March 13, 2007 Minutes
Counci
Warden Acre thanked the delegation for attending and indicated
referred to budget deliberations. The delegation left at 9:59 AM
took a break at 10:00 AM. and reconvened at 10
12 AM
Carried
the request
would be
THAT the Manager of Economic Development prepare a report to Council on the
implications of hosting the International Plowing Match in 2010
Moved by Councillor Wilson
Seconded by Councillor Menn
Mr. Steve Speller, First Vice-President, Elgin County Plowmen's Association, and
representing the Ontario Plowmen's Association, attended at 9:20 AM. to present a
request for funding of $100,000 and for the County to host the 2010 International Plowing
Match and Rural Expo. Mr. Speller highlighted aspects of the event such as hosting
requirements, sponsorship, media relations, committees, volunteering and partnerships.
Councillors noted it was essential that the Association also make a presentation to the City
of St. Thomas for support. The Chief Administrative Officer indicated that part of the
Economic Development Strategic Plan and the Tourism Marketing Plan, expected to be
completed by early 2008, could examine the fit of a Plowing Match with initiatives to be
pursued. It was noted the event would require a great deal of involvement by both Upper
and Lower-Tier Councils and staff, and road crews of the host municipality.
Carried
THAT the request from the St. Thomas-Elgin General Hospital Foundation for a grant for
redevelopment of the Hospital in the amount of $1 million to be available in 2012 be
referred to 2007 budget deliberations
Moved by Councillor Wilson
Seconded by Councillor Mcintyre
Mr. Paul Collins, Executive Director, and Mr. Allan Weatherall, Director of Development,
St. Thomas-Elgin General Hospital Foundation, attended at 9:00 AM. to request funding
for redevelopment of the Hospital in the amount of $1 million to be available in 2012. Mr.
Collins noted equipment costs and renovations are not covered by the Province but are
the responsibility of the community. Mental health costs are funded 100% by the
Province. Warden Acre referred the request to budget deliberations and thanked the
delegation for attending. The delegation left at 9:16 AM.
DELEGATIONS
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF -
None
Carried
THAT
Moved by Councillor Vowel
Seconded by Councillor Mcintyre
the minutes of the meeting held on February
13. 2007 be adopted
Warden Acre In
The Elgin County Council met this day at the Administration Building, at 9:02 AM
accordance with adjournment, with all members present.
the Cha
r.
n
Tuesday, March
COUNTY COUNCIL
13.2007
Carried
THAT
THAT the report entitled "Pioneer Museum Building at 32 Talbot
dated March 6, 2007, be received and filed: and also
the cost for this project be allocated from
the 2006 Anticipated Surplus Account
Moved by Councillor Hofhuis
Seconded by Councillor Habkirk
Street,
St.
Thomas"
Pioneer Museum Buildina at 32 Talbot Street - Director of En
Services
Carried
THAT a letter be forwarded to Family and Children's Services of St. Thomas and Elgin to
indicate that the County of Elgin agrees in principle to the use of the sanitary transmission
line by Family and Children's Services of St. Thomas and Elgin, provided that Family and
Children's Services complete a capacity analysis to ensure that capacity is available.
Moved by Councillor Hofhuis
Seconded by Councillor Vowe
San ita
Services to Fam
and Children's Services - Director of En
Services
Carried
THAT funds from the Elgin County Woodlot Reserve, up to $500.00, be used
cost of a Basal Area Workshop for loggers and residents of Elgin County.
Moved by Councillor Mcintyre
Seconded by Councillor Warwick
to cover the
Area Worksho
ers and Residents of
Carried
THAT the report "Rural Initiatives Committee Presentation to Minister Dombrowsky"
presented at the 2007 ROMA/OGRA Conference by the Rural Initiatives Committee be
received and filed.
Moved by Councillor Hofhuis
Seconded by Councillor Vowel
Councillor Wilson reviewed the Rural Initiatives Committee presentation made to Provincial
Minister Dombrowsky at the 2007 OGRA/ROMA Conference. The delegation was
received well and a response, in writing, from the Minister detailing her position on the
tobacco strategy is expected. A written response is also expected from federal Minister
Strahl. Councillors Warwick and Mcintyre commented on the hard work and perseverance
Councillor Wilson has displayed with both the Provincial and Federal governments
regarding the exit strategy and other agricultural concerns. Warden Acre thanked the
Rural Initiatives Committee for their efforts on behalf of Elgin County farmers.
Rural Initiatives Committee Presentation to Minister Dombrowsk
- Councillor Wilson
REPORTS
Carried
THAT we do now move Into Committee Of The Whole Counci
Moved by Councillor Marks
Seconded by Councillor Habkirk
County Council
2
March 13, 2007
County Counci 3 March 13, 2007
Reauest by ! - AmbUlance and Emer ICY
Manaaemer
Moved by Councillor Mcintyre
Seconded by Councillor Marks
THAT the Ministry of Health and Long Term Care be notified that authorization is
hereby given by the Council of the County of Elgin to share Elgin County GIS Data
and all future data updates with the Town of Tillsonburg Fire Dispatch for the purpose
of dispatching Fire Departments within the County of Elgin.
- Carried.
Ambulance Base BuildinQ Committee Reactivation - Ambulance and Emeraency
Manaaement Coordinator
Councillor Habkirk requested that he and Councillor Wilson be appointed to the
Ambulance Base Building Committee.
Moved by Councillor Habkirk
Seconded by Councillor McI ntyre
THAT County Council approve the reactivation of the Ambulance Base Building Committee,
comprised of two members of Council with support as needed from the Chief Administrative
Officer, Ambulance Administrative Coordinator, Director of Financial Services, Director of
Engineering Services, Manager of Corporate Facilities, and Thames EMS; and,
THAT Council delegates decision-making authority to this committee to build the Aylmer/
Malahide Ambulance Base within a budget, floor plan and building design to be approved
by Council; and,
THAT Councillors Habkirk and Wilson be appointed to the afore-mentioned committee.
- Carried.
Tanaible Capital Assets - Director of Financial Services
Moved by Councillor Mcintyre
Seconded by Councillor Habkirk
THAT the report entitled "Tangible Capital Assets" dated February 22,2007, from the
Director of Financial Services, be received and filed.
- Carried.
Write-Off of 2006 Doubtful Accounts - Financial Analyst
Moved by Councillor Hofhuis
Seconded by Councillor Warwick
THAT staff be directed to write off uncollected accounts for the Homes for Senior Services
in the amount of $37,859.78.
- Carried.
Director of Financial Services Statement on Convention Expenses: Treasurer's
Statement of Remuneration and Expenses for Council: Treasurer's Statement of
Remuneration and Expenses for Outside Boards - Director of Financial Services
Moved by Councillor Mcintyre
Seconded by Councillor Marks
THAT the Director of Financial Services Statement on Convention Expenses; Treasurer's
Statement of Remuneration and Expenses for Council; and Treasurer's Statement of
Remuneration and Expenses for Outside Boards to December 31 , 2006 be received and
filed.
Carried
THAT Ms. Carol Judd and Ms. Bertha Vickerman be appointed to the Elgin County
Museum Advisory Committee for a one-year term beginning in 2007; and
Moved by Councillor Warwick
Seconded by Councillor Wilson
Museum Adviso
Committee A
ointees - Manaaer of Cultural Services
THAT the report entitled "Newsletter Naming Contest"
Manager of Cultural Services. be received and filed
Carried
Moved by Councillor Mcintyre
Seconded by Councillor Wilson
dated March 5. 2007 from
the
Newsletter Namln
THAT the Warden and the Chief Administrative Officer be authorized to enter into a written
agreement with Brite Linen Services to provide linen services to the three Elgin County
Homes, for a three-year period from April 1 , 2007 to March 31, 2010, with pricing held firm
with the option to renew up to an additional two years with pricing not to exceed the C.P.1.
factor.
Contest - Manaaer of Cultural Services
Carried
Moved by Councillor Marks
Seconded by Councillor Habkirk
Homes Contract
Award - Directors of Senior
Carried
THAT the Warden and the Chief Administrative Officer be directed and authorized to sign
the Meals on Wheels agreement with VON Elgin/Middlesex and the West Elgin Community
Health Centre for the period of January 1, 2007 to March 31,2008
Moved by Councillor Hofhuis
Seconded by Councillor Marks
Meals on Wheels Annual A
T IL. ElM
reement
Renewal - D
rectors of Senior Services BN
Carried
THAT the report entitled "Capital Projects Budget as at
2007. be received and filed
February 22. 2007" dated March
THAT staff bring forth a report recommending the use of the surplus funds
and
1
THAT the capital projects detailed in "Appendix B" be closed and the surplus of $115.761
be added to Project 9000-06 Capital Surplus - 2006; and,
Moved by Councillor Habkirk
Seconded by Councillor Vowel
Council questioned when projects would begin to utilize the funds from the Accessibility
Reserve. The Director of Engineering Services advised that accessible Administration
Building entrances are in the planning stage.
Capital Proiects Budaet as at Februa
Financial Services and Director of En
County Council
4
Analvst
Director of
March
13,2007
Carried
THAT the Corporation of the County of Elgin supports the resolution from the City of North
Bay, petitioning the Province of Ontario to guarantee a minimum increase in the OMPF for
2007 and stability in funding
Moved by Councillor Hofhuis
Seconded by Councillor Marks
The fOllowing recommendation was adopted
respecting Correspondence
Carried
Item #3
THAT Elgin County Council grant the request from the Royal Canadian Legion for 300
County of Elgin pins for the delegates' welcome packages at the 2007 District "A" Spring
Convention
Moved by Councillor Marks
Seconded by Councillor Vowe
The following recommendation was adopted
respecting Correspondence
Item #2
Carried
THAT the Corporation of the County of Elgin supports the resolution from the Township of
Scugog petitioning the Minister of Community Safety and Correctional Services,
Emergency Management Ontario, and the Federal Government, to increase grants
available for emergency preparedness purposes and reduce funding limitations.
Moved by Councillor Warwick
Seconded by Councillor Menn
The following recommendation was adopted respecting Correspondence
Victor A Fedeli, Mayor, and Peter Chirico, Deputy Mayor, City of North Bay, with a
resolution petitioning the Province of Ontario to guarantee a minimum increase in the
OMPF for 2007 and stability in funding.
Item #1
3
Marg Emery, Member, Organizing Committee, Royal Canadian Legion, Ontario
Provincial Command, requesting 300 County of Elgin pins for the delegates' welcome
packages at the 2007 District "A" Spring Convention.
2
Township of Scugog, with a resolution petitioning the Minister of Community Safety
and Correctional Services, Emergency Management Ontario and the Federal
Government, to increase grants available for emergency preparedness purposes and
reduce funding limitations.
1
Items for Consideration
CORRESPONDENCE
Carried
THAT Mr. Perry Clutterbuck be appointed as Chairperson, Ms. Luella Monteith be
appointed as Vice-Chairperson and Ms. Marie Nancarrow be appointed as Secretary of the
Elgin County Museum Advisory Committee for 2007
THAT Mr. Perry Clutterbuck and Ms. Marie Nancarrow be appointed to the Elgin County
Museum Advisory Committee for a three-year term beginning in 2007; and
THAT Ms. Luella Monteith and Ms. Joan Mansell be appointed to the Elgin County
Museum Advisory Committee for a two-year term beginning in 2007; and
County Council
5
March
13,2007
Carried
THAT we do proceed in a closed meeting at 11 :27 AM. to discuss matters of labour
relations regarding a potential Ontario Nurses Association Arbitration Award.
Moved by Councillor Warwick
Seconded by Councillor Wilson
Matters of Ur
- None
Notice of Motion - None
Warden Acre informed Council of the St. Joseph's Grade 10 Civics Classes that attended
in Council Chambers for a mock Council meeting. The students debated the issue of the
distribution of proceeds from traffic tickets issued on Highway 401 , which resulted in a tie
vote.
Councillor Wilson advised that he had attended the March yth Capital Planning Committee
meeting at the Thames Valley District School Board, dealing with school closures. A
report will be coming to the first meeting in April regarding this issue.
Councillor Hofhuis advised that she had attended a Separate School Board meeting
recently and that no local schools are being closed in the Separate School Board system
for the next five years
Statements/lnau
Members
OTHER BUSINESS
Carried
THAT Correspondence
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
Items #1-7 received and filed
Fiona Nisbet, President, St. Thomas-Elgin Tourist Association, with invitation to
upcoming Annual General Meeting on Tuesday, April 1 0, 2007 at 7:00 p.m
7
Doug Reycraft, Association of Municipalities of Ontario, with a reminder to
municipalities of the reporting requirements for 2006 funding under the Federa
Tax Agreement.
the
Gas
6
5
AMO
108th
Annual Conference and Companion Program registration form
4
Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence
the Honourable Chuck Strahl, Minister of Agriculture and Agri-Food concerning the
exit strategy for tobacco farmers
to
3
Premier Dalton McGuinty acknowledging Council's resolution: 1) regarding the
Ontario Municipal Partnership Fund; 2) in support of the Town of New Tecumseth's
resolution regarding the Banting Homestead
Cynthia St. John, Chief Administrative Officer, Elgin St. Thomas Health Unit, with an
update on the Board's 2007 budget and the County of Elgin's contribution to the 2007
budget.
2
R. Bruce Mitchell, Senior Manager, Motor Fuels, Tobacco and Land Taxes Section
Tax Advisory Services Branch, acknowledging Council's resolution concerning
licensing of municipal vehicles and exemption from payment of fuel tax.
1
Items for
County Council
nformation (Consent
6
March 13, 2007
Mark G. Mcuonald,
Chief Administrative Officer.
Carried
THAT we do now adjourn at 11 :40 AM
Moved by Councillor Marks
Seconded by Councillor Wilson
to meet again on March 27. 2007 at 9:00 AM
Carried
THAT By-Law No. 07-04 be read a
Moved by Councillor Vowel
Seconded by Councillor Habkirk
third time and finally passed
Carried
THAT By-Law No. 07-04 "A By-Law To Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the March 13th, 2007 Meeting" be read a first and
second time.
Moved by Councillor Warwick
Seconded by Councillor Wilson
BY-LAWS
Carried
THAT we do adopt recommendations of the Committee Of The Whole Counci
Moved by Councillor Hofhuis
Seconded by Councillor Menn
Carried
THAT we do now
Moved by Councillor Vowel
Seconded by Councillor MCintyre
rise at 11
35 p.m. without reporting
County Council
7
March
13,2007