03 - County Council Minutes - February 11, 2020Progressive by Nature
February 11, 2020
Council Present:
ELGIN COUNTY COUNCIL
MINUTES
Warden Dave Mennill
Deputy Warden Duncan McPhail
Councillor Bob Purcell
Councillor Grant Jones
Councillor Sally Martyn
Councillor Tom Marks
Councillor Mary French
Councillor Dominique Giguere
Councillor Ed Ketchabaw
Page 1
February 11, 2020
Staff Present: Julie Gonyou, Chief Administrative Officer
Brian Lima, Director of Engineering Services
Jim Bundschuh, Director of Financial Services
Amy Thomson, Director of Human Resources
Brian Masschaele, Director of Community & Cultural Services
Michele Harris, Director of Homes and Seniors Services
Alan Smith, General Manager of Economic Development
Stephen Gibson, County Solicitor
Steve Evans, Manager of Planning
Mike Hoogstra, Purchasing Coordinator (report only)
1. CALL TO ORDER
Elgin County Council met this 11th day of February, 2020 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the
chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Marks
Seconded by: Councillor Martyn
Resolved that the minutes of the meeting held on January 28, 2020 be adopted.
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Clearbeach Resources Inc. — Stephen Brown-Okruhlik
Stephen Brown-Okruhlik of Clearbeach Resources Inc. presented a brief of
documents which included an excerpt from Section 394 of the Municipal Act,
2001; Ontario Regulation 584/06; Draft form of Road User Agreement tendered by
Elgin County Council; and MacDonald v. North Norfolk, [1992] M.J. No. 567 and
provided an overview of their concerns with respect to the user fees imposed by
Elgin County through the County's Road User Agreement.
Moved by: Councillor Jones
Seconded by: Councillor Purcell
Resolved that the presentation from Stephen Brown-Okruhlik, Clearbeach
Resources Inc. be received and filed.
Motion Carried.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor French
Seconded by: Councillor Giguere
Resolved that we do now move into Committee of the Whole Council.
Motion Carried.
MATTER OF URGENCY
Page 2
February 11, 2020
A Motion submitted by Councillor Purcell as a Matter of Urgency was considered
by County Council. Pursuant to Council's Procedural By -Law 19-41, consent from
the majority of Members was required to consider this Motion, followed by consent
from the Warden for a change in order to permit the motion to be considered
during the discussion of the Staff report titled "Disposition of Property —
Municipality of Dutton Dunwich".
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Disposition of Property — Municipality of Dutton Dunwich — Chief
Administrative Officer
The Chief Administrative Officer presented details regarding the Dutton and
District Lions Non -Profit Housing Inc. request of land adjacent to Elgin's Bobier
Villa Long Term Care Home and Elgin's Dutton Emergency Medical Services
Ambulance Base.
Motion Submitted by Councillor Purcell
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
Elgin County Council declare surplus and donate or make available for Sale to the
Municipality of Dutton Dunwich; the land requested; on Bobier Villa Site, by the
Dutton & District Lions Club Non -Profit Housing Corp. for their proposed Senior's
affordable housing complex; and that a final decision be made once a mutually
acceptable transfer of lands is negotiated; and that this will be the County's only
contribution to this project and the Lions will assume full responsibility for all
related funding/financing; construction; operation and future maintenance.
[as amended]
Recorded Vote
Yes
No
West Elgin
Duncan McPhail
No
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
No
Southwold
Grant Jones
No
Aylmer
Mary French
No
Malahide
Dominique Giguere
No
Ba ham
Ed Ketchabaw
No
Malahide
Warden Dave Mennill
No
2
7
Motion Defeated.
Page 3
February 11, 2020
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Whereas Elgin County Council acknowledges the request from the Dutton and
District Lions Non -Profit Housing Inc., and congratulates the work of the Dutton
and District Lions Non -Profit Housing Inc. on their successful operation of two
senior apartments in Dutton; and,
Whereas Elgin County Council acknowledges the need for affordable seniors
housing/rental units in Elgin County while at the same time recognizes the need
for additional Long -Term Care beds; and,
Whereas when considering anticipated demands on Long -Term Care in Elgin
County, along with innate operational inefficiencies associated with a 57-bed
Long -Term Care Home when compared to the Ministry recommended 96-bed
Home, the property requested by the Dutton and District Non -Profit Housing Inc.
does not meet the County's definition of "surplus to the County's needs", as
there is a likelihood of a required expansion to the number of beds.
Therefore, be it resolved that the County deny the request for conveyance of
approximately 3.8 acres of County -owned land adjacent to Bobier Villa Long Term
Care Home.
- Motion Carried.
6.2 Elgin -St. Thomas Health Recruitment Partnership Committee — Councillor
Jones
Councillor Jones presented the report regarding the County's financial
commitment to the Elgin -St. Thomas Health Recruitment Partnership (HRP).
Moved by: Councillor Marks
Seconded by: Councillor Purcell
Resolved that the report from Councillor Grant Jones titled "Health Recruitment
Partnership Committee — Budget Update" dated February 3, 2020 be received and
filed; and, that Elgin County Council provide direction that $57,000 in funding for
the Elgin -St. Thomas Health Recruitment Partnership Committee be included as
part of Elgin County's 2020 Budget.
Motion Carried.
6.3 Quarterly Information Report — Contract Awards October 1, 2019 to December
31, 2019 — Purchasing Coordinator
The Purchasing Coordinator presented the information report containing the
details relevant to the exercise of delegated authority for all contracts awarded
that exceed $15,000 including amendments and renewals to be prepared and
reported to Council. The report covers the period from October 1, 2019 to
December 31, 2019.
Moved by: Councillor Marks
Seconded by: Councillor Ketchabaw
Resolved that the report titled "Quarterly Information Report - Contract Awards,
October 1, 2019 to December 31, 2019" dated January 29, 2020 be received and
filed.
Motion Carried.
6.4 Procurement Policy Revisions and Electronic Bidding — Purchasing
Coordinator
The Purchasing Coordinator presented proposed revisions to the County's
Procurement Policy which also includes the introduction of electronic bidding. The
current policy was last updated in June 2013.
Page 4
February 11, 2020
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
Resolved that the Director of Finance and Purchasing Coordinator be directed to
provide an overview presentation to County Council at its meeting on March 10,
2020 which details the proposed electronic bidding process; and that staff provide
additional information with respect to the bidding platform proposed by staff, along
with options for Council's consideration; and finally, that, in the interest of
accountability and transparency, that the Director of Community and Cultural
Services/Privacy Officer be directed to provide a report for Council's consideration
which contemplates the disclosure of proponent scores and Council's discretion in
this regard.
Motion Carried.
6.5 2020 Budget Committee Meeting #3 Package — Director of Financial Services
The Director of Financial Services presented the 2020 Budget Committee Meeting
#3 Package. The presentation included a review of tax ratios and tax
increase/service levels/debt.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
Resolved that the farm tax ratio remain at 23% to take some pressure off of the
residential tax class; and, that the optional 75% reduction in the Small -Scale On -
Farm Business Sub -Class tax ratio be approved; and, that all other property tax
ratios remain at historical levels.
Motion Carried.
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
Resolved that the County's ten-year operating plan maintain service with a tax
increase on the average property of 3.6% through 2029, a 2020 levy of
$37,275,000 (2.4% or $37 on the average home) and $35 million of debt
repaid by 2032; and, that an overall 2020 operating budget net income of
$9,401,000 be approved, being the net result of the carry -forward operating
project spend of $138,000 and a 2020 base operating net income of $9,539,000;
and, that the 2020 ten-year capital plan of $199,158,000 with a 2020 capital
budget of $26,039,000 be approved.
Motion Carried.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
Resolved that the Corporation of the County of Elgin 2020 Operating and Capital
Budgets be approved as presented and that the necessary By -Law be prepared for
enactment at the March 10, 2020 meeting of County Council.
Motion Carried.
6.6 Parking By -Law Consolidation — Director of Engineering Services
The Director of Engineering Services presented the report seeking to consolidate
the amendments and incorporate additional revisions into a new Parking By -Law.
Moved by: Councillor French
Seconded by: Councillor Jones
Resolved that By -Law 16-11 be repealed; and, that By -Law 20-05, being a By -Law
for the regulation of traffic, be approved.
Page 5
February 11, 2020
Motion Carried.
6.7 Contract Award — Imperial Road Port Bruce Bridge Replacement Contract No.
2019-42 — Director of Engineering Services
The Director of Engineering Services presented the report regarding the results of
the recent tender award for the Imperial Road Port Bruce Bridge Replacement
project in the Township of Malahide.
Moved by: Councillor Purcell
Seconded by: Councillor Martyn
Resolved that additional capital project funds as identified in the proposed 2020
Budget in the amount of $2,600,000 be approved; and, that Hayman Construction
Inc. be selected for the Imperial Road Port Bruce Bridge Replacement Project,
Contract No. 2019-42 at a total price of $5,089,821.94 inclusive of a $250,000
contingency allowance and exclusive of H.S.T.; and, that the Warden and Chief
Administrative Officer be directed and authorized to sign the contract.
Motion Carried.
6.8 Homes — Communication at End -of -Life Education Fund — Director of Homes
and Seniors Services
The Director of Homes and Seniors Services presented the report regarding the
Ontario Centre for Learning, Research and Innovation in Long -Term Care (CLRI)
helping the long-term care sector in Ontario deliver communication at end -of -life
training funded by the Ontario Ministry of Health and the Ontario Ministry of Long -
Term Care's Communication at End -of Life Education in Long -Term Care (LTC)
Fund (CEoL Fund).
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
Resolved that the report titled "Homes — Communication at End -of -Life Education
Fund" dated February 4, 2020 be received and filed.
Motion Carried.
6.9 Homes — Personal Support Worker Education Fund for Long -Term Care —
Director of Homes and Seniors Services
The Director of Homes and Senior Services presented the report regarding the
Personal Support Worker Education Fund for Long -Term Care (LTC) for the
Excellence in Resident -Centred Care (ERCC) training program.
Moved by: Councillor Martyn
Seconded by: Councillor French
Resolved that the report titled "Homes — Personal Support Worker Education
Fund for Long -Term Care" dated February 4,2020 be received and filed.
Motion Carried.
6.10 Homes — Long -Term Care Home Service Accountability Agreement (L-SAA) —
Schedule E — Director of Homes and Seniors Services
The Director of the Homes and Senior Services presented the South West Local
Health Integration Network (SWLHIN) Long -Term Care Home Service
Accountability Agreement (L-SAA) Schedule E — Form of Compliance Declaration
for the Homes. This is an annual reporting requirement and the reporting period is
from January 1, 2019 — December 31, 2019.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Page 6
February 11, 2020
Resolved that the report titled "Homes - Long -Term Care Home Service
Accountability Agreement (L-SAA) — Schedule E" dated February 4, 2020 be
received and filed; and, that Council authorize the Chief Administrative Officer
(CAO) and Warden to sign the "Long -Term Care Home Service Accountability
Agreement — Schedule E" for the Homes for January 1, 2019 — December 31,
2019.
- Motion Carried.
6.11 Regional Economic Development Initiatives — Chief Administrative Officer
The Chief Administrative Officer presented the report regarding review a request
received from South Central Ontario Region Economic Development Corporation
(SCOR) for an annual membership fee of $25,000 (full partnership) and a request
for $20,000 in additional funding to support the Elgin -St. Thomas Small Business
Enterprise Centre (SBEC).
Moved by: Councillor Marks
Seconded by: Councillor Ketchabaw
Whereas Elgin County Council remains focused on its ability to afford new
discretionary membership fees and escalating costs for non -legislated services in
relation to all other financial challenges facing the County; and
Whereas Elgin County Council's strategic planning process focused on ensuring
alignment of current programs and services with community need, exploring
different ways of addressing community need, enhancing quality of place and
planning for and facilitating commercial, industrial, residential and agricultural
growth.
Therefore, be it resolved that Elgin County Council fund a one-time investment of
$25,000 for Membership in South Central Ontario Region Economic Development
Corporation (SCOR), a one-time funding commitment requiring renewal following
an evaluation of activities and accomplishments by County Council as part of its
2021 Budget Deliberations; and, that the General Manager of Economic
Development for Elgin County be directed to present a report in March 2020 which
provides Elgin County Council with recommendations including level of
Staff/Council involvement as well as the metrics that will be used to measure the
value of Council's investment in SCOR over a 10-month period; and, the General
Manager of Economic Development for Elgin County be directed to provide a
report in November 2020 which includes Council -approved metrics to support
Council's decision to reinvest in SCOR as part of its 2021 Budget Deliberations.
Motion Withdrawn.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that County Council defer consideration of full membership to South
Central Ontario Region Economic Development Corporation (SCOR) and the
request from the Elgin -St. Thomas Small Business Enterprise Centre (SBEC) for an
increase in funding in the amount of $20,000 until July 2020 or upon completion of
the Elgin County Municipal Service Delivery Review; and that the Warden be
directed to send a letter to SCOR and SBEC with notice of this decision.
Motion Carried.
Council recessed at 12:15 p.m. and reconvened at 12.47 p.m.
6.12 Service Delivery Review RFP — Consultant Project Award — Chief
Administrative Officer
The Chief Administrative Officer presented the report providing project an
anticipated schedule and background information regarding Elgin County's
Municipal Service Delivery Review, along with details on the Request for Proposal
Page 7
February 11, 2020
(RFP) recently issued by the County and seeks Council's approval to award the
contract for a third -party consultant to complete a Service Delivery Review.
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that the the provision of consulting services associated with the
Municipal Service Delivery Review be awarded to Strategy Corp. Inc. in the
amount of $189,985.00 (excluding HST) to be funded using $125,000 Municipal
Modernization Funding recently received from the Government of Ontario, and the
remainder to be funded using the one-time Service Efficiency Funding received
from the Government of Ontario in 2019; and, that the Warden and Chief
Administrative Officer be authorized to sign the supporting agreement.
Motion Carried.
6.13 Town of Aylmer — Support for Affordable Housing — Chief Administrative
Officer
The Chief Administrative Officer presented a report responding to a request
received from the Town of Aylmer seeking support of Walter Ostojic & Sons Ltd. In
their development of the second building on Brown Street in Aylmer as a Seniors
Affordable Housing Project.
Moved by: Councillor Martyn
Seconded by: Councillor Purcell
Resolved that the report from the Chief Administrative Officer, entitled "Town of
Aylmer — Support for Affordable Housing" dated February 4, 2020 be received and
filed; and that the Warden be directed to send a letter of support to Honourable
Steve Clark, Minister of Municipal Affairs and Housing in support of Walter Ostojic
& Sons Ltd. in their development of the second building on Brown Street in Aylmer
as an Affordable Housing Project.
Motion Carried.
6.14 Elgin Natural Heritage Systems Study — Next Steps — Chief Administrative
Officer
The Chief Administrative Officer presented a report summarizing feedback
received from County Council with respect to the Elgin Natural Heritage Systems
Study and identifying next steps for Council's consideration.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
Resolved that the Council of the County of Elgin receives the report entitled "Elgin
Natural Heritage Systems Study" from the Chief Administrative Officer, dated
January 31, 2020 for information; and that in light of anticipated amendments to
the Provincial Policy Statement, it is recommended that Council take no further
action on the Elgin Natural Heritage Systems Study until additional direction/clarity
is received from the Province of Ontario through a revised Provincial Policy
Statement; and that the Manager of Planning be directed to provide Council with a
report in June/July 2020 detailing the proposed amendments to the Provincial
Policy Statement, if available, and proposed next steps regarding the Elgin
Natural Heritage Systems Study.
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration (Consent Agenda)
Page 8
February 11, 2020
Josh Brick, Director of Legislative Services/Clerk of the Town of Aylmer with a
letter requesting that Council accept the notice of resolution regarding the Land
Division Committee recommendation.
2. Ron Fox, President of the Port Glasgow Yacht Club with a Port Glasgow
Marina — A Case for Action requesting assistance from both the Federal and
Provincial Governments to make the needed improvements to ensure Port
Glasgow Marina remains a safe go to recreational destination.
Item #1
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
Resolved that Elgin County Council hereby appoints Jack van Kasteren as the
Town of Aylmer Representative to the Elgin Land Division Committee and that
Council direct staff to prepare the necessary amendments to the Appointment
By -Law for consideration at the March 10, 2020 meeting of County Council.
Motion Carried.
Item #2
Moved by: Councillor McPhail
Seconded by: Councillor Purcell
Resolved that Elgin County Council provide a letter of support for the Port
Glasgow Yacht Club — Port Glasgow Marina's request for assistance from the
Federal and Provincial Governments.
Motion Carried.
7.2 Items for Information (Consent Agenda)
1. Warden Mennill with a letter to Mayor Preston, City of St. Thomas regarding
the County of Elgin's Municipal Service Delivery Review (SDR).
2. Partnering for a Stronger Ontario — Association of Municipalities of Ontario
2020 Pre -budget Submission
3. Applications Being Accepted for Southwestern Integrated Fibre Technology
(SWIFT) Non -Governmental Board of Directors
4. The Honourable Todd Smith, Minister of Children Community and Social
Services with a letter regarding Ontario's Poverty Reduction Strategy survey.
5. Western Ontario Wardens' Caucus (WOWC) January 2020 Newsletter
6. Association of Municipalities of January 31st Board Highlights
7. 2020 Ontario Farmland Forum
8. Southwestern Integrated Fibre Technology (SWIFT) Project Update for
Western Ontario Wardens' Caucus (WOWC)
Moved by: Councillor Jones
Seconded by: Councillor French
Resolved that Correspondence Items #1-8 be received and filed.
Motion Carried.
Page 9
February 11, 2020
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
Councillor McPhail requested that page numbers be included in the Council
agenda.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
The Director of Homes and Senior Services provided an update on the Novel
Coronavirus received from the AdvantAge Ontario Bulletin (attached).
Moved By: Councillor Jones
Seconded By: Councillor McPhail
Resolved that the report titled "Homes — Novel Coronavirus — Long -Term Care
Home Infection Prevention and Control Measures" dated February 11, 2020 be
received and filed.
- Motion Carried.
9. CLOSED MEETING ITEMS
Moved by: Councillor Purcell
Seconded by: Councillor French
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss matters under Municipal Act Section 239 (2):
In -Camera Item #1
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Lease
Agreement Amendment — Parking Spaces
In -Camera Item #2
(e) litigation or potential litigation, including matters before administrative tribunals, affecting
the municipality or local board, (0 advice that is subject to solicitor -client privilege, including
communications necessary for that purpose — Solicitor -Client Privilege and Potential
Litigation
- Motion Carried.
10. RECESS
None.
11. MOTION TO RISE AND REPORT
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
Resolved that we do now rise and report.
- Motion Carried.
Page 10
February 11, 2020
In -Camera Item #1 — Lease Agreement Amendment — Parking Spaces
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
Resolved that the Warden and Chief Administrative Officer be authorized to amend the
current Graham, Scott, Enns LLP Lease Agreement, specifically section: [1.2 Definitions,
(K) Premises] to include a total of 30 allocated parking spaces within the parking lot at
the Elgin County Administration Building, located at 450 Sunset Drive, St. Thomas.
Motion Carried.
In -Camera Item #2 — Solicitor -Client Privilege and Potential Litigation
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that the County Solicitor proceed as directed.
Motion Carried.
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor French
Seconded by: Councillor Jones
Resolved that we do now adopt recommendations of the Committee Of The Whole.
Motion Carried.
13. CONSIDERATION OF BY-LAWS
13.1 By-law 20-05 — Parking Consolidation
BEING a Consolidated By-law for the Regulation of Traffic Including Parking on
County Roads.
Moved by: Councillor French
Seconded by: Councillor Jones
Resolved that By -Law No. 20-05 be now read a first, second and third time and
finally passed.
Motion Carried.
13.2 By-law 20-06 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the February 11, 2020 Meeting.
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
Resolved that By -Law No. 20-06 be now read a first, second and third time and
finally passed.
Motion Carried.
14. ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor French
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1 Pro,46vbf fdtOYrc REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and Seniors Services
DATE: February 11, 2020
SUBJECT: Homes — Novel Coronavirus — Long -Term Care Home Infection
Prevention and Control Measures
RECOMMENDATIONS:
THAT the report titled "Homes — Novel Coronavirus — Long -Term Care Home Infection
Prevention and Control Measures" dated February 11, 2020 be received and filed.
INTRODUCTION:
The World Health Organization (WHO) announced the identification of a new (or novel)
coronavirus (2019-nCov) in China on January 10, 2020.
DISCUSSION:
The County of Elgin Long -Term Care Homes (LTCHs) have been in regular contact with
Southwestern Public Health to ensure appropriate Infection Prevention and Control
(IPAC) measures are in place to support the safety and well-being of the residents, staff
and visitors of the Homes. Although the risk in long-term care is low, the Homes are
implementing all recommendations, applicable to LTC, under the guidance of the
Ministry of Health and Public Health to support best practices related to IPAC.
The following measures and actions have been implemented:
• Participation in teleconferences for updates on IPAC measures for LTCHs — i.e.
AdvantAge Ontario
• Implementation of IPAC measures from the January 31, 2020 Ministry of Health
"Novel Coronavirus (2019-nCoV) Fact Guidance for Long -Term Care" document
• Screening (passive) for staff, volunteers and visitors
• Active screening for resident admissions and re -admissions of returning
residents
• Signage reminders for residents and visitors to perform hand hygiene,
sneeze/cough into their elbow, etc.
• Review of IPAC policies including IPAC policy 6.0 Acute Respiratory Infection
(ARI)
• Refresher education for all staff— personal protective equipment, hand hygiene,
ARI policy, etc.
• Heightened surveillance to quickly detect respiratory infections
• Communication on the Homes website, internal memos, staff meetings, etc.
• Ensure supplies of alcohol -based hand rub, PPE's, etc. are on hand and readily
available
CONCLUSION:
The County of Elgin Homes will continue to review updated information and implement
PAC measures applicable to LTCHs to support resident, staff and visitor safety and
well-being.
All of which is Respectfully Submitted Approved for Submission
Michele Harris Julie Gonyou
Director of Homes and Seniors Services Chief Administrative Officer
t
tit
ElginC o uhL ., .. 4tw. h f
tr r
February 11, 2020
For immediate release
Measured and Affordable Tax Increase Delivered in County Budget
COUNTY OF ELGIN — At their meeting on February 11, 2020, Elgin County Councillors approved a $65,594,000
operating cost budget and a $37,275,000 levy. The levy represents a tax increase of 3.6% on an average property
(equating to approximately $37 on an average home). While County Council had previously planned on a levy
increase at the rate of inflation, recent financial impacts could have resulted in a double-digit tax increase in 2020.
Council instead developed a plan that minimizes the 2020 levy increase through the use of reserves and leveraging
lebt, allowing for reasonable measured tax increases over the next ten years.
The 2020 Budget includes significant infrastructure renewal investments and addresses the priorities Council
established in its recent Strategic Planning process. Elgin's Chief Administrative Officer Julie Gonyou pointed out
that "As the needs of our community evolve, so must our approach to how we create the financial plan to produce
the best possible outcomes that Council has directed. Change is coming, and Elgin staff are up for the challenge."
The County has faced a number of additional pressures including significant Provincial policy changes placing
pressure on municipal finances and above inflation increases in a variety of service areas. The financial impacts
identified over the past year facing Elgin County include ongoing provincial funding reductions of $1.3 million (Public
Health, Long -Term Care and Child Care), service enhancements of $0.2 million that are needed in critical areas
(ambulance), increased infrastructure funding needs identified in the Corporate Asset Management Plan ($47-million
incrementally for the next ten years only partially offset by government grants) and other external factors that are
driving costs above the normal rate of inflation. If these problems were solely addressed in 2020, without the benefit
of a long-term plan, the magnitude of financial pressure would require double digit tax increases. Council has
chosen to use reserves and debt in the short-term to avoid such a large increase in 2020 taxes and will use
measured tax increases over the next ten years to achieve long-term financial stability.
"I want to recognize my Council colleagues and, in particular, the Budget Committee, for their work finalizing a
budget that ensures financial sustainability," said Warden Dave Mennill, "I am confident that we responsibly
managed our taxpayers' hard-earned dollars, while at the same time safeguarding investments for the quality public
-services that our families, businesses and citizen rely on each day." Mennill went on to say, "The businesses,
,itizens and visitors in Elgin can confidently rely on this budget to create a financially sustainable County, today and
into the future."
In 2020, Council continues to support residents and businesses throughout Elgin County by advancing work started
in previous budget cycles, such as the Terrace Lodge Long Term Care Home redevelopment. Shovels for this
project are anticipated to be in the ground this Summer.
Council will be investing a further $200 million over the next ten years to maintain the condition of roads and bridges
at the lowest life -cycle costs, which includes:
Major road reconstruction will take place in the Village of Sparta along Sparta Line and Quaker Road during
the Spring months
The King George VI Lift Bridge in Port will undergo significant rehabilitation from County of Elon
April 2020-Ma 2021. This project will cost almost $6.5 million St. Sunset Drive
P Y P 1 St. Thomas, Ontario
Wonderland Road reconstruction, planned for Spring and Summer 2020, N5R 5V1 Canada
Phone: 519-631-1460
will see an investment of over $5 million www.elgincounty.ca
.. Pro res'ua b`' Nature ',
00
ElginCount--v
nr
• The Port Bruce Bridge will be replaced in 2020 with a permanent structure. That project will cost
approximately $5 million
• The County will contribute $340,000 towards its share of the St. George Street Bridge Rehabilitation project
in 2020 in partnership with the City of St. Thomas
• In 2020, the Meeks Bridge Replacement and Centennial/Elm Intersection Improvements Municipal Class
Environmental Assessments will be undertaken
• In 2021, the Village of Rodney will be fully reconstructed to the tune of approximately $3.7 million
• In 2027, Heritage Line in Straffordville is slated for reconstruction, resulting in a $3.6 million investment. As
well, County Roads 52, 40 and 49 in Springfield are also set for reconstruction at a cost of $2.7 million
hrough Council's priorities, there are a number of exciting projects on the go, but they can only be achieved
through responsible fiscal management. With a dedicated team and focused approach, Elgin will continue to build
on our successes and will look to leading practices to drive efficiencies, address raising costs and modernize
services. The County's commitment to open, accountable and transparent government will remain a priority as the
County's Municipal Service Delivery Review is completed in the first quarter of 2020 - an effort that the Warden says
will "secure greater efficiencies and ensure Council maximizes every dollar we are entrusted to manage by the
residents of Elgin County."
For additional information, please contact:
Jim Bundschuh, Director of Financial Services
519 631-1460 x 141
ibundschuh@elgin.ca
-30-
Progressitve by Nature
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
www.elgincounty.ca
dIN�i
{
,Eigin
.o . oa,
February 11, 2020
For immediate release
StrategyCorp Inc. to lead Elgin County's Service Delivery Review
'OUNTY OF ELGIN —As part of their commitment to fiscal responsibility, transparency, accountability and
responsiveness to community needs, County of Elgin Councillors at their meeting February 11, approved
StrategyCorp Inc. to move ahead with a Service Delivery Review.
In 2019, County Councillors directed staff to apply for funding under the Ontario Government's Municipal
Modernization Fund to undertake a Service Delivery Review (SDR) to find ways to make municipal
services more efficient and effective. Through the Municipal Modernization Fund, the County was the
recipient of $125,000 to offset the cost of an independent third -party reviewer.
A Request for Proposal was released in January 2020, and Warden Mennill is pleased to announce
StrategyCorp Inc. as the successful consultant. The total cost to complete the project is $189,985
(excluding HST) and StrategyCorp Inc is expected to deliver a final report by June 15, 2020.
StrategyCorp Inc. has undertaken numerous Service Delivery Reviews, having completed one with the
Town of Aylmer in 2016. In December 2019, StrategyCorp Inc. completed a Service Delivery Review for
the Town of Newmarket that resulted in an estimated $2.6-million in direct savings, and nearly $4-million in
productivity and cost avoidance that the Town could achieve on an annual basis, while not reducing staff
or service levels. Their firm has served over 100 municipalities over the past five (5) years alone.
The Service Delivery Review will consider Shared Services currently delivered and received by the County
as well as consideration of internal operations and community services, including the County's ten (10)
_ibraries and three (3) Long Term Care Homes.
The County has attempted to balance access to services and financial realties to provide the best possible
value to the public. However, over the past two years it has become apparent that the County is facing two
distinct pressures that will impact services moving forward: Operations are impacted by a lack of capacity, -
and provincial funding to municipalities will be reduced as part of a larger cost reduction and modernization
initiative.
The consultant will assess and recommend opportunities to be more efficient and
effective in the sustainable delivery of municipal services and ensure long-term
financial sustainability of programs and services by identifying opportunities to:
Improve services and outcomes
County of Elgin
Meet new or increased demand from customers for services
450 Sunset Drive
Improve service delivery mechanisms/processes and identify alternate
St Thomas, Ontario
N5R 5V1 Canada
service delivery options
Phone:519-631-1460
www.el gi n-cou nty.on. ca
Progressive by Nature
001 i ;
ElginCounty
• Maintain existing service levels in the face of competing priorities or
decreasing revenues
• Reduce costs and/or improve non -taxation revenues
In January 2020, the Ontario Government announced funding to support 27 joint projects that will help
over 130 small and rural municipalities find more efficient ways to operate and serve their residents.
iteve Clark, Minister of Municipal Affairs and Housing, announced the funding during the annual Rural
Ontario Municipal Association conference in Toronto in January.
-30-
For additional information, please contact:
Melissa Schneider, Communications and Public Engagement Coordinator
519 631-1460 x 108
mschneider(a)elgin.ca
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
www.elgi n-county.on.ca
:: �, :,rogr�ssivbyNature
Resolved that we do now adjourn at 2:24 p.m. to meet again on March
County Administration Building Council Chambers at 9:00 a.m.
Q
Julie Gon ou,
Chief Administrative Officer.
Page 11
February 11, 2020
10, 2020 at the
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