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16 - October 8, 2019 County Council Minutes Page 1 October 8, 2019 ElginC Progressive by Nature ELGIN COUNTY COUNCIL MINUTES October 8, 2019 Council Present: Warden Duncan McPhail Deputy Warden Grant Jones Councillor Bob Purcell Councillor Sally Martyn Councillor Tom Marks Councillor Dave Mennill Councillor Dominique Giguere Councillor Ed Ketchabaw Councillor Mary French Staff Present: Julie Gonyou, Chief Administrative Officer Jim Bundschuh, Director of Financial Services Brian Lima, Director of Engineering Services Amy Thomson, Director of Human Resources Brian Masschaele, Director of Community and Cultural Services Steve Evans, Manager of Planning (report only) Jenna Fentie, Legislative Services Coordinator 1. CALL TO ORDER Elgin County Council met this 8th day of October, 2019 in the Council Chambers, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden McPhail in the chair. 2. ADOPTION OF MINUTES Moved by: Councillor Mennill Seconded by: Councillor Purcell Resolved that the minutes of the meeting held on September 24, 2019 be adopted. - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS 4.1 Brian Masschaele — Recipient of the Erland Lee Award of Appreciation from the Federated Women's Institutes of Canada (FWIC) Warden McPhail presented the Federated Women's Institutes of Canada Erland Lee Award of Appreciation to Brian Masschaele, Director of Community and Cultural Services. The award also recognizes Mr. Masschaele's ongoing support and contributions to local, provincial, and national WI initiatives. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that we do now move into Committee Of The Whole Council. - Motion Carried. Page 2 October 8, 2019 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Provincial Policy Statement Review— Proposed Policies —July 2019 — Manager of Planning The Manager of Planning presented the report outlining the Provincial Government's proposed policy changes to the Provincial Policy Statement in order to reflect Ontario's changing needs across five (5) key areas: A) Increasing Housing Supply and Mix, B) Protecting the Environment and Public Safety, C) Reducing Barriers and Costs, D) Supporting Rural, Northern and Indigenous Communities, and E) Supporting Certainty and Economic Growth. Moved by: Councillor Jones Seconded by: Councillor French Resolved that the report titled "Provincial Policy Statement Review— Proposed Policies — July 2019" from the Manager of Planning dated September 18, 2019 be received and filed. - Motion Carried. 6.2 2019 Federal Gas Tax Top-Up Funding — Director of Engineering Services The Director of Engineering Services presented the report recommending that the Government of Canada's top-up funding received by the County be designated in the County's 2020 capital budget to fund the King George VI Lift Bridge Rehabilitation Project. Moved by: Councillor Mennill Seconded by: Councillor Marlyn Resolved that the report titled "2019 Federal Gas-Tax Top-Up Funding" from the Director of Engineering Services dated September 24, 2019 be received and filed; and further that the additional top-up Federal Gas Tax funds in the amount of $1,578,405.93 as identified in the Government of Canada's 2019 budget be designated in the County's 2020 Capital Budget to fund the King George VI Lift Bridge Rehabilitation Project. - Motion Carried. 6.3 Administration Building Cooling Tower Replacement— Director of Engineering Services The Director of Engineering Services presented the report recommending that all unspent funds in the amount of$50,000 earmarked for project 62201807 (Carpeting —Admin Building) be reallocated in order to replace the Administration Building Cooling Tower. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that the report titled "Administration Building Cooling Tower Replacement" from the Director of Engineering Services dated September 30, 2019 be received and filed; and that Council reallocate funds from the approved Capital Budget project 62001807 (Carpeting —Admin Building) to initiate the required HVAC, electrical and structural engineering detailed design and tender document preparation. - Motion Carried. Page 3 October 8, 2019 6.4 Imperial Road Port Bruce Bridge Replacement Schedule B Municipal Class Environmental Assessment Draft Project File — Director of Engineering Services The Director of Engineering Services presented the report seeking Council's endorsement to finalize the Imperial Road Port Bruce Bridge Replacement Schedule B Municipal Class Environmental Assessment Draft Project File. Moved by: Councillor Mennill Seconded by: Councillor Purcell Resolved that the report titled "Imperial Road Port Bruce Bridge Replacement Schedule B Municipal Class Environmental Assessment Draft Project File" from the Director of Engineering Services dated September 30, 2019 be received and filed; and that Council endorse the Imperial Road Port Bruce Bridge Replacement Schedule B Municipal Class Environmental Assessment Draft Project File for finalization. - Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Information (Consent Agenda) 1. Steve Clark, Minister of Municipal Affairs and Housing, with an announcement regarding potential changes to the delivery of building code services. 2. Township of North Glengarry with a resolution regarding the Pupil Accommodation Review Guideline (PARG). 3. Laura Woermke, St. Thomas-Elgin Public Art Centre, with a report on visitor stats for the Public Art Centre. 4. The Municipality of Dutton Dunwich with a resolution supporting Elgin County's strategy to prevent the spread of invasive Phragmites. 5. Infrastructure Canada with a letter re: Imperial Road (Cty Rd 73) Port Bruce Bridge Replacement - Environmental Assessment and Impact Assessment Requirements and Consultation Obligations with Aboriginal Peoples. 6. Honourable Jeff Yurek with a letter to the Town of Aylmer regarding the Highway 3 by-pass designation north of Aylmer. The following resolution was adopted regarding correspondence item #2: Moved by: Councillor Mennill Seconded by: Councillor Marlyn Resolved that the Council of the Corporation of the County of Elgin supports the resolution from the Township of North Glengarry that proposes changes to the Government of Ontario's Pupil Accommodation Review Guideline (PARG). - Motion Carried. The following resolution was adopted regarding correspondence items #1, 3-6: Moved by: Councillor Giguere Seconded by: Councillor Marks Resolved that correspondence items #1, 3-6 be received and filed. - Motion Carried. Page 4 October 8, 2019 8. OTHER BUSINESS 9.1 Statements/Inquiries by Members Councillor Mennill announced his intention to run for the position of Warden for 2020. Councillor Marks also announced his intention to run for the position of Warden for 2020. 9.2 Notice of Motion None. 9.3 Matters of Urgency Warden McPhail notified Council of Bridging the Digital Divide Canada's Rural and Remote Broadband Conference in North Bay taking place November 12 — 14, 2019. The conference conflicts with the November 12, 2019 Elgin County Council meeting. There was consensus among Council to cancel the November 12, 2019 meeting, noting that the Deputy Warden is available if a meeting is required. 9. CLOSED MEETING ITEMS Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239 (2): In-Camera Item #1 (b) personal matters about an identifiable individual, including municipal or local board employees— HR Organizational Review In-Camera Item #2 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board— Fire Training Officer/Community Emergency Management Coordinator Agreement (VERBAL) In-Camera Item #3 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations to be carried on by or on behalf of the municipality or local board— Land Ambulance Contract Review - Motion Carried. 10. RECESS None. 11. MOTION TO RISE AND REPORT Moved by: Councillor Martyn Seconded by: Councillor Giguere Resolved that we do now rise and report. - Motion Carried. In-Camera Item #1 — HR Organizational Review Moved by: Councillor Purcell Seconded by: Councillor Mennill Resolved that staff proceed as directed. - Motion Carried. Page 5 October 8, 2019 In-Camera Item #2 — Fire Training Officer/Community Emergency Management Coordinator Agreement Moved by: Councillor Marlyn Seconded by: Councillor Marks Resolved that the confidential report from the Chief Administrative Officer be received. - Motion Carried. In-Camera Item #3 — Land Ambulance Service Contract Review Moved by: Councillor Ketchabaw Seconded by: Councillor Jones Resolved that staff proceed as directed. - Motion Carried. 12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Mennill Seconded by: Councillor French Resolved that we do now adopt recommendations of the Committee Of The Whole. - Motion Carried. 13. CONSIDERATION OF BY-LAWS 14.1 By-law No. 19-38 — Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October 8, 2019 Meeting. Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that By-law No. 19-38 be now read a first, second and third time and finally passed. - Motion Carried. 14. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor French Resolved that we do now adjourn at 11:44 a.m. to meet again on October 22, 2019 at the County Administration Building Council Chambers at 9:00 a.m. - Motion Carried. Julie onyou, - Duncan McPhail, Chief Administrative Officer. Warden.