03 - County Council Minutes - February 9, 2021Page 1
February 9, 2021
Progressive by Nature
ELGIN COUNTY COUNCIL
1,Tdl►l11*1
February 9, 2021
Council Present: Warden Tom Marks (in -person)
Deputy Warden Dave Mennill (electronic)
Councillor Duncan McPhail (electronic)
Councillor Bob Purcell (electronic)
Councillor Sally Marlyn (electronic)
Councillor Grant Jones (electronic)
Councillor Mary French (electronic)
Councillor Dominique Giguere (electronic)
Councillor Ed Ketchabaw (electronic)
Staff Present: Julie Gonyou, Chief Administrative Officer (in -person)
Brian Lima, Director of Engineering Services (electronic)
Stephen Gibson, County Solicitor (electronic)
Jim Bundschuh, Director of Financial Services (electronic)
Michele Harris, Director of Homes and Seniors Services (electronic)
Brian Masschaele, Director of Community and Cultural Services (electronic)
Nancy Pasato, Manager of Planning (electronic)
Natalie Marlowe, Library Coordinator (electronic)
Mike Hoogstra, Purchasing Coordinator (electronic)
Jessica Silcox, Economic Development Coordinator (electronic)
Katherine Thompson, Supervisor of Legislative Services (electronic)
Carolyn Krahn, Legislative Services Coordinator (in -person)
Members of the St. Thomas City Council and the City Manager were present for the Delegations.
1. CALL TO ORDER
Elgin County Council met this 9th day of February, 2021 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden Marks in the chair.
Some Councillors and staff participated electronically by video conference.
2. ADOPTION OF MINUTES
Moved by: Councillor Mennill
Seconded by: Councillor Purcell
RESOLVED THAT the minutes of the meeting held on January 26, 2021 be adopted.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
Page 2
February 9, 2021
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Elgin Ontario Health Team — Daniel Doane
Daniel Doane presented information on the Ontario Health Team (OHT) model, the
Elgin OHT application development process, the Elgin OHT vision, and next steps
regarding the establishment of an Elgin OHT.
Moved by: Councillor Marlyn
Seconded by: Councillor Jones
RESOLVED THAT the presentation from the Elgin Ontario Health Team be received
and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
I Yes
9
0
0
Motion Carried.
4.2 St. Thomas Elgin General Hospital (STEGH), Magnetic Resonance Imaging —
Robert Biron
Robert Biron, President and CEO of STEGH, presented information regarding
STEGH's application for Magnet Resonance Imaging (MRI) service in the Elgin
Community and requested Council's support and advocacy to the Ministry of Heath
and Ministry of Finance to secure this investment for Elgin.
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
RESOLVED THAT the presentation from the St. Thomas Elgin General Hospital be
received and filed; and
THAT the Warden be directed to send a letter of support to the Ministry of Health and
the Ministry of Finance advocating for provincial operating and capital funding to make
Magnetic Resonance Imaging service a reality for the Elgin community.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton DumMch
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 3
February 9, 2021
4.3 St. Thomas Elgin Social Services — Heather Sheridan, Teresa Sulowski, Joanne
Weber, and Danielle Neilson
Representatives from St. Thomas Elgin Social Services provided a review of
Children's Services 2019-2020, an update on Ontario Works for St. Thomas -Elgin,
and a review of Housing & Homelessness Services in 2020.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT the presentation from St. Thomas Elgin Social Services be
received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
4.4 Crane Conservation Area — Jim Crane
Jim Crane presented information regarding the history of the Crane Conservation Area
and his complaints relating to its sale by the Lower Thames Valley Conservation
Authority (LTVCA) and use by subsequent owner.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT the presentation from Jim Crane be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Saliv Martvn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
RECESS — COUNCIL RECESSED AT 10:40 A.M. AND RECONVENED AT 10:47 A.M.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Mennill
Seconded by: Councillor French
Page 4
February 9, 2021
RESOLVED THAT we do now move into Committee of the Whole Council.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sallv Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden's Activity Report (January) and COVID-19 Update — Warden Marks
Warden Marks presented a summary of the County's response to the pandemic as
well as a list of events and meetings attended on behalf of County Council during the
month of January.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
RESOLVED THAT the February 3, 2021, report titled, Warden's Activity Report
(January) and COVID-19 Update, submitted by the Warden, be received and filed
for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.2 Homes — Long -Term Care Home Service Accountability Agreement (L-SAA) —
Schedule E — Director of Homes and Seniors Services
The Director of Homes and Seniors Services provided details on the South West
Local Health Integration Network (SWLHIN) Long -Term Care Home Service
Accountability Agreement (L-SAA) Schedule E — Form of Compliance.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the report titled: "Homes — Long -Term Care Home Service
Accountability Agreement (L-SAA) — Schedule E" dated February 4, 2021 be
received and filed; and,
Page 5
February 9, 2021
THAT Council authorize the Chief Administrative Officer (CAO) and Warden to sign
the "Long -Term Care Home Service Accountability Agreement (L-SAA) — Schedule
E" for the Homes for the period of January 1, 2020 — December 31, 2020.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.3 Multi -year Accessibility Plan — 2020 Annual Status Report — Accessibility
Coordinator
The Chief Administrative Officer presented the annual accessibility status report on
the progress of measures taken to implement the strategies outlined in the Multi -
Year Accessibility Plan. The status report will be posted on the website for public
viewing.
Moved by: Councillor French
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Multi -year Accessibility Plan — 2020 Annual
Status Report" dated February 9, 2021 be received and filed.
10=6 104ILT T 7
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.4 Local Business Support & Workforce Initiatives — Economic Development
Coordinator
The Economic Development Coordinator presented information regarding several
ongoing initiatives underway in Elgin County to support local businesses during the
COVID-19 pandemic.
Moved by: Councillor McPhail
Seconded by: Councillor Purcell
RESOLVED THAT the report titled "Local Business Support & Workforce Initiatives"
dated February 9, 2021 from the Economic Development Coordinator, be received
and filed.
Page 6
February 9, 2021
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
I Warden Marks
Yes
9
0
0
Motion Carried.
6.5 Procurement Activity Report (October 1, 2020 to December 31, 2020) —
Procurement Coordinator
The Procurement Coordinator provided details relevant to the exercise of delegated
authority for all contracts awarded that exceeded $15,000, including amendments
and renewals, for the period of October 1, 2020 to December 31, 2020.
Moved by: Councillor Mennill
Seconded by: Councillor Marlyn
RESOLVED THAT the January 28, 2021 report titled, Procurement Activity Report
(October 1, 2020 to December 31, 2020), submitted by the Purchasing
Coordinator, be received and filed for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.6 Draft Plan of Subdivision Jacklin Farms Phase 3 — Manager of Planning
The Manager of Planning provided County Council with information required in order
to consider granting draft plan approval to the above noted plan of subdivision (File
34T-CE2001).
Moved by: Councillor Marlyn
Seconded by: Councillor Jones
RESOLVED THAT the Council of the Corporation of the County of Elgin grants
draft plan approval to Draft Plan of Subdivision for Prespa Construction Limited in
the Municipality of Central Elgin (Lynhurst) File No. 34T-CE2001; and,
THAT staff be directed to provide notice of this decision subject to the conditions of
final approval in accordance with the Planning Act.
Page 7
February 9, 2021
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.7 Final Plan of Subdivision Approval The Ridge at Talbotville Gore, Phase 2 —
Manager of Planning
The Manager of Planning advised County Council that final approval was given for a
plan of subdivision in the Township of Southwold on January 27, 2021.
Moved by: Councillor Jones
Seconded by: Councillor French
RESOLVED THAT the report titled "Final Plan of Subdivision Approval The Ridge
at Talbotville Gore, Phase 2" from the Manager of Planning, dated February 9,
2021, be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.8 Elgin County Museum Advisory Committee 2021 Membership — Director of
Community and Cultural Services
The Director of Community and Cultural Services presenting a report
recommending a new appointment to the Elgin County Museum Advisory
Committee for 2021 and provided an update on members previously appointed by
County Council.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT County Council confirm the membership of the Elgin County
Museum Advisory Committee as outlined in the report titled "Elgin County Museum
Advisory Committee 2021 Membership" from the Director of Community and
Cultural Services dated February 9, 2021; and,
THAT the Warden on behalf of County Council issue a letter of appreciation to Mrs.
Helen Van Brenk for her past service to the committee.
Page 8
February 9, 2021
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.9 Elimination of E-Green Recycling Program at Library Branches — Director of
Community and Cultural Services
The Director of Community and Cultural Services updated Council on the
cancellation of the E-Green Recycling and Steam Centre a -waste recycling program
at the Elgin County Library branches.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT the report titled "Elimination of E-Green Recycling Program at
Library Branches" from the Director of Community and Cultural Services dated
February 9, 2021 be received and filed, and;
THAT the Townships of Malahide and Southwold, and the Municipalities of Central
Elgin, Dutton Dunwich and West Elgin be notified of the elimination of a -waste
recycling services at Elgin County Library branches.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.10 Elgin County Library Service Update —October 2020 to January 2021 — Director
of Community and Cultural Services
The Director of Community and Cultural Services provided an update on Library
Services offered by the Library since Council approved the limited reopening of
interior spaces for Curbside Plus and since the Province of Ontario implemented a
province -wide lockdown.
Moved by: Councillor Giguere
Seconded by: Councillor McPhail
RESOLVED THAT the February 9th, 2021 report titled Elgin County Library Service
Update — October 2020 to January 2021, submitted by the Director of Community
and Cultural Services, be received and filed for information.
Page 9
February 9, 2021
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.11 Zero -Emission Vehicle Infrastructure Program — Director of Engineering
Services
The Director of Engineering Services provided a report detailing the costs associated
with electric charging stations and metering options.
Moved by: Councillor Mennill
Seconded by: Councillor Purcell
RESOLVED THAT the report titled "Zero -Emission Vehicle Infrastructure Program"
from the Director of Engineering Services, dated January 27, 2021, be received
and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
SalIV Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
I Yes
9
0
0
Motion Carried.
Moved by: Councillor Ketchabaw
Seconded by: Councillor McPhail
RESOLVED THAT the public be charged a nominal fee for the use of the electric
vehicle charging stations; and
THAT staff prepare and table a future report providing a recommendation of an
appropriate electric vehicle charging rate fee following procurement of the charging
equipment hardware and installation service.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Page 10
February 9, 2021
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
1 0
1 0
Motion Carried_
6.12 Administration Building — Council Chamber and Main Entrance Lobby
Reception Area Design Alternatives — Director of Engineering Services and
Manager of Corporate Facilities
The Director of Engineering Services and Manager of Corporate Facilities presented
six (6) design alternatives prepared by L360 Architecture along with construction cost
estimates, for the proposed Council Chamber and Main Entrance Lobby Reception
Area remodelling and renovation project.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Administration Building — Council Chamber and
Main Entrance Lobby Reception Area Design Alternatives" from the Director of
Engineering Services, dated February 1st, 2021, be received and filed;
THAT staff proceed with Options 4 and 6 for the modernization and remodelling of
the current Council Chamber space and a renovated main entrance lobby and
designated reception suite space; and
THAT staff will present more detailed designs for Council's review at a future
meeting.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
1 0
0
Motion Carried.
6.13 Budget Presentation — Director of Financial Services
The Director of Financial Services presented the 2021 Budget for Council's
consideration.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT a 2.9% tax rate increase for 2021 be approved with a 2021 levy
of $39,060,000; and,
THAT staff present the 2019 and 2020 actuals in a line -by-line budget document at
a future meeting; and,
THAT a further $6 million of debentures be acquired in 2021 as part of the plan
Page 11
February 9, 2021
to acquire $44 million in debentures between 2020-2030 and additionally allow
up to $15 million in temporary borrowing to meet short-term immediate cashflow
needs; and,
THAT an overall 2021 operating budget net income of $9,382,000 be approved,
being the result of the carry -forward operating project net revenue of
$2,459,000 and a 2020 base operating net income of $6,923,000 (comprised of
$79,341,000 of revenue and $72,418,000 of costs); and,
THAT the 2021 ten-year capital plan of $209,053,000 with 2021 capital spend of
$70,315,000, comprised of carry -forward project reserve of $40,457,000 and
new capital projects of $29,858,000 be approved; and,
THAT the necessary by-laws be approved.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
No
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
1
0
Motion Carried.
6.14 Elgin/Ontario — Interim Transfer Agreement (Part III / IX Provincial Offences
Act) — County Solicitor
The County Solicitor provided information regarding the proposed transfer of Parts
III and IX prosecutions from the Province to the County.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT consideration of the recommendations be deferred until after
the discussion regarding the Interim Transfer Agreement in Closed Session.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.15 Council and Warden Policy Revisions — Chief Administrative Officer
The Chief Administrative Officer presented a final draft of the Council and Warden
Policies for Council's approval.
Page 12
February 9, 2021
Moved by: Councillor Mennill
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Council and Warden Policy Revisions"
submitted by the Chief Administrative Officer, dated February 1, 2021 be received
and filed; and
THAT Elgin County Council approve the Council Policy and Warden Policy as
amended to include ascots in the County Council Dress Code.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.16 School Retention Plan — Elgin County— Chief Administrative Officer
The Chief Administrative Officer presented information regarding Council's advocacy
and communication efforts regarding the retention of local schools and provided
information regarding the creation of school retention plan for Elgin County.
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
RESOLVED THAT staff be directed to provide a follow-up report in the second
quarter after staff have had an opportunity to review the school retention plans for
Oxford and Middlesex Counties.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.17 COVID-19 Emergency Team Planning —January Update —Chief Administrative
Officer
The Chief Administrative Officer provided an update on the County's COVID-19
response.
Moved by: Councillor Jones
Seconded by: Councillor French
Page 13
February 9, 2021
RESOLVED THAT the February 3rd, 2021, report titled, COVID-19 Emergency
Team Planning — January Update, submitted by the Chief Administrative Officer, be
received and filed for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.18 Elgincentives 2021 Funding — Chief Administrative Officer
The Chief Administrative Officer sought Council's direction regarding the 2021
Elgincentives program.
Moved by: Councillor Marlyn
Seconded by: Councillor Mennill
RESOLVED THAT THAT staff proceed with a status quo Elgincentives Program for
2021; and
THAT staff be directed to continue to work with Local Municipal Partners to conduct
an ongoing review of the Elgincentives program to ensure program alignment with
community need; and further
THAT staff be directed to present alternatives to Council as part of the 2022 budget
review process.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
I Warden Marks
Yes
9
0
0
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 Statistics Canada with a letter seeking Council's support to increase
awareness of the 2021 Census among residents in Elgin County.
Page 1.4
February 9_] 021
7.1.2 The President of OPSEU Local 317 with a letter requesting that Council
consider sending a letter to the Province of Ontario to protest the closure of
the Gravenhurst campus of the Ontario Fire College.
Item #1
Moved by: Councillor Mennill
Seconded by: Councillor Giguere
RESOLVED THAT Correspondence Item #1 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Item #2
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the Warden be directed to send a letter to the Province of
Ontario to highlight the importance of the fire training program, to ask for more
information regarding the closure of the Gravenhurst campus of the Ontario Fire
College, and to request more information regarding future plans for training in the
Province.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Saliv Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
No
Central Elgin
Warden Marks
Yes
8
1
0
Motion Carried.
7.2 Items for Information (Consent Agenda)
7.2.1 Western Ontario Wardens Caucus with the monthly newsletter for January
2021.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT Correspondence Item #1 be received and filed.
Page 15
February 9, 2021
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
8.3.1 The Chief Administrative Officer requested Council's consent for the addition
of the following two (2) matters of urgency:
1. Dutton Dunwich Settlement Areas — Councillor Purcell & Manager of
Planning; and
2. Elgin -Oxford — Joint Application to the Municipal Modernization Fund
for an EMS Master Plan.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT these matters of urgency be added to the February 9th, 2021
County Council Agenda.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
8.3.2 The Manager of Planning and Councillor Purcell presented information
regarding possible settlement area expansions in Dutton Dunwich.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Page 16
February 9, 2021
RESOLVED THAT staff provide a full report regarding settlement area expansions
at the February 23, 2021 Council meeting.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
SaIIV Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
I Warden Marks
Yes
9
0
0
Motion Carried.
8.3.3 The Chief Administrative Officer presented information with respect to
submitting a joint Elgin/Oxford application to the Municipal Modernization Fund for
an Emergency Medical Services (EMS) Master Plan Study.
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
RESOLVED THAT staff be directed to work with the County of Oxford to jointly
submit an application to the Municipal Modernization Fund for an Emergency
Medical Services (EMS) Master Plan Study.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
RECESS — COUNCIL RECESSED AT 12:53 P.M. AND RECONVENED AT 12:58 P.M.
9. CLOSED MEETING ITEMS
Moved by: Councillor French
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(0 advice that is subject to solicitor -client privilege, including communications necessary
for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local
board — Elgin/Ontario — Interim Transfer Agreement (Parts III / IX Provincial Offences Act).
Page 17
February 9, 2021
In -Camera Item #2
(0 advice that is subject to solicitor -client privilege, including communications necessary
for that purpose — Crane Conservation Area.
In -Camera Item #3
(b) personal matters about an identifiable individual, including municipal or local board
employees —Organizational Review.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now rise and report.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
1 0
1 0
Motion Carried.
In -Camera Item #1 — Elgin/Ontario — Interim Transfer Agreement (Parts III / IX Provincial
Offences Act)
Moved by: Councillor Ketchabaw
Seconded by: Councillor Purcell
RESOLVED THAT the report and comments from the County Solicitor, dated February 1,
2021, be received and filed; and,
FURTHERMORE THAT in Open Session, and in consideration of Item 6.14 as previously
deferred
Page 18
February 9, 2021
BE IT RESOLVED THAT the Open Session Report, dated February 1, 2021, be received
and filed; and
THAT subject to the approval of the County Solicitor as to final terms and conditions
thereof, Council approve a proposed Part III and IX of the Provincial Offences Act
(Ontario) Interim Transfer Agreement; and
THAT subject to the direction of the County Solicitor, Council authorize the Warden and
Chief Administrative Officer to execute a final version of the proposed Parts III and IX of
the Provincial Offences Act (Ontario) Interim Transfer Agreement as approved by the
County Solicitor in accordance with Recommendation 2 above.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #2 — Crane Conservation Area
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #3 — Organizational Review
Moved by: Councillor Giguere
Seconded by: Councillor French
RESOLVED THAT the report from the Chief Administrative Officer be received; and,
THAT staff proceed as directed.
Page 19
February 9, 2021
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
1 0
0
Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor McPhail
Seconded by: Councillor Mennill
RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law 21-03 — Providing for the Adoption of the 2021 Budget
Being a By -Law to Provide for the Adoption of the 2021 Budget of the Corporation
of the County of Elgin and to Establish the 2021 Tax Ratios, and to Establish the
2021 Tax Rates for the County Constituent Municipalities.
Moved by: Councillor McPhail
Seconded by: Councillor Ketchabaw
RESOLVED THAT By -Law No. 21-03 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sallv Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Page 20
February 9, 2021
Central Elgin Warden Marks Yes
9 1 0 1 0
- Motion Carried.
12.2 By -Law 21-04 — Borrowing By -Law
Being a By -Law to Authorize the Warden and the Treasurer to Borrow up to the
Sum of Fifteen Million Dollars.
Moved by: Councillor Purcell
Seconded by: Councillor French
RESOLVED THAT By -Law No. 21-04 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
12.3 By -Law 21-05 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the February 9, 2021 Meeting.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT By -Law No. 21-05 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
I Warden Marks
Yes
9
0
0
- Motion Carried.
13. ADJOURNMENT
Moved by: Councillor French
Seconded by: Councillor Jones
RESOLVED THAT we do now adjourn at 1:41 p.m. to meet again on February 23, 2021 at
9:00 a.m.
Page 21
February 9, 2021
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Qf" &2aa�-
Julie G you,
Chief Administrative Officer.
Tom Marks,
Warden.