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April 10, 2007 Minutes Carried THAT the presentations from Ms. Dawn Maziak regarding the St. Thomas and Area Community Health Centre, and from Ms. Dawn Burridge regarding the Elgin-St. Thomas Adult Day Program be received and filed Moved by Councillor Habkirk Seconded by Councillor Marks Counci Ms. Dawn Burridge, Adult Day Program Coordinator, Elgin-St. Thomas Adult Day Program, attended at 9:50 AM. to present a Wait List Management proposal. Ms. Burridge noted there is a long wait list to use the day programs and challenges by late cancellations that do not allow the empty spaces to be filled to recover costs. A cancellation fee will now be charged if not notified 72 hours in advance of the program however, the timeline could be adjusted depending on the situation. Transportation provider charges are excessive and this issue is being discussed with MPP Peters. Warden Acre thanked the delegation for attending and Ms. Burridge left at 10:04 AM Mr. Roger Moyer, Manager of Local Government, and Mr. Bruce Curtis, Manager of Community Planning and Development, Ministry of Municipal Affairs and Housing, attended at 9:26 AM. to provide an update on Ministry staffing and on the local office activities. Mr. Moyer spoke to strong local government and communities and the provincial/municipal partnership. A Fiscal and Local Government Service Review is underway and a report is expected in early 2008. Mr. Curtis expanded on land use planning activities and emphasized Ministry staff do not provide legal advice or professional planning services, but do provide advisory service to municipalities Acre thanked the delegation for attending and the delegation left at 9:50 AM. took a break at 10:04 AM. and reconvened at 10 19 AM Warden Ms. Dawn Maziak, Primary Care Consultant, Ministry of Health and Long-Term Care, attended at 9:04 AM. to provide information regarding the St. Thomas and Area Community Health Centre. Elgin County is under-serviced by 14 physicians and the new Health Centre would provide services to certain individuals in the Southwold, Central Elgin and St. Thomas area. Ms. Maziak emphasized the Health Centre is not a medical walk-in clinic and clients who experience barriers to access of care would be registered to use the services. The community would be very involved in the Centre to respond to local needs. Warden Acre thanked the delegation for attending and Ms. Maziak left at 9:26 AM DELEGATIONS DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - None Carried THAT Moved by Councillor Mcintyre Seconded by Councillor Habkirk the minutes of the meeting held on March 27.2007. as amended. be adopted Councillor Mennill noted that the Seconder's name was missing on the first and second reading for By-law No. 07-05. on page 10 of the March 27,2007 Council Minutes. Warden Acre In the Chair. The Elgin County Council met this day at the Administration Building, at 9:03 AM. In accordance with adjournment, with all members present except Councillor Vowel. Tuesday, Apri COUNTY COUNCIL 10.2007 Carried THAT the report entitled "Non-Union Vacation Policies 7.10,7.20 and 7.30" dated March 12, 2007 from the Director of Human Resources be deferred pending receipt of additional information. Moved by Councillor Marks Seconded by Councillor Hofhuis Councillors requested comparisons be solicited from surrounding mUnicipalities and the report be deferred pending receipt of additional information Non-Union Vacation POlicies 7.10.7.20 and 7.30 - Director of Human Resources Carried THAT THAT the Reserves, as indicated in the report titled "Transfer Reserves" dated March 23 2007, from the Director of Financial Services, be transferred to the Mill Rate Stabilization Reserve; and, the reserves. as Indicated in the report, be transferred to Capita Moved by Councillor Wilson Seconded by Councillor Menn Council discussed the length of time funds remain in Reserves before being allocated for other purposes or being used to reduce the funding required from ratepayers Transfer Reserves - Director of Financial Services Carried THAT a letter of appreciation be forwarded to the Honourable Caroline Di Cocco. Minister of Culture. acknowledging the funding. THAT the Warden and the Chief Administrative Officer are authorized to enter into an agreement with the Ontario Ministry of Culture for the "ServiceOntario at the Libraries Initiative" to receive funding in the amount of $26,400; and, Moved by Councillor Marks Seconded by Councillor Warwick The Director of Cultural Services noted it is not anticipated that staff would spend a great deal of time educating patrons on how to use this program. A telephone contact number would be provided for users to seek assistance wherever possible. ServiceOntario Fundin - Director of Cultural Services Carried THAT the report "Adult Day Program - Wait List Management Strategy" dated March 28 2007, from the Director of Senior Services T/L, be received and filed. Moved by Councillor Mennill Seconded by Councillor Habkirk Adult Da ram - Wait List Manaaement Strate - Director of Senior Services T/L REPORTS Carried THAT we do now move Into Committee Of The Whole Counci Moved by Councillor Mcintyre Seconded by Councillor Hofhuis County Council 2 Apri 10.2007 Carried THAT the Corporation of the County of Elgin endorses the resolution from the Township of King calling on the senior levels of government to provide funding assistance for municipal infrastructure and to review certain programs Moved by Councillor Habkirk Seconded by Councillor Menn The following recommendation was adopted respecting Correspondence b) Clark Hoskin, Manager, Tourism and Economic Development, Norfolk County, requesting support for a resolution from the Round Table of Mayors and Wardens, inviting the federal and provincial governments to participate in a meeting prior to June 1,2007, with the purpose of commencing negotiations on the issues of a tobacco exit and community transition strategy. Item #1 a) Dennis Travale, Mayor, Norfolk County, with a News Release concerning the Mayors and Wardens of tobacco-growing municipalities calling on the federal and provincial governments to meet with them regarding a tobacco exit and community transition study. 2 Chris Somerville, Township Clerk, Township of King, calling on senior levels of government to provide funding assistance for municipal infrastructure and to review certain programs. 1 Correspondence for Consideration CORRESPONDENCE Carried THAT the Building Sciences Technologist and the Director of Engineering Services be appointed by by-law to carry out the duties of the Secretary-Treasurer of the Elgin County Land Division Committee when, for any reason, the Secretary-Treasurer is unable to carry out his or her duties. Moved by Councillor Hofhuis Seconded by Councillors Marks A Di -Treasurer - Carried THAT the report entitled "Amendments to the Municipal Act, 2001 by Bill 130" , dated February 20,2007, from the Manager of Administrative Services be received and filed THAT appropriate staff work toward compliance with the measures required to address the accountability and transparency requirements of the Municipal Act 2001 to ensure compliance of various Council By-Laws and Policies; and, Moved by Councillor Wilson Seconded by Councillor Mcl ntyre Amendments to the Munic Services B 130 - Manaaer of Admmistrative Carried THAT the report entitled "Bereavement Leave Policy 9.80" dated March 29, 2007 from Director of Human Resources be deferred pending receipt of additional information Moved by Councillor Warwick Seconded by Councillor Menn the Bereavement Leave Policv 9.80 - Director of Human Resources County Council 3 Apri 10.2007 Carried THAT we adopt the recommendations of the Committee Of The Whole Counci Moved by Councillor Mcintyre Seconded by Councillor Hofhuis Matters of Ur Notice of Motion - None - None Councillor Mcintyre encouraged Councillors to attend the Thames Emergency Services special celebration to honour 2006 cardiac arrest survivors on May 15. 2007 at 11 :00 AM at the Middlesex County Building Statements/In Members OTHER BUSINESS Carried THAT Correspondence Moved by Councillor Mcintyre Seconded by Councillor Menn Items #1-8 be received and filed FCM Members' Advisory - United States Government Moves to Soften Proposed Border Identity Document Regulations; FCM Recommendations Fully Implemented 8 7 6 AMO Member Marla Krakower, Manager, I&IT Strategy, Policy and Planning, Office of the Corporate Chief Strategist, Ministry of Government Services, acknowledging the leadership role the County has taken in utilizing broadband technology through the ElginConnects portal. Communication ALERT - AMO Principles for Social Housing In Ontario 5 Association of Municipalities of Ontario - ALERT. 2007 Federa Right Direction for Municipal Infrastructure Budget a Step In the 4 Federation of Canadian Municipalities - Members' Advisory, Budget Infrastructure Investments but not Long-Term Solutions Delivers 3 Premier Dalton McGuinty, acknowledging Council's support of the City of North Bay's resolution concerning the Ontario Municipal Partnership Fund 2 Dan Hefkey, Chief, Ministry of Community Safety and Correctional Services, acknowledging the County has completed all the steps in 2006 that are required for maintenance of the Essential Level Emergency Management Program Hon. Donna Cansfield, Minister of Transportation, with copy of correspondence to C.N. Rail declining the purchase of the CASO Subdivision line in St. Thomas 1 Items for nformation {Consent A Carried Unanimously. THAT the Corporation of the County of Elgin supports the resolution from the Round Table of Mayors and Wardens within the tobacco growing regions of Southwestern Ontario, inviting the federal and provincial governments to participate in a meeting, prior to June 1,2007, with the purpose of commencing negotiations on the issues of a tobacco exit and community transition strategy. Moved by Councillor Habkirk Seconded by Councillor Wilson The following recommendation was adopted respecting Correspondence County Council 4 Item #2 Apri 10.2007 Carried THAT By-Law No. 07-12 be read a Moved by Councillor Marks Seconded by Councillor Menn third time and finally passed Carried THAT By-Law No. 07-12 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 1 0, 2007 Meeting" be read a first and second time. Moved by Councillor Warwick Seconded by Councillor Marks Carried THAT By-Law No. 07-11 Moved by Councillor Wilson Seconded by Councillor Habkirk be read a third time and finally passed Carried THAT By-Law No. 07-11 "Being a By-Law to Authorize the Warden and the Chief Administrative Officer to Sign a Transfer to Convey Land in the Municipality of Dutton/ Dunwich to the Corporation of the Municipality of Dutton/Dunwich" be read a first and second time. Moved by Councillor Hofhuis Seconded by Councillor Mcintyre Carried THAT By-Law No. 07-10 be read a Moved by Councillor Hofhuis Seconded by Councillor Menn third time and finally passed Carried THAT By-Law No. 07-10 "Being A By-Law to Authorize the Warden and the Chief Administrative Officer to Sign a Transfer to Convey Land in the Municipality of Centra Elgin to Family & Children's Services of St. Thomas and Elgin" be read a first and second time. Moved by Councillor Wilson Seconded by Councillor Mcintyre Carried THAT By-Law No. 07-09 be read a Moved by Councillor Hofhuis Seconded by Councillor Warwick third time and finally passed THAT By-Law No. 07-09 "Being a By-Law to Appoint Alternate Persons to Carry Out the Duties of the Secretary-Treasurer of the Elgin County Land Division Committee when the Secretary-Treasurer is Unable, for any Reason, to Carry Out His or Her Duties" be read a first and second time. Moved by Councillor Mennill Seconded by Councillor Marks BY-LAWS County Counci 5 Apri 10.2007 Carried THAT we do now adjourn at 11 Moved by Councillor Marks Seconded by Councillor Mcl ntyre :32 AM. to meet again on April 24, 2007 at 9:00 AM. County Council 6 April 1 0, 2007