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19 - County Council Minutes - September 22, 2020 Special Sessionl Elgin�_o:k ,> Progressive by Nature ELGIN COUNTY COUNCIL MINUTES September 22, 2020 Council Present: Warden Dave Mennill (in -person) Deputy Warden Duncan McPhail (in -person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in -person) Councillor Tom Marks (in -person) Councillor Mary French (electronic) Councillor Dominique Giguere (in -person) Councillor Ed Ketchabaw (in -person) Page 1 September 22, 2020 Staff Present: Julie Gonyou, Chief Administrative Officer (in -person) Stephen Gibson, County Solicitor (in -person) Nancy Pasato, Manager of Planning (electronic) Jeff Lawrence, Tree CommissionerMeed Inspector (electronic) Katherine Thompson, Supervisor of Legislative Services (electronic) Carolyn Krahn, Legislative Services Coordinator (in -person) Facilitator: Jennifer Kirkham, Mischevious Cat Productions Inc. Regrets: Councillor Grant Jones, absent with notice r� 3. CALL TO ORDER Elgin County Council met this 22nd day of September, 2020 in the Administrative Boardroom, at the County Administration Building, St. Thomas at 11:29 a.m. with Warden Mennill in the chair. Some Councillors participated electronically by video conference. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. COMMITTEE OF THE WHOLE Moved by: Councillor Giguere Seconded by: Councillor Marks Resolved that we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. Page 2 September 22, 2020 4. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 4.1 Woodlands Conservation BY -Law — Chief Administrative Officer and Countv Solicitor The Chief Administrative Officer introduced the presentation on the Woodlands Conservation By -Law by linking the review to Council's Strategic Plan and discussing the purpose of the review. The County Solicitor gave an overview of legislation and Woodlands Conservation in Elgin County and presented the staff perspective on the Woodlands Conservation By -Law. Consultant, Jennifer Kirkham, facilitated a discussion on how to approach a review of the By -Law. The Chief Administrative Officer will present a report at the October 13th Council Meeting which will summarize Council feedback, identify next steps, detail housekeeping items to be amended and provide information regarding Council's request for further information. 4.2 Elgin County Council Strategic Plan t-mal Keview — Consultant Jennifer Kirkham facilitated a discussion to identify Council's performance measurement framework. The draft performance measures were developed to correspond with the Action Plans prepared by Council and staff. Council proposed that staff review the performance measures annually with ad hoc reporting if any items in the operational plan or objectives are not on track. 5. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 Motion Carried. 6. ADJOURNMENT Moved by: Councillor Purcell Seconded by: Councillor Marks Resolved that we do now adjourn at 1:00 p.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Mary French Yes -Aylmer Malahide Dominique Gi uere I Yes Page 3 September 22, 2020 Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 1 0 Julie nyouou, Chief Administrative Officer. Motion Carried. Z2, / ` ` Dave Mennill, Warden.