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13 - County Council Minutes - July 14, 2020ElginCCconr Progressive by Nature July 14, 2020 ELGIN COUNTY COUNCIL MINUTES Council Present: Warden Dave Mennill (in -person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in -person) Councillor Tom Marks (in -person) Councillor Mary French (electronic) Councillor Grant Jones (in -person) Councillor Dominique Giguere (electronic) Councillor Ed Ketchabaw (in -person) Page 1 July 14, 2020 Staff Present: Julie Gonyou, Chief Administrative Officer (in -person) Jim Bundschuh, Director of Financial Services (electronic) Brian Lima, Director of Engineering Services (electronic) Michele Harris, Director of Homes and Senior Services (electronic) Alan Smith, General Manager of Economic Development (electronic) Nancy Pasato, Manager of Planning (electronic) Katherine Thompson, Supervisor of Legislative Services (in -person) Carolyn Krahn, Legislative Services Coordinator (in -person) Regrets: Deputy Warden Duncan McPhail, absent with notice 2. a CALL TO ORDER Elgin County Council met this 14th day of July, 2020 in the Council Chambers, at the County Administration Building, St. Thomas at 9:05 a.m. with Warden Mennill in the chair. Some Councillors and staff participated electronically by video conference. ADOPTION OF MINUTES Moved by: Councillor Marlyn Seconded by: Councillor Ketchabaw Resolved that the minutes of the meeting held on June 23, 2020 be adopted. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Peelm COMMITTEE OF THE WHOLE Moved by: Councillor Jones Seconded by: Councillor Marks Resolved that we do now move into Committee of the Whole Council. Page 2 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 5.1 Warden's Activity Report — June 2020 — Warden Mennill The Warden provided County Council with a brief update on his recent activities. The Warden noted that Ontario communities have faced unprecedented challenges as a result of COVID-19 and that the County's collective focus has now shifted to "recovery." The Warden expressed Council and staffs commitment to work with community and regional partners, community residents and businesses every step of the way. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw Resolved that the report from Warden Dave Mennill, dated June 30, 2020, entitled "Warden Activity Report — June 2020" be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.2 SWIFT 2.0 Proposal and Western Ontario Wardens Caucus Update — Warden Mennill The Warden provided an update on a special Western Ontario Wardens Caucus (WOWC) meeting, which was held on July 2, 2020, to discuss the Caucus' support for a Southwestern Integrated Fibre Technology 2.0 initiative as Southwestern Ontario's funding mechanism to advance the expansion of critical broadband infrastructure across Southwestern Ontario. Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that the report titled "SWIFT 2.0 Proposal and Western Ontario Wardens Caucus Update" submitted by Warden Mennill be received and filed. Page 3 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 5.3 2020 County of Elgin Warden's Charity Golf Tournament Cancelled — Warden Mennill The Warden presented an update on the Warden's Annual Charity Golf Tournament. Out of respect for the health and safety of Elgin County residents, and due to Provincial restrictions on public gatherings, the tournament has been cancelled for 2020. The Warden encouraged those who would have participated in the tournament to donate directly to the United Way to help meet the needs of Elgin's most vulnerable community members Moved by: Councillor Jones Seconded by: Councillor Ketchabaw Resolved that the July 2, 2020, report titled, 2020 County of Elgin Warden's Charity Golf Tournament Cancelled, submitted by Warden Dave Mennill, be received and filed for information. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 5.4 Elgin County 2020 Grant and Festival Events Partnership Program Allocations — Final Recommendation — Councillor Ketchabaw Councillor Ketchabaw presented a summary of the 2020 Grant and Festival Events Partnership Program and Council approved allocations to date; and he presented the Rural Initiatives and Planning Advisory Committee's final recommendation that two (2) additional grants be awarded to the STEAM Centre and the Elgin 4-H Association. Moved by: Councillor Ketchabaw Seconded by: Councillor Marlyn Resolved that County Council provide $3000 in funding to the STEAM Centre and $2000 to the Elgin 4-H Association through the 2020 Grant and Festival Events Partnership Program, providing 90% of funding up front with the remaining funds to be paid upon receipt of a final report. Page 4 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes A Imer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 5.5 Rural Initiatives and Planning Advisory Committee — revised Community Grant Program — Councillor Ketchabaw Councillor Ketchabaw presented the revised Community Grant Program for Council's approval. The new Community Grant Program (CGP) invests in both established and emerging community programs that meet identified community need, build capacity and support Elgin County's Strategic Plan 2020-2022. Moved by: Councillor Jones Seconded by: Councillor Ketchabaw Resolved that the report titled "Rural Initiatives and Planning Advisory Committee — revised Community Grant Program" submitted by Councillor Ketchabaw be received and filed; and that County Council approve the revised Community Grant Program design as presented. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks No Southwold Grant Jones Yes Aylmer Mary French No Malahide Dominique Gi uere Yes Ba ham I Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 6 2 0 Motion Carried. 5.6 Terrace Lodge Redevelopment Fundraising Committee Appointment Recommendations — Councillor Giguere Councillor Giguere presented the Terrace Lodge Redevelopment Fundraising Committee's recommendations for the appointment of three (3) individuals to serve as Community Representatives on the Committee. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that the July 7, 2020, report titled, Terrace Lodge Redevelopment Fundraising Committee Appointment Recommendations, submitted by Councillor Giguere, be received and filed for information; and that Elgin County Council appoint Jim Jenkins, Richard Kisuule and Jamie Chapman to the Terrace Lodge Redevelopment Fundraising Committee as Community Representatives, as recommended by the Committee at its June 25, 2020 meeting. Page 5 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham I Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 5.7 Terrace Lodge Redevelopment July 2020 Update — Councillor Purcell Councillor Purcell provided an update on the Terrace Lodge Redevelopment Project. The pandemic has delayed work on the redevelopment project, but a plan has been developed to allow for the first 12 months of construction work to begin. Councillor Purcell also reviewed how the operational challenges of dealing with COVID in Long -Term Care has resulted in some consideration of how the design can be enhanced. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that the report titled "Terrace Lodge Steering Committee July 2020 Update" from Councillor Bob Purcell, Chair —Terrace Lodge Steering Committee dated July 14, 2020 be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 5.8 Homes — Infection Control Policy — Guidelines for Construction and Renovations During a Pandemic (e.g. COVID-19) — Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the "Homes - Infection Control Policy 7.4 — Guidelines for Construction and Renovations During a Pandemic (e.g. COVID-19)" for Council's approval. The policy supports construction and renovation projects during a pandemic to minimize the risk of infection. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that the report titled: "Homes — Infection Control Policy — Guidelines for Construction and Renovations During a Pandemic (e.g. COVID-19)" dated July 2, 2020 be received and filed; and, that Council approve the Homes - Infection Control Policy 7.4 — Guidelines for Construction and Renovations During a Pandemic (e.g. COVID-19) policy as amended. Page 6 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central EI in Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 5.9 COVID-19: Workforce Recovery — General Manager of Economic Development The General Manager of Economic Development presented a report on the Elgin Middlesex Oxford Workforce Planning and Development Board (EMOWPDB). On behalf of Elgin County, the General Manager of Economic Development will participate on the board, the purpose of which is to addresses regional labour market issues related to COVID-19. Moved by: Councillor Ketchabaw Seconded by: Councillor Martyn Resolved that the July 6, 2020, report titled, COVID-19: Workforce Recovery, submitted by the General Manager of Economic Development, be received and filed for information. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 5.10 Reduced Speed Zone By -Law Amendments —Talbot Line, Glencolin Line and Wonderland Road — Director of Engineering Services The Director of Engineering Services presented a report on four (4) separate reduced speed zones along County roads that require revisions. Moved by: Councillor Marlyn Seconded by: Councillor Jones Resolved that By -Law 17-11 to designate Reduced Speed Zones on County Roads be amended as follows: Addition to Schedule `C' (Maximum Rate of Speed 60 Kilometres per hour), Road 40 (Springfield Road), Section B — "From the west property limits of Springfield Road to the east property limits of Springfield ,Road being a total distance of 126 metres". Page 7 July 14, 2020 Remove from Schedule 'C' (Maximum Rate of Speed 60 Kilometres per hour), Road 29 (Wonderland Road), Section A — "From 950 metres north of the property line of County Road 52 northerly for 2378 metres to Southminister Bourne". Revise Schedule 'A' (Maximum Rate of Speed 40 Kilometres per hour), Road 29 (Wonderland Road), Section A, - "From the north limits of County Road #52 for a distance of 755 metres". Remove from Schedule 'C' (Maximum Rate of Speed 60 Kilometres per hour), Road 3 (Talbot Line), Section C — "From 550 metres east of the east property line of County Road 20 to 508 metres west of the east property line of County Road 20". Addition to Schedule 'B' (Maximum Rate of Speed 50 Kilometres per hour), Road 3 (Talbot Line), Section B — "From 550 metres east of the east property line of County Road 20 to 508 metres west of the east property line of County Road 20". Remove from Schedule 'C' (Maximum Rate of Speed 60 Kilometres per hour), Road 3 (Talbot Line), Section B — "From 483 metres east of the east property line of County Road 8 to 550 metres west of the east property line of County Road 8". Addition to Schedule 'B' (Maximum Rate of Speed 50 Kilometres per hour), Road 3 (Talbot Line), Section B — "From 610 metres east of the east property line of 136 County Road 8 to 730 metres west of the east property line of County Road 8"; and; THAT By -Law 17-12 to Designate Community Safety Zones on County Roads be amended to include: Glencolin Line (County Road #40), between Springfield Road west property limits to Springfield Road east property limits (being a total of 126m), and active twenty-four hours each day, seven days per week and for each day of the year. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Maqyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.11 Development Charges — Director of Engineering Services Moved by: Councillor Marks Seconded by: Councillor Martyn Resolved that the defeated motion to undertake a Development Charges study, originally considered on March 29, 2019, be reconsidered. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes A Imer Mary French Yes Malahide Dominique Gi uere Yes Page 8 July 14, 2020 Ba ham Ed Ketchabaw No Malahide Warden Dave Mennill Yes 7 1 0 Motion Carried. The Director of Engineering Services presented background information on Development Charges to Council, highlighting the benefits of development charges. Moved by: Councillor Grant Seconded by: Councillor Martyn Resolved that the July 6, 2020, presentation titled, Development Charges, submitted by the Director of Engineering Services, be received and filed for information; and, that the Director of Engineering Services be directed to proceed with a Development Charges study. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell No Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French No Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw No Malahide Warden Dave Mennill Yes 5 3 0 Motion Carried. 5.12 Administrative By -Law Updates — Supervisor of Legislative Services and Community Relations The Supervisor of Legislative Services and Community Relations presented updated by-laws for governing the processes of the County to accurately reflect municipal operations and to ensure that appropriate alternates are designated for the Clerk, Treasurer and Planner in accordance with provincial legislation. Moved by: Councillor Ketchabaw Seconded by: Councillor Marks Resolved that the July 3, 2020, report titled, Administrative By -Law Updates, submitted by the Supervisor of Legislative Services and Community Relations, be received and filed for information; and that Elgin County Council repeal By -Laws No. 09-09, 09-10, 13-28 and 16-06; and, that Elgin County Council enact By -Law No. 20-30 being a by-law to appoint a Deputy Clerk and an Alternate Deputy Clerks, By -Law No. 20-31 being a by-law to appoint a Deputy Treasurer and an Alternate Deputy Treasurer and By -Law No. 20-32 being a by-law to delegate certain authorities of the Council of the Corporation of the County of Elgin under Section 22 and 51 of the Planning Act to the Manager of Planning. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Page 9 July 14, 2C Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 20 5.13 Service Delivery Review Progress Report No.3 — Supervisor of Legislative Services and Community Relations The Supervisor of Legislative Services and Community Relations presented for Council's approval an update on the Service Delivery Review (SDR) process to be shared with Elgin's Local Municipal Partners and the public. Moved by: Councillor Martyn Seconded by: Councillor Jones Resolved that the July 7, 2020, report titled, Service Delivery Review Progress Report No. 3, submitted by the Supervisor of Legislative Services and Community Relations, be received and filed for information; and that Elgin County Council approve the circulation of the document titled, Elgin County Service Delivery Review Interim Report Summary to Elgin's Local Municipal Partners and the City of St. Thomas. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 5.14 Community Safety and Well -Being Plan Update— Legislative Coordinator The Legislative Services Coordinator presented an update on the Community Safety and Well -Being (CSWB) Plan. Despite initial setbacks due to COVID-19, work on the CSWB Plan is moving forward albeit in a different format than originally anticipated. Moved by: Councillor Marlyn Seconded by: Councillor Marks Resolved that the report titled "Community Safety and Well -Being Plan Update" from the Chief Administrative Officer dated July 6, 2020 be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. Page 10 July 14, 2020 5.15 Environmental Committee Terms of Reference — Chief Administrative Officer The Chief Administrative Officer presented the Terms of Reference for the Environmental Committee. The purpose of the Committee will be to review and advise on issues related to environment matters; to provide recommendations to Council; and to assist in increasing public, corporate and government awareness regarding the County's strategic goals and priorities. Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that the report from the Chief Administrative Officer, titled "Environmental Committee Terms of Reference" dated June 26, 2020 be received and filed; and that Council establish an Environmental Committee and direct staff to amend Council's Committee By -Law 19-40 to include the Terms of Reference for the Environmental Committee; and further that Council appoint Councillor Jones and Councillor Martyn to the Environmental Committee, as recommended by Warden Mennill. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 5.16 Elgin County Council Strategic Plan 2020-2022 — Chief Administrative Officer The Chief Administrative Officer provided an update on Council's recent Strategic Planning Session during which Council developed a 2020 Work Plan with associated timelines. Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that the report titled "Elgin County Council Strategic Plan 2020-2022" submitted by the Chief Administrative Officer dated July 7, 2020 be received and filed; and that Council approve the Council 2020 Work Plan to support the Strategic Plan 2020- 2022. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. Page 11 July 14, 2020 5.16 COVID-19 Emergency Team Planning — Chief Administrative Officer The Chief Administrative Officer presented the monthly update on the County's COVID-19 response and commended the leadership team for their incredible work navigating the pandemic and for the support that they have provided to the Corporation. Moved by: Councillor Marlyn Seconded by: Councillor Jones Resolved that the July 7, 2020, report titled, "COVID-19 Emergency Team Planning" submitted by the Chief Administrative Officer, be received and filed for information. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 6. COUNCIL CORRESPONDENCE 6.1 Items for Consideration 6.1.1 The Corporation of the Town of Renfrew with a resolution calling on the Governments of Ontario and Canada to fast track the review of current and previous Investing in Canada Infrastructure Program grant applications in order to provide much needed employment and investment to rural Ontario. Moved by: Councillor Ketchabaw Seconded by: Councillor Jones Resolved that Correspondence Item #1 be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 6.1.2 Chair Sally Marlyn of the Elgin Group Police Services Board with a letter requesting the evaluation of deer crossing warning signs on County roads. Moved by: Councillor Marlyn Seconded by: Councillor Jones Page 12 July 14, 2020 Resolved that the Director of Engineering Services be directed to carry out an evaluation of deer crossing warning signs on County roads. Recorded Vote Yes No I Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 6.2 Items for Information (Consent Agenda) 6.2.1 Ministry of Government and Consumer Services with a letter regarding the move towards a more digital -focused service model for Land Registration Services. 6.2.2 Commissioner Thomas Carrique with the OPP 2020-2022 Strategic Plan. 6.2.3 United Way Elgin Middlesex with their Impact Report for 2019-2020. 6.2.4 Western Ontario Wardens' Caucus with their June Newsletter. 6.2.5 County of Elgin Homes with their July Newsletter. 6.2.6 Minister of Municipal Affairs and Housing with a letter regarding the COVID-19 Economic Recovery Act, 2020. 6.2.7 Warden Mennill with a Letter to the City of St. Thomas regarding enhanced EMS services. Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that Correspondence Items #1-7 be received and filed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 7. OTHER BUSINESS 7.1 StatementslInguiries by Members 7.1.1 Councillor Martyn provided an update on the Elgin Group Police Services Board vacancy. Dave Jenkins has been named as the new Provincial Appointee. Page 13 July 14, 2020 7.2 Notice of Motion 1•5M 7.3 Matters of Urgency 7.3.1 Warden Mennill proclaimed the following: PROCLAMATION WHEREAS, there is a necessity to actively support Lesbian, Gay, Bi-sexual, Transgender, two -spirited, Queer, and all other sexual orientation and gender identities to be celebrated and supported as full and equal members of our community; AND WHEREAS, The County of Elgin recognizes that diversity is a vital and integral part of our community that is celebrated and strengthens our Municipality, and we should take pride in our identities and never feel we must hide who we are at work, school or within our families and communities; AND WHEREAS, the intent of the Pride flag being raised at County of Elgin administrative offices is to show support for the Rainbow Community and show the commitment of the community to provide a safe and welcoming place that improves the overall quality of life for all members. We look forward to the County of Elgin and its community members as being and fulfilling their title as ambassadors and leaders as we strive for equality in Ontario, Canada and even more broadly, the world; NOW THEREFORE, I, Warden Mennill, do hereby proclaim the week of July 20 to July 26, 2020 as Pride Week in the County of Elgin and encourage all citizens to take pride in our diversity and celebrate our differences to help make our community a place we can all be proud to call home. 8. CLOSED MEETING ITEMS Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In -Camera Item #1 (t) advice that is subject to solicitor -client privilege, including communications necessary for that purpose — Elgin Woodlands Conservation By -Law 05-03. In -Camera Item #2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and (0 advice that is subject to solicitor -client privilege, including communications necessary for that purpose — Energy Board Proceedings. In -Camera Item #3 — The Chief Administration Officer Performance Review was deferred to the August 11th meeting to ensure that all members of Council are available to attend. (b) personal matters about an identifiable individual, including municipal or local board employees, (d) labour relations or employee negotiations — Chief Administrative Officer Annual Performance Evaluation. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Page 14 July 14, 2020 Central —Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 9. RECESS Council recessed at 11:02 a.m. and reconvened at 11:09 a.m. 10. MOTION TO RISE AND REPORT Moved by: Councillor Jones Seconded by: Councillor Marks Resolved that we do now rise and report. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In -Camera Item #1 — Elgin Woodlands Conservation By -Law 05-03. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw Resolved that the report from staff be received; and that staff proceed as directed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In -Camera Item #2 — Energy Board Proceedings Moved by: Councillor Ketchabaw Seconded by: Councillor Jones Resolved that the verbal report from the County Solicitor be received. Page 15 July 14, 2020 Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By -Law 20-30 —Appointing a Deputy Clerk and Deputy Clerk Alternate BEING a By -Law to Appoint Deputy Clerks and Deputy Clerk Alternates for the County of Elgin and to Repeal By- Laws No. 09-10 And No. 16-06. Moved by: Councillor Jones Seconded by: Councillor Giguere Resolved that By -Law No. 20-30 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sall Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. Page 16 July 14, 2020 12.2 By -Law 20-31 — Appointing a Deputy Treasurer and Deputy Treasurer Alternate BEING a By -Law to Appoint a Deputy Treasurer and a Deputy Treasurer Alternate for the County of Elgin and to Repeal By -Law No. 09-09. Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that By -Law No. 20-31 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 12.3 By -Law 20-32 — Planning Delegation BEING a By -Law to Delegate Certain Authorities Vested in the Council of the Corporation of the County of Elgin as the Approval Authority with Respect to Plans of Subdivision, Plans of Condominium and Part Lot Control By -Laws Pursuant to Section 22 And 51 of the Planning Act, to the Manager of Planning for the County of Elgin and to Repeal By -Law No. 13-28. Moved by: Councillor Jones Seconded by: Councillor Purcell Resolved that By -Law No. 20-32 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 12.4 By -Law 20-33 —Community Safety Zone Amendment By-law Glencolin Line BEING a By -Law to Amend By -Law No. 17-12 Designating Community Safety Zones on County Roads. Moved by: Councillor Martyn Seconded by: Councillor Giguere Page 17 July 14, 2020 Resolved that By -Law No. 20-33 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.5 By -Law 20-34 — Speed Zone Amendment BEING a By -Law to Amend the Schedule to By -Law No. 17-11 Being a By -Law to Authorize Speed Limits. Moved by: Councillor Jones Seconded by: Councillor Marks Resolved that By -Law No. 20-34 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.6 By -Law 20-35 — MPAC Parkinq Space BEING a By- Law to Authorize a Parking Space Licence Agreement between the Corporation of the County of Elgin and the Municipal Property Assessment Corporation. Moved by: Councillor Ketchabaw Seconded by: Councillor French Resolved that By -Law No. 20-35 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes A Imer Mary French Yes Malahide Dominique Gi uere Yes Page 18 July 14, 2020 Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.7 By -Law 20-36 — Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 14, 2020 Meeting. Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that By -Law No. 20-36 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 13. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that we do now adjourn at 11:39 a.m. to meet again on August 11, 2020 at 9:00 a.m. Recorded Vote Yes No Abstain Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. C bay- � Julie Gonyou, Chief Administrative Officer. Dave Mennill, Warden.