The URL can be used to link to this page

16 - August 11, 2020 County Council Agenda Package 000* llgin n Table of Contents I. Orders —August 11, 2020... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ....... ... ... ... ... ... 3 II. Elgin County Council Minutes — July 14, 2020... ... ... ... ... ... ....... ... ... ... ....... 4 III. Elgin County Council Minutes — July 23, 2020... ... ... ... ... ... ... ... ... ... ... ... ..... 22 IV. Elgin County Council Minutes —August 6, 2020... ... ... ... ... ... ... ... ... ... ... ...... 27 V. Delegation — Royal Oaks Presentation... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...... 30 VI. Delegation — Rainbow Optimists/M.I.understanding... ... ... ... ... ... ... ... ... ... .... 57 VI I. Reports Index—August 11, 2020... ... ... ... ... ....... ... ... ... ... ... ... ... ... ... ... ...... 59 Vill. Report — IPM Scholarship Recipients... ... ... ... ... ... ... ... ... ... ... ... ... ... ........... 60 IX. Report —Warden's Activity Report — July 2020... ... ... ... ... ... ... ... ... ... .......... 64 X. Report — Community Safety and Well-Being Coordinating Committee Update... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .... 69 XI. Report —Terrace Lodge Redevelopment August 2020 Update... ... ... ... ... .... 93 XI I. Report — Changes to the Provincial Policy Statement - May 1, 2020 ... ... ..... 117 XIII. Report —Approval for Official Plan Amendment No. 7, Plan 117, Part of Lots 5 to 7, 349 George Street, Port Stanley, Municipality of Central Elgin....... .... 190 XIV. Report — Museum and Archives Service Updates... ... ... ... ... ... ... ... ... ... ...... 205 XV. Report — Procurement Activity Report... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 209 XVI. Report — Insurance Update... ... ... ... ... ... ... ......... ... ... ... ... ... ... ... ... ... ... ...... 214 XVII. Report — June 2020 Financial Update... ... ......... ... ... ... ... ... ... ... ... ... ... ... .... 217 XVIII. Report — Belmont Road Pedestrian Crossover......... ... ... ... ... ... ... ... ... ... ..... 223 XIX. Report — Centennial Avenue — Speeding Concerns.... ... ... ... ... ... ... ... ... ...... 230 XX. Report — Centennial Road / Elm Line Intersection Improvements Municipal Class Environmental Assessment — Project File... ........ ... ... ... ... ... ........ ..... 235 XXI. Report — Deer Crossing Warning Signs Evaluation... ... ... ... ... ... ... ... ... ... .... 240 XXII. Report —Amendment to Provincial Offences Court Transfer Agreement— Memorandum of Understanding and Local Side Agreement... ......... ... ... ...... 247 XXIII. Report — Connectivity Committee Appointments... ... ... ... ... ... ... ... ... ... ... ..... 316 XXIV. Report — Ontario Health Team and Community Care Legislation and Regulations Update... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ........................ 325 XXV. Report — COVID-19 Emergency Team Planning... ... ... ... ....... ... ... ... ... ... .... 329 1 XXVI. Items for Information Index... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...... 344 XXVII. SWIFT Monthly Project Update... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 346 XXVIII. Western Ontario Wardens' Caucus July Update.... ... ... ... ... ... ... ... ... ... ... .... 349 XXIX. City of St. Thomas Press Release... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..... 354 XXX. Southwestern Public Health Memo... ... ... ... ... ........ ... ... ... ... ... ... ... ... ... ...... 355 XXXI. County of Elgin Homes August Newsletter... ... ... ... ... ... ... ... ... ... ........ ... ..... 357 XXXII. Letter Announcing Notice of Study Commencement Environmental Assessment Study & Preliminary Design ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..... 359 XXXI I I. In-Camera Agenda —August 11, 2020............ ........................................... 362 XXXIV. By-law No. 20-40 — Budget By-law... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .... 363 XXXV. By-law No. 20-41 — Museum Donation By-law... ... ... ... ... ... ... ... ... ... ... ... ... ... 369 2 1010� E111no . . ORDERS OF THE DAY FOR TUESDAY, August 11, 2020 - 9:00 A.M. ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. — Royal Oak, Cristina Bogza, Jamie Lowery and Don Gracey 9:20 a.m. — Rainbow Optimists/M.I.understanding, Paula Jetsy and Martin Withenshaw 9:40 a.m. — IPM Scholarship Recipients, Annie Watson and Isaac Clutterbuck 5th Motion to Move Into "Committee Of The Whole Council' 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items 10th Recess 11 th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-laws 14th ADJOURNMENT Video Conference Meeting — IN-PERSON PARTICIPATION RESTRICTED NOTE FOR MEMBERS OF THE PUBLIC: Please click the link below to watch the Council Meeting: htts://www.facebook.com/E IinCountyAdm in/ Accessible formats available upon request. 111 vWV1i4`` �y . Page 1 July 14, 2020 Pragres fve by Nature ELGIN COUNTY COUNCIL MINUTES July 14, 2020 Council Present: Warden Dave Mennill (in-person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in-person) Councillor Tom Marks(in-person) Councillor Mary French (electronic) Councillor Grant Jones(in-person) Councillor Dominique Giguere (electronic) Councillor Ed Ketchabaw(in-person) Staff Present: Julie Gonyou, Chief Administrative Officer(in-person) Jim Bundschuh, Director of Financial Services (electronic) Brian Lima, Director of Engineering Services (electronic) Michele Harris, Director of Homes and Senior Services (electronic) Alan Smith, General Manager of Economic Development(electronic) Nancy Pasato, Manager of Planning (electronic) Katherine Thompson, Supervisor of Legislative Services(in-person) Carolyn Krahn, Legislative Services Coordinator(in-person) Regrets: Deputy Warden Duncan McPhail, absent with notice 1. CALL TO ORDER Elgin County Council met this 14th day of July, 2020 in the Council Chambers, at the County Administration Building, St. Thomas at 9:05 a.m. with Warden Mennill in the chair. Some Councillors and staff participated electronically by video conference. 2. ADOPTION OF MINUTES Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw Resolved that the minutes of the meeting held on June 23, 2020 be adopted. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. COMMITTEE OF THE WHOLE Moved by: Councillor Jones Seconded by: Councillor Marks Resolved that we do now move into Committee of the Whole Council. 4 Page 2 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 5.1 Warden's Activity Report—June 2020—Warden Mennill The Warden provided County Council with a brief update on his recent activities. The Warden noted that Ontario communities have faced unprecedented challenges as a result of COVID-19 and that the County's collective focus has now shifted to "recovery." The Warden expressed Council and staff's commitment to work with community and regional partners, community residents and businesses every step of the way. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw Resolved that the report from Warden Dave Mennill, dated June 30, 2020, entitled "Warden Activity Report—June 2020" be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.2 SWIFT 2.0 Proposal and Western Ontario Wardens Caucus Update —Warden Mennill The Warden provided an update on a special Western Ontario Wardens Caucus (WOWC) meeting, which was held on July 2, 2020, to discuss the Caucus' support for a Southwestern Integrated Fibre Technology 2.0 initiative as Southwestern Ontario's funding mechanism to advance the expansion of critical broadband infrastructure across Southwestern Ontario. Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that the report titled "SWIFT 2.0 Proposal and Western Ontario Wardens Caucus Update" submitted by Warden Mennill be received and filed. 5 Page 3 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.3 2020 County of Elgin Warden's Charity Golf Tournament Cancelled —Warden Mennill The Warden presented an update on the Warden's Annual Charity Golf Tournament. Out of respect for the health and safety of Elgin County residents, and due to Provincial restrictions on public gatherings, the tournament has been cancelled for 2020. The Warden encouraged those who would have participated in the tournament to donate directly to the United Way to help meet the needs of Elgin's most vulnerable community members. Moved by: Councillor Jones Seconded by: Councillor Ketchabaw Resolved that the July 2, 2020, report titled, 2020 County of Elgin Warden's Charity Golf Tournament Cancelled, submitted by Warden Dave Mennill, be received and filed for information. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.4 Elgin County 2020 Grant and Festival Events Partnership Program Allocations —Final Recommendation—Councillor Ketchabaw Councillor Ketchabaw presented a summary of the 2020 Grant and Festival Events Partnership Program and Council approved allocations to date; and he presented the Rural Initiatives and Planning Advisory Committee's final recommendation that two (2) additional grants be awarded to the STEAM Centre and the Elgin 4-H Association. Moved by: Councillor Ketchabaw Seconded by: Councillor Martyn Resolved that County Council provide$3000 in funding to the STEAM Centre and $2000 to the Elgin 4-H Association through the 2020 Grant and Festival Events Partnership Program, providing 90% of funding up front with the remaining funds to be paid upon receipt of a final report. 6 Page 4 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.5 Rural Initiatives and Planning Advisory Committee—revised Community Grant Program—Councillor Ketchabaw Councillor Ketchabaw presented the revised Community Grant Program for Council's approval. The new Community Grant Program (CGP) invests in both established and emerging community programs that meet identified community need, build capacity and support Elgin County's Strategic Plan 2020-2022. Moved by: Councillor Jones Seconded by: Councillor Ketchabaw Resolved that the report titled "Rural Initiatives and Planning Advisory Committee— revised Community Grant Program" submitted by Councillor Ketchabaw be received and filed; and that County Council approve the revised Community Grant Program design as presented. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks No Southwold Grant Jones Yes Aylmer Mary French No Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 6 2 0 - Motion Carried. 5.6 Terrace Lodge Redevelopment Fundraising Committee Appointment Recommendations —Councillor Giguere Councillor Giguere presented the Terrace Lodge Redevelopment Fundraising Committee's recommendations for the appointment of three (3) individuals to serve as Community Representatives on the Committee. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that the July 7, 2020, report titled, Terrace Lodge Redevelopment Fundraising Committee Appointment Recommendations, submitted by Councillor Giguere, be received and filed for information; and that Elgin County Council appoint Jim Jenkins, Richard Kisuule and Jamie Chapman to the Terrace Lodge Redevelopment Fundraising Committee as Community Representatives, as recommended by the Committee at its June 25, 2020 meeting. Page 5 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.7 Terrace Lodge Redevelopment July 2020 Update—Councillor Purcell Councillor Purcell provided an update on the Terrace Lodge Redevelopment Project. The pandemic has delayed work on the redevelopment project, but a plan has been developed to allow for the first 12 months of construction work to begin. Councillor Purcell also reviewed how the operational challenges of dealing with COVID in Long-Term Care has resulted in some consideration of how the design can be enhanced. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that the report titled "Terrace Lodge Steering Committee July 2020 Update" from Councillor Bob Purcell, Chair—Terrace Lodge Steering Committee dated July 14, 2020 be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.8 Homes — Infection Control Policy — Guidelines for Construction and Renovations During a Pandemic (e.g. COVID-19) — Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the"Homes- Infection Control Policy 7.4—Guidelines for Construction and Renovations During a Pandemic(e.g. COVID-19)" for Council's approval. The policy supports construction and renovation projects during a pandemic to minimize the risk of infection. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that the report titled: "Homes— Infection Control Policy—Guidelines for Construction and Renovations During a Pandemic(e.g. COVID-19)"dated July 2, 2020 be received and filed; and, that Council approve the Homes- Infection Control Policy 7.4—Guidelines for Construction and Renovations During a Pandemic(e.g. COVID-19) policy as amended. 8 Page 6 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.9 COVID-19:Workforce Recovery—General Manager of Economic Development The General Manager of Economic Development presented a report on the Elgin Middlesex Oxford Workforce Planning and Development Board (EMOWPDB). On behalf of Elgin County, the General Manager of Economic Development will participate on the board, the purpose of which is to addresses regional labour market issues related to COVID-19. Moved by: Councillor Ketchabaw Seconded by: Councillor Martyn Resolved that the July 6, 2020, report titled, COVID-19:Workforce Recovery, submitted by the General Manager of Economic Development, be received and filed for information. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.10 Reduced Speed Zone By-Law Amendments —Talbot Line, Glencolin Line and Wonderland Road—Director of Engineering Services The Director of Engineering Services presented a report on four(4)separate reduced speed zones along County roads that require revisions. Moved by: Councillor Martyn Seconded by: Councillor Jones Resolved that By-Law 17-11 to designate Reduced Speed Zones on County Roads be amended as follows: Addition to Schedule 'C' (Maximum Rate of Speed 60 Kilometres per hour), Road 40 (Springfield Road), Section B—"From the west property limits of Springfield Road to the east property limits of Springfield Road being a total distance of 126 metres". 9 Page 7 July 14, 2020 Remove from Schedule 'C' (Maximum Rate of Speed 60 Kilometres per hour), Road 29 (Wonderland Road), Section A—"From 950 metres north of the property line of County Road 52 northerly for 2378 metres to Southminister Bourne". Revise Schedule 'A' (Maximum Rate of Speed 40 Kilometres per hour), Road 29 (Wonderland Road), Section A, -"From the north limits of County Road#52 for a distance of 755 metres". Remove from Schedule 'C' (Maximum Rate of Speed 60 Kilometres per hour), Road 3 (Talbot Line), Section C—"From 550 metres east of the east property line of County Road 20 to 508 metres west of the east property line of County Road 20". Addition to Schedule 'B' (Maximum Rate of Speed 50 Kilometres per hour), Road 3 (Talbot Line), Section B—"From 550 metres east of the east property line of County Road 20 to 508 metres west of the east property line of County Road 20". Remove from Schedule 'C' (Maximum Rate of Speed 60 Kilometres per hour), Road 3 (Talbot Line), Section B—"From 483 metres east of the east property line of County Road 8 to 550 metres west of the east property line of County Road 8". Addition to Schedule 'B' (Maximum Rate of Speed 50 Kilometres per hour), Road 3 (Talbot Line), Section B—"From 610 metres east of the east property line of 136 County Road 8 to 730 metres west of the east property line of County Road 8"; and; THAT By-Law 17-12 to Designate Community Safety Zones on County Roads be amended to include: Glencolin Line (County Road#40), between Springfield Road west property limits to Springfield Road east property limits(being a total of 126m), and active twenty-four hours each day, seven days per week and for each day of the year. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.11 Development Charges—Director of Engineering Services Moved by: Councillor Marks Seconded by: Councillor Martyn Resolved that the defeated motion to undertake a Development Charges study, originally considered on March 29, 2019, be reconsidered. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes 10 Page 8 July 14, 2020 Ba ham Ed Ketchabaw No Malahide Warden Dave Mennill Yes 7 1 0 - Motion Carried. The Director of Engineering Services presented background information on Development Charges to Council, highlighting the benefits of development charges. Moved by: Councillor Grant Seconded by: Councillor Martyn Resolved that the July 6, 2020, presentation titled, Development Charges, submitted by the Director of Engineering Services, be received and filed for information, and, that the Director of Engineering Services be directed to proceed with a Development Charges study. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell No Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French No Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw No Malahide Warden Dave Mennill Yes 5 3 0 - Motion Carried. 5.12 Administrative By-Law Updates — Supervisor of Legislative Services and Community Relations The Supervisor of Legislative Services and Community Relations presented updated by-laws for governing the processes of the County to accurately reflect municipal operations and to ensure that appropriate alternates are designated for the Clerk, Treasurer and Planner in accordance with provincial legislation. Moved by: Councillor Ketchabaw Seconded by: Councillor Marks Resolved that the July 3, 2020, report titled, Administrative By-Law Updates, submitted by the Supervisor of Legislative Services and Community Relations, be received and filed for information; and that Elgin County Council repeal By-Laws No. 09-09, 09-10, 13-28 and 16-66; and, that Elgin County Council enact By-Law No. 20-30 being a by-law to appoint a Deputy Clerk and an Alternate Deputy Clerks, By-Law No. 20-31 being a by-law to appoint a Deputy Treasurer and an Alternate Deputy Treasurer and By-Law No. 20-32 being a by-law to delegate certain authorities of the Council of the Corporation of the County of Elgin under Section 22 and 51 of the Planning Act to the Manager of Planning. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes 11 Page 9 July 14, 2020 Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.13 Service Delivery Review Progress Report No.3 — Supervisor of Legislative Services and Community Relations The Supervisor of Legislative Services and Community Relations presented for Council's approval an update on the Service Delivery Review(SDR) process to be shared with Elgin's Local Municipal Partners and the public. Moved by: Councillor Martyn Seconded by: Councillor Jones Resolved that the July 7, 2020, report titled, Service Delivery Review Progress Report No. 3, submitted by the Supervisor of Legislative Services and Community Relations, be received and filed for information; and that Elgin County Council approve the circulation of the document titled, Elgin County Service Delivery Review Interim Report Summary to Elgin's Local Municipal Partners and the City of St. Thomas. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.14 Community Safety and Well-Being Plan Update—Legislative Coordinator The Legislative Services Coordinator presented an update on the Community Safety and Well-Being (CSWB) Plan. Despite initial setbacks due to COVID-19, work on the CSWB Plan is moving forward albeit in a different format than originally anticipated. Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that the report titled "Community Safety and Well-Being Plan Update" from the Chief Administrative Officer dated July 6, 2020 be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12 Page 10 July 14, 2020 5.15 Environmental Committee Terms of Reference—Chief Administrative Officer The Chief Administrative Officer presented the Terms of Reference for the Environmental Committee. The purpose of the Committee will be to review and advise on issues related to environment matters; to provide recommendations to Council; and to assist in increasing public, corporate and government awareness regarding the County's strategic goals and priorities. Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that the report from the Chief Administrative Officer, titled"Environmental Committee Terms of Reference" dated June 26, 2020 be received and filed; and that Council establish an Environmental Committee and direct staff to amend Council's Committee By-Law 19-40 to include the Terms of Reference for the Environmental Committee; and further that Council appoint Councillor Jones and Councillor Martyn to the Environmental Committee, as recommended by Warden Mennill. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.16 Elgin County Council Strategic Plan 2020-2022 —Chief Administrative Officer The Chief Administrative Officer provided an update on Council's recent Strategic Planning Session during which Council developed a 2020 Work Plan with associated timelines. Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that the report titled "Elgin County Council Strategic Plan 2020-2022" submitted by the Chief Administrative Officer dated July 7, 2020 be received and filed; and that Council approve the Council 2020 Work Plan to support the Strategic Plan 2020-2022. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 13 Page 11 July 14, 2020 5.16 COVID-19 Emergency Team Planning —Chief Administrative Officer The Chief Administrative Officer presented the monthly update on the County's COVID-19 response and commended the leadership team for their incredible work navigating the pandemic and for the support that they have provided to the Corporation. Moved by: Councillor Martyn Seconded by: Councillor Jones Resolved that the July 7, 2020, report titled, "COVID-19 Emergency Team Planning" submitted by the Chief Administrative Officer, be received and filed for information. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 6. COUNCIL CORRESPONDENCE 6.1 Items for Consideration 6.1.1 The Corporation of the Town of Renfrew with a resolution calling on the Governments of Ontario and Canada to fast track the review of current and previous Investing in Canada Infrastructure Program grant applications in order to provide much needed employment and investment to rural Ontario. Moved by: Councillor Ketchabaw Seconded by: Councillor Jones Resolved that Correspondence Item#1 be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 6.1.2 Chair Sally Martyn of the Elgin Group Police Services Board with a letter requesting the evaluation of deer crossing warning signs on County roads. Moved by: Councillor Martyn Seconded by: Councillor Jones 14 Page 12 July 14, 2020 Resolved that the Director of Engineering Services be directed to carry out an evaluation of deer crossing warning signs on County roads. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 6.2 Items for Information (Consent Agenda) 6.2.1 Ministry of Government and Consumer Services with a letter regarding the move towards a more digital-focused service model for Land Registration Services. 6.2.2 Commissioner Thomas Carrique with the OPP 2020-2022 Strategic Plan. 6.2.3 United Way Elgin Middlesex with their Impact Report for 2019-2020. 6.2.4 Western Ontario Wardens' Caucus with their June Newsletter. 6.2.5 County of Elgin Homes with their July Newsletter. 6.2.6 Minister of Municipal Affairs and Housing with a letter regarding the COVID-19 Economic Recovery Act, 2020. 6.2.7 Warden Mennill with a Letter to the City of St. Thomas regarding enhanced EMS services. Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that Correspondence Items#1-7 be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 7. OTHER BUSINESS 7.1 Statements/Inquiries by Members 7.1.1 Councillor Martyn provided an update on the Elgin Group Police Services Board vacancy. Dave Jenkins has been named as the new Provincial Appointee. 15 Page 13 July 14, 2020 7.2 Notice of Motion None. 7.3 Matters of Urgency 7.3.1 Warden Mennill proclaimed the following: PROCLAMATION WHEREAS, there is a necessity to actively support Lesbian, Gay, Bi-sexual, Transgender, two-spirited, Queer, and all other sexual orientation and gender identities to be celebrated and supported as full and equal members of our community; AND WHEREAS, The County of Elgin recognizes that diversity is a vital and integral part of our community that is celebrated and strengthens our Municipality, and we should take pride in our identities and never feel we must hide who we are at work, school or within our families and communities; AND WHEREAS, the intent of the Pride flag being raised at County of Elgin administrative offices is to show support for the Rainbow Community and show the commitment of the community to provide a safe and welcoming place that improves the overall quality of life for all members. We look forward to the County of Elgin and its community members as being and fulfilling their title as ambassadors and leaders as we strive for equality in Ontario, Canada and even more broadly, the world; NOW THEREFORE, I,Warden Mennill, do hereby proclaim the week of July 20 to July 26, 2020 as Pride Week in the County of Elgin and encourage all citizens to take pride in our diversity and celebrate our differences to help make our community a place we can all be proud to call home. 8. CLOSED MEETING ITEMS Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239(2): In-Camera Item#1 (0 advice that is subject to solicitor-client privilege, including communications necessary for that purpose—Elgin Woodlands Conservation By-Law 05-03. In-Camera Item#2 (e)litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and(0 advice that is subject to solicitor-client privilege, including communications necessary for that purpose—Energy Board Proceedings. In-Camera Item #3 —The Chief Administrative Officer Performance Review was deferred to the August 11th meeting to ensure that all members of Council are available to attend. (b)personal matters about an identifiable individual, including municipal or local board employees; (d)labour relations or employee negotiations—Chief Administrative Officer Annual Performance Evaluation. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes 16 Page 14 July 14, 2020 Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 9. RECESS Council recessed at 11:02 a.m. and reconvened at 11:09 a.m. 10. MOTION TO RISE AND REPORT Moved by: Councillor Jones Seconded by: Councillor Marks Resolved that we do now rise and report. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In-Camera Item#1 —Elgin Woodlands Conservation By-Law 05-03. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw Resolved that the report from staff be received; and that staff proceed as directed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In-Camera Item#2—Energy Board Proceedings Moved by: Councillor Ketchabaw Seconded by: Councillor Jones Resolved that the verbal report from the County Solicitor be received. 17 Page 15 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By-Law 20-30—Appointing a Deputy Clerk and Deputy Clerk Alternate BEING a By-Law to Appoint Deputy Clerks and Deputy Clerk Alternates for the County of Elgin and to Repeal By- Laws No. 09-10 And No. 16-06. Moved by: Councillor Jones Seconded by: Councillor Giguere Resolved that By-Law No. 20-30 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 18 Page 16 July 14, 2020 12.2 By-Law 20-31 —Appointing a Deputy Treasurer and Deputy Treasurer Alternate BEING a By-Law to Appoint a Deputy Treasurer and a Deputy Treasurer Alternate for the County of Elgin and to Repeal By-Law No. 09-09. Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that By-Law No. 20-31 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.3 By-Law 20-32—Planning Delegation BEING a By-Law to Delegate Certain Authorities Vested in the Council of the Corporation of the County of Elgin as the Approval Authority with Respect to Plans of Subdivision, Plans of Condominium and Part Lot Control By-Laws Pursuant to Section 22 And 51 of the Planning Act, to the Manager of Planning for the County of Elgin and to Repeal By-Law No. 13-28. Moved by: Councillor Jones Seconded by: Councillor Purcell Resolved that By-Law No. 20-32 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.4 By-Law 20-33—Community Safety Zone Amendment By-law Glencolin Line BEING a By-Law to Amend By-Law No. 17-12 Designating Community Safety Zones on County Roads. Moved by: Councillor Martyn Seconded by: Councillor Giguere 19 Page 17 July 14, 2020 Resolved that By-Law No. 20-33 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.5 By-Law 20-34—Speed Zone Amendment BEING a By-Law to Amend the Schedule to By-Law No. 17-11 Being a By-Law to Authorize Speed Limits. Moved by: Councillor Jones Seconded by: Councillor Marks Resolved that By-Law No. 20-34 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.6 By-Law 20-35—MPAC Parking Space BEING a By- Law to Authorize a Parking Space Licence Agreement between the Corporation of the County of Elgin and the Municipal Property Assessment Corporation. Moved by: Councillor Ketchabaw Seconded by: Councillor French Resolved that By-Law No. 20-35 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes 20 Page 18 July 14, 2020 Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.7 By-Law 20-36—Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 14, 2020 Meeting. Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that By-Law No. 20-36 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 13. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that we do now adjourn at 11:39 a.m. to meet again on August 11, 2020 at 9:00 a.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Julie Gonyou, Dave Mennill, Chief Administrative Officer. Warden. 21 Page 1 July 23, 2020 E1Ilfl , ParogressPve by Nd ture ELGIN COUNTY COUNCIL MINUTES July 23, 2020 Council Present: Warden Dave Mennill (electronic) Deputy Warden Duncan McPhail (electronic) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in-person) Councillor Tom Marks (electronic) Councillor Mary French (electronic) Councillor Grant Jones (electronic) Councillor Dominique Giguere (electronic) Councillor Ed Ketchabaw (electronic) Staff Present: Julie Gonyou, Chief Administrative Officer (in-person) Amy Thomson, Director of Human Resources (electronic) Michele Harris, Director of Homes and Senior Services (electronic) Terri Benwell, Administrator — Elgin Manor and Bobier Villa (electronic) Suzanne Mezenberg, Administrator -Terrace Lodge (electronic) Tanya Tilton-Reid, Manager of Human Resources (electronic) Katherine Thompson, Supervisor of Legislative Services (electronic) 1. CALL TO ORDER Elgin County Council met this 23rd day of July, 2020 in the Administrative Boardroom, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the chair. Some Councillors participated electronically by video conference. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 3. COMMITTEE OF THE WHOLE Moved by: Councillor Purcell Seconded by: Councillor Ketchabaw Resolved that we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 4. REPORTS OF COUNCIL,OUTSIDE BOARDS AND STAFF 4.1 Long-Term Care Homes Surveillance Testing: Overview and Draft Policy Review—Chief Administrative Officer The Chief Administrative Officer provided a background of mandatory COVID-19 surveillance Testing in LTC Homes as required by the Ministry and an update as to 22 Page 2 July 23, 2020 how this testing is affecting staffing at Elgin County Homes. The Director of Homes and Seniors Services and the Director of Human Resources discussed a proposed policy to regulate this testing for Council's consideration. Moved by: Councillor Purcell Seconded by: Councillor Martyn Resolved that the report titled "Long-Term Care Homes Surveillance Testing: Overview and Draft Policy Review" from the Chief Administrative Officer, dated July 23, 2020, be received and filed; and, THAT Council approve Homes and Seniors Services Policy 2.23 Pandemic Prevention and Control —Staff Testing. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Abstain Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 1 - Motion Carried. 5. CLOSED MEETING ITEMS Moved by: Councillor Jones Seconded by: Councillor McPhail Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In-Camera Item #1 (i)a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization — Property Matters In-Camera Item #2 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board— Museum Bequest. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguere Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 23 Page 3 July 23, 2020 - Motion Carried. 6. MOTION TO RISE AND REPORT Moved by: Councillor Martyn Seconded by: Councillor Giguere Resolved that we do now rise and report. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #1 —Property Matters Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that the verbal report from staff be received, and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #2— Museum Bequest Moved by: Councillor Martyn Seconded by: Councillor McPhail Resolved that staff proceed as directed and draft a by-law for enactment at the August 11, 2020 Council meeting. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes 24 Page 4 July 23, 2020 Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguere Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 7. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Ketchabaw Seconded by: Councillor Giguere Resolved that we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 8. CONSIDERATION OF BY-LAWS 8.1 By-law 20-37—Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 23, 2020 Meeting. Moved by: Councillor Jones Seconded by: Councillor Marks Resolved that By-Law No. 20-37 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 9. ADJOURNMENT Moved by: Councillor Purcell Seconded by: Councillor Marks 25 Page 5 July 23, 2020 Resolved that we do now adjourn at 9:50 a.m. to meet again on August 11, 2020 at 9:00 a.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Julie Gonyou, Dave Mennill, Chief Administrative Officer. Warden. 26 111 vWV1i4`` �y . Page 1 August 6, 2020 Pragres fve by Nature ELGIN COUNTY COUNCIL MINUTES August 6, 2020 Council Present: Warden Dave Mennill (electronic) Deputy Warden Duncan McPhail (electronic) Councillor Bob Purcell (electronic) Councillor Sally Martyn (electronic) Councillor Tom Marks (in-person) Councillor Mary French (electronic) Councillor Grant Jones(electronic) Councillor Dominique Giguere (electronic) Councillor Ed Ketchabaw(electronic) Staff Present: Julie Gonyou, Chief Administrative Officer(in-person) Stephen Gibson, County Solicitor(in-person) Jeff Smith, Community Emergency Management Coordinator(electronic) Katherine Thompson, Supervisor of Legislative Services(electronic) Carolyn Krahn, Legislative Services Coordinator(in-person) 1. CALL TO ORDER Elgin County Council met this 6th day of August, 2020 in the Administrative Boardroom, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the chair. Some Councillors participated electronically by video conference. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 3. COMMITTEE OF THE WHOLE Moved by: Councillor Ketchabaw Seconded by: Councillor Purcell Resolved that we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 4. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 4.1 Temporary Mandatory Face Covering By-law—Chief Administrative Officer The Chief Administrative Officer presented a report regarding the development of a County-wide temporary mandatory face covering by-law. On July 30, 2020 the Southwestern Public Health Medical Officer of Health issued a Letter of Instruction for all businesses in Oxford County, Elgin County and the City of St. Thomas to mandate face coverings in enclosed public spaces. The Medical Officer of Health 27 Page 2 August 6, 2020 recommended that municipalities pass by-laws for a consistent approach to face coverings across the region. Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that the August 1, 2020, report titled, Mandatory Face Covering By-law, submitted by the Chief Administrative Officer(CAO), be received and filed for information; and THAT By-law 20-38, being a by-law to temporarily require the use of face coverings and related health protection measures within enclosed public spaces during the COVID-19 Pandemic, in support of the Letter of Instruction issued on July 30th, 2020 by the Medical Officer of Health, be approved and enacted. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 5. CONSIDERATION OF BY-LAWS 5.1 By-law 20-38—Requiring the Use of Face Coverings Being a By-law to temporarily require the use of face coverings and related health protection measures within enclosed public spaces during the COVID-19 Pandemic. Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that By-Law No. 20-38 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 5.2 By-law 20-39—Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the August 6, 2020 Meeting. 28 Page 3 August 6, 2020 Moved by: Councillor McPhail Seconded by: Councillor Giguere Resolved that By-Law No. 20-39 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Martyn Resolved that we do now adjourn at 9:12 a.m. to meet again on August 11, 2020 at 9:00 a.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Julie Gonyou, Dave Mennill, Chief Administrative Officer. Warden. 29 O S� ......................................................... i N w N� I lip ME d aD O L C L O Q 0 O Q N U Q m u N N M �. O CO C C: -0 OO M................. cn U � (6 N C _ U O �' -0 O m i ( U cn o L (D ` U U L N O L � •L U I N N W C: N 05 U N U O E o N U U 72 a) L- 0 o U (D � z ~ 0) N E o ~ 06 O N w (n (n Z O p Q 2 i O N N U O L Q N O U ccnn 0 O aD aD a� r +� O E cn +� o U i Q CO o L a M LLI / / oi, a N r`4 ffj � q / j w F— ur wnu w %j i 'li sor �Yy(f( r, r / 14 / au " • � � M 6 pp % lk 0 0 O O Q O U L O 4-0O � � Q L fA _0 QL 0) � "� 0 Nca � _ (D -E m(D c O Q O (D ai > o c� cau O N L 0 U N (a O Ll— (D"r 0 (u N O 6O L6 V C: :tf .L cn > O Q- C: OO (a cn Q U L fA >+ Q Q >p (6 ,°1k " cn c E O 0 (D N � � L L CY) U 0 N (6 (a.> c .c (a v) (a -0J O > C N to C U o O 4-0 C/).2 C: N N > Z� C (i) Mo H C: .� L 0) 5 (DL _ Cl) (D (D � 0 ° c(Di cu N c: E O J N N (� Q L N "� D O E 0 0 ~ L 0 � W U X };4-- N N (D oE 5) L 0 _ 0 (D CO Q Y Q : Q � U5 CD ca N O O Q � NO O L _ U) 70 � .� to O 0 0 (D '� O N cn 0 0 CO ggIlk 0 I% VI r �1UNNIW7V rr;, r r r , i w lT", ii i �ii %41 j 11 01, O C)) N N N �+ 0) L L L � � N N U � �• N U O C: >+ U Q O 0 C: N .N O N j O U C: 0 to to N N O CY) (6 � O d � 0) � 1 Q � Q -5 � (� O U > Ocn C � o cn E — ca 0) O L �• � C U O �O N 1 N � �_ : N N � Q � Q N N O U U N O •� o O(6 O O � � _ -0 Q U N N Lf) — fA U o u N Y -0 U H LL o r O U E o L W O N O W L 0 C: a)a) E L 0 'j U O E c O - cnc6 E cn E a) O c� LO aa) o cn Et C: �- N E E E E 0 0 E o O cr Q a) L O E Z U) i � O O U O N O .� N L a) Q j -0 U E C: N Q W W 06 1 O U U U 0 O 1 L C: a)O U O E a) U (6 (A X C: U a) O O O L • O "_' U N 0) O LL `� O L • O N N (6 [� N w C M � " > L L La 0 • 0) cn _0 � U _0 c E- C: N • U 0 0) O cn � a) cn 1 ~ a) -C U � U O 1 0) c U N U C (6 N o UW • > O E w O in a c) v) U .. a „ o tl ' I li II o i � r > > ��I7y/1Yr 111�Ir1IP1�r� � r ,a ! i fig r� r � I O I% U I,� J r, ' L m co N (6 O O (6 U (D �O (6 Q CL L C E 0) U) � � � L ch z_ Q o L O O > ,C M N L m � O Q a) � Ucu .E 75 � L �L O N E- O Q "� Q a) cn O a) O O a) cn cn L a) "r a) — U U (6 O Q M O O � m �, Q O No O cn U L (D U _-Cuv � —a) o o a) !E o C� a z Ak, Ilk Ilk aD (D C a' E m a' (D � aD (D o "r (Da) o O � CO U O Q a) M CO M CD O Q E cn (6 (6 O O cn _ M N u a O O >, U C: p _ � 7E • (D (D Q a) L O O� m a) (6 E � U 0 = a)C > U (DO 2 C: � Q O C: U O E 0 U N � U p (D cn cn '^ M 0 cn cn o 0 •o a� M a) o VJ Q 4-- 0 a m 0 O) O O O � N � _ (6 O O O N 0 CL o O 0 a� 060 cn L E (6 U U � NE N O : `� O U N cn N � U z cnC N .— 0) cn L O CL Q cn — N � ; U U ca ca > L O O V E U � O D O cn cn L O O O N U O c O U 'C N E cn � Q U N L O N w D O (6 c� U (n O L to w L. U o Ak Ak a� Cn (U N >, O N TCL o w 0) p E L cn (6 � w C > `� -r �, L _ U �, O U U 0 O N N O N cn N E >O ................ cn � L Q C E O C: O O N N 075 cn CL E E a cn cn O to N L L '= NC O 'V 0 E O L ;C U N CL j Q w X m N Q O 0) N Q L. U 0 � O cu O O •E C p �O N zCL o 0 L cn 0 N O CU U C N a� c� c� � O cn m O Q +� L aD W cn U (1) CL >, cnz U O L E 0 p 0) I � � go O E O O J U 0 N N N N O a . � N U > o 0 (D L ` ` LU WE a K ......................................................... ROYAL OAI, YAM EN, DENT rO Each of our suites are carefully designed with you in mind. Comfort and style are key. We are pleased to offer Studio and 1 &2 Bedroom Suites for our Independent Living Residents. 'mWw"'w+W""..wr��rrr'.•hw,. � ,/��/ �� i / 9�rl % � /� /�J�� ..... �� IIIIIIIIIyII I p ,• /%%�i J/�j / Stay active,healthy and adventurous.Explore hobbies and interests,meet new friends and fully enjoy the time you've earned.Residents in our Independent Living community will enjoy a low-maintenance lifestyle that leaves them free to take advantage of the amenities and social experiences provided by Royal Oak. Although most of the Independent Living Residents require minor daily assistance, we do offer flexible and customized care plans that,if required,can be adapted to changing needs and requirements. uuuuuuuuuuuuumu A CAllkll',-II 11 1I 11E,,WO111"II Y II'°11 1I IIE A IN 1 11 IN S II D I1111111N G IL II II 1 I11 Y 11.1 I11 S AWAII'11"'III G YOUR. I INII IIIIID I INIIIIN 111"'11..11V11ING S U 11111 I°11.=}:A11 UIIIS • Kitchenette with microwave Two-way intercom communication mu &mini-fridge system for safety&convenience • Ample closet space Housekeeping on demand • Individually controlled heating Bathrooms with showers& &air-conditioning safety bars • Cable,telephone&wireless internet Levered door handles&lowered • Window coverings light switches • Emergency assistance call system Use of laundry facilities 40 SUPPORTED KOYAL OAK LIVING 11,� We know the importance leadingof no matter the sta ge. Our supported Residents will have all the aid needed to remain active and engaged in the community social events. We will ensure your needs are met as you enjoy access to the full services, events and dining that Royal Oak has / o offer. 'f y r V r iq, i 1/k ✓ it/% i/ r �j a f o uuuuuuuuuuuuumu �� A C01MIl°:01IR 11'AI113111 11.=::11101MIIE 1I WII1A'II"'ImfiA'II""'11ll'.}:IIk H 11fiOS111"'. m Our caring staff will learn and understand each Resident's unique needs and preferences.We will provide compassion and patience no matter the task.From personal hygiene to medication management,we will be there every step of the way. Nightly resident-care checks can also be provided. Individuals are special and so are their needs.Our structured services programs make it easy to get the perfect amount of assistance and only pay for the services required. As the needs of the Resident change so can our services.Our Supported Living Services are flexible and varied and can include personal escorting,private dining, tailored activities and personal services. ASK US A1130U 111 111 ImfiAINX 0111 111"'111 INS AVAIIII A11111 11,=;. 41 Y ""� I�IIII IIIIIII i°.� •�:�. M1�wl VV uuuum uummiV",I,��jlV�lli I'�� iynn�t� uuuuuuuuuuuuuul Itltl YYYYYYY11 u P � v%�11 ' i uum I iVil G ROYAL OAK, I , I NI,, I I,/I n, u, ( i Jj"" Royal Oak is happy to offer 1 hC� ' IIIIII �d" 4U° convalescent care for those i//000/k ? Mi / may require support additional assistance. Our convalescent program is designed to provide additional care services, • monitoring on •• basis. Our convalescent program has the goal to help prepare people to return home after a stay in hospital.When the acute phase of illness has passed,our care team is here to assist you as you move forward with the next step in one's return home.This program focuses on helping you rebuild strength,reduce the need for assistance and regain your independence.Whether assisting with activities of daily living or monitoring your medications,we are here to help! uuuuuuuuuuuuumu EII111111I1K OIL II 11-11E IN1EX"11 MAID 11 IH111 O111F YOU.1111 11..1111°11.=}:. IN1111EIlIll E IND11-IN 111"'CAR11,=::II IN A 111"'U1D1110,1 0IR 2 IIf11-,DR00I1 S U 111111E IIINCII..,UD11'S mu All Ime,flk, IeIcaphone,wlrele�� inlennel,c"Ik(Ie,iilll'llle�,&wi e cr1 ,III Imenlllee° &I:(rogr IIr7 . EIN11-AIN C 11-:1D C 111111E 11ITV 11 111"'U 11111110 0R 1 1B III III ROOIM SU11111111 11ITV C 11 U11111ES All Irre,lk,11c711£Sekec'Y1'ing,I'mindry, Ielc'Y;)I"lone,c,I[;)le'Ind 111'IlI'Ille"7,Irrc:,Cllc,Il:'lon IM dl),1C1c'Irrc'nl,("Ire`telrvlc e,y&w1 e c71 ,111 EI!Imenll le 5&Y11'c7gr,l!Irr , 42 LIVE LIFE TO KOYAL OAK THE FULLEST Royal Oak offers plenty of exciting oppo designed to challenge, stimulate and invigorate. t , Residents .. participate few s they / .full desire. complement events . entertainment i" our g options are varied I% and . .-connection • inviting social spaces make it easy to enjoy the comfortable and ! W carefree lifestyle you desire and deserve. l a i Ott, �TU�f1 i u01I /r Ilpiri` 1 u-,'u.,ry GO 110"11"'II-$IL?:{ Im OVII111I ACM11V11111I11l "Movie Night" has never been easier. Our beautiful residence features two Our beautiful on-site state of the art large and lively community spaces. theatre comes complete with surround Explore your creativity with art and sound and a big screen for maximum craft classes in the Art Lounge.Join AIN A1113U INIII:)AINCIE Oil. impact and enjoyment. Relax and your friends for game night, bingo AOIN1111 OIIR 11 s,COIN 111 1111111EINC1IES enjoy the latest films and many of or cards in the Games Lounge. Enjoy AlNlD IC=:;IN JOYP^fill=IN 1111 your old favourites without ever sharing drinks with friends in the leaving the comfort of your home. Talbot Bar.Take part in an off-site uuuuuuuuuuuuumu excursion for shopping or sightseeing. f"UI V & 11°1111 Il111 11INl H H CIF ITV 11l11,=;{ Seasonal events,stimulating guests Develop strength and stamina. Keep and entertainment are all part of what fit while having fun in a stimulating you can expect in your new home. environment,where more things are possible.Our terrific fitness and 11 l GII OUI III)S&GAlIINII)IW:{INS wellness team is on hand to supply all Take a stroll with family and friends the motivation you need to look and and enjoy our beautiful landscaped feel your best.Take part in weekly grounds.Your outdoor sanctuary fitness programs or join the daily awaits you. walking club. 43 K OYAL OA r e s v:. i uu �r /l If fit, ,✓ � � , `IU�u i�„ OIL Enjoy first class service and culinary delights daily in our full-service dining rooms. With an emphasis on health and nutrition, f a � � ✓ ��% � Jeri', our • every taste bud with three well-balanced restaurant quality meals •. Choose from multiple selections included on our ever changing and carefully planned r�rlf ,�rifG/ jri menus. are also accommodated. dietary restrictions or preferences ' � �Y' i � r Mr f q,/, N j/i We also offer a Private Dining Room available for special events.Reserve your date in advance for birthdays,anniversaries and family gatherings.Our culinary team offers m a variety of superb special catered menu selections to ensure your event is perfect in every way. 0111k e'I IN IIE W II'°II II II:I II': H II II II' AINID E IN GAe'dII'r WII'II"'IFS IL.II II°11':{. 3 delicious&nutritious meals served daily in our beautiful dining rooms • Daily nutritious snacks&socializing in the Market Square Lounge and Cafe Seasonal dining opportunities also abound throughout the year with special events and off-site excursions • Pub/Bar • Lounge/Areas • Seasonal patio outdoor dining experience IA11kKlI',=::"II"' FHODAI1kllE' This beautiful space is the hub of our home.A stunning large fireplace greets all who enter.Spend time with friends relaxing over a snack or beverage from our all day coffee bar.Cozy up on comfortable couches as you socialize with friends and family, over a relaxing drink,while being entertained by our piano night experience. 44 WELCOME HOME KOYAL OAK TO ROYAL OAK I 1 I We take . . . . the warmest possible. .. singles . couples .. studios, to 1 or 2 Bedroom Suites with a variety of floor plans and features. /41 /�l l F i p1 s / r 11 IllMmptry�,-„ l , i / �a �W �� rl All units offer a private bathroom which is compliant with provincial requirements. We also ensure that our facility meets the standard of the Ontario Building Code for accessability and Fire code regulations.This includes the sprinkler system,smoke mu and heat detectors,fire alarms,bells,horns,strobe lights,24 hour security and video surveillance to ensure the safety of our residents. WII',=:{11..001 IP'0RWAllkl1"110 WIIDII..COMIIING YOU 11101MIIE, "HUIII 111 11°II A'll"'UII II S&Almfill',DNIIl 11111 IIINCII!U11)111=:' • Private three-piece bathrooms Nutritious snacks mu Ample closet space Housekeeping on demand • Fire sprinkler system throughout Laundry service for bed linens all suites&common areas &personal towels on request • Smoke detectors in each suite 24 hour caring nursing staff • Emergency alert&response Delivery service from pharmacy system throughout Health&wellness monitoring • Use of all lounges&common areas A variety of social& • Inviting outdoor patio areas recreational programs • Delicious meals served daily ...plus much more Staff will be dedicated to ensuring the Residents'health and well-being is taken care of.We have a wide range of"a la Carte"services available-so you can choose the care and service that you need! "A 11 A UAIR 1111=::"UAII II' II',=:;1IRVIIU1IES "A 11 A CAIR 1111 SIDIRVICIES • Medication administration Telephone • Personal assistance Wifi • Interior escorts or transfers Cable • Spa bath/shower Parking • Meal tray to suite Second Occupant • Private one-on-one��sits Laundry Services STUDIO INII:SIGI IE111)ll::OIIR 011 C 113Au IR1111 IR a IRI aE: 458 SO 111 (GIIFOSS A11R1IEA( SFxr-s and dhnerarlcros are jj..K..,rcr>,drw�jte CORRIDOR FOYER 7 1 aaa T m� \ ° n -- = \` MIR m,apis.NoN s m BATH (w�msoau m LIVING/SLEEPING t 16'-2"x t 15'-2" PATIO PATIO ACCESS NOT BARRIER FREE ..................................................................................................................... KEY PLAN ivlummwuwwu KOYAL OAK, 1 111 U fR 11 11 V 11 IN 46 STUDIO 380 SO 111 (GIIFOSS AIR1IEA( SFxr-s and dhnerarlcros are a j..K..,rcr>,drw�aate CORRIDOR O FOYER [rD BATH _ m m m m a LIVING/SLEEPING _ 9'-7"x t 14'-6" --------------------- ..................................................................................................................... KEY PLAN ivlummwuwwu KOYAL OAK, 1,VI II U fR IL II V 11 N 47 STUDIO DIESIGINIE11)ll::OIIR 0113C 113AIRIR1111IR aZIRIDIE' -�355 SO 111 (GIROSS AIRIEA) .Sizes and dimensitn7f,are jj..K..,rcxhnjte CORRIDOR 1�zp MIROLIN 7, FOYER T� MADISON 5 (with Seat) BATH ... ............... C) m z m ——————————— m --- ------------ LIVING SLEEPING t 10'-0 x t 16'-9 KEY PLAN ivlummwuwwu KOYAL OAK, 1,1 11 U R IL 11 V 11 111 48 STUDIO INIESIGINI-u)ll::OIIR 011 C u:1AIRIRu11DIR a IRI aE: 44E SO V-"II (G1IROSS AIR1IEA( SFxr-s and dhnerarlcros are a j..K..,rcr>,drw�aate CORRIDOR o FADN / \ / BATH \ / FOYER r m z m m II LIVING/SLEEPING 15'-4"x 15'-8" I I PATIO PATIO ACCESS NOT BARRIER FREE KEY PLAN ivlummwuwwu KOYAL OAK, 1,IIIII UfR IL IIVI11NC', 49 STUDIO 380 SO 111 (GIIFOSS AIR1IEA( SFxr-s and dhnerarlcros are a j..K..Xrcr>,drw�aate CORRIDOR <FIXTURES FOYER m' 7� BATH _ -- m Z m ------- v Ll m J l LIVING/SLEEPING 9'_7„X t 13'_4„ I ..................................................................................................................... KEY PLAN ivlummwuwwu KOYAL OAK, L:VI II U fR IL II V 11 N 50 STUDIO - 365 SO 111 (GIROSS AIRIEA) .Sizes and dhnenskms are jj..K..,rcxhnjte CORRIDOR ..................... CDP M,ROLIN MADISON 5 BATH (without Seat) IT FOYER v m z m i i -------- --- m LIVING SLEEPING t 1 U-0 x t 1T-0 KEY PLAN ivlummwuwwu KOYAL OAK, 1,1 11 U R IL 11 V 11 111 51 I BEDROOM 540 SO 111 (5IIF45SS AIR1IEA( Sizes and dhnerarlcros are CORRIDOR FOYER • d F�� n m Z m BATH to (c3) LIVING BEDROOM t 12'_1„X t 10'_7„ t 9'_11„X t 12'_11 L J PATIO ..................................................................................................................... KEY PLAN iwummwuwwu KOYAL OAK, 1,VI II U R IL II V 11 N 52 I BEDROOM -�505 SO 111 (GIROSS AIRIEA) Sizes and dhnenskms are jj..K..,rcx� mljte CORRIDOR ............... aaa 0 FOYER cff MIROLIN � MADISON 5 th_t Se BATH m z m m BEDROOM t 9'-9 x t 13'-1 1 II II LIVING t 1 1'-4"x t 1 V-1 1 PATIO KEY PLAN KOYAL OAK, 1,1 11 U R 11 11 V 11 111 53 I BEDROOM 53 SO 111 (5IIF45SS AIR1IEA( SFxr-s and dhnerarlcros are jj.:K..,rcr>,dma�jt�r CORRIDOR [92 FOYER 7� m'; BATH CQZ m El — ------ BEDROOM f 9'-11"x f 13'-0" LIVING t 12'-0„x,1 V-4„ fly/ PATIO ..................................................................................................................... KEY PLAN ivlummwuwwu KOYAL OAK,_ 1,VI II U R IL II V 11 N 54 I BEDROOM II:SIGINu-11)ll::OIIR 0113C 113Au IR1111 IR u•IRI aE: 530 SO 111 (5IIF45SS A11R1IEA( Sizes and dhnerarlcros are a j..K..r,rcr>,drw�aat�e CORRIDOR eea O FOYER /� �\ MIROLIN MADISON 5 —— BATH w� s�atl aa ..,:........... �� BEDROOM 9'-11"x 14'-6" i i II II ^i111 / �IVI LIVING l PATIO PATIO ACCESS NOT BARRIER FREE ..................................................................................................................... KEY PLAN iwummwuwwu KOYAL OAK, 1,111UR 11 11V111�IC', 55 2 BEDROOM INIESIGINI-u)ll::OIIR 011 C u:1AIRIRu11DIR a IRI aE: 895 SO 111 (5 IF45SS ARIEA( SFxr-s and dhnerarlcros are jj..K..,rcr>,drwjte CORRIDOR BATH FOYER F KITCHENETTE / O � o �� M�osoNs BATH BEDROOM 10'-2" I � I LIVING ROOM rv. 11'-4"x±15'-10" BEDROOM 1'1��L . .� ±1 U-0„x t 11 -0„ PATIO PATIOACCESS BA-ER FREE ..................................................................................................................... KEY PLAN ivlummwuwwu KOYAL OAK, 1,VI II U fR IL II V 11 N 56 Safer and Vital Communities Grant "Preventing Hate Motivated Crime Through Community Collaboration" Education and Early Intervention M.I. understanding Ltd, h_ttps://www.miunderstanding.ca/, creates videos and resources that promote engaged and active learning among students, classrooms, communities and health centers reflecting the abundant racial and gender identity of families. M.I. understanding's goal is to deliver culturally adaptive programs that takes the diversity of participants into consideration, supporting better outcomes with resources that are respectful and responsive to individual preferences, needs and values. M.I. understanding creates resources that support respectful curiosity, making sincere connections to overcome stereotypes with open honest communication, encouraging a willingness to talk and understand. The resources developed through this project would support the development of social awareness and being empathetic to others regardless of race, gender, ethnicity, disability class or sexual identity while creating tools for families, schools and programs in the greater community. Potential Partners • St.Thomas Public Library • Elgin Library • St.Thomas Police • Elgin County OPP • Elgin Children's Aid Society • ST.Thomas Elgin Local Immigration Partnership • YWCA • Southwestern Ontario Optimist • Kid's Mental Health Optimist Club of Canada • Rainbow Optimist Club—Southwestern Ontario • Sunfest • TVDSB • LDCSB Outcomes and Impact of Previous Work M.I. understanding has been "Creating a Community of Support"for families for over 5 years across Southwestern Ontario with the support of the following partners: • Thames Valley District School Board • London District Catholic School Board • Vanier Children Services • Centre for Mental Health in Schools and The Child and Youth Development Clinic at Western University • Southwestern Ontario Optimist Club,The Kids Mental Health Optimist Club of Canada and The Rainbow Optimist Club—Southwestern Ontario • Pride London Festival 57 During this period M.I understanding created videos and other communication tools to increase awareness and understanding and connect families with resources to support children's mental health. M.I. understanding assists families, schools and caregivers to comfort, encourage and support children who may be struggling with anxiety, thereby reducing stigma, building empathy, and enhancing resiliency. • M.I. understanding videos have over 300,000 views • Over 90 community exhibits have been hosted in schools, libraries, health units, community fairs, and arenas across Southwestern Ontario • Curriculum has been developed to support the use of M.I. understanding in the classrooms, and lesson plans are currently being developed Outcomes of the Safe and Vital Communities Grant • Build the brand of Elgin County as leaders in providing professional learning that improves the ability to address racism, which effect schools and permeate society, through music and the arts. • Deliver culturally adaptive programs that take the diversity of participants into consideration, supporting better outcomes with resources that are respectful and responsive to individual preferences, needs and values. • Create resources that support respectful curiosity, making sincere connections to overcome stereotypes with open honest communication, encouraging a willingness to talk and understand. Video Links The Importance of being an ally: https://youtu.be/LvtxMBK6nGo Acceptance and understanding: https://Youtu.be/np-6fv7N6BY www.miunderstanding.ca 58 REPORTS OF COUNCIL AND STAFF August 11, 2020 Council Reports —ATTACHED Warden — International Plowing Match (IPM) Legacy Agricultural Scholarship — 2020 Recipients Warden —Warden's Activity Report — July 2020 Councillor French and Councillor Martyn — Community Safety and Well-Being Coordinating Committee Update Councillor Purcell —Terrace Lodge Redevelopment August 2020 Update Staff Reports —ATTACHED Manager of Planning — Changes to the Provincial Policy Statement - May 1, 2020 Manager of Planning —Approval for Official Plan Amendment No. 7, Plan 117, Part of Lots 5 to 7, 349 George Street, Port Stanley, Municipality of Central Elgin Director of Community and Cultural Services — Library, Museum and Archives Service Updates Purchasing Coordinator— Procurement Activity Report (April 1, 2020 to June 30, 2020) Purchasing Coordinator— Insurance Update Director of Financial Services — June 2020 Financial Update Director of Engineering Services — Belmont Road Pedestrian Crossover Director of Engineering Services — Centennial Avenue — Speeding Concerns Director of Engineering Services — Centennial Road / Elm Line Intersection Improvements Municipal Class Environmental Assessment — Project File Director of Engineering Services — Deer Crossing Warning Signs Evaluation County Solicitor—Amendment to Provincial Offences Court Transfer Agreement — Memorandum of Understanding and Local Side Agreement Supervisor of Legislative Services and Community Relations — Connectivity Committee Appointments Chief Administrative Officer— Ontario Health Team and Community Care Legislation and Regulations Update Chief Administrative Officer— COVID-19 Emergency Team Planning 59 REPORT TO COUNTY COUNCIL r , .. FROM: Warden Dave Mennill -� Deputy Warden Duncan McPhail � i L��. , r Progressive,iZy Nature Brian Masschaele, Director of Community and Cultural Services DATE: August 11 t", 2020 SUBJECT: International Plowing Match (IPM) Legacy Agricultural Scholarship - 2020 Recipients RECOMMENDATION: THAT the Warden, County Council and 2010 IPM Executive Committee hereby acknowledge and congratulate Ms. Annie Watson of the Municipality of Central Elgin ($2,500) and Mr. Isaac Clutterbuck of the Township of Southwold ($2,500) as the 2020 recipients of the International Plowing Match Legacy Agricultural Scholarship. INTRODUCTION: In 2011, County Council approved the allocation of $50,000 to be distributed over ten years for the creation of the "International Plowing Match Legacy Fund Scholarship". The first scholarships were awarded in 2012. This report informs Council of the 2020 recipients which marks the ninth year of the program. DISCUSSION: The IPM Legacy Agricultural Scholarship Committee, consisting of the Warden, Chairman of the 2010 IPM Executive Committee and Director of Community and Cultural Services, recently adjudicated 2020 scholarship applications and are pleased to announce that the following individuals are this year's recipients: 60 2 • Ms. Annie Watson, Municipality of Central Elgin - $2,500 • Mr. Isaac Clutterbuck, Township of Southwold - $2,500 The adjudication committee is extremely pleased to recognize these deserving winners for their volunteer service, academic achievement, involvement in agriculture and plans for the future. Both recipients had numerous references attesting to their impressive accomplishments. Ms. Watson is completing a Bachelor of Science in Agriculture degree from the University of Guelph. Her essay focused on ways to educate and inform the public on sustainable farming practices through open houses and displays. Mr. Clutterbuck is also completing a Bachelor of Science in Agriculture degree from the University of Guelph. His essay focused on ways to ensure a more stable food supply, especially in light of COVID-19. This includes creating incentives for food processing plants to locate in Elgin County, creating more local abattoirs and an awareness campaign on the importance of buying locally-sourced food. FINANCIAL IMPLICATIONS: Not applicable. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ❑ Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. 61 LOCAL MUNICIPAL PARTNER IMPACT: Not applicable. COMMUNICATION REQUIREMENTS: A press release will be issued to local media. CONCLUSION: The 2020 recipients join previous outstanding recipients who all serve as excellent ambassadors on behalf of the County as they pursue their respective research and careers in agriculture. The following are previous winners of the scholarship: 2020 • Ms. Annie Watson of the Municipality of Central Elgin • Mr. Isaac Clutterbuck of the Township of Southwold 2019 • Ms. Murranda McCallum of the Township of Southwold • Mr. Nolan McLarty of the Municipality of West Elgin 2018 • Ms. Alex Oswell of the Town of Aylmer • Ms. Abbey Taylor of the Municipality of Central Elgin 2017 • Ms. Yasmine Farhan of the City of St. Thomas • Mr. Bradley van Kasteren of the Township of Malahide 2016 • Ms. Jodie Aldred of the Municipality of West Elgin • Ms. Amy Reymer of the Township of Malahide • Mr. Aaron Beunen of the City of St. Thomas 62 2015 • Ms. Anita Rastapkevicius of the Municipality of West Elgin • Mr. Michael Jenkins of the Township of Malahide • Mr. Travis Caughell of the Township of Southwold 2014 • Ms. Marenda Schipper of the Township of Malahide • Mr. Dennis Catt of the Municipality of Central Elgin • Mr. Scott Speers of the Municipality of Central Elgin 2013 • Ms. Jessica Dryfhout of the Township of Southwold • Mr. Kyle Krebs of the Municipality of West Elgin 2012 • Ms. Kari Huras of the Township of Southwold • Mr. Patrick Butters of the Municipality of Central Elgin All of which is Respectfully Submitted Approved for Submission Dave Mennill Warden Julie Gonyou Chief Administrative Officer Councillor Duncan McPhail Chairman, 2010 IPM Executive Committee Brian Masschaele Director of Community and Cultural Services 63 IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Dave Mennill, Warden DATE: July 30, 2020 Elgin. .o.- L1, I L SUBJECT: Warden's Activity Report (July) and Progressive,iZy Nature COVID-19 Update RECOMMENDATION: THAT the August 6t", 2020, report titled, Warden's Activity Report and COVID-19 Update submitted by the Warden, be received and filed for information. INTRODUCTION: This report provides a high-level summary of the County's response to the pandemic as well, provides a list of events I attended and organized on behalf of County Council. DISCUSSION: I haven't been required to attend as many in-person meetings or formal events as the County Warden would ordinarily be required to attend, but I'm sure my fellow Councillors can attest to the fact that the number of meetings we are required to attend has increased significantly since the onset of the pandemic. It would seem that we, as a Council, have never been busier with our local response and County response to COVID-19. Over the last month, we have witnessed many changes across Elgin County and our workplaces, as health authorities and governments continue to assess new developments and respond to the impacts of COVID-19. Elgin County Officials continue to work closely with Southwestern Public Health and the Medical Officer of Health to support our community's response to COVID-19. 64 IIII,��I�1011l�alulur«uf,,. 2 Elgin County and Elgin's seven (7) municipal partners have worked together to align our response efforts across the County, when possible, and share best practices and resources. Council is slowly and cautiously resuming services and some in-person meetings and we continue to monitor our operations daily to ensure we are taking the right actions to protect our employees, citizens and visitors. I would like to thank my fellow Councillors and our staff and community members for their collective efforts in serving Elgin County during this time of great uncertainty— and in some cases, great difficulty and tragedy. COVID-19 and Long-Term Care Homes Since the beginning of this pandemic, we have been practicing enhanced proactive and preventative measures to protect the safety and well-being of our residents and staff. These measures include regularly monitoring our Long-Term Care Home (LTCH) residents for signs and symptoms of illness, the use of proper personal protective equipment, increased cleaning and disinfection protocols, increased screening and testing of staff and residents as well as practicing physical distancing measures within the Homes for our residents. The safety and well-being of our residents and staff remain our number one priority. On July 31, 2020 we were informed by Southwestern Public Health that one of our staff members at Terrace Lodge tested positive for COVID-19. Aggressive measures were taken by staff to contain the virus and ensure the ongoing safety of our staff and residents. We are working under strict protocols and enhanced proactive measures to do all we canto limit the spread of COVID-19 in our three (3) Homes. Quick action by those at Terrace Lodge was vital in containing the virus. On behalf of Council, I'd like to commend staff for their continued dedication to our residents during this challenging time. Mandatory Masks: The Medical Officer of Health issued a Letter of Instruction on July 30, 2020 requiring face coverings in all enclosed public spaces in Elgin, St. Thomas and Oxford County. Council enacted a By-law in support of the MOH's Letter of Instruction at a special meeting of Council held on August 6t" 2020. County Operations: Using an abundance of caution to ensure that our staff are able to continue to deliver services and to protect the public in the wake of COVID-19, the Elgin County Administration Building is serving the public by telephone, email or by appointment only 65 IIII,��I�1011l�alulur«uf,,. 3 between the hours of 8:30 a.m. and 4:30 p.m. The majority of Elgin County services have been maintained during the pandemic. Events/Meetings Attended by Warden: • Western Ontario Wardens Caucus Meetings (July 2, 31) • Bi-weekly County-wide Emergency Control Group Meetings with local Mayors, Community Emergency Management Coordinators, Chief Administrative Officers, police services and partner agencies (July 3, 24*, 31**) * chaired by Councillor Jones in my absence, ** special meeting held to discuss mandatory face coverings • Southwestern Public Health Municipal Partner Calls (July 3, 7, 10, 17, 28, 31) • Beach Task Force Meetings (July 6, 13, 20, 27) • Premier's Teleconference (July 8) • MyFM Interview (July 10, 16, 22) • 980 CFPL Interview (July 8, 23) • Terrace Lodge Redevelopment Committee Meeting (July 9, 28) • Elgin County Council (July 14) • Economic Development Meeting with Township of Southwold (July 21) • Rural Initiatives and Planning Advisory Committee Meeting (July 22) • Elgin County Pride Flag Raising at Elgin County Heritage Centre (July 23) • Dutton Dunwich Council Meeting (July 22) • Meeting with Municipal Partners and Medical Officer of Health to discuss mandatory face coverings (July 28) • Meeting with Chair, Elgin Group Police Services Board (July 29) FINANCIAL IMPLICATIONS: The financial impact of COVID-19 and the County's response efforts will be reported to Council in September. There are no other financial implications to report at this time. 66 IIII,��I�1011l�alulur«uf,,. 4 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ® Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ® Exploring different ® Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. Additional Comments: Elgin County Council's response efforts and the continuity of essential projects and services align with Elgin County Council's Strategic Plan 2020- 2022. LOCAL MUNICIPAL PARTNER IMPACT: Elgin County continues to work with and find ways to collaborate with Elgin's municipal partners. COMMUNICATION REQUIREMENTS: A brief synopsis will be included in the Council Highlights document that is posted to the website and distributed to local Councils. CONCLUSION: My experience as Warden in 2020 is very different from the last time I served as Warden in 2011. Our focus this term has shifted to maintaining the health and safety of all Elgin County residents and staff and ensuring the continuity of services during this 67 IIII,��I�1011l�alulur«uf,,. 5 unprecedented time. We have been forced to make rapid changes and to find creative solutions to considerable challenges. As 2020 progresses we will continue to face these challenges head on as we advance the business of the County in a manner that is consistent with the goals and objectives of our Strategic Plan. All of which is Respectfully Submitted Warden Dave Mennill 68 IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Councillor Mary French Councillor Sally Martyn !° Elgink.,I U Il L'y DATE: August 1, 2020 Prog,re save,iZy Nature SUBJECT: Community Safety and Well-Being Coordinating Committee Update RECOMMENDATION: THAT the August 1 st, 2020, report titled, Community Safety and Well-Being Coordinating Committee Update submitted by Councillor French and Councillor Marlyn, be received and filed for information. INTRODUCTION: Community Safety and Well-Being Plan Timelines As of January 1, 2019, the Province has legislated municipalities under the Police Services Act to develop and adopt Community Safety and Well-being (CSWB) plans. The Ministry of the Solicitor General has extended the timeline beyond January 1, 2021 however, the new deadline is not known. The Coordinating Committee and consultant, Jennifer Kirkham have continued working on the CSWB plan through the pandemic. This process to develop the plan will include: • Identification of priority areas to address community needs • Identification of existing programs and services that support community safety and well-being • Community engagement to identify the assets, gaps and risks that exist in our community (Aylmer/Elgin/St. Thomas) • Action planning to address priority areas. The Committee has decided to utilize the framework and toolkit provided by the Province. The framework outlines the tasks, roles and timelines that are required for municipalities to take in order to comply with the new legislation. 69 IIII,��I�1011l�alulur«uf,,. 2 Advisory Committee and Coordinating Committee-Overview A consultant, Jennifer Kirkham, President and CEO of Mischevious Cat Productions Inc. has been hired to engage the community and guide the planning and development of the Aylmer-Elgin-St. Thomas Community Safety and Well-Being Plan. Carolyn Krahn, Elgin County's Legislative Services Coordinator, is the primary administrative support for the consultant as well as the Advisory Committee and Coordinating Committee. This plan involves engaging a multi-sectoral Advisory Committee comprised of representation from police and local service providers including health/mental health, education, community/social services and children/youth services. An invitation to participate on the CSWB Advisory Committee has been extended to all Elgin County and City of St. Thomas service providers and interested individuals. The planning process is being led by a Coordinating Committee comprised of the following representatives: City of St. Thomas: Mayor Preston, City of St. Thomas; City Manager-Wendell Graves, City of St. Thomas; and Police Chief- Chief Herridge, St. Thomas Police Service. Town ofA Aylmer. Mayor French, Town of Aylmer/County Councillor representative; CAO -Jenny Reynaert, Town of Aylmer and Clerk- Josh Brick, Town of Aylmer; and Police Chief- Chief Horvat, Aylmer Police Service. County of Elgin and Elgin Group Police Services Board. Councillor Marlyn - Elgin County Council; Chief Administrative Officer-Julie Gonyou, County of Elgin; and Acting Detachment Commander/Inspector Butler, Elgin OPP. This report provides a summary of the Community Safety and Well-Being Coordinating Committee's (Committee) activities in support of the development of an Aylmer-Elgin-St. Thomas CSWB plan. The presentation material from the Committee's most recent meeting on July 23, 2020, along with the meeting minutes are attached to this report. DISCUSSION: The following will provide Council with an update of the CSWB Coordinating Committee's efforts: • The Consultant compiled and the Committee reviewed a Data Package which will be publicly available in the coming weeks. The Data Package includes key indicators in each of the following areas: population; crime; mental health and 70 IIII,��I�1011l�alulur«uf,,. 3 well-being; education; early learning and development; child protection; poverty; housing and homelessness; employment; physical health; violence against women; additions and substance use; anti-social/problem behaviour; and risk driven tracking. Survey At our most recent Committee meeting on July 23, 2020, the Committee agreed to conduct a survey with the general public. The survey is for the general public and is intended to gather their perceptions about community safety and well-being. We have asked all community partners and agencies to help share the survey via social media channels and within their networks. The survey design is quite long, however, there are many components to community safety and well-being and we, as a Coordinating Committee, wanted to test all of them with the public. We are hoping for a good response to the online survey and have also ensured that hard copies of the survey can be picked up and dropped off at the following locations: • Elgin County Library Branches • County of Elgin Administrative Building • Town of Aylmer Municipal Office • St. Thomas Public Library (pending) The Committee will also promote the survey in a number of ways, including: advertising in local papers and radio; encouraging local municipal partners to promote the survey through their social media channels; encouraging Advisory Committee members to promote the survey using social medial channels; and ensuring hard copies are available for pick-up and drop-off at a number of locations. The Committee requests that County Councillors help promote the survey at local Council meetings and on local municipal websites/social media channels. We want to hear from your local Councillors and from as many residents as possible across the County. Committee Input In an effort to gather preliminary information from Advisory Committee members, a survey was distributed. Consultation with Advisory Committee members will be ongoing throughout the development of the plan. One of the tools we are using to gather additional information and encourage input from the Advisory Committee since in-person meetings will be difficult to coordinate during 71 IIII,��I�1011l�alulur«uf,,. 4 the pandemic is an online discussion forum. The first topic on the forum seeks to gain feedback on the top issues to include in the CSWB plan. The next topic considers community data and focuses more specifically about the issues and challenges in the top priorities. We encourage you to visit the dedicated webpage that has been set up to support this community initiative: Ili,ittp 1/AAA 112u III COL1 III/ c /c sW / and encourage your municipality to include a link to this website on your municipal homepage. The webpage includes a video that introduces the plan and our approach to developing it. You can access the video at: ll2uu �u / c� /c sW /CS�� Il .[Qjg t.j. If any members of the community have any questions about how they can get involved in the CSWB, please encourage them to call the County or access the CSWB webpage or send an email to the County's Chief Administrative Officer, cao@Q�gun,ca. FINANCIAL IMPLICATIONS: No additional financial implications to report at this time. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ® Exploring different ® Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. Additional Comments: Elgin County Council identified the Community Safety and Well- Being within Council's 2020 Action Plan and the development of a CSWB plan supports a number of Council's Strategic Priorities. 72 IIII,��I�1011l�alulur«uf,,. 5 LOCAL MUNICIPAL PARTNER IMPACT: The County is coordinating the development of the plan on behalf of Elgin's local municipal partners in partnership with the Town of Aylmer and the City of St. Thomas. The Coordinating Committee continues to involve local municipal partners in the development of the Aylmer-Elgin-St. Thomas Community Safety and Well-Being plan. Local municipal partners will play a key role in advertising and promoting the CSWB survey and informing the CSWB plan. COMMUNICATION REQUIREMENTS: A brief synopsis will be included in the Council Highlights document that is posted to the website and distributed to local Councils. The CSWB website will be updated regularly to ensure Council, Committee Members, Municipal Partners and interested community members are aware of how the CSWB Plan is progressing. CONCLUSION: The Consultant, Jennifer Kirkham, has already researched and compiled a lot of information to support the development of a CSWB plan. Additionally, a lot of great information has already been submitted by Advisory Committee Members and agencies. Additional information will be gathered from this group on an ongoing basis through the online discussion forum and other means, including interviews. As members of the Coordinating Committee, we are excited to review the results of the community survey and, as Council's representatives on the Coordinating Committee, we will report back to Council in October. All of which is Respectfully Submitted Councillor Mary French Councillor Sally Martyn 73 Aylmer-Elgin-St. Thomas Community Safety and Well-Being Coordinating Committee Date: Thursday, July 23, 2020 Time: 1.00 PM Location: Teleconference Attendees: Zvonko Horvat, Police Chief, Town of Aylmer Chris Herridge, Police Chief, City of St. Thomas Mike Butler, Inspector, Elgin OPP Mary French, Mayor, Town of Aylmer Josh Brick, Director of Legislative Services/ Clerk, Town of Aylmer Wendell Graves, City Manager, City of St. Thomas Joe Preston, Mayor, City of St. Thomas Julie Gonyou, CAO, County of Elgin Sally Martyn, Councillor, County of Elgin Jennifer Kirkham, Mischievous Cat Productions Inc. Katherine Thompson, Supervisor of Legislative Services and Community Relations Regrets: Steve Peters, Councillor, City of St. Thomas Jenny Reynaert — CAO, Town of Aylmer 1. Welcome, Introductions, and Agenda Jennifer Kirkham, Mischievous Cat Productions Inc., began the meeting with introductions and an overview of the agenda. 2. Communication Strategy Jennifer Kirkham informed the group that a dedicated section of the Elgin County website had been created to display all the information about the Community Safety and Well-Being Plan in one location for easy access by the public and the Advisory Committee Members. An email address dedicated to the Plan has also been created. 3. Project Work Plan and Schedule Jennifer Kirkham walked the group through the previously presented four (4) phase work plan and the progress to-date. 74 The Project Work Plan has been divided into four (4) phases: 1. Project Planning and Onboarding The Coordinating Committee met for the first time in Early March. An orientation session with the Advisory Committee was cancelled as a result of COVID-19 and instead the Members were sent an introductory email and video. 2. Research and Asset Mapping A data package was compiled that will be made available on the CSWB webpage. Inventory of Existing Planning Tables was completed. Findings from Local Research is in progress. 3. Community Engagement An initial Advisory Committee Survey has been completed and findings analysed. Jennifer Kirkham has created a invitation only discussion forum for Advisory Committee Members to engage in two-way conversation. Given the current pandemic situation the group agreed that public engagement will need to be done through an online survey. Jennifer Kirkham will develop this survey and work with staff at Elgin County to develop a promotional plan for the survey that includes radio and print advertising, social media promotion, and direct emails to Advisory Committee members and the communities they serve. Physical copies of the survey will be made available upon request at select locations across Elgin and St. Thomas. 4. Plan Development Deadlines have been extended for the completion of the Plan giving the group more time to gather feedback; however, no new completion deadline has been given. 4. Meeting Schedule for Coordinating Committee The next meeting of the Coordinating Committee will be in the Fall. 5. Wrap Up and Next Steps The Meeting adjourned at 1:59 PM. Please see attached Slide Deck Aylmer-Elgin-St. Thomas Coordinating Committee July 237 2020 for the full presentation provided by Jennifer Kirkham. 75 i N� vw� r Z u O I O � U o LU N � � N � O O u co>% a bn L bn C6 C: O 'Q � Q � O aj _ E C Qj C6 N UD Q -0 W C6 fu +-+ 'E a--+ c6 E N 'o cn U cn cnvi vi vi x 'V Q Q Q � Q r-I N M O O U IYrS J I fA� � a � O V f: O �1 • * O cr *loft �1 ra • 1 i 1„ r / w 0 0 '• •• Y/ 'w L Ebx--Fu 0 •� W W W � 4-1 CU U i N a.-, CU cB V) V) , a� O a) �. E Q -0 L O •N u E -�e m C +-1 izfu Q o ° L. 0. 0. llllllll�ujjjl Ln III�IUIIIII� N N (U IIIQ E �; NE E � Ln o E II Ln " L Ln a) Ln LnLn ( N > v (U aU LXO > v a) Ln Ln p i v Ln L p (U -v (ULn � E o •� Q E O c� a E :2 �n a uW W W bn Q) N Q) L Cl O N O N N O m 4-, V N •E C6 C6 �A N •V cn •� co `~ o00 NOMEMANV fQ V Q C O N L. O � CL • O _0' 4-00 N N N •E = can rl G� N N rl 4a V 4-+ O •- V p O E O N 0 -0 4-0 V r O •> i -0 V N _ Q)Ln C O � N � O > Q m O CL �-1 N tio D. V) _ cn N 0 N � O> a) E + m 0 O N aA a--+ to ate+ � O � L\ ~ UA N b C1A _ C: a) fp U �G O •� U U N w a > H Q Q O N Ul je rj 0 0 •� 1 L V -0 V a) sZ cn cn i > V) O O N (� (a \ o Q V 0 E 0 Qj V _ U a) i +N-1 >_ C6 'F'' 5 o U a, V) 0 .� (a a U w w U a = o b CL ca �m � Im umu In, rc«rr p I 10 u aq ��olll m oo ul pn � vvvvvvvv ' �I uuuuuuuuuuuu a��I� uuu4 u4 a I, y uuuuuuuuuuuu uu a uuuuu uuV VVV�uu Vuu�uuu�� mr�... u� I �t I� !n I p�llll llll � �' u n i I 4 V p� uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu uuu�VVU14�BI�pp 44411�oo Vmpl 1pupgl�I�V��lllllll 111 �I 4a 4a i O ca a � U. c� UO 0 o cl N 1 W bn •� W a- 4-j hn hn W co cn •� N O h LJ _Ile Q � O O �p ijLn 4 c6 O v •4A dA Lnn C c� Q c6 �, ' � � ate' � %4— � � v O O a-' (3) +-f W — V M N Q OV E •� N m i •! +�-� p Z U w a U 4a � 0 0 0 0 0 0 C: _0 cn 0 V) >- r,4 V) C: Q'I m Lf) V) tio 0 4-j E 4-j Ln Na) 0 E _&- -CL a) 0 0qA u r14 uj CL E > r,4 0 m 0 c E o E E Lh o 0 0 w -r 0 2! 2! 4->- w -r 00 _&_- r-i — -j . j (n m u -&- 0 a) 0 0 u +-; 4-J U r14 0 4-1 r14 0 (n E o 0 V� 0 r4 E qA j 4_j LJ 4-j r_i U -0 m x a) 0 W LU C M 0 r-4 m C: E 10 (n (n +-, 4-j 4-j E 0 Ln c a�. E E E = (n E Ln 0 bn 0 a) u0 a) 0 0 C: u u co 0 V) 4-j C: 0 V) %4— V) m 0 (1) 4-j 4-j u _0 0 u ao Q) < V)CL Lj Ln 4-j 0 Lm N L0 j- 0 00 > u r-i bn C: 4-j 0 E 0 0 4-j 0 r,4 r,4 0 m a) 4-j 4-j Lj u C:L bn u u 0 ~ > U 4-J (1) u =(3) Lf) 4-j r a 1� (1) 4- C: 0 Q) 4-j r14 0 Ln 4-j ao 4-J Ln E E Ln -0 0 0 0 -�-j o -&-- 4- C: u E 4- 0 Ln w E p _&_- 0 0 C:L C: Ln 4-; <0 >C: Q- Lm w Ln V) 4-J U 7 u, 0 c (D 4-J M Lr) ro . -0CD- V) u 0 0 0 0 Lj < In < < r,4 U u uj m r CL % a E, ge a t „y Z i co >%E _' N V N O Ln E LM L m � 0 N +-j cn m O •a %4— N U •� _0 C6 N 00 0) p � r-I O O bn E +� O N Na ,> " p ro 0 Qm O 00 0 � OL Q N Q) Q) V o O O V O U O Q 00 cn 1 E - i N Q N O 0 -0 a u o �; m O y— > Q l0 .N (6 Q O Ul LLJ _O aJ o 0 L m _0 y- : \ m ) Oo -0 O • ate-+ C Ln f6 Q U Ol J iJ � O m oco 4-j N N O NOR, w V) C: =3 p bn.— \ O V r-i ro t/� >- N � 41 i � �I N L N ._ O O —0 u E �-' a� O Q cn O E aJ _ V C6 �-+ con Ol \ • v 1 Q) � C6 4-J O • ,' i cn � c6 = v � w V • m bA _ -0 cn N QJ C6 VN can = V) �° o�c a� +J CC o r4 r� ryi 4 � to � 4-j CL Q I yw /J i 4 1 Ln W i O N N co 'N N •cn � V U. Er. V +-+ 4-) 0 O cn +-� c6 � •� Q -0 Q) Q) :3 _0 V b CY4 4A .� •� 0 C: V C: 0 can • 4-00 � .�- ._ cn 0 +-j N _O 1 +-1 O a--+ 0 - V Q Q) +a-+ 7Q—) •c L L 7 L C6 O O O C) � •Qm CL 5 < 5 2 • \ \ ' > �� \ N L Q LLJ __0 0 0 •cn N V ate-+ C�0 Ln co 0 C6 4—j N .§ Q) u C: b Cl •� 0 N 0 N O u � +� � 'V w c o E .0 O N U rn c� (3) •� 0 .cn � � •cn C N > o O v Q CL LL 0 0 • 0 buo Co (D 4-J C: E V) 4-a 4-J u 0 0 < 0to > 0 4-J 4-a c:.O C: 4- v) 4-j u E E bA :3 E u tn 0 0 4-J :3-0 - 0 V) V) V)—VI V)< > u V) E 0 0 bn C: 4-; _0 C: bn V) V) C) :3 C: V) m (A V) V) 4-J 4-J V) :3 4-a = 4.j 4-a 0 4-a =3 c a) r.. > 0 E cu: 4 Co 0) E cm: o 0:3 cc): -cc 75 > 0 0 0 iz E u 4-a 0 C: = 0) V) V) u Ec 4-a o 4-a C: V) 0 E +., 0 :E E 4-a V) CL V) V) > a) E 4-1 0 a) m CL -a E o 4-a CL o 0 0.— .— C:-,- 00 G N Q. 0 .—Fj C: 4-1 -Fo 0 E 0 o 0 .0 C: E u 4-1 0 - m V) c: o r- E V) E E =3 1 30: >0- u L.L cr r*4 ro 4- V) 0 (3) V) :L' w ro 4- 0 :3 (3) 4- ro (3) in (3) C: 4- -"!f 4- 4- 4- 4- 0) ro >- 'E 4- — :3 4- 4- 4- :ul IS 0. u :3 ro ro 0 (3) a -a — 0) M V) C: (3) ro 4- U 4- ro V) vs MU .4 21) -0 CO wwww > 'E 0) 4- �L CL M u ITO 4- 0 > 4- ro ro ro 0 ro 0 4a)- > -Z > 4-ro u > ro ro ro, 'Z -C :3 u V) 0 a) N . 04 CO 4- a) V) 4- M ro ro 0 ro -a M 4- 3: ro V) 4- 4- 4 4- ro CO u ro (3) V) 0 CL 4- ro u _O VV/I V N N E ate-+ 'E C6 E U � V � Q 0 Ln N _Va• 0 V a_+ 0 a-J bn O .p O N � Qj E N vi N N 4A '?� O 4A � 4-' 0 can 4-' E v x. E w 4A p 0 U Ui 0 w x a) Z IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Bob Purcell, Terrace Lodge Redevelopment / Steering Committee Chair E r 1 DATE: August 11, 2020 Prog,ressive,iZyNature SUBJECT: Terrace Lodge Redevelopment August 2020 Update RECOMMENDATION: THAT the August 11, 2020, report titled, "Terrace Lodge Redevelopment August 2020 Update", submitted by the Terrace Lodge Redevelopment Steering Committee Chair, be received and filed for information; and, THAT the Terrace Lodge Redevelopment project be supplemented with a further $443,450 of budget to allow for project construction to commence while still under COVID restrictions. This addition includes an allowance for known COVID19 construction cleaning expenses; plus adding oxygen storage rooms, enhanced staff locker rooms and negative pressure capability in each resident bedroom to improve the design to address concerned raised as a result of COVID. Simultaneously the Nurse Call system in the common building core will be updated; and, WHEREAS a further $750,000 investment to increase dining space will provide a permanent "physical distancing" solution and improve operational efficiencies. We are asking County Council to decide, today, if they want this option included in the final design. THEREFORE be it resolved THAT Council consider the option of adding a further $750,000 to the Terrace Lodge Redevelopment project to allow for enhanced dining space, weighing the advantages and disadvantages of said investment. INTRODUCTION: County Council approved a $15.8 million investment, together with $12.5 million of provincial funding for a total of $28.3 million, as part of the 2019 County budget for the redevelopment of Terrace Lodge. In June 2019 the province increased funding by $1 93 IIII,��I�1011l�alulur«uf,,. 2 million and County Council used this funding as well as a 0.5% incremental increase as part of the 2020 budget to added $4.2 million to the project, bringing the total to $32.6 million. The uptake of provincial funding across LTC operators remained low despite the increased funding even before the pandemic took hold. The province, already considering further funding increases, quickly pushed the increase through with the onset of COVID. This funding will provide the County with over $4.2 million in further funding. This report asks that County Council allocate $443,450 of that increased funding. If project construction is to commence while still under COVID restrictions, $265,000 for COVID related cleaning/timing/design is required. Add oxygen storage rooms, enhanced staff locker rooms and negative pressure capability in each resident bedroom will address concerns highlighted during COVID and can be accomplished for $78,200. The current project is installing a new nurse call system in the new building, but this would be an opportune time to replace the existing aging system in the existing building with one integrated system at a preliminary estimate of cost of $100,250. The Steering Committee needs County Council direction, regarding the benefits of a further $750,000 investment in expanded dining space. DISCUSSION: The reality of the pandemic over the last five (5) months has significantly impacted the world, the nation, and our communities within Elgin County, but, with the most significant impact to Ontarians being felt in long-term care Homes (staff and residents) across the province. As a result of this significant LTC impact, an independent commission into COVID-19 and LTC will be occurring with a report back time of April 2021. The commission will examine and provide recommendation on the effects of COVID-19 on LTC Homes, how residents, staff, and families were impacted, and whether the government response was appropriate to prevent, isolate and contain the virus. In addition, the Commission will look at the impact of existing features (e.g. infrastructure, infection prevention and control, staffing approaches, labour relations) and will provide the government with guidance on how to better protect LTC residents and staff from any future outbreaks. As a result of the pandemic, and lessons learned from other LTC Homes, a discussion regarding infection prevention and control as it relates to the current Terrace Lodge redevelopment project design occurred. Priority areas were identified including oxygen availability/storage, negative pressure rooms, staff lockers and, dining room and meal time assistance/requirements. 94 IIII,��I�1011l�alulur«uf,,. 3 The physical distancing requirements since the onset of the pandemic have increased the challenges of dining significantly at Long-Term Care (LTC) Homes across the province. LTC Homes have investigated and trialed a variety of options including, but not limited to: • Two (2) sittings • Staggered meal times • In room service • Increased dining room locations (lounges, hallways, etc.) Each of these options has shown to negatively impact resident quality of life and staff routines resulting in: • Disruption and confusion to resident's routine, meal service and snack service • Challenging adjustments of staff routines and practices • Additional staffing to supervise and provide care Mealtime service and the requirement for pleasurable dining, on average, involves 3- 4.5 hours/day of each resident's waking hours in the dining room. As a result of the significant impact of dining to residents and staff daily routines and quality of life, many discussions regarding dining room size, challenges and opportunities for improvement occurred pre-pandemic as part of the Terrace Lodge Redevelopment functional and design planning. Overall project priorities were reviewed and decisions were made to adjust the size of the dining room to align with design standards of 30 square feet/resident. Recognizing the limitations of the dining room through this adjustment, floor space was optimized in the current design by minimizing walls between the dining room and the corridor in each resident home area (RHA). What physical distancing has proven to the LTC sector during the pandemic is that it has been, and continues to be, effective as an important aspect of infection prevention and control principles. The Director of Homes and Seniors Services will outline for Council two options for consideration in regards to dining room areas — current dining room design and enhanced dining room. The presentation will outline the impact to: • Resident quality of life • Staff routines and ability to meet resident care needs • Infection prevention and control (IPAC) • Operational and capital costs to the overall project 95 IIII,��I�1011l�alulur«uf,,. 4 While the proposed, preferred dining room enhancement is optional, and the ground has not yet been broken for the Terrace Lodge Redevelopment project, now is the time for Council to consider this change, if Council recommends and supports. FINANCIAL IMPLICATIONS: The 2019 County budget included $28.3 million for the Terrace Lodge redevelopment with $15.8 million being funded by ratepayers. Council added $4.2 million in funding in June 2019 at the time when the province added $1 million in funding for a $32.6 million project total. The latest funding announcement by the province will provide a further $4.3 million in funding, in effect partially reducing the already large investment County Council has already approved. The Steering Committee is recommending that a portion of that funding be used to add a further $443,450 to the project for a total budget of $33.0 million (see Attachment 1). As this added investment addresses COVID concerns at an affordable cost, all Steering Committee members support the increased budget. A further investment of $750,000 provides permanent "physical distancing" dining space; however, the current design has sufficient space to provide "physical distancing" dining when it is required at the cost of added staffing (see Attachment 11). The newly announced $4.3 million in provincial funding reduces the already significant commitment Council has made to the Terrace Lodge project. County Council will need to decide the best use of the funds. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ® Exploring different ® Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. 96 IIII,��I�1011l�alulur«uf,,. 5 Additional Comments: LOCAL MUNICIPAL PARTNER IMPACT: None COMMUNICATION REQUIREMENTS: A media release on the status of the project and the uses of the added provincial funding should be made once Council direction is received. CONCLUSION: The recently announced provincial funding announcement for construction of LTC homes provides Elgin with $4.3 million in additional funding. Although the current Terrace Lodge redevelopment design meets all the requirements to receive full provincial funding, the Steering Committee believes that some increase in investment is prudent. Although a larger investment in increasing dining space has significant qualitative benefits, such an investment requires Council to consider how that investment compares to the benefits of competing potential uses for that same funding. The Directors of Homes and Finance are available to answer any questions related to this optional expansion. All of which is Respectfully Submitted Approved for Submission Councillor Bob Purcell Julie Gonyou Terrace Lodge Redevelopment Steering Chief Administrative Officer Committee Chair 97 O In O O O LA O O O O O O O O LA r OLD coo tD O O M Coco M rn ci Oi O Lr O Lr O O N O O O O N M S M -i N O ri Ln M Ol M Il l0 M t0 LA U M N r-I N r-I O N �t rl Ol Il In N N m 00 -ze M N c-I c-I n LA +' N M c-I ri ri Q O N O O O O LA O O O O LA O O O O O W rn O M M M N ' O Lr O LA LA N O N N M 3 r-I N O M i'1 Ol l0 LA W LA r-I N r-I Q Il N N N M N r I n LA M ri ri O ri On LA LA O O O LA O l0 tD tD O O O w N � O O O O 3 N N LA Ol C1 LA O N M 01 M ri ri O O O O O O O O O O O O O O O O O O O O rl r-I ri O O O O O O ri �0 nl M M Ln nl rn rn 01 nl M M N Il In LA LA N pp 00 00 00 r I N N LA •i N N N r-I r'I r-I ri T L _ m fa 41f Ln O O In O E 3 C� N Il Ln Il N C Il rn N nl N 3cn Q O O l N O n -W 00 L.D N u N Fa Q O +J L c U 00 a N m m a1 E t In 00 O In 00 'a cu +' l0 nl In Il N U 6 c-I N O ri J aJ 4� N L 0 u N O U a co c L v► c 0 a, 0 OU U f0 CU o luo Qn ap N O i5 0 -0 aJ aJ U L} m U U 0 41f Q o cr -0 a=.• O O O > 0 L E O O Q c cu n M N Q O L cu cu (0 L U Q CL Qn aj a, a, E CoCU Co UO > J Ubb v J O O C Q E U 4� O 0 .a N Q LJ a� O i U O 3 'O U f0 +J LL L U .0 CL " Q +' 0 a a, Qn to Q CO = m °l Q 7 0 (Au 3 +�Co QJ N N O 0CIA 0 >0 D 3 U aJ N aJ LL f6 � > m -W U 00 O � O 0 N Li 3 O N aJ N OC 0 }' O CIA ON O cu c0 L j L U vi Zn 3 Lap vi N N CL N X aJ 7 aJ 3 cu N .a O c Z U E m in Lu U N N +' OLL N cu L C= CLCL cu C Q C J d LU _ z � o z L - \ 0 � $ / 7 7 g % f § \ � u ƒ 2 } 5 % m z a) o 2 z I z % \ � $ / CO e e z \ ƒ 0 � % $ / ƒ \to / ƒ 3 G % » % 5 t ) # ƒ % £ 7 / G / > o E •E \ \ Ln 2 $ q e » § $ / ) 0 -r- _ % $ / $ / CO \ q q c 7 e ® z z z e Cl m 'e -Z U % % % c = I ƒ / \ r14 Rt z # z r,4 » 2 g) % oCu C: CL / / / \ui # £ $ § » / / § E e e o e 2 2 0 •0 5 / / \ 2 .) \ / - -0 \ § / } o § ƒ n % E 2 » » 0 e > > L $ § U { •/ � » - u a)E ( /e E ® e a) a g co / / § 3 ƒ M § / } / E E _ » m G = \ •_ o £ e e = m _ e 2 2 & 3 2 M ƒ o ) / ® ._ ._ _ _ / / 2 M ) \ � \ '/ � k 0 0 2 e I / e $ > U 7 e { U U •[ 4 § ( '[ $ C e ° S V % � V '> > / d / 3 5 f 3 § ƒ 'E ) 7 z > g g g $ $ / 2 $ $ CO U 2 ® \ ± G G G E E \ •e 2 _ _ = 7 7 \ \ \ 3 3 / ƒ 2 'p U O O N +:+ o o a p a 4,j E L � O o H E 2.1 O � CE m 3 � U�ow', 70 _0 3 C N -coE a�„ a) E q Fn Lo Q � O a E a a) N E E L d � E O O m 0 a _ - E � E dE � � - 3 E .m ^' 0 ow', O U_ E - =3 C .� to NC: QCn MN _ N � U) 70 m a) Q O0 QO CLM EO7 O� .V m � �' o .� > C EL0) C= 0) =3 C: a) ` a) �' > ^, U 70 C: L 0O O _ W � L-� a-= O Nam., `� (a c: 4 0) O O O o Q E � � (a r c to E O o ' m a � 0 T L � cr� }, U VJ O E� � �O :U (a > +., L LO •C: F lc-_ a) O O � Q U co C) U U O a) �a) > (,)-a cn -0--cn -o m 0 m L O- U m L ', W V 0 0 M= cn c can �� U cn a)'v� vmi E � EEC M 70 C: C CL L . 06 -0 m M cn ca cra-=� m U a--j cn cn U N— Q I n 7000 EO7N fna- V �� moo - LSE � � (D - cu E co v � jai � o L O m = >,0) >,. C C -- c L L += = M = .0 M o .�.c 00 O O o v a a_ � CL —j7� 2C) A A A A A a � J h r G' ti ■ , p fh r N jj��` w p it•, LU ui � U O'R O U � � o � U a� a eA cQ a I'll,..........7me ," �ow', o e- a 0 ............. — 5 LU uj C) a) > O� LLJ a)o -o d� .j U � O H � o m cu cu � cu �ow', a) .N 3 _ fl- T CT cm c _ � 3 a a) � E a) m - z a) Q 3 O 0 4-0 C A F 0 ow', 70 0) c � O U_ •— •— � to O N Q U o 0 � � _0 m 4- o1 M C: _ a) U � E a� CI j - Co 1-1 70 O O O > N I Q 70 U "M m Q W L Q =3 O (� LL L� M O 0') a) u) Q c u) � — N M O >1 p N M M O 0 _� Q � O � N � O }� a) O 0 � 0 v � a) U) -0'8 (ao � O � O coE 0 Q2 •� 0) V a)m co M \LV Q }' 0 N to � LO U O L Fp U� 0 U � � N Ow', cn � . aD . _0 E cn 0 (D (D c >, N U (6 _0 (0 E (n .� c O Q •- m o (D U V m m -2cn Q o E 5 c cn 0) .� 4- 0 _ E � T `n 70 — —._ D ^` N O W c) 0 (�6 D U N (n T m O N M N O L N o (D >, 0) U E Q E (D o _ O (D cY) n' -0 (D W N = (n > L L (D O n' L (p (n L U W L ~Iq � O O O oZf (n 2 L� Co (DU Q(D � � Mtn � O U � E (n a) �_ E E: o 6 E— m O 0 0 L 0 (DO >+O o O `. E (6 U cn �_ O •^— m a� N cu " c o m J � � Q N p 0 �_ O E.0 (n (n _` O 0 N U (n Ucu Er ( OC ( 5 N u CN U 0 z �. 0.L 0 'y n'2 > U O O O 00 N Q(n (n(6 0 O.- U ((U C) L O > N i� O (n U O N L � (DU O N V A to 0 O J i c) J t N C r cn m ry ii'ma B a h Wr y Z2 IN W w U v LiI''"'.,✓ j�,ritii`N"1,;� ✓ �p q rr r/ I�� cu T W P O J 0 aU cu a I o �ow', om t , LU CD ui cu c c p c � M � U t 01 � O � dU U a)N F al o �ow', m _ .C: m � 0 a A @ o n E ` g E Q V � 0 ' a" 'e o a) ) a mEL Ess � o g = _ 9 a) c/) a V-- C/) V- -0 O) o o 'Q a3 = = � � s �ow', mCo .C: m Q 'U C: -0 _ g 4-0 � N Co - E C .N a) 0 n E v Q V - � a O .N o 0 9 ry a) CL m (1) a) p � - � a0 0 "O p E E N 0 � E �ow', cn •— cn cn p a) -oE a� cn 0) 0) a) cn � - E a� I Q cn Co E :3 co cn O to C C0 L) '— � o .� m `O E cn 0) l }� •U QL ^— C\ o cn _ in co 0 cn 0 \W \ O a) U U CO O / _ E � 0)cn � ^� � Co cn co � �O W L CoN E n L O L cn ^, co UO14-5 Q- co 0 � .., (1) OO (1) O O L L .p O La)(� O J E cn U O L) 72 � O co � co � cn 0 Lo cn O 0 a) O (o L +, U � � O -o coO cnN O O EL O v a) N cn CL a) O Q O z Q Q W A A A A A ow', — cn 0 c� Q _0 o U c E }+ N 0 N O E06 O E ('[� � a--� L cn X _ M "' � O N (� M U O Q N O U C/) C/) O '� o 0 ` O MCD U N LD W ^ — a)I..L — Fn E a) N _0 O L > 00 E O N CD a) VLb! L = }, O O O .� OO O O O a)U O cf) CD- a)}� _ O 4 N cn'F cn 0 > O •� � M M c a) O E0 — N cnCD N � U M OV � � � �C6 p �, o M O O Q O O - m a N N Z W A A A A A A A i A�,� "� �w� y k. R 2z W ■- �� a " u LU lw " 0 ui � V ]IF a) U � co Co Lo L � F-- W o LU CD— -------------------- 0 -------------- w wo >a) ------------ � e ao NU --------- U C: � L CD H lli o �ow', m r) L N � E � O N ry N (� 0 cn m C: � J Q a) 0 U co O H � V IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Nancy Pasato, Manager of Planning DATE: August 11, 2020 a E ' `LA , SUBJECT: Changes to the Provincial Policy r° ,weave Ay Nature Statement - May 1, 2020 RECOMMENDATION: THAT the report titled "Changes to the Provincial Policy Statement, May 1, 2020" from the Manager of Planning, dated August 11, 2020, be received and filed. INTRODUCTION: This report is to advise County Council of the recent Provincial Policy Statement (PPS) changes implemented by the Provincial government which took effect May 1, 2020. A draft of the new Provincial Policy Statement (PPS) was introduced in July 2019 to align with the changes to the Planning Act through Bill 108, More Homes, More Choice Act, 2019. Following consultations with municipalities, stakeholders and the public, a final version of the PPS was released on February 28, 2020. The PPS came into effect on May 1, 2020. In accordance with Section 3 of the Planning Act, all decisions on land use planning matters made on or after that date are required to be consistent with the PPS 2020. Highlights of the changes include: • A new opportunity to provide a 25-year planning horizon extended from a 20-year horizon • An extended minimum to accommodate residential growth from 10 to 15 years • Additional flexibility for settlement area boundary expansion • Market based housing policies with the addition of "affordable housing" • New references to "a changing climate," with a focus on adaptation • Increased flexibility for sewage, water and stormwater servicing • More flexibility regarding interpretation and implementation 117 IIII,��I�1011l�alulur«uf,,. 2 • Changes between prescriptive language "shall" and suggestive language "should" • Enhanced municipal engagement with Indigenous communities on land use planning matters • Introduction of the new term "agricultural system" for agriculture-related economic growth • Increased development opportunities in rural areas • Enhanced direction on planning, protecting, and converting employment areas. DISCUSSION: The changes can be grouped under five areas: 1. Increasing the supply and mix of housing; 2. Protecting the environment and public safety; 3. Reducing barriers and costs; 4. Supporting rural, northern and Indigenous communities; and 5. Supporting certainty and economic growth. This report provides a summary of the changes that are anticipated to affect land use planning within Elgin County. An infographic, provided by the Ministry of Municipal Affairs, and a "tracked changes" PPS are provided as attachments to this report. 1. Increasing the Supply and Mix of Housing Planning Horizon The PPS has increased the `planning horizon' from 20 years to 25 years. Municipalities now need to consider lands needs for a 25-year time period, which is meant to encourage the development of an increased mix and supply of housing. Corresponding changes were implemented to `housing supply' from 10 to 15 years. Planning authorities are now required to maintain the ability to accommodate residential growth for a minimum of 15 years, through residential intensification and redevelopment and, if necessary, lands that are designated and available for residential development. The policies also note that projected land needs are to be `informed' by as of yet unreleased provincial guidelines. County Considerations: County may need to allocate more greenfield land for development in County OP and in local OP's to meet projected needs over a longer time horizon. Revised lands needs will be required for the upcoming 5-year Official Plan review. Increase in requirement for serviced land supply in areas where sufficient servicing capacity exists. Possible addition of policy related to increased residential intensification and redevelopment. 118 IIII,��I�1011l�alulur«uf,,. 3 Settlement Area Boundary Adjustments The PPS 2020 will permit settlement area boundary adjustments outside of the Municipal Comprehensive Review Process, subject to evaluation criteria and provided there is no net increase in overall land within the settlement area. This change provides municipalities with additional flexibility to address limited settlement area boundary adjustments without undertaking an extensive planning exercise. County Considerations: Update to settlement area expansion policies. Additional flexibility to address limited settlement area boundary adjustments in local OP's. Housing Affordability The PPS 2020 recognizes a greater mix of housing types through the addition of the term `housing options'. This term provides a list of housing types including, but not limited to, single and semi-detached, rowhouses, townhouses, multiplexes, tiny homes, as well as housing for people with special needs and housing related to employment, institutional and educational uses. The PPS 2020 requires that municipalities establish and implement minimum targets for the provision of housing which is affordable to low- and moderate-income households, which align with applicable Housing and Homelessness Plans. County Considerations:Additional policies and/or revised policies on housing affordability in OP may be required. County to consider developing a Housing and Homelessness Strategy/Plan. Additional market analysis is required to ensure an appropriate range and mix of housing options and densities. 2. Protecting the Environment and Public Safety A Changing Climate The PPS 2020 provides greater direction on preparing for the impacts of climate change and increasing protection for the environment and human health. This includes policies to ensure that municipalities prepare for the impacts of climate change through enhanced sewage, water, and stormwater management policies. County Considerations: Amend or add OP policy related to sewage, water and stormwater management policies and climate change, and have greater regard for preparing for the impacts of climate change in OP. Ensure County and local OP policies proactively consider impacts of severe weather events associated with a changing climate. 119 IIII,��I�1011l�alulur«uf,,. 4 Servicing Hierarchy While the PPS 2020 continues to place full municipal services as the preferred form of servicing for settlement areas, the wording has been modified to further allow municipalities to consider the use of other servicing options where municipal services are not available, planned, or feasible. The PPS 2020 directs municipalities to assess the long-term impacts of individual on- site services on the environmental health and character of rural settlement areas and assess the feasibility of private communal services or the extension of municipal services to rural settlement areas at the time of an official plan review or update. County Considerations: Amend or add OP policy related to alternative servicing or the extension of services to rural areas. 3. Reducing Barriers and Cost Revised policy has been added to clarify that, where the Aggregate Resources Act applies, the depth of extraction for both new and existing mineral aggregate operations is regulated only by processes under that Act. New policy has been added for planning authorities to engage with Indigenous communities and consider their interests when identifying, protecting, and managing cultural heritage and archaeological resources. The PPS has also updated various definitions including: cultural heritage landscape, areas of archaeological potential, and built heritage resources, amongst others. Revisions to the PPS were made to support a broad range of energy types and opportunities for increased energy supply. There are several policies in the PPS 2020 where wording has been modified from `shall' to `should'. The word `shall' would imply a duty or mandatory requirement whereas the word `should' would imply that something is recommended, but not mandatory. County Considerations: Amend OP policy, as needed, to reflect wording changes and clarify policies related to cultural heritage to PPS. 120 IIII,��I�1011l�alulur«uf,,. 5 4. Supporting Rural, Northern and Indigenous Communities Rural Lands A deletion of the term "limited" used in PPS, 2014 in reference to residential development within rural lands. This revised policy promotes rural residential development that is locally appropriate and provides clarification that residential development on rural lands includes lot creation. County Considerations: Amend OP policy related rural residential development, if needed. Sewer and Water The PPS 2020 provides clarification that individual on site services may be used in settlement areas for infilling and minor rounding out of existing development where municipal and communal services are not available, planned or feasible. New policy has been added promoting assessment of long-term impacts of servicing on the health and character of rural settlement areas and the feasibility of moving to other forms of servicing at the time of the Official Plan review or update. County Considerations: Amend OP policy related to servicing in settlement areas, if needed. Agriculture The PPS 2020 introduces the concept of an "agricultural systems" approach to enhance and maintain the geographic continuity of the agricultural land base and the economic connections of the `agri-food network' which includes infrastructure, services, and assets that are important to the viability of the agri-food sector. The agricultural system is defined as ..." a system comprised of a group of inter- connected elements that collectively create a viable, thriving agricultural sector. It has two components: a) an agricultural land base comprised of prime agricultural areas, including specialty crop areas, and rural lands that together create a continuous productive land base for agriculture; and b) an agri-food network which includes infrastructure, services, and assets important to the viability of the agri-food sector". The agri-food network is defined as "a network that includes elements important to the viability of the agri-food sector such as regional infrastructure and transportation 121 IIII,��I�1011l�alulur«uf,,. 6 networks; on-farm buildings and infrastructure; agricultural services, farm markets, distributors, and primary processing; and vibrant, agriculture-supportive communities." A revised definition of "on farm diversified use" sets out that ground mounted solar facilities are permitted in prime agricultural and speciality crop areas only as an on farm diversified use. County Considerations: Amend or add OP policy related to identifying agricultural systems, prime agricuutural lands, specialty crop areas and rural lands and the agri- food network. Indigenous Community Engagement The PPS 2020 recognizes the important role Indigenous communities have in land use planning and development, as well as the contribution of Indigenous communities' perspectives and traditional knowledge on land use planning decisions. The changes require municipalities to consult with Indigenous communities on land use matters that may affect their Section 35 treaty rights and encourage municipalities to build constructive, cooperative relationships with Indigenous communities through meaningful engagement that will facilitate knowledge sharing to inform decision making. County Considerations: Amend or add OP policy related to Indigenous consultation on planning applications/matters. 5. Supporting Certainty and Economic Growth Economic Development The PPS 2020 provides policy direction to municipalities to plan for and facilitate conditions for economic investment. The policies require that municipalities identify strategic sites for investment, monitor the availability and suitability of employment sites, and address potential barriers to investment. The changes allow planning authorities to plan for, but not designate, beyond 25 years for the long-term protection of employment areas. In addition, the PPS 2020 requires the protection of industrial and manufacturing uses by planning for separation and mitigation between sensitive land uses and employment areas as well as prohibiting residential and institutional uses within employment areas. Where sensitive land uses (such as residential) are permitted in proximity to employment uses, potential impacts are to be minimized and mitigated. County Considerations: Amend or add OP policy related to protection of employment lands, and separation between sensitive land uses and employment areas. Update to employment land inventory may be required. 122 IIII,��I�1011l�alulur«uf,,. 7 Employment Land Conversions The PPS 2020 will permit employment land conversions outside of the Municipal Comprehensive Review, subject to criteria. County Considerations: Amend policy related to employment land conversion. Regional Employment Lands Reference is made to the identification of regionally-significant employment lands by a `regional economic development corporation' working together with an affected upper- tier municipality. The references to `regionally significant employment lands' and a `regional economic development corporation' are not yet set out by the Province. County Considerations: Amend or add OP policy related to regionally significant employment lands. Discussions required with local municipalities to collectively identify regionally significant employment lands. FINANCIAL IMPLICATIONS: There will be costs implications associated with the 5-year Official Plan review for the County of Elgin. Consulting costs related to preparing lands needs assessments and reviewing growth settlement areas, as well as updates to employment lands may be required. These funds were not previously approved in the 2020 Operating budget. It is estimated that this could have a $75,000 impact on the 2021 budget. 123 IIIII,��II�1011lual�lur«uf,,. $ ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ® Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ® Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: These PPS changes will need to be incorporated at the local municipal level, likely through the local municipalities' 5-year review of their official plans. COMMUNICATION REQUIREMENTS: Circulate report and attachments to local municipalities. CONCLUSION: This report is to advise of the recent PPS changes implemented by the Provincial government, which took effect May 1, 2020. Some of these policy changes will require review and implementation through the County Official Plan. As part of the Official Plan Review process, these changes will be implemented. 124 IIII,��I�1011l�alulur«uf,,. 9 All of which is Respectfully Submitted Approved for Submission Nancy Pasato Manager of Planning Julie Gonyou Chief Administrative Officer 125 IProvill inclia III Policy Stato nt, : PoIllicy 1111 iii g I III iii g I -t The following is a high-level summary of key changes in the PPS, 2020 from the PPS,2014. It should not be relied upon as a substitute for specialized legal or professional advice in connection with any matter. The Ministry does not accept legal responsibility for its contents or for any consequences, including direct or indirect liability, arising from its use. U Long term Planning Horizon: Increased from 20 to 25 years I1,1.. .a Land Supply U IHouasirng Land Supply: l ncreased from 'li 0 to 'li 5 years II1 A A(a).I Requirements U Serviced Residential Land SLJp nly: 6-year sUpply continUed with new policy enabling single 9 Upper-tier muarnicip lines to irncre se re uairemernt to Lip to 5 years) lf1 A f.(Ih)I Projection Methodology Guideline is being reviewed to support municipal land needs forecasting outside the Greater Golden Horseshoe(GGH);land needs forecasting in the GGH is guided by Land Needs Assessment Methodology far the Greater Golden Horseshoe issued May 4, 2018 Phasing and Farm of Policies 1.1.3.6(compact form 9 mix of uses and densities) and 1.1.3.7 (phasing of Development development) changed from "slh llll" to "should" to increase flexibility for decision- making Transit-Supportive New policy for trarnslt-sUpportive development and prioritizing intensification in transit Development&Air areas. This couald irnclUde potential air rights development near transit corridors and Rights stations f.,f.f(e), 1,133, 1..4.3(e), f.. .f(e), uJeflinlitlion of term nsit,suppoirtlivel Settlement Area New policy for bouarndary adjUstmernts ouatside the comprehensive review process Boundary Expansions lf.,f,3,91 U Clarification that the level of detail of a comprehensive review can correspond with the complexity and sole of a bouarndary expansion 1..1.3. .a U In addition to existing criteria,juastific born for bouarndary expansions needs to consider . ® and satisfy market demand f.,f 3,8(a).a ® Mousing U New direction for planning aUthorities to address both "market-based" and "affordable hoasir „ rcc s Pf.h ,a New re uairemernt for planning aUthorities to demonstrate there are not suafficiernt opportU nines "to accommodate growth and satisfy market demand" before identifying or expanding a settlement area i f.f.3.6(a),I New definition for"houasirng options" New references to irrrneetiirn "needs arising from demographic ch rn es" and ddeirrrnplloyirrne nt opportunities" [1.4.3(b)f..1 New re uairemernt to align affordable houasirng targets in official plans with houasirng and homelessness plans f..h. (a), f. .f.(Ih).a Revised definitions of"pu.nllblliic service facilities" and "special rneeds" irnclUde specific focuas on long-term care homes, as well as the addition of"adaptable and accessible houasirng" in the "special needs" definition 126 Page 1 IProvill inclia III Policy Stato nt, : PoIllicy 1111 iii g I III iii g I -t Climate Change IN Enhancements in v riauas policies re uaire planning aUthorities to prepare for the Resilience impacts of climate change Vision, 1..1.1(li)P 1..1. .2(nJ)P 1.. .1P 1,6, .1.(b)p L6,63(c)P 1.. .1.p New definition for"irnpacts of a changing climate" �lllklllll Stormwater IN New policy ra nairirng planning aUthorities to integrate stormw tar planning with Management planning for sewage and water services, ernsuare optimization, feasibility and financial viability of systems, and prepare for the impacts of a changing climate .L6,63(ma).a III IN Enhanced direction for mitigation of risks to hUm rn health, safety, property and the I(IIIIIII environment 1.,6,6,7(aJ(.a Additional referernces for greern irnfr struactuare (e.g., permeable scarf ces) L6,63(c).a Natural Hazards IN Acknowledge the role of the province, planning aUthorities and conservation uathorities in working together to mitigate risks associated with rn tuar l hazards, irncluadirng the impacts of a changing climate IlSection 3 IPreairnVnlleI IN New direction to ernsuare rn tuar l hazards policies are considered when locating tN' irnfr struactuare and public service facilities 111,6A.1 IN Clarification of the role of existing technical t;uaides when directing development away from hazardalas lands 11,11 Protecting People and Property:Ontario's Flooding Strategy, was released March 9,2020, and outlines steps the Ontario government will take with partners to make Ontario more resilient to i flooding Excess Soil IN New policy erncauar gi ng planning aUthorities to suapport on-site and local re-ease of excess soil tlnranal;ln planning and development approvals while protecting human health and the environment 3,231 Minerals Aggregates N Revised policy to clarify that, where the Aggregate Resanarces Act applies,the depth of extraction for bath new and existing mineral aggregate operations is regUlated only by processes Under that Act l 2,5,2A 1 Cultural Heritage IN New policy for planning uathorities to engage with Irndigernauas cammuarnities and Resources consider their interests when identifying, protecting, and managing cualtuar l heritage and archaeological resauarces l ,p,p.a IN Updates to v riauas definitions: cualtuar l heritage landscape, areas of archaeological Own 41 potential, buallt heritage resauarcey conserved, heritage attribUtes, significant i Housekeeping IN Revisions to policies 1.6.11.1 an 1.7.1(j) to suapport a broad range of eenergyrgy types an (Energy,Waste opportuarnities for increased energy suapply Management) Policy 'li.6.'1i0.'li revised by removing I rngUage ("planning uathorities shauald consider the implications of development and land ease patterns on waste generation, mainagernent and diiveirsiio n") 127 Page 2 IProvill inclia III Policy Stato nt, : PoIllicy 1111 iii g I III iii g I -t Rural Lands IH Deletion of telrim "liilrrrniited" used inII11II11Sy 2014 inreference to residential devedevelopment revised policy promotes roar l residential development that is locally- ppropri to 1..1.. . (c).a I� Clarification that residential development on roar l lands irncluades lot creation MMAH will update Additional Residential Units Info Sheet(Second Units Info Sheet)and III develop implementation guidance to support implementation of policy changes IW III Sewer and Water Clarification that servicing hiielr lrclhny its Irnot"irii iid" 1. . .1.(n").a IH Identification of public interest rationale for the servicing hierarchy 11.. . . .a I� Clarification that irndividua l on-site services may be eased in settlement areas for irnfillirng and minor rouarndirng oust of existing development where muarnicip l and commuarn l services are not available, planned or feasible 1,6,6A.1 New policy promoting assessment of long-term impacts of servicing on the health and character of roar l settlement areas and the feasibility of moving to other forms of kllllllllll servicing at the time of the Official Plan review or Update 11,6,6A.1 � IDS More flexibility for" irnfillirng and minor rouarndi n oust" on 1p rti l services where these have been provided to address failed services and suahject to specified tests I1., , ,' .a Agriculture New policy erncouar gi ng the ease of an agriCUltUral system approach -a voluarnt ryy flexible approach which considers both the agriCUltUral land base and the gri-food network which irncluades irnfr struactuare and assets that are important to the viability of the a ri-food sector 23,21 I� New definitions for"agiricultuirall systelrlfn" and "agiri-food rne'twolrk" Revised definition of"on-farm diversified use" sets out that g1rOUnd MOUnted solar facilities are permitted in prime agriCUltUral and speciality croon areas only as an on- farm diversified ease ylllllf Indigenous Enhancements in Vision recognizing uarni Ue relationship of Ilrndigernouas commuarnities with the land rnd resouarces an promoting me rnirngfual engagementEngagement I� New policy for planning aUthorities to engage with I rndigernouas commuarnitiesy aIOU coordinate on land ease planning matters, and consider their interests when identifying, protecting, and managing cualtuar l heritage and archaeological resouarces I1., , P 2,6,51 HIM Irndigernouas commuarnities are added to the list of bodes the Province will engage with when developing performance indicators l4, .a 128 Page 3 IProvill inclia III Policy Stato nt, : PoIllicy 1111 iii g I III iii g I -t N New policy encouraging planning authorities to facilitate conditions for economic Employment Planning investment II IIJ.,3,1.(c).a �� En policy ssp ortingmixed-Use development, where appropriate �.6.J.(m(P (a"J(a IN New policy encouraging planning authorities to assess locally-identified employment areas to erasure designations are appropriate at the time of the Official (Flan review or update 1..6.2.2.1 IN New policy requiring planning authorities to plan for an appropriate transition between IN New policy requiring and to prohibit residential and prohibit employmentadjacent non-employment areas 2 2 policy planning bit or limit sensitive land uses that are not ancillary to the primary employment uses in employment areas planned for industrial 9 manufacturing uses [1.3.231 IiV New policy setting out tests for conversion of land in employment areas outside wj comprehensive review process 1,11,5.1 Land Use Policy 1.2.6 chainged firoirrrn encouraging to irequiring e.g. "should"to "slhallll" and Compatibility enhanced with new reference "to avoid, oir if avoidance its not possible, minimize and mitigate any potential adverse effects" I1..2.6.1..1 IN Enhanced "ma,Uoir facilities" definition includes manufacturing uses IN New tests for approval authorities when sensitive land uses are proposed adjacent to existing or planned industrial, manufacturing or other uses that are vulnerable to encroachment uses I.1..2.6.2.1 I "6. 111, Infrastructure IN Clarifications to various policies set out that planning for infrastructure needs to be p„ Planning integrated with growth management and land use planning IJ..6„ 1.1.1(e), 1.2.1(a)I Definition of"planned conriidoir" enhanced to include Mletrolinx, Ministry of Energy Northern Development and Mines, and the Independent Electricity System Operator New policy encouraging the co-location of linear infrastructure I.1..6.6.5.1 Questions can be directed to one of the regional offices of the Ministry of Municipal Affairs and Housing: Eastern Municipal Services Office Western Municipal Services Office Central Municipal Services Office Rockwood House, 8 Estate Lane, 2nd Floor, 659 Exeter Rd., London 777 Bay St, 2nd Floor, Toronto, Kingston K71VI 9Ax N6E 11-3 M5G 2E5 General Inquiry: 613-545-2100 General Inquiry: 519-873-4020 General Inquiry:416-585-6226 Toll Free: 1-800-267-9438 Toll Free: 1-800-265-4736 Toll Free: 1-800-668-0230 Fax: 613-548-6822 Fax: 519-873-4018 Fax:416-585-6882 Municipal Services Office North (Sudbury) Municipal Services Office North (Thunder Bay) Suite 401, 159 Cedar St., Sudbury, P3E 6A5 Suite 223,435 James St S.,Thunder Bay, P7E 6S7 General Inquiry:705-564-0120 General Inquiry:807-475-1651 Toll Free: 1-800-461-1193 Toll Free: 1-800-465-5027 Fax: 705-564-6863 Fax: 807-475-1196 129 Page 4 ProvinciaL Policy Unifier the Planning Act Ontario � Provincial Policy Statement 2014-2020 Comparison Tracked Changes Version This document compares Provincial Policy Statement, 2014 and Provincial Policy Statement 2020. Additions are shown in I1a11i«(e i�, i(iideirllini e text and deletions are shown in few A*Ww��. This document and the information contained herein are intended for illustrative purposes only. Users should refer back to the Provincial Policy Statement, 2020 when making decisions related to land use planning matters. 130 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Table of Contents PART I: PREAMBLE 1 PART II: LEGISLATIVE AUTHORITY 2 PART III: HOW TO READ THE PROVINCIAL POLICY STATEMENT 2 PART IV: VISION FOR ONTARIO'S LAND USE PLANNING SYSTEM 5 PART V: POLICIES 7 1.0 BUILDING STRONG HEALTHY COMMUNITIES 7 1.1 Managing and Directing Land Use to Achieve Efficient and Resilient Development and Land Use Patterns 7 Settlement Areas 8 Rural Areas in Municipalities 11 Rural Lands in Municipalities 12 Territory Without Municipal Organization 13 1.2 Coordination 13 Land Use Compatibility 15 1.3 Employment 15 Employment Areas 16 1.4 Housing 17 1.5 Public Spaces, Recreation, Parks,Trails and Open Space 18 1.6 Infrastructure and Public Service Facilities 19 Sewage,Water and Stormwater 20 Transportation Systems 22 Transportation and Infrastructure Corridors 22 Airports, Rail and Marine Facilities 23 Waste Management 23 Energy Supply 24 1.7 Long-Term Economic Prosperity 24 1.8 Energy Conservation, Air Quality and Climate Change 25 2.0 WISE USE AND MANAGEMENT OF RESOURCES 26 2.1 Natural Heritage 26 2.2 Water 27 2.3 Agriculture 28 2.4 Minerals and Petroleum 30 2.5 Mineral Aggregate Resources 31 2.6 Cultural Heritage and Archaeology 33 3.0 PROTECTING PUBLIC HEALTH AND SAFETY 35 3.1 Natural Hazards 35 3.2 Human-Made Hazards 37 4.0 IMPLEMENTATION AND INTERPRETATION 38 5.0 FIGURE 1 41 6.0 DEFINITIONS 43 131 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Part I: Preamble The Provincial Policy Statement provides policy direction on matters of provincial interest related to land use planning and development. As a key part of Ontario's policy-led planning system, the Provincial Policy Statement sets the policy foundation for regulating the development and use of land. It also supports the provincial goal to enhance the quality of life for all Ontarians. The Provincial Policy Statement provides for appropriate development while protecting resources of provincial interest, public health and safety, and the quality of the natural and built environment. The Provincial Policy Statement supports improved land use planning and management, which contributes to a more effective and efficient land use planning system. The policies of the Provincial Policy Statement may be complemented by provincial plans or by locally-generated policies regarding matters of municipal interest. Provincial plans and municipal official plans provide a framework for comprehensive, integrated, place-based and long-term planning that supports and integrates the principles of strong communities, a clean and healthy environment and economic growth, for the long term. u u�u .11ll g :::.u"u 2 g0 n 2E"g 112 a .p: a uu 111 .' � and u u..." iu1 g !C IIju cll�uyui nave." uuntc a g�cy gory Il p� tcu p„ II un�y..��cucu�� ..:. �n� �uc�l fhb4� l pllg0 .y untufy jirovinb4l upnteu c „t n any....et o,,ut appir22 jate and use yy.,jgulatiio in OfLcn 11 u��Il�cu fl 11 uIuI 111, guIth a ube n and [D 2,�,2 a u��„u��lllly Il enehn'*„u4l n llu bon n.. uhcj,all I�IIII.. ,y n llc ir, a ca nauuu4blly..and attauu4l llc p e n to pu � „gj Ilju o„yunn-u4l uuntcu y.t n and you ect dev6l „p 'nen„t to nuii„tA)l lc„ai ca n ....Ilin o,ird,ej t,o Il a ��:�.pro Yn„pin-null uuuteu e t. j g,,o I in,g g a a„tuc yu�uu� uIy „ �cll 11 a cup ....p cu a Il)y Ia n auy..all n up p u 2,,u 1 t2l' urnj le.irnent bon of thI s [)Irovunc,ua Il)auu. ucy r��.u��cuy.nt III 4.u1u1uu1 ....�u�� .pmubuc n n..ha k .eIIj „ii ir runii.. n,g g,,o yc�c..11..2 lljurn c.lint 29 [nut Iby lg n gp-„todat th tIh61 fhb4n llJllan n and HIN n Il)u y„nnb4n J[) y 5jgteirnent. Land use planning is only one of the tools for implementing provincial interests. A wide glegislation, erlg ��Illalltlllio��n pnolic�il�ys and programs a ��III ....t ycn'*n nnn�p.le i�ll�. g p g Y Y affect planningmatters, and assist in implementing ranp�e o � e these interests. WudNin. the Gi cat II ake n St II a u enc [iuveir 1 a n n, thei c..p may Il)e bircuirnstances wheire. dgoo 1119 guy bgI ,ubes nh uu d consuycu a&,ccuy„ent n it ated to the p, tecb n oir e toi abon of the Gir„eat II ake n St. Il..awiren ce„[iuveir I„a nnn ..Il;: airnp.11e n of.::these ado ccnTen t n indude Gi ca:t 1 132 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON II g L.. n gu eucn..t n between Ontaijo„and Canada, between Ontaijoand Qu6bec..and the.. . c uL IIIs " States .. n � n . ...: c iuu�i.:� of.. ucu„ii„ u.., cccu u .... u „cuu . .... States of Airneir ca. Part II: Legislative Authority The Provincial Policy Statement is issued under the authority of section 3 of the Planning Act and came into effect on _pFil 31, " 1-11- II .. .y....;J,„ 2020. In respect of the exercise of any authority that affects a planning matter, section 3 of the Planning Act requires that decisions affecting planning matters "shall be consistent with" policy statements issued under the Act. feet a 12lgooun a-natteir that au c Igo gyHed by jbg yN . y a p gl 10 111g bg .j, a unun ntcii. it iniilu ti y.N..b2g d, coirnirnissi u~i Qom 2!2 1f tFie g umu~nirnei nt °'"sFiaHHl be coin iistei nt ;ftFi" dh Il: irov ui nc4i Il: I'Ic Stateirnent. Part III: How to Read the Provincial Policy Statement The provincial policy-led planning system recognizes and addresses the complex inter- relationships among environmental, economic and social factors in land use planning. The Provincial Policy Statement supports a comprehensive, integrated and long-term approach to planning, and recognizes linkages among policy areas. Read the Entire Provincial Policy Statement The Provincial Policy Statement is more than a set of individual policies. It is to be read in its entirety and the relevant policies are to be applied to each situation. When more than one policy is relevant, a decision-maker should consider all of the relevant policies to understand how they work together. The language of each policy, including the Implementation and Interpretation policies, will assist decision-makers in understanding how the policies are to be implemented. While specific policies sometimes refer to other policies for ease of use, these cross- references do not take away from the need to read the Provincial Policy Statement as a whole. There is no implied priority in the order in which the policies appear. Provincial Policy Statement, 2020 2 133 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Consider Specific Policy Language When applying the Provincial Policy Statement it is important to consider the specific language of the policies. Each policy provides direction on how it is to be implemented, how it is situated within the broader Provincial Policy Statement, and how it relates to other policies. Some policies set out positive directives, such as "settlement areas shall be the focus of growth and development." Other policies set out limitations and prohibitions, such as "development and site alteration shall not be permitted." Other policies use enabling or supportive language, such as "should," "promote" and "encourage." The choice of language is intended to distinguish between the types of policies and the nature of implementation. There is some discretion when applying a policy with enabling or supportive language in contrast to a policy with a directive, limitation or prohibition. Geographic Scale of Policies The Provincial Policy Statement recognizes the diversity of Ontario and that local context is important. Policies are outcome-oriented, and some policies provide flexibility in their implementation provided that provincial interests are upheld. While the Provincial Policy Statement is to be read as a whole, not all policies will be applicable to every site, feature or area. The Provincial Policy Statement applies at a range of geographic scales. Some of the policies refer to specific areas or features and can only be applied where these features or areas exist. Other policies refer to planning objectives that need to be considered in the context of the municipality or planning area as a whole, and are not necessarily applicable to a specific site or development proposal. Policies Represent Minimum Standards The policies of the Provincial Policy Statement represent minimum standards. Within the framework of the provincial policy-led planning system, planning authorities and decision-makers may go beyond these minimum standards to address matters of importance to a specific community, unless doing so would conflict with any policy of the Provincial Policy Statement. Defined Terms and Meanings 3 134 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Except for references to legislation which are italicized, other italicized terms in the Provincial Policy Statement are defined in the Definitions section. For non-italicized terms, the normal meaning of the word applies. Terms may be italicized only in specific policies; for these terms, the defined meaning applies where they are italicized and the normal meaning applies where they are not italicized. Defined terms in the Definitions section are intended to capture both singular and plural forms of these terms in the policies. Guidance Material Guidance material and technical criteria may be issued from time to time to assist planning authorities and decision-makers with implementing the policies of the Provincial Policy Statement. Information, technical criteria and approaches outlined in guidance material are meant to support but not add to or detract from the policies of the Provincial Policy Statement. Relationship with Provincial Plans 11he l[Ii vIlnb4I I[16l cy pr[Qyua c n vcra,,I llJ I y„yuu en bon n on a att.eu n f p�u �ulIIIC all.. uot u e nt areIated t Ilao „ a nc Il2.,ll o III 111,g guy d gy,2]gpmg 1,„. uu1 a,ta,ii u „ a,,ill,,d all ..11illuc n pip �u0 .y: 1111 u .yx Lp Il yu c Il�ii n p llu y n� Lu cup ....yu au� �Il�cu IlJ vincii� p II ICI IlJ viiye n thei a ne. Provincial plans, such as the Greenbelt Plan, u�. ..,I .IL: G!r: c,; Growth Plan for the .n�L �„ Greater Golden Horseshoe and the Growth Plan for Northern Ontario, build upon the policy foundation provided by the Provincial Policy Statement. They provide .. iiiip„ pll„ land use planning policies to address issues facing specific geographic areas in Ontario. Provincial plans are to be read in conjunction with the Provincial Policy Statement. They take precedence over the policies of the Provincial Policy Statement to the extent of any conflict, except where the relevant legislation provides otherwise. �c seine nuu i„II a v rr IIaII�IIjII I. . h.. 0 e the III u�'II.e n .f p�u yuu�..u4 � �. ... ��c. x.... p "..II�n � Il�nn �u u ... rnatteirs as the pg��bes of the u vIlnb4I II 6l cy Statcu nt, ap.p yung..jbg mg �2 nlpg. � fc p „ Ilucuc Qf U12 IlJ y„yllnb4I IIJIIan ate niuc n the 'noill,e ggulei,4l al�irnent.s of the Il111 v„uIII aoa „II„1 Ilucy. I.a,�L a„t e II"�"1�"II"�L II"� �' II"�L II a n L.x. "��"II'„�" II"�"1 a U�'L.S�II n a.... II�"n n 5�... II II"� 'L"�.. ... . .... c I u y.pu�n�u� :: un�y .��cuy�u�� un :t. y .iiJgp ith Iljglicuc n in pro yIlob4I p an n, the p gllicuc n in the IlIirovinblu I[16l '*y Stat hunt. a must c li..n d .p.. .0.. . ..!Clj y....ngi sfed.. Land use planning decisions made by municipalities, planning boards, the Province, or a commission or agency of the government must be consistent with the Provincial Policy Statement. Where provincial plans are in effect, planning decisions must conform or not conflict with them, as the case may be. Provincial Policy Statement, 2020 4 135 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Part IV: Vision for Ontario's Land Use Planning System The long-term prosperity and social well-being of Ontario depends upon planning for strong, sustainable and resilient communities for people of all ages, a clean and healthy environment, and a strong and competitive economy. Ontario is a vast province with diverse urban, rural and northern communities which may face different challenges related to diversity in population, economic activity, pace of growth and physical and natural conditions. Some areas face challenges related to maintaining population and diversifying their economy, while other areas face challenges related to accommodating and managing the development and population growth which is occurring, while protecting important resources and the quality of the natural environment. I he [IirovIiince's rich cultural diversity is one of its distinctive and defining features. .. ..:L.!C�..:....!L . ..!C�..�i..L..n.... . .li:T..li:T..Lu... lbn Ih have ai..i......::..................................... u DI a dgtIi... I u�u ce which ;pe!Hdes the h;ster;er �p 4 ei l firer e f b ber;e4;pal weep ler con bI III u.e n to n„hagg ,t.I1 III toi y,and is based ere 9GG4 eh,",' I2.a„�,,nl"'n.y f the [Iirovunce toddy. otgt ,a !rmecogo.0 g n tc 9Du gg2 a II � a uTu nu b n have uu land use planning pr;p ;per that apply ;p ep,p,,,p,+;erp LyL 5 irxi u:II~n co i nu:umii 11 u,o u: a n 1 Il ii-xi ii� u n u.,u �: a r�a r�u.,u u n ii u:ii "' um �:h u~n(:p .t ira(p ii.ho i- II Ilku~n Il ..................i�...........................................................................................................IL....................i................................................................................................................................................................... ..................... and use h..II.i.!CIIII..!Cl. .... .L. .!L n.LS.Un..The Province recognizes the importance of consulting with Aboriginal communities on planning matters that may affect their ;p+ever+r negbon y 11 a ii uI .,p to c u „y a u ll� n 11 p u�uu� a ll� a iibuc n aire cup 5u a „a II)„c ull p our nIh�u J..n III „u� llI a L�uIuuI u�II cu�g� cu n III It wally IIIIId11. cup u�u�nu'..yu�y.x. , u guy ..up. coirnirnun�bes to ullutatc. know,lyy c.nJl gu uu 1g. uIII Il aui d u nc p II and u...:f u u .L. .i.. .!C .i.. .L!C. The Provincial Policy Statement focuses growth and development within urban and rural settlement areas while supporting the viability of rural areas. It recognizes that the wise management of land use change may involve directing, promoting or sustaining development. Land use must be carefully managed to accommodate appropriate development to meet the full range of current and future needs, while achieving efficient development patterns and avoiding significant or sensitive resources and areas which may pose a risk to public health and safety. I[)la np n gu thoii ube n aire.encouil'aggd tau Iljcirmunft an :.facHHtate a u .ulg�2 Qf bggniIlg Qpjioils, u.ind u. upn u1c cyc....ypucnt as we as.IC.e nu. cunbu4.... nten niihcabon, to r poin to cud„uacurt and fu tuuc needs. Efficient development patterns optimize the use of land, resources and public investment in infrastructure and public service facilities. These land use patterns promote a mix of housing, including affordable housing, employment, recreation, parks and open spaces, and transportation choices that increase the use of active transportation and transit before other modes of travel. They support the financial well-being of the Province and municipalities over the long term, and minimize the undesirable effects of development, 5 136 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON including impacts on air, water and other resources. I icy a��so pcu pub be tteir a aptabo n. gu1.....0 g nllj ..p:i ne t ....t ic uuTlljact n... .. a cb.auauua u .tcM i..uC b emu.... I v u' ,;,[[Q om um„ a to : a c ii u . Strong, liveable and healthy communities promote and enhance human health and social well-being, are economically and environmentally sound, and are resilient to climate change. The Province's natural heritage resources, water resources, including the Great Lakes, agricultural resources, mineral resources, and cultural heritage and archaeological resources provide important environmental, economic and social benefits. The wise use and management of these resources over the long term is a key provincial interest. The Province must ensure that its resources are managed in a sustainable way to conserve biodiversity, protect essential ecological processes and public health and safety, provide for the production of food and fibre, minimize environmental and social impacts, II iron firm recireaboi4I oppgqguobes ( ..w a nh ng, Igoe Ing godIIIiiIl<ung) and meet its long-term needs. It is equally important to protect the overall health and safety of the population~ iip]11..g„Ilu ll,,d 11p„1g p s of a cha,n, u111,g irnate. The Provincial Policy Statement directs development away from areas of natural and human-made hazards. This preventative approach supports provincial and municipal financial well-being over the long term, protects public health and safety, and minimizes cost, risk and social disruption. Taking action to conserve land and resources avoids the need for costly remedial measures to correct problems and supports economic and environmental principles. Strong communities, a clean and healthy environment and a strong economy are inextricably linked. Long-term prosperity, human and environmental health and social well- being should take precedence over short-term considerations. The fundamental principles set out in the Provincial Policy Statement apply throughout Ontario. To support our collective well-being, now and in the future, all land use must be well managed. Provincial Policy Statement, 2020 6 137 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Part V: Policies 1.0 Building Strong Healthy Communities Ontario is a vast province with urban, rural, and northern communities with diversity in population, economic activities, pace of growth, service levels and physical and natural conditions. Ontario's long-term prosperity, environmental health and social well-being depend on wisely managing change and promoting efficient land use and development patterns. Efficient land use and development patterns support sustainability by promoting strong, liveable, healthy and resilient communities, protecting the environment and public health and safety, and facilitating economic growth. Accordingly: 1.1 Managing and Directing Land Use to Achieve Efficient and Resilient Development and Land Use Patterns 1.1.1 Healthy, liveable and safe communities are sustained by: a) promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term; umll� n range and b accommodating an appropriate„�f� u . ..III.IL.L.....":...li:�.. ....li:..............................�.....II:...........L. .... mix of residential „ypc n (including nuuLll c „ Ilcu „iiu�aII um u� I ill units~ !C ..L..IL: .!L:.L.Ii:... ....11:.. ...........L..n..li:. ., affordable housing and housing for . ..l...:... ............L........ older persons), employment (including industrial and commercial), institutional (including places of worship, cemeteries and long-term care homes), recreation, park and open space, and other uses to meet long- term needs; c) avoiding development and land use patterns which may cause environmental or public health and safety concerns; d) avoiding development and land use patterns that would prevent the efficient expansion of settlement areas in those areas which are adjacent or close to settlement areas; e) promoting II .. unte use go l uT a !i cu x � 2�it_:SIJ222LLve dev6opMg ij, intensiLation and„inL2 „tt-u ture dgoou11:1. i. ....g..�...I..!eve L . . ...cost-effective development patterns~..... .. ...z..:...:�.!L. ..: of ............. tira.P:..n.i.:t....i..in mime t, and standards to minimize land consumption and servicing costs; f) improving accessibility for persons with disabilities and older persons by "i -rn, -+;� � rn ,,,,;��. .. .. ..!!'.:. ..n..n.l.li:.g land use barriers which restrict their full participation in society; 7 138 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON g) ensuring that necessary infrastructure, eleetFiei+„geReF-tieR f iklies and and public service facilities are or will be available to meet current and projected needs; h) promoting development and land use patterns that conserve biodiversity; andc- rrl r umc in.. ego.the umc lioi4l and Il caal impacts of a changing climate. 1.1.2 Sufficient land shall be made available to accommodate an appropriate range and mix of land uses to meet projected needs for a time horizon of up to �„ ears uu�F a pled 11 a �uunb4. g�d6iin However, where an alternate time years, YII ... period has been established for specific areas of the Province as a result of a provincial planning exercise or a provincial plan, that time frame may be used for municipalities within the area. Within settlement areas, sufficient land shall be made available through intensification and redevelopment and, if necessary, designated growth areas. Nothing in policy 1.1.2 limits the planning for infrastructure x,public service U 1 a c t as beyond a ,!„�„Year time horizon.ities . . . .......:...i..........................................m. ......."�.... 1.1.3 Settlement Areas Settlement areas are urban areas and rural settlement areas, and include cities, towns, villages and hamlets. Ontario's settlement areas vary significantly in terms of size, density, population, economic activity, diversity and intensity of land uses, service levels, and types of infrastructure available. The vitality g..p„I.. pm„gg,2,p„ILpm„a t„iio p„„of settlement areas is critical to the long-term economic prosperity of our communities. Development pressures and land use change will vary across Ontario. It is in the interest of all communities to use land and resources wisely, to promote efficient development patterns, protect resources, promote green spaces, ensure effective use of infrastructure and public service facilities and minimize unnecessary public expenditures. 1.1.3.1 Settlement areas shall be the focus of growth and development, and their vit l y and Fege eF atieR shall be pFemeted 1.1.3.2 Land use patterns within settlement areas shall be based on a) densities and a mix of land uses which: efficiently use land and resources; are appropriate for, and efficiently use, the infrastructure and public service facilities which are planned or available, and avoid the need for their unjustified and/or uneconomical expansion; Provincial Policy Statement, 2020 8 139 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON minimize negative impacts to air quality and climate change, and promote energy efficiency; 4e ) support active transportation; :.. are transit-supportive, where transit is planned, exists or may be developed; and g„) are freight-supportive; ., ..and use ncg out a range of uses � II�� u u�n u� �uu� settlement �mg � n �u� � ng. �� u� and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3, where this can be accommodated. 1.1.3.3 Planning authorities shall identify appropriate locations and promote opportunities pportunities u fgor tr .. ggLtire gcvl l l u�r li.guIuhuca.n:t i l in 21io s thlr �gl� intensification development. where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. l�rn+nr+i rr ez �iil��ie- L-Yne l+br e yr v� Cie f'n+si 1.1.3.4 Appropriate development standards should be promoted which facilitate intensification, redevelopment and compact form, while avoiding or mitigating risks to public health and safety. 1.1.3.5 Planning authorities shall establish and implement minimum targets for intensification and redevelopment within built-up areas, based on local conditions. However, where provincial targets are established through provincial plans, the provincial target shall represent the minimum target for affected areas. 1.1.3.6 New development taking place in designated growth areas should occur adjacent to the existing built-up area and n.h..g..u�.d have a compact form, mix of uses and densities that allow for the efficient use of land, infrastructure and public service facilities. 1.1.3.7 Planning authorities s4a-4shouW establish and implement phasing policies to ensure: 9 140 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON a) that specified targets for intensification and redevelopment are achieved prior to, or concurrent with, new development within designated growth areas; and b) the orderly progression of development within designated growth areas and the timely provision of the infrastructure and public service facilities required to meet current and projected needs. 1.1.3.8 A planning authority may identify a settlement area or allow the expansion of a settlement area boundary only at the time of a comprehensive review and only where it has been demonstrated that: a sufficient opportunities t ....accuT. u ate growth and to ab of uTau IIEct eirn..a..P:d are not available through intensification, redevelopment and designated growth areas to accommodate the projected needs over the identified planning horizon; b) the infrastructure and public service facilities which are planned or available are suitable for the development over the long term, are financially viable over their life cycle, and protect public health and safety and the natural environment; c) in prime agricultural areas: 1. the lands do not comprise specialty crop areas; 2. alternative locations have been evaluated, and i. there are no reasonable alternatives which avoid prime agricultural areas; and ii. there are no reasonable alternatives on lower priority agricultural lands in prime agricultural areas; d) the new or expanding settlement area is in compliance with the minimum distance separation formulae; and e) impacts from new or expanding settlement areas on agricultural operations which are adjacent or close to the settlement area are mitigated to the extent feasible. . ..................�.`�.... III w ��::::w� � p"��rt�u^��p` �� 'uw �.. I kl Q' NE:',"..l N"ulW �"Q'vlQ'tl1�(.� � NQ? e1/6 of.... e'taII.... the;...a n ne n nImen t '.rhoW:... coII II e.��.rpgo ..... CII'th t... . �gM Y Y c p p�nu u�.. u c Il 11 a u� pro 2 ngll..w. � cud.. �u�. n�� c .:. the n.. �� cuT.�u�� bound airy I.A 19 NotW Lth twin uun 22� I Cy 1,11 a g i bopgl ties umay Jcu uTut a pL jj'ne t n of settlement area .C)U�Id RuI ies outsHe g �2M2 c c2nsivc review IIJi vu . .. Il�cp,;c u�„JI be no unet....uinci case in and ibINin the Provincial Policy Statement, 2020 10 141 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON .� ad u nuu� 1..ulll nu .ppu t:.II�c uu „u�u upplluty"npllulluty to rneet .: i2t a sij2: tion and reeler l ra22f2t g[9r 2t n c taabllu nlhed Iby...the u I .g L.!i.:t.Y.,T..L..:.....!i.. .!i. LiM ricult r l areas aire addiressed in accoi dance Wut„III 1. 1. .11 (�),.(d) rti 9..I::w.d.....(. ..)..a.... ..nd 1.� the settlement area to WNch ands wouW be added u n appo p,iat6y. s s � nag�.Lt t„ ncuv n�u�un� �u�.....� �cu c....0 n nu�...ii..�ucu�� irm„� ncu� �a� � , t�m��:t�... p ..1' . the ands. 1.1.4 Rural Areas in Municipalities Rural areas are important to the economic success of the Province and our quality of life. Rural areas are a system of lands that may include rural settlement areas, rural lands, prime agricultural areas, natural heritage features and areas, and other resource areas. Rural areas and urban areas are interdependent in terms of markets, resources and amenities. It is important to leverage rural assets and amenities and protect the environment as a foundation for a sustainable economy. Ontario's rural areas have diverse population levels, natural resources, geographies and physical characteristics, and economies. Across rural Ontario, local circumstances vary by region. For example, northern Ontario's natural environment and vast geography offer different opportunities than the predominately agricultural areas of southern regions of the Province. 1.1.4.1 Healthy, integrated and viable rural areas should be supported by: a) building upon rural character, and leveraging rural amenities and assets; b) promoting regeneration, including the redevelopment of brownfield sites; c) accommodating an appropriate range and mix of housing in rural settlement areas; d) encouraging the conservation and redevelopment of existing rural housing stock on rural lands; e) using rural infrastructure and public service facilities efficiently; f) promoting diversification of the economic base and employment opportunities through goods and services, including value-added products and the sustainable management or use of resources; g) providing opportunities for sustainable and diversified tourism, including leveraging historical, cultural, and natural assets; h) conserving biodiversity and considering the ecological benefits provided by nature; and i) providing opportunities for economic activities in prime agricultural areas, in accordance with policy 2.3. 11 142 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 1.1.4.2 In rural areas, rural settlement areas shall be the focus of growth and development and their vitality and regeneration shall be promoted. 1.1.4.3 When directing development in rural settlement areas in accordance with policy 1.1.3, planning authorities shall give consideration to rural characteristics, the scale of development and the provision of appropriate service levels. 1.1.4.4 Growth and development may be directed to rural lands in accordance with policy 1.1.5, including where a municipality does not have a settlement area. 1.1.5 Rural Lands in Municipalities 1.1.5.1 When directing development on rural lands, a planning authority shall apply the relevant policies of Section 1: Building Strong Healthy Communities, as well as the policies of Section 2: Wise Use and Management of Resources and Section 3: Protecting Public Health and Safety. 1.1.5.2 On rural lands located in municipalities, permitted uses are: a) the management or use of resources; b) resource-based recreational uses (including recreational dwellings); c) . residential development„ uu1c,lu ,dJ,n. ....IL.g.�.... .li:L. .;�.!L5.!Cl.x.....th.. .:t.....n....l1..5.flu�..11..11. ..II ..II [,2:..lim.!!..a t-lL.; 2gl-icyltyf-al yse:s, j-icyltyt- -a" I t yse: ... a 0 a"m 2 gym lt� a....0 9 u . ain,c, utl...11Ji vup„b ntai . au.. n., .L. home occupations and home industries; f) cemeteries; and fig,) other rural land uses. 1.1.5.3 Recreational, tourism and other economic opportunities should be promoted. 1.1.5.4 Development that is compatible with the rural landscape and can be sustained by rural service levels should be promoted. 1.1.5.5 Development shall be appropriate to the infrastructure which is planned or available, and avoid the need for the unjustified and/or uneconomical expansion of this infrastructure. 1.1.5.6 Opportunities should be retained to locate new or expanding land uses that require separation from other uses. 1.1.5.7 Opportunities to support a diversified rural economy should be promoted by protecting agricultural and other resource-related uses and directing non-related development to areas where it will minimize constraints on these uses. Provincial Policy Statement, 2020 12 143 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON , 1.1.5. 8,„ New land uses, including the creation of lots, and new or expanding livestock facilities, shall comply with the minimum distance separation formulae. 1.1.6 Territory Without Municipal Organization 1.1.6.1 On rural lands located in territory without municipal organization, the focus of development activity shall be related to the sustainable management or use of resources and resource-based recreational uses (including recreational dwellings). 1.1.6.2 Development shall be appropriate to the infrastructure which is planned or available, and avoid the need for the unjustified and/or uneconomical expansion of this infrastructure. 1.1.6.3 The establishment of new permanent townsites shall not be permitted. 1.1.6.4 In areas adjacent to and surrounding municipalities, only development that is related to the sustainable management or use of resources and resource-based recreational uses (including recreational dwellings) shall be permitted. Other uses may only be permitted if: a) the area forms part of a planning area; b) the necessary infrastructure and public service facilities are planned or available to support the development and are financially viable over their life cycle; and c) it has been determined, as part of a comprehensive review, that the impacts of development will not place an undue strain on the public service facilities and infrastructure provided by adjacent municipalities, regions and/or the Province. 1.2 Coordination 1.2.1 A coordinated, integrated and comprehensive approach should be used when dealing with planning matters within municipalities, across lower, single and/or upper-tier municipal boundaries, and with other orders of government, agencies and boards including: a) managing promotingor growth and development u�ll� �tn� 13 144 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON b) economic development strategies; c) managing natural heritage, water, agricultural, mineral, and cultural heritage and archaeological resources; d) infrastructure, distFi1_-HtieH r„r+„�,.,r multimodal transportation systems,public service facilities and waste management systems; e) ecosystem, shoreline, watershed, and Great Lakes related issues; f) natural and human-made hazards; g) population, housing and employment projections, based on regional market areas; and h) addressing housing needs in accordance with provincial policy statements such as the QHtaFie HeHsiH Policy Statement-. S. .IIv. ce...II ain.. . . .I!':....Ik::9. ..'g..n..lIng and I_ oirn6enninennI[1Iann. 1.2.2 Planning authorities aFe eHe Fag 4J +^nhAH eul g c uth Ilndl o gg u an coordinate on IL n use planning matters w;+" Akep;g;R 1 . .li: ..p ..L... L....!.:.!i.. . ...........:.......... 1.2.3 Planning authorities should coordinate emergency management and other economic, environmental and social planning considerations to support efficient and resilient communities. 1.2.4 Where planning is conducted by an upper-tier municipality, the upper-tier municipality in consultation with lower-tier municipalities shall: a) identify, ^^r�'�,�and allocate population, housing and employment projections for lower-tier municipalities. Allocations and projections by upper-tier municipalities shall be based on and reflect provincial plans where these exist a u .� ii.!Ii.... .!C:.!C .L:........ . ..Y :.. .........II'...::. ...........:...... ... .ii . b) identify areas where growth or development will be directed, including the identification of nodes and the corridors linking these nodes; c) identify targets for intensification and redevelopment within all or any of the lower-tier municipalities, including minimum targets that should be met before expansion of the boundaries of settlement areas is permitted in accordance with policy 1.1.3.8; d) where pT a !rm transit corridors exist or are to be developed, identify density targets for areas adjacent or in proximity to these corridors and nt .:b.i.. .n n, including minimum targets that should be met before expansion of the boundaries of settlement areas is permitted in accordance with policy 1.1.3.8; and e) ;A._eH41y and provide policy direction for the lower-tier municipalities on matters that cross municipal boundaries. Provincial Policy Statement, 2020 14 145 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 1.2.5 Where there is no upper-tier municipality, planning authorities shall ensure that policy 1.2.4 is addressed as part of the planning process, and should coordinate these matters with adjacent planning authorities. 1.2.6 Land Use Compatibility a II p U�.. .... . .y. .l. ..11 . .. ....to 1.2.6.1 Major aci ities an sensitive an uses n..:�..::........ e planned n rrri irn they Bern awvernwria+nldr rinrira vrnrl Ins i°f'f'n rn rl »s rr rl or r pa Fated 4..w4 aeh r`theF+ pFeve rub.. ped. mitigate u�.Jny. avu. u�u�cc is unot p�.y n nu� uuu�iauzc a i... p. .jgoji 11 adverse effects from odour, noise and other contaminants, minimize risk to public health and safety, and to ensure the long-term ..II,.. .ir:. .:b.i .p�..�pll and conoi nuc viability of major facilities uun....accoirdance With IlJ[gyunbi.. .n.:�. ..li:�.. .u�.!C:. .n.... .!C�.. ...Jl ..li:'.S. .L. ..'L.li:'.L.n.• hcu c..av6 . „nce is iii t II .n nu c....Jiu u . au�n u thoi,!t,:� c n nlh,u llll Irotect the Il 11 tcu a yu4bulloty Qf c u nLuu1 .2a p g 0 0 gj ndue ntu ii„�IIN u111- o ,,bcu n.y n II u c „yllu�cu II II ...yu� a Il�u c„p„2t Illy 2,0 nu umuup. . u�0u111 2u11'„d 212 p n,g g [g,ggu�� „oIly pg. g['g d,,gu u�n�u ��c uup...� a„ �u��c... u�ll� p.P ,,u1u cllugle n„ taii au a „n aiiid l u c u u c ..� �Il�cu c ii nun uu��uuy u� c„ uIlc Ilu y.p nc ....y nc.. .� IlIcu uiIuyc IIS"Iuiu nu .�„IIicll, Ilo ..II nc ...0 nc II� � Ilyyu� c� llu �c .. u� . Ilycaa �n1 .p nc ..sensitive land use„ u c rnunuirnuzed an . p ..i.:.i. . .:.L. ..... ..ln.. . uiIljact n to unu ntu ullx.U: uuuu uiip a y.:�ll�cu n nu p'T...in' ii'T....z. .. .....and.. ....!CT..!L:�.!L g t e d... 1.3 Employment 1.3.1 Planning authorities shall promote economic development and competitiveness by: providing apnappropriate Ikpip o li nNe uses to meet long-term needs;N a rovidin for . .. . .... . . . .... . . ............ b) providing opportunities for a diversified economic base, including maintaining a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses, and take into account the needs of existing and future businesses; fL�Htabng the a „nb un un u .. a en. bHHty and su�ta�bHHty of 15 146 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON cu pf„Ilxyux� „pit notes, uundlu6in irTxu Il�c . a cx fy.notes, and seekl n ..::fix x .p c n pot nb4u l II „xu a ucu,n to unyx ntirn,e t.,, efl) encouraging compact, mixed-use development that incorporates compatible employment uses to support liveable and resilient communities With consHeirabon of hxu n ng p gxllqcy f. III; and g) ensuring the necessary infrastructure is provided to support current and projected needs. 1.3.2 Employment Areas 1.3.2.1 Planning authorities shall plan for, protect and preserve employment areas for current and future uses and ensure that the necessary infrastructure is provided to support current and projected needs. f. y 2. t the birne....of the xfh oa,,l p g0 p cxucw xu upfffxtc„ pfllxu�u�ui11 1 a ubuc n nh W..d 2229 p llxu�n cuf nu uc tllfxt tll�u n„ fx nu p1 011lp u n xllJpf.p xp�u ua.:tx to �„Ilfc IlJllxpfu�c�f �„u�u� �u .p:� � �II�..y a�� .l ��a�� aft �m . yx2212ZM,fy L p llx0ppxd fx!C: uuillll,ldu nIt"u uxll xp„fd unxlI gfu�fx t„u�u uu� u�..nc n nllf�llll �u y„yua xo xtii,0111 xu In utugg,bon fu o sensitive land uses to n as nta,uIII thy....11xun, t„yu im Il�cu u��uu��II...�u��f c.f' u� un„un��u�II „ulluty :1 �II�c pfll„�u�u�ca . u�nc n u��f fu�p„�n�tuu�....ef �II�c..n . u�umcu�n. f. nw.. wn f(tfuthiipI eaf..eZan„nt gLf, p]g Ined foir un . u „ntu ux um Ina in,u fa,ct,u,ii1111 a nc nN 21121 uu1uu1.g, y Il�umuux�ufpuy cu .. eyunyu�t C ..::...!L.pf.:..":....!Cf........":...lif...:.......u .f..L....f.n.!C........ III. .:.l..Ili..i..11..!i.:tn..w. �..a�2n.np�a��en L p� gu�iife . ! . r.: uu�. u�n a u4 Firm unu„ ac.uu„iin g n..�c n .nbeg . indude 2D 1l1121i ate tirans boil to ad gx goj..u1eun yM2!QZ!22f2tnoe s.... 1.3.2.2-4 Planning authorities may permit conversion of lands within employment areas to non-employment uses through a comprehensive review, only where it has been demonstrated that the land is not required for employment purposes over the long term and that there is a need for the conversion. f.32.1'2 yetWtlh ntx.:.. ,i4 IlJlan aexuew oil" update in x Ilse of exu ntin e2MLlep�M�2nt ucy .. ... is u�qf cu tx..Ecu� uf... III etc.... xu� . n.. ut �u„ �f2.May be conveu ted...te a des &Igtu0111 that IlJeirin t n non eun..p gyu'nent uses IlJu exu..., c. the xu cuf...has not been a cn:b.0 ue. of n pro eyii„incialIII„y n &I hcant t„hu eu „II„f a 1,gyunb4u IlJlan ex„nu b ne nu as nu,npfufocant by x pme2g uoi� ecep Dino c f affect „�f u�p�p,g xu� ...nuin,gln.::-t11eir cxc....nll�ux�cp„ft n�eu eu xtunp� xu'..�uu� tn. et �cp:' x�u t � . u p e fellllow1,11 f'up�x utiin.n xu�,,... „u�� n.f't to t.:f Provincial Policy Statement, 2020 16 147 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON �.... 12 Qulg tco u ; ... ibg P' „pig ncb...g n2 n u�ld idol adullut„b of the .... veu ncll ...glle�'t...tII�c bcu aIIII vu4b.... .m. .1 .ZM. .2t...gL .C.1.... ..lil..d. ... „ u ntuuIng 21 JI22U112b god Lublic service... cillties aire....avaul4b e to accoiTu date the Ill, p ncb 1.3.2.46 Planning authorities shall protect employment areas in proximity to major goods movement facilities and corridors for employment uses that require those locations. 1.3.2.47... Planning authorities may plan beyond 5 years for the long-term protection of employment areas provided lands are not designated beyond the planning horizon identified in policy 1.1.2. 1.4 Housing 1.4.1 To provide for an appropriate range and mix of housing p t C.ns and densities required to meet projected requirements of current and future residents of the regional market area, planning authorities shall: a) maintain at all times the ability to accommodate residential growth for a minimum of 40�! years through residential intensification and redevelopment and, if necessary, lands which are designated and available for residential development; and b) maintain at all times where new development is to occur, land with servicing capacity sufficient to provide at least a three-year supply of residential units available through lands suitably zoned to facilitate residential intensification and redevelopment, and land in draft approved and registered plans. u p p cu cu a,inj nuun IIL Luca p u nJ,c,lp g tJ,e,s in,ayn III n ..�Qrnaunta n and 4th nLoyo 'i 111,g n 2J,g,,n oty nu�p:ffibent t p o„ �ubc at Ilea t a lug .:yc�u n.�II2IIJIIY....Q,f uc niillco tu a..11. u�„plug n ��„u�ull�ll�ll �ll�u u�p„ III Il�u�„ n nu�u�u�ll�ll �alpu��b � l�n�ullu��c � .l� ca�ta. .1 l21tcns,i.„l: tion and � cwrcl �ra��cap.tn �u�b...11�u�b uul bu��....�p�llJ .bcb and a eau n��u ed 1.4.2 Where planning is conducted by an upper-tier municipality: a) the land and unit supply maintained by the lower-tier municipality identified in policy 1.4.1 shall be based on and reflect the allocation of population and units by the upper-tier municipality; and b) the allocation of population and units by the upper-tier municipality shall be based on and reflect provincial plans where these exist. 17 148 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 1.4.3 Planning authorities shall provide for an appropriate range and mix of housing 2ttons and densities to meet projected i-naii,':.II. .:t::.II . ..n. .. .... ..and affoirdaIbIe I ou .. ing pleeds of current and future residents of the regional market area by: a) establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households®and � u nuu�.. n nu�c n n Illlu�n..w. However, gun'*where planning is conducted by an upper-tier municipality, the upper-tier municipality in consultation with the lower-tier municipalities may identify a higher target(s) which shall represent the minimum target(s) for these lower-tier municipalities; b) permitting and facilitating: 1. all fe-H�housing 22tion:s required to meet the social, health„, L„ SP5P1ii,, „and well-being requirements of current and future residents, including special needs requirements-. and pLLu n rpm„ii niip„ L„ u u ... cu u u II III C ch u1. c n god. cu p u iJ,t,uc n aIII 2. all f&H44&,I of residential intensification, including .. . .:..5.li:.. ..11....!C:.L. !L .L.!CItI'II'Ia units, and redevelopment in accordance with policy 1.1.3.3; c) directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs; d) promoting densities for new housing which efficiently use land, resources, infrastructure and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; III t�wrc a�cllll .ucu� u� Ilu.„iiu uu� !I..p t � � tu .a. c uc uuuu taa �t-„ uunn"Ilu bin Il . tculbii..0 auum um„gb n �cll p' a cup x In pro uu utY to tiransut,. u un dI u .Lin. .... . .II:.II:.!L .. ..!ir n.... ..n.. ....n..t .:�.!L .n..na.....a..!n and ef) establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form, while maintaining appropriate levels of public health and safety. 1.5 Public Spaces, Recreation, Parks, Trails and Open Space 1.5.1 Healthy, active communities should be promoted by: a) planning public streets, spaces and facilities to be safe, meet the needs of pedestrians, foster social interaction and facilitate active transportation and community connectivity; Provincial Policy Statement, 2020 18 149 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON b) planning and providing for a full range and equitable distribution of publicly-accessible built and natural settings for recreation, including facilities, parklands, public spaces, open space areas, trails and linkages, and, where practical, water-based resources; c) providing opportunities for public access to shorelines; and d) recognizing provincial parks, conservation reserves, and other protected areas, and minimizing negative impacts on these areas. 1.6 Infrastructure and Public Service Facilities 1.6.1 Infrastructure, and public service facilities shall be provided in a eeFd;Hated,g.l efficient and e st e4ecrt�manner that �r; rrll u. p u .n..... ..!!'.:...:t.II:e impacts ....y 2!2gin. .climate while accommodating projected needs. Planning for infrastructure, eieetFieit„ geH FatieH f elutes and tFaHsmissieH and distFibHtieR systems,.and public service facilities shall be coordinated and integrated with land use planning god .!!'..gyytI !C'ngoggg.'n nt so that they are: a) financially viable over their life cycle, which may be demonstrated through asset management planning; and b) available to meet current and projected needs. 1.6.2 Planning authorities should promote green infrastructure to complement infrastructure. 1.6.3 Before consideration is given to developing new infrastructure and public service facilities: a) the use of existing infrastructure and public service facilities should be optimized; and b) opportunities for adaptive re-use should be considered, wherever feasible. 1.6.4 Infrastructure and public service facilities should be strategically located to support the effective and efficient delivery of emergency management services„, and to ensuil,e...:the p[gty 2�1u u1 of pg)l lHc Iheac lth and safety uun...accoi. ante... th the p gll be n....pin Segbon 3. IlIu t..egbin . I[IullblH'*. IHcaR„Ih and Safety.. 1.6.5 Public service facilities should be co-located in community hubs, where appropriate, to promote cost-effectiveness and facilitate service integration, access to transit and active transportation. 19 150 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 1.6.6 Sewage, Water and Stormwater 1.6.6.1 Planning for sewage and waterservices shall: a) 44 ,+ accommodate t.5..!!:.L. . ..n.:.L. .growth r re ,� ��, �+ in a manner that promotes the efficient use and optimization of existing: 1. municipal sewage services and municipal water services; and 2. private communal sewage services and private communal water services, where municipal sewage services and municipal water services are not available SP,m f ,j,llllle; b) ensure that these systems are provided in a manner that: 1. can be sustained by the water resources upon which such services rely; o e a ire n fellµ the im !t� 2tg Lb2� 2 Ian Llim tc 2-. ..w............. is feasible;and financially viable and er,mplies W;+k '11 r rtreal-HiremeRts , Y.Y.Y..!!'.:...:t.II1..Y..!L.!!'.:....IL.!L:f.Y. .y. .IL.Y.; a n d protects human health....gi.l.. .....n..af.2t.Y.„, and the natural environment; c) promote water conservation and water use efficiency; d) integrate servicing and land use considerations at all stages of the planning process; and e) be in accordance with the servicing hierarchy outlined through policies 1.6.6.2 1.6.6.3 1.6.6.4 and 1.6.6.5. Q1201 SfWc p2 set-vices and municigg!p� tfL ervices au e not avaH4b e, P goy o2d Qq' fea mill e, IlJlgo l ng guy bgl ,ube n....lhave the aIlblHl ty to cons deir the use of the neuyibng gpbons net out thi Yu gYl pgll be n.1..Y.Y3, 1: Y ..A and 1. Il s .�ueYu e. that the... np�en�ii.:.ue. n�Yu� u�uY.p�.n �ue....ue�.... 1.6.6.2 Municipal sewage services and municipal water services are the preferred form of servicing for settlement areas. and F'-a to nu IIjIIjYu IlJ Y.:tefton of the ei*ironirne t and all„ u u nllE n.:�e Il�u�uY�uf ..LL. ....k..f..... ..11f...:.......safety,.............. .!Lt..:1..11.!CL settlement areas „ii,t„II11,existing municipal sewage p ap t a i" tl a f..Ui .......... .... services an municipal waterservices f............ ........f:........................... ............. . nll1gIIII be promoted-wherever feasible Le ojjbirnuze the use of the seirvices. 1.6.6.3 Where municipal sewage services and municipal water services are not , ygull 11 11 I IY,,private wei irrir;w�-n ;+;nr may ^e ry�ao+ n i irn n C' ll, g.... � �II11.1111e. eII„' e�,.rll communal sewage services and private communal water u efYp a eY fYu a e�I...neu�u iiu1Y feu'..0 a 11 a„„u u�u �IIY cwrYl fra Ya t e nu p p eu.'::� Il u e uelif. of Ube eovuum.You eP11t goY....p u0uuYpKe teoLaoI u o n<n to Ibuuypao IlieaIIfb god safety. 1.6.6.4 Where municipal sewage services and municipal water services or private communal sewage services and private communal water services are not idedsgyaH4b�e,.....L.L.uf..U:1..U:1..Y.f....Y.l!':...::fY..a n.LII1.ILe, individual on-site sewage services and individual on-site water services may be used provided that site conditions are suitable for the long-term provision of such services with no negative impacts. In Provincial Policy Statement, 2020 20 151 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON settlementd m I water services may be used for infilligan minor rounding u out of existing u�r development. ........................................................ :t the birne of the offb4u IlJ..11an a cyuc x!r„m updgt.2„ IIJI2U110 u1 gthoiim„be n houll as.. xes the on �c y.. �� *�� .. individual� �-„��tc "y..pc, c� r�xy.� � � individual ..� .l..oar-site water services on the cuWiironirnental Ihcalkh and the chauracteir of urui,4l ....................................................................................................................................................................................................................................................................................................................................................................................................... settlement areas. Whxu c „ � � � l u Conducted by gul gppei tucir...0 unu *„uggI ty, U12 gPp a ucu'...ununun'*„opgl ty nllIoWd woirk„4th „Ily cu beill anun bpi „Il ben at the Il bu.px .. � the x.:.:.un� u� p� u� u ....x a cy.pc xu': u�ll�. .. at.e t assess tIne ontcuuT..uinpact n of ..:. ly.. lwrl u„ n :ftc se v1222�ymcc s.... and individual on-litc water services on the. cu*iironirnental Ihcalkh and the do soured chaurac�tcur of uru i,4u l settlement areas an the feu n„iill HHty gf otheir fxu uy n of eirvud ing gx ggj in p„xll bes I. 6 and J. 6Q & ..w. 1.6.6.5 Partial services shall only be permitted in the following circumstances: a) where they are necessary to address failed individual on-site sewage services and individual on-site water services in existing development; or b) within settlement areas, to allow for infilling and minor rounding out of existing development on partial services provided that site conditions are suitable for the long-term provision of such services with no negative impacts. Il�cu c....l� �mtll �c��r�yc� Il�u�y„� Il�ccp„l p�u xxii..11x�l � . u��l�lu „n n bully ncuyun�c n ups. u�..n�n�xu�lu�u�n�c V�II� null, nxc''Itu ..ul a x !i..11 1 f xu� in unun oP glluLJ,e n ux spy Il22 Jeirir6tted wheire bNs woullld a cp o y ncu1� g Il2g,Jcall and fiinann aj,�,y y4bl e connefton to the cxu s t,l in,g g2lti l service...ainj p„pmovHed that note. y yqi tcu.p: Il�uuyu.nuuu� . .nun��. ncuxunl„x.n u� � u� . y..ctlyy la�l„uxt� Ilpl u�n�n�xirmau�u�n� .. u�h n„ulb ncc. the xtcn n.!. x s l:yr�rixc intolma��m a"mcs is....yii� y IlJ.. 0 uutt„ c n�u :.. u ,.n faHed.. individual on-site :fxu cxu sluing gygc xf a cu�t.. l:ya .and individual „ water services .. 1.6.6.6 Subject to the hierarchy of services provided in policies 1.6.6.2, 1.6.6.3, 1.6.6.4 and 1.6.6.5,, planning authorities may allow lot creation only if there is confirmation of sufficient reserve sewage system capacity and reserve water system capacity within municipal sewage services and municipal water services or private communal sewage services and private communal water services. The determination of sufficient reserve sewage system capacity shall include treatment capacity for hauled sewage from private communal sewage services and individual on-site sewage services. 1.6.6.7 Planning for stormwater management shall: 21 152 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Ru') nte&,g.:�cg tth IlJl,90 0p 111g ego Ica „ggc and water services and cup n„u i e that ny n 2'[n n Dog gp,uiin z,e,d fga nulbl,g and hinauncogIlly Mu4bl e oveir the 11 iag, :tg..!!'.'.Ii:T..a. 1b ...............minimize, or, where possible, prevent increases in contaminant loads; J minimize ell:.g..n..!Lg..n....g..n..f....changes in water balance 4 r r;,,"x.....ai.l..f.....II ..I!'.'.g.11 ..g..l!:.g. foir the im22�y �hg2ging...LLM tc the effegbyc rnanagg2Mg llt of nt. umugtcux upnd u. uin.g g� Qf gtccL....� � �.... i, �pT..i.:bgggjg. risks to human health safety property g..!C..f....:the....gli:�..y.!L.!!':.g..n..!CT..g.n t- g) maximize the extent and function of vegetative and pervious surfaces; and ef) promote stormwater management best practices, including stormwater i..f�.g.!n g.ii':.yg:b..g.U'�.....g.!i'�..f....g..�.�.f�.!Lg..ncy.,....and low attenuation and re-use, c��c. . .. .... ...ii . . .. . impact development. 1.6.7 Transportation Systems 1.6.7.1 Transportation systems should be provided which are safe, energy efficient, facilitate the movement of people and goods, and are appropriate to address projected needs. 1.6.7.2 Efficient use nllgull be made of existing and planned infrastructure, including through the use of transportation demand management strategies, where feasible. 1.6.7.3 As part of a multimodal transportation system, connectivity within and among transportation systems and modes should be maintained and, where possible, improved including connections which cross jurisdictional boundaries. 1.6.7.4 A land use pattern, density and mix of uses should be promoted that minimize the length and number of vehicle trips and support current and future use of transit and active transportation. the plaRRiRg-pf4�. 1.6.8 Transportation and Infrastructure Corridors 1.6.8.1 Planning authorities shall plan for and protect corridors and rights-of-way for infrastructure, including transportation, transit and electricity generation facilities and transmission systems to meet current and projected needs. 1.6.8.2 Major goods movement facilities and corridors shall be protected for the long term. Provincial Policy Statement, 2020 22 153 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 1.6.8.3 Planning authorities shall not permit development in planned corridors that could preclude or negatively affect the use of the corridor for the purpose(s) for which it was identified. New development proposed on adjacent lands to existing or planned corridors and transportation facilities should be compatible with, and supportive of, the long-term purposes of the corridor and should be designed to avoid, mitigate or minimize negative impacts on and from the corridor and transportation facilities. 1.6.8.4 The preservation and reuse of abandoned corridors for purposes that maintain the corridor's integrity and continuous linear characteristics should be encouraged, wherever feasible. . S 11he cojocabon of Hilegir in trust re should be 1,-oirnoted wheire aplp Ipi a .:tc.w. 1.6.8.451611, When planning for corridors and rights-of-way for significant transportation, electricity transmission, and infrastructure facilities, consideration will be given to the significant resources in Section 2: Wise Use and Management of Resources. 1.6.9 Airports, Rail and Marine Facilities 1.6.9.1 Planning for land uses in the vicinity of airports, rail facilities and marine facilities shall be undertaken so that: a) their long-term operation and economic role is protected; and b) airports, rail facilities and marine facilities and sensitive land uses are appropriately designed, buffered and/or separated from each other, in accordance with policy 1.2.6. 1.6.9.2 Airports shall be protected from incompatible land uses and development by: a) prohibiting new residential development and other sensitive land uses in areas near airports above 30 NEF/NEP; b) considering redevelopment of existing residential uses and other sensitive land uses or infilling of residential and other sensitive land uses in areas above 30 NEF/NEP only if it has been demonstrated that there will be no negative impacts on the long-term function of the airport; and c) discouraging land uses which may cause a potential aviation safety hazard. 1.6.10 Waste Management 23 154 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 1.6.10.1 Waste management systems need to be provided that are of an appropriate size and type to accommodate present and future requirements, and facilitate, encourage and promote reduction, reuse and recycling objectives. . Waste management systems shall be located and designed in accordance with provincial legislation and standards. 1.6.11 Energy Supply 1.6.11.1 Planning authorities should provide opportunities for the development of energy supply including electricity generation facilities and transmission and distribution systems, gu ntu uct gp cu g .x........ 0 jg2ca g lc ceg tive cngtmgy to accommodate current and projected needs. 1.7 Long-Term Economic Prosperity 1.7.1 Long-term economic prosperity should be supported by: a) promoting opportunities for economic development and community investment-readiness; 22 Q! o 2guiipg o c nu„ cnbu4. uses to ile,sp,Qu1g g g o 21D uc urnairketjbased ineeds s u .....If u �u..... u g....n a u y..''1.2 ii p.g .n p' � u o 2' g2 Q' „p„� � . J optimizing the long-term availability and use of land, resources, infrastructure, distFi1_- ti v y& *, and public service facilities; c-d) maintaining and, where possible, enhancing the vitality and viability of downtowns and mainstreets; „L„) encouraging a sense of place, by promoting well-designed built form and cultural planning, and by conserving features that help define character, including built heritage resources and cultural heritage landscapes; ef) promoting the redevelopment of brownfield sites; fg) providing for an efficient, cost-effective, reliable multimodal transportation system that is integrated with adjacent systems and those of other jurisdictions, and is appropriate to address projected needs to support the movement of goods and people; Il ) providing opportunities for sustainable tourism development; Provincial Policy Statement, 2020 24 155 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON and.... ..n..h.. ..n..�".!.Iing the rHr+aiR^abeilit eV.i. ..l�..�H..11..i.,,t. of agri feed ^and Magri wrnAi.r+ . . ...j.b..II:. ..L. .b. protecting agricultural resources, minimizing land use conflicts,...II ..!!,-2 .!L. ..!L.n. .... .p .p .. ..!!'.:t.L..n..l:b.l. ..n...::to i0 promoting energy conservation and providing opportunities for r !nci!!':. a energy r,�r+nrvar � 4 rrer+nr�r„�44— n vJ n�rnlnro rr,nrr+ .-.�f' rr ra rsaA�r�6-elrs n. I ..I'.y; ran rrree� ear+n war Ivor ii i rr ea it rir nvonreaee ng }„III) minimizing negative impacts from a changing climate and considering the ecological benefits provided by nature; and 4II) encouraging efficient and coordinated communications and telecommunications infrastructure. 1.8 Energy Conservation, Air Quality and Climate Change 1.8.1 Planning authorities shall support energy conservation and efficiency, improved air � � ,t climate bo reduced mate greenhouse gas emissions, pg �t w Rge ^nr!^,ptatir,ro through land use and development patterns which: a) promote compact form and a structure of nodes and corridors; b) promote the use of active transportation and transit in and between residential, employment (including commercial and industrial) and institutional uses and other areas; c) focus major employment, commercial and other travel-intensive land uses on sites which are well served by transit where this exists or is to be developed, or designing these to facilitate the establishment of transit in the future; d) focus freight-intensive land uses to areas well served by major highways, airports, rail facilities and marine facilities; e) Lu1111912 Uu'.'.gac Jpcun t a in d intn,,s . .... rn improve the mix of employment and housing uses to shorten commute journeys and decrease transportation congestion; fpromote design and orientation m iti atIrma nff'nr+r o f aversetatie H; and a,e rra i � ranrre re or+ - g) maximize vegetation within settlement areas, where feasible. 25 156 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 2.0 Wise Use and Management of Resources Ontario's long-term prosperity, environmental health, and social well-being depend on conserving biodiversity, protecting the health of the Great Lakes, and protecting natural heritage, water, agricultural, mineral and cultural heritage and archaeological resources for their economic, environmental and social benefits. Accordingly: 2.1 Natural Heritage 2.1.1 Natural features and areas shall be protected for the long term. 2.1.2 The diversity and connectivity of natural features in an area, and the long-term ecological function and biodiversity of natural heritage systems, should be maintained, restored or, where possible, improved, recognizing linkages between and among natural heritage features and areas, surface water features and ground waterfeatures. 2.1.3 Natural heritage systems shall be identified in Ecoregions 6E & 7E1, recognizing that natural heritage systems will vary in size and form in settlement areas, rural areas, and prime agricultural areas. 2.1.4 Development and site alteration shall not be permitted in: a) significant wetlands in Ecoregions 5E, 6E and 7E1; and b) significant coastal wetlands. 2.1.5 Development and site alteration shall not be permitted in: a) significant wetlands in the Canadian Shield north of Ecoregions 5E, 6E and 7E1; b) significant woodlands in Ecoregions 6E and 7E (excluding islands in Lake Huron and the St. Marys River)'; c) significant valleylands in Ecoregions 6E and 7E (excluding islands in Lake Huron and the St. Marys River)'; d) significant wildlife habitat; e) significant areas of natural and scientific interest; and f) coastal wetlands in Ecoregions 5E, 6E and 7E1 that are not subject to policy 2.1.4(b) unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. ' Ecoregions 5E,6E and 7E are shown on Figure 1. Provincial Policy Statement, 2020 26 157 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 2.1.6 Development and site alteration shall not be permitted in fish habitat except in accordance with provincial and federal requirements. 2.1.7 Development and site alteration shall not be permitted in habitat of endangered species and threatened species, except in accordance with provincial and federal requirements. 2.1.8 Development and site alteration shall not be permitted on adjacent lands to the natural heritage features and areas identified in policies 2.1.4, 2.1.5, and 2.1.6 unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated that there will be no negative impacts on the natural features or on their ecological functions. 2.1.9 Nothing in policy 2.1 is intended to limit the ability of agricultural uses to continue. 2.2 Water 2.2.1 Planning authorities shall protect, improve or restore the quality and quantity of water by: a) using the watershed as the ecologically meaningful scale for integrated and long-term planning, which can be a foundation for considering cumulative impacts of development; b) minimizing potential negative impacts, including cross-jurisdictional and cross-watershed impacts; e n u„fie n blew n at the „atcu nlhe Ile...................II,, cz .) identifying water resource systems consisting of ground water features, hydrologic functions, natural heritage features and areas, and surface water features including shoreline areas, which are necessary for the ecological and hydrological integrity of the watershed; 2,) maintaining linkages and related functions among ground water features, hydrologic functions, natural heritage features and areas, and surface water features including shoreline areas; i) implementing necessary restrictions on development and site alteration to: 1. protect all municipal drinking water supplies and designated vulnerable areas; and 2. protect, improve or restore vulnerable surface and ground water, sensitive surface water features and sensitive ground water features, and their hydrologic functions; ) planning for efficient and sustainable use of water resources, through practices for water conservation and sustaining water quality; 27 158 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON II ) ensuring consideration of environmental lake capacity, where applicable; and ) ensuring stormwater management practices minimize stormwater volumes and contaminant loads, and maintain or increase the extent of vegetative and pervious surfaces. 2.2.2 Development and site alteration shall be restricted in or near sensitive surface water features and sensitive ground water features such that these features and their related hydrologic functions will be protected, improved or restored. Mitigative measures and/or alternative development approaches may be required in order to protect, improve or restore sensitive surface water features, sensitive ground water features, and their hydrologic functions. 2.3 Agriculture 2.3.1 Prime agricultural areas shall be protected for long-term use for agriculture. Prime agricultural areas are areas where prime agricultural lands predominate. Specialty crop areas shall be given the highest priority for protection, followed by Canada Land Inventory Class 1, 2, and 3 lands, and any associated Class 4 through 7 lands within the prime agricultural area, in this order of priority. 2.3.2 Planning authorities shall designate prime agricultural areas and specialty crop areas in accordance with guidelines developed by the Province, as amended from time to time. u .aun„taun and enhance t.h e c . 0�IIj hii..c cnbinuuty„2,t �bc. 0 ucW...:tuu,4 .and b ..s . 2.3.3 Permitted Uses 2.3.3.1 In prime agricultural areas, permitted uses and activities are: agricultural uses, agriculture-related uses and on farm diversified uses. Proposed agriculture-related uses and on farm diversified uses shall be compatible with, and shall not hinder, surrounding agricultural operations. Criteria for these uses may be based on guidelines developed by the Province or municipal approaches, as set out in municipal planning documents, which achieve the same objectives. Provincial Policy Statement, 2020 28 159 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 2.3.3.2 In prime agricultural areas, all types, sizes and intensities of agricultural uses and normal farm practices shall be promoted and protected in accordance with provincial standards. livestock IQjl � ralsha am including the creation of lots;and new 2.3.3.3 or expanding p g ....:............................ ....:......w...........facilities, ply with the minimum distance separation formulae. 2.3.4 Lot Creation and Lot Adjustments 2.3.4.1 Lot creation in prime agricultural areas is discouraged and may only be permitted for: a) agricultural uses, provided that the lots are of a size appropriate for the type of agricultural use(s) common in the area and are sufficiently large to maintain flexibility for future changes in the type or size of agricultural operations; b) agriculture-related uses, provided that any new lot will be limited to a minimum size needed to accommodate the use and appropriate sewage and water services; C) a residence surplus to a farming operation as a result of farm consolidation, provided that: 1. the new lot will be limited to a minimum size needed to accommodate the use and appropriate sewage and water services; and 2. the planning authority ensures that new residential dwellings are prohibited on any remnant parcel of farmland created by the severance. The approach used to ensure that no new residential dwellings are permitted on the remnant parcel may be recommended by the Province, or based on municipal approaches which achieve the same objective; and d) infrastructure, where the facility or corridor cannot be accommodated through the use of easements or rights-of-way. 2.3.4.2 Lot adjustments in prime agricultural areas may be permitted for legal or technical reasons. 2.3.4.3 The creation of new residential lots in prime agricultural areas shall not be permitted, except in accordance with policy 2.3.4.1(C). 2.3.5 Removal of Land from Prime Agricultural Areas 29 160 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 2.3.5.1 Planning authorities may only exclude land from prime agricultural areas for expansions of or identification of settlement areas in accordance with policy 1.1.3.8. 2.3.6 Non-Agricultural Uses in Prime Agricultural Areas 2.3.6.1 Planning authorities may only permit non-agricultural uses in prime agricultural areas for: a) extraction of minerals, petroleum resources and mineral aggregate resources, ; .,,1-1^rdaHee with p^ ;^r '.^ and 2.5; or b) limited non-residential uses, provided that all of the following are demonstrated: 1. the land does not comprise a specialty crop area; 2. the proposed use complies with the minimum distance separation formulae; 3. there is an identified need within the planning horizon provided for in policy 1.1.2 for additional land to "^ 4 ,;---,+^,4 �^ accommodate the proposed use; and 4. alternative locations have been evaluated, and i. there are no reasonable alternative locations which avoid prime agricultural areas; and ii. there are no reasonable alternative locations in prime agricultural areas with lower priority agricultural lands. 2.3.6.2 Impacts from any new or expanding non-agricultural uses on surrounding agricultural operations and lands are to be mitigated to the extent feasible. 2.4 Minerals and Petroleum 2.4.1 Minerals and petroleum resources shall be protected for long-term use. 2.4.2 Protection of Long-Term Resource Supply 2.4.2.1 Mineral mining operations and petroleum resource operations shall be identified and protected from development and activities that would preclude or hinder their expansion or continued use or which would be incompatible for reasons of public health, public safety or environmental impact. 2.4.2.2 Known mineral deposits, known petroleum resources and significant areas of mineral potential shall be identified and development and activities in these resources or on adjacent lands which would preclude or hinder the establishment of new operations or access to the resources shall only be permitted if: Provincial Policy Statement, 2020 30 161 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON a) resource use would not be feasible; or b) the proposed land use or development serves a greater long-term public interest; and c) issues of public health, public safety and environmental impact are addressed. 2.4.3 Rehabilitation 2.4.3.1 Rehabilitation to accommodate subsequent land uses shall be required after extraction and other related activities have ceased. Progressive rehabilitation should be undertaken wherever feasible. 2.4.4 Extraction in Prime Agricultural Areas 2.4.4.1 Extraction of minerals and petroleum resources is permitted in prime agricultural areas provided that the site will be rehabilitated. 2.5 Mineral Aggregate Resources 2.5.1 Mineral aggregate resources shall be protected for long-term use and, where provincial information is available, deposits of mineral aggregate resources shall be identified. 2.5.2 Protection of Long-Term Resource Supply 2.5.2.1 As much of the mineral aggregate resources as is realistically possible shall be made available as close to markets as possible. Demonstration of need for mineral aggregate resources, including any type of supply/demand analysis, shall not be required, notwithstanding the availability, designation or licensing for extraction of mineral aggregate resources locally or elsewhere. 2.5.2.2 Extraction shall be undertaken in a manner which minimizes social, economic and environmental impacts. 2.5.2.3 Mineral aggregate resource conservation shall be undertaken, including through the use of accessory aggregate recycling facilities within operations, wherever feasible. 31 162 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 2.5.2.4 Mineral aggregate operations shall be protected from development and activities that would preclude or hinder their expansion or continued use or which would be incompatible for reasons of public health, public safety or environmental impact. Existing mineral aggregate operations shall be permitted to continue without the need for official plan amendment, rezoning or development permit under the Planning Act. Wheire.:t.Ihe AggL C „sources A t g. , Y Ili L tc c2sources Act nlhaHl l addi ess II�II� uc n u� �u �c n nc n �u�. �u the � �„ n the. xcp tall of c to afto n of new oiru nb11 . When a license for extraction or operation ceases to exist, policy 2.5.2.5 continues to apply. 2.5.2.5 In known deposits of mineral aggregate resources and on adjacent lands, development and activities which would preclude or hinder the establishment of new operations or access to the resources shall only be permitted if: a) resource use would not be feasible; or b) the proposed land use or development serves a greater long-term public interest; and c) issues of public health, public safety and environmental impact are addressed. 2.5.3 Rehabilitation 2.5.3.1 Progressive and final rehabilitation shall be required to accommodate subsequent land uses, to promote land use compatibility, to recognize the interim nature of extraction, and to mitigate negative impacts to the extent possible. Final rehabilitation shall take surrounding land use and approved land use designations into consideration. 2.5.3.2 Comprehensive rehabilitation planning is encouraged where there is a concentration of mineral aggregate operations. 2.5.3.3 In parts of the Province not designated under the Aggregate Resources Act, rehabilitation standards that are compatible with those under the Act should be adopted for extraction operations on private lands. 2.5.4 Extraction in Prime Agricultural Areas 2.5.4.1 In prime agricultural areas, on prime agricultural land, extraction of mineral aggregate resources is permitted as an interim use provided that the site will be rehabilitated back to an agricultural condition. Complete rehabilitation to an agricultural condition is not required if: Provincial Policy Statement, 2020 32 163 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON a) outside of a specialty crop area, there is a substantial quantity of mineral aggregate resources below the water table warranting extraction, or the depth of planned extraction in a quarry makes restoration of pre- extraction agricultural capability unfeasible; b) in a specialty crop area, there is a substantial quantity of high quality mineral aggregate resources below the water table warranting extraction, and the depth of planned extraction makes restoration of pre- extraction agricultural capability unfeasible; c) other alternatives have been considered by the applicant and found unsuitable. The consideration of other alternatives shall include resources in areas of Canada Land Inventory Class 4 through 7 lands, resources on lands identified as designated growth areas, and resources on prime agricultural lands where rehabilitation is feasible. Where no other alternatives are found, prime agricultural lands shall be protected in this order of priority: specialty crop areas, Canada Land Inventory Class 1, 2 and 3 lands; and d) agricultural rehabilitation in remaining areas is maximized. 2.5.5 Wayside Pits and Quarries, Portable Asphalt Plants and Portable Concrete Plants 2.5.5.1 Wayside pits and quarries, portable asphalt plants and portable concrete plants used on public authority contracts shall be permitted, without the need for an official plan amendment, rezoning, or development permit under the Planning Act in all areas, except those areas of existing development or particular environmental sensitivity which have been determined to be incompatible with extraction and associated activities. 2.6 Cultural Heritage and Archaeology 2.6.1 Significant built heritage resources and significant cultural heritage landscapes shall be conserved. 2.6.2 Development and site alteration shall not be permitted on lands containing archaeological resources or areas of archaeological potential unless significant archaeological resources have been conserved. 2.6.3 Planning authorities shall not permit development and site alteration on adjacent lands to protected heritage property except where the proposed development and site alteration has been evaluated and it has been demonstrated that the heritage attributes of the protected heritage property will be conserved. 33 164 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 2.6.4 Planning authorities should consider and promote archaeological management plans and cultural plans in conserving cultural heritage and archaeological resources. 2.6.5 Planning authorities shall engggc yyuth Ilndl n and consider t 61r interests ef AbeF;g;Ral e mm,,hies ;R e RseFvi"g .b.. .!C2.....!L.:.... .n..�.IL:.:.Y.l.!CI. .x. 1"Qig�U..irl, Dd -ngDgging cultural heritage and archaeological resources. Provincial Policy Statement, 2020 34 165 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 3.0 Protecting Public Health and Safety Ontario's long-term prosperity, environmental health and social well-being depend on reducing the potential for public cost or risk to Ontario's residents from natural or human- made hazards. Development shall be directed away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage, and not create new or aggravate existing hazards. AtggUilg joten 4. i o k to pgbl c Ihca„Ikh oir safety o f II�.I!' Il�cu �. dgLnggg fil'orn natu l'4. .hazairds, uund..0 uin :thc a u.n..k n that may „g g.n.n .�uatc..... uth the uullact.n of a ch:..n un ....� uuat. .x.. WHl aregguire the [Iirovuilce, p goo 1119 ggi.b t n„ and coin eirvab n authoii ube n. to woirk Accordingly: 3.1 Natural Hazards 3.1.1 Deopmentshall g. eI....Yedirected, ecx �u�� ..l lih gHanc c u.. eyclo..pc thecc Gg� g � c di u:T t bu to areas of. . a) hazardous lands adjacent to the shorelines of the Great Lakes -St. Lawrence River System and large inland lakes which are impacted by flooding hazards, erosion hazards and/or dynamic beach hazards; b) hazardous lands adjacent to river, stream and small inland lake systems which are impacted by flooding hazards and/or erosion hazards; and c) hazardous sites. 3.1.2 Development and site alteration shall not be permitted within: a) the dynamic beach hazard; b) defined portions of the flooding hazard along connecting channels (the St. Marys, St. Clair, Detroit, Niagara and St. Lawrence Rivers); c) areas that would be rendered inaccessible to people and vehicles during times of flooding hazards, erosion hazards and/or dynamic beach hazards, unless it has been demonstrated that the site has safe access appropriate for the nature of the development and the natural hazard; and d) a floodway regardless of whether the area of inundation contains high points of land not subject to flooding. 35 166 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 3.1.3 Planning authorities shall ^�r �°^�pir:. pirm firm the impacts of C climate that may increase the risk associated with natural hazards. 3.1.4 Despite policy 3.1.2, development and site alteration may be permitted in certain areas associated with the flooding hazard along river, stream and small inland lake systems: a) in those exceptional situations where a Special Policy Area has been approved. The designation of a Special Policy Area, and any change or modification to the official plan policies, land use designations or boundaries applying to Special Policy Area lands, must be approved by the Ministers of Municipal Affairs and Housing and Natural Resources and rm ntii'Y prior to the approval authority approving such changes or modifications; or b) where the development is limited to uses which by their nature must locate within the floodway, including flood and/or erosion control works or minor additions or passive non-structural uses which do not affect flood flows. 3.1.5 Development shall not be permitted to locate in hazardous lands and hazardous sites where the use is: a) an institutional use including hospitals, long-term care homes, retirement homes, pre-schools, school nurseries, day cares and schools; b) an essential emergency service such as that provided by fire, police and ambulance stations and electrical substations; or c) uses associated with the disposal, manufacture, treatment or storage of hazardous substances. 3.1.6 Where the two zone concept for flood plains is applied, development and site alteration may be permitted in the flood fringe, subject to appropriate floodproofing to the flooding hazard elevation or another flooding hazard standard approved by the Minister of Natural Resources and p irm tiny. 3.1.7 Further to policy 3.1.6, and except as prohibited in policies 3.1.2 and 3.1.5, development and site alteration may be permitted in those portions of hazardous lands and hazardous sites where the effects and risk to public safety are minor, could be mitigated in accordance with provincial standards, and where all of the following are demonstrated and achieved: a) development and site alteration is carried out in accordance with floodproofing standards, protection works standards, and access standards; b) vehicles and people have a way of safely entering and exiting the area during times of flooding, erosion and other emergencies; Provincial Policy Statement, 2020 36 167 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON c) new hazards are not created and existing hazards are not aggravated; and d) no adverse environmental impacts will result. 3.1.8 Development shall generally be directed to areas outside of lands that are unsafe for development due to the presence of hazardous forest types for wildland fire. Development may however be permitted in lands with hazardous forest types for wildland fire where the risk is mitigated in accordance with wildland fire assessment and mitigation standards. 3.2 Human-Made Hazards 3.2.1 Development on, abutting or adjacent to lands affected by mine hazards; oil, gas and salt hazards; or former mineral mining operations, mineral aggregate operations or petroleum resource operations may be permitted only if rehabilitation or other measures to address and mitigate known or suspected hazards are under way or have been completed. 3.2.2 Sites with contaminants in land or water shall be assessed and remediated as necessary prior to any activity on the site associated with the proposed use such that there will be no adverse effects. 2 ... an III in,in,g gU,th„ a ube n...shoujj nulli 22 „ ,lIei e f a nulblle on-sute and.11 caII u.I of II Il .11g 111p g0 'gyg 2pu cu�.:� g2p[,2yg "ell, p.. Up hcaIRh and the ei*ironirnent. 37 168 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 4.0 Implementation and Interpretation 4.1 This Provincial Policy Statement applies to all decisions in respect of the exercise of any authority that affects a planning matter made on or after , 4.2 planning A6stent DD DFqatteFshall be th this ° "shall D D ;+lro DD +k;s P-Peeeineial P elle,e Statement. 1111u n II„ a vu111�u4l I[,&l cy Stateirnent nll aalll be a cad in uts enbi ety gold aIIII a „Ilevant. J&l bie n au e to be„ Ippl ed to each n tuabon.. 4.3 This Provincial Policy Statement shall be implemented in a manner that is consistent with the recognition and affirmation of existing Aboriginal and treaty rights in section 35 of the Constitution Act, 1982. 4.4 This Provincial Policy Statement shall be read in ;+r n_+lr +< .- 4 rl+„a+;94.iiu �u��c.,. uu� � pannc.U: that ii..s. i is y aui. t..ie Can i n....y r t m hts 4.5 In implementing the Provincial Policy Statement, the Minister of Municipal Affairs and Housing may take into account other considerations when making decisions to support strong communities, a clean and healthy environment and the economic vitality of the Province. D;_A4r rrera 4 r,n Jn The official plan is the most important vehicle for implementation of this Provincial Policy Statement. Comprehensive, integrated and long-term planning is best achieved through official plans. Official plans shall identify provincial interests and set out appropriate land use designations and policies. To determine the significance of some natural heritage features and other resources, evaluation may be required. Provincial Policy Statement, 2020 38 169 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON In order to protect provincial interests, planning authorities shall keep their official plans up-to-date with this Provincial Policy Statement. The policies of this Provincial Policy Statement continue to apply after adoption and approval of an official plan. l�rnii rr e-i ,I CSnlir.i C'.+ro+n wn nrr+ l�nlirtr C+-,+n wn nrr+ 4. . . In addition to land use approvals under the Planning Act, infrastructure may also require approval under other legislation and regulations. An environmental assessment process may be ggg�ired firm new infrastructure and modifications to existing infrastructure under applicable legislation. Them may be rimHwer+aHees where Iand H se vg gDd 2 g�'LlcaL approvals under the Planning Act may be iRt gFatnd with na,d,Feyals „Hdnr an other legislation, ..!!'.:....I!':. . ..L.I I.. .:.. ..11:I shouW 11 iinte&,m � provided the intent and requirements of both Act-&pirocesses are met. 39 170 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON . The Province, in consultation with municipalities, ndi. 202 n coirnirnu.n..i.:b.i.. ..,, other public bodies and stakeholders shall identify performance indicators for measuring the effectiveness of some or all of the policies. The Province shall monitor their implementation, including reviewing performance indicators concurrent with any review of this Provincial Policy Statement. 4. Municipalities are encouraged to indiGat Fs + monitor .!C. ....!C:.L..II .. .li:':.... ..li:....the implementation of the policies in their official plans®x iip accoirda III ce,w,a,t,h :..!i yand a,in :�n ,,.. gud6Hne n that arn,ay c u n nucy by c 11 uunu ntcu .. Provincial Policy Statement, 2020 40 171 PROVINCIAL POLICY STATEMENT 2014-2020 COMPARISON 5.0 Figure 1 Figure 1.Natural Heritage Protection Lime Northern limit of Ecoregions'SE,6E and 7E for the purposes of policies under 2_1 Northern limit.of Ecoregions*6�E and 7E for the purposes of policies under 2.1 Ecoregions'*6E and 7E for the purposes of policies under 2.1 Notes' "Grins,VN_➢_2002.Ecozones,Ecoregions,and Ecodistricts of Ontario_Ontario Ministry of Natural Resources.Prepared for Ecological Land Ciassification Working Group." M, k moI© ma Ian I dt 10 IN I r' F �ry r rc-io f,t " .,,,4r 1 ...�:_ G' �i"h.• r " > , r P y h 75 �m 41 172 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 2 n '� car; III Q c a �jj •, p as " o 'er ,",✓" �+�" \ 1..'1.,. „,....ra '� '� 61 NMI Zi jz di r � y t {muuuuuuuuuuuuugpiuuuuu uuuuullmumu rx uuuuuuu .. uuuum � �I�IIIIIIII III III �' VV a� r�� ' ^ � i uuuul000000iypllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll ro a 1 g Yli S � Provincial Policy Statement, 2020 42 173 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON 6.0 Definitions Access standards: means methods or procedures a) impairment of the quality of the natural to ensure safe vehicular and pedestrian environment for any use that can be made of movement,and access for the maintenance and it; repair of protection works,during times of b) injury or damage to property or plant or flooding hazards,erosion hazards and/or other animal life; water-related hazards. c) harm or material discomfort to any person; d) an adverse effect on the health of any person; Active transportation: means human-powered e) impairment of the safety of any person; travel, including but not limited to,walking, f) rendering any property or plant or animal life cycling, inline skating and travel with the use of unfit for human use; mobility aids, including motorized wheelchairs and g) loss of enjoyment of normal use of property; other power-assisted devices moving at a and comparable speed. h) interference with normal conduct of business. Adjacent lands: means Affordable: means a) for the purposes of policy 1.6.8.3,those lands a) in the case of ownership housing,the least contiguous to existing or planned corridors expensive of: and transportation facilities where 1. housing for which the purchase price development would have a negative impact results in annual accommodation costs on the corridor or facility. The extent of the which do not exceed 30 percent of gross adjacent lands may be recommended in annual household income for low and guidelines developed by the Province or based moderate income households;or on municipal approaches that achieve the 2. housing for which the purchase price is at same objectives; least 10 percent below the average b) for the purposes of policy 2.1.8,those lands purchase price of a resale unit in the contiguous to a specific natural heritage regional market area; feature or area where it is likely that b) in the case of rental housing,the least development or site alteration would have a expensive of: negative impact on the feature or area. The 1. a unit for which the rent does not exceed extent of the adjacent lands may be 30 percent of gross annual household recommended by the Province or based on income for low and moderate income municipal approaches which achieve the same households; or objectives; 2. a unit for which the rent is at or below c) for the purposes of policies 2.4.2.2 and the average market rent of a unit in the 2.5.2.5,those lands contiguous to lands on regional market area. the surface of known petroleum resources, mineral deposits,or deposits of mineral Agricultural condition: means aggregate resources where it is likely that a) in regard to specialty crop areas,a condition development would constrain future access to in which substantially the same areas and the resources. The extent of the adjacent same average soil capability for agriculture lands may be recommended by the Province; are restored,the same range and productivity and of specialty crops common in the area can be d) for the purposes of policy 2.6.3,those lands achieved,and,where applicable,the contiguous to a protected heritage property or microclimate on which the site and as otherwise defined in the municipal official surrounding area may be dependent for plan. specialty crop production will be maintained or restored;and Adverse effects: as defined in the Environmental b) in regard to prime agricultural land outside of Protection Act, means one or more of: specialty crop areas,a condition in which substantially the same areas and same 43 174 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON average soil capability for agriculture are Exposure Forecast(NEF)/Noise Exposure restored. Projection (NEP) mapping. ffguimiiul ql m c:::rr�if..Eisef)....u;ll...a Alternative energy system: means a system that l . l'. .IL.. .ylu:.q.iFa...... ...system r:::G:.P..:::I inter c:::r:ru.ycted elements.. that uses sources of energy or energy conversion c:::llyct iecly cr e�te�..eialcicx...:t l:r lair:.. gg icG.ulaGur al. processes to produce power, heat and/or cooling sector It V„P.y..c....t:.ytru;l....f.u;1nl..11.ul.C:D.2 D.:ta: that significantly reduces the amount of harmful a) &I agr icG,ult Dural and bay c::mp� i,ek' ::l...p[if :y emissions to the environment(air,earth and q( rl:.piltural areas ir:d uk'ir: water)when compared to conventional energy gtfgc,gu W rural lands that to get l:er cr� systems. continGu )4.c....l:I.r:.u1.f)..uct:.1.ky....La..i.P.. ....base...f for !:.i„f..G:,IL;i„P..r.:yp....if..C:Dd Archaeological resources: includes artifacts, tv/ork ..l�ic.Vu....i..r`clG.des archaeological sites, marine archaeological sites, lrl r ctrpl.l tr�rex r2'vice ,....and assets irrm:rtant; as defined under the Ontario Heritage Act. The to the viability of the cu r i food sector, identification and evaluation of such resources are based upon archaeological fieldwork undertaken Agricultural uses: means the growing of crops, in accordance with the Ontario Heritage Act. including nursery, biomass,and horticultural crops; raising of livestock; raising of other animals Areas of archaeological potential: means areas for food,fur or fibre, including poultry and fish; with the likelihood to contain archaeological aquaculture;apiaries; agro-forestry; maple syrup resources. 44eth4&Criteria.to identify production; and associated on-farm buildings and archaeological potential are established by the structures, including, but not limited to livestock Province, but m unieipal -,ppF aeh s w hieh aehi ve facilities, manure storages,value-retaining the same ebJeetives may alse be used. The facilities,and accommodation for full-time farm Ontario Heritage Act requires archaeological labour when the size and nature of the operation potential to be confirmed thFe gh @FGhaeelegieal requires additional employment. 4e44wer4by a licensed archaeologist. ff [ii..food netww lllk:Within the a [icultural c ctfLn Areas of mineralpotential: means areas a network that includes elements inlpgr Murat to the favourable to the discovery of mineral deposits Miab lity of the a r i..i::::k sector such is regional ional due to geology,the presence of known mineral l� r�cctrr�::tr�re ar:ck t r ur:,l:::r::t ut i::r: networks; ::n deposits or other technical evidence. IvrtcG.0 ding �rk.i..:lr�infrastructure; ricGlt.Gry..I.rcry. w icc�x f.11r1 MW ket distributorsrx and ic..r'inlar:y. Areas of natural and scientific interest(ANSI): ... � 2'2f„2Ling; yr:k'vile„r ant, ag!jcGulh,re Mauicic::lr..t.ive means areas of land and water containing natural communities landscapes or features that have been identified as having life science or earth science values Agri-tourism uses: means those farm-related related to protection,scientific study or education. tourism uses, including limited accommodation such as a bed and breakfast,that promote the Brownfield sites: means undeveloped or enjoyment,education or activities related to the previously developed properties that may be farm operation. contaminated. They are usually, but not exclusively,former industrial or commercial Agriculture-related uses: means those farm- properties that may be underutilized,derelict or related commercial and farm-related industrial vacant. uses that are directly related to farm operations in the area,support agriculture, benefit from being Built heritage resource: means a building, in close proximity to farm operations,and provide structure, monument, installation or any direct products and/or services to farm operations manufactured or constructed....11.a.,t;or remnant that as a primary activity. contributes to a property's cultural heritage value or interest as identified by a community, including Airports: means all Ontario airports, including an A :dig �community. Built heritage designated lands for future airports,with Noise resources are �located on property that "&s "^ D]gy by.designated under Parts IV or V of Provincial Policy Statement, 2020 44 175 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON the Ontario Heritage Act,or that may by included 4. confirms sufficient water quality,quantity on local, provincial ,federal and/gr: and assimilative capacity of receiving international registers. water are available to accommodate the proposed development; Coastal wetland: means 5. confirms that sewage and water services a) any wetland that is located on one of the can be provided in accordance with policy Great Lakes or their connecting channels 1.6.6; and (Lake St.Clair,St. Marys,St. Clair, Detroit, 6. considers cross-jurisdictional issues. Niagara and St. Lawrence Rivers);or b) for the purposes of policy 1.1.6, means a b) any other wetland that is on a tributary to any review undertaken by a planning authority or of the above-specified water bodies and lies, comparable body which: either wholly or in part,downstream of a line 1. addresses long-term population located 2 kilometres upstream of the 1:100 projections,infrastructure requirements year floodline(plus wave run-up)of the large and related matters; water body to which the tributary is 2. confirms that the lands to be developed connected. do not comprise specialty crop areas in accordance with policy 2.3.2;and Comprehensive rehabilitation: means 3. considers cross-jurisdictional issues. rehabilitation of land from which mineral aggregate resources have been extracted that is In undertaking a comprehensive review the level of coordinated and complementary,to the extent detail of the assessment should correspond with possible,with the rehabilitation of other sites in an the complexity and scale of the settlement area where there is a high concentration of boundary or development proposal. mineral aggregate operations. Conserved: means the identification, protection, Comprehensive review: means management and use of built heritage resources, a p or the p cultural heritage landscapes and archaeological purposes o policies 1.1.3.8� and 1.3.2.44,an official plan review which is resources in a manner that ensures their cultural initiated by a planning authority,or an official heritage value or interest is retained ° 4ec 4"^ plan amendment which is initiated or adopted QHtGFr "eF;tG, ^E',, This may be achieved by by a planning authority,which: the implementation of recommendations set out 1. is based on a review of population and in a conservation plan,archaeological assessment, employment projections and which and/or heritage impact assessment-. t;.V„Pat;has been reflect projections and allocations by y.icicr:::vyd, acce2i:ed or.yy'::p:2d. icy t i:y r: l:vant; upper-tier municipalities and provincial 2I� :�ir: decision maker ar plans,where applicable; considers Mitigative measures and/or alternative alternative directions for growth or development approaches can be included in these development;and determines how best plans and assessments. to accommodate the development while protecting provincial interests; Cultural heritage landscape: means a defined 2. utilizes opportunities to accommodate geographical area that may have been modified by projected growth or development human activity and is identified as having cultural through intensification and heritage value or interest by a community, redevelopment; and considers physical including an A l dig r:::G.0 community. constraints to accommodating the The area may i4v4veindude features such as proposed development within existing V GuiIdin structures,spaces,vier,,archaeological settlement area boundaries; sites or natural elements that are valued together 3. is integrated with planning for for their interrelationship,meaning or association. infrastructure and public service facilities, lixa Apl s way iRel d b6it- e Ret liwited and considers financial viability over the `ri„Itri„rail heritage eeRs Fvat;eR ^';� life cycle of these assets,which may be desigRate may Irrc..irr:ricer t ies that have demonstrated through asset been dirt:: r mined to have cGultGur21 h rit„ag yalG.ue management planning; or interest,t;under the Ontario Heritage Act; 45 176 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON villages paFk gaFderr battlefields, � tµ tr standards, by virtue of their importance as a and nei„hbeuF,,.eds r„m,.teFi,,,. tFairw ays drinking water source. of heF;t@ge si Rifie@Re,i d .,@R ,easFeGegRigQ443-yk� Development: means the creation of a new lot,a or have been included :n federal andlor change in land use,or the construction of international desigRatieR awtheFities (e.g. a buildings and structures requiring approval under wat;gRal u;rt r;r Site r n;stFirt rd si „atier the Planning Act, but does not include: UNESCO Wend HeFitage Sit )ar.9 i,t,r, and 0r a) activities that create or maintain p, tgzt d thro::u V:offidal Ilan zm:ir: V,y.I. x ��.r:: infrastructure authorized under an other and Gu , I,Igr:ing rneci:anisms environmental assessment process; b) works subject to the Drainage Act; or Defined portions of the flooding hazard along c) for the purposes of policy 2.1.4(a), connecting channels: means those areas which underground or surface mining of minerals or are critical to the conveyance of the flows advanced exploration on mining lands in associated with the one hundred yearflood level significant areas of mineral potential in along the St. Marys,St.Clair, Detroit, Niagara and Ecoregion 5E,where advanced exploration St. Lawrence Rivers,where development or site has the same meaning as under the Mining alteration will create flooding hazards,cause Act. Instead,those matters shall be subject to updrift and/or downdrift impacts and/or cause policy 2.1.5(a). adverse environmental impacts. Dynamic beach hazard: means areas of inherently Deposits of mineral aggregate resources: means unstable accumulations of shoreline sediments an area of identified mineral aggregate resources, along the Great Lakes-St. Lawrence River System as delineated in Aggregate Resource Inventory and large inland lakes,as identified by provincial Papers or comprehensive studies prepared using standards,as amended from time to time. The evaluation procedures established by the Province dynamic beach hazard limit consists of the for surficial and bedrock resources,as amended flooding hazard limit plus a dynamic beach from time to time,that has a sufficient quantity allowance. and quality to warrant present or future extraction. Ecological function: means the natural processes, products or services that living and non-living Designated and available: means lands environments provide or perform within or designated in the official plan for urban residential between species,ecosystems and landscapes. use. For municipalities where more detailed These may include biological, physical and socio- official plan policies(e.g.secondary plans)are economic interactions. required before development applications can be considered for approval,only lands that have Employment area: means those areas designated commenced the more detailed planning process in an official plan for clusters of business and are considered to be designated and available for economic activities including, but not limited to, the purposes of this definition. manufacturing,warehousing, offices,and associated retail and ancillary facilities. Designated growth areas: means lands within settlement areas designated in an official plan for Endangered species: means a species that is growth over the long-term planning horizon eF eat, geFi-,,,dd sified as "Endangered provided in policy 1.1.2, but which have not yet Species"on the QntaFie Mini.tFy of Nat Fal been fully developed. Designated growth areas Resoo ees o#area d Species at Risk in Ontario include lands which are designated and available 11 ist,as updated and amended from time to time. for residential growth in accordance with policy 1.4.1(a),as well as lands required for employment Erosion hazard: means the loss of land,due to and other uses. human or natural processes,that poses a threat to life and property. The erosion hazard limit is Designated vulnerable area: means areas defined determined using considerations that include the as vulnerable, in accordance with provincial 100 year erosion rate(the average annual rate of recession extended over a one hundred year time Provincial Policy Statement, 2020 46 177 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON span),an allowance for slope stability,and an 3. a flood which is greater than 1.or 2. erosion/erosion access allowance. which was actually experienced in a particular watershed or portion thereof Essential emergency service: means services as a result of ice jams and which has been which would be impaired during an emergency as approved as the standard for that specific flooding,the p Minister of Natural Resources measures lfand/or protection works,and/or areaIlby they; erosion. except where the use of the one hundred year flood or the actually experienced event has Fish: means fish,which as defined in the Fisheries been approved by the Minister of Natural Act, includes fish,shellfish,crustaceans,and Resources and 1[-or y,try as the standard for a marine animals,at all stages of their life cycles. specific watershed (where the past history of flooding supports the lowering of the Fish habitat: as defined in the Fisheries Act, standard). means spawning grounds and any other areas, including nursery, rearing,food supply,and Floodproofing standard: means the combination migration areas on which fish depend directly or of measures incorporated into the basic design indirectly in order to carry out their life processes. and/or construction of buildings,structures,or properties to reduce or eliminate flooding Flood fringe: for river,stream and small inland hazards, wave uprush and other water-related lake systems, means the outer portion of the flood hazards along the shorelines of the Great Lakes- plain between the floodway and the flooding St. Lawrence River System and large inland lakes, hazard limit. Depths and velocities of flooding are and flooding hazards along river,stream and small generally less severe in the flood fringe than those inland lake systems. experienced in the floodway. Floodway: for river,stream and small inland lake Flood plain: for river,stream and small inland lake systems, means the portion of the flood plain systems, means the area, usually low lands where development and site alteration would adjoining a watercourse,which has been or may cause a danger to public health and safety or be subject to flooding hazards. property damage. Flooding hazard: means the inundation,under Where the one zone concept is applied,the the conditions specified below,of areas adjacent floodway is the entire contiguous flood plain. to a shoreline or a river or stream system and not ordinarily covered by water: Where the two zone concept is applied,the a) along the shorelines of the Great Lakes-St. floodway is the contiguous inner portion of the Lawrence River System and large inland lakes, flood plain, representing that area required for the the flooding hazard limit is based on the one safe passage of flood flow and/or that area where hundred yearflood level plus an allowance for flood depths and/or velocities are considered to wave uprush and other water-related hazards; be such that they pose a potential threat to life b) along river,stream and small inland lake and/or property damage. Where the two zone systems,the flooding hazard limit is the concept applies,the outer portion of the flood greater of: plain is called the flood fringe. 1. the flood resulting from the rainfall actually experienced during a major Freight-supportive: in regard to land use patterns, storm such as the Hurricane Hazel storm means transportation systems and facilities that (1954)or the Timmins storm (1961). facilitate the movement of goods. This includes transposed over a specific watershed and policies or programs intended to support efficient combined with the local conditions, freight movement through the planning,design where evidence suggests that the storm and operation of land use and transportation event could have potentially occurred systems. Approaches may be recommended in over watersheds in the general area; guidelines developed by the Province or based on 2. the one hundred year flood; and 47 178 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON municipal approaches that achieve the same Ministry of Natural Resources and IFor e,try,as objectives. amended from time to time. Great Lakes-St.Lawrence River System: means Hazardous lands: means property or lands that the major water system consisting of Lakes could be unsafe for development due to naturally Superior, Huron,St.Clair, Erie and Ontario and occurring processes. Along the shorelines of the their connecting channels,and the St. Lawrence Great Lakes-St. Lawrence River System,this River within the boundaries of the Province of means the land, including that covered by water, Ontario. between the international boundary,where applicable,and the furthest landward limit of the Green infrastructure: means natural and human- flooding hazard,erosion hazard or dynamic beach made elements that provide ecological and hazard limits. Along the shorelines of large inland hydrological functions and processes. Green lakes,this means the land, including that covered infrastructure can include components such as by water, between a defined offshore distance or natural heritage features and systems, parklands, depth and the furthest landward limit of the stormwater management systems, street trees, flooding hazard,erosion hazard or dynamic beach urban forests, natural channels, permeable hazard limits. Along river,stream and small inland surfaces,and green roofs. lake systems,this means the land, including that covered by water,to the furthest landward limit of Ground water feature: means water-related the flooding hazard or erosion hazard limits. features in the earth's subsurface, including recharge/discharge areas,water tables,aquifers Hazardous sites: means property or lands that and unsaturated zones that can be defined by could be unsafe for development and site surface and subsurface hydrogeologic alteration due to naturally occurring hazards. investigations. These may include unstable soils(sensitive marine clays[leda],organic soils)or unstable bedrock Habitat of endangered species and threatened (karst topography). species: means habitat yr.!.:t:.1.P..l..i.P...the....meaning...i)f y�c� , CC , Hazardous substances: means substances which, Section: :::i...:t i:c N.��;4��i�°r�°�4��°:�yc Act, �.. a) with espeet te a speeiestee en the -, individually,or in combination with other at Risk in QntaF;^ List as an endangered,e+ substances,are normally considered to pose a thFe terse ,r s f F whie" - Fegulat4)-R danger to public health,safety and the made 6mdeF GI@ws„99( )(@)of the gnatG °^* environment. These substances generally include C—ecr r n a 'nn';r ;R feFGe,4"^@Fe@ a wide array of materials that are toxic, ignitable, pFesGF;" d by that Fegwl t;eR as the h@lait@t f corrosive, reactive, radioactive or pathological. the 9 b) with F sp et to any eth F species listed en the Heritage attributes: means the principal features &pe ; rat Risk in Qnta e--L4 r or elements that contribute to a protected endangered eF thFe ten-e ,rH,^r;^r -,^_--ea ^A heritage property's cultural heritage value or ,.,";r"the sp eies depends, diF etly r interest,and may include the property's built, iRdi- etly,t G FY eR its P F_-Gesses, .�;)n :t:.r:G cted or manufactured elements,as well as iRGI idiRg life pF Gesses s Gh as FepFe wGt;eR natural landforms,vegetation,water features,and —;-F@tiers eF feed,;^ r ..... significant views or its visual setting L g appFeve d by the Onta e M;n;stFy f"'atw-,r vistas to or from a protected heritage property). R plae s in the - eas d senb d in el-use(a)ef-(b High quality: means primary and secondary sand whieheveF;r -,^Be-all,that- e used by FnembeFs and gravel resources and bedrock resources as of the sp eies as rdeRs Rests ";" FR@Gwl@^r 4"^,- defined in the Aggregate Resource Inventory r�^ Papers(ARIP). Hazardous forest types for wildland fire: means Hous[in o tiio�r:, r r: :::i i:::Gu ir: t : forest types assessed as being associated with the ,auci:y, yG t r:::t limit:: d to singLe..defached ,: rr-i.. risk of high to extreme wildland fire using risk d :ached, roycho: G se , townho::u,: Fx..stacked assessment tools established by the Ontario townhou,: x �dditional residential . Provincial Policy Statement, 2020 48 179 PROVINCIAL POLICY STATEMENT 2O14-2O2OCOMPARISON tiny hgDi2s, residential buildil��gs The Intensification: means the development ofa g��aDg2ments and forms such as, but not imited property,site or area ata higher density than to life lease lm�'mg, ownership bg��ing,�g currently exists through: a) redevelopment, including the reuse of bnowmfifeldsites; b) the development of vacant and/or related to enlp!gy�ng�:, institutional or underutilized lots within previously developed educational uses areas; o) in0U development; and | Hydrologic function: means the functions ofthe d) the expansion or conversion ofexisting hydrological cycle that include the occurrence, buildings. circulation,distribution and chemical and physical properties of water on the surface of the land, in Large inland lakes: means those mmterbodies the soil and underlying rocks,and inthe having a surface area of equal toor greater than atmosphere,and wote/s interaction with the 1OO square kilometres where there is not a environment including its relation to living things. measurable or predictable response toasingle runoff event. Legal or technical reasons: means severances for 2g�:terns at local and regional levels includim purposes such as easements,corrections ofdeeds, extreme weather events and increased dimate quit claims,and minor boundary adjustments, variability, which do not result in the creation ofa new lot. | Individual on-site sewage services: means Low and moderate income households: means sewage systems,as defined in0. Reg.]]2/12 a) in the case of ownership housing, households under the Building Code Act,199J,that are with incomes in the lowest 6O percent ofthe owned,operated and managed by the owner of income distribution for the regional market the property upon which the system is located. area; or b) in the case of rental housing, households with Individual on-site water services: means incomes in the lowest 6O percent ofthe individual,autonomous water supply systems that income distribution for renter households for are owned,operated and managed by the owner the regional market area. of the property upon which the system islocated. Major facilities: means facilities which may Infrastructure: means physical structures require separation from sensitive land uses, (facilities and corridors)that form the foundation including but not limited toairports for development. Infrastructure includes: sewage manufacturing transportation infrastructure | and water systems,septa8e treatment systems, and corridors,noil/bcilities,morine/bcilities, stormvvater management systems,waste sewage treatment facilities, waste management management systems,electricity generation systems,oil and gas pipelines, industries,energy facilities,electricity transmission and distribution generation facilities and transmission systems,and systems,00mmunioations/te|eoommunioations, resource extraction activities. transit and transportation corridors and facilities, oil and gas pipelines and associated facilities. Major goods movement facilities and corridors: means transportation facilities and corridors Institutional use: for the purposes of policy].1.5, associated with the inter-and intra'provinoia| means land uses where there isa threat tothe movement of goods. Examples include: inter- safe evaouationofvu|nerab|epopu|ations such as modal facilities, ports,airports, noilƒocilities,truck older persons, persons with disabilities,and those terminals,freight corridors,freight facilities,and who are sick or young,during an emergency asa haul routes and primary transportation corridors result of flooding,failure off|oodproofin8 used for the movement ofgoods. Approaches measures or protection works,orerosion. | that are freight-supportive may berecommended 49 180 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON in guidelines developed by the Province or based metallic ores,asbestos,graphite, kyanite,mica, on municipal approaches that achieve the same nepheline syenite,salt,talc,wollastonite, mine objectives. tailings or other material prescribed under the Mining Act. Marine facilities: means ferries, harbours, ports, ferry terminals,canals and associated uses, Mineral aggregate resource conservation: means including designated lands for future marine a) the recovery and recycling of manufactured facilities. materials derived from mineral aggregates (e.g.glass, porcelain, brick,concrete,asphalt, Mine hazard: means any feature of a mine as slag,etc.),for re-use in construction, defined under the Mining Act,or any related manufacturing, industrial or maintenance disturbance of the ground that has not been projects as a substitute for new mineral rehabilitated. aggregates; and b) the wise use of mineral aggregates including Minerals: means metallic minerals and non- utilization or extraction of on-site mineral metallic minerals as herein defined, but does not aggregate resources prior to development include mineral aggregate resources or petroleum occurring. resources. Mineral deposits: means areas of identified Metallic minerals means those minerals from minerals that have sufficient quantity and quality which metals(e.g. copper, nickel,gold)are based on specific geological evidence to warrant derived. present or future extraction. Non-metallic minerals means those minerals that Mineral mining operation: means mining are of value for intrinsic properties of the minerals operations and associated facilities,or, past themselves and not as a source of metal. They are producing mines with remaining mineral generally synonymous with industrial minerals development potential that have not been (e.g.asbestos,graphite, kyanite, mica, nepheline permanently rehabilitated to another use. syenite,salt,talc,and wollastonite). Minimum distance separation formulae: means formulae and guidelines developed by the Mineral aggregate operation: means Province,as amended from time to time,to a) lands under license or permit,other than for separate uses so as to reduce incompatibility wayside pits and quarries, issued in concerns about odour from livestock facilities. accordance with the Aggregate Resources Act; b) for lands not designated under the Aggregate Multimodal transportation system: means a Resources Act,established pits and quarries transportation system which may include several that are not in contravention of municipal forms of transportation such as automobiles, zoning by-laws and including adjacent land walking,trucks,cycling, buses,rapid transit, rail under agreement with or owned by the (such as commuter and freight),air and marine. operator,to permit continuation of the operation; and Municipal sewage services: means a sewage c) associated facilities used in extraction, works within the meaning of section 1 of the transport, beneficiation, processing or Ontario Water Resources Act that is owned or recycling of mineral aggregate resources and operated by a municipality, nclGudin cI n r��aliz: d derived products such as asphalt and and decentr2lized systems. concrete,or the production of secondary related products. Municipal water services: means a municipal drinking-water system within the meaning of Mineral aggregate resources: means gravel, sand, section 2 of the Safe Drinking Water Act,2002, clay,earth,shale,stone, limestone,dolostone, ir:clG.udir: ,c:uDtralic:u ' and decentralized.. sandstone, marble,granite, rock or other material prescribed under the Aggregate Resources Act Natural heritage features and areas: means suitable for construction, industrial, manufacturing features and areas, including significant wetlands, and maintenance purposes but does not include significant coastal wetlands,other coastal Provincial Policy Statement, 2020 50 181 PROVINCIAL POLICY STATEMENT 2014-2020 COMPARISON wetlands in Ecoregions 5E,6E and 7E,fish habitat, appropriate authorities, it has been significant woodlands and significant valleylands in authorized under the Fisheries Act; and Ecoregions 6E and 7E (excluding islands in Lake d) in regard to other natural heritage features Huron and the St. Marys River),habitat of and areas,degradation that threatens the endangered species and threatened species, health and integrity of the natural features or significant wildlife habitat,and significant areas of ecological functions for which an area is natural and scientific interest,which are important identified due to single, multiple or successive for their environmental and social values as a development or site alteration activities. legacy of the natural landscapes of an area. Normal farm practices: means a practice,as Natural heritage system: means a system made defined in the Farming and Food Production up of natural heritage features and areas,and Protection Act,1998,that is conducted in a linkages intended to provide connectivity(at the manner consistent with proper and acceptable regional or site level)and support natural customs and standards as established and processes which are necessary to maintain followed by similar agricultural operations under biological and geological diversity, natural similar circumstances;or makes use of innovative functions,viable populations of indigenous technology in a manner consistent with proper species,and ecosystems. These systems can advanced farm management practices. Normal include natural heritage features and areas, farm practices shall be consistent with the federal and provincial parks and conservation Nutrient Management Act,2002 and regulations reserves,other natural heritage features, lands made under that Act. that have been restored or have the potential to be restored to a natural state,areas that support Oil,gas and salt hazards: means any feature of a hydrologic functions,and working landscapes that well or work as defined under the Oil,Gas and Salt enable ecological functions to continue. The Resources Act,or any related disturbance of the Province has a recommended approach for ground that has not been rehabilitated. identifying natural heritage systems, but municipal approaches that achieve or exceed the same On-farm diversified uses: means uses that are objective may also be used. secondary to the principal agricultural use of the property,and are limited in area. On farm Negative impacts: means diversified uses include, but are not limited to, a) in regard to policy 1.6.6.4 and 1.6.6.5. home occupations, home industries,agri-tourism i isks to human health and sgf t:.7 and uses,and uses that produce value-added degradation to the quality and quantity of agricultural products.Ground mount solar water,sensitive surface waterfeatures and facilities are l:2unittrdi„r:2r1 ME 9921Lyltyralaregs sensitive ground waterfeatures,and their %„t:d udirig c,2f ialtZLf2ll gc�g p„2D!y cur 2 Lin related hydrologic functions,due to single, diversified uses, multiple or successive development. Negative impacts should be assessed through One hundred year flood: for river,stream and environmental studies including small inland lake systems, means that flood,based hydrogeological or water quality impact on an analysis of precipitation,snow melt,or a assessments, in accordance with provincial combination thereof,having a return period of standards; 100 years on average,or having a 1%chance of b) in regard to policy 2.2,degradation to the occurring or being exceeded in any given year. quality and quantity of water,sensitive surface water features and sensitive ground One hundred year flood level: means waterfeatures,and their related hydrologic a) for the shorelines of the Great Lakes,the peak functions,due to single, multiple or successive instantaneous stillwater level, resulting from development or site alteration activities; combinations of mean monthly lake levels and c) in regard to fish habitat,any permanent wind setups,which has a 1%chance of being alteration to,or destruction of fish habitat, equalled or exceeded in any given year; except where, in conjunction with the b) in the connecting channels(St. Marys,St. Clair, Detroit, Niagara and St. Lawrence 51 182 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Rivers),the peak instantaneous stillwater Approaches for the protection of planned corridors level which has a 1%chance of being equalled may be recommended in guidelines developed by or exceeded in any given year; and the Province. c) for large inland lakes, lake levels and wind setups that have a 1%chance of being Portable asphalt plant: means a facility equalled or exceeded in any given year, a) with equipment designed to heat and dry except that,where sufficient water level aggregate and to mix aggregate with records do not exist,the one hundred year bituminous asphalt to produce asphalt paving flood level is based on the highest known material,and includes stockpiling and storage water level and wind setups. of bulk materials used in the process;and b) which is not of permanent construction, but Other water-related hazards: means water- which is to be dismantled at the completion of associated phenomena other than flooding the construction project. hazards and wave uprush which act on shorelines. This includes, but is not limited to ship-generated Portable concrete plant: means a building or waves, ice piling and ice jamming. structure a) with equipment designed to mix cementing Partial services: means materials,aggregate,water and admixtures to a) municipal sewage services or private produce concrete,and includes stockpiling communal sewage services a444com..b„ined with and storage of bulk materials used in the individual on-site waterservices;or process;and b) municipal water services or private communal b) which is not of permanent construction, but waterservices aff4combined with individual which is designed to be dismantled at the on-site sewage services. completion of the construction project. Petroleum resource operations: means oil,gas Prime agricultural area: means areas where and salt wells and associated facilities and other prime agricultural lands predominate. This drilling operations,oil field fluid disposal wells and includes areas of prime agricultural lands and associated facilities,and wells and facilities for the associated Canada Land Inventory Class 4 through underground storage of natural gas and other 7 lands,and additional areas where there is a local hydrocarbons. concentration of farms which exhibit characteristics of ongoing agriculture. Prime Petroleum resources: means oil,gas,and salt agricultural areas may be identified by the Ontario (extracted by solution mining method)and Ministry of Agriculture and Food using guidelines formation water resources which have been developed by the Province as amended from time identified through exploration and verified by to time. A prime agricultural area may also be preliminary drilling or other forms of investigation. identified through an alternative agricultural land This may include sites of former operations where evaluation system approved by the Province. resources are still present or former sites that may be converted to underground storage for natural Prime agricultural land: means specialty crop gas or other hydrocarbons. areas and/or Canada Land Inventory Class 1,2, and 3 lands,as amended from time to time, in this Planned corridors: means corridors or future order of priority for protection. corridors which are required to meet projected needs,and are identified through provincial plans, Private communal sewage services: means a preferred alignment(s)determined through the sewage works within the meaning of section 1 of Environmental Assessment Act process,or the Ontario Water Resources Act that serves six or identified through planning studies where the more lots or private residences and is not owned Ontario Ministry of Transportation,, ll` t;r„oIinx by a municipality. Ontario W nist.r x:::i...l r:cr xxNorth x..rn :yxl::g n nt and IMines orllnd gxDd: r:t; Private communal water services: means a non- municipal drinking-water system within the successor or to those ministries or entities is is actively meaning of section 2 of the Safe Drinking Water pursuing the identification of a corridor. Provincial Policy Statement, 2020 52 183 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Act,2002 that serves six or more lots or private and cultural services. Public service facilities do residences. not include infrastructure. Protected heritage property: means property Quality and quantity of water: is measured by designated under Parts IV,V or VI of the Ontario indicators associated with hydrologic function Heritage Act; property subject to a heritage such as minimum base flow,depth to water table, conservation easement under Parts II or IV of the aquifer pressure,oxygen levels,suspended solids, Ontario Heritage Act; property identified by the temperature, bacteria, nutrients and hazardous Province and prescribed public bodies as provincial contaminants,and hydrologic regime. heritage property under the Standards and Guidelines for Conservation of Provincial Heritage Rail facilities: means rail corridors, rail sidings, Properties; property protected under federal train stations, inter-modal facilities, rail yards and legislation,and UNESCO World Heritage Sites. associated uses, including designated lands for future rail facilities. Protection works standards: means the combination of non-structural or structural works Recreation: means leisure time activity and allowances for slope stability and undertaken in built or natural settings for flooding/erosion to reduce the damage caused by purposes of physical activity,health benefits,sport flooding hazards,erosion hazards and other water- participation and skill development, personal related hazards,and to allow access for their enjoyment, positive social interaction and the maintenance and repair. achievement of human potential. Provincial and federal requirements: means Redevelopment: means the creation of new units, a) ;n ^@Fd t p key ,ara" ' legislation, uses or lots on previously developed land in ^^„'-bens, pelieies and star , el- existing communities, including brownfield sites. ,,eyeFRFneRts feF the p „peso f P- 4^r4;-^rh, Regional market area: refers to an area that has a r�,-.RpAe t fFe ^ peteRt;al high degree of social and economic interaction. with„ReFgy systews @R d eRs „iRg that the The upper or single-tier municipality,or planning neeessaFy-,ppF,.vals aF btak., ,a; area,will normally serve as the regional market a) in regard to policy 2.1.6, legislation and area. However,where a regional market area policies administered by the federal or extends significantly beyond these boundaries, provincial governments for the purpose of then the regional market area may be based on fisheries protection (including fish and fish the larger market area. Where regional market habitat),and related,scientifically areas are very large and sparsely populated,a established standards such as water quality smaller area, if defined in an official plan, may be criteria for protecting lake trout populations; utilized. and b) in regard to policy 2.1.7,legislation and Renewable energy source: means an energy policies administered by the provincial source that is renewed by natural processes and government or federal government,where includes wind,water, biomass,biogas, biofuel, applicable,for the purpose of protecting solar energy,geothermal energy and tidal forces. species at risk and their habitat. Renewable energy system: means a system that Provincial plan: means a provincial plan within generates electricity, heat and/or cooling from a the meaning of section 1 of the Planning Act. renewable energy source. Public service facilities: means land, buildings and Reserve sewage system capacity: means design structures for the provision of programs and or planned capacity in a centralized waste water services provided or subsidized by a government treatment facility which is not yet committed to or other body,such as social assistance, existing or approved development. For the recreation, police and fire protection, health and purposes of policy 1.6.6.6. reserve capacity for educational programs, on t g m care..services, private communal sewage services and individual 53 184 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON on-site sewage services is considered sufficient if Rural lands: means lands which are located the hauled sewage from the development can be outside settlement areas and which are outside treated and land-applied on agricultural land prime agricultural areas. under the Nutrient Management Act,or disposed of at sites approved under the Environmental Sensitive: in regard to surface waterfeatures and Protection Act or the Ontario Water Resources Act, ground water features, means areas that are but not by land-applying untreated, hauled particularly susceptible to impacts from activities sewage. or events including, but not limited to,water withdrawals,and additions of pollutants. Reserve water system capacity: means design or planned capacity in a centralized water treatment Sensitive land uses: means buildings,amenity facility which is not yet committed to existing or areas,or outdoor spaces where routine or normal approved development. activities occurring at reasonably expected times would experience one or more adverse effects Residence surplus to a farming operation: means from contaminant discharges generated by a an existing habitable farm residence that is nearby majorfacility. Sensitive land uses may be a rendered surplus as a result of farm consolidation part of the natural or built environment. Examples (the acquisition of additional farm parcels to be may include, but are not limited to: residences, operated as one farm operation). day care centres,and educational and health facilities. Residential intensification: means intensification of a property,site or area which results in a net Settlement areas: means urban areas and rural increase in residential units or accommodation settlement areas within municipalities(such as and includes: cities,towns,villages and hamlets)that are: a) redevelopment, including the redevelopment a) built up areas where development is of brownfield sites; concentrated and which have a mix of land b) the development of vacant or underutilized uses;and lots within previously developed areas; b) lands which have been designated in an c) infill development; official plan for development over the long- 4d)..d'�vg!::pD2 r:t gt W introduction of new housing term planning horizon provided for in policy Qptiga 22 y�it hin P °you ly dgjg!: Pgd 2r'g a 1.1.2. In cases where land in designated ) the conversion or expansion of existing growth areas is not available,the settlement industrial,commercial and institutional area may be no larger than the area where buildings for residential use;and development is concentrated. e„)) the conversion or expansion of existing residential buildings to create new residential Sewage and water services: includes municipal units or accommodation, including accessory sewage services and municipal water services, apartments,seee444additional residential.units private communal sewage services and private rooming houses, yr:d other i:ousif2a communal water services,individual on-site 22ti;2ns— sewage services and individual on-site water services,and partial services. River,stream and small inland lake systems: means all watercourses, rivers,streams,and small Significant: means inland lakes or waterbodies that have a a) in regard to wetlands,coastal wetlands and measurable or predictable response to a single areas of natural and scientific interest,an area runoff event. identified as provincially significant by the Ontario Ministry of Natural Resources and Rural areas: means a system of lands within „fir„ ,try using evaluation procedures municipalities that may include rural settlement established by the Province,as amended from areas,rural lands,prime agricultural areas, natural time to time; heritage features and areas,and resource areas. b) in regard to woodlands,an area which is ecologically important in terms of features such as species composition,age of trees and stand history;functionally important due to Provincial Policy Statement, 2020 54 185 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON its contribution to the broader landscape because of its location,size or due to the Special needs: means any housing, including amount of forest cover in the planning area; dedicated facilities, in whole or in part,that is or economically important due to site quality, used by people who have specific needs beyond species composition,or past management economic needs, including but not limited to, history. These are to be identified using needs such as mobility requirements or support criteria established by the Ontario Ministry of functions required for daily living. Examples of Natural Resources and Forestry;,try; special needs housing may include, but are not c) in regard to other features and areas in policy limited 2.1,ecologically important in terms of accessible,ibl: hou ing_I d housing for persons with features,functions,representation or disabilities such as physical,sensory or mental amount,and contributing to the quality and health disabilities,and housing for older persons. diversity of an identifiable geographic area or natural heritage system; Special Policy Area: means an area within a d) in regard to mineral potential,an area community that has historically existed in the identified as provincially significant through flood plain and where site-specific policies, evaluation procedures developed by the approved by both the Ministers of Natural Province,as amended from time to time,such Resources and 1Foi ,fry aDd Municipal Affairs and as the Provincially Significant Mineral Housing,are intended to provide for the Potential Index; and continued viability of existing uses(which are e) in regard to cultural heritage and archaeology, generally on a small scale)and address the resources that have been determined to have significant social and economic hardships to the cultural heritage value or interest community that would result from strict +'--,,n-,-ke to euF adherence to provincial policies concerning ,^ r4 ,'^^ef 4"^ 1—y ^ H -l- development. The criteria and procedures for eF a p,epl a Processes,: nd criteria for approval are established by the Province. det.rrnlinin i:crit;y c :)r interest. gry...estaylii:ey' yy...ti:e r:;�„yir:ce und er the ASpecial Policy Area is not intended to allow for II ... authority :::i the Ontario...t.lerita„g „fi t,,, new or intensified development and site alteration, if a community has feasible Criteria for determining significance for the opportunities for development outside the flood resources identified in sections(c)-(e )are plain. recommended by the Province, but municipal approaches that achieve or exceed the same Specialty crop area: means areas designated objective may also be used. using guidelines developed by the Province,as amended from time to time. In these areas, While some significant resources may already be specialty crops are predominantly grown such as identified and inventoried by official sources,the tender fruits(peaches,cherries, plums),grapes, significance of others can only be determined after other fruit crops,vegetable crops,greenhouse evaluation. crops,and crops from agriculturally developed organic soil, usually resulting from: Site alteration: means activities,such as grading, a) soils that have suitability to produce specialty excavation and the placement of fill that would crops,or lands that are subject to special change the landform and natural vegetative climatic conditions,or a combination of both; characteristics of a site. b) farmers skilled in the production of specialty crops;and For the purposes of policy 2.1.4(a),site alteration c) a long-term investment of capital in areas does not include underground or surface mining of such as crops,drainage, infrastructure and minerals or advanced exploration on mining lands related facilities and services to produce, in significant areas of mineral potential in store,or process specialty crops. Ecoregion 5E,where advanced exploration has the same meaning as in the Mining Act. Instead,those Surface water feature: means water-related matters shall be subject to policy 2.1.5(a). features on the earth's surface, including 55 186 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON headwaters, rivers,stream channels, inland lakes, Vulnerable: means surface and/or ground water seepage areas, recharge/discharge areas,springs, that can be easily changed or impacted. wetlands,and associated riparian lands that can be defined by their soil moisture,soil type, Waste management system: means sites and vegetation or topographic characteristics. facilities to accommodate solid waste from one or more municipalities and includes recycling Threatened species: means a species that is ' facilities,transfer stations,processing sites and eF e ategeFize ac la,ifie as a-"Threatened Species" disposal sites. on the nt ;e M;n;.4 Species at Risk ' irk Ontario II i,t;,as Watershed: means an area that is drained by a updated and amended from time to time. river and its tributaries. Transit-supportive: in regard to land use patterns, Wave uprush: means the rush of water up onto a means development that makes transit viable,, shoreline or structure following the breaking of a gpt knizz,investments in transit ir:fr a,t r Gust w e, wave;the limit of wave uprush is the point of and improves the quality of the experience of furthest landward rush of water onto the using transit. It often refers to compact, mixed- shoreline. use development that has a high level of employment and residential densities-.,, i„nck:,u. ..i..ng Wayside pits and quarries: means a temporary zir r i„ i:ta dev l::RD2 rat., ir: R„r:::xirrlit;y t:: t rz„resit; pit or quarry opened and used by or for a public �ti„r;:r:s, corridors and associated elements within authority solely for the purpose of a particular ,.. t V:z tr��zirt� t�zaztz�i Approaches may be project or contract of road construction and not recommended in guidelines developed by the located on the road right-of-way. Province or based on municipal approaches that achieve the same objectives. Wetlands: means lands that are seasonally or permanently covered by shallow water,as well as Transportation demand management: means a lands where the water table is close to or at the set of strategies that result in more efficient use of surface. In either case the presence of abundant the transportation system by influencing travel water has caused the formation of hydric soils and behaviour by mode,time of day,frequency,trip has favoured the dominance of either hydrophytic length, regulation, route,or cost. plants or water tolerant plants. The four major types of wetlands are swamps,marshes, bogs and Transportation system: means a system fens. consisting of facilities,corridors and rights-of-way for the movement of people and goods,and Periodically soaked or wet lands being used for associated transportation facilities including agricultural purposes which no longer exhibit transit stops and stations,sidewalks,cycle lanes, wetland characteristics are not considered to be bus lanes, high occupancy vehicle lanes,rail wetlands for the purposes of this definition. facilities,parking facilities, park'n'ride lots,service centres, rest stops,vehicle inspection stations, Wildland fire assessment and mitigation inter-modal facilities, harbours,airports,marine standards: means the combination of risk facilities,ferries,canals and associated facilities assessment tools and environmentally appropriate such as storage and maintenance. mitigation measures identified by the Ontario Ministry of Natural Resources and Ih Forestry,try to be Two zone concept: means an approach to flood incorporated into the design,construction and/or plain management where the flood plain is modification of buildings,structures, properties differentiated in two parts:the floodway and the and/or communities to reduce the risk to public flood fringe. safety, infrastructure and property from wildland fire. Valleylands: means a natural area that occurs in a valley or other landform depression that has water Wildlife habitat: means areas where plants, flowing through or standing for some period of the animals and other organisms live,and find year. adequate amounts of food,water,shelter and space needed to sustain their populations. Provincial Policy Statement, 2020 56 187 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Specific wildlife habitats of concern may include areas where species concentrate at a vulnerable point in their annual or life cycle; and areas which are important to migratory or non-migratory species. Woodlands: means treed areas that provide environmental and economic benefits to both the private landowner and the general public,such as erosion prevention, hydrological and nutrient cycling, provision of clean air and the long-term storage of carbon, provision of wildlife habitat, outdoor recreational opportunities,and the sustainable harvest of a wide range of woodland products. Woodlands include treed areas, woodlots or forested areas and vary in their level of significance at the local,regional and provincial levels. Woodlands may be delineated according to the Forestry Act definition or the Province's Ecological Land Classification system definition for "forest." 57 188 PROVINCIAL POLICY STATEMENT 2014—2020 COMPARISON Provincial Policy Statement, 2020 58 189 IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Nancy Pasato, Manager of Planning DATE: August 11, 2020 Elgin. .o.,'. Uf) L f SUBJECT: Approval for Official Plan Amendment Prog,ressive iZy Nature No. 7, Plan 117, Part of Lots 5 to 7, 349 George Street, Port Stanley, Municipality of Central Elgin File No.: CE-OPA 7-20 Owner: Gerry Hensels RECOMMENDATION: THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No.7 to the Municipality of Central Elgin Official Plan, File No. CE-OPA 7-20; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. INTRODUCTION: This report will provide County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. The Municipality of Central Elgin submitted Official Plan Amendment No.7 to the County of Elgin on March 12, 2020 for approval. In accordance with Section 17 of the Planning Act the "Approval Authority" is required to make a decision in which it may approve, modify or refuse to approve an official plan amendment. If the "Approval Authority" fails to make a decision within 120 days after the amendment is received any person or public body may appeal to the Local Planning Appeal Tribunal. However, due to the pandemic, the Emergency Measures Act suspended Planning Act timelines, which were recently reinstated on June 22, 2020. 190 IIII,��I�1011l�alulur«uf,,. 2 DISCUSSION: The lands that are the subject of this application are located on the north side of George Street, between Front Street and Sydenham Street, geographic Village of Port Stanley, now Municipality of Central Elgin. There is currently a single detached dwelling with a secondary dwelling unit in an accessory structure on the property. The purpose of the Official Plan Amendment is to change the land use designation on the subject lands from "Natural Heritage" to "Residential" which will recognize the area of the existing residential dwelling and accessory structure, and allow for a proposed severance to the west of the existing dwelling. A location map of the subject site is attached to this report. The original application was to remove the natural heritage designation from the whole property and permit the severance of three building lots (and retain one lot) on site — one lot to the west of the existing building, and two lots to the east. As part of the submission, the applicant provided an Environmental Impact Study (NSRI, December 18, 2019 and November, 2018), a Geotechnical Slope Assessment (Golder, revised October 16, 2017), a Preliminary Geotechnical Slope Assessment (October 8, 2019) and a Planning Justification Report (Monteith Brown Planning Consultants, October 18, 2019). The Municipality of Central Elgin held a public meeting to consider this Official Plan Amendment on January 27, 2020. There were several members of the public who provided comments at the meeting and through correspondence. Comments on the application included: loss of natural area, privacy concerns, water runoff and grading, poor sightlines, and loss of vegetation and slope stability. Written comments were submitted by Kettle Creek Conservation Authority (KCCA) and the County of Elgin. KCCA staff had no objection to approval of the proposed single building lot upon the western portion of the property, but was not supportive of the additional two lots to the east of the dwelling, as the information provided did not address the erosion hazard on these lands, nor meet the Natural Hazard policies of the Provincial Policy Statement (PPS 2014) and KCCA's Section 28 Regulation. After discussion, the applicant revised their application on February 11, 2020 to remove consideration of the two lots to the east of the dwelling. The amendment would be to change the designation from "Natural Heritage" to "Residential" and a change to the "Natural Hazard" overlay on Schedule "G" of the Municipality of Central Elgin Official Plan on a portion of the lands to recognize the area of the existing residential dwelling and accessory structure, and allow for a proposed severance to the west of the existing dwelling on the subject lands. Further, the "Natural Hazard" overlay is revised to reflect the limit of the hazard as demonstrated through the geotechnical report. Based on the information received as detailed above, the Municipality of Central Elgin Council was satisfied that amended Official Plan Amendment No. 7 was suitable for adoption and passed By-Law 2458 on February 24, 2020 and submitted it to the County of Elgin for approval. Based on the site-specific nature of this Official Plan Amendment it was determined that a full circulation of this amendment to agencies and/or ministries was not required. 191 IIII,��I�1011l�alulur«uf,,. 3 A copy of the Central Elgin adopted OPA No. 7 and amendment maps are attached to this report. FINANCIAL IMPLICATIONS: There will be no financial implications for the County as a result of this application. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ® Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ® Fostering a healthy now and in the future. ways of addressing environment. community need. ❑ Delivering mandated ® Enhancing quality of programs and services ❑ Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: This OPA No 7 will affect the Municipality of Central Elgin. COMMUNICATION REQUIREMENTS: None. Notice of adoption will be sent as per the requirements of the Planning Act. CONCLUSION: The Council of the Municipality of Central Elgin supports this Amendment and adopted it by By-Law 2458 on February 24, 2020. 192 IIII,��I�1011l�alulur«uf,,. 4 The Manager of Planning has reviewed File No. CE-OPA7-20, and therefore is of the opinion that this Official Plan Amendment is consistent with the Provincial Policy Statement both 2014 and the new 2020, and conforms to the County of Elgin Official Plan, as development is proposed outside of any natural heritage feature or erosion hazard limit, and is located within the Tier 1 Settlement Area (Port Stanley). All of which is Respectfully Submitted Approved for Submission Nancy Pasato Julie Gonyou Chief Administrative Officer Manager of Planning 193 OFFICIAL PLAN of the MUNICIPALITY OF CENTRAL ELGIN AMENDMENT NO. 7 PREPARED BY THE CENTRAL ELGIN PLANNING OFFICE 194 THE MUNICIPALITY OF CENTRAL ELGIN BY-LAW NO.2458 The Council of the Corporation of the Municipality of Central Elgin, pursuant to Section 17(22) of the Planning Act,R.S.O. 1990.as amended,hereby enacts as follows: 1. That Official Plan Amendment No. 7 to the Municipality of Central Elgin Official Plan, consisting of the attached Schedules and Explanatory Text,is hereby adopted. 2. This By-la-,A,shall come into force and take effect on the day of the final passing thereof. Enacted and passed this 24th day of February,2020. Mayor Clerk Certified that the above is aTrue Copy of By-law No.2458 as enacted and passed by the Council of the Municipality of Central Elgin on February 24,2020. 4-( Clerk of the Municipality 195 TABLE OF CONTENTS STATEMENT OF COMPONENTS PART A - PREAMBLE TO AMENDMENT NO. 7 1. Location 2. Purpose 3. Basis PART B - THE AMENDMENT 1. Introductory Statement 2. Details of the Amendment 3. Implementation and Interpretation PART C - THE APPENDICES Appendix I: Location Plan Appendix II: Notice of Public Meeting Appendix III: Minutes of Public Meeting & Written Comments Appendix IV: Planning Reports Appendix V: Zoning By-law Amendment Appendix VI: Environmental Impact Studies Appendix VII: Geotechnical Reports Appendix VIII: Phase I Environmental Site Assessment Appendix IX: Sight Distance Assessment Appendix X: Correspondence Municipality of Central Elgin Adopted by Council—February 24,2020 Official Plan Amendment No.7 to the By-law No.2458 Municipality of Central Elgin Official Plan —�� 349 George Street—Gerry Hensels 196 STATEMENT OF COMPONENTS PART A - THE PREAMBLE - does not constitute part of this Amendment. PART B-THE AMENDMENT-consisting of the following text and schedule, designated Schedule "I", constitute Amendment No. 7 to the Municipality of Central Elgin Official Plan. PART C - THE APPENDICES - do not constitute part of this Amendment. The appendices (I to X) contain the background data, technical justification and public involvement associated with this Amendment. I, Donald N. Leitch, Chief Administrative Officer/Clerk of the Municipality of Central Elgin, do hereby certify that the following (Part B) is a true copy of Official Plan Amendment No. 7 as adopted by the Council of the Corporation of the Municipality of Central Elgin (By-law No. 2458). Donald N. Leitch Chief Administrative Officer/Clerk Municipality of Central Elgin Adopted by Council—February 24,2020 Official Plan Amendment No.7 to the _ By-law No.2458 Municipality of Central Elgin Official Plan —�� 349 George Street—Gerry Hensels 197 PART A - PREAMBLE 1. LOCATION The subject lands are located on the north side of George Street, between Front Street and Sydenham Street. They have approximately 121.27 metres (397.87 feet) of frontage and are approximately 1.17 hectares (2.91 acres)in lot area. Municipally known as 349 George Street, they may be legally described as being Plan 117, Lots 5 to 7, geographic Village of Port Stanley, now Municipality of Central Elgin. The subject lands are designated natural heritage and natural hazard, however, the lands were subject to a previous zoning by-law amendment to allow for the construction of a residential dwelling and an additional residential unit within a detached garage. Uses to the west, east and north of the subject lands are residential in nature with natural heritage and natural hazard lands to the north and south and additional former industrial uses to the north The location of the subject lands is shown in heavy solid lines on the Location Plan found in Appendix I to this Amendment. 2. PURPOSE The applicants are proposing to amend the Official Plan designation and zoning on the subject lands to permit future residential development. Specifically, the owner is looking to allow for the severance of one lot to the west of the existing dwelling, for future residential development. The lands are designated natural heritage and natural hazard and are zoned a site-specific Residential (R1-69) zone which is facilitating the need for a zoning by-law amendment application. The purpose of this Amendment is to change the designation in the Official Plan of the Municipality of Central Elgin as it applies to the lands shown on the attached Appendix I- Location Plan. The change for"Natural Heritage" to "Residential" will recognize the area of the existing residential dwelling and accessory structure, and allow for a proposed severance to the west of the existing dwelling on the subject lands. Further, the "Natural Hazard" overlay is revised to reflect the limit of the hazard as demonstrated through the geotechnical report. 3. BASIS The basis of this amendment is as follows: The proponent has filed applications for amendments to the Official Plan and Zoning By-law to recognize the existing residential use on the subject lands and to permit the severance of a residential lot to the west of the existing dwelling. Municipality of Central Elgin Adopted by Council—February 24,2020 Official Plan Amendment No.7 to the 1 By-law No.2458 Municipality of Central Elgin Official Plan 349 George Street—Gerry Hensels 198 The subject property is located within the "Natural Heritage" designation and "Natural Hazard" overlay in the Municipality of Central Elgin Official Plan. Permitted uses within the Natural Heritage designation include passive open space, walking/biking trails, forest and resource management uses, conservation uses, erosion and flood control, low-intensity public and private recreation uses, existing agricultural uses, necessary public utilities and services, and accessory buildings and structures thereto. New permitted uses, or expansions/enlargements to existing uses, buildings or structures within a Natural Heritage designation that require a Planning Act approval may be permitted only if it can be demonstrated through an Environmental Impact Study (EIS) that there will be no negative impacts to the natural heritage features and/or their ecological functions. Within the Natural Hazard overlay no buildings, structures or additions thereto shall be permitted, except for buildings or structures required for flood control, erosion control or other conservation purposes, without the approval of the Municipality and the conservation authority having jurisdiction in the area. Where development and/or site alteration is proposed on lands adjacent to the Natural Hazard designation, the site-specific limits of the natural hazard(s) shall be determined through relevant studies prepared by a qualified professional with recognized expertise in the appropriate principles using accepted methodologies to the satisfaction of the Municipality and the conservation authority having jurisdiction in the area. Those limits shall be interpreted as the correct limits of the Natural Hazard designation and such interpretation shall not require amendment to this Plan. Surrounding land uses to the west, east and southeast of the subject lands are residential in nature with natural heritage and natural hazard lands to the north and south, and additional former industrial uses to the north. A location plan showing the location of the subject property in relation to these surrounding uses is found in Appendix I, attached. That applicants currently reside on the property and the lands were subject to a previous zoning by-law amendment to permit the construction of a secondary dwelling unit above a detached garage. The applicants originally proposed to create four lots (three severed, one retained) fronting on to George Street for the purposes of residential development, however, due to comments received from the Central Elgin Planning Office, Municipality of Central Elgin Staff and the Kettle Creek Conservation Authority, the application was revised to only proceed with the westerly severance. The amendment reflects the revised proposal. Municipality of Central Elgin Adopted by Council—February 24,2020 Official Plan Amendment No.7 to the 2 By-law No.2458 Municipality of Central Elgin Official Plan 349 George Street—Gerry Hensels 199 PART B — THE AMENDMENT 1. INTRODUCTORY STATEMENT All of this part of the document entitled"Part B-the Amendment" consisting of the following text and Schedules constitutes Amendment No. 7 to the Municipality of Central Elgin Official Plan. 2. DETAILS OF THE AMENDMENT The Official Plan is amended as follows: Item 1: (Schedule G) Schedule "G" to the Official Plan of the Municipality of Central Elgin—Community of Port Stanley Land Use Plan, is hereby deleted and replaced with a new Schedule"G" which incorporates the modifications to the Natural Heritage designation and Natural Hazard overlay as shown on Schedule "I" attached to and forming part of this Amendment. 3. IMPLEMENTATION AND INTERPRETATION The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Municipality of Central Elgin Official Plan. Municipality of Central Elgin Adopted by Council—February 24,2020 Official Plan Amendment No.7 to the 3 By-law No.2458 Municipality of Central Elgin Official Plan 349 George Street—Gerry Hensels 200 x = F F = F F��F F F = F F = F F FkF F( = F F = F F F F F IIIIII i i s i i s i i i t s ��tlllll III��I� i„ rlY Irl�rl�r�I�I IIII I" I NI II =_ s I IMI NI FF ® ;r � kfWf C F= s`.`ZkF F � �f F', �■ �E F F F F f" ■� xs1�� F F = 5 r h� Fes. = F =_= F == 3 == � ;r = FF'i��s"= FF . ' RAF kwF S =5i5.k® "pi0 F = _ i M "II, III IIII pp � 11F.1 r _ Him Mill r+ zs�k= FF"i FF z� • _� Milos� s s�i ss i ss i ss 1�' ��,''s� ♦ � � Olin, ppi r z O� :I�II�;!i•= , ® �_ $ �� 011 � � MI Im�\iiiiilliiiiiiiiiilli� ' ' I I I r ;�� Ml�'I s �IIIIIIIIIII�� - _ - . . F .... ��=OFF =� x . • �_ = , � . �� .. ':�..nay ■ ,ate..rr xx IFxx f: OFF F� F = FF = x �= FF = FF = FF �f FF = F OFF = FF = FF __ ;, PART C - THE APPENDICES Appendix I: Location Plan Appendix II: Notice of Public Meeting Appendix III: Minutes of Public Meeting & Written Comments Appendix IV: Planning Reports Appendix V: Zoning By-law Amendment Appendix VI: Environmental Impact Studies Appendix VII: Geotechnical Reports Appendix VIII: Phase I Environmental Site Assessment Appendix IX: Sight Distance Assessment Appendix X: Correspondence Municipality of Central Elgin Adopted by Council—February 24,2020 Official Plan Amendment No.7 to the 4 By-law No.2458 Municipality of Central Elgin Official Plan 349 George Street—Gerry Hensels 202 APPENDIX I LOCATION PLAN Municipality of Central Elgin Adopted by Council—February 24,2020 Official Plan Amendment No.7 to the 5 By-law No.2458 Municipality of Central Elgin Official Plan 349 George Street—Gerry Hensels 203 N �c O a Z y � N £ Q a W „,�" d J N o z w _ W �1 H SOto 'z v o U0 Z °o T W N Y J r� y r r� r if m wry�aaa��S�eyuap S, 1 Y t s f ' IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services E r Il 1 DATE: August 11, 2020 Prog,ressive,4yNat re SUBJECT: Library, Museum and Archives Service Updates RECOMMENDATION: THAT the August 11 t", 2020 report titled Library, Museum and Archives Service Updates, submitted by the Director of Community and Cultural Services, be received and filed for information. INTRODUCTION: This report provides County Council with service updates for Elgin County Library, Elgin County Museum and Elgin County Archives as part of the gradual re-opening of County services in response to COVID-19. DISCUSSION: County services are gradually returning after initial closures in mid to late March brought on by the global pandemic due to COVID-19. Elgin County Library, Elgin County Museum (including the Elgin County Heritage Centre) and Elgin County Archives have now re-opened to the public under strict health and safety protocols after their initial closure on March 16t". The following is an update on current service levels and procedures at each institution: Elgin County Library Elgin County Library has established curbside service with limited hours at all ten branches. A soft launch occurred on June 22"d and a full launch occurred on June 29t" As of August 10t", curbside service is being expanded from one day per week at all branches to two days per week, with the exception of Aylmer which is moving to three days per week from two. These additional hours are now possible given the gradual return of branch and main office staff to support the service. 205 IIII,��I�1011l�alulur«uf,,. 2 Phase 3 of Ontario's action plan in response to COVID-19 does allow for the re-opening of all on-site library services, although subject to certain safety protocols. This means that the interior of library branches could now be re-opened to the public for check out of materials, use of public access computers, and even attendance at programs with the addition of strict requirements such as physical distancing. However, for the time being, the library will continue to be focused on providing curbside service in a safe and effective manner into September when more staffing capacity will exist to expand service levels and the course of the pandemic is better known. This plan also dovetails with the re-opening of local schools who are major partners with the County's library branches. The library's curbside service is going very well to date. The process for using the service can be accessed II ^„ii Staff will keep Council and the public informed as service levels evolve in response to the pandemic. Elgin County Museum / Elgin County Heritage Centre The Elgin County Heritage Centre re-opened for limited public access effective August 11 t" under the following protocols: • The Centre is open to the public for drop-in visits from Tuesday to Saturday, 10:00 am to 12:00 pm and 1:30 pm to 3:30 pm. • The number of visitors is limited to 3 persons or 2 social circles provided that the size of each social circle is five persons or less. • The gift shop is open. All transactions must occur through the plexiglass on the reception desk. • Community meetings and events are suspended indefinitely. The complete overview of procedures and safety protocols can be accessed heire. It is expected that these procedures will remain in place well into fall 2020, contingent upon the overall course of the pandemic. Elgin County Archives Elgin County Archives re-opened for limited public access effective August 10t" under the following protocols: • The reference room is open by appointment only. Drop-in visits cannot be accommodated. Appointments are accepted Monday to Friday, 10:00 am to 12:00 pm and 1:30 pm to 3:30 pm. • The number of researchers at any one time is limited to 2 persons. • All interactions with staff must occur through the plexiglass on the reception desk. The complete overview of procedures and safety protocols can be accessed heire. It is expected that these procedures will remain in place well into fall 2020, contingent upon the overall course of the pandemic. 206 IIII,��I�1011l�alulur«uf,,. 3 FINANCIAL IMPLICATIONS: Not applicable. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ® Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: Local municipal partners have been informed of the library's return to service planning and hours for curbside service. Partners have been providing appropriate support such as cleaning under the terms of the County's leases for library facilities. Any further changes to library service will be communicated to partners well in advance of implementation. COMMUNICATION REQUIREMENTS: These service updates have been posted on respective websites and through social media accounts. Any immediate changes to service levels and procedures will be communicated through these channels. 207 IIII,��I�1011l�alulur«uf,,. 4 CONCLUSION: In large measure, the return of library, museum and archives services have been made possible by the gradual return of staff from other duties in the County, particularly within the three Long-Term Care Homes or from emergency leave. However, several staff in the department continue to assist in the Homes on either a full-time or part-time basis. This assistance is expected to continue into the fall given the on-going needs in the Homes to maintain a safe environment as part of pandemic response. Any further increase in library, museum and archives service levels will need to be balanced against these needs, as well as health and safety considerations relative to the pandemic and the time / capacity that will be required to transition staff back to their regular duties. Increases to service levels are expected to be very gradual. It is worth noting that all three services had a very strong on-line presence before the on-set of the pandemic, with vast digital resources available remotely. This allowed some level of public service to continue even as the pandemic was unfolding. Growing this presence and providing even more remote services will be a major focus of staff activity for the foreseeable future. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Julie Gonyou Director of Community and Cultural Chief Administrative Officer Services 208 IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Mike Hoogstra, Purchasing Coordinator DATE: July 29, 2020 Elgin. .o.,'. Uf) L f SUBJECT: Procurement Activity Report (April 1, Prog,ressiv,iZy Nature 2020 to June 30, 2020) RECOMMENDATION: THAT the July 29, 2020 report titled, Procurement Activity Report (April 1, 2020 to June 30, 2020), submitted by the Purchasing Coordinator, be received and filed for information. INTRODUCTION: The County's Procurement Policy requires that an information report containing the details relevant to the exercise of delegated authority for all contracts awarded that exceed $15,000, including amendments and renewals, be prepared and reported to Council on a quarterly basis. This report covers the period from April 1, 2020 to June 30, 2020. DISCUSSION: The Council of the Corporation of the County of Elgin delegated authority to the Directors to award contracts as follows: Value Report Status Greater than $15,000 No report to Council required if within approved but less than $250,000 budget 209 IIII,��I�1011l�alulur«uf,,. 2 Council also approved that an information report would be brought forward containing details of the award of contracts including amendments and renewals. The detailed report of the award of contracts is attached as Appendix A. FINANCIAL IMPLICATIONS: Prior to contract and purchase order approval, confirmation is made to ensure that the appropriate funds are available in the approved budget. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: No impact on Local Municipal Partners. COMMUNICATION REQUIREMENTS: No additional communication requirements. 210 IIII,��I�1011l�alulur«uf,,. 3 CONCLUSION: This report is submitted to summarize the County's procurement activity for the second quarter of 2020 in accordance with the reporting requirements as set out in the new Procurement Policy. All of which is Respectfully Submitted Approved for Submission Mike Hoogstra Julie Gonyou Chief Administrative Officer Purchasing Coordinator Jim Bundschuh Director of Financial Services 211 IIII,��I�1011l�alulur«uf,,. 4 APPENDIX A Procurement Activity —April 1, 2020 to June 30, 2020 Department Budget Project Supplier/ Amount Allocation Contractor (HST excluded) Homes & Operating Equipment Maintenance Contract ARJO Canada $16,760 Seniors for Nursing Equipment (Terrace Services Lodge) Homes & COVID Surgical Masks and Vinyl Medical Maxill Canada $50,852 Seniors Gloves Services Homes & COVID NocoSpray Mobile Disinfectant AMG Medical $22,155 Seniors Sprayers (3) Services Information Capital Lenovo ThinkPad Laptop CDW Canada $23,306 Technology Computers (VOR Provincial Agreement) Information Capital SAN Storage Upgrade CDW Canada $45,192 Technology (VOR Provincial Agreement) Information Operating Point Click Care Annual Software Point Click Care $29,375 Technology Maintenance Engineering Capital Elgin Manor Waste Water Treatment Dielco Industrial $74,710 Services Plant —Train #2 Upgrades Contractors Engineering Capital Asset Topographic Survey Horizon $21,185 Services Equipment Measurement Solutions Engineering Capital LED Fixture Replacement —Admin Everts Electric $25,755 Services Building, 2nd Floor Engineering Capital Remove and Replace Sidewalks — Oscar Temple $20,850 Services Elgin Manor Construction 212 IIII,��I�1011l�alulur«uf,,. 5 Department Budget Project Supplier/ Amount Allocation Contractor (HST excluded) Engineering Capital Flat Roof Replacement — Bobier T. Hamilton & $142,370 Services Villa Son Roofing Engineering Capital Engineering Design Services — SPH Engineering $19,200 Services Admin Building 1st Floor Office Renovation Engineering Capital Exterior Double-Sided Ground Sign Excellent Signs & $30,300 Services —Terrace Lodge Displays Engineering Capital Replacement of Eavestroughs, DFT Exteriors $28,939 Services Downspouts and Window Sealant — Bobier Villa Engineering Capital Brick/Stone Repointing & Brick Tops Contracting $91,398 Services Repairs at Bobier Villa, Elgin Manor Services & Administration Building 213 IIIII,��II�1011lual�lur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Mike Hoogstra, Purchasing Coordinator DATE: July 30, 2020 Elgink., U f) LY SUBJECT: Insurance Update Prog,ressive iZy Nature RECOMMENDATION: THAT the July 30, 2020 report titled, "Insurance Update", submitted by the Purchasing Coordinator, be received and filed for information. INTRODUCTION: During the last few months we have been made aware of a number of municipalities that are facing unprecedented increases in their insurance premium rates. This information report provides an update to Council regarding the upcoming renewal in December. DISCUSSION: Many municipalities are currently facing challenges with the constantly changing insurance market. Our current Insurer, JLT/Marsh recently indicated that the market is "unpredictable and rapidly changing". Regarding premium increases related to our renewal later this year, our Insurer advised that the majority of our liability policy is fixed at the current rate for one additional year. That portion of the policy represents about half of the total policy cost. The other portions of the policy are susceptible to potential increases and indications are that the property portion of the policy will likely represent the largest increase at between 5-7%. Predications for the Auto, Crime and AD&D portions will likely represent a 2-4% increase. Given that over half of our policy cost is fixed, we are unlikely to see the large percentage increases experienced recently by a number of municipalities this year. 214 IIII,��I�1011l�alulur«uf,,. 2 However, it is likely that the 2022 policy renewal will be challenging as our cost guarantee will no longer be a factor. FINANCIAL IMPLICATIONS: Costs for the 2021 renewal will be known later this year. Once the renewal documents have been received, a further update will be provided. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and community and other effectively. stakeholders. Additional Comments: LOCAL MUNICIPAL PARTNER IMPACT: None COMMUNICATION REQUIREMENTS: None 215 IIII,��I�1011l�alulur«uf,,. 3 CONCLUSION: With the changes and challenges in the current insurance markets, many municipalities have experienced large percentage increases in their insurance premiums. The County of Elgin is no exception and increases are expected in the next two years. Additional information will be provided prior to the insurance renewal later this year. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Mike Hoogstra Purchasing Coordinator Chief Administrative Officer Jim Bundschuh Director of Financial Services 216 IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: August 11 2020 Progressive by Nature SUBJECT: June 2020 Financial Update RECOMMENDATIONS: THAT the August 11, 2020, report titled, "June 2020 Financial Update", submitted by the Director of Financial Services, be received and filed for information; and, THAT a 2020 budget amending by-law be approved to amend By-law 20-08 to allow Council to consider a debenture by-law later this year. INTRODUCTION: The budget comparison for the County shows favourable performance of $68,000 for the month of June, primarily the result of favourable wage performance, bringing year- to-date favourable performance to $341,000. In May, a cashflow report was presented to Council that discussed the impact of COVID and the potential need to pull-ahead a portion of the previously planned $35 million of debt required to finance the County's capital ten-year plan. Although it currently appears that the impact of COVID on Elgin's cashflow has not been as significant as initially feared, interest rates have dropped as the economy has slowed. Council may wish to consider pulling ahead the previously planned $12 million of borrowing for 2021 into 2020 to take advantage of the favourable rates. DISCUSSION: Library performance of $45,000 and Economic Development performance of $20,000 is predominately due to wage savings resulting from the COVID related shortage-of- work/redeployment. 217 IIII,��I�1011l�alulurlruf�,,. 2 June 2020 Month-To-Date 1 » . » 41 � o ur m u,,,, » II II �„ 111 » ,, �� ry ^ � � IIII� ,. .. ,M1, » ,�». ,»am�»»ao��ll�l.ml�,,�»»�1�IIll�»»h��m1»�m,,�,»»\\i,»��m��ll�»,1�»6ll»��,�1�»�»��m t4�n�i»��I��1��1,� »�0»��o,»�m,�11»�m,X»»�m. .�uti»»��I��»»�,»y�»�o»��o»l�»,,�$;�,»ii"m. ,�ll�l. 11 ll 11 111 fill \ 60»1 11 \\\11111111» »IIII 44,1 6l \\\11»11», 111»1»(fill III \\\11» III 4Y1 111�, Y 1 111111»,»il»(» 1»IIII) 11»I,1111,11»»„1 1 l� b » »I , », » »» »1»111 ll�1 III l ,11 , IIIII 11 V V o u , » » I»»I4,11111111»IIII»111.»111 Illl»1111111.»»II»11111111 1 � 1 1 I 1 ( O,M1II »l I I .« I » I � o I , M1I » , IIII� I }loll I 1111111»`»\.»»ll»I»»111»»».11\»1 »». IIII ,Illlll»ill» 1. 1 1 \1 » 1 1 VI III llr II, ,,III II r 1 � 1 1 \ III I lV 1 1.11»fill»1»1 1 11 l 11D\1 l 1 U 6 IIII 1 11 , 11 �, , I I r 1 IIII I,,I mill I y �1 ml o Y al nu v 1 9 6 11,a11 l ,all 1 1 ll ,11 111 11 111 11 1 \\ 11,�ll�l. IIII 1,111 111,1111 IIII 111 1164 1 64 l6 111 111 111»IIII 0 IIII lull IIIII IIII »ill 64 111 11 lull»Ill lull» »w,,bll l m,ll�1 I , III I I ll ll 11 y y { V II , , \, » u 1111111»»11 Il IIIIG44 141111111.411111111» I 1 1 11I,» Ill 1 I IIII» 11 { u`� 11 yy 111 � 4 �. II Ifl�) om IIC II� .II VI aw. .m \V.III� Imp, 1 II ,II „I, IrII, { 1, » 1» 1 I.I»»»1»(,IIIII, »1111»I1.»»111111»I » » 1 I 1 1 0\ v 111 I»111vI,1 „»»1 »111,»Il1 Il»» I � r I IIII�I 1 1 �,I 1 w l � t ,\ IIIII» »1 »1»»1 IIIII I n 11»11» » r � o» i 111 »I ,II I11 \ �», , , IIIII v l 1 I II r I,,I „r IIII 1 V 1»»Illlllll»»»,IIIII 00 111»1)»» 1»111111»l11»IA111�1»I,l � ,111111»»1,1.114»111»1 � 1»IIIII»I11, 1 1� 1 1 111111»»1 11 I I Illll» » 1 Illlll» 0 \\ 11 1 1 1 11 l � IIII � llr I,,I 1 \� v u 1 I 6 (Grand Total (11,197,303) (11,265,388) 68,085 The $68,000 of favourable June performance brings the year-to-date performance to a favourable $341,000. A portion of the favourable year-to-date performance results from COVID funding being received in advance of the associated costs incurred. As these costs will continue to be incurred in the coming months, the year-to-date performance will be reduced. June 2020 Year-To-Date I I III,. , II "ta"»,I� 11 w ,M1 I ,w .,M1»I�»»�1�I�,�,»��»»»»�»»I�»lu»�»�»»»,��»:o »�1,�»»�III�\»,�1»�»»�,»�»»� a » o u,11 ,,»1» 11\ ll»,II 111 ss»I»ll ll VA 11�1111»», llllllllllll»»ll»I AV\11�111,1111»l 11»ll Illlll» III VVVV»ill Illlll 11110AV\V 1 Al » 1 » l ,� 1 » 1 1 1 I I u I � vv„ Illr of �„77�III ,I AIL III, ly» �I» v L», 1 , V0111111,11111»»I»»III Illl», »»I»»IIII».�1111111»,l» l v1 l II, 1 V l III r �I rl IIII „II IIII} y »I 9 1 ,1 V I 1 6 I`9111111»» III II II 111111 \\»�»ill 11164 1,4,164 1114 \\»,IIII»,11�„ lull 4»�1 11 \\\\\�»IIIII u , » » 1 I 1 1 m uu� ml m m ml Ill 1 \r:Imp 1 w I All I� u , b N l \ l 1 \1 V V»1111111111.11111.111V,,,11111»111111»111 1,». 111.11,11111 V 1 \ 1» V \III ( l V»1»11 III 1»1 »01 �1 » l su I I I » » 11 \1 , � 1 » 1 IIII»»».o�1�11111111111.11»,11�1 »1a»»11 ll»»»,»II 11 p »1 »1 111 »ll» 11 »IIIII,IIIII 1 IU n II 1 � � »ll ail (,all» » II I » » V Ill»l,ll 1 0 1111 111 IIII Illlll r Illlll IIII l I 1 I I, l Q � M1II rl r 0 1 oe \l l 1 U 1 , m 1 1 » 1 4 l l 1 1 l l»»Ill»»I 111111111 d 11,111»11 IIII\0\\IIII lD Il,I IIIII ,11�1 111 1 1 III �1 » I 1 » ,» I »1 1 1 1 U, h � u I» » » »1 � I I 1 11 111 V 1 » 1 l W III l , �,. ..IIIII r I�I III IIII 1I . r ,all a) ,all I� u � 4 I 1 » I »1 I II ll 11 , I 1 Ll 1 �I �I �II IIII IIII v 11 I v » 1 I n \ \\ U» 1111»»1111I1111111»IIII„,»111Ill»loll »lllllllll»11 0»111»»l»I»I»,1»11»11I»I»AII»» N »,111111111»1.111111»»Ill»Ill » , Grand Total (11,689,115) (12,030,558) 341,4143 218 IIII,��I�1011l�alulur«uf,,. 3 FINANCIAL IMPLICATIONS: Cashflow is being monitored closely, as the significant investment in infrastructure, combined the potential impacts of the pandemic, will draw upon the County's cash reserves, while lower interest rates provide an opportunity for Council to consider. At the time of the 2020 budget approval, the plan was to begin acquiring $12 million of debt in 2021, with debt growing to $35 million by 2023, to fund the ten-year capital plan. COVID has the potential to negatively impact cashflow, as Council has granted the LMPs interest relief on levy payments to allow them to support their residents during this difficult time. The May cashflow forecast assumed a 25% reduction in the June levy collection; however, in actual fact 95% was collected. This has improved the cashflow forecast and reduced the potential that the initial 2021 debt installment of$12 million needs to be pulled ahead to address cashflow shortfalls. However, Council should consider a pull-ahead of debt regardless as Infrastructure Ontario debt rates are currently quite favourable and rates of approximately 2% could be locked-in this year. The cashflow in the table on the following page, assumes that $6 million in debt will be acquired in September and a further $6 million will be acquired in November taking advantage of current low rates. This will allow cashable GICs of $6 million earning 1.9% will be retained until 2022, together with $4 million of GICs maturing January 2021 for a total year-end investment in GICs of approximately $10 million and year-ending cash of $16 million. Finance staff will continue to monitor the cashflow situation and interest rates and will come forward with a recommendation on a potential $6 million installment in September and a further $6 million installment in November. The Wonderland Road reconstruction and the King George Lift Bridge would be used as the projects for these potential debentures. In order to prepare for the potential of acquiring debt this year, the budget by-law will need to be amended to include the following two resolutions: THAT the 2020 ten-year capital plan, including capital budget for Wonderland Road reconstruction and the King George Lift Bridge which brings their cumulative total capital budget to $6,225,000 and $6,645,000 respectively, set out in Schedule "D" attached hereto and forming part of this by-law, be approved and adopted by Council. THAT debentures of up to $12 million in 2020, as part of a plan to borrow $35 million over the next three years to fund the ten-year capital plan, be approved by Council. Infrastructure Ontario has pre-approved Elgin for a $12 million loan and will provide a rate offer letter agreement five business days prior to Council considering a debenture by-law. 219 IIII,��I�1011l�alulur«uf,,. 4 August. September October November December Cash Opening A)Cash 7,913,112 6,987,6S6 14,417,929 9,S97,142 14,984,890 B) Investments 18,034,324 12,743,786 12,743,786 12,743,786 9,639,997 Income Statement Adds/(Reductions)to Cash 1) Revenue 4,786,565 13,023,888 3,114,148 3,114,786 14,644,643 2)Wages (1,539,40S) (1,533,230) (1,535,411) (1,532,357) (2,017,290) 3) Benefits (644,068) (642,545) (643,103) (642,247) (1,323,377) 4)Operating Costs (2,484,485) (2,908,936) (2,362,485) (2,362,485) (5,811,205) Net Operating lincome/(oast) 118,608 7,939,176 M26,851) (1,422,304) 5,492,772 excluding Amortization (Less)Capital Expenditures 5)Capital WIP (6,393,797) (4,457,068) (3,417,213) (2,307,194) (5,812,465) Inflows/(Outflows) B) Investments 5,290,538 - - 3,103,789 - C)Accounts Receivable 8,696 (2,054,285) 23,277 13,456 2,063,066 F)Accounts Payable H) Debt 6,000,000 6,000,000 Grand Total 5,299,234 3,945,715 23,277 9,117,245 2,063,066 Forecasted Positive/(Negative) performance 1) Revenue (5,946) 2,450 - (34,373) 2)Wages 6,445 4)Operating Costs 50,000 (449,115) Antucupated Performance Total 50,499 2,450 - (483,489) Ending A)Cash 6,987,656 14,417,929 9,597,142 14,984,890 16,244,774 B) Investments 12,743,786 12,743,786 12,743,786 9,639,997 9,639,997 220 IIII,��I�1011l�alulur«uf,,. 5 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ® Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ❑ Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and community and other effectively. stakeholders. Additional Comments: none. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: A report, including Infrastructure Ontario's rate offer letter and a debenture by-law will be presented in September for Council to consider. CONCLUSION: Actions undertaken by Council have helped manage the impacts of COVID, positioning the County well to manage the ongoing Homes-related costs in the future months without drawing the County into negative financial performance. June levy receipts were better 221 IIII,��I�1011l�alulur«uf,,. 6 than anticipated, reducing the need to acquire debt in 2020. Although cashflow pressures have improved, current low interest rates provide an opportunity for Council to lock-in a portion of the debt into these lower rates. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Jim Bundschuh Chief Administrative Officer Director of Financial Services 222 IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, Director of Engineering Services E % Ir LY Peter Dutchak Deputy Director of Engineering Pr ;ressive,iZy Nature Services DATE: July 31, 2020 SUBJECT: Belmont Road Pedestrian Crossover RECOMMENDATION: THAT the Pedestrian Crossover (Level 2, Type B), proposed to be installed by the Municipality of Central Elgin on Belmont Road (County Road 74) at Union Street in the Village of Belmont be approved. INTRODUCTION: The County of Elgin has received a request from the Municipality of Central Elgin seeking approval to install a Pedestrian Crossover on Belmont Road (County Road 74). DISCUSSION: The Municipality of Central Elgin is proposing to install a pedestrian crossing on Belmont Road immediately north of Union Street within the Village of Belmont. The proposed installation is based upon the Ontario Traffic Manual, Book 15 — Pedestrian Crossing Treatments, and will include rapid flashing beacons and curb "bump outs" intended to shorten the crossing distance for pedestrians and enhance the crossing's visibility for motorists. The Municipality of Central Elgin's staff report and drawing detailing the project is attached for Council's information. County Council has supported and cooperated with local municipalities who request the installation of pedestrian crossing facilities on County roads where they do not meet technical warrants as defined by the Ontario Traffic Manual. In these instances, County Council has supported their installation so long as they are designed in accordance with the Ontario Traffic Manual, approved by County staff and fully funded by the requesting municipality. Some past examples of such projects include pedestrian crossings installed on: John Street at South Street in Aylmer, Ron McNeil Line at Springfield Road in Springfield and Currie Road at Jordan Street in Dutton. 223 IIII,��I�1011l�alulur«uf,,. 2 FINANCIAL IMPLICATIONS: The project is fully funded by the Municipality of Central Elgin who is requesting the installation of pedestrian crossing on Belmont Road (County Road 74), as it does not meet technical warrants as defined by the Ontario Traffic Manual. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ❑ Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: Continued practice of supporting local initiatives. COMMUNICATION REQUIREMENTS: None. CONCLUSION: The Municipality of Central Elgin has requested approval from the County of Elgin to install a Level 2, Type B - Pedestrian Crossover facility on Belmont Road immediately north of Union Street within the Village of Belmont. The project will be fully funded by the Municipality of Central Elgin and designed in accordance with the Ontario Traffic Manual — Book 15 Pedestrian Crossing Treatments. Staff recommends approving the project. 224 IIII,��I�1011l�alulur«uf,,. 3 All of which is Respectfully Submitted Approved for Submission Julie Gonyou Brian Lima Chief Administrative Officer Director of Engineering Services Peter Dutchak Deputy Director of Engineering Services 225 The Corporation of the Municipality of , Cefltral Elgl'rl 450 Sunset Drivel st Floor,St.Thomas,Ontario N5R 5V1 P:519.631.4860 F:519.631.4036 July 21st, 2020 Brian Lima County Engineer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Email: blimapelgin.ca Dear Mr. Lima: Re: Belmont Pedestrian Crossover Please be advised that Central Elgin Council discussed a staff report respecting the above noted matter at their Regular/Planning Meeting dated Monday, July 201h, 2020 and the following resolution was passed: THAT: Report ICS 14-20 "Belmont Pedestrian Crossing" be received as information; AND THAT: Council approve the proposed Pedestrian Crossing as per said Report; AND FURTHER THAT: Council direct staff to seek approval from the County of Elgin to construct the Pedestrian Crossing. CARRIED Please note I have attached the report for your ease of reference. Please feel free to contact me at the municipal office should you have any questions regarding this information. Kind Regards, Dianne Wilson Deputy Clerk/Records Management Coordinator C.C. G. Brooks, Director of Infrastructure & Community Services S. Waterman, Senior Technologist & Drainage Superintendent The Corporation of the Municipality of Ce--ntral Elyin p p Y ---------------- ,. Report DATE: July 13, 2020 REPORT: ICS-14-20 TO: To Mayor Martyn and Council PREPARED BY: Sean Waterman,Senior Technologist & Drainage Superintendent SUBJECT: Belmont Pedestrian Crossing TO COUNCIL: July 20, 2020 RECOMMENDATION. THAT Council of the Municipality of Central Elgin receive Report ICS-14-20 Belmont Pedestrian Crossing AND THAT Council approves the proposed Pedestrian Crossing in this report; AND THAT Council seek approval from the County of Elgin to construct the Pedestrian Crossing. REPORT: Pedestrian Crossings along Belmont Road have been suggested from residents and council members over the past few years. While warrants for the crossing may not be in place, the Munciipaliy has expressed interest in pursuing crossings and money has been made available for this purpose in the 2020 budget. Two Crossings are being proposed for 2020 including the subject crossing in this report and a previously approved crossing under the bridge north of Caesar Road. Belmont Road is a County Road and the crossings are subject to County Council approval. Staff are suggesting a suitable location for the pedestrian crossing would be just north of Union Street between the Canada Post Office on the west side and the Convenience Store at the north east corner of Belmont Road and Union Street. With the additional pathway under the bridge also being constructed this year, aprpoval of this crossing would provide two crossings. Further, with Craigholme Subdivision Phase 6 and the announcement of the school, warrants may be in place in the next few years to have a signalized intersection at Seventh Ave and Belmont Road. This would provide a thrid crossing, however, this would be subject to the approval from the County of Elgin. The design based on the "Ontario Traffic Manual Book 15 Pedestrian Crossover Treatments" would allow for a Level 2 Type B Pedestrian Crossover at the Union Street location which includes aluminum : .......... _.. - . poles with actuated, double sided rapid flashing beacons that are activated by a pedestrian pushbutton on the poles. Additionally, staff recommends installing concrete curb extensions (also Known as bulb- out, choker, neckdown). Curb extensions reduce the distance pedestrians have to walk, reducing the potential of pedestrian-vehicle conflicts and reducing vehicle wait times. Curb extensions are a form of horizontal deflection traffic calming measure as described in the Municipality of Central Elgin "2018 Traffic Calming Policy" resulting in reduced traffic speeds between 2 and 81<m/h. A drawback to installing a pedestrian crossing here would be the loss of parking spaces as no parking is allowed within 30 meters on each approach and 15 meters following. The County of Elgin Engineering Services has done an initial review of the proposal with their comments incorporated into the design. They have no issues with the proposal subject to County Council's approval. The proposed pedestrian crossing is estimated to cost$45,000.00 (excluding HST). If Council approves the recommendation in this report, staff would tender this project for fall 2020 completion. p 1 Respectfully Submitted: Approved for Submission r-v d for b j on ;A__ . _-_ Sean Waterman / e_16, ' ,00ks onald N. Leitch Senior Technologist & Director of CAO/Clerk Drainage Superintendent Infrastructure and Community Services 228 `t0O w ZZ, wo 0Q'6 E IWIIBull ,/ / WU)c mpor g * - a ID LU / / E m $CS 4 = & fr a 3�iIII4 7Lli �$ o o� p � am _ ..........._._-_ O w 0 g _........ _-.-.-_-...._....._._ Uw LL U w 1- UOWH we an , I f � Err, / Ev d; N A�/ r , / IR N " o� ,n r �� / IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, Director of Engineering Services E % Ir Il LY Peter Dutchak Deputy Director of Engineering Pr ;re sive,iZy Nature Services DATE: July 31, 2020 SUBJECT: Centennial Avenue — Speeding Concerns RECOMMENDATION: THAT the report titled "Centennial Avenue — Speeding Concerns" be received and filed, and; THAT a copy of the report be provided to the Municipality of Central Elgin. INTRODUCTION: The County of Elgin has received a request from the Municipality of Central Elgin to perform speed and volume counts on Centennial Avenue (CR 28) and to review implementing traffic calming measures. DISCUSSION: The County of Elgin received a request from the Municipality of Central Elgin Council (attached) to perform speed and volume counts on Centennial Avenue (CR 28) and to review implementing traffic calming measures due to ongoing speeding concerns. Staff deployed four traffic radar counters along Centennial Road on June 28t", in the mid-block sections between Elm Line and Talbot Line in order to capture free flow traffic behaviours along this road section. The following results were recorded: Traffic Volume 85th Percentile Mid-block Count Location Count Average Speed Speed along Centennial Avenue (24 hours) (km/h) (km/h) Elm Line to Lawton Street 4,761 57 63 Lawton Street to Bodkin Street 5,189 57 63 Bodkin Street to Wellington Street 5,448 56 62 Wellington Street to Talbot Line 7,420 55 61 230 IIII,��I�1011l�alulur«uf,,. 2 Centennial Avenue in the study area has a posted speed limit of 50 km/h and is classified as a "Suburban Link" which defines it as: being adjacent to or within urban centres, relatively short in length, relatively high traffic volumes and an alternate or by- pass route. The 85t" percentile speeds along this road indicate that 85 percent of vehicles travel at or below 63km/h. The 85t" percentile speed is considered to be the reasonable operating speed along a section of road by assuming that the majority of motorists are acting reasonably and responsibly for the type of road and its surroundings. The counters also recorded 148 motorists (3%) between Lawton Street and Bodkin Street that were travelling in excess of 70 km/h. Fewer motorists travelling in excess of 70 km/h were recorded in the other road sections. Speed enforcement is the primary tool used to deter aggressive driving behaviours. The study's findings have been shared with the OPP and identifying a specific location of excessive speeding will be helpful for the OPP to deploy targeted enforcement. Traffic calming is another tool used to modify driver behaviour. The purpose of traffic calming is to restore a road to its functional classification. For example, traffic patterns can change and divert drivers to using local streets in order to avoid traffic congestion or construction. Local streets are not designed for high volume through traffic and traffic calming treatments can help restore the road's intended use. In this case, Centennial Road is being utilized by traffic appropriately as a "Suburban Link", being adjacent to an urban centre and used as a by-pass route and therefore traffic calming treatments are not recommended. FINANCIAL IMPLICATIONS: None. 231 IIII,��I�1011l�alulur«uf,,. 3 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ❑ Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: None. CONCLUSION: The Municipality of Central Elgin has requested that the County of Elgin perform speed and volume counts on Centennial Road (CR 28) and to review implementing traffic calming measures. Four traffic radar counters were deployed along Centennial Road between Elm Line and Talbot Line within the mid-block locations to capture free flow conditions. The recorded data found that the average daily volume is 5,700 vehicles, the average speed is 56 km/h and the 85t" percentile speed is 62 km/h. Generally, the findings are consistent with the road's functional classification and purpose, however, a small percentage of aggressive driving was recorded with the greatest incidence between Lawton Street and Bodkin Street. The study's findings have been shared with the OPP so that they can deploy targeted enforcement. 232 IIII,��I�1011l�alulur«uf,,. 4 All of which is Respectfully Submitted Approved for Submission Julie Gonyou Brian Lima Chief Administrative Officer Director of Engineering Services Peter Dutchak Deputy Director of Engineering Services 233 IIII,��I�1011l�alulur«uf�,,. 5 The Corporationofthe Munl,6pafity of ,,,� ._.. �.. � Y in 450SLIwnrMUnlqY aC N5R5VI F-��1',�''liW tti tl � dully 2211 2020 &r an Lima County Engineer County of Eligin 450,Sunset Drive t. Thomas,ON f 5,R aVt Maul" VN,1 „ `r rrn.Ca Dear Mr,i rnw Re: Centenniat Avenue,..Speeding Concerns PlWase be advised that Central Elgin Counr'll di srurssed the above rioted matter at their Re; uulariPillanniing M,eeting dated Monday,July 20011„2020 and.,the following resolutlrnn was passed: THAT: Due to o n oiing speeding concerns on Cen ten,niall Avenue in Centrall Agin,Council respectfully requests the County Engineer to perfarnn speed and volume counts,on that road which its under County jurisdiction); AND,FURTHER THAT Council request the Gournty Eingineer to r+vi,00w,implementing traffic calming measures on Centennial Avenue. CARRIED, iptea:se feel free to contact me at the rntinleip,all office should,you have any quasNons regarding this infnrnraatlan. in,d Regards, ards, ianne't'tdiilsniin Deputy led records Management CoordInator e.n_ G, Brooks„ Director of Infrastrunture&trrrrnrnurnity Services 234 IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, Director of Engineering Services ElI ' fjjq'' DATE: July 31, 2020 Progressive,, yNature SUBJECT: Centennial Road / Elm Line Intersection Improvements Municipal Class Environmental Assessment— Project File RECOMMENDATION: THAT Council endorse the Centennial Road / Elm Line Intersection Improvements Municipal Class Environmental Assessment Project File. INTRODUCTION: The County intersection of Centennial Road (CR28) and Elm Line (CR56) is currently a four-way intersection currently only controlled at its north and south approaches with stop conditions. Existing horizontal and vertical geometric topography conditions require significant driver concentration to navigate the intersection during peak vehicular periods. This intersection located within the Municipality of Central Elgin and abutting the City of St. Thomas is also located adjacent to ongoing and further planned intensive area developments. This intersection also serves as a critical junction for both City and County motorists. Following preparation of a Traffic Impact Study (TIS) in 2016 in support of nearby subdivision developments, improvements of this intersection are required prior to full subdivision build-out. At its meeting on December 12, 2019, County Council retained BT Engineering Inc. to undertake a Municipal Class Environmental Assessment (MCEA) to identify transportation intersection improvements. This report provides details of a scheduled online Public Information Centre that presents background information, the evaluation of alternatives, and the Technically Preferred Alternative for intersection improvements. 235 IIII,��I�1011l�alulur«uf,,. 2 DISCUSSION: The County of Elgin has completed a Municipal Class Environmental Assessment (MCEA) Study to develop a transportation plan for intersection improvements at Centennial Road (CR28) and Elm Line (CR56) in the Municipality of Central Elgin. The Study had evaluated alternatives to improve the operation, safety and capacity of the existing intersection, and has identified a 45m Roundabout as the preferred alternative as detailed in the appending Project File report. The Centennial Road / Elm Line Intersection Improvements Municipal Class Environmental Assessment Study was conducted as a Schedule `B' project in accordance with the Municipal Class Environmental Assessment (2015) document. The Study followed the Municipal Class EA process by establishing the need and justification for the project, and considered all reasonable alternatives with acceptable effects on the natural, social and cultural environments. Public Consultation Recognizing that consultation is a vital part of the MCEA process, the Study Team actively engaged with all potentially affected parties including property owners, government agencies, community members, special interest groups, and First Nations Communities to ensure a transparent and responsible planning process. At the initiation of the project, a mailing list was created which included relevant federal and provincial government agencies, local government officials, interested First Nations communities, special interest groups, and property owners. The mailing list was updated throughout the process to include those who expressed interest in the study. All project notifications were sent via mail or email (where requested) to the project mailing list, and posted on the County's study webpage li :rll...611ri . In light of the Province of Ontario's COVID-19 State of Emergency declaration, for which public gatherings have been prohibited, an online Public Information Centre which relied upon web-based communications was held from May 19, 2020 to June 5, 2020 to obtain public feedback on the evaluation of alternatives. Notification of the online Public Information Centre was both advertised in the St. Thomas Times Journal and Aylmer Express, and detailed in a letter mailed and/or emailed to all nearby property owners along Centennial Road and Elm Line. Study Recommendation Based on public, agency and stakeholder comments, the study Project File recommendation includes: 236 IIII,��I�1011l�alulur«uf,,. 3 • Intersection Improvements: 45 m Roundabout (inscribed circle diameter) centered between the Elm Line and Elm Street approaches. • Promotion of Active Transportation: Addition of sidewalks and an independent cycling lane incorporated into the roundabout design to encourage the use of various modes of active transportation. • Mitigation to individual property owners for compensation for land acquisition, landscaping and driveway reconstruction. The recommended intersection improvements contain key features with flexibility for refinements during detailed design including: • Extension of the sanitary sewer to the east on Elm Line to service properties immediately east of the intersection. This will be based on input from the Municipality of Central Elgin and City of St. Thomas. • Inclusion or exclusion of independent cycling lane based on impacts to adjacent property owners, and/or maintenance/operation requirements. • Minor modifications to the sidewalk, cycling/vehicular lanes, and shoulder widths during detail design to accommodate existing infrastructure (i.e. utilities) and minimize impacts to adjacent property owners. Next Steps Subject to Council's endorsement, the study Project File document will be placed on public record for the mandatory 30-day public review period at the County Administration Building and on the County's study webpage following the pending publication of the Notice of Completion within the St. Thomas Times Journal and Aylmer Express. Comments and/or concerns are to be submitted to the County of Elgin and BT Engineering Inc. within the 30-day review period. Anyone who has outstanding concerns relating to study, within the review period may request the Minister of Environment, Conservation and Parks to issue an order to comply with Part II of the EA Act if the concern cannot be addressed. The work undertaken in preparing this report represents the completion of the MCEA process for the Centennial Road / Elm Line Intersection Improvements Municipal Class Environmental Assessment. FINANCIAL IMPLICATIONS: Implementation of the recommended intersection improvements, proposes benefit to the 237 IIII,��I�1011l�alulur«uf,,. 4 County, and the City of St. Thomas by providing a more versatile, environmentally friendly traffic network, that incorporates and fosters active transportation. The preliminary opinion of probable construction cost is estimated to be $1,329,600.00 (exclusive of HST, engineering, or property acquisition costs, and inclusive of 20% contingency). The 2019 Capital Budget included $500,000 necessary to complete the MCEA, prepare the detailed design, and provide the required contract administration during construction. Accordingly, additional budget funds will need to be added to the applicable future capital budget years to fund the balance of all related project costs. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ® Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ® Exploring different ® Fostering a healthy now and in the future. ways of addressing environment. community need. ❑ Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: The scope of work will be phased and coordinated with advanced utility relocations and municipal servicing (as required). This construction phasing may include short term road closures (local access to properties only) if required to implement the works. The timing of implementation will be subject to anticipated shared funding commitments amongst the County, Municipality of Central Elgin, and City of St. Thomas, and required coordination with other area projects in the City of St. Thomas and/or Municipality of Central Elgin. 238 IIII,��I�1011l�alulur«uf,,. 5 COMMUNICATION REQUIREMENTS: Subject to Council's endorsement, the study Project File document will be placed on public record for the mandatory 30-day public review period at the County Administration Building and on the County's study webpage following the pending publication of the Notice of Completion within the St. Thomas Times Journal and Aylmer Express. CONCLUSION: In support of existing and future planned development within the City of St. Thomas and the County, improvements to the County's intersection of Elm Line (CR56) and Centennial Road (CR28) is required to achieve an acceptable level of service. Accordingly, the County has completed a Municipal Class Environmental Assessment Study to develop a transportation plan for intersection improvements. Subject to, and upon receipt of Council's endorsement of the Project File, the study Project File document will be placed on public record for the mandatory 30-day public review period. All of which is Respectfully Submitted Approved for Submission Brian Lima Julie Gonyou Director of Engineering Services Chief Administrative Officer 239 IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, Director of Engineering Services E % Ir Il LY Peter Dutchak Deputy Director of Engineering Pr ;ressive,iZy Nature Services DATE: August 5, 2020 SUBJECT: Deer Crossing Warning Signs Evaluation RECOMMENDATIONS: THAT additional deer crossing warning signs be installed on County roads as detailed in the report titled "Deer Crossing Warning Signs Evaluation", and; THAT the project's estimated cost of $22,000 be funded by the Road Sign Replacement project (60902003), and; THAT the County post the OPP's public awareness campaign regarding deer collisions in the fall annually on the County's website and social media pages. INTRODUCTION: The Elgin Group Police Services Board has requested that an evaluation of existing deer crossing warning signs be undertaken by the County's Engineering Services Department in cooperation with Elgin OPP. This report shall discuss existing deer crossing warning signage along County roads and recommend updated signage based upon recent collision data. DISCUSSION: County Council has directed staff to evaluate existing deer crossing warning signage along County roads in cooperation with Elgin OPP. The guidelines for Deer crossing warning signage are outlined in the Ontario Traffic Manual — Book 6, Warning Signs and qualifying roads sections require at least one collision annually for at least five consecutive years in road sections between 1.5km and 8km in length. Road sections less than 1.5km require a minimum of 4 collisions annually. In order to determine suitable placement of warning signage, a deer collision heat map for the previous five years (2015-2020 up to the month of May) has been created and is attached to this report for Council's reference. Also depicted on the map are existing 240 IIII,��I�1011l�alulur«uf,,. 2 deer crossing warning signage (54 in total shown in yellow) and enhanced deer crossing warning signage (11 locations in total shown in red). A review of the recent five-year deer collision experience and existing signage has determined that additional deer warning signage (OTM code We-1 11) is required at 47 locations in order to capture qualifying areas along County roads. The second attached map titled, "Proposed Deer Signage Locations", depicts the locations of the additional recommended warning signs to be installed. Enhanced Signage Locations In 2003 a working group comprised of the OPP, Ministry of Natural Resources, County staff and a local community group met to find creative solutions to increase the awareness of deer collisions on County roads. As a result, County Council endorsed a plan to install enhanced warning signage in 11 areas along County roads that had experienced the greatest number of deer collisions in the previous five years (1998 — 2002). In these locations, custom deer warning signs are installed with flashing amber beacons annually during the months of October to January to warn motorists when deer are most active in an attempt to reduce collisions. Local municipalities assist with the installation and removal of the signage annually and this activity is explicitly identified in the Road Maintenance Agreement. A review of the most recent five-year deer collision experience on County roads confirms many of these highest collision areas continue to exist in similar locations, however some of the locations could be removed and some should be added to more accurately identify the current high collision prone areas. Collision data obtained through the MTO's Authorized Requester Information System (ARIS) today provides an accurate geographical referenced location of the collision whereas previous reporting relied upon a written description on the collision report. The locations along County roads with the highest density of collisions between 2015 and 2020, are shown on the attached map titled, "Proposed Deer Signage Locations", and listed in the following table: 241 IIII,��I�1011l�alulur«uf,,. 3 Enhanced Deer Crossing Warning Sign Locations Location County Road From To 1 Talbot Line CR 3 West of Furnvial Road East of Dunborou h Road 2 Pioneer Line CR 2 West of Dunborou h Road East of Coyne Road 3 Fingal Line (CR 16) West of Iona Road East of Lakeview Line 4 Talbot Line (CR 3) East of Willey Road East of Houghton Road 5 John Wise Line (CR 45) South of Fingal Line West of Centennial Road 6 Sunset Drive (CR 4) North of Warren Street North of John Wise Line 7 Ron McNeil Line CR 52 East of Wellington Road West of Highbury Avenue 8 Highbury Avenue CR 30 North of Ron McNeil Line South of Carr Road 9 Belmont Road (CR 74) South of Borden Avenue North of Talbot Line 10 John Wise Line (CR 45) East of Quaker Road East of Springwater Road 11 Heritage Line CR 38 East of Talbot Line West of Sand own Road It is proposed that each of these identified 11 locations receive a larger, 120cm x 120cm We-1110 sign (a 90cm x 90cm sign is the largest standard sign) at the limits identified in the table above and be in place permanently, not only during the months of October to January as previously done, since deer collisions can occur at any time of year. Additionally, during the months of October to January, a yellow battery-operated LED beacon shall be installed on these signs in order to increase their awareness to motorists when deer are typically most active. Cooperation with Elgin OPP and Public Communication Staff has discussed deer collisions, signage and public communication strategies with Elgin OPP. Collision data provided by the OPP is consistent with collision data obtained from ARIS and used by the County. The OPP is supportive of additional and enhanced signage and also noted the importance of public awareness. In this regard, the OPP normally issues a fall press release with respect to deer collisions and County staff have proposed to post this messaging on the County's website and through social media at the same time in a collaboration intended to increase public awareness. FINANCIAL IMPLICATIONS: The supply and installation of 22 (11 locations) enhanced deer crossing warning signs is estimated to cost $9,000. The supply and installation of 47 deer crossing warning signs is estimated to cost $13,000. The total project cost of $22,000 can be funded by the Road Sign Replacement project (60902003). 242 IIII,��I�1011l�alulur«uf,,. 4 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ® Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ❑ Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: Enhanced deer crossing warning sign locations will require a battery-operated beacon be installed at the beginning of October and removed at the end of January annually. The existing Road Maintenance Agreement requires the LMPs to remove deer warning signage and beacons and install general messaging signs annually. The proposed enhanced signage will be permanent with exception of the beacons. COMMUNICATION REQUIREMENTS: In partnership with Elgin OPP, the County will mirror press release messaging related to deer collisions in the fall, on the County's website and social media pages. CONCLUSION: Staff have completed an evaluation of existing deer crossing warning signage on County roads and have had discussions with Elgin OPP. A deer collision heat map has been created for the last five years to identify collision density areas to determine appropriate warning signage placement per the Ontario Traffic Manual guidelines. In addition to regular deer crossing warning signs, eleven locations have been identified with the highest deer collision density over the past five years. It is proposed that these locations receive larger deer crossing warning signage and that during the months of October to January annually a yellow flashing LED beacon be installed on the sign post to enhance warning messaging to motorists during the time when deer are typically 243 IIII,��I�1011l�alulur«uf,,. 5 most active. The cost of the installed signage is estimated at $22,000 and can be funded by the Road Sign Replacement project (60902003). It is also proposed that County staff support the OPP's fall press release campaign regarding deer collisions by posting on the County's website and media pages to increase public awareness. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Brian Lima Chief Administrative Officer Director of Engineering Services Peter Dutchak Deputy Director of Engineering Services 244 Z o � w � a 6 m W N 7 � o � O_ c N _A I-OVN (O OC:O N N N N 0 U Do0 � 0Lo(or-ao0)o 0 � O N N N N N N i O 01 C C N 01U O� e . Cf) U o rnN f � O U O c 0 U A N 0 N O LL 7 O_Co 'tU LM LO c min O N C WWLo On (O N O f/ 0 N O N O '4� U) LO 70 8III M I, O O N 0� O_ c � O E) U L pp i II 5 GaPJ �I IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Stephen Gibson, County Solicitor u h Jack Huber, Solicitor/Prosecutor DATE: August 2, 2020 Prog,re save,iZy Nature SUBJECT: Amendment to Provincial Offences Court Transfer Agreement — Memorandum of Understanding and Local Side Agreement RECOMMENDATIONS: THAT the within Report to County Council, dated August 2, 2020 and entitled "Amendment to Provincial Offences Court Transfer Agreement— Memorandum of Understanding and Local Side Agreement", be received and filed; and, THAT Elgin County Council approve the requisite Amending Agreements to the Provincial Offences Court Transfer Agreement between Her Majesty the Queen in Right of Ontario ("Ontario") and Corporation of the County of Elgin ("Elgin"), including the incorporated Memorandum of Understanding and Local Side Agreement, both affective February 2, 2001, in keeping with those draft instruments dated July 17, 2020 and/or received by Elgin on July 28, 2020, and as relating to the extension of functions to be provided by Elgin in administration of the St. Thomas Provincial Offences Court and more specifically in relation to the prosecution of proceedings under Parts III and IX of the Provincial Offences Act; and, THAT following review of final drafts by the County Solicitor, the Warden and Chief Administrative Officer be authorized to execute the said Amending Agreements to the Memorandum of Understanding and Local Side Agreement on behalf of Elgin. INTRODUCTION: By Transfer Agreement incorporating both a Memorandum of Understanding and Local Side Agreement and effective February 2, 2001, Elgin County agreed with the Province of Ontario to administer proceedings in the St. Thomas Provincial Offences Court, including provision of prosecutorial functions in respect of Part I and II proceedings. Identical arrangements and Agreements were executed by other Ontario municipalities which had agreed to administer other Provincial Offences Courts throughout the Province. 247 IIII,��I�1011l�alulur«uf,,. 2 DISCUSSION: As has been previously reported, the Province of Ontario has proposed, and enacted Legislation, to facilitate an extension of functions to be provided by court-administering municipalities, including Elgin, in respect of proceedings commenced and prosecuted within applicable Provincial Offences Courts. The key element of such extension of functions is to transfer prosecutorial carriage of proceedings commenced pursuant to Parts III and IX under the Provincial Offences Act. The above-described proposed extension of functions to be provided by municipalities, including Elgin, necessitates amendment to both the existing Memorandum of Understanding and Local Side Agreement, for Elgin as effective February 2, 2001. To that end, the Province of Ontario has circulated a number of draft amending agreements to the said existing instruments as executed by court-administering municipalities, which draft amending agreements reflect some but not all of revisions proposed by interested municipalities. It is noted that Solicitor/Prosecutor Huber has participated in the review and revision process on behalf of Elgin. On July 28, 2020, Elgin received the latest version of proposed Amending Agreements to the Memorandum of Understanding and Local Side Agreement, perceived to be delivered for approval and execution by at least those municipality seeking to act as pilot project in respect of the expanded function regime. The proposed Amending Agreements have been reviewed by the County Solicitor and Solicitor/Prosecutor, both of whom are satisfied with the content thereof. Annotated copies of the Memorandum of Understanding and Local Side Agreement, endorsed to reflect currently proposed revisions, are attached as Schedule's "A" and "B" to this Report. FINANCIAL IMPLICATIONS: None. 248 IIII,��I�1011l�alulur«uf,,. 3 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: Once available, the amended Transfer Agreement will be shared with Local Municipal Partners and the City of St. Thomas. CONCLUSION: Amendment to the current Transfer Agreement (Including Memorandum of Understanding and local Side Agreement), authorizing Elgin administration of the St. Thomas Provincial Offences Court, is required to facilitate long-awaited extension of functions provided by Elgin to include prosecution of Part III and IX proceedings. The most recent draft agreements received from the Province of Ontario have been reviewed by the County Solicitor and Solicitor/Prosecutor, both of whom are satisfied with form and content. It is presumed that approval and execution of such requisite Amending Agreements is a precondition to allowing the St. Thomas Provincial Offences Court to be named as a pilot location for such extended function regime. 249 IIII,��I�1011l�alulur«uf,,. 4 All of which is Respectfully Submitted Approved for Submission Stephen Gibson Julie Gonyou County Solicitor Chief Administrative Officer Jack Huber Solicitor/Prosecutor 250 SCHEDULE "A" 251 MEMORANDUM OF UNDERSTANDING - between — HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Attorney General - and — THE CORPORATION OF THE city, county, etc. Annotated version of the original MOU with suggested amendments from Blacklined, version between Amending MOU No.1 v17 and v18AMOU. Date: July 17, 2020 Memorandum of Understanding Page 0 252 TABLE OF CONTENTS PREAMBLE.................................................................................................. 2 1.0 GENERAL..................................................................................................... 3 2.0 PRINCIPLES OF TRANSFER: INTEGRITY OF THE ADMINISTRATION ... OF JUSTICE, JUDICIAL INDEPENDENCE AND FAIR HEARING............. 6 3.0 DEFINITIONS ............................................................................................... 7 4.0 INTERPRETATION....................................................................................... 9 5.0 ROLES AND RESPONSIBILITIES OF THE PARTIES .............................. 10 6.0 REVENUES AND COSTS .......................................................................... 13 7.0 ACCESS AND OWNERSHIP ..................................................................... 14 8.0 ACCOUNTING REQUIREMENTS.............................................................. 15 9.0 AUDIT REQUIREMENTS ........................................................................... 15 10.0 OPERATIONAL REPORTING REQUIREMENTS ..................................... 17 11.0 CONFIDENTIALITY................................................................................... 19 12.0 AMENDMENTS TO THE MOU.................................................................. 19 13.0 DISPUTE RESOLUTION .....................,...................................................... 20 14.0 LIMITATION OF LIABILITY....................................................................... 21 15.0 INDEMNIFICATION ................................................................................... 21 16.0 INSURANCE.............................................................................................. 22 17.0 TERMINATION WITH OR WITHOUT CAUSE........................................... 23 18.0 RIGHT OF ASSIGNMENT......................................................................... 25 19.0 COMMUNICATION BETWEEN THE PARTIES......................................... 25 20.0 WAIVER OF BREACH............................................................................... 26 21.0 SURVIVAL................................................................................................. 26 22.0 SCHEDULES............................................................................................. 26 Memorandum of Understanding Page 1 253 �uumiouwouuuuuwiwiuiuiWuwwwwwwwwuwwuwwwwwwuuiuiuiuiuiuuim r�u u�� .... uuwwwininuu�uuunrommuuuuw!iuWmWWWmooimWmw , Wu�. ..irtmmim ��w, _li AMENDING MEMORANDUM OF UNDERSTANDING NO.1 THIS AMENDING MEMORANDUM OF UNDERSTANDING NO.1 ("Amending MOU") is made on the day of , 20_between HER MAJESTY THE QUEEN IN I RIGHT OF ONTARIO AS REPRESENTED BY THE ATTORNEY GENERAL (the "Attorney General') and [INSERT] (the "Municipal Partner"). RECITALS A. The parties have entered into a memorandum of understanding with an effective date of[insert], (the"MOU"). B. The parties agree that terms used in this Amending MOU which are defined in the MOU 9 � have, unless otherwise set forth in this Amending MOU, the respective meanings specified-in the MOU. C. The parties wish to amend the MOU as provided herein. In consideration of the terms and conditions set out herein, the parties agree as follows: ...oim000imoioimi mmwomuuuuumrtrtimoommiomoio"mioouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuunmiumoimimoouuuumoumi"uuuuuum u��wm"mmimuuuuuuuu mww E�' i. wwwwwuulluHwwwwm 1. The phrase "and the Stronger, Fair wU Ontario Act(Budget Measures), 2017, (herein rye err " Mw Municipal Pal S.O. c.34, Sched. 35, s.12" shall be inserted after the phrase"(Bill 108)" in the first recital of the MOU. 1�1�wuuW,u UUWW, WHEREAS the Attorney General recognizes that under the Streamlining of Administration of Provincial Offences Act, 1997, S.O. 1998, c.4, (Bill 108) � future improvements in service delivery to the public for local justice matters can best be achieved in partnership with local governments; AND WHEREAS the Attorney General has invited the Municipal Partner into the provincial court system as a justice partner; uwuw'Quwwuu nnnnuavauuwumnninnnninui uniud� AND WHEREAS the Municipal Partner has demo 2. The phrase"Parts I and 11 of the commitment to engage in full partnership with the Attorney Act" in the fourth recital of the MOU justice responsibilities under the Provincial Offences Act, shall be deleted and replaced with as amended (hereinafter "the Act"),- "Parts I, 11, III and IX of the Act". nwwwrvnimnnnwmmmmnimmmnnnnnninrmau i ninmimmmwn"nwrvrvw AND WHEREAS the Attorney General has the wer under the Act to enter into an agreement authorizing the Municipal Pa er to perform all courts administration and court support functions under the ct and prosecutions of matters commenced under Parts I and II of the Act, AND WHEREAS the Attorney General continues to be responsible for the integrity of the administration of justice, the Attorney General will enter into a Memorandum of Understanding (which shall contain the same terms and conditions as this Memorandum of Understanding) with every Municipal Partner; Memorandum of Understanding Page 2 254 NOW THEREFORE in consideration of the mutual covenants set forth below, the Attorney Ge 3.The following phrase shall be inserted between the phrase "every Municipal Partner" and ";" in the fifth recital of the MOU: "(a)to transfer prosecutions prosecuted by the Criminal Law 1.0 GE Division of the Ministry of the Attorney General; and (b) the [.functions in the court service area, under the Act" . �ni�i.. wFfN f m-iI�M:'?INWFNif '•::" ENi YNY "«•—"" .�.•.:•:M•'OMIttlMuam•• d'.°,^^,ax%muau •& ••• .�•^._.^•: Parts ofthe 1.1 The Memorandum of Understanding and its Schedules (referred transfer agreement to collectively as the "MOU"), the Local Side Agreement (referred to as the "LSA"), and any amendments to any of these executed by the Attorney General and the Municipal Partner shall form a document to be known as the Transfer Agreement. Court service area 1.2 The obligations of the Municipal Partner pursuant to the Transfer Agreement relate to the functions transferred under the Transfer Agreement in the court service'area described in Schedule 5 of " the MOU. 4. The following Section � 1.2A shall be inserted The Attorney General transfers, under the Transfer between Sections 1.2 and Agreement, the following functions to the Municipal Partner; 1.3 of the MOU: "1.2A As to the transfer of 1.3.1 the courts administration and court support functions, prosecutions under the including the functions of the clerk of the court, for Act, the Transfer g Agreement shall only proceedings commenced under Parts I, II and III of the Act apply to the prosecutions carried out by the Attorney General prior to the transfer, prosecuted by the excluding some court administration and all court support Criminal Law Division of functions on appeals of these matters; the Ministry of the Attorney General. On a 1.3.2 the prosecution of proceedings commenced under Part I of mutually agreed upon i the Act carried out by the Attorney General prior to the date, the Attorney transfer, except those excluded by paragraphs 1.4 and 1.5 General shall deliver to of the MOU or by the LSA; the Municipal Partner a list of such prosecutions." 1.3.3 the prosecution of any other proceedings commenced under Part I of the Act, subsequently transferred to the 5. The phrase"Part I" in Municipal Partner; Sections 1.3.5 and 1.3.7 of the MOU shall be deleted 1.3.4 the prosecution of proceedings commenced under Part II and replaced with the of the Act, carried out by the Attorney General prior to the phrase"Parts I, III and IX". transfer; 1.3.5 the prosecution of matters designated as contraventions under the Contraventions Act(Canada) and commenced 6. The phrase "Parts I and under Part I of the Act, except those excluded by II" in Section 1.3.6 of the paragraph 1.4 or 1.5 of the MOU or by the LSA; � ,H MOU shall be deleted and 7. The word replaced with the phrase 1.3,6 the conduct of appeals of proceedings commenced u' "and," in Section "Parts I, 11, III and IX". Parts I and II of the Act where the Attorney General 1.3.6 of the MOL " shall be deleted. Memorandum of Understanding Page 3 255 transferred the prosecution of the proceeding to the Municipal Partner under the Transfer A r e em e nt and 8. The period at the end of 5.The phrase uPart I" in Section 1.3.7 of the MOU shall Sections 1.3.5 and 1.3.7 of be deleted and replaced with the MOU shall be deleted and". I and replaced with the .3.7 NiDtwiths ing paragraph 1.3.6, whiv: 17 phrase"Parts 1, 111 and IX". p General files a peal in relation to E; matte commenced files u 7 tto ommenced unde art I of the Act the Attorn7e General shall conduct the prosecution of the appeal. Exception court 1.41 N ithstanding anything else in the Transfer Agreement, court administration and il court support ministration and court support functions relating to proceedings m o rnenced under the Act shall not be transferred in respect of oce prroceedings where any of the following conditions exist: 9. The following section shall be inserted after Section 1.4.1 the proceeding is against a young person as defined in 1.3.7 of the MOU: Part VI of the Act, "1.3.8 prosecution of proceedings commenced 1.4.2 criminal proceedings have also been commenced in under Parts III and IX of the relation to the same circumstances; or Act, except those excluded by paragraph 1.4 or 1.5 of 1.4.3 the defendant who is charged with a criminal offence the MOU or by the LSA." pleads guilty to a substituted provincial offence or a substituted offence that has been designated as a contravention under the Contraventions Act (Canada). .............. 10. Section 1.5 of the MOU shall be tanding anything else in the Transfer Agreement, the deleted in its entirety and replaced gfjbgj2=ecution carried out by the Attorney General with the following: ie transfer for the following matters shall not be 1 "1.5 Notwithstanding anything else in ad to the Municipal Partner: the Transfer Agreement, (a) the following matters prosecuted by rosecution of proceedings commenced under Part I of the the Attorney General shall not be ct described in paragraph 1.4 of the MOU or as set out in transferred to the Municipal Partner: ie LSA; (i) the prosecution of matters under Parts III and IX of the Act as against a -osecution of proceedings commenced under Part I of Young Person, as defined under Part VI ie Act where a proceeding has also been commenced of the Act; ider Part III of the Act in relation to the same (ii) any matter under Parts III and IX of rcumstances; the Act where criminal proceedings have also been commenced arising out of the osecution of proceedings commenced under Part III of same circumstances; ie Act, but the Municipal Partner shall continue to (iii) any proceeding under Christophers osecute offences under municipal by-laws, the Fire Law (Sex Offender Registry), 2000 ode, the Building Code and any other matters for which (Ontario), and ie Municipal Partner was responsible before the (iv) any proceeding stated in the Crown ransfer Agreement comes into effect, including any Prosecution Manual, as amended from time to time, being retained by the Attorney General; and Page 4 256 new requirements under the Fire Protection and Prevention Act, 1997, S.O. 1997 c.4; rig 1.5.4 ilroecution of offences designated as contraventions '10continued: the Contraventions Act(Canada) and that are 5 (b) the following matters with respect �enced under Part III of the Act, that do not to Parts III and IX of the Act shall not be P to the unlawful standing, stopping or parking of transferred by the Attorney General to for vehicle. the Municipal Partner: ding anything else in the Transfer Agreement, (i) any and all: at relate to the unlawful standing, stopping or parking (A) application's for leave to the ehicle and designated as contraventions under the Court of Appeal„ and eons Act(Canada) and commenced under Part II or (S) appeals to the Court of a Act shall be administered and prosecuted in Appeal, which have been with any agreement made under sections 65.2 and prosecuted by the Attorney Contraventions Act(Canada). General at trial; (ii) any and all appeals to the Ontario ding anything else in this Transfer Agreement, where Court of Justice where: y General transfers to the Municipal Partner the (A)the appeal hearing is scheduled of proceedings that were, prior to the transfer, to begin within (60) days after the by the Attorney General, on behalf of another Ministry Parts III and IX Transfer Date, as he Ministry of the Attorney General, the Attorney defined in the LSA; II retain the right to intervene, on behalf of such other ( )the appeal hearing began before a proceeding and conduct the prosecution, and the Parts III and IX Transfer Gate; ssary an appeal, and the cost of any such or and appeal shall be borne by that Ministry. (C)the Attorney General is an appellant in a matter in which it , agents, contractors, members of council and officers has prosecuted such matter at cipal Partner shall not be deemed to be employees, trial, and fficials of Ontario. (iii) any and all Part IX proceedings where- a Transfer Agreement affects the Attorney General's (A) the hearing is scheduled to ene in a proceeding. Where the Attorney General begun within sixty(69) days after intervention policy with respect to particular the Pants III and IX Transfer Date„ under the Act, the Municipal Partner acknowledges as defined in the LSA; or ��is informed, it will adhere to the policy. (S) the hearing began before the Parts II I and IX Transfer Date; but ets out standards for the conduct of prosecutions, for the order or disposition is not tration of the courts and for the provision of court complete. ices, and sanctions for failure to meet the standards, W �, ,W ww Www ce with subsections 162(3) and 162(4) of the Act. Effective date 1.11 This MOU shall take effect from the date on which the Local Side Agreement is signed by or on behalf of the Attorney General after having been signed by the Municipal Partner and shall remain in Memorandum of Understanding Page 5 257 effect unless suspended, terminated or revoked, regardless of whether there is a change in the person of the Attorney General or in the council or councils of the Municipal Partner. Goal:modern, 1.12 The Attorney General and the Municipal Partner shall work efficient justice system together to improve services to the public with the goal of putting in place the most modern, efficient and effective justice system attainable. Municipal partner 1.13 In fulfilling its responsibilities under the Transfer Agreement, the accountability Municipal Partner is accountable to the public who are receiving court services, its serviced municipalities, other municipal partners, Ontario and the Government of Canada. No discrimination 1.14 In fulfilling its responsibilities under the Transfer Agreement, the Municipal Partner shall ensure that there is no discrimination under the Human Rights Code, R.S.O. 1990, c.H.19, and that there is no discrimination in the performance of functions under the Transfer Agreement on the basis of place of residence. No impact on 1.15 Nothing in the Transfer Agreement shall be taken to affect the powers and duties powers, duties and appointment of the judiciary, including the 11. The Phrase "(Provincial powers, duties and appointment of justices of the peace pursuant Division)" in Section 1.15 of to the Justices of the Peace Act, R.S.O. 1990, c.J.4, the powers the MC7U and Section 2.4 of a duties of the Associate Chief Judge - Co-ordinator of Justices Schedule 1 of the MOU of the ace or of the Chief Judge of the Ontario Court ,shall be deleted and g replaced with the phrase"of (Provincial Division). Justice".. Nothing in the Transfer Agreement shall be construed so as to alter the roles and functions of police services and other law enforcement agencies, as otherwise required by law. 2.0 PRINCIPLES OF TRANSFER: INTEGRITY OF THE ADMINISTRATION OF JUSTICE, JUDICIAL INDEPENDENCE AND FAIR HEARING Guiding principles 2.1 In fulfilling their roles and responsibilities under the Transfer Agreement, the parties recognize and shall respect and adhere to the following guiding principles: Judicial 2.1.1 The independence of the judiciary shall be preserved. independence Public confidence 2.1.2 The confidence of the public in the justice system must be in justice system maintained through every effort by all parties. To this end, open access to the system and a fair and timely process must be assured. Memorandum of Understanding Page 6 258 Fairness and 2.1.3 The fundamental tenets of procedural fairness and natural natural justice justice shall be affirmed and upheld. Separation of 2.1.4 The separation of the prosecutorial function and the prosecution and police policing function shall be assured. Attorney General's 2.1.5 The Attorney General will continue to be responsible for responsibility the integrity of the administration of justice in Ontario, pursuant to the Ministry of the Attorney General Act, R.S.O. 1990, c. M.17. French language 2.1.6 The officially bilingual court system in Ontario, as services prescribed by the Courts of Justice Act, R.S.O. 1990, c. C.43, continues, including the provision of a prosecutor who speaks French and English when a bilingual trial is requested on a charge that is covered by the Transfer Agreement. In areas that are or become designated under the French Language Services Act, R.S.O. 1990, c. F.32, out-of-court services in French must be provided at the same levels as are provided by the Attorney General. No political 2.1.7 The entire justice process, from the laying of charges intervention through to final disposition of appeals, shall continue to operate independently and free from political intervention. INITIONS 12.The following definition shall be inserted between Section 3.1.1 and e Transfer Agreement the following terms, words and 3.1.2 of the MOU., ses shall have the following meaning, except where the "3.1.1.A"Crown Prosecution text clearly indicates otherwise: Manual" means the document located at I "Court Service Area" means the geographic area as wWw,onitario.r-a/document/crown- described in Schedule 5 of the MOU!, in which the prosecution-manual„" transferred court services and prosecution services are mmmwmwwouwww�omw .m^ N�umwuww�,wurao rovided; Exit audit 3.1.2 " xit Audit" means an audit conducted by the Attorney mmmirwwu�whuu��uuuuuuimmmmi® iwu�mwwmuwamu uuuwnu�w wig 13. The phrase`"as it relates to farts General crud an independent auditor prior to the date that I and ll of the Act" shall be inserted the Municipal Partner begins performing the functions between the phrase "under the transferred tot ands rmrned b the The scope er Transfer Agreement and the period of e exit a r the Trans Attorney ,� of th in the first sentence of Section 3,1.2 era 7; consultation with the Municipal Partner. The of the MOU. results of the audit shall be provided to the Municipal Partner within a reasonable time of its completion. Memorandum of Understanding Page 7 259 Fiscal year 3.1.3 "Fiscal Year" means the 12 month period for which the financial statements of the Municipal Partner are prepared in accordance with the Municipal Act, R.S.O. 1990, c.M. 45; Interim Audit 3.1.4 "Interim Audit" refers to the first phase of the Exit Audit conducted by or on behalf of the Attorney General prior to the signing of the Local Side Agreement. Intermunicipal 3.1.5 "Intermunicipal Service Agreement" means an agreement service agreement between the Municipal Partner and one or more serviced municipalities as referred to in paragraph 5.3.5 of the MOU; Local side 3.1.6 "Local Side Agreement" or "LSA" means an agreement agreement executed between the Attorney General and the Municipal Partner dealing with matters specific to the court service area, or that are not provided for in the MOU or in law; Municipal partner 3.1.7 "Municipal Partner" means the municipality or municipalities or other organizations that have entered into the Transfer Agreement with the Attorney General. Ontario 3.1.8 "Ontario' includes the Ministry of the Attorney General and other Ministries of the Government of Ontario; Review committee 3.1.9 "Review Committee" means a provincial committee established pursuant to section 172 of the Act, whose composition and functions are determined by regulation made under clause 174 (c) of the Act; and as further specified in the MOU; Serviced 3.1.10"Serviced Municipality" means a municipality or other municipality organization for which court administration, court support or prosecution services transferred under this Transfer Agreement are provided by the Municipal Partner in the court service area as described in Schedule 5 of the MOU; Streamlining 3.1.11"Streamlining Phase" means the period of time beginning phase on the day after the last day of.the Transition Phase; and Transition phase 3.1.12"Transition Phase" means the period of time beginning on the date that the first Transfer Agreement pursuant to subsection 162(1) of the Act is signed to the date that is six months following the date on which the last Transfer Memorandum of Understanding Page 8 260 Agreement is signed, thereby completing the transfer of functions in all court service areas. Notice re: phase 3.2 For the purpose of the definitions of"Streamlining Phase" and dates "Transition Phase", the Attorney General shall notify the Municipal Partner of the respective dates once they are ascertained. 4.0 INTERPRETATION Interpretation re: 4.1 The Transfer Agreement shall be interpreted in such a way as to principles give effect to the Principles set out in paragraph 2.0 of the MOU. Conflicts between 4.2 In the event of any conflict between the provisions of the LSA LSA and MOU and the provisions of the MOU including its schedules, the provisions of the MOU shall prevail. Conflict between 4.3 The Transfer Agreement shall not affect, modify or interfere with transfer agreement and law the rights, duties and responsibilities of the Attorney General or the Municipal Partner at law. If there is a conflict between one or more of the provisions of the Transfer Agreement and the laws of Ontario or of Canada, the law shall prevail and the conflicting provision shall be of no force or effect. Where the Transfer Agreement provides for a higher standard than the minimum standard provided by law, this shall not be deemed to be a conflict for the purpose of this provision. Severability of 4.4 If any one or more of the provisions of the Transfer Agreement is clauses held by a court of competent jurisdiction to be voidable or ultra vires, the provision or provisions shall be severed from the Transfer Agreement. The rest of the Transfer Agreement shall continue in force according to its terms and conditions and, provided that the context allows, its provisions shall be interpreted in the same way as they would have been had the severance not taken place. Amendments 4.5 The Transfer Agreement may be amended at any time during the incorporated term of the Agreement, following the process set out in paragraph 12.0. The amendment must be made in writing and executed by both parties. Any such amendment or amendments shall be deemed to be incorporated into and become part of the Transfer Agreement. Memorandum of Understanding Page 9 261 Deemed 4.6 The Transfer Agreement shall, if necessary, be deemed to have amendment where legislation been amended to accord with any changes to the Act, the has changed regulations made thereunder; the Contraventions Act, (Canada) and the regulations and schedules made thereunder; and any other legislation and regulations that have an impact on the Transfer Agreement. Marginal notes- 4.7 Marginal notes beside the paragraphs shall have no legal effect, no effect and shall not be considered in construing the Transfer Agreement. 5.0 ROLES AND RESPONSIBILITIES OF THE PARTIES 5.1 The Attorney General is responsible for: Policy/legislative 5.1.1 conducting policy and legislative reviews of the Act and reviews the regulations made under it; Advising of 5.1.2 advising the Municipal Partner in a timely manner of legislative and policy changes legislative or government policy changes that have an impact on the Transfer Agreement; Proposing 5.1.3 proposing amendments to the Act before the Legislature legislative amendments or making or amending regulations,- Monitoring 5.1.4 monitoring the performance of the Municipal Partner's responsibilities under the Transfer Agreement, to ensure all standards are met; Sanctions 5.1.5 imposing sanctions set out in this MOU where the Municipal Partner does not meet the standards referred to in paragraph 5.1.4; Review committee 5.1.6 establishing a Review Committee prior to the end of the Transition Phase, whose composition and functions shall be determined by regulation made pursuant to the authority in clause 174(c) of the Act; Transition training 5.1.7 determining the training needs to facilitate the transfer of functions under the Transfer Agreement, such training to be provided and funded by Ontario; and, Exit audit 5.1.8 the performance of an exit audit, such audit to be funded by Ontario. Memorandum of Understanding Page 10 262 Delegation by the 5.2 The Attorney General may delegate any powers, duties or Attorney General responsibilities under the Transfer Agreement to any government official or employee except a decision pursuant to section 171 of the Act. 5.3 The Municipal Partner shall: Performance of 5.3.1 carry out its duties and obligations in accordance with the duties under transfer agreement terms and conditions of the Transfer Agreement, and in particular the Principles set out in paragraph 2.0 of the MOU, and in accordance with the Act and all other relevant legislation and regulations; Same range and 5.3.2 provide, at minimum, the same services and level of level of service delivery as service delivery as were provided by the Attorney General before Attorney General the transfer. Where there is a variance between the services and the level of service identified in the interim audit and the standards set out in this MOU and its schedules, the manner in which this variance will be addressed will be set out in the LSA. French language 5.3.3 continue to provide out=of-court services in the French services continue language, where those services were provided by the Attorney General before the transfer, in areas designated under the French Language Services Act, R.S.O. 1990, c. F.32, including introducing such services if part or all of the court service area becomes designated under that Act after the effective date of the Transfer Agreement; Bilingual 5.3.4 provide a prosecutor who speaks French and English prosecutor when a bilingual trial is requested on a charge that is covered by the Transfer Agreement; Intermunicipal 5.3.5 maintain an intermunicipal service agreement with all service agreement serviced municipalities which includes obligations and arrangements regarding court administration, court support, prosecutions, reporting, revenue-sharing and local dispute resolution; Perform duties re: 5.3.6 carry out its duties and obligations to serviced serviced municipalities municipalities as specified in the Transfer Agreement and in the intermunicipal service agreement; Operations 5.3.7 participate in a review of the operations process during the process review streamlining phase; Memorandum of Understanding Page 11 263 Consult re: 5.3.8 consult with the Attorney General, and such other changes in procedure or interested parties as the Attorney General may direct, with processes regard to changes in procedural guidelines; prosecutorial, court administration or court support processes; and changes to case management procedures and court master plans, it being understood that any changes to case management procedures and court master plans are subject to the approval of the judiciary; Establish 5.3.9 establish and maintain a process for dealing with complaints process complaints to ensure expeditious and effective resolution of day-to-day issues by the Municipal Partner at the local level. Reporting 5.3.10ensure that matters that may be significant or contentious matters contentious including, but not limited to, alleged prosecutorial impropriety or misconduct or constitutional challenges are brought to the attention of the Attorney General as expeditiously as possible. Privacy and 5.3.11 if not already established, develop guidelines to be used confidentiality guidelines by elected officials and employees for the protection of privacy and confidentiality of personal information; Conflict of interest 5.3.12 if not already established, develop conflict of interest guidelines guidelines to be used by elected officials and employees in accordance with the principles, responsibilities and standards set out in the Transfer Agreement, and shall file the conflict of interest guidelines with the Attorney General; Single source 5.3.13purchase sequentially numbered charge and service purchase of forms related documents and other court related forms as required from a single source, as approved by the Attorney General, in accordance with paragraph 6.0 of Schedule 2; and Enforcement 5.3.14collect and enforce fines authorized under subsections 165(1) and (2) of the Act in accordance with the Act, related regulations and any other enforcement proceedings authorized by law. Municipal partner 5.4 The Municipal Partner may enter into an agreement with a third agreement with third party party in accordance with paragraph 9.0 of Schedule 2 of the MOU, with the Attorney General's consent. Third party-same 5.5 An agreement between the Municipal Partner and a third party for standards as municipal partner the performance of any function under the Transfer Agreement Memorandum of Understanding Page 12 264 shall include a provision which deems the third party to be the Municipal Partner's agent at all times and binds it to the Transfer Agreement's provisions. Municipal partner 5.6 Where the Municipal Partner enters into an agreement for the to follow general policy acquisition of services relating to its obligations under the Transfer Agreement, the Municipal Partner shall follow generally accepted procedures or its existing policy and procedures relating to the acquisition of services, provided such procedures meet the minimum requirements set out in Schedule 2, paragraph 9.0 of the MOU. 6.0 REVENUES AND COSTS Authority to collect 6.1 The Municipal Partner has the authority to collect fines, fees, and enforce fine payments costs and surcharges and enforce their payment, pursuant to subsections 165(1) and (2) of the Act. Collection, enforcement and disbursement of revenue are to be carried out as specified in the Transfer Agreement, the Municipal Partner's intermunicipal service agreement and relevant legislation and regulations. Monies to be 6.2 All monies received by the Municipal Partner in respect of fines, separated and identified surcharges and fees pursuant to paragraph 6.1 of the MOU are to be separated and clearly identified in the books of the Municipal Partner and are subject to audit in accordance with paragraph 9.0 of the MOU. Separate trust 6.3 All monies received by the Municipal Partner in respect of fines, account " ies and fees that are payable to Ontario pursuant to 14. The phrase"and prosecution" ion 165(5) of the Act, are to be separated and clearly shall be deleted in the Section 6.4 of d in the books of the Municipal Partner and are subject to the MOU. ccordance with paragraph 9.0 of the MOU. All such ng shall be remitted to Ontario in a timely manner. Payment of 6.4 The Mun ci I Partner shall remit to the Minister of Finance, in a Attorney General costs timely manne' any amounts owing pursuant to clause 165(5)(c) of the Act, for c4pts incurred by the Attorney General for adjudication and prosecution and for monitoring and enforcing the Transfer Agreement. The method for calculating the amounts owing to the Minister of Finance shall be specified in the LSA. Net revenue 6.5 Revenues, net of amounts calculated and remitted in accordance division with subsections 165(5) and (6) of the Act, shall be retained by the Municipal Partner. The net revenue, including revenue from om of Understanding Page 13 iw imouoomoommwuwuuwwwwwwwu'. 265 fines under the Fire Code under the Fire Protection and Prevention Act, 1997, S.O. 1997 c.4, may be divided between the Municipal Partner and serviced municipalities in accordance with their intermunicipal service agreement, any relevant legislation, regulation and municipal by-laws. The Municipal Partner shall remit any monies owing to serviced municipalities and to other municipal partners, in a timely manner. Fines imposed 6.6 In accordance with clauses 166(a) & (b) of the Act, the Municipal before transfer Partner may collect, enforce and retain fines that were imposed before the Transfer Agreement was executed. 7.0 ACCESS AND OWNERSHIP Access to 7.1 Subject to the Freedom of Information and Protection of Privacy information, records,etc. Act, R.S.O. 1990, c. F.31, Ontario shall permit the Municipal Partner to have access to such information, data and records, including software data and the relevant information contained therein, as the Municipal Partner may require to carry out its obligations under the Transfer Agreement. Ontario shall at all times retain ownership rights to the data, information, operating systems and software. No warranty re: 7.2 Ontario shall use reasonable efforts to ensure that the information information to which the Municipal Partner will have access is reliable and accurate, but does not guarantee the accuracy or completeness of such information. Use of data 7.3 The Municipal Partner shall not sell or otherwise provide to any other person or organization any of the data or information to which it is permitted access pursuant to the Transfer Agreement, or extract from the information or data, or create from the information or data, lists of personal or other information for any purpose other than for the purpose of its obligations under the Transfer Agreement. Transfer of assets 7.4 The Attorney General may, in accordance with Ontario's policies, transfer to the Municipal Partner such premises, vehicles, furniture and equipment presently owned or used by Ontario in the carrying out of court services, as may be agreed upon by the parties and as specified in the LSA. Attorney General's 7.5 The Attorney General shall use reasonable efforts to assist the efforts re: municipal Municipal Partner in assuming contracts and in obtaining rights partner's to licences and leases currently held or entered into by Ontario. Memorandum of Understanding Page 14 266 assumption of contracts 8.0 ACCOUNTING REQUIREMENTS Detailed accounts 8.1 The Municipal Partner shall, during the term of the Transfer and records Agreement and for four years following the termination, expiry or . revocation of the Transfer Agreement, maintain detailed and accurate accounts, records, books and data of all financial transactions undertaken by it pursuant to the Transfer Agreement, prepared in accordance with generally accepted accounting principles (GAAP). Adequate financial 8.2 The Municipal Partner shall ensure that there are adequate controls financial controls in place at the premises of the Municipal Partner, and for greater certainty, shall use its best efforts to ensure the protection of the accuracy, completeness and auditability of all financial data, the segregation of responsibilities in the accounting function, and shall institute adequate management controls. Semi-annual 8.3 The Municipal Partner shall maintain accurate accounting and reports to Attorney General reconciliation records for each court location in its court service area, including data on the amount of revenue collected and the amount outstanding and shall, within two months after the end of the preceding 6 month period, or as otherwise directed by the Attorney General, prepare and submit semi-annual reports to the Attorney General. Annual report 8.4 The Municipal Partner shall on or before March 31 in each year during the term of the Transfer Agreement and in the year following its termination, expiry or revocation, prepare and submit to the Attorney General an Annual Report for the previous fiscal year on the performance of its obligations under the Transfer Agreement. Form of reports 8.5 Reports prepared by the Municipal Partner may be submitted in electronic or paper form or both, as determined by the Attorney General. 9.0 AUDIT REQUIREMENTS Annual financial 9.1 Each year during which the Transfer Agreement is in effect, the audit Municipal Partner shall, at its own cost, have prepared and submitted to the Attorney General and the Ministry of Finance annual audited financial statements for its fiscal year, together with the requisite supporting schedules, certified by an Memorandum of Understanding Page 15 267 independent public accounting firm. The certification shall state that the firm has examined the accounts, records, books and data relating to the transactions undertaken by the Municipal Partner pursuant to the Transfer Agreement, in accordance with generally accepted auditing standards and shall express an opinion that they are fairly presented in accordance with the provisions of the Transfer Agreement. If third party or 9.2 Where the Municipal Partner enters into an agreement with a serviced municipality third party, or a Serviced Municipality, to perform any of its performs functions pursuant to the Transfer Agreement, the Municipal municipal partner function-audit Partner shall at its own cost have prepared and submitted to the required Attorney General and the Ministry of Finance, annual audited financial statements for the Municipal Partner's fiscal year, together with the requisite supporting schedules, certified by an independent public accounting firm. The certification shall state that the firm has examined the accounts, records, books and data relating to the transactions undertaken by the third party or Serviced Municipality pursuant to its agreement and the Transfer Agreement in accordance with generally accepted auditing standards, and shall express an opinion that they are fairly presented in accordance with the provisions of both agreements. Discretionary audit 9.3 The Attorney General may in its discretion and at any time cause an audit to be made of the Municipal Partner's accounts, records, books and data related to transactions undertaken by the Municipal Partner pursuant to the Transfer Agreement and for this purpose the Attorney General or its agents may enter onto the premises of the Municipal Partner or its assignees, with reasonable notice, and the Municipal Partner and its assignees shall co-operate fully. The Attorney General shall provide the results of the audit to the Municipal Partner within a reasonable time of its completion. Management 9.4 The Attorney General or its agents may at any time undertake or process audit require to be undertaken a management process audit related to the obligations of the Municipal Partner under the Transfer Agreement, and for this purpose the Attorney General or its agents may enter onto the premises of the Municipal Partner or its assignees, with reasonable notice, and the Municipal Partner and its assignees shall co-operate fully. The Attorney General shall provide the results of the audit to the Municipal Partner within a reasonable time of its completion. Municipal 9.5 Where the Municipal Partner carries out any audit in relation to partner's own audit its obligations under the Transfer Agreement, it shall provide the results to the Attorney General within a reasonable time of its completion. Memorandum of Understanding Page 16 268 Business hours 9.6 For the purpose of ensuring performance of the terms and access to records, etc.by Attorney conditions of the Transfer Agreement, the Attorney General or its General agents shall during regular business hours have direct and unrestricted access to all books, records, files, manuals, systems, and any other pertinent documentation, papers, things and property belonging to, or in use by, and to all persons employed by the Municipal Partner, or its assignees associated with or related to the Transfer Agreement, except such as may be sealed under statute or by order of a court. Provincial auditor 9.7 The accounts, records, books and data related to transactions undertaken by the Municipal Partner pursuant to the Transfer Agreement may be audited by the Provincial Auditor. Audit expenses 9.8 The Municipal Partner shall bear all costs and expenses for audits under paragraphs 9.1, 9.2 and 9.5, and where audits performed under paragraphs 9.3 or 9.4 report a material breach of any standard or requirement under the Transfer Agreement. 10.0 OPERATIONAL REPORTING REQUIREMENTS Reporting 10.1 The purpose of the reporting requirements under the Transfer rationale Agreement is to facilitate effective operational planning, performance measurement, early identification and early-stage resolution of issues, and the sharing of best practices. Accurate 10.2 The Municipal Partner shall use its best efforts to ensure the statistical data accuracy and availability of the following data for each court location in its court service area for functions transferred under the Transfer Agreement: 10.2.1 number of charges received, by case number and statute, subdivided into Parts I, II and III of the Act; 10.2.2number of charges disposed and their dispositions; 10.2.3number of charges sentenced with sentence types; 10.2.4number of trial requests, including requests for French trials; 10.2.5courtroom utilization by person type and session type; 10.2.6average time from service date to trial; 10.2.7number of appeals and their dispositions; Memorandum of Understanding Page 17 269 10.2.8number of charges pending, with future court date; 10.2.9incidence of error in data transmission to provincial ministries; 10.2.10 changes to court master plans; 10.2.11 number of charges received with or without completion date; and 10.2.12 any other data necessary to meet the reporting requirements. Municipal partner 10.3 The Municipal Partner shall ensure that the information referred to ensure that data is available to in paragraph 10.2 is available as required by the judiciary, the Crown Attorney, the staff of the Ministry of the Attorney General and the staff of the Government of Canada. Accurate 10.4 The Municipal Partner shall keep an accurate record of the operational data incidence and manner of resolution of the following: 10.4.1 disputes and complaints and their source, including any matter that proceeds through the dispute resolution process set out in paragraph 13.0 of the MOU; 10.4.2conflicts of interest; 10.4.3breaches of ethics or law in the performance of functions under the Transfer Agreement; and 10.4.4 financial or administrative irregularities. Reports quarterly 10.5 The Municipal Partner shall prepare and submit to the Attorney General quarterly reports in relation to matters referred to in paragraph 10.4 of the MOU. Report on 10.6 If a matter referred to in paragraph 10.4 of the MOU may affect significant matter forthwith the proper administration of a statute, or is a matter that can reasonably be expected to attract substantial public interest, the Municipal Partner shall advise the Attorney General forthwith. Requested reports 10.7 Notwithstanding anything else in the Transfer Agreement, the Attorney General may at any time request any kind of report from the Municipal Partner, and the Municipal Partner shall use its best efforts to comply with the request in a timely manner. Memorandum of Understanding Page 18 270 Form of reports 10.8 Reports prepared by the Municipal Partner may be submitted in electronic or paper form or both, as determined by the Attorney General. 11.0 CONFIDENTIALITY Personal 11.1 The Transfer Agreement requires that personal information be information exchange exchanged between Ontario and the Municipal Partner. Exchange of 11.2 An agreement between: information between parties 11.2.1 a Municipal Partner and a serviced municipality; 11.2.2a Municipal Partner and a third party; 11.2.3Ontario and a third party; or 11.2.4any of the parties may require that personal information be exchanged between the parties. FOIPOP Acts' 11.3 The disclosure and the exchange of information referred to in application paragraphs 11.1 and 11.2 of the MOU are authorized by subsection 42(e) of the Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. F.31, and by subsection 32(e) of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. 12.0 AMENDMENTS TO THE MOU Request to amend 12.1 Either party may at any time make a written request to amend the terms and conditions of the MOU. Reason for the 12.2 Any request to amend shall set out the reasons for the request request and shall include any explanatory or supporting documents. Notice to 12.3 Where the Attorney General makes a request to amend the municipal partners terms and conditions of the MOU or where the Municipal Partner and the Attorney General agree to the Municipal Partner's requested amendment, the Attorney General shall notify all municipal partners in writing of the requested amendment. Written response 12.4 Any Municipal Partner may respond to the notice of a request for an amendment by providing a written response to the Attorney General within 30 days of receiving a copy of the notice of the request to amend. Where a Municipal Partner fails to respond Memorandum of Understanding Page 19 271 within the 30 day period, it will be deemed not to oppose the amendment. Agreement to 12.5 Where the Attorney General and all municipal Partners agree to amend amend the MOU, the amendment shall be made in writing and shall form part of the Transfer Agreement. Dispute re: 12.6 Where the Attorney General and the Municipal Partner, including amendment any Municipal Partner who receives notice under paragraph 12.3, disagree with the requested amendment and the issue can not be resolved, the Attorney General or any Municipal Partner may invoke the dispute resolution mechanism set out in paragraph 13.0 of the MOU. 13.0 DISPUTE RESOLUTION Principle 13.1 The parties agree to faster and participate in a co-operative approach to the resolution of disputes arising under the Transfer Agreement. The parties also agree that all reasonable efforts will be made to resolve disputes informally and amicably at an early stage at the local level. Scope 13.2 In the event that a dispute arises between the Attorney General and the Municipal Partner with respect to the terms and conditions of the Transfer Agreement, the parties to this Transfer Agreement agree to use the mechanism set out in this paragraph to resolve the dispute. Exception- 13.3 The provisions of this paragraph do not apply to issues relating to judiciary the judiciary. Mediation to be 13.4 Where the parties to this Transfer Agreement are unable to considered resolve a dispute without the assistance of a neutral third party, the parties shall consider using the services of a mediator to facilitate resolution of the dispute. Role of mediator 13.5 Where the parties to this Transfer Agreement agree to use the services of a mediator, the parties shall jointly select the mediator and the cost of the mediator's services shall be shared equally by the parties. The mediator shall inquire into the issues in dispute and shall attempt to assist the parties in resolving the dispute. All information exchanged during the mediation process shall be for the purpose of resolving the issues in dispute, and therefore shall be treated as confidential. Referral to review 13.6 Whether or not a mediation has taken place, if the parties to this committee Transfer Agreement are unable to resolve the dispute, the matter may be referred by either party, in writing, to the Review Memorandum of Understanding Page 20 272 Committee for recommendations, with written notice to the other party. Review committee 13.7 A party referring a dispute to the Review Committee, shall -referring party identify the issues in dispute and shall provide the Review Committee with any supporting material upon which the party intends to rely. Review committee 13.8 The responding party shall provide the Review Committee and -responding party the referring party with a written response, and any supporting material upon which it intends to rely, within 30 days of receiving notice that the matter has been referred to the Review Committee. Recommendation 13.9 The Review Committee may recommend to the parties how the of review committee matter ought to be resolved, and shall provide the parties with a reasonable amount of time to implement the recommendations. Failure to 13.10 Where the Municipal Partner fails to implement a Implement Recommendations recommendation of the Review Committee within the time period set by the Review Committee, the Review Committee may invoke the compliance provisions set out in paragraph 1.0 of Schedule 3 of the MOU. Court remedy 13.11 Nothing in the Transfer Agreement precludes a party to the preserved Transfer Agreement from submitting a dispute to a court of competent jurisdiction. 14.0 LIMITATION OF LIABILITY No liability for 14.1 Ontario shall not be liable or responsible in any way for any injury municipal partner, employees, etc. or damages whether physical or economic, direct or consequential, of any kind (including death) that may be suffered or sustained by the Municipal Partner, or any member of council, officer, employee, agent, contractor, member of the judiciary, accused person, police officer or any other person who may be in, or in the vicinity of, a courtroom or court office administered by the Municipal Partner, or for any loss or theft of, or damage or injury to, any property belonging to the Municipal Partner or members of council, officers, employees, agents, contractors, members of the judiciary, accused persons, police officers or any other person, while such property is in, or in the vicinity of, a courtroom or court facility administered by the Municipal Partner. 15.0 INDEMNIFICATION Memorandum of Understanding Page 21 273 Municipal partner 15.1 The Municipal Partner shall indemnify and save harmless to indemnify Ontario for its Ontario, its officers, employees, agents and contractors, from all action,etc.re: manner of claims, losses, costs, expenses, actions or transfer. proceedings of any kind or nature whatsoever based on, occasioned by or attributable to anything done or omitted to be done by the Municipal Partner or by its members of council, officers, employees, agents or contractors in connection with the Transfer Agreement, or with the performance of the Municipal Partner's obligations under the Transfer Agreement. Ontario to 15.2 Ontario shall indemnify and save harmless the Municipal Partner, indemnify Municipal Partner its members of council, officers, employees, agents and for its actions, contractors, from all manner of claims, losses, costs, expenses, etc.re:transfer actions or proceedings of any kind or nature whatsoever based on, occasioned by or attributable to anything done or omitted to be done by Ontario or by its officers, employees, agents or contractors in connection with the Transfer Agreement, or with the performance of Ontario's obligations under the Transfer Agreement. 16.0 INSURANCE Claims against 16.1 The Municipal Partner shall protect itself from and against all Municipal Partner claims that might arise from anything done, purported to be done or omitted to be done under the Transfer Agreement by the Municipal Partner, its members of council, officers, employees, agents or contractors. Comprehensive 16.2 For the purpose of paragraph 16.1 of the MOU, and without general liability insurance policy restricting the generality of that paragraph, the Municipal Partner shall, at its own expense, maintain in full force and effect during the term of the Transfer Agreement, a policy of comprehensive general liability insurance, in form and substance acceptable to Ontario and written by a responsible carrier or carriers acceptable to Ontario, providing coverage for a limit of not less than five million dollars ($5,000,000.00) per occurrence for any cause of action, demand or claim with respect to personal injury (including death) or property damage, including loss of use thereof, and for any cause of action, demand or claim arising out of or occurring in connection with the obligations of the Municipal Partner under the Transfer Agreement, including, but not limited to, a cause of action, demand or claim with respect to defamation; false arrest, detention, imprisonment; malicious prosecution; contravention of rights guaranteed under the Canadian Charter of Rights and Freedoms; and errors and omissions insurance. Memorandum of Understanding Page 22 274 Required clauses 16.3 The policy of insurance referred to in paragraph 16.2 of the MOU for policy shall include the following terms: 16.3.1 a clause adding Her Majesty the Queen in Right of Ontario as represented by the Attorney General, its officers, employees, agents and contractors as additional named insureds; 16.3.2 a cross-liability insurance clause endorsement acceptable to Ontario; 16.3.3a clause requiring the insurer to provide 30 days' prior written notice to Ontario in the manner set forth in the policy in the event of the termination, expiry, variation or non-renewal of the policy; 16.3.4 a clause providing that the protection for Ontario under the policy will not be affected in any way by any act or omission of the Municipal Partner, its members of council, officers, employees, agents or contractors; and 16.3.5 a clause including liability arising out of contract or agreement. Proof of insurance 16.4 The Municipal Partner shall, immediately upon request, provide Ontario with proof of the insurance coverage in the form of a certificate, and a copy of the relevant portion or portions of the policy that incorporate the terms and clauses set out in paragraph 16.3 of the MOU. 17.0 TERMINATION WITH OR WITHOUT CAUSE Termination 17.1 Either party may terminate the Transfer Agreement without cause without cause by giving nine months' express written notice to the other party. Termination with 17.2 Either party may terminate the Transfer Agreement with cause by cause giving one month's express written notice to the other party. 17.3 Where termination notice is given: Transfer of 17.3.1 the Municipal Partner shall provide to the Attorney intellectual and other property General unfettered access to any property requested by during termination the Attorney General including, but not limited to, systems, period records, data, information and material in the possession or control of, or owned by, the Municipal Partner as may be required to ensure the continued effective administration of justice; Property rights on 17.3.2all rights in the property described in paragraph 17.3.1 of termination the MOU transferred by Ontario to the Municipal Partner, Memorandum of Understanding Page 23 275 and any records, data, information and material accumulated during the performance of the Transfer Agreement shall vest in and become the property of Ontario, and the Municipal Partner shall immediately transfer such property to the Attorney General; and Termination plan 17.3.3 the Municipal Partner shall either cease or continue to perform functions under the Transfer Agreement during the notice period in accordance with a termination plan approved by the Attorney General. Access to 17.4 Notwithstanding paragraph 17.3.2; transferred properly 17.4.1 the Municipal Partner shall be entitled to access all transferred property, including the right to make and keep copies of documents, where the Municipal Partner is named or otherwise becomes a party to any legal proceedings, or is put on notice that it will be named as a party in legal proceedings, arising from or in connection with the performance by the Municipal Partner of its functions under the Transfer Agreement; and 17.4.2 property shall not include property purchased by the Municipal Partner from the Attorney General or a third party unless otherwise agreed to by the parties. Components of 17.5 The termination plan referred to in paragraph 17.3.3 of the MOU termination plan may include provisions for the transfer of any courts administration, court support or prosecution functions from the Municipal Partner to any replacement or alternative Municipal Partner or other entity, named by the Attorney General. Duty to inform 17.6 The Municipal Partner shall keep the Attorney General informed of all matters that are necessary for the Attorney General to ensure the effective ongoing administration of justice during the termination period. Appointment of a 17.7 In the event of termination, the Attorney General may appoint a manager person to manage the termination for the purpose of ensuring the continued effective administration of justice. Reconciliation of 17.8 On termination, the Municipal Partner shall carry out a financial finances accounting and shall pay to Ontario any monies owing to Ontario including the Ministry of Finance. Memorandum of Understanding Page 24 276 Rights of Attorney 17.9 The rights of the Attorney General under this paragraph are in General addition to and do not derogate from any other rights and remedies of the Attorney General under the Act or the Transfer Agreement or otherwise at law. 18.0 RIGHT OF ASSIGNMENT Attorney General's 18.1 The Municipal Partner has no right to assign, sublease, consent required subcontract, transfer, cede, offer for sale, deal or offer to deal in or with the Transfer Agreement, or any rights or obligations hereunder, in whole or in part (the foregoing collectively called an "assignment") unless the Attorney General has given or is deemed to have given consent to such assignment. The Municipal Partner shall ensure that any assignee undertaking any of the Municipal Partner's obligations to Ontario shall be bound by the terms and conditions of the Transfer Agreement. The Municipal Partner shall not be released of its obligations to Ontario by reason of the assignment, and the Municipal Partner shall be deemed to be liable for any breaches of the Transfer Agreement, or of any legislation or regulations, by the assignee. 19.0 COMMUNICATION BETWEEN THE PARTIES Method of service 19.1 Unless otherwise directed by the Attorney General, any written communication shall be given by personal service, by facsimile transmission or electronic mail, or by prepaid first class mail. If personally served or transmitted by facsimile or electronic mail, a communication shall be deemed to be validly given to and received by the addressee on the date of such service or transmission. A transmission completed after 4:30 p.m. shall be deemed to have been delivered on the next business day. A communication sent by prepaid first class mail shall be deemed to be validly given to and received by the addressee on the fifth business day after the day on which it was mailed in Canada. Municipal 19.2 The Municipal Partner's address and facsimile number for partner's address communications are: Attorney General's 19.3 The Attorney General's address and facsimile number for address communications are: Ministry of the Attorney General 720 Bay Street, 2nd Floor Memorandum of Understanding Page 25 277 Toronto, Ontario M5G 2K1 Attention: Assistant Deputy Attorney General Court Services Division FAX: Change of address 19.4 When either party changes its address, phone or facsimile number, it shall give written notice forthwith to all other parties. Attorney General 19.5 The Attorney General shall designate a person and an alternate contact person who will be the primary contacts for all issues and communications related to the Transfer Agreement. Municipal Partner 19.6 The Municipal Partner shall designate a person and an alternate contact person who will be the primary contacts for all issues and communications related to the Transfer Agreement. Change of 19.7 Each of the parties shall keep the other informed of the names of contacts its contact person and alternate person. 20.0 WAIVER OF BREACH Waiver of breach 20.1 Any breach of any provision of the Transfer Agreement may be waived in whole or in part by a party without prejudice to that party's rights in the event of the breach of any other provision of the Transfer Agreement. A waiver shall be binding on the waiving party only if it is in writing. The waiver of any breach of any provision of the Transfer Agreement shall not be taken or held to be a waiver of any further breach of the same provision or any breach of any other provision. 21.0 SURVIVAL Survival 21.1 The provisions of paragraphs 4.6, 7.1, 7.3, 8.0, 9.0, 11.0, 14.0, 15.0, 16.0, 17.3 to 17.9, 21.0 and Schedule 2, paragraphs 2.10, 3.1, 3.2, 3.3 shall survive the suspension, termination, revocation or expiry of the Transfer Agreement. 22.0 SCHEDULES Schedules 22.1 The following Schedules are attached to this agreement and shall form a part of this Memorandum of Understanding: Schedule 1: Prosecutorial Standards Schedule 2: Operational Standards Memorandum of Understanding Page 26 278 Schedule 3: Compliance and Performance Measures Schedule 4: Existing Contracts Schedule 5: Court Service Area Memorandum of Understanding Page 27 279 IN WITNESS WHEREOF the parties hereto have executed this Memorandum of Understanding. DATED AT THIS DAY OF 2000. THE CORPORATION OF THE ... OF... Name Position DATED AT THIS DAY OF 2000. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO, as represented by the Attorney General Witness Attorney General Memorandum of Understanding Page 28 280 SCHEDULE 1 PROSECUTORIAL STANDARDS Memorandum of Understanding Page 29 281 SCHEDULEI STANDARDS FOR PROSECUTIONS BY MUNICIPALITIES 1.0 Scope Adherence to 1.1 Where the Municipal Partner conducts prosecutions transferred to standards the Municipal Partner by the Attorney General under the Transfer Agreement, the Municipal Partner shall adhere to the standards set out in this schedule. .2.0 Standards Principles 2.1 The Municipal Partner shall ensure that prosecutions transferred in accordance with the Transfer Agreement are conducted in a manner consistent with the following principles: 2.1.1 prosecutorial independence; 2.1.2 fairness and impartiality; 2.1.3 competence and integrity; and 2.1.4 timeliness of prosecutions. Prosecutorial 2.2 The Municipal Partner shall ensure that any of its prosecutors independence acting under the Transfer Agreement who are not lawyers are supervised by or report to the city solicitor or another lawyer designated for this purpose and that its reporting relationships are structured so that the prosecutors' exercise of discretion is not influenced by any person or body, including: 2.2.1 members of council; 2.2.2 policing and other enforcement agencies; and 2.2.3 municipal financial officers. 2.3 The Municipal Partner shall be responsible for: Impartial 2.3.1 ensuring that any prosecution policies are applied prosecution impartially; Fair appeals policy 2.3.2 ensuring that a fair and reasonable appeals policy is in place and is applied consistently; Memorandum of Understanding Page 30 282 Notification of 2.3.3 notifying prosecution witnesses of dates and times of witnesses hearings in accordance with legislative requi '1-6. The phrase Prosecutorial 2.3.4 permitting prosecutors to exercise their disci "upon request." at discretion and impartial manner, free from influence or the end of Section 2.3.6 of Schedule 1 Municipal partner 2.3.5 taking appropriate steps to educate and info i of the MOU shall be to educate its prosecutors prosecutors of any policies set out by the MU deleted and replaced Partner, Ontario or the Government of Cana( with the phrase "in 15. The word "and" after the to the prosecution of proceedings comme accordance with the semicolon in Section 2.3.5 of law;" Schedule 1 of the MOU shall be ...... disclosure deleted 2.3.6 ensuring provision of full an 06ely disclosure-to defendants upon request. Prosecutors'oath 2.4 All unicipal prosecutors engaging in prosecutions under the nsfer Agreement shall swear the following oath or affirmation 17. The following sections are rt All the Regional Senior Judge, or, where the Regional Senior Judge is unavailable, a judge of the Ontario Court (Provipcial inserted after Section 2.3.6 of Schedule 1 of the MOU: Division), and the oath or affirmation shall be a term of '2.3.7 ensuring that its employment: prosecutors make efforts to 11. The phrase Oath: iv advise the family members and i "(Provincial Division)" in MOU other interested parties of faith 0 1 of 7 swear(or affirm) that/ will truly and ith Section 1.15 of the MOU significant developments best of my skill and ability, execute the du and 7Section 2.4 of throughout the proceedings in of a prosecutor, as an officer of the Court, Schedule 1 of the MOU '"- 'v e an'��' u' ' m e Schedule cases that involve a fatality in affection to any party, so help me God (ol shall be deleted and p with t p accordance with the Crown Court, with the phrase , of Just� affirmation). a Justice". Prosecution Manual, as of Justice". amended from time to time; I also swear(or affirm) that/ will faithfully 2.3.8 ensuring that its a prosecutor, and will comply with the laws of Canada and prosecutors only proceed to Ontario, and except as/may be legally authorized or required, prosecute a charge where there will not disclose or give to any person any information or is a reasonable prospect of document that comes to my knowledge or possession by reason conviction and it is in the public of my being a prosecutor, so help me God(omit last four words in interest to do so in accordance an affirmation). with the Crown Prosecution Manual, as amended from time to time; and In addition to the conflict of interest rules set out in paragraph 8.0 2.3.9 ensuring that its prosecutors screen all private of Schedule 2.0, and any conflict of interest rules that may be prosecutions for reasonable imposed by the Municipal Partner, the Municipal Partner shall prospect of conviction and, when also ensure that the following apply to prosecutors acting under necessary, assume the conduct the terms of the Transfer Agreement: of the proceedings in order to sure that they are pursued in the interests of the administration of justice." 2.5.1 A person employed as a prosecutor shall not also be employed as an enforcement officer. Memorandum of Understanding Page 31 283 Not a Municipal 2.5.2 A prosecutor shall not hold or have held a municipal politician within past 12 months political office within the preceding 12 months. Avoid conflict 2.5.3 A prosecutor shall not be placed or place him or herself in a position where the integrity of the administration of justice could be compromised. Disclosure of 2.5.4 A prosecutor shall disclose any actual or reasonably conflict perceived conflict as soon as possible to the Municipal Partner. Not to act for 2.5.5 A prosecutor shall not, personally or through any partner defendants in the practice of law, act or be directly or indirectly involved as counsel or solicitor for any person, in respect of any offence charged against the person under the laws in force in Ontario, unless it relates to his/her own case, except where the LSA provides otherwise. Disclosure of 2.5.6 Where a prosecutor is charged with an offence under the charges Criminal Code of Canada or any other federal statute or regulation that is dealt with under the Criminal Code of Canada, such charge shall be disclosed forthwith to the Municipal Partner by the prosecutor. Where a prosecutor is charged with an offence under other federal statutes or regulations thereunder or a provincial statute or regulation thereunder and where continuing to perform his or her duties may erode public confidence in the administration of justice, the charge shall be disclosed to the Municipal Partner by the prosecutor. The Municipal Partner shall determine if any actual or perceived conflict exists and, if so, the Municipal Partner shall take appropriate action to address the conflict. Municipal partner 2.6 The Municipal Partner shall establish and follow a procedure that responsible to set procedure ensures a prosecutor does not act in any matter where a conflict of interest has been identified, until the conflict no longer exists. Municipal partner 2.7 The Municipal Partner shall ensure that its prosecutors are to ensure competent competent in relation to the following factors; prosecutions Knowledge of the 2.7.1 knowledge of the current law, including the Act, related law statutes and regulations, the Canadian Charter of Rights Memorandum of Understanding Page 32 284 and Freedoms and any common law relevant to the conduct of prosecutions; Knowledge of the 2.7.2 knowledge of the rules of court and legal procedures, as procedure amended from time to time; Professionalism 2.7.3 ability to treat members of the judiciary and other persons involved in the court process with professional courtesy; and Addressing 2.7.4 ability to address complaints promptly and effectively. complaints Municipal partner 2.8 To ensure that municipal prosecutors" knowledge and skills are to train and educate adequate and current, the Municipal Partner shall be responsible prosecutors for and bear the cost of the ongoing training and education of its prosecutors. Direction not to 2.9 The Director of Crown Operations, on the advice of the Crown appear Attorney and after consulting with the supervising solicitor, may direct that the prosecutor not appear in court where, in the opinion of the Director of Crown Operations, public confidence in the administration of justice is or may be eroded through the continued appearance of the prosecutor in the courts. Prosecutorial 2.110 The Municipal Partner shall ensure cooperation with local Crown policies Attorneys and shall ensure compliance with provincial directives and policies that are made known by Ontario. The Municipal Partner may establish its own prosecutorial policies, provided that its policies are consistent with provincial policies and not contrary to law. Reporting protocol 2.11 In addition to any legislative requirements and any provincial for significant cases prosecutorial directive or policy made known to the Municipal Partner, the Municipal Partner shall maintain a reporting protocol to notify the local Crown Attorney and the Attorney General of any matter that appears likely to raise a substantive legal issue at trial or appeal, including; Judicial review 2.11.1 an application for judicial review or prerogative writ sought in relation to a prosecution transferred under paragraph 1.3 of this MOU; Memorandum of Understanding Page 33 285 a�wmmi^ rv�wummuwuw.aamwawvwmw :uu^w^ac�ucmwpmwmmu:.mm..wammmmu�nvm mi,wwo_. 18. The word "and" in Section'2.11.2 of Schedule - -ry 2a11 2 anything that may affect the administration, 1 of the MOU shall be constitutiona .d. r enforceability of a deleted. statute or regulation; and Substantial public 2.11.3 any matter where there could be a substantial public interest interest in its outcomf�. 19. The period in Section 2.11.3 of Schedule 1 of the 2,12-W"t e report/protocol of referred to in paragraph 2.11 of this MOU shall be Schedule include a provision that the regional federal deleted and replaced prosecutonotified with respect to offences designated as with the phrase contravener the Contraventions Act(Canada). "including, but not limited to, where leave to appeal to 2.13 The reporcol referred to in paragraph 2.11 of this the Court of Appeal Schedule include a provision that where the matter has been granted; relates toor regulation for which a provincial Ministry and". other tha `the Ministry of the Attorney General is responsible, the Legal S rvices Branch of that Ministry shall be notified. w. . 20. The following section shall be inserted after Section 2.11.3 of Schedule 1 of the MOU: "2.11.4 the anticipated withdrawal or stay of any provincial offence under the Highway Traffic Act R.S.O. 1990, CHAPTER HA as amended, involving a death." Ww.waa°IX"T-m...wvM ..m.•wvm "".J'i Fk�.f ::.. .:: "`NfIMNP.....d19 'VLL64 f1Rl{"d emu muwmmuw... wwwWWWwwWWWWWWWwWWmWW w.wwwuuw�wwuwwiwwwuwiwuwuuwwwu �irmrtrrt000rrtoioirrtoioioircmmioioiomircorcoouuoircrtrrtr These changes in the AMOU do not relate to a specific section in the original MOU: 21. All other terms and conditions of the MOU remain in full force and effect. Effective the date hereof, this Amending MOU and the MOU shall be read together as one (1) agreement. 22. This Amending MOU may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute one (1) agreement. Delivery by facsimile transmission or electronic mail of a counterpart of this Amending MOU signed by a party shall be as effective as a manual delivery by such party of an original signed counterpart of this Amending MOU. 23. This Amending MOU shall be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein. 24.This Amending MOU shall have an effective date from the date on which the Amending MOU is signed by or on behalf of the Attorney General after having been signed by the Municipal Partners) who signed the MOU. �WW� uW��w W w. uWw�w. ....wwiwm»��iWoamwwwrtrt�riortrt wu� uuiwiumi 286 SCHEDULE 2 OPERATIONAL STANDARDS Memorandum of Understanding Page 35 287 SCHEDULE 2 OPERATIONAL STANDARDS 1.0 Scope Municipal 1.1 Where the Municipal Partner performs court administration and partner's obligations court support functions transferred to the Municipal Partner under the Transfer Agreement, the Municipal Partner shall maintain the standards set out in this schedule and shall meet all legislative and regulatory requirements with respect to proceedings under the Act. 2.0 Processes & Proceedings Efficiency of 2.1 The Municipal Partner shall provide for and accommodate the proceedings efficient processing of all court proceedings. Service to 2.2 The Municipal Partner shall continue to provide the existing enforcement agencies services and level of service to enforcement agencies, including: continues 2.2.1 consulting enforcement agencies about witness availability before scheduling trials; 2.2.2 distributing ticket sets and other forms to enforcement agencies; and 2.2.3 providing copies of First Attendance Notices, Notices of Intention to Appear, Certificates of Offence, Fail to Respond (FTR) lists, Notices of Appeal, and other documents containing disposition information, as required. Effective service 2.3 The Municipal Partner shall respond effectively to all enquiries and shall provide prompt and efficient service in person and by phone. Proceedings open 2.4 Subject to any statutory limitations, all proceedings under the Act to public shall be open to the public, unless otherwise ordered by the judiciary in a particular proceeding. Language services 2.5 The Municipal Partner shall continue to provide the language services required by the Courts of Justice Act, R.S.O. 1990, c. - C.43, including the following services: Qualified 2.5.1 The Municipal Partner shall supply and pay for qualified interpreters interpreters for witnesses and defendants upon their Memorandum of Understanding Page 36 288 request. Document 2.5.2 The Municipal Partner shall ensure that documents are translation translated, upon request by the defendants, or if necessary for administrative purposes. Witness fees 2.6 The Municipal Partner shall ensure that witnesses are paid the amounts to which they are entitled as prescribed by regulation. Clerical court 2.7 The Municipal Partner shall ensure that clerical court support support services services are provided to the judiciary at least at the level provided by the Attorney General prior to the transfer. Accuracy of court 2.8 The Municipal Partner shall ensure the accuracy of the court record record for all matters transferred under the Transfer Agreement, including: 2.8.1 the recording of all proceedings taken before the judiciary; 2.8.2 the preparation and certification of transcripts of proceedings; and 2.8.3 the maintenance, retention and release of records and information relevant to the court proceedings, including tapes, transcripts, files, documents and exhibits or any other data in paper or electronic form in accordance with the record retention schedules contained in paragraph 2.10 of this Schedule and with legislative requirements. Preparation and 2.9 The Municipal Partner shall ensure the accurate and timely delivery of court documents preparation and delivery of court-related documents required to carry out a judicial order relating to: 2.9.1 the attendance of a person at a hearing; 2.9.2 the arrest, detention or release of a person; 2.9.3 the commencement, processing and disposition of a proceeding; and 2.9.4 the imposition of a sentence, or other consequence of conviction. Memorandum of Understanding Page 37 289 Record retention 2.10 The following mandatory record retention periods shall apply periods once a matter has been completed: 2.10.1 for all proceedings commenced under Parts I and III of the Act, the calendar year of the date of judgment plus 2 additional years, except where there has been an accident or a charge of careless driving, the calendar year of the judgment plus 7 additional years; 2.10.2 for all proceedings commenced under Part II of the Act, the calendar year of the date of judgment plus 2 additional years; and 2.10.3 any other record retention requirements prescribed by law. Universal access 2.11 The Municipal Partner shall continue to permit the public to to fine payment pay fines imposed on convictions for offences covered by this Transfer Agreement in any court service area. Secure collection 2.12 Fine revenues shall be collected in a secure manner, in of fines accordance with generally accepted accounting principles, to ensure proper accountability and to meet the audit requirements set out in paragraph 9.0 of the MOU. Ongoing training 2.13 The Municipal Partner shall be responsible for and bear the cost and education of ongoing training and education of persons performing functions under the Transfer Agreement. 3.0 Records & Information Secure storage of 3.1 To preserve the integrity of court records and data for all records and information processes and proceedings under the Act, all files, tapes, transcripts, papers, documents, exhibits and any other court process information, whether in electronic, mechanical, physical or other form, shall be stored in a secure manner. Accurate and 3.2 The Municipal Partner shall ensure that the exchange or sharing secure exchange of information of information, electronically or otherwise, is done in a secure manner to preserve the accuracy and security of the data. Memorandum of Understanding Page 38 290 Continued access 3.3 The Municipal Partner shall continue the current practice of to information providing information and access to information relating to the disposition of cases, fine payments and defaults, and other court related matters to all relevant provincial Ministries, enforcement agencies and others who have access on the effective date of transfer. Accuracy of 3.4 The Municipal Partner shall ensure the accuracy of the provincial provincial offences database offences database by entering the following information in a timely and accurate manner: 3.4.1 the charges received; 3.4.2 the status of the charge; 3.4.3 the charge dispositions; 3.4.4 the fine payments; and 3.4.5 the imposition and removal of sanctions. Charges for court 3.5 The Municipal Partner may charge a fee for photocopies, services certification of copies, transcripts and any other service provided and charged for by the Ministry of the Attorney General, in accordance with the Administration of Justice Act, R.S.O. 1990, c.A.6. 4.0 Technology Common integrated 4.1 The Attorney General and the Municipal Partner acknowledge technology system that the use of a common integrated technology system is necessary to ensure accurate and timely access to information and will facilitate the sharing of information among justice partners. Use of ICON and 4.2 The Municipal Partner shall use the ICON system or its replacement of ICON replacement during the Transition Phase. A system to replace ICON will be developed by the Integrated Justice Project of the Ministry of the Attorney General and the Ministry of the Solicitor General and Correctional Services. This system will take into account the requirements of the Municipal Partner in carrying out its obligations under the Transfer Agreement, and of Ontario. This system will be offered to the municipal partners for a fee. Memorandum of Understanding Page 39 291 Must meet 4.3 Where a Municipal Partner chooses to use a system other than technology standards that provided by the Attorney General after the Transition Phase, the system will meet the requirements of paragraph 4.4 of this Schedule. Technology 4.4 Any system used by the Municipal Partner must meet the standards technology standards, case flow management and information sharing requirements as directed by the Attorney General, including the development of a common application environment, and the system must be "Year 2000" compliant. 5.0 Ministry of Transportation Protocols Information to be 5.1 The Municipal Partner shall transmit to the Ministry of transmitted to MTO Transportation (MTO) information relating to the following: 5.1.1 orders and directions to suspend or reinstate drivers' licenses; 5.1.2 orders and directions to deny or reinstate plate permits; and 5.1.3 convictions, in accordance with subsection 210(1) of the Highway Traffic Act, R.S.O. 1990, c.H.8. Electronic 5.2 Orders transmitted to MTO shall be transmitted electronically, in a transmissions standardized format prescribed by MTO and in the consolidated "one window" template that is provided for by ICON and the Defaulted Fines Control Center, or by any other agent doing similar work as directed by the Attorney General. Complete and 5.3 The information referred to in paragraph 5.1 of this Schedule must accurate data be complete and accurate, and submitted to MTO in a timely manner, in accordance with all statutory and regulatory requirements, including the Highway Traffic Act, R.S.O. 1990, c. H.8. Accessto 5.4 The Municipal Partner shall ensure that MTO will continue to have information by MTO access to information relating to the status and disposition of cases. Memorandum of Understanding Page 40 292 Municipal 5.5 The Municipal Partner shall designate a representative to work partnees representative with MTO to resolve data transmission issues. 6.0 Tickets and Other Court Forms Sequentially 6.1 The Municipal Partner shall purchase all provincial offences numbered tickets tickets from a single source as approved by the Attorney General. Provincial offences tickets must be sequentially numbered with an ICON, or its replacement system, location number. Purchase of court 6.2 The Municipal Partner shall purchase all charging and service forms from a singles source related documents, and other court forms and documents prescribed by regulation, and other standard forms used by the Attorney General prior to the transfer, From a single source as approved by the Attorney General. 7.0 Facilities Court facilities 7.1 The court facilities shall b easily accessible to the public and all easily accessible other interested parties and, without limiting the generality of the foregoing, shall: Transit 7.1.1 be accessible by public transit or private vehicle; Parking 7.1.2 where parking is available, provide sufficient parking areas to accommodate the court's caseload; Signage 7.1.3 be clearly identified as a court facility and shall have signs to identify the location of court offices and courtrooms; and Barrier free access 7.1.4 provide barrier-free access into and within the court facilities, including courtrooms, meeting rooms, washrooms, and parking areas. Facilities 7.2 The Municipal Partner shall maintain the following minimum standards standards for court facilities: Separate Areas 7.2.1 Public areas shall be separate from the court administration offices and the prosecutors' offices, all of which shall be separate from the areas designated for the judiciary. Memorandum of Understanding Page 41 293 Offices for the 7.2.2 The judiciary shall continue to have chambers which are judiciary private and secure and sufficiently equipped to permit the performance of their judicial responsibilities. The judiciary shall also continue to have separate and secure access to parking areas, to the court building, and to the courtroom(s) and other rooms in which proceedings take place. Court staff offices 7.2.3 Courts administration and court support staff shall have secure office areas that contain the furniture, equipment, technology and supplies necessary for them to be able to perform their responsibilities under the Transfer Agreement. Prosecutor's 7.2.4 Prosecutorial staff shall have secure office areas that offices contain the furniture, equipment, technology, and supplies necessary for them to be able to perform their responsibilities under the Transfer Agreement. First-Attendance 7.2.5 If the facility is used for a first attendance process, the meeting rooms meeting room(s) shall be separate from the room(s) in which the court proceedings take place. Secure areas for 7.2.6 A secure area shall be available for persons in custody. persons in custody Consultation 7.2.7 Before making substantial renovations to an existing court before renovation facility, or when preparing plans for a new facility, the Municipal Partner shall consult with all groups that may be affected by the change, including the judiciary, enforcement agencies, prosecution agencies, the Ontario Realty Corporation, the Ministry of the Attorney General's Court Services Division and its Facilities Branch. Variances from 7.3 Notwithstanding paragraphs 7.1 and 7.2 of this Schedule, and facilities standards subject to paragraph 7.4 of this Schedule, where the Interim Audit reveals that a particular standard is not met, the variance may be permitted where: 7.3.2 the Municipal Partner occupies facilities used by the Ministry of the Attorney General that do not meet the standards; or 7.3.3 the costs required of the Municipal Partner to modify the existing facilities are more reasonably spread over one or more fiscal years. Memorandum of Understanding Page 42 294 Manner to address 7.4 Where the Interim Audit reveals that the minimum standards for variances court facilities are not being met, the parties shall identify, in the LSA, any variance and the manner in which such variance shall be addressed. 8.0 Conflict of Interest 8.1 The Municipal Partner shall ensure that all employees and other persons performing duties under the Transfer Agreement shall, in addition to any of the Municipal Partner's guidelines, abide by the following rules: Report improper 8.1.1 An employee or other person performing duties under the influence Transfer Agreement shall report any attempt at improper influence or interference, financial, political or otherwise, to the Municipal Partner and to the local Crown Attorney. No action shall be taken against the employee or other person for making any such report in good faith. Employee must 8.1.2 Where an employee or other person performing duties report charge under the Transfer Agreement has been charged with an offence created under a federal statute or regulation or a provincial statute or regulation, and where continuing to perform his or her duties may erode public confidence in the administration of justice, the charge shall be disclosed to the Municipal Partner by the employee or other person. Upon notification, the Municipal Partner shall determine if any actual or perceived conflict of interest exists, and if so, shall take appropriate action to address the conflict. 8.1.3 All persons performing functions under the Transfer Agreement, except Municipal Prosecutors who shall swear the oath set out in paragraph 2.4 of Schedule 1, shall swear the following oath or affirmation before a Commissioner for Taking Affidavits, and the oath or affirmation shall be a term of employment: 1 swear(or affirm) that 1 will faithfully discharge my duties, and will observe and comply with the laws of Canada and Ontario, and except as 1 may be legally authorized or required, 1 will not disclose or give to any person any information or document that comes to my knowledge or Memorandum of Understanding Page 43 295 possession by reason of my employment, so help me God (omit last four words in an affirmation). 9.0 Contracting Out 9.1 Where the Municipal Partner proposes the contracting out of services relating to the performance of its obligations under the Transfer Agreement the following conditions shall be satisfied: Existing 9.1.1 The Municipal Partner shall follow generally accepted municipal policy procedures or its existing policy and procedures relating to the acquisition of services. Attorney General's 9.1.2 The Municipal Partner shall ensure that the documents right to withdraw consent provide that where it is alleged that the Municipal Partner or its contractor has breached any term, condition or standard in the Transfer Agreement, the Attorney General has the right to withhold or withdraw its consent. Conflict of interest 9.1.3 Documents shall include a provision requiring the prospective contractor to disclose any real or perceived conflict of interest. Performance 9.1.4 The contract shall provide that the person or organization standards performing the contract will perform the work to the same standard as required of the Municipal Partner under the Transfer Agreement and the Municipal Partner shall take whatever steps are necessary to ensure that applicable standards are met. Definite term of 9.1.5 The contract shall be for a definite term and may be contract subject to renewal as long as the applicable standards under the Transfer Agreement are being met. Process for 9.1.6 The Municipal Partner shall ensure that there is an complaints effective process in place to deal with complaints against the contractor and the Municipal Partner shall respond to such complaints directly. Memorandum of Understanding Page 44 296 Confidentiality 9.1.7 The contract shall contain a provision requiring the standards contractor to adhere to the same confidentiality standards as those required of the Municipal Partner. Perform all 9.1.8 Persons providing services pursuant to such a contract aspects of contract must perform all aspects of the contract to ensure consistency and continuity in the administration of justice. Contingency plan 9.1.9 The Municipal Partner shall ensure that an effective contingency plan is in place to address any situation where the contractor or its employees fail to comply with any term, condition or standard of the Transfer Agreement. Attorney General's 9.2 The consent of the Attorney General required for the contracting deemed consent out of services under the Transfer Agreement shall be deemed to have been given where the process followed by the Municipal Partner has met the conditions set out in paragraph 9.1 of this Schedule and, where a regulation has been made pursuant to section 174 of the Act, the criteria prescribed by the regulations have also been met. Memorandum of Understanding Page 45 297 SCHEDULE 3 COMPLIANCE AND PERFORMANCE MEASURES SCHEDULE3 COMPLIANCE AND PERFORMANCE MEASURES 1.0 Compliance Principle 1.1 The provisions set out in this schedule are intended to provide the Attorney General with an effective means to ensure compliance with the Transfer Agreement to preserve the integrity of the administration of justice. Sanctions for Non- 1.2 Where the Review Committee determines that there has been a compliance breach of a term or condition of the Transfer Agreement following the dispute resolution process set out in paragraph 13.0 of the MOU, the Review Committee shall advise the parties of the nature of the breach, and may take one or more of the following measures: 1.2.1 The Review Committee may order that the parties continue to work together to achieve compliance or resolution of the issue. 1.2.2 The Review Committee may issue a written caution against continued non-compliance with the Transfer Agreement. 1.2.3 Where previous attempts have failed to result in compliance by the Municipal Partner, the Review Committee may recommend to the Attorney General that an audit, pursuant to paragraph 9.0 of the MOU, be undertaken. 1.2.4 Where previous attempts have failed to result in compliance by the Municipal Partner, the Review Committee may recommend to the Attorney General that a person be appointed to superintend the Municipal Partner's performance. Where the Attorney General accepts such recommendation, the Attorney General shall provide written notice to the Municipal Partner, advising of the following: 1.2.4.1 the identity of the appointee; 1.2.4.2 the purpose and duration of the appointment; and 1.2.4.3 whether the Municipal Partner will be responsible for the costs of the appointment. Memorandum of Understanding Page 47 299 1.2.5 Where previous attempts have failed to result in compliance by the Municipal Partner, the Review Committee may recommend to the Attorney General that financial penalties be assessed against the Municipal Partner. \ 1.2.6 Where previous attempts have failed to result in compliance by the Municipal Partner, the Review Committee may recommend to the Attorney General that an order be issued, pursuant to subsection 171(1) of the Act, directing the Municipal Partner to comply within a specified time. 1.2.7 Where previous attempts have failed to result in compliance by the Municipal Partner, the Review Committee may recommend to the Attorney General that the performance of a specific function or functions under the Transfer Agreement be assumed by or reassigned to someone other than the Municipal Partner, at the Municipal Partner's own expense. 1.2.8 Where the Municipal Partner fails to comply with the order issued pursuant to paragraph 1.2.6 of this Schedule, the Review Committee may recommend to the Attorney General that the Transfer Agreement be suspended or revoked, pursuant to subsection 171(2) of the Act. 2.0 Performance Measures Rationale for 2.1 The parties acknowledge that performance measures will assist performance measures the parties in meeting the standards set out in the Transfer Agreement and will provide the Attorney General with a management tool to assess the Municipal Partner's progress towards achieving stated goals and promote accountability. Best practices 2.2 The Municipal Partner and the Attorney General agree to exchange best practices with other Municipal Partners to promote efficiency, consistency and compliance with the Transfer Agreement, and to assist in identifying and developing methods of improving service delivery. Memorandum of Understanding Page 48 300 SCHEDULE 4 ExiSTING CONTRACTS Memorandum of Understanding Page 49 301 SCHEDULE 4 EXISTING CONTRACTS Purpose 1.1 The purpose of this Schedule is to set out current contracted obligations relating to functions under the Transfer Agreement that are managed by Ontario. Central contracts 2.1 Ontario currently has two such contracts. Forms and ticket 2.1.1 Management Board Secretariat has a sub-contract with its contracts Vendor of Record for the purchase of sequentially numbered charging and service documents. The current sub-contract commenced in 1996 and is for a period of 7 years (5 years and 2 one year renewals). Printing and 2.1.2 Xebec Imaging Services is a centrally managed contract for the mailing of notices contract printing and mailing of Notices of Fine and Due Date. Costs are based on the number of pieces produced per year. The contract, which expired on December 31, 1998, was renewed, and, unless sooner terminated or extended under its provisions, expires December 31, 2000. The,term of the contract may be extended for two separate one-year periods to December 31, 2002, on the same terms and conditions by mutual agreement. The Municipal Partner shall reimburse the Ministry in relation to functions governed by the Transfer Agreement, from the effective date of transfer through December 31, 2000 and the Municipal Partner may at its option negotiate any further renewals. 3.1 In addition to the contracts referred to in paragraph 2.1, Management Board Secretariat has contracts with private collection agencies for the collection of outstanding fines imposed before January 1, 1998, which contracts are due to expire on September 30, 2000. The Municipal Partner will not assume these contracts, but will be bound by them in that it will not be permitted to enter into separate contracts with these or other collection agencies in respect of outstanding fines imposed before January 1, 1998, until on or after Oct. 1, 2000. However, the Municipal Partner may use any method authorized by relevant legislation or regulation for the collection of fines imposed on or after January 1, 1998. Other contracts 3.2 Various contracts are held by local court offices for the purposes of data input, technology maintenance, and courier and armored car services. These contracts cover services for the Ontario Court (Provincial Division) and the Ontario Court (General Division). The Municipal Partner may assume these contracts as they relate to functions under the Transfer Agreement, as of the effective date of transfer. Memorandum of Understanding Page 50 302 SCHEDULE 5 COURT SERVICE AREA Memorandum of Understanding Page 51 303 SCHEDULE 5 COURT SERVICE AREA The boundaries of the Court Service Area, which are set out in the attached map, include the following municipalities: Y:\POA\ICON -Toronto Issue\MOU.doc Memorandum of Understanding Page 52 304 SCHEDULE "6" 305 LOCAL SIDE AGREEMENT Court Service Area) -between - HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Attorney General - and- THE CORPORATION OF THE CITY OF Annotated version as an example. Based on the original LSA with suggested amendments from Blacklined version between Amending LSA No.1—Barrie v7 and v8 Date:July 17, 2020 306 'N IruWwiiWppl.uw'AWWplwwmmooumluWWmIAWMIW mio uuuu uuuuu umiui n urnuuV00D➢1P@1 iwYN6M uw ui'MtltNIMDmDDPMM9YNNMD!NN'11VIP1L�H;N4'�"WNINN^Gww:'m':.N'mmo'wrao'ao mwuuww uuuwvsmmwmumuawmwuo noono r'oouuwmm . SAMPLE -AMENDING LOCAL SIDE AGREEMENT NO.1 THIS AMENDING LOCAL SIDE AGREEMENT NO.1 ("Amending LSA") is made on the_ day of . 20 between HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE ATTORNEY GENERAL (the"Attorney General") and THE CORPORATION OF THE CITY OF (the"Municipal Partner"). RECITALS A. The parties have entered into a local side agreement with an effective date of , 1999 (the "LSA"). B. The parties agree that terms used in this Amending LSA which are defined in the LSA have,unless otherwise set forth in this Amending LSA,the respective meanings specified in the LSA. C. The parties wish to amend the LSA as provided herein. In consideration of the terms and conditions set out herein,the parties agree as follows: mmmmYurtiouudQy,�w.w:w.w.iunm�mnmmw�wuuuuuummmnmuwmv�mem�mmmmnn mmwv�mvumm ummuewmwuumowwmw'wwwawumw'w muuwwwiuwuwwimmwuv�w�iwuw wwrw iwuuwuu iouuumu i....iNUNuiwuAumm uuwwwywwuuwwu�mumn. mmmmmmmmm uuw.w�iwr ,ww.�wmv;muimmwuwumw.wwnmwmry m THE CORPORATION OF THE CITY OF 114 pia referred to as the Munici al Partner w., .�: .. 1. The first recital of the LSA shall be deleted in its entirety and replaced with the following recital: WHEREAS the Attorney General has entered into "WHEREAS the Attorney General (MOU pursuant to the Streamlining oAdministration o has entered into a memorandum of S.O. 1998,c. , B with respect to the transfer of Pr understanding with the Municipal responsibilities to the Municipa a rho.—.,, _ Partner with an effective date of , 1999 (the "Original MOU") AND WHEREAS the MOU contains terms and cor pursuant to the Streamlining of Partner; Administration of the Provincial Offences Act, 1998, S.O. 1998, c.4, AND WHEREAS the Attorney General and the M (Bill 108) and amended such Original are certain terms and conditions that are specific to a Co MOU pursuant to the Stronger, Fair Ontario Act(Budget Measure), 2017, AND WHEREAS the Municipal Partner is the M S.O. c.34, Sched.35, s.12, (the Court Service Area and the Court Servi "AMOU", together with the Original Court Service Area; MOU, the "MOU') to transfer to the Municipal. Partner (a) certain AND WHEREAS the MOU contemplates that the J prosecutions prosecuted by the Partner will execute a Local Side Agreement(LSA) setting Criminal Law Division of the Ministry of the Attorney General NOW THEREFORE in consideration of mutual co ("CLD"); and (b) the functions of the General and the Municipal Partner agree as follows: Court Service Area, as defined below, under the Provincial Offences Act(Ontario) (the"POA");„ 307 1.0 DEFINITIONS 1.1 In this LSA: 1.1.1 Court Service Area" means the Court Service Area described in Schedule I of this LSA; I.1.2 "Effective Date" means the date on which this LSA is signed by or on behalf of the Attorney General after having been signed by the Municipal Partner; 2.The following section 1.1. "Exit Audit" means the Exit Audit as defined in the MOU and shall be inserted conducted for the Court.Service Area covered by this LSA; between Sections L1.5 and. 1. 1b the LSA: 1.1.4 "Implementation Date" means the date on which the and SA,,,Pates lIl and IXMunicipal Partner commences performing the functions transferred Transfer dater means on to the Municipal Partner pursuant to the MOU in the Court Service .Area,. the date, as mutually agreed by the parties, l,l. ""' Court Service Area" means the Court Service Area when the Attorney described in Schedule 2 of this LSA. General will transfer ..........—. certain prosecutions 1..1 . "Transfer Agreement" means the MOU, this LSA, the LSA for prosecuted under Parts the Court Service Area and their respective schedules and any III and III of the POA to amendments. the Municipal Partner." ....... �...�. ��nn� ��w�� 2.0 GENERAL .Section 2.1 of the LSA shall be deleted in its 2.1 The obligations of the Municipal Partner pursuant to this LSA relate entirety and replaced with to the functions transferred-to the Municipal Partner in the the following; "2.1 The obligations of the Court Sery e c . Municipal Partner pursuant to this l. ,A relate 2.2This LSA shall take effect on the Effective Date and shall remain in to the transfer of: effect unless suspended, terminated or revoked, regardless of whether (a) certain prosecutions there is a change in the person of the Attorney General or in the council or prosecuted by+l LD;and councils of the Municipal.Partner. (b)the functions of the Court Service Area, 2. 'I:he schedules attached to This LSA are incorporated into and shall under the PC>aA." form part of this LSA. 2.41f any one or more of the provisions of this LSA is held by a court of competent jurisdiction to be voidable or ultra vices, the provision or provisions shall be severed and this LSA shall continue in full force and effect according to its terms and conditions and,provided that the context allows, its provisions shall be interpreted in the same way as they would have been had the severance not taken 308 place. 2.5 This LSA may be amended at any time during the term of the Transfer Agreement, following the process set out in paragraph 10.0 herein. The 4. The following section shall be inserted after Section 2.5 of the 3 LSA:. "2.6 On the Parts All and IX Transfer,bate,the Municipal Partner shall conduct certain prosecutions prosecuted under Parts Ill and IX of the POA."r twx.�.mw.wuuw.wuiwrawi uuu mwiu................. a uom�muu�w.wwuwuu�mumuu�imww®ww wm�m�aurmmau�mrm�.m�wm��u�mvro ww,uuumwaa aromrw.rww�m+�m ou�nwrowu000rv�wiwiw.wwrom�amm nrrr,ws��wuwmiowrvnm wwi 309 W amendment shall be made in writing and executed by both parties. Any such amendment or amendments shall be deemed to be incorporated into and become part of this LSA. 3.0 FACILITY ARRANGEMENTS 3.1 The court facilities located at Street East, , Street, and Street, (collectively referred to as"the Premises") are leased by the Ontario Realty Corporation ("ORC") from the respective landlords. The Attorney General has the use and occupation of the Premises pursuant to agreements between the Attorney General and ORC. 3.2 Notwithstanding paragraph 3.1 and notwithstanding the agreements between the Attorney General and ORC, for the purposes of its obligations under the Transfer Agreement,the Municipal Partner shall enter into license agreements with ORC, for the use of the court facilities at Street East, S.The following and Street, , which will permit the section shall be Municipal Partner to use the facilities for the periods of time and at such rents inserted after as are set out in the license agreements between the Municipal Partner and Section 3..4 of the ORC. LSA: 3.3 Notwithstanding paragraph 3.1 and the licence agreement ° " po"' ' between the Attorney General and ORC, the Municipal Partner shall request,the E make its own arrangements directly with the landlord for the Municipal partner occupancy of the court facilities located at Street, and Attorney General shall make reasonable efforts 3.4 The facilities in the courthouse located at Street, to provicle , used by the Attorney General for POA matters, will not workspace,space, for such be available to the Municipal Partner for this purpose after November time as required by 30, 1999. Notwithstanding, the Municipal Partner shall enter into a the gather party." license agreement with ORC for the use of the POA facilities to conduct the trials scheduled at Street, from August 30, 1999 through November 30, 1999, inclusive, at such rates as are set out in the license agreement between the Municipal Partner and ORC. Effective December 1, 1999, POA matters shall be dealt with by the Municipal Partner at Street, 310 4.0 RECORDS TRANSFER 4.1 The Attorney General shall provide the Municipal partner, on theImplementation Date, with the following: (a) a list of all files and records to be transferred to the Municipal Partner, together with the actual files and records; (b) a list of all 1998 charges with fines paid and a list of all 1999 charges with fines paid to the Implementation Date; (c) a list of cases purged after January 1, 1998 to the Implementation Date, after the purge on ICON is complete; b.The following section shall be inserted (d) a list of charges with unpaid fines at after Section 4.1 of the LSA: "4, On the Parts III sand IX Transfer Central Collection services (CCS) as of the Bate,the Attorney General shall deliver Implementation ]Date; to the Municipal Partner: (a) a list of all open files including, (e) a list of charges with a but not limited to,appeal files;and completion date 90 days prior to the lbj the original files and records, ,-Utplementation Date that have been converted to the relating to the prosecutions sunder Parts tar f r court ID number; and III and IX of the POA to be transferred , to the Municipal Partner;and (f) a list,df . l charges with a future court date. cl a Mist of all open files that will be retained by the Attorney General." mwrmrrnmmr u ��rc«�aww�,ww,vwwmwrwmv�vvwvwvunorwduwuwwuawrmww 5.0 REVENUE and FINANCIAL ARRANGEMENTS 5.1 Schedule 3, which includes a summary of 1998 revenues, deductions, expenses and advances for is attached to this LSA and forms part hereof. 5.2 On completion of the Exit Audits for both the Court Service Area and the Court Service Area, the Municipal Partner shall receive the estimated sum of$ ,the fine revenue collected for the period from January 1, 1998 to December 31, 1998, inclusive, less eligible deductions, expenses and any advances for 5.3 After the implementation of the transfer in the Court Service Area, the Municipal Partner shall receive the fine revenue collected for both the Court Service Area and the Court Service Area from January 1, 1999 to the Implementation Date of the respective Court Service Area, less eligible deductions and expenses, which sum is subject to adjustment to take into account the results of the Exit Audits and any final reconciliation. 5.4 The Municipal Partner shall report to the Attorney General the distribution of the 1998 net revenue payment. 311 5.5 Should the Municipal Partner or a Serviced Municipality be charged, convicted and fined under the POA, the Municipal Partner shall forthwith disclose the fine to the Attorney General and shall forthwith pay the fine to the Minister of Finance. 5.6 The Attorney General shall submit to the Municipal Partner, in a timely manner, invoices for services rendered in accordance with clause 165 (5)(c) of the POA. 7. Section 5.8 of the LSA shall be deleted in its entirety and replaced 5.7 Adjudication expenditures shall be paid by the Municipal with the following: Partner at the rate of 115.8 Priorto the Parts III and $160.00 per hour(which calculation is based on the total cost of providing IX Transfer Date, Part adjudication) III prosecutions multiplied by the number of scheduled court hours spent on POA matters, as expenditures incurred recorded by the Ministry of the on the ICON system.The parties acknowledge that the hourly rate for Attorney General shall adjudication is subject to adjustment to reflect any increase in costs paid by be paid by the the Attorney General for the provision of adjudication. Municipal Partner at ion the rate o $90ne per J . Part ct� expenditures incurred by the Ministry court hour (which of the Attorney Gen ra`1" 11oll-be- y,the Municipal calculation is based on Partner at the rate of$90.00 per court hour (which calculation the total cost for is based on the total cost for providing such services). providing such services. 5.9 The Attorney General shall recover from the Municipal 5.8A On and after the Parts Partner, on a cost recovery basis relating to the III and IX Transfer Date, Court Service Area, all ICON expenditures for POA the Municipal Partner transaction charges and programming requirements and all shall not pay the expenditures for postage and distribution of fine notices Ministry of the related to POA matters. Attorney General for any and all Parts III and 5.10 The parties acknowledge that the Attorney IX prosecutions General is entitled,pursuant to clause 165 (5)(c) of the POA expenditures and the terms and conditions of the Transfer Agreement, to incurred." recover costs incurred in monitoring and enforcing the I performance of the Transfer Agreement after the Implementation Date,but as of the Effective Date,these costs have yet to be ascertained. 5.11 The rates for recoverable adjudication,prosecution, monitoring and enforcement expenditures shall be subject to annual review by the Attorney General and may be adjusted on a cost recovery basis at the sole discretion ofthe Attorney General. The Attorney General will use best efforts to provide the Municipal Partner with reasonable notice of expected increases. 5.12 The Attorney General shall transfer to the Municipal Partner, on the Implementation Date, all outstanding accounts receivable for the Court Service Area to the Implementation Date. The accounts receivable up to June 30, 1999 are estimated at$------ and are subject to any necessary 312 adjustments. The amount of the outstanding accounts receivable for the period from July 1,1999to the Implementation Date, shall be provided to the Municipal Partner after the Implementation Date. 5.13 Notwithstanding paragraph 5.12 of this LSA, the parties acknowledge that the transfer of these accounts receivable are subject to paragraph 3.1 of Schedule 4 of the MOU. 6.0 TECHNOLOGY ARRANGEMENTS 6.1 The Municipal Partner shall bear the costs of acquiring and using the Government of Ontario network data telecommunication services required by the Municipal Partner to implement the transfer and more particularly to enable the Municipal Partner to access the ICON system. Such services shall be acquired by the Municipal Partner through the Attorney General and the costs for such services shall be a one- time line installation charge and applicable monthly fees. 6.2 The Attorney General shall not be liable for any injury or damages,whether physical or economic, attributable to the installation or use by the Municipal Partner of any hardware or software acquired by the Municipal Partner in accordance with paragraph 6.1 above. i = falfollowing8.Thl1e e r�shall be 6.3 For the purposes of paragraph 4.0 of Schedule 2 of the MOU, the sectioinserted after Attorney General states that the ICON system has been converted to Section 6.3 of the comply with the Ontario government's definition of Year 2000 LSA: readiness. "66.4 Upon, request,the The Ontario government's definition of Year 2000 readiness contains the Municipal Partner fol lowing requirements: and Attorney General shall grant no value of current date will cause interruption in the operation of or access to their change in the functionality of the system or any misrepresentation of the available courtroom information; technology for,such ��,^� date-based processing must behave consistently for dates prior to, time as required by d"tiring and after the Year 2000 ; the other party." NItithe century in any date must be specified explicitly or by unarriliguous algorithms or reference rules; and 0 Yedr,,2000 is recognized as a leap year. 7.0 AUDIT 7.1 The Exit Audit to be conducted on behalf of the Attorney General as required by the MOU, may not be completed as of the Effective Date. If incomplete, the Exit Audit shall be completed as expeditiously as possible and the Attorney General shall present the Municipal Partner with a copy of the audit report within one week of its receipt by the Attorney General. 7.2 The execution of this LSA shall not be deemed to be an acceptance by either of 313 the parties of the content of the audit. Any issue arising with respect to the results of the audit may be resolved in accordance with the dispute resolution mechanism set out in paragraph 13.0 of theMOU. 8.0 PART I PROSECUTIONS EXEMPT FROM TRANSFER 8.1 In accordance with paragraph 1.3.2 of the MOU, the prosecutions under Part I of the Provincial Offences Act conducted prior to the transfer by a ministry, other than the Ministry of the Attorney General, or agency responsible for the offence creating statute, regulation or other enactment, shall continue to be conducted by the responsible ministry, at its own expense, after the transfer. 9.0 CONTRACTED OUT PROSECUTORIAL SERVICES 9.1 Pursuant to Schedule 1, paragraph 2.5.5 of the MOU, where prosecutorial services are contracted out,the Prosecutor shall not, personally or through any partner in the practice of law, act or be directly or indirectly involved as agent, counsel or solicitor for any person, in respect of any offence charged against the person under the laws in force in Ontario,within the Court Service Area. 10.0 AMENDMENTS TO THE LSA 10.1 Either party may at any time make a written request to the other to amend the terms and conditions of this LSA. 10.2 Any request to amend the LSA shall set out the reason or reasons for the request and shall include any explanatory or supporting documents. 10.3 The recipient of the notice of a request to amend shall respond to the notice within 30 days. 10.4 Where the Attorney General and the Municipal Partner agree to amend theLSA, the amendment shall be made in writing and shall be incorporated into and form part of the Transfer Agreement. 10.5 Where the Attorney General and the Municipal Partner are unable to agree on the requested amendment, either party may invoke the dispute resolution mechanism set out in paragraph 13.0 of the MOU. 11.0 TERMINATION OF THE LSA 11.1 In the event that the MOU is terminated in accordance with the provisions of the MOU or is revoked in accordance with subsection 171(2) of the Provincial Offences Act, this LSA shall immediately terminate. 314 MiruaY�M4 ItlW4l �+§mm�.. PIMMWYAImawWdV1141tiAb.NIWJ'M'D4' "IMNVW:¢wvbnu'wlWivWyNµI�n� Af!pJIO' uWJbWa'i�'bbwuYlPtlgBWV:IM.W il 'Wilil III�Y.pWIWWIiIM YYFO UUWY'N'W.W.IWN'Jll41B'MIW�EOWtl4 NU NMUW�4'IYJWUPIUIi These changes in the ALSA do not relate to a specific section in the original LSA:. . All other terms and conditions of the LSA remain in full force and effect. Effective the date hereof,this Amending LSA and the LSA shall be read together as one(1) agreement. 10. This Amending LSA may be executed in any number of counterparts,each of which shall be an original, but all of which together shall constitute one(1)agreement. Delivery by facsimile transmission or electronic mail of a counterpart of this Amending LSA signed by a party shall be as effective as a manual delivery by such party of an original signed counterpart of this Amending LSA,. 11. This Amending LSA shall be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein. [Signature page to follow] u w�w�wwwww � ��aaaa ua ,�Y,a�GW �WPo w� M MrN 315 IIII,��I�1011l�alulur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Katherine Thompson, Supervisor of Legislative Services and Community Relations DATE: July 29t", 2020 Prog,ressive4yNature SUBJECT: Connectivity Committee Appointments RECOMMENDATIONS: THAT the July 29t", 2020, report titled, Connectivity Committee Appointments, submitted by the Supervisor of Legislative Services and Community Relations, be received and filed for information; and, THAT the Terms of Reference for the Connectivity Committee be amended to exclude current employees of Internet Service Providers (ISPs) from participating as voting members on the Committee; and, THAT Justin Pennings and Shawn Southern be appointed as Community Members of the Connectivity Committee. INTRODUCTION: At its meeting held on June 9t"7 2020 Council approved the Terms of Reference for the Connectivity Committee and appointed Councillor Marks and Councillor Giguere to the Committee. Pursuant to Committee By-Law 19-40, staff advertised for the remaining vacancies in local newspapers, on the County website and utilizing social media channels. DISCUSSION: Staff are recommending that Council consider appointing the following two applicants as Community Members on the Connectivity Committee: Shawn Southern — Mr. Southern has twenty-five (25) years of experience working in IT, including 15 years working to build fibre optic connectivity in St. Thomas. He is 316 IIII,��I�1011l�alulur«uf,,. 2 familiar with the technologies and challenges associated with telecom networks and is passionate about improving rural connectivity. Justin Pennings — Mr. Pennings is a Councillor in Southwold Township. He is part owner of an electrical/mechanical construction business in London and is a licensed electrician. He has extensive project management experience and has orchestrated design-build networking and telecom projects and held various networking certifications. He sits on numerous committees in Southwold and is a passionate community volunteer. Full applications are attached below. Additionally, staff are recommending that Council amend the Connectivity Committee Terms of Reference to exclude individuals currently employed as Internet Service Providers (ISP) from participating as voting members of the Committee. Committee Members will be asked to evaluate proposals from ISPs and make recommendations to Council regarding the award of contracts. Appointing an individual employed at an Internet Service Provider (ISP) may place them in a conflict of interest position and could invite criticism from competing ISPs. FINANCIAL IMPLICATIONS: There are no direct costs associated with amending the Committee Terms of Reference or with appointing Committee members. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ❑ Delivering mandated ® Enhancing quality of programs and services ❑ Engaging with our place. efficiently and community and other effectively. stakeholders. 317 IIII,��I�1011l�alulur«uf,,. 3 Additional Comments: Establishing a Connectivity Committee is one of Council's action items under the enhancing quality of life priority. LOCAL MUNICIPAL PARTNER IMPACT: Committee appointees will not have a direct impact on any particular Municipal Partner; however, the Committee's mandate of improving connectivity in Elgin will benefit all underserved rural areas across the County. COMMUNICATION REQUIREMENTS: Applicants will be notified by letter of their appointments and staff will continue to advertise for remaining Committee vacancies. CONCLUSION: An inaugural meeting of the Connectivity Committee has been scheduled for September 97 2020. Staff recommend that Council consider appointing the two aforementioned applicants to the Connectivity Committee and that they be invited to participate on that date. It is also recommended that Council amend the Terms and References for the Committee to exclude those currently employed at an Internet Service Provider from serving as voting members of the Committee. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Katherine Thompson Chief Administrative Officer Supervisor of Legislative Services and Community Relations 318 2020-2022 Application for Z:5 Citizen Appointments to Boards ��m`, ,� and Committees Prog,ressive by Nature GET INVOLVED IN AN ELGIN COUNTY BOARD OR COMMITTEE Volunteering on a board or committee is a great way to share your ideas, expertise and enthusiasm with your local government. As a member, you will be able to provide advice to County Council and staff and contribute to the development of policies, programs and initiatives that will help enhance Elgin County. Whatever your area of interest, there is a board or committee that would benefit from your input and involvement. Residents and Business Owners of Elgin County are encouraged to apply for the following Boards or Committees: COMMITTEE: Connectivity Committee #Vacancies: 8 Assist the Connectivity Committee in meeting its project targets, including, but not limited to: • Identifying broadband and internet initiatives; • Championing high-speed connectivity across the County; • Interfacing with and consulting with stakeholders; • Providing feedback and input into policy development, as required; • Encouraging investments that will provide higher connectivity speeds within Elgin County; • Creating an environment that facilitates open, competitive and innovative services and applications; • Maximizing the efficient investment of both public and private sector funding to improve connectivity throughout Elgin County; • Developing tools to assist with attraction of broadband infrastructure investments; •Working with local municipal partners, schools and health sector throughout Elgin to improve research, innovation and education capabilities in the County; • Engaging public and private sector stakeholders to investigate opportunities for partnerships that promote Broadband development and access for residents, businesses and institutions; • Investigating infrastructure investment priorities; and • Reviewing and refining specific goals,outcomes and timelines for short-term and medium-term priorities. Skills/Qualifications: Technical knowledge of broadband and internet services(information technology,wired internet service provision,wireless internet service provision), preferred; and finance and project management skills. Citizen appointments to Committees listed in this By-Law must be at least 18 years or older, a landowner/business owner in the County of Elgin, and be one of the following: (i) A Canadian Citizen;or (ii) Permanent Resident, a person who has been given permanent resident status by immigrating to Canada but is not a Canadian Citizen, and has resided in Elgin County for at least one year; (iii) Appointees must maintain residence in the County of Elgin for the duration of their term of Committee ALL APPLICATIONS MUST SUBMITTED TO: Corporation of the County of Elgin c/o County CAOIClerk 450 Sunset Drive, St.Thomas, ON. N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 or e-mail to: cao@elgin.ca ON OR BEFORE 4:30 P.M. Monday, July 27, 2020 2020 - 2022 Application for Citizen Appointments to Boards and Committees COMMITTEE & POSITION APPLICANT INFORMATION Name: Justin Pennings Address: 36114 Fingal Line Home Phone: 519-319-7932 Email Address: councillorpennings@southwold.ca Are you a resident or business owner in Elgin County? 8 Yes ❑ No Are you 18 years of age or older? 8 Yes ❑ No QUESTIONNAIRE Why are you interested in becoming a member of Connectivity Committee? I understand the importance of delivering high speed connectivity to all residents of Elgin County and I think I would be an asset to the committee throughout the process. Briefly describe your current and past community or volunteer involvement. Currently I sit as a councillor in Southwold Township,I also currently serve as Deputy District Fire Chief with 18 years as a volunteer firefighter in Southwold. In Southwold I am a member of the Economic Development Committee,the Parks Committee,the St Thomas Area Water Board, Southwold Winterfest Committee,Iona Park Design Committee and the Fingal Heritage Park Committee. I also am a member of my churches maintenance committee and the church building expansion committee. Briefly describe skills or experience relevant to the Connectivity Committee. I'm part owner of an electrical/mechanical construction buisness in London with 115 employees. My current title is Vice President of Special Projects. I have worked there for 19 years,most recently as a project manager for 7 years,I am also a licensed electrician and worked in the field for 12 years prior to moving into the office. Many of my projects have been design-build networking and telecom projects and I have held various networking certifications over the years. I deal with customers from the preliminary design stages through to project completion. I also estimate complete projects and assemble the project finances. 320 What strengths will you bring to the Connectivity Committee? I have a firm grasp on technology along with years of project management experience in related industries. I'm very familiar with committees and have learned to work effectively with all personality types, leveraging each members unique skill set. Additional Information Please attach any additional information/comments to the application form. I hereby consent to the release of my address and telephone number(s). 8 Yes ❑ No I hereby understand that information on this form and any supplementary information provided as part of this application is collected under the authority of the Municipal Act and is used to evaluate the qualifications of Citizen Appointees to Elgin County Committees or Boards and will become part of the public record. Direct inquiries to the CAO/Clerk at the address noted below. By submitting this form, applicants consent to discussion of their pe I information at open meetings of Council. Applicant's signature. Date. 2020-07-1 5 Please return this application form to the attention of: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas ON N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 e-mail: cao@elgin.ca Personal information on this form is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to evaluate the qualifications for citizen appointees to the County of Elgin Boards and Committees 321 2020-2022 Application for olf flf Citizen Appointments to Beards and Committees Prog'ressive by Nature GET INVOLVED IN AN ELGIN COUNTY BOARD GN COMMITTEE Volunteering on a board or committee is a great way to share your ideas, expertise and enthusiasm with your local government. As a member, you will be able to provide advice to County Council and staff and contribute to the development of policies, programs and initiatives that will help enhance Elgin put andinvolvement. Residents inWhatever your area of interest, there is a board or committee that would benefit from y p Residents and Business Owners of Elgin County are encouraged to apply for the following Boards or Committees: COMMITTEE: Connectivity Committee Vacancies: 8 Assist the Connectivity Committee in meeting its project targets, including„ but not limited to. • Identifying broadband and internet initiatives; •Championing high-speed connectivity across the County; Interfacing with and consulting with stakeholders; Providing feedback and input into policy development,as required; •Encouraging investments that will provide higher connectivity speeds within Elgin+County, Creating an environment that facilitates open,competitive and innovative services and applications; Maximizing the efficient investment of both public and private sector funding to improve connectivity throughout Elgin County; Developing tool's to assist with attraction of broadband infrastructure investments„ -Working with local municipal partners, schools and health sector throughout Elgin to improve research,innovation and education capabilities in the County; .Engaging public and private sector stakeholders to investigate opportunities for partnerships that promote Broadband development and access for residents, businesses and'institutions„ * Investigating infrastructure investment priorities;and .Reviewing and refining specific goals,outcomes and timelines for short-term and medium-term priorities. Skills/Qualifications: Technical knowledge of broadband and internet services(information technology,wired internet service provision,wireless internet service provision),preferred;and finance and project management skills. Citizen appointments to Committees listed in this By-Law must be at least 18 years or older„a landownerlbusiness owner in the County of Elgin,and be one of the following: f1 A Canadian Citizen;or (iw) Permanent Resident,a person who has been given permanent resident status by immigrating to Canada but is not a.Canadian Citizen,and has resided in Elgin County for at least one year; i A ointees must maintain residence in the Coun of EI in for the duration of their term of Committee ,ALL APPLICATIONS MUST SUBMITTED TO: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive,St.Thomas,ON.N5R 5V1 Phone:519-631-1460 Fax:519-633.7661 or e-mail to®cao@elgin.ca ON OR BEFORE 4:30 P, 2on Monday,July 27,2020 2020 -2022 Application for Citizen Appointments to Boards and Committees APPLICANT INFORMATION Name:SHAY N SOUTHERN Address:4 74 DEXTER LINE UNION ON Home Phone:519- - 3 email address: shawn@southernfamily.ca Are you a resident or business owner in Elgin County" Yes 0 No Are you 18 years of age or older? N Yes El No QUESTIONNAIRE 1J1+"hy are you interested in becoming a member of Connectivity Committee? Improving rural connectivity is an important issue that I am passionate about. Briefly describe your current and past community or volunteer involvement. I am currently the board chair of the STEAM Education Centre, and have been a member of the Kinsmen club for over a decade, Briefly describe skills or experience relevant to the Connectivity Committee. 25 years of experience in IT, including 1 years working to build fibre optic connectivity in St Thomas for businesses,while working for St Thomas Energy/ ntegrus. 323 What strengths will you bring to the Connectivity Committee? I am very familiar with the technologies and challenges involved in building telecom networks. I also have many contacts in the industry. Additional Information Please attach any additional information/comments; to the application form. I hereby consent to the release of my address and telephone number(s). * Yes * No I hereby understand that information on this form and any supplementary information provided as part of this application is collected under the authority of the Municipal Act and is used to evaluate the qualifications of Citizen Appointees to Elgin County Committees or Boards and will become part of the public record. Direct inquiries to the CAO/Clerk at the address noted below. By submitting this form, applicants consent to discussion of the" a Dial info anion at open meetings of Council. Applicant's signatures Date: Please return this application form to the attention of: Corporation of the County of Elgin c/o County CAC /Clerk 450 Sunset Drive, St. Thomas ON NSR 5VI Phone: 519-631-1460 Fax: 519-633-7661 e-mail: cao@elgln.ca Personal information on this form is collected under the authority of the Municipal Act, S-0. 2001, c.25 and will be used to evaluate the qualifications for citizen appointees to the County of Elgin Boards and' Committees 324 IIIII,��II�1011lual�lur«uf,,. 1 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: July 301" 2020 Elgin. .o.,'. Uf) L f SUBJECT: Ontario Health Team and Community Progressive,,iZy Nature Care Legislation and Regulations Update RECOMMENDATION: THAT the July 30t", 2020, report titled, Ontario Health Team and Community Care Legislation and Regulations Update submitted by the Chief Administrative Officer, be received and filed for information. INTRODUCTION: The Ontario government is building a connected health care system centred around patients, families and caregivers. The goal of creating Ontario Health Teams (OHT) is to strengthen local services, making it easier for patients to navigate the system and transition between providers. This new way of organizing and delivering services in communities across the province will ensure health care providers work together as a coordinated team, regardless of what care they are providing, removing barriers and improving the overall patient and caregiver experience and health outcomes. Under an Ontario Health Team, residents can be confident that they can continue to contact their health care providers as they always have. I am among a group of community partners and agencies who serve on the Elgin OHT planning team. This report provides Council with an update regarding the status of Elgin's planning efforts and identifies next steps for the Elgin Ontario Health Team. 325 IIII,��I�1011l�alulur«uf,,. 2 DISCUSSION: As previously reported to Council, the Elgin OHT Steering Committee had plans to start the initial application step of the OHT process in May/June 2020. This work did not take place as a result of the COVID-19 pandemic. The Elgin OHT Steering Committee recently received notice from the Ministry of Health that the Elgin Ontario Health Team (Elgin OHT), among 17 other communities, have been invited to complete the OHT Full Application. While details of the application process have yet to be received, the Elgin OHT Steering Committee anticipates a more streamlined application process. If approved, the 17 teams will join the already approved 29 teams to cover 80% of the province's population. The Ontario government is committed to continuing to work with its health care partners until OHTs are fully established across the province and all residents are supported by a team. In addition to announcing the 17 communities who have been invited to fill out an OHT Full Application, on July 23, 2020, the Ministry also announced five (5) new Ontario Health Teams, including: • Algoma Ontario Health in Algoma District; • Niagara Ontario Health Team in Niagara Region; • Ottawa East Ontario Health Team in Eastern Ottawa, Eastern Champlain and a certain portion of Ottawa Centre; • Western Ontario Health Team in London-Middlesex; and • Western York Region Ontario Health Team in Vaughn, Richmond Hill and King City. The County CAO participated in a session held by the Ministry on July 30t" to learn more about and provide feedback on Bill 175 — Connecting People to Home and Community Care Act, 2020. 326 IIII,��I�1011l�alulur«uf,,. 3 FINANCIAL IMPLICATIONS: There are no financial implications to report at this time. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ® Exploring different ® Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. Additional Comments: The collaborative process of designing and completing an application for an Elgin Ontario Health Team supports a number of Council's Strategic Priorities. LOCAL MUNICIPAL PARTNER IMPACT: This County-wide initiative also includes the City of St. Thomas and health care providers across the City and County. COMMUNICATION REQUIREMENTS: This information will be shared with Local Municipal Partners through the Council Highlights document. CONCLUSION: The invitation by the Ontario government to complete a full application is an exciting milestone for the Elgin OHT. The Coordinating Committee anticipates that work 327 IIII,��I�1011l�alulur«uf,,. 4 completing the full application will commence again in September 2020 and a meeting to resume planning efforts will be scheduled in the coming weeks. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer 328 IIII,��I�1011l�alulur«uf�,,. 1 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer 1111 uh /01-"1 gi,�n.C U DATE: August 11, 2020 Progressive, yNat re SUBJECT: COVID-19 Emergency Team Planning — July Update RECOMMENDATION: ............................................................................................................................................................................................................................................................................................................................................................................................................... THAT the August 11, 2020, report titled, "COVID-19 Emergency Team Planning — July Update" submitted by the Chief Administrative Officer, be received and filed for information. INTRODUCTION: The purpose of this report is to provide Council with an update on the County's COVID-19 response. DISCUSSION: As County facilities slowly begin to reopen, Human Resources has been working tirelessly to support the safe reintroduction of staff into the workplace. They have developed Health & Safety training specific to the new COVID-19 protocols, and they are continuously updating the training with new information, such as mandatory masking. The past months have presented many challenges, as things have been changing at a rapid pace. The Management Team and all staff have shown great commitment, flexibility, and hard work. Through their commitment, the County has continued to deliver essential services throughout the pandemic, and I cannot say enough how much I appreciate everyone's efforts. FINANCIAL IMPLICATIONS: Ongoing — See the attached Financial Services summary. 329 IIII,��I�1011l�alulur«uf,,. 2 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ® Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and community and other effectively. stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: The Management Team continues to work with the County's Local Municipal Partners to address community needs. For more information on coordination with the local municipalities, see the attached "Emergency Management Team Planning Chart." COMMUNICATION REQUIREMENTS: The Emergency Management Team will continue to provide monthly updates to County Council. CONCLUSION: The Emergency Management Team meets weekly to ensure essential County services and the COVID-19 response are properly resourced; to identify and manage resourcing and staffing issues; to support County Council, municipal partners, community and stakeholders; and to support staff to be well. The attached "COVID-19 Emergency Management Team Planning Chart" summarizes the County's COVID-19 response. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer 330 Q U rill r O U) rn> C9 moo N Q 0) C� 2 ° m 0 A= � o a) m a) � o o o o c a� c a�i U) VIM rrr c O %�i r/ a)caYi rn� E Nom ` > > oEww o 000 Q a/ ri rnUu)U 3 LL Uo oU c rrv�3 c ` O ' r U � N r cu O riiiii t� iiirrrrrrrrrri 3 //rrrr a) E �r c a) vi r r�aiiir rrr O'� O rr U) rir _ //ii U) c O aU)^ 0)'c 0) W'E 0) 'Z- - U rn� O._ N a) o u, O a�i0 �� ° a) a)�° c r 2 E�o- a) m o- (B U) vi U U2 o co �� Eo0)� O �Cy r t N rnU O C E- U , c c � o �� ) �� _ � ma°�i� � U O a) C i (A C'. E C'. E rill / �. C p N a) o0c� o0c� rrrr m00' r�ii 6) C i L U U i L U U rrr i U (6 J� _ J� _ c � o 2Z o� 2� r rrrr °.� 0)UM �ca) � r " �.S �c'c �� m w m QQ w m QQ rrr � E-- >'E U � � °-o c of a-< U) o rn /ice/% cu U) a)0 t (a a) J - 0 U rr/r N c 0 rrr U) m- U) U a) cy O L a)O a) ) W O m a) o)E cu 50 N QU a) O m 7 H O 2 J (B U o a)06 = c U N �t CEm rill ami /iiiii/ U)) m Q c U / ////// r a) - O ul O ///aiii a�0 O O ui -O U C — U QZ m CO N� r � a/ E a) riiiii E c D U UO m E O /�/ O c N U o iid 6 U a)-�, w _ U �p o off //rrrr U D w 3 O °� L iiiii N N ,/ o a, Q Q �; CL a^a9iiii%' A cm 2 U U /i/ii c o — c° (� > 30 C 6 P E N a) (B riiii >,O N p) E w e i c U ul u) wo - E m J O N o0m (� UNE iiiiiiiiiiiiiiii o E a)O �, '— rii/ C14c >, I a)Q y / o O N rrr/rr U U O Q Q ; rr cmi a�i o ct m ii ' a <C) O tq rrrr � > � c) 0 0 O N � iiiiiiiiiii N � U 6 rill N.E C -O 7 -O Q 0 � r /// 00 rii N O m �o ' rrrrr� ° m 0 Y c O N 4� N O 0 c / O CL ' rn f c i > C V O C Q U O c O N O Cc: Q U C: N y ° OU O .7 S U a wO E N a) N 1 ii Ul EE o w E a) ° 6)a) Ul C .iiii N . a) 6)C a'O > 0) ��/ M a) .� C N A O() O cu n a i Q °c - 0) 72 � , Q OO C ° U0 ° OC aQU C 0 C� C— UNl 'YO a � O'6 Q) O Ua>°) o YN v CL Z•'m0)rn — Q N a) a ) U M U U � iOW O a) ?O O) � O U E a ,E c —'mD a O cU _ o 4- 0 E O ° °� m O° ° o � >Q>a) 'eatlU6mOc°)7U ° a N'O U)) � y 'O 0 o 0 T U o c) U O ON Df N 0 6 W_0 m J m EC C o E > O � Cc: ucl°aa) CJz0 o o ) omO� m oo m i 0 O QU E oU Q U)Q '� m e U °U° Q' o o c c m W ' �l 'o n 2p E O a) a) Cc 0 Q W U O 0 oroc a) O U c E ul o co - U 0 0) ji/iiiiiiiiiiiiiiii p Q 0) C: / �� N O J m o E �// E E ° c ° A D, O 0 cu iiiiiiiiiiiiiiiiiiiiii - N U) (� Q E c O CO a a) C O O 0 / M O- QN 0)7 a) U° OU 7, CU j Oro ° O c) cu O CL O U a) 'O O U a) — .(n � a) � (n o oaf) o Q o C7 3 /////ilia/////////, o a) o �o 13%li/ / rn / ' c 0 / CLc c m 3 o c 0 m ul - ul' Q m c 3 o o - °�o QN ° >10 7 u) O 7 Q� fA m u)+' 7 O U N+' (n C 7 p C >C C E u) C O D O 7 jj a) M M � M a) 0) s — C Ul m Q a) E U 2)E L CO � U)� Oy.. O cE - d0 u)N p�0U U)O z Na) _ rn U) LL — U — O ul !, o a aN) O T m >, m. N 'C _ N O >, m N m a)00 m E m m N rn W Q U Q °- m O J a) O C O ° 'a) N Ern -O�> N a) Q� o a) a z m a FD C:U o� o c m 0 o a)O p o Z ° o m a) m oiE m c ° U m c� � � o mQ C) ° E M.S E ° 3 aac) a) m0 =�� E o °� U w a) m o - uiw �� H O o ° ) Qc o U . a) - a) c -U rn O >,2E a) Mn � m c E 3Of i V m >, C — � m m — U) >'— E C a) > C a) ° >, mo � a `o z° '°-i o a) c m N a) m� E T 2 �o �_ - i p 3 p __ O �U U ` C O C O w C`� ° 7 0 0 m m (6 O n -U � � N Q J E� �aU w m N E 0 m.� �� =o m ��/ a)3 o a) > - a rn a) m y a) 0 - /�� o m ° m > m m.S 00 c m o ° o f a) �) c a E m - - _ ,m.N � E a m ° c C7 > ° Q 9 _ m o >1 �� o ° O O E cL�u Q O Q t //// a) E E-0 ++ U a) c 0 T QU) Qcm a)0 > O N O a) O — /////////"""""'i N O m O ° U O O- -- /iiii� E m o p c o a) 0 m m - - ///////// vi m m a5) rn Q 0 a) ° Q a) a) E a) C m (6 J °w (6 U m ° U u) j 7 Q a O 'C = .O N > E m > > > ° > m > � aa) o 0 o U) a) ��c ° m o m m Q a m m m a m� m 7 L U U U' ..-� � Q J � p U Q Q N a) z 0 w c 00% U a� p) w O O O �, p) 0- rill � O m O rU c m O U o�O c o Q>,� ca�i m ULU rarrrrrrrrrr�rrrrrrrrrrrrrrrrrrrrrrr � U O O O O O O O Ir w O Ow U U) N 0) c- a,):: N� a) a) O rrrr U U U. o O� 3 0 E o Cc:Q d m. mU a) S0� / ri — Z — o U c � �n r riiiiiiiiiiiiiiiiiiiiiiiiii (�6 Q U C O U d I m—E o m N O i rii w U_ N y N C Q Q O O E O nn EAU� U QE a�J LU C7 3 3 1 :3 c o�� o a �• rU o 0 of E�� 30.E m'w.5 Q� m -w (1) �m rn.�(o � rrrrr, ,�0 rn� o mC7 �^w Qa5 ai �'EU.52�2 r � mO's3cU C�o- E N -E 6 E oo. `m U) EO_rno r-'o o mw w3: 3 0) r % - U U w U �� w W w U` Qd d U E w E cu rr iiiiiiiii,,,r,,,; c cu U LM 3 C a U O a) U riir E! 2 ° o"" U � E0 U c a O QLL N> N w C) o d m 3 O (6 2 tl) 0 ._ m O J >+ Q _ rn 2i H E >, 7 m N > E N .N Z U �� 3 0 U N OU N �'c� win U) E W 1 / r ii - 0 a) m 3 N > >,m tl)Z > N O m m p m U) E 3 cou) E QJ a) ��C9 Uw a c c d 3 Cl)O O M_ Cl) U"t m O (6 C' N Q � r -5-0 O U /iiiarrrrrrrrrrrrrrrrrrrrrrr� > >,O c U s C E m m CL (B ;rri y� L.L Q z E cu N L C O_ (B U 0)m U N E > Q� c cu 0 j U Ow cu a) N N EEu) m p) "- / w me o c E O�� E L N-O U)m m U U c E U E r�/ O � /ark//��///////////////////%W�� > E W �d.�W 70 o 0 � m � U � rrrr�rrrrrrrrrrrrrrrrrrrrrrri�m o � o�o Q o +' i-. rii�1/ia rill C A N (6 N O 30 U :5N rn t �nj m2 U= rr a� Em OQ 0 w w Q llllllll �,��„��................................... c // m `0 m N L y U) (U c a) (UE in m.� o ° O rn m LLI 3 Q _ �� W a) a) > mm °m0 a) E Umo U) 'Q > - 0)U) E E - rn� E c ul QU E rn mC ooQ Ew - o ° GH QaO E > cU op U o 0 w U w °wc: miU UE0-5° a) .o 2 � o d U w m� a) c ) o �'o L mo ) E E aC � O c a o 1) _N1 — QE E — S U Qc ° " 0 N Q U m c o U > > E EU� a) d °0 c N �' c a) Cl) w ° E a) m U �o > " �iiiii � E c ;' o f � � o— E 0 m m L U / OU O ° o o ° E °a C -Fu OOLE � op � >> ( >> WQDOO UD (n Di U W O aN) c ii O �rr� 0 f O o cu o > `o U U a) 0 u)OU-i N E O °) U) a) U)) U m N o— aEi� � o ocN acio rn r1°i > �'� 2 m `o m N m - E � ch 0 D N o m m.�)Y QQ Y U L 0 m m E _0 U (1) E rn� o � > oa o c c p �o o c� a) E 0 Q2 m o o rn W � U E ENo - N aa))U)N Y Eo � o � NNN c ° oo— rv, � c a) a) a) c i u V a) o > o o E � o 0 o aa) � o U) a) c o a)-0 � -0a) o a) E— � a)- >— (D >O a)� , c 'U)0) N m O 0 >1 O a) rn m a) Ns �oa) � LU o�p c0U) o � o L c" E� � - 0 N 4 U -_0U a) Occ M tE O � 0-0 w cp E a O aa a m m ° ° -0 y U) c: � - o w w O U) _ `o �� m� o E a) a) �E n w C: -2 N G 3 0 E c- 0 c m> omrrp c �� 0 oEm o > 0p o coo E U 6 i///// - O C.— L N NCL EL -E N — m E m � 0 0 a)� mcE E oQ � �� oQ � > rno0 ma) c0 Q.mm �� U) 0 o m a) .- U N 7 �� c� c m o c E a) _ c 0 O w E N E - a) Q O U U �a ac) m o� 3 0� o0 u U ch (1) c," 0 0 W E iii ° ice � 0 -0 aiii c a) � / a) 0)oa)' E Zc: O U) V) ii E'UE >_ z O 0 O a) m 0 a) 0 U a) O.Q o /////%, � O O m o � (59 N riiiiii ri m E ` N 7 U a) N C H .� m C Qaj a) O U / rrriir✓ ////// // /� /ii/ii/ � � � a� m � c °� m> 30 � � ono moo m Co 3 mmT 0 Qo U O > ° c Ac rn 0) E a)� � �o 0 6)E-Po ca) amci o O � �� oo w m O N a) a)2 C N > N O-0 E m CL a) .r O U N LLJ Ul o o O-O Q 0 C m M a) 0— 0U U 7w j C fmA C E N N t U chi m ////- O N I a)0 C C FD � uQ r r / O.2 -C m BOA >N C 7 aj O > a) O M. _ � O O _ O aJ O U C �C _ � bq 5 >-o — wrrr :E-C O E N O N C_� O-O T p i 0 O O C f; O (6 O C C T a) i"= m C (� Q C m "" T O ��iiiii O N bA � E co 0 Q N Y 0) E O 07 O (6 O O 0 0 C a) 0 E c QE �_� 5; U) o `o E Df O a� E a� a) o m wo 0� m aQ o a) 2 0 vY E E s � s 3 0 a) o M o ° U) o co Y a v an) O 0 `o aj> c aw 2 46-0 o ,' N cm E E O Ij o O 0� m o oY o 2- aj v a n i / C: EmO � o o bu m o %///////�� aa)t Eo a� o .E (a // Qm o ul o 0 t n ail O a�� a��"t > c ° a %iii a�_ � o > m UO �n . Cu >-O O 7 >' a) cL O aj aj S C aj O N(6 a O U a a (B /�� c vi� �, ul s 0 c E t � E .a > o o�cL o a O U U = L m 2 O U 3 to 7 O a o E� O to _ / rrrr o 9 N o m 0 bA c o E E m O _ Ul r riirr m N a) () O r mNm iiii n U o of U(6 o Q 0 a ii rr 2 J r///��//// a a= 2f §7 }7 ) &ƒ Eea \ U) 2£M.M °$± cm: cm E a) /2 U� § � k� � o_—/ /_% 0 /f6_ 7 (/ E » § 0— %\ § ¥ EC) 00 > `� fktJ � �� '�� § /7 S/ » E — =o M ) 7\ \ § a )3Q \[ k\\ ] 2 / //. z � E zR §a z � �7o =/u = o =o =-wo L T T N a] Ln O aj bA O aJ a] N E 5 s m m o o aj O ' U a] � .� Ol o a] a) T 6 taj aj YL o> -a� t U . 3 O > c a O ,aj ._ ,v�i o ° ^ c v v v c E c � Q_ 'ao a O Q O N .UJ U U N oU W 6 C 6 C O 2 c fxa w t aJ co m a.+ Y fTa fTa OfJ_ O c . > o 3 — O C Ol to U C O O O O - aJ to Ol > C�t O O 'n bA p bA O N � O ,O-� a L t � 0ow Q � c •� � � utOU _ ,gym ... > o cu on j, raa 'o ms / a > C Q - � / O O ut O .o w H O aj aJOJ N a2 o O Ln E .� E C '6 .� T �n m _ / OJ O N C p E C ;� on ou m ' aj c c x c aj t a D - - - /iiiiiiiiiiiii/ U m a r a ° U° a a c � O a c a v N C O uo 2 u C O aJ O U T aj / s s c c c Y aj C7 � //// aj ° a a c ou on //////////////r p '� o - _ — � ✓i//iiiiii o m s Q E aj aci v o o S //////////////////////////////// Y 3 ' �2J E O v a E o v N bA� � w � Q 7 N � � — - c � s � � s aJ v o c o o L) // / m (j T o E ov o u ° 3 _ — _ - - _ - M Q O O C a.+ � LL '� fCa p U O O O � Q U W c� T bcA Y O T 3 Q E N M / aJ to� �n m C b�A O S aJ C O O bcA aJ i aJ C O O .o E c U F U � m •c o '> o o c t a m a < aJ c ocmO C) — u -c E U -c ¢ a ¢ ° s o c� m c� O a o a ac o 0 Q (B /iiiiiiiiiiiiiiiiiiiiiiiiiiii/LwE o aj Q a a, O as 3 cu_ = x v LL ° a, E L D 3 v v o s v 3 Ln a �� /// aJ N O > �'' v C / / /// E oc m aJ / ///////////////////////////////// a] (u / O a c aj c m / 3 N N 7 / c- O 6 mu Y c a > a0+ Q C / // S w ,O O LL '- O O L T V U aj j o c v o 'o o c E a a c o E a U a U aj N O ° c /i > o a ° aj aj m �_ .. E 0 a v E o f T m o o f o f s V F- E m` o F- U /i / EEa) O Y <of c / L- E c ° LL m a) N N (n o > a) >, /// O c E O U 0 N /ii � � �O O L N° O E O 0 (6 M N N 6 (6 U N N 2 L i U U A a) U > N O O - O .. i O Q= (6 C>'C 0 O C N U) O O N S 0 M ' O M a) - OL m- w 3 c o U) 3 cu o= a� 0 �_0 o ° �U) co Q-0 0 O— 0 d U om > u) E- >i >i u) 06 o L 0 U � � m 0 o c 0 > u) iiiii N C m 0 - ////// E p),o E cu LL // o 4- -5 o m 0 - /�%%%%iiiiiiiii � 3 C N O' y L N 2� O ///// O6 N D (6 O E U N C Q °_�'6 U 7 A O 0 �, 7 / C O O J tUS N-0 U) 2 N O 0 C.r Q C T N 0 U) — �_ O c E E O E N C CL°o N 3 m rn0 �o U) �Cj �� Q.E E.o o a) m U)� � E a2i ° E Uo0 LL J U 0mU �� 0 O� 0 H > O (6 N m �oQ'J o O U a) E Ul N N a).U 3 0 m m tl) Q � rrrr a) U d d U s t ii0� o o irrrrrrrrrrrrrrrrrrrrrrrrrrrr > m o E E U) U U.C C (n �N N /// ,,,,,, (n SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS 0 U 0 _ U) p U U Q ///iii C m Sri 0 C Ul'U ✓ U ri �� 3 rill - ( U E 00 a)C U Q W(A O riiiiiiiiiir 0 p w (0 m N a) m — riia/i ii j `O c Fu a / o m p0 /, 00 0 a) ul m E 0 "-� �� /i r�-U U U E 0 c a� a)Z U) 0 m .� m —Ul m -w O Ul a) U C Ul a) — � U -6 o L s Ul r,. 0 — C / a) O' C C r,r,. / - -a� �ul �E o m - � �,o �ul �" E� a � CL E - E � m m 0 m C: N N a) N U Q 4 -O I %/// M - t 'C a) (, a) a) C 0 r /��// s Ul — _ — -r U N 3 _ a) m � .3 Ul a) a) _ Ul.r � Ul "" _ 3 N 3 3 � m U >+E ` - 'O r tj — m 0 r a) - - �. rail U) r�� r U) O ° r 0 0 7 B a) N iiiiiiiiiiiiiiiiii/ m >1 U L r) (D 0 sssllllssssfffff,%%sr a) ul (n T T `1 m70 -6 r.(L_u >o / ow�U (Dmaua�)il 0 --mC C .ro 3 •�� 3U �aa)) O � UlU EON �O C c Eo U m N 0) (U—u (U.� - Q LL' •m— SSSSSSS SiSS SSSSSSSSSSSSSSSSSSSSSSSSSSSS -Oul 'o o._ o o -0m � S o 0-0 c � p a) O Q 0 L NO- aUa6)) p Na-p C c- (1) CL U) L 3 EV E E C)L) U a) 0 rill/,,, ,.. N O •� (n m 0 m"= a) 0� D 2�j (n._ Q Z--0 3 C 4- LL c c CL rrrrrr%fl C: a) � E •> rrrrr%rr%o o a) 0) am) o o +- /rrrr V riiiiiiii U p 1 L U � riiii� Ul O) C O-U m CY) _ O Ul N N 0 ) m U a)— — 0 0 n w E I /rrrr m 3 O a) 0 m (6 O y N a) a) m m •� tl)0 a) ri rn 0 3 �� o > 0 Q 0 a� 0 a a� Q �52 a5 Z� E � �3 `m -6 c 3 m U r 3 r. � i a) a) 3 O� N N O — 3 U r r/ ri ri C C r/ O� ri ri r,N rr LL -i - � J � rr rr � � E� -� m 1 � U N N U E C O C Q Q Q Q U) o a) Q Q Q Q Z Z Z W E 3.S Z Z Z Z Q Q Q Q O a) O 0 Z Z Z Z Z >- Z Z ................................................................................................................................................................................................................................................................................................................................................. c a) a) O Y a)Y a) O a) 0 0 E U 0- m 0 E 0 U c U c Q U m U c U c c a) c a) c c c 0) c a) c c a) 2 m �_ m o f�_ °o m E�_ �_ m J Q m J Q m U m J Q 2 m J Q m m J Q t T t T t t t t t 3 3 3 m 3 0 3 c 3 3 w C m U 0�T 0�T 0 0 0— O 0 Cr 0 (6 CL (6 2 (6 M U) 0 m (6 0 C �j m 0 N N N C (6 C m C �p C U) i U O (6 a) C U m Ul -6 O -O O -6 `0 -0 a)N U U E .0 U m U 0 C a) `o 2- `o 2- `o "- o E E E o a) E- � o� m `o 2- 0 oom oom 0 oo - ) O O.� o3m ooa) 00 C)C) n C)C) n U U C) z UDUUUAU U U U U m 0 c -0 3 3 3 N o U) ma) c c c a)� mom E -0 __ c E > E >, E ° >, o > O N U d '00 Q -0 a- -0 Q O Q-0 m ON -0 M 0)0- 0)0- 0)0- C x-0— O C 3 C 3 C 3 0 0 0 0 m .N U) .N Ul .N U) Ul N Ul CLO— a)'0 a) Q E Q Q Q o'o o 3 Z Z Z Z U CL0 QC Q Q Q Q Q Q Q Q Z Z Z Z Z Z Z Z (6 a) — O O U) rn� 03 Cc:) mm aa) ul U) =o a) �m 3 �-0 o U) `o o o o'c 'n c 2 Qo > �_ c o°� m E E � T c:� m 3 3 a) m 'gym '� c N- �U '3 m aci m `mom o a) c m', c m'� c aa)) 2 -a 3 a) m a) E �.�, 6 a)- a)� 2 a) In 0 5E 0aciaa) � acia��i �� a) °).2M.0 )�°) .2 -0 � 3cmim Qo� mo m >�� c' o a) E. m 3 E > 3 E- 3 c ul 30 3 0) 3 E a) N ° 3 CL ��t Q > � 00'c 0 c U m'ul F m o m.� c Qc c Qc c m o c E E c�� oU L > E ° c 0)'Qc 2 a) Oma) oa) a) Oca o0� o nU� Q � a) 0 000) 0 cmooc3 En U-0-2 U-072 U U U m U m 0 Z U oU) QU 0 O D U CLm m s o m 0) LDC, c �° o:N ul o ° 0 N m _ — U 0 m � `m > m E c o m � c Q U)O °-� o 3 = Ul >O� C N m 0) m1N C C O Qa)N N m 'U a)�NON � .o2 >� m NN o o'- E.21M O)o c mN N 2 -ON a) c� o `o Q _ rn a) ul W N O C 7 '0 O U N Ul Ul r m >I�— m C116O U,�0 m OL) E m U N >'m >,' N 0 Ul m — C N In i 3 — 00 0) .0 N U 0 0 - (6 > c� o > o SQ o� a) n N m aa))� E a) mN cN m U m� axi mT U.N a)� Q� _ >+ m m C > '6 U .2-0 m� m EO 0_0 0.>- U) ° Q- > Un m N �n c--a -�m 0 c o o a) c U U m c U'� > m = m m 0 3 c 0. o c m m cOQa U)i c U)) c c 3 N m O m > a) >r a) m e Q o Umul a) 3a) rn mo°.N 3W oo c a)oa) c-,cc 0ci9.5 >_ OONrn mQ - X c � rn- c �i 5. c 0 : m Qom o w 3 E 3 3N E'0 �. a).0 a) m.5._ c o - -.-o- �� 0 0 0 0 0 o > a) rn� c c Q m ul cs- 3= c x >N EQ o 62 a) a) E mm c `o UvU U cU m� - 3 o E m m,T c E v°)i'Q a)m 00)-= 003a) a) oo�0 ulU3ul -2Oc m -2- Q o�� a) ° 03oma) m 00rnm U) [l.N 3 T U n U d QN Q 0- Q U 0-.E.E'> U o m Q `o m 3 U o -0 Un Cr o 0 U 0 (1) 0 c > o U 'rn /i O LL1 ON C C _ N N > C/) N O O m N i p N 2 O r riir E O U-D N m C, Q O r w m d Q .N N Z err Q Q Q Q r /ii r rrrrrrr Z Z Z Z r rr rrl� r iir rr,� i' ii / U) U) d N J z (6 N Z Z Z Z i riir �U ..................................................................................................................... m O O O O � Oc�NU C: U C: U C: U c = m� a) �� a) �� a) �� a) magi �a) � mo E U E U E U U N E U m -0 taw -0 m m J Q m J Q m J Q m J Q 5 / rii v O L 5 O O L N 7 U,3 `OCLEEa C _ ) J J J J ........................................................................................................ r( r ( r. ( O C ( C: O C C C O C ptl) YNN a)-O O -O O -O -O O 6 O2- O2-N O2- O2- N O N O O N O N O UO r /iirr D 0 0 0 N O C)C) n C)C) n C)C) n C)C) ) N m-0 b e rr rr N O E. r r rrr iarrrrrrrrrrrrrrrrrrrrri N N y �%/ i i O 0 r%„1 O O M -6 0 Z Z N N U (6 O-(j Q Q Q Q U C axi.5 Z Z Z Z N o� Q� Lea) mE N Y N N Q N m U)'6 O N r riir .. N N 70 N U) O O U) /�� C: C: 2 2 2 O a)C _� E Z Z Z Z ._ C:�Q Q N L c N >, N p N O O %%%/////// Q Q a) Q N OO C N O iiiiiiiiiiiiiiiiiiiiiiiiiii _ _ C c 2 0 U c O �i�� 0 c 7 - > E o c M.0 E (B ////l u o 0 0 c m'� c `o N O / - c a- 0-0 o C cr o C o 3 C cr Q nE n a) � U) -r->>' 'c " o �- a�iY Qp C c O c C N N L - O N -O N O Q a) O� cr Q o c-aci /�� m o c> 2) �c a) C) UQ ° Z U_0� ii Q o o w r r O QV- �(D OD'p C C C (6 (6 2 L E U� ` N(n � N E U- (6 N Q a) � c a) o V rrrrrr � a�iLc ° j� � m 0 O rn w 0 o C o > c a) o o m °ate_ o 04 -o � rn d c c dS > rn Q N C o U _ fl c 0 oc rn� 00 c E o �6a) v E a) oaf�— E � � C -O (6 C N N Q' i L UN mU =o c 3 '�) o - UN � `o o > inU / rr m 3-0 m -o Q� a) ) 5 Y 0 m > � L O � � �j'c a) ri �iiiii m m aLi.0 U Q o N N U L N N / r m m O c o a) ° a�i > O °) o a) a) a) o 0 0 .° a o o� L vi 3s voi > 3ON � � > c L ccjJOa) rnU) oa�i E mU m o mm c�� a)m cQ Q'o m c mL6 m o - a) ��Vim` c(n a-`m N 7 o U) o)-O c N (6 O L (6 7 O)0 r ii riiiiiiiiiiiiiiiiiiiii 0).22 N - X C a) m S L c a) .o a) a) o �.S c .�°) 0 _o a rir i// O c rn� Q a) a)�w o n c � � E - .� � c E c n c o E ' a) x � i �' r�� rn� o o� a)1 0 rn- E a) " - m a) ' c c� r a)rn-- m a) o rn � �o m o � c � a) - � - L N L- c � a ' 2 a _.z � a ' � a ._ m rr ,� O �_.c9 (n�U c9 O� 3 3Q m � ... Q co ... m r� a) � 0 3 0 ri , 0 i o riir m aJ T — N N N N N f0 ut �p m m m N m N � u N J 'L z O _ O 'c CO C � am+ N N m � m m m` z vo C7 m c - m m O U_N,Q"" U � U O 4= bA — E'E U — � O N •O N 7 (6 Q o O_�E E � rrrrrrrrrrrrrrrrr� bu 0 aj a, U o v Q ...U C U U bn 7 O > bA E.N %/% aJ O O U O 7 0 UN � a� QE c 'm r � � o - aJ> o U p — C O M O � m w V N U -0 bzbIJ M i E E 1 O C O aj % 'JJJllii w c s m `o aJ m Y Y ut l 0 � � O m Y OJ N Q E w n O ° E c •� U v b aj U E aj Q m 2 N O 7 O s O i H U d In E U J d w J J G Q cGQM ToN(-6 Na, m _SEO t m` c N— —mcom —N — Qb�7`7 z 7,L, C N O ,0 NUw Eo U� a, TaJ o o — c a, - bu t a o m _o _ mu E bu c 'a O O N m N dSk c C E. aUC O aj O U U C m -o Q O m C N U U (6 m � Q— O m � S _ bA — m b C U \ U � C Z 00% 7 — '6 N '6 fa vi Q C / O 'm C bfJ -6 bA aJ aJ t NUQ O r// p C '6 E '6 — — C (6 LLJ U iiiiiiiiiii 0 m «O o = m 'm amJ bcn N 0 aJ c v �U�� b u >0 0 v � m aJ be aj co ° E a N raj c 'c `o m o v � o bz m C U T ++ �' Ifr//;t/r,r rr rr rr iiiiiiiiiiii/i/i/i/i/ia U vm vo c 6H — M. mu mm Nami OJ O N E bzm oO co � E am aJ53O to bb- zO - aJ c O c O va O ia) = cT a °° o N aJ U c m N '6 E vn x O Ovo Q O L L Q = 2(B a U rO U U) 'a � �/, rrr o a a a E c U aj bA Y W - 6 m N \ bA m - °r J C E6 _aO �— u _bij °' E a � u 'c O .� T E U UC \ mUE O ; � O ' oO ai OJ v.— U Q aJ aJ of au U a ° ° L vE 0o c � � mo >lli////// i, . \ \ o o \ } co z = � z � = z Z o aj o aj aj § / \ / o § / aj \ \ bz \ \ 2 \\\ aj o o \ \ /\ \ \ u \ \ 2uucoo L \ /\ o / .S ) c Ij bo 2 / E5 \ iJ / ) / ƒ j ) \ / \» 2SJELu ...................................................................... aj / j \ \ aj u \ _ \\ \ c aj� E \ - § : : } } \ \ ( ( = uo CORRESPONDENCE —August 11, 2020 Items for Information — (Attached) 1. SWIFT with their Monthly Project Update for June 2020. 2. Western Ontario Wardens' Caucus with their July 2020 Update. 3. The City of St. Thomas with a press release announcing the appointment of Heather Sheridan as the Director of Social Services. 4. Southwestern Public Health with a memo to all municipalities in the Southwestern Public Health Region regarding face coverings. 5. County of Elgin Homes with their August Newsletter. 6. GHD Limited with a letter regarding the Notice of Study Commencement Environmental Assessment Study & Preliminary Design —Wonderland Road / Ron McNeil Line / Ford Road / Highway 3. 345 f' N IaAVUAy d t So IhW o:WIF�T d•fibir ' rr MontWy Project Update Jung:2020 • Procurement o 12 contracts executed;implementation is underway. • Implementation o Implementation underway and progressing well with minor delays reported based on COVID-19 issues o LAM_EXEC_09(Kettle and Stony Point)experiencing major delays due to issues obtaining INAC permit o See attached Monthly Dashboard for details for each project. • Procurement o Phase 3 procurements are progressing well;SWIFT anticipates that the procurement process will be completed by the end of 2020 in all Phase 3 regions. o RFPs issued and announced in Brant,Bruce,Caledon,Dufferin,Essex,Grey,Huron,Niagara,Oxford,Perth,Simcoe,Waterloo,London,Windsor and Chatham-Kent. Province will announce future procurements in turn. o Dufferin County • Procurement closed on 29-May-20/PAC approval has been received/contract negotiations underway • Caledon Procurement closed 12-Jun-20/evaluation complete/PAC meeting scheduled for 06-Aug-20 o Oxford County • Procurement closed 19-Jun-20/evaluation in progress/PAC meeting scheduled for 06-Aug-20 • Grey County Procurement closes 10-Jul-20/PAC meeting scheduled for 20-Aug-20 • Implementation o Project details including implementation schedules will be known once the procurements are closed and contracts have been executed. o SWIFT currently anticipates that implementation will start towards the end of 2020 and beginning of 2021. Jon,C:I • Procurement • RFPs issued for Windsor,London and Chatham-Kent • Windsor procurement scheduled to close 31-Jul-20 o London procurement scheduled to close 06-Nov-20 • Chatham-Kent procurement scheduled to close 13-Nov-20 • Implementation o Project details including implementation schedules will be known once the procurements are closed and contracts have been executed. • SWIFT currently anticipates that implementation will start towards the end of 2020 and beginning of 2021. 346 nc„nr:lc„I/,r>(-:nrrinq Ur)dcr Ie:, • Private Sector contributions have increased by$7.7M due to results of Phase 2. • Lambton County provided$2.6M SWIFT+contribution in order to facilitate the award of an additional project in the county. • Total project funding increased from$209M to$219M as a result. • Note:Federal and Provincial contribution are'up to'amounts and will depend on the results of the Phase 3 procurements. !ono, III 1 4� CA,Status • All key items have now been negotiated. • OAS approved by SWIFT board • Awaiting execution. Issues wA h_,:isbtss • Municipal Loan Guarantee o $27.5M short-term bridge financing required in order to fund gap between SWIFT's requirement to pay ISPs per the Construction Act and anticipated reimbursement of claims. o SWIFT's current Phase 2 financing agreement with TD Bank will be extended to cover Phase 3. o Municipal guarantees are required to guarantee the overall loan and 100%participation is required or else there will be a shortfall the overall loan available. o LOIs for guarantees received from all 14 municipalities • COVID-19 o Major risks have subsided now that construction has resumed. o Need to keep an eye on supply issues and possible second outbreak. C':r„fn�in�irirli!';c;ahir,r7s llr�>crrcie: • All SCF related announcements are to come from the province as per SWIFT's agreement in the CAs. Once provincial direction is provided,SWIFT and the municipalities are free to communicate the relevant information. • As a result,following information can be communicated publicly at this time: o Phase 3 has been approved(as of 05-Mar-20)and SWIFT is currently negotiating a contribution agreement with the province. • -$134Mworth of Phase 3 SCF eligible RFPs have been announced o Oxford County($8.2M) o Dufferin County($7.2M) o Caledon($5.2M) o Grey($16M) o Niagara Region($13.3 M) o Waterloo Region($11.9 M) o Brant($4.8 M) • Bruce($13.6M) • Essex($12.8M) • Perth($5.5M) o Huron($7.2M) • Simcoe($28M) • $14.8Mworth of Phase 3 Non-SCF eligible RFPs have been announced. • Chatham-Kent($11.4M) o London($2.8M) • Windsor($]M) • SWIFT is on track targeting the close all Phase 3 RFPs before the end of 2020. • It is expected that contract awards will start in July 2020 with 90%of contracts awarded by the end of 2020 and 100%awarded by January 2021. • SWIFT anticipates that most of the proposed projects will target construction in 2021 and 2022. • Selected and approved projects will be announced once SWIFT has completed its evaluation assessment and has executed contracts with ISPs. • Recent announcement:SWIFIBroadbandExpansion_PlansUnderway_inNorfoll<County ............................................................... ............................................ ............................... 347 T b b 6 b 2 o, z z 1 0 1 1 ki le qD I I I - 11 n n n n n n n n n n n n n 00 CY) Z Z n n n Z Z n n n O R R R R 10 1 -2 b b b b 10 z z z u u u u u 0 0 1111V I< z z . r. r IIIIIIIIIIII IIII IIIIIIIIII IIII IIIIIII I IIII „ IIIII IIIIIIIII IIIIII IIII�IIIII IIII ullll IIIIIIIIIII IIIIIIIIIIII IIIIIIIII�IIII IIIIII IIIII IIIIII IrMINIVIIIA" UPDATE vvl %jvv %� WAR DENS MUCUS The Western Ontario Wardens' Caucus takes action to support rural broadband At their meeting on July 2nd the Western Ontario Wardens' Caucus approved a series of recommendations to support rural broadband in Southwestern WIFF Ontario. Increased funding from both the Province of Ontario and the Government of ��°r��PPg1v�a.,fiBt r�q finlegr;a ed Fbre Te hc°�o](119Y Canada is urgently needed to address Southwestern Ontario's large connectivity gaps, so that we can close the digital divide and restart our economies. In order to reduce the digital divide within Southwestern Ontario, and to achieve the Government of Canada's target, in which 95%of homes and businesses will have access to internet speeds of at least 50/10 Mbps by 2026, it will cost an estimated$1 billion. The Western Ontario Wardens' Caucus and the participating SWIFT municipalities of Caledon, Niagara and Waterloo are requesting direct funding to SWIFT from the Government of Canada in the amount of$254 million and from the Government of Ontario in the amount of$221 million. Mew the fiiifllllll....11 ur° uri;Illy� i.. �uiud Il urm m�uiuium� ds„w� ii�u� uiul:�., 1 349 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIFIIIIIIeIIIIIIIIIdIIIIIIIIIIIIIIIIDIIIIIIellllllllvll O�lllllllllllllllllllllllllllllllllllnlllllltlllllallllllrlll'IIIIIIIIIIII IIIIIIIIIIIIIIsupp orts lllllllllllllllll women-led llllllllllllllllllllllblllllllllllllullllllllSllll'IlllllllllnlllllllllelllllllSlllllllSllllllllelllllllSllllllllllltllllllll Illlllllllllllrebuild, llllllllllllllllllllllllllreopen and revive in southern Ontario RE3 is a government funded program that provides non- repayable performance based RE BULD contributions up to$5,000 to assist Southern Ontario women- RE13 I RE OPEN led SMEs rebuild, reopen and RE VIVE revive their businesses With the support of FedDev Ontario and the Government of Canada's Regional Relief and Recovery Fund (RRRF), WindsorEssex Economic Development Corporation and Northumberland CFDC are working collaboratively within our regional entrepreneurial ecosystems to advance women-led SMEs across Ontario, effectively positioning for rapid and positive post-pandemic economic recovery. The RE3 program will provide approved women-led SMEs a one-time non-repayable performance-based contribution up to$5,000 on expenses pertaining to the reopening, rebuilding and revival of the business. Click below for more information and to apply. Collaboration Key to Moving Forward Working collaboratively, the Trillium. � Network :r for Ad vanced ffi Manufacturing on ortunity toYfs speak with andYlllllea n from anu fal�l�h � � o �,�, opportunity p some SIMCOEII� lh innovative manufacturers, who shared their perspectives on their For tlhe t re.aaRerd;aaubri''� pivots and the way forward for manufacturing in Ontario. �,„r0 �i Umivf�l, At the forefront of this pivot and move towards a more collaborative :'° p.0 � ill rYuu uu, (MPC). MPC, which manufacturing sector has been Oro-Medonte's IluYlli�i L.:u a iirY normally supplies precision injection molded components to the automotive industry, pivoted toward the production of personal protective face shields.To date,they have produced more than 2 million face shields for front line workers. o w the V'Iiifllllll sty wur' Ready to Re-Open Huron The County of Huron Economic Development Department and Community Futures Huron have partnered in this new project as we move forward into opening up Ontario. Delivered through a one-hour webinar, a toolkit and guidance documents, Ready to Re-Open Huron is designed to arm businesses with guidance on what reasonable steps should be taken when reopening their FIMON,� businesses and how to make their workplaces safe for employees and customers. 2 350 The program will connect them with resources if they have additional questions, and help consumers feel more comfortable when visiting businesses that are recognized by the Ready to Re-Open Huron program. iiiiid oiut unfnoiriigi,, Ontario Investing $1.5M in Sarnia-Lambton Oversized Load Corridor Sarnia-Lambton MPP Bob Bailey was pleased to announce that the Ontario government is investing uu $1.5M in Sarnia-Lambton's Oversized Load Corridor P,, project. The investment was made by the Ministry of Economic Development, Job Creation and Trade as Discover part of the Southwestern Ontario Development Fund Community Economic Development Grant. MatterThat The near) project includes investments b nearly p ro 1 Y the Federal, Provincial and local municipal governments, A RMA - LAMBS as well as contributions from Bluewater Power and Cestar College. iiiiid oiut unfnoiriigi,, Feeding Your Future: Connecting Ontario's Agri-Food Workforce Ontario The Ontario Federation of Agriculture (OFA) has launched an initiative to address the Federation 0� unique workforce challenges and opportunities in the agri-food sector. To keep Ontario's food Agriculture supply chain strong, employers along the agri- ORI T. food value chain need support to recruit and train workers for in-demand jobs across the sector. Feeding Your Future, a Canadian Agricultural Partnership funded project, is working to help agri-food employers connect with job seekers during COVID-19 and beyond. The Feeding Your Future initiative is collaborating with partners to coordinate a job matching concierge service, Virtual Career Fairs and an informative webinar series. Visit sdw swului ntnriw „Illlllllw�ywll„lirtm�tll�llrl'p to learn more or follow us on Twitterrrt;r w ddw williirtm�tll�llrl :. To learn more about the project or to register for an upcoming Virtual Career Fair or Webinar, view 1 inn t ed y rillLlll wdmrillr Feeding Your Future's employer toolkit: 111��11IILd w �nw � �Ilr�l;w�llr n w w w will�u� ��II� �Il�ur�l nriurn 1s war w G:II'l:. Fresher Study Results Now Available - Deep Dish #1 3 351 In the Deep Dish series, the research team behind FRESHER aims to share short summaries from the research in combination with analysis of news and reports from across the industry. '�� II^I��a�ICIVIINuui4ui�IkiW,i'lIT�1Pu�lf+�llhi;"fllnft�ICid COVID-19 has revealed immense opportunities and challenges for food retailers, while also uncovering and amplifying structural inequalities in our food systems. The restaurant industry typically brings in$33 billion CAD revenue annually, but profit margins have been historically slim at around 3-4%[1]. The food service industry is also especially fragmented, so food retailers feel the impacts of COVID-19 very differently. t112 tii�IIIIII III ri P III)'„ui lll"n1„ RIURALONTARIO Canada I m I aTITUTt t rlilo "' of u�air�,wll � uul: uoua II ��llaz or�ua:^iru0; Uia rruuu¢:oa �iuuli��l��a ola �o wuu�,wuYu uiru $2 9 IVllil1k:,)iru I¢•� liw: llp, II'° u�air ull a�^bra ui�uuuhliiru�'p a flughllly Ia'sl]:elr whlh Il auanclh c)l` �,u;TO•liaa�;a ur�ul��a uua uu0a llhain II aot°e Illiil:r'airu nhru :,use Oinlzuuar IVIade', °tpu uirrru I wuuui�l�,uaal:uuoa:^ir Another special issue of Focus As the province safely and The Federal Economic on Rural Ontario entitled COVID- gradually reopens, Ontario is Development Agency for 19 Impact on Rural Employment: starting down the road to growth, Southern Ontario(FedDev Ontario in the Canadian context renewal and economic recovery. Ontario), announced a FedDev up to June 2020 shows rural That's why the Ontario Ontario contribution of up to$2.9 employment levels are continuing government is proud to support million for Molded Precision to improve overall while particular the launch of the Ontario Made Components to support the sectors are still hard hit and there program from Canadian company's expanded use of its is still a significant gap Manufacturers&Exporters transformative Cube Injection remaining. (CME). This new program will Molding System technology. Data in the fact sheet highlights promote the many world-class employment change in rural goods that are made across the This funding will be used to Ontario with a comparison to last province by helping consumers expand MPC's production facility year in the same month, easily identify, access and by 45,000 sq. ft. and to purchase contrasted with large urban purchase local products. three Cube-Injection Molding centres and with the impact on Systems over the next four years. rural employment in other Funding for Ontario Made is This new technology produces provinces. made possible through the$50 complex molded parts for the million Ontario Together Fund medical and automotive launched on April 1, 2020. industries. Vo w th,e uri P'rwu , w the..websl 14.I V�ew tlhi ri Il !!,i uri. ezmi:l° r b VVester n Ontarp 0 The 2021 Community Futures National Event Iioim[ programme will be presented in both official languages AM M -fiffm Community y and will focus on four key areas: • Community Economic Development Practices • Lending/Operational Practices I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I[I 4 352 I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�II • Board Practices • Emerging Opportunities(Social Enterprise, Business Restructuring, etc.) The deadline to fill out the 1112„2,ueut�Pur III ur12Pu2,lll„information is July 31, 2020. I�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�II�I Western Ontario Wardens Caucus II 450 Sunset Drive, St. rhon-las, N5R sVI. Canada U.n..s„!:�_bs,,,c.C.:.l.��r'.....c o..�-)ell 'ir7,ca U.pdate IfIrofile I .�g.!:j...... .is..C.:.... .C.:'jc.9.....provider Sent by kburns@ elg'in.ca powered by rri �'rConstmint €"ry email marketing for free today➢ 5 353 CIAI9 T W i PAD" R A V I4,AV m w Y C.V.g.Y July 23, 2020 PRESS RELEASE CITY APPOINTS DIRECTOR OF SOCIAL SERVICES Mayor Joe Preston along with City Council are pleased to announce the appointment of Mrs. Heather Sheridan as Director of Social Services. Mrs. Sheridan has been the Acting Director, Social Services since the retirement of Elizabeth Sebestyen at the end of 2019. Mrs. Sheridan began her employment with the City in 1999. Prior to her appointment as Director, she served as the Manager of the Ontario Works Division. The Social Services Department oversees programming relating to the most vulnerable in St. Thomas and Elgin County including Ontario Works, Social Housing and Childcare. In making the appointment Mayor Preston states "City Council is pleased to make this appointment to an individual who has served our community so faithfully and who has recently embraced the challenges of the Covid 19 situation relating to our most vulnerable. Heather will be a welcome and valued member of our Management Team." Heather, her husband Jeff and their two children are lifelong residents of the area. For further information contact: Mayor Joe Preston, mayorCa�stthomaseca (519) 631-1680 x 4131 354 �*00 SOUTHWESTERN T Elgin `t Thon Site Woodstock �t &Pu �� Health rlrrtinMhol'dS ��ftir:.�s 4gQ3Custo a stir et� 1:�:�U T��Ir�ca'[°vtr�r�-�t '�+"u°a�i'�e0�tvaa 4+ V,7V'"� Oxford Po Elgin t.Tharmas Ih P 1U. ? MEMO Memo to Councils and CAOs/City Managers, All Municipalities in the Southwestern Public Health Region: Please be advised that today, July 30, 2020, 1 am providing instruction to the businesses and organizations within the geographic area serviced by Southwestern Public Health (SWPH), requiring persons within enclosed public spaces to wear a face covering. Attached is my letter of instruction on this matter, which is being distributed by email today, posted on Southwestern Public Health's website, communicated via the media, and by social media. In doing so, I am drawing upon regulation O. Reg 364120 s.2(2) formerly a regulation under the Emergency Management and Civil Protection Act, R.S.O. 1990 but now a regulation under the Reopening Ontario Act, S.O. 2020, as follows: The person responsible for a business or organization that is open shall operate the business or organization in compliance with the advice, recommendations, and instructions of public health officials, including any advice, recommendations or instructions on physical distancing, cleaning, or disinfecting In order to more successfully reach all businesses and organizations, I request that you also forward the appended letter to those that you know of in your community. With this approach, enforcement may be conducted by police officers as well as provincial offences officers (which includes municipal bylaw officers and public health enforcement personnel). I appreciate, from communication with the CAOs/City Managers of the municipalities, that resources to conduct such enforcement are very limited. As such, it will be incumbent on Southwestern Public Health, in partnership with our municipalities, and other stakeholders, to educate and support these businesses and organizations, as well as the general public, in order to achieve a high degree of compliance. My rationale for proceeding with this course of action, at this time, is as follows: 355 �*00 SOUTHWESTERN T Elgin `t Thon Site Woodstock �t &Pu �� Health rlrrtinMhol'dS ��ftir:.�s 4gQ3Custo a stir et� 1:�:�U T��Ir�ca'[°vtr�r�-�t '�+"u°a�i'�e0�tvaa 4+ V,7V'"� Oxford Po Elgin t.Thamas m P 1U. ? • As we proceed through the stages of the province's plan to open the economy, there is a risk of resurgence of COVID-19 transmission in our communities. There have been very worrisome examples of resurgence internationally, and we have had some experiences of limited resurgence in Ontario. • There is emerging evidence, primarily based on ecological studies and modelling, suggesting that COVID-19 transmission rates can be reduced with a high level of population compliance of face covering/non-medical mask use, in conjunction with physical distancing, hand sanitation, self-isolation, and testing when ill. • 1 am aware of a high degree of support for face coverings expressed by many in our community and I am also aware that some do not support using face coverings. For these reasons, I am proceeding with my instruction using this regulation. Further to this instruction, I advise and recommend our local municipalities to enact a local bylaw that requires face coverings in enclosed public spaces and articulates, at minimum, the same scope and breadth of this letter of instruction. Constituents elect municipal leaders to represent their interests —they respect your authority and guidance on all matters related to their community. Bylaws are recognized as part of the municipal process and bylaws give municipalities control over their local approach to COVID-19 prevention and containment measures. As well, unlike a letter of instruction, a bylaw timeline is not tied to Provincial or Municipal Emergency Orders, giving further autonomy to municipalities. Thank you for the support that Southwestern Public Health has received related to this very important and challenging public health matter. COVID-19 is the pandemic of our lifetime, and it takes the collective efforts of all of us to protect our communities from it. Sincerely, a.� Dr. Joyce Lock Medical Officer of Health Southwestern Public Health Copy: Cynthia St. John, CEO, Southwestern Public Health Board of Health members, Southwestern Public Health 356 ml I uuuuuuuu i M '�laall uuuu� uuuu� uuuuu ) uuuuuuuu uuuu� uuuu� ��u� �C 0 U ��4 0uuuuuu� uuuuu ) uuuuuu�uuuuu uuuuuuuu ��11111111111111110J �i a a7 0 ��M uuuuuuuuuuuuuuu ,��,��,��, uuuuuuuu uuu � uuuuuuuu uuu uuuuuuuu uuuuu � um uuuuu um � uuuuuu �II IIIIIIIIIIIII OD�IIW"WXX SEEN= I S II III (IIII IIllpllll„ III I W"WXX IIIIIIY�InI� Michele Harris, Director of Seniors Services The province announced on June 11, 2020 that outdoor visiting would resume in Long-Term Care Homes. On July 15, 2020, the province announced information g Craver n)outhl and niose wiith rtaaslk regarding indoor visits. We are providing and make sure there are no gaps some key messages that will assist you in ° 'arldt Vaeraen your t'cun¢6 rhw unask" preparing to see your loved one. We know how difficult it has been for our residents, families and friends over the past few months. Seeing and being close to those you love is so important at the best of times - and much more so during trying times like these. �� rra i�irtddaa mt Viral rt`It The absence of visitors has been painful fr°nu��rca�mm�;~��N�srsimd for everyone, but we appreciate your Rep ce the niask with a new an Jfrnro diat,,F.,ly iln 6oi biif 6„ ongoing understanding that out priority as soon as at is d rnip and do not d"6 lha th si tcdW, as'd had to be keeping our residents safe and rfl,-6nsn �nasks, h sid,rub Or 0 40` tkr� healthy. ii ilia �r l / i llllll IIIIII � � III I l IIIIIII IIIIIII IIIIIII IIIII l�l r01 IN l �,�lllllllal�11111111� � , , , , , �, 0 1 I fiiir�i�gi�ii�rlarlirl�rU�lr�r r ,i J �J �,•" rrr ,rss„ air, by Nature i m� Wwuu.elginhome .ca 357 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillillilillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliilI RESUMING INDOOR VISITS Michele Harris, Director of Homes and Seniors Services We are so pleased with the provincial governments's announcement that we have reached the stage where we can gradually resume indoor visiting. We are already hard at work and ready for indoor visits, including setting up appropriate indoor spaces for visits, scheduling staff to bring residents to the indoor visit areas, and making sure we have all the necessary health and safety protocols in place. Ir i �� ulllg glllll III�IIII I III Key Messages: es. • As you can appreciate,there continue to be strict riles and requirements that all homes are required to put in place in order to start gradually welcoming indoor visitors. • One of the Ministry's requirements that we make sure you are aware of is that all indoor visitors will have to confirm that they have tested negative for COVID-19 within the previous two weeks. There are assessment centres in your communities that you can contact to make arrangements for your COVID-19 testing. Other requirements include the following. • All visits(virtual,window,indoor or outdoor)must be scheduled by Home staff. • We encourage visitors to complete a self-screen assessment visit https://covidl9checkup.ca. Please stay at home if you do not pass the self screening. All visitors to the Home must pass an active screening questionnaire administered by Home Staff. • Visitors will be required to complete training on infection control prevention and control measures - hand hygiene,proper use of face masks,social distancing requirements prior to visiting,etc. • Outdoor visitors are responsible for bringing their own face covering for outside visits. • Indoor visitors will be provided a surgical/procedure mask. • Visitors are to ensure physical distancing(2m/6')with anyone on the property(indoor,outdoor and window visits). • Indoor and outdoor visits are permitted up to two(2)visitors at a time. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliilillilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillI PAGE 02 358 July 31, 2020 Reference No. 11213319 To whom it may concern: Re: Notice of Study Commencement Environmental Assessment Study & Preliminary Design —Wonderland Road / Ron McNeil Line / Ford Road / Highway 3 GHD Limited, on behalf of Elgin County and the Ministry of Transportation (MTO), has initiated a Municipal Class Environmental Assessment Study (Class EA) to review and determine if road network improvements are required in the area of Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 in the Township of Southwold (see attached notice). The notice will be published in area newspapers (St. Thomas Times Journal, Aylmer Express, and The Londoner) for the public; as well, letters will be mailed to the Local Member of Provincial Parliament (MPP), other review agencies, and Indigenous communities. We would appreciate receiving any information or comments that your agency may have relevant to the Study. To facilitate this, please find attached a Reply Form. Your response is requested by no later than August 21 , 2020. Please contact one of the following Project Team members or visit the project website if you have any questions or wish to obtain additional information about the Study. Brian Lima, P.Eng. Mr. Dan Green, P. Eng. Director of Engineering Services Project Manager Elgin County GHD Limited 450 Sunset Drive 455 Phillip St, Waterloo London, Ontario Ontario N21- 3X2 N5R 5V1 Phone: 519 340 4374 Phone: 519 631 1460 x117 Fax-519 884 0525 Email: Blima@elgin.ca Email: Daniel.Green2@ghd.com If you have no concerns, please advise us promptly as this information is important to us as well. III ID amrnsaAe ao.;aP ova 455 Phillip Street Unit#100ta Waterloo Ontario N21—3X2 Canada IS0 9001'' �rsm:wrr +e meco T 519 884 0510 IF 519 884 0525 W www.ghd.corni. 359 Sincerely, GHD Dan Green, P. Eng. Project Manager Encl. Notice of Study Commencement Reply Form cc: Brian Lima, Elgin County Chris Dixon, MTO 360 2 � � ��p�1Wly�„«'K� IWII'NIIkl�1�� JLL..,a� �..Jl.� Ontario Progressive iry Mature NOTICE OF STUDY COMMENCEMENT WONDERLAND ROAD / RON MCNEIL LINE / FORD ROAD / HIGHWAY 3 ENVIRONMENTAL ASSESSMENT STUDY & PRELIMINARY DESIGN THE STUDY a N The County of Elgin and the Ministry of Transportation (MTO) have initiated a Municipal Class Environmental a Assessment Study (Class EA Class to review and determine if ) road network improvements are required in the area of Wonderland Road, Ron McNeil Line, Ford Road and p Highway 3 in the Township of Southwold. °m R9 ?CNEIL,LINE , THE PROCESS The Study will complete the requirements of a `Schedule 'Study Area B' study under the Municipal Class Environmental , f Assessment (October 2000, as amended in 2007, 2011 atb uq and 2015) and will meet the requirements for Group `B' At4 3 roe projects under MTO's Class Environmental Assessment for Provincial Transportation Facilities (2000). The Study ' will confirm the need and justification for improvements, Muni dpa°Road identify alternative solutions and evaluate alternatives —MT" Hlfghway Waterwurse mcenuml LINE based on the effects on technical criteria (including traffic), and the natural, built, social, economic and cultural environments. CONSULTATION AND COMMENTS Consultation is an important part of the Class EA process and we want to hear from you. One Public Information Centre (PIC) is currently planned for the fall of 2020 to present the preliminary findings and obtain public input. The PIC will be advertised on the project website, in area newspapers, and via direct and/or electronic mail to those on the Study's mailing list. Please contact either one of the following project team members or visit the project website if you would like to provide comments, request additional information, and/or be added to the Study's mailing list to receive future Study notifications directly: https://www.elgincounty.ca/wonderland-highway3/ Dan Green, P. Eng. Brian Lima, P.Eng. Project Manager Director of Engineering Services GHD Limited Elgin County 455 Phillip St, Waterloo 450 Sunset Drive Ontario N21- 3X2 London, Ontario Phone: 519 340 4374 N5R 5V1 Fax-519 884 0525 Phone: 519 631 1460 Ext. 117 Email: Daniel.Green2Ca_ghd.com Email: Blima&elgin.ca We are committed to ensuring that government information and services are accessible for all Ontarians. For communication supports or to request project material in an alternate format, please contact one of the Project Team members listed above. Comments and information will be collected to assist the County and MTO in meeting the requirements of the Environmental Assessment Act. With the exception of personal information, all comments will become part of the public record in accordance with the Freedom of Information and Protection of Privacy Act. This notice was issued on July 17, 2020. 361 CLOSED MEETING AGENDA August 11, 2020 Staff Reports: 1) Director of Engineering Services — Municipal Act Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board— Philmore Bridge. 2) County Solicitor— Municipal Act Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board— Energy Board Proceedings Update #2. 3) Supervisor of Legislative Services and Community Relations — Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees— Connectivity Committee Appointments. 4) Chief Administrative Officer— Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board— Long-Term Care Transition Coordinator. 5) Chief Administrative Officer— Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Medavie EMS Elgin Ontario (MEMSEO) Contract Renewal. 6) Warden Dave Mennill — Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees, (d) labour relations or employee negotiations— Chief Administrative Officer Annual Performance Evaluation. 362 THE CORPORATION OF THE COUNTY OF ELGIN By-Law No. 20-40 " BEING A BY-LAW TO AMEND BY-LAW 20-08 TO PROVIDE FOR THE ADOPTION OF THE 2020 BUDGET OF THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2020 TAX RATIOS, AND TO ESTABLISH THE 2020 TAX RATES FOR THE COUNTY CONSTITUENT MUNICIPALITIES" WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the upper-tier municipality; and, WHEREAS Section 308(5) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of an upper-tier municipality shall in each year establish the tax ratios for that year for the upper-tier municipality and its lower-tier municipalities; and, WHEREAS Section 308(7) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality establish for each property class, a single tax ratio for the upper-tier municipality and its lower-tier municipalities; and, WHEREAS Section 308(15-18) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality may opt to have certain optional property classes apply within the County; and, WHEREAS the province, starting in 2018, has giving municipalities the option to reduce the property tax rate on qualifying value-added activities that occur on farms as part of the farming business to 75 per cent lower than the industrial or commercial tax rates that would otherwise apply; and, WHEREAS the local municipally owned landfill sites in Dutton Dunwich and West Elgin did not previously pay property tax to the County for these properties and the new landfill tax ratio would unfairly penalize the local municipalities; and, WHEREAS it is necessary to apply the revenue neutral landfill ratio/tax rate; and, WHEREAS the Municipal Act, 2001, S.O. 2001 c.25 s.107 provides that Council may make grants to any body Council deems in the interest of the municipality. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the large industrial class be chosen as an optional property class. 2. THAT the optional 75% reduction in the Small-Scale On-Farm Business Sub- Class tax ratio be implemented starting in 2020. 3. THAT the municipalities of Dutton Dunwich and West Elgin be granted relief on the full portion of the County property taxes on the landfills that these municipalities use for local resident waste. 4. THAT the 2020 tax ratios for the County of Elgin set out on Schedule"A", attached hereto and forming part of this by-law, be approved and adopted by Council. 5. THAT the 2020 budget of the County of Elgin set out on Schedule"B", attached hereto and forming part of this by-law, which incorporates estimates for revenue and for expenditures be approved and adopted by Council. 363 6. THAT the 2020 tax rates for the assessment in each property class set out in Schedule"C", attached hereto and forming part of this by-law, be approved and adopted by Council. 7. THAT the 2020 ten-year capital plan, including as part of the Engineering Services capital budget for Wonderland Road reconstruction and the King George Lift Bridge which brings their cumulative total capital budget to$6,225,000 and $6,645,000 respectively, set out in Schedule"D" attached hereto and forming part of this by-law, be approved and adopted by Council. 8. THAT debentures of up to$12 million in 2020, as part of a plan to borrow$35 million over the next three years to fund the ten-year capital plan, be approved by Council. 9. THAT by-law 20-08 is hereby repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 28T" DAY OF July 2020. Julie Gonyou, Dave Mennill, Chief Administrative Officer. Warden. 364 COUNTY OF ELGIN By-Law 20-40 2020 SCHEDULE A Ratios Residential 1.0000 1.0000 Farmland Awaiting Dev. 0.5000 0.5000 New Multi-Residential 1.0000 1.0000 Multi-Residential 1.9999 1.9999 Commercial - Occupied 1.6376 1.6376 Commercial - Small Value Added Farm 0.4094 Commercial -Vacant Land 1.6376 1.6376 Industrial - Occupied 2.2251 2.2251 Industrial - Small Value Added Farm 0.5563 Industrial -Vacant Land 2.2251 2.2251 Large Industrial - Occupied 2.8318 2.8318 Large Industrial -Vacant 2.8318 2.8318 Pipelines 1.1446 1.1446 Farm 0.2300 0.2300 Managed Forests 0.2500 0.2500 365 O 0N M O1 01 � M N O R* rn zT N uN r4O O N � � cu 3 Z i N 00 l0 Ol l0 l0 rn Ol l0 00 v O Ol 00 p N Ln l0 ci ci rlm L 00 00 l0 Ln CL Tr Co cu cu x a+ w 0J [O O1 ' M ' M M O1 r, M r, O ' Ln l0 N O1'..,. 00 l0 O 00 M rn c-I N O W ci M c-I N ci Ol C cI N M cu N N ^i r-i N O 00 l0 00 n O1 O 00 O c n O M 00 C c-I 00 l0 00 N 0) O � 00 r, l0 M M c-I N M Ln l0 l0 l0 O 00 O Ln u 0............................................................. rh O1 O1 C U', N N 6 Z ca 3 -i rlLLnO M O ci O1 � l0 00 rl rl rlci N b N Lrl � N ci N l0 N lo N 00 00 Ol Ln 0 M LT rl 0) N 0 � L!1 O l0 l0 00 ci Ol LnO � � zT Ol Ol O C''... l0 c-I c-I M zF O c-I Ol c-I w''.... N c-I l0 i CL �+ O. w 4A o l0 M M ' Ln l0 Ln rl N Ln l0 O 0) zT c-I c-I a-4 N M qT N rl Ln Ln rl rl Ln 0) c-I c-I 00 N ''..,,. M M l0 c-I l0 ci L!1 T l0 zT N co N p r- cr 0 c-I n tto N w rl 01 N l0 n M c-I O O O L!1 M 00 L!1 M N i n N c0 l0 ci 0) � rl Ln Ln l0 ci l0 00 0) Ln c O (0 Q .4 LnLn Ln �l0 l0 ci 0) rl 0) 0) O C7 u 0........0 km....................... rn M O N 40 Z O ' rl m zT O1 L O Ln l0 Ln n O rl M N 0) N r4 Tr oo N Ln - Ln T M N Lrl zT 00 l0 l0 ci rl Ol zT l0 Ol O qT qT M M 1n C Ln ci N ze N c-I c-I O c-I N f' cu''.... ci N ci l0 O. w 0 0) a-I rl M O ' M M Ln 00 L!1 T M M O1 zT Ln Ln N N O1''.... rl l0 M 00 O i O � O l 00 cl rl l0 l 00 O a-4 3 ci N Ln r� Lrl c-I ci Lrl zT M M W C''.... Ol Ol ci n - M cu cu a+ N 00 w cn 'p [O U K 0 cu 0 cn w N ~ £ mLU 0J C7 CJ } u u E u F c N Z_ Z Z u w > 0 CJ J U_ (n w W W N OL Z _ N � o_ O W (J > J (n w N Z w K O_ 40 0.0 00 W N N m U C> or = z Q W C a+ N w w _ > w N LU J y > 0 w Ucu U z > or O > W W LL 0_ LU LL1 >- m Q F LL1 O N (� N K > 0 z L Q 0 F Q o J w F Z or Q w F Q 0 z u 0 -o y ',. Q Z N Q K N Q w } Q u F Q c0 ca Z o w z_ U z z_ o w N � Z w 0 7 3 0 LU w Q > Z cu 0 Q Q or m LL 0 0 0C W N Z p V Ou Q w 2 Q Ou w 02 J z o_ u Q w i Lin 0 r1 rV m Ln l0 rl 00 Ol Oi -ii cNi cMi c-i chi U COUNTY OF ELGIN By-Law 20-40 SCHEDULE C: 2020 Tax Rates Residential 0.605733% 0.607403% 7o3% Farmland Awaiting Dev. 0.302867/° 0.303702/° ..................................................................................................................................................................................................................................................................................................................... New Multi-Residential .0 605733/° 0.607403/° Multi-Residential 1.211405/° 1.214745/° 0.3/° Commercial - Occupied 0.991948/° 0.994683/° 0.3/° Commercial -Small Value Added Farm 0.248671 /° Commercial -Vacant Land 0.991948/° 0.994683/° 0.3/° Industrial- Occupied 1.347816/° 1.351532/° 0.3/° ................................................................................................................................................................................................................................................................................................................ ....................................................... Industrial - Small Value Added Farm 0.337898/° Industrial-Vacant Land 1.347816/° 1.351532/° 0.3/° Large Industrial -Occupied 1.715315/° 1.720044/° 0.3/° Large Industrial -Vacant 1.715315/° 1.720044/° 0.3/° .................................................................................................................................................................................................................................o....................................................................o..............................................o......,, Pipelines 0.693322/° 0.695233/° 0.3/° Farm 0.139319/° 0.139703/° 0.3/° Managed Forests 0.151433/°. 0.151851.. . /° 0.3/° o................................................................o.,....,....,....,....,....,....,....,...,...,...,...,o.,...,. Landfill 20.225362/° 20.288870/° Definition: "Tax rate" means the tax rate to be levied against property expressed as a percentage, to six decimal places, of the assessment of the property. Levy($000) 36,071 37,276 6.3% Memo: Change in Levy Increases on existing buildings 1,260 3.6% Levy generated on new buildings (growth) 945 2.7% 367 a a O O o 0 0 o 0 0 o a o 0 0 cc O coo C O O O r W N O O O O O O O V O O O a F V1 N O N cl l0 O N l0 O O m W O Ot O O V1 Ot O O r m tv1 O O c-i m C V1 O O O W c-i m 00 C N C W C 01 01 l0 .ti r ci l0 N I� ci 01 I� O C .ti IA � l0 l0 l0 W N I� ci m a N N c-I I� m C ati m ti N Ot O O O O N O O C O O O O V1 V1 i/1 cn Gl N I� O O N O ti O O W O O O O m W i/1 to 70 oo Q N m O I� N O ti T O C O O O O W I� W Vf W O N O c-I m C N m 0 N N N 01 I� ci a-I �✓ � N Gl N U O O O 0 N O ti T 0 C O O O O V O O W to W C L(1 l0 O c-I m a c-I m 0 N N N m L(1 l0 Ol .ti m O l0 C N C C V1 � � N W O m O O N O O C O O O O N 00 N ti O C N O . O O W O O O O m O N O N l0 O Ot N O .ti T C C O O O O N W C Vf I� V1 V1 O .ti m C .ti m O N N N W 01 V1 N c-I m W l0 C N m m C O l0 O .ti N N N O C N O .ti T m C O O O O V1 C C a I� O l0 O ci m a ci m 0 N N N I� l0 ci Ol c-I c-I m l0 C N m m rn w I� O .ti N O O W O O N O O C O O O O V1 l0 m oo N ti O m O O . O O W O O O O .ti m I� N N rn o a a o .� io ni a io 0 0 0 � a io 0 l0 L(1 N l0 c-I m 0 c-I m L(1 N N N l0 I� m O Gi ti N a N O m O O N O O C O O O O oo N W O V1 O O .ti O O W O O O O .ti C O Gl N l0 L(1 I� T c-I m 01 c-I m C N N N l0 01 N to c-I L(1 N N c-I m N C n .ti M oo M M L(1 O m O 0 0 0 0 0 0 0 0 0 0 0 C N C O Gl to O rn o m o 0 0 0 0 0 0 0 0 0 0 o io a N �n .y N N O W O V1 O I� N V1 N O V1 O O O W O W W M l0 W N O c-I W c-I L(1 C N N N 01 L(1 m � .ti N n c-I a-I N W O m O O O O O O O O O O1 N I� O N O O C O O V1 O O O O O O V1 .ti N to N 01 V1 I� V1 O 01 N O O O O O l0 m I� W L(1 l0 W m c-I L(1 c-I N L(1 N N N C l0 T to Gl c-I a-I `� W O l0 O O O O O O O O O1 m l0 N N I� O .ti O O V1 O O V1 O O I� N O1 Ol � l0 O O1 O O I� O O T O O O1 W l0 I� N l0 O C V1 V1 W N V1 l0 O O 01 W m to L(1 N I� m c-I N c-I c-I W N N m W O ati c-I l0 N c-I m m m a o0 oo c-I a-I N ti O O O N O O O O O O O O O N m W I� � C O O V1 l0 O V1 O O O O O O O l0 .ti r � N V1 V1 O O C V1 V1 O O V1 O V1 O O N C V1 00 m o to N N O W � U_ C v U > n U U Y m N W O W N u C N O L } W Z O. O� a O� OL C N O Z Z U 0 N W O w O w N a .Q d O W CW ILR w W W M d .S d a .s a al al z C C m .� u o6 N o6 hp N N W U O CW Q N Ul W z 1' Ul O Y hp C L -6 L W W O C E ~ W ." Z - O O = U ~ u W > p y Z QI w U 3 W .> Z o O] 2 Z O] 2 Z hp hp hp Q W H U up v p> o o o o 0 0 0 0 Opu z E m _ O LE LE LE .p .p .p .p rL rL rL ? u vi o c O `o o`n c p o 0 0 0 on on on on p m Z o U U Q Q Q Q W W T' m m m m W W W W H H H c Q Q Q W W L O N Vf I� ooOl COUNTY OF ELGIN By-Law No. 20-41 "BEING A BY-LAW TO AUTHORIZE A DONATION AGREEMENT BETWEEN THE ELGIN COUNTY PIONEER MUSEUM AND DONALD JAMES IAN BEGG AND MARGARET GOODHUE EXECUTORS OF THE ESTATE OF DONNA VERA EVANS BUSHELL" WHEREAS Section 5(3) of the Municipal Act, S.O. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by-law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act: and, WHEREAS the Council of the Corporation of the County of Elgin deems it expedient to enter into a donation agreement in the name of of the Elgin County Pioneer Museum with Donald James Ian Begg and Margaret Goodhue, Executors of the Estate of Donna Vera Evans Bushell, in the principal amount of$425,000.00. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Council approval of the Donation Agreement between the Elgin County Pioneer Museum and Donald James Ian Begg and Margaret Goodhue as Executors of the Estate of Donna Vera Evans Bushell, a draft copy of which Agreement is attached hereto and forms part of this By-Law and which approval was originally granted by Resolution made on the 23rd day of July, 2020, be and is hereby confirmed; and, 2. THAT Council authorization and direction to the Warden and Chief Administrative Officer to execute the Donation Agreement as identified above and a draft of which is attached hereto and forms part of this By-Law, which authorization and direction was originally given by Resolution made on the 23rd day of July, 2020, be and is hereby confirmed; and, 3. THAT this By-Law shall come into force and take effect on August 11th, 2020. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 11th DAY OF AUGUST 2020. Julie Gonyou, Dave Mennill, Chief Administrative Officer. Warden. 369 J THIS AGREEMENT made this day o 2020 BETWEEN Elgin County Pioneer Museum a charitable corporation incorporated under the laws of Ontario hereinafter called the"Museum" OF THE FIRST PART and Donald James Ian Begg and Margaret Goodhue Executors of the Estate of Donna Vera Evans Bushell, deceased hereinafter called the"Donors" OF THE SECOND PART WHEREAS the Museum aims to provide educational resources and experiences for visitors, and benefit the community through the exploration of heritage and culture; AND WHEREAS subject to the terms and conditions of this Agreement, the Donors, as authorized Executors and Estate Trustees for the Estate of Donna Vera Evans Bushell, are prepared to contribute funds to the Museum to support such purposes. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants contained herein, the Parties hereto covenant and agree as follows: 1. The Donors agree to donate to the Museum, by cheque, $425,000 (the "Gift"). The Donors further agree that the cheque will be provided to the Museum on or before July 31, 2020. 2. The Parties agree that the purpose of the Gift is to support the following Museum priorities and initiatives: (i) with $205,000, support the development of a new augmented reality web application (hereinafter the"app") that will highlight historical and cultural sites in Elgin County, including the City of St. Thomas and the Village of Port Stanley; 370 (ii) with $75,000, animate the existing network of cycling trails throughout Elgin County by adding new murals and signs along these trails in collaboration with private and public partners, and emphasize the theme of transportation; (iii)with $50,000, establish a new `Augmented Reality Research Associate' position at the Museum, and hire an individual to fill that position who will be focused exclusively on generating content for the app in collaboration with regional museums and archives; (iv)with $50,000, establish a new `Digital Archivist' position at the Museum, and hire an individual to fill that position who will be focused primarily on digitizing the archival and historical assets of the Museum; (v) with $25,000, add to the collections at the Museum through the acquisition of significant historical and cultural artefacts; (vi)with $15,000, rebuild and conserve the `Link Pilot Trainer' and restore select pieces of artwork at the Museum; (vii) with $5,000, purchase tables, chairs and other amenities to establish an outdoor learning environment on the grounds of the Museum at 460 Sunset Drive, St. Thomas, Ontario. 3. The Museum agrees to transfer the funding for the app in full to EXAR Studios Inc. within thirty (30) days of the receipt of the gift, and have the `Augmented Reality Research Associate' work with the app developers to generate high-quality content for the app. 4. The Museum agrees that the Gift will be treated as a restricted fund such that it will be used exclusively towards its intended purposes, and that it will not be mixed with the operating funds or any other funds of the Museum. 5. The Museum agrees to manage the Gift in a prudent manner. 6. The Museum agrees to recognize the Gift by identifying the Estate of Donna Bushell using its normal processes of gift recognition, including on social media. The Museum further agrees that any announcement of the donation or media advisory will be issued only following consultation with representatives of the Estate. 7. The Museum agrees to provide reports annually to representatives of the Estate for three years (2020 —2022) to document the use of the funds and the impact of the donation. 371 8. The Museum agrees to provide a charitable donation tax receipt for the Gift to the Donors on or before August 31, 2020. 9. This Agreement shall enure to the benefit of and be binding upon the Museum, its successors and assigns, and shall enure to the benefit of and be binding upon the Donors and their successors. 10. This Agreement shall be null and void if not executed on or before July 28, 2020. IN WITNESS WHEREOF the Parties hereto have executed this Agreement. Estate of Donna Vera Evans Bushell Elgin County Pioneer Museum by its authorized Executors and Estate Trustees Donald James Ian Begg Dave Mennill, Warden, Elgin County Margaret Goodhue Julie Gonyou, CAO, Elgin County We have the authority to bind the corporation. 372