04 - County Council Minutes - March 10, 2020, Pt
Progressive by Nature
March 10, 2020
Council Present:
ELGIN COUNTY COUNCIL
Warden Dave Mennill
Deputy Warden Duncan McPhail
Councillor Bob Purcell
Councillor Grant Jones
Councillor Sally Marlyn
Councillor Tom Marks
Councillor Mary French
Councillor Dominique Giguere
Councillor Ed Ketchabaw
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March 10, 2020
Staff Present: Julie Gonyou, Chief Administrative Officer
Brian Lima, Director of Engineering Services
Amy Thomson, Director of Human Resources
Brian Masschaele, Director of Community & Cultural Services
Alan Smith, General Manager of Economic Development
Stephen Gibson, County Solicitor
Jennifer Ford, Deputy Treasurer/Senior Financial Analyst
Steve Evans, Manager of Planning (report only)
Carolyn Krahn, Legislative Services Coordinator
Sam McFarlane, Accessibility Coordinator (report only)
Mike Hoogstra, Purchasing Coordinator (report only)
Lisa Czupryna, Senior Financial Analyst (report only)
Jeff Lawrence, Tree Commissioner/Weed Inspector (report only)
i _4 M 0exelc4_ IN
Elgin County Council met this 10t" day of March, 2020 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the
chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Ketchabaw
Seconded by: Councillor Purcell
Resolved that the minutes of the meeting held on February 11, 2020 be adopted.
Motion Carried.
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March 10, 2020
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Retirement Recognition — Inspector Brad Fishleigh, OPP Detachment
Commander
Warden Mennill presented a certificate of retirement to Inspector Brad Fishleigh,
OPP Detachment Commander and thanked him for 10 years of dedicated service
to the County of Elgin. Inspector Brad Fishleigh thanked Council for their support.
5. HEARING OF APPLICATION FOR COUNCIL EXEMPTION FOR WOODLANDS
CLEARING PURSUANT TO WOODLANDS CONSERVATION BY-LAW NO. 05-03
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
WHEREAS, pursuant to Elgin By -Law 05-03 (Woodlands Conservation By -Law), as
amended, 1873828 Ontario Limited made Application for a Council Exemption to permit
clearing of Woodlands on lands comprising Part of Lot 40, Southeast of the North Branch
of Talbot Road in the Township of Southwold and County of Elgin as associated with an
approved subdivision development thereon;
AND WHEREAS the said Application for Council Exemption was objected to by
Residents Jade Petty, Derek Howey, Kattie Usher and Sean Usher;
AND WHEREAS Elgin County Council conducted a hearing in respect of the said
Application and Objections thereto on March 10, 2020, and, in the course of such
hearing, considered, among other things, the Application for Council Exemption No. 04-
19, Letters of Objection from the Objectors referred to above, the Report to County
Council by Elgin Tree Commissioner Jeff Lawrence dated February 20, 2020, as well as
oral comments from County Solicitor Stephen Gibson, Tree Commissioner Jeff
Lawrence, and by or on behalf of the Objectors as well as any other person in
attendance at such meeting and expressing a wish to speak to the said Application or
Objections thereto;
BE IT NOW RESOLVED THAT Elgin County Council permits and allows the Application,
as submitted, subject to the terms and conditions set forth on Schedule "A" hereto.
SCHEDULE "A"
TERMS AND CONDITIONS
1. In respect of any works to harvest, destroy, injure or clear trees as permitted by
this decision, the Applicant shall comply strictly with all requirements of Elgin County By-
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March 10, 2020
Law 05-03 (Woodlands Conservation By -Law), including but not limited to any and all
notification and signage requirements.
2. The Applicant shall reforest 1.6 hectares of land within the area set forth on Map 1
hereto (which area is the same as that set forth on Schedule "G" to the Report to County
Council by the Tree Commissioner as dated February 20, 2020), such reforestation to be
accomplished by planting of 2800 trees of species and stock acceptable to the Tree
Commissioner and to be completed on or before June 30, 2021.
3. In respect of the reforestation work required pursuant to item 2 above,
(a) The Applicant shall utilize only site preparation and tree planting methods
acceptable to the Tree Commissioner; and
(b) Within 48 hours of such completion, the Applicant shall provide and deliver to the
Tree Commissioner written notification of completion of tree -planting work as required in
item 2 above as well as evidence that such work satisfied the species and stock
requirements of such approved reforestation.
4. For the period of 5 years following the date of completion of tree -planting as
required pursuant to item 2 above, the Applicant shall use best efforts, including Good
Forestry and Conservation Practices, to achieve survival of at least 70% of the trees
planted pursuant to item 2 above.
5. For the period of 5 years following the date of completion of tree -planting required
pursuant to item 2 above but at all times upon at least 24 hours verbal notice, the
Applicant shall grant and allow the Tree Commissioner free and unencumbered access
to the lands upon which trees were planted pursuant to item 2 above to assess the
survival rate of trees planted thereon, the efforts of the Applicant to achieve the target
survival rate, and compliance with these terms and conditions.
Motion Carried.
6. COMMITTEE OF THE WHOLE
Moved by: Councillor Giguere
Seconded by: Councillor French
Resolved that we do now move into Committee of the Whole Council.
Motion Carried.
7. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
7.1 Warden's Activity Report — February 2020 — Warden
The Warden presented the report to County Council with a list of official functions
attended in February 2020.
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March 10, 2020
Moved by: Councillor Marlyn
Seconded by: Councillor Purcell
Resolved that the report titled "Warden's Activity Report — February 2020" from
Warden Dave Mennill dated February 27, 2020 be received and filed.
Motion Carried.
7.2 Elgin County Strategic Plan Endorsement — Warden
The Warden presented the report regarding the 2020-2022 Elgin County Strategic
Plan and seeks Council's endorsement of the plan as presented.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Resolved that Council endorse the "2020-2022 Elgin County Strategic Plan" as
presented; and, that the Chief Administrative Officer be directed to provide a
comprehensive follow up report which includes Council Actions, Staff Operational
Plan and a general overview of Council's strategic planning process at the April
14, 2020 meeting of County Council.
Motion Carried.
7.3 Terrace Lodge Redevelopment March 2020 Update — Councillor Purcell, Chair
— Terrace Lodge Redevelopment Steering Committee
The Chair of the Terrace Lodge Redevelopment Steering Committee presented a
report sharing the following steps that the Steering Committee has taken in their
careful planning for the success of the redevelopment of Terrace Lodge.
Moved by: Councillor Marks
Seconded by: Councillor French
Resolved that the report titled "Terrace Lodge Steering Committee March 2020
Update" from Councillor Bob Purcell, Chair — Terrace Lodge Steering Committee
dated March 10, 2020 be received and filed.
Motion Carried.
7.4 Multi -Year Accessibility — 2019 Status Report — Accessibility Coordinator
The Accessibility Coordinator presented the report regarding the Annual
Accessibility Status Report on the progress of measures taken to implement the
strategies outlined in the Multi -Year Accessibility Plan.
Moved by: Councillor McPhail
Seconded by: Councillor Marlyn
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March 10, 2020
Resolved that the report titled "Multi -Year Accessibility Plan — 2019 Status Report"
dated March 10, 2020 be received and filed.
Motion Carried.
7.5 2021-2026 Multi Year Accessibility Plan Update — Accessibility Coordinator
The Accessibility Coordinator presented the report regarding the 2021-2026 Multi
Year Accessibility Plan Update.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Resolved that the report titled "2021-2026 Multi Year Accessibility Plan Update"
dated March 10, 2020 be received and filed.
Motion Carried.
7.6 Public Release of Request for Proposal Scores — Director of Community and
Cultural Services
The Director of Community and Cultural Services presented the report outlining
the County's procedures for providing proponent feedback in relation to proposals
received for Request for Proposals (RFPs) where scoring results and not
necessarily lowest price are used to determine the successful applicant. The
report also outlined options that RFP proponents have to seek further information
about scoring within the confines of the Municipal Freedom of Information and
Protection of Privacy Act (MFIPPA).
Moved by: Councillor Purcell
Seconded by: Councillor Martyn
Resolved that the report titled "Public Release of Request for Proposal Scores"
from the Director of Community and Cultural Services dated February 19, 2020 be
received and filed.
Motion Carried
7.7 Electronic Bidding — Purchasing Coordinator
The Purchasing Coordinator presented additional information with respect to the
bidding platform proposed by staff, along with options for Council's consideration.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
Resolved that the PowerPoint presentation titled "Electronic Bidding" dated March
10, 2020 be received; and, that the Procurement Policy be amended to include
options with respect to electronic bidding and the continued acceptance of paper
submissions; and, that options be presented to Council at an upcoming meeting.
Motion Carried.
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7.8 Approval for Official Plan Amendment No. 18 — Manager of Planning
The Manager of Planning presented the report providing County Council with
information required in order to consider granting approval to the above noted
Official Plan Amendment.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Resolved that the Council of the Corporation of the County of Elgin approves
Official Plan Amendment No.18 to the Township of Malahide Official Plan, File
No. MA-OPA18-20; and, that staff be directed to provide notice of this decision in
accordance with the Planning Act.
Motion Carried.
7.9 Approval for Official Plan Amendment No. 25 — Manager of Planning
The Manager of Planning presented the report providing County Council with
information required in order to consider granting approval to the above noted
Official Plan Amendment.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Purcell
Resolved that the Council of the Corporation of the County of Elgin approves
Official Plan Amendment No.25 to the Municipality of Bayham Official Plan, File
No. BA-OPA25-20; and, that staff be directed to provide notice of this decision in
accordance with the Planning Act.
Motion Carried.
7.10 2019 Economic Development Department Highlights — General Manager of
Economic Development
The General Manager of Economic Development presented the report providing
highlights and outcomes of the department's yearly activities. A detailed overview
can be found in Appendix One.
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
Resolved that the February 27, 2020, report titled, "2019 Economic Development
Department: Highlights," submitted by the General Manager of Economic
Development, be received and filed for information; and, that the General
Manager of Economic Development be directed to prepare an interim report on
departmental activities to be provided to County Council in July 2020.
Motion Carried.
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7.11 Homes — Administration Policy 1.34 — Student Educational Placements &
Orientation — Director of Homes and Seniors Services
The Chief Administrative Officer presented the report regarding the Homes —
Administration Policy 1.34 — Student Educational Placements & Orientation.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
Resolved that Council approve the County of Elgin Homes and Seniors Services
Administration Policy 1.34 — Student Educational Placements & Orientation; and,
that the report titled "Homes — Administration Policy 1.34 — Student Educational
Placements & Orientation" dated March 2, 2020 be received and filed.
Motion Carried.
7.12 2020 Non -Union Economic Adiustment — Director of Human Resources
The Director of Human Resources presented the report seeking County Council's
approval to implement a 1.9% wage increase for non -union staff and Council in
2020.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that County Council approve a non -union economic adjustment of 1.9%
effective the first full pay period of 2020; and, that the necessary by-law be
prepared.
- Motion Carried.
7.13 Amendments to Human Resources Policy 9.90 — Pregnancy and Parental
Leave — Director of Human Resources
The Director of Human Resources presented the report regarding Amendments to
Human Resources Policy 9.90 — Pregnancy and Parental Leave.
Moved by: Councillor French
Seconded by: Councillor Martyn
Resolved that Council approve the changes to HR Policy 9.90 Pregnancy and
Parental Leave as attached.
Motion Carried.
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7.14 HR Policy: 12.130 Exit Interview — Director of Human Resources
The Director of Human Resources presented the report regarding HR Policy:
12.130 Exit Interview.
Moved by: Councillor Jones
Seconded by: Councillor McPhail
Resolved that Council approve the new HR Policy: "12.130 Exit Interview" and
updated Exit Interview procedure.
Motion Carried.
7.15 Contract Award —King George VI Lift Bridge Rehabilitation Contract No. 2020-
T03 — Director of Engineering Services
The Director of Engineering Services presented the report regarding the Contract
Award — King George VI Lift Bridge Rehabilitation Contract No. 2020-T03.
Moved by: Councillor Martyn
Seconded by: Councillor Marks
Resolved that Landform Civil Infrastructure Inc. be selected for the King George
VI Bridge Rehabilitation Project, Tender No. 2020-T03 at a total price of
$5,843,640.00 (inclusive of a $650,000 contingency allowance and exclusive of
HST), and that the funding deficit be identified in the 2021 Capital Budget; and,
that the provision of additional contract administration and inspection engineering
services associated with the Rehabilitation of the King George IV Lift Bridge
previously awarded to GM BluePlan Engineering Limited be increased in the
amount of $270,000.00 (excluding HST); and, that the Warden and Chief
Administrative Officer be directed and authorized to sign the contract.
Motion Carried.
7.16 St. George Street Bridge Deck Rehabilitation — Proiect Award — Director of
Engineering Services
The Director of Engineering Services presented the report providing details
regarding the joint project between the City of St. Thomas and County of Elgin for
the St. George Street Bridge rehabilitation; the Bridge is jointly owned by both
municipalities.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
Resolved that the report titled St. George Street Bridge Deck Rehabilitation —
Project Award, be received for information.
Motion Carried.
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7.17 Contract Award — Kimble Bridge Replacement Contract No. 2020-T02 —
Director of Engineering Services
The Director of Engineering Services presented the report regarding the Contract
Award — Kimble Bridge Replacement Contract No. 2020-T02.
Moved by: Councillor French
Seconded by: Councillor Purcell
Resolved that Sterling Ridge Infrastructure Inc. be selected for the Kimble Bridge
Replacement Project, Contract No. 2020-T02 at a total price of $495,500 inclusive
of a $40,000 contingency allowance and exclusive of H.S.T.; and, that projected
surplus funds from the St. George Street Bridge Deck Rehabilitation Project in the
amount of $50,000 be reallocated towards the Kimble Bridge Replacement
Project capital budget to offset a funding deficit; and, that the Warden and Chief
Administrative Officer be directed and authorized to sign the contract.
Motion Carried.
7.18 Avon Drive (CR 37) — Boundary Road Agreement — Director of Engineering
Services
The Director of Engineering Services presented the report seeking Council's
approval to enter into the new Avon Drive (CR 37) — Boundary Road Agreement.
Moved by: Councillor Giguere
Seconded by: Councillor French
Resolved that the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
Motion Carried.
7.19 Approval to Award Tender No. 2020-T09 — Wonderland Road Reconstruction
— Director of Engineering Services
The Director of Engineering Services presented the report requesting permission
for staff to award one tender prior to the April 28, 2020 Council Meeting in an
effort to expedite the project.
Moved by: Councillor Purell
Seconded by: Councillor Ketchabaw
Resolved that staff award Tender No. 2020-T09 — Wonderland Road
Reconstruction according to the County's Purchasing Policy and within budget
allocations; and, that the Warden and Chief Administrative Officer be directed and
authorized to sign the contract; and, that staff report back to Council with the
results at the April 28, 2020 Council meeting.
Motion Carried.
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March 10, 2020
7.20 2020 Annual Repayment Limit — Director of Financial Services
The Deputy Treasurer/Senior Financial Analyst presented the report regarding the
2020 Annual Repayment Limit (ARL).
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
Resolved that the report titled "2020 Annual Repayment Limit" dated February 26,
2020 be received and filed.
Motion Carried.
7.21 Council and Outside Board Remuneration and Expenses — Senior Financial
Analyst
The Senior Financial Analyst presented the report regarding remuneration,
mileage, and expenses for Council and Outside Boards.
Moved by: Councillor Jones
Seconded by: Councillor McPhail
Resolved that the Treasurer's Statement of Remuneration and Expenses for
County Council for 2019 be received and filed by Council; and, that the
Treasurer's Statement for Remuneration and Expenses for Outside Boards for
2019 be received and filed by Council; and, that the report titled "Council and
Outside Boards Remuneration and Expenses" from the Senior Financial Analyst
dated February 23, 2020 be received and filed.
Motion Carried.
7.22 Landfill Revenue Neutral Tax Ratio — Director of Financial Services
The Deputy Treasurer/Senior Financial Analyst presented the report regarding the
Landfill Revenue Neutral Tax Ratio.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
Resolved that Schedules A and C of the February 11, 2020 budget presentation
be amended to reflect the revised landfill tax ratio and rates in -line with the
provincially calculated revenue neutral ratio for landfills; and, that the necessary
2020 budget by-law be read for approval.
Motion Carried.
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7.23 Approval Fees and Charges — Chief Administrative Officer
The Chief Administrative Officer presented the report regarding the fees and
charges levied for administrative activities within each department to reflect cost
recovery for material, activities and services.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
Resolved that By-law 19-31, "A By-law to Provide a Schedule of Services and
Activities Subject to Fees and Charges by the County of Elgin", passed on August
13, 2019, is hereby repealed; and, that the changes to fees and charges identified
in red and the fees and charges listed in the attached by-law are approved and
imposed for the associated commencing date of March 10, 2020.
Motion Carried.
7.24 Community Safety and Well -Being Plan Update — Chief Administrative Officer
The Chief Administrative Officer presented the report providing details regarding
the joint project between the City of St. Thomas, Town of Aylmer, County of Elgin,
along with Police Services (City of St. Thomas Police, Town of Aylmer Police and
Elgin Ontario Provincial Police) for the development of a joint Community Safety
and Well -Being (CSWB) Plan in accordance with the Police Services Act and Bill
175 — The Safer Ontario Act. There will be one (1) joint CSWB Plan, and it will
include the following municipalities: City of St. Thomas, County of Elgin, Town of
Aylmer, Municipality of Bayham, Municipality of Central Elgin, Municipality of
Dutton-Dunwich, Township of Southwold, Township of Malahide, and Municipality
of West Elgin. The planning process will be led by Elgin County, the City of St.
Thomas, and the Town of Aylmer.
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
Resolved that the report titled "Community Safety and Well -Being Plan Update"
from the Chief Administrative Officer dated February 26, 2020 be received and
filed.
Motion Carried.
7.25 Provincial Offences Part III Prosecutions Update — Chief Administrative
Officer
The Chief Administrative Officer presented the report informing County Council of
the implications of the Stronger, Fairer Ontario Act, 2017 regarding the
downloading of responsibility for prosecuting Part III offences under the Provincial
Offences Actfrom the Province. Part III matters are currently being prosecuted by
the Ministry's Crown Attorney's office and will be transferred to municipalities.
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March 10, 2020
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Resolved that the report titled "Provincial Offences Part III Prosecutions Update"
from the Chief Administrative Officer dated March 3, 2020 be received and filed.
Motion Carried.
7.26 Service Delivery Review Progress Report No. 1 — Chief Administrative Officer
The Chief Administrative Officer presented the report to provide Council with an
update on the Service Delivery Review (SDR) process to date, and to seek
Council's endorsement, in principle, of the Project Charter and High Opportunity
Areas proposed for review.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
Resolved that the report titled "Service Delivery Review Progress Report No. 1"
from the Chief Administrative Officer dated March 3, 2020 be received and filed;
and, that Council endorse, in principle, the Project Charter provided by Strategy
Corp Inc. as presented; and, that, without limiting the ultimate scope of the review
process or recommendations thereof, Council acknowledge the High
Opportunity Areas identified by the Management Team as presented.
Motion Carried.
8. COUNCIL CORRESPONDENCE
8.1 Items for Consideration (Consent Agenda)
1. Chair Martyn, Elgin Group Police Services Board with a letter to the Ministry of
the Solicitor General requesting that a new member of the Elgin Group Police
Services Board be appointed by the Lieutenant Governor in Council pursuant
to Section 27 of the Police Services Act, as amended, as soon as possible
noting that a vacancy has existed on the Board since July 26, 2019.
2. Lindsey Gray, Manager, Operations Unit, Public Safety Division, Ministry of the
Solicitor General with a letter to Chair Martyn, Elgin Group Police Services
Board regarding the provincial vacancy on the Elgin Group Police Services
Board.
3. Dianne Wilson, Deputy Clerk/Records Management Coordinator, Municipality
of Central Elgin with a letter requesting Elgin County Council to maintain
continuing dialogue with the Hospice Steering Committee to look for creative
financial and other in -kind measures to support the development of an Elgin
hospice and continue to explore available sources of funding for the hospice,
particularly when current funding commitments to the St. Thomas -Elgin
General Hospital are met in the near future, with the objective that in the future
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March 10, 2020
Elgin County will not be the lone southwestern Ontario county without a
hospice.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
Resolved that the Warden be directed to send a letter to the local MPP, in
support of the Elgin Group Police Services Board requesting that the Order in
Council vacancy be filled as soon as possible; and, that Correspondence Items
#1-3 be received and filed.
Motion Carried.
8.2 Items for Information (Consent Agenda)
1. Warden Mennill with a letter to the Honourable Steve Clark, Minister of
Municipal Affairs and Housing regarding Elgin County Council's support of the
proposed development of affordable housing in the Town of Aylmer by Walter
Otojic & Sons Ltd.
2. Jim Adams, Director of Housing Programs Branch, Ministry of Municipal Affairs
and Housing with a letter regarding Elgin County Council's support for the
Walter Otojic & Sons Ltd. proposal to develop affordable housing in the Town
of Aylmer.
3. Douglas Browne, Chief of Emergency Management, Office of the Fire Marshal
and Emergency Management, Ministry of the Solicitor General with a letter
congratulating the municipality's efforts in achieving compliance in 2019.
4. Betsy McClure, Program Coordinator, Elgin Clean Water Program with a letter
regarding the 2019 Year End Report.
5. Larry Martin, Chair, Board of Health, Southwestern Public Health with a letter
regarding the Board's approval of the purchase of replacement HVAC units at
our 1230 Talbot Street location in St. Thomas.
6. The Honourable Steve Clark, Minister of Municipal Affairs and Housing with a
letter regarding the Provincial Policy Statement (PPS), 2020.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
Resolved that Correspondence Items #1-6 be received and filed.
Motion Carried.
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March 10, 2020
9. OTHER BUSINESS
9.1 Statements/inquiries by Members
None.
9.2 Notice of Motion
None.
9.3 Matters of Urgency
9.3.1 The Chief Administrative Officer requested that an item be added to the
Closed Meeting Agenda — Municipal Act Section 239 2(e) litigation or potential
litigation, including matters before administrative tribunals affecting the
municipality or local board— Port Bruce Bridge.
Moved by: Councillor McPhail
Seconded by: Councillor Purcell
Resolved that the Port Bruce Bridge litigation/potential litigation item as requested
by the Chief Administrative Officer be added to the agenda for the Closed
Meeting.
- Motion Carried.
9.3.2 The Chief Administrative Officer presented information about the Call for
Community Expressions of Interest (EOI) for Rural Ontario Residential Broadband
Project #1. On February 28, 2020, Centre of Excellence in Next Generation
Networks (CENGN) announced funding under the Next Generation Network
Program (NGNP). CENGN will fund projects across Northern and Rural Ontario
that demonstrate technology solutions that offer lower cost, higher performance
residential broadband access for Northern and Rural Ontario communities.
These technology projects will be funded for 3-6 months. They will be designed to
test new technologies and solutions to improve high-speed internet access to
Northern and Rural Ontario communities. CENGN will fund 50% of the expenses,
and the technology applicant must be willing to fund up to 50% of the project.
There is no cost to the host community participating in the project. The deadline
for EOI submissions is March 13, 2020. One rural Ontario community, and a
number of technology company applicants will be selected using the CENGN EOI
evaluation process.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Resolved that the Chief Administrative Officer be directed to prepare and submit
an Expression of Interest.
Motion Carried.
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March 10, 2020
9.3.3 The Chief Administrative Officer recommended that a regular meeting of
County Council be scheduled for April 14, 2020 at 9:00 a.m. in the Council
Chambers.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
Resolved that a regular meeting of County Council be scheduled for April 14, 2020
at 9:00 a.m. in the Council Chambers.
Motion Carried.
10. CLOSED MEETING ITEMS
Moved by: Councillor Jones
Seconded by: Councillor French
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss matters under Municipal Act Section 239 (2):
In -Camera Item #1
(e) litigation or potential litigation, including matters before administrative tribunals, affecting
the municipality or local board — Philmore Bridge
In -Camera Item #2
(e) litigation or potential litigation, including matters before administrative tribunals, affecting
the municipality or local board — Port Bruce Bridge
In -Camera Item #3
(k) — a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Transfer
Payment Municipal Modernization Program
In -Camera Item #4
(b) — personal matters about an identifiable individual, including municipal or local board
employees, (d) labour relations or employee negotiations — Non -union and Council Benefits
Plan recommended amendments
In -Camera Item #5
(b) — personal matters about an identifiable individual, including municipal or local board
employees — Organizational Review (to be handed out at meeting)
Motion Carried.
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March 10, 2020
11. RECESS
None.
12. MOTION TO RISE AND REPORT
Moved by: Councillor Jones
Seconded by: Councillor Purcell
Resolved that we do now rise and report.
- Motion Carried.
In -Camera Item #1 — Philmore Bridge
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
Resolved that the confidential report titled "Philmore Bridge" be received and filed; and,
that the Warden be directed to send a follow-up letter to John Hueston; and, that a copy
of the letter be included in the April 14, 2020 County Council Agenda.
- Motion Carried.
In -Camera Item #2 — Port Bruce Bridge
Moved by: Councillor French
Seconded by: Councillor Marlyn
Resolved that the County Solicitor proceed as directed.
Motion Carried.
In -Camera Item #3 — Transfer Payment Municipal Modernization Program
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
Resolved that the Warden and Chief Administrative Officer be authorized and directed to
enter into the Transfer Payment Agreement to receive $125,000 from the Municipal
Modernization Program; and, that By -Law 20-11 to authorize the Warden and Chief
Administrative Officer to execute the Transfer Payment Agreement on behalf of Elgin
County be enacted.
- Motion Carried.
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March 10, 2020
In -Camera Item #4 — Non -union and Council Benefits Plan recommended amendments
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
Resolved that County Council approve the confidential report entitled "Non -union and
Council Benefits Plan recommended amendments"; and that, staff be directed to
implement recommended plan adjustments; and, that staff be directed to present
amended Human Resources Policies to County Council for consideration at a future
date.
Motion Carried.
In -Camera Item #5 — Organizational Review (to be handed out at meeting)
Moved by: Councillor French
Seconded by: Councillor Martyn
Resolved that the Chief Administrative Officer proceed as directed.
Motion Carried.
13. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that we do now adopt recommendations of the Committee Of The Whole.
Motion Carried.
14. CONSIDERATION OF BY-LAWS
14.1 By-law 20-08 — 2020 Budget
BEING a By-law to Provide for the Adoption of the 2020 Budget of the Corporation
of the County of Elgin and to Establish the 2020 Tax Ratios, and to Establish the
2020 Tax Rates for the County Constituent Municipalities.
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
Resolved that By -Law No. 20-08 be now read a first, second and third time and
finally passed.
Motion Carried.
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March 10, 2020
14.2 By-law 20-09 — Fees and Charges
BEING a By-law to Provide a Schedule of Services and Activities Subject to Fees
and Charges by the County of Elgin and to Repeal By-law No. 19-31.
Moved by: Councillor Giguere
Seconded by: Councillor Jones
Resolved that By -Law No. 20-09 be now read a first, second and third time and
finally passed.
Motion Carried.
14.3 By-law 20-10 —Land Division Committee Appointment
- BEING a By-law to Appoint a Land Division Committee and to Repeal By-law
No.19-02.
Moved by: Councillor McPhail
Seconded by: Councillor Jones
Resolved that By -Law No. 20-10 be now read a first, second and third time and
finally passed.
Motion Carried.
14.4 By-law 20-11 — Municipal Modernization Program Transfer Payment
Agreement
BEING a By-law to Approve a Transfer Payment Agreement for the Municipal
Modernization Program with Her Majesty the Queen in Right of the Province of
Ontario as Represented by the Minister of Municipal Affairs and Housing to fund
an Independent Third -Party Reviewer to Conduct a Service Delivery and
Modernization Review and, further thereto, to Authorize the Warden and Chief
Administrative Officer to Execute the said Transfer Payment Agreement on behalf
of Elgin County.
Moved by: Councillor French
Seconded by: Councillor Giguere
Resolved that By -Law No. 20-11 be now read a first, second and third time and
finally passed.
Motion Carried.
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March 10, 2020
14.5 By-law 20-12 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the March 10, 2020 Meeting.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that By -Law No. 20-12 be now read a first, second and third time and
finally passed.
- Motion Carried.
15. ADJOURNMENT
Moved by: Councillor French
Seconded by: Councillor Jones
Resolved that we do now adjourn at 12:11 p.m. to meet again on April 14, 2020 at the
County Administration Building Council Chambers at 9:00 a.m.
Motion Carried.
Julie Gony u,
Chief Administrative Officer.
Dave Mennill,
Warden.