17 - October 22, 2019 County Council Agenda Package
ORDERS OF THE DAY
FOR TUESDAY, OCTOBER 22, 2019 – 9:00 A.M.
ORDER
DELEGATION:
9:00 A.M.
OTHER BUSINESS
LUNCH WILL BE PROVIDED
NOTICE:
Accessible formats available upon request.
1
ELGINCOUNTYCOUNCIL
MINUTES
October 8, 2019
1.CALLTOORDER
2.ADOPTIONOFMINUTES
3.DISCLOSUREOFPECUNIARYINTERESTANDTHEGENERALNATURETHEREOF
4.PRESENTINGPETITIONS,PRESENTATIONSANDDELEGATIONS
BrianMasschaele – RecipientoftheErlandLeeAwardofAppreciationfrom
theFederatedWomen’sInstitutesofCanada(FWIC)
5.COMMITTEEOFTHEWHOLE
2
6.REPORTSOFCOUNCIL,OUTSIDEBOARDSANDSTAFF
ProvincialPolicyStatementReview – ProposedPolicies – July2019 –
ManagerofPlanning
2019FederalGasTaxTop-UpFunding – DirectorofEngineeringServices
AdministrationBuildingCoolingTowerReplacement – Directorof
EngineeringServices
3
ImperialRoadPortBruceBridgeReplacementSchedule B MunicipalClass
EnvironmentalAssessmentDraftProjectFile – DirectorofEngineering
Services
7.COUNCILCORRESPONDENCE
ItemsforInformation(ConsentAgenda)
4
8.OTHERBUSINESS
Statements/InquiriesbyMembers
NoticeofMotion
MattersofUrgency
9.CLOSEDMEETINGITEMS
(b)personalmattersaboutanidentifiableindividual,includingmunicipalorlocalboard
employees –
(k) a position,plan,procedure,criteriaorinstructiontobeappliedtoanynegotiations
carriedonortobecarriedonbyoronbehalfofthemunicipalityorlocalboard –
(k) a position,plan,procedure,criteriaorinstructiontobeappliedtoanynegotiationsto
becarriedonbyoronbehalfofthemunicipalityorlocalboard –
10.RECESS
11.MOTIONTORISEANDREPORT
5
–
–
–
12.MOTIONTOADOPTRECOMMENDATIONSFROMTHECOMMITTEEOFTHE
WHOLE
13. CONSIDERATIONOFBY-LAWS
By-law No. 19-38 – Confirming all Actions and Proceedings
14.ADJOURNMENT
6
7
October 15, 2019
Elgin County
County Administration Building
St. Thomas, Ontario
Dear Warden McPhail and Members of County Council
Elgin County is a wonderful place to live, work, and raise a family; there is however a significant lack of
resources, expert palliative care, and support for individuals and their families at the end-of-life. Caring
for people in our community matters, right until the end.
The Hospice of Elgin is requesting an opportunity to provide a deputation to County Council on October
22, 2019. The purpose of our presentation is to provide an update on the recent Hospice of Elgin provincial
announcement and request support from Elgin County to help raise the necessary $9.5 million to build
the Hospice.
It is anticipated that our presentation will be supported through the attendance of the following
community leaders and members of the Elgin Hospice Planning committee:
Kate Dymock, Primary Health Services Director-West Elgin Community Health Centre
Bill Denning, Denning Funeral Homes
Dr. Anne Howe, Physician, East Elgin Family Health Team
Shirley Biro, Community Leader and East Elgin Family Health Team, Board Chair
Dr. Bob Jones- retired Family Physician
Bill Graham- Community Leader and retired managing partner- Graham Scott Enns
Linda Corriveau- Manager-Serenity House Hospice
Cindy Webber- Executive Director- Hospice Outreach Programs of Elgin (HOPE)
Richard Corneil, CEO- St. Joseph’s Health Care Society
Laura Sherwood, Director of Hospice Partnerships, St. Joseph's Health Care Society
Thank you for your consideration,
Director of Hospice Partnerships, St. Joseph's Health Care Society
519-433-5192
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REPORTS OF COUNCIL AND STAFF
October 22, 2019
Staff Reports – (ATTACHED)
9
REPORT TO COUNTY COUNCIL
RECOMMENDATION:
INTRODUCTION:
DISCUSSION:
CONCLUSION:
10
®
T
Subdivision Plan Review
Projection: NAD 83 UTM Zone 17.
DISCLAIMER:This drawing is neither a legally recorded
11
map nor a survey and is not intended to be used as one.
REPORT TO COUNTY COUNCIL
RECOMMENDATIONS:
INTRODUCTION:
DISCUSSION:
12
Certificate for Cancellation of Consent
“(45) Any owner of land or the owner’s agent duly authorized in writing may apply
to the council or to the Minister, as the case may be, for a certificate cancelling a
consent.”
CONCLUSION:
13
14
15
Planning Act
16
Planning Act
Condominium Act, 1998
17
Condominium Act, 1998
18
19
Planning Amendment Act, 2019
20
REPORT TO COUNTY COUNCIL
RECOMMENDATION:
INTRODUCTION:
DISCUSSION:
2019
Phragmites Assessment on ElginCounty Road Allowance
21
CONCLUSION:
22
23
REPORT TO COUNTY COUNCIL
RECOMMENDATION:
INTRODUCTION:
DISCUSSION:
King George VI
Lift Bridge Rehabilitation Project Construction Detour Plan
24
CONCLUSION:
25
26
REPORT TO COUNTY COUNCIL
RECOMMENDATIONS:
INTRODUCTION:
DISCUSSION:
27
CONCLUSION:
28
REPORT TO COUNTY COUNCIL
RECOMMENDATION:
INTRODUCTION:
DISCUSSION:
29
CONCLUSION:
30
REPORT TO COUNTY COUNCIL
RECOMMENDATION:
BACKGROUND:
Ontario Health Teams Division (OHTD):
Mental Health and Addictions Division (MHAD):
Ontario’s Mental Health and Addictions Strategy.
Capacity Planning and Analytics Division (CPAD):
31
Emergency Health Services Division (EHSD):
Public Health Modernization:
Division Changes:
CONCLUSION:
32
REPORT TO COUNTY COUNCIL
RECOMMENDATION:
INTRODUCTION:
BACKGROUND:
SURVEY:
33
advantages
disadvantages
barriers
34
DISTRIBUTION AND METHODOLOGY:
1.Purpose:
2.Design:
3.Who will be surveyed:
4.Sampling:
5.Potential Pitfalls:
6.Method of Collecting Data:
Convenience sampling
Targeted responses
Likert scale
35
Survey Length:
7.Multiple Methods of Distribution:
Community Activities/Events:
Online Promotion:
o
o
o
o
Print Copies:
8.Flexibility:
9.Timeline:
10.Evaluation:
36
CONCLUSION:
37
Appendix I
Elgin County DRAFT 2020 –2022 Strategic Plan
Strategic Priority
Serving Elgin Growing Elgin Investing in Elgin
Goal To re-design how we To be the place where To make responsible
respond to community need people want to live, work, financial decisions.
in a creative, sustainable and play.
way.
Objectives We do this by focusing on: We do this by focusing on: We do this by focusing on:
1.Ensuring alignment of 1.Planning for and 1.Delivering mandated
current programs and facilitating commercial, programs and services
services to current industrial, residential, and efficiently and effectively
community need agricultural growth 2.Ensuring we have the
2.Investing wisely in 2.Enhancing quality of place necessary tools,
efficient and effective 3.Conserving our resources, and
programs and services environment infrastructure to deliver
3.Exploring different ways programs and services
of addressing community now and in the future
need
4.Engaging with our
community and other
stakeholders
38
39
40
41
42
REPORT TO COUNTY COUNCIL
RECOMMENDATIONS:
INTRODUCTION:
BACKGROUND:
43
CONCLUSION:
44
2019
Corporation of the County of Elgin
Draft Committee By-Law 19-XX
JULIE GONYOU, CHIEF ADMINISTRATIVE OFFICER | CLERK
45
1.DEFINITIONS 4
2.PURPOSE 6
3.PRINCIPLES OF THE COUNCIL COMMITTEE BY-LAW 6
4.APPLICATION 7
5.INTERPRETING THE COUNCIL COMMITTEE BY-LAW 7
6.SUSPENSION OF RULES 8
7.CONFLICT OF INTEREST 8
8.MAJORITY VOTE 8
9.CREATING, AMENDING OR DISSOLVING A COMMITTEE 9
10.ACCOUNTABILITY 10
11.DUTIES OF COMMITTEES 11
12.COUNCIL COMMITTEE TERMS OF REFERENCE 11
13.ANNUAL REPORT 12
14.COUNCIL COMMITTEE COMPOSITION 12
15.STANDING COMMITTEE COMPOSITION – SCHEDULE “A” 13
16.ADVISORY COMMITTEE 13
17.LEGISLATED COMMITTEES 13
18.AGENCIES AND BOARDS WITH COUNCIL APPOINTEES 14
19.SPECIAL PURPOSE (AD HOC) COMMITTEES 14
20.CITIZEN APPOINTMENTS 14
21.CITIZEN APPOINTMENTS – CRITERIA TO SERVE ON COMMITTEE 14
22.RETENTION OF APPLICATIONS TO SERVE ON COMMITTEES 15
23.DURATION OF CITIZEN APPOINTMENTS 15
24.CHAIR AND VICE CHAIR 15
25.ROLE OF THE COUNCIL COMMITTEE CHAIR 16
26.ROLE OF THE WARDEN 16
27.ROLE OF COUNCILLORS NOT APPOINTED TO COMMITTEE 16
28.TERM OF APPOINTMENT 17
17
29.ATTENDANCE AND ABSENTEEISM
30.NEGLECT OF DUTIES 18
31.LOCATION AND SCHEDULE OF MEETINGS OF COMMITTEES 18
32.PUBLIC PARTICIPATION AT COMMITTEE MEETINGS 18
33.COUNTY COA/CLERK SUPPORT 19
34.COMPENSATION 19
35.QUORUM20
36.MEETINGS 20
37.MEETING SCHEDULE 20
38.MOTIONS/CLAUSES LOST AT COMMITTEE MEETINGS 20
39.NOTICE OF MEETINGS OF COMMITTEES 21
40.PREPARATION OF COUNCIL COMMITTEES AGENDAS 21
41.COUNCIL COMMITTEE AGENDA 21
42.OPEN/CLOSED MEETINGS 22
43.IMPROPER CONDUCT 22
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44.COUNCIL COMMITTEES MINUTES 22
45.EFFECT 23
SCHEDULE A - STANDING COMMITTEES
A-1 - TERRACE LODGE REDEVELOPMENT COMMITTEE 25
A-2 - PROVINCIAL OFFENCES ADMINISTRATION BUILDING 27
COMMITTEE
A-3 - POLICY REVIEW COMMITTEE TERMS OF REFERENCE 29
A-4 - HUMAN RESOURCES COMMITTEE 31
A-5 - COUNCIL BUDGET COMMITTEE 33
SCHEDULE B - STEERING COMMITTEES
B-1 - COMMUNITY SAFETY AND WELL-BEING COORDINATING 34
COMMITTEE
B-2 - COMMUNITY SAFETY AND WELL-BEING ADVISORY 37
COMMITTEE
SCHEDULE C - LEGISLATED COMMITTEES
C-1 - RURAL INITIATIVES/PLANNING ADVISORY COMMITTEE 40
SCHEDULE D - AGENCIES AND BOARDS WITH COUNCIL 42
APPOINTEES
Southwestern Public Health Board of Health
City-County Liaison Committee
Health Recruitment Partnership Committee
Joint Elgin-Central Elgin Accessibility Advisory Committee
SWIFT Network Board of Directors
St. Thomas-Elgin Public Art Centre
Community Leaders Cabinet
Western Ontario Wardens Caucus
Water Advisory Committee
Green Lane Trust Committee
SCHEDULE D – APPROVED TERMS OF REFERENCE
Terrace Lodge Fundraising Committee
SCHEDULE D – COMMITTEES ESTABLISHED BY BY-LAW
Land Division Committee
Emergency Management Program Committee
Museum Advisory Committee
243
47
DRAFT
Committee By-Law19-XX
“A By-Law to Define the Mandate and Meeting Procedures for Committees Established
by the Corporation of the County of Elgin”
343
48
1.Definitions
“Act”Municipal Act,
“AdHoc Committee”
“Advisory Committee”
“Alternate Member”
“CAO/Clerk”
“Chair”
“Closed Session”
“Committee”
“Council”
“County”
“Delegation”
“Ex Officio”
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49
“Inaugural Meeting”
“Legislated Committee”
“Meeting”
“Member”
Municipal Elections Act
“Minutes”
“Open Meeting”
“Pecuniary Interest”
Municipal Conflict of Interest Act,
Quasi-Judicial Board”
“Quorum”
“Secretary”
“Standing Committee”
“Steering Committee”
543
50
“Warden”
NOTE: Alldefinitions are taken directly from Council’s Procedural By-Law 18-38,
with no additions, deletions or corrections.
2.Purpose
NOTE: Purposetaken directly from Council’s Procedural By-Law 18-38, with no
additions, deletions or corrections.
3.Principles of the Council Committee By-Law
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51
NOTE: Principlestaken directly from Council’s Procedural By-Law 18-38and
applied to Committee Meetings.
4.Application
NOTE: Applicationtaken directly from Council’s Procedural By-Law 18-38, with no
additions, deletions or corrections.
5.Interpreting the Council Committee By-Law
Robert’s
Rules of Order
NOTE: Interpretationtaken directly from Council’s Procedural By-Law 18-38and
applied to Committee Meetings.
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6.Suspension of Rules
NOTE: Suspension of Rulestaken directly from Council’s Procedural By-Law 18-38,
with no additions, deletions or corrections.
7.Conflict of Interest
Municipal Conflict of Interest Act,
Municipal Conflict
of Interest Act, RSO 1990
NOTE: Conflict of Interest taken directly from Council’s Procedural By-Law 18-38,
with no additions, deletions or corrections.
8.Majority Vote
NOTE: Majority Vote taken directly from Council’s Procedural By-Law 18-38, with
no additions, deletions or corrections.
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9.Creating, Amending or Dissolving a Committee
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NOTE: Creating, Amending or Dissolving a Committee –new section
10.Accountability
Municipal Act
NOTE: Accountability –new section
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NOTE: Accountability –taken from Council’s Procedural By-Law 18-38Section 35
minor word changes
11.Duties of Committees
NOTE: Duties of Committees -Council’s Procedural By-Law 18-38adapted
12.Council Committee Terms of Reference
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NOTE: Terms of Reference –taken directlyfrom Council’s Procedural By-Law 18-38
Section 35 with no changes, additions or deletions.
13.Annual Report
NOTE: Annual Report –new section
14.Council Committee Composition
NOTE: Committee Composition –new section
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NOTE: Committee Composition –taken directly from Council’s Procedural By-Law
18-38without changes, additions or deletions.
NOTE: Committee Composition –taken directly from Council’s Procedural By-Law
18-38 Section 38 without changes, additions or deletions.
15.Standing Committee Composition – Schedule “A”
NOTE: Standing Committee Composition –new section
16.Advisory Committee Composition – Schedule “B”
NOTE: Advisory Committee Composition –new section
17.LegislatedCommittees – Schedule “C”
NOTE: Legislated Committee Composition –new section
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18.Agencies and Boards with Council Appointees – Schedule “D”
NOTE: Agencies and Boards with Council Appointments –new section
19.Special Purpose (Ad Hoc) Committees
NOTE: Special Purpose (Ad Hoc) Committees–new section
20.Citizen Appointments
NOTE: Citizen Appointments –new section
21.Citizen Appointments – Criteria to Serve on Committee
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NOTE:Citizen Appointments –Criteria to Serve on Committee –new section
22.Retention of Applications to Serve on Committees
NOTE: Retention of Applications to Serve on Committees –new section
23.Duration of Citizen Appointments
NOTE: Duration of Citizen Appointments –new section
24.Chair and Vice Chair
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NOTE: Chair and Vice Chair –new section
25.Role of the Council Committee Chair
NOTE: Role of the Council Committee Chair –new section
26.Role of the Warden
NOTE: Role of the Warden –taken directly from Council’s Procedural By-Law 18-38
Section 38
27.Role of Councillors Not Appointed to Committee
NOTE: Role of Councillors Not Appointed to Committee –taken directly from
Council’s Procedural By-Law 18-38 Section 38
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28.Term of Appointment
NOTE: Term of Appointment –Procedural By-Law 18-38 adapted
29.Attendance and Absenteeism
NOTE:Attendance and Absenteeism –new section
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30.Neglect of Duties
NOTE: Neglect of Duties –Procedural By-Law Section 38
31.Location and Schedule of Meetings of Committees
NOTE: Location –new section
32.Public Participation at Committee Meetings
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NOTE: Public Participation at Committee Meetings –new section (a). Sections (b) –
(i) taken directly from By-Law 18-38 with no changes.
33.County CAO/Clerk Support
NOTE: County CAO/Clerk Support –new section –section 35 adapted
34.Compensation
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NOTE: Compensation –new section (consistent with Council compensation,
Section 34)
35.Quorum
NOTE: Quorum –ProceduralBy-Law Section 38
36.Meetings
NOTE: Meetings –Procedural By-Law Section 34 (directly)
37.Meeting Schedule
NOTE: Meeting Schedule –Procedural By-Law Section 11 amended.
38.Motions/ClausesLost at Committee Meetings
NOTE: Motions/Clauses Lost atCommittee Meetings –Procedural By-Law Section
11 amended.
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39.Notice of Meetings of Committees
NOTE: Notice –ProceduralBy-Law Section 11 amended.
40.Preparation of Council Committees Agendas
NOTE: Preparation of Council Committee Agendas –new section
41.Council Committee Agenda
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42.Open/Closed Meetings
NOTE: Open/Closed Meetings –Section 26(a)
NOTE: Open Closed Meetings –Section 26(b)
NOTE: Open Closed Meetings –Section 26 (f)
43.Improper Conduct
NOTE: Improper Conduct –Section26 (a)
44.Council Committees Minutes
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NOTE: Minutes –Procedural By-Law Section 18 (d) adapted
45.Effect
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Schedule A-1– Standing Committee – Terrace Lodge Redevelopment Committee
Committee Name:Terrace Lodge Redevelopment Committee
Committee Type:
Reporting to:
Enabling Legislation/
By-Law (if applicable)
Staff Support:
Department Linkage:
Term of Appointment:
Financial Impact:
Meeting Frequency:
Chair/Vice Chair
Skills/Qualifications
Membership/Composition
Mandate:
Principles:
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Objectives:
Link to Council’s Strategic
Priorities:
Reporting Requirements:
Sub-Committees/Working
Groups:
Timeline for Completion of the
Assigned Tasks:
Council Review:
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Schedule A-2– Standing Committee – Provincial Offences Administration
Building Committee
Committee Name:Provincial Offences Administration Building Committee
Committee Type:
Reporting to:
Enabling Legislation/
By-Law (if applicable)
Staff Support:
Department Linkage:
Term of Appointment:
Financial Impact:
Meeting Frequency:
Chair/Vice Chair
Skills/Qualifications
Membership/Composition
Mandate:
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Principles:
Objectives:
Link to Council’s Strategic
Priorities:
Reporting Requirements:
Sub-Committees/Working
Groups:
Timeline for Completion of the
Assigned Tasks:
Council Review:
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Schedule A-3– Standing Committee – Policy Review Committee
Committee Name:Policy Review Committee Terms of Reference
Committee Type:
Reporting to:
Enabling Legislation/
By-Law (if applicable)
Staff Support:
Department Linkage:
Term of Appointment:
Financial Impact:
Meeting Frequency:
Chair/Vice Chair
Skills/Qualifications
Membership/Composition
Mandate:
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Objectives:
Link to Council’s Strategic
Priorities:
Reporting Requirements:
Sub-Committees/Working
Groups:
Timeline for Completion of the
Assigned Tasks:
Council Review:
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Schedule A-4– Standing Committee – Human Resources Committee
Committee Name:Human Resources Committee
Committee Type:
Reporting to:
Enabling Legislation/
By-Law (if applicable)
Staff Support:
Department Linkage:
Term of Appointment:
Financial Impact:
Meeting Frequency:
Chair/Vice Chair
Skills/Qualifications
Membership/Composition
Mandate:
Objectives:
Link to Council’s Strategic
Priorities:
Reporting Requirements:
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Sub-Committees/Working
Groups:
Timeline for Completion of the
Assigned Tasks:
Council Review:
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Schedule A-5– Standing Committee – Council Budget Committee
Committee Name:Council Budget Committee
Committee Type:
Reporting to:
Enabling Legislation/
By-Law (if applicable)
Staff Support:
Department Linkage:
Term of Appointment:
Financial Impact:
Meeting Frequency:
Chair/Vice Chair
Skills/Qualifications
Membership/Composition
Mandate:
Objectives:
Review and assess budget principles, allocations and related
financials, providing advice to the Chief Administrative Officer
and Director of Financial Services on the annual budget;
To receive presentations from each department, as required,
on financial matters;
To evaluate the budgetary implications of proposals for new
and substantially revised programs and services in advance of
Council’s budget deliberations
Link to Council’s Strategic
Priorities:
Reporting Requirements:
Timeline for Completion of the
Assigned Tasks:
Council Review:
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Schedule B -1 - Advisory Committee – Community Safety and Well-Being
Coordinating Committee
Committee Name:Community Safety and Well-Being Coordinating Committee
Committee Type:
Reporting to:
Enabling Legislation/
By-Law (if applicable)
Safer Ontario Act (2018),
The Council of every municipality shall prepare and, by
resolution, adopt a community safety and well-being plan;
… Municipal Council… shall establish an Advisory Committee.
Staff Support:
Department Linkage:
Term of Appointment:
Financial Impact:
Meeting Frequency:
Chair/Vice Chair
Chair committee meetings;
Prepare agendas;
Act as liaison between the Coordinating Committee and the
Advisory Committee; and
Facilitate work towards fulfillment of the mandate and
development of the CSWB Plan for Elgin-Aylmer-St. Thomas.
Skills/Qualifications
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Understanding and supporting the purposes and processes
mandated by Bill 175;
Guiding, facilitating and enabling all steps, measures and
actions required to create and recommend for Municipal
Councils’ approvals, an Elgin-Aylmer-St. Thomas Community
Safety and Well-Being Plan;
Providing to Municipal Councils timely reports on the status,
and recommendations on the decisions required to support
development of the Elgin-Aylmer-St. Thomas Community
Safety and Well-Being Plan
Soliciting advice from the Advisory Committee and channeling
that advice into the planning process and products that go
before Municipal Councils for approval.
Membership/Composition
2 Members of City of St. Thomas Council
2 Members of Elgin County Council (including Mayor, Town of
Aylmer)
Elgin Ontario Provincial Police (OPP) Detachment Commander
(or designate)
Town of Aylmer Police Chief (or designate)
City of St. Thomas Police Chief (or designate)
Police Services Board Representation (Town of Aylmer, Elgin
Group, City of St. Thomas)
Municipal representation (City of St. Thomas, Town of Aylmer,
County of Elgin Chief Administrative Officers or designates),
other municipal staff as required.
Community Safety and Well-Being Coordinator
Recording Secretary
Mandate:
Safer Ontario Act)
Compensation:
Principles:
Objectives:
Directing and responding to the work of the Advisory
Committee
Participating on the Advisory Committee (ad hoc)
Planning community engagement sessions (ad hoc)
Ensuring the Advisory Committee recommendations are
reviewed and evaluated
Building on and/or establishing strong working partnerships
with community members and organizations that can facilitate
and enable effective community safety and well-being planning
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Receiving and responding to the requests for information
about the CSWB Plan
Assessing and determining from the information and data
sources what the data will be used for, what is public facing
and what is for internal use only
Ensuring the plan is made publicly available
Reporting back to the respective Council(s) and advocating for
support for the Plan.
Link to Council’s Strategic
Priorities:
Reporting Requirements:
Sub-Committees/Working
Groups:
Timeline for Completion of the
Assigned Tasks:
Council Review:
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Schedule B -2- Advisory Committee – Community Safety and Well-Being
Advisory Committee
Committee Name:Community Safety and Well-Being AdvisoryCommittee
Committee Type:
Reporting to:
Enabling Legislation/
By-Law (if applicable)
Safer Ontario Act (2018),
The Council of every municipality shall prepare and, by
resolution, adopt a community safety and well-being plan;
… Municipal Council… shall establish an Advisory Committee.
Staff Support:
Department Linkage:
Term of Appointment:
Financial Impact:
Meeting Frequency:
Chair/Vice Chair
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Chair committee meetings;
Prepare agendas;
Act as liaison between the Advisory Committee and the
Coordinating Committee; and
Facilitate work towards fulfillment of the mandate and
development of the CSWB Plan for Elgin-Aylmer-St. Thomas.
Skills/Qualifications
Represent an organization or sector as outlined in the mandate
of Bill 175;
Knowledge and information about the risks and vulnerable
populations in Elgin County and City of St. Thomas;
Lived experience with risk factors;
Understanding of protective factors needed to address those
risks;
Experience developing effective partnerships in the County of
Elgin, Town of Aylmer and City of St. Thomas;
Experience with ensuring equity, inclusion and accessibility in
community initiatives;
A proven track record advocating for the interests of vulnerable
groups; and
The power and authority needed to make decisions and
represent the expertise of their respective agencies or
organizations.
Membership/Composition
Local Health Integration Network
Mental and Physical Health
Educational Services
Social Services
Custodial care of children and/or youth
Member of Council or municipal administration
Police
And other prescribed members
Mandate:
Compensation:
Principles:
Objectives:
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Facilitate and enable community engagement and consultation
sessions;
Act as a resource for the Coordinating Committee;
Provide data and information from their own agencies and
organizations pertaining to priority risk factors, vulnerable
groups and protective factors to reduce those risks;
Ensure the engagement and creation of opportunities for
involvement of people within Elgin County, Town of Aylmer
and City of St. Thomas including culturally diverse populations;
Work in collaboration with the Coordinating Committee in
developing the focal points of the emerging community safety
and well-being plan based on available data, evidence,
community information and feedback, as well as core
community capacity to address those factors; and
Help the Coordinating Committee develop a plan for
implementing the goals, directions and protective factors
isolated in the Community Safety and Well-Being Plan for Elgin-
Aylmer and St. Thomas.
Link toCouncil’s Strategic
Priorities:
Reporting Requirements:
Sub-Committees/Working
Groups:
Timeline for Completion of the
Assigned Tasks:
Council Review:
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Schedule C-1 Legislated Committees – Rural Initiatives/Planning Advisory
Committee
Committee Name:Rural Initiatives/Planning Advisory Committee
Committee Type:
Reporting to:
Enabling Legislation/
By-Law (if applicable)
Staff Support:
Department Linkage:
Term of Appointment:
Financial Impact:
Meeting Frequency:
Chair/Vice Chair
Skills/Qualifications
Membership/Composition
Mandate:
To promote the viability of agriculture and rural affairs in the
County and throughout the Province;
To examine issues such as, but not limited to: the challenges of
the global economy on local agricultural practices; the viability
of schools in rural communities; and, alternative sources of
economic development in rural areas;
To develop goals and objectives to improve and promote rural
life;
To demonstrate County Council’s commitment to delivering
services to rural communities by recommending a budget to
Council that will accomplish identified goals;
To act as a Planning Advisory Committee (PAC) by providing
information, perspective and recommendations to County
Council on broad planning matters that may have an effect on
the County and/or its local municipalities, as required from
time to time; specifically, to review from time to time the
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provisions of the Official Plan and related policy, and
recommend to Council general amendments thereto which
would be in the best interests of the County of Elgin (this would
include 5-year reviews of the Official Plan); to advise County
Council on general planning and development issues of Council
and/or local municipal significance; to report to County Council
on proposed land use policy changes as introduced by the
Province of Ontario; and to review and report on specific
aspect(s) of a submitted application.
Compensation:
Link to Council’s Strategic
Priorities:
Reporting Requirements:
Sub-Committees/Working
Groups:
Timeline for Completion of the
Assigned Tasks:
Council Review:
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Schedule D-1– Agencies and Boards with Council Appointees
Committee Name:Board of Health
Lead Organization:
Membership:
Term:
Committee Name:City-County Liaison Committee (formerly Dispute Resolution)
Lead Organization:
Membership:
Term:
Committee Name:Health Recruitment Partnership
Lead Organization:
Membership:
Term:
Committee Name:Joint Elgin-Central Elgin Accessibility Advisory Committee
Lead Organization:
Membership:
Term:
Committee Name:SWIFT Network Board of Directors
Lead Organization:
Membership:
Term:
Committee Name:St. Thomas Elgin Public Art Centre
Lead Organization:
Membership:
Term:
Committee Name:Water Advisory Committee
Lead Organization:
Membership:
Term:
Committee Name:Community Leaders Cabinet
Lead Organization:
Membership:
Term:
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Committee Name:Green Lane Community Trust Committee
Lead Organization:
Membership:
Term:
Committee Name:Waste Management Committee
Lead Organization:
Membership:
Term:
Committee Name:Western Ontario Wardens Caucus
Lead Organization:
Membership:
Term:
COUNCIL APPROVED TERMS OF REFERENCE:
COMMITTEES ESTABLISHED BY BY-LAW
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CORRESPONDENCE – October 22, 2019
Items forConsideration – (Attached)
89
Re: Land Division Request for Reconsideration
WHEREAS
AND WHEREAS
AND WHEREAS
AND WHEREAS
AND WHEREAS
AND WHEREAS
AND WHEREAS
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NOW THEREFORE BE IT RESOLVED
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CORRESPONDENCE – October 22, 2019
Items forInformation– (Attached)
92
October 15, 2019
Hello everyone,
ould just like to take this time to thank you again for the grant funding
I w
and donations to the Ellis Sifton Pavilion.
Please find attached the sign that was erected on the pavilion and pictures of
the finished pavilion. Sorry I did not get the inside of the washrooms.
Please share with your colleagues, staff and council. We are very
appreciative of the support and happy to report that everyone at the fair
commented on how wonderful it was to have washroom facilities on this side
of the fairgrounds directly beside the grandstand and we have already
booked the pavilion for an event for next year.
Yes we are a small fair but our agricultural society takes care of the grounds
and are proud of the fact that we do this on a volunteer basis. Without your
help, this could not have been possible.
Sincerely
Kim Carder
Fair Secretary
519-762-2737
Wallacetown Agricultural Society
Celebrating159yearsin2019
www.wallacetownfair.ca
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5”tall white lettering 3/8”thick mounted to clear pvc or acrylic backing
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MBODF!TFSHFBOU!FMMJT!XFMMXPPE!TJGUPOHPME!EPOPST
In recognition of a donation of
Lance Sergeant Ellis Wellwood Sifton was born in
Wallacetown, Ontario on October 12, 1891. He enlisted in
$5000 or more
October 1914 and first served as a battalion driver and
The Wallacetown Agricultural Society is grateful to all who
fought with the 18th Infantry Battalion at the Battle of Vimy
have kindly donated to the building of this pavilion.
Ridge in 1917 during World War I. Sifton was killed in
action on April 9th, 1917 and posthumously was awarded
the Victoria Cross, one of only 4 Canadian soldiers given
HSFFO!MBOF!GVOE
Wjdupsjb!Dsptt
Pggjdjbm!Djubujpo
GSFE!BOE!KPBOOF!HSPDI
During the attack in enemy
DPVOUZ!PG!FMHJO!
trenches, Sergeant Sifton’s
company was held up by
machine gun fire. Having
USJMMJVN!NVUVBM
located the gun he charged it
JOTVSBODF!DP/
single-handed, killing all the
Tjgupo!Sftjefodf
crew. A small enemy party
advanced down the trench, but
XFTU!FMHJO!NVUVBM
he succeeded keeping these
off till our men had gained the
JOTVSBODF
position. In carrying out this
gallant act he was killed, but his
Sifton was typified in the words of a poem
conspicuous valour
written by Rudyard Kipling
undoubtedly saved many lives
Sifton was a farmer in
Wallacetown prior to volunteering
and contributed largely to the
“From little towns in a far land we came,
for the St. Thomas Regiment.
success of the
The home is mostly recognised as
“To save our honor and a world aflame,
operation.
the N. Welch Apple Orchard.
“By little towns in a far land we sleep,
SIFTON IS BURIED IN THE LICHFIELD CRATER
CEMETARY NEAR NEUVILLE- SAINT-VAAST, FRANCE.“And trust these things we vow to you to keep.”
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CLOSED MEETING AGENDA
October 22, 2019
Staff Reports:
Municipal Act
Section 239 (2) (b) personal matters about an identifiable individual, including
municipal or local board employees
Municipal Act Section 239 (2) (b) personal
matters about an identifiable individual, including municipal or local board
employees
Municipal Act Section 239
(2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board
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