February 13, 2007 Agenda (9)
ORDERS OF THE DA Y
FOR TUESDA y, FEBRUARY 13, 2007 - 9:00 A.M.
PAGE # ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes - for the meeting of January 23, 2007
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATIONS:
9:00 a.m. - Graham Hart, Past President, Elgin County Trustees, Frank Exley
and Tracy Grant, Thames Valley District School Board, regarding
school issues.
2-6 9:30 a.m. - Sandra Datars Bere, Director, Ontario Works and Social Housing,
2006 Fourth Quarter Report - Affordable Housing Program, Child
Care/Best Start (ATTACHED)
9:45 a.m. - St. Thomas-Elgin Public Art Centre, David Bobier, Grant Request
(see page # 22)
10:00 a.m. - Thames Valley Children's Centre, Doug Nicholson and Bill Petti pas,
Grant Request (see page #38)
Motion to Move Into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
Council Correspondence - see attached
1 ) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (see separate agenda)
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
5th
7-80 6th
7th
81-94
95-130
8th
I LUNCH WILL BE PROVIDED I
February 25-28 2007 OGRA/ROMA Combined Conference - Fairmont Royal York, Toronto
ST. THOMAS
Corporation of the
City of St. Thomas
Report No.
OW-07-03
File No.
Department:
Prepared By:
Subject:
St. Thomas-Elgin Ontario Works
Sandra Datars Bere, Director Ontario Works
Report for the months of October, November and December, 2006
Date
February 5, 2007
Attachment(s}
( 1)
Directed to:
Warden Lynn Acre and Members of County of Elgin Council
Recommendation:
That the report CR-07-02 of the Director of Ontario Works for the months of October, November and
December 2006 be received and filed.
Analvsis:
The fourth quarter of 2006 continued to be an active one within the Ontario Works and Housing
department. The following is an overview of the activities in each of the department's program areas.
Income Maintenance:
The Ontario Works Income Maintenance division was kept busy in the fourth quarter of 2006 as intake
for Social Assistance increased dramatically. The Christmas rush was handled efficiently by staff who
took great care to ensure people in need were attended to. In November, the Service Delivery Model
Technology under went an upgrade to make it more efficient; three more of these "productions" are
planned for 2007.The ever changing legislation and staff turnover make the Income Maintenance
division a very interesting and challenging place to work.
The Homelessness Initiative, Rent Bank and Energy Emergency Funds continue to assist the residents
of the St. Thomas - Elgin community, aiding those in need to avoid eviction, and utility disconnections.
The Affordable Housing/ Rental Supplement has seen successful in providing affordable housing to
vulnerable members of our community. This is still a new program, and in conjunction with our Social
Housing division hope to see this program expand in 2007.
Emolovment:
Ontario Works Employment division ended this year with a full staff complement for the first time in
over a year.
A meeting in late December with the Ministry of Community and Social Services regarding the
Innovations Funding proposal submitted by our program resulted in positive feedback from the Ministry
and we are hopeful our municipality will be selected as one of the successful proponents. News of the
final selections for this funding will be announced in early 2007.
Our employment placement program continues to find employment placements for our clients. In the
last quarter of 2006 there appeared to be an increase in the number of placements within the service
sector, specifically in the food service sector. There have been some temporary layoffs within the
industrial sector, but callbacks are anticipated in February or March of 2007.
Five Ontario Works clients have graduated from the Personal Support Worker Program at the Adult
Learning Centre in January 2007 and another session begins in February 2007.
Two members of our employment team have been participating in the "Task Force for Enhanced
Referrals" which involves all community partners in St. Thomas and Elgin County for discussions of
establishing a common practice for client referrals. This task force originated in an attempt to (lessen)
the impact of employment services moving from a federal to a provincially-driven program in early
2007.
The employment program anticipates another year of challenges and change as it prepares to
strategically transition from activity-based funding to outcome-based funding.
Child Care:
Staff has been busy in the later half of the last quarter in regard to training. The ministry will be
introducing new initiatives in 2007 and as a result staff were required to attend a number of training
sessions and meetings in regard to these changes. Staff completed training on the Ontario Child Care
Management System (OCCMS web) and on November 24 2006, the switch to the new version was
made. The Web version will ultimately allow Child Care Centers to send data electronically through the
system. The enhancement will create a more efficient way to process fee subsidy attendance forms,
and vacant childcare space lists.
The new Income Testing initiative comes into effect January 2,2007. Prior to this date staff were
involved in intensive training in preparation for the new Income Testing process, which will determine
the availability of childcare fee subsidy for each applicant. This training was completed in December
2006.
Childcare spaces continue to fill quickly in full day programs in the city. Infant and toddler spaces and
programs with transportation are running at full capacity. The county childcare programs have open
spaces in all age groups. Currently Ontario Works does not have a waiting list for fee-subsidy however
certain child care centres do carry a wait list for spaces in some age groups.
The Best Start Implementation committee met on October 18, 2006 to review and update
developments in the Best Start program. This committee is meeting to look at community coordination
and it's role in the community. The Early Learning Centre's project to expand childcare spaces in a new
facility has been finalized and anticipates completion in Sept 2007. One-time Best Start Wage
improvement funds were allocated as per Ministry guidelines to the centers that qualified for the funds.
This was completed in December 2006.
Social Housina:
Canada-Ontario Affordable Housing proqram update
Rental & Supportive (capital) component:
On October 16, 2006, City of St. Thomas Council approved the signing of the Administration Agreement
with the Province for local delivery of the Rental & Supportive (capital) component of the Canada-
Ontario Affordable Housing Program. On October 17, 2006, staff issued a Request for Proposal call by
invitation to the top five proponents from the Expression of Interest call earlier in the year. The RFP
closed on December 5. An independent Selection Committee met twice during December to review and
rank the proposals. The Committee recommendations were approved by City Council on January 15,
2007 and have been forwarded to the Ministry of Municipal Affairs and Housing for final approval.
Three proposals for a total of 51 units were approved for Wave 1 AHP funding in the amount of $3.5-
million, as follows:
1. $1,504,108 to Novi Construction Limited for a 23-unit apartment building at 25 Scott Street in
St. Thomas,
2. $1,167,892 to West Lorne Heritage Homes for a 16-unit seniors' apartment building adjacent to
the West Elgin Community Health Centre in West Lorne,
3. $828,000 to Walter Ostojic & Sons Ltd. for a 12-unit apartment building at 78 Steele Street in
St. Thomas.
Council also approved a proposal for a 30-unit seniors' apartment building in Dutton put forward by
Dutton & District Lions Non-Profit Housing, pending receipt of an additional $2,100,000 in AHP funding
from the Province. A request for additional funding has been submitted to the Ministry.
Council also agreed to submit a request to the Ministry to consider the West Lorne Heritage Homes
project for funding under the Ministry's new AHP Brownfields Initiative. This would free up funding
allocations for 16 units from Wave 1.
Housino Allowance component:
Six agreements, representing 28 units of housing, have now been signed with private landlords in St.
Thomas under the Housing Allowance Program in which eligible tenants are provided with an allowance
of $150 per month towards rent. The units are first offered to Ontario Works clients in need of more
affordable accommodations. A total of 30 units and $270,000 in funding were allocated to the St.
Thomas - Elgin Area under this 5-year program.
-2-
Homeownership component:
On December 18, 2006, City of St. Thomas Council approved entering into an Administration
Agreement with the Province for local delivery of the Homeownership component. This Program is
intended to ease the demand for rental housing by assisting renter households with the purchase of
their own affordable homes. The St. Thomas - Elgin Area was allocated $189,000 for 24 units at an
average of $7,875 per home. The funding will be used to provide eligible renter households with 5% of
the downpayment toward the purchase of a home. Renter households must have incomes below
$53,700. Maximum affordable house prices have been set at $178,500. Housing staff is working with
City of London staff to jointly deliver this component.
Social Housing Advisorv Committee:
This Committee, which was formed in response to recommendations made in the 2004 Affordable
Housing Strategy, continues to meet bi-monthly to address overall social housing needs. Members of
the Committee include a representative from the YWCA, a social housing provider, Canada Mortgage
and Housing Corporation, the City's planning department, the London-St. Thomas Association of
Realtors, the West Elgin Community Health Centre, the Elgin Association for Community Living, and
social housing staff. The possibility of applying for funding under the newly-announced Homelessness
Partnering Strategy (HPS) will be investigated. This is a two-year federal government initiative for the
development of transitional and supportive housing leading to permanent housing. The 2004 Social
Housing Needs Assessment identified an urgent need for transitional housing for homeless men and
families in St. Thomas and Elgin County.
CMHC-RRAP fundina extended:
Along with the announcement on the new Homelessness Partnering Strategy, the federal government
also gave notice that the Residential Rehabilitation Assistance Programs (RRAP) will be extended for
two years, effective April 1, 2007. These long-standing programs provide financial assistance toward
the costs of modifications, renovations, and adaptations to enable low-income households to live safely
and independently in their own homes.
Treasury
Env. Serv
Planning
City Clerk
HR
OW & Housing
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peolase8
Annual
Annual Avg % Prior
month Case load City County Proof Case load Caseload year
Jan-04 931 677 254 0
Feb-04 931 673 258 0
Mar-04 947 685 262 0
Apr-04 937 670 267 0
May-04 909 662 247 0
Jun-04 867 645 222 0
Jul-04 846 623 223 0
Aug-04 845 636 209 0
Sep-04 815 613 202 0
Oct-04 785 594 191 0
Nov-04 812 603 209 0
Dec-04 834 614 220 0 10459 872 93.69%
Jan-05 878 639 239 0
Feb-05 903 649 254 0
Mar-05 905 657 248 0 895
Apr-05 883 652 231 0
May-05 837 629 208 0
Jun-05 823 638 185 0 872
Jul-05 810 637 173 0
Aug-05 816 626 190 0
Sep-05 805 618 187 0 851
Oct-05 800 598 202 0
Nov-05 814 591 223 0
Dec-05 853 571 282 0 844 844 96.83%
Jan-06 885 611 274 0
Feb-06 881 606 275 0
Mar-06 893 617 276 0 886
Apr-06 857 583 274 0
May-06 841 572 269 0
Jun-06 800 536 264 0 860
Jul-06 788 533 255 0
Aug-06 788 533 255 0
Sep-06 787 537 250 0 836
Oct-06 749 514 235 0
Nov-06 759 523 236 0
Dec-06 795 552 243 0 819
819
12
CY Avg
# Months
844
872
930
1052
93.69%
YTD Avg 2005
YTD Avg 2004
YTDAvg 2003
YTD Avg 2002
Percentage Of previous caseload
REPORTS OF COUNCIL AND STAFF
February 13, 2007
Councillor Reports - (ATTACHED)
8 Councillor Habkirk – Verbal report regarding Economic Impact and the Tobacco
Exit Strategy (Resolution Attached)
Staff Reports – (ATTACHED)
9 Director of Financial Services – 2007 Grants Request
68 Director of Financial Services – 2007 Tax Policy Study
70 Director of Financial Services – Leasing Arrangements
73 Director of Human Resources – Disability Management Service Provider
75 Director of Senior Services – T/L, B/V, E/M – Homes 2007/2008 CMI Results
77 Manager of Cultural Services – Newsletter Naming Contest
78 Director of Cultural Services – Pedometers Available in Elgin County Libraries
46 Director of Financial Services – 2007 Proposed Capital Budget
7
RESOLUTION - (Draft Copy) ... as adopted at Tobacco Meeting on Wednesday January
] 7,2007.
WHEREAS THE COMMUNITIES WITHIN THE TOBACCO GROWING REGIONS
OF SOUTHWESTERN ONTARIO HAVE NOW COLLECTIVELY FELT THE
IMP ACT OF THE DETERIORATION OF THIS ONCE STRONG RURAL
ECONOMY, and
WHEREAS THIS SAME DETERIORATION CONTINUES TO IMPACT OUR
INFRASTRUCTURE, OUR ABILITY TO SUPPLY INCREASING DEMANDS ON
OUR SOCIAL SYSTEM AND MOST IMPORTANTLY ON THE LOCAL
INDIVIDUALS, SERVICE AND COMMERCIAL ENTITIES THAT SERVICE OUR
POPULATION, and
WHEREAS REPRESENTATIVES (MAYORS, WARDENS) OF THIS IMP ACTED REGION
HA VE MET TO IDENTIFY THEIR COMMON CHALLENGES AND TO REVIEW OUR
COLLECTIVE STRENGTHS AND WEAKNESSES, TO ULTIMA TEL Y PROVIDE THE
OPPORTUNTIYT FOR "CHOICE" TO THOSE RESIDENTS IN OUR REGION MOST
IMPACTED BY THE DOWNTURN IN THE TOBACCO INDUSTRY AND TO REVIEW
SUPPORT FOR A COMPLETE EXIT FROM THIS SAME INDUSTRY, and
WHEREAS THE ONTARIO FLUE-CURED TOBACCO GROWERS MARKETING
BOARD HAVE DEVELOPED, IN CONSULTATION WITH AND SUPPORT FROM
THE GROWERS THAT THEY REPRESENT, AN 'EXIT STRATEGY' THAT
PROPOSES A RESPONSIBLE, DIGNIFIED AND ABSOLUTE SUPPORT
MECHANISM FOR THE INDIVIDUALS AND FAMILIES WHO HAVE INVESTED
THEIR LIVELIHOODS IN THE TOBACCO INDUSTRY, AND TO THE
COMMUNITIES THAT THEIR SOCIAL AND ECONOMIC CONTRIBUTIONS
HA VE HISTORICALLY BENEFITED, THEREFORE,
BE IT RESOLVED THAT, BY SUPPORT OF THIS RESOLUTION THE FEDERAL
AND PROVINCIAL GOVERNMENTS COMMIT TO AND IMPLEMENT A FULL
AND COMPLETE "EXIT STRATEGY", SIMILAR IN PRINCIPLE AND
OBJECTIVES OF THE PROGRAM INTRODUCED BY THE OFCTGMB, BE
IMPLEMENTED PRIOR TO MARCH 1,2007, AND FURTHERMORE,
THAT THIS RESOLUTION BE FORWARDED TO THE INDIVIDUAL
MUNICIPALITIES IN THE TOBACCO GROWING REGION, AND INCLUDED
WITH FURTHER COMMUNICATION TO THE FEDERAL AND PROVINCIAL
MINISTERS OF, HEALTH, FINANCE, LABOUR, TREASURY BOARD AND
AGRICULTURE.
COUNTY OF ELGIN
GRANTS
2007 Budget Request
1 Shedden Agricultural Society
2 Wallacetown Agricultural Society
3 Rodney-Aldborough Agricultural Society
4 Aylmer & East Elgin Agricultural Society
5 Elgin 4-H Association
6 Tillsonburg & District Multi-Service Centre
7 Quad County Support Services
8 Seniors Picnic
9 St. Thomas - Elgin Art Gallery
10 Non-specific
11 Town Crier
12 Second Stage Housing
13 YWCA of St. Thomas
14 Elgin Community Nutrition Partnership
15 Elgin County Plowmen's Assocation
16 Ontario Conservation Officers Association
17 Med Quest Pilot Porject
18 St. Thomas Elgin General Hosp. Foundation
19 Thames Valley Children's Centre
20 Canadian Cancer Society
21 Heart & Stroke Foundation
Total
St. Thomas-Elgin General Hospital
Foundation Request - future
2006
4,500
4,500
4,500
7,500
2,000
4,500
2,000
2,500
7,500
5,000
2,000
4,000
10,000
5,000
200
500
7,500
73,700
For
Consideration
2007
4,500
4,500
4,500
7,500
2,000
6,232
2,000
2,500
15,000
5,000
2,000
5,000
10,000
5,000
5,000
50,000
130,732
No amount specified
No amount specified
Chili Cook-off (600 people)
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December 20. 2006
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County of Elgin
Linda Veger
.450 Sunset Drive
ST. THmfAS. Ont.
N5R SVl
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Dear Linda:
SHEDDEN, Ontario
NOL 2EO
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The Diractors of the Shedden Agricultural Society
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are requesting a grant of $4500 for the 2007 fair.
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This money ~ill be used to pay prize money.
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Elgin has given to Our fair.
We appreciatn the financial support the County of
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. Secretary
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Wallacetown Agricultural Society
P.O. Box 1, Wallacetown, Ontario
NOL 2MO
December 1 th, 2006
Linda Veger
Director of Financial Services
COUNTY OF ELGIN
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Ms. Veger:
On behalf of the Wallacetown Agricultural Society, I would like to thank you for your support of our
fair over the years. I would like to request your consideration for providing a grant to assist with the
costs involved in staging the Wallacetown Fair.
The Wallacetown Agricultural Society works hard to raise funds year round to pay for upkeep and
improvements to the fair grounds and buildings as well as paying over $15,000 in prize money in
various classes at the fall fair. We strive to educate as well as entertain. We feel it is important that
people attending the fair leam the importance of agriculture and how it affects every aspect of daily
life. The fair is also a forum for local farmers, through friendly competition, to strive to ever improve
their "products" whether it is com, sheep or apples.
The Wallacetown Agricultural Society is also proud to encourage youth through various "Junior Fair"
categories for school children as well as supporting several4-H clubs. While 4-H is declining in many
areas, it is thriving in west Elgin. With the different achievement programs and inter-club and inter-
county 4-H shows at the fair, 4-H at Wallacetown Fair is very popular and eams a significant portion
of the total prize money paid out.
A grant from County of Elgin would be very much appreciated and would assist the society in
continuing to have a place where non-farm families can leam about rural life and agriculture in a fun
way.
Thank you for your consideration of this request and please note the above change of address.
Sincerely,
Tara Lethbridge, Secretary
Wallacetown Agricultural Society
(519) 762-2333
@
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
P.O. Box 130
Rodney, Ontario, NOL 2CO
October 27,2006
County of Elgin - Council Members
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Dear County Council Members
This is a grant request from the Directors of the Rodney-Aldborough Agricultural Society for the year 2007.
The Society has a membership of 350 plus and will hold its 153rd fair on September 14,15 and 16, 2007. The
Directors, Associate Directors and volunteers are planning an exciting upcoming fair and request that the
Corporation of the County of Elgin duly consider providing the society a grant in 2007.
Money received from the County of Elgin will be used for providing entertainment and lunch for adults with
developmental disabilities and for school age children, for agricultural displays and educational
demonstrations, and entertainment for all ages.
Thank you for your continued support each year. The success of the fair is directly dependant on the
financial support of the County of Elgin, OMAF, local businesses, service clubs, and members of the
community as well as the many, many hours put in by volunteers.
Yours truly,
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President
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AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
ELGIN'S COUNTY FAIR FOR OVER 160 YEARS
Secretary/Manger's Office P.O. Box 192
Phone: 519-773-3445 Aylmer, ON
Fax: 519-773-3492 N5H 2R9
Website: www.avlmerfair.ca Email: IDdrnerfairboard@amtelecom.net
The 1615t Aylmer Fair - August 9 to 12, 2007
County of Elgin,
450 Sunset Drive,
St. Thomas, ON,
N5R 5Vl.
Attention: County of Elgin Council
Dear Council:
On behalf of the Aylmer and East Elgin Agricultural Society, I would like to thank the County of
Elgin for their support of the Aylmer Fair over the years. In 2007 we are preparing for the 161 st
Annual Aylmer Fair - an incredibly long tradition of celebrating and promoting the history and
heritage of agriculture in this area. The Fair benefits the agricultural community by encouraging
improvements in production and marketing, but it also benefits the urban community by
increasing their understanding of the importance of agriculture in their lives. The Aylmer Fair
also increases the tourism dollars being spent in our area.
The members of the Aylmer and East Elgin Agricultural Society work very hard to produce a
successful Fair - one which both educates and entertains - but we need your help. We would
appreciate it if the Council would consider the financial needs of the Aylmer Fair when you are
preparing your budget. The Fair Board fund raises all year round, and this year has initiated an
effort to dramatically increase sponsorship of the Fair. In the past 2 years we have seen our
insurance costs rise dramatically. This in turn leads to higher costs to bring attractions and
entertainment to the Fair. We believe that the Aylmer Fair is especially important to the County
of Elgin, and that it brings significant tourism dollars into town.
Your support will help to make the 161 st Aylmer Fair a terrific success.
Thank you for your consideration.
See you at the Fair!
Sincerely,
~~
Devern Chmarney
Secretary/Manager.
Encl: 2006 Financial Statements
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Elgin County 4-H Association
c/o Don Catt Treasurer
47499 Brouwers Line
R.R. #2
St. Thomas, Ontario
N 5P 3 S6
OntarIO
January 24,2007
Corporation of the County of Elgin
c/o L.B. Veger Director of Financial Services
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Madam,
4-H continues to be dedicated to the positive development and promotion of youth. In 2006, our
Association provided programs for 155 youth members, in every region of Elgin County. These
programs were delivered with the assistance of 26 volunteers.
The Elgin County 4-H Association is writing to you requesting your continued financial support
of the 4-H program in Elgin. Our Association is funded by the generosity of local sponsors. The
Elgin County 4-H Association greatly appreciates your past fmancial support of $2000.00
annually, and asks again for your continued sponsorship. On behalf ofthe Elgin County 4-H
Association, thank you for considering the above request.
Sincerely,
JJmMt-
Elgin County 4-H Association
Telephone (519) 842-9000
Fax (5191 842-4727
Tillsonburg & District
Multi-Service Centre
The Livingston Centre
96 Tillson Avenue, Tillsonburg, ON N4G 3A 1
Operating since 1978
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December 13, 2006
Warden Paul Baldwin
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
Dear Warden Baldwin, County Councillors and County Staff:
As in past years, we would like to update you on the positive impact the Multi-
Service Centre (MSC) Adult Basic Literacy program is having in the lives of Elgin
County residents. We also want to thank you again for the grant of $4,500.00 last
year. Those dollars went directly into program delivery.
The MSC Adult Basic Literacy program has been a part of the Multi-Service
Centre since 1987, and has provided 100,024 hours of direct assistance to
students over those 19 years. '
We are requesting your consideration in upcoming budget deliberations. The
Ministry of Training, Colleges & Universities funds a portion of the required
budget. However, MSC Adult Basic Literacy needs to raise additional funds every
year in order to meet needs.
We raise those additional dollars (this year $41,000.00) through municipal grants
(from South-West Oxford, Bayham, Norfolk, Elgin, Tillsonburg), fundraisers (the
Food & Farce held every February, the NHL Hockey Playoffs Pool organized by
Scotiabank and some proceeds from the Knights of Columbus lottery campaign),
donation containers in community locations, monthly draws, a Nevada outlet and
our annual donor campaign.
The bulk of the dollars we raise goes toward providing instruction to students,
volunteer support (recruitment, training, orientation, ongoing supervision) and the
purchase of materials (tutor references and student library resources). The MSC
Adult Basic Literacy program has 2.38 full-time equivalent staff and, at present,
70 volunteer tutors.
Mission
A community organization committed to supporting persona/ independence through:
*/nnovative and responsive resources * Partnerships and collaboration * Striving for excellence
Vision
Embracing Persona/Independence * Celebrating a Caring Community
The amount we are asking from County of Elgin is $6,232.00 - the proportion of the amount we
need to fundraise, based on the proportion of the Elgin students assisted so far in 2006/07.
Please see the attached statistics sheet.
The base budget from the Ministry remains stable but has not increased - even
though contact hours increased by 430/0 between fiscal year 2003/04 and
2004/05.
Our Municipal Grants Presentation Team would be happy to make a presentation
to County of Elgin Council. Municipal dollars help us to diversify our funding base
and we enjoy the opportunity to appear before Council, explain our needs, and
answer any questions. In an era of shrinking/status quo base budgets, local
support is truly valued. We have appreciated past support from Elgin over the
years and hope that you will continue to consider the MSC Adult Basic Literacy
program in upcoming budget deliberations.
sin~1eIY, /\
//~fLP ~'-
/,/ Marlene Pink
.' Executive Director
Coordinator
7'/1;Uvwn ra-rJ d..tAv~
Maureen Vandenberghe
Communications & Development
['<
f
C: Wendy Woodhouse, Adult Basic Literacy Coordinator (MSC)
Mark McDonald, CAO, County of Elgin
Linda Verger, Director of Financial Services, County of Elgin
Tillsonburg & District
Multi-Service Centre Statistics: Elgin
April - October 2006: Adult Basic Literac
Number of Students * Hours of Service**
25 560
Comparison figures from fiscal year April 2005 to March 2006 (all areas):
* Number of Students: 214
** Hours of Service: 7,524
Comparison figures from fiscal year April 2006 to October 2006 (all areas):
* Number of Students: 164
** Hours of Service: 3,674
~
w
Program and Outcomes Information
Adult Basic Literacy (MSC) Program Statistics and Facts:
~ Adult Basic Literacy (MSC) has been serving the community since 1987.
~ Woodstock service delivery began in the Autumn of 2000, with the support of the
Ministry of Training, Colleges and Universities, and as a result of the Oxford Literacy
Community Planning process, which identified a need in the Woodstock area.
~ Student progress is measured using a system called Literacy Basic Skills. Literacy
Basic Skill Levels (LBS) are standards developed by the Ministry of Training, Colleges
and Universities. There are five standards - roughly equivalent to grades 1 to 12. The
MSC ABL program serves those clients that are primarily at levels 1 and 2.
~ The program originally started with one-to-one student/tutor matches. Now, in addition
to the one-to-one matches, programming includes a literacy/computer small group and,
most recently, a small group that supports Ontario 'Narks clients with literacy
assistance.
~ Every year the program must raise funds, independent of Ministry of Training, Colleges
and Universities funding. This is done through fundraising events, ticket sales and
donations.
~ 81.17 % of students were assessed at a literacy level of comparable Grade 4 or less.
~ 74 % of students enter the program with an employment related goal.
~ 43% of students were employed upon program registration.
~ 56% of students were employed or in further education/training/upgrading upon exit.
~ 17.77 % of students were employed and no longer receiving Employment Insurance or
financial assistance from Ontario Works upon program exit.
~ 52.94 % of students are in the 25 to 44 age group.
~ 25.29% of students are in the 45 to 64 age group.
Adult Basic Literacy Student Profile: Elizabeth
Elizabeth has been in the Adult Basic Literacy Program since November 2005. Her goals
when she entered the program were to generally upgrade her literacy and numeracy skills to
perhaps lead to a full-time job. She enrolled in the Adult Basic Literacy small group/class and
is a part-time child-care provider at present.
Elizabeth's ongoing attendance is impacted by her shifts at work, but she attends when she is
able. In addition to attending class, she also completes some lessons at home and brings
them to class to review. Elizabeth began her studies in a core literacy resource, Challenger
3, concentrating on reading comprehension and spelling. She also began a review of basic
addition. Elizabeth has progressed to Challenger 5 and is now multiplying three and four digit
numbers. She is very happy with her progress as she had initially stated that she "couldn't do
math".
In March 2006, Elizabeth was able to read and spell many street signs in the community. She
was also able to spell the names of many of the community's facilities (parks, library,
community centre, etc.).
As of April 2006, Elizabeth was able to read children's books, with confidence, to the children
she cares for. Elizabeth also noted that she is very happy with her improved spelling skills,
noting that she is now much more confident when "chatting" on the Internet.
At present, Elizabeth has another part-time job as a driver for a courier company. She noted
that her review and reinforcement of street names has aided her in the performance of her job
duties. Reading maps is much easier for her. As well, her increased numeracy skills allow
her to feel confident in handling the financial requirements of the job.
Elizabeth hopes to continue to upgrade her literacy and numeracy skills. She is hopeful to go
beyond her present employment (part-time positions) and eventually secure a full-time job. As
has been her experience to date, she finds that literacy has facilitated performance of present
employment positions.
~
Quad County Support Services
0)
Mailing Address: P. O. Box 65, Wardsville, Ontario, NOL 2NO
Telephone 519-693-4812
Fox 519-693-7055
December 14, 2006
Ln.:'l- ~ 1
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Warden Lynn Acre
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
C' i"l"'" '''''''''/,\''''\,'I= (:1:",
i'k:l;;;;\;;j i hil"\ ~ i Jt ~b, ' Co",)
Dear Warden Acre and Council Members:
Quad County Support Services is requesting that the County of Elgin give consideration to our
application for a grant in the amount of $2,000.00. In 1963 our Association began to offer
services to families residing in the western portion of Elgin County whose sons or daughters were
diagnosed with a developmental disability. Demand for services continue to grow and our fixed
costs are rising at a very rapid rate with little or no relief from our funding body the Ministry of
Community and Social Services. The need for you approval is vital to ensuring that we can deliver
needed supports to our consumers now and in the future. As in previous years we are requesting
financial assistance from the four counties we serve based on a prorated formula.
Middlesex
Elgin
Municipality of Chatham-Kent
Lambton - Dawn-Euphemia
- Brooke-Alvinston
2,500.00
2,000.00
1,500.00
330.00
330.00
Quad County Support Services operates the following programs located in Wardsville: the
Community Employment Options, the Resource Centre and a Supported Employment Option for
individuals working in local businesses throughout our catchment area. Our Residential Services
operates a Supported Independent Living Program for those individuals who reside in Glencoe
and West Lome as well, we offer an activity drop in program for individuals who reside in the
Dutton area. The above programs provide services to a total of 70 individuals. The Association
shares an office in West Lome with a group of service providers under the umbrella of West Elgin
Support Services.
ADMINISTRATION OFFICES
195 Wellington SL
Wardsville, Onlario
NOL 2ND
(519) 693-4812
(519) 693-7055 (Fox)
RESOURCE CENTER
205 T olbol Street
Wardsville, Onlorio
NOL 2ND
(519) 693-4478
(519) 693-4478 (fox)
COMMUNITY EMPLOYMENT OPTIONS
191 Queen Street
Wordsville, Onlario
NOL 2NO
(519) 693-4929
RESIDENTIAL SERVICES
203 Moin Street
Glencoe, Ontorio
NOL 1 MO
(519) 287 - 2306
(519) 287-5905 (fox)
page 2 QCSS Grant application
Our funding body the Ministry of Community and Social Services provides 100% funding for three
of the programs we operate and 70% funding for the Community Employment Options. This
program is required to generate the 30% shortfall through their industrial and woodworking
contracts. As well, our Administration budget has a 7% shortfall that the Ministry does not fund and
our Association is providing the resources for this shortfall. To enable us to continue to maintain the
present level of service individuals receive our Association will require additional sources of
funding. The grants we have been fortunate to receive in previous years have been extremely
instrumental in meeting our budgetary requirements. If you require any additional information,
please feel free to contact me at 693-4924 or 693-4812. Thank you for your time and consideration
in this matter.
Sincerely,
;~ l .
~-f/~~
Mrs. Lyn Moniz
Corresponding Secretary
Quad County Support Services
Board of Directors
ADMINISTRATION OFFICES
195 Wellington SL
Wordsville, Onlorio
NOL 2NO
(519) 693-4812
(519) 693-7055 (Fax)
RESOURCE CENTER
205 T albal Street
Wardsville, Onlaria
NOL 2NO
(519) 693-4478
(519) 693-4478 (fox)
COMMUNITY EMPLOYMENT OPTIONS
191 Queen Streel
Wardsville, Ontario
NOL 2NO
(519) 693-4929
RESIDENTIAL SERVICES
203 Main Street
Glencoe, Ontario
NOL 1 MO
(519) 287-2306
(519) 287-5905 (fax)
@
I
Seniors Picnic In the Park - 2007
November 1,2006
Mark McDonald
County of Elgin, Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Mr. McDonald:
I would like to extend my sincere appreciation for the generous financial contribution that
the County of Elgin has provided to the Seniors Picnic in the Park over the past seven
years.
The Planning Committee has met and has decided that we would be very pleased to offer
the event again next year, as so many people expressed their appreciation to us. As such,
we are asking for your support in the amount of $2500 for our 2007 event.
Please contact me at 631-0335 if you have any questions.
Yours very truly,
/L ~JJl
Ken Verre~
Chairperson
Seniors Picnic in the Park
@
January 10, 2007
Linda B. Veger
Director of Financial Services
For: Warden Lynn Acre and Members of County Council
c/o Elgin County Administration Office
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Re: St. Thomas-Elqin Public Art Centre Grant Request of $15.000 for 2007
Warden Lynn Acre and Members of County Council;
On behalf of the Board of Directors and Staff of the St. Thomas-Elgin Public Art Centre I
would like to thank you for the recognition and financial support you have invested in our
organization over the past few years. Your yearly contributions enable us to plan for and deliver
quality programmes and exhibitions, exemplifying our mutual commitment to the arts.
The St. Thomas-Elgin Public Art Centre has had a remarkable 2006. We have
developed and implemented new partnerships and community projects which have benefited
individuals from across Elgin County. In 2006 the Art Centre implemented a strategic plan that
sets our path into 2010. This path, under the direction of a visionary and progressive Board of
Directors, has established creative new objectives for the role of The St. Thomas-Elgin Public Art
Centre in our community. A primary mandate of the Art Centre for 2007 is to undertake a
collaborative project with all the arts and heritage organizations in Elgin County toward the
creation of an Elgin County Arts & Heritage Council. The necessity and the importance for
greater cultural resources and services in Elgin County should require little debate. The
importance of a culturally enhanced society is well researched and documented. Schools are
starved of alternative programs to support the creativity and to develop the imagination of our
students. Much more can be done to provide valuable programs, opportunities and experiences
in the arts and culture to add to the enrichment of life in our community.
The St. Thomas-Elgin Public Art Centre's commitment to the future of our community is ambitious
and challenging. The results of our increased mandate are already evident with a significant
boost in the number of visitors of approximately 3500 in 2006. I have included a summary of the
extensive exhibition and events programming we will be offering in 2007. Our multi-service
educational programming information will be available within the month. I have also enclosed a
copy of the St. Thomas - Elgin Public Art Centre's Projected Budget for 2007 to better inform you
of the relevance of our increased request for an annual grant of $15,000.
Thank you for your kind consideration of this request and I would welcome the opportunity to
further discuss our proposal with Council.
cz~~~ /
David Bobier
Executive Director/ Curator
2007 Operational Budget (Working)
Income
4100 Donations
4120 Donation Box
4130 General
4140 Memberships
4170 Women's Committee
Other
Total 4100 Donations
4200 Special Events Programs
4210 Banner Art Project
4220 Workshops/Lectures/Filrn Series
4230 Musical/Performance/Other
4240 Arts
4250 Sponsorships
4260 Grants
4270 Other/Bar
Total 4200 Special Events Programs
4300 Education Programs
4310 Educational Tours
4320 Adult Programs
4330 Children's Programs
4350 Sponsorships/Other
4360 Grants
Total 4300 Education Programs
4400 Endowment Fund
4410 Endowment Fund Interest
Total 4400 Endowment Fund
4500 Exhibition Programs
4510 Art Sales Income
4520 Catalogue Sales
4530 Grants
4540 Sponsorships
4550 OtherIBar/Submission Fees
4560 National Student Art Competition Fees
4570 National Student Art Competition Sponsorship
Total4500 Exhibition Programs
4600 General Fundraising
4615 Bingo
4630 Facility Rentals
4635 Gift Shop
4650 Nevada
4655 Newsletter Ads
4660 Zehrs Tapes
4665 CM Poster
4670 Photocopy Services
Total 4600 General Fund Raising
2007
800
500
7000
5000
13,300
1600
500
500
500
500
7500
500
11,600
500
3500
14000
1000
5000
24,000
5500
5,500
2500
500
7500
2000
1000
520
1000
15,000
2500
8000
1000
100
1200
1000
13,800
4700 Fund Raising - Special Events
4710 Poker
4720 Art Auction
4740 Redtail
4750 Bus Trips
4760 Other
Total 4700 Fund Raising - Special Events
4800 Government Funding
4810 City of 81. Thomas
4820 County of Elgin
4830 GST Rebate
4840 Summer Employment Grants
4850 Job Creation Partnership Grants
4860 Employment Grants - Other
4870 Development Grants - Other
Total 4800 Government Funding
4900 Permanent Collection
4910 Special Donations/Sponsorships
4920 W&DGFlMatching Grants
4930 Rental Fees
4940 Grants
Total 4900 Permanent Collection
5000 Library & Resource Services
5100 Grants
5200 Sponsorships
Total 5000 Library & Resource Services
..' i \
Total Income
Gross Profit
. . "'. d oj .~:
Expense
6100 Administration
6115 Advertising & Promotion
6120 Bank Loan Interest
6125 Bank Service Charges
6135 Hospitality
6140 Memberships/Subscriptions
6145 Mileage & Parking
6150 Newsletter
6155 Professional Development
6160 Services/Accountant
6165 VisalDebit Charges
6170 Volunteer Recognition
5000
17000
15000
10000
2000
49,000
100000
15000
1500
5000
25000
20000
5000
121,500
1000
10000
2500
4000
17,500
3500
1000
4500
$325,720
$325,720
1000
500
750
1000
1000
1000
200
2000
5000
1500
300
Total 6100 Administration
6200 Building
6210 Equipment
6220 Heat, Light, Water
6230 Insurance
6240 Mechanical Services
6250 RepairslMaintenance
6260 Security System
6270 Supplies
Total 6200 Building
6300 Office
6310 Courier Services
6320 Equipment/Repair
6330 Intemet/Website
6340 Petty Cash
6350 Photocopier
6360 Postage
6370 Printing
6380 Supplies .
6390 Telephone
Total 6300 Office
6400 Payroll
6410 Payroll Expenses
6420 Benefit Coverage
6430 Workman's Compensation
6440 Payroll Deductions
Total 6400 Payroll
6500 Education Programs
6510 Advertising
6520 Instruction Fees
6530 Material Costs
6540 Tours
6550 Outreach Programs
6560 Refunds
Total6500 Education Programs
6600 Exhibition Programs
6610 Advertising/Promotional
6620 Artist Fees
6630 Art Sales Expense
6640 CatalogueslPublications
6650 Installation Supplies
6660 Receptions.
6670 Writersl Professional Fees
6680 Photographic Fees
6685 Signage
6690 Transportation/Rentals
6695 National Student Art Competition
Total 6600 Exhibition Programs
\;:: fl.
14,250
500
13000
7500
1000
3000
1600
400
27,000
600
2000
1200
1000
3000
1500
500
3000
2300
14,200
150000
1200
750
5000
156,950
700
7000
2000
500
250
500
10,950
6500
9500
3000
9000
1000
2500
3500
800
700
3500
4000
42,500
6700 Special Events Programs
6710 Advertising/Promotional 2000
6720 Artist Fees 3000
6730 Catalogues/Publications 2000
6740 Installation Supplies 1000
6750 Receptions 1000
6760 Writers/ Professional Fees 1500
6770 Photographic Fees 500
6780 Transportation 1000
6780 Banner Art Project 1000
Total 6700 Special Events Programs 13,000
6800 General Fundraising
4615 Bingo
4630 Facility Rental Costs 1000
4635 Gift Shop 5000
4650 Nevada
4665 CM Poster 500
Total 6800 General Fundraising 5,500
6900 Fundraising - Special Events
4700 Advertising/Promotion 2000
4710 Poker (New Fundraiser) 3000
4720 Art Auction 5000
4740 Redtail 4000
4750 Bus Trips 6000
4760 Other 500
Total 6900 Fundraising - Special Events 20,500
7000 Permanent Collection
7100 Maintenance 500
7200 Framing Materials 2000
~ 7300 Database 1000
/ 7400 Appraisals 1200
7500 Photographic Fees 500
7600 Purchases 10000
7700 Rental Promotion 400
Total 7000 Permanent Collection 15,450
7100 Library & Resource Services
7110 AlV Equipment 3000
7120 Supplies 500
7130 Computer Equipment/Software 1500
5000
.i)..,:.f , " '
Total Expense
325,720
Net Income
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ST. TI~OMAS=ElGIN
\\ d S con S
15 Golding Place Sf. Thomas, Ontario N5R 6B6
phone: (519) 637-2288 . fax: (519) 637-2213 . email: secondsta~tessh@rogers,com
@
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H
uSln
November 10,2006
NG'J ij 6 ~,~D6
Warden Paul Baldwin
County of Elgin
450 Sunset Drive
S1. Thomas, ON N5R 5V1
. I
" ; ,"",; ,_~~J J
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F,:;;'jl;i'~j~ HH"\ i ~~:, <.!Ilbh \li'l,&i\;;i)
DearMr. Baldwin:
S1. Thomas-Elgin Second Stage Housing provides housing and transitional supports to
women, with or without children, who have left an abusive relationship. Our non-profit,
charitable (#13701 0674 RR0001) agency, located in S1. Thomas, Ontario offers a
secure, affordable and well-maintained apartment complex for women regardless of
race, class, abilities, age or culture who have identified a commitment to move beyond
the abuse. The longer-term support is intended to empower women to live
independently in our community, free from abuse.
The women's program at St. Thomas-Elgin Second Stage Housing helps women to
identify choices and resources available to them, to develop safety plans, to develop
coping strategies, to build social networks, to enhance self-esteem, to understand the
issues of power and control, and to develop realistic plans for their future. The program
consists of the following five related components: support group, individual counselling,
advocacy, referrals, and parenting as explained in the enclosed program outline. We
are seeking funding for the women's program at Second Stage.
In order for both the woman and staff to evaluate her success resulting from her
participation in the program, women residing at S1. Thomas-Elgin Second Stage
Housing complete an intake/exit questionnaire. The first part of the questionnaire asks
the woman to rate her knowledge of issues relating to abuse on a scale of one to five.
The second part of the questionnaire asks the woman to rate her self-esteem,
happiness, hope for the future, ability to be safe and her ability to set boundaries. There
is also a section asking for comments on the supports she would like to receive and
those that she did receive while involved in the program. Information compiled from the
questionnaires reveals that women do have a better understanqing of what abuse is,
why it happens, and why women stay in abusive relationships. The following comments
were made by women leaving the program:
~
~
A United Way Agency
liMy work in private discussing my personal experiences was for
me probably the hardest work, but in the end the most healing. It
felt good to talk about it and to know that what I was feeling was
normal, that I was not going crazy. "
"By attending weekly sessions my counsellors here at Second
Stage have covered several topics to deal with all the emotions of
living in an abusive relationship and how it affects our daily lives. I
have learned about the importance of living in a non-violent
environment. I have learned so much from being here and I can
only hope that this service at Second Stage Housing will remain
available for the many women and children who are in such a
desperate need of it. "
"I found supportive counselling at Sf. Thomas-Elgin Second Stage
Housing, although at first when I got here, I hated it. I thought I
knew all I needed to know about abuse, but since I have come
here and opened my mind to the process, I have learned a lot
about abuse that I did not know before. It is not at all what I
expected....Having a support system in place is one of the most
important things when you are going through a transition."
The annual cost of our women's program is $54,740 as outlined in the enclosed budget.
Women pay monthly rent geared to their income for their modestly furnished apartment;
they do not pay for the counselling and support services they receive while residing at
Second Stage Housing. The Provincial Ministry of Community and Social Services
provides $12,240 for our counselling program; all other revenues for our women's
program must be independently raised.
The past support of the County of Elgin to our program has been instrumental in the
success of women residing at Second Stage Housing in changing their lives to be free
of violence and abuse. As such we submit to you this application for a grant of $5000 in
support of the women's program at St. Thomas-Elgin Second Stage Housing. Enclosed
are a program outline, a budget for the women's program, and our most recent financial
statements. If you require any additional information, please contact us at the number
above andlor visit our web-site at: www.secondstaqehousinq.net. Thank you for your
consideration; we look forward to your favourable reply.
Sincerely,
-fj. U.~r
Bev Wright,
President, Board of Directors
Ics
Enclosures
"C=:;;J
. 1'G~)r')
Ruth Hy t,
Executive Director
St. Thomas-Elgin Second Stage Housing
Proqram Outline
Support Group
One of the most essential elements of the support provided at Second Stage Housing is our
weekly women's support group. Support group brings the women together to gain information
and education helping them to reach their personal goals. The group is psycho-educationally
based and twenty-four topics are presented over a six month period facilitated by two
counselling staff. The group is designed to educate women at a safe and moderate pace with
the topics flowing smoothly from one to the next. Some of the topics are: identifying abuse and
learning to live without violence, learning why women stay in abusive relationships, and setting
and attaining personal goals. Additional groups covering budgeting, women's health and
wellness, sexual health, and family traditions are offered on an ongoing basis.
Individual Counsellinq
The transitional period for women leaving abusive relationships is often painful as it brings with
it a number of feelings to sort out such as: anger, ambivalence, guilt, and sadness. It may also
bring a number of concrete changes that are stressful like locating housing, returning to the
workforce, finding appropriate day care, coping as a single parent and the loss in standard of
living. Each week women meet with the women's counsellor on an individual basis. During
these sessions women have the opportunity to explore the information provided to them at
support group while relating it to themselves and to their own personal situation. The one to
one sessions provide a safe place for women to gain support around specific issues that they
may be currently facing. Although painful, women leaving the program after their eight to twelve
month stay have commented on the effectiveness of the individual counselling program.
Advocacv
Women are guided and supported through the numerous social institutions they must negotiate
in order to leave their abusers and protect themselves from further abuse. Through this
individual advocacy activity, staff assist women to work through the institutional obstacles faced
by abused women in the religious, welfare, medical, mental health, educational, and civil and
criminal justice systems are exposed and lead to greater safety for victims and greater
accountability for abusers.
Referrals
Recognizing a woman's need to gain independence and to make healthy choices regarding her
future, she is given referrals to other agencies and services in the community. These referrals
may include transportation resources, housing, medical services, mental health services, legal
aid and legal services, and training and educational opportunities. Whenever possible, a
woman is given information about various choices she might have to allow her to make informed
decisions regarding her future.
Parentinq
All parents experience doubts or have questions regarding their skills in raising and caring
properly for their children and for women leaving abusive relationships these doubts are often
highly elevated. The parenting component of our program provides a comprehensive model for
parenting that is a good guide for mothers who are leaving an abusive relationship and who
have children who have witnessed or experienced abuse. As women gain information through
this aspect of the program they are not only helping and nurturing their children, but learning
about themselves. The program assists women to learn how to implement discipline and
structure, to set limits, to show love, to develop new parenting skills, and improve self-esteem.
St. Thomas-Elgin Second Stage Housing
Women's Program
Budqet
EXPENSES
Direct Costs
Indirect Costs
TOTAL EXPENSES
PROJECTED INCOME
MCSS
Fundraising
Foundation Support
Lottery Income
TOTAL PROJECTED INCOME
$42,000
$12',740
$54,740.00
$12,240.00
$20,200.00
$12,600.00
$9,700.00
$54,740.00
Our dedicated group of volunteers and staff host a minimum of twenty-four bingos
annually, sell break-open tickets, hold raffles, appeal to individuals and local service
clubs, produce a bi-annual newsletter, and organize and implement four major
fundraising special events each year; Women's Dinner, the Daisy of Hope Campaign,
Canada Day Activities, and Golf Tournament. .
@
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51".1"1-10 MAS-S LG! N
December 20, 2006
Lynn Acre
Warden,
County of Elgin
450 Sunset Dr.
St. Thomas ON, N5R 5V1
Dear Ms. Acre:
On behalf of the YWCA of St. Thomas - Elgin, please accept this application for
consideration of funding from the County of Elgin for the year 2007.
As you may be aware, the County of Elgin has demonstrated support for the YWCA and
its programs, particularly the Women's Residence, by providing funding to maintain,
repair and upgrade our building at 16 Mary St. West in St. Thomas. This support is
making a tremendous difference to our programs and the individ,uals who access our
services. Thank you all so much! ! ! '
I
Our request is for $10,000 which is the same amount the County granted us last year. We
are currently continuing to work towards our second goal of replacing our old and non
energy efficient windows. As stated in our original proposal, it is our plan to begin this
process in the Women's Residence. As mentioned before, the Women's Residence
provides emergency, ShOlt term and long term housing to women in need. Weare the
only such shelter in Elgin County and last year we provided 555: emergency nights in
addition to our low cost housing. We are finding that the women accessing our residence
are arriving with fewer resources and taking longer to transition to other housing or
supports. Our current short term stay has increased to an average of 14 months. This
impacted our ability to meet the demands for emergency housing and this year we turned
one of our larger rooms into a dormitory setting in order to continue to house as many
women as possible. We estimate that since our building was built in 1929 we have
housed well over 10,000 women and we receive no goverru:hent support for this program.
16 Mary Street W 0 St. Thomas, Ontario, Canada 0 NSP 253 0(519) ('31-9R(}()
cmail: ywcastthomasdgin@on.aibn.com
. A United Way Agency
New energy efficient windows will help tremendously in continuihg to improve the
comfort of the individuals utilizing our services while assisting u~ in reducing our energy
costs. In gathering quotes for our windows it has been determined that having as many
done at one time as possible is more cost effective. The funding that we are requesting
from you with this proposal will allow us to continue to work towards that goal.
I
As in the previous year, we have included an estimate from Talbotville Windows. Out of
the numerous quotes received theirs was the lowest for the same product and service.
Again, we wish to thank you, and the Council for your ongoing support of maintaining
and improving the effectiveness and efficiency of our building. If you have any
questions at all, please do not hesitate to contact us.
Sincerely,
~f2+
Amy Dale
Board President
i
i
Mar) Welch Champion
E1cutive Director i
cc: Linda Veger, Director of Financial Services
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Elgin Community Nutrition Partnership
99 Edward Street ".. St. Thomas. Ontario
"..
N5P 1 YB
December 19, 2006
Warden Acre and Members of County Council
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Warden Acre and Member of Elgin County Council:
@
"..
1-800-922-0096
On behalf of The Elgin Community Nutrition Partnership (ECNP), please accept my
sincere thanks for your generous support of Student Nutrition Programs in our area. With
27 participating schools and 3 additional programs scheduled to bbgin in the new year,
our programs are providing nutritious breakfasts, snacks and lunc~es to approximately
5,600 students each day. Through the dedication of more than 159 volunteers, we are
supporting students in their effOli to develop lifelong healthy eati1}g habits. Needless to
say, when a student's stomach is full, he or she is better able to concentrate on the
academic tasks at hand. !
I
The financial support of The County of Elgin has been an integral part of our success. As
we look to the future, I offer my appreciation for your past contributions and hope that
you will, once again, consider our request of $5,000 for this fiscal year. Your support of
our mission to enhance each child's ability to learn has helped thqusands of children
benefit from healthy eating at school, where they learn, live and p~ay.
i
Should you require any additional infonnation regarding our pro~am or this request,
please do not hesitate to contact me. I
Sincerely,
<. /-;. \
tii4/(J;J~---7 -
Charlotte McDonald
Program Coordinator
Elgin Community Nutrition Pminership
519-631-3159 ext. 277
cmcdonald@elginhealth.on.ca
:-:
..
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Nov.20. 2006 12:57PM TOWN OF AYLMER
No.5636 p. 1
GY
November 17, 2006
Ms Linda Veger
Treasurer County of Elgin
450 Sunset Drive
Stthomas ON N5R 5V1
Dear Ms Veger
!
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As the 2007 budget year approaches, I am formally requesting that the County of
Elgin consider once again an allocation in that budget for t~e Medquest 2007
camp that will take place during the week of July 16th to July 20th 2007.
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The allocation should be $5000 as during 2006 we becam~ more aware of what
the actual costs may be in the future. There is no firm commitment at this time for
a third funding partner (Oxford). A similar request is being made of StThomas
City Council on November 20, 2006. i
I
Thank you for your attention to this important matter in long range planning for
insuring that our Count), and City youth have every OPPOrl4nity to access
knowledge In pursuit of a possible career in medicine as a ~ealth professional.
i
Look forward to a positive response on this beneficial joint project.
Sincerely
&l
Bob Habklrk
5.19* n3-3034
bhabklrk@amtelecom.net
L.B. VEGER, CMA
Director of Financial Services
E-mail: Iveger@elgin-county.on.ca
I
i
450 SJnset Drive
St. Th~mas, Ontario N5R 5V1
Phonei(519) 631-1460, Ext. 141 Fax (519) 631-4297
crY
May 18, 2006
S1. Thomas Elgin General Hospital Foundation
189 Elm Street, Box 2007
S1. Thomas, Ontario
N5P 3W2
Att: Mr. Ron Elliott
Dear Mr. Elliott:
RE: Supporting Our Best to Be the Best... Our Nurses a:re Worth a Million
Request for Support
At County Council Session May 16, 2006, the following recbmmendation was
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approved:
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THAT a grant in the amount of $50,000 for the S1. Thomas IElgin General
Hospital Foundation's "Supporting Our Best to Be the Besti... Our Nurses are
Worth a Million" campaign be included in the 2007 budget deliberations.
!
The grant will be considered by March 2007 and the Foundation will be advised.
I
Council extends best wishes for a successful campaign.
Yours truly,
o(~~
Linda B. Veg~
Director of Financial Services
**~ Supporting Our Best
"" to Be the Best!
~~~~@JAi!h
-
April 25, 2006
Elgin County Council
County of Elgin
450 Sunset Drive
81. Thomas, ON N5R 5V1
Dear Council Members: I
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Thank you for giving us time this evening to present the facts 0), a critical health care
requirement for people in our community. .
i
Thousands of individuals, who live in S1. Thomas or Elgin County, have used STEGH on
numerous occasions. Lives begin and end in this facility... whilb others have received the
special care required to ease suffering and bring back their he~lth and vitality. However,
one thing everyone has in common is the need to have the finest health care possible
close to home with the best equipment available. I
I
When was the last time you bought a new bed and mattress fot your home? Last year?
Five years ago? Ten Years ago? What if you hadn't been abl~ to buy a new bed for over
twenty five years and you also had spent 80% of your time in t~e bed? What condition
might it be in? Well... this is the exact problem our communitylis facing with the age and
condition of many of the beds still in use in the S1. Thomas Elgin General Hospital
(STEGH). .
As you have just heard, there is a very specific requirement at this time and we are asking
for Council's support. The cost of replacing one patient room area is almost $20,000 and
includes a bed, over-bed and beside bed tables and one chair for a visitor and another for
patients. .
We are askinq Elqin County Council for a $100,000 commitment to our current 'Supporting
Our Best to Be the Best... Our Nurses are Worth a Miilion' 1
... 2
B~()nJ
I disability
.
Thames Valley
Children's Centre
TVCC Campaign Overview
Thames Valley Children's Centre is a regional centre for the rehabilitation of children and young
- .-
adults with disabilities in Southwestern Ontario. In partnership with local and regional agencies,
TVCC annually serves more than 6,000 children and youth with physical disabilities,
communication disorders, developmental delays and autism spectrum disorders.
Thames Valley Children's Centre is at a crossroads. We have built a successful and well-
respected organization based in London, Ontario, but can no longer fully meet the needs of our
region. Since 1989, the number of children and families we serve have increased dramatically.
To accommodate this growth, new programs have been developed and our staffhas more than
tripled from 100 to more than 375. But there is much more that needs to be done -- to help
individual children thrive, and to help society welcome them. Weare planning for the next level
of our development based on three focused goals:
Serving the region
Our mandate is to serve the 10 counties of Southwestern Ontario, yet the hard fact remains --
children and families in some parts of our region don't receive the same level of service as those
in and near London. This is an issue of equity and access. Weare deeply committed to meeting
the needs of all children within our mandate, and providing them with services as close to home
as possible, by expanding our core and enhancement programs throughout the region.
Accommodating growth
The number of children who need our help continues to grow. We have expanded far beyond the
traditional range of therapeutic services, and beyond our original focus on children with physical
disabilities. Our building can no longer accommodate all that we do and we have less than
optimal space for therapy, specialized programs and clinics. We must expand and reconfigure
our building.
Enhancing the quality and breadth of service
We already provide a wonderful array of services for our clients but we cannot stop there. We
must continue to expand our services to meet the increasing needs of our clients, and to help
them realize their full potential. More and more, we are recognizing the abilities of our children
rather than the disabilities. Although we have made important progress in developing the
services they need to be fully part oftheir communities, we must enhance the quality and breadth
of the programs we provide.
To reach these goals, we have undertaken a $12.5 million campaign. Of that goal, the provincial
government has pledged a capital grant of $3 million toward our building expansion in
overwhelming support of our plans and vision for the future.
Our campaign will support the following:
Capital Expansion $9 million
. Includes addition of third floor, reconfiguration of existing space and equipment.
Expansion of Enhancement Programs $3.5 million
. Enhancement programs are those not funded by the Ontario government that help
children with disabilities develop practical and social skills, and prepares them to play a
role in their community.
The support of individuals and organizations toward this goal is crucial. Without it, children will
wait longer for service, tnwellonger distM,ces, or wiss out altQg~ber on the services and
programs they need to become contributing members of our society. Their families will
experience unnecessary stress, anxiety and expense. Potential will be lost. Childhood is a short
and precious time when interventions can have a lifelong impact. We must act now
~.
l~
Canadian Societe
Cancer canadienne
Society du cancer
Mr. Peter Goodhand
i
Chief Executive Officer
I
Canad~an Cancer Society, Ontario Division
1639 ~tmge Street
Toronto, Ontario M4T 2W6
@
20837
Linda Veger
DIRECTOR OF FINACIAL SERVICES
COUNTY OF ELGIN
450 Sunset Dr
St Thomas ON N5R 5Vl
October 9, 2006
Dear Friend,
I would like to ask you and your company to join a fight ~ a fight that affects us all.
More than likely, you have seen many of your colleagues, !employees and customers
touched by cancer. Perhaps a staff member has taken time off to deal with cancer treatment
I
or to care for a loved one battling the disease. Maybe even you ~ave been personally
affected by cancer. .
i
It is not surprising that cancer touches so many lives when! you consider the statistics:
2 in 5 Canadians will get cancer in their lifetime. And cancer is the leading cause of
premature death in Canada. i
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We are facing a cancer crisis and it's about to get worse. A growing, aging
population means the number of new cancer cases will increase by an estimated 60 percent
over the next 20 years!
I
Cancer has become everyone's business. As more of youfiemployees are diagnosed
with cancer, it will lower productivity and cause financial strain on your company. That's
why it's so important for your company to loin the fight against ~ancer today.
I
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I hope you will respond back to my letter so I can welcom~ you as our newest
supporter of the Canadian Cancer Society. Some companies wil~ support our '2006
Corporate Campaign' with a donation of $100 or $500; others m~y give a gift of $1,000 or
more. Any size donation is greatly appreciated by the Society. ftlease remember that your
donation is an investment in the health of your employees and yopr company's future.
By making an investment in the Canadian Cancer Society, ~ou will also be taking a
leadership role in the fight against cancer, showing your employdes, customers and your
community that you care. I
(please tum over...)
~.
;(~
Canadian Societe
Cancer canadienne
Society du cancer
To:
Peter Goodhand
Chief Executive Officer
Canadian Cancer Society, Ontario Division
1639 Yonge Street
Toronto, ON M4T 2W6
From:
Linda Veger
DIRECTOR OF FINACIAL SERVICES
COUNTY OF ELGIN
450 Sunset Dr
St Thomas ON N5R 5V1
06-CD1-RMBD-CDM
RE: Canadian Cancer Society, 2006 Corporate Campaig~
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rsJ Yes, I want our company to be a Canadian Cancer Society Co~orate Donor.
I am enclosing a cheque in the amount of $
OR
o We cannot contribute right now. Please contact us in the futur~:
i
N~: I
Position:
Tel:
E- mail:
I would like to know more about the Canadian Cancer Society. Pleate send me the following:
o The Canadian Cancer Society's "2005/2006 Annual Report."
o The Canadian Cancer Society's report "Cancer is everyon~'s business - how your
I
company can partner with the Society". I
!
o The Canadian Cancer Society's e-newsletter "Hope BloomsI'.
E- mail:
The Canadian Cancer Society depends on individual generosity to support the fight against canc~r. Currently, the Society does not
exchange its mailing list with other charitable organizations, however it may do so in the future.:If you would prefer that your name
not be made available, please check here O. If you would prefer that the Canadian Cancer Society no longer contacts you by mail,
please check here O. Thank you. I'
All donations of $25 or more will be receipted automatically; others on request.
Charitable Registration No. 118829803 RR0006.
1639 Yonge Street, Toronto, Ontario M4T 2W6
1 888 939-3333 I www.cancer.ca
News
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October 2006
-
The costs of cancer impadt Canadian
businesses as baby boom'frs age
The costs of cancer to
. Canadian business will
reach devastating levels over
the next 30 years as Canada's
workforce ages.
"As baby boomers age they
will be at a greater risk for
getting cancer," explains Peter
Goodhand, Chief Executive
Officer for the Canadian
Cancer Society, Ontario
Division. "Increasingly, that
means Canada's workforce
will be made up of people
who are more likely to get
cancer."
Over the next 30 years,
Health Canada estimates 5.8
million Canadians will get
cancer, equal to the combined
populations of British
Columbia and Saskatchewan.
It is estimated that 2.7 million
people will die from cancer
which is expected to become
Canada's leading cause of
death by 2010.
As heartbreaking as these
numbers are to Canadian
families, they also paint a grim
picture for businesses that
depend on the expertise and
experience of their employees
to succeed. Over the next 30
years, 2.4 million Canadian
workers will get cancer and
858,000 of them will die from
the disease. The economic
toll of cancer is expected to be
in the billions. Direct health
care costs of cancer will reach
$175 billion and the loss in
economic productivity from
cancer disability will be
$545 billion.
"These statistics make us
even more determined to fund
cancer research projects with
the potential to save lives,"
says Goodhand. "Our goal
is to fund every project our
research patiner (the National
Cancer Institute of Canada)
deems worthy of merit.
With millions of Canadians
facing a cancer diagnosis
in the'near future, we can
not afford to turn down any
project that could lead to
new breakthroughs in cancer
diagnosis, prevention, or
treatment."
The Canadian Cancer Society
has committed $47 million
to fund research across the
country in 2006-2007 and
continues to be the largest
charitable funder of cancer
research in Canada.
Yet, as Goodhand explains,
the organization is still forced
to turn down over half of the
projects judged to be highly
promising. "Currently,
we simply do not have the
financial resources to fund
them all."
Over the next 30 years, as
ap increasing demand for
health services will create
unprecedented rises in
government health costs,
b;usinesses can also expect
al drain on their resources
a~ more employees become
ill with cancer. The cost of
~ealth benefit and disability
~lans will increase as more
employees utilize them.
Employers can expect to lose
more work days as employees
are absent due to illness or
to take care of their loved
ones battling the disease,
and there is the financial and
emotional strain that occurs
in the workplace when a loyal
employee loses their battle
with cancer.
"Cancer will take a greater
toll on Canadian businesses
.in the coming years," admits
yoodhand. "That's why
Ii am encouraging every
corporation - large and small
-t- to join the fight against
cancer now. A donation to an
organization like the Canadian
Cancer Society is actually an
illvestment in the health of a
qompany's employees and a
prosperous future." .
I
Canadian Cancer Society, Ontario Division
@
n
Proceeds in
support of the
Heart and Stroke
Foundation of
Ontario
This Package Contains:
E*ent Day Information
1 Posters
Registration Form
Health Unit Information Package
Promotional Questionnaire
HEART
AND STROKE
FOUNDATION
OF ONTARIO
Finding answers. For life.
~
~
Beeoftl8 at e
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i
LOCATION: I
St. Anne's Centre, 20 Morrison Drive, St. Thomas 631-5210 I
Volunteers will be at the hall to direct competitors to their designated areas.
T
ATTENDANCE:
We expect approximately 600 people to attend. This is an excellen~ opportunity for you to promote
and advertise your business or services. .
WHAT TO BRING:
LOTS OF CHILI!!! Remember, we expect 600 people to attend! 300 taste cups (30z size is great),
300 spoons, 300 napkins, a table cloth and a sign to advertise your entry. Flyers and Business cards
to promote your business. Advertise to your heart's content! .
COMPETITORS
IYou may have a total of 4-
(Smployees; Of helpers admitted
f(r~e Of charge th~ day of the ~en1tr
I
AI. ~ers must patO'chase a ticketg
!
SET-UP TIME:
9:45am to 1 0:45am
Please be ready to serve your chili by 11 :OOam.
The event will end between 1 :30pm and 2:00pm
,
:
The Heart & Stroke Foundation will be setting up a table to supplyl participants with rolls, butter,
coffee, water and desserts. ;
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BEST CHILI
Our panel of judges will be tasting every competitor's chili. YOlll w;ll be judged and scored on
appearance, taste & texture. One of the volunteers will be collectirg samples in unmarked numbered
cups for judging. (Last years winners: 1 st - Valleyview, 2nd- Kuma~, 3rd- St. Thomas Jr. B Stars)
i
BEST PRESENTATION: i
A panel of judges will be admiring and studying your display. Thel competitor with the best display
will be awarded the Best Presentation Award. Be creative, Go wil~.................this is what makes the
event so interesting and a lot of fun!! (Last years winner was Vall~yview)
PEOPLE'S CHOICE AWARD:
It's the most prestigious award we have. All of the participants are given a ballot to vote for the best
chili at the event. (Last years winners: 1 st-Valleyview, 2nd - Fire Department, 3rd - Green Roof)
WHAT WE DO
The Heart and Stroke Foundation leads the way towards greater und~rstanding of the root causes of heart
disease and stroke. I
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WHY WE DO IT I
Almost 40% of Canadians will develop some form of heart disease 6r stroke over their lifetime. With our
aging population, it's critical to understand the underlying pauses of these diseases.
This knowledge allows for earlier diagnoses and better treatment w~i1e providing Canadians with critical
information on how to protect their hEj!alth.
, !
HOW WE DO IT i
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The Heart and Stroke Foundation is Canada's single largest funder of heart and stroke research, with
hundreds of hospital and university based research teams depending on us year after year.
;
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Millions of Canadians look to the Foundation for information on- how to prevent and manage these diseases.
i
The Foundation relies heavily on public donations to ensure vital h$art and stroke research continues.
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We need your help! !
Cheryl Curtis
Area Manager I
Heart and Stroke Foundation of Ontario
617 Wellington Street
London, Ontario N6A 3R6
Voice: (519) 679-0641
Fax: (519) 679-6898
Proceeds in
support of the
Heart and
Stroke
Foundation of
Ontario
,
,
Thel Goal for the
2007 I Chili Cook Off
is oll:er $7, 000. OO!
Wit~ participants
Iik~ you we are
sune to meet it!
I
i
Please help us promote this event by
hanging the posters we have included
in your business. Thank You!
HEART
AND STROKE
FOUNDATION
OF ONTARIO
Finding answers. For life.
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
February 1, 2007
SUBJECT: 2007 Tax Policy Study
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and responsibility.
INTRODUCTION:
A number of decisions affecting taxation issues are made at the County level.
These include; tax ratios; optional capping tools; treatment of new construction
eligible properties; and banding to name a few. These tax policy decisions must
be sensitive to local needs and priorities.
DISCUSSION:
Several years ago Municipal Tax Equity Consultants (MTE) assisted the county
and municipalities on taxation policy. MTE is recognized as an expert in the field
and often make presentations through organizations such as the Municipal
Finance Officers Association (MFOA).
MTE was invited to make a presentation at a recent meeting of the municipal
treasurers and CAO's. There was consensus at the meeting that the county and
municipalities would benefit from another review and report from MTE. The
outcome of this review includes information on:
. assessment growth/loss patterns;
. revenue neutral tax rates;
. tax ratio impacts and options;
. effects of optional capping tools;
. provincial education taxes, business education tax rates and the business
education tax cut program;
. tax policy responsibilities, options and decision making consideration; and
. interpretation of all key elements of Ontario's current property tax
landscape.
CONCLUSION:
The cost of this review is estimated at $7,500. This study will benefit the County
and all the lower tier municipalities. The funds will be charged to the capping line
within County budget.
RECOMMENDATION:
THAT the report titled 2007 Tax Policy Study and dated February 1, 2007 be
received and filed.
Respectfully Submitted
dI~~
Linda B. Veger ~
Director of Financial Services
Mark G. Donald
Chief Administra Ive Officer
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
January 16, 2007
SUBJECT:
Leasing Arrangements
Corporate Goal Referenced:
To ensure fiscal responsibility and accountability.
Introduction/Discussion:
The Municipal Act requires that a report be presented to Council on all leasing
arrangements currently in effect. The attached schedule outlines current leasing
arrangements in place for the County of Elgin.
Conclusion:
There have been few changes to the County leasing arrangements. The attached
schedule sets out leasing as of January 2007.
Recommendation:
THAT the report titled Leasing Arrangements and dated January 16, 2007 be received and
filed.
Respectfully Submitted
~~~
Linda B. Veger
Director of Financial Services
Approved for Su n
Mark
Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Harley J. Underhill
Director of Human Resources
DATE: January 31, 2007
SUBJECT: Disability Management Service Provider
CORPORATE GOAL(S) REFERENCED:
To be recognized as a desired employer.
To provide innovative and collaborative quality service.
To recognize and seize opportunities for improvement.
To ensure fiscal responsibility and accountability.
INTRODUCTION:
In 2006 Council provided approval to have an audit performed to review our disability
management process and subsequent to the audit a request for proposal for a Disability
Management Service provider. The request came forward due to frustrations with
process, timeliness and escalating costs in dealing with short and long term disability
and occupational injuries.
DISCUSSION:
The RFP has been completed with the assistance of our benefit consultants Mosey and
Mosey. Three companies where approached for the Disability Management Service,
Acclaim Ability Management, Wellpoint and DMA Rehability. Acclaim Ability
Management and DMA Rehability responded to the request following the best practice
model as defined in the audit. The services to be provided are detailed in the responses
and a copy is in administrative services for review.
CONCLUSION:
Upon careful review of the level of service to be provided and the monthly cost Mosey
and Mosey our benefit consultants recommend the use of Acclaim Ability Management.
The monthly fee is $3,000.00 vIs $3,825.00 and they will provide a two year rate
guarantee. Their administrative fees will be offset by the savings generated from using
their services, as per the disability audit findings and experience in this field. We can
save money and improve our program and service.
RECOMMENDATION:
That Acclaim Ability Management be selected to provide Disability Management Service
that will follow a Best Practice model and that Mosey and Mosey be thanked for their
contributions through the RFP process.
Approved for Submission
REPORT TO COUNTY COUNCIL
From: Rhonda L. Roberts-Director of Senior Services-TL
Pat Vandevenne - Director of Senior Services-BV
Melissa Lewis - Director of Senior Services - EM
Date: January 29, 2007
Subject: Homes 2007/2008 CMI results
GOALS: To Ensure Fiscal Responsibility and Accountability
To Nurture and Support Dignified Long-Term Care
To Recognize and Seize Opportunities for Improvement
To Provide Innovative & Collaborative Quality Service
To be Recognized as a Desired Employer
INTRODUCTION:
The classification process for determining level of care funding for all long term care homes
occurred late fall in 2006. Funding is calculated by using the home's CMI (case mix index) times
the amount funded by the Ministry of Health for the nursing and personal care envelope ($65.44).
The "new" CMI, as determined in the fall, is then in effect for the upcoming year (April through
March).
DISCUSSION:
The level of care continues to increase as reflected through the CMM (case mix measure) and
directly impacts the CM!. The CMI for each Home is calculated by dividing the Homes' CMM by
the Provincial CMM. The Homes' CMM have increased however the provincial CMM has also
increased by 3.15% for this year. This increase in the Provincial CMM has caused a slight
decrease in the CMI for each of the County Homes resulting in foregone revenues.
It is anticipated that the impact of the CMI for each of the Homes may be negligible. A 3%
increase in Ministry of Health and Long Term Care funding was built into the 2007 budget.
CONCLUSION:
The following table represents funding increases/decreases for the homes since 2005.
2005/2006 2006/2007 2007/2008
CMI $ CMI $ CMI $
Bobier Villa 94.71 36,237 98.76 92,247 96.58 (24,098)
2
Elgin Manor 99.21 80,687 101.93 125,035 100.52 (24,610)
Terrace 98.64 208,895 103.44 178,900 102.69 (14,545)
Lodge
RECOMMENDATION:
THAT this report is received by Council and filed.
~Sf!~
Rhonda L. Rooerts
Director of Senior Services - TL
//'~
Melis~Lewis
Director of Senior Services - EM
/2, I ),ol/YI rt l,l H #<....J
-
Pat Vandevenne
Director of Senior Services - BV
CLASSIFICATION RESULTS
ELGIN COUNTY HOMES
5 YEAR TRENDS
BOBIER VILLA Bobier CMM Bobier CMI Prov. CMM Provo CMI
2002 78.46 88.31 87.09 100
2003 86.7 96.24 90.09 100
2004 86.73 94.71 91.58 100
2005 92.23 98.76 93.39 100
2006 93.03 96.58 96.33 100
ELGIN MANOR Manor CMM Manor CMI Provo CMM Provo CMI
2002 86.44 97.29 87.09 100
2003 89.63 99.48 90.09 100
2004 90.86 99.21 91.58 100
2005 95.19 101.93 93.39 100
2006 96.83 100.52 96.33 100
TERRACE LODGE Terrace CMM Terrace CMI Provo CMM Provo CMI
2002 83.79 94.32 87.09 100
2003 83.12 92.26 90.09 100
2004 90.34 98.64 91.58 100
2005 96.6 103.44 93.39 100
2006 98.92 102.69 96.33 100
I
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REPORT TO COUNTY COUNCIL
FROM:
Brian Masschaele, Manager of Cultural Services
January 26th, 2007
DATE:
SUBJECT:
Newsletter naming contest
CORPORATE GOAL(S) REFERENCED:
To be recognized as a desired employer;
To forge community partnerships.
INTRODUCTION:
Work on the first edition of the County's newsletter is well underway. This report
recommends a process for naming the newsletter.
DISCUSSION:
The first edition of the County's newsletter will be published in April. However, it
still requires a name. Staff are recommending that a contest be held among all
County staff to come up with an appropriate name. The deadline for submissions
will be February 28th. Submissions will then be sent to Management Team for a
final decision. Should the chosen name be submitted by more than one
employee, the winner will be decided by random draw. Staff propose that the
winning entry receive a day off with pay.
CONCLUSION:
This report recommends a process to name the County's newsletter.
RECOMMENDATION:
That a contest be held among all County staff for naming the newsletter with the
final decision made by Management Team;
AND THAT the winning entry receive a day off with pay.
Respectfully Submitted
~~S2
Brian Massa;aele
Manager of Cultural Services
Approved for Submission
REPORT TO COUNTY COUNCIL
FROM: Cathy Bishop
Director of Cultural Services
DATE: February 1, 2007
SUBJECT: Pedometers Available in Elgin County Libraries
CORPORATE GOALCS) REFERENCED:
1. To promote cultural services
2. To forge community partnerships
3. To provide innovative and collaborative quality service
4. To recognize and seize opportunities for improvement
INTRODUCTION:
Through the cooperation of the Elgin St. Thomas Health Unit, all libraries in the Elgin
County Library System, will have pedometers available for residents to borrow starting
February 14,2007. To help launch this new endeavour, Elgin County Warden Lynn
Acre, has agreed to wear a pedometer and Get Active. nOne Step at a Time. Attached
is a joint press release for your review. The library is very excited about this new
program and is pleased to partner with Public Health to help increase the physical
activity awareness of residents.
DISCUSSION:
The pedometer is a simple device that is easy to operate and promoted as a
motivational tool to encourage walking. Just clip it on to your waist and as a person
walks a small pendulum moves with the up-and-down motions of the hip. Each of these
motions is recorded by the pedometer as a step and shown on the digital display.
The Elgin County Library will be partnering with the Elgin St. Thomas Health Unit by
providing pedometers for use in all of our eleven branch libraries across Elgin County
starting February 14, 2007. This will kick off "heart" month as well. Pedometer toolkits
have been made available to the public through our on-line catalogue.
CONCLUSION:
Through the cooperation of the Elgin St. Thomas Health Unit, all libraries in the Elgin
County Library System, will have pedometers available for residents to borrow starting
February 14,2007.
The Elgin County Library sees this as a great opportunity to partner with the Elgin St.
Thomas Health Unit to increase physical activity awareness to the residents of Elgin
County.
RECOMMENDATION:
For Council's information
Respectfully Submitted
Approved for Submission
ifina,~
Chief Administrative Officer
~~~
Cathy Bis p .
Director of Library Services
NEWS RELEASE
PEDOMETER KITS NOW AVAILABLE IN THE ST. THOMAS AND ELGIN
COUNTY BRANCH LffiRARIES
February 14th, 2007 - A new partnership between the Elgin St. Thomas Health Unit,
Healthy at Heart Elgin, the St. Thomas Public Library and the Elgin County Library
System has been established that will allow residents to borrow a pedometer from their
local library. Pedometer kits will be available at each Elgin County branch library as
well as the St. Thomas Public Library and will include information about using the
pedometer, tracking steps, setting goals, starting a walking club and using one of Elgin
County's hiking trails.
To help launch this new initiative, local dignitaries including Lynn Acre, Warden, for the
County of Elgin will take part by wearing a pedometer, in an effort to encourage other
residents to do the same.
You may ask: What is a Pedometer? A Pedometer is an easy-to-use tool that tracks the
number of footsteps taken throughout the day. Such tools serve to motivate one to
increase the amount they walk and therefore be more physically active. Interested
residents will be able to loan out a pedometer kit in a similar fashion to loaning out a
book with the same loaning period in effect.
Health Promoter Jessica Lang has been anticipating the start of this program for some
time. "Over fifty percent of Elgin County residents don't get the amount of physical
activity they need to benefit their health. Walking is one of the best exercises anyone can
do to attain the recommended 30-60 minutes of moderate exercise every day." Health
behaviour change can be difficult, but with the necessary tools and supports, change is
possible!
For more information contact:
Jessica Lang
Health Promoter
Elgin St. Thomas Health Unit
(519) 631-3159 ext. 247
OR
Cathy Bishop,
Director of Cultural Services
County of Elgin
(519) 631-1460 ext. 148
OR
Rudi Denham
Chief Administrative Officer
St. Thomas Public Library
(519) 631-6050
2006 2007 2008
Budget Budget Request Estimated
0 0 45,000
4,343,000 4,560,150 4,788,158
265,000 385,000 1,255,000
100,000 105,000 465,000
0 40,000 50,000
38,000 38,000 38,200
10,000 10,000 10,000
1,351,930 1,351,930 1,351,930
0 7,000 7,000
70,000 67,857 70,000
5,000 0 0
0 0
25,000 0
0 0
6,182,930 6,589,937 8,080,288
(339,998) (339,998) (339,998)
5,842,932 6,249,939 7,740,290
5,850,635 6,143,170 6,262,811
(7,703 106.769 I 1,477,479
,
,
County of Elgin
2007 Proposed Capital Budget
1 Library Services
2 Engineering Services
3 Homes for Senior Services
4 Administration Building
5 Garage
6 Ambulance Replacement
7 Ambulance Equipment
8 Financing
9 Vehicle Replacement
10 Information Technologies
11 Emergency Measures
12 Museum
13 Photocopiers
14 Health Unit
Subtotal
Less: Compliance premium from Province for Elgin Manor
Subtotal
Less Budgeted Amount
Difference
I
The County has been successful in the last number of years with costs coming in under projected expenditures
within the capital budget. As we progress through the 2007, any projects put on hold may be brdught forward
for consideration by Council if completed projects are finalized with positive variances. '
Capital Projects
Projects financed through line 8 above
Elgin Manor Rebuild
Health Unit
Sewage Treatment Plant
Ambulance Bases
Ambulance Base - Aylmer
5,324,017
1,097,181
1,401,562
1,586,531
9,409,291
i
Note: Ambulance base - It is suggested that the Aylmer base could come out of financing line - ~imply extends the payback period.
i
!
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I
2007 Engineering Services Capital Budget summarr - updated Jan. 23/07
i
CAPITAL PROJECTS :
Lenqth MuniciDalitv
(km)
I
6090-05-02 Road 4 Rehabiliation (COMRIF Intake 1) 11 km 111 Central Elgin $ 1,475,000
6200-06-03 Road 3 Drainage Rehabilitation - DID (using $1.25 Million from Reserve) 17: Dutton/Dunwich
I
6200-06-03 Road 3 Survey and Engingeering (using $100,000 from reserve) 17 West Elgin
6090-07-01 Glen Erie Line Slope Failure I Bayham $ 200,000
i
6200-07-01 Road 18 Double Surface Treatment (119 to Southdel Drive) 3km 31 Southwold $ 200,000
i
6220-06-05 Road 26 Resurfacing (25 to RR Tracks) added to existing account 11 Central Elgin $ 50,000
6220-07-01 Road 48 Resurfacing (Rd 73 to Rd 47) plus edge repair 5.6 Malahide $ 650,000
1
6250-07-01 Road 45 Thin Cold Mix Overlay (Road 4 to Rd 28) 3.6 Central Elgin $ 72,000
6250-07-02 Road 40 Thin Cold Mix Overlay (Hwy 3 to Glencolin Line) 31 Malahide $ 60,000
6250-07-03 Road 46 Thin Cold Mix Overlay (Hwy 3 to Best Line) 3.~ Bayham $ 64,000
6250-07-04 Road 2 Thin Cold Mix Overlay (103 to West Lome) 6.3 West Elgin $ 126,000
I
6250-07-05 Road 6 Thin Cold Mix Overlay (Blacks Rd to 103) 3.6 West Elgin $ 72,000
6250-07-06 Road 52 Thin Cold Mix Overlay (74 to 73) 8.1 C.E. I Malahide $ 165,000
6250-07-07 Road 8 Thin Cold Mix Overlay (Currie to 401 plus business entrances) 1.2 Dutton/Dunwich $ 85,000
6250-07-08 Road 37 Thin Cold Mix Overlay (Avon to Oxford Line) 2.4 Malahide $ 48,000
I
6250-07-09 Road 55 Surface Treatment (Tunnel to Lakeshore) 41 Bayham $ 60,000
6290-07-01 King George Lift Bridge Mechanical Rehab. Central Elgin $ 100,000
6290-07-02 Graham Road Culvert Lining (42" south of Crinan Line) ! West Elgin $ 50,000
6240-07-01 Road 8 Shoulder Graveling (401 to Thames River) plus berm removal Dutton/Dunwich $ 130,000
6090-07-02 Fumival Road Slope Repair West Elgin $ 200,000
6090-06-04 Miller Road Drainage Improvement at School Dutton/Dunwich $ 40,000
6090-07-03 Road Crack Sealing Various $ 138,000
6260-07-01 Road Sign Replacements Various $ 25,000
6210-01 Land Purchase Various $ 75,000
6300-01 Municipal Drains Various $ 150,000
6090-07-04 Miscellaneous Capital Projects Various $ 100,000
6090-07-05 Transportation Master Plan Various $ 25,000
6000-01 Bridge Replacement Reserve Allocation N/A $ 200,000
TOTAL PROPOSED CAPITAL BUDGET $ 4,560,000
Capital Budget Allocation (assuming 5% Capital Budget Increase) $ 4,560,150
Difference $ 150
I
2008 Engineering Services Capital Budget Summar~
I
I
i
I
L.e.ngtb
(km~
i
171
Hi
I
17:
1.61
51
004:
1.51
0.21
3.3:
I
41
5.61
2.61,
9.7
;:~II
10
9
2.6:
2.41
13.3
411
I
11 i
8.25
I
I
CAPITAL PROJECTS
Road 3 Surface Rehabilitation (using $1.9 Million of reserve)
Road 3 Drainage Rehabilation (using $1 Million of reserve)
Road 3 Survey and Engineering
Road 52 Resurfacing (hwy#3 to 25) 1.64km
Road 18 Resurfacing (Southdel Drive to Hwy 4 - 5km)
Road 27 Resurfacing (Rd 4 east in Union) OAkm
Road 27 Resurfacing (Townline east to 4) 1A6km
Road 2 Resurfacing (76 to Ridge Street) 0.2km
Road 52 Thin Cold Mix Overlay (73 to Springfield)
Road 24 Thin Cold Mix Overlay (Dexter to 36)
Road 18 Thin Cold Mix Overlay (Lawrence Station to Rd 119) 5.6km
Road 2 Thin Cold Mix Overlay (Dun borough to West Lome) 2.6km
Road 16 Thin Cold Mix Overlay (Fingal to St. Thomas)
Road 4 Thin Cold Mix Overlay (St. Thomas to Hwy 3) 2.3km
Road 48 Thin Cold Mix Overlay (74 to 73) 7.2km
Road 42 Thin Cold Mix Overlay (40 to Port Burwell) 10km + pad curves
Road 9 Thin Cold Mix Overlay (8 to 14) 9km
Road 8 Thin Cold Mix Overlay (Aberdeen to Rd 9)
Road 8 Thin Cold Mix Overlay (Willeys Bridge to Celtic)
Road 103 Thin Cold Mix Overlay (Rd 2 to Thames River)
Road 45 Thin Cold Mix Overlay (3 to 16)
Buck's Bridge Deck Rehabilitation
Beecroft Culvert Replacement
Road 42 Berm Removal and Shoulder Gravel (40 to Port Burwell)
Road 45 Berm Removal and Shoulder Gravel (35 to 40)
Road Crack Sealing and Hot Mix Patches
Road Sign Replacements
Land Purchase
Municipal Drains
Miscellaneous Capital Projects
Bridge Replacement Reserve Allocation
TOTAL PROPOSED CAPITAL BUDGET
Capital Budget Allocation (assuming 5% Capital Budget Increase)
Difference
Municipality
Dutton I Dunwich $ 600,000
West Elgin
Southwold $ 100,000
Southwold $ 145,000
Southwold $ 450,000
Central Elgin $ 55,000
Central Elgin $ 150,000
West Elgin $ 40,000
Malahide $ 66,000
Central Elgin $ 80,000
Southwold $ 150,000
West Elgin $ 52,000
Southwold $ 194,000
Southwold $ 100,000
Malahide $ 144,000
Bayham $ 215,000
Dutton/Dunwich $ 180,000
DuttonlDunwich $ 52,000
Dutton/Dunwich $ 48,000
West Elgin $ 266,000
Southwold $ 82,000
Central Elgin $ 300,000
Malahide $ 200,000
Malahide I Bayham $ 190,000
Malahide $ 150,000
Various $ 205,000
Various $ 50,000
Various $ 75,000
Various $ 150,000
Various $ 100,000
N/A $ 200,000
$ 4,789,000
$ 4,788,158
$ (843)
I
I
2009 Engineering Services Capital Budget summar~
I
CAPITAL PROJECTS lJm9tb Municipality
(k~)
i
Road 3 Drainage Rehabilation and EDR Intersection Improvements 1~ Southwold $ 1,250,000
Road 3 Surface Rehabilitation (using $1.57 from balance of Reserve) 1\, West Elgin $ 430,000
I
I
Road 46 Resurfacing (Rd 38 to Knotts Mill Bridge) 1km l' Bayham $ 175,000
Road 23 Resurfacing (Road 4 to East Road) 0.3km 0.1 Central Elgin $ 30,000
Road 8 Resurfacing (Dutton - 13 to Currie) 0.5 Dutton/Dunwich $ 115,000
Road 73 Resurfacing (Aylmer - John Street) 2.t Aylmer $ 485,000
Road 43 Thin Cold Mix Overlay (Rd 42 to Rd 38) 10Akm 10)4 Bayham $ 195,000
Road 9 Thin Cold Mix Overlay (103 to 5) 11.3km 1113 West Elgin $ 210,000
Road 14 Thin Cold Mix Overlay (3 to 16) 4km ~ Dutton/Dunwich $ 75,000
Road 27 Thin Cold Mix Overlay (Union to Sparta) 8.t Central Elgin $ 155,000
Road 38 Thin Cold Mix Overlay (Hwy 3 to Road 55) 13!6 Bayham $ 250,000
Road 55 Thin Cold Mix Overlay (45 to 38) 6.~ Bayham $ 125,000
Road 40 Thin Cold Mix Overlay (Rd 42 to Rd 45) 4.1 km 4J Malahide $ 75,000
I
Road 2 Thin Cold Mix Overlay (Ecker Dr. to 8) 2.3km 2.3 DuttonlDunwich $ 45,000
Road 103 Thin Cold Mix Overlay (Lake to Rd 3) 2km i West Elgin $ 40,000
I
Road 51 Thin Cold Mix Overlay (Rd 4 to Mellor Rd) 1.~ Central Elgin $ 25,000
Road 20 Thin Cold Mix Overlay (18 to Southdel Drive) :3 Southwold $ 55,000
I
I
i
Mapleton Bridge Deck Rehabilitation Central Elgin $ 300,000
Road Crack Sealing and Hot Mix Patches Various $ 192,000
Guide Rail Various $ 200,000
Road Sign Replacements Various $ 50,000
Land Purchase Various $ 100,000
Municipal Drains Various $ 150,000
Miscellaneous Capital Projects Various $ 100,000
Bridge Replacement Reserve Allocation N/A $ 200,000
TOTAL PROPOSED CAPITAL BUDGET $ 5,027,000
Capital Budget Allocation (assuming 5% Capital Budget Increase) $ 5,027,565
Difference $ 565
I
I
I
2010 Engineering Services Capital Budget Summary I
I
i
I
i
i
J.&rigth
(km)
I
17
~.3
11.5
2.4
CAPITAL PROJECTS
Road 3 Surface Rehabiliation
Road 45 Drainage Works (Rd 43 to Rd 19)
Road 103 Rehabilitation (Rd 3 to Rodney) 5.5km
Road 49 Thin Cold Mix Overlay (Springfield NPL to Rd 48) 2.4km
Road 13 Thin Cold Mix Overlay (Dutton to 14) 8.4km
Dodds Creek Bridge Deck Rehabilitation
Culvert Replacement Engineering (Road 19, 73, 74, 76)
Road Sign Replacements
Land Purchase
Municipal Drains
Miscellaneous Capital Projects
Bridge Replacement Reserve Allocation
TOTAL PROPOSED CAPITAL BUDGET
Capital Budget Allocation (assuming 5% Capital Budget Increase)
Difference
8.4
I
I
I
I
I
I
I
I
I
I
Municipality
Southwold $ 2,000,000
Bayham $ 1,000,000
West Elgin $ 975,000
Malahide $ 120,000
Dutton/Dunwich $ 155,000
Southwold $ 350,000
Various $ 80,000
Various $ 50,000
Various $ 75,000
Various $ 174,000
Various $ 100,000
N/A $ 200,000
$ 5,279,000
$ 5,278,944
$ (56)
2011 Engineering Services Capital Budget SummarY
I
I
I
1..en9tb
(km)
I
6.3
1.2
CAPITAL PROJECTS
Road 45 Reconstruction (Rd 43 to Rd 19)
Road 15 Reconstruction (Dutton)
Road 36/27 Reconstruction - Sparta
,
I
I
I
6.9
Highbury 1 Ferguson Line Intersection Improvements
Road 44 Resurfacing (Rd 46 to Rd 19) 6.9km
Glen Erie Line Bridge Replacement (plus $800k from Reserve)
Road Sign Replacements
Land Purchase
Municipal Drains
Miscellaneous Capital Projects
Bridge Replacement Reserve Allocation
TOTAL PROPOSED CAPITAL BUDGET
Capital Budget Allocation (assuming 5% Capital Budget Increase)
Difference
Municipality
Bayham $ 1,700,000
Dutton/Dunwich $ 1,200,000
Central Elgin $ 750,000
Central Elgin $ 500,000
Bayham $ 600,000
Bayham $ 200,000
Various $ 40,000
Various $ 100,000
Various $ 150,000
Various $ 100,000
N/A $ 200,000
$ 5,540,000
$ 5,542,891
$ 2,891
Capital Projects Plan
I 06-Decl
Elgin Manor
Description of Project 2007 2008 I 2009 2010 2011
Asbestos Report 2007 15 !
Door and wall Protection 10 10 ! 10 10 10
Exit walkways ( Safety) 20 i
I
Gazebo 20 i
Painting 20 20 I 20 20 20
Furniature 10 I 10 10 10
Tuck Shop Flooring 10 I 10
Total 95 40 I 50 40 40
Capital Projects Plan
Terrace Lodge
I 06-Dec I
Description of Project 2007 2008 2009 2010 2011
Additional walk-in freezer and fridge 30
Asbestos Report 2007 15
Building automation system 30
Card access system 10 10 10 10
Caulking exterior windows doors 25
Concrete Walks Gazebos 60 60
Dining room servery renovation 20
Door wall protection 10 10
Elevator up grade 80
Fire Alarm upqrade 85
Fire Protection Upgrade - Sprinkler 380
Furniture replacement 10 10 10 10 10
HV AC Upgrade - lobby reception 80
Inground Sprinkler System 10 10
Miscellaneous. Professional Fees 15 15 15 15 15
Nurse Call Upgrade 90
Paint 20 20 20 20 20
Resident room liqhting 25 25
Window Replacement 25 25 25 25
Asbestos Basement 140
Elevator upgrade (new elevator) 250
New Roof 150
Fire Upgrades 250
Balcony railings 65
Total 175 895 530 520 145
Capital Projects Plan
I 06-Decl
Bobier Villa
Description of Project 2007 2008 2009 2010 2011
Additional rollinq shelvinq kitchen 15
Asbestos Report 2007 10
Beds 75 75
Brick Repairs 30 I
Buildinq automation system I 50
Card access system 10 I
Dining Room upqrades 20 I 20 20
Door IWall protection 10 I 10 10
Door Operators for Servery's 10 i
Generator and Building to run complete building I 400
Landscaping 10 ! 10 10 10
Furniture 10 ! 10 10 10
Misc. Professional Fees 10 10 I 10 10 10
Nurse call up-grade 50 I
Parking lot size and lighting improvements 20 I 20 20
Painting 20 20 ! 20 20 20
Power Supply to garage I 10
Repair roof I 300
I
Shade Structure (secured area) 20 I
Landscape / Sprinkler system 15 i 15 15 15
Resident security 10 10
Window replacement I 20 20
Total 115 320 160 165 795
Capital Projects Plan
I 06-Dec I
Administration Building
Description of Project 2007 2008 I 2009 2010 2011
Asbestos Report 2007 15 I
I
Buildino automation system up Qrade 15 I 15 15 15
Accessibilty Upgrades 100 i 100 100 100
Buildino Envelope repairs '15 I 15
i
Elevator up orade I 70 70
Fire Alarm up-orade 80 i
Generator replacement I 400
Graham I Scott I Enns Office Renovation 45 I
I
LandscapinQ and trees 20 I
Lawn Sprinkler System 10 I 10
Miscellaneous Professional Services 15 15 I 15 15 15
Building Improvements 100 I 100 100 100
Office Equipment 10 I 10 10 10
Paint inside hallways 10 ! 10
Parking Lot Lightino I 50
ParkinQ Lot Repair I 90
Preventive Maintenance 50 I 50 50 50
Heatpump Replacements 30 30 I 30 10 10
Roof Repairs I 20
I
Sanitary Sewer Service I 195
Stairwell Liohting replacement 10 II
Valve and pipe replacement 40 I
Washroom Replacement 120 I
Total 105 465 ! 505 380 965
Capital Projects Plan
I 06-Decl
Garage Buildings
Description of Project 2007 2008 2009 2010 2011
Main Building
Asbestos Report 2007 15
Boiler replacement 50
Roof replacement on main area 75 .
Salt Stora~e Bulding (or~inal)
Demolition 15
Miscellaneous 10 10 10 10 10
Revenue -35 -35 -35 -35 -35
Total 40 50 -10 -25 -25
County of Elgin
Proposed Capital Budget 2007
Ambulance Replacement
Year
Ambulance Replacment
First Response Vehicle
Cost Share with St. Thomas and Province
Total Ambulance Replacment
Balance in capital account is $246,360
2007
130,000
(92,000)
38,000
2006
130,000
(92,000)
38,000
The County plans on purchasing one vehicle in 2007 and two vehicles in 2008.
2004 2003
o 130,000 103,000
55,000
o (116,008) (72,100)
o
68,992
30,900
County of Elgin
Ambulance Equipment - Capital
2007 Proposed Budget
Ambulance Equipment Replacement - as per contract
Less: 8t. Thomas' share
Total
2007
15,000
(5,000)
10,000
The 2006 capital account balance is $74,447
2006 2005 200~
I
I
15,000 25,000 50,000
I
i
i
(5,000) (10,310) (20,620)
I
I
10,000 14,690 29,3?0
I
I
!
,
i
I
In 2007 or 2008 the eight defibrillators will require replacement. It is suggested :that
the surplus generated from the 2006 unplanned revenue increase from the Pro~ince
be utilized to cover this cost. The County share will be approximately $144,000f
I
I
i
I
I
,
I
I
I
I
,
I
I
!
County of Elgin
Financing
Proposed Budget 2007
Total
I
I
I
2p04
I
1,011,932 1,011,932 1,011,932 1 ,or 1 ,932 1,011,932 1,011,932
I
339,998 339,998 339,998 3~9,998
I
I
I
1,351,930 1,351,930 1,351,930 1,3p1,930 1,068,598 1,011,932
j
i
The compliance premium is received on a monthly basis from the Ministry of H4alth. These dollars will
be applied to the building project. f
I
I
2007
2006
2005
2003
2002
Year
Financing - Budget
Compliance Premium - Elgin Manor
56,666
Bank loan balance at December 31,2006 - $3,650,000
Interest charges to October 31,2006 - $135,432
i
i
County of Elgin I
Vehicle Replacement
2007 Proposed Budget :
In 2003 Engineering Services replaced a vehicle through a leasing arrangement!Where
the three year lease was paid for up front saving the County close to $2,500. In 2004 & 2005
I
dollars were again set aside so that the County may be able to take advantage of this
I
type of arrangement in the future. I
In 2005 the Library van lease was paid up front saving the County approximately $1,750.
I
i
2007
2006
2005
2004
Budget
7000
o
7,000
7,000
Balance in the account is currently $11,155
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County of Elgin
Emgency Measures
Capital Budget 2007
2007 2006
Generator and Electrical Work
o
5,000
As approved by Council September 13, 2005
West Lome Emergency Operations Centre
No plans for 2007
Capital Projects Plan
I 06-Dec I
Museum
Description of Project 2007 2008 I 2009 2010 2011
Asbestos report 10 I
I
Total 10 o I 0 0 0
%
County of Elgin
Photocopier Replacements
2007 Proposed Budget
Replacement of photocopiers
2007
25,000
Capital Projects Plan
I 06-Decl
Health Unit
Description of Project 2007 2008 I 2009 2010 2011
Asbestos Report 2007 10 I
I
i
I
!
I
I
Total 10 o I 0 0 0
/t:7
As At January 23/07
Contract
266.0-01-18 Tennant Improvements
2660-03-06 Paint Exterior of Building/Railings/Lamposts
2660-05-01 Garage
266.0-05-03 Heat Pump Replacements - Admin
2660-05-04 Misc Professional Services - Admin
266.0-05-.05 Office Improvements - Admin
266.0-05-.07 Telelphone System - Admin
266.0-.05-.08 Accessibility Upgrades - Admin
266.0-.06-.01 Cooling Tower - Admin
266.0-.06-.04 Renovation for HR - Admin
266.0-06-.05 Office Equipment - Admin
2660-06-06 Paint Hallways - Admin
2660-06-07 Renovation for EDO - Admin
2660-06-08 Committee Room #2 - Admin
2790-01 Museum Improvements - Superbuild
2790-02-01 Misc Emergency Repairs - Museum
280.0-01 Ambulance Replacement
2800-04-02 Ambulance Equipment
2830-04-01 Emergency Response Vehicle
2830-06-01 Emergency Measures - Generator
2840-01 Vehicle Replacement
5700-04- IT - Special Projects
578.0-06 IT - Hardware
5800-03-02 Library Accessibility
5910-05-01 Door and Wall Protection - EM
5910-05-02 Interior Painting Doors & Halls - EM
5910-05-03 Nurse Call Upgrade - EM
5910-05-04 Resident Security Improvements - EM
5910-06-02 Sprinkler System - EM
5910-06-03 Resident Outside Walkways - EM
5920-01-04 Door & Wall Protection - TL
5920-02-.04 Lounge Furniture Replacement - TL
5920-04-06 Magnetic Locks - TL
5920-05-01 Air Handling Units - TL
5920-05-.02 Dining Lounge for Secured Residents - TL
592.0-05-.06 Lighting in Visitor Parking - TL
5920-05-08 Misc Professional Fees - TL
592.0-05-09 Paint Interior of Building - TL
5920-05-10 Replace Flat Roof at Wings - TL
5920-05-13 Resident Security Improvements - TL
5920-05-14 Ventilation in Tub Rooms - TL
5920-06-01 Replace Sheet Flooring - TL
5920-06-02 Pool Repairs - TL
5920-06-03 Front Lobby - TL
592.0-06-04 Resident Room Lighting - TL
5930-03-01 Door/Wall Protection - BV
593.0-03-04 Landscaping - BV
5930-03-05 Paint Interior of Building - Rooms BV
5930-04-01 Cover over outside stairs and Patio - BV
5930-05-01 Blinds in Resident Rooms - BV
5930-05-04 Misc Professional Fees - BV
5930-06-01 Whitelock Flooring - BV
5930-06-02 Nurse Station Refurbish - BV
Capital Projects - County of Elgin
Current Total Cost Actual Gross
Estimate Profit
400000.00 -400818.66
20000.00 -17400.00
86400.04 -21755.26
50000.00 -40456.00
30000.00 -26609.29
75000.00 -28889.31
16000.00 -16000.00
100000.00 .0.00
25000.00 -10886.00
165000.00 -5900.62
10000.00 -564.84
10000.00 .0.00
20000.00 -12665.73
20000.00 -6586.02
488969.00 -504969.06
4000.00 -1739.00
501684.00 -255323.81
104070.00 -29886.24
55000.00 -35216.50
5000.00 -6828.43
49600.00 -38445.01
210000.00 -210000.00
120000.00 -110911.51
100000.00 -45181.27
10000..00 0.00
2.0000..00 -10746.50
70000.00 0.00
15000.00 -12832.00
30000.00 -18109.88
20000.00 0.00
2310.0.00 -7164.24
21600..00 -20211.48
15000.00 -11648.15
220000.00 -214407.27
41400.00 -49535.49
40000.00 0.00
15000.00 -14772.00
40000.00 -33643.39
40000.00 -42283.38
40000.00 -20572.84
15000.00 -15981.62
160000.00 -186096.33
2500.0.00 -21790..00
75000..00 -25146.80
30000.00 -8028.38
30000.00 -14605.81
1.0000.0.0 -9307.40
40000.00 -19928.22
40000.00 -30040.03
20000.00 -19845.88
15000.00 -14340.23
25000.0.0 -29034.00
45000.00 -5039.77
i Page 1
Gross Profit
I
r.'Iargin
I
i818.66
t600.00
6i644.78
9544.00
I
~390.71
46110.69
I 0.00
100000.00
!
14114.00
I
159099.38
,
9435.16
I
1 dooo.oo
I
~334.27
13413.98
I
-1~000.06
2261.00
I
246360.19
I
74183.76
I
19783.50
-1828.43
i
111154.99
I 0.00
~088.49
5~818.73
101.00.0.00
9253.50
I
7~000.00
2168.00
,
11!89.o.12
2~000.00
15935.76
I
11388.52
I
3351.85
i
5.592.73
-8135.49
,
46.000.00
I
228.00
i
6;356.61
-2283.38
I
19~27.16
1981.62
-26096.33
~210.00
i
49,853.20
21~71.62
1~394.19
p92.60
20,071.78
9r59.97
1154.12
p59.77
-4034.00
39~60.23
5930-06-03 Resident Security - BY
5930-06-04 Beds (19) - BY
6000-01 Bridge Replacement
6020-02 Waterlines
6090-04-02 Rail Road Crossing Improvements (PSTR -
6090-04-03 Miscellaneous Engineering Services (Rd 14
6090-05-02 Road 4 Sunset Road Rehabilitation - COMF
6090-06-01 Misc Engineering Services (Rd 24 EA, Brid~
6090-06-02 Traffic Signal Led Retrofit (John St and Brid
6090-06-03 Avon Dr & Putnam Rd Sightline Improveme
6090-06-04 Miller Road Curb, Gutter and Drainage at SI
6090-06-05 Road Crack Sealing & Hot Mix Patch (Knott
6090-06-06 Misc Capital Projects
6090-07-01 Glen Erie Line - Slope Failure
6200-03-01 Road 7 Construction
6200-03-03 Road 42 Relocation
6200-04-02 Plank Road Slope Stablization (South of GIE
6200-06-01 Belmont Road Slope Stabilization
6200-06-02 John Wise Line Road Slope Repair
6200-06-03 Talbot Line Rehabilitation
6210-01 Land Purchase
6220-06-01 Road 37 Resurfacing (Avon)
6220-06-02 Road 18 Paved Shoulder at 401 Overpass
6220-06-03 Road 73 Resurfacing at Road 37(Middlesex
6220-06-04 Road 52 Resurfacing (47 to 54)
6220-06-05 Road 26 Resurfacing (25 to RR Tracks)
6250-06-01 Road 5 Thin Cold Mix Overlay (401 to Tharr
6250-06-02 Road 37 Thin Cold Mix (73 to Avon)
6250-06-03 Road 18 Thin Cold Mix (14 to Lawrence)
6250-06-04 Road 25 Thin cold Mix (Hwy 3 to London)
6250-06-05 Road 30 Thin Cold Mix (52 to London)
6250-06-06 Imperial Road Bridge Overlay (N of Rd 48)
6250-06-07 Road 9 Thin Cold Mix Overlay
6260-06-01 Road Sign Replacements
6290-05-01 New Sarum Bridge - COMRIF 13840
6290-06-01 King George Lift Bridge Electrical Compone
6290-06-02 Gracey Drain Culvert Replacement (Hacienl
6290-06-03 Graham Road (76) Culvert Replacement
6290-06-04 Beecroft Culvert Replacement Engineering
6290-06-05 Port Burwell/Jamestown Bridge Repairs
6290-06-06 Bridge Deck Condition Surveys
6290-07-01 King George Lift Bridge - Mechanical
6300-01 Municipal Drains
6330-06-01 Guide Rail
9000-06 Capital Surplus - 2006
2800-04-01 Ambulance Bases
6030-05- Sewage Treatment Plant
50000.00
75000.00
496640.00
358470.00
55000.00
80000.00
1762523.90
100000.00
10000.00
20000.00
40000.00
213000.00
100000.00
0.00
1600000.00
735000.00
650000.00
275000.00
250000.00
2759946.11
380000.00
60000.00
50000.00
20000.00
200000.00
150000.00
165000.00
110000.00
50000.00
160000.00
200000.00
10000.00
60000.00
25000.00
525000.00
75000.00
150000.00
150000.00
15000.00
40000.00
30000.00
0.00
783000.00
180000.00
271093.44
17,346,496.49 -
0.00
0.00
-45390.76
-68005.92
-195171.31
-242892.41
-16153.33
-80610.15
-3136464.64
-49613.98
-5000.00
-2624.00
-109.09
-215896.80
-87873.55
-10114.49
-1541698.03
-657934.98
-668403.35
-276591.98
-236177.09
-95081.46
-369950.32
-62944.04
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-165069.02
-97565.99
-49104.62
-160587.60
-229270.50
-9471.49
-55781.27
-20523.85
-38385.60
-61555.15
-175522.29
-164332.46
-3079.84
0.00
-7884.13
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-1852549.43
-1414592.92
~609.24 Page 2
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i
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4,337,441.50
i
-1852.549.43
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-1414;592.92
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I
I
CORRESPONDENCE - FEBRUARY 13. 2007
Items for Consideration
1. Hazel Soady-Easton, Deputy Clerk, Town of Minto, with a resolution: 1) petitioning
the Federal and Provincial governments to reimburse the fees paid to COMRIF by
those municipalities who were unsuccessful in all three COMRIF Intake applications;
2) appealing to the Ontario Government to exempt Royal Canadian Legions in
Ontario from the education portion of property taxes. (ATTACHED)
2. Town of New Tecumseth, with a resolution formally requesting that the Ontario
Historical Society and the Ontario Historical Society Foundation support the
designation of the northerly 70 acres of the Sir Frederick Banting Family Homestead
lands, pursuant to the Ontario Heritage Act, 2005. (ATTACHED)
3.. Jean D. Patenaude, Assistant General Counsel, Canadian National, with
correspondence to the County of Elgin, City of St. Thomas, Southwold Township and
the Ontario Minister of Transport, advising that CN-CP has offered for sale the CASO
Subdivision from Mile 113.64 to Mile 117 .49. (ATTACHED)
4. A. John Sanders, Sanders, Cline Barristers and Solicitors, with a copy of correspondence
concerning the Southern Ontario Locomotive Restoration Society proposed purchase
from CN-CP Rail of the CASO Subdivision. (ATTACHED)
5. Mark Weaver, Assistant Superintendent of Business, London District Catholic School
Board, asking if the County would like to send a representative to serve on a
committee that will be reviewing the school accommodation framework. (ATTACHED)
6. Mary Kirkham, Clerk, Township of Lanark Highlands, requesting the Province of
Ontario review with municipalities and associations the issue of regulations governing
the use of ATV on public highways. (ATTACHED)
7. Mayor Tony Van Bynen, requesting that the Province of Ontario amend the Highway
Traffic Act regarding school area and school crossing zone signage to approve the
use of Fluorescent Yellow Green school signage. (ATTACHED)
Friday, January 19, 2007
To All Ontario Municipalities with a Population of Less Than 250,000:
The Council of the Town of Minto, at the January 17, 2007 Council meeting, unanimously adopted the
following Resolution:
WHEREAS:
The Walkerton Tragedy of 2000 has been responsible for the implementation of countless regulations
and Acts that have forever changed the method municipalities deliver safe drinking water to their
residents;
AND WHEREAS:
In order for a municipality to be in compliance with the countless regulations and Acts enforced by
the Ministry of the Environment, millions of dollars in infrastructure upgrading must be spent with
reconstruction of water towers, water pump houses, water mains, sewer mains, sewage treatment
plants, to name a few; are necessary;
AND WHEREAS:
The Minister of Public Infrastructure Renewal, the Honourable David Caplan, at the OSUM
Conference in Owen Sound in 2004 announced the Canada Ontario Municipal Rural Infrastructure
Fund Program (COMRIF)for municipalities with a population of less than 250,000;
AND WHEREAS:
Through COMRIF, the governments of Canada and Ontario are each investing up to $298 million
over the next five years to improve public infrastructure in small, urban and rural municipalities
throughout the Province of Ontario;
AND WHEREAS:
The priorities for Intake One and Intake Two were local bridges and roads, solid waste management,
water and wastewater (i.e. sewage) and these projects must also be supportive of federal and
provincial policy directions such as reducing greenhouse gases, sustainable water and sewage
systems, economic development and increased waste diversion with an equal emphasis placed on
health and safety and the quality of the project in addressing public policy priorities;
AND WHEREAS:
The priorities for Intake Three were assessed using three criteria; being health and safety, public
policy priorities and value for money;
2
AND WHEREAS:
Small rural municipalities must spend limited funds and staff resources to prepare detailed
applications and engineering drawings, which must accompany the COMRIF application and in
many cases thousands of dollars are spent preparing the application leaving the unsuccessful
municipalities more in debt than they were previous to applying for the COMRIF grant;
NOW THEREFORE BE IT RESOLVED THAT:
The Town of Minto petition the federal Minister responsible for infrastructure and COMRIF, the
Honourable Lawrence Cannon and the provincial Minister of Public Infrastructure Renewal, the
Honourable David Caplan to reimburse those municipalities that were unsuccessful in all three
COMRIF Intakes the engineering fees that were paid in order to submit the COMRIF application;
AND FURTHER THAT:
This Resolution be forwarded to all municipalities in the Province of Ontario with a population of
less than 250,000 for their support;
AND FURTHER THAT:
The Town of Minto's Member of Parliament, Gary Schellenberger and their Member of Provincial
Parliament Ted Arnott be sent a copy of this Resolution requesting their support for the
reimbursement of the engineering fees paid by the Town of Minto in the amount of $15,000.
Please present this Resolution to your members of Council for their consideration and endorsement.
Yours truly,
Hazel Soady- Easton
Deputy Clerk
hazel@town.minto.on.ca
5941 Highway #89
Harriston, Ontario
NOG 1 ZO
tel: 519-338-2511
fax: 519-338-2005
www.town.minto.on.ca
r.;.;.l
M iTfinio
Friday, January 19, 2007
To: All Ontario Municipalities
The Council of the Town of Minto, at the January 17, 2007 Council meeting, unanimously adopted the
following Resolution:
WHEREAS:
Royal Canadian Legions in the Province of Ontario face a financial crisis due to declining and aging
membership; and
WHEREAS:
The Royal Canadian Legions are an asset to the communities across the Country by providing aid to
veterans and their families as well supporting minor sports and various community projects; and
WHEREAS:
The Town of Minto and the County of Wellington have recognized the immense worth of local Royal
Canadian Legions by providing property tax relief for the municipal portion of these taxes as provided
under s. 325 of the Municipal Act, s.o. 2001 or s. 6 of the Assessment Act, R.S.o. 1990, CHAPTER
A.31; and
WHEREAS:
Present Ontario legislation does not provide for relief from the Education portion of property taxes paid
by Royal Canadian Legions;
NOW THEREFORE BE IT RESOLVED THAT:
The Town of Minto appeals to the government of Ontario to take immediate action to exempt Royal
Canadian Legions in Ontario from the Education portion of property taxes;
AND BE IT FURTHER RESOLVED THAT:
This resolution be forwarded to the Association of Municipalities of Ontario (A.M 0.), Waterloo-
Wellington MPP. Ted Arnott, the Honourable Greg Sorbara, Minister of Finance, the Honourable
Kathleen Wynne, Minister of Education and the Honourable John Gerretsen, Minister of Municipal
Affairs and Housing.
Please present this Resolution to your members of Council for their consideration and endorsement.
Yours truly,
Hazel Soady-Easton
Deputy Clerk
hazel@town.minto.on.ca
5941 Highway #89
Harriston, Ont. NOG 1 ZO
tel: 519-338-2511
fax: 519-338-2005
www.town.minto.on.ca
The Corporation of the Town of
New Tecumseth
Mailing Address:
P.o. Box 910
Alliston, Ontario
L9R lAI
ADMINISTRA TION DEPARTMENT
Administration Centre
10 Wellington Sf. E.
Alliston, Ontario
Web Address: www.town.newtecumseth.on.ca
Email: clerk@town.newtecumseth.on.ca
Phone: (705) 435-6219 or (905) 729-0057
Fax: (705) 435-2873
Clerk: direct line: 705-435-3900 ext. 226
Please be advised that the Council of the Town of New Tecumseth, at their meeting on December 18, 2006,
passed the following resolution:
"Whereas in 1999 Edward K. Banting entrusted the Ontario Historical Society with the
100 acre Banting family homestead through a bequest in his last will and testament;
And Whereas during the period of time that the Ontario Historical Society has owned the
Banting homestead the condition of the buildings has deteriorated and the property has
not been used in a manner that is consistent with honouring the work of Sir Frederick
Banting;
And Whereas the Town of New Tecumseth believes that the lands as well as the
buildings have an important historical and heritage connection to Sir Frederick Banting
and his achievements;
And Whereas the Town has attempted over many years to facilitate in good faith the
transfer of the lands to a not-for-profit organization that would ensure that the buildings
are repaired and the lands and buildings are used to properly commemorate the
importance of the Banting legacy to not only the community in which it is located but also
to the world; .
And Whereas the Ontario Historical Society has agreed to sell the 100 acre Banting
Homestead lands to the highest bidder who we understand proposes to only make
available a small parcel size surrounding the buildings for the purposes of recognizing Sir
Frederick Banting;
And Whereas the Town believes that the minimum parcel size for the purposes of
properly honouring both the intentions of Edward K. Banting in bequeathing the lands to
the Ontario Historical Society and the work of Sir Frederick Banting is 70 acres;
Now Therefore Be It Resolved:
1. That the Town of New Tecumseth expresses its extreme disappointment with
the Ontario Historical Society in agreeing to sell the Banting Homestead Lands
without ensuring that a minimum of 70 acres of the 100 acres of the original
lands bequeathed to the Society by Edward K. Banting were available to
educate the public about the historical significance of the work of Sir Frederick
Banting;
2. That the Ontario Historical Society and the Ontario Historical Society
Foundation be formally requested to support the designation of the
northerly 70 acres pursuant to the Ontario Heritage Act, 2005;
3. And that this resolution be forwarded to Helena Guergis, MP Simcoe Grey, the
Premier of Ontario, Jim Wilson, MPP and the Association of Municipalities of
Ontario for circulation to its member municipalities for support. "
Affaires juridiques
Law
CN
Jean D. Patenaude
Avocat general adjoint
Canadien National
935, rue de La Gauchetiere ouest
Montreal (Quebec) Canada
H382M9
Telephone: (514) 399-4260
Telecopieur: (514) 399-4296
Email: iean.patenaude(Q)cn.ca
Assistant General Counsel
Canadian National
935 de La Gauchetiere St. West
Montreal, Quebec, Canada
H382M9
Telephone: (514) 399-4260
Telecopieur : (514) 399-4296
Courriel: iean.patenaude(Q)cn.ca
RECEIVED
VIA COURIER
January 29, 2007 JAM 3 1 2007
ELGIN
j\"~~f~~~Tj~(i,rnvt f~RVICES
~~ \'l..H>:f ;, .~ ~.' <:\ ~ ~ ., tV-J. ~JI;.
Southwold Township .. . .
35663 Fingal Line
Fingal, ON
NOL 1 KO
Attention: David Aristone. CAO-Clerk
Corporation of the City of St. Thomas
P.O Box 520
545 Talbot Street
St. Thomas, ON
N5P 3V7
Attentinon: Wendell Graves. City Clerk
County of Elgin
Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V1
Attention: Mark McDonald. CAO
Dear Sirs:
RE: PROPOSED DISCONTINUANCE OF RAILWAY LINE, CASO SUBDIVISION FROM MILE 113.64 TO MILE
117.49, IN THE CITY OF ST. THOMAS, ONTARIO.
On April 29, 2005 Canadian National Railway Company (CN) and Canadian Pacific Railway (CP)
indicated in their respective three-year rail rationalization plans their Company's intention to
discontinue the operation of the above railway line. Subsequently, on May 1, 2006 CN on its
own behalf and on behalf of CP, CNCP Niagara-Windsor and the Canada Southern Railway
Company advertised the availability of the railway line for sale in national and local
newspapers, for its continued operation, as well as their intention to discontinue operating the
line if it is not sold.
Section 145 of the Canada Transportation Act provides that where no interested parties have
registered an expression of interest, or no agreement with an interested party is reached within
the required time, the railway line shall be simultaneously.offered for sale to the Provincial
Minister of Transport and Municipal or District Governments whose territory the railway line
passes through. For your information, in the present case no offer need be extended to the
Federal Government because the line in question does not meet the prescribed statutory
criteria. After the offer is received by the Provincial Minister, the Government of the Province
may accept it within thirty days. The Municipal or District Governments may accept it within an
additional thirty days after the end of this period. Once a Government communicates its
Janaury 29, 2007
Page 2
written acceptance of the offer to the railway company, the right of any other Government to
accept the offer is extinguished.
The statutory time for expressions of interest has expired, and although expressions of interest
were received no agreement was entered into. Accordingly, as prescribed under section 145 of
the Canada Transportation Act, CN on its own behalf and on behalf of CP, CNCP Niagara-
Windsor and the Canada Southern Railway Company hereby offers to sell all of its interest in
this railway line to each municipal or district government addressed above, for the sum of
$2,107,000.00, an amount which does not exceed the net salvage value of the railway line.
This offer is subject to standard conditions for acquiring railway lines (available upon request).
A similar offer has also been extended today to the Minister of Transportion of the Province of
Ontario. For more information concerning this line please contact Mr. John Brayley, Manager
Network Strategies, by telephone at (514) 399-5386 or by fax at (514) 399-8823
In the event that you wish to accept this offer, you may advise this office in writing at the
earliest possible date, but no later than April 02, 2007.
Yours very truly,
/_.//
",...... /l"
// / c.-.,,,",
.......-'. '-----...
/ Jea~ D. Patenaude
/ '
(/ Assistant General Counsel
VIA COURIER
cc: The Honourable Donna Cansfield
Minister of Transportion
Province of Ontario
Ferguson Block
3rd Floor
77 Wellesley St W
Toronto, ON M7A
Janaury 29, 2007
Page 3
cc: Marc Shannon
Canadian Pacific Railway
Legal Services
Suite 2000, Gulf Canada Square
401 - 9th Avenue SW
Calgary, AB T2P 4Z4
Affaires juridiques
law
CN
Jean D. Patenaude
Avocat general adjoint
Canadien National
935, rue de La Gauchetiere ouest
Montreal (Quebec) Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur: (514) 399-4296
Email: iean.patenaude(cVcn.ca
Assistant General Counsel
Canadian National
935 de La Gauchetiere 51. West
Montreal, Quebec, Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur: (514) 399-4296
Courriel: iean.oatenaude(cVcn.ca
VIA COURIER
January 29, 2007
The Honourable Donna Cansfield
Minister of Transportion
Province of Ontario
Ferguson Block
3rd Floor
77 Wellesley St W
Toronto, ON M7A 1Z8
Dear Madam:
RE: PROPOSED DISCONTINUANCE OF RAILWAY LINE, CASO SUBDIVISION FROM MILE 113.64 TO MILE
117.49, IN THE CITY OF ST. THOMAS, ONTARIO.
On April 29, 2005 Canadian National Railway Company (CN) and Canadian Pacific Railway (CP)
indicated in their respective three-year rail rationalization plans their Company's intention to
discontinue the operation of the above railway line. Subsequently, on May 1, 2006 CN on its
own behalf and on behalf of CP, CNCP Niagara-Windsor and the Canada Southern Railway
Company advertised the availability of the railway line for sale in national and local
newspapers, for its continued operation, as well as their intention to discontinue operating the
line if it is not sold.
Section 145 of the Canada Transportation Act provides that where no interested parties have
registered an expression of interest, or no agreement with an interested party is reached within
the required time, the railway line shall be simultaneously offered for sale to the Provincial
Minister of Transport and Municipal or District Governments whose territory the railway line
passes through. For your information, in the present case no offer need be extended to the
Federal Government because the line in question does not meet the prescribed statutory
criteria. After the offer is received by the Provincial Minister, the Government of the Province
may accept it within thirty days. The Municipal or District Governments may accept it within an
additional thirty days after the end of this period. Once a Government communicates its
written acceptance of the offer to the railway company, the right of any other Government to
accept the offer is extinguished.
The statutory time for expressions of interest has expired, and although expressions of interest
were received no agreement was entered into. Accordingly, as prescribed under section 145 of
the Canada Transportation Act, CN on its own behalf and on behalf of CP, CNCP Niagara-
Windsor and the Canada Southern Railway Company hereby offers to sell all of its interest in
this railway line to the Government of the Province of Ontario for the sum of $2,107,000.00,
an amount which does not exceed the net salvage value of the railway line. This offer is subject
to standard conditions for acquiring railway lines (available upon request). A similar offer has
w:\law\winword\lynda\2007\offer to province of ontario caso sub. doc
The Honourable Donna Cansfield
January 29, 2007
Page 2
also been extended today to the appropriate Municipal and District Governments. For more
information concerning this line please contact Mr. John Brayley, Manager Network Strategies,
by telephone at (514) 399-5386 or by fax at (514) 399-8823
In the event that you wish to accept this offer, you may advise this office in writing at the
earliest possible date, but no later than February 28,2007.
Yours very truly,
/;/'
/"'< / C.-
/ .,./ -
,/ Jean D. Patenaude
Assistant General Counsel
<-_J"-
cc:
Corporation of the City of St. Thomas
P.O Box 520
545 Talbot Street
St. Thomas, ON
N5P 3V7
Attention: Wendell Graves. City Clerk
Southwold Township
35663 Fingal Line
Fingal, ON
NOL 1 KO
Attention: David Aristone, CAG-Clerk
County of Elgin
Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V1
Attention: Mark McDonald. CAO
cc: Marc Shannon
Canadian Pacific Railway
Legal Services
Suite 2000, Gulf Canada Square
401 - 9th Avenue SW
Calgary, AB T2P 4Z4
JAN-31-2007 17:00
SANDERS 81 CLINE
519 633 9259
P.02
~aub.ern~ Q.tliuc
1L~l1ni1lfrr.!.i all~ g,lllirtfm'g
ROBERT r. CI.JNF.. R.A.. LL.B.
t\. JOHN $/\NDERS. LL.R.
JV\THERINF. 1;. ORI\.IN, B.A(l-IQN~.l LL.R.
f;!;Vt\N I.. EARHART. B.Sc.. 1.1,.R.
l'o~'rAI. 80X 70
14 .sOUTHWICK .sTREET
ST. THOMAS. ONTARIO
CANADA NSP3TS
TELEPHONe (51')} 63:5-0800
FACSIMII.E (51')) 6:>;)-n:;<)
E-I\'\t\H. T0I-lNMNL)J.H~~@ SAN Dr.A\'I'YE RS.<":A
HI.';M t.:. ~^,>:l)liIl". KC. (I~74.1<)571
I;. FllMo! I' 1'. MNL"\!:/l~. Q.C. {I ')1 3-:200::U
6Y FACSIMILE: 514-399-8823
January 31, 2007
CN
935 de La Gauchetiere Street West
Floor 8
Montreal. Quebec, H38 2M9
ATTENTION: Mr. Jean Patenaude
RE: Southern Ontario Locomotive Restoration Society proposed purchase
from CN-CP Rail CAsa - St. Thomas MP 113.64 and MP 117.49
RE: Application to eTA 07-00578
We protest your premature service of notice on the Provincial and Municipal governments
under s. 145 of the Ac.t. With full knowledge that CN-CP's authorized representative
offered and confirm the extension all d~tes and time periods, you have now denied that
extension. Mr. Brayley, who is in the same office location as yourself, had confirmed the
extension several times over the past few weeks, including last Thursday, January 25th.
This appears to be the most blatant form of bad faith exhibited by CN~CP to date.
It is our position that your notices to the Province of Ontario, City of St Thomas, County
of Elgin and Southwold of Townships are accordingly invalid and of no force and effect.
On behalf of the Southwestern Ontario Locomotive Restoration Society we intend to
proceed with the application for Determination of Net Salvage Value which is presently
before the CT A.
Yours faithfully,
Ihkl
C~ SOLRS .
Canadian Transportation Agency Altn: Glaude Jacques
Corporation of lne Cily of SI. Thomas All": W. Graves
County of Elgin Altn: M. McDonald
Southwold TOWI'l$hip, Altn; D. Aristone
CPR Atlfl: M. Shllnnon
TOTAL P.02
02/01/07 THU 14:24 FAX 519 663 9753
LDCSB
14I 002
January 31, 2007
lONDON DISTRICT
Catholic School
BOARD
Mark McDonald
Chief Adminstrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Mark McDonald,
The London District Catholic School Board is in the process of implementing a new
school accommodation policy, which among other things governs the p:rocess of school
closures. Various community representatives win also be involved in this process. We
arc inquiring whether or not you would ljke to send a representative to serve on a
committee that wjll be reviewing the school accommodation framework, which is part of
this process.
If you would like to take part in this committee, please notify Beth Williams at (519)
663-2088, ext. 43201. orbmwilliams@ldcsb.on.ca, no later than February 14, 2007.
Yoms truly,
Mark W caver
Assistant Superintendent of Business
.,
":';"'. .... ", . ,
... .. '. ' ~ .. . . ..'~'
.; .~: :,' .' '. ' "."
....~Z~~.~
CATHOLIC EDUCATION CENTRE
Mailing Address: I~_O_ Box 5474, N6A 4X5
5200 WFUJNGTQN RD. S., N6E 3X8
London, Ontario Canada
Fax (519) 663-9250 Tel (519) 663"2088
The Corporation of
THE TOWNSHIP OF LANARK HIGHLANDS
January 26 2007
TO: All Municipalities in the Province of Ontario
RE: Regulations regarding the use of Off-Road Vehicles
The Council of the Township of Lanark Highlands at its meeting held January 23
2007 adopted the following resolution regarding "Regulations on the Use of Off-
Road Vehicles":
Res. # 2007-01-24
Moved by: Deputy Mayor Horlin
Seconded by: Councillor Echlin
Whereas Ontario municipalities have the authority pursuant to O. Reg. 316/03 under the
Highway Traffic Act (HTA) to regulate the operation of all-terrain or off-road vehicles
(A TV's) on highways under their jurisdiction; and
Whereas said regulation has resulted in a patchwork quilt across the province of varying
regulations governing the use of these vehicles creating uncertainty and frustration for
both A TV users and municipalities; and
Whereas the number of A TV users continues to grow rapidly exacerbating the problem.
Now Therefore the Township of Lanark Highlands requests that the province of Ontario
review with municipalities and their associations the issue of A TV use on public
highways with a view to ensuring consistency and sound decision making throughout all
areas of the province.
And further that this resolution be circulated to all municipalities in Ontario for their
endorsement.
We ask that you entertain support of the resolution at your earliest convenience.
Please send response to:
Twp of Lanark Highlands, PO Box 340, 75 George St Lanark ON KOG 1 KO
Or
By Fax to: Mary Kirkham - Clerk - 1-613-259-2291
Or
By E-mail to:mkirkham@lanarkhighlands.ca
Box 340 Lanark, Ontario KoG 1Ko Municipal Office (613) 259-2398 Fax (613) 259-2291
E-mail mail-bag@lanarkhighlands.ca
Town ofNewmarket
395 Mulock Drive, Newmarket, ON L3Y 4X7
Tel: 905-953-5300/Fax: 905-953-5100
E-mail: Info@newmarket.ca
January 22,2007
Moved by: Councillor Blight
Seconded by: Councillor Kerwin
RESOLUTION R1-2007
WHEREAS the Town of Newmarket issued Resolution R16-2003 on December 15, 2003
regarding the use of Fluorescent Yellow Green School signs to the Province, Region and
local municipalities;
AND WHEREAS R16-2003 requested that the Province of Ontario review the Highway
Traffic Act and associated regulations, provide early approval for the use of school
related signage on a trial basis and amend existing legislation to allow the use of
fluorescent strong yellow-green signs in local municipalities;
AND WHEREAS the Province has not made a final decision on the use of Fluorescent
Yellow Green School signs on Ontario Roads;
AND WHEREAS the lack of a final decision to date by the Province has created
inconsistent use throughout the Region of York and the Province of Ontario;
AND WHEREAS the continued inconsistent use could potentially create safety issues
and potentially increase exposure to public liability for local municipalities;
THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation of the
Town of Newmarket as follows:
1. THAT the Town of Newmarket request the Province of Ontario to:
a) Review and amend the Highway Traffic Act and associated
regulations and standards as required regarding school area
and school crossing zone signage;
b) Provide approval for the use of Fluorescent Yellow Green
school signage;
c) Provide a formal decision on this matter prior to the start of
the 2007/2008 school year;
2. AND THAT the Town of Newmarket forward this resolution to the
Honourable Donna Cansfield, Minister of Transportation; Julia Munro, MPP;
the Region of York, the Association of Municipalities of Ontario and all
municipalities within York Region requesting support of this initiative.
Tony Van Bynen, Mayor
<:!:~,
CORRESPONDENCE - FEBRUARY 13. 2007
Items for Information (Consent Aaenda)
1. Thank you card from Harley Underhill and Family.
2. Suzanne M. van Bommel, M.E. & Suzie's Restaurant, with copy of correspondence to
Councillor Mcintyre regarding several businesses from Elgin County that had booths
at the Food and Wine Show held at the Western Fair Grounds in January.
(ATTACHED)
3. Glen R. Knox, County Clerk, County of Simcoe, thanking Warden Baldwin for his
letter of congratulations on the occasion of the 40th Anniversary of the Simcoe County
Archives.
4. Frank Cowan Company Limited, announcing that the Temple Insurance Company will
participate on all of its insurance programs starting January 1,2007. (ATTACHED)
5. Carllsenburg, President and Chief Administrative Officer, Municipal Property
Assessment Corporation (MPAC), with information regarding the County of Elgin's
2007 MPAC funding charges of approximately $643,115. (ATTACHED)
6. Gwen Hammons, Hike for Hospice Co-ordinator, regarding the "2007 Hike for
Hospice" on Sunday, May 6,2007. (ATTACHED)
7. Andrew Walasek, Special Assistant - Ontario, Office of the Minister of Transport,
Infrastructure and Communities, acknowledging Council's resolution regarding
sustainable long-term funding for small communities in Ontario. (ATTACHED)
8. Moya Greene, President and Chief Executive Officer, Canada Post Corporation,
acknowledging Council's concerns with the rural postal services. (ATTACHED)
9. Cindy Bezaire, Administrative Clerk, City of St. Thomas, with correspondence
confirming their appointments of Mayor Cliff Barwick, Aldermen Dave Warden and
Terry Shackelton to the 2007-2010 Dispute Resolution Committee, Mayor Cliff
Barwick to the Green Lane Community Trust Fund and Alderman Gord Campbell to
the Elgin-St. Thomas Archives Association.
10. David Clarke, Director, Ministry of Health and Long-Term Care, responding to Warden
Baldwin's letter to the Ministry of Health and Long-Term Care requesting that a Long-
Term Care facilities residency allocation needs assessment for Ontario be conducted.
(ATTACHED)
11. Mayor Lynn Acre, Municipality of Bayham, advising that Bayham is seeking support
from federal, provincial governments, and the ferry service proponent to carry out
necessary "traffic studies" to analyze appropriate routes to carry truck traffic
generated by the proposed international ferry service. (ATTACHED)
2
12. A. Gary Irwin, O.L.S., Division Manager, Geomatics, & Chief Surveyor, City of
London, confirming agreement that the boundary road between the City of London
and County of Elgin, lying west of Highway No.4, has been properly designated Elgin
County Road 18. (ATTACHED)
13. Ontario Good Roads Association 2007 OGRA/ROMA Combined Conference
Preliminary Program. (ATTACHED)
14. Gloria Kovach, President, Federation of Canadian Municipalities, announcing the
departure of James Knight as CEO of the Federation of Canadian Municipalities.
(ATTACHED)
15. AMO Member Communication ALERT: 1) Government Announcement of New Child
Care Fee Subsidy Model Received with Caution and Concern; 2) AMO's Pre-Budget
Submission Calls for New Fiscal Arrangements. (ATTACHED)
16. Marg Emery, Vice President, and Robert White, Zone Commander, Royal Canadian
Legion, with a request for the County to support the Canadian Forces Service
Personnel by asking staff and the public to wear red on Fridays to "Support Our
Troops". (ATTACHED)
17. Cliff Evanitski, General Manager, Long Point Region Conservation Authority, with a
copy of the Preliminary 2007 Budget with Municipal Levy contribution information.
(ATTACHED)
JAN 22,2007 09: 09 ,
5196440593
page 1
January 22, 2007
Attn: James McIntyre, Mayor, Township of Southwold
Fax 519-769-2,837
Hi Jim, it was nice speaking with you last Wednesday at the
"Business After Five" . You ,had asked that I provide you with a
brief synopsis of our EIginCoUttty booths at the Food and Wine
show at the Western Fair this past weekend. '
Five businesses from Elgin County, along with the assistance of
Tourism Elgin had boothS in, the snow. .
Quai du Vin Estate Winery
Heritage Line, Herbs
Meadow Lane Winery
Shaw's Ice Cream
M.E. & Suzie~,s '
Our booths wer~ all together" and, ,clearly marked by red and white
balloons. We had, signag~ ,with, '~Elgina Place to Love" as well.
Patrons to the show would'buy sample,tickets to purchase wares
from various displays. Any tim~ ~meon~ purchased from one of
the Elgin Booths,' they were given ,a complimentary red heart
ticket, with the "Elgin, a Place to Love" which could be redeemed
at any of the Elgin County booths.
It was a smashing, success. Guest traffic was easily in the
thousands. We anticipate others joining us next year. Rob Quai
. , '. .
indicated thatOegema's were quite interested as welJ as many
others who had stopped by to visit us. At the M:E. & Suzie's
booth we had fill in ballots for gitt "certificate draws., Through this
venue we have gathered more than ,1 000 ,names for direct
JAN 22,2007 09:09
5196440593
page 2
promotion via e-mail to customers close to home. This will allow
us to regularly communicate with'coDSmners in the larger
surrouriding'~ particularly London and beyond, to entice them
to come and enjoy the finest produce Elgin County and Ontario has
to offer. .
If you have any questions, please do not hesitate to contact me
directly.
Best regards,
Suzanne M. van Bommel
M.E. & Suzie's
Port Stanley
519-630-2197
The Corporation of the
County of
Simcoe
P W'.t!l1jj~\ !!F"D
~'~.!'\~.~'~_""';_"" t\~~ f:~ '~/f/ ~{~
.,.-'~~- {~~~(.:<; ~ ~}l rbt;
(705) 726-9300 Fax: (705) 725-1285
Beeton Area (905) 729-2294
CLERK'S OFFICE
Telephone Extension 1246
JAN 26 2007
CGiJNl V Of ELGIN
ADMIMSTRA rIVE SERVICES
Administration Centre
1110 Highway 26
Midhurst, Ontario LOL 1XO
January 23, 2007
Warden Paul Baldwin
County of Elgin,
450 Sunset Drive,
St. Thomas, ON
N5R 5V1
Dear Worship:
Re: County of Simcoe 40th Anniversary
Please be advised that at its meeting on January 23, 2007, Simcoe County Council
received your correspondence congratulating the County on the occasion of the 40th
Anniversary of the Simcoe County Archives, the first County Archives in Ontario.
Thank you for taking the time to forward your correspondence.
Yours truly,
-2J~/~
Glen R. ~,
County Clerk.
/pk
Announcement
Cowan
Frank
Company
Frank Cowan Company Limited
and
Temple Insurance Company
JAN 3 [) 2007
Am~m~jST~1AliVE Sl:RVICES
PRINCETON, ON, January 2, 2007 - Frank Cowan Company is
proud to announce that Canadian-based Temple Insurance Company
(Temple) will participate on all of its insurance programs starting
January 1, 2007. Temple is a member of the worldwide Munich Re
G rou p.
This is the beginning of a long-term partnership between Frank Cowan
Company and Temple to provide insurance and risk services to our
public sector clients, which require specific expertise that only a select
group of companies have the knowledge to provide.
Frank Cowan Company as an underwriting agent works with a select
group of insurers dedicated to public sector risk. Temple will
participate on Cowan's entire program municipal, hospital, educational
institutions, as well as social and healthcare service organizations. This
will bring added capacity and strength to our program especially in the
areas of municipal liability, medical malpractice, and abuse coverage.
Temple will be joining the strong partnership that we currently have
with our key insurance companies, The Guarantee Company of North
America and Lombard General Insurance Company of Canada.
Temple Insurance Company is part of the Munich Re Group and was
established in Canada in 1998. Temple focuses on underwriting niche
products and specialty lines primarily through a select network of
Underwriting Agents across the country. Temple has achieved an A.M.
Best Rating of A (Excellent) due to its financial strength. It also
benefits from the security provided by its parent company, Munich Re
Group, the leading reinsurance group in the world.
For more information please contact:
1-800-265-4000
john .godin@frankcowan.com
~paC.
MUNICIPAL PROPERTY ASSESSMENT CORPORATION
December 13, 2006
County of Elgin
Attention: Treasurer
450 Sunset Drive
St. Thomas, ON N5R 5V1
RE: MPAC's 2007 Funding ReQuirements
To assist in your budget planning, I am writing to provide details of the 2007 funding
requirements for the Municipal Property Assessment Corporation (MP AC).
MP AC continues to be one of the lowest cost assessment jurisdictions of similar size in
Canada. Over the last six years, we have significantly increased our productivity. The
average cost per property valued decreased again in 2006 to $33.47, compared to $34.17
in 2000. These figures have not been adjusted for inflation, making the increase in
productivity and resulting cost savings even more significant.
In addition to making further improvements to productivity in 2006, MP AC:
.
Inspected more than 355,000 properties;
Added 82,100 new properties to the assessment roll;
Added approximately $22 billion in supplementary and omitted assessment to
municipal rolls;
Completed the enumeration for the 2006 municipal elections, processing almost
one million municipal enumeration forms and updating ward and poll boundaries
for more than three million properties. For the first time, at the request of
Municipal Clerks, we also identified electors whose citizenship we could not
confirm;
Ensured severance and consolidations remained up-to-date;
Continued our successful Community Outreach Program, hosting over 360
meetings with municipalities, government representatives, businesses and
property owners;
Continued to review Requests for Reconsideration (RfRs), appeared at
Assessment Review Board hearings and managed the appeal process; and
Delivered assessment notices to nearly 1 million property owners.
.
.
.
.
.
.
.
Office of the President and Chief Administrative Officer
1305 Pickering Parkway, Pickering, Ontario L 1 V 3P2
T: 905.837.6150 F: 905.831.0040 E: isenbuca@mpac.ca
www.mpac:ca
Form No. L7050M
2007 Funding Requirements
December 13, 2006
Page 20f 2
In 2007, MPAC will continue to meet its ongoing responsibilities. We will:
.
Inspect more than 355,000 properties;
Expect to add approximately 80,000 new properties to the assessment roll;
Add an estimated $20 billion in assessed value to the municipal rolls from new
construction and additional properties;
Produce assessment notices for approximately one quarter of Ontario's more than
4.5 million properties; and
Begin preparations for the 2008 province-wide assessment update.
.
.
.
.
In addition to inflationary pressures including increased wages, benefits and operating
costs, we have budgeted for potential costs related to the implementation of the
recommendations made by the Ombudsman in his report earlier this year. These
recommendations focused on providing taxpayers with more information, improving the
accuracy of our data and improving property taxpayers' experiences with MPAC.
We have taken action on all 20 of the recommendations that fall within our jurisdiction.
Before taking additional action on three of the recommendations that have the most
significant cost implications, we will consult with municipalities to obtain their views.
These will be taken into account in making a final decision on moving forward.
Increase for 2007
To cover the increased costs projected for next year, MPAC's Board of Directors has
approved a 2.50% increase in MPAC's funding requirements for 2007.
To budget for potential costs directly related to implementing the recommendations made
by the Ombudsman in 2007, the Board has approved a further increase of 2.85%. We
have estimated that the impact of full implementation of the recommendations would
represent an 11 % increase over MP AC' s 2006 operating budget. The municipal
consultation process in 2007 will help MP AC' s Board of Directors determine the extent
of any additional costs considered necessary to increase MPAC's engagement with
property taxpayers and improve the accuracy of our data.
Under the Municipal Property Assessment Corporation Act, MP AC' s funding
requirements are apportioned to upper- and single-tier municipalities using a formula that
reflects the proportionate relationship of an individual municipality's assessed values and
total property count to the totals for all municipalities in Ontario. These two indicators
are averaged to reflect a 50% weighting for total assessed value and a 50% weighting for
total number of properties.
Municipalities will experience differing increases in their individual 2007 charges due to
the changes in their assessments and property counts on the 2006 roll. Based on the
preliminary assessment data, the charge for your municipality will be approximately
$643,115.
Office of the President and Chief Administrative Officer
1305 Pickering Parkway, Pickering, Ontario L 1 V 3P2
T: 905.837.6150 F: 905.831.0040 E: isenbuca@mpac.ca
www.mpac.ca
Form No. L7070M
2007 Funding Requirements
December 13,2006
Page 3 of 3 '
We will confirm the actual impact to your municipality in January 2007, following the
return of assessment rolls. As in the past, municipalities will be required to remit their
2007 charges in equal, quarterly installments.
Commitment to Continued Improvement
MP AC' s Board of Directors and staff are committed to further improving customer
service and product quality. In 2007, we will continue to focus on property inspections
and the accuracy of our data. In the spirit of openness and transparency, we will also
provide more information and better services to property taxpayers.
If you or your staff have questions, please contact:
Mr. Arthur Anderson
Director, Municipal Relations
Telephone: 905 837-6993
Toll Free: 1 877 635-6722 ext. 6993
E-mail: andersar@mpac.ca
Mr. Gerard Sequeira
Director, Finance and Administration
Telephone: 905837-6166
Toll Free: 1 877635-6722 ext. 6166
E-mail: sequeige@mpac.ca
Yours truly,
Carl Isenburg
President and Chief Administrative Officer
Copy MP AC Board of Directors
.i\..rthur Anderson
Gerard Sequeira
Office of the President and Chief Administrative Officer
1305 Pickering ParkWgy,PiGkering, Ontario L 1 V 3P2
T: 905.837.6150 F: 905.831.0040 E: isenbuca@mpac.ca
www.mpac.ca
Form No. L7070M
300 South Edgeware Rd. · P.O. Box 20172 St. Thomas, ON N5P 4H4
Phone: 519-637-3034 · Fax: 519-637-2583
info@serenityhousehospice.ca
Providing Quality Hospice Palliative Care
January 9th, 2007
JAN 1 1 2007
ElGI~~
S~tiV!CE$
County of Elgin
Administration Bldg.
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Community Friend:
2007 HIKE FOR HOSPICE
How we treat those who are dying in our community reflects who we are as a society.
Serenity House Hospice Inc. is a compassionate, charitable, non-profit organization
that aims to provide quality hospice palliative care for all the residents of Elgin
County. We have recently opened a Resource Centre to provide a place for people
who have been diagnosed, or are caring for someone with a terminal illness, to seek
practical information and support. The Resource Centre is filled with books and
pamphlets on various illnesses, internet access for online information, and a lquiet
room' for discussion and support. It's open to the public Monday to Friday, from 10
am to 4 pm.
To further our goal, we'll embark upon a $2.5 million capital campaign to build a
residential hospice in Elgin County, where all people in the last stages of life can be
cared for in a home-like setting, with comfort, surrounded by those who care.
Every year, thousands of people across Canada lace up their sneakers and hiking
boots to support the AnnuallHike for Hospice Palliative Care'. Many communities
across Canada will raise awareness and much-needed funds to promote hospice
palliative care, ~nd we'll be hp~ting our Fifth Annual Hike for Hospice, with the
proceeds ed for operation pfthe Resource Centre. The Hike will take place along
the Tran nada Trail in St. Thomas on Sunda Ma 6 2007.
..../2
SERENITY HOUSE HOSPICE
2007 Hike for Hospice
January 9, 2007
2
You can help support our important community work by sponsoring the Hike in any
number of different ways:
~ we will print your company name and logo on the back of all participants' t-shirts
for a low cost of $400. This is a great opportunity for your group/company to
benefit from dozens of 'walking billboards' - a media coup!
~ donate a prize for our 1 st, 2nd and 3rd place participants with the highest pledges
(all donors will be recognized)
~ put your own group together to come out and hike, or challenge others to see
who can raise the most money - a healthy team-building exercise!
~ hike in memory of a loved one.
We've enclosed a brochure for you, and would be happy to make a presentation to
your group, should you wish further information about us. We'll contact you soon
about promotional and participant opportunities.
Thank you in advance for your support of hospice palliative care in Elgin County. We
appreciate your community health and wellness spirit!
Sincerely,
(jwew f{~
Gwen Hammons,
Hike for Hospice Co-ordinator
encl.
/jlr
/D~ J1
Our mission is to provide physical, effl:otional, social and spiritual support to those
who are living with, or caring for someone with a life-threatening illness.
Charitable Registration Number: 86460 3352 RR0001
~
Office of the Minister of Transport,
Infrastructure and Communities
Cabinet du ministre des Transports,
de l'lnfrastructure et des Collectivites
Ottawa, Canada K1A ON5
~
JAN 0 9 2007
JAJl ~ 5 2007
Mrs. S.l. Heffren
Manager of Administrative Services
Corporation of the County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5Vl
;?iHIl'" @~~\Hif\E~
~ ~ v !: vb~ ~ 'tj O\:;[;ii!
Dear Mrs. Heffren:
The Prime Minister's Office forwarded to the Honourable Lawrence Cannon, Minister of
Transport, Infrastructure and Communities, your correspondence regarding the
Corporation ofthe County of Elgin's resolution in favour of sustainable long-term
funding for small communities in Ontario. Minister Cannon has asked me to reply on his
behalf.
As Minister of Transport, Infrastructure and Communities, Minister Cannon is
responsible for Infrastructure Canada, which administers several major infrastructure
initiatives, including the Canada Strategic Infrastructure Fund (CSIF), the Border
Infrastructure Fund (BIF) and the Municipal Rural Infrastructure Fund (MRIF), as well as
the transfer of the gas tax and the transfer of funds for public transit. The MRIF
supports principally smaller scale municipal infrastructure projects. The BIF is targeted
at improvements to land border crossings, and the CSIF addresses large-scale
infrastructure projects across the country. The transfer of the gas tax supports the
improvements ofthe quality, efficiency, effectiveness and sustainability of environmental
municipal infrastructure. The transfer of funds for public transit supports the
development and enhancement of sustainable public transit systems. Together, these
funds provide a balanced response to local and regional infrastructure needs in urban and
rural Canada, so that all Canadians, whether they live in large, small or remote
communities, may share the benefits of infrastructure investments. More details on these
programs are available on the Infrastructure Canada web site at
www.infrastructure.gc.ca.
...2
03-0388 (0602-01)
Canada
- 2 -
You may be interested to know that in the context of Budget 2006, Canada's new
Government consulted with stakeholders regarding putting infrastructure funding on a
predictable long-term track, confirming priority areas for funding, and identifying ways
of improving program delivery. As part of this consultation process, Minister Cannon
met with a delegation from the Federation of Canadian Municipalities to receive its input.
Rest assured that he will take your concerns into account as recommendations regarding
the government's new infrastructure programs are developed.
Thank you again for writing and please accept our best wishes.
Yours truly,
~vJ wJ~'K
Andrew Walasek
Special Assistant - Ontario
CANADA
POST
~
POSTES
CANADA
January 2007
Moya Greene
President and
Chief Executive Officer
Canada Post Corporation
Presidente -
directrice generale
Societe canadienne des postes
MRS. S.J. HEFFREN
MANAGER OF ADMINISTRATIVE SERVICES
COUNTY OF ELGIN
450 SUNSET DR
ST. THOMAS ON N5R 5V1
J,~N 1 5 2007
fi'"lp,.~[\j
\;.:ll, ~ ''"1l1f!'_'
~L-,\"-:;8~'
"':":""'''/'''14'' liVE c\1'/l"Aii"S
" "" ,~'" ~:ail ,il" "
~ ':~1;:';)! ~ ~ II . ~ -" ll~~
I am replying to your correspondence regarding Canada Post's operations.
Dear Mrs. Heffren:
At the outset, I wish to assure you of our commitment to provide all Canadians with efficient
and reliable postal service. In particular, we recognize the importance of accessible postal
service to rural Canadians, and we continue to respect the moratorium on rural post office
closures.
Our delivery network is growing by about 240,000 addresses a year. We currently deliver to
about 14 million points of call every business day and through a variety of means because of
the geography and demographics of our country. A specific method of delivery is designated to
each address. Delivery in many areas is centralized to community mailboxes as this allows us
to deliver to an increasing number of addresses in a sustainable way.
With respect to our public policy role, I wish to explain that Canada Post's mandate is to
provide universal and affordable postal service to all Canadians. We must also ensure our
operations are not funded by taxpayers, which we have done successfully since 1989.
As a commercial Crown corporation, we are tasked with the responsibility of providing a high
level of service in a fiscally responsible manner. Our competitive services make a critical
financial contribution towards the costs of maintaining a national postal network. This permits
lettermail rates to be less than they would be if we did not participate in competitive areas.
Moreover, our commercial mandate requires us to reinvest our profits to improve our
operations and the services we provide Canadians, and to evolve as a modern Post while
remaining financially self-sustaining.
Finally, the requirement that Canada Post be profitable and pay income taxes and dividends to
the government is appropriate since we compete in private sector markets. It ensures we are
on a level playing field with other companies and enjoy no special advantage by virtue of being
a Crown corporation.
Thank you for the opportunity to address these issues. I truly regret any unnecessary concern
caused by the campaign launched by the Canadian Union of Postal Workers as our intention is
to continue to provide Canadians with the best possible postal service.
Yours sincerely,
~~
2701 RIVERSIDE DR SUITE N1200 OTTAWA ON KiA OBi
2701 PROM RIVERSIDE BUREAU N1200 OTTAWA ON KiA OBi
Richard J. Beachey, B.A.
Deputy City Clerk
Wendell Graves.
City Clerk
11'm CORPORATION OF THE CITY OF
Office of the Clerk
P.O.Box 520, City Hall
S1. Thomas, ON N5P 3V7
Telephone:(519) 631-1680 Ex1. 4122
Fax: (519) 633-9019
ST. THOMAS
545 Talbot Street. P.O Box 520. City Hall. S1. Thomas. Ontario N5P 3V7
December 6tt, 2006
County of Elgin
450 Sunset Drive
S1. Thomas, ON
N5R 5VI
JAN 1 >] Z001
Attention: Mark McDonald, CAO
Re: 2007 to 2010 Appointments - Dispute Resolution Committee
Dear Mr. McDonald:
Please be advised that at the December 4th, 2006 meeting, Council of the Corporation ofthe City
of St. Thomas appointed Mayor Cliff Barwick, Alderman Dave Warden and Alderman Terry
Shackelton to the Dispute Resolution Committee.
Mayor Cliff Barwick 33 St. George Street, N5P 2L2 633-3262
Fax 633-6742
Alderman Dave Warden 41 Sunset Drive, N5R 3B1 631-1349
Fax 207-0132
Alderman Terry Shackelton 53 Luton Crescent, N5R 5V4 633-6535
Fax 633-4988
.~
Richard J. Beachey, B.A.
Deputy City Clerk
Wendell Graves
City Clerk
THE CORPORATION OF THE CITY OF
Office of the Clerk
P.O.Box 520, City Hall
St. Thomas, ON N5P 3V7
Telephone:(519) 631-1680 Ext. 4-tZf1.
Fax: (519) 633-9019
ST. THOMAS
545 Talbot Street. P.O Box 520. City Hall. St. Thomas. Ontario N5P 3V7
December 6th, 2006
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5Vl
JAN ~ G 2~07
Attention: Mark McDonald, CAO
Re: Green Lane Community Trust Fund. Appointment
Dear Mark:
Please be advised that at the December 4th, 2006 meeting, Council ofthe Corporation ofthe City
ofSt. Thomas appointed Mayor Cliff Barwick to the Green Lane Community Trust Fund.
Since the Trust requires a member jointly appointed by both the City and the County would you
please confirm your concurrence with Mayor Barwick's replacement of former Mayor Jeff
Kohler's appointment.
Mayor Cliff Barwick
33 St. George Street, NSP 2L2
Fax
633-3262
633-6742
Sincerely,
~>>>>
Cffidy Be':=
Administrative Clerk
Richard J. Beachey, B.A.
Deputy City Clerk
Wendell Graves
City Clerk
THE CORPORATION OF THE CIT\' OF
Office of the Clerk
P.O.Box 520, City Hall
St. Thomas, ON N5P 3V7
Telephone:(519) 631-1680 Ext. 4122
Fax: (519) 633-9019
ST. THOMAS
545 Talbot Street. P.O Box 520. City Hall. St. Thomas. Ontario N5P 3V7
December 6th, 2006
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5Vl
JAN 1 'J 2007
Attention: Mark McDonald, CAO
Re: Elain St.Thomas Archives Association
Dear Mark:
Please be advised that at the December 4th, 2006 meeting, Council of the Corporation ofthe City
of St. Thomas appointed Alderman Gord Campbell to the Elgin St. Thomas Archives
Association.
Alderman Gord Campbell
28 Elizabeth Street, N5R 2W9
631-1365
Fax 631-6527
Sincerely,
c-
Ministry of Health
and Long-Term Care
Ministere de la Sante
et des Soins de longue duree
@Ontario
Long-Term Care Planning
and Renewal Branch
Direction de la planification et du renouvellement
des soins de longue duree
777 Bay Street
yth floor
Toronto ON M5G 2E5
777 rue Bay
yth etage
Toronto ON M5G 2E5
Telephone: 416-326-6882
Fax: 416 326-5533
Telephone : 416-326-5533
Telecopieur: 416-326-5533
I A IU
~. r~\ ~,"1
2007
JAM 1 5 2007
Mrs. S.l Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Mrs. Heffren:
I am writing in response to your letter dated October 25,2006 to The Honourable George
Smitherman about the need for long-term care (LTC) beds in Elgin County.
As part of the broader Emergency Department Action Plan announced in October 2006, some
communities in Ontario were identified to receive new LTC bed allocations. Decisions about the
locations of these new beds were based on a number of factors including Alternative Level of Care
(ALC) pressures in acute care hospitals and demand for LTC home beds relative to supply. This
information was analyzed in the context of a planning process conducted over the previous year.
The ministry regularly monitors the number of people waiting for LTC homes, and is well aware that
other communities in the province, in addition to the priority areas already identified, will also be
asking for additional LTC beds. At this time, however, the ministry does not have funding available
for more beds in all communities.
If, in the future, new beds are allocated to the Elgin County area, the ministry will consider your
request at that time.
Thank you for your commitment to long-term care.
Dhvid Clarke
Director
f... 0 III!-!J ~ f/onu: s j),/U Cr Q'LJ
1)119'/01 if:!.
Municipality..of
Bayham
0" ~~
lJOl"tunity Is --io~
p.o. Box 160,9344 Plank Road,
Straffordville, Ontario NO] 1 YO-
Tel: (519) 866-5521 · Fax: (519) 866-3884
email: bayham@bayham.on.ca
JAN 2 2 2007
i,;~ t;~ffiil1
""""'''''iil'll
ADMli~f$TRA fIVE SERVICES
January 11, 2007
Warden & Council
Elgin County
450 Sunset Drive
St Thomas, ON N5R 5VI
Dear Warden & Council,
Re: International Ferry Service - Port Burwell. Ontario
This is further to recent correspondence from the Municipality of Bayham regarding the
establishment of a US/Canada border crossing and international ferry service.
As you may recall, the Municipality of Bayham has been approached by Seaport Management
Corporation regarding the potential establishment of an international ferry service between Port
Burwell Ontario and Fairport Harbour Ohio. For some time, Bayham has been pursuing support
for provincial and federal government involvement, to investigate and potentially provide
financial support for the project (dependent of course on Federal and Provincial examination of
the project's feasibility).
Numerous meetings have been held with various federal and provincial government officials and
agencies to discuss the concept. To date, those discussions have been very positive, and we look
forward to seeing the proposal progress through reviews/feasibility studies as deemed necessary
by both levels of government.
Bayham is of the belief that such a development could provide a much needed economic boost
locally and, according to the ferry service proponent, create new business and job opportunities.
At the very least, Bayham is hopeful that development of services at the Port Burwell Harbour
will enable improvements to this federally owned infrastructure in order that it can again become
a usable harbour for local business and tourism, upon which the area remains dependent.
-2-
While supportive of the ferry service concept, Bayham council also believes that there are certain
local impacts that will need to be carefully examined prior to proceeding, largely relating to the
local impact of increased truck traffic. For that reason, Bayhain is seeking the assistance of both
the federal and provincial governments and the ferry service. proponent to carry out necessary
"traffic studies" to analyze the appropriate routes to carry truck traffic to the major transportation
corridors, and examine impacts on this and other communities along such truck routes. Impacts
being noted include safety, noise, environmental and local pollution, residential growth, road
repair and maintenance needs, insurance costs and emergency services such as fire, policing and
ambulance.
We hope this helps clarify Bayham's position on the matter and look forward to further
discussions regarding this project.1
Y~lY,
MaY~cr~
Municipality of Bayham
300 Dufferin Avenue
P.O. Box 5035
London, ON
N6A4L9
London
CANADA
January 17, 2007
File: 871/S207/99
Mr. Clayton D. Watters, B.A.Sc., P.Eng.
Director of Engineering Services
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Re: Southminster Bourne/Elain County Road 18
Dear Mr. Watters;
Further to your letters of November 16, 2006 and January 3rd, 2007, we have reviewed Hennessey
Gibson and Hogan's legal opinion along with the supporting documents that you kindly provided
andean confirm that the City of London is in full agreement with said opinion, namely that the
boundary road between the City of London and County of Elgin lying west of Highway NO.4 has
been properly designed Elgin County Road 18 by virtue of Order In Council 1610/88 and is
therefore fully vested in the County of Elgin. We sincerely regret our misunderstanding in this
matter.
For further certainty, and to ensure Land Registry Office records correctly reflect ownership, we
respectfully ask that you arrange to have the relevant bylaws and Order In Council registered in the
Land Registry Offices for Elgin and Middlesex.
Thank you for your kind assistance in this matter.
,.
A. Gary Irwin, O.L.S
Division Manager, Geomatics, & Chief Surveyor
/agi
Copy: Peter Steblin
The Corporation of the City of London
Geomatics Division, Room L 106
t: 519-661-2500 x5728
f: 519-661-6422
gary.irwin@london.ca
wvvw.london.ca
t::A.~ E... I) /(;)...:J;Jt1 pi ljloJ ,y.l t!.
, (T" 01/1-1-/07
Ontario Good Roads Association
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GOOD ROADS ASSOCIATION
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2007 OGRAlROMA Combined Conference: Preliminary Program & Registration FOnT
Friday, January 26, 2007
NOTE: Content subject to change. Information will continue to be updated and added until the final
program is produced.
News & Info
Meeting Minutes
OGRAlROMA COMBINED CONFERENCE PRELIMINARY
PROGRAM
(scroll down for Companions Program)
Municipal
DataWorks
(MOW)
SUNDAY FEBRUARY 25
1 :30 p.m. to 6:30 p.m. REGISTRATION
Convention Floor
10:00 a.m. MEETING OF ROMA BOARD OF DIRECTORS
10:30 a.m. MEETING OF OGRA BOARD OF DIRECTORS
11 :30 a.m. MEETING OF OGRA ADVISORY BOARD OF PAST PRESIDENTS (Closed)
12:00 noon JOINT MEETING OF THE OGRA BOARD OF
DIRECTORS AND ADVISORY BOARD OF PAST PRESIDENTS (Closed)
5:00 p.m. to 6:30 p.m. OPENING RECEPTION
Canadian Room, Convention Floor
MONDAY FEBRUARY 26
8:45 a.m. OPENING SESSION
Canadian Room, Convention Floor
Co-Chairs: Tony Prevedel, President, OGRA and Director of Public
Works for the Town of Whitby; Doug Thompson, Chair, Rural Ontario Municipal Associati
and Councillor, City of Ottawa
PLENARY SPEAKER: The Honourable John Gerretsen
Minister of Municipal Affairs and Housing
9:30 a.m. to 10:00 a.m COFFEE BREAK
Sponsor: Hydro One Networks
CONCURRENIINFORMAIION.ROOMS
9:30 a.m. to 11 :30 a.m.
COMRIF Quebec Room, Main Mezzanine
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Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) staff will discuss and answ
questions on the COMRIF Asset Management Program. Senior Federal and Provincial
COMRIF staff will also be available to collect ideas for future infrastructure funding prograr
through informal discussions. Drop in to meet the staff, get more information and provide y
ideas for possible future infrastructure funding initiatives.
Infrastructure Ontario Territories Room, Main Mezzanine
Senior staff will be on hand to discuss how Infrastructure Ontario's Infrastructure Delivef'l
Solutions suite of products and services can make your projects happen.
Municipal Fire Protection British Columbia Room, Main Mezzanine
Take this opportunity either to pose questions to staff of the Office of the Fire Marshal, on I
"Essentials of Municipal Fire Protection - A Decision Makers' Guide" seminars, learn more
about the "Volunteer Recruitment and Retention" toolkit, or view computer demonstrations
the web-based tools - "Shaping Fire Safe Communities" and "Performance Measurement c
Benchmarking" programs.
CQNCU.RRE~NT.WQ.RK~n:lQPS
10:00 a.m to 11 :20 a.m.
Workshop #1 ENERGY FROM WASTE "Waste Deep in Power"
Canadian Room, Convention Floor
Speakers: Robert Cumming, Environmental Manager, Lafarge; Rod Bryden, President,
Plasco; Andrew Pollock, Director, Waste Management, Region of Peel
Faced with the double jeopardy of climbing energy prices and shrinking landfill, municipalit
are exploring ways to kill two birds with one stone. Old tires are being used to fire kilns, ar
solid waste is generating electricity. Creating clean energy from solid waste is definitely
gaining momentum in Ontario. Could it work for your municipality too?
Workshop #2 RURAL LENS "Focusing on Rural Ontario"
Ballroom, Convention Floor
Speakers: Chris White, Mayor, Township of Guelph-Eramosa and ROMA First Vice Chait
Christine Burton, Director Rural Policy and Strategic Development, Rural Secretariat,
Agriculture and Agri-Food Canada
Rural and northern communities in Ontario face several challenges in terms of developing
capacity, community viability and long-term health and sustainability. These challenges arE
explored in the AMO Rural-Northern Plan Discussion Paper which will be formally unveilec
this session. Addressing the roots of these challenges, the workshop will also explore
government priorities for rural and northern communities and how government policy can t
support local efforts.
Sponsor: WCG International
Workshop #3 ACCESSIBILITY "Lifting the Barriers"
Tudor Room, Main Floor
Speakers: Sandra Hames, Councillor, City of Brampton; Lawrence Ducharme, General
Manager, London Transit; Walter Visser, Councillor, Township of Centre Wellington; Kim
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Wood, Architectural Technologist, Facilities Design and Construction, City of London
The Accessibility for Ontarians with Disabilities Act paves the way for barrier-free access t<
goods, services, facilities, employment, buildings and structures. The work of developing
common standards is well underway. Hear details about the standards that have already t
drafted and how they may affect your municipality.
Workshop #4 ROADS AND THE ENVIRONMENT "Paved with Good Intentions"
Imperial Room, Main Mezzanine
Speakers: Kelly Carrick, Vice President Sales and Marketing, McAsphalt Industries Limite
Rick Pedlow, Manager of Maintenance & Construction, Construction Administration Divisic
City of London; John Emery Ph.D, P.Eng., President and Principal Engineer, John Emery
Geotechnical Engineering Limited; Vesna Stevanovic-Briatico, Transportation Coordinator,
Transportation Infrastructure Management, City of Toronto
This session will discuss the benefits to the environment from the use of warm asphalt; oth
recycling and reuse initiatives that have reduced emissions for rehabilitation of pavements;
using advanced technology to remove road dust from our roads, the City of Toronto's Clea
Roads to Clean Air Program.
Workshop #5 BEST PRACTICES FOR RATIONALIZING MUNICIPAL SERVICES
"Municipalities Deliver"
Confederation Room, Main Mezzanine
Speakers: Stephen Fournier, CAD, United County of Leeds and Grenville; Bill Winegard,
Municipal Management Consultant; Kathy Poling, Mayor, Municipality of Sioux Lookout; Jc
Visneskie, Warden, County of Renfrew and Mayor, Township of Killaloe, Hagarty & Richar
This session will present the results of 3 initiatives that have improved municipal service
delivery. You will hear the results of the implementation of the Leeds and Grenville - Servi
Delivery Review; the process used and benefits of using of Public Surveys as part of a Ser
Delivery Review in Sioux Lookout; and the benefits of a Shared Services Agreement for 3
municipalities in Renfrew County.
11 :30 a.m.
PLENARY SPEAKER: The Honourable Donna Cansfield
Minister of Transportation
Canadian Room, Convention Floor
12:00 noon LUNCH Please take time to visit our sponsors
12:00 noon to 1 :00 p.m.
Municipal Engineers Association
Upper Canada Room, 18th Floor
CQNCURRENLINEQR~ATIQN....RQO_MS
1 :00 p.m. to 3:00 p.m.
Surety Issues Quebec Room, Main Mezzanine
Municipal DataWorks British Columbia Room, Main Mezzanine
Municipal DataWorks is the new standard in municipal asset management. Talk to OGRA
about how this low cost solution can be implemented in your municipality. There will also b
demonstrations on how MDW has been successfully integrated with third-party application
offered by Direct IT. .
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CONC.URRENT..WORKSHO.PS
1 :30 p.m. to 2:55 p.m.
Workshop #6 SOURCE WATER PROTECTION "Going with the Flow"
Ballroom, Convention Floor
Speakers: Deb Shewfelt, Mayor, Town of Goderich; Ian Smith, Director, Drinking Water
Program Management Branch, Ministry of the Environment; Charlie Worte, Manager, Sour
Water Protection, Conservation Ontario
This workshop will provide a general overview of the amended legislation, the status of So
Water Protection in Ontario, and the near-term next steps with regard to regulations. It will
discuss the role of Conservation Authorities in coordinating the activities of committees anc
other groups who want to be involved. In addition, hear first hand how one municipality is
meeting the challenges as it strives to implement source protection measures.
Workshop #7 INFRASTRUCTURE FINANCING "Show Me the Money"
Imperial Room, Main Floor
Speakers: Judy Dezell, Project Manager, Federal Gas Tax, Association Municipalities of
Ontario; Paul Evans, Assistant Deputy Minister, Ministry of Public Infrastructure Renewal; :
Rohacek, Vice President, Business Development and Corporate Services, Infrastructure
Ontario
Hear the status of the gas tax funding and reporting on sustainability of the environment. I-
about the status of the province's ReNew Ontario strategy and assistance to the municipal
sector. Learn about funding availability and the range of projects covered by Infrastructure
Ontario.
Sponsor: The Cement Association of Canada
Workshop #8 PROVINCIAL OFFENCES ACT REVIEW "Working Towards a Better PO
Tudor Room, Main Mezzanine
Speakers: Barry Randell, Director, Court Services, City of Toronto; Jeremy Griggs, Manaf
the Provincial Offences Act Unit, the Ministry of the Attorney General; John Innes, Corpora
Manager, Financial Services/Treasurer, County of Lambton
Sponsor: OPPA
Workshop #9 MINIMUM MAINTENANCE STANDARDS "MMS is the Best Defence"
Confederation Room, Main Mezzanine
Speakers: J. Murray Davison, Q.C., Partner, Paterson, MacDougall LLP; Linda Boyle,
Executive Director, Ontario Municipal Insurance Exchange; Rosalie Evans, City Solicitor, (
Thunder Bay
Hear about the impact minimum maintenance standards have had on insurance claims ani
litigation in the courts, and about the municipal experience in meeting or not being able to I
the requirements for minimum maintenance standards for use as a legal defence. The five
review of minimum maintenance standards that is being led by Ontario Good Roads
Association will also be discussed.
Workshop #10 MTO REPORTS "New AccesslNew Hours"
Territories Room, Main Mezzanine
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Moderator: Rick English, Second Vice-President, Association of Ontario Road Supervisor
Speakers: Ken Teasdale, Senior Project Manager/A, Transportation, Planning and Desig,
Office, MTO; Alfred Brown, Head, Carrier Enforcement Liaison, MTO
Two new developments by the Ministry of Transportation already affect Ontario's
municipalities. Changes to the design standards for access to provincial highways will
influence local planning and approvals, especially for new commercial developments. The
second issue, the new Hours of Service regulation, affects shift schedules for winter
maintenance and other Public Works Operations. Find out what these new rules mean for
community.
Hosted by: Association of Ontario Road Supervisors
3:00 p.m. to 4:30 p.m
PLENARY SESSION: PREPARING FOR PSAB
Ballroom, Convention Floor
Moderator: J.P. Gedeon, Manager, Education and Professional Development, Associatio!
Municipal Manager, Clerks, and Treasurers of Ontario
Panel: Nigel Bellchamber, General Manager, Ontario Municipal Administrators Associatio!
David Ailles, Director of Administration and Development Services, Ontario Public Works
Association, Tim Beauchamp, Director of Public Sector Accounting, Canadian Institute of
Chartered Accountants; Norman Sandberg, Councillor, Town of Collingwood
New accounting practices from the Public Service Accounting Board will soon change the'
municipalities account for and manage their assets. This panel of leading experts represel
finance, administration, engineering, and elected officials will share their views and highligl
key considerations as you prepare your municipality for PSAB and asset management. Yc
won't want to miss this opportunity to get the answers you need directly from those in the
know.
4:45 p.m. CHAMPION RECEPTION
Canadian Room, Convention Floor
TUESDAY FEBRUARY 27
7:30 a.m. CONTINENTAL BREAKFAST
Canadian Room
8:30 a.m.
Association of Ontario Road Supervisors AGM
Upper Canada Room, 18th Floor
8:15 a.m. to 8:45 a.m.
PLENARY SPEAKER: The Honourable Leona Dombrowsky
Minister of Agriculture, Food and Rural Affairs
Canadian Room, Convention Floor
8:45 a.m. OGRA Annual General Meeting
9:00 a.m. ROMA Annual General Meeting
9:30 a.m.
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PLENARY SPEAKER: Doug Reycraft, President, Association of Municipalities of Onl
10:00 a.m. to 10:30 a.m COFFEE BREAK
Sponsor: Ontario Road Builders Association (ORBA)
INEORMAIlON....ROOM
10:00 a.m. to 11 :30 a.m.
PSAB British Columbia Room, Main Mezzanine
Experts on PSAB will be available to answer your questions.
CONC.URRE.NLWO.RKS.I:I.Q.PS.
10:30 a.m. to 12:00 noon
Workshop #11 SEPTAGE
Ballroom, Convention Floor
Speakers: John Armiento, Assistant Manager, Policy and Special Projects Unit, Ministry (
Environment; Ron Dillman, Mayor, Township of Melancthon; Dave Darch, P.Eng., Manage
Ottawa Office, Dillon Consulting
The Ontario government is committed to ending the land application of untreated septage.
your municipality must deal with septage, you should be aware of your responsibilities
associated with its transportation, treatment and disposal. This workshop will discuss pres
legislation with a look at possible future guidelines. It will also provide an overview of the
challenges that septage haulers face and discuss methods of treatment that a municipality
should consider to meet its legislated responsibilities.
Workshop #12 MUNICIPAL DATAWORKS "Here We Grow Again"
Confederation Room, Main Mezzanine
Speakers: Joe Tiernay, Executive Director, Ontario Good Roads Association; Steve
Desrocher, President, ASI Technologies Inc.; Jim Boyer, Partner, Direct IT Corp.
Municipal DataWorks is expanding to meet OGRA members' needs. See the latest MDW
features and learn about the new 'Asset Valuation' module for PSAB compliance. See ho",
party applications work using the 'Web Services' tool.
Sponsor: Direct IT
Workshop #13 MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT UPDATE "Go tl
Head of the Class-EA"
Territories Room, Main Mezzanine
The Municipal Engineers Association is conducting a review of the Municipal Class EA. Th
session will provide an update on their progress to date.
Moderator: John Simmonds, City Engineer and Director of Engineering and Environmentc
Services, City of North Bay and Past President of the Municipal Engineers Association
Speakers: Uwe Mader, Engineer Transportation Services, City of Toronto; Leslie Scott, PI
Manager, McCormick Rankin Corporation; Jeff Seaton, Executive Director, Municipal Engi,
Association
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Hosted by: Municipal Engineers Association
Workshop #14 RECYCLING ROAD MATERIALS "Everything Old is New Again"
Tudor Room, Main Mezzanine
Speakers: Sandy Brown, Technical Director, Ontario Hot Mix Producers Association; Step
Damp, Senior Vice-President for Construction Services, Miller Paving Group; John Emery,
President, JEGEL
Road materials are rapidly becoming the number one recycled item in North America. The
success of recycling in Ontario is closely related to economical benefits, sustainable
development, and the environment. This workshop will discuss in-place rehabilitation
techniques, the benefits of recycling in economical and environmental terms and how
pavement rehabilitation can turn a waste product into a sustainable raw material.
Workshop #15 ECONOMIC DEVELOPMENT STRATEGIES FOR RURAL AND NORTHI
MUNICIPALITIES
"Strategies that Make Sense"
Imperial Room, Main Floor
There are many factors that rural municipalities must consider in developing an economic
development strategy. The size and location of your municipality does matter. This worksh
will present different examples of how municipalities are developing strategies to attract
investment, retain existing businesses and tackle downtown revitalization. Hear insights in1
strategies that work for rural municipalities.
Speakers: Ministry of Agriculture, Food and Rural Affairs
Sponsor: Union Gas
11 :30 a.m. to 2:30 p.m.
ELECTIONS
Convention Floor
Returning Officer: Denis Merrall
12:00 noon
AWARDS LUNCHEON
Canadian Room, Convention Floor
Chair: Eric Rutherford
Co-Chairs: The Honourable Donna Cansfield; Tony Prevedel, President, OGRA
2:15 p.m.
PLENARY SPEAKER: John Tory
Leader, Ontario PC Party and Leader of the Official Opposition
Ballroom, Convention Floor
2:45 p.m.
PLENARY SPEAKER: Howard Hampton
Leader, Ontario New Democratic Party
Ballroom, Convention Floor
3:25 p.m.
ELECTION RESULTS
Canadian Room, Convention Floor
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Returning Officer: Denis Merrall
3:30 p.m. to 4:45 p.m.
MINISTER'S FORUM
Canadian Room, Convention Floor
Moderator: Nigel Bellchamber
To-date the following Ministers have indicated they will attend the forum:
(this list will be updated as required)
- Hon. John Gerretsen, Minister of Municipal Affairs and Housing
- Hon. Rick Bartolucci, Minister of Northern Development and Mines
- Hon. Laurel Broten, Minister of the Environment
- Hon. Donna Cansfield, Minister of Transportation
- Hon. David Caplan, Minister of Public Infrastructure Renewal
- Hon. Leona Dombrowsky, Minister of Agriculture, Food and Rural Affairs
- Hon. Monte Kwinter, Minister of Community Safety and Correctional Services
- Hon. Steve Peters, Minister of Labour
- Hon. David Ramsay, Minister of Natural Resources and Minister Responsible for Aborigir
Affairs
- Hon. Greg Sorbara, Minister of Finance
- Liz Sandals, Parliamentary Assistant to Hon. Kathleen Wynne, Minister of Education
- Jim Brownell, Parliamentary Assistant to Hon. Jim Bradley, Minister of Tourism, Minister
Responsible for Seniors, Government House Leader
5:00 p.m.
ONTARIO GOVERNMENT RECEPTION
Ballroom
7:00 p.m.
ANNUAL BANQUET
Canadian Room, Convention Floor
Co-Chairs: Tony Prevedel, President, OGRA and Doug Thompson, Chair, ROMA
9:00 p.m.
ENTERTAINMENT Get Ready to Dance the Night Away with Eddy and the Stingrays.
Canada's Number One 50's and 60's Show and Dance Band
Canadian Room, Convention Floor
WEDNESDAY FEBRUARY 28
7:30 a.m. CONTINENTAL BREAKFAST
Canadian Room, Convention Floor
**EARL Y BIRD PRIZE DRAWS** Sponsor: Ontario Road Builders Association (ORBA
8:15 a.m.
QUESTION BOX Canadian Room, Convention Floor
Chair: Fred Dean, Municipal Solicitor
Panel: Lynn Balfour, Chief Building Official, County of Brant; Robert Browning, Fire Chief,
of Kitchener; Brian Donaldson, former Senior Policy Advisor, Local Government Policy Bra
Ontario Ministry of Municipal Affairs and Housing; Scott Tousaw, Director of Planning and
Development, County of Huron; Sid Vander Veen, Drainage Coordinator, Resources
Management, Ontario Ministry of Agriculture, Food and Rural Affairs; Robert Walton, Direc
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of Public Works, County of Oxford
9:30 a.m.
PLENARY SPEAKER: W.O. (Rusty) Russell
Senior Partner at Russell Christie Miller Koughan Winnitoy
"Councillors and Road Superintendents: Keep Your Stick on the Ice"
CLOSING SESSION
Installation of 2007 -2008 OGRA President
OGRA President Elect Remarks
Installation of 2007 -2008 ROMA Chair
ROMA Chair Elect Remarks
PRELIMINARY COMPANIONS PROGRAM
Sunday February 25
1 :30 p.m. to 6:00 p.m. REGISTRATION
Companions must check in at main registration area on the convention floor to receive thei
name badges. Options registration takes place in the York Room, Main Mezzanine.
Monday February 26
8:30 a.m. to 9:30 a.m. HOSPITALITY SUITE/REGISTRATION
9:30 a.m. to 11 :00 a.m. SESSION FOR POLITICAL COMPANIONS
Library Room
Speakers: Fred Dean & Nigel Bellchamber
9:30 a.m. to 10:30 a.m. ROYAL YORK TOUR
12:30 p.m. LUNCH
MYSTERIOUSLY YOURS DINNER THEATRE
The mood is set as you enter the elegant, tiered-level Dinner Theatre and enjoy a fabulou~
three-course gourmet dinner! The intrigue begins around dessert time, where you meet so
colourful characters. The plot thickens when someone you've just met... dies, or a body is
discovered! A detective leads the investigation. The suspects are spread throughout the rc
sitting right at the tables with you. So you get to participate and see if you can solve...
WHODUNIT?!
Tuesday February 27
8:30 a.m. to 9:30 a.m. HOSPITALITY SUITE
9:30 a.m. to 2:30 p.m. SHOPPING - VAUGHAN MILLS
There's something for everyone at this mega mall located north of Toronto occupying 200
acres. Enjoy over 200 specialty stores.
10:00 a.m. to 12:00 noon WHEAT CRAFT Library Room
Corn Dolly Making (wheat weaving) is an ancient craft going back thousands of years, whE
was thought that a spirit lived in the cornfield. To preserve this spirit at harvest time and
ensure the success of next year's harvest, a corn dolly was made for the spirit to rest in.
Today the corn dolly is a decorative symbol of peace and prosperity in the home throughOl
the year.
10:00 a.m. to 11 :00 a.m.
ROYAL YORK Tour
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1 :30 p.m.to 2:30 p.m. MILL STREET BREWERY
Mill Street Brewery is East Toronto's first commercial brewery to open in more than 100 ye
producing handcrafted beers in a neighbourhood once renowned for its beer. They are loc;
in the Historic Distillery District in Toronto, the former site of the Gooderham and Worts
Distillery.
2:00 p.m. to 4:00 p.m.
SPEAKER: RUSTY RUSSELL
Territories Room
Ontario Good Roads Association(OGRA). All rights reserved. Disclaimer.
Images Courtesy of the Ontario Tourism Marketing Partnership Corporation.
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Fax Server
FCM
FMeradon. of Culadian Muuicl{r.oliti..
January 30, 2007
Please Distribute to all Members of Council
MEMBERS' ADVISORY
ANNOUNCING THE DEPARTURE OF FCM CEO JAMES KNIGHT
On behalf of the Executive Committee of the FCM Board of Directors, I regret to
inform you that, as of Jan. 29, 2007, James Knight has left the position of Chief
Executive Officer of FCM.
Jim has been the face of municipal government in Ottawa for 25 years, and we
thank him for his contribution to FCM's many achievements during his tenure. We
wish Jim continued success in his future endeavours.
Our work on your behalf will continue with the vigour and commitment you have
come to expect from FCM. Canada's cities and communities face significant
challenges in the coming months, and we will be asking for your help in making
the municipal case to the Government of Canada.
If you have any questions, please do not hesitate to contact Acting CEO, Jean-
Fran~ois Trepanier at 613-907-6262.
~
Gloria Kovach
President
393 University Ave, Suite 1701
Toronto, ON M5G 1E6
Tel.: (416) 971-98561 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
Association of Municipalities of Ontario
MEMBER COMMUNICATION
ALERT NO: 07/004
To the attention of the Clerk and Council
January 31,2007
FOR MORE INFORMATION CONTACT:
Petra Wolfbeiss, AMO Senior Policy Advisor
(416) 971-9856 ext 329
Government Announcement of New Child Care
Fee Subsidy Model Received with Caution and Concern
Issue: On January 29,2007, Minister Mary Anne Chambers announced the new model to
be used by municipalities in calculating child care fee subsidy.
Background:
The Minister of Children and Youth Services introduced the income test model as a
replacement to the previously used "needs test" calculation for child care fee subsidies.
The description of the new model is as follows:
. Full subsidy for net income up to $20,000
· Family contribution 10% of net income over 20,000
. Family contribution 20% of net income over 40,000
While the new model provides a streamlined, less intrusive and easier to administer
calculation of fee subsidy, AMO has expressed grave concern about the cost impact on
municipalities. Moving to an income test model will see more families eligible for child care
fee subsidies without the additional funding needed to pay for expanded eligibility. As a
result, municipalities will be struggling to respond to an increase in demand for subsidy and
spaces within the same, limited child care fee subsidy budget. Municipalities currently pay
20 percent of fee subsidies.
Impacts will vary across the province. But it can be expected that in the short and medium
term, a large majority of municipalities will experience a decrease in revenue as a result of
reduced requirements for parental contributions. Fallout from this may be a reduction in
service.
Action: The Ministry has agreed that 2007 will be a transition year and that it will be
monitoring issues and pressures. It has agreed to work with AMO and municipalities to
identify proactive solutions and funding adjustments if necessary.
This information is available in the Policy Issues section of the AMO website at
www.amo.on.ca.
1-1
Association of
Municipalities of Ontario
~t:t_
393 University Ave, Suite 1701
Toronto, ON M5G 1 E6
Tel.: (416) 971-98561 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION
ALERT NO: 07/005
To the attention of the Clerk and Council
January 31,2007
FOR MORE INFORMATION CONTACT:
Brian Rosborough, AMO Director of Policy
(416) 971-9856 ext 318
AMO's Pre-Budget Submission Calls for
New Fiscal Arrangements
Issue:
AMO President, Doug Reycraft, yesterday presented AMO's 2007 Pre-Budget Submission
to the Standing Committee on Finance and Economic Affairs.
Background:
A copy of AMO 2007 Pre-BudQet Submission and a copy of DOUQ Revcraft's remarks are
linked to this Alert for your information.
The Submission builds on AMO's campaign for a new provincial-municipal fiscal relationship
to strengthen the competitiveness of Ontario's communities and help build a strong Ontario.
The Submission focuses on the overall provincial-municipal fiscal gap that sees over $3
billion a year of municipal property taxes going to a range of provincial health and social
services programs like the Ontario Disability Support Program, the Ontario Works program
and drug benefits for low income Ontarians.
Among other matters, AMO highlighted a number of areas of concern for municipalities
including:
· the need for a sustainable funding program for municipal roads and bridges;
· the cost to municipalities of providing services to Crown Land;
· the cost to rural property taxpayers to fund the Provincial Government's farm tax
reduction program and the Provincial Government's managed forest tax reduction
program; and
· the need for an immediate review of the Development Charges Act to end the
municipal subsidy of growth and development.
AMO's submission recognizes the importance of the Provincial-Municipal Fiscal and Service
Delivery Review that is currently underway and reminds the Government that the 2007
Budget provides an excellent opportunity to begin to lay the groundwork for a more
sustainable fiscal future for Ontario's communities.
This information is available in the Policy Issues section of the AMO website at
www.amo.on.ca.
1-1
Association of
Municipalities of Ontario
~t1_
ROYAL CANADIAN LEGION
Ontario Provincial Command
.1.'t)'....N.
:.) ~,r . 2 h\"o :~.
".,~.. .,
Marg Emery, Vice President
14 Y2 Hillcrest Avenue, St. Thomas, Ontario N5P 2J8
519-633-0483 Fax: 519-633-2389 Work: 519-631-8188
e-mail: memery@sympatico.ca
January 24,2007
Sandy Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Ms. Heffren:
Re: Red Fridavs in support of our Canadian Forces Service Personnel
Please accept this letter as our request for the County of Elgin to support our Canadian Forces
Service Personnel by asking staff and the public to wear red on Fridays to "Support our Troops".
Red Friday was the idea of Lisa Miller and Karen Boyer from Canadian Forces Base Petawawa.
Their husbands are serving in Afghanistan. Wearing red on Fridays is a symbolic gesture to
show fellow Canadians and our troops that we care and honour those who fought for and are
fighting for our freedom, our peace, our resolve.
Our goal is a non-partisan position of military activity. We do not support any particular policy,
political position or the nature of the missions. This support is for all Canadian Troops regardless
of their mission here or abroad. As Canadians we need to show support for our men and women
that place themselves in harms way for us.
The Royal Canadian Legion endorses this program Canada-wide and encourages all of our
branches to express their support publicly. We ask that Council support this program themselves
by wearing red items on Fridays and by encouraging staff and our communities to do so as well.
Thank you for your consideration and we look forward to a favourable reply. "We Will
Remember Them",
Yours in comradeship,
f1 / ,-- j/
i I~J..,.../..i!
( (..ifi)~ 1;~~7~
\.x"!} '.i" L
Robert White, Zone Commander
Royal Canadian Legion
Zone A-7, Ontario Command
Marg Em , ice President
Royal Canadian Legion
Ontario Command
.
Long Point Region Conservation Authority
=
RR#3, Simcoe, ON N3Y 4K2. Tel: (519) 428-4623 · Fax: (519) 428-1520
E-mail: conservation@lprca.on.ca. Web Site: www.lprca.on.ca
January 19, 2007
File: 1.4.1
Mark McDonald, Chief Administrative Officer
County of Elgin
450 Sunset Drive,
St. Thomas, Ontario
N5R 5V1
M ~,~ '1fi1;i11
JAr'J (Ii: tl,lU
Re: LPRCA 2007 Preliminary Budget
The Long Point Region Conservation Authority (LPRCA) is pleased to enclose for
your review and comment a copy of its Preliminary 2007 Budget. Direction was
received from the LPRCA Board at its December 6, 2006 meeting to circulate this
preliminary budget to LPRCA's member municipalities. The Preliminary 2007
Budget calls for total expenditures of $3,075,070. The Budget assumes
revenues from park operations, user fees and services of $1 ,073,294, along with
revenues of $257,551 from the sale of forest product. Withdrawals from
reserves (both restricted and unrestricted) totaling $190,486 would be
required, as well as, general levy contributions from LPRCA's municipal
partners of $642,574. This levy contribution represents $6.29/person
across the watershed. The apportionment of cost and individual municipal
shares as proposed are shown in the attached summary.
LPRCA anticipates a number of special projects to be undertaken in 2007 in
addition to the regular core programs and services provided to our municipal
partners and other stakeholders. These projects are designed to address and
support a number of local issues including Source Water Protection, Irrigation
Advisory Committees, the Evaluation of Water Sharing Techniques, as well as,
restoration work in the Big Creek and Big Otter watersheds.
Should you require any further information, LPRCA would be more than pleased
to make a presentation before your Council and staff at your earliest
convenience. At this time, LPRCA would also notify your Council that the
Authority intends to consider and approve its 2007 Preliminary Budget and
general municipal levy at its Annual General Meeting scheduled for Friday,
February 23 at 1 :30 pm at its Administration Office.
~
~
Conservation
ONTARIO
January 19, 2007
LONG POINT REGION CONSERVATION AUTHORITY
DRAFT 2007 MUNICIPAL LEVY
MEMBER MUNICIPALITIES
WATERSHED
POPULATION
% OF TOTAL
LEVY
PROPOSED
2007 LEVY
(GENERAL)
$36,9481
PROPOSED
2007 LEVY
(SPECIAL)
IBRANT COUNTY
4,9311
5.75%1
ELGIN COUNTY
Municipality of Bayham 5,852 4.19% $26,924
Township of Malahide 766 0.73% M691
Sub-Total 6,618 4.92% $31,615
OXFORD COUNTY
Town of Tillsonbura 13,616
Townshio of Norwich 7,325
Townshio of S.w. Oxford 2187
Sub-Total 23,128 22.89% $147,085
I NORFOLK COUNTY 53,0091 51.24%1 $329,2551 $127,1251
I HALDIMAND COUNTY 14,4651 15.20% 1 $97,671 I
I TOTALS I 102.1511 100.00%1 $642.574 ~ $127.1251
* Population data from MMAH (2005)
** Special Levy re: Brook Dam / Quance Dam / Deer Creek Dam / Teeterville Dam / Lehman's Dam
(Watershed Area = 2,782 km2)
Average General Levy Per Capita = $6.29
USE OF GENERAL LEVY
SHARE OF GENERAL LEVY
Corporate Services I
Fixed Expenses
$341,370 (53.12%)
Municipality of
Bayham (4.19%)
Water
Conservation
Strategies
$10,000
(1.56%)
Township of
Malahide (0.73%)
Watershed
Management Services
$178,250 (27.74%)
Norfolk County
(51.24%)
C. Evanitski
General Manager/Secretary-Treasurer
January 19, 2007
LPRCA DRAFT 2007 GENERAL MUNICIPAL LEVY
Municipality Year Amount of Percentage Amount of
Levy Share of Total Levy* Increase I (Decrease)
($)
Haldimand 2005 85,910 14.74%
County 2006 90,817 14.84% $6,854
2007 97,671 15.20%
Norfolk
County
2005
2006
2007
295,031
309,476
329,255
Oxford
County
2005
2006
2007
139,531
145,772
147,085
Brant
County
2005
2006
2007
32,522
34,638
36,948
Bayham
Municipality
2005
2006
2007
25,178
.26,376
26,924
Malahide
Township
2005
2006
2007
4,663
4,896
4,691
50.62%
50.57%
51.24%
$19,779
23.94%
23.82%
22.89%
$1,313
5.58%
5.66%
5.75%
$2,310
4.32%
4.31%
4.19%
$548
0.80%
0.80%
0.73%
($205)
$30,599
* apportionment of levy % based on data provided annually by MNR and based on "CVA"
within the watershed.
Note:
$5.71 per capita
$6.03 per capita
$6.29 per capita
2005
2006
2007
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IN-CAMERA AGENDA
FEBRUARY 13, 2007
Reports: (Attached)
1. Director of Engineering Services - CONFIDENTIAL - Mainline Hardware Sales - Lease
2. Director of Engineering Services - CONFIDENTIAL - TOPIGS Canada Incorporated-
Lease
3. Director of Cultural Services - CONFIDENTIAL - Disposition of 32 Talbot Street
4. Chief Administrative Officer - CONFIDENTIAL - Space Needs and County Property -
"Blue Sky Thinking"
Correspondence: (Attached)
1. Stephen H. Gibson, Hennessey Gibson Hogan, Corporation of the County of
Elgin/Corporation of the Municipality of Central Elgin/Corporation of the Township of
Malahide - Remediation of Former Railway Crossings
Administrative Services Department
Administration Building
450 Sunset Drive, S1. Thomas, Ontario, N5R 5V1
Phone: (519) 631-1460 Ext. 156
Fax: (519) 633-7661
County of Elgin
www.elgin-county.on.ca
Fax
To:
Warden Acre and
Elgin County Councillors
Call Group
From:
Mark G. McDonald
mmcdonald@elgin-county.on.ca
February 9, 2007
7 including cover sheet
Fax:
Phone:
Re:
Additional Items for Council Agenda of
February 13, 2007
Date:
Pages:
CC:
Comments:
Correspondence -Items for Consideration: (ATTACHED)
1. Eric Harvey, Counsel, CN, with copy of correspondence concerning application filed by the Southern
Ontario Locomotive Restoration Society (SOLRS) under subsection 144(3.1) of the Canadian
Transportation Act (CTA). (Combined with Correspondence for Consideration #4.)
Correspondence -Items for Information: (ATTACHED)
1. Nathalie Lapointe, Application Co-ordinator, Green Municipal Fund, with information re: "New Funding
Opportunity For Municipal Solid Waste Projects".
THE INFORMATION IN THIS FACSIMILE IS FOR THE NAMED RECIPIENT ONLY. IT MAY CONTAIN INFORMATION THAT IS PRIVILEGED,
CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED
RECIPIENT, OR RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, ANY DISSEMINATION, DISTRIBUTION OR
COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, OR THERE
ARE ANY PROBLEMS IN TRANSMISSION, PLEASE NOTIFY US BY TELEPHONE.
Law
Affaires juridiques
Eric Harvey
(ounsel
935 de ta Gauchetiere Street West
Montreal, Quebec, Canada
H3B2M9
Telephone; (514) 399-5836
Facsimile: (514) 399.4296
E-mail: eric.harvey(iilcn.ca
Eric Harvey
Avocat
935 rue de La Gauthetiere Ouest
Montreal (Quebec) Canada
H3B2M9
Telephone: ($14) 399-5836
Tr!lecopieur: (514) 399.4296
Courriel; eric,bilrVey(8)cn.c~
www.cn.ca
O/Ref: 5505-354-5
February 1, 2007
VIA FACSIMILE (519)633-9259
John Sanders
Sanders, Cline
14 Southwick Street
St~Thomas, Ontario
NSP 3T5
FEB - 7 2007
Mr. Sanders:
SUBJECT: Application filed by the Southern Ontario Locomotive Restoration
Society (SOLRS) under subsection 144(3.1 ) of the Canada
Transportation Act (CT A)
This is further to your letter dated January 31, 2007 in which you suggest that
CN "offered and confirm the extension all dates and time periods, you have
now denied that extension." This statement is incorrect. CN never agreed to
delay the sending of the notices to governments under section 145 of theCT A.
As stated in our letter of January 30, 2007 sent to the Canadian Transportation
Agency, CN's obligations under Division V of Part III of the CTA are clearly
delineated and the sending of letters to governments on January 29, 2007 is
consistent with these obligations. Also, your client was made aware that CN
would provide such notices at the expiration of the statutory time period. The
"Procedure for Evaluation and Selection of Purchase Offers for a CN Line" was
provided to the SLORS in June 2006. We refer you to item 10 of this document
attached. During the negotiations with the SOLRS, CN's obligations were
referred to on many occasions, induding when CN accepted to continue
negotiating with the SOLRS until January 25, 2007, more than three weeks
after the expiration of the 6-month period.
Finally, your correspondence dated January 25, 2007 to the Canadian
Transportation Agency confirmed that the negotiation period ended that same
day. CN subsequently proceeded to the next step of the statutory process with
the offers to the governments on January 29, 2007.
February 1/ 2007
Page 2
Under the circumstances, we fail to see how the SOlRS can now suggest that
eN has acted in bad faith. This allegation is denied.
Yours truly,
.-.< /'
~.V
Eric Harvey
Counsel
Encl.
CC: Mr. Claude Jacques
Secretary
CANADIAN TRANSPORTATION AGENCY
15 Eddy Street
Gatineau QC K1 A ON9
Corporation of the City of St. Thomas
P.O Box 520
545 Talbot Street
St. Thomas, ON
N5P 3V7
Attentinon: Wendell Graves, City Clerk
/county of Elgin
Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V1
Attention: Mark McDonald, CAO
Southwold Township
35663 Fingal Une
Fingal, ON
NOL 1 KO
Attention: David Aristone, CAO-Clerk
February 1, 2007
Page 3
Marc Shannon
Canadian Pacific Railway
Legal Services
Suite 2000, Gulf Canada Square
401 - 9th Avenue SW
Calgary, AS T2P 4Z4
Definitions
Line:
Candidate:
CN:
CTA:
Surplus Assets:
Process
Procedure for Evaluation and
Selection of Purchase Offers for a CN line
The right-of-way and track offered for sale in CN's Notice of
Discontinuance. The following assets are exduded from the
transaction; locomotives, freight cars, work equipment, roadway
machines, road vehicles, the moveable telecommunication equipment
inventories of materials used in railway operations, lands not required
for the operation of the line or are surplus to the railways l"leedand
the confidential freight contracts.
A person who has submitted a formal written expression of interest in
acquiring a Line for the purpose of continued railway operations.
Canadian National Railway Company
Canada Transportation Act
Surplus railway equipment separate from the line that maybe available
at CN's sole discretion.
1 The Candidate having submitted a formal written expression of interest of their intent to
acquire the Line will receive "A description of the Line", the "Standard Conditions for
the Acquisition of CN Lines", the "Procedure for Evaluation and Selection of Purchase
Offers for a CN Line", as well as "A Confidentiality Agreement"
2 The Candidate will commence the process by completing, signing and returning the
confidentiality agreement along with a non~refundable certified cheque Of money order
made payable to CN in the amount of $775 Canadian (GST Included). Signed
Confidentiality Agreements must be reCeived no later than July 14th 2006. If the
executed agreement and payment have not been received by July 14th 2006, CN will
conclude that the candidate is no longer interested in acquiring the line.
3 Following the closing date for receipt of confidentiality agreements (July 14th 2006) CN
will forward each candidate who has submitted the agreement, a detailed information
package within 7 days.
4 In order to complete the process in the period prescribed by paragraph 144(4) of the
CTA, the Candidate must forward to eN by September 1st 2006 an official purchase
offer for the Line in question accompanied with all of the requested information
identified in the "Standard Conditions for the Acquisition of CN lines". If .no offer
has been received by September 1st 2006, CN will conclude that the candidate is no
CASODisCllntinuance
longer interested in acquiring the line and will proceed to offer the f(oe to the levels of
government as prescribed in section 145(1) of theCTA.
5 The evaluation of offers will be carried out by CN at its sole discretion. CN will take into
accou nt all of the elements of the purchase offer, all risks and conditions that may be
imposed on the candidate by CN or any other party, the financial plan, the operating
plan and any other plan that may have been supplied by the Candidate. CNis not
obliged to accept the highest bid, nor is CN obliged to accept any bid that does not
meet CN's expected value from the discontinuance of rail operations on the line. The
following are the three critical elements that CN will take into consideration.
>- The purchase price offered to CN for the line being sold.
>- The information requested in the "Standard Conditions for the Acquisition of CN
Lines", partIcularly the details supplied with respect to all of the conditions that form
part of the purchase offer, and the will assist CN in carrying out an accurate
evaluation.
>- A letter from a recognized financial institution attesting to the financial capability of
the candidate to conclude the transaction.
6 In the 10 days following the receipt of a purchase offer, CN will notify the candidate as
to whether or not the offer is acceptable identifying any modification to the offer that
would be required.
7 The candidate(s} will then have an additional 56 days to conduct their due diligence on
the line and to submit to CN their final offer.
8 CN will have 14 days to accept or refuse the final offer based on the evaluation criteria
identIfied in item 5.
9 Following acceptance of an offer, the candidate is required upon notification, to remit
to CN the lesser of the following: $100,000 dollars Canadian currency, or 5% of the
agreed upon purchase price, in the form of certified cheque, money order or electronic
bank transfer. This amount will be refundable should the transaction not be completed
within the time frame prescribed by sectIon 144 of the CTA or on a later date as
mutually agreed upon between the parties.
10 The parties will have 14 days to agree on terms and conditions, and 30 days to close the
final agreement. If CN and the candidate cannot compete the process within the
statutol)' time period prescribed in section 144(4) of the CTA, CN will proceed to offer
the lines to the appropriate levels of government as required by paragraph 145(1) of th~
CTA.
CASO Discontinuance
Untitled Document
Page I of 1
From: Waste RFP [mailto:waste.rfp@fcm.ca]
Sent: Thu 2/8/20071:44 PM
To: Mark McDonald
Subject: NEW FUNDING OPPORTUNITY FOR MUNICIPAL SOUD WASTE PROJECTS
(LE TEXTE FRANCAIS SUIT)
10-1
New Funding Opportunity For
Municipal Solid Waste Projects
On February 14, 2007 FCM will issue a Green Municipal Fund (GMF) Request for Proposals (RFP) fot
support implementation ofleading edge sustainable municipal solid waste diversion projects.
GMF funding opportunities for capital projects are available through annual RFPs in five sectors of mun
Energy, Waste, Water, Transportation, and Brownfields. A competitive RFP process is used to determinl
best meet program objectives. A limited amount of funding is available for each RFP and as a result onl:
applications will receive funding.
The primary objective ofthe 2007 Waste RFP is to fund exceptional waste diversion projects that can sel
excellence for other municipal governments to follow. Funding for projects will be determined by the v(
diverted from landfills as well as the expected social and economic benefits. GMF will award, in total, u
low interest loans and up to $1.6 million in grants through the 2007 Waste RFP process.
The GMF Intent to Apply form, along with details ofRFP requirements and processes, will be available
FCM Centre for Sustainable Community Development or by contacting the Application Co-ordinator na
February 14, 2007.
The deadline to submit an Intent to Apply to this RFP is March 14, 2007.
Applicants will be notified if their Intent to Apply is accepted and asked to submit a detailed proposal th.
by a team of independent, third-party experts. The 2007 Waste RFP will close May 1, 2007. Final deci~
will be available in September 2007.
In addition to capital project funding, GMF provides grants for feasibility studies, field tests, and sustain
plans.
For questions on the GMF 2007 Waste RFP:
Nathalie Lapointe, Application Co-ordinator, Green Municipal Fund
24 Clarence Street, Ottawa, ON KIN 5P3
Phone: 613-907-6261; Fax: 613-244-1515
E-mail: waste.rfp@fcm.ca
(j)
https:/ /maiLelgin-couhty.on.ca/exchange/sheffren/Inbox/FW:%20NEW%20FUNDING%20... 2/8/2007