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April 24, 2007 Minutes Municipality 2007 Rates 2003 Rates West Elgin and Dutton/Dunwich $9.00 $10.00 Southwold and Central EIQin $36.00 $14.00 Malahide and Bavham $20.50 $12.00 Land Category: Rates: Vacant Residential Lots $ per square meter (0.004 to 0.405 Ha) Municipalitv 2007 Rates 2003 Rates West EIQin and Dutton/Dunwich $8,600 $6,600 Southwold and Central Elgin $7,400 $6,800 Malahide and Bavham $12,400 $7,000 Land Category: Agricultural Rates: $ per Ha 1 . THAT below: the County of Elgin purchase property, for road widemng at the rates described Moved by Councillor Habkirk Seconded by Councillor Menn Council raised many questions regarding how the prices per Ha were calculated as well as the necessity of the owner to sell and the costs of expropriation if agreement is not reached. Mr. Sandy Moir, Moir Luft Real Estate Appraisal Services Ltd., was in attendance and Council agreed that he be allowed to address Council. Mr. Moir noted that smaller lots are available in parts of the County for which people are willing to pay a higher price and the valuations in the categories reflect this. Valuations per Ha can only be determined by the value of properties that have sold. Land Purchase POIIC Review for Road Widenm - Director of En Services REPORTS Carried THAT we do now move Into Committee Of The Whole Counci Moved by Councillor Mcintyre Seconded by Councillor Vowel None DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF- Carried THAT Moved by Councillor Mennill Seconded by Councillor Habkirk the minutes of the meeting held on Apri 10. 2007 be adopted Warden Acre In the Chair. The Elgin County Council met this day at the Administration Building, at 9:00 A.M accordance with adjournment, with all members present n Tuesday, Apri COUNTY COUNCIL 24.2007 Carried THAT the report entitled "Tariff of Fees for Land Division Consent Applications" from Secretary-Treasurer, Land Division Committee. be received and filed the THAT staff continue to monitor the Moved by Councillor Hofhuis Seconded by Councillor Mcintyre trends and finances of the Land Division Committee: and The Director of Engineering Services noted that fees for Applications for Consent be increased and staff would monitor the operations and report further to Council. may need to Tariff of Fees for Land Division Consent A Division Committee cations - Secreta - Treasurer Land THAT the funds be allocated from Carried the approved 2007 Capital Project Budget. THAT JMP Engineering Incorporated complete the necessary electrical and control improvements at the King George IV Lift Bridge at their estimated cost of $22,000 (pIUS taxes) and Moved by Councillor Warwick Seconded by Councillor Habkirk The Director of Engineering Services advised Council that the work on the Lift Bridge would be completed before May 11, 2007 for immediate repairs to the PLC and then again in November for approximately two weeks for mechanical repairs. Kin e IV Lift Bridae - Director of En Services Carried THAT the current full-time contract position, known as the Building Sciences Technologist become a permanent full-time position effective immediately. Moved by Councillor Hofhuis Seconded by Councillor Mcintyre One-Year Contract Position Buildin Services Sciences Technoloaist - Director of En Carried 3 THAT a certified land appraiser complete a comprehensive review every four years and report to Council on those findings 2 MumciQalit All THAT the prices be adjusted each year by the January CP 2007 Rates Bv Appraisa and 2003 Rates -- Bv A raisa Land Category: Rates: Industrial and Commercial Sites $ per square meter Municipality 2007 Rates 2003 Rates West EIQin and Dutton/Dunwich $2.50 $15.00 Southwold and Central EIQin $7.50 $25.00 Malahide and Bavham $2.00 $20.00 County Council 2 Land Category: Vacant Residential Lots (0.406 Ha and greater) Rates: $ per square meter Apri 24,2007 Council noted the size of the surplus and asked if the figures could be provided to them before budget deliberations. The Director of Financial Services advised that it would slow the process down, as the audit is not complete until sometime in March and waiting would affect infrastructure projects that can get lower tender amounts if advertised early. 2006 Operations and Ca us - Director of Financial Services Carried THAT the report "Formal Grant Services be received and filed Policy" dated Apri Moved by Councillor Hofhuis Seconded by Councillor Mcintyre 16.2007 from the Director of Financia Council had a lengthy discussion on the types of grants to provide and which organizations shall be eligible and decided to remain with the process currently used. Formal Grant Policv - Director of Financial Services Council recessed at 10:05 AM. and reconvened at 10 18 AM Carried THAT the County tax POliCY be reviewed for the 2008 taxation year and the necessary by-law be prepared. THAT County tax policy be amended to set the annualized tax limit increase at 10%, the prior year's current value assessment (CV A) tax limit increase at 5%, and the CV A threshold for protected (increasing) properties at $250.00; and, Moved by Councillor Mennill Seconded by Councillor Habkirk The Manager of Administrative Services noted and added to the recommendation that a by-law to change the policy IS required Ca tions 2007 - Director of Financial Services Carried THAT D.P.A Contracting Limited be selected for the supply of all labour, material and equipment required for the construction of a sidewalk at Elgin Manor Long-Term Care Facility at their quoted price of $41 ,264.10 (including taxes). Moved by Councillor Habkirk Seconded by Councillor Wilson Carried THAT the Warden and the Chief Administrative Officer be directed and authorized to enter Into an agreement with Birnam Excavating Limited to complete the Rehabilitation of Talbot Line. County Road #3, Contract #6200-06-03. THAT Birnam Excavating Limited be selected for the supply of all labour, material and equipment required for the Rehabilitation of Talbot Line at the quoted price of $1 ,694,557.46 (including taxes); and, Moved by Councillor Warwick Seconded by Councillor Menn Capital Proiect - Talbot Line Rehabilitation Contract Technolo st. Purchasin Co-Ordinator County Council 3 #6200-06-03 - Construction April 24,2007 Warden AcreTeported she had met with Mayor Barwick, City of St. Thomas, and Ms. Helen LeFrank, General Manager, Elgin Community Futures Development Corporation, regarding sponsoring a Waste Management Seminar jointly with the City of St. Thomas. The seminar would be held at Stoneridge Inn on June 22, 2007 with presentations made by well-renowned experts. Each sponsor would provide funding of up to $2,500 each. Toronto Mayor David Miller and his assistant would be invited to attend as well. SPONSORSHIP OF A WASTE MANAGEMENT SEMINAR THAT a letter of appreciation be sent to Culture. to acknowledge the funding Carried Unanimously. the Honourable Caroline Di Cocco Minister of THAT expenditures be reported to Council at a later date: and THAT expenditures from the Ministry of Culture funds be determined by staff; and THAT Moved by Councillor Wilson Seconded by Councillor Marks the one-time grant of $108.000.00 from the Ministry of Culture be accepted and Ontario Minist Services of Culture Libra Contribution - A ri Carried Unanimously. 2007 - Director of Cultura THAT the Corporation of the County of Elgin agree to take ownership of the Elgln-St. Connects portal as soon as practical Moved by Councillor Wilson Seconded by Councillor Menn Thomas The Director of Information Technology indicated the possibility of a 60/40 split on costs with the City and their involvement is unknown at this time. Councillor Hofhuis noted that the Director of Information Technology had reviewed applications of the portal software with Central Elgin staff and Councillors and encouraged other municipalities to use the portal. The project would be reviewed in 2008. Manaaement and Operation Concerns - D Carried rector of nformation THAT the report "Progress of 60/40 Split on Homes' Admissions" dated Apri the Financial Analyst, be received and filed Moved by Councillor Habkirk Seconded by Councillor Mcintyre 16.2007 from Pro ress of 60/40 S it on Homes' AdmiSSions - Financial Analvst Carried THAT the 2006 surplus funds be utilized for the projects indicated in the report entitled "2006 Operations and Capital Surplus" dated April 16, 2007 from the Director of Financial Services. Moved by Councillor Mennill Seconded by Councillor Wilson County Council 4 Apri 24,2007 Carried THAT Correspondence Moved by Councillor Marks Seconded by Councillor Warwick Item #4 be received and filed The following recommendation was adopted respecting Correspondence Item #4 Carried THAT the Corporation of the County of Elgin supports the resolution from the County of Simcoe urging the Provincial Government to increase funding per diem to residents of Long-Term Care Homes and, thereby, fulfilling the election promise made in 2003. Moved by Councillor Hofhuis Seconded by Council Wilson The following recommendation was adopted respecting Correspondence Item #3 Carried THAT Correspondence Moved by Councillor Mcintyre Seconded by Councillor Mark Item #2 be received and filed The following recommendation was adopted respecting Correspondence Item #2 Carried THAT Correspondence Moved by Councillor Hofhuis Seconded by Councillor Warwick Item #1 be received and filed The following recommendation was adopted respecting Correspondence The Honourary Lt. Colonel and Commanding Officer, Elgin Regiment, with an invitation to the Warden and Council to a civic reception at the 60th Reunion of the Elgin Regiment Veterans' Association. Item #1 4 Glen R. Knox, County Clerk, County of Simcoe, with a resolution urging the provincial government to increase funding per diem to residents of Long-Term Care Homes. 3 Linda Dietrich, Regional Executive Director, and Leslie Whittington-Carter, Ontario Government Relations Coordinator, Dietitians of Canada, with information and recommendations concerning "Raw Food Cost In Ontario Long-Term Care Homes" 2 J.D. Leach, City Clerk, City of Vaughan, with a resolution requesting the Provincia Government to pass legislation to rebate the education portion of residential property taxes or portion of rental expenses for seniors. 1 Correspondence for Consideration Correspondence Carried THAT the County of Elgin provide funding of up to $2,500 from the Strategic Planning Reserve towards a Waste Management Seminar to be held on June 22,2007, which will be jointly sponsored by the City of St. Thomas, Elgin Community Futures Development Corporation and the Corporation of the County of Elgin. Moved by Councillor Hofhuis Seconded by Councillor Mcintyre County Council 5 Apri 24,2007 Carried Unanimously. THAT Mr. Joe Preston THAT Canada Post Corporation be strongly encouraged to continue to provide rural ma delivery to all Residents, given improvements to the transportation network and the propensity of other services that make deliveries such as newspaper delivery and garbage collection without concerns; and, M.P be advised of these concerns THAT the Council of the Corporation of the County of Elgin strongly objects to Canada Post Corporation's recent announcement, to select County Residents, to discontinue roadside ma delivery service due to apparent safety concerns; and, Moved by Councillor Warwick Seconded by Councillor Wilson Councillor Mcintyre advised that Kettle Creek Conservation Authority was informed by Canada Post they would refuse to deliver mail because of safety issues regarding the roadway in front of the Authority. Canada Post wants to install a central box for ma pickup. Councillors noted rural mail delivery is in jeopardy, rural persons are not being treated the same as their urban counterparts, and rural roads have been improved significantly over the past few years and are not a safety issue any longer. Councillor Marks noted residents on Sunset Drive have told him their driveway was dug up before notice was given for curb and gutter work. The Director of Engineering Services was not sure of the exact timing of the notices but owners were notified of the construction. Members OTHER BUSINESS Carried THAT Correspondence Moved by Councillor HofhUls Seconded by Councillor Vowe Items #1-7 be received and filed Joan Mansell, President, Elgin District W.I., acknowledging the efforts of County of Elgin Staff in the digitization program of the Women's Institute Tweedsmuir History. 7 6 AMO Member Communication AMO Report to Members on March 2007 Board Meeting 5 Sandra Datars Bere, Director, Ontario Works and Social Housing, St. Thomas-Elgin Ontario Works, with copy of correspondence to Housing Programs Branch of the Ministry of Municipal Affairs and Housing, concerning allocation of the $127 Million Housing Trust Fund. 4. Gord Steeves, President, Federation of Canadian Municipalities Opportunity for Energy and Transportation Projects" New Funding 3 Fern Labelle, Inspector Unit Commander, Provincial Communication Centre, North Bay, Ontario Provincial Police, thanking the County for selecting the O.P.P. as the C.E.R.B. 911 service provider and introducing the appointment of the new Unit Commander for the North Bay Provincial Police Communication Centre Randy Bradfield, with copy of correspondence to Terrace Lodge Staff, thanking them for the quality of care the Home provided and professional manner in which they cared for his Mother, Edna Bradfield. 2 Hon. Donna Cansfield, Minister of Transportation, acknowledging Council's resolution concerning exemption of fees for municipal vehicle registration requirements in Ontario 1 Items for County Council nformation (Consent 6 Apri 24,2007 Carried THAT we do adopt recommendations of the Committee Of The Whole Counci Moved by Councillor Mcintyre Seconded by Councillor Vowe Carried THAT the collective agreement between the County of Elgin and the Service Employees International Union Local1.on be accepted, subject to the ratification of the Union and the necessary by-law be prepared Moved by Councillor Marks Seconded by Councillor Menn Carried THAT we do now Moved by Councillor Mennill Seconded by Councillor Marks rise and report. Carried THAT we do now proceed in a Closed Meeting to discuss Service Employees Internationa Union contract negotiations and a proposed settlement with Elgin Manor employees Moved by Councillor Marks Seconded by Councillor Vowe Notice of Motion - None. Matters of Ur - None Warden Acre noted that the Elgin County Counci not be required The Director of Cultural Services invited Counci loan from the ROM, in the County Museum meeting scheduled for May 8, 2007 would to view The Director of Cultural Services announced that April 15-21 is Volunteer Week and staff wi be presenting certificates and bookmarks to volunteers in Libraries, as well as a congratulatory card signed by Elgin County Council. the roquois Beadwork Display, on Councillor Habkirk noted the recent public meeting at the St. Thomas Community Health Centre seeking nominations to appoint its Board had a very poor turnout. Another public meeting is scheduled for May 8th at 4:00 P.M. hoping that more people will attend and offer interest in sitting on the Board. Councillor Habkirk encouraged Southwold and Central Elgin to promote interest from their community to attend the meeting. Councillor Warwick reminded Council that it was volunteer month and congratulated all the volunteers in Elgin County for their many hours of service. Councillors discussed the necessity of criminal checks for the 16-18 year old volunteers in libraries, noting that it is difficult for the rural children to travel to the police station to have the check done and the police cannot disclose any information for persons under 18. The policy does not work and requires review. The Director of Cultural Services noted that she and Acting Inspector Cox have reviewed the issue and a report would be forwarded to the Management Team Councillor Wilson advised Council that a mock emergency exercise in Port Bruce held recently was very successful and had received high praise for the efforts of the staff and volunteers alike. He particularly mentioned the work of the County's Ambulance and Emergency Management Co-ordinator. Councillor Hofhuis noted very good first issue County Council that she had read the new ElglnMatters Newsletter and 7 Apri that 24,2007 s was a Mark G. McDonaL, Chief Administrative Officer. Carried THAT we do now adjourn at 11 Moved by Councillor Marks Seconded by Councillor Warwick 51 AM to meet again on May 22. 2007 at 9:00 AM Carried THAT By-Law No. 07-14 be read a third time and finally passed Moved by Councillor Marks Seconded by Councillor Menn Carried THAT By-Law No. 07-14 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 24, 2007 Meeting" be read a first and second time. Moved by Councillor Wilson Seconded by Councillor Menn Carried THAT By-Law No. 07-13 be read a third time and finally passed Moved by Councillor Marks Seconded by Councillor Warwick Carried THAT By-Law No. 07-13 "Being a By-Law to Adopt Optional Tools for the Purposes of Administering Limits for the Commercial, Industrial and Multi-Residential Property Classes" be read a first and second time Moved by Councillor Hofhuis Seconded by Councillor Mcintyre BY-LAWS County Council 8 April 24,2007