07 - County Council Minutes - April 14, 2020`9 Elgin
Progressive by Nature
April 14, 2020
ELGIN COUNTY COUNCIL
MINUTES
Council Present: Warden Dave Mennill (electronic)
Deputy Warden Duncan McPhail (electronic)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (electronic)
Councillor Tom Marks (electronic)
Councillor Mary French (electronic)
Councillor Grant Jones (electronic)
Councillor Dominique Giguere (electronic)
Councillor Ed Ketchabaw (electronic)
Page 1
April 14, 2020
Staff Present: Julie Gonyou, Chief Administrative Officer (in -person)
Amy Thomson, Director of Human Resources (electronic)
Jim Bundschuh, Director of Financial Services (electronic)
Brian Lima, Director of Engineering Services (electronic)
Brian Masschaele, Director of Community and Cultural Services (electronic)
Steve Evans, Manager of Planning (electronic)
Steve Gibson, County Solicitor (in -person)
Alan Smith, General Manager of Economic Development (electronic)
Tanya Tilton -Reid, Manager of Human Resources (electronic)
Mike Hoogstra, Purchasing Coordinator (report only) (electronic)
Carolyn Krahn, Legislative Services Coordinator (in -person)
1. CALL TO ORDER
2.
3.
Elgin County Council met this 14t" day of April, 2020 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the
chair. The Councillors and some staff participated electronically by video conference.
WARDEN'S OPENING REMARKS — COVID-19
The Warden acknowledged the community's efforts to slow the spread of COVID-19 and
thanked residents for their strict adherence to physical distancing. With the recent spike
in positive cases in Ontario, the Warden highlighted the importance of practicing physical
distancing and emphasized that staying home is the safest thing people can do for
themselves and their families. The Warden also encouraged residents to follow the
directives and guidelines set out by the Province and Southwestern Public Health.
ADOPTION OF MINUTES
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that the minutes of Special Meeting #1 and Special Meeting #2 held on
March 24, 2020 be adopted.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
Page 2
April 14, 2020
4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Marks
Seconded by: Councillor Ketchabaw
Resolved that we do now move into Committee of the Whole Council.
L0=0• 0� l7•T�!
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden's Activity Report — March 2020 - Warden
The Warden presented a report to County Council with a list of official functions
attended in March 2020. The Warden provided a correction to the report. The Town
of Aylmer declared a State of Emergency on March 18, 2020.
Moved by: Councillor French
Seconded by: Councillor Martyn
Resolved that the report titled "Warden's Activity Report — March 2020" from
Warden Dave Mennill dated March 31, 2020 be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6.2 Elgin County 2020 Grant and Festival Events Partnership Program Allocations
— Councillor Ketchabaw
Councillor Ketchabaw reviewed the 2020 Grant and Festival Events Partnership
Program allocations as recommended by the Rural Initiatives and Planning
Advisory Committee, with amendments as suggested by the Chief Administrative
Officer (CAO).
Page 3
April 14, 2020
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marlyn
Resolved that the report titled "Elgin County 2020 Grant and Festival Events
Partnership Program Allocations" from Councillor Ed Ketchabaw, dated April 4,
2020 be received and filed; and that the following funds be granted as part of the
Elgin County 2020 Grant and Festival Partnership Program Allocations:
Tillsonburg and District Multi -Service Centre $4780
Quad County Support Services $2000
Second Stage Housing $13400; and
That the aforementioned allocations be paid 90% up front, with the remaining
funds to be paid upon receipt of the final report; and finally, that the Rural
Initiatives and Planning Advisory Committee meet in May -June 2020 to reassess
the remaining requests for grants and make additional recommendations to
County Council at that time.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6.3 Final Plan Approval, Helen M. Spriet and Red Lion Properties Ltd., Part
of Lots 7, 8,10,11,12,13,14,17 and 21 and all of Lot 9, Reg. Plan 292 (C),
Geographic Township of Former Village of Belmont, Municipality of
Central Elgin, File No.:34T-CE1802 — Manager of Planning
The Manager of Planning presented a report to advise County Council that final
approval was given for a plan of subdivision in Belmont on March 5, 2020.
Moved by: Councillor Marks
Seconded by: Councillor Purcell
Resolved that the report titled "Final Plan Approval, Helen M. Spriet and Red Lion
Properties Ltd...." from the Manager of Planning, dated March 5, 2020, be
received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
Page 4
April 14, 2020
6.4 Electronic Bidding Update — Purchasing Coordinator
The Purchasing Coordinator presented an update on electronic bidding. The
presentation provided data demonstrating that electronic bidding offers a reduced
workload for County staff and prospective bidders and that the uptake of
information technology to a level sufficient to partake in e-bidding is virtually
universal among large and small businesses.
Moved by: Councillor Jones
Seconded by: Councillor McPhail
Resolved that the procurement policy be approved as a pilot; and, that the
Purchasing Coordinator be directed to provide a follow-up report to County
Council in one year to update Council on the pilot policy and electronic bidding.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Abstained
Malahide
Warden Dave Mennill
Yes
8
0
1
Motion Carried.
6.5 Tourism Membership and Program Fees — General Manager of Economic
Development
The General Manager of Economic Development presented a report on the
economic impact of COVID-19 on local businesses. Because the tourism industry
has been hit particularly hard, Elgin County Tourism will be postponing and
cancelling some of its tourism programming and services for 2020.
Moved by: Councillor Marlyn
Seconded by: Councillor Jones
Resolved that the report titled, "Tourism Membership and Program Fees", be
received and filed for information; and that the fees associated with tourism
programming and membership be waived for the year 2020.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
Page 5
April 14, 2020
6.6 Cycling Master Plan Update — Director of Engineering Services
The Director of Engineering Services updated Council on the progress to date with
respect to the implementation of cycling facilities as well as proposed future projects
and minor revisions to the current plan.
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
Resolved that the report titled, "Cycling Master Plan Update", be received and
filed; and, that staff be authorized and directed to implement cycling facilities and
revisions to the Cycling Master Plan (2014) as detailed in this report; and that staff
be directed to undertake a comprehensive revision of the Cycling Master Plan
after anticipated revisions to the Ontario Traffic Manual — Book 18 are made.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6.7 Roadside Environments — Director of Engineering Services
The Director of Engineering Services presented a report on the intent and options
for municipalities to manage roadside environments. The current Road
Maintenance Agreement includes a responsibility to remove vegetation to the road
property limits once every 3 years. Flexibility exists for member municipalities to
perform mechanical cutting or to allow naturalization of the right of way. The
eradication of invasive species and noxious weeds can be managed following the
County's spraying policy.
Moved by: Councillor French
Seconded by: Councillor Jones
Resolved that the report titled, "Roadside Environments", be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
Page 6
April 14, 2020
6.8 Contract Award of Three Tenders — Asphalt Crack Sealing, Cold In -Place
Recycling with Expanded Asphalt Material, and Granular `A' Shouldering —
Director of Engineering Services
The Director of Engineering Services presented a report on the contract award of
tenders for Asphalt Crack Sealing, Cold In -Place Recycling with Expanded Asphalt
Material, and Granular `A' Shouldering. These three tender awards represent nine
(9) different projects within the Capital Budget. All of the low tenders submitted
were within the approved budget amounts, and no capital surplus is anticipated at
this time.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Martyn
Resolved that Niagara Crack Sealing be selected for the Asphalt Crack Sealing
Project, Tender No. 2020-T10 at a total price of $136,000.00, exclusive of H.S.T.;
and, that Roto-Mill Inc. be selected for the Cold In -Place Recycling with Expanded
Asphalt Material (CIREAM) Project, Tender No. 2020-T12 at a total price of
$1,041,090.00, inclusive of a contingency allowance and exclusive of H.S.T.; and,
that D&D Trucking and Construction Service Inc. be selected for the Granular `A'
Shouldering Project, Tender No. 2020-T14 at a total price of $144,150.00 exclusive
of H.S.T.; and, that the Warden and Chief Administrative Officer be authorized to
sign the contracts.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6.9 Tender No. 2020-T09 Results — Wonderland Road Reconstruction — Director
of Engineering Services
The Director of Engineering Services provided an update on the tender results for
the Wonderland Road Reconstruction. As directed by Council at its meeting on
March 10, 2020, staff have awarded the contract to L82 Construction Ltd. following
confirmation that the total anticipated project cost is within the approved budget
allocation.
Moved by: Councillor Jones
Seconded by: Councillor French
Resolved that the report titled "Tender No. 2020-T09 Results — Wonderland Road
Reconstruction" be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Page 7
April 14, 2020
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
ZA . .1 OFTri061
6.10 Contract Award —Warren Street Intersection Improvements Tender No. 2020-
T20 — Director of Engineering Services
The Director of Engineering presented a report regarding the contract award of the
Warren Street Intersection Improvements. Three (3) contractors submitted bids for
the tender, which closed on March 31, 2020. R. Russell Construction submitted the
lowest compliant bid for the project. Work on the project is tentatively scheduled to
start on April 15, 2020 with substantial completion anticipated to be achieved by
May 22, 2020.
Moved by: Councillor Marks
Seconded by: Councillor Giguere
Resolved that 598424 Ontario Ltd. o/a R. Russell Construction be selected for the
Warren Street Intersection Improvements Project, Tender No. 2020-T20 at a total
price of $505,745.19 (inclusive of a $90,000 contingency allowance and exclusive
of HST), and; that the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6.11 COVID-19: Changes to Fees and Charges —Director of Financial Services
The Director of Financial Services presented a report outlining the hardships
COVID-19 will impose on businesses, families and individuals as normal economic
activity has been restricted in an attempt to slow the progression of the virus.
Providing levy penalty relief will assist the local municipalities in offering tax relief to
their residents as they deal with the financial ramifications of the COVID-19 crisis.
Moved by: Councillor Purcell
Seconded by: Councillor Marlyn
Resolved that the Fees and Charges By -Law be amended to grant relief of
interest and penalties on levy remittances as detailed in By -Law 20-18.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Page 8
April 14, 2020
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6.12 Clearing Exemption Application — Pt Lot 40, Concession SE of the North
Branch of Talbot Road, Township of Southwold — County Solicitor
The County Solicitor presented an update on the Clearing Exemption Application
identified above. The County Solicitor received some information inconsistent with
statements made during the course of the Hearing, and he directed the Tree
Commissioner to hold any Permit authorizing clearing of the woodlands until the
issue could be investigated. The County Solicitor was later advised that the
Developer had resolved the tree removal dispute to the satisfaction of both involved
Objectors, and as a result, the Tree Commissioner completed and released the Tree
Clearing Exemption Permit to the Developer.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
Resolved that the report titled "Clearing Exemption Application — Pt Lot 40,
Concession SE of the North Branch of Talbot Road, Township of Southwold",
dated April 2, 2020, be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
91
0
0
Motion Carried.
6.13 Proposed Amendment to By -Law 18-35, Being a By -Law Establishing
Meeting Procedures for Elgin County Land Division Committee —
Provision for Electronic Participation in Committee Meetings During a
Declared State of Emergency — County Solicitor
The County Solicitor presented a report informing Council of a need to amend the
existing Land Division Committee Procedure By -Law to permit electronic
participation of Members in Committee Meetings during a declared state of
emergency.
Moved by: Councillor Marks
Seconded by: Councillor McPhail
Resolved that the report, dated April 4, 2020, and entitled "Proposed Amendment
to By -Law 18-35, Being a By -Law Establishing Meeting Procedures for Elgin
County Land Division Committee -Provision for Electronic Participation in Land
Division Committee Meetings During a Declared State of Emergency", be received
and filed; and, that Council consider enacting the draft By -Law attached as
Schedule "A" to this Report.
Page 9
April 14, 2020
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6.14 Proposed Amendment to By -Law 19-40, Being a By -Law Establishing
Meeting Procedures for Committees — Provision for Electronic
Participation in Committee Meetings During a Declared State of
Emergency — County Solicitor
The County Solicitor presented a report to inform Council of a need to amend the
existing Committee Procedure By -Law to permit electronic participation of Members
in Committee Meetings during a declared state of emergency.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Resolved that the report, dated April 4, 2020, and entitled "Proposed Amendment
to By -Law 19-40, Being a By -Law Establishing Meeting Procedures for
Committees - Provision for Electronic Participation in Committee Meetings During
a Declared State of Emergency", be received and filed; and, that Council consider
enacting the draft By -Law attached as Schedule "A" to this Report.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9 1
0
0
Motion Carried.
6.15 Frustration of Terrace Lodge Pool Use Agreement — Elgin (County) — YWCA
of St. Thomas -Elgin — County Solicitor
The County Solicitor presented a report to inform Council of the legal frustration of
the current Terrace Lodge Pool Use Agreement ("Agreement") between the
Corporation of the County of Elgin ("Elgin") and YWCA of St. Thomas -Elgin
("YWCA").
Moved by: Councillor Jones
Seconded by: Councillor McPhail
Resolved that the report to Council, dated April 4, 2020, and entitled "Frustration
of Terrace Lodge Pool Use Agreement - Elgin (County) / YWCA of St. Thomas -
Elgin" be accepted and filed; and that the draft Acknowledgement and Termination
Page 10
April 14, 2020
Agreement attached as Schedule "A" to this Report to Council be approved; and
that the Warden and Chief Administrative Officer be authorized to execute the said
Acknowledgement and Termination Agreement on behalf of the Corporation of the
County of Elgin.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6.16 Frustration of Meals -On -Wheels Supply Agreement — Elgin (County) —
Victorian Order of Nurses for Canada — Ontario Branch — County Solicitor
The County Solicitor presented a report to inform Council of the legal frustration of
the current Meals -On -Wheels Supply Agreement ("Agreement") between the
Corporation of the County of Elgin ("Elgin") and Victorian Order of Nurses for
Canada — Ontario Branch ("VON").
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
Resolved that the report to Council, dated April 4, 2020, and entitled "Frustration
of Meals -On -Wheels Supply Agreement - Elgin (County) - Victorian Order of
Nurses for Canada — Ontario Division" be accepted and filed; and that the draft
Acknowledgement and Suspension Agreement attached as Schedule "A" to this
Report to Council be approved; and that subject to the satisfaction of the County
Solicitor, the Warden and Chief Administrative Officer be authorized to execute
the said Acknowledgement and Suspension Agreement on behalf of the
Corporation of the County of Elgin.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
1 0
0
Motion Carried.
6.17 Frustration of Meals -On -Wheels Supply Agreement — Elgin (County) — West
- Elgin Community Health Centre — County Solicitor
The County Solicitor presented a report to inform Council of the legal frustration of
the current Meals -On -Wheels Supply Agreement ("Agreement") between the
Corporation of the County of Elgin ("Elgin") and West Elgin Community Health
Centre (WECHC).
Page 11
April 14, 2020
Moved by: Councillor Marks
Seconded by: Councillor Giguere
Resolved that the report to Council, dated April 4, 2020, and entitled "Frustration
of Meals -On -Wheels Supply Agreement - Elgin (County) / West Elgin Community
Health Centre" be accepted and filed; and that the draft Acknowledgement and
Suspension Agreement attached as Schedule "A" to this Report to Council be
approved; and that subject to the satisfaction of the County Solicitor, the Warden
and Chief Administrative Officer be authorized to execute the said
Acknowledgement and Suspension Agreement on behalf of the Corporation of the
County of Elgin.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
1 0
0
Motion Carried.
6.18 COVID-19: Business Continuity Planning — Chief Administrative Officer
The Chief Administrative officer provided an overview of the County's response to
the COVID-19 pandemic. During this time, the County is offering essential services
only. Staff will continue to monitor the financial impacts of COVID-19 and will provide
updates to Council.
Moved by: Councillor French
Seconded by: Councillor Martyn
Resolved that the report titled "COVID-19: Business Continuity Planning" from the
Chief Administrative Officer dated March 2020 be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 Anita Provoost, Vice President, Elgin Federation of Agriculture, with a letter
Page 12
April 14, 2020
requesting that Elgin County Council show support for Bill 156 by sending
the attached letter to Ontario's Minister of Agriculture, Food and Rural
Affairs, the Honourable Ernie Hardeman.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that the Warden be directed to send a letter to Ontario's Minister of
Agriculture, Food and Rural Affairs, the Honourable Ernie Hardeman, expressing
Elgin County Council's support for Bill 156; and, that Correspondence Item # 7.1.1
be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
7.2 Items for Information (Consent Agenda)
7.2.1 The Canadian National Railway with a letter regarding the
discontinuance of the Cayuga Line.
7.2.2 Dr. Merrilee Fullerton, Minister of Long -Term Care, with a letter
announcing the investment of $243 million in 2020-21 for additional surge
capacity in homes, 24/7 screening, and more staff, supplies and
equipment to help tackle the COVID-19 outbreak.
7.2.3 The Association of Municipalities of Ontario with an update on the AMO
Conference 2020 scheduled for August 16-19.
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
Resolved that Correspondence Items #7.2.1 — 7.2.3 be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
Page 13
April 14, 2020
8. OTHER BUSINESS
8.1 Statements/inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. CLOSED MEETING ITEMS
Moved by: Councillor French
Seconded by: Councillor Marks
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss matters under Municipal Act Section 239 (2):
In -Camera Item #1
(e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board — Port Bruce Bridge
In -Camera Item #2
(b) personal matters about an identifiable individual, including municipal or local board
employees, (d) labour relations or employee negotiations — COVID-19: Corporate
Staffing Plan.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
10. RECESS
Council recessed at 10:05 a.m. and reconvened at 10:10 a.m.
11. MOTION TO RISE AND REPORT
Moved by: Councillor Jones
Seconded by: Councillor Martyn
Resolved that we do now rise and report.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
I Yes
Page 14
April 14, 2020
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
In -Camera Item #1 — Port Bruce Bridge
Moved by: Councillor Purcell
Seconded by: Councillor Marks
Resolved that staff proceed as directed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
In -Camera Item #2 — COVID-19: Corporate Staffing Plan
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
Resolved that the confidential report from the Chief Administrative Officer and the
Director of Human Resources be received.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
-Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor Marks
Page 15
April 14, 2020
Resolved that we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
13. CONSIDERATION OF BY-LAWS
13.1 By-law 20-07 — Procurement of Goods and Services
BEING a By-law to Adopt a Policy for the Procurement of Goods and Services for
- the Corporation of the County of Elgin and to Repeal By-law no. 13-19.
Moved by: Councillor Giguere
Seconded by: Councillor Jones
Resolved that By-law No. 20-07 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Abstained
Malahide
Warden Dave Mennill
Yes
8
0
1
- Motion Carried.
13.2 By-law 20-18 — Fees and Charges
BEING a By-law to Amend the Fees and Charges By-law No. 20-09 to Defer the
Imposition of Interest and Penalties on Levy Payments.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Purcell
Resolved that By-law No. 20-18 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Page 16
April 14, 2020
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
13.3 By-law 20-19 — Land Division Committee
BEING a By -Law to Amend By -Law No. 18-35, as a By -Law to Prescribe
Procedures for Governing the Calling, Place, and Proceedings of the Elgin County
Land Division Committee.
Moved by: Councillor French
Seconded by: Councillor Ketchabaw
Resolved that By-law No. 20-19 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
13.4 By-law 20-20 — Procedures for Committees
BEING a By-law to Amend By-law No. 19-40, Being a By-law to Define the
Mandate and Meeting Procedures for Committees Established by the Corporation
of the County of Elgin.
Moved by: Councillor Giguere
Seconded by: Councillor Marlyn
Resolved that By-law No. 20-20 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
Page 17
April 14, 2020
13.5 By-law 20-21 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the April 14, 2020 Meeting.
Moved by: Councillor Jones
Seconded by: Councillor Marks
Resolved that By -Law No. 20-21 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
14. ADJOURNMENT
Moved by: Councillor Purcell
Seconded by: Councillor Marks
Resolved that we do now adjourn at 10:52 a.m. to meet again on April 28, 2020 at 9:00
a.m.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Jdlie Gonyou,
Chief k&inistrative Officer.
Motion Carried.
7Z Dave Mennill,
Warden.