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05 - County Council Minutes - March 24, 2020 - Meeting #1Page 1 March 24, 2020 Progressive by Nature SPECIAL MEETING OF ELGIN COUNTY COUNCIL MINUTES Tuesday, March 24, 2020 — Meeting #1 COVID-19 NOTICE: Attendance of the public in person was subject to compliance with orders of the Province of Ontario and social distancing guidelines. Residents who travelled outside Canada within the last 14 days, residents who were in close contact with a confirmed or probable case of COVID-19, or residents with a fever, cough, shortness of breath, were requested not attend the meeting in person to help prevent any potential spread of COVID-19. Council Present: Warden Dave Mennill (electronic) Deputy Warden Duncan McPhail (in -person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (electronic) Councillor Tom Marks (in -person) Councillor Mary French (electronic) Councillor Grant Jones (electronic) Councillor Dominique Giguere (electronic) Councillor Ed Ketchabaw (in -person) Staff Present: Julie Gonyou, Chief Administrative Officer (in -person) Jim Bundschuh, Director of Financial Services (electronic) Brian Lima, Director of Engineering Services (in -person) Brian Masschaele, Director of Community and Cultural Services (in -person) Steve Gibson, County Solicitor (in -person) Jeff Smith, Community Emergency Management Coordinator (in -person) Carolyn Krahn, Legislative Services Coordinator (in -person) 1. CALL TO ORDER Elgin County Council met this 24t' day of March, 2020 in the Council Chambers, at the County Administration Building, St. Thomas at 1:00 PM with Warden Mennill in the chair. Some Councillors participated electronically by teleconference. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 3. COMMITTEE OF THE WHOLE Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that we do now move into Committee of the Whole Council. Recorded Vote Yes No West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 Motion Carried. Page 2 March 24, 2020 4. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 4.1 By -Law 20-13 to Amend Procedural By -Law (No. 19-41) — Electronic Participation — Chief Administrative Officer The Chief Administrative Officer presented a report regarding electronic participation in Council meetings during emergencies. On March 18, 2020, the Ontario Legislature passed Bill 187, Municipal Emergency Act, 2020, which received Royal Assent and is now in force. This Act allows councils to conduct meetings remotely. Moved by: Councillor Martyn Seconded by: Councillor French Resolved that the Council of the County of Elgin receives the report from the Chief Administrative Officer/Clerk dated March 22, 2020 titled "By-law 20-13 to Amend Procedural -By-law (No. 19-41) — Electronic Participation" as presented; and further that the Council of the County of Elgin considers approving the Amended Procedural By-law. Recorded Vote Yes No West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 Motion Carried. 5. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 Motion Carried. Page 3 March 24, 2020 6. CONSIDERATION OF BY-LAWS 6.1 By -Law 20-13 — Amendment to the Procedural By -Law Being a By -Law to Amend By -Law No. 19-41, referred to as the Procedural By - Law. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that By-law No. 20-13 be now read a first, second and third time and finally passed. Recorded Vote Yes No West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 - Motion Carried. 6.2 By-law 20-14 — Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 24, 2020 Meeting #1. Moved by: Councillor Martyn Seconded by: Councillor Giguere Resolved that By -Law No. 20-14 be now read a first, second and third time and finally passed. Recorded Vote Yes No West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 - Motion Carried. 7. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that we do now adjourn at 1:09 PM to meet again on March 24, 2020 at the County Administration Building Council Chambers at 1:10 PM. Page 4 March 24, 2020 Recorded Vote Yes No West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 Motion Carried. gwj� kPIA221 - Julie Gonyofi, Chief Administrative Officer. Dave Mennill, Warden.