20-18 Amend by-law 20-09 Fees and Services April 14, 2020COUNTY OF ELGIN
By -Law No. 20-18
"BEING A BY-LAW TO AMEND THE FEES AND CHARGES BY-LAW NO. 20-09 TO DEFER
THE IMPOSITION OF INTEREST AND PENALTIES ON LEVY PAYMENTS"
WHEREAS, by virtue of s.9 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a
municipality has the capacity, rights, powers, and privileges of a natural person for the
purpose of exercising its authority under that or any other Act;
AND WHEREAS, by virtue of s.11 of the said Municipal Act, 2001, S.O. 2001, c.25, as
amended, an upper tier municipality may enact a by-law respecting, among other things,
public assets of the municipality acquired for purpose of exercising its statutory authorities,
economic well-being of the municipality, services and things that the municipality is
otherwise authorized to provide, and protection of persons and property;
AND WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
states that a municipality and a local board may pass by-laws imposing fees or charges on
persons for services or activities provided or done for persons;
AND WHEREAS the Corporation of the County of Elgin did pass By -Law No. 20-09
imposing fees or charges on services or activities provided to persons by the County of
Elgin's various departments;
AND WHEREAS the Corporation of the County of Elgin has deemed it advisable to amend
the fees and charges applicable to some of its services or activities, and to make provision
for the addition of taxes where appropriate;
AND WHEREAS the Province of Ontario declared a State of Emergency on March 17, 2020 as
a result of the COVID-19 Coronavirus pandemic and further ordered the mandatory closure of
all non -essential workplaces on March 24, 2020;
AND WHEREAS the Elgin County Council deems it appropriate to assist its Local Municipal
Partners in easing the financial hardship on residents caused by this emergency.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts
as follows:
1. THAT Schedule "A" attached hereto and forming part of this by-law setting out services
and activities which are subject to fees and charges, and taxes where applicable, and the
amount of such fees or charges be and is hereby adopted.
2. THAT By -Law No. 20-09 and any by-law that is contrary to this one be and is hereby
repealed.
3. THAT this by-law shall come into force and take effect upon its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF
April 2020.
2�/&
Juli Gonyou, d Dave Mennill,
Chief Administrative Officer. Warden.
SCHEDULE"A"
By -Law No. 20-18
The Corporation of the County of Elgin has deemed it advisable to provide activities and
services that are subject to fees and charges. The following list details such activities and
services and the fees and charges that will apply:
Please note that the fees and charges below include taxes, where applicable.
SERVICE FEE
GENERAL (authority under the Municipal Actl
Photocopies for the public throughout all County of Elgin Departments:
Copy charge per printed page
- per printed side (black & white) $0.25
- per printed side (colour) $1.00
FINANCIAL SERVICES (authority under the Municipal Actl
March 31, 2020 Levy Payment
Late payment interest and penalties April 1 —April 30, 2020 0%/year
Late Payment on 1$t installment property
taxes not yet collected from residents May 1 — June 30, 2020 0%/year
Late Payment on 11 installment property
taxes collected from residents May 1 — June 30, 2020 15%/year
Late Payment on 1st installment property July 1 — Dec. 31, 2020 15%/year
June 30, 2020 Levy Payment
Late Payment on 2nd installment property
taxes not yet collected from residents July 1 — Sep. 30, 2020 0%/year
Late Payment on 2nd installment property
taxes collected from residents July 1 — Sep. 30, 2020 15%/year
Late Payment on 2ndt installment property Oct. 1 — Dec. 31, 2020 15%/year
Sep. 30, 2020 Levy Payment
Late Payment on 3rd installment property
taxes not yet collected from residents Oct. 1 — Dec. 15, 2020 0%/year
Late Payment on 3rd installment property
taxes collected from residents Oct. 1 — Dec. 15, 2020 15%/year
Late Payment on 3rd installment property Dec. 16 — Dec. 31, 2020 15%/year
Dec. 15, 2020 Levy Payment
Late Payment on 4th installment property
taxes not yet collected from residents Dec. 16 — Dec. 31, 2020 0%/year
Late Payment on 4th installment property
taxes collected from residents Dec. 16 — Dec. 31, 2020 15%/year
Late Payment of County Levy Jan. 1, 2021 and onward 15%/year
COMMUNITY & CULTURAL SERVICES — Archives (authority under the Municipal Actl
Long -Distance Research
Photocopying/Internet Printing
Letter/Legal
11 x 17
Microfilm Reader -Printer:
Letter/Legal — per page
11 x 17 — per page
Digital image files
$40.00 per hour
$0.25
$0.50
$0.50
$0.75
$0.25
SERVICE 3
FEE
Photograph Prints:
4 x 6
4 x 6 - additional print
5x7
5 x 7 - additional print
8x10
8 x 10 -additional print
11 x 14
11 x 14 - additional print
Larger Sizes
Digital image files for personal use
Digital set-up fee
Digital image files for commercial use/publication
Image scanning
Scanning:
Document scanning
Recordable CD
Supplies:
Acid -free storage box
Newspaper storage box
Acid -free file folders
General archival supplies
Shipping
$17.00
$10.00
$20.00
$12.00
$30.00
$17.00
$40.00
$30.00
On a case by case basis
$10.00
$10.00
$20.00
$10.00
$5.00
$2.50
$20.00
$50.00
$1.00
Market value
Actual cost with a $5.00 minimum cost
COMMUNITY & CULTURAL SERVICES - Libraries (authority under the Public Libraries Act)
Library Fines:
Adult & Juvenile Hardcover Books
Daily Overdue
$0.10
Maximum Overdue
$7.00
Music CD's
Daily Overdue
$0.50
Maximum Overdue
$7.00
Paperbacks
Daily Overdue
$0.10
Maximum Overdue
$5.00
DVDs[Videos/Game Kits
Daily Overdue
$1.00
Maximum Overdue
$10.00
Audio Books/Language Kits
Daily Overdue
$0.50
Maximum Overdue
$7.00
Magazines
Daily Overdue
$0.10
Maximum Overdue
$5.00
Interlibrary Loan Lending
Daily Overdue
$0.10
Maximum Overdue
$7.00
Bag of Books
Daily Overdue
$1.00
Maximum Overdue
$10.00
Computer Kits
Daily Overdue
$1.00
Maximum Overdue
$10.00
Fax Machine:
Sending:
First Page $1.50
- Each Additional Page $0.50
SERVICE 4
FEE
Receiving
Per Page
Interlibrary Loan — Borrowing:
Canadian Library or University — plus shipping (if they charge)
U.S. Library or University — plus shipping (if they charge)
Microfilm — plus shipping (where applicable)
Printing:
Black & White/Colour — per printed side
Lost or Damaged Materials:
All Material Types
Bag of Books
$0.50
$10.00
$15.00
$4.00
$0.25
Actual Cost plus $5.00 Processing
$160.00
If actual cost is unknown, the following rates are charged:
Other Materials — Lost or Damaged:
DVDs/Videos
$20.00
Playaways
$80.00
Microfilms
$30.00
Music CDs
$20.00
Game Kits
$20.00
Program Kits
$20.00
Computer Kits
$80.00
Library Card Replacement
$1.00
Books — Lost or Damaged:
Hardcover
$30.00
Magazines
$5.00
Paperbacks
$10.00
Audio Books
$50.00
Room Rentals (no charge for non-profit group) $25.00
Library Fine Threshold $10.00
3D Printing Filament $0.10/gram
Exam Proctoring Donation basis
Book Discards $0.25
Magazine Discards $0.10
DVD/CD Discards $1.00
COMMUNITY & CULTURAL SERVICES —Museum (authority under the Municipal Act
Admission
Membership:
Annual
Lifetime
Programs Delivered:
Donation basis
Adult off -site programs
plus travel paid at the rate established by the County for use of personal vehicles
School tours and children's group tours
(designed for children under the age of 14)
$5.00
$100.00
$33.90
$1.75
- Chaperones are no charge
SERVICE 5 FEE
School programs offered in -school
(designed for children under the age of 14) — including rented teacher's kit $3.00
Note: Fees for programs delivered by the Museum may vary according to the program
ENGINEERING SERVICES (authority under the Municipal Act),
County Road Maps $5.00
Meeting Room Rental Rates: (authority under the Municipal Act)
For use of meeting rooms in the County Administration Building by outside groups:
Lunchroom $56.50
Committee Rooms/Lounge $45.20
Oversize/Overweight Moving Permit: (authority under the Highway Traffic Act)
Permit for moving heavy vehicles, loads, objects or structure in excess of dimensional & weight
limits set out in the Highway Traffic Act:
Single Move Fee (if action is requested with greater than 10 business days' notice) $200.00
Single Move Fee (if action is requested with less than 10 business days' notice) $400.00
Single Move Fee - Overweight, greater than 63,500 kg (approval requires a
minimum of 10 business days' notice) $1,000.00
Annual Oversize Moving Permit Fee $500.00
Road User Agreements
(authority under the Municipal Act)
Annual fees shall be a minimum of $500 with no upset limit. Project type and the amount of road
property affected shall dictate the annual fee and associated encumbrances. Taxes not
applicable and fees may be added to the property tax roll for collection, on behalf of the County,
by a local municipality.
Road Occupancy Permit (authority under Public Highway & Transportation Improvement Act)
To regulate the construction or alteration of any entranceway, private road or other facility that
permits access to County Roads:
Request greater than 5 days notice $200.00
Request less than 5 days notice $400.00
Tender Documents (Hard Copy) (authority under the Municipal Act) $50.00
Cost Recovery Damage to Public Property Caused During a Collision Actual Cost
(authority under the Municipal Act)
LONG-TERM CARE HOMES (authority under the Lono-Term Care Act, 20071
Adult Day Programs
Barber/Hairdresser (Elgin Manor & Terrace Lodge):
Shampoo and Set
Shampoo, Cut & Set
Ladies' Haircut only
Men's Haircut only
Shampoo, Perm & Set
Shampoo, Perm, Cut & Set
Shampoo, Colour & Set
Shampoo, Colour, Cut & Set
Men's Cut & Dry
Ladies' Cut & Dry
Bang Trim
Shampoo Only
Comb Out & Curling Iron
Beard Trim
New: Set Only (No Shampoo)
Fees as set by the Province
$20.00
$33.00
$15.00
$12.00
$52.75
$64.50
$35.75
$44.00
$13.25
$15.50
$4.00
$3.50
$13.50
$6.25
$16.50
Bobier Villa As per Contracted Service Provider
SERVICE 6
FEE
Cable TV/Internet
Foot Care through Contract Provider
Dental Care Services through Contract Provider
Optometry Care Services through Contract Provider
Wheelchair Seating Assessment Fees
Wheelchair and mobility equipment repair fees (Contract Provider)
Guest Room Accommodation — 1 Guest Maximum
- per night including breakfast at Elgin Manor & Bobier Villa
Meals on Wheels for Community Clients:
Market Rate
Market Rate
Market Rate
Market Rate
Market Rate
$50.00
- per meal $6.60
(cost does not reflect fee charged by VON and WECHC $6.65 (until June 30, 2019); $6.75 (July 1, 2019 — June 20,
2020) retained by Home for cost recovery, additional fee of $3.30 per meal for double portions)
Medication not Covered by Health Card 65 &
Non-prescription Drugs
Newspaper
Cost of drug plus $2.00 - ODB co -payment
Preferred Accommodation Rate Upon Admission:
Market Rate
Minimum 2 years' agreement applies based upon basic rate availability. Resident fees are
charged in accordance with the rates set by the Province of Ontario which may change from
time to time.
Purchases Services
Resident requested sundry products, therapy services, supplies, etc. Market Rate
Resident Basic Accommodation Rate:
Resident Fees are charged in accordance with the rates set by the Province of Ontario which
may change from time to time. Minimum 2 year wait time, based upon availability.
Note: Residents may apply for a rate reduction based on annual income
Resident — Replacement Key
Staff Replacement Name Tags
Room Rental
Determined by Homes' Director
Loss of Fob
$10.00
.M
$42.50
- minimum fee may apply
$11.50
Transportation/Accompaniment of Staff Market transportation rate, plus, if accompanied
by staff the employee's hourly rate of pay times
the length of absence from the workplace, plus
benefits if applicable. (Minimum of 4 hours may
apply)
Valet (mending or clothing)
Visitor Meals:
$6.45
Full Course Meals (lunch)
$9.00
Full Course Meals (supper and breakfast)
$6.00
Under the age of 5 years
$2.50
Volunteers
$4.50
Special Event Meals
$15.00
Under the age of 5 years
$6.00
Volunteers
$6.00
SERVICE 7
FEE
Diner's Club for Community Seniors
(including HST)
Wander Guard System — Replacement Strap/Tag
HUMAN RESOURCES (authority under the Municipal Act)
County Sponsored Training Programs:
Participation by Public Partners
Accessibility Training Services
Identification Badge Photo
Loss of Employee Identification Badge
Research
Responding to Professional Service Requests
LAND DIVISION (authority under the Planning Act
Application for Consent
Application for Validation Title
Stamping of Deed
Validation Certification
If an Application for Consent/Validation is:
$7.00
Market Rate
Cost Recovery Basis
Cost Recovery Basis
$5.00
$50.00/hour
$1,250.00
$1,250.00
$300.00
$300.00
(i) withdrawn at least fourteen (14) days prior to the hearing date $50.00 will be retained. If
amended at least fourteen (14) days prior to the hearing date, an additional $50.00 will be
charged.
(ii) withdrawn after the time limit set in (i), the entire fee will be retained. If amended after the
time limit set in (i), an additional $50.00 will be charged.
(iii) requested to be reconsidered once consent has been granted, in order to alter the original
decision in a minor way, it will be treated as if it were a new application, and a fee of
$300.00 must accompany the letter explaining the reason for the change.
(iv) requested to be deferred from having action taken on it, by the applicant, in writing, whether
after or before a hearing date has been set, a fee of $300.00 must accompany the request
for deferral.
PLANNING APPLICATION FEES (authority under the Plannino Act)
Plans of Subdivision:
- (deposit for appeal)
Extension to draft plan approval
Plans of Condominium
- (deposit for appeal)
- (no deposit for exemption)
County Official Plan Amendment
Local Official Plan Amendment
Part lot control exemption
$4,000.00
$2,000.00 (returnable if no appeal)
$ 500.00
$4,000.00
$2,000.00 (returnable if no appeal)
$4,000.00
$1,000.00 (municipally - initiated OPA exempt)
$ 500.00
TOURISM FEES (authority under the Municipal Act)
Memberships FEE per year
Tourism Membership:
Elgin County Members (Elgin County businesses only) $100 (+HST)
SERVICE 8 FEE
Affiliate Members (businesses located outside of Elgin County's tax base)
Tourism Signage:
Elgin County Tourism Members (Elgin County businesses and those
businesses that pay the Affiliate Member fee to be part of the Elgin
County Tourism Membership Program)
Tourism Signage Re-entry Fee
Savour Elgin Membership:
Elgin County Members (Elgin County businesses only)
Affiliate Members (businesses located outside of Elgin County's tax base)
Elgin Arts Trail Membership:
Elgin County Members (Elgin County businesses only —with the exception
of STEPAC)
Affiliate Members (businesses located outside of Elgin County's tax base)
Photocopies
$388 (+HST)
$150 (+HST)
$350/sign
$500 (+HST)
$2,437 (+HST)
$500 (+HST)
$3,017 (+HST)
PROVINCIAL OFFENCES (authority under the Provincial Offences Actl
Certified Copies
- per certification
Transcripts
- per page for first copy
- per page for additional copies
Note: The above items are not applicable to Judiciary and County Prosecutor.
NSF Cheques
Cost of Collection
Cost of Collecting Delinquent Fines to be charged
back to the Defendant as a percentage of the Fine.
$1.00
$3.50
$4.30
$0.55
$40.00
A range of 10% to 45% for Collection Agents.
All other costs of enforcement as incurred.
Note: Fees for copies and transcripts are set by the Ministry.
25% of the fine amount