December 14, Agenda
ORDERS OF THE DA Y
FOR THURSDA ~ DECEMBER 14TH, 2006 - 10:00 A.M.
PAGE # ORDER
Meeting Called to Order
Adoption of Minutes - for the meeting of November 28, 2006
Disclosure of Pecuniary Interest and the General Nature Thereof
Presenting Petitions, Presentations and Delegations
PRESENTATIONS:
12:00 NOON - Years of Service Employee Recognition - employees will join
Council for lunch at which the presentations will be made (list attached)
Motion to Move into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
Council Correspondence - (attached)
1) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (separate agenda)
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
78-83 13th Consideration of By-Laws
14th ADJOURNMENT
1 st
2nd
3rd
4th
2
5th
3-40 6th
7th
41-44
45-77
8th
LUNCH WILL BE PROVIDED
Dates to Remember:
January 12, 2007 Draft Budget mailed to Council
January 23,2007 9:00 A.M. - County Council Meeting
EMPLOYEE RECOGNITION - DECEMBER 14. 2006 COUNCIL MEETING
ADMINISTRATIVE
SERVICES Marilyn Payler 15 years
CUL TURAL Bonnie Barons 20 years Aylmer
SERVICES Mary Brown 20 years Port Stanley
Shelley Fleming 20 years Rodney/West Lome
Maria McLellan 20 years Belmont
Sharon Podeszwa 20 years Belmont
Brian Masschaele 5 years Archives
Dalene Vanzyl 5 years Dutton
ENGINEERING
SERVICES Wayne Mifflin 30 years
FINANCIAL
SERVICES Sonia Beavers 25 years
LONG-TERM Nora Parish 30 years Bobier Villa
CARE HOMES Nancy Hunter 25 years Bobier Villa
Helena Kyle 25 years Elgin Manor
Rhonda Rieger 25 years Elgin Manor
Ernie Schned 25 years Terrace Lodge
Mindy Deziel 20 years Elgin Manor
Servat Sobhani 20 years Elgin Manor
Joyce Terpstra 20 years Terrace Lodge
Loree VanDeMaele 20 years Terrace Lodge
Carol Adams 15 years Elgin Manor
Carol Boyle 15 years Elgin Manor
Dorothy Fife 15 years Elgin Manor
Doug Pearce 15 years Elgin Manor
Deb Petrushevsky 15 years Bobier Villa
Carletta Slaght 15 years Terrace Lodge
Dianne Uitvlugt 15 years Bobier Villa
Tina Bisson 10 years Terrace Lodge
Bev Drouillard 10 years Bobier Villa
Sharon Gordon 10 years Bobier Villa
Jennifer Groot-Zevert 10 years Terrace Lodge
Sandra Grylicki 10 years Terrace Lodge
Stephanie Rieger 10 years Bobier Villa
Stacey Blake 5 years Bobier Villa
Julie Bohm 5 years Terrace Lodge
Lisa Crane 5 years Terrace Lodge
Jessica Dance 5 years Terrace Lodge
Rushel Duckworth 5 years Terrace Lodge
Janice Guindon 5 years Elgin Manor
Helena Hamm 5 years Terrace Lodge
Kelley Johnson 5 years Elgin Manor
Joyce Lockyer 5 years Elgin Manor
Heather McDowell 5 years Bobier Villa
Leanne Pearson 5 years Terrace Lodge
Eunice Turner 5 years Elgin Manor
Angela Vanderwyst 5 years Terrace Lodge
Patricia Vowel 5 years Elgin Manor
Sharon Wilson 5 years Elgin Manor
Kelly Wright 5 years Terrace Lodge
REPORTS OF COUNCIL AND STAFF
December 14. 2006
Staff Reports - (ATTACHED)
4 Manager of Administrative Services - Schedule of County Council Meetings for 2007
6 Manager of Administrative Services - Land Division Committee Appointments
8 Director of Financial Services - Budget Comparison - October 31, 2006
12 Director of Engineering Services - Ontario Government Rural Infrastructure
Investment Initiative
16 Director of Senior Services - Bobier Villa, Elgin Manor - Ministry of Labour Enhanced
Inspections in LTC Homes
19 Director of Senior Services - Terrace Lodge - Terrace Lodge Re-development
24 Manager, Economic Development - Economic Development Initiatives
3
REPORT TO COUNTY COUNCIL
FROM:
Sandra Heffren, Manager of Administrative Services
DATE:
07 December 2006
SUBJECT: SCHEDULE OF COUNCIL MEETINGS FOR 2007
Attached for your consideration are suggested meeting dates of County Council for 2007.
Council can change meeting dates at any time with advanced notice.
RECOMMENDATION:
THAT the attached schedule of County Council meeting dates be approved.
Respectfully Submitted
<4~~_ ~
S.J. ffren
Manager of Administrative Services.
ion
Mark G. ,
Chief Administrative Officer.
SCHEDULE OF COUNTY COUNCIL MEETINGS FOR 2007
DATE TIME
January 12 no meeting - Draft Budget mailed to Council
January 23 9:00 a.m. - 4th Tuesday - one meeting due to Christmas
shutdown - Capital budget discussion
February 13 9:00 a.m. - Operational budget discussion
- one meeting due to ROMAlOGRA Conference
March 13 9:00 a.m.
March 27 9:00 a.m.
April 10 9:00 a.m.
April 24 9:00 a.m.
May8 9:00 a.m.
May 22 9:00 a.m.
June 12 9:00 a.m.
June 26 9:00 a.m.
July 10 9:00 a.m. ) two meetings if required
July 24 9:00 a.m. )
August 14 9:00 a.m. ) meetings are not normally held in August
August 28 9:00 a.m. )
September 11 9:00 a.m.
September 25 9:00 a.m.
October 16 9:00 a.m. - 3rd Tuesday - due to AMO Counties and Regions
Conference
November 13 9:00 a.m.
November 27 9:00 a.m.
December 11 7:00 p.m. - Warden's Election
December 13 9:00 a.m. - Regular Council Meeting
Council Meetings are normallv held every 2nd and 4th Tuesday of the month and are
subject to change.
0::
w
OJ
:2: 0::
w w
0 -J OJ
~I w 0:: I- :2:
0 ll. C/) W
~ <( ::::> I-
>- ~ (!) ll. 0:: w
0:: & ::::> 0:: w w I
<( <( W C/) OJ I-
::::> <( I ~ OJ ~ :2: 1-"
0:: ::::> 0 0 >- w w <(Z
OJ Z 0:: ~ I- -J > Z IO
W <( <( 0 ::::> 0 ::::> 1-1-
LL J :2: :2: 0 J Z J o~
00
0:: 00::
I-
w C/)C/)
OJ 0::-
:2: 0:: wO::
w W -J oL;)
0 OJ 0:: Z>-
~I w :2: I- ::::>C/)
0 W C/) ll. C/)::::>
W ~ I- ::::> <( -0
..J & 0:: ll. (!) ~ 1--
::l 0:: w w ::::> & ->
C w <( OJ C/) <( .w
W I OJ ::::> :2: ~ ~ <( :::!o::
:I: 0 0 0:: w w ::::> Oll.
0 0:: I- OJ > >- Z >- Z ZC/)
-J
en <( 0 w 0 ::::> ::::> <( <( ::::>-
:2: 0 LL Z J J :2: J OZ
Z O~
0
S 1-0::
0:: z<(
w ~$
OJ
0 :2: O::(!)
0:: w ::::>Z
Z 0:: 0 -J 0:2:
w ~I w w 0:: wo
C OJ 0 ll. I()
0:: 0 ~ <( 0:: I-z
<(
~ I- 0:: & ~ W LL-
0 W & OJ OW
~ 0 OJ <( :2: :2: I
~ :2: ::::> <( w I 0::1-
::l >- w 0:: ::::> I- 0 WW
a. > OJ Z ll. 0:: I-~
W -J 0 W <(
::::> w <( W~
C J Z LL J C/) :2:
I-J
I--J
0::-
0$
LLZ
c/)w
-0
wO::
-J<(
::::>$
@(!)
IZ
()-
C/)O
C/)~
-::::>
~O
0:: W
0 I-
..J 0
..J
(3 ~ W C/) ~ -J :z:
0 0:: Z W
Z -J >- ::::> C/) 0:: -J
~ 0 C/)
::l W l- I ~ ~ C/) Z W <(
0 $ Z LL 0:: OJ -J Z 0:: w
0 <( 0 C3 0 <( <( $ w () -J.
$ > :2: I :2: I :2: <( a.
REPORT TO COUNTY COUNCIL
FROM: Sandra Heffren, Manager of Administrative Services
DATE: December 12, 2006 Revised December 14, 2006
SUBJECT: Land Division Committee Appointments
Introduction:
According to Council policy, nominations of persons to be appointed to the Land Division
Committee are to be sought directly from the affected municipalities.
Discussion:
Nominations for appointment to the five-member Committee for the term of Council were
requested from the local municipalities, to be returned for Council appointment. As this is
a five-member committee, representation by each member involves more than one
municipality. Nominations were requested from all municipalities that the member currently
represents. The following have been nominated from the respective municipalities:
Areas Covered Nomination
All of the Municipality of West Elgin and a small Duncan McPhail - second term
portion of the Municipality of Dutton/Dunwich
Most of the Municipality of Dutton/Dunwich and Rien VanBrenk
a small portion of the Township of Southwold
Most of the Township of Southwold and most of Bill Walters (Southwold) - second
the Municipality of Central Elgin term and Dan Dale (Central Elgin).
One name is to be selected.
Most of the Township of Malahide, all of the Paul Faulds (Malahide) and Bill Walters
Town of Aylmer and a small portion of the (Central Elgin) - second term. The
Municipality of Central Elgin Town of Aylmer received and filed the
request. One name is to be selected.
All of the Municipality of Bayham and a small Paul Ens
portion of the Township of Malahide
Conclusion:
The Municipalities have submitted nominations for appointment to the five positions on the
Land Division Committee. The Township of Malahide and the Municipality of Central Elgin
have submitted two names for appointment for one position and Council is required to
select one of these names for appointmentto the Committee.
2
Recommendation:
THAT the following be appointed to the Elgin County land Division Committee for the term
January 1, 2007 to December 31, 2010:
Mr. Duncan McPhail (West Elgin-Dutton/Dunwich appointee)
Mr. Rien Van Brenk (Dutton/Dunwich-Southwold appointee)
... ... ... ... ... ... ... ... ... (Southwold-Central Elgin appointee) - one member to be determined
from the two names submitted
... ... ... ... ... ... ... ... ... (Malahide-Aylmer-Central Elgin appointee) - one member to be
determined from the two names submitted
Mr. Paul Ens (Bayham-Malahide appointee).
Respectfully Submitted
Approved for Submission
vf~..
San ... Heffr. ,
Manager of Administrative Services.
Mark G. Mc on ,
Chief Administrative Officer.
Municipality of
Bayham
Op ~,,-"
1JO.l"tunity Is ~o
p.o. Box 160,9344 Plank Road,
Straffordville, Ontario NO] 1 YO
Tel: (519) 866-5521 · Fax: (519) 866-3884
email: bayham@bayham.on.ca
D"C"C'" :rJ, 0 <'\1106
c U <<;l tLu
ElG~;\j
'\~A liVE SERVICES
December 7, 2006
Sandra J .Heffi.en
Land Division Committee
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5Vl
Dear Mrs. Heffren
Re: Land Division Committee Appointment
Please be advised that at the meeting of Bayham Council on November 23rd the following
resolution was passed:
"THAT correspondence from the County of Elgin dated October 24, 2006 regarding the
replacement of a member on the Elgin County Land Division Committee be received;
AND THAT Council hereby nominates and recommends that Paul Ens be appointed to the
Elgin County Land Division Committee."
Mr. Ens may be contacted as follows:
8941 Mitchell Road, R.R. # 1, Straffordville
NOJ lYO
Phone 519-866-5295
or enspa@ddmplastics.on.ca
Fax: 519-866-5293
Email: ens@porchlight.ca
I apologize for the delay in getting back to you. Should you have any questions, or
require further information, please feel free to give our office a call.
Yours truly f
~k~~O
Mrs. Lynda Millard
Clerk
File: A16
C2006-113
Dec.12. 2006 10:56AM
M
1111"
A~
Proud Heritaac!. Brliht Future.
MOVED BY:
SECONDED BY:
TOWN OF AYLMER No.6045
TOWN OF AYLMER
p. 1
COUNCIL RESOLUTION
December 11, 2006
(JohnVandermeersch)
(Ron Baldwin)
UThat the communication from the County of Elgin with respect to
nomlnatfng a member to the Elgin Land Division Committee, be received
and filed."
~(?~
Head of Council (Bob Habkirk)
11~ Jr~AA~
Jar (N.J. I "08)
RESOLUTION # 7-- 0 '"7
12/11/2006 11:38
7735334
TWP MALAHIDE
PAGE 01
A proud tradition. a brigh t future.
87 10hn Street South,
Aylmer, Ontario N5H 2C3
Telephone: (519) 773-S3M
Fox: (519) 773-5334
www.township.molohidt!l.on.co
IIALA'.S.H..
December 11, 2006
Elgin Land Division Committee,
COlmty of Elgin,
450 Sunset Drive,
St. Thomas, Ontario
N5R 5Vl
Dear S1fS:
RE: Malahide Nomination.
Malahide Township Council passed the following Resolution on December 7, 2006:
THAT Malahide Township Council hereby nominates Paul Faulds as the Township
representative on the Elgin (ounty Land Division Committee for the area including
the Township of Malahide, Town of Aylmer and Municipality of Central Elgin.
AND:
THAT Malahide Townsbip Council hereby nominates Paul Ens as the Township
representative on the Elgin County Land Division Committee for the area including
the Township of Malahide aID d the Municipality of Bayham.
Please contact the Township Office if you have any questions with respect to the above.
Yours very truly,
TOWNSHIP OF MALAHIDE
4
c:7~
R. MILLARD, C.A.O.lCLERJ(
H:\diana's files\Randy' 2006\t1lgin COUl'Il}" paul fauJds nomination.doc
RANDALL R. MILLARD
C.A.O,fClerk
SUSAN E. WILSON
Treasurer
'Ihe Corporation of the !Jv{unicipafity of Centra[ ~[gin
450 Sunset Drive, 1 st Floor, S1. Thomas, Ontario N5R 5V1
Ph.519-631-4860 Fax 519-631-4036
November 28th, 2006
2 8 2006
Sandra Heffren
Deputy Clerk
Land Division Committee
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Se;ElV~fl.te~
!."f'. ~.NH1\:;~"R"l b~ INE. J;." ,j t\%i1l~;.J
i4.""!'liiu~l..J ~ nt\
Dear Ms. Heffren:
Re: Replacement of Member - Elgin County Land Division Committee
Please be advised that Council discussed your correspondence with respect to the above noted
matter at their meeting dated Monday, November 27th, 2006 and the following resolutions were
passed:
THAT: The Council of the corporation of the Municipality of Central Elgin recommend to County
Council the appointment of Dan Dale to serve on the Elgin County Land Division Committee
effective January 1 st, 2007, and continue for the term of Council, covering the area in the
Municipality of Central Elgin west of County Road 74 (Belmont Road excluding Belmont), west
along Highway 3 (Talbot Line) to County Road 36 (Quaker Road), west of Quaker Road to Lake
Erie, and Township of Southwold east of County Road 20 (Union Road). CARRIED. .
THAT: The Council of the Municipality of Central Elgin recommend to County Council the
appointment of Bill Walters to serve on the Elgin County Land Division Committee effective January
1st, 2007, and continue for the term of Council, covering the area in the Township of Malahide west
of County Road 73 (Imperial Road), south of County Road 52 (Ron McNeil Line), and west of
County Road 40 (Springfield Road), and Municipality of Central Elgin east of County Road 74
(Belmont Road including Belmont), west along Highway 3 (Talbot Line) to County Road 36 (Quaker
Road) east of Quaker Road to Lake Erie; and the Town of Aylmer. CARRIED.
If you have any questions with respect to this matter, please do not hesitate to contact me at the
municipal office.
Yours truly, "'
~~jr~
Dianne Wilson
Deputy Clerk
TOWNSHIP OF SOUTHWOLD
35663 Fingal Line
Fingal, ON NOL 1KO
Phone: (519) 769-2010
Fax: (519) 769-2837
Email: tmichiels@twp.southwold.on.ca
November 21 , 2006
rr~
NG v 2 ~r ?G06
Mrs. Heffren
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
RE: REPLACEMENT OF MEMBER ON THE ELGIN COUNTY LAND DIVISION
COMMITTEE
Dear Mrs. Heffren:
Please be advised that the Council of the Corporation of the Township of Southwold at
its regular Council meeting held on November 20, 2006 passed the following resolution:
"THAT Bill Walters be nominated for the Elgin County Land Division
Committee effective January 1, 2007 and continue for the term of
Council. "
Please contact the Township office if you require any further information.
y~ tru. Iy,
d0Cl 'M./ckt
Tena Michiels
Deputy Clerk
Cc: Municipality of Dutton/Dunwich
TOWNSHIP OF SOUTHWOLD
35663 Fingal Line
Fingal, ON NOL 1KO
Phone: (519) 769-2010
Fax: (519) 769-2837
Email: tmichiels@twp.southwold.on.ca
November 29,2006
UtI C 6 2006
County of Elgin
S. J. Heffren
450 sunset Drive
St. Thomas, ON N5R 5V1
. .'c
" ,.;,' ~"'"
i' :-;f.r;/;~'~c,~):] 4' "flue ~~~~!"i"'re~
Ni'.4d;:~ija~i~~~ li"1j,.1JQ \1 u,~ %0lbU tl J b\tlg;~
Dear Ms. Heffren:
Please be advised that the Council of the Corporation of the Township of Southwold at
its regular Council meeting held on November 27, 2006 passed the following resolution:
"THAT this Council endorse the resolution passed by the
Municipality of Dutton/Dunwich appointing Rien Van Brenk to sit as
the representative to the Elgin County land Division Committee to
cover the easterly portion of Dutton/Dunwich and the westerly
portion of Southwold Township."
Please contact the Township if you require any further information.
V:;) truly,
~ 'fiI-rM
Tena Michiels
Deputy Clerk
Cc: Mun. of Dutton/Dunwich
MAYOR
Bonnie Vowel
259 Mary Street
Dutton, NoL tJo
9dunicipaEity of (})utton/(})unwich
Box 329,199 Main Street, nUITON, Ontario NoL 1JO
Telephone: (519) 762-2204- Fax No. (519) 762-2278
Clerk Treasurer Administrator
Ken Loveland
DEPUTY MAYOR
Cameron McWilliam
28740 Celtic Line RR# 1
Dutton, NoL tJo
COUNCILLORS
Elizabeth Kornaker
1 Lions Road, Box 214
Dutton, NoL tJo
John Yokom
32543 Pioneer Line, RR # 1
Iona Station, NoL 1PO
Donald H. Page
7949 Coyne Road RR # 2
Wallacetown, NoL 2Mo
November17fu,2006
County of Elgin
S. J. Heffren
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
NOV 2 1 2006
Dear Ms. Heffren,
Re: county Land Division Committee
Please be advised that the Council of the Municipality of Dutton/Dunwich passed the following
resolution:
MOVED by Yokom and SECONDED by Page THAT we recommend to the County of Elgin
that Rien Van Brenk be appointed to sit as the representative to the Elgin County Land Division
Committee to cover the easterly portion of Dutton/Dunwich and the westerly portion of
Southwold Township.
CARRIED
If you have any questions concerning this matter, please contact the undersigned.
Y ours~ru:::/~
~~
Ken Loveland
Clerk Treasurer Administrator
KL:ht
cc Twp. of Southwold
MAYOR
Bonnie Vowel
259 Maty Street
Dutton, NoL 1Jo
9Yt.unicipality of (})utton/(})unwich
Box 329,199 Main Street, DUTrON, Ontario NoL 1JO
Telephone: (519) 762-2204- Fax No. (519) 762-2278
Clerk Treasurer Administrator
Ken Loveland
DEPUTY MAYOR
Cameron McWilliam
28740 Celtic Line RR# 1
Dutton, NoL 1Jo
COUNCILLORS
Elizabeth Kornaker
1 Lions Road, Box 214
Dutton, NoL 1Jo
John Yokom
32543 Pioneer Line, RR # 1
Iona Station, NoL IPO
Donald H. Page
7949 Coyne Road RR # 2
WaUacetown, NoL 2Mo
November 3, 2006
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
NOV -1 2006
!2LGIN
SflHVICES
Attention: Sandra J. Heffi-en
Dear Mrs. Heffren,
Re: Appointment to Land Division Committee
Please find attached a resolution recommending Duncan McPhail's reappointment to the Elgin
County Land Division Committee.
Yours truly,
~.
Ken Loveland
Clerk Treasurer Administrator
cc Municipality of West Elgin
06.18.315
The Municipality of DuttonIDunwich
MOVED BY: Page
SECONDED BY:
Mc William
DATE: Wednesday November 1st. 2006
THAT
the Council of the Municipality of DuttonlDunwich recommends that the reappointment of
Duncan McPhail as the representative to sit on Land Division Committee to cover the Area for
Coyne Road West
CARRIED
(1
" \.
/<:~:::):::}~'~~'>
%~ "',//
/1/.1"" ~""'-'_" ........ /
V"&r./I /'" ~.. ~'. __'"
"",_, (,i;,~~j)"")
(.t"""" "....~
.\. ~
\~
Mayor
., .
,. '.... .
c, ,".
'.
, "
.
, ,',
. '...
" '.-
,',,'
,.... ':
.' "'.
....".'..'<~',' ,-':: ';,',>': < .....
': ..' ,:""". .: :'...., .',' ".', ..'. '.:,
" <' . "..: ' .' ,', .', ..',.' ',' ',,'.." , . .... '
. " ,'.' .'," ,d .,.,,: "..' ." ,'.".',"', ". "':,:'.'. ,:."'.",.',:.'.,'
.':' ',' " .', " ,', c:. "','
,,' ',' '. ,....,... ".' . "..' : ,.,.: i '" " '
, ,', .'."'. ':>,' " '. .', .' . '..,
, ,... "."., ,'.' ,', .'.:,' . , ',", ",' "", ' ",.'."
'.... ':,. ""'.,,<, ',' " ",."" '>. "
d < ,'.: '...." , .. '.', '" , ' ',:', . '.....:.. "" ,:'.', ,.' . ,,':'
'. " :' , :.. " ','. ',' ',.' , " " , .- ",':- '. ,;,' . .. , ',. .'''' ',"
, ." " ",.," .: : ,< " ' ". , " " .:' ",-," ',"," '," "". " ;' , ,
. , '. '," " "'..' '.,',.. ". ' , :,...,'.... . . :.",., ."';. ,
. ' " '.,:, ',.',<"', .'.' .,' ,
,:', ',,, ' ';. < '" '., ' ,.,'" .... ',.' ',' '.' " '.'
, .'.' ,'. , ''-'''' "" ...,'. ," .' ,'. .... ""', 'e," "," ",'
., ." . . .....' ," '.' ~". ....~ ......... .... .
',", ',.' ':' " "',' .".', '<".:"'" " '.' ." ",.,.,
, . .' ..: ""',, " ' .' " "" :..: . ,.', ','," '.,';' :':' 'c' .,< '..", .
, . .' :', "".." "".': ""'.,, '. ",', ':"> ,",.,,:..
, _, ::.~ ',' i,' ,,,. "'. . ".:.... ',,'.. "
, ". " : , ' "'. . . "., ..: :--' ",,". ' "',:.-',., ., "..,' "
,':', " ',' . , ' ,', . ' :,'," " " , " "
. ..:.:" ' . . ",,',,", .. ", :'''.".' .' ",' .:':,.'
" :", ,< ",,'- u' "".', , ,.......'", '" ,..",.,," . .",,' '.'.'. ",
" ",' ,',: ,,' " ," ',' . ," . ",'.'.",: " .
, ....',.' . ;" ' . " '..,
, '." ,'..." ",:''-. ,:',....: " '
WIre fttunicipalit~ of :mtczt tE1gin
November 10, 2006
NOv 1 4 4:~~6
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
'fiVE SERVICES
Attn: S. J. Heffren
Dear Mrs. Heffren:
RE: ELGIN COUNTY LAND DIVISION COMMITTEE
Please be advised that the Council of the Municipality of West Elgin, passed the
following resolution at their meeting held on November 9, 2006:
Properly Moved and Seconded:
RESOLVED that the Council of the Municipality of West Elgin recommends that
Duncan McPhail be appointed to sit as the representative for the Municipality of
West Elgin on the Elgin County Land Division Committee.
DISPOSITION: Carried.
Should you have any questions please contact me directly.
Yours truly,
~J~
Norma I. Bryant, HonBA, AMCT
Clerk
cc. Municipality of Dutton/Dunwich
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519) 785-0644
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
November 20, 2006
SUBJECT:
Budget Comparison - October 31,2006
Corporate Goal Referenced:
To ensure fiscal responsibility and accountability.
Introduction:
Attached is the budget comparison to October 31, 2006 for the County operating
departments.
Discussion:
The departmental totals are reasonable for the tenth month of the year. Some benefit lines
are slightly over budget. These may disappear as employees reach maximums for Canada
Pension and Employment Insurance. As a reminder, staff cautioned Council when the budget
was presented that some departments may be over on the benefit line at year end.
Administration Building - positive variance - 25,599 - new employee started in July.
Purchased services is over budget - expenditures higher than anticipated at budget time. The
heat pumps required significant dollars this year.
Engineering Services - positive variance - 58,112 - Timing of maintenance payments and
operations below budget to October.
Overall the three Homes are in a positive position. The increases in revenues started flowing
in April and small positive variances are showing there. Terrace Lodge and Bobier Villa are
having some difficulty with wage lines. Contributing factors include construction projects,
infection control, and difficulty attracting and retaining registered staff. This has lead to
significant overtime hours that were not anticipated at budget time. The Bobier Villa wage
lines were under-budgeted for 2006.
Library - positive variance - 169,806 - Literacy grant received along with the annual
Provincial grant. A total of 126,000 was received for the literacy grant. However, due to time
constraints, only 35,000 has been spent. If the funds cannot be expended by year end, a
report may come forward asking Council to reserve the balance until next year.
Information Technologies - positive variance - 73,480 - Consulting fees and support and
maintenance lower than anticipated.
Provincial Offences - positive variance - 181,358 - semi-annual payment to municipalities
will be made once the 2006 figures have been finalized.
Ambulance Services - positive variance - 183,402 - lump sum payment for increased grant
received in April. Contractor payments lower than budgeted.
Recommendation:
THAT the report titled Budget Comparison - October 31,2006 and dated November 20,2006
be received and filed.
Respectfully Submitted
cf~
Linda B. Veg~
Director of Financial Services
~f::~::S
Chief Administrative Officer
COUNTY OF ELGIN
Departmental Budget
Comparisons
For The 10 Periods Ending October 31, 2006
Total YTD YTD Variance %OF
Budget Budget Actual 0 Budget
Warden & Council
Wages 173,320 144,433 144,838 (405)
Benefits 6,692 5,577 5,625 (48)
Operations 66,560 55,467 44,042 11 ,425
Total 246,572 205,477 194,506 10,971 78.88%
Administrative Services
Wages 251,848 209,873 207,883 1,991
Benefits 51,866 43,222 46,757 (3,535)
Operations 13,914 11,595 14,125 ~2,530~
Total 317,628 264,690 268,765 4,075 84.62%
Financial Services
Wages 292,905 244,088 237,771 6,317
Benefits 70,004 58,337 58,325 11
Operations 14,490 12,075 13,674 (1,599J
Total 377,399 314,499 309,770 4,72 82.08%
Human Resources
Wages 293,000 244,167 238,193 5,973
Benefits 64,500 53,750 59,589 (5,839)
Operations 13,900 11,583 11,648 (65J
Total 371,400 309,500 309,431 6 83.31%
Administration Building
Wages 155,100 129,250 112,568 16,682
Benefits 40,300 33,583 26,060 7,524
Operations 64,800 54,000 52,507 1 ,493
Total 260,200 216,833 191,135 25,699 73.46%
Corporate Expenditures
Insurance 253,750 252,812 247,426 5,386
Telephone 24,000 20,000 24,448 (4,448)
Legal & Professional 87,000 72,500 72,366 134
Retiree Benefits 38,000 31,667 20,656 11,011
Other Expenditures 73,315 61,096 60,227 869
Total 476,065 438,075 425,122 12,952 89.30%
Engineering
Wages 255,000 212,500 211,946 554
Benefits 58,000 48,333 48,204 129
Operations 79,300 66,083 28,771 37,312
Maintenance 2,564,295 1,933,900 1,913,782 20,118
Total 2,956,595 2,260,817 2,202,704 58,112 74.50%
Agriculture
Fees Revenue 0 0 (630) 630
Operations 29,423 24,519 13,974 10,546
Total 29,423 24,519 13,344 11 ,176 45.35%
Elgin Manor
Revenues (4,440,167) (3,700,139) (3,723,679) 23,540
Wages 3,876,131 3,230,109 3,150,576 79,533
Benefits 1,037,703 864,753 811,716 53,037
Operations 897,979 748,316 736,564 11,752
Total 1,371,646 1,143,039 975,177 167,862 71.10%
Terrace Lodge
Revenues (4,970,489) (4,142,074) (4,183,556) 41 ,482
Wages 4,009,168 3,340,973 3,384,676 (43,703)
Benefits 1,059,288 882,740 879,044 3,696
Operations 919,634 766,362 707,767 58,595
Total 1,017,601 848,001 787,931 60,070 77.43%
Bobier Villa
Revenues (2,829,670) (2,358,058) (2,374,303) 16,245
Wages 2,588,097 2,156,748 2,259,470 (102,723)
Benefits 617,894 514,912 512,956 1,955
Operations 730,880 609,067 478,035 131,032
Total 1,107,201 922,668 876,159 46,509 79.13%
Pioneer Museum
Wages 81,275 67,729 53,707 14,023
Benefits 20,725 17,271 9,870 7,401
Operations 19,400 16,167 28,076 (11,909)
Total 121,400 101,167 91,652 9,515 75.50%
Library
Wages 1,065,258 887,715 877,162 10,553
Benefits 261,048 217,540 205,470 12,070
Collections 233,000 194,166 197,725 (3,559)
Operations 112,019 93,349 ~7,393) 150,742
Total 1,671,325 1,392,771 1, 22,965 169,806 73.17%
Archives
Wages 139,514 116,262 120,420 (4,158)
Benefits 36,273 30,228 25,302 4,925 '
Operations 48,800 40,667 31,955 8,712
Total 224,587 187,156 177,677 9,479 79.11 %
Land Division
Wages 58,015 48,346 42,639 5,707
Benefits 9,035 7,529 7,863 (334)
Operations (67,050J (55,875J (60,099~ 4,224
Total (9,597 9,597 0.00%
Emergency Measures
Wages 5,150 4,292 4,292 0
Benefits 1,340 1,117 1,117 0
Operations 9,000 7,500 4,910 2,590
Total 15,490 12,908 10,318 2,590 66.61 %
Information Technologies
Wages 183,255 152,713 157,273 (4,561 )
Benefits 38,900 32,417 37,641 (5,224)
Operations 324,500 270,417 187,152 83,265
Total 546,655 455,546 382,065 73,480 69.89%
Provincial Offences
Grant (73,000) (60,833) (58,705) (2,129)
Fines Revenues (650,000) (541,667) (555,130) 13,464
Shared Revenues - Municipal 343,842 286,535 189,257 97,278
Wages 142,100 118,417 113,558 4,858
Benefits 31 ,250 26,042 28,364 (2,322)
Operations 177,975 148,313 78,104 70,209
Total (27,833) (23,194) (204,552) 181,358 734.93%
Ambulance Services
Province of Ontario (2,013,030) (1,677,525) (2,076,323) 398,798
City of St. Thomas (1,789,703) (1,491,419) (1,168,837) (322,582)
Contractor Payments 6,270,996 5,225,830 5,087,672 138,158
Wages 65,560 54,633 53,226 1 ,408
Benefits 17,373 14,478 12,236 2,242
Operations 29,800 24,834 59,455 (34,621J
Total 2,580,996 2,150,830 1,967,428 183,40 76.23%
Collections
Revenue (305,000) (254,167) (204,284 ) (49,882)
Shared Revenues - Municipal 144,291 120,243 104,175 16,068
Wages 45,255 37,713 36,552 1,160
Benefits 11,947 9,956 9,826 129
Operations 51,600 43,000 19,563 23,437
Total (51,907) (43,256) (34,168) (9,088) 65.83%
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: December 11, 2006
SUBJECT: Ontario Government Rural Infrastructure Investment Initiative
Introduction
The Province of Ontario has a Rural Infrastructure Investment Initiative (RIll), which is
intended to help rural and small municipalities provide a safe and reliable infrastructure.
Applications for this initiative must be submitted before February 5, 2007.
Discussion:
The Rural Infrastructure Investment Initiative is a Government of Ontario initiative to help
small and rural municipalities provide safe and reliable infrastructure. Funding will be
available for construction ready projects in the five areas:
1. Local roads and bridges
2. Solid waste management
3. Clean water and wastewater
4. Sports, recreation and cultural facilities; and,
5. Community energy projects.
Applications will be evaluated on the following criteria: alignment with the five eligible
project categories; the municipalities needs; and benefits to the community, region and
province. All funds will be advanced to the successful municipalities by March 31, 2007.
It should also be noted that, if an Environmental Assessment is required, it must be at a
stage where the preferred option is selected. This precludes some proposed County
infrastructure projects (i.e. Dexter Line Relocation).
The following section of this report will outline major infrastructure priorities for the
County of Elgin. Throughout the discussion, staff has attempted to explain which projects
would be eligible under RIll.
Road Category
1. The first option is Miller Road in the Municipality DuttonjDunwich. This section of
County Road is in an urban setting within in the Village of Dutton. Miller Road is
scheduled to be reconstructed in 2011 and the engineering is 10% complete. This
project is estimated at $1,200,000 and an Environmental Assessment is not required.
Staff has calculated the Road Sufficiency Index, at 75 for this project.
2. A second option is the major rehabilitation of Talbot Line in the Municipalities West
Elgin, DuttonjDunwich and Southwold. An Environmental Assessment is not required
and engineering has commenced and is 75% complete for DuttonjDunwich. Several
reports have been presented to council for this project. This project is presently
proposed to begin in 2007 and be completed in 2010 using Provincial Fuel Tax and
Road Grant funds.
3. Finally a third road project consideration is the relocation of Dexter Line in the
Municipality of Central Elgin and the Township of Malahide. The Environmental
Assessment is presently in Phase One with the first public meeting scheduled for early
summer. Under the guidelines the project must be construction ready, therefore, this
project will not qualify. The Environmental Assessment is presently on the five-year
capital program.
'Bridge Category
1. The first bridge project option is the reconstruction of the Black Bridge (on Plank Road)
in Bayham. The County has applied under COMRIF #3 for the replacement and staff is
awaiting confirmation. The preliminary engineering design is complete. The bridge will
need to be widened, raised and the approaches will need to be modified due to the
change in bridge alignment. This project is estimated at $1,500,000. This project is
included in the 5-year capital program contingent upon a successful COMRIF
application.
2. The second option is the replacement of Largie Bridge on Duff Line in the Municipality
of DuttonjDunwich. The bridge is a single span with a concrete deck that was built in
1900. It is 7.3 meters long and 6.5 meters wide. The deck, abutments, wingwalls and
barriers are all in poor condition. The bridge is hydraulically undersized which, causes
the road to flood in the area of the bridge which then makes it impassible to motorists.
The municipality of DuttonjDunwich has also requested that the County include this
bridge in our Capital Plan. The project is estimated at $1,000,000.
3. A third option is one; some or all of the five weight restricted bridges or posted
bridges. These are: Vienna, Gillets, Jamestown, Meeks and Fulton Bridges. These
structures are all more than 80 years old and all are in need of replacement to remove
the weight restriction. No engineering has been completed on the bridge replacements
and these projects are not on the five-year capital plan. Guidelines for this programme
only permit one project per application, therefore bundled projects (like COMRIF) are
not permitted.
Of the remaining four categories: solid waste management; clean water and waste water;
sports, recreation and culture facilities; and community energy projects Elgin County has
no projects that would require a submission for funding to this program.
SUMMARY
Considering all of the above information, staff has concluded that the Largie Bridge in
Dutton/Dunwich (on Duff Line), is one of the largest capital expenditures and qualifies as
our highest priority.
The County of Elgin's road infrastructure needs has a backlog of $137,000,000 and as
Council is aware, approximately $4,300,000 is allocated for County Road Capital Projects
annually, therefore, if approved, this project would assist with our road infrastructure
deficits.
CONCLUSION:
Rural Infrastructure Investment Initiative (RIll) is intended to help rural and small
municipalities provide a safe and reliable infrastructure. The RIll is a one time $70 million
program, which will be administered by Infrastructure Ontario. The priorities for this
program are local roads and bridges; solid waste management; clean water and
wastewater; sports, recreation and cultural facilities; and community energy projects.
The project the County applies for under RIll must be different than that applied for under
COMRIF #3. This is so that a municipality would not receive funding from two sources for
one project. A mechanism does exist within the RIll application to request funding for the
COMRIF #3 submission if the municipality was not successful. If however, the County was
successful in our Intake #3 application, our request for funding would be for a different
project.
Staff is proposing a submission under the bridge sector category for the replacement of
Largie Bridge on Duff Line in Dutton/Dunwich, if, the County is successful in the COMRIF
Intake #3. The cost of the Largie Bridge Replacement project is estimated at $1,000,000
million.
If the County were unsuccessful with its COMRIF Intake #3 submission, then the rules of
RIll permit the County to submit the Black Bridge project for consideration estimated to
cost $1.5 million.
RECOMMENDATION:
THAT the replacement of the Largie Bridge on Duff Line in the Municipality of
DuttonjDunwich is the County of Elgin's highest infrastructure priority; and also,
THAT staff complete and submit an application to Infrastructure Ontario for the Rural
Infrastructure Investment Initiative (RIll) to replace the Largie Bridge unless the County is
unsuccessful with its COMRIF #3 submission whereby the RIll submission would be to
replace the Black Bridge; and also,
THAT a letter be forwarded to Steve Peters M.P.P. thanking him for supporting this
program and assisting municipalities with infrastructure needs.
Clayton Watters
Director of Engineering Services
MarK
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Manager, Road Infrastructure
DATE: December 13, 2006
SUBJECT: Sunset Road Construction - Update
CORPORATE GOALS:
To recognize and seize opportunities for improvement,
To build and maintain an efficient, affordable, effective and safe transportation network
that accommodates the diverse needs of our communities and is able to support
economic development and sustainable growth.
INTRODUCTION:
As Council is aware, the County of Elgin is reconstructing Sunset Road between the City
of St. Thomas and Bridge Street in Port Stanley. This project is being funded by the
. County of Elgin, the Province of Ontario and the Government of Canada through COMRIF
Intake #1. The Municipality of Central Elgin and City of St. Thomas have also partnered
in the construction works to complete waterline and municipal drain works as part of this
project.
DISCUSSION:
The Sunset Road Reconstruction project has been structured as a two-year project
because of its scope and to allow the over 100 road excavations to "settle out" before the
road surface is permanently rehabilitated.
Throughout the project, staff have fielded many questions and concerns from abutting
residents and motorists. Staff has also worked closely with Central Elgin staff to ensure
winter maintenance activities will not be adversely affected by the construction. An
arrangement has also been made with Central Elgin to perform any construction related
maintenance activities during the winter season on behalf of the County's contractor.
This process will allow for a quicker, more effective response to road repair issues and
the municipality will be reimbursed for these activities.
Of particular note, staff met with a Sunset Road resident on December 12th, 2006 to tour
the construction site and discuss many concerns. This resident had knowledge of the
construction operations that have been occurring in his surrounding community and
appeared to act as the "spokesperson" for his neighbours.
Generally, the main issues expressed regarding the Sunset Road project related to the
perception of reconstructing works numerous times, cost overruns and poor restoration.
Concerns relating to the recently shaped storm water management pond, signalized
intersection, curb and gutters and paved shoulders were also expressed. A detailed
response to specific concerns will be sent to this resident.
Staff benefited from the meeting with this ratepayer to better understand specific
resident concerns. The County has always planned to publicise information relating to
the project this winter to keep ratepayers informed and these issues will form part of that
notice.
CONCLUSION:
The 2006 phase of the Sunset Road Reconstruction project will be concluded during the
week of December 18th. Although the mid-construction state of the project may be
visually unpleasant, the road will remain safe and passable until construction is
completed and fully restored in 2007. Restoration is not complete and most areas will
receive final restoration next spring/summer.
Approximately three months of construction are required in 2007 to complete the project.
Staff is fully aware of the potential negative impact to businesses and will endeavour to
accommodate these needs with communication and the construction schedule.
The support from the Municipality of Central Elgin to assist with construction
maintenance activities during the winter season is appreciated and will be beneficial to all
users of Sunset Road.
RECOMMENDATION:
That this report be received and filed.
Pe er Dutchak
Manager, Road Infrastructure
Approved for Submission
(}y}W f'm
Clayton Watters
Director, Enginee .
rvices
Mark G.
Chief Administrative Officer
REPORT TO COUNCIL
FROM:
Pat Vandevenne, Director of Senior Services, Bobier Villa
Melissa Lewis, Director of Senior Services, Elgin Manor
DATE:
December 8, 2006
SUBJECT:
Ministry of Labour Enhanced Inspections in LTC Homes
CORPORATE GOALS REFERENCED:
· To be recognized as a desired employer
· To recognize and seize opportunities for improvement
INTRODUCTION:
The Ministry of labour has initiated a program within the long-term care sector to
increase inspections, monitoring, and promote the health and safety internal
responsibility system within Homes. This program is entitled the "High Risk Firms
Initiative" and is engaged with any l TC organizations on the basis of total claims cost.
DISCUSSION/CONCLUSION:
long Term Care Homes experience workplace related injury/accident claims related to
many factors, including the physical nature of the work, increased resident care levels,
historical limitations of environment (both physical plant and access to lift equipment),
workforce characteristics (statistically, staff are more likely to be female & are aging).
The County of Elgin has taken a proactive approach to both preventing and managing
work related injuries and accidents in our Homes. An established Heath and Safety
policy is in place, and is endorsed by the Warden and CAO, as well as being reviewed
and supported in each Home through the Joint Occupational Health and Safety
Committees. Early return to work and modified work programs are promoted, and when
the opportunity for suitable work within our environment has been exhausted, the County
has provided re-training under the labour Market Re-Entry Program of the Workplace
Safety and Insurance Board (WSIB).
The County has previously received some information regarding the High Risk Firms
Initiative Program through colleagues in l TC and HR, and our association the Ontario
Association of Non-Profit Home and Services for Seniors (OANHSS). It was noted that
during the introduction of the program, concerns were expressed through these sources
about conflicting requirements with Ministry of Health and long Term Care standards,
and expectations that far exceeded the resources available within the l TC sector.
Advocacy efforts by our association have been successful to bring about a joint training
session that brought together the Ministries of labour and Health, and a series of
meetings to provide information and explanation regarding l TC Homes in Ontario.
The Ministry of Labour has now conducted inspections at Elgin Manor on September 6
and October 5, and Bobier Villa on November 8, 2006. Both Bobier Villa and Elgin
Manor are pleased to report to Council that the Ministry of Labour inspections were very
positive, particularly in light of the inspection process and findings in other Homes. Two
Ministry of Labour individuals conducted the visits, and have used the site inspections to
provide information and clarification in addition to ordered requirements. Ministry of
Labour orders are written under the authority of the Occupational Health and Safety Act
and organized as follows:
Forthwith
Time Limited
Plan
Narrative
Em
Em
eriod
MOL inspectors issued direction at Bobier Villa and/or Elgin Manor related to:
. Number and locations of continuous eyewash stations
. Machine guarding and personal protective devices for maintenance
. Staff keeping food/beverages separate from their work areas
. Maintaining unobstructed paths to electrical panels and storage of paint
. Securing gas cylinders and keeping MSDS updated in maintenance
. Maintaining N95 respirator fit testing for all staff
. Reporting maintenance HVAC reports with JHSC
. Ergonomics, Musculoskeletal disorders prevention, and violence in the workplace
prevention programs, sharps management and injury prevention program
. Infection control policies and procedures to be updated annually and with JHSC
. Use and location of ground fault circuit interrupters for electrical safety
. Program for identification and replacement of water damaged ceiling tiles
. Confined space assessments, analysis and access protocols
Additional explanation and complete reports are available for review, and have been
shared with Joint Health and Safety Committees and posted for all staff at Bobier Villa
and Elgin Manor. The Homes have been working diligently, according to prescribed
Ministry of Labour timeframes and requirements to put in place corrective actions and
program plans. We can expect that Ministry of Labour will continue to visit and work with
the Homes at least quarterly over the next year, and that a Terrace Lodge site visit will
be conducted in the near future.
A number of the orders require extensive and ongoing staff education, specifically
related to ergonomics, violence prevention, infection control and musculoskeletal
disorders prevention programs. In response to these requirements and in keeping with
what other Homes in the LTC sector are already doing, the Elgin County Homes have
included within the 2007 draft budget one shift of training time for each staff member in
our Homes.
RECOMMENDATION:
THAT the report titled Ministry of labour Enhanced Inspections in l Te Homes be
received and filed.
Respectfully Submitted
Approved for Submission
eLl\"nrJ{1"'~
Pat Vandevenne, Bobier Villa
Director of Senior Services
... '.c::::- =._-~
" /~?~~
;/ ~:;!:::.,.--.-
Melissa Lewis, Elgin Manor
Director of Senior Services
County of Elgin
Terrace Lodge Re-development
T elTclce Lodge Long T enn Care
Home
Where we were...
Where we are...
Where we are headed...
Where We Were - 30 Years Ago
Yesterday's Resident
. Higherfunctioning/ ability to self ambulate
. Mechanical lifts not a necessity
. Congregate dining standard practice
. Larger group and self initiated activities
. Fewer Residents with Dementia
. Basic care needs were met with fewer staff
1
Built as a "C" facility in 1976
Minimum Design Standards Uilized
. 60 beds per nursing station
. Square footage of bedrooms:
. 1 bed - 100/109 square feet
.2 bed - 169/201 square feet
. Bedroom entrance - 36" wide
. Oearance around three sides of each bed - 2' 6"
. Ratio of 1 washroom with 1 toilet & 1 basin per 4
residents
. 2 storey or higher - minimum of 1 elevator
Resident Home .Area Configuration
. 4 Wmgs - 25 beds per wing
. 1 Wmg designated for secured indoorloutdoor areas
. Each wing is identical in layout
-5 single bed rooms - 1 room wi private washroom
- 4 room wi shared washroom
-10 double bed rooms- 4 residents per washroom
. Small lounge area
. Washroom door width - 30"
. Bedroom door width - 36"
Where we are . . . 30 Years later
Today's Resident
. Average age - 86 years old; 3:1 female to male ratio
. Lower functioning/inability to self ambulate requiting
wheelchairsl geri-chairs
. Mechanical lifts are a necessity for resident & staff safety
. Require small dining areas for quality experience
. Small group and one to one activities more effective
. Increasing numbers of Residents with some form of Dementia-
50%-60%, 8%-10% have behavioral! ps}Cho-geriatric needs
. Increasing personal and health care needs require more staffIng
2
What is the impact. . .
. . . of yesterday's standards on today's Resident?
. Resident rooms and washrooms do not meet accessibility requirements,
ie., room doorwaJ:'S are 36", washrooms are 3D", 5' tummg :radius in
washrooms is lacking and the sinks & toiletS are not wheelChair
accessible.
. Mechanical lifts are difficult to maneuver in rooms and washrooms which
increases safety, risks for residents and staff as well as constant wear and
tear on the building.
. Number of washrooms per residents is inadequate.
. Residents require assistance to and from the main floor dining room
resulting in liite-ups for the elevator. Elevator failure presents additional
concerns with respect to meal service.
. Lo!J!1ge space on the wings is limited and not conducive to the number of
residents per wing.
Challenges of a 30 year old home
. W'hat is needed to become an "N' home:
. Addition of second elevator (necess~.
. Main stair case not encompassed with wired glass - does not
meet fire code.
. Sprinkler system throughout required.
. Lighting in resident rooms needs to be brought up to MOH
LTC standards.
. Doorways to resident rooms and washrooms widened to 44".
. Resident washrooms require improvements to meet
accessibility standards.
More challenges . . .
. Nursing stations are not in view of resident hallways/rooms.
. Turning radius in stairwell does not meet exit requirements.
. New Resident Home Areas (RHA) would require dining, activity
and support kitchen.
. Existing kitchen requires additional storage and food preparation
space/improved separation between dishwashing and food
preparation.
. Extensive renovations would cause significant noise and
disruption of services to residents.
. Residents would need to be relocated to another "A" facility
during room renovations.
3
Tomorrow's Resident
. Gurently in County of Elgin, the population of
seniors between age 80 - 89 is approximately
2,760 and will increase by44%.
. 10 years = 3,020
. 20 years = 3,980
(Hopkins Repon - DemenciaProjections for the Counties 2002)
. Older and less mobile.
. Increased needs and demands requiring more
personal space and privacy.
Where we are headed. . .
March 2003:
County Council directed staff to ~rt on the
~=~~dTh:I~~~~~~~~~e~~~!~~edy
the most pressing concerns.
JanuaI)' 2006:
~~~t~~~tr~Ut~a;rovide
reconunendarions on the re-development options for
Terrace Lodge.
May 2006:
Four (4) finns 'Were invited to submit to an RFP to perform
~r~e~=~na::lak=o~ ~~:~~~~:o~~rt
Terrace Lodge.
September 2006:
Mwphyand Mwphy Architect Inc. Erovided a Design
~rt to Council identifying three (3) options for die re-
development of Terrace Lodge.
3 Options for T emlce Lodge
. Option # 1:
Renovate existing interior of
Terrace Lodge. Enlarge wings by
approximately 30 - 35%
Complete rebuild of Terrace
Lodge on existing property.
Addition onto the north
boundary of the existing home.
. Option # 2:
. Option # 3:
4
Financial Feasibility Study
. Financing options, i.e., MOH future funding for "C'
homes, partnerships, grants.
. Analysis of current and future bed needs, 100 +.
. Potential uses for existing home:
. Assisted Living
. Commw1ity Health Centre
. Hospice
. Adult Day Program
. Seniors' Housing
. lntergenerational Centre
The Next Step.. .
. September 2006:
Council gave direction to staff to further
develop a financial feasibility study of Option
# 2: Complete rebuild of Terrace Lodge on
existing property.
Thank You
Q&A
5
December 14th, 2006
Council Presentation
Agenda
-
· Background - Establishment of Program
. Initial Activities
. Building awareness
. Partnership development
. Local projects
· Developing a Foundation
. County of Elgin Economic Development Advisory Committee
. Economic Development Plan
. Marketing strategies
· Defining Role
Background
~
. March 14th, 2006, Council Resolutions
1
Background
:II1II:
"That the County of Elgin establish an
economic development initiative in 2006
based on the report entitled "Economic
Development and Elgin County" dated
February 27th, 2006 from the Chief
Administrative Officer"
Background
~::~
"That staff be directed to develop
proposals for funding assistance through
the Community Transition Program and
the Rural Economic Development (RED)
Program to help establish said initiative."
Background
Ih~~'
· On May 25, 2006, the Community
Transition Program approved the County
of Elgin's economic development
initiative.
2
Background
Jf.,r,f@'{ig@~'till@"@
#"'-<0;0(""";';:""".///,,,,,,'/'-;;'
Program Milestones:
1. Hire Economic Development Manager
2. Strategic Economic Development Plan
3. Marketing Plan
Initial Activities: Economic
Development Manager
-
· Creating local awareness:
. Establishing relationships with stakeholders,
potential partners
Initial Activities: Economic
Development Manager
!I!; JII!
. Lower Tier Governments
. Associations/Organizations
. Business Community
. Federal and Provincial Organizations
3
Initial Activities: Economic
Development Manager
~~
· Regional Awareness
. The Southwestern Ontario Marketing Alliance
(SOMA)
. The Southwest Economic Assembly (SWEA)
. The Regional Opportunities Coalition (ROC)
I nitial Activities: Economic
Development Manager
~
· Formation of partnerships is a key factor
for the successful delivery of new
Economic Development Program
Initial Activities: Economic
Development Manager
~...
· Local and Regional projects
4
Initial Activities: Economic
Development Manager
_~'t~~
~"'>."'_*<<W.<>~~>:>:_""
· "FAM" Tour for Western Elgin
. Elgin Community Futures Economic
Development Corporation
Initial Activities: Economic
Development Manager
=1lI!!
· Premier Ranked Tourist Destination
. St. Thomas Tourist Association
. Counties of Elgin, Norfolk, and Haldimand
. Steering Committee
Initial Activities: Economic
Development Manager
· Why involved with tourism?
. Regional significance!!
. Underdeveloped sector
. Economic impact
~,_!
5
Developing A Foundation
K'ff,f@tt:0ff@Gf,@
"i:Wi:'i:w.<",<<>"("",,,,~m<:~
· County of Elgin Economic Development
Advisory Committee (CEEDAC)
· Strategic Economic Development Plan
· Marketing Plan/Initiatives
Developing A Foundation -
CEEDAC
--
· November 14 Council Meeting
Developing A Foundation -
CEEDAC
11-
1. "That the Economic Development Office be
directed to establish a County of Elgin
Economic Development Advisory
Committee based on the attached Terms of
Reference..."
6
Developing A Foundation -
CEEDAC
~~
· Mandate
. To champion and support an economic
development program that will strategically
position the County of Elgin within the
marketplace to attract new investment,
retain and expand local investment, create
employment and wealth generation.
Developing A Foundation -
CEEDAC
~,.
· Primary Role:
. To advise County Council and staff of the
Economic Development Office on strategic
issues, programs, and policies pertaining to
regional economic development in the
County of Elgin
; Developing A Foundation -
'..CEEDAC
--
· Assist County Council and staff of the
Economic Development Office with
. Developing strategic partnerships and
alliances;
. Obtaining community support for economic
development programs;
7
"Developing A Foundation-
"." ;CEEDAC
::~::t't:1
. Identifying emerging economic trends that
may impact the County;
. Promoting the County's economic
development program regionally and
globally;
Developing A Foundation -
CEEDAC
~
. Creating internationally alliances
. Coordinating of economic development
initiatives and programs with other
community groups and agencies.
. . 'Developing A Foundation -
. CEEDAC
-
· Composition of CEEDAC:
. Warden of Elgin County
. One (1) member of County Council
. One (1) representative from the advanced
manufacturing sector
8
Developing A Foundation -
CEEDAC
~;::::I;:-
. One (1) representative from the agricultural
sector
. One (1) representative from the labour
sector.
. One (1) representative from the general
business community.
. One (1) representative from the Elgin
Community Futures Development
Corporation (regional small business)
Developing A Foundation -
CEEDAC
!Bat:::
2. "That the Manager of Economic Development
be directed to appoint members to the County
of Elgin Economic Development Advisory
Committee based on the composition
described in the attached Terms of reference
and to provide notification to County Council of
the selected Committee members."
Developing A Foundation -
.CEEDAC
-
· Advanced Manufacturing- Jim
Bundschuh
. Controller for Ford - St. Thomas
. Business Manager for Ford Europe
. MBA - Richard Ivey Business School
. Sparta (horse, lavender farm)
. Board - Elgin/St. Thomas United Way
. President of the Kinsmen Club of Aylmer
9
Developing A Foundation -
CEEDAC
~===:=
· Agricultural Sector - Donna Lunn
. President, Elgin Federation of Agriculture
. Board of Directors, Ontario Federation of
Agriculture
. Ontario Chair, Farm Debt Mediation
Services, Appeal Board.
. Leading Women, Building Communities
Award, Province of Ontario, 2006
Developing A Foundation -
CEEDAC
~~
· Labour - Deb Mountenay
. Executive Director, Elgin, Middlesex, Oxford
Local Training Board
. Chair, Public Sector Liaison Committee for
the St. Thomas and District Chamber of
Commerce
. Chair, Elgin Workforce Development
Committee
Developing A Foundation -
CEEDAC
IfD.
· Business Community - Mike Andrews
. President & CEO, Amtelecom
. 29 years of experience in business in Elgin
County
. President, Ottawa based Ontario
Telecommunications Association
. Resides in Bayham
10
Developing A Foundation -
CEEDAC
~:::;;:~~
· Regional Small Business Development -
Susan M. Gardner (Vice President,
ECFDC)
. Executive Editor, Municipal World Magazine
. Writes and speaks on sustainability issues
and frameworks for the municipal sector.
Developing A Foundation -
"" CEEDAC
~=
· First CEEDAC Meeting - January 2007
Developing A Foundation -
Economic Development Plan
-
· Strategic document which will guide the
economic development activities of the
County for the next several years
11
~ Developing A Foundation -
Economic Development P!li.r;;
· RFPITerms of Reference for Consulting
Services
. Develop Draft
. Review by "Working Group" and CEEDAC
. Finalize and issue document
Developing A Foundation -
. Economic Development Plan
111_~::
· RFP - Objectives
1. Provide the County and its lower tier
municipalities with clear strategic
directions and goals towards realizing a
common regional economic vision
Developing A Foundation -
Economic Development Plan
;;:ifJDII
2. Provide the Elgin County's Economic
Development Office with a detailed
implementation or business plan that will
enable the County to take advantage of
identified local, regional, and national (and
global) opportunities that will attract and retain
investment, create employment, diversify the
economy and broaden the tax base
12
Developing A Foundation -
Economic Development Plan
~
· Scope
. Conducting of Community and Stakeholder
Consultations
'Developing A Foundation -
'Economic Development Plan
~
. Economic Development Plan
Developing A Foundation -
Economic Development Plan
m!.~::~::.~-
Situational analysis
- identify key trends (sectors)
- OMAFRA (data)
- identify opportunities and issues
- assessment of foundation elements
13
Developing A Foundation -
Economic Development Plan
m,,*%~~lfMt
· What has to be done to have the
County "development" or "investment"
ready to attract and retain
busi ness/investment?
Developing A Foundation -
. Economic Development Plan
~ ~~
2. Identification of strategic sectoral
directions and opportunities
- prioritize issues
- develop regional goals/vision
- action plan for each issue and/or
opportunity
~
I Developing A Foundation -
Economic Development Plan
. . ~
3. Implementation (Business Plan) for the
Office of Economic Development
- "Road map" "Mission Statement"
- Roles of County and stakeholders
14
Developing A Foundation -
Economic Development Plan
~~;;:f;:;==~
· January 2007- Review by Working
Group and CEEDAC
· Issue RFP - February 2007
· Budget $60,000 (50% from CTP)
Developing A Foundation-
Marketing Plan/initiatives
-,-;:;
· Complement strategies of Economic
Development Plan
· Marketing program to target specific
sectors
· Branding
· Promotion
Role of County's Economic
Development Office
--
· Defined during Strategic Planning
process
15
Role of County's Economic
Development Office
t%%.~m&&&~
· Regional
. Strategy development
. Marketing/branding
. Retention, expansion, and attraction of
Investment
. Linkages with education and higher orders
of government
. Information/data source
Role of County's Economic
, Development Office
~
· Regional point of contact for
developers/site selectors/investors etc.
Role of County's Economic
Development Office
!I~~_l
· Web Page (IT Department)
. Marketing feature to assist potential
investors
. Information enhancement
. Central/searchable real estate database
. Industrial/commercial directory
. Etc.
16
Economic Development
Office
:~,~
· Questions/Comments
17
CORRESPONDENCE - DECEMBER 14, 2006
Items for Consideration
1. Pat Pilgrim, CAO/Clerk, Township of Madawaska Valley, with a resolution requesting
the government of Ontario to take immediate action both administratively and fiscally
to resolve the medical care practitioner shortage in Ontario. (ATTACHED)
2. Dennis Travale, Mayor, Norfolk County, with an invitation to Elgin County Council to
send a representative to attend a meeting to be scheduled with Ms. Theresa
McClenaghan, a Senor Policy Advisor, Ministry of the Environment, concerning the
designation of a "high use watershed" placed on Norfolk County as well as Elgin
County. (ATTACHED)
3. Township of Malahide requesting that County Council review the boundaries of
inspection of the Land Division committee members. (ATTACHED)
THE CORPORATION OF THE
TOWNSHIP OF MADAWASKA VALLEY
85 Bay St., P.O. Box 1000, Barry's Bay, Ontario KOJ 1BO
TEL: (613) 756-2747 FAX: (613) 756-0553
E-MAIL -info@madawaskavalley.on.ca
November 21, 2006
Please be advised that the Township of Madawaska Valley, at the regular Council meeting of
Monday, November 6,2006, passed the following resolution:
Moved by: Sylvie Yantha
Seconded by: Bonnie Mask
WHEREAS ongoing cuts to medical admissions has created a doctor shortage in Ontario; and
WHEREAS these cuts in admissions are a direct result of provincial funding cuts to medical
schools and training centers in Ontario. This has resulted in lower numbers of medical
practitioners graduating to work in the medical care field in Ontario; and
WHEREAS these lower numbers entering the career of medical care givers have resulted in a
drastic shortage of caregivers in all areas of Ontario; and
WHEREAS this shortage has resulted in greater competition by medical boards to secure the
lower number of graduates to fill the many places in need of medical practitioners; and
WHEREAS foreign trained doctors are still not being accepted in large numbers to practice
under the guidelines as set forth by the Ontario College of Physicians and Surgeons; and
WHEREAS local boards by being forced into this competition without the resources to compete
in this new field of "Free Agency" buying of medical personnel are asking local municipalities to
fund this hideous practice; and
WHEREAS recruiting doctors to (re)locate to rural Ontario is becoming increasingly more
difficult; and
WHEREAS as medical funding and education funding are mandates the province has
steadfastly and enthusiastically administrated and in the best interest of Ontario residents this
should continue to be a provincially funded system; and
NOW THEREFORE BE IT RESOLVED THAT the Township of Madawaska Valley requests that
the government of Ontario take immediate action both administratively and fiscally to resolve the
medical care practitioner shortage in Ontario.
AND BE IT FURTHER RESOLVED THAT this resolution be circulated to all municipalities in
Ontario for their consideration of support.
AND BE IT FURTHER RESOLVED THAT this resolution be forwarded to A.M.O. for its
consideration and subsequent action on behalf of the supporting municipalities, and to John
Yakabuski, MPP and George Smitherman, Health and Long-Term Care Minister.
CARRIED
Pat Pilgrim, CAO/Clerk
PP/cak
CC: The Honourable George Smitherman, Minister of Health and Long-Term Care
Jolm Yakabuski, MPP Renfrew-Nippissing-Pembroke
AMO (Association of Municipalities of Ontario)
December 1, 2006
ll!':'~ C 5 2J06
Mr. Paul Baldwin, Warden
County of Elgin
Administration Building
450 Sunset Drive
St. Thomas ON N5R 5V1
t;~
SERVICES
Dear Mr. Baldwin:
Re: Final Water Taking and Transfer Regulation (Ontario Regulation 387/40)
Recently, local stakeholders have expressed concerns regarding Norfolk County being
located within a "high use watershed" and the associated restrictions that the Water
Taking and Transfer Regulation place our municipality.
As a result, Norfolk County Council has directed staff to pursue the issue with the
Minister of Environment. Recent correspondence from Minister Laurel C. Broten, has
suggested that a meeting be scheduled with Ms. Theresa McClenaghan, a Senior Policy
Advisor in the Minister's Office to discuss these concerns.
This meeting is currently in the process of being scheduled, and given that a similar
"high use watershed" designation has been placed on Elgin County, I would like to invite
a representative of Elgin County to participate in this meeting.
Please feel free to contact Linda D'Hondt-Crandon, Economic Development Coordinator
at 519-426-5870 Ext. 1264 or e-maillinda.dhondt@norfolkcountV.on.ca for further
information. We look forward to hearing from you.
Sincerely,
Dennis Travale
Mayor, Norfolk County
dt:ld:mr
Office of the Mayor
Governor Simcoe Square
P.O. Box 545
50 Colborne Street South, Simcoe, Ontario N3Y 4N5
519-426-5870 Fax: 519-426-7633
www.norfolkcounty.on.ca
A proud tradition a bright future.
87 John Street South,
Aylmer, Ontario N5H 2C3
Telephone: (519) 773-5344
Fax: (519) 773-5334
www.township.malahide.on.ca
MALA.51"..
December 8, 2006.
DEe 1 :~5
Elgin County Council,
450 Sunset Drive,
St. Thomas, Ontario
N 5R 5V 1
Dear Sirs:
RE: Land Division Committee.
Malahide Township Council respectfully request that the appointing body investigate and
review the boundaries of inspection by the Land Division Representatives.
Throughout time, the number of applications for Land Severances have varied for
different regions of the County and consequently since 1983 these boundaries have been
altered.
It can easily be noted by the Land Division Annual Report to County Council comparing
2005 and 2006 the numbers of Land Severance Applications have been reduced and that
the bulk of the applications come from three (3) municipalities.
We thank you in advance for your consideration to our request.
Yours very truly,
TOWNSHIP OF MALAHIDE
t:2~
R. MILLARD, C.A.O./CLERK
H:\diana's files\Randy - 2006\elgin county - severances dec 8.doc
RANDALL R. MILLARD
C.A.O'/Clerk
SUSAN E. WILSON
Treasurer
CORRESPONDENCE - DECEMBER 14, 2006
Items for Information (Consent Aaenda)
1. AMO Member Communication 1) AMO Board Makes Appointments to Provincial-
Municipal Fiscal and Service Delivery Review; 2) AMO Report to Members on November
Board Meeting; 3) OPA Seeking Input on Integrated Power Supply Plan; 4) Court of
Appeal Addresses Payment of the Ontario Health Premium. (ATTACHED)
2. Hon. Monte Kwinter, Minister of Community Safety and Correctional Services,
acknowledging Council's resolution concerning funding the operation of 911 services.
(ATTACHED)
3. Scott Vokey, Senior Policy Advisor, Association of Municipalities of Ontario, with
information concerning the Ontario 911 Advisory Board funding. (ATTACHED)
4. Thank you from the Perger Family. (ATTACHED)
Thank you from the Andrusiak Family. (ATTACHED)
5. M. Bourque, Executive Correspondence Officer, Office of the Prime Minister,
acknowledging Council's resolution of support of the Fair Funding for Small
Communities of Ontario.
6. Hon. John Gerretsen, Minister of Municipal Affairs and Housing, with information for
the reporting requirements for the 2006 Municipal Performance Measurement
Program (MPMP Program). (ATTACHED)
7. Rural Ontario Municipal Association with: 1) request for Nominations for the 2007-
2010 ROMA Board to be elected at the 2007 Annual Conference; 2) Heads UP Alert
"MOU between OGRA and MTO Demonstrates Ministry Commitment to Auditor
General's Bridge Inspection Recommendations"; 3) Asset Management Funds
Available Through COMRIF. (ATTACHED)
8. Bill Ralph, Senior Vice President, Business Development and Corporate Services,
Infrastructure Ontario, advising that the County of Elgin will be eligible to apply for
funding through the Ontario Government's Rural Infrastructure Investment Initiative.
(ATTACHED)
9. Ontario News Release Communique, "Province Honours Dedication of Municipal
Officials, Long-Standing Service Awards Presented". (ATTACHED)
10. Monique Smith, M.P.P., Nipissing, Parliamentary Assistant to the Minister of Health
and Long-Term Care, announcing that the committee hearings concerning Bill 140,
Long-Term Care Homes Act 2006, have been postponed to January 2007.
(ATTACHED)
393 University Ave, Suite 1701
Toronto, ON M5G 1 E6
Tel.: (416) 971-98561 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
Association of Municipalities of Ontario
MEMBER COMMUNICATION
ALERT NO: 06/065
To the attention of the Clerk and Council
November 22, 2006
FOR MORE INFORMATION CONTACT:
Brian Rosborough, Director of Policy
416-971-9856 ext 318
AMO Board Makes Appointments to
Provincial-Municipal Fiscal and Servic.e Delivery Review
At its November 18, 2006 meeting, AMO's Board of Directors confirmed the appointment
of municipal representatives to the Political Table and the Coordinating Table of the
Provincial-Municipal Fiscal and Service Review process.
The Board's direction for AMO's representation on the Review was based on the following
principles:
i) Need for the widest representation possible (i.e., not have duplicate representation
from same municipality) on these two Tables; and
ii) The political representatives should have broad base of support and recognition
among their peers and in terms of coordinating representatives that they have broad
experience, preferably having worked in more than one municipal jurisdiction since
they will be representing the entire sector on a broad array of issues.
The Review will be overseen by a Political Table of provincial Cabinet Ministers and municipal
elected officials, including eight elected municipal officials selected by AMO.
AMO's 8 representatives on the Political Table are:
Doug Reycraft, AMO President, Mayor of the Town of Southwest Middlesex
Roger Anderson, AMO Immediate Past President, Chair, Durham Region
Bob Sweet, Mayor of the Town of Petawawa
Michael Power, Mayor, Town of Greenstone, AMO Past President
Hazel McCallion, Mayor of the City of Mississauga, AMO Past President
Peter Hume, Councillor, City of Ottawa
Richard Adams, Mayor, Town of Parry Sound
Eddie Francis, Mayor, City of Windsor
1-2
Association of
Municipalities of Ontario
Member Communication
A Coordinating Table of provincial and municipal staff officials will coordinate the work of the
Review under the direction of the Political Table. The AMO Board approved the appointment
of the following municipal CAO's to the Coordinating Table:
Ria Colquhoun, CAO, Perth County
Jim Pine, CAO, Hastings County
Rob Petrie, CAO, City of Thunder Bay
Roy Hardy, CAO, Thames Centre
Steve Robinson, CAO Town of Cobourg
Mike Garrett, CAO, York Region
Mike Trojan, CAO, Niagara Region
David Court, CAO, Algoma DSSAB
Joe Torlone, CAO, City of Timmins
Nigel Bellchamber, General.Manager, Ontario Municipal Administrators Association
The goal of the Review is a new and sustainable provincial-municipal fiscal and service delivery
relationship for the 21st century. The broad-based Review will include the funding and delivery of
provincial health and social services programs as well as other important matters.
The joint Review will be guided by the following principles:
1. Strategic and Forward-looking - The Review will focus on a new fiscal and service
delivery partnership for the 21st century.
2. Affordable - Solutions must work and be consistent with the fiscal plans of both orders
of government.
3. Flexible - Arrangements should acknowledge the diversity of Ontario's municipalities
(single, upper and lower tier municipalities) and areas of the province (north-south,
east-west, and rural-urban).
4. Accountable - The roles and responsibilities of each order of government in delivery
and/or funding of a given service should be clear to avoid duplication and overlap.
5. Transparent - To the greatest extent possible, service delivery and fiscal
arrangements should be straightforward, consistently applied and not complicated by
ad hoc adjustments.
6. Good public and fiscal policy- Changes in fiscal and service delivery arrangements
must be driven by a clear public policy purpose and evidence that new arrangements
will better achieve that purpose.
7. Fair and Equitable - Solutions should be fair and equitable for the Province, for
municipalities, and for taxpayers.
8. Responsive - Delivering a high quality of service that responds to the needs of
Ontarians.
9. Sustainable - Long term solutions should be sustainable for both the provincial and
municipal governments and recognize the ability of both orders of government to
manage financial risks.
Action:
While the Review is occurring over a period of more than a year, AMO will continue its
advocacy efforts on all matters that impact Ontario's municipalities. AMO will continue to seek
further advances for municipal governments in Ontario outside of the Review process.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca.
2-2
Association of
Municipalities of Ontario
393 University Ave, Suite 1701
Toronto, ON M5G 1E6
Tel.: (416) 971-98561 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
Association of Municipalities of Ontario
MEMBER COMMUNICATION
ALERT NO: 06/067
To the attention of the Clerk and Council
November 27, 2006
FOR MORE INFORMATION CONTACT:
(416) 971-9856
AMO Report to Members on November Board Meeting
As part of its commitment to keep members informed, AMO will update members on
important issues that are considered at regular meetings of the AMO Board of Directors.
Highlights of the November 2006 Board meeting follow:
· AMO Appointments to the Fiscal and Service Delivery Review Committees
The Board approved the municipal representatives who will represent AMO on the Fiscal
and Service Delivery Review. Please see the November 22, 2006 AMO Alert (06/065).
Contact: Patricia Swerhone, Senior Policy Advisor, email: pswerhone@amo.on.ca; ext: 323
· KPMG WOO Best Practice Report
KPMG has been engaged by the Municipal-Industry Programs Committee of Waste
Diversion Ontario (WOO) to identify best practices for municipal recycling programs in
Ontario. A presentation by KPMG provided an overview of the study.
AMO Board members advised KPMG that best practice activities do not necessarily result in
lowest costs, and in fact, can be more costly. The study should reflect this if it is to be
effective. The Board also noted that a critical part of the best practice project should relate
to the stewards and the application of best practices to packaging. The project should also
explore the impacts of the cost of marketed material on blue box programs and the role of
industry in realizing best practice. The Board also questioned the addition of the LCBO
component in the best practices framework given that there will be no concrete data before
the project is completed. It was agreed that these concerns should be communicated to
WOO.
Contact: Milena Avramovic, Senior Policy Advisor, email: milena@amo.on.ca; ext: 342
· Bill 140 - Long Term Care Act Changes
The Board unanimously approved the list of concerns which will be presented to the
Standing Committee and the Minister. The Bill takes a command and control approach to
long-term care, which contrasts with previous statements made by the Premier and the
Minister of Health and Long Term Care that acknowledge municipal leadership on the issue.
1-2
Association of
Municipalities of Ontario
Member Communication
A foremost concern is the stipulation that operators of long-term care homes would be
personally liable for employees' failure to meet the requirements of the Act (Section 67). It
was also noted that there are no new funding commitments to support the new compliance
requirements. AMO will request that Section 67 be repealed or amended, and insist that the
Province honour its commitment to provide $6,000/resident for care, providing new funding
allocations in line with any new requirements. The Committee hearing process is expected
to begin in early 2007.
Contact: Petra Wolfbeiss, Senior Policy Advisor, email: pwolfbeiss@amo.on.ca; ext: 329
· Financial Impact of LDC Conservation Efforts
The Board deliberated over the current approach to setting the variable energy charge
(i/kWh), the mechanism through which local distribution companies (LDCs) recover their
fixed distribution-related costs. The current approach delivers a disincentive to LDCs for
meaningful Conservation and Demand Management (COM) programs by negatively
affecting their overall revenues. The Minister of Energy will be advised of AMO's support for
a modified Lost Revenue Adjustment Mechanism (LRAM) to ensure LDCs are adequately
compensated for successful COM programs.
Contact: Scott Vokey, Senior Policy Advisor, email: svokey@amo.on.ca; ext: 334
· OEB Compliance Officer's Interpretation of the Affiliated Relationship Code (ARC)
The Board also considered a request from the Electricity Distributors Association (EDA) for
AMO's support in challenging compliance orders from the Ontario Energy Board (OEB)'s
Chief Compliance Officer (CCO). Compliance with the recent CCO bulletins would require
LDCs to change arrangements that were previously described in applications for licenses
and rates which were subsequently approved by the Board. LDCs would incur significant
costs and rates would increase, without corresponding benefits or protection to consumers
and despite the fact that the CCO has not identified any harm to ratepayers flowing from
existing arrangements. AMO will support moving the oral hearing on the Affiliated
Relationship Code forward.
Contact: Scott Vokey, Senior Policy Advisor, email: svokey@amo.on.ca; ext: 334
· Development Charges Act
The introduction and consideration of Bill 151 , the most recent Budget Bill, generated further
discussion on the loss of revenue to assist with transit, hospital and other important
infrastructure.
The Board discussed the need for immediate action on the government's outstanding
commitment to review and amend the Development Charges Act, 1997, and advised that
the matter be brought to the attention of the Premier and the Minister of Municipal Affairs
and Housing.
Contact: Patricia Swerhone, Senior Policy Advisor, email: svokey@amo.on.ca; ext: 323
Association of
2-2 Municipalities of Ontario
393 University Ave, Suite 1701
Toronto, ON M5G 1E6
Tel.: (416) 971-98561 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
Association of Municipalities of Ontario
MEMBER COMMUNICATION
ALERT NO: 06/068
To the attention of the Clerk and Council
November 27, 2006
FOR MORE INFORMATION CONTACT:
Scott Vokey, AMO Senior Policy Advisor
(416) 971-9856 ext 334
OPA Seeking Input on Integrated Power Supply Plan
Issue:
The Ontario Power Authority (OPA) is completing Ontario's first integrated power system
plan (IPSP) in many years. Looking ahead 20 years, the Plan will identify the conservation,
generation and transmission investments that are needed to ensure a reliable, sustainable
power supply. The IPSP will have some serious impacts on municipalities throughout the
province in terms of the siting of generation facilities and transmission lines, conservation
measures, as well as a range of other environmental impacts for many years to come.
Background:
The various discussion papers that comprise the IPSP are available on the OPA Website
(http://www.powerauthoritv.on.ca!ipsp/Paqe.asp?Paqel D= 1224&SiteNodeID=204).
The generation supply resources Discussion Paper #4 -- identifies potential short- and long-
term generation resources, describes the operating characteristics of each generation type,
and reviews the environmental and other implications of each resource category.
Discussion Paper #5 - Transmission describes Ontario's transmission system, focussing on
the areas of need and options for reinforcing and expanding the system. Specific
transmission development and integration challenges are described for eight connected
transmission "subsystems" including:
. Northwestern Ontario and its . Barrie to the Greater Toronto Area
connection to Northeastern Ontario (GTA)
. Algoma to Sudbury . Bruce/Southwestern Ontario to the
GTA
. North and East of Sudbury
. Eastern Ontario to the GT A
. Sudbury to Barrie
. Bulk transmission within the GT A
1-2
Association of
Municipalities of Ontario
Member Communication
Discussion Paper #6 - Sustainability outlines the responsibilities for considering safety,
environmental protection and environmental sustainability in developing the IPSP; as well
as the criteria used for integration of the elements of the long-term plan and to facilitate
progress towards sustainability.
Discussion Paper #7 -- outlines the context and purposes of the plan, the process for
evaluating it, the resulting Preliminary Plan and the next steps. This paper includes some
specifics in terms of proposed dates for coal conversions and closures as well as targets
from the various types of generation.
Earlier Discussion Papers addressed Conservation and Demand Management as well as
the overall Load Forecast for the Province.
Analysis:
While the municipal sector has a considerable interest in the development of this plan, there
has not been a concerted effort to consult the sector nor were municipalities a presence at
the latest consultations. Municipalities will be impacted by the land-use impacts of siting
decisions but also by the social, economic, and environmental impacts of generation,
distribution, and transmission in and near their communities. Municipalities are advised to
analyze the plan and provide feedback to the OPA as soon as possible.
Action:
Interested stakeholders are invited to ask questions on any aspect of the various
responsibilities of the OPA and the Conservation Bureau during the bi-weekly webcasts as
well as forward written submissions to the OPA for review.
OPA Webcasts - http://events.onlinebroadcastinq.com/opa/120106/index.php are held on
the first Friday of the month from 10:00 to 11 :00 a.m. as follows:
. December 1, 2006
. January 5, 2007
. February 2,2007
. March 2, 2007
This information is available in the Policy Issues section of the AMO website at
www.amo.on.ca.
2-2
Association of
Municipalities of Ontario
393 University Ave, Suite 1701
Toronto, ON M5G 1E6
Tel.: (416) 971-98561 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
Association of Municipalities of Ontario
MEMBER COMMUNICATION
ALERT NO: 06/071
To the attention of the Clerk and Council
December 11, 2006
FOR MORE INFORMATION CONTACT:
Laurel McCosham, Policy Advisor
(416) 971-9856 ext315
Court of Appeal Addresses Payment of the Ontario Health
Premium
Issue: In a series of rulings, the Ontario Court of Appeal upheld the findings of labour
arbitrators in cases related to the payment of the Ontario Health Premium (OHP).
Background:
Prior to 1990, a number of employers made Ontario Health Insurance Plan (OHIP)
contributions on behalf of their employees. These arrangements were generally negotiated
through collective agreements. Although employeeOHIP contributions were eliminated in
1990 and replaced with an employer health payroll tax, some collective agreements
retained provisions related to the paymentof employee contributions in the event that OHIP
is reinstated.
These provisions were brought into question with the introduction of the Ontario Health
Premium (OHP) in 2004. The OHP was. implemented through an amendment to the Income
Tax Act. Described by the government as an "income-based premium", the amount of the
premium is based on thetaxable income oUhe employee. Unions, however, have argued
that the premium reawakened provisions in collective agreements relating to employers'
obligations to pay OHIP premiumsonbehalfoftheiremployees.Spme employers refused to
pay the OHP, contending that itwasin fact a tax, nota premium. Since the bid collective
agreements covered premiums only, they argued thatthe unionscouldnot.stretch them to
apply to the new OHP.
This difference of opinion was embodied by the filing of several grievances. Some
arbitrators agreed with the unions while others sided with the employers. Six of these cases
were appealed and are now the subject of the rulings by the Ontario Court of Appeal.
Analysis:
In four of the six cases, arbitrators ruled in favour of unionized workers at the Toronto
Transit Commission, National Steel Car, the Hamilton Fire Department and the Lapointe-
Fisher Nursing Home in Guelph. In these cases, the arbitrators determined that the old
OHIP premium was not fundamentally different from the new OHP tax/premium. The fact
that collective agreements contained wording tied to Ontario health insurance costs was
more important than the nature or purpose of the OHP.
1-2
Association of
Municipalities of Ontario
tit
Member Communication
In the other two cases, whi.ch involve academic and support staff at colleges of applied arts
and technology, the arbitrators determined that the employers were not obligated to pay the
premium on behalf of employees. In these cases, the arbitrators attached more significance
to the wording of the individual collective agreements and ruled that the nature of the
surcharge or its amount was not contemplated at the time otbargaining.
All six rulings illustrated the Court's preference to uphold the decisions of labour arbitrators
on questions related to the payment of the OHP. Reaffirming "patent unreasonableness",
the highest standard of review, the Court indicated that arbitrators' rulings would not be
overturned as long as decisions demonstrated logic. Discrepancies in arbitrators' rulings
illustrate systemic problems inherent in the current system of arbitration.
Many municipal collective agreements still contain language obliging the municipality to pay
"OHIP Premiums" (or some variant of this), should they be reintroduced by the government.
Municipalities should be aware of whether theirexisting collective agreement language may
require them to pay the OHP on.behalf of their employees. In anticipation ota possible
request for such payment in upcoming negotiations, Councils may alsowish to consider the
development of a municipalstrategyto ensure a consistent and equitable compensation
structure for their workforces.
Action: AMO will continue to monitor the situation. Members are asked to keep us informed
of any local developments.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca.
2-2
Association of
Municipalities of Ontario
Ministry of Community Safety
and Correctional Services
Ministere de la Securite communautaire
et des Services correctionnels
Office of the Minister
Bureau du ministre
[i1
'II El!iII"
Ontario
25 Grosvenor Street
18th Floor
Toronto ON M7A 1Y6
Tel: 416-325-0408
Fax: 416-325-6067
25, rue Grosvenor
189 etage
Toronto ON M7A 1Y6
Tel.: 416-325-0408
Telec.: 416-325-6067
'7.;
t~
CU06-04213
NOV 232006
2 a 2006
Mrs. S.J. Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
!; ;--'~""; ,,~",," ...',!'C.~ SEiSlVl1f'J
Nt,hliui~l~ I (1ft i iilt !;n lopES
Dear Mrs. Heffren:
Thank you for your letter, forwarded by the Honourable Steve Peters, MPP for
Elgin-Middlesex-London, regarding Elgin County Council's resolution on provincial funding
for the Ontario 911 Advisory Board (DAB). I am pleased to respond.
First, let me congratulate council on attaining the mandated program requirements of the
Emergency Management and Civil Protection Act. I trust council will continue maintaining these
requirements in its commitment to promote the safety and security of Elgin County residents.
With regard to the request raised in council's resolution, the provincial government does not
directly fund the operation of 911 services in any jurisdiction. The ratepayers in the municipality
that directly receives the service are responsible for covering operation costs.
Nonetheless, the province does support the activities of the DAB. Staff members from several
provincial ministries and agencies participate in DAB activities, providing input and expertise.
Provincial ministries involved in these activities obtain necessary resources from their own
ministry funds.
Should you wish to discuss your concerns in more detail, please feel free to contact
Mr. Randy R. Reid, Deputy Chief, Program Support, Emergency Management Ontario,
at (416) 314-8608.
Thank you again for making council's concerns known.
Sincerely,
~
.
~ . ....
--- ~
--
..
Monte Kwinter
Minister
c: The Honourable Steve Peters, MPP, Elgin-Middlesex-London
Mr. Randy R. Reid
Mr. Dan Van Londersele, Chair, Ontario 911 Advisory Board
~t1Je
Association of
Municipalities of Ontario
November 20, 2006
n
S. J. Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
23
;"1\
Dear Mrs. Heffren:
Re: Ontario 9-1-1 Advisory Board
Thankyou for your resolution regarding the Ontario 9-1-1 Advisory Board funding. AMO
maintains that like public health, certain emergency services like 911 are a provincial
responsibility and should be funded by the Province of Ontario.
One in every four municipal property tax dollars collected in Ontario is used to pay for the
net $3 billion municipal subsidy to the Province for provincial health and income
redistribution programs. AMO continues to argue that this fiscal situation harms Ontario's
communities and must be addressed.
Most recently, ROMA, representing the rural caucus of AMO, wrote the Hon. Monte
Kwinter, Minister of Community and Safety and Correctional Services requesting the
Province to fund the 9-1-1 Advisory Board due to its contribution to Ontario's municipal
emergency services. Attached is a copy of the letter for your information.
AMO staff will continue to lobby the Province to properly fund the provision of emergency
services including 911 services. AMO members have been and will continue to be kept
informed on the issue through Alerts and other AMO communications.
Thank you for your interest and support.
Yours truly,
~7
Scott Vokey
Senior Policy Advisor
Attachment
393 University Ave., Suite 1701 Toronto ON M5G 1 E6 Canada I E-mail: amo@amo.on.ca I www.amo.on.ca
Tel: (416) 971-9856 I Fax: (416) 971-6191 I Toll-free in Ontario: 1-877-426-6527
"
Rural Ontario
Municipal Association
Representing Rural Ontario
Sent by Fax to: 416-325-6067
October 20, 2006
Hon. Monte Kwinter
Minister of Community Safety and Correctional Services
George Drew Bldg
18th Floor, 25 Grosvenor St
Toronto, ON M7 A 1 Y6
Dear Minister Kwinter:
When the Board of Directors of the Rural Ontario Municipal Association (ROMA) met on August 13,
2006, it considered a report from the 9-1-1 Ontario Advisory Board.that warned of the Board's dire
financial situation and the need for sustainable funding from the Province.
The board was formed to serve in an advocacy role, representing the interests of Ontario citizens in
all matters regarding the implementation and operation of the 9-1-1 Emergency Number Systems
;3cross this province, country and continent. Without such a board, Canadian Radio:'television and
Telecommunications Commission (CRTC) rulings and standards affecting 9-1-1 service in Ontario
would be largely in the best interests of the large private companies who sell the related services to
the citizens of Ontario. By working together, the members of the Ontario 9-1-1 Advisory Board have
made significant impacts on 9-1-1 operation and performance standards in Ontario, which have and
will continue to ensure the safety of all the people of Ontario. .
The Ontario 9-1-1 Advisory Board made great progress in resolving issues concerning deregulation of
land line telephone service, wireless 9-1-1 service, and cost recovery for wireless use of 9-1-1. In
addition to these initiatives, the Board is involved in many other areas of concern regarding 9-1-1
service in Ontario, including addressing and mapping, operations and equipment,teleconimunication
training and materials, public education, and the special needs of disabled residents.
The Ontario 9-1-1 Advisory Board is a volunteer organization. No membership fees are required;
rather, the employers of those members contribute their time and cover the cost of their expenses.
However, the Board cannot publish standards and educational material, or send representatives to
meet with other organizations to develop solutions to such problems as deregulation and wireless
technology, without some financial assistance, in the best interests of Ontario.
The ROMA Board urges you to consider a funding mechanism for the 911 Ontario Advisory Board in
order to preserve the fine work that this group is contributing to Ontario's municipal emergency
services.
Yours truly,
~~~
Doug Thompson
ROMA Chair
cc: ROMA Board
Dan Valondersele, Chair, Ontario 911 Advisory Board
Pural Section of the Association of Municipalities of Ontario
39:3 L./n/versity}:1,v.s.: S.uits 1701 Toronto: Oritarjo /vi5G 1 E6 VVebsite: vvv/vv.roma.on.C2 E-majf: arno@arno.cn.c8
Tofl~Fre6: l-E77-4.26-6527 7. 7e!: (416) 971-9856 of: ,i=ax: (416) 971-6191
11/28/2005 15:24
~::~h1-.'~~: .':'~:~i~ ",: ,,::~~'~~1~;1~:tf~~~t:.i'
. -.-----.-.
7522351
I"
I
!
I
.,. ,I ~.
I
:'?~:~t:'\:: ""': ;
BOBIER VILL0",
PAGE 02
i ".
l
,'."--.
-.. ---.--
--rt:Di4.. ~ C~4k~
0%.. ~ to. -zt ~ yea :
b<<tiC"~to.~tk~~,M~.
&'OW<~"'-_dan~-. ~'7'
~. ~ p-07~ :f-v'-Uv"k~.
~U-~ 1~F~/~?f'.
~ ~1..{W",,-,,- .~: (~U~
drJ.-. ~ c:..<..zL, .~. ~ .
~~C/ ~ ~;r--.
~.:, '.~:~~~~.,.. .', ' '.
..,. .
ril~~:~~~:::~~ - ~~::;~30Iaoo~
I tAou8hf~~.!M,d ~.aA.J ~ ceC04k Lol<41c:Jv-sdf-#
. vrJ 'h-la..h,;. J "- d IY!1 a:UV'>\.-' VI4 -.;;J f ~ ~ J A K..( fA) Y EHra-2
I /Jrtvrn ~ Eo ~ Cvncuh-~ Cvn ~ "xJo~ . . .
! . ~cu w.,F.{- 01- ~o3 I (,0 ~:S>.J;.e~ w~tf. +^-'
! CItv Co4 ' 0 ~ iA~ Ai. CU/yUd titoJ- thu CoMo ~ 1- E7 ~
I ~o--o O--WdYl~ yfaec .f--o w~.~~ t~ fko~
l VII vffi U< cd 0v t~ 'J-O LWlM a--n "'-- "'" ad/rn.V11kCiOLC</~ 41:1c.u
i C,o evn ~ /YY1 cuk-L ~ ~. .
.. 0 Ch CMl/~ Coevn ~ ...p~ \L CoCurl c~~'-ua +ov ~
./~~ 0VJ1 d ~~ tI~ At 0.0 ~ v:>YzOWYL- tJ:; /1YLe.. ,
d'4f'c- Ck~~
~
Office of the
Prime Minister
Cabinet du
Premier ministre
Ottawa, Canada K1 A OA2
November 9,2006
NU\i 2 3 2006
Mrs. S.J. Heffi.en
Manager of Administrative Services
County of Elgin
450 Sunset Drive
S1. Thomas, Ontario
N5R 5Vl
j'I~RAnVE SERV~CES
Dear Mrs. Heffi.en:
On behalf of the Right Honourable Stephen Harper, I would like to
acknowledge receipt of your correspondence of September 13, with which you enclosed a
resolution of the Corporation of the County of Elgin in support of the Fair Funding for
Small Communities of Ontario group. I regret the delay in replying.
You may be assured that the views expressed in the resolution have been
carefully reviewed. I have taken the liberty of forwarding a copy of your letter to the
Honourable Lawrence Cannon, Minister of Transport, Infrastructure and Communities
who, I am certain, will appreciate receiving this information.
Thank you for writing to the Prime Minister.
Yours sincerely,
1k.1J~.
M. Bourque
Executive Correspondence Officer
Canada
Minister of Municipal Affairs
and Housing
777 Bay Street, 1-rn Floor
Toronto ON MOO 2E5
Tel. (416) 585-7000
Fax (416) 585-6470
www.mah.aov.on.ca
Ministre des Affalres munlcipales
et du Logement
777, rue Bay, 17"etage
Toronto ON M5G 2E5
Tel. (416) 585-7000
Telae (416) 585-6470
www.mah.aov.on.ca
~~
Ontario
06-2109
November 27, 2006
DEe 0 1 2005
TO: Heads of Council
I am writing to provide you with the reporting requirements for the 2006 Municipal Performance
Measurement Program (MPMP).. This is the seventh year of the MPMP program.
Working Groups comprised of municipal volunteers and subject-matter experts continue to
review MPMP measures each year and to make recommendations for improvement. As a result,
there will be a few minor changes for the 2006 reporting year:
· Connections will no longer be part of the calculation of the efficiency measures for drinking
water, wastewater and storm water; hydrant leads will no longer be part of the calculation of
the drinking water measure.
· Parks and Recreation measures will focus on municipally owned open space and recreation
facilities.
· A change has been made to the efficiency-measure schedule to ensure that only
municipalities responsible for delivering fire, police, and parks and recreation services report
these measures.
· Increases to allowances for tax write-offs reported as part of general government
expenditures in the Financial Information Return (FIR) will now be netted out in calculating
the general government measure.
The formal requirements for MPMP under Section 299 of the Municipal Act, 2001 are listed in
the attached Schedule, which will come into effect on January 1, 2007. This information can
also be accessed from the ministry's website at www.mah.gov.on.ca. Please inform your local
Municipal Services Office when results have been published and advise it of the method of
publication. As in previous years, detailed definitions for each performance measure will be
released as part of the instructions for the 2006 FIR.
I should also highlight that the ministry is working in partnership with the Association of
Municipalities of Ontario (AMO) to develop a web-based query and analysis tool that will make
it possible for municipalities to extract and analyze both MPMP and FIR results. As a result,
municipalities will be able to see how they compare with others, and this will lead to
constructive dialogue and the exchange of valuable information. The web tool will be made
available free of charge starting in the spring of2007. AMO will be providing more information
on the web tool in the near future.
/2
1322(06195)
-2-
If you have any questions about the 2006 MPMP requirements, please contact your local
Municipal Services Office.
c: Municipal Clerks
Municipal Treasurers
MPMP Advisory Committee Members
Schedule for 2006 Reporting Year
SCHEDULE
MUNICIPAL PERFORMANCE MEASUREMENT
Designated by the Minister under Section 299 of the Municipal Act, 2001 (the
"Act").
PROVISION AND PUBLICATION OF DESIGNATED MUNICIPAL INFORMATION
Performance measurement information
1. (1) A municipality shall in respect of each municipal fiscal year provide to the Minister
and publish for the taxpayers of the municipality, the performance measurement
information designated in the attached chart (the "chart"). The chart forms part of this
Schedule.
(2) The information provided by a municipality under subsection (1) shall include
performance measurement information for any local board of the municipality that
provides a public utility, and any planning board, transit commission or police services
board of the municipality.
(3) This section does not include any requirement for an entity described in clause (a),
(b), (c) or (d) of subsection 299 (1) of the Act to provide performance measurement
information directly to the Minister or to taxpayers.
Timing for provision and publication of information
2. (1) A municipality shall provide the information required by section 1 to the Minister
not later than five months after the last day of the fiscal year to which the information
relates.
(2) A municipality shall publish the information required by section 1 not later than nine
months after the last day of the fiscal year to which the information relates.
Included information, publication and notice to ministry
3. (1) A municipality at a minimum shall include with the information published under
section 1,
(a) the name of each performance measure in the chart and the fiscal year to which it
relates; and
(b) the result generated for the measure by the electronic financial Information return
software of the Ministry, after the municipality submits the relevant performance
measure information to the Minister.
(2) A municipality shall publish the Information referred to In subsection (1) through one
or more of the following methods,
(a) a direct mailing to taxpayers or households~
(b) an insert with the property tax bill~
(c) in local newspapers or advertising periodicals~ or
(d) posting the Information on the Internet.
(3) A municipality shall, as soon as reasonably possible after publishing the information
under subsection (2), provide the following to the Regional Director of the Municipal
Services Office of the Ministry for the district that includes the municipality:
1. The date of publication.
2. The method or methods of publication that the municipality used.
Financial information return
4. A municipality shall provide to the Minister the information required by section 1 by
reporting that information in those schedules or lines in the municipality's financial
Information return for the relevant municipal fiscal year that correspond to the service or
function performance measurement categories designated in the chart.
Board or commission
5. (1) A board or commission of a municipality shall make available for review by a
municipality any performance measurement information designated in the chart related
to services or functions supplied in respect of the municipality by the board or
commission in a fiscal year.
(2) In this subsection, "board or commission" means a local board that provides a public
utility, and a planning board, transit commission or police services board.
Service or function not supplied
6. If a municipality does not supply a service or function at any time in a fiscal year,
section 1 does not include any requirement for the municipality to provide or publish
Information related to that service or function designated in the chart for the fiscal year.
Definitions
7. In this Schedule,
"Minister" means the Minister of Municipal Affairs and Housing~
"Ministry" means the Ministry of Municipal Affairs and Housing~
"supply" means supply pursuant to a statute, bylaw or resolution or an arrangement or
agreement with any person or municipality, and "supplied" has a corresponding meaning.
In force
8. This Schedule comes into force January 1, 2007 for the 2006 fiscal year.
CHART
2006 Measures
Municipal Performance Measurement Program (MPMP)
GENERAL GOVERNMENT
1.1 Operating costs for governance and corporate management as a
percentage of total municipal operating costs
PROTECTION
Fire
2.1 Operating costs for fire services per $1,000 of assessment
Police
3.1 Operating costs for police services per person
3.2 Violent crime rate per 1,000 persons
3.3 Property crime rate per 1 ,000 persons
3.4 Total crime rate per 1,000 persons
(Criminal Code offences, excluding traffic)
3.5 Youth crime rate per 1,000 youths
Note: Definitions of crime based on Statistics Canada definitions in Canadian
Crime Statistics, 85-205-XIE.
TRANSPORTATION
Roadways
4.1 Operating costs for paved (hard top) roads per lane kilometre
4.2 Operating costs for unpaved (loose top) roads per lane kilometre
4.3 Operating costs for winter maintenance of roadways per lane kilo metre
maintained in winter
4.4 Percentage of paved lane kilometres where the condition is rated as good
to very good
4.5 Percentage of winter events where the response met or exceeded locally
determined municipal service levels for road maintenance
Transit
5.1 Operating costs for conventional transit per regular service passenger trip
5.2 Number of conventional transit passenger trips per person in the service
area in a year
ENVIRONMENT
Wastewater
6.1 Operating costs for the collection of wastewater per kilometre of
wastewater main
6.2 Operating costs for the treatment and disposal of wastewater per
megalitre
6.3 Operating costs for the collection, treatment, and disposal of wastewater
per megalitre (Integrated System)
6.4 Number of wastewater main backups per 100 kilometres of wastewater
main in a year
6.5 Percentage of wastewater estimated to have by-passed treatment
Storm water
7.1 Operating costs for urban storm water management (collection, treatment,
disposal) per kilometre of drainage system
7.2 Operating costs for rural storm water management (collection, treatment,
disposal) per kilometre of drainage system
Drinking water
8.1 Operating costs for the treatment of drinking water per megalitre
8.2 Operating costs for the distribution of drinking water per kilometre of water
distribution pipe
8.3 Operating costs for the treatment and distribution of drinking water per
megalitre (Integrated System)
8.4 Weighted number of days when a boil water advisory issued by the
Medical Officer of Health, applicable to a municipal water supply, was in
effect
8.5 Number of water main breaks per 100 kilo metres of water distribution pipe
in a year
Solid Waste
9.1 Operating costs for garbage collection per tonne or per household
9.2 Operating costs for garbage disposal per tonne or per household
9.3 Operating costs for solid waste diversion per tonne or per household
9.4 Average operating costs for solid waste management (collection, disposal
and diversion) per tonne or per household
9.5 Number of complaints received in a year concerning the collection of
garbage and recycled materials per 1,000 households
9.6 Total number of solid waste management facilities owned by the
municipality with a Ministry of Environment Certificate of Approval
9.7 Number of days per year when a Ministry of Environment compliance
order for remediation concerning an air or groundwater standard was in
effect for a municipally owned solid waste management facility, by facility
9.8 Percentage of residential solid waste diverted for recycling
9.9 Percentage of residential solid waste diverted for recycling (based on
combined residential and lei tonnage)
PARKS AND RECREATION
10.1 Operating costs for parks per person
10.2 Operating costs for recreation programs per person
10.3 Operating costs for recreation facilities per person
10.4 Operating costs for parks, recreation programs and recreation facilities per
person (Subtotal)
10.5 Total participant hours for recreation programs per 1,000 persons
10.6 Total kilometres of trails and total kilometres of trails per 1,000 persons
10.7 Hectares of open space and hectares of open space per 1,000 persons
{municipally owned)
10.8 Square metres of indoor recreation facilities and square metres of indoor
. recreation facilities per 1,000 persons (municipally owned)
10.9 Square metres of outdoor recreation facility space and square metres of
outdoor recreation facility space per 1,000 persons (municipally owned)
LIBRARY SERVICES
11.1 Operating costs for library services per person
11.2 Operating costs for library services per use
11.3 Library uses per person
11 .4 Electronic library uses as a percentage of total library uses
11 .5 Non-electronic library uses as a percentage of total library uses
LAND USE PLANNING
12.1 Percentage of new lots, blocks and/or units with final approval which are
located within settlement areas
12.2 Percentage of land designated for agricultural purposes which was not re-
designated for other uses during the reporting year
12.3 Percentage of land designated for agricultural purposes which was not re-
designated for other uses relative to the base year of 2000
12.4 Number of hectares of land originally designated for agricultural purposes
which was re-designated for other uses during the reporting year
12.5 Number of hectares of land originally designated for agricultural purposes
which was re-designated for other uses since January 1, 2000
Rural. Ontario
Munic:ipal ;\$sQciaU()n
R~?~ntfttJg RtJrol
November 30, 2006
REQUEST FOR NOMINATIONS for the 2007 - 2010 ROMA Board
To be elected at the 2007 Annual Conference
To:
From:
Heads and Members of Council
Doug Thompson, ROMA Chair
Please be advised that in accordance with the Rural Ontario Municipal Association's
Policies and Procedures, the Chair is requesting nominations for Zone Representatives to
the 2007 - 2010 ROMA Board. Those interested should note that an amendment to the
Association's Policies and Procedures will be presented for consideration. The amendment
proposes to change the term of office from the current three (3) years to four (4) years,
effective for the 2007 Board election. If passed, the amendment would mean that the term
of the ROMA Board would be 4 years.
In order to qualify for nomination and election for Zone Representative position, the
attached Nomination Form must be received by the deadline. These Zone Representatives
serve on the ROMA Board along with elected members of the AMO Rural Caucus.
Attached please find:
. A Nomination Form
. A list of the current ROMA Board
. A Zone map to assist in identifying the municipalities within a particular Zone. Link
to a list of zone municipalities:
www.amo.on.ca/AM/T emplateRedirect.cfm?T emplate=/CM/ContentDisolay.cfm&Con
tentFile I 0=2873
The names of all qualified individuals who are duly nominated will appear on the ballot for
election to the ROMA Board. All candidates will be contacted to confirm their nomination
and will be sent further information as to the election process.
Zone Representative nominations must be submitted no later than 4:30 p.m.
Tuesday, January 30, 2007 to:
Association of Municipalities of Ontario
393 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Fax: (416) 971-6191
Attention: Pat Vanini, Executive Director
If you have any questions, you may e-mail ovanini@amo.on.ca
This information is available on the ROMA website www.roma.on.ca and the AMO website
www.amo.on.ca
Rural .Onmrio
Municipal As.so<:;iation
MEMBERS OF THE 2004 - 2007 ROMA BOARD
OFFICERS
Chair:
Immediate Past Chair:
First Vice Chair:
Second Vice Chair:
Doug Thompson, Councillor, City of Ottawa, Osgoode Ward
Bill Vrebosch, Mayor, Township of East Ferris
Chris White, Mayor, Township of Guelph Eramosa
Vacant
ZONE REPRESENTATIVES
Zone 1 :
Zone 2:
Zone 3:
Zone 4:
Zone 5:
Zone 6:
Zone 7:
Zone 8:
Zone 9:
Bill Bilton, Mayor, Township of Dawn-Euphemia
Chris White, Mayor, Township of Guelph Eramosa
Vacant
Allen Taylor, Mayor, Township of East Garafraxa
Vacant
Jim Sheedy, Councillor, Township of Laurentian Valley
Vacant
Doug Thompson, Councillor, City of Ottawa, Osgoode Ward
Bill Vrebosch, Mayor, Township of East Ferris
AMO RURAL CAUCUS*
Bill Davis, Deputy Reeve, Township of Dysart et al
Ron Eddy, Mayor, County of Brant
Roy Hardy, CAO, Municipality of Thames Centre
Eleanor Renaud, Councillor, Township of Elizabethtown-Kitley
Doug Thompson, Councillor, City of Ottawa, Osgoode Ward, ROMA Chair
Bill Vrebosch, Mayor, Township of East Ferris, Caucus Chair
* AMO Rural Caucus positions on the AMO Board of Directors effective August 2006 to August 2007.
ROMA ZONE REPRESENTATIVE NOMINATION FORM
It is the responsibility of the person being nominated to file a complete and accurate Nomination Form.
Send completed forms Attention of Pat Vanini, Executive Director - by mail to: Association of Municipalities of Ontario,
393 University Avenue, Suite 1701, Toronto, ON M5G 1E6 or by FAX to: 416-971-6191
Nominations will be accepted no later than 4:30 PM January 30, 2007
Nominated for Zone: Nominee's Name as it is to appear on the ballot:
(Zone number) (subject to agreement of Chief Returning officer)
Office Tvpe: (check one ONL Y) Elected Official 0 Municipal Employee 0
Nominee's municipality:
Is Nominee's municipality presently a member of AMO? Yes 0 No 0
Nominee's Municipal Title:
Nominee's Full Address:
Business Phone: Fax: Home Phone: Email:
CONSENT OF NOMINEE AND STATEMENT OF QUALIFICATION
I the Nominee mentioned in this Nomination Form do
hereby consent to such nomination and declare that I am qualified to be elected and to hold the office
for which I am nominated.
Dated:
CERTIFICATE
Date Nomination Form Received at AMO offices:
I, the Chief Returning Officer, appointed by the Association of Municipalities of Ontario to officiate over these
elections, do hereby certify that I have examined the Nomination form of the aforementioned Nominee, filed
with me, and am satisfied that such Nominee is qualified to be nominated to the office indicated above.
Dated:
Signature:
(Chief Returninq Officer)
AMO. 393 University Avenue, Suite 1701, Toronto, ON M5G 1E6. Tel: 416-971-9856. Fax: 416~971-6191
4
o
'\
~
o
C\) "
~
I
-IS
.:Ii
'~~
i::~ a.
Ull. ~
~o
... i' ~
~~ ~
~c
CI:~
i
,
.
"
. McDonald
:.:....... ..kfpll;~kl'" -/fl/wile'i!.d"lt/e;r .....
:I(eepmg m.e.mben informed.
December 7, 2006
MOU between OGRA and MTO Demonstrates Ministry
Commitment to Auditor General's Bridge Inspection
Recommendations
The 2006 Auditor General's Report includes a section on the Maintenance of the Provincial
Highway System as a follow-up to their 2004 report. The 2004 audit made a number of
recommendations to the Ministry of Transportation to ensure that "the province's highway assets
were being maintained cost effectively." (Auditor General's Report 2006, page 332)
In 2006, the Auditor General reports that MTO has made "significant progress." In terms of
inspecting municipal bridges, the Ministry demonstrates commitment to addressing the Auditor
General's recommendations by referencing a memorandum of understanding with Ontario Good
Roads Association. The Report states:
"A memorandum of understanding (MOU) with the Ontario Good Roads Association (OGRA),
representing Ontario's 445 municipalities, was signed in June 2005 for the development of an
accurate inventory of municipal roads and bridges. The Ministry provided us with a copy of the
MOU, which called for the Ministry to provide OGRA with $50,000 in funding on completion of
certain project deliverables. The Ministry also advised us that it had made the BMS available to
municipalities at no cost."
- Auditor General's Report 2006, page 336
The MOU referred to above pertains to Municipal DataWorks@, OGRA's newest member service
which is provided free of charge to OGRA member municipalities. Working with MTO, OGRA is
helping municipalities develop comprehensive asset management solutions.
To read the entire section on Maintenance of the Provincial Highway System, visit the Auditor
General's website and download section 4.14:
httrX[IYi,'!f:!'L a uditgr. o ru:;wenf1eQorts 2006 ?!). Qtm
ONTARIO GOOD ROADS ASSOCIATION
6355 KENNEDY ROAD, UNIT #2, MISSISSAUGA, ON L5T 2L5
TEL: (905) 795-2555 FAX: (905) 795-2660 EMAIL: info@ogra.org
:.::........./{/pllllfi.:k: /p/air/cr!.o.'&tu- ".
:kee.pmg .me.mbe.l"s, informed..
December 7,2006
Asset Management Funds Available
Through COMRIF
Asset Management funds are now available to municipalities (those eligible to receive COMRIF
funds) to support asset management programs
Funding is calculated based on a formula that combines a base amount, plus per capita
allocations (each is 50% of the allocation.) A one-third municipal contribution is required as in
COMRIF Intakes One, Two and Three.
Municipalities can use this funding to enhance knowledge of their existing infrastructure assets,
evaluate life-cycle costs associated with their infrastructure, assess the capacity of current
infrastructure and identify future needs, plan and make infrastructure financing decisions, and
train municipal staff in infrastructure management.
While these COMRIF funds will help municipalities invest in staff and technical resources,
OGRA can provide the tools needed to develop a good asset management program for
municipal infrastructure, and comply with coming Capital Asset Accounting requirements in
2009. Municipal DataWorks@ is a web-based data repository for infrastructure asset data and
allows the user to consider the inter-dependencies of road, bridges, sewers, watermains and
other infrastructure. Municipalities can set priorities based on those inter-dependencies and
develop optimal plans for rehabilitation, renewal and replacement. Municipal DataWorks is
available to municipalities as an OGRA member service free of charge; however data collection
or migration can be an impediment to municipal participation. Municipalities now have access to
funds to assist them in collecting the data necessary to implement Asset Management.
With COMRIF assistance for establishing a good asset management program, municipalities
can begin to prepare for Capital Asset Accounting requirements, while establishing an asset
management program for the long-term. For more information, visit the COMRIF website and
click on Asset Management: ~w.cQlllrif.0J11
ONTARIO GOOD ROADS ASSOCIATION
6355 KENNEDY ROAD, UNIT #2, MISSISSAUGA, ON L5T 2L5
TEL: (905) 795-2555 FAX: (905) 795-2660 EMAIL: info@ogra.org
Infrastructure Ontario
Infrastructure Ontario
Ontario
777 Bay Street, 9th Floor
Toronto, Ontario M5G 2C8
Tel.: 416212-7289
Fax: 416325-4646
777, rue Bay, 98 etage
Toronto, Ontario M5G 2C8
Tel. : 416212-7289
Telae. : 416 325-4646
Infrastructure Ontario
December 4, 2006
DEe 0 8 2006
(Y~l R~,!"nr f\re E:l~!f0!
1\"1.,,,,31\1" , vr t;;; \!m~
ADMiNiSTRA TI\'"" ~ERVICES
Dear CAOffreasurer,
I am writing to inform you that your municipality will be eligible to apply for funding through the Ontario
Government's Rural Infrastructure Investment Initiative.
This one-time $70M program, which will be administered by Infrastructure Ontario, is intended to help rural
and small municipalities like yours provide safe and reliable local infrastructure. The government
recognizes that rural and small communities face a host of unique challenges, particularly with regard to
infrastructure. This initiative compliments other provincial investments that support economic development,
prosperity and quality of life in these municipalities.
Funding will be availabl~ for construction-ready projects in any of the following five priority areas:
. local roads and bridges;
. solid waste management;
. clean water and wastewater;
· sports, recreation and cultural facilities; and,
. community energy projects.
Applications will be evaluated according to several criteria including: alignment with the five eligible project
categories; the municipality's financial needs; and benefits to the community, region and province. All funds
will be advanced to successful municipalities no later than March 31, 2007.
It is important to note that your local council needs to pass a by-law supporting the application. Applications
will be accepted through our Web site (www.infrastructureontario.ca) beginning December 11, 2006
continuing until February 5,2007. You will receive a unique user ID and password to access the application
by email on December 11, 2006. At that time, you will also be able to access program guidelines, as well
as contact Infrastructure Ontario with any questions regarding the application process that you may have.
The Rural Infrastructure Investment Initiative is just one of several government funding programs to help
renew and build strong communities. It builds on ReNew Ontario, the government's $30-billion plus
investment plan to upgrade and modernize public infrastructure.
Please watch for your email on December 11 th for further details.
Sincerely,
Bill Ralph
Senior Vice President, Business Development and Corporate Services
News Release
Communique
@ Ontario
Ministry of
Municipal Affairs
and Housing
Ministere des
Affaires municipales
et du Logement
For Immediate Release
December 8, 2006
PROVINCE HONOURS DEDICATION OF MUNICIPAL OFFICIALS
Long-Standing Service Awards Presented
LONDON - The Ontario government is recognizing the dedication of municipally elected
officials in southwestern Ontario by presenting them with long-standing service awards.
"Our goal of stronger communities can only be accomplished in partnership with
municipalities," said Municipal Affairs and Housing Minister John Gerretsen. "I am honoured to
present these awards in recognition of the commitment and dedication of our municipal officials
who have made service to their communities an enduring legacy."
Long-standing service awards were introduced by the Ontario government in 2004 to recognize
municipally elected officials with at least 25 years of service. Recipients representing
municipalities in southwestern Ontario received their awards today at the Ontario Southwest
Municipal Conference held at the Best Western Lamplighter Inn in London.
Twenty-five year awards were presented to:
· Member of Parliament Patricia Davidson, former mayor of the Town of Plympton-
Wyoming and former Village of Wyoming
· Mayor John C. Green, Township of Mapleton and former Village of Drayton
· Councillor Bill Derbyshire, Municipality of Leamington and former Town of Leamington
· Councillor Robert 1. Gamble, Town ofthe Blue Mountains and former Town of
Thornbury
· Councillor Charlie Luke, Norfolk County and former Town of Simcoe
· Councillor Meredith Schneider, Municipality of North Perth and former Township of
Wallace
· Councillor Peter Timmins, Town of Essex and former Town of Harrow
For more information about the long-standing service program, visit www.mah.gov.on.ca.
- 30-
Contacts:
Patti Munce
Minister's Office
416585-6333
John Maddox
Southwestern Municipal Services Office
519873-4020
Disponible enfran9ais
www.mah.gov.on.ca
www.resultsontario.gov.on.ca
12/11/2005 12:31
519-531-2307
~
Ont2lrlo
Monique Smith, M PP
Nipissing
November 20, 2006
MS MELISSA LEWIS
ADMINISTRATOR
ELGIN MANOR
39232 FINGAL LINE
ST THOMAS, ON N5R 5V1
Dear Ms. Lewis,
ELGIN MANOR
PAGE 01/01
rm[g@~nw~f[5i
DEe 0 6 2006 L0
ELGIN .MANOR
We have received several queries from ~dministrators of municipal long-term
care.homes about the progress of Bill 140, the Long-Term Ca.re Homes Act,
2006, which is currently in second readirlg.
We have also spoken to Doug Reycraft, President of the Association of
Municipalities of Ontario, who requested ia delay in hearings so that
municipalities could provide meaningful input into the Bill. We understand that
some municipalities may currently be un~er time constraints owing to the recent
municipal elections. .
Municipalities are significantly involved iA the direct delivery of long-term care
and in response to municipal requests, tmerefore, we have postponed our
committee hearings to January 2007.
I would be gratefut.if.you.would share thi~ information with the municipal council
members of your Committee of Management or Board of Management.
We appreciate.ths partnership we have w.ith you in providing quality.service~ for
seniors and we look forward to your full ~articipation in January. '
Yours sinc~rely,
c/W1~
Monique Smith, MPP
Nipissing
Parliamentary Assistant to the
Minister of Health and Long-Term Care.
DISTRIBUTION SLIP
GY"Copy 0 Fo~d
. ~dtnin -- MaJ:'k Q Libtanes ~ Cathy
Q Finwce - Linda Cl Engineering -- Clayton
o HR ~ Hadey 0 IT -- AI
Q Other: ~l' a Other::
DATE: 1/ p:( 2tl0. FROM: Melissa. EM
Main T-egislat1ve 6uilding, Queen's Park, TQronto, ON M7A IA4 . T. (4'16) 326'.39m F. (416) ,:)26.84),2 E" m.m;th.mpp@)jbRTa1.",j".OT5
'WWW.mon''J~~$!ll\i;l\mpp.=