16 - County Council Minutes - August 11, 2020Page 1
August 11, 2020
Progressive by NaNre
August 11, 2020
ELGIN COUNTY COUNCIL
MINUTES
Council Present: Warden Dave Mennill (in -person)
Deputy Warden Duncan McPhail (in -person)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (in -person)
Councillor Tom Marks (in -person)
Councillor Mary French (electronic)
Councillor Grant Jones (in -person)
Councillor Dominique Giguere (electronic)
Councillor Ed Ketchabaw (in -person)
Staff Present: Julie Gonyou, Chief Administrative Officer (in -person)
Jim Bundschuh, Director of Financial Services (electronic)
Brian Lima, Director of Engineering Services (electronic)
Michele Harris, Director of Homes and Senior Services (in -person)
Brian Masschaele, Director of Community and Cultural Services (electronic)
Stephen Gibson, County Solicitor (in -person)
Nancy Pasato, Manager of Planning (electronic)
Mike Hoogstra, Purchasing Coordinator (electronic)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
2.
3.
CALL TO ORDER
Elgin County Council met this 11th day of August, 2020 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the chair.
Some Councillors and staff participated electronically by video conference.
ADOPTION OF MINUTES
Moved by: Councillor Jones
Seconded by: Councillor Marks
RESOLVED THAT the minutes of the meetings held on July 14, 2020; July 23, 2020;
and August 6, 2020 be adopted.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
Page 2
August 11, 2020
4.1 Royal Oak Senior Living — Cristina Boqza, Jamie Lowery and Don Gracey,
Royal Oak
Royal Oak briefed Council members on their retirement residence, located at 39232
Fingal Line. It is scheduled to open in November 2020, and plans include a
transitional bed component in partnership with St. Thomas Elgin General Hospital
and with support from the South West LHIN & The Ontario Ministry of Health.
Moved by: Councillor Martyn
Seconded by: Councillor McPhail
RESOLVED THAT the presentation from Royal Oak be received and filed; and,
THAT the Warden be directed to send a letter of support for Royal Oak Retirement
Residence Project's application to the Ministry of Health for twenty (20) transitional
beds.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
4.2 Safer and Vital Communities Grant — Martin Withenshaw, Rainbow Optimists,
and Paula Jesty, M.I. understandinq
Martin Withenshaw and Paula Jesty presented information on M.I. understanding's
application for a Safer and Vital Communities Grant to support the creation of videos
and resources that promote engaged and active learning among students,
classrooms, communities and health centres reflecting the abundant racial and gender
identity of families.
Moved by: Councillor Marks
Seconded by: Councillor Jones
RESOLVED THAT the report from Martin Withenshaw, Rainbow Optimists, and Paul
Jesty, M.I. understanding, be received and filed; and,
THAT the Warden be directed to provide a letter of support for the Rainbow Optimists'
application to the Safer and Vital Communities Grant Program.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
Page 3
11. 2020
Motion Carried.
4.3 International Plowinq Match (IPM) Legacy Agricultural Scholarship —2020
Winners
This item was deferred until later in the meeting to allow the 2020 recipients, Annie
Watson and Isaac Clutterbuck, to join the meeting.
COMMITTEE OF THE WHOLE
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marlyn
RESOLVED THAT we do now move into Committee of the Whole Council.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden's Activity Report — July 2020 — Warden Mennill
The Warden provided County Council with a brief update on his recent activities as
well as a high-level summary of the County's response to the pandemic. The Warden
noted the following change to his report: The Warden attended a meeting with the
Chair of the Elgin Group Police Services Board in his capacity of Mayor of Malahide
and not as Warden of Elgin County.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT the report from Warden Dave Mennill, dated June 30th, 2020,
titled, Warden's Activity Report — June 2020, be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
Page 4
August 11, 2020
6.2 Community Safety and Well -Being Coordinating Committee Update —
Councillor French and Councillor Marten
Councillor French and Councillor Martyn presented an update on the activities of
the Community Safety and Well -Being Coordinating Committee. The Committee
has agreed to survey the general public to gather their perceptions about
community safety and well-being. An online discussion forum has also been
launched to encourage input from the Advisory Committee.
Moved by: Councillor Marks
Seconded by: Councillor Martyn
RESOLVED THAT the August 1", 2020, report titled, Community Safety and Well -
Being Coordinating Committee Update, submitted by Councillor French and
Councillor Martyn, be received and filed for information.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
6.3 Terrace Lodge Redevelopment August 2020 Update — Councillor Purcell
Councillor Purcell presented an update on the activities of the Terrace Lodge
Redevelopment Steering Committee. The Councillor's report was followed by a
staff presentation by the Director of Homes and Seniors Services regarding design
options for dining space.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
RESOLVED THAT the August 11th, 2020, report titled, Terrace Lodge
Redevelopment August 2020 Update, submitted by the Terrace Lodge
Redevelopment Steering Committee Chair, be received and filed for information.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
Page 5
August 11, 2020
Moved by: Councillor Purcell
Seconded by: Councillor Marks
RESOLVED THAT the Terrace Lodge Redevelopment project be supplemented
with a further $443,450 of budget to allow for project construction to commence
while still under COVID-19 restrictions. This addition includes an allowance for
known COVID-19 construction cleaning expenses; plus adding oxygen storage
rooms, enhanced staff locker rooms and negative pressure capability in each
resident bedroom to improve the design and address concerns raised as a result of
COVID-19. Simultaneously, the Nurse Call system in the common building core will
be updated.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
Moved by: Councillor McPhail
Seconded by: Councillor Ketchabaw
WHEREAS a further $750,000 investment to increase dining space will provide a
permanent "physical distancing" solution and improve operational efficiencies. We
are asking County Council to decide, today, if they want this option included in the
final design.
THEREFORE be it resolved that County Council invest $750,000 for the enhanced
dining space.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
No
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
No
7
2
0
Motion Carried.
7. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS (continued)
7.1 Committee of the Whole
Moved by: Councillor Marks
Seconded by: Councillor Marlyn
RESOLVED THAT we do now move out of Committee of the Whole Council.
Page 6
August 11, 2020
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
7.2 International Plowing Match OPM) Legacy Agricultural Scholarship — 2020
Winners
Warden Mennill congratulated the 2020 winners of the International Plowing Match
Scholarship. Annie Watson and Isaac Clutterbuck will each receive $2,500 towards
their future education in agriculture.
7.3 Committee of the Whole
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now move into Committee of the Whole Council.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
8. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF (continued)
8.4 Changes to the Provincial Policy Statement - May 1, 2020 — Manager of
Planning
The Manager of Planning briefed County Council on the recent Provincial Policy
Statement (PPS) changes implemented by the Provincial government which took
effect May 1, 2020.
Moved by: Councillor Jones
Seconded by: Councillor Marlyn
RESOLVED THAT the report titled, Changes to the Provincial Policy Statement -
May 1, 2020, from the Manager of Planning, dated August 11t', 2020, be received
and filed.
Page 7
August 11, 2020
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.5 Approval for Official Plan Amendment No. 7, Plan 117, Part of Lots 5 to 7, 349
George Street Port Stanley, Municipality of Central Elgin — Manager of
Planning
The Manager of Planning provided County Council with information required in
order to consider granting approval to Official Plan Amendment No. 7 to the
Municipality of Central Elgin Official Plan.
Moved by: Councillor Marks
Seconded by: Councillor Ketchabaw
RESOLVED THAT the Council of the Corporation of the County of Elgin approves
Official Plan Amendment No.7 to the Municipality of Central Elgin Official Plan, File
No. CE-OPA 7-20; and,
THAT staff be directed to provide notice of this decision in accordance with the
Planning Act.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.6 Library Museum and Archives Service Updates — Director of Community and
Cultural Services
The Director of Community and Cultural Services provided County Council with
service updates for Elgin County Library, Elgin County Museum and Elgin County
Archives as part of the gradual re -opening of County services in response to COVID-
19.
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
RESOLVED THAT the August 11th, 2020 report titled, Library, Museum and
Archives Service Updates, submitted by the Director of Community and Cultural
Services, be received and filed for information.
Page 8
August 11, 2020
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.7 Procurement Activity Report — Purchasing Coordinator
The Purchasing Coordinator presented a report containing the details relevant to
the exercise of delegated authority for all contracts awarded that exceeded
$15,000, including amendments and renewals. The report covered the period from
April 1, 2020 to June 30, 2020.
Moved by: Councillor McPhail
Seconded by: Councillor Marks
RESOLVED THAT the July 29th, 2020 report titled, Procurement Activity Report
(April 1, 2020 to June 30, 2020), submitted by the Purchasing Coordinator, be
received and filed for information.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.8 Insurance Update — Purchasing Coordinator
The Purchasing Coordinator provided an update to Council regarding the upcoming
insurance renewal in December.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT the July 30th, 2020 report titled, "Insurance Update", submitted
by the Purchasing Coordinator, be received and filed for information.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Page 9
August 11, 2020
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.9 June 2020 Financial Update — Director of Financial Services
The Director of Financial Services presented a financial update for June 2020. The
budget comparison for the County shows a favourable performance of $68,000 for
the month of June, primarily the result of favourable wage performance, bringing
year-to-date favourable performance to $341,000.
Moved by: Councillor Marks
Seconded by: Councillor Purcell
RESOLVED THAT the August 11th, 2020, report titled, June 2020 Financial
Update, submitted by the Director of Financial Services, be received and filed for
information; and,
THAT a 2020 budget amending by-law be approved to amend By-law 20-08 to
allow Council to consider a debenture by-law later this year.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.10 Belmont Road Pedestrian Crossover— Director of Engineering Services
The Director of Engineering Services provided information to Council regarding a
request from the Municipality of Central Elgin. Central Elgin is seeking approval to
install a Pedestrian Crossover on Belmont Road (County Road 74).
Moved by: Councillor Martyn
Seconded by: Councillor Marks
RESOLVED THAT the Pedestrian Crossover (Level 2, Type B), proposed to be
installed by the Municipality of Central Elgin on Belmont Road (County Road 74) at
Union Street in the Village of Belmont be approved.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Page 10
August 11, 2020
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.11 Centennial Avenue —Speeding Concerns —Director of Engineering Services
The Director of Engineering Services presented a report detailing the findings of an
investigation into speed and volume counts on Centennial Avenue (CR 28) and a
review implementing traffic calming measures as requested by the Municipality of
Central Elgin.
Moved by: Councillor Ketchabaw
Seconded by: Councillor McPhail
RESOLVED THAT the July 315f, 2020, report titled, Centennial Avenue — Speeding
Concerns, submitted by the Director of Engineering Services, be received and filed
for information, and;
THAT a copy of the report be provided to the Municipality of Central Elgin.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.12 Centennial Road / Elm Line Intersection Improvements Municipal Class
Environmental Assessment — Proiect File — Director of Engineering Services
The Director of Engineering Services presented the report developed by BT
Engineering Inc. regarding a Municipal Class Environmental Assessment (MCEA)
to identify transportation intersection improvements at the Centennial Road/Elm
Line Intersection.
Moved by: Councillor Martyn
Seconded by: Councillor Marks
RESOLVED THAT Council endorse the Centennial Road / Elm Line Intersection
Improvements Municipal Class Environmental Assessment Project File.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Page 11
August 11, 2020
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.13 Deer Crossing Warning Signs Evaluation — Director of Engineering Services
The Director of Engineering Services presented a report on the existing deer
crossing warning signage along County roads.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
RESOLVED THAT additional deer crossing warning signs be installed on County
roads as detailed in the report titled, Deer Crossing Warning Signs Evaluation; and,
THAT the project's estimated cost of $22,000 be funded by the Road Sign
Replacement project (60902003); and,
THAT the County post the OPP's public awareness campaign regarding deer
collisions in the fall annually on the County's website and social media pages.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.14 Amendment to Provincial Offences Court Transfer Agreement— Memorandum
of Understanding and Local Side Agreement — County Solicitor
The County Solicitor presented a report on an amendment to the current Transfer
Agreement, authorizing Elgin administration of the St. Thomas Provincial Offences
Court. The amendment is required to facilitate the long-awaited extension of
functions provided by Elgin to include prosecution of Part III and IX proceedings.
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
RESOLVED THAT the August 2°d, 2020, report titled, Amendment to Provincial
Offences Court Transfer Agreement — Memorandum of Understanding and Local
Side Agreement, submitted by the County Solicitor, be received and filed for
information; and,
THAT Elgin County Council approve the requisite Amending Agreements to the
Provincial Offences Court Transfer Agreement between Her Majesty the Queen in
Right of Ontario ("Ontario") and Corporation of the County of Elgin ("Elgin"),
including the incorporated Memorandum of Understanding and Local Side
Agreement, both affective February 2, 2001, in keeping with those draft instruments
dated July 17, 2020 and/or received by Elgin on July 28, 2020, and as relating to
the extension of functions to be provided by Elgin in administration of the St.
Thomas Provincial Offences Court and more specifically in relation to the
prosecution of proceedings under Parts III and IX of the Provincial Offences Act;
and,
Page 12
August 11, 2020
THAT following review of final drafts by the County Solicitor, the Warden and Chief
Administrative Officer be authorized to execute the said Amending Agreements to
the Memorandum of Understanding and Local Side Agreement on behalf of Elgin.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.15 Connectivity Committee Appointments — Supervisor of Legislative Services
and Community Relations
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marks
RESOLVED THAT this report be deferred until after the closed session.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8.16 Ontario Health Team and Community Care Legislation and Regulations Update
— Chief Administrative Officer
The Chief Administrative Officer provided an update on the Ontario Health Team
and Community Care Legislation and Regulations.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
RESOLVED THAT the July 30th, 2020, report titled, Ontario Health Team and
Community Care Legislation and Regulations Update, submitted by the Chief
Administrative Officer, be received and filed for information.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Page 13
August 11, 2020
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
9. RECESS
Council recessed at 11:20 a.m. and reconvened at 11:51 a.m.
10. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF (continued)
10.16 COVID-19 Emergency Team Planning — July Update — Chief Administrative
Officer
The Chief Administrative Officer presented the monthly update on the County's
COVID-19 response.
Moved by: Councillor Marlyn
Seconded by: Councillor Jones
RESOLVED THAT the August 11th, 2020, report titled, COVID-19 Emergency
Team Planning — July Update, submitted by the Chief Administrative Officer, be
received and filed for information.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
11. COUNCIL CORRESPONDENCE
11.1 Items for Consideration
None.
11.2 Items for Information (Consent Agenda)
11.2.1 SWIFT with their Monthly Project Update for June 2020.
11.2.2 Western Ontario Wardens' Caucus with their July 2020 Update.
11.2.3 The City of St. Thomas with a press release announcing the appointment of
Heather Sheridan as the Director of Social Services.
11.2.4 Southwestern Public Health with a memo to all municipalities in the
Southwestern Public Health Region regarding face coverings.
11.2.5 County of Elgin Homes with their August Newsletter.
Page 14
August 11, 2020
11.2.6 GHD Limited with a letter regarding the Notice of Study Commencement
Environmental Assessment Study & Preliminary Design — Wonderland
Road / Ron McNeil Line / Ford Road / Highway 3.
Moved by: Councillor McPhail
Seconded by: Councillor Ketchabaw
Resolved that Correspondence Items #1-6 be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
12. OTHER BUSINESS
12.1 Statements/Inquiries by Members
None.
12.2 Notice of Motion
None.
12.3 Matters of Urgency
12.3.1 The Chief Administrative Officer requested Council's consent for the addition
of the following three (3) matters of urgency:
1. Property matter for closed session;
2. Housekeeping amendments to the face covering by-law; and
3. Request from Bell for a letter of support for their broadband funding
application.
Moved by: Councillor Martyn
Seconded by Councillor Marks
RESOLVED THAT these matters of urgency be added to the August 11th 2020
County Council Agenda.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
Page 15
August 11, 2020
12.3.2 The County Solicitor presented housekeeping amendments to By-law No.
20-38, Being a By -Law to temporarily require the use of face coverings and related
health protection measures within enclosed public spaces during the COVID-19
Pandemic.
Moved by: Councillor Jones
Seconded by: Councillor McPhail
RESOLVED THAT By-law 20-42, Being a By -Law to Amend By -Law No. 20-38 as
a By -Law to temporarily require the use of face coverings and related health
protection measures within enclosed public spaces during the COVID-19
Pandemic, be approved and enacted.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
12.3.3 The Chief Administrative Officer provided Council with information regarding a
request from Bell for the County's support in their application for the Government of
Ontario's Improving Connectivity for Ontario (ICON) program.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
RESOLVED THAT the Chief Administrative Officer be directed to follow up with
SWIFT and the Bell representative to seek supplementary information with respect to
the application and the request received from Bell on August 11th, 2020; and,
THAT subject to the information gathered and the review completed by the Chief
Administrative Officer, the representatives from the Connectivity Committee, and the
Warden, a letter of support be sent in support of Bell's ICON application, if appropriate.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
13. CLOSED MEETING ITEMS
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
Page 16
August 11, 2020
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality orlocal board — Philmore Bridge.
In -Camera Item #2
(e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality orlocal board — Energy Board Proceedings Update #2.
In Camera Item #3
(b) personal matters about an identifiable individual, including municipal or local board
employees — Connectivity Committee Appointments.
In -Camera Item #4
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Long -
Term Care Transition Coordinator.
In -Camera Item #5
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Medavie
EMS Elgin Ontario (MEMSEO) Contract Renewal.
In -Camera Item #6
(b) personal matters about an identifiable individual, including municipal or local board
employees; (d) labourrelations or employee negotiations — Chief Administrative Officer
Annual Performance Evaluation.
In -Camera Item #7
(a) the security of the property of the municipality or local board — Property Matter (verbal
report).
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
14. MOTION TO RISE AND REPORT
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now rise and report.
Page 17
August 11, 2020
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
In -Camera Item #1 — Chief Administrative Officer Annual Performance Evaluation
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marks
RESOLVED THAT the County Solicitor proceed as directed
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
In -Camera Item #2 — Philmore Bridge.
Moved by: Councillor McPhail
Seconded by: Councillor Jones
RESOLVED THAT the report titled, Philmore Bridge, submitted by the County Solicitor
and the Director of Engineering Services be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
Page 18
August 11, 2020
In -Camera Item #3 — Energy Board Proceedings #2
Moved by: Councillor Jones
Seconded by: Councillor Purcell
RESOLVED THAT the report from the County Solicitor be received; and, that staff
proceed as directed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
Motion Carried.
In -Camera Item #4 — Connectivity Committee Appointments
Moved by: Councillor Jones
Seconded by: Councillor Giguere
RESOLVED THAT the report from the Supervisor of Legislative Services and Community
Relations be received; and, that staff proceed as directed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
Motion Carried.
In -Camera Item #5 — Long -Term Care Transition Coordinator
Moved by: Councillor Marks
Seconded by: Councillor Jones
RESOLVED THAT Staff proceed as directed by Council regarding the one-year
agreement with Gail Kaufman Carlin Consulting in the role as Long -Term Care Transition
Coordinator.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Absent
Central Elgin
Tom Marks
Yes
Page 19
August 11, 2020
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
In -Camera Item #6 — Medavie EMS Elgin Ontario (MEMSEO) Contract Renewal
Moved by: Councillor McPhail
Seconded by: Councillor French
RESOLVED THAT the report from the Chief Administrative Officer be received and filed
for information; and that staff proceed as directed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
In -Camera Item #7 — Property Matter
Moved by: Councillor Jones
Seconded by: Councillor Marks
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
15. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF (continued)
15.1 Connectivity Committee Appointments — Supervisor of Legislative Services
and Community Relations
Moved by: Councillor Ketchabaw
Seconded by: Councillor McPhail
Page 20
August 11, 2020
RESOLVED THAT there be no changes to the Terms of Reference for the
Connectivity Committee; and,
THAT Mr. Justin Pennings, Mr. Shawn Southern and Mr. Mike Andrews be
appointed as Community Members of the Connectivity Committee.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
16. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
17. CONSIDERATION OF BY-LAWS
17.1 By -Law 20-40 — Budget, Tax Rates, and Tax Ratios
BEING a By -Law to Amend By -Law 20-08 to Provide for the Adoption of the 2020
Budget of the Corporation of the County of Elgin and to Establish the 2020 Tax
Ratios, and to Establish the 2020 Tax Rates for the County Constituent
Municipalities.
Moved by: Councillor Jones
Seconded by: Councillor Marks
RESOLVED THAT By -Law No. 20-40 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
West EI in
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Page 21
August 11, 2020
Central Elgin
Sally Mart n
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
10
- Motion Carried.
17.2 By -Law 20-41 — Donation Agreement
BEING a By- Law to Authorize a Donation Agreement between the Elgin County
Pioneer Museum and Donald James Ian Begg and Margaret Goodhue Executors of
the Estate of Donna Vera Evans Bushell.
Moved by: Councillor Jones
Seconded by: Councillor French
RESOLVED THAT By -Law No. 20-41 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
17.3 By -Law 20-42 — Amendment to Temporary Face Coverings By -Law
Being a By -Law to Amend By -Law No. 20-38 as a By -Law to temporarily require
the use of face coverings and related health protection measures within enclosed
public spaces during the COVID-19 Pandemic.
Moved by: Councillor Jones
Seconded by: Councillor McPhail
RESOLVED THAT By -Law No. 20-42 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Page 22
August 11, 2020
Motion Carried.
17.4 By -Law 20-43 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the August 11, 2020 Meeting.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marks
RESOLVED THAT By -Law No. 20-43 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
18. ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor McPhail
Resolved that we do now adjourn at 2:19 p.m. to meet again on September 8, 2020 at
9:00 a.m.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Absent
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
8
0
0
- Motion Carried.
Julie Goi jou,
Chief Administrative Officer.
Warden.