21 - County Council Minutes - October 27, 20206
Elgin o my
Progressive by Nature
October 27, 2020
ELGIN COUNTY COUNCIL
MINUTES
Council Present: Warden Dave Mennill (in -person)
Deputy Warden Duncan McPhail (in -person)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (in -person)
Councillor Tom Marks (in -person)
Councillor Grant Jones (in -person)
Councillor Mary French (electronic)
Councillor Dominique Giguere (electronic)
Councillor Ed Ketchabaw (in -person)
Staff Present: Julie Gonyou, Chief Administrative Officer (in -person)
Jim Bundschuh, Director of Financial Services (electronic)
Stephen Gibson, County Solicitor (electronic)
2.
H
Page 1
October 27, 2020
Brian Lima, Director of Engineering Services (electronic)
Amy Thomson, Director of Human Resources (electronic) (report only)
Mike Hoogstra, Purchasing Coordinator (electronic)
Nancy Pasato, Manager of Planning (electronic)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
CALL TO ORDER
Elgin County Council met this 27th day of October, 2020 in the Administrative Boardroom,
at the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the
chair. Some Councillors and staff participated electronically by video conference.
ADOPTION OF MINUTES
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
RESOLVED THAT the minutes of the meeting held on October 13, 2020 be adopted.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi ubre
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Retirement Recognition — Dr. Lisa Dayus, Windemere Family Medical Centre
On behalf of the Joint Health Recruitment Partnership Committee, Councillor Jones
congratulated Dr. Lisa Dayus on her retirement, and Warden Mennill presented Dr.
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October 27, 2020
671
91
Dayus with a Certificate of Recognition in grateful appreciation of her 36 years of
dedicated service to the Elgin -St. Thomas Community.
COMMITTEE OF THE WHOLE
Moved by: Councillor Marlyn
Seconded by: Councillor McPhail
RESOLVED THAT we do now move into Committee of the Whole Council.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 EMS Cardiac Monitor Defibrillator Replacement— Contract Award — Purchasing
Coordinator
The Purchasing Coordinator provided
the Supply, Delivery and Maintenance
for Elgin St. Thomas EMS.
Moved by: Councillor Marks
Seconded by: Councillor Jones
details on the Request for Proposal (RFP) for
of sixteen (16) Cardiac Monitor Defibrillators
RESOLVED THAT the contract for the purchase of sixteen (16) Lifepak 15 v4
Cardiac Monitor Defibrillators for Elgin St. Thomas EMS be awarded to Stryker
Canada ULC; and,
THAT the existing Lifepak 15 v2 Cardiac Monitor Defibrillators be traded -in to
Stryker Canada ULC; and,
THAT the Purchasing Coordinator be authorized to issue a purchase order for this
contract award.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
Page 3
October 27, 2020
6.2 COVID Safe Restart Funding (SRF) Plan — Director of Financial Services
The Director of Financial Services presented an update on the Safe Restart
Funding (SRF) Plan. In October, the province provided $1,276,000 in SRF Phase I
funding. Phase I funding is expected to cover all of Elgin's net incremental costs,
including estimated costs for 2021.
Moved by: Councillor McPhail
Seconded by: Councillor Martyn
RESOLVED THAT the October 27, 2020, report titled, COVID Safe Restart
Funding (SRF) Plan, submitted by the Director of Financial Services, be received
and filed for information.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi ubre
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
6.3 Wonderland Road Reconstruction Debenture — Director of Financial Services
The Director of Financial Services provided details on the Council approved $12
million of debt, which will be drawn though two (2) debenture installments in 2020,
and presented the debenture offer for the first $6 million installment for Council's
consideration.
Moved by: Councillor Marks
Seconded by: Councillor Jones
RESOLVED THAT the October 27, 2020, report titled, Wonderland Road
Reconstruction Debenture, submitted by the Director of Financial Services, be
received and filed for information; and,
THAT By -Law 20-53 to authorize $6 million of ten year borrowing from Ontario
Infrastructure and Lands Corporation ("OILC") at a rate of 1.43% be passed; and,
THAT the second debenture draw of $6 million be delayed until February 2021.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
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October 27, 2020
6.4 Lawn Sign Road Safety Campaign — Director of Engineering Services
The Director of Engineering Services presented a report in response to the
continuing concerns about speeding on County roads and the suggestion that the
County consider a lawn sign road safety campaign for Spring 2021.
Moved by: Councillor Jones
Seconded by: Councillor Gigubre
RESOLVED THAT the report titled "Lawn Sign Road Safety Campaign" from the
Director of Engineering Services, dated October 16, 2020, be received and filed;
and,
THAT the matter be referred to the Environmental Committee to review the
environmental impact of a lawn sign road safety campaign.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
6.5 Miller Road — Pedestrian Crossing Warrant Evaluation — Director of
Engineering Services
The Director of Engineering Services provided details of a technical pedestrian
crossing warrant evaluation on Miller Road (CR15) within the Village of Dutton in
front of the Thames Valley District School Board's Dunwich-Dutton Public School.
The study found that a pedestrian crossing facility is not warranted based on the
guidelines of the Ontario Traffic Manual.
Moved by: Councillor Purcell
Seconded by: Councillor Marks
RESOLVED THAT the report titled, "Pedestrian Crossing Study — Miller Road" from
the Director of Engineering Services, dated October 16, 2020, be received and
filed; and,
THAT a copy of the report be sent to the Clerk, Dutton Dunwich.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Page 5
October 27, 2020
- Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 The Municipality of Bayham with a letter requesting the establishment of a
Community Safety Zone.
7.1.2 The Municipality of Central Elgin with a letter requesting that the speed limit
on all of East Road be changed to 50 km/hr.
Item #1
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
RESOLVED THAT Engineering Services be directed to explore establishing a
Community Safety Zone at 59 Victoria St. and dropping the speed limit to 40 km/hr
in the Community Safety Zone.
Recorded Vote
Yes
No
Abstain
West EI in
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
Item #2
Moved by: Councillor Martyn
Seconded by: Councillor Marks
RESOLVED THAT Engineering Services explore changing the speed limit on all of
East Road to 50 km/hr.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi ubre
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
7.2 Items for Information (Consent Agenda)
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October 27, 2020
7.2.1 The Township of Southwold with a letter recommending that County Council
consider extending the Elgincentives program.
7.2.2 SWIFT with their Monthly Project Update for the month of September 2020.
7.2.3 The Connectivity Committee with minutes from their meetings on September
9 and 24, 2020 and draft minutes from October 8, 2020.
7.2.4 The Terrace Lodge Fundraising Committee with draft minutes from their
meeting on September 28, 2020.
7.2.5 The Environmental Committee with draft minutes from their meeting on
October 7, 2020.
7.2.6 The Honourable Maryam Monsef with a letter regarding high-speed Internet
access in southwestern Ontario
Moved by: Councillor Martyn
Seconded by: Councillor Jones
RESOLVED THAT Correspondence Items #1-6 be received and filed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi were
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
8. OTHER BUSINESS
8.1 Statements/inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
8.3.1 The Chief Administrative Officer requested that two (2) items be added to the
Closed Meeting Agenda in accordance with the Municipal Act Section 239 (2):
Addition #1
(e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board, (f) advice that is subject to solicitor -client
privilege, including communications necessary for that purpose — Port Bruce Bridge
— Temporary Boat Launch
Addition #2
(k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board — Community Emergency Management Support for the Municipality of
West Elgin and Township of Southwold
Page 7
October 27, 2020
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT the two (2) additional items as requested by the Chief
Administrative Officer be added to the Closed Meeting Agenda.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
9. CLOSED MEETING ITEMS
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marks
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(b) personal matters about an identifiable individual, including municipal or local board
employees; (d) labour relations or employee negotiations —Service Delivery Review
Update.
In -Camera Item #2
(b) personal matters about an identifiable individual, including municipal or local board
employees, (d) labour relations or employee negotiations — Organizational Review (verbal
report).
In -Camera Item #3
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Elgin 9-1-
1 Primary -Public Safety Answering Point.
In -Camera Item #4
(b) personal matters about an identifiable individual, including municipal or local board
employees, (d) labour relations or employee negotiations —AMO.
In -Camera Item #5
(e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board; (0 advice that is subject to solicitor -client
privilege, including communications necessary for that purpose — Port Bruce Bridge —
Temporary Boat Launch.
In -Camera Item #6
Page 8
October 27, 2020
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board —
Community Emergency Management Support for the Municipality of West Elgin and
Township of Southwold.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
10. RECESS
Council recessed at 9:43 a.m. and reconvened at 9:50 a.m.
11. MOTION TO RISE AND REPORT
Moved by: Councillor Ketchabaw
Seconded by: Councillor McPhail
RESOLVED THAT we do now rise and report.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi ubre
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
In -Camera Item #1 —Service Delivery Review Update
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Page 9
October 27, 2020
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
In -Camera Item #2 — Organizational Review
Moved by: Councillor Marlyn
Seconded by: Councillor McPhail
RESOLVED THAT the report from the Chief Administrative Officer be received and that
staff proceed as directed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
A Imer
Mary French
Yes
Malahide
Dominique Gi ubre
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
In -Camera Item #3 —Elgin 9-1-1 Primary -Public Safety Answering Point.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marks
RESOLVED THAT the report from the Chief Administrative Officer be received and that
staff proceed as directed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
In -Camera Item #4 — AMO
Moved by: Councillor Jones
Seconded by: Councillor Marks
RESOLVED THAT Elgin County Council enthusiastically endorses Chief Administrative
Officer Julie Gonyou's application to AMO's Rural Caucus Board of Directors in principle,
and supports any financial contributions required.
Page 10
October 27, 2020
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
In -Camera Item #5 — Port Bruce Bridge — Temporary Boat Launch
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report from the Chief Administrative Officer be received.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
A Imer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
In -Camera Item #6 — Community Emergency Management Support for the Municipality of
West Elgin and Township of Southwold
Moved by: Councillor Marks
Seconded by: Councillor Jones
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
Page 11
October 27, 2020
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor McPhail
Seconded by: Councillor Jones
RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sall Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
13. CONSIDERATION OF BY-LAWS
13.1 By-law 20-53 —Authorizing the Borrowing upon Amortizing Debentures
BEING a By -Law to Authorize the Borrowing upon Amortizing Debentures in the
Principal Amount of $6,000,000.00 towards the Cost of Wonderland Road
Reconstruction.
Moved by: Councillor Marks
Seconded by: Councillor Jones
RESOLVED THAT By -Law No. 20-53 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
- Motion Carried.
13.3 By -Law 20-54 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the October 27, 2020 Meeting.
Moved by: Councillor Marlyn
Seconded by: Councillor Ketchabaw
RESOLVED THAT By -Law No. 20-54 be now read a first, second and third time
and finally passed.
Page 12
October 27, 2020
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central EI in
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi ubre
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
14. ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor Jones
RESOLVED THAT we do now adjourn at 11:32 a.m. to meet again on November 10, 2020
at 9:00 a.m.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi ubre
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Warden Dave Mennill
Yes
9
0
0
Motion Carried.
Julie Got(you,
Chief Administrative Officer.