Cancer Awareness Month
5th Hearing of Application for Council Exemption for Woodlands Clearing pursuant to
Woodlands Conservation By-law No. 05-03
6th Motion to Move Into “Committee Of The Whole Council”
7thReports of Council, Outside Boards and Staff
8thCouncil Correspondence
1)Items for Consideration(None)
2)Items for Information (Consent Agenda)
9th
1)Statements/Inquiries by Members
2)Notice of Motion
3)Matters of Urgency
10thClosed Meeting Items
11th Recess
12thMotion to Rise and Report
13thMotion to Adopt Recommendations from the Committee Of The Whole
14thConsideration of By-laws
15thADJOURNMENT
October 8, 2019County Council Meeting
October 22, 2019 County Council Meeting
November 22, 2019Warden’s Annual Dinner
Accessible formats available upon request.
Page 1
September10, 2019
CouncilPresent:WardenDuncanMcPhail
CouncillorBobPurcell
CouncillorSallyMartyn
CouncillorTomMarks
CouncillorDaveMennill
CouncillorDominiqueGiguère
CouncillorEdKetchabaw
Regrets:DeputyWardenGrantJones
CouncillorMaryFrench
StaffPresent:JulieGonyou,ChiefAdministrativeOfficer
JimBundschuh,DirectorofFinancialServices
BrianLima,DirectorofEngineeringServices
AmyThomson,DirectorofHumanResources
StephenGibson,CountySolicitor
JennaFentie, LegislativeServicesCoordinator
th
ElginCountyCouncilmetthis10dayof,2019intheCouncilChambers,at
theCountyAdministrationBuilding,St.Thomasat10:02a.m.withWardenMcPhailin
thechair.
Movedby:CouncillorPurcell
Secondedby:CouncillorKetchabaw
ResolvedthattheminutesofthemeetingheldonAugust13, 2019beadopted.
- MotionCarried.
None.
None.
Movedby:CouncillorMartyn
Secondedby:CouncillorMennill
ResolvedthatwedonowmoveintoCommittee Of TheWholeCouncil.
- MotionCarried.
6.1
WardenMcPhailpresentedthereporthighlightingthevariouseventsattended
duringAugust2019.
Movedby:CouncillorMarks
Secondedby:CouncillorMartyn
Page 2
September10, 2019
Resolvedthatthereporttitled“WardenActivityReportAugust2019”fromWarden
McPhaildatedSeptember1,2019bereceivedandfiled.
- MotionCarried.
6.2
WardenMcPhailpresentedthereportrecommendingthatanopenhouseand
ribboncuttingceremony take placeinlateNovember2019.
Movedby:CouncillorMennill
Secondedby:CouncillorPurcell
ResolvedthatthePOAFacilityribboncuttingbeheldonNovember18or19,2019
at7:00p.m.withanopenhouseheldformembersoflocalmunicipalitiesandthe
MPP.
- MotionCarried.
6.3
TheDirectorofEngineeringServicespresentedthereportdetailingthefindingsof
a completedtechnical assessment todetermineif a section ofSunsetRoad
qualifiedfor a reducedspeedlimit.Basedonupdatedtrafficdataandcompliance
withtheHighwayTraffic Act, staffdeterminedthatnoactionisrequired.
Movedby:CouncillorPurcell
Secondedby:CouncillorKetchabaw
Resolvedthatthereporttitled“SunsetRoad – SpeedLimit Assessment” fromthe
DirectorofEngineeringServicesdatedAugust14,2019bereceivedandfiled.
- MotionCarried.
6.4
TheDirectorofEngineeringServicesprovidedanupdateontheCounty’s
progresstowardsmeetingtherequirementsofOntarioRegulation507/18
Electricity Act, andpresentedtheElginCountyEnergyConservationandDemand
ManagementPlan(CDM)2019-2023for approval.
Movedby:CouncillorMarks
Secondedby:CouncillorMennill
Resolvedthatthereporttitled“ElginCountyEnergyConservationandDemand
ManagementPlan(CDM)2019-2023”fromtheDirectorofEngineeringServices
datedAugust29,2019bereceivedandfiled;andthattheEnergyConservation
andDemandManagementPlan(CDM)2019-2023beapproved.
- MotionCarried.
6.5
The Director of Engineering Services presented the report which provides
background information to Council on industry best management practices to
control Phragmites.
Moved by:Councillor Purcell
Seconded by:CouncillorMarks
Page 3
September10, 2019
Resolved thatthe report titled “Phragmites Management Strategy” from the
Director of Engineering Services and the Elgin County Tree Commissioner/Weed
Inspector dated August 27, 2019 be received and filed; and that staff complete an
inventory of invasive Phragmites colony locations within the County road network
to be provided to each member municipality necessary to implement the required
invasive Phragmites Control Action Plan involving herbicide and cutting.
- MotionCarried.
6.6
TheCountySolicitorpresentedthereportinformingCouncilofthedetailsofboth
theApplicationforCouncilExemptionsubmittedbyLouNirta/JamesMorley
pursuanttoBy-Law05-03(WoodlandsConservationBy-law)andtheLetterof
ObjectiontotheapplicationsubmittedonbehalfofHickoryGroveCampers
Association. A HearingforCouncilconsiderationisscheduledforSeptember24,
2019.
Movedby:CouncillorMartyn
Secondedby:Councillor Mennill
Resolvedthatthereporttitled“WoodlandsClearingExemptionApplication – Lou
NirtaandJamesMorley – Lot4,Concession14,MunicipalityofWestElgin,
CountyofElgin”fromtheCountySolicitordatedAugust30,2019bereceivedfor
information.
- MotionCarried.
6.7
TheLegislativeServicesCoordinatorpresentedtheproposedscheduleofCounty
Councilmeetingsfor2020forCouncil’sapproval.
Movedby:CouncillorPurcell
Secondedby:CouncillorMarks
ResolvedthatthescheduleofCountyCouncilmeetingsfor2020beadopted;and
thatnoticeoftheannualscheduleofregularmeetingsandany special meetings
outsideoftheannualscheduleofregularmeetingsofCouncilbeavailablefrom
theMunicipalOfficeandpostedontheCounty’swebsitein accordance with
ProceduralBy-Law18-38.
- MotionCarried.
6.8
TheChiefAdministrativeOfficerpresentedinformationdetailingthefunding
implicationsfor2020/2021forboththeCityofSt.ThomasandtheCountyofElgin
as a resultoftherecentchangestotheoverallChildcareFundingFormula
announcedbytheProvincialGovernment.
Movedby:CouncillorGiguère
Secondedby:CouncillorPurcell
Resolvedthatthereporttitled“Elgin-St.ThomasSocialServicesChildcare
ServicesUpdate”fromtheChiefAdministrativeOfficerdatedSeptember1,2019
bereceivedandfiled.
- MotionCarried.
Page 4
September10, 2019
6.9
TheChiefAdministrativeOfficerpresentedanoverviewofCouncilCommittees
(Standing/Steering)andQuasi-JudicialBoards.
Movedby:CouncillorPurcell
Secondedby:CouncillorMartyn
WHEREASpursuanttoProceduralBy-law18-38Section35(b)whichstatesthat
“Councilshalladopttermsofreferenceandthesetermsofreferenceshallbe
reviewedeachtermofCouncilandprior toanynewCommitteeappointments”;be
itthereforeresolvedthatCouncilherebyreviewtheTermsofReferenceas
includedinAppendix1;andthatstaffbedirectedto make agendas,minutes,and
availableTermsofReferenceforallCouncilSteeringCommitteeMeetings
publiclyavailablethroughElginCounty’swebsiteandavailableuponrequest;and
thatstaffbedirectedtocompileand/ordraftanyoutstandingTermsofReference
forCommitteesforCouncil’sreviewandapprovalat a futuremeeting;andthat
staffbedirectedtodraft a precedentdocumentincluding a listofCommitteesand
TermsofReference forCouncil’sreview;andfurtherthatthereporttitled“Review
ofCouncilCommitteeProcedures”fromtheChiefAdministrativeOfficer,dated
September1,2019bereceivedandfiled.
- MotionCarried.
6.10
TheChiefAdministrativeOfficerpresentedthedraftTermsofReferenceforthe
CommunitySafetyandWell-BeingPlanningAdvisoryCommitteeandthe
CoordinatingCommitteeforCouncil’sapproval.
Movedby:CouncillorGiguère
Secondedby:CouncillorMartyn
ResolvedthatElginCountyCouncilapprovetheTermsofReferencefortheElgin-
Aylmer-St.ThomasCommunitySafetyandWell-BeingPlanningAdvisory
CommitteeandCoordinatingCommittee.
- MotionCarried.
7.1
1.ElginGroupPoliceServicesBoardwith a resolutionrequestingthatthe
CountyofElgindedicateresourcestocomplete a reviewof crosswalks and
signageinPortStanley.
2.KarenVecchio,MPwith a requestforcollaborationfromthelocalcommunity
to assist ErieFlooring & WoodProductswithopportunities andadviceto
enablethecompanytomaintainitsoperationsinthearea.
ThefollowingresolutionwasadoptedinregardstoCorrespondenceItem#1:
Movedby:CouncillorPurcell
Secondedby:CouncillorMennill
ResolvedthatthecorrespondencefromtheElginGroupPoliceServicesBoardbe
receivedandfiled.
- MotionCarried.
Page 5
September10, 2019
ThefollowingresolutionwasadoptedinregardstoCorrespondenceItem#2:
Movedby:CouncillorMennill
Secondedby:CouncillorMarks
ResolvedthattheWardenbedirectedtosend a lettertoErieFlooring & Wood
ProductsreinforcingthattheCounty’sEconomicDevelopmentandTourism
departmentisavailableas a resourcetoprovideongoingguidanceandsupport.
- MotionCarried.
7.2
1.Municipality of Bayham with a resolution approving the design concept and
schematic drawing for new exterior signage for the Fred Bodsworth Public
Library in Port Burwell.
2.ElginGroupPoliceServicesBoardwith a supportingresolutionforthe
TownshipofWarwick’srequestforstrongerenforcementofsafetyonOntario’s
familyfarms.
3.InfrastructureCanadawith a mediareleaseannouncingthattheCountyof
Elginwillreceive$2,500,000infederalfundingtowardsthePortBruceBridge
Replacementproject.
4.NorfolkCountywith a resolutionrequestingprovincialresponsetoaddressgas
well issues.
5.TownofHaltonHillswith a resolutionrequestingtheProvinceofOntarioto
reviewandimplement a deposit/returnprogramforallsingle use plastic,
aluminum,andmetaldrinkcontainers,andtoreviewcurrentproducer
requirementsandresponsibilityforallpackaging;with a supportingresolution
fromtheMunicipalityofBluewater.
6.TownshipofMcKellarwith a resolutionregardingforced municipal
amalgamation.
7.WesternOntarioWardens’CaucusBriefing.
8.HonourableSteveClark,MinisterofMunicipalAffairsandHousing,withan
updateontheMoreHomes,MoreChoice Act, 2019.
Movedby:CouncillorMarks
Secondedby:CouncillorPurcell
ResolvedthatCorrespondenceItems #1-8 bereceivedandfiled.
- MotionCarried.
Councilrecessedat10:48a.m.andreconvenedat10:58a.m.
8.1
8.1.1 CouncillorGiguèrerequestedanupdatefromstaffregardingby-law
enforcementatPortBruceoverthesummermonths. TheDirectorof
EngineeringServicesnotedthatthecontractedby-lawenforcementagency
startedprovidingproactiveweekendenforcement services todatestarting
on May17,2019, withtheexceptionoftwoweekendsas a resultof
personnel illness.
8.2
8.2.2CouncillorMarksrequested a motiontodirectstafftoreviewthe
intersectionofWellingtonRoadtoFergusonLinetodeterminewhetherthe
areawarrantedtheinstallationofthestreetlight.CouncillorMartyn asked if
solarlightswereanoptioninthearea.TheDirectorofEngineering
Servicesstatedthatsolarlightsarebettersuitedforareaswithwarmer
climates.CouncillorPurcellnotedthattheinstallationofstreetlightsare
determinedbylocalmunicipalities.CouncillorMarkswithdrewhismotion.
Page 6
September10, 2019
8.3
8.3.1WardenMcPhailrequestedthatCouncillorsprovideagendaitemsforthe
jointCity-CountymeetingtakingplaceonTuesday,September17,2019at
theKeystone-Complex.
Movedby:CouncillorPurcell
Secondedby:CouncillorGiguère
ResolvedthatthefollowingitemsbeaddedtotheagendaforthejointCity-
Countymeeting:RegionalTransportation,EconomicDevelopment(Airport
Discussion), Phragmites,AffordableHousing,andProvincialFundingand
Changes(Social Services, Employment,HealthUnit,andChildcare).
- MotionCarried.
8.3.2Warden McPhailrequestedthatanadditionalitembeconsideredin closed
session inaccordancewiththeMunicipal Act to discuss mattersunder
8.3.3.Movedby:CouncillorKetchabaw
Secondedby:CouncillorMennill
ResolvedthattheWardenbedirectedtosendletterstoMPKaren Vecchio
andMPPJeffYurekexpressingappreciationforthePortBruceBridge
Funding; andthattheWardensend a congratulatorylettertotheFred
BodsworthPublicLibraryon a successful grandreopeningonSeptember
5,2019.
- MotionCarried.
Movedby:CouncillorPurcell
Secondedby:CouncillorMarks
Resolvedthatwedonowproceedintoclosedmeeting session inaccordancewiththe
Municipal Act to discuss mattersunderMunicipal Act Section239(2):
In-CameraItem#1
TerraceLodgeRedevelopmentProject
In-CameraItem#2
–
BroadbandServices
In-CameraItem#3
–
AmbulanceContractReview
In-CameraItem#4
Fire
TrainingOfficer/CommunityEmergencyManagementCoordinator
Page 7
September10, 2019
In-CameraItem#5
LandDivisionReview
In-CameraItem#6
– OrganizationalReview(VERBAL)
In-CameraItem#7(AdditionalItem)
- MotionCarried.
None.
Movedby:CouncillorMartyn
Secondedby:CouncillorMarks
Resolvedthatwedonowriseandreport.
- MotionCarried.
In-CameraItem#1–TerraceLodgeRedevelopmentProject
Movedby:CouncillorPurcell
Secondedby:Councillor Ketchabaw
Resolvedthatstaffproceedasdirected.
- MotionCarried.
In-CameraItem#2–BroadbandServices
Movedby:CouncillorMartyn
Secondedby:CouncillorMarks
Resolvedthatstaffproceedasdirected.
- MotionCarried.
In-CameraItem#3–AmbulanceContractReview
Movedby:CouncillorGiguère
Secondedby:CouncillorMarks
ResolvedthattheconfidentialreportfromtheChiefAdministrativeOfficerbereceivedfor
information.
- MotionCarried.
In-CameraItem#4–FireTrainingOfficer/CommunityEmergencyManagement
Coordinator
Movedby:CouncillorGiguère
Secondedby:CouncillorMartyn
Page 8
September10, 2019
ResolvedthattheconfidentialreportfromtheChiefAdministrativeOfficerbereceived
andfiled.
- MotionCarried.
In-CameraItem#5–LandDivisionReview
Movedby:CouncillorPurcell
Secondedby:CouncillorKetchabaw
Resolvedthattheconfidentialreporttitled“LandDivisionCommitteeReview”fromthe
ChiefAdministrativeOfficerbereceivedandfiled.
- MotionCarried.
In-CameraItem#6–OrganizationalReview
Movedby:CouncillorMarks
Secondedby:CouncillorGiguère
ResolvedthattheconfidentialreportfromtheChiefAdministrativeOfficerbereceivedfor
information.
- MotionCarried.
In-CameraItem#7 – AdditionalItem(PropertyMatter)
Movedby:CouncillorMennill
Secondedby:CouncillorKetchabaw
Resolvedthatstaffproceedasdirected.
- MotionCarried.
Movedby:CouncillorGiguère
Secondedby:CouncillorMarks
ResolvedthatwedonowadoptrecommendationsoftheCommitteeOfTheWhole.
- MotionCarried.
13.1
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the September 10, 2019 Meeting.
Moved by:CouncillorMennill
Seconded by:CouncillorPurcell
Resolved that By-Law No. 19-33be now read a first, second and third time and
finally passed.
- MotionCarried.
Page 9
September10, 2019
Movedby:CouncillorMarks
Secondedby:CouncillorMartyn
Resolvedthatwedonowadjournat1:20p.m.tomeetagainonSeptember24, 2019at
theCountyAdministrationBuildingCouncilChambersat9:00a.m.
- MotionCarried.
JulieGonyou, DuncanMcPhail,
ChiefAdministrative Officer. Warden.
ADMINISTRATION POLICY MANUAL
___________________________________________________________________
Community Flag Raising and Flag Protocol Policy
Policy Name:
Date Adopted:
Last Review:
1.Purpose
2.Scope
3.Procedure
ADMINISTRATION POLICY MANUAL
___________________________________________________________________
4.Process for Half-Masting
5.Displaying Flags/Flag Raising
ADMINISTRATION POLICY MANUAL
___________________________________________________________________
6.Process of Displaying Flags/Flag Raisings
ADMINISTRATION POLICY MANUAL
___________________________________________________________________
7.General Rules
The County of Elgin reserves the right to choose which flags may or
may not be flown at the County Administration Building.
8.Conflicts
FROM: Stephen H. Gibson, County Solicitor
DATE: August 30, 2019
SUBJECT:Woodlands Clearing Exemption Application – Lou Nirta/James Morley –
Lot 4, Concession 14, Municipality of West Elgin, County of Elgin
To ensure objectivity of the pending Hearing before County Council, no recommendations
are made within this Report. Both the Tree Commissioner and County Solicitor will be
available for assistance to Council at the Hearing of the subject Application.
The purpose of this Report is to inform Council of the details of both the Application for
Council Exemption submitted by Lou Nirta/James Morley pursuant to By-Law 05-03
(Woodlands Conservation By-Law) and the Letter of Objection to such Application
submitted on behalf of Hickory Grove Campers Association. In light of the aforenoted
Objection, a Hearing for Council consideration of the said Application is scheduled for
September 24, 2019.
Lou Nirta and James Morley, as registered landowners, have made Application for Council
Exemption to permit the clearing of trees from a portion of their landholding comprising
Part of Lot 4, Concession 14, Municipality of West Elgin, Elgin County. The bulk of the
landholding is comprisedof a parcel located at the extreme southern edge of the lot, on
the bluffs above the waters of Lake Erie. Historically, access to the said parcel was over
Hickory Grove Campground, located immediately west of the lakeside parcel, although
there did exista 33 foot right of way at the extreme west edge of Lot 4. In 2018, Messrs.
Nirta and Morley acquired registered title to the said 33 foot strip of land as well as
another 40 foot strip of land immediately to its east – it is understood that the purpose of
the combined 73 foot strip of land, or a portion thereof, is an access laneway from Gray
Line to the southern parcel overlooking Lake Erie.
The Application seeks permission to clear trees from a portion of the now 73 foot
combined strip to facilitate construction of the access laneway. It is criticalto recognize
that trees are proposed to be harvestedfrom the area of the former 33 foot right of way.
Attached as Appendix “A” and “B” to this Report is, respectively, a sketch depicting
relevant land holdings and a copy of the application for Council Exemption under
consideration.
The Application for Council Exemption is opposed by the Hickory Grove Campers
Association, collectively occupants of the lands immediately west of these lands owned by
Messrs. Nirta and Morley and, of most significance to such opposition, abutting the
proposed access strip as described above. Correspondence has been received from
legal counsel for the said Association, explaining that the objection arises from a dispute
as to ownership of a portion of the original 33 foot right of way and from which Messrs.
Nirta and Morleypropose to remove trees.
Attached as Appendix “C” to this Report is a copy of the Letter of Objection filed on behalf
of Hickory Grove Campers Association.
Firstly, it is noted that the Applicants Nirta and Morley werepreviously charged and
convicted of violations of By-Law 05-03 for illegal clearing of trees from the original 33 foot
right of way. All fines and related charges associated with that conviction have been paid.
Secondly, it is noted that, in 2015, Council granted the Applicants an Exemption to harvest
trees within the original 33 foot right of way, although that work was not undertaken and
the Exemption expired. The Exemption decision required the Applicants to plant 525 trees
of species/stock and at a location acceptable to the Tree Commissioner, to pay all monies
outstanding in respect of the prior convictions, and to comply with all signage and notice
requirements as required by By-Law 05-03 prior to the commencement of the exempted
clearance of trees.
Thirdly and in respect of the now pending Application, the Tree Commissioner advises
that the Applicants have committed to the reforestation of an acceptable area of land
adjacent to an existing woodlands and utilizing acceptable species/stock. As a result of
such proposed reforestation, the Application appears to comply with the “no net loss”
policy fundament to the purpose of By-Law 05-03 and will replace an equivalent, if not
larger, woodland area, will enhance and expand an existing woodland, and will increase
species diversity within that woodland.
Fourthly and again in respect of the now pending Application, the County Solicitor advises
that,
1.The text of Section4 of By-Law 05-03, relating to the Council Exemption process,
is attached as Appendix “D” to this Report.
2.The text of the definition of “owner” from Section 1 (cc) of By-Law 05-03 is attached
as Appendix “E” to this Report.
3.Given the expanded definitionof “owner”, to include any person having any right,
title, interest, or equity in land, the Objector Campers Association could and likely
would qualify as an owner of portions of the original 33 foot right of way lands if the
claim to adverse possession as referenced in the Letter of Objection proved
successful.If the Campers Association, or individual members thereof, were found
to be an owner of such lands, or portions thereof, it follows that such other person,
persons, or entity should be a party to and support the Exemption Application
where trees are to be harvested from those lands in which he, she or it has an
interest in title. Unfortunately, the County Solicitor is not in a position to provide an
informed opinion on the merits of the claim to adverse possession or the
probabilities of success or failure in the pending court proceeding – as such, it can
only be stated that the Objector Campers Association and/or its members possess
only a contingent interest in the title to lands from which Messrs. Nirta and Morley
appear to propose clearance of trees.
Finally and again in respect of the now pending Application, the Tree Commissioner and
County Solicitor recommend that, if an Exemption is granted, appropriate terms and
conditions should be attached to that permission, including but not necessarily to
term/conditions which would ensurecompliance with both the “no net loss” policy and
procedural requirements under By-Law 05-03.
All of which is Respectfully Submitted Approved for Submission
Jeff Lawr
ence Julie Gonyou
Tree Commissioner/Weed InspectorChief Administrative Officer
ibson
Stephen H. G
County Solicitor
Purchasing Coordinator – Quarterly Information Report – Contract Awards April 1, 2019 to
June 30, 2019
Manager of Planning – Approval for Official Plan Amendment No. 3, Municipality of West Elgin,
WE-OPA-19
Managerof Planning–DraftApproval–LittleCreek West
Director of Homes and Seniors Services – Attending Physician Agreement – Terrace Lodge
Director of Financial Services – August 2019 Year-To-Date (YTD) Budget Performance
Director of Financial Services – Amended Deadline for Charitable Tax Rebates
Director of Engineering Services – Centennial Road – Elm Line Intersection Improvements
Director of Engineering Services – Mount Salem Christian School – Community Safety Zone
Request
Director of Engineering Services – Rehabilitation of King George VI Lift Bridge – Status Update
Chief Administrative Officer – Provincial Health System Transformation Update – Ontario Health
Teams
Chief Administrative Officer – Public Health Funding Shortfall
FROM:Mike Hoogstra,Purchasing Coordinator
DATE:September 3, 2019
SUBJECT:Quarterly Information Report - Contract Awards
April 1, 2019 to June 30, 2019
THAT the report titled “Quarterly Information Report - Contract Awards, April 1, 2019 to
June 30, 2019”from the Purchasing Coordinator dated September 3, 2019be received
and filed.
As per the Countyof Elgin's Procurement Policy,an information report containing the
details relevant to the exercise of delegated authority for all contracts awarded that
exceed $15,000including amendments and renewals is to be prepared and reported to
Council. This report covers the period from April 1, 2019 to June 30, 2019.
The Council of the Corporation of the County of Elgin delegated authority to the Directors
to award contracts as follows:
ValueReport Status
Greater than $15,000 No report to Council required if within 10% of the
but less than $50,000approved budget allocation
Greater than $50,000 No report to Council required if within approved
but less than $100,000budget
Council also approved that an information report would be brought forward containing
details of the award of contracts including amendments and renewals. The detailed report
of the award of contractsis attached as Appendix A.
All of which is Respectfully SubmittedApproved for Submission
Mike HoogstraJulie Gonyou
Purchasing CoordinatorChief Administrative Officer
Jim Bundschuh
Director of FinancialServices
APPENDIX A
Purchases/Projects greater than $15,000
April 1, 2019 to June 30, 2019
Information CapitalHP ServersCanada $49,750
TechnologyComputers
Information OperatingPoint Click Care Annual Software Point Click Care$28,575
TechnologyMaintenance
EngineeringOperatingReplace fourSprinkler System Dry Richardson Fire $15,537
Pipe Valves at Elgin ManorSystems
EngineeringCapitalAsphalt Testingand Inspection Golder $40,825
ServicesAssociates
EngineeringOperatingGrass Cutting & LandscapingElgin Clean Cut $71,540
(two-year term)Lawn Care Ltd.
(Bobier Villa, Elgin Manor, Terrace
Lodge, POA Courthouse)
EngineeringOperatingGrass Cutting & LandscapingBrad’s Lawn Care$12,700
(two-year term)
(Administration Building & Heritage
Centre)
EngineeringOperatingRepair Locks on King George VI Lift Dielco Industrial $68,452
BridgeContractors
(Time/Materials – Specialty
Contractor)
POACapitalNew POA Courthouse –Interior Excellent Signs & $24,500
SignageDisplays
POACapitalNew POA Courthouse –Exterior Excellent Signs & $19,102
Ground Sign and Building SignDisplays
FROM: Steve Evans, Manager of Planning
DATE:September 10, 2019
SUBJECT: Approval for Official Plan Amendment No.3
14084 Colley Road,
North Part Lot 17, Concession 2 Eastern Division
Municipality of West Elgin
File No.: WE-OPA3-19
Owner: Shayne VandenDries
THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan
Amendment No.3 to the Municipality of West Elgin Official Plan, File No. WE-OPA3-19;
and
THAT staff be directed to provide notice of this decision in accordance with the Planning
Act.
This report will provide County Council with information required in order to consider
granting approval to the above notedOfficial Plan Amendment.
The Municipality of West Elginsubmitted Official Plan Amendment No. 3 to the County of
Elgin on August 26, 2019 for approval. In accordance with Section 17of the Planning Act
the “Approval Authority” is required to make a decisionin which it may approve, modify or
refuse to approve an official plan amendment. If the “Approval Authority” fails to make a
decision within 210days after the amendment isreceived any person or public body may
appeal to the Local Planning Appeal Tribunal(see attachment).
Thelands that are the subject of this application for Official Plan Amendment approval
are located at 14084 Colley Road, Municipalityof West Elgin.The purpose of the Official
Plan Amendment is to exempt the subject lands from Section 6.2.9 a)Surplus Farm
Dwellings which requires that the dwelling considered surplushas been in existence for
at least 10 years.The owner has applied for an Official Plan Amendment as the
construction of the single detached dwelling on the property commenced in2013 and has
not been completed due to unknown reasons.The intent of the new owner is to complete
the construction of the dwelling and to sever it from the farm as a residence surplus to the
farming operation.
The Municipality of West Elginheld a publicmeeting to consider this Official Plan
Amendment on August 8, 2019. There were two members of the public present, the
applicant and a neighbour.The neighbouring property owner asked how many times a
property can be severed and whether the trailer currently on the property will be removed.
The neighbour was advised that the trailer will be removed as a condition of consent.
The Lower Tham
es Valley Conservation Authority provided written comments but had no
objections to the application.
The Municipality of West Elginreceived a planning report from its Planner, Heather
James, dated August 8, 2019 which recommended adoption of the proposed Official Plan
Amendment.In the report Ms. James concluded that the proposed Official Plan
Amendment is consistent withthe PPS and conforms with the Elgin County Official Plan.
As a result, theMunicipal Council adopted Official Plan Amendment No. 3 by By-Law
2019-66onAugust 8, 2019and submitted itto the County of Elgin for approval.
Based on the site-specific nature of this Official Plan Amendment it was determined that
circulation of this amendment to agencies and/or ministries was not required.
The Council of the Municipality ofWest Elginsupports this Amendment and adopted it by
By-law 2019-66onAugust 8, 2019.
The Manager of Planning has reviewed File No.WE-OPA3-19, along with the
background material that was submitted by the Municipality of West Elgin. Based on the
above, the Manager of Planning is satisfied that this Official Plan Amendment is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan.
All of which is Respectfully SubmittedApproved for Submission
Steve Evans
Julie Gonyou
Manager of PlanningChief Administrative Officer
FROM: Steve Evans, Manager of Planning
DATE:September 16, 2019
SUBJECT:Draft Approval for a Plan of Subdivision
Little Creek West
Lots 61 and 62 and Part of Lot 63 Registered Plan 11M-31 and
Part of Lots 1, 2, 3 and 4 and Part of Amelia Street, Registered Plan 24
Former Village of Port Stanley
Municipality of Central Elgin
County of Elgin
Owner: 1991321 Ontario Ltd. - Domus Developments (London) Inc.
File No. 34T-CE1901
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to
Little Creek West Draft Plan of Subdivision (Domus Developments (London) Inc. in the
Municipality of Central Elgin (Port Stanley) File No. 34T-CE1901; and,
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
This report will provide County Council with information required in order to consider
granting draft plan approval to the above noted plan of subdivision.
In accordance with Section 51 of the Planning Act, the Council of theCountyof Elgin,the
“Approval Authority,”is required tomake a decisionwhich gives or refuses to give
approval to a draft plan of subdivision.
The lands that are the subject of this application for draft plan approval are located in
Port Stanley(see attached plan and location map). The owner is requesting approval of
a “Plan of Subdivision” on which is proposed49 single detached residential lots, 19
semi-detached lots, 2 townhouse blocks, one apartment block and one block for a
retirement home and/or apartments comprising approximately 363 residential units.
Adjacent land uses include existing residential to the north and east, along- term care
facility to the south and a wooded ravine to the west.
This application was accepted as “complete” on February 13, 2019 by the County of
Elgin.The developer submitted documents to support the proposed subdivision including
a Planning Justification Report,Preliminary Servicing Report, Archaeological Assessment
Report, Environmental Impact Study and a Geotechnical Engineering Report.
A statutor
y public meeting was held by the MunicipalityonMarch 26, 2019 and one
objection was lodged by alocal resident. In addition, a number of concerns wereraised
byneighbours,about increases in traffic volumes, drainage issues, light pollution, height
of the apartment buildings and parking for employees of the long- term care facility.
Comments were received from various agencies including Kettle Creek Conservation
Authorityand the County Engineer; however, there wasno objections raised by these
agencies.
The Municipality’s Planner submitted a report dated February 25, 2019 in which he
concluded that the proposed development is consistent with Provincial Policy Statement
2014 and conforms with both the County of Elgin and Central Elgin Official Plans. In a
subsequent report to Central Elgin Council dated July 22, 2019 the Planner addressed a
number of concerns expressed at the public meeting as follows:
Based on the foregoing the Council of the Municipality of Central Elgin supports the
proposed draft plan of subdivision and has approved municipal draft plan conditions to be
included in the County’s decision.
The proposed plan of subdivision is located in an area that is fully serviced and the
lands are designated “Residential” in the Central Elgin Official Plan. The draft plan is
consistent with the Provincial Policy Statement, conforms to the County and Central
Elgin Official Plans and the lands will be zoned appropriately in the local zoning by-law.
The Manager of Planning has reviewed File No.34T-CE1901and has prepared
conditions for draft approval which are attached for Council’s review. These conditions
have been reviewed by the Municipality of Central Elginand by the applicant andno
changes have been requested.
Based on the above the Manager of Planning is satisfied thatthisplan of subdivision
has had regard to subdivision criteria as set out in Section 51 (24) of the Planning Act
and that the conditions, as attached, arereasonable. If County Council approves this
draft plan of subdivision, the owner will be responsible for fulfilling the conditions before
final approval can be given.
All of wApproved for
hich is Respectfully SubmittedSubmission
Steve Evans Julie Gonyou
Manager of Planning
Chief Administrative Officer
Planning Act
Approval of a Draft Plan of Subdivision in respect of the subject lands noted abovewas given by theCounty of
Elginon2019. A copy of the conditions for final approval isattached.Council considered all
written and oral submissions received on this application, the effect of which helped Council to make an
informed decision.
Notice to appeal the decision to the Local Planning
The conditions of an approval of draft plan of
Appeal Tribunalmust be filed with the County of subdivision may be changed at any time before
Elginno later than 20 days from the date of this
the final approval is given.
notice as shown above as the last date of appeal.
You will be entitled to receive notice of any
The notice of appeal should be sent to the attention changes to the conditions of approval of draft
of the Manager of Planning, at the address shown
plan of subdivision if you have either,
below and it must,(1)made a written request to be notified of the
(1)set out the reasons for the appeal, and
decision, or
(2)be accompanied by the fee prescribed under the (2)made a written request to be notified of
Local Planning Appeal Tribunal Act in the
changes to the conditions of approval of the
amount of $300.00, payable by certified cheque draft plan of subdivision.
to the Minister of Finance, Province of Ontario.
Zoning By-Law 2393
Only individuals, corporations or public bodies may
appeal the decision in respect of a proposed plan of
subdivisionto the Local Planning Appeal Tribunal.
Additional Information about the application is
An appeal may not be filed by an unincorporated
available for public inspection during regular
association or group. However, a notice of appeal
office hours at the County of Elginat the address
may be filed in the name of an individual who is a
noted below.
member of the association or group.
County of Elgin
rd
Floor
450 Sunset Drive, 3
The applicant or any public body may, at any time
St. Thomas, ON N5R 5V1
before the final plan of subdivision is approved,
Attention: Manager of Planning
appeal any of the conditions imposed by theCounty
Telephone: (519) 631-1460
of Elginby filing with the Manager of Planning a
Fax: (519) 633-7661
notice of appeal.
Email:sevans@elgin.ca
The conditions and amendments to final plan of approval for registration of this Subdivision
as provided by the County of Elgin are as follows:
That this approval applies to the draft plan of subdivision, prepared by CJDL
Consulting Engineersandcertified by Jason Wilband, Ontario Land Surveyor, dated
January 7, 2019,which shows:
49single detached residential building lots (Lots 1- 21 and 41- 68inclusive)
38 semi-detached residential building lots (Lots 22 – 40 inclusive)
Blocks 69 and 70 (Medium Density Residential)
Block 71 (High Density Residential)
Block 72 (High Density Residential/Apartment Building/Long Term Care
Facility/ Retirement Home
Block 73 Walkway/Watermain/Storm Sewer
Block 74 (Valley Lands)
Blocks 75 and 76 (Daylight Corners)
Blocks 77 – 83 (Reserves)
That the road allowancesincluded on the draft plan shall meet the standards of the
Municipality of Central Elgin and be shown and dedicated as public highwayson the
final plansubmitted for approval and registration.
The streetswithin the draft plan of subdivision shall be named to the satisfaction ofthe
Municipality of Central Elgin.
That the owner enters into a subdivision agreement, pursuant to the authority of
section 51(26) of the , as amended, with the Municipality of Central Elgin
wherein the owner agrees to satisfy all of the requirements, financial and otherwise, of
the Municipality of Central Elginconcerning the installation of services including roads,
sanitary sewerage collection system, water distribution system, utilities and stormwater
management facilities for the development of the lands within the plan.
That the subdivision agreement, where required, contain a provision, prepared to the
satisfaction of the Municipality, regardingphasing or timing of the development.
That the subdivision agreement between the owner and the Municipality of Central
Elginbe registered against the lands to which it applies once the plan of subdivision
has been registered.
That the owner conveysup to five percent (5%) of the land included in this plan to the
Municipality for park or other recreational purposes or alternatively the Municipality
may require cash-in-lieu of all or a portion of the conveyance.
That prior to final approval the Municipalityshall advise that appropriate zoning is in
effect for the plan of subdivision.
That the owner shall provide easements as may be required for services, utility or
drainage purposes in a form satisfactory to the Municipalityor utilityand where
required by the Municipality, daylight corners and street reserves shall be shownon the
final plan and conveyed in a form satisfactory to the Municipality.
That the subdivision agreement between the owner and the Municipalitycontain a
provision requiring the owner to install geodetic monuments within the subdivision.
The number,specificationsand location of the monuments are to be approved by the
Director of Physical Services for the Municipality of Central Elgin prior to final plan
approval and registration.
That the Subdivision Agreement between the Owner and Municipality shall contain
provisions requiring:
a)The owner to include a statement informing the persons who first purchase a unit
following finalapprovalof all the approved development charges, including
development charges for school purposes, relating to any such unit within the draft
plan of subdivision pursuant to Section 59(4) of the Development Charges Act,
1997.
b)All services, which in the opinion of the municipality are necessary for the
development of the lands within the Plan, such services being hereinafter called
the “necessary services” shall be in place before development begins.
c)Notwithstanding b), development may begin before all necessary services are in
place if the Municipality is satisfied that adequate arrangements have been made
toensure that the necessary services shall be provided in a timely manner as
development proceeds. Adequate arrangements shall include the passing of an
area-specific development charge by-law pursuant to Section 2 of the
Development Charges Act, 1997, and the entering into of a front-ending
agreement under section 44 of the Development Charges Act, 1997, which by-law
and agreement relate to the necessary services.
That prior to final approval, the Municipalityshall confirm that there is uncommitted
reserve sewage and water treatment capacity to service the development and that the
proposed arrangements for stormwater management are acceptable and can be
assumed by the Municipality.
That the subdivision agreement betweenthe Owner and the Municipality contain
provisions regarding the development, implementation, installation, dedication and
maintenance of the storm water management facilitiesrequiring the owner to:
a)provide a storm water management report satisfactory to the Municipality based on
the preliminary report,
b)conduct regular inspections every two weeks and after each sizeable storm event
of all sediment and erosion control recommendations in the approved storm water
management plan/report and maintain an inspection log which shall state the
name of the inspector, date of inspections and the rectification or replacement
measures which were undertaken to maintain the sediment and erosion control
measures. The inspections shall continue until the assumption of services by the
Municipality or until site construction warrants cessation of the visits;
c)identify the Municipality of Central Elgin and the Kettle Creek Conservation
Authority as the site contacts responsible for monitoringtheschedule to be
implemented in b) above;and
d)provide the Municipality of Central Elgin and the Kettle Creek Conservation
Authority a written update of sediment and erosion control inspections and
maintenance activities following allstorm events.
That the subdivision agreement between the owner and the Municipality shall contain
provisions requiring the implementation ofthe recommendations of the report,
.The subdivision agreement between the owner and the Municipality shall contain
provisions requiring the implementation of the recommendations of the Environmental
Impact Study (EIS) reports,
That a permit be obtained from Kettle Creek Conservation Authority (KCCA) under
Ontario Regulation 181/06 priorto any development, including site grading activities
upon, or within,Lots 1 through 18 and block 72 of this draft plan of subdivision.
Prior to final approval, the owner shall contact the licensedcommunication/
telecommunication service providers within the Municipalityprior to commencing any
work within the plan, and confirm that sufficient wire line communication/
telecommunication infrastructure is currently available to provide communication/
telecommunication service to the proposed development. In the event that such
infrastructure is not available, the owneris hereby advised that the ownermay be
required to pay for the connection to and/or extension of the existing communication/
telecommunication infrastructure. If the owner elects not to pay for such connection to
and/or extension of the existing communication/telecommunicationinfrastructure, the
owner shall be required to demonstrate to the Municipalitythat sufficient alternative
communication/telecommunication facilities are available within the proposed
development to enable, at a minimum, the effective delivery of communication/
telecommunication services for emergency management services (i.e. 911 Emergency
Services). The owner shall provide the Municipality withwritten confirmation from the
licensed service providers that communication / telecommunicationinfrastructurewill
be available to the plan.
That prior to final approval, arrangements shall be made to the satisfaction of the
Municipality for the relocation of any utilities that may be required as a result of the
development of the subject lands, such relocation shall be undertaken at the expense
of the Owner.
That prior to final approval the Owner shall ensure that the requirements of Canada
Post as set out below are satisfied.
a)The owner shall:
i)include in all offers of purchase and sale, a statement that advises the
prospective purchaser that mail will be delivered via a community mail box;
ii)note the locations of the community mail box within the development;and,
iii)notify affected homeowners of any established easements grantedto
Canada Post to permit access to the community mail box.
b)The owner further agrees to:
i)consult with Canada Post to determine suitable permanent locations for the
community mail box, which locations shall be indicated by the developer on
the appropriate servicing plans;
ii)prior to offering any units for sale, display a map on a wall of the sales office
in a place readily accessible to potential homeowners that indicates the
location of the community mail box within the development, as approved by
Canada Post;
iii)provide a suitable and safe temporary site for a community mail box until
curbs, sidewalks and final grading are completed at the permanent
community mail box location;
iv)provide Canada post with the excavation date for the first foundation/first
phase as well as the date development work is scheduled to begin;
v)provide the expected installation date for the community mail box pad; and
vi)provide the following for the community mail box and to include these
requirements on the appropriate servicing plans:
Any required walkway across the boulevard, per municipal standards;
Any required curb depressions for wheelchair access, with an opening of
at least two metres (consult with Canada Post for detailed specifications).
That the Subdivision Agreementbetween the Owner and the Municipality shall include
a clause that the Owner agrees to inform all Purchasers of residential lots by including
a condition in all Purchase Agreements stating that the construction of additional public
school accommodation isdependent upon funding approval from the Ontario Ministry
of Education, therefore the subject community may be designated as a "Holding Zone"
by the Thames Valley District School Board and pupils may be assigned to existing
schools as deemed necessary by the Board.
That prior to final approval, the owner shall carry out an archaeological assessment of
the subject property and mitigate, through preservation or resource removal and
documentation, adverse impacts to any significant archaeological resource found. No
grading or other soil disturbances shall take place on the subject property prior to the
Owner’s Licensed Archaeologist providing a letter to the Municipality and the County
indicating that there are no further concerns for impacts to archaeological sites on the
subject lands. This is to be accompanied by a Ministry of Tourism, Culture and Sport
letter indicating that the licensee has met the terms and conditions for Archaeological
Licensing and that the report has been entered into the Ontario Public Register of
Archaeological Reports.
That the owner agrees to provide tree planting on the site and/or on other lands
agreeableto the Municipality and the Kettle Creek Conservation Authority as
compensation for the clear cutting of 4.4 hectares of forest cover for this development.
That prior to final approval of the plan of subdivision, the Clerkof the Municipalityof
Central Elginshall advise in writing how conditions 1 to 18,20,21, and 22have been
satisfied.
That prior to final approval of the plan of subdivision, Canada Post shall advise in
writing how condition 19 hasbeen satisfied.
.That prior to final approval of the plan of subdivision, Kettle Creek Conservation
Authority shall advise in writing how conditions 13, 14,16and 22have been satisfied.
It is the applicant's responsibility to fulfill the conditions of draft approval.
It is suggested that the applicant beaware of section 144 of the and
subsection 78(10) of the .
Subsection 144 (1) of the requires that a plan of subdivision of land
that is located in a land titles division be registered under the
Exceptions to this provision are set out in subsection 144(2).
Subsection 78(10) of the requires that a plan of subdivision of land that
is located only in a registry division cannot be registered under the
unless that title of the owner of the land has been certified under the
. Exceptions to this provision are set out in clauses (b) and (c) of subsection
78(10).
The owner is advised that in the event that deeply buried archaeological remains
should be discovered during construction, it is recommended that archaeological staff
of the Ontario Ministry of Tourism,Cultureand Sportbe notified immediately.
Similarly, in the event that human remains should be encountered during
construction, it is recommended that the proponent immediately notify the Ontario
Ministry of Tourism, Culture and Sport and the Registrar of the Cemeteries
Regulation Unit of the Cemeteries Branch.
The Ontario Land Surveyor responsible for preparing the final plan for registration
should contact the Director of Physical Services forthe Municipality of Central Elgin
regarding the preparation of the final plan to ensure the requirements of draft
approval are properly addressedin the preparation of the final plan and that the final
plan prepared contains sufficient geodetic information to locate the plan within the
UTM Coordinate System, North American Datum 1983, prior to submitting the plan for
final approval. A digital copyof the final plan, in a form satisfactory to the
Municipality, is required as part of the final plan submission.
Inauguration, or extension of a piped water supply, a sewage system or a storm
drainage system, is subject to the approval of the Ministryof the Environment under
Sections 52 and Section 53 of the .
The owner is hereby advised that the review of this plan of subdivision did not include
groundwater, soil or atmosphere testing to fully discount the possibility that waste
materials and/or other contaminants are present within or in close proximity to this
subdivision. If either the owner or the Municipalityrequiressuch assurance before
proceeding with this plan of subdivision, a team of consultants should be retained to
conduct any necessary investigations.
The Ministry of the Environment, Conservation and Parksmust be advised
immediately should waste materials or other contaminants be discovered during the
development of this plan of subdivision. If wastematerials or contaminants are
discovered, a further approval under Section 46 of the
may be required from that Minister.
The owner is advised that if any unplugged petroleum wells or associated works are
identified during the development of the site, the owner shall notify the Petroleum
Resources Centre of the Ministry of Natural Resourcesand Forestry.The owner
shall plug the wells and rehabilitate the surface according to the Provincial Standards
of the . The Ministry of Natural Resources and
Forestry recommendsthat no structures be built immediately over a plugged
petroleum well.
Should the owner or the Municipalityrequire underground Bell Canada facilities to
serve this subdivision, the owner must confirm with the Municipalitythat satisfactory
arrangements have been made with Bell Canada for underground services. The
owner is also advised that, should any conflicts with the existing Bell Canada facilities
or easements arise, the owner shall be responsible for realignments or relocation.
Further, the owner is to provide easements as required to service this subdivision.
It is suggested that the Municipalityregister the subdivision agreement as provided by
subsection 51(26) ofthe , against the land to which it applies, as notice
to prospective purchasers.
Clearances are required from the following agencies:
Mr. Donald Leitch,CAO/Clerk
Municipality of Central Elgin
450 Sunset Drive
St. Thomas, ON N5R5V1
Delivery Services Officer
Delivery Planning
Canada Post Corporation
955 Highbury Ave
London, ON N5Y1A3
Mr. Joe Gordon, Director of Operations
Kettle Creek Conservation Authority
44015 Ferguson Line
St. Thomas, ON N5P3T3
If the agency’scondition concerns a clause in the subdivision agreement, a copy of
the agreement should be sent to them. This will expedite clearance of the final plan.
A copy of the agreement is also required by the County of Elgin.
All measurements on subdivision and condominium final plans must be presented in
metric units.
The final plan must be submitted digitally in AutoCAD (DWG) and PortableDocument
Format (PDF) with the appropriate citation from the Planning Act used.
The AutoCAD (DWG) file must be consistent with the following standards:
Georeferenced to the NAD83 UTM Zone 17M coordinate system.
All classes of features must be separated into different layers.
Each layer should be given a descriptive name so that the class of feature it
contains is recognizable.
The final plan approved by the County of Elgin must include the following paragraph
onall copies (3 mylars and 4 paper) for signature purposes:
The approval of thisdraft plan of subdivision File No. 34T-CE1901will lapse on
,, pursuant to subsection 51(32) of the , as
amended. It is the responsibility of the owner to request an extension of the draft
approval if one is needed. A request for extension should be made at least 60 days
before the approval lapses since no extension can be given after the lapsing date.
The request should include the reasons why an extension is needed and a resolution
in support of the extension from Council of the Municipality of Central Elgin.
The final plan approved by the County of Elginmust be registered within 30 days or
the Countymay withdraw its approval under subsection 51(59) of the .
L
HIL
®
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID,
IGN, and the GIS User Community
070140280420560
1:4,500
Meters
Legend
Subdivision Overlay
Subdivision Overlay
Projection: NAD 83 UTM Zone 17.
DISCLAIMER:This drawing is neither a legally recorded
Municipality of Central Elgin
map nor a survey and is not intended to be used as one.
FROM:Michele Harris,Director of Homes and Seniors Services
DATE:September 17, 2019
SUBJECT: Attending PhysicianAgreement – Terrace Lodge
THAT Council authorize staff to sign the one (1) year attending physician agreement
from October 23, 2019 to October 22, 2020 with Dr. Elsie Osagiefor Terrace Lodge;
and,
THAT the report titled “Attending Physician Agreement - Terrace Lodge” from the Director
of Homes and Seniors Services dated September 17, 2019 be received and filed.
The Attending Physicianagreement isa requirement of the Long-Term Care Homes
Act, 2007 and Ontario Regulations 79/10 for the provision of medical services to the
residents ofBobier Villa, Elgin Manor and Terrace Lodge.
The attending physician role includes, but is not limited to, the following duties and
responsibilities:
1.Accountability to the Medical Director for meeting the home’s policies,
procedures and protocols for medical services,
2.Provision of medical services, and
3.Provision of after-hours coverage and on-call coverage.
The Homes have the following attending physicianagreementin place to provide
medical services to the residents of the Homes:
Dr.Elsie Osagie – Terrace Lodge
Staff is recommending a one (1) year agreementfor the attending physician agreement
with Dr. Elsie Osagie.
All of which is Respectfully SubmittedApproved for Submission
Michele HarrisJulie Gonyou
Director of Homes and Seniors ServicesChief Administrative Officer
THIS AGREEMENT made this ________ day of _______________, 2019.
BETWEEN:
CORPORATION OF THE COUNTY OF ELGIN
A municipal body operating a Home for the Aged known as Terrace Lodge
(hereinafter referred to as the “Home”)
AND
ELSIE OSAGIE
(hereinafter referred to as the “Attending Physician”)
the Long-Term Care Homes Act, 2007 requires that there be a contract
between a Home and its Attending Physicians;
the Attending Physician wishes to enter into an Agreement with the
Home to perform the services described below.
in consideration of the covenants and agreements hereinafter
contained, the parties agree as follows:
1.0Except as hereinafter provided, this agreement shall remain in place for a period of
one (1) year from the date first written above and is subject to the termination
provisions set out below.
2.0The Home shall:
2.1Make available to the Attending Physician copies of applicable legislation and
policies; and
2.2Provide the Attending Physician with access to the Home and cooperation from
staff when carrying out the responsibilities listed below.
3.0The Home agrees to indemnify and save harmless the Attending Physician from any
claims, demands, damages or actions brought against the Attending Physician in
relation to the provision of services by employees of the Home who are not acting
under the instructions of or under the direction of the Attending Physician.
4.0The Attending Physician:
4.1Shall be a legally qualified medical practitioner licensed to practise medicine
in Ontario;
4.2Shall obtain and maintain in full force and effect during the term of this
Agreement current and valid malpractice protection;
4.3Shall be appointed by the Director of Homes and SeniorsServices on the
advice of the Medical Director;
4.4Shall have hospital privileges in a local community hospital;
4.5Unless he or she is one and the same person, shall be accountable to the
Medical Director for meeting the Homes’ policies, standards, and protocols of
medical care, including those set out in Appendix “A”, which is attachedhereto
and forms part of this Agreement – if the Attending Physician is also the
Medical Director for the Home, then he or she shall be accountable to the
Director of Homes and Senior Services relative to this obligation.
4.6Shall assess, plan, implement and evaluate the resident’s medical care,
develop a medical plan of treatment for the residents and participate in the
interdisciplinary approach to care;
4.7Shall document on the resident’s health record upon admission and upon each
subsequent visit, to maintain continuity and ongoing evaluation of all medical
services as these relate to clinical diagnosis;
4.8Shall endeavour in good faith to provide or make arrangements for reasonable
on-call coverage for residents for whom he or she provides medical care;
4.9Shall, when not personally available to take calls, advise the Home of
emergency medical services which may be utilized; and
4.10Shall be available to the Home an average of once per week in order to carry
out his or her responsibilities under this Attending Physician Agreement.
5.0The Attending Physician shall notify the Director of Homes and Seniors Services
and, if not one and the same person, Medical Director in the event that he or she is
no longer available to care for a resident, so that alternative medical coverage can
be arranged.
6.0The Attending Physician agrees to indemnify and save harmless the Home from any
claims, demands, damages or actions brought against it directly relating to the
provision of physician services by the Attending Physician pursuant to this
Agreement.
7.0This Agreement may be terminated by either party on at least one hundred twenty
(120) days written notice to the other; provided that in the event of default in respect
of obligation hereunder, this agreement maybe terminated on thirty (30) days written
notice by the party not in default to the party in such default, within which thirty (30)
day period the party in default shall have seven (7) days to end and/or remediate
such default.
In the event that the Attending Physician becomes unable to perform his or her
duties for a period of one hundred twenty (120) consecutive days due to physical,
psychological or mental illness or condition, the Home may terminate this
Agreementon thirty (30) days written notice to the Attending Physician.
In the event of death of the Attending Physician, the within Agreement shall be
deemed to be terminated as of date of death.
8.0This Agreement may be amended by written agreement signed by the parties and
attached hereto, and such amendments shall be adhered to and have the same
force as if they had originally formed part of this Agreement.
the parties have executed this Agreement, either personally or
by hand of duly authorized officers, at St. Thomas, Ontario, this _______ day of
________________, 2019.
Signed, Sealed, and Delivered )
In the Presence of)
)
) Per:____________________________
) Name: Duncan McPhail
) Position: Warden
)
)
) Per:____________________________
) Name: Julie Gonyou
) Position: Chief Administrative Officer
)
)
) Per:____________________________
) Name:Michele Harris
) Position: Director of Homes & Seniors Services
)
) We have the authority to bind the Corporation
)
)
)
Witness:___________________ )
Name:)
) Per:____________________________
) Name: Elsie Osagie
(a)completing a written medical history and physical examination, within seven (7) days
of the resident’s admission to the Home;
(b)providing medication, diet and treatment orders upon notification of the resident’s
admission and visiting the resident within seven (7) days of admission;
(c)reviewing the resident’s diet, medications, treatments, orders and update progress
notes at least once every three (3) months;
(d)visiting the resident as frequently as deemed necessary by the resident’s health
status and in accordance with the Home’s policy and shall attend to any problems,
write appropriate orders and/or progress notes at the time of the visit;
(e)countersigning all verbal orders / directions within thirty (30) days;
(f)completing and documenting an annual medical examination for each resident
under his or her care;
(g)complying with applicable provincial legislation;
(h)providing an opportunity for the resident / substitute decision-maker to participate
fully in the development and revision of the resident’s medical care plan;
(i)communicating with the resident, resident’s family or substitute decision-maker as
appropriate, and providing information to them regarding the resident’s health
status. Documentation on the progress notes of such communication shall be
completed;
(j)referring residents to the appropriate medical consultants and/or other health
practitioners (ie physiotherapists, occupational therapists, social workers, speech
therapists) when indicated;
(k)where the physical or mental condition of a resident is such that the resident cannot
properly be cared for in the Home, documenting such and attempting to arrange for
the resident to be admitted to a general hospital or other facility best suited to
provide the care required by the resident;
(l)liaising with local hospital(s) to facilitate admission(s) and referrals to specialists;
(m)making reasonable efforts to provide to residents under his or her care, the following:
participation at care conferences;
communication with family / substitute decision-maker;
completion of transfer forms;
telephone advice to Home’s staff; and
completion of resident-specific Ministry of Health forms.
(n)requisitioning diagnostic services as the resident’s condition warrants;
(o)following the Home’s policies on documentation with special reference to the
iplinary approach, transfer information and discharge orders;
interdisc
(p)ensuring that all of his or her documentation is current, clear, legible, dated and
signed;
(q)participation in team discussions regarding advance directives with residents and/or
families / substitute decision-makers;
(r)communicating with the Medical Director with respect to infection disease
surveillance in the Home; and
(s)on an annual basis, reviewing and signing the Medical Directive for the
administration of the Influenza Vaccine to the Homes’ staff as delegated to the
Homes’ Registered Staff; provided that the Home shall ensure that any informed
consent required from a recipient is given prior to the administration of such vaccine
in accordance with current Public Health Guidelines; and provided further that the
Corporation of the County of Elgin shall, on an annual basis, review all relevant
policies and procedures to ensure consistency and compliance with Public Health
and Best Practice Guidelines.
FROM: Jim Bundschuh, Director of Financial Services
DATE:September17, 2019
SUBJECT: August 2019 Year-To-Date (YTD) Budget Performance
THAT the report titled “August 2019 Year-To-Date (YTD) Budget Performance”from the
Director of Financial Services datedSeptember 17, 2019 be received and filed.
Attached is the August YTDbudget comparison for the County with favourable
performance of $135,000for the first eight months of the year.
The Homes negative performance of $91,000 is predominatelyexplained by wage and
benefit negative performance of $83,000. The wage performance is related to overtime
costs caused by staffing shortages (difficulties recruiting new staff), and benefit
performance is due to short-term disability costs. The remaining negative performance
in the Homes is due to revenue being less than budgeted due to reduced MDS RAI
funding.
Staff shortages have affectedother departments(Administrative Services, Engineering,
Financial Services, Emergency Measures and Economic Development/Planning) as
well, but as these departments have only salaried staff, the impact on performance has
been positive.These staffshortages have been due to medical leaves and delays in
recruitment, with a total positive impact of over $200,000. It is important to note that
although these shortages have provided positive financial performance in the short-term
it does put the organization at risk if the staffing shortages continue for an extended
period of time.
All of which is Respectfully SubmittedApproved for Submission
Jim BundschuhJulie Gonyou
Director of Financial ServicesChief Administrative Officer
As of August 31, 2019
FROM: Jim Bundschuh,Director of Financial Services
DATE:August 13, 2019
SUBJECT: Amended Deadline for Charitable Tax Rebates
THAT the Charitable Tax Rebate By-Law 98-34 be amended to a submission deadline
of the last day of February of the following year.
The deadline in the by-law has been superseded by the Municipal Act 2001, but the by-
law has not been updated accordingly.
The Southwold treasurer highlighted the inconsistency between the County by-law and
the Municipal Act. The original by-law was written prior to the Municipal Act 2001 and
the by-law should be amended as attached to be consistent with provincial legislation.
All of which is Respectfully SubmittedApproved for Submission
Jim BundschuhJulie Gonyou
Director of Financial ServicesChief Administrative Officer
FROM:Brian Lima,Director of Engineering Services
DATE:September 16, 2019
SUBJECT: Centennial Road / Elm Line Intersection Improvements
THAT the report titled “Centennial Road / Elm Line Intersection Improvements” from the
Director of Engineering Servicesdated September 16, 2019be received and filed; and
FURTHER THAT staff commence the required Municipal Class Environmental
Assessment Schedule B project study and preliminary design to identify a preferred
intersection improvement alternativefor future implementation.
The County intersection of Elm Line (CR56) and Centennial Road (CR28) is a four-way
intersection currently only controlled at its north and south approaches with stop
conditions. Existing horizontal and vertical geometric topography conditions require
significant driver concentration to navigate the intersection during peak vehicular
periods.
This intersection located within the Municipality of Central Elgin and abuts the City of St.
Thomas is also located adjacent to ongoing and further planned intensive area
developments. This intersection also serves as a critical junction for both City and
County motorists. Following preparation of a Traffic Impact Study (TIS) in 2016 in
support of Doug Tarry Homes Ltd.’s Harvest Run Subdivisiondevelopment,
improvements of this intersection are required prior to full subdivision build-out.
This report provides detail of a conceptual analysis of potential intersection
improvement alternatives recently analysed, and next steps required with the
commencement of a Municipal Class Environmental Assessment to identifya preferred
solution.
Existing Conditions
The County intersection of Elm Line(CR56)and Centennial Road(CR28)is a four-way
intersection within the Municipality of Central Elgin at theeasterlyboundary limits of the
City of St. Thomas. The north and south approaches are named Centennial Avenue and
Centennial Road, respectively, andare offset by approximately 25m. Both approaches
are stop-controlled and have posted speeds of 50 km/h and 60 km/hrespectively. The
east and west approaches are named Elm Line and Elm Street, respectively, no offset
is present, and no stop control is provided on the either approach. Their posted speeds
are both 50 km/h. All legs of the intersection currently have single-lane approaches,
except for a dedicated southbound left-turn lane on the north leg of the intersection.
All inter
section quadrants have barrier curb and gutter under existing conditions. The
north approach (Centennial Ave.) also has a concrete sidewalk on the west side with no
boulevard. Aerial hydro, telecommunications, gas, and sewer infrastructure are all
present at this intersection and along its approaches. There are residential properties
located immediately adjacent to all quadrants of the intersectionwith the exception of
the southwestquadrant which contains a stormwater management pond, servicing
Doug Tarry Homes Ltd.’s 150 acreHarvest Run Subdivisionsite. When fully built-out,
this subdivision is expected to contain approximately 1,150 mixed use dwelling units.
Please refer to Appendix A which contains a copy of the Harvest Run Subdivision
Phasing and Staging Plan for reference.
According to a previous traffic impact study (2016) commissioned by the developer in
support of the Harvest Run Subdivision,the full build-out of the subdivision, coupled
with background traffic growth, will soon increase traffic to an unacceptable Level of
Service (LOS). To ensure the intersection operatesat an acceptable LOS, full
signalization of the intersection and installation of left turn lanes on Elm Street and Elm
Line was recommended before the build-out of Phase 2A in the next fiveyears.
Out of courtesy and during the City’s development agreement negotiation with the
developer, City staff were able to obtain the developer’s commitment to fund the
installation of traffic signals at the intersection as per the TIS recommendation on behalf
of the County.
Potential Improvement Alternatives
Stantec Consulting Ltd. was retained by Engineering Servicesto conduct a conceptual
analysis of potential improvement alternatives for the intersection of Elm Line and
Centennial Road.
Having regard for the 2016 TIS recommendations, the following fourintersection
alternatives were assessed:
1.All-way stop control (roadway realignment);
2.Signalization (existing alignment);
3.Signalization (roadway realignment); and,
4.Roundabout
The alternatives were evaluated based on their expected traffic operations, safety,
multimodal accommodation, property impacts, utility impacts and estimated cost.
Please refer to Appendix B which details Stantec’s Alternative Comparison Table. The
cost estimates were based on figures from the MTO Parametric Estimating Guide
(2016) and historical municipal costs for grading, paving, signals, illumination and utility
work. The estimated costs didnot include property acquisition, design or construction
administration costs.
In comparing each alternative, Stantec determined that Alternative 4: Roundabout is
expected to have the most favourable traffic operations over other alternatives.Based
on Transportation Association of Canada’sCanadian Roundabout Design Guide (2017),
it was determined that a roundabout was expected to be safer for users in comparison
to the other alternatives being considered.
However, Alternative 3: Signalization (Roadway Realignment) was also very close in
comparison and was able to provide the highest level of multimodal accommodation
since pedestrian crossings can be fully controlled and separated from conflict points
with the use of pedestrian signal heads, and bicycle lanes could be considered as part
of the roadway widening or as a future improvement.
Conversely, Alternative 1: Stop Control (Roadway Realignment) and Alternative 2:
Signalization (Existing Alignment) are not expected to operate well.
Next Steps
Within the approved 2019 Capital Budget, staff hasbudgeted $500,000 to design and
implement theintersection improvements consisting of full signalization and installation
of left turn lanes on Elm Street and Elm Lineas recommended in the developer’s 2016
TIS.
Based on Stantec’s conceptualevaluation of potentialintersection improvement
alternatives, staff first recommendsthat the required Municipal Class Environmental
Assessment Schedule B project and preliminary design be initiated in consultationwith
various municipality stakeholders (City of St. Thomas and the Municipality of Central
Elgin) toconsiderall potential alternatives, and allow for further refinement of the
preferred alternative preliminary design.Staff anticipatescompletion of the required
study and preliminary design will cost approximately $150,000.
In support of existing and future planned development within the City of St. Thomas and
the County, improvements to the County’s intersection of Elm Line (CR56) and
Centennial Road (CR28)is required to achieve an acceptable level of service.
Based on a reviewof potential conceptual recommended intersection improvements,
implementation in accordance with the Environmental Assessment Act first requires the
completion of a Municipal Class Environmental Assessment Schedule B project and
preliminary designto identify a preferred alternative, and is thus recommended by staff
to be initiated.
All of which is Respectfully SubmittedApproved for Submission
Brian LimaJulie Gonyou
Director of Engineering ServicesChief Administrative Officer
FROM:Brian Lima, Director of Engineering Services
DATE:September 12, 2019
SUBJECT: Mount Salem Christian School – Community Safety Zone Request
THAT the report titled, “MountSalem Christian School – Community Safety Zone
Request” from the Director of Engineering Services dated September 12, 2019be
received and filed; and
FURTHER THAT By-law 17-11 be amended to include a dynamic 40km/h reduced
speed zoneon Springfield Road from 40m south of the south property limits of Calton
Line to 408m southerly. The dynamic, “40km/h When Flashing” sign shall be active
between 7:55to 8:35a.m. and 3:15to 3:50p.m. daily between Monday to Friday and
stth
between September 1and June 30. All capital, operational and maintenance costs
associated with the dynamic signage shall be the responsibility of the Township of
Malahide; and
FURTHER THAT By-law 17-12 be amended to includea Community Safety Zoneon
Springfield Road (CR40) from 40m south of the south property limits of Calton Line to
408m southerly. The Community Safety Zone shall be in effect between 7:30a.m. to
stth
4:30p.m. daily, between Monday to Friday and from September 1to June 30.
The County of Elgin has received a request from the Township of Malahide Council to
install a Community Safety Zone and a“40km/h When Flashing” Reduced Speed Zone
along Springfield Road (CR40) in the vicinity of the Mount Salem Christian School.
Please refer to Appendix A containing acopy of the such requestfor reference.
At its meeting on November 22, 2016 County Council adopted the following School
Zone Signage Policy for school zones located adjacent to Elgin County roads:
Road sectionsin advance of school properties are posted at 50km/h unless otherwise
requestedby the local municipality to lower the speed limit to 40km/h. Municipalities
are also able to request that Community Safety Zones (CSZs) be implemented at these
locations. To date, four of seven member municipalities have requested that their
schoolzonesbe posted at40km/h and have CSZs implemented.This currently
represents 11 of 19 schools withCounty roadfrontage,with the remainder fronting
County roads posted at 50km/h.
The County of Elgin has received a request from the Malahide Township Council to
install a Community Safety Zone and a dynamic, “40km/hWhen Flashing”Reduced
Speed Zone along Springfield Road (CR40) in the vicinity of Mount Salem Christian
Schoolwhich is currently posted at 50km/h.
The “School Zone Maximum Speed When Flashing” sign(OTM code Rb-6a) is an
option for municipalities to implementto reduce the posted speed limit during certain
times only. The activation of these dynamic signs should be relevant to operating hours
of the school within the limits of 8 a.m. to 5 p.m. as per the Ontario Traffic Manual. A
municipal by-law is also required to set times that the sign is in effect and the flashing
lightsareactivated.
County Council has supported the implementation of 40km/hreduced speed zones at
school locations where requested by membermunicipalities. Dynamic, variable speed
signage was contemplated but not recommended since schoolsmay attract community
activity during non-school times, therefore, maintaining a lower speed limit at all times
may be beneficial.In addition, the estimated cost to implement this sign system is
$25,000 per location plus ongoing maintenance. Therefore, municipalities that wish to
implement a variable speed zone sign would be supported by the County, however, all
costs would be borne by the requesting municipality.
A signing policy for school zones adjacent to Elgin County roads exists whereby local
municipalities may request a 40km/h speed zone and a Community Safety Zone in
these locations. The Township of Malahide Council has requested that a dynamic
40km/h speed zone and community safety zone be implemented along Springfield Road
in the vicinity of Mount Salem Cristian School. The costs to implementand maintainthe
dynamic“School Zone Maximum Speed when Flashing”sign (Rb-6a) shall beborne by
the requesting municipality. Relevant by-laws must be amended to support these
installations.
All of which is Respectfully SubmittedApproved for Submission
Brian LimaJulie Gonyou
Director of Engineering ServicesChief Administrative Officer
September 9, 2019
County of Elgin
450 Sunset Drive
St. Thomas, ONN5R 5V1
Attention: Julie Gonyou
At its regular meeting held on September 5, 2019, the Malahide Township Council
passed the following Resolution:
Please do not hesitate to contact this office if you require any further information or
documentation. We look forward to hearing from you.
Yours very truly,
TOWNSHIP OF MALAHIDE
M. CASAVECCHIA-SOMERS, D.P.A., C.M.O., CMM III
Chief Administrative Officer/Clerk
FROM:Brian Lima,Director of EngineeringServices
DATE:September 13, 2019
SUBJECT:Rehabilitation of King George VI Lift Bridge – Status Update
THAT the report titled “Bridge Weight By-Law Amendment – Status Update” from the
Director of Engineering Services dated September 13, 2019, be received and filed.
The King George VI Lift Bridge over Kettle Creek was constructed in 1938. It is
positioned in an east-west orientation and is located on Bridge Street (CR4) in the
Village of Port Stanley, within the Municipality of Central Elgin. The bridge is a single-
span double leaf bascule bridge with a span of 42.7 m and an overall deck length of
68.3 m. The bridge carries two lanes of traffic across Kettle Creek, andopens to allow
the passage of commercial fishing and recreational watercraft.
This report provides astatus update of the County’sdetailed design being undertaken
by GM BluePlan Engineering Limited(GMBP), provides a construction cost estimate
based onthe recommended rehabilitation scope of work, details the tentative proposed
construction schedule, detour, and public consultation undertaken to date and planned.
Immediately following authorization to proceed with the detailed design, GMBP
completed a detailed forensic structural, mechanical, and electrical inspection of the
bridge to accurately assess the physical and operational condition of the bridge
structure. Based on such inspection, the following is a brief summary of the planned
rehabilitation scope of work.
Structural Investigation
An enhanced OSIM style structural inspection was carried out on April 16, 2019. In
general, the existing structural elements of the bridge were found to be in good to fair
condition. As part of the scope of work, a load limit evaluation in accordance with
Canadian Highway Bridge Design Code (CHBDC) Section 14 was completed to confirm
the existing load limit posting. Following the evaluation, the recommended load posting
under current conditions being 10-14-18 were enacted by Council bylaw at its meeting
on June 11, 2019.
The recommended scope for the structural rehabilitation work involves steel
reinforcement, concrete repairs and sidewalk modifications. It should be noted that
such scope of work will maintain the current load posting. Should Council wish to
remove the load limit posting as part of the project, extensive additional structural
reinforcementorreplacement of select steel elements on the bridge superstructureis
requiredand the construction schedule will need to be adjusted accordingly. In the
absence of a complete detailed design, the preliminary estimated cost in supportof the
loadlimit posting is an additional $1,440,000 plus contingencies.
Coating Investigation
A Certified National Association of Corrosion Engineers (NACE) coatings inspection
was carried out on April 16, 2019. In general, the existing bridge coatings were found to
be in fair to poor condition. It was concluded that the existing coatings on the bridge do
not meet the common characteristics for overcoating. The recommended scope for
coating rehabilitation work generally involves abrasive blast cleaning of all exposed
structural steel and recoating.
Mechanical Investigation
A mechanical field assessment was carried out on April 9 to 11, 2019. In general, the
existing bridge mechanical components were found to be in fair to poor condition. The
recommended scope for mechanical rehabilitation work generally involves replacement
and redundant provision of all span drive motors and speed reducers, rehabilitation of
various bearing joints, clean and paint mechanical machinery systems, and re-balancing
of the bridge.
Electrical Investigation
An electrical field assessment was also carried on April 9 to 11, 2019. In general, the
existing bridge electrical components and Supervisory Control and Data Acquisition
(SCADA) bridge operational program were found to be antiquated, near the end of their
design life and to be in fair to poor condition. The recommended scope for electrical
rehabilitation work generally involves completely replacing the majority of existing
electrical components and SCADA program, provision of standby electrical supply in the
event of utility power outage,as well as introducing new architectural decorative
structure lighting.
Project Cost
A breakdown ofpreliminaryconstructioncost estimatesfor the recommended
rehabilitation work as described above including all compulsory items and contingencies
is detailed as follows:
Total Construction Estimate Summary
Compulsory Items $780,000
Structural Rehabilitation$490,000
Coating Rehabilitation$750,000
Mechanical Rehabilitation$690,000
Electrical Rehabilitation$1,670,000
Contingency (20%)$870,000
TOTAL$5,250,000
The prices listed are presented in 2019 Canadian dollars and exclude HST,
engineering, approval fees, and work beyond the structure approaches. These
estimated costs may still be further influenced as the detailed design progresses by
such items likeenvironmental considerations, transportation requirements, regulatory
authority requirements, as well as any ancillary work beyond the limits of the bridge.
As aforementioned, should Council wish to remove the load limit posting as part of the
project, theextensive additional structural reinforcement or replacement of select steel
elements requiredto achieve such goal is estimated to cost an additional $1,440,000
plus contingencies.
Construction Schedule
Subject to finalization of the detailed design and based on the recommended
rehabilitation scope of workwhich maintains the current load limit posting, it’s estimated
that upwards of approximately 14 months is required to complete the rehabilitation
works. Further, at this time the rehabilitation construction work is tentatively scheduled
to be undertaken from March 2020 to May 2021.
Several factors such as contractor availability, contractor ability, procurement of
specialized mechanical and electrical components, weather condition, etc. are all
contributing factors to the tentative construction schedule. Expected extended lead
times for the various required specialized mechanical and electrical components have
increased the overall construction schedule but will not necessarily affect the
contractorstime spent on-site. Project specific staging and sequencing is being
reviewed as part of the detailed design work and in turn will be established with the
retained contractor.
Construction Detour
A construction detour will be in place throughout theduration of construction for
motorists, cyclists, and pedestrians. Local, business, and tourist traffic only access will
be provided within close proximity to the construction zoneso as to mitigate business
loss impacts. Residents, businesses located directly west of the bridge, and main
beach access will be available via Warren Street (CR21) to Carlow Road (CR20) and
back to Bridge Street (CR4).
To the extent possible, at least one leaf of the bridge will remain open to allow in-water
traffic clear passage. There may be some delays to bridge operation while work on the
bridge is being completed. Warning signs will be posted for watercraft operators who
need to be aware construction work is ongoing.
Project Communication & Public Consultation
To date County staff along with its consultant met with representatives of the Port
Stanley BIA, Port Stanley Village Association, Heritage Port Stanley, and Municipality of
Central Elginon May 8, 2019to advise the various stakeholdersof the planned
rehabilitation project, and solicit their preliminary feedback.A second stakeholder
consultation meeting is being scheduled to occur in the near future, to provide further
project updated information and advise of potential disruptions.
Aproject Public Information Centre (PIC)will also be held on November 20th from 6pm
to 8pm at the Port Stanley Arena & Community Centre, which will provide the public and
all interested stakeholders an opportunity to review the proposed rehabilitation scope of
work, ask questions, and provide their input. Notification of the PIC will be advertised in
the near future in various local media newspaper publications(Port Stanley Villager,
Aylmer Express, St. Thomas Times Journal, and The Londoner), in addition to having
already beenposted on the County’s project website
https://www.elgincounty.ca/engineering-services/king-george-vi-lift-bridge-rehabilitation/
and various social media accounts.
Electronic project notices have also been prepared and distributed to each of the
aforementioned stakeholders for their distribution to their respective members.
Additionally, project signboards currently inproduction will be erected on either side of
the bridge advising those passing by of the pending project, and directing them to the
County’s project website.
Therehabilitationscope of work forthe King George VI Lift Bridge as recommended by
the GMBP is necessary to bring it into conformance with all current code requirements,
where practical, and to address identified deficiencies on the bridge. The intended
rehabilitation will drastically improve operational function, reduce the frequency of
structure downtime due to emergency repairs or power outages, extendthelifecycle of
the bridge structure, and will maintain theintegral social value that the structure offers
the Village of Port Stanley.
All of which is RespectfullySubmittedApproved for Submission
Brian LimaJulie Gonyou
Director of Engineering ServicesChief Administrative Officer
FROM:Julie Gonyou, Chief Administrative Officer
DATE: September 17, 2019
SUBJECT: Provincial Health System Transformation Update – Ontario Health Teams
THAT the report titled “Provincial Health System Transformation Update – Ontario
Health Teams”from theChief Administrative Officer dated September 17, 2019 be
received and filed.
On February 26, 2019, Christine Elliott, Deputy Premier and Minister of Health and
Long-TermCare delivered the Government of Ontario’s long-term plan to “fix and
strengthen the public health care system by focusing directly on the needs of Ontario’s
1
patients and families”.The focus of Ontario’s new plan to build a connected health
care systemfocused onpatients, families and caregivers in an effort to make it easier to
navigate the health care system and strengthen local services. Through this new
initiative, health care providers will work together as one coordinated teamcalled an
Ontario Health Team () to focus on patients and specific local needs intended to
make transitions between services seamless for patients.
The purpose of this report is to provide an update for County Council with respect to the
Elgin County/St. Thomas Ontario Health Team Initiative.
OHTswill make navigation between services such as hospital to home care providers
easier with one patient record and one care plan. As a team, the goal of OHT is to
achieve common goals related to improved health outcomes and patient and provider
experiencethrough better and more integrated care province-wide.Local Health
Integration Networks (LHINs) will be dismantled and replaced by OHTs.
At maturity, every Ontarian will have access to an OHT that will:
Provide a full and coordinated continuum of care for an attributed population
within a geographic region
Offer patients 24/7 access to coordination of care and system navigation services
and work to ensure patients experience seamless transitions throughout their
care journey
1
News Release: https://news.ontario.ca/mohltc/en/2019/02/ontarios-government-for-the-people-to-break-
down-barriers-to-better-patient-care.html
Be measured, report on and improve performance across a standardized
framework linked to the ‘Quadruple Aim’: better patient and population health
outcomes; better patient, family and caregiver experience, better provider
experience; and better value
Operate within a single, clear accountability framework
Reinvest into front line care
Improve access to secure digital tools, including online health records and vital
st
care options for patients – a 21century approach to health care
Open Call for Self-Assessments April 3, 2019
Deadline to submit Self-Assessments May 15, 2019
Selections – Full ApplicationJuly 17, 2019
Deadlines – Full ApplicationOctober 9, 2019
Announce OHT CandidatesFall 2019
Deadline – Round 2 Self-Assessments December 4, 2019
In early April, the Ministry of Health and Long-Term Care released a guidance
2
documentfor communities and regions interested in establishing Ontario Health
Teams. This document set out the process of the Ministry’s open invitation to health
providers across the province to come together and be “early adopters” and become an
Ontario Health Team. Ontario Health Teams are groups of providers and organizations
that are clinically and fiscally accountable for delivering a full and coordinated
continuum of care to a defined geographic population.
Following a meeting on April 26, 2019, a working group completed and submitted a self-
assessment form which included “seniors respiratory health” as the focus for Year 1 to
the MOHLTCon behalf of a group of health providers in Elgin County and the City of St.
Thomas.
The working group selected “seniors’ respiratory health” as the focus for Year 1. This
population was selected for a number of reasons including:
The ability to leverage existing projects and initiatives in order to meet Year 1
expectations;
Identifiable roles for a broad range of Elgin County health sector partners; and
Identifiable population requiring respiratory care.
Due to the tight timelines associated with this applicationin May 2019, Council’s
consent to participate in the application or submit a letter in support of the initiative was
not obtained and as a result Elgin County (Long Term Care) and the City of St. Thomas
did not participate in the initial “self-assessment” application. Support for the Elgin/St.
2
http://health.gov.on.ca/en/pro/programs/connectedcare/oht/docs/guidance_doc_en.pdf
Thomas OHT could be offered through a letter of support, full-partnership, or general
support.
Based on the Mi
nistry’s Self-Assessment evaluations, selected groups have been
invited to complete a “full application”, others have been classified as “in development”
and some applications will not be selected.
A total of 31applications were selected to complete Full Applications, including
neighbouringmunicipalities of London(Western OHT), HuronPerthand Area
andChatham-Kent.An additional 41applications are “in development”.
Elgin/St. Thomas OHT self-assessment submission was received and the working
group has received notification that Elgin/St. Thomas’ OHTapplication is “in
development”, indicating that additional information must be received prior to being
selected to complete a “full application”.
A meeting was held with community health providers on September 10, 2019. A
general update was provided and it was suggested that community health care
providers consider providing funding to support the analysis required to advance the
Elgin/St. Thomas OHT application to the “full application” stage.
It was suggested that partnerscontribute 0.1% of their Long-TermCare budgets to
support the application development (Elgin County - $24,000). If a financial
commitment from municipalities is not possible at this time, partners consider in-kind
“expert” staff resources be provided.
Whileit is important to attend meetings and generally support this initiative, it is
recommended that Elgin County Council exercise caution committing funds or
resources at this time until more informationwith respect to the County’s role in OHTsis
available.
As the transformation of Health Services in Ontario continues to unfold, it is imperative
that we continue to work together with our health care partners and focus on the need to
advance our local and provincial priorities and ensure the continuity of patient care and
client services. It is equally important that we follow closely the status of the Ontario
Health Team Application recently submittedto the Ministry of Health and Long-Term
Careby the working groupand interested health services organizations.
All of which is Respectfully Submitted
Julie Gonyou
Chief Administrative Officer
FROM:Julie Gonyou, Chief Administrative Officer
DATE: September 17, 2019
SUBJECT: Public HealthFunding Shortfall
THAT the reporttitled “Public Health Funding Shortfall” from the Chief Administrative
Officer dated September 17, 2019,be receivedand filed; and
THATSouthwestern Public Health be requested to provide Elgin County Council with a
report in terms of how the Board intends to adjust its service delivery model to reflect
the new provincial funding arrangement.
On April 11, 2019, the Provincial government announced their first budget entitled “2019
Ontario Budget – Protecting What Matters Most”. Further information has been
released by the Province with respect to a number of core service areas including
OntarioHealth Teams, Child Care Services, Library, Conservation Authorities, Regional
Land Ambulance Services, and Regional Health Unit Services.
At the 2019 Associations of Municipalities of Ontario (AMO) Conference, the Province
announced proposed funding changes intended to provide municipalities with a basis
for their 2020 budget planning process, indicating that the final confirmation is to be
provided through the Province’s 2020 budget process.
Correspondence was received by the Board of Health from the Ministry of Health, dated
August 20, 2019. In this correspondence, the Province indicated that a “comprehensive
report to modernize Ontario’s health care system, which includes a “coordinated public
health sector that is nimble, resilient, efficient and responsive to the province’s evolving
health needs and priorities”. The Ministry reaffirmed its commitment to implement
Regional Public Health Entities, pending further consultation throughout the fall of 2019.
Proposed cost-sharing changes are set to be implemented on January 1, 2020. The
municipal cost share increases from 25% to 30%, and with the existing 100% provincial
funded programs increasing to 30% cost shared by municipalities. The Southwestern
Public Health (SWPH) is currently funded by its municipal partners (City of St. Thomas,
County of Elgin and County of Oxford) greater than this Ministry cost-share allocation.
The Ministry also announced, that to help municipalities adapt to the shifting funding
models, one-time mitigation funding will be available, limiting municipalities to cost
increases of no greater than 10% of their existing costs. Final confirmation of the 2020
funding commitment will not be available until the 2020 provincial budget process.
Assuming Public Health maintains the budget for 2020 at the same level as 2019, the
impact of the change in share with the provincial changes would cost Elgin County an
incremental $488,000. The province’s commitment to provide mitigation funding to limit
the increase in 2020 to 10% would mean an increase of $94,000.
Our funding partners in Oxford County noted in a report to Oxford County Council on
September 11, 2019 that “it is imperative that the municipal funding partners and SWPH
work together to find efficiencies, as the funding downloads from the province will
impose a significant burden directly onto the municipal taxpayers”. Elgin County staff
agrees with Oxford’s recommendation that SWPH be asked to provide Council with a
report explaining howthe Board intends to adjust its service delivery model to be more
efficient and nimble to absorbthe new funding arrangement.
Due to the extent of cuts facing Elgin County in 2020 and beyond, it is imperative that
we clearly understand the potential impacts to public health service to ensure we can
appropriately manage and communicate any changes to our residents. It is not
unreasonable that the County expect that SWPH find savings in their budget through
efficiencies, in ways similar to what the Province has requested of Municipalities,that
will reduce the excess over mandatory program costs to zero and that any funding
increases projected in their 2020 budget process be offset through the utilization of
2018 funding surpluses retained by SouthwesternPublic Health.
Ultimately, without cost cutting measures in place at SWPH, the County must plan for a
$94,000 increase in 2020 and a $488,000 increase in the outlying years of our budget
plan for 2021 and beyond.
All of which is Respectfully Submitted
Julie Gonyou
Chief Administrative Officer
1.Barry Field, Chief Operating Officer, Southwestern Integrated Fibre Technology Inc.
(SWIFT) announcing that the SWIFT Contribution Agreement with the province has
been approved for the Phase 2 projects.
2.Jo-Ann Hutchison, Ministry of Tourism, Culture, and Sport with information
regarding the Investing in Canada Infrastructure Program: Community, Culture and
Recreation.
3.H.G. Wortelboer, resident of the Township of Malahide, with concerns regarding
planning Natural Heritage Designation.
From: Barry Field
Sent: September 9, 2019 10:32 PM
To: SWIFT Board; Contributing CAOs; Contributing Heads of Council; WOWC CAOs ; WOWC Heads of
Council
Cc: Peter Crockett
Subject: SWIFT Contribution Agreement #2 Approved
SWIFT Board, Heads of Council and CAOs,
I’m happy to announce that we’ve received an executed copy of our Contribution Agreement
with the province for the Phase 2 projects.This was the final hurdle in finalizing the funding for
the projects in Norfolk, Wellington and Lambton Counties.
As you may be aware, we’ve issued the RFPs for these three projects and are awaiting the
proposals based on the following RFP closing dates;
Norfolk 19-Sep-19
Wellington 26-Sep-19
Lambton 04-Oct-19
Evaluations are expected to be complete by the end of October with contract negotiations
and awards by the end of November.
Once the procurement of the Phase 2 projects is complete, we expect the provinceto start
negotiating the Contribution Agreement for the remaining (Phase 3) projects.
Regards,
Barry Field
Chief Operating Officer
Southwestern Integrated Fibre Technology, Inc.
789 Broadway St. Wyoming, ON N0N 1T0
519.319.1112 (m)
www.swiftruralbroadband.ca
WHEREAS Section 361 of the Municipal Act, 2001, S.O. 2001, c.25, provides that the
Council ofeach municipality, other than a lower-tier municipality, shall have a tax rebate
program for eligible charities for the purposes of giving them relief from taxes or amounts
paid on account of taxes on eligible property they occupy;
AND WHEREAS By-Law No. 98-34 was passed by the Council in this regard;
AND WHEREAS By-Law No. 98-34 was amended by By-Law No. 04-22 to provide for a tax
rebate program for Branches of the Royal Canadian Legion effective January 1, 2005;
AND WHEREAS By-Law No. 98-34 was amended by By-Law No. 07-23 to include charges
in the definition of Taxes;
AND WHEREAS Section 361.3.7 of the Municipal Act, 2001, S.O. 2001, c.25 states that “An
application for a taxation year must be made after January 1 of the year and no later than
the last day of February of the following year.”
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts
as follows:
1 . THAT Subsection 6 of By-Law No. 98-34 be and is hereby amended to replace
“charities must provide documentation which substantiates their eligibility on or before
December 1 of the preceding year” with “charities must provide documentation which
substantiates their eligibility no later than the last day of February of the following year”; and,
2.THAT this By-Law becomes effective upon its passing.
TH
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 24DAY OF
SEPTEMBER 2019.
Julie Gonyou, Duncan McPhail,
Chief Administrative Officer.Warden.
WHEREAS, pursuant to Section 128(2) of the Highway Traffic Act, being Chapter H.8, R.S.O.
1990, as amended, the Council of a municipality may by by-law prescribe a different rate of
speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction
than is prescribed in Section 128(1a);
AND WHEREAS the County of Elgin did pass By-law No. 17-11and amendingBy-laws No.
18-29, 19-14,19-19, and 19-22prescribing different rates of speed for motor vehicles on
certain highways under its jurisdictions;
AND WHEREAS it is deemed expedient to further amend said By-Law to prescribe a different
rate of speed on certain highways under its jurisdiction.
NOW THEREFOREBE IT RESOLVED THATthe Municipal Council of the Corporation of the
County of Elgin enacts as follows:
1.THATSchedule “B” of By-law No. 17-11 setting out a maximum rate of speed of
50km/hr be and is hereby amended by adding the following:
40AFrom 688metres south of the south property line of County Road 45to
408 metressouth of the south property line of County Road 45.
40BFrom 40metres south of the south property line of County Road 45to
537 metresnorth of the south property line of County Road 45.
2.THAT Schedule “D” be added to By-law No. 17-11 setting out the following:
407:55 to 8:35 a.m.From 40m south of the south property limits of Calton Line to a
Anddistance of 378m southerly.
3:15 to 3:50 p.m.
3.THAT the penalties provided in Section 128(14) of the Highway Traffic Act shall apply
to offences against this by-law.
4.THAT this by-law shall become effective once signage setting out the speed limit has
been duly posted.
- 2 –
th
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 24DAY OF
SEPTEMBER2019.
Julie Gonyou,Duncan McPhail,
Chief Administrative Officer.Warden.
WHEREAS, pursuant to Section 214.1 (1) of the Highway Traffic Act,R.S.O. 1990,
Chapter H.8, the Council of a municipality may by by-law designate a part of a highway
under its jurisdiction as a community safety zone if, in the Council’s opinion, public safety
is of special concern on that part of the highway;
AND WHEREAS Council did pass By-law No. 17-12 and amending By-law 19-18
designating Community Safety Zones on certain County Roads;
AND WHEREAS it is deemed advisable to amend said By-law.
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of
the County of Elgin enacts as follows:
1.THAT Schedule “A” of By-law No. 17-12 be and is hereby amended by adding the
following:
#4040m south of the 408m south of 8:00 a.m. Monday January to June
Springfield south property the south toto Fridayand
Roadlimit of County property limit of 5:00 p.m.September to
Road #45 (Calton County Road #45 December
Line)(Calton Line)
2.THAT the penalties provided in Section 124.1 (1) of the Highway Traffic Act, R.S.O.
1990, Chapter H. 8, shall apply to offences against this by-law.
3.THAT this by-law shall become effective upon passing, but not before signs
designating a Community Safety Zone have been erected.
th
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS24DAY OF
SEPTEMBER2019.
Julie Gonyou, Duncan McPhail,
Chief Administrative Officer.Warden.
1)Manager of Information Technology –
– IT Support Services
2)Councillor Marks –
– SWIFT
3)County Solicitor and Chief Administrative Officer –
– Legal Recruitment(VERBAL)
4)County Solicitor and Chief Administrative Officer –
– Fire Training Officer/Community Emergency Management
Coordinator Agreement (VERBAL)
5)County Solicitor –
– Port Bruce Bridge (VERBAL)
6)Chief Administrative Officer –
– Ambulance
Review
7)Chief Administrative Officer –
–
County Property Disposition - Dutton/Dunwich
8)Chief Administrative Officer –
– HR Organizational Review